HomeMy WebLinkAbout2014-2015 ANNUAL BUDGET
City Of Stephenville, Texas ANNUAL BUDGET REPORT
FY 2014-2015
PREPARED BY
FINANCE DEPARTMENT
City of Stephenville
ANNUAL PROGRAM OF SERVICES
2014-2015
SUBMITTED TO
THE MAYOR AND CITY COUNCIL
AUGUST 1, 2014
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City of Stephenville
Fiscal Year 2014-2015
Budget Cover Page
The following statement is provided in accordance with state law:
This budget will raise more revenue from property taxes than last year’s budget by
an amount of 190, 686, which is a 3.92 percent increase from last year’s budget.
The property tax revenue to be raised from new property added to the tax roll this
year is 130,265.
The members of the governing body voted on the budget as follows:
FOR: Casey Hogan, Boyd Waggoner, Doug Svien, Russ McDanel, Brady
Pendleton, Alan Nix, Sherry Zachery, Jerry Warren
AGAINST: None
PRESENT and not voting: Jerry K. Weldon II
ABSENT: None
Property Tax Rate Comparison
2014-2015 2013-2014
Property Tax Rate $0.4950/100 $0.4950/100
Effective Tax Rate: $0.4824/100 $0.4718/100
Effective Maintenance & Operations Tax Rate: $0.4265.100 $0.4118/100
Rollback Tax Rate: $0.5317/100 $0.5184/100
Debt Rate: $0.0570/100 $0.0593/100
Total Debt obligation for City of Stephenville secured by property taxes: $ 4,840,000
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The mission of the City of Stephenville is to progressively provide cost
effective programs and services that encourage the highest quality of
life to our citizens.
We dedicate ourselves to making Stephenville the most desirable place to live, work and play.
We envision:
a safe and secure environment,
an informed citizenry,
educational, recreational and cultural opportunities,
enhanced economic viability,
a high degree of mobility and
inviting and friendly park spaces.
Working as a team, we pledge to be:
respectful of individual dignity and rights,
financially responsible,
ethical and responsive to our customers,
innovative in addressing community needs and
an organization in which we can serve with pride.
Quality service is the operating principle of the City of Stephenville and the responsibility of each
of us. Quality means the continuous interaction and accountability of all – citizens, elected
officials and staff – in the enhancement of our community vision and the improvement of city-
delivered services.
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TABLE OF CONTENTS
City Administrator’s Letter 1
Budget Process 9
Budget Calendar 13
Organizational Chart 15
Community Profile 17
Miscellaneous Statistical Information 19
FINANCIAL SUMMARY
Budget Summary by Fund 23
Statement of Projected Cash Flow 24
Summary of Revenues 25
Summary of Expenditures 26
Statement of Activities 27
Expense by Category 28
Capital & New Programs Priority List 29
GENERAL FUND
Summary of General Fund Revenues 32
General Fund Expenditures 36
Central Government Division 43
Finance/Administration Division 55
Legal Division 62
Community Services Division 67
Fire Services Division 83
Police Services Division 93
Community Development Division 111
UTILITY FUND
Summary of Utility Fund Revenues 119
Utility Fund Expenditures
Utility Administration Department 125
Water Production 127
Water Distribution 129
Customer Service 131
Wastewater Collection 133
Wastewater Treatment 135
Utility Billing and Collections 137
SANITARY LANDFILL FUND
Sanitary Landfill Department 143
Summary of Sanitary Landfill Fund Revenues 145
Sanitary Landfill Fund Expenditures 147
AIRPORT FUND
Summary of Airport Fund Revenues 151
Airport Fund Expenditures 153
Airport Department
STORM WATER DRAINAGE FUND 156
Storm Water Drainage Fund Expenditures 159
SPECIAL REVENUE FUND
Summary of Special Revenue Fund Revenues 160
Special Revenue Fund Expenditures 162
CAPITAL IMPROVEMENTS & EQUIPMENT REPLACEMENT
Capitalization Policy 165
Capital Improvement and Equipment Replacement Plan 169
NEW PROGRAMS 177
DEBT SERVICES
New Programs 181
Debt Service Policy 183
General Debt Service Fund 186
Debt Service Fund Summary 188
Utility Debt Service 191
Summary of Utility Debt Service Changes to Maturity 193
Enterprise Funds Debt Services 196
Summary of Enterprise Funds Debt Service Charges to Maturity 198
PERSONNEL
Approved City Employee Positions 204
Personnel Requests 205
General Pay Plan 206
Disclosure of Employee Benefits 213
Holiday Schedule 214
Supplement Pay 216
Take Home Vehicle Schedule 218
Pay Dates 219
SUPPLEMENTAL SCHEDULES
Effective Tax Rate Calculation 224
Property Values and Tax Rates Schedule 225
Property Tax Rate Comparison Schedule 226
Water Rate Comparison Schedule 229
Sewer Rate Comparison Schedule 230
Fee Schedule 231
Budget Ordinance 243
Tax Rate Ordinance 244
Advisory Board and Commissions 245
FUND, FISCAL & BUDGET POLICIES
Comprehensive Fund Balance Policy 249
Basis of Accounting/Budgeting 261
BUDGET GLOSSARY 263
BUDGET
OVERVIEW
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298 West Washington Stephenville, Texas 76401-4257 (254) 918-1220
August 1, 2014
Honorable Mayor and City Council
City of Stephenville, Texas
Dear Mayor and City Council:
I am pleased to present to you the Proposed Budget and Plan of Municipal Services for the fiscal year 2014-15. The
Annual Budget and Plan of Municipal Services is the most important document that is adopted by the city council each
year. In developing this document, as always, a significant amount of time is devoted by city council members and city
staff. An annual budget is developed through an extensive process of reviewing requests received from citizens, various
city departments, and external agencies, then prioritizing those requests in a manner that utilizes resources effectively,
within fiscal constraints, while working to achieve goals set out by the city council.
GOALS
A list of goals that the City of Stephenville should strive toward on an ongoing basis includes the following:
Ensure the Long-Term Financial Health of City Government
Provide Quality Public Safety for current and future residents
Sustain infrastructure enhancements with a five-year capital improvement plan
Improve quality of life and appearance of the community through community partnerships
and grants
Active economic development by promoting development or redevelopment that efficiently
uses land, infrastructure, and public services, and by implementing strategies to create and
retain well-paying jobs
Strong comprehensive planning to promote orderly and sustained development to increase
taxable value
This budget is intended to maintain the direction established by our citizens and the city council in order to meet the
existing challenges and to effectively plan for future needs.
CITY OF STEPHENVILLE
MISSION STATEMENT
“To progressively provide cost-effective programs and services that encourage the highest quality of
life for our citizens.”
BUDGET OVERVIEW
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The 2014-2015 Program of Services totals $21,751,558 in expenses and $21,289,139 in revenues including $573,000 in
capital leases to be issued to finance an ambulance and landfill equipment. Of the amount budgeted for total expenses,
approximately $17.4 million is for continued operations, and $3.35 million for debt service. The remaining budget is
related to capital projects and new programs. The operating budget is a 3.49% increase above the 2013-14 amended
budget.
Below is a summary of revenues and expenses by fund. An in-depth analysis of revenues and expenses can be found in
the Financial Summary Section of the document.
General Fund Revenues
General Fund revenues are expected to total $12,786,702, virtually unchanged from the FY14 projections. Sales tax
revenues and property assessed valuations continue to increase at a moderate growth rate. The reduction of the
development fees from several large commercial projects in FY14 offset the growth for FY15.
Property tax revenue is expected to total $4,977,765, an increase of 2.2% above the FY 14 budget, based on maintaining
the tax rate at $0.495 per $100 of taxable value. Maintaining the rate at the current level enables the City to absorb cost
increases in employee health insurance and operating costs. Property tax revenue makes up approximately 42% of the
general fund revenues. Property taxes represent one of the most stable revenues of the city as unpaid taxes become
liens on the property. Taxable property valuations increased 2.2% from $983 million to $1.005 billion due to an increase
in appraisals and largely as a result of $26.3M from new property. The average value per home has risen from an
average taxable value of $98,102 in FY13 to $101,450 in FY14.
2014 Total Appraised Certified Value $1,005,609,123
2014 Value Under Protest $15,674,120
Total Appraised Value $1,021,283,243
The average home’s city tax bill will increase from $485.60 to $502.18 because of the overall increase in taxable values,
but is subject to each home’s individual appraisal. The portion of the tax rate applied to debt service will be $0.0570,
compared to $0.0593 from FY14. With the increase in property values, the maintenance and operations portion of the
tax rate will increase to $.4380 per $100 property valuation, compared to $.4357 from FY2013-2014. Revenues will
increase by $190,686.
Operations and Maintenance Tax Rate $0.4380
Interest and Sinking Tax Rate 0.0570
Total Tax Rate $0.4950
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Sales tax collections exceeded expectations in FY14 after increasing approximately 2.1% above collections in FY13. Sales
tax revenues are budgeted to be stable. No major sales generators are currently under construction. Sales tax collections
have grown 64% over the last decade. Sales tax is based on current trends and population growth from student
enrollment at Tarleton State University.
Development related revenues include building permits, inspections, and zoning related fees. Building and development
revenue is expected to fall $200,000 since no major commercial projects are currently proposed. The City Council is
reviewing standardized development fees and processes to streamline the development and building permit process.
New residential construction is steady with an average of 35 new residential permits each year.
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User Fees. The fee schedule is reviewed annually for cost analysis and comparative services. A few adjustments are
recommended to cemetery plot fees and recreation participation fees. User fees have been adjusted the last couple of
years to reflect the increases in minimum wages.
For more information on General Fund revenues, turn to the General Fund located in the “Financial Summary” section of
the budget.
General Fund Expenses
General Fund expenses are budgeted to total $13,321,026, which is a decrease of .60% below the amended FY14
budget. The major expense changes are listed below by category.
Salaries and benefits are expected to increase 3.76% from the FY14 amended budget. We have implemented the
second year of a two and a half year program to adjust wages to the salary survey conducted in 2013. The pay plan also
called for a 1.8% cost of living adjustment. The City plans to bid health insurance rates in 2015 in order to identify
affordable alternates. The City’s contribution rate for the Texas Municipal Retirement System (TMRS) will decrease
0.55% (15.45% to 14.85%) to ensure fund stability.
Operating expenses are expected to remain virtually unchanged. The utilities, insurance, supplies and materials are
minimized for the ongoing maintenance of city equipment, vehicles, roadways, parks, etc. The Parks and Recreation
Department will continue to provide a multitude of both youth and adult services and to assist in funding other special
events for the community. Adult programs are designed to be cost neutral. Youth programs are designed to subsidize
the cost by 40%. The FY15 budget contains $38,000 for special events. The FY15 budget contains the pay-as-you-go
method of financing residential street improvements. This budget includes $200,000 for street maintenance projects,
$40,000 for slurry seal, $10,000 for crack seal, and $10,000 for one street sweeping. We have budgeted $15,000 to
expand the west end cemetery again. We continue to participate with the North Central Texas Council of Governments
aerial and mapping program. The code enforcement department has been allocated $10,000 this year to fund
demolition of substandard structures. We contract for plan review and industrial construction inspection services. We
have budgeted for two major projects with corresponding revenue.
Capital outlay is recommended to remain consistently around $500,000 to continue our fleet and equipment
replacement program. No new vehicles or equipment are proposed. There are no major facility improvements or
renovations planned for FY15. The council proposes to reinstate the street reconstruction program for $250,000.
Transfers out have been discussed extensively. Council has committed to the airport runway extension project (Texas
Department of Transportation Aviation Division) and the Bosque River Trail extension (Texas Department of
Transportation). The estimated project participation from the city is 10% or $500,000 and 38% or $545,338 plus cost
overruns and real estate, respectively. No provisions have been made to expend funds in this budget, however the
projects may progress during the year and action will be reviewed by the council.
Utility Fund Revenues
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Utility revenues total $7,446,734 which is 13.2% above the FY14 projected budget. Operating revenues include water,
wastewater, storm water drainage, and landfill user fees. The increased user fee revenue is due to 5% water and sewer
rate increases implemented in March 2013 and March 2014, to customer growth, and drought conditions. A water and
sewer rate volume charge increase of 3% is proposed for March 2015. No increases are being proposed to the storm
water drainage or landfill gate fees.
Per the contract with Progressive Waste Solutions, the company can request increases in rates based on the Consumer
Price Index (CPI) for the previous 12 months. Requests are brought forward by the company to coincide with the
calendar year. The city is contracted with Progressive Waste Solutions through 2018.
Utility Fund Expenses
Utility Fund expenses are budgeted to total $6,848,414 which is an increase 4.85% above the amended FY14 budget.
There is $2,747,849 of debt service payments. Operating expenses total $4.1 million. The major expense changes are
listed below by category.
Operating expenses are expected to remain virtually unchanged. The utilities, insurance, supplies and materials are
minimized for the ongoing maintenance of city equipment, vehicles, water, sewer, storm drainage, landfill, etc. In the
past, the City implemented a pay-as-you-go method to finance improvements to the water and sanitary sewer systems.
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This budget contains an allocation of $125,000 for maintenance of the water wells, $125,000 for maintenance of the
water distribution system, $15,000 for meter maintenance, $100,000 for maintenance of the water sewer collection
system. Due to numerous variables, the wastewater treatment plant maintenance budget has been reduced from
$125,000 to $100,000. Per the contract with OMI, the company can request increases in rates based on Consumer Price
Index (CPI) for the previous 12 months for the operation of the City’s wastewater treatment plant. The contract costs
are anticipated to increase 3.7%. The city is contracted with OMI through 2016. The total amount budgeted for storm
water drainage is $528,798, a decrease of $10,173 over FY14. There is $498,798 of debt service payments and $30,000
for maintenance projects for storm water drainage. The proposed landfill budget for FY15 is $222,445, which is a
$14,476, increase over FY14. The recommendation is to convert the part-time gate attendant to full-time for $16,196.
The goal is for the landfill to break-even and cash flow after the recent expansion.
Other services and charges are the water supply contract with the Upper Leon River Municipal Water District. The city
has a contract to purchase 1.662 mgd (1,862 Ac-Ft) annually of water. The cost increase of $5,000 is related to an
increase in the cost per acre feet for water rights with the Brazos River Authority. There is $25,000 recommended for a
water line replacement study and plan.
Capital outlay is recommended for fleet and equipment replacement program of $578,166. Projects currently underway
are the automated meter replacement program and the Community Development Block Grant. Meter Replacement
Program is being recommended through an energy services performance contract. This is a $3M project that would
provide total meter replacement and advanced metering techniques. The grant amount is $400,000 with the city’s
match being $125,000. Any remaining project balances will be allocated to the FY15 budget via a budget amendment
after the FY14 fiscal year ends. Two new proposed capital lease payments of $87,125 and $30,000 will also begin in FY15
related to a replacement of the landfill compactor and an ambulance.
Transfers out have remained constant. The Utility Fund will pay for reimbursement of indirect costs to the General Fund
in the amount of $208,825. Each year we will analyze what portion of these costs the General Fund pays and make
adjustments as needed.
Other Funds
Airport fund budget for FY15 is $90,328, which is a $5,559, decrease over FY14. There is $24,475 of debt service
payments in this budget. The goal is for the airport to break-even by covering the operational costs for FY15. The Airport
Fund accounts for all funding received from outside organizations and grant funds received relating to capital
improvements at the airport. We are on the Texas Department of Transportation Aviation Division project list to extend
the runway. The funding requires 10% matching costs from the city. We have acquired some property and have
removed the structures. We have completed the Airport Layout Plan, and will engage in a funding agreement with
TxDOT for the runway extension. The remaining city match is expected to be about $500,000.
Special revenue funds are derived from hotel occupancy taxes, child safety fines and public safety restricted funds. The
Stephenville Independent School District, Cross Timbers Family Services, Paluxy River Children’s Advocacy Center and
STAR Council on Substance Abuse have made applications for the projected $12,000 of the child safety funds. The police
department has been allocated $3,700 for training from restricted revenues. As in the past, we are using a portion of the
Special Revenue Fund to continue reconstruction of our historical brick streets throughout the city. In partnership with
Keep Stephenville Beautiful, we are allotting funds for a Welcome to Stephenville sign. Under existing contracts,
portions of the hotel occupancy taxes have again been budgeted for the Chamber of Commerce (4¢), Cross Timbers Fine
Arts Council (1¢) and the Stephenville Museum (1¢).
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Capital projects fund is maintained for projects related to governmental activities. During fiscal year 1997-98 the city
council authorized the issuance of $2.7M in debt through the issuance of certificates of obligation to fund the extension
of Wolfe Nursery Road and Frey Street. This fund has been created to account for the proceeds from that debt issuance
and track the costs associated with this project. Construction proceeds were expended. We received assessments from
the adjoining property owners for a portion of the enhancements to their property. The funds have been used to
participate in economic development initiatives. The proposed budget projects that the beginning fund balance will be
$416,384. Council has committed to the Bosque River Trail extension (Texas Department of Transportation). The
estimated project participation from the city is 38% or $545,338 plus cost overruns and real estate, respectively.
Fund Balance
Fund balance is basically defined as the amount of funds available that remain unencumbered and not appropriated.
The city adopted by resolution a financial policy that requires maintaining a minimum fund balance equivalent to 25% of
operating expenditures. This ideal fund balance equates to $5,119,402 for FY15 and continues to be met. Fund balance
is used as an indicator by bond rating agencies and other financial institutions in determining the city’s creditworthiness.
A strong fund balance facilitates a better bond rating which in turn reduces the city’s interest cost when it issues debt.
CONCLUSION
As City Administrator, I believe it is my responsibility to submit to you a fiscally sound budget while ensuring that the
level of service provided to our citizens and stakeholders remains high while addressing the goals and expectations set
by you. This operating budget reflects a variety of community issues, planning initiatives, and economic development
opportunities. While we have discussed many alternatives this document funds the needs with reserves. Opportunities
for increasing user fees, reducing our bad debt write-offs, finding ways to buy down debt, and economic development
initiatives are constantly being evaluated. Staff is challenged daily to analytically look at the services we provide in an
effort to find ways to be more efficient so we can provide better more cost effective services. An alternative discussed
was to reduce general fund operating expenses by $250,000 and delay $250,000 of equipment replacements. We are
prepared to meet the expectations of the council and community and we are committed to the delivery of excellent
service. The staff and I look forward to implementing this budget.
Sincerely,
Mark A. Kaiser
City Administrator
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The Budget Process
The City of Stephenville’s budget process is the mechanism that changes taxpayer requests and resources into government
services and expenditures. Again this year, the City of Stephenville has made a great commitment to setting community goals,
performance objectives, and priorities. Below is the budget process of the City:
I. Definition and Authority
The budget is a financial plan for the fiscal year of operations that matches all planned revenues and expenditures with the services
provided to the residents of the City, based on established budgetary policies. The City Charter establishes that the City’s fiscal
year shall begin on the first day of October and end on the last day of September of each calendar year. Such fiscal year shall also
constitute the budget and accounting year.
II. Preparation and Submission of the Budget
The budget preparation process begins in March before the beginning of the fiscal year. Under the City Charter, the City
Administrator is responsible for preparing and recommending an operating budget for City Council consideration. He along with
the Finance Director determines guidelines for the City’s department and division heads to use in preparing their budgets. These
guidelines are based on Council goals, anticipated revenues, levels of service desired and capital equipment and improvement
needs.
The Finance Department prepares the Budget Instructions Manual to be used in budget preparations. It includes the guidelines the
City Administrator and Finance Director have developed, the budget calendar and specific instructions for completing the forms
included in the Manual. These include requests for capital equipment and projects, operating budget request forms, authorized
position forms, requests for new positions and requests for new and/or enhanced services.
During April, the Finance staff meets individually with all department/division heads to explain the guidelines to be used in the
preparation of their budget, distribute the budget instructions manual, the forms to be completed and deadlines to be met, and give
any further directions for budget preparation. Department heads are responsible for expenditure estimates of their
departments/divisions. Personnel cost information is provided to them by the Finance staff. In estimating other divisional
expenses, department heads base their estimates on historical data adjusted for trends and possible rate increases.
In May, the City Council and department/division heads attend a budget workshop at which the staff presents departmental
programs, goals, objectives and needs in order to receive direction on programs and service levels from the Council.
By the end of June all operating budget and capital requests are due in the Finance office so that staff can begin compiling them
and determining financing needs. Factors to be considered in determining items to be capitalized are as follows:
Item can be permanently identified as an individual unit of property.
Item has an anticipated useful life of five years or more.
Item belongs to one of the following categories:
Land
Buildings and Structures
Equipment
Item constitutes a tangible, permanent addition to the value of City assets.
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Item does not constitute repair or maintenance.
Item’s cost should generally exceed $1,000. Note: If the item is less than $1,000, then the item should be a component
unit of an asset meeting the above-stated criteria.
After all the budgets are compiled, the City Administrator and the Finance Director meet with the department/division heads
individually to discuss their budget submissions.
By July, three-fourths of the current fiscal year is past, and the Finance department works to fine tune the revenue estimates.
Revenue projections are generally based on historic receipts adjusted for rate increases and trends. The City’s philosophy on
revenue projections is making the best estimate possible using historic data and trends, being careful not to overestimate revenue.
The City Administrator submits to the City Council, at least sixty (60) days prior to the beginning of each budget year, the
proposed budget for the following fiscal year. The budget provides a complete plan for the fiscal year and contains the following:
A budget message, explanatory of the budget, which message shall contain an outline of the financial policies of the city
for the fiscal year, shall set forth the reasons for salient changes from the previous fiscal year in expenditures and
revenue items, and shall explain any major changes in the financial policy;
A consolidated statement of receipts and expenditures for all funds;
An analysis of property valuation;
An analysis of the tax rate;
Tax levies and tax collections by years for at least five (5) years for the number of years for which records are available;
General fund resources in detail;
Summary of proposed expenditures by fund, department and activity;
Summary of proposed expenditures by character and object;
Detailed estimates of expenditures shown separately for each activity to support the summaries. Such estimates of
expenditures are to include an itemization of positions showing the number of persons having each title and the rate of
pay;
A revenue and expense statement for all types of bonds;
A description of all bond issues outstanding, showing rate of interest, date of issue, maturity date, amount authorized,
amount issued and amount outstanding;
A schedule of requirements for the principal and interest on each issue bonds;
A special fund section;
The appropriation ordinance;
The tax levying ordinance;
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A capital improvement program for the budget year and proposed method of financing;
A summary of the condition of machinery, equipment and buildings;
A suggested legislative program and the highlights of the proposed administrative program.
III. Adoption of the Budget
The budget and all the supporting schedules shall be filed with the City Secretary when submitted to the Council and shall be open
for public inspection by anyone interested. At the Council meeting at which time the budget is submitted, the Council will fix the
time and place of a public hearing on the budget and shall cause to be published a notice of the hearing, setting forth the time and
place thereof and presenting a condensed summary of the budget, at least seven (7) days before the date of the hearing. At the
time and place set forth in the notice, or at any time and place to which the public hearing shall be from time to time adjourned,
the council shall hold a public hearing on the budget submitted and all interested citizens shall be given an opportunity to be heard
for or against any item or the amount of any item herein contained.
The budget shall be adopted in original or amended form by the favorable votes of at least a majority of all members of the whole
council and shall be finally adopted not later than seven (7) days prior to the beginning of the fiscal year.
Should the council take no final action on or prior to such date, the budget as submitted shall be deemed to have finally been
adopted by the council.
Upon final adoption the budget shall be in effect for the stated fiscal year.
IV. Amending the Budget
In cases of grave public necessity, emergency expenditures to meet unusual and unforeseen conditions which could not, by
reasonable diligent thought and attention, have been included in the original budget may from time to time be authorized by the
affirmative vote of at least six (6) members of the entire council, as amendments or supplements to the original budget. Such
supplements or amendments shall be filed with the original budget.
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City of Stephenville
Proposed 2014-2015 Budget Calendar
April, 2014 Prior year budget review and begin developing priorities for the next budget year
May 5 Budget Packets to Division Directors
May 12-31 Requests for written budget input from citizens
June 3 Public input on citizen budget requests
June 9 Budget preparation manuals due from Division Directors to Director of Finance
June 23 - July 11 City Administrator and Director of Finance meet with Division Directors to review
and develop budget
July 25 (Statutory) Receive Certified Tax Rolls from the Central Appraisal District
August 1 File a copy of complete budget with City Secretary
August 10&17 Publish notices of Council budget workshops and budget public
hearing
August 11-15 Council budget workshops
August 19 Public hearing on budget; Set time, date and place of public hearing on proposed tax
rate
September 2 Ordinance adopting budget; Public hearing on the proposed tax rate (1st)
September 9 Public hearing on the proposed tax rate (2nd)
September 16 Ordinance adopting tax rate
October 1 Begin new Budget Year 2014 – 2015
April, 2015 Mid-year budget review
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CITY OF STEPHENVILLE
Organization Chart
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Community Profile
Overview
Stephenville is located in the heart of north Central Texas in Erath County and is home to approximately 19,410 people.
Stephenville serves as the center of commerce and recreation to over 41,010 county residents.
Stephenville was incorporated in 1889 and chartered a home-rule city under Texas law in 1961 and operates under a
mayor-council form of government. A mayor and eight (8) council members are elected by majority of the entire city.
Elections are held the second Saturday in May.
Economy and Employment
The City of Stephenville is the county seat and principal commercial, medical, retail and industrial center of Erath
County. Stephenville has maintained its strong economic position. Our economy is based on agriculture and
manufacturing. Agriculture has long been Erath County’s leading industry. Livestock, especially beef, dairy cattle and
other livestock, has always been an important agriculture producer in Erath County. The county is in the states 10th
largest for cattle production in 2010. The city has been fortunate to have seven manufacturing industries in town. Four
of the plants are among our list of top ten largest tax payers.
Many people live in Stephenville and Erath County and commute to the Metroplex to work every day. The short
distance to the Metroplex makes Stephenville an attractive place to live. The City’s hometown atmosphere combines
with aggressive development attitude to produce results.
The City anticipates future growth in the local economy as a result of capital improvements completed this past year and
new projects budgeted this year. The City has been successful in attracting several residential developments, single-
family and multi-family.
Retail sales for 2013 were $354M. The City has Wal-Mart Supercenter that has been a catalyst to the regional economy
for several years and is one of the City’s major employers. Texas Heath Harris Methodist Hospital is one of the area’s
largest non-retail employers, providing employment for doctors, nurses and other health care personnel. Other
organizations with more than 100 employees include Tarleton State University, a Division II NCAA Division university, the
Stephenville Independent School District, the City of Stephenville, Erath County, and Senior Care Living.
Stephenville and Erath County sit on the edge of the Barnett Shale formation. Minerals produced in the county include
natural gas and limited amounts of oil.
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Culture and Recreation
More than forty local churches provide worship and fellowship for about twenty denominational groups. The nearest
synagogue is located in Fort Worth.
Stephenville’s residents can take advantage of many activities offered by the Stephenville Parks and Recreation
Department, Stephenville Museum, and the Stephenville Public Library. Numerous organizations such as 4-H, Girl and
Boy Scouts and Future Farmers of America encourage the personal growth of young people.
Stephenville Parks and Recreation facilities include a multi-faceted sports complex with baseball and softball fields,
soccer fields, and RV Park, picnic areas, tennis courts, and indoor recreation center, as well as an amphitheater which
attracts many live concerts throughout the year.
Many other cultural and recreational facilities are within a one and one-half hour drive east on US 377 in the Dallas/Fort
Worth area. Stephenville offers all the amenities of small town life while the conveniences offered by a large
metropolitan area are easily within reach.
Education
Stephenville schools provide high-quality education for the district’s children. The public school system is large enough
to offer progressive and diverse programs, and small enough to allow teachers and administrators to cultivate a
personal, active interest in each student. The instructional staff at SISD is exceptionally well-qualified. Award winning
programs in academics, fine arts, vocational education, athletics, and leadership are available to the district’s more than
3,693 students.
Tarleton State University, a member of the Texas A&M System, provides quality programs of undergraduate, graduate,
and non-traditional education. The student body includes representatives from 220 Texas counties, 45 states and 34
foreign countries. Tarleton had a spring 2014 enrollment of 10,396 in Stephenville. The Tarleton core curriculum
provides solid liberal arts foundation for all students. Tarleton offers 67 undergraduate and 22 graduate programs as
well as a doctorate program in Educational Administration. Degree areas include agriculture, business administration,
teacher education, allied health, the fine arts, social sciences, physical and biological sciences, humanities, mathematics
and technology. Still over degree areas include preparation for professional schools such as dentistry, engineering, law,
medicine and veterinary medicine.
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Miscellaneous Statistical Information
Date of incorporation August 6, 1889 Sewerage System:
Miles of sanitary sewers 116
Number of treatment plants 1
Form of Government Home rule Number of service connections 5,638
Daily avg treatment in gallons 1,453,000
Max daily capacity in gallons 9,000,000
Number of Employees (excl police and fire):
Full-time 61
Water System:
Miles of water mains 126
City of Stephenville Facilities and Services: Number of service connections 5,809
Area in square miles 11.79 Number of fire hydrants 798
Miles of streets 92 Daily avg consumption in gallons 2,107,000
Number of street lights 1,127 Max daily capacity in gallons 5,750,000
Culture and Recreation:
Recreation center 1
Parks 3
Park acreage 130
Swimming pools 1
Play Grounds 4
Amphitheater 1
Baseball/Softball Diamonds 11
Fire Protection:
Number of stations 2
Number of fire personnel and officers 31
Number of volunteer firefighters 12
Number of fire calls answered 276
Number of ambulance calls answered 1,555
Number of inspections conducted 551
Police Protection:
Number of stations 1
Number of police personnel and officers 54
Number of patrol units 10
Number of law violations:
Physical arrests 1,123
Traffic violations 5,357
Parking violations 520
Criminal offenses 2,307
Calls for Service 10,566
20
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21
FINANCIAL
SUMMARY
22
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23
CITY OF STEPHENVILLE
STATEMENT OF PROJECTED NET REVENUE OVER (EXPENDITURES) - ALL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2015
CAPITAL SPECIAL DEBT WATER STORM
GENERAL PROJECT REVENUE SERVICE SEWER WATER LANDFILL AIRPORT
FUND FUND FUND FUND FUND FUND FUND FUND TOTAL
PROJECTED NET REVENUE OVER (EXPENDITURES):
REVENUE 12,786,702 104 353,705 582,204 6,516,230 586,500 344,004 119,690 21,289,139
EXPENDITURES 12,495,385 0 365,665 582,204 6,097,141 528,798 222,475 90,328 20,381,996
NET BASELINE BUDGET 291,317 104 (11,960)0 419,089 57,702 121,529 29,362 907,143
CAPITAL REPLACEMENTS (825,641)0 0 0 (440,600)0 (103,321)0 (1,369,562)
AND NEW PROGRAMS
CHANGE IN NET RESERVES (534,324)104 (11,960)0 (21,511)57,702 18,208 29,362 (462,419)
POSITIVE (NEGATIVE)
24
CITY OF STEPHENVILLE
STATEMENT OF PROJECTED CASH FLOW - ALL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2015
CAPITAL SPECIAL DEBT WATER STORM
GENERAL PROJECT REVENUE SERVICE SEWER WATER LANDFILL AIRPORT
FUND FUND FUND FUND FUND FUND FUND FUND TOTAL
ESTIMATED ENDING CASH BALANCE 10/1/2014:
RESTRICTED:11,077,728
3 MONTH OPERATIONS 3,350,202 288,354 1,408,271 52,393 23,972
RIGHT-OF-WAY 1,000,000 416,384
CAPITAL REPLACEMENT 500,000 500,000
FACILITIES 600,000 500,000
GRANT MATCHING 850,000 36,626
ECONOMIC DEVELOPMENT 50,000
DEBT SERVICE 128,727 798,447 268,438
CUSTOMER DEPOSITS 228,596 1,300
UNRESTRICTED 18,802 6,766 50,450
EST. CASH BALANCE 10/1/2014 6,369,004 916,384 288,354 128,727 2,435,314 775,204 104,143 60,598 11,077,728
PROJECTED NET REVENUE OVER (EXPENDITURES):
REVENUE 12,786,702 104 353,705 582,204 6,516,230 586,500 344,004 119,690 21,289,139
EXPENDITURES 12,495,385 0 365,665 582,204 6,097,141 528,798 222,475 90,328 20,381,996
NET 2014-2015 BUDGET:291,317 104 (11,960)0 419,089 57,702 121,529 29,362 907,143
ADD-BACK ITEMS:
CHANGES IN:
DEBT PROCEEDS 148,000 425,000 573,000
CAPITAL IMPROVEMENT (250,000)(250,000)(500,000)
EQUIPMENT REPLACEMENT (502,041)(107,000)(425,000)(1,034,041)
NEW PROGRAMS/POSITIONS (91,600)(78,600)(16,196)(186,396)
LONG RANGE PLANNING (100,000)(5,000)(105,000)
LEASE PURCHASE PAYMENT (30,000)(87,125)(117,125)
TOTAL ADD-BACK ITEMS (825,641)0 0 0 (440,600)0 (103,321)0 (1,369,562)
ESTIMATED ENDING CASH BALANCE 9/30/2015:
RESTRICTED:10,329,722
3 MONTH OPERATIONS 3,123,846 276,394 1,524,285 55,619 22,582
RIGHT-OF-WAY 675,000 416,488
CAPITAL REPLACEMENT 250,000 500,000
FACILITIES 700,000 500,000
GRANT MATCHING 750,000 60,000
ECONOMIC DEVELOPMENT 50,000
DEBT SERVICE 128,727 798,447 268,438
CUSTOMER DEPOSITS 228,596 1,300
UNRESTRICTED 285,834 (137,525)64,468 65,432 7,378 285,587
EST. CASH BALANCE 9/30/2015 5,834,680 916,488 276,394 128,727 2,413,803 832,906 122,351 89,960 10,615,309
25
City of Stephenville
Summary of Revenues
Submission Date: Aug 1, 2014
Actual Budgeted Amounts Recommended Actual Amounts
Amounts Amended Proposed Budget Changes Jul-14 Percent YTD
Source of Funds 2012-2013 2013-2014 2014-15 Positive (Negative)YTD Actual to Budget
Taxes 11,649,720 11,723,267 12,063,686 340,419 10,963,507 93.52%
Licenses and permits 398,093 371,300 171,300 (200,000)230,853 62.17%
Fines and forfeitures 361,237 266,000 266,000 0 245,660 92.35%
Intergovernmental grants 96,717 131,690 85,300 (46,390)130,751 99.29%
Service charges 8,402,217 7,609,990 8,412,094 802,104 6,904,143 90.72%
Interest on investments 19,162 10,881 12,604 1,723 9,044 83.12%
Transfers 470,860 909,961 219,355 (690,606)875,194 96.18%
Other Income 147,452 48,585 58,800 10,215 350,731 721.89%
Total Revenue 21,545,457 21,071,674 21,289,139 217,465 19,709,883 93.54%
General Funds
Taxes
Property Taxes 4,050,948 4,129,084 4,341,477 212,393 4,284,103 103.75%
Sales Tax 5,281,663 5,300,000 5,400,000 100,000 4,495,865 84.83%
Other taxes 1,393,634 1,396,000 1,406,000 10,000 1,331,131 95.35%
Licenses and permits 398,093 371,300 171,300 (200,000)230,853 62.17%
Fines and forfeitures 329,473 250,000 250,000 0 221,940 88.78%
Intergovernmental 69,065 117,990 71,600 (46,390)127,134 107.75%
Service charges 986,462 992,300 900,800 (91,500)706,733 71.22%
Interest on investments 7,413 5,500 5,500 0 3,612 65.67%
Transfers 208,824 208,825 208,825 0 174,020 83.33%
Other Income 76,625 31,200 31,200 0 306,647 982.84%
Total General Fund 12,802,199 12,802,199 12,786,702 (15,497)11,882,038 92.81%
Utility Fund
Water sales 3,590,583 3,250,000 3,800,000 550,000 2,834,276 87.21%
Wastewater charges 2,575,384 2,200,000 2,500,000 300,000 2,153,585 97.89%
Service and delinquent charges 228,328 173,000 173,000 0 234,243 135.40%
Interest on investments 3,781 3,781 5,500 1,719 2,668 70.56%
Transfers 10,536 10,536 10,530 (6)8,780 83.33%
Other Income 40,882 16,985 27,200 10,215 44,084 259.55%
Total Utility Fund 6,449,494 5,654,302 6,516,230 861,928 5,277,636 93.34%
Landfill Fund
Gate fees 291,502 300,000 343,604 43,604 373,608 124.54%
Interest on investments 19 0 0 0 12 0.00%
Other Income 6,547 400 400 0 0 0.00%
Transfers 0 0 0 0 1,794 0.60%
Total Landfill Fund 298,068 300,400 344,004 43,604 375,414 100.00%
Airport Fund
Hangar rental 105,314 105,000 105,000 0 87,110 82.96%
Service and delinquent charges 1,440 1,440 1,440 0 0
Intergovernmental Grants 27,652 10,000 10,000 0 0 0.00%
Gasoline Sales 2,945 3,250 3,250 0 2,186 67.26%
Other Income 501 0 0 0 1,616 0.00%
Transfers 0 0 0
Total Airport Fund 137,853 119,690 119,690 0 90,912 75.96%
Storm Water Drainage Fund
Storm water drainage fee 620,259 585,000 585,000 0 514,588 87.96%
Interest on investments 1,527 1,500 1,500 0 193 12.87%
Total Stormwater Fund 621,785 586,500 586,500 0 514,781 87.77%
Other Funds
Taxes
Property Taxes 589,390 583,183 582,204 (979)583,377 100.03%
Other taxes 334,086 315,000 334,005 19,005 269,031 85.41%
Fines and forfeitures 31,764 16,000 16,000 0 23,720 148.25%
Intergovernmental - 3,700 3,700 0 3,617 97.76%
Interest on investments 5,921 100 104 4 943 943.00%
Transfers 251,500 690,600 0 (690,600)690,600 100.00%
Other Income 23,398 0 0 0 0 0.00%
Total Other Funds 1,298,436 1,608,583 936,013 (672,570)1,571,288 97.68%
Total Funds 21,545,457 21,071,674 21,289,139 217,465 19,712,069 92.59%
26
City of Stephenville
Summary of Expenditures
Submission Date: Aug 1, 2014
Budgeted Amounts Recommended Actual Amounts
Amounts Amended Proposed Budget Changes Jul-14 Percent YTD
Source of Funds 2012-2013 2013-2014 2014-15 Positive (Negative)YTD Actual to Budget
General Government:
City council 57,151 62,877 63,540 (663)43,760 69.60%
City administrator 136,297 139,481 139,404 77 110,580 79.28%
City secretary 92,504 97,343 105,977 (8,634)77,606 79.72%
Total General Government 285,952 299,701 308,921 (9,220)231,946 77.39%
Finance and Administration:
Emergency management 11,473 118,557 3,750 114,807 98,236 82.86%
Municipal buildings 184,577 227,984 209,277 18,707 179,933 78.92%
Financial administration and accounting 441,066 456,340 337,965 118,375 380,905 83.47%
Purchasing 59,111 63,216 67,929 (4,713)48,746 77.11%
Information Technology 0 124,006 (124,006)0
Tax 127,594 141,000 148,050 (7,050)137,759 97.70%
Legal counsel 111,193 90,848 111,648 (20,800)80,251 88.34%
Municipal court 158,330 147,500 173,000 (25,500)125,212 84.89%
Human resources 99,387 221,811 114,656 107,155 83,036 37.44%
Total Finance and Administration 1,192,732 1,467,256 1,290,281 176,975 1,134,078 77.29%
Community Services:
Community Svc administration 0 166,722 (166,722)0
Recreation administration 722,711 709,344 465,282 244,062 546,717 77.07%
Park maintenance 563,977 496,505 590,556 (94,051)388,528 78.25%
Cemeteries 141,767 163,509 158,558 4,951 127,766 78.14%
Library 222,572 217,168 227,883 (10,715)166,120 76.49%
Street maintenance 1,147,416 1,120,176 1,037,470 82,706 742,243 66.26%
Senior citizens center 152,175 136,216 136,022 194 102,755 75.44%
Aquatic Center 201,648 211,281 195,152 16,129 108,160 51.19%
Total Community Services 3,152,266 3,054,199 2,977,645 76,554 2,182,289 71.45%
Fire Department:
Fire and ambulance administration 217,448 256,728 268,298 (11,570)228,464 88.99%
Fire prevention and investigation 134,751 175,259 180,639 (5,380)143,730 82.01%
Fire suppression 1,133,426 1,199,901 1,240,674 (40,773)916,483 76.38%
Emergency medical services 1,247,285 1,167,038 1,177,535 (10,497)912,409 78.18%
Volunteer fire 17,042 32,341 31,117 1,224 18,008 55.68%
Total Fire Department 2,749,952 2,831,267 2,898,263 (66,996)2,219,094 78.38%
Police Department:
Police administration 315,127 326,619 359,677 (33,058)260,552 79.77%
Police patrol 2,012,012 2,136,701 2,060,659 76,042 1,711,458 80.10%
Police communications 470,890 788,806 717,633 71,173 441,302 55.95%
Police support services 146,969 154,736 161,749 (7,013)115,100 74.38%
Criminal investigation 628,161 636,201 635,534 667 501,474 78.82%
Professional Standards 244,244 245,793 268,413 (22,620)201,001 81.78%
Animal control 115,655 130,774 133,292 (2,518)106,044 81.09%
Public Safety Clerical 0 0 0
Public safety Facility 179,095 345,440 178,179 167,261 282,481 81.77%
Total Police Department 4,112,152 4,765,070 4,515,136 249,934 3,619,412 75.96%
Community Development:
Planning 171,367 185,977 199,846 (13,869)142,216 76.47%
Inspection 271,666 211,101 220,616 (9,515)157,508 74.61%
Code enforcement 71,442 86,235 84,677 1,558 31,752 36.82%
Total Community Development 514,475 483,313 505,139 (21,826)331,476 68.58%
Non-Departmental:
Transfers 250,000 500,000 0 500,000 500,000 100.00%
Total General Fund 12,257,528 13,400,806 12,495,385 905,421 10,218,295 76.25%
Utility Fund
Utilities administration 128,553 115,823 131,812 (15,989)151,141 130.49%
Water production 762,427 850,738 773,558 77,180 688,410 80.92%
Water distribution 631,242 700,979 741,943 (40,964)485,995 69.33%
Water customer service 224,761 208,692 201,085 7,607 158,579 75.99%
Wastewater collection 291,015 538,670 359,153 179,517 387,623 71.96%
Wastewater treatment 841,187 1,017,012 981,656 35,356 887,418 87.26%
Billing and collections 191,114 192,965 204,858 (11,893)159,512 82.66%
Transfers 208,825 375,325 208,825 166,500 323,118 86.09%
Non-Departmental 2,253,191 2,198,118 2,494,251 (296,133)2,157,089 98.13%
Total Utility Fund 5,532,315 6,198,322 6,097,141 101,181 5,398,885 87.10%
Landfill Fund
Landfill operations 272,415 199,040 211,945 (12,905)145,550 73.13%
Transfers 10,536 10,530 10,530 0 8,780 83.38%
Total Landfill Fund 282,951 209,570 222,475 (12,905)154,330 73.64%
Airport Fund
Total Airport Fund 183,146 95,887 90,328 5,559 90,912 94.81%
Storm Water Drainage Fund
Operations 5,610 538,971 528,798 10,173 393,237
Transfers 24,100 0 24,100 24,100
Total Storm Water Drainage Fund 5,610 563,071 528,798 34,273 417,337 74.12%
Special Revenue Fund
Total Special Revenue Fund 345,397 395,700 365,665 30,035 280,411 70.86%
Debt Service Fund
Total Debt Service Fund 579,122 583,283 582,204 1,079 547,439 93.85%
Capital Projects Fund
Total Capital Project Fund 3,430,580 0 0 0 0
Total Expenditures 22,616,648 21,446,640 20,381,997 1,064,643 17,107,609 79.77%
27
City of Stephenville
Proposed Statement of Activities
Submission Date: Aug 1, 2014
Actual Program Revenues Net (Expense) Revenue
Amounts Charges for Governmental Business-Type
Functions/Programs 2012-2013 Expenses Services Activities Activities Total
Governmental activities:
General government (1,123,002) 1,418,702 (1,415,102)(1,415,102)
Public safety:
Emergency Management (11,473) 3,750 (3,750)(3,750)
Fire (2,177,759) 2,902,013 521,500 (2,380,513)(2,380,513)
Police (4,046,392) 4,530,836 (4,459,136)(4,459,136)
Municipal Court 202,907 173,000 262,900 89,900 89,900
Streets (1,116,973) 1,037,470 30,000 (1,007,470)(1,007,470)
Cemetery (124,104) 158,558 30,300 (128,258)(128,258)
Culture and recreation:
Parks (545,240) 590,556 15,000 (575,556)(575,556)
Recreation (550,475) 465,282 112,500 (352,782)(352,782)
Tourism (33,561) 349,965 (349,965)(349,965)
Senior Citizens Center (152,175) 136,022 24,000 (112,022)(112,022)
Library (219,265) 227,883 4,100 (223,783)(223,783)
Splashville (62,899) 195,152 141,500 (53,652)(53,652)
Community development (95,931) 505,139 186,300 (318,839)(318,839)
Long-term debt (579,122) 582,204 (582,204)(582,204)
Total governmental activities (10,635,464)13,276,532 1,328,100 (11,948,432)(11,948,432)
Business-type acitivities:
Water 279,990 4,451,401 3,908,115 (543,286)(543,286)
Wastewater 637,190 1,848,638 2,608,115 759,477 759,477
Storm Water Drainage 85,539 528,798 586,500 57,702 57,702
Sanitary Landfill Enterprise 14,698 222,475 344,004 121,529 121,529
Airport Enterprise (45,293) 90,328 119,690 39,362 39,362
Total business-type activities 972,124 7,141,640 7,566,424 424,784 424,784
Total primary government (9,663,340)20,418,172 8,894,524 (11,948,432)424,784 (11,523,648)
General revenues:
Taxes:
Property taxes (GeneralFund & Debt Svc)4,923,681 4,923,681
Sales tax 5,400,000 5,400,000
Other taxes 1,740,005 1,740,005
Investment earnings 5,604 5,604
Miscellaneous 31,200 31,200
Transfers (36,175)36,175 0
Total general revenues and transfers 12,064,315 36,175 12,100,490
Change in net assets 115,883 460,959 576,842
Net assets-beginning 7,202,469 3,875,259 11,077,728
Net assets-ending 7,318,352 4,336,218 11,654,570
28
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29
CAPITAL IMPROVEMENTS / FLEET / NONMOBILE EQUIPMENT REPLACEMENTNEW PROGRAMS / CAPITAL IMPROVEMENT / FLEET /NONMOBILE EQUIPMENT RELACEMENT
PRIORITIES
LONG-RANGE NEW CAPITAL CAPITAL
PLANNING PROGRAMS REPLACEMENT IMPROVEMENT
INCLUDED INCLUDED INCLUDED INCLUDED
DIVISON DEPT DESCRIPTION 2014-15 2014-15 2014-15 2014-15
5603 FIRE SUPPRESSION HAZARDOUS GAS DETECTOR/TEST EQUIPMENT 3,652
56XX ALL DEPARTMENTS TACTICAL MEDIC EQUIP REPLACEMENT (Year 2 of 2)4,096
5502 PARKS & RECREATION KUBOTA ZERO TURN MOWER ZG327P-60 (60" DECK)16,000
5802 INSPECTIONS CHEVROLET S10 BLAZER 22,000
5604 FIRE SUPPRESSION FORD AMBULANCE (CAPITAL LEASE)30,000
5505 STREET CHEVROLET 1/2 TON PU (REPLACE WITH 1 TON)30,000
5702 PATROL DODGE PATROL VEHICLE 37,500
5702 PATROL CHEVROLET PATROL VEHICLE 37,500
5702 PATROL CHEVROLET PATROL VEHICLE 37,500
5604 EMS *HEART MONITOR DEFIBRILLATOR (Year 2 of 3)39,793
5702 PATROL MOBILE VISION REPLACEMENT 56,000
5707 ACO CHEVROLET PU TRUCK/CARRIER/EQUIPMENT 70,000
5101 COUNCIL STREET RECONSTRUCTION 250,000
5101 COUNCIL PAVEMENT MANAGEMENT PLAN 25,000
5101 COUNCIL LAND USE/THOROUGHFARE PLAN 75,000
5102 CITY ADMIN CAR ALLOWANCE 3,600
5103 CITY SECRETARY CAR ALLOWANCE 3,600
5501 COMMUNITY SERVICES CAR ALLOWANCE 3,600
5601 FIRE ADMIN CAR ALLOWANCE 3,600
5701 POLICE ADMIN CAR ALLOWANCE 3,600
5801 COMMUNITY DEVELOPMENTCAR ALLOWANCE 3,600
5101 COUNCIL BUILDING OFFICIAL CERTIFICATION 10,000
5104 EMERGENCY MGMT NIXLE 360 10,000
5101 COUNCIL ECONOMIC DEVELOPMENT 50,000
TOTAL GENERAL FUND 100,000 91,600 384,041 250,000
5000 ADMIN CAR ALLOWANCE 3,600
5002 WATER DIST FULL SYSTEM EVALUATION 75,000
5002 WATER DIST LONG RANGE SUPPLY PLAN 5,000
5001 WATER & WASTEWATERSKAGG TURF TIGER RIDING MOWER 10,000
5001 PRODUCTION CASE IH BRUSH HOG ATACHMENT 12,000
5002 WATER DIST CASE BACKHOE 85,000
5001 MAINTENANCE WATER & SEWER UTILITY LINES REHABILITATION 250,000
TOTAL WATER & WASTEWATER 5,000 78,600 107,000 250,000
5001 LANDFILL GATE ATTENDANT (PART-TIME TO FULL-TIME)16,196
5001 LANDFILL CATERPILLAR COMPACTOR (CAPITAL LEASE)87,125
TOTAL LANDFILL FUND - 16,196 87,125 -
TOTAL ALL FUNDS 105,000 186,396 578,166 500,000
1,369,562
30
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31
GENERAL
FUND
32
General Fund
The General Fund is responsible for providing basic services to the residents of the City. These services include Public Safety
(Municipal Court, Police and Fire); Public Works (Public Works, Streets); Community Development (Development, Planning,
Inspections); Parks and Recreation (Parks, Swimming Pool, Soccer Fields, Cemetery); Administrative Services (Finance, Purchasing,
Social Services, Management Information Services); City Administration (City Council, City Secretary, Legal, City Manager).
The General Fund’s primary revenue sources are Ad Valorem Taxes, Sales Taxes, Franchise Fees and Charges for City Services. The
City Council is responsible for establishing a tax rate for the General Fund.
State statues require that if the Maintenance and Operation (M&O) portion of the tax rate exceeds the effective tax rate, then the City
must publish a notice indicating the increase and hold a public hearing. If the increase is 8% or greater, the citizens have the right to
petition for a “roll-back” election.
The sales tax rate inside the City of Stephenville is 8.25%, with 1.5% being dedicated for City use. The remainder goes to the State
(6.25%) and Erath County (0.5%).
33
General Fund-10 Yr Total Expense Comparison
General Fund-10 Yr Total Expense by Function
34
8-14-2014 04:01 PM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2014 01 -GENERAL FUND
FUND FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 12,274,462 12,802,199 12,802,199 11,995,308 12,665,743 12,586,702 12,786,702
FUND TOTAL REVENUES 12,274,462 12,802,199 12,802,199 11,995,308 12,665,743 12,586,702 12,786,702
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 12,702,236 12,257,528 13,400,806 10,315,854 12,467,664 12,540,997 12,495,385
FUND TOTAL EXPENDITURES 12,702,236 12,257,528 13,400,806 10,315,854 12,467,664 12,540,997 12,495,385
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 427,774) 544,671 ( 598,607) 1,679,454 198,079 45,705 291,317 =========== =========== =========== =========== =========== ============ ============
8-14-2014 04:01 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY 0 TAXES 10,377,270 10,726,245 10,775,084 10,166,206 11,076,518 10,947,477 11,147,477
1 LICENSES AND PERMITS 182,516 398,093 371,300 243,101 171,300 171,300 171,300
2 FINES AND FORFEITURES 283,762 329,473 250,000 222,947 250,000 250,000 250,000
3 INTERGOVERNMENTAL 135,551 69,065 117,990 127,134 71,600 71,600 71,600
4 SERVICE CHARGES 1,020,133 986,462 992,300 751,197 850,800 900,800 900,800 5 OTHER REVENUE 275,231 292,862 295,525 484,723 245,525 245,525 245,525
FUND TOTAL REVENUES 12,274,462 12,802,199 12,802,199 11,995,308 12,665,743 12,586,702 12,786,702
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
1 CENTRAL GOVERNMENT
====================
01 CITY COUNCIL ADMINISTRATION
1-PERSONNEL 20,831 22,207 23,792 15,778 23,791 23,792 23,792
2-CONTRACTUAL 20,792 32,211 36,485 27,251 37,185 37,148 37,148
3-GENERAL SERVICES 4,388 2,733 2,600 947 2,600 2,600 2,600
TOTAL 01 CITY COUNCIL ADMINISTRATI 46,011 57,151 62,877 43,976 63,576 63,540 63,540
02 CITY ADMINISTRATOR
1-PERSONNEL 132,360 132,159 135,323 106,426 135,029 135,032 135,032
2-CONTRACTUAL 3,384 4,044 3,758 4,154 3,958 3,972 3,972
3-GENERAL SERVICES 98 93 400 0 400 400 400 TOTAL 02 CITY ADMINISTRATOR 135,842 136,297 139,481 110,580 139,387 139,404 139,404
03 CITY SECRETARY
1-PERSONNEL 72,842 74,737 77,430 61,477 86,048 86,050 86,050
2-CONTRACTUAL 13,041 13,704 14,163 13,011 14,163 14,177 14,177 3-GENERAL SERVICES 4,502 3,844 5,350 3,664 5,350 5,350 5,350
4-MACHINE & EQUIPMENT MAI 981 219 400 0 400 400 400
TOTAL 03 CITY SECRETARY 91,367 92,504 97,343 78,152 105,961 105,977 105,977
04 EMERGENCY MANAGEMENT 2-CONTRACTUAL 7,268 9,485 49,050 44,199 2,750 2,750 2,750
4-MACHINE & EQUIPMENT MAI 1,365 1,988 1,000 400 1,000 1,000 1,000
5-CAPITAL OUTLAY 0 0 68,507 53,729 0 0 0
TOTAL 04 EMERGENCY MANAGEMENT 8,633 11,473 118,557 98,328 3,750 3,750 3,750
05 MUNICIPAL BUILDING
1-PERSONNEL 35,598 39,294 39,483 31,316 41,639 41,640 41,640
2-CONTRACTUAL 44,487 46,356 51,253 39,812 48,453 48,440 48,440
3-GENERAL SERVICES 10,247 11,415 9,200 9,624 9,200 9,200 9,200 4-MACHINE & EQUIPMENT MAI 73,856 12,346 19,350 16,862 19,200 19,200 19,200
5-CAPITAL OUTLAY 70,813 0 23,005 23,500 0 0 0
8-NOT USED 720,000 250,000 500,000 500,000 0 0 0
TOTAL 05 MUNICIPAL BUILDING 955,002 359,411 642,291 621,114 118,492 118,480 118,480
35
8-14-2014 04:01 PM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND DIVISION FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 06 MUNCIPAL SERVICE CENTER
1-PERSONNEL 37,693 37,295 39,483 29,690 41,639 41,640 41,640
2-CONTRACTUAL 31,046 29,191 33,060 27,377 31,860 32,007 32,007
3-GENERAL SERVICES 4,435 3,274 4,650 2,461 4,650 4,650 4,650
4-MACHINE & EQUIPMENT MAI 6,423 5,406 8,500 4,820 12,500 12,500 12,500 TOTAL 06 MUNCIPAL SERVICE CENTER 79,597 75,166 85,693 64,348 90,649 90,797 90,797
________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 1,316,452 732,002 1,146,242 1,016,499 521,815 521,948 521,948
=========== =========== =========== =========== =========== ============ ============
2 FINANCE
=========
01 FINANCIAL ADMIN/ACCOUN 1-PERSONNEL 255,275 268,559 288,556 216,823 283,106 218,007 218,007
2-CONTRACTUAL 121,469 121,455 105,384 106,164 116,404 98,758 98,758
3-GENERAL SERVICES 1,137 2,581 2,400 906 2,400 1,200 1,200
4-MACHINE & EQUIPMENT MAI 53,595 48,472 60,000 55,303 60,000 20,000 20,000
TOTAL 01 FINANCIAL ADMIN/ACCOUN 431,477 441,066 456,340 379,196 461,910 337,965 337,965
02 PURCHASING
1-PERSONNEL 55,518 57,164 58,708 46,247 63,406 63,407 63,407
2-CONTRACTUAL 2,343 1,831 4,058 2,553 4,060 4,072 4,072
3-GENERAL SERVICES 275 117 450 228 450 450 450 TOTAL 02 PURCHASING 58,136 59,111 63,216 49,028 67,916 67,929 67,929
03 INFORMATION TECHNOLOG
1-PERSONNEL 0 0 0 0 0 65,106 65,106
2-CONTRACTUAL 0 0 0 0 0 17,700 17,700 3-GENERAL SERVICES 0 0 0 0 0 1,200 1,200
4-MACHINE & EQUIPMENT MAI 0 0 0 0 0 40,000 40,000
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 03 INFORMATION TECHNOLOG 0 0 0 0 0 124,006 124,006
04 TAX
2-CONTRACTUAL 119,123 127,594 141,000 137,759 147,000 148,050 148,050
TOTAL 04 TAX 119,123 127,594 141,000 137,759 147,000 148,050 148,050
________________________________________________________________________________________________
TOTAL 2 FINANCE 608,736 627,771 660,556 565,982 676,826 677,950 677,950
=========== =========== =========== =========== =========== ============ ============
3 LEGAL
=======
01 LEGAL COUNSEL
1-PERSONNEL 68,470 99,636 84,690 74,763 85,476 112,388 85,476 2-CONTRACTUAL 50,051 11,557 6,158 6,244 6,158 26,172 26,172
3-GENERAL SERVICES 126 0 0 166 0 0 0
TOTAL 01 LEGAL COUNSEL 118,648 111,193 90,848 81,173 91,634 138,560 111,648
02 MUNICIPAL COURT 2-CONTRACTUAL 153,761 158,330 147,500 126,983 163,000 173,000 173,000
TOTAL 02 MUNICIPAL COURT 153,761 158,330 147,500 126,983 163,000 173,000 173,000
________________________________________________________________________________________________
TOTAL 3 LEGAL 272,409 269,524 238,348 208,156 254,634 311,560 284,648
36
8-14-2014 04:01 PM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 PERSONNEL ===========
01 HUMAN RESOURCES
1-PERSONNEL 53,615 54,803 172,033 44,124 60,021 60,024 60,024
2-CONTRACTUAL 43,927 44,151 47,378 38,613 52,220 52,232 52,232 3-GENERAL SERVICES 541 433 2,400 669 2,400 2,400 2,400
TOTAL 01 HUMAN RESOURCES 98,083 99,387 221,811 83,407 114,641 114,656 114,656
________________________________________________________________________________________________
TOTAL 4 PERSONNEL 98,083 99,387 221,811 83,407 114,641 114,656 114,656 =========== =========== =========== =========== =========== ============ ============
5 COMMUNITY SERVICES
====================
00 COMMUNITY SVCS ADMIN
1-PERSONNEL 0 0 0 0 162,121 162,161 162,161
2-CONTRACTUAL 0 0 0 0 3,410 3,461 3,461
3-GENERAL SERVICES 0 0 0 0 800 800 800
4-MACHINE & EQUIPMENT MAI 0 0 0 0 300 300 300 TOTAL 00 COMMUNITY SVCS ADMIN 0 0 0 0 166,631 166,722 166,722
01 PARKS & RECREATION ADM
1-PERSONNEL 433,493 417,819 438,357 322,838 295,552 295,632 295,632
2-CONTRACTUAL 224,165 228,055 199,487 163,875 92,050 92,050 92,050 3-GENERAL SERVICES 78,433 72,050 68,250 72,368 67,300 67,300 67,300
4-MACHINE & EQUIPMENT MAI 48,063 4,787 3,250 2,772 10,300 10,300 10,300
TOTAL 01 PARKS & RECREATION ADM 784,154 722,711 709,344 561,854 465,202 465,282 465,282
02 PARK MAINTENANCE
1-PERSONNEL 323,715 317,804 355,269 273,772 353,852 353,952 353,952
2-CONTRACTUAL 19,249 14,634 14,286 18,420 114,150 113,604 113,604
3-GENERAL SERVICES 37,401 41,467 48,550 33,839 45,750 45,750 45,750
4-MACHINE & EQUIPMENT MAI 62,493 68,467 78,400 63,728 77,250 77,250 77,250 5-CAPITAL OUTLAY 20,888 121,605 0 0 0 0 0
TOTAL 02 PARK MAINTENANCE 463,746 563,978 496,505 389,759 591,002 590,556 590,556
03 CEMETERIES
1-PERSONNEL 113,439 116,468 119,341 93,573 124,486 124,536 124,536 2-CONTRACTUAL 6,243 6,834 7,620 5,583 7,620 8,222 8,222
3-GENERAL SERVICES 7,207 6,952 7,950 3,697 7,700 7,700 7,700
4-MACHINE & EQUIPMENT MAI 4,887 4,134 7,750 2,704 6,100 18,100 18,100
5-CAPITAL OUTLAY 0 7,378 20,848 22,638 0 0 0
TOTAL 03 CEMETERIES 131,775 141,767 163,509 128,194 145,906 158,558 158,558
04 LIBRARY
1-PERSONNEL 146,951 160,323 156,671 128,724 166,838 166,833 166,833
2-CONTRACTUAL 13,219 15,032 17,747 11,771 17,260 17,300 17,300
3-GENERAL SERVICES 24,281 24,474 24,750 19,024 24,750 24,750 24,750 4-MACHINE & EQUIPMENT MAI 45,007 16,803 18,000 12,887 19,000 19,000 19,000
5-CAPITAL OUTLAY 0 5,939 0 0 0 0 0
TOTAL 04 LIBRARY 229,458 222,572 217,168 172,407 227,848 227,883 227,883
05 STREET MAINTENANCE 1-PERSONNEL 381,206 395,891 411,793 320,093 422,424 422,512 422,512
2-CONTRACTUAL 283,031 322,382 344,183 188,709 325,600 325,758 325,758
3-GENERAL SERVICES 47,687 44,172 50,350 59,248 45,350 45,350 45,350
4-MACHINE & EQUIPMENT MAI 256,309 157,972 243,850 117,763 243,850 243,850 243,850
5-CAPITAL OUTLAY 392,191 226,999 70,000 74,624 0 0 0 TOTAL 05 STREET MAINTENANCE 1,360,424 1,147,416 1,120,176 760,438 1,037,224 1,037,470 1,037,470
06 SENIOR CITIZENS
1-PERSONNEL 65,187 66,428 65,617 53,852 70,027 70,046 70,046
2-CONTRACTUAL 36,918 37,293 45,849 31,752 40,480 40,476 40,476 3-GENERAL SERVICES 15,930 17,755 14,000 13,875 14,750 14,750 14,750
4-MACHINE & EQUIPMENT MAI 11,456 23,630 10,750 5,420 10,750 10,750 10,750
5-CAPITAL OUTLAY 0 7,068 0 0 0 0 0
TOTAL 06 SENIOR CITIZENS 129,490 152,175 136,216 104,900 136,007 136,022 136,022
07 AQUATIC CENTER
1-PERSONNEL 123,007 119,975 115,226 53,404 115,226 115,261 115,261
2-CONTRACTUAL 48,555 47,771 59,055 41,314 48,850 48,891 48,891
3-GENERAL SERVICES 18,715 17,394 24,000 15,954 21,700 21,700 18,000
4-MACHINE & EQUIPMENT MAI 9,693 13,288 13,000 4,766 13,000 13,000 13,000 5-CAPITAL OUTLAY 0 3,220 0 0 0 0 0
TOTAL 07 AQUATIC CENTER 199,970 201,648 211,281 115,438 198,776 198,852 195,152
TOTAL 5 COMMUNITY SERVICES 3,299,018 3,152,266 3,054,199 2,232,989 2,968,596 2,981,345 2,977,645
=========== =========== =========== =========== =========== ============ ============
37
8-14-2014 04:01 PM CITY OF STEPHENVILLE PAGE: 6
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND DIVISION FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 6 FIRE DEPARTMENT
=================
01 FIRE ADMINISTRATION
1-PERSONNEL 181,538 187,111 199,184 151,959 205,393 205,409 205,409 2-CONTRACTUAL 19,362 23,148 28,298 35,742 36,466 36,389 36,389
3-GENERAL SERVICES 3,603 3,869 4,200 7,670 4,700 4,700 4,700
4-MACHINE & EQUIPMENT MAI 35,152 3,319 15,500 5,661 21,800 21,800 21,800
5-CAPITAL OUTLAY 3,523 0 9,546 29,279 0 0 0
TOTAL 01 FIRE ADMINISTRATION 243,178 217,448 256,728 230,310 268,359 268,298 268,298
02 FIRE PREVENTION INVESTIGATI
1-PERSONNEL 79,571 116,844 157,182 131,650 161,775 161,789 161,789
2-CONTRACTUAL 4,883 6,889 6,937 3,632 7,680 7,710 7,710
3-GENERAL SERVICES 3,914 8,795 9,560 6,586 9,560 9,560 9,560 4-MACHINE & EQUIPMENT MAI 459 2,223 1,580 1,933 1,580 1,580 1,580
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 02 FIRE PREVENTION INVESTIGA 88,827 134,751 175,259 143,800 180,595 180,639 180,639
03 FIRE SUPPRESSION 1-PERSONNEL 990,231 1,040,913 1,089,802 852,864 1,130,198 1,130,290 1,130,290
2-CONTRACTUAL 16,948 18,920 25,999 16,913 26,225 26,284 26,284
3-GENERAL SERVICES 39,374 42,177 49,000 35,704 49,000 49,000 49,000
4-MACHINE & EQUIPMENT MAI 22,678 27,336 35,100 12,588 35,100 35,100 35,100
5-CAPITAL OUTLAY 368,362 4,081 0 0 0 0 0 TOTAL 03 FIRE SUPPRESSION 1,437,592 1,133,426 1,199,901 918,069 1,240,523 1,240,674 1,240,674
04 EMERGENCY MEDICAL SERVICE
1-PERSONNEL 994,257 1,009,241 1,014,985 782,384 1,055,783 1,055,868 1,055,868
2-CONTRACTUAL 22,758 23,108 29,510 25,712 32,600 32,667 32,667 3-GENERAL SERVICES 58,788 69,313 73,500 60,225 77,350 77,350 77,350
4-MACHINE & EQUIPMENT MAI 12,538 10,688 9,250 7,542 11,650 11,650 11,650
5-CAPITAL OUTLAY 13,182 134,935 39,793 37,421 0 0 0
TOTAL 04 EMERGENCY MEDICAL SERVICE 1,101,524 1,247,285 1,167,038 913,284 1,177,383 1,177,535 1,177,535
05 VOLUNTEER FIRE DEPARTMENT
1-PERSONNEL 11,414 9,353 12,291 7,724 10,991 10,991 10,991
2-CONTRACTUAL 3,978 6,814 12,050 5,997 12,150 12,126 12,126
3-GENERAL SERVICES 889 870 6,500 4,231 6,500 6,500 6,500
4-MACHINE & EQUIPMENT MAI 91 5 1,500 158 1,500 1,500 1,500 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 05 VOLUNTEER FIRE DEPARTMENT 16,372 17,042 32,341 18,110 31,141 31,117 31,117
________________________________________________________________________________________________
TOTAL 6 FIRE DEPARTMENT 2,887,492 2,749,952 2,831,267 2,223,574 2,898,001 2,898,263 2,898,263 =========== =========== =========== =========== =========== ============ ============
38
8-14-2014 04:01 PM CITY OF STEPHENVILLE PAGE: 7 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
7 POLICE DEPARTMENT
===================
01 POLICE ADMINISTRATION
1-PERSONNEL 104,633 281,807 289,247 233,028 316,102 316,175 316,175 2-CONTRACTUAL 15,380 31,402 34,872 27,108 40,180 40,302 40,302
3-GENERAL SERVICES 999 1,918 2,400 1,647 3,100 3,100 3,100
4-MACHINE & EQUIPMENT MAI 0 0 100 0 100 100 100
TOTAL 01 POLICE ADMINISTRATION 121,012 315,127 326,619 261,782 359,482 359,677 359,677
02 PATROL
1-PERSONNEL 1,602,949 1,657,692 1,700,973 1,350,993 1,759,612 1,760,007 1,760,007
2-CONTRACTUAL 66,174 70,514 75,303 90,663 88,600 89,102 89,102
3-GENERAL SERVICES 151,246 148,168 174,300 109,823 174,300 174,300 174,300
4-MACHINE & EQUIPMENT MAI 15,319 25,833 36,125 22,130 37,250 37,250 37,250 5-CAPITAL OUTLAY 101,917 109,805 150,000 139,913 0 0 0
TOTAL 02 PATROL 1,937,605 2,012,012 2,136,701 1,713,522 2,059,762 2,060,659 2,060,659
03 COMMUNICATIONS
1-PERSONNEL 425,347 456,470 709,148 373,461 677,725 677,744 677,744 2-CONTRACTUAL 5,336 5,422 18,218 9,339 26,550 27,314 27,314
3-GENERAL SERVICES 6,160 8,998 12,050 8,298 12,575 12,575 12,575
5-CAPITAL OUTLAY 11,870 0 49,390 50,240 0 0 0
TOTAL 03 COMMUNICATIONS 448,713 470,890 788,806 441,338 716,850 717,633 717,633
04 SUPPORT SERVICES
1-PERSONNEL 247,008 135,484 139,195 106,924 146,379 146,401 146,401
2-CONTRACTUAL 8,587 5,749 7,391 4,244 7,091 7,198 7,198
3-GENERAL SERVICES 4,010 5,737 8,050 4,372 8,050 8,050 8,050
4-MACHINE & EQUIPMENT MAI 0 0 100 0 100 100 100 TOTAL 04 SUPPORT SERVICES 259,606 146,970 154,736 115,540 161,620 161,749 161,749
05 CRIMINAL INVESTIGATION
1-PERSONNEL 434,412 512,211 508,554 403,263 533,713 533,825 533,825
2-CONTRACTUAL 53,410 57,749 66,197 48,810 68,800 69,509 69,509 3-GENERAL SERVICES 16,713 26,071 27,200 23,316 27,200 27,200 27,200
4-MACHINE & EQUIPMENT MAI 2,271 4,040 6,250 2,677 6,250 5,000 5,000
5-CAPITAL OUTLAY 0 28,090 28,000 27,980 0 0 0
TOTAL 05 CRIMINAL INVESTIGATION 506,806 628,161 636,201 506,047 635,963 635,534 635,534
06 PROFESSIONAL STANDARD
1-PERSONNEL 217,815 221,029 222,081 183,691 240,187 240,241 240,241
2-CONTRACTUAL 4,397 7,227 8,662 7,672 9,962 10,122 10,122
3-GENERAL SERVICES 5,314 12,166 11,300 9,668 11,300 11,300 11,300
4-MACHINE & EQUIPMENT MAI 2,828 3,821 3,750 1,361 6,750 6,750 6,750 TOTAL 06 PROFESSIONAL STANDARD 230,354 244,243 245,793 202,392 268,199 268,413 268,413
07 ANIMAL CONTROL
1-PERSONNEL 88,385 83,042 90,617 73,956 92,092 92,244 92,244
2-CONTRACTUAL 2,677 3,419 4,912 5,238 5,800 5,803 5,803 3-GENERAL SERVICES 27,057 28,451 32,245 24,628 32,245 32,245 32,245
4-MACHINE & EQUIPMENT MAI 1,360 742 3,000 2,249 3,000 3,000 3,000
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 07 ANIMAL CONTROL 119,480 115,654 130,774 106,070 133,137 133,292 133,292
09PUBLIC SAFETY CLERICAL
1-PERSONNEL 0 0 0 0 60,536 60,538 60,538
2-CONTRACTUAL 0 0 0 0 55,765 55,821 40,821
3-GENERAL SERVICES 0 0 0 0 16,820 16,820 16,820
4-MACHINE & EQUIPMENT MAI 0 0 0 0 60,000 60,000 60,000 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 09PUBLIC SAFETY CLERICAL 0 0 0 0 193,121 193,179 178,179
________________________________________________________________________________________________
TOTAL 7 POLICE DEPARTMENT 3,623,575 3,933,058 4,419,630 3,346,691 4,528,134 4,530,136 4,515,136 =========== =========== =========== =========== =========== ============ ============
39
8-14-2014 04:01 PM CITY OF STEPHENVILLE PAGE: 8 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
8 COMMUNITY DEVELOPMENT =======================
01 PLANNING/DEVELOPMENT ADMIN
1-PERSONNEL 167,286 155,846 165,085 131,113 176,642 176,648 176,648
2-CONTRACTUAL 6,542 10,023 15,242 7,572 17,222 17,249 17,249 3-GENERAL SERVICES 1,215 1,411 2,050 515 2,050 2,050 2,050
4-MACHINE & EQUIPMENT MAI 3,591 4,083 3,600 3,810 3,900 3,900 3,900
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 01 PLANNING/DEVELOPMENT ADMI 178,634 171,365 185,977 143,009 199,814 199,847 199,847
02 INSPECTIONS
1-PERSONNEL 102,583 105,477 106,933 84,598 117,256 117,263 117,263
2-CONTRACTUAL 46,227 163,133 95,668 81,934 96,798 96,852 96,852
3-GENERAL SERVICES 2,516 2,424 6,700 7,907 4,700 4,700 4,700
4-MACHINE & EQUIPMENT MAI 316 633 1,800 641 1,800 1,800 1,800 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 02 INSPECTIONS 151,642 271,667 211,101 175,081 220,554 220,615 220,615
03 CODE ENFORCEMENT
1-PERSONNEL 40,276 41,012 44,311 23,048 42,725 42,727 42,727 2-CONTRACTUAL 43,156 29,364 38,424 8,211 38,424 38,450 38,450
3-GENERAL SERVICES 1,062 1,067 2,900 556 2,900 2,900 2,900
4-MACHINE & EQUIPMENT MAI 0 0 600 122 600 600 600
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 03 CODE ENFORCEMENT 84,493 71,442 86,235 31,937 84,649 84,677 84,677 ________________________________________________________________________________________________
TOTAL 8 COMMUNITY DEVELOPMENT 414,770 514,474 483,313 350,027 505,017 505,139 505,139
=========== =========== =========== =========== =========== ============ ============
9 PUBLIC SAFETY FACILITY
========================
01 PUBLIC SAFETY CLERICAL
1-PERSONNEL 56,372 55,991 59,155 45,041 0 0 0 2-CONTRACTUAL 44,748 41,044 59,465 32,888 0 0 0
3-GENERAL SERVICES 16,320 12,411 16,820 10,458 0 0 0
4-MACHINE & EQUIPMENT MAI 64,260 69,648 85,000 81,095 0 0 0
5-CAPITAL OUTLAY 0 0 125,000 119,047 0 0 0
TOTAL 01 PUBLIC SAFETY CLERICAL 181,701 179,095 345,440 288,529 0 0 0 ________________________________________________________________________________________________
TOTAL 9 PUBLIC SAFETY FACILITY 181,701 179,095 345,440 288,529 0 0 0
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 12,702,236 12,257,528 13,400,806 10,315,854 12,467,664 12,540,997 12,495,385
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 427,774) 544,671 ( 598,607) 1,679,454 198,079 45,705 291,317 =========== =========== =========== =========== =========== ============ ============
40
8-14-2014 04:01 PM CITY OF STEPHENVILLE PAGE: 10 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
ARY (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
0 TAXES
4001 PROPERTY TAX 3,752,306 4,019,929 4,104,084 4,296,357 4,405,518 4,316,477 4,316,477
4001.000A REFUNDS ON PROPERTY TAXES( 9,844) ( 4,737) 0 ( 2,023) 0 0 0
4003 PENALTY & INTEREST 37,489 33,330 25,000 5,224 25,000 25,000 25,000 4004 LATE RENDITION FEES 2,840 2,426 0 0 0 0 0
4010 CITY SALES TAX 5,191,213 5,281,663 5,300,000 4,495,865 5,300,000 5,200,000 5,400,000
4030 MIXED DRINKS TAX 39,171 40,720 41,000 49,198 41,000 41,000 41,000
4041 TELEPHONE GROSS RECEIPTS 81,850 58,203 85,000 51,367 85,000 80,000 80,000
4042 ELECTRIC GROSS RECEIPTS 743,674 733,152 725,000 754,119 725,000 745,000 745,000 4043 GAS GROSS RECEIPTS 100,653 102,855 100,000 106,650 100,000 100,000 100,000
4044 CABLE TV GROSS RECEIPTS 52,495 48,502 50,000 47,978 50,000 50,000 50,000
4045 WATER/WW GROSS RECEIPTS 241,161 255,349 220,000 208,181 220,000 245,000 245,000
4046 GARBAGE GROSS RECEIPTS TAX 144,262 154,852 125,000 153,291 125,000 145,000 145,000
TOTAL 0 TAXES 10,377,270 10,726,245 10,775,084 10,166,206 11,076,518 10,947,477 11,147,477
1 LICENSES AND PERMITS
4102 ANIMAL PERMIT FEES 1,190 2,010 500 1,195 500 500 500
4103 SOLICITOR'S LICENSES 1,040 140 250 25 250 250 250
4104 GARAGE SALE PERMITS 2,918 2,572 2,000 2,516 2,000 2,000 2,000 4112 LIQUOR LICENSE APPLICATION 240 60 250 210 250 250 250
4120 BUILDING PERMITS 96,447 265,916 200,000 161,216 100,000 100,000 100,000
4122 P&Z AND BOA APPLICATIONS 7,700 9,433 2,000 3,400 2,000 2,000 2,000
4123 FILING FEES - SUBD. PLATTS 2,570 2,220 1,000 2,630 1,000 1,000 1,000
4124 ELECTRICAL PERMITS 4,918 5,971 1,000 4,305 1,000 1,000 1,000 4126 MOBILE HOME PARK FEES 3,210 3,240 500 2,930 500 500 500
4127 PLUMBING PERMITS 4,405 5,689 3,000 5,734 3,000 3,000 3,000
4128 MECHANICAL PERMITS 500 725 400 475 400 400 400
4129 MOBILE HOME PERMITS 125 150 400 275 400 400 400
4130 FOOD SERVICE PERMITS 34,805 34,760 80,000 33,150 30,000 30,000 30,000 4131 PLAN REVIEW / FIRE CODE 22,449 65,207 80,000 25,040 30,000 30,000 30,000
TOTAL 1 LICENSES AND PERMITS 182,516 398,093 371,300 243,101 171,300 171,300 171,300
2 FINES AND FORFEITURES
4201 MUNICIPAL COURT FINES 281,748 328,409 245,000 222,781 245,000 245,000 245,000 4220 DELINQUENT FINES 2,014 1,064 5,000 166 5,000 5,000 5,000
TOTAL 2 FINES AND FORFEITURES 283,762 329,473 250,000 222,947 250,000 250,000 250,000
3 INTERGOVERNMENTAL
4301 ERATH COUNTY 0 0 0 0 0 0 0 4302 STEPHENVILLE ISD 64,419 62,077 65,000 74,744 68,000 68,000 68,000
4303 FIBER OPTIC LEASE 3,600 3,600 3,600 3,000 3,600 3,600 3,600
4350 GRANTS 67,532 3,388 49,390 49,390 0 0 0
4351 2009-10 JAG ARRA 2247701 0 0 0 0 0 0 0
TOTAL 3 INTERGOVERNMENTAL 135,551 69,065 117,990 127,134 71,600 71,600 71,600
41
8-14-2014 04:01 PM CITY OF STEPHENVILLE PAGE: 10 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
ARY (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4401 FIRE DEPT MISCELLANEOUS 41,155 35,956 21,500 0 21,500 21,500 21,500
4403 EMERGENCY AMBULANCE 548,856 536,237 600,000 459,186 450,000 500,000 500,000
4405.0001 LIBRARY COPIER 1,205 1,356 900 1,404 900 900 900 4405.0002 LIBRARY MICROFILM COPIER 0 0 0 0 0 0 0
4405.0003 BOOKS 182 202 450 165 450 450 450
4405.0005 COMPUTER DISCS 0 0 0 0 0 0 0
4405.0006 LIBRARY MISCELLANEOUS 22 19 250 38 250 250 250
4406 LIBRARY FINES 330 450 1,000 411 1,000 1,000 1,000 4407 NON-RESIDENT FEES 1,245 1,280 1,500 918 1,500 1,500 1,500
4410 AQUATIC CTR-GATE FEES 118,113 106,084 150,000 73,769 110,000 110,000 110,000
4410.000A AQUATIC CTR-SWIMMING LESSO 6,844 8,295 0 9,499 8,000 8,000 8,000
4410.000B AQUATIC CTR-RENTAL RESERVA 10,787 12,258 0 4,993 12,000 12,000 12,000
4410.000C AQUATIC CTR-PROGRAM ACTIVI 3,983 4,813 0 3,704 4,500 4,500 4,500 4410.000D AQUATIC CTR-CONCESSION COM 7,042 7,298 0 0 7,000 7,000 7,000
4411 PARK FACILITIES RENTAL 10,595 10,865 8,000 6,505 10,000 10,000 10,000
4411.000C RENTAL-SR. CITIZEN FACILIT 2,465 2,625 500 3,142 2,500 2,500 2,500
4412 CAMPER SITE FEES 5,103 5,247 4,500 4,550 5,000 5,000 5,000
4413.000A REC. ADULT PROGRAM ACTIVIT 5,469 2,208 2,500 1,728 2,500 2,500 2,500 4413.000B REC. YOUTH PROGRAM ACTIVIT 51,485 45,705 25,000 8,503 5,000 5,000 5,000
4413.000C REC. SENIOR PROGRAM ACTIVI 8,243 9,035 5,000 6,185 7,500 7,500 7,500
4413.000D REC. SR. CITIZEN DANCES 12,910 12,986 14,000 10,543 14,000 14,000 14,000
4414.000A REC. ADULT LEAGUES 21,725 27,910 25,000 17,505 25,000 25,000 25,000
4414.000B REC. YOUTH LEAGUES 63,595 56,024 50,000 43,996 60,000 60,000 60,000 4415 REC. PROGRAM SPONSORS 8,174 10,850 10,000 10,720 10,000 10,000 10,000
4416 REC. SPECIAL EVENTS 8,492 7,519 10,000 843 10,000 10,000 10,000
4420 CEMETERY LOT SALES 23,815 17,663 15,000 24,811 30,000 30,000 30,000
4421 CEMETERY MISCELLANEOUS 0 0 300 0 300 300 300
4425 PUBLIC SAFETY REPORTS 4,611 3,573 2,500 2,292 2,500 2,500 2,500 4426 POLICE ESCORT FEES 900 0 1,000 120 1,000 1,000 1,000
4428 FALSE ALARMS 350 109 1,000 1,150 1,000 1,000 1,000
4435 LEASES 2,400 2,400 2,400 2,400 2,400 2,400 2,400
4440 PARKLAND DEDICATION FEE 0 6,600 0 22,800 0 0 0
4455 STREET CUTS/CURB/GUTTER 33,576 30,443 25,000 24,727 30,000 30,000 30,000 4465 LOT MOWING & DEMOLITION 16,463 20,451 15,000 4,592 15,000 15,000 15,000
TOTAL 4 SERVICE CHARGES 1,020,133 986,462 992,300 751,197 850,800 900,800 900,800
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 7,854 6,497 5,000 2,094 5,000 5,000 5,000 4501.000A INTEREST ON CHECKING ACCOU 1,014 916 500 1,939 500 500 500
4510 SALE OF CITY EQUIPMENT 24,439 25,100 20,000 36,272 20,000 20,000 20,000
4515 SALE OF CITY LAND 3,412 ( 150) 50,000 183,550 0 0 0
4520 INSURANCE PROCEEDS 11,498 37,200 0 49,528 0 0 0
4540 INSUFFICIENT CHECK FEES 60 90 200 150 200 200 200 4541 MISCELLANEOUS 3,411 12,342 5,000 8,354 5,000 5,000 5,000
4542 DONATIONS & CONTRIBUTIONS 4,800 0 0 25,215 0 0 0
4543 SR CIT-DONATIONS/MEMORIALS 4,622 2,071 1,000 1,575 1,000 1,000 1,000
4544 LIBRARY DONATIONS/MEMORIAL 5,297 287 5,000 567 5,000 5,000 5,000
4545 OVER - SHORT ( 1) 0 0 0 0 0 0 4547 POLICE DEPT MISC 0 ( 315) 0 1,461 0 0 0
4590 TRANS. FR OTHER FUNDS-ADM. 208,824 208,824 208,825 174,020 208,825 208,825 208,825
4591 TRANSFER FM LANDFILL 0 0 0 0 0 0 0
TOTAL 5 OTHER REVENUE 275,231 292,862 295,525 484,723 245,525 245,525 245,525
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 12,274,462 12,802,199 12,802,199 11,995,308 12,665,743 12,586,702 12,786,702
=========== =========== =========== =========== =========== ============ ============
42
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43
City Council
General Fund Central Government Division 51 Department 01
Program Description
Stephenville is a home-run city. The City Council consists of eight council members and a mayor. All
members of the Council are elected at-large. The City Council operates under the Stephenville City
Charter, City ordinances and State law. Four officers of the City are appointed by the City Council and
operate under its guidance: City Administrator, City Attorney, City Secretary and Municipal Judge.
The City Council is the policy-making arm of city government. It has a wide variety of tasks which
include approving any expenditure of the City which exceeds the amount stipulated in the Charter and
by State law, appointing board and commission members, ordering regular and special elections and
considering zoning issues.
The City Council must study, analyze and approve complex plans for expansion and rehabilitation of the
City’s utilities and other progressive plans that may benefit the citizens.
Performance Objectives
Develop policies which enhance the quality of life for the community while preserving its
unique character and natural resources.
Ensure the long-term financial viability of Stephenville.
Promote community involvement and participation in local government.
Attend regular and special Council meetings.
44
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 13 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 CITY COUNCIL ADMINISTRATION ==============================
1-PERSONNEL
5101-111 SALARIES 19,200 20,420 21,601 14,580 21,600 21,600 21,600
5101-113 PART-TIME WAGES 120 178 460 0 460 460 460 5101-122 SOCIAL SECURITY 1,477 1,575 1,688 1,148 1,688 1,688 1,688
5101-123 WORKERS' COMPENSATION 34 34 43 50 43 44 44
TOTAL 1-PERSONNEL 20,831 22,207 23,792 15,778 23,791 23,792 23,792
2-CONTRACTUAL 5101-211 POSTAGE 48 390 400 254 400 400 400
5101-212 COMMUNICATIONS 0 0 0 0 0 0 0
5101-213 PRINTING 820 3,648 3,000 1,309 3,000 3,000 3,000
5101-214 ADVERTISING & PUBLIC NOTIC 1,998 2,869 4,000 615 4,000 4,000 4,000
5101-215 EDUCATION & SCHOOLING 4,587 5,372 9,000 4,944 9,000 9,000 9,000 5101-224 INSURANCE 1,268 1,443 1,585 1,453 1,585 1,548 1,548
5101-252 DUES & SUBSCRIPTIONS 7,943 8,590 8,500 6,873 9,200 9,200 9,200
5101-253 OUTSIDE PROFESSIONAL 0 375 0 0 0 0 0
5101-254 SPECIAL SERVICES 4,127 9,524 10,000 11,748 10,000 10,000 10,000
TOTAL 2-CONTRACTUAL 20,792 32,211 36,485 27,195 37,185 37,148 37,148
3-GENERAL SERVICES
5101-317 PHOTO & DUPLICATION 141 93 0 22 0 0 0
5101-332 OPERATING SUPPLIES 4,247 2,640 2,600 765 2,600 2,600 2,600
TOTAL 3-GENERAL SERVICES 4,388 2,733 2,600 787 2,600 2,600 2,600 ________________________________________________________________________________________________
TOTAL 01 CITY COUNCIL ADMINISTRATION 46,011 57,151 62,877 43,760 63,576 63,540 63,540
45
City Administrator
General Fund Central Government Division 51 Department 02
Program Description
The City Administrator is appointed by the City Council and is the chief administrative and executive
officer for the City.
The City Administrator is responsible for the administration of all City departments and transfers City
Council policy into viable work programs.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
City Administrator 1 1 1
1 1 1
Performance Objectives
Ensure the delivery of quality services to citizens through effective management and
efficient administration.
Coordinate the implementation of City Council goals and objectives with all City
Departments.
Facilitate community activities to address public requests for needs and services.
Improve citizen’s awareness and understanding of City programs, services and issues and
promote a positive public image of the organization.
Respond to citizen concerns and City Council requests in a timely manner.
46
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 14 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 CITY ADMINISTRATOR =====================
1-PERSONNEL
5102-111 SALARIES 101,372 101,834 104,584 81,956 104,656 104,656 104,656
5102-112 OVERTIME 0 0 0 0 0 0 0 5102-121 RETIREMENT 16,693 16,248 16,103 12,627 15,536 15,536 15,536
5102-122 SOCIAL SECURITY 7,551 7,513 8,001 6,264 8,006 8,006 8,006
5102-123 WORKER'S COMPENSATION 199 199 233 231 234 237 237
5102-125 GROUP INSURANCE 6,545 6,364 6,402 5,348 6,597 6,597 6,597
TOTAL 1-PERSONNEL 132,360 132,159 135,323 106,426 135,029 135,032 135,032
2-CONTRACTUAL
5102-211 POSTAGE 9 ( 7) 0 1 0 0 0
5102-212 COMMUNICATION 836 742 700 528 900 900 900
5102-215 EDUCATION & SCHOOLING 746 1,430 1,250 2,217 1,250 1,250 1,250 5102-224 OTHER INSURANCE 527 544 558 545 558 572 572
5102-231 RENTAL 0 0 0 0 0 0 0
5102-252 DUES & SUBCRIPTIONS 1,267 1,336 1,250 864 1,250 1,250 1,250
TOTAL 2-CONTRACTUAL 3,384 4,044 3,758 4,154 3,958 3,972 3,972
3-GENERAL SERVICES
5102-314 OFFICE SUPPLIES 98 53 400 0 400 400 400
5102-332 OPERATING SUPPLIES 0 40 0 0 0 0 0
TOTAL 3-GENERAL SERVICES 98 93 400 0 400 400 400
________________________________________________________________________________________________
TOTAL 02 CITY ADMINISTRATOR 135,842 136,297 139,481 110,580 139,387 139,404 139,404
47
City Secretary
General Fund Central Government Division 51 Department 03
Program Description
The City Secretary is appointed by the City Council and in that the capacity records, maintains, and/or
composes minutes, ordinance, resolutions, agendas, proclamations and other miscellaneous records.
The City Secretary administers all municipal elections ordered by the City Council. This position is also
Records Manager of the City and is responsible for the composition of the Records Retention and
Destruction Schedule mandated by State Law. In addition, the City Secretary must see that all revisions
to the Code of Ordinances are codified and distributed.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
City Secretary 1 1 1
1 1 1
.
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 15
ADOPTED BUDGET
Performance Objectives
Administer regular and special elections in accordance with State Law and City
Charter.
Oversee the Records Management Program and compose and require compliance
with the Retention/Destruction Schedule as mandated by State Law.
Perform all duties for the City Council according to the City Charter and State Law.
Perform all other duties of the office of the City Secretary in accordance with the law
in a manner that best serves the citizens of Stephenville.
48
AS OF: JULY 31ST, 2014 01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 CITY SECRETARY
=================
1-PERSONNEL
5103-111 SALARIES 53,944 55,810 57,619 45,636 64,742 64,742 64,742
5103-112 OVERTIME 0 0 0 0 0 0 0
5103-121 RETIREMENT 8,880 8,904 8,872 7,030 9,611 9,611 9,611
5103-122 SOCIAL SECURITY 3,367 3,551 4,408 3,285 4,953 4,953 4,953 5103-123 WORKER'S COMPENSATION 105 108 129 125 145 147 147
5103-125 GROUP INSURANCE 6,545 6,364 6,402 5,401 6,597 6,597 6,597
TOTAL 1-PERSONNEL 72,842 74,737 77,430 61,477 86,048 86,050 86,050
2-CONTRACTUAL 5103-211 POSTAGE 7 34 100 ( 0) 100 100 100
5103-212 COMMUNICATIONS 41 334 700 405 700 700 700
5103-215 EDUCATION & SCHOOLING 695 150 1,000 304 1,000 1,000 1,000
5103-224 OTHER INSURANCE 127 215 158 145 158 172 172
5103-252 DUES & SUBSCRIPTIONS 372 430 405 364 405 405 405 5103-253 OUTSIDE PROFESSIONAL 11,799 12,542 11,800 11,794 11,800 11,800 11,800
TOTAL 2-CONTRACTUAL 13,041 13,704 14,163 13,011 14,163 14,177 14,177
3-GENERAL SERVICES
5103-313 BOOKS & EDUCATIONAL MATERI 3,789 3,560 4,000 2,782 4,000 4,000 4,000 5103-314 OFFICE SUPPLIES 627 284 1,000 310 1,000 1,000 1,000
5103-317 PHOTO & DUPLICATION 0 0 50 0 50 50 50
5103-333 COMPUTER SUPPLIES 87 0 300 26 300 300 300
TOTAL 3-GENERAL SERVICES 4,502 3,844 5,350 3,118 5,350 5,350 5,350
4-MACHINE & EQUIPMENT MAINTENA
5103-413 OFFICE EQUIPMENT 981 219 400 0 400 400 400
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 981 219 400 0 400 400 400
________________________________________________________________________________________________
TOTAL 03 CITY SECRETARY 91,367 92,504 97,343 77,606 105,961 105,977 105,977
49
Emergency Management
General Fund Central Government Division 51 Department 04
Program Description
Emergency Management provides funds for disaster preparedness related expenses. This includes
funding for public information, siren maintenance planning, communication expenses and simulation
training.
.
Performance Objectives
Maintain emergency warning sirens in operating condition.
Maintain functional Emergency Operations Center (EOC).
50
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 16 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
04 EMERGENCY MANAGEMENT =======================
2-CONTRACTUAL
5104-212 COMMUNICATIONS 7,060 9,277 48,800 41,479 2,500 2,500 2,500
5104-215 EDUCATION AND SCHOOLING 0 0 0 0 0 0 0 5104-251 UTILITIES 209 208 250 651 250 250 250
5104-254 SPECIAL SERVICES 0 0 0 1,978 0 0 0
TOTAL 2-CONTRACTUAL 7,268 9,485 49,050 44,107 2,750 2,750 2,750
4-MACHINE & EQUIPMENT MAINTENA 5104-414 OTHER EQUIPMENT MAINTENANC 1,365 1,988 1,000 400 1,000 1,000 1,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 1,365 1,988 1,000 400 1,000 1,000 1,000
5-CAPITAL OUTLAY
5104-514 OTHER EQUIPMENT 0 0 56,200 53,729 0 0 0 5104-516 COMPUTER EQUIPMENT 0 0 12,307 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 68,507 53,729 0 0 0
________________________________________________________________________________________________
TOTAL 04 EMERGENCY MANAGEMENT 8,633 11,473 118,557 98,236 3,750 3,750 3,750
51
Municipal Building
General Fund
Central Government Division 51 Department 05
Program Description
The Municipal Building provides fund for maintenance for City Hall building as well as the elevator
equipment, custodial and janitorial and all utilities’ costs.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Clerk II 1 1 1
1 1 1
.
Performance Objectives
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of Stephenville City Hall.
Prolong the life of equipment located inside City Hall.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
52
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 17 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
05 MUNICIPAL BUILDING =====================
1-PERSONNEL
5105-111 SALARIES 19,255 21,934 22,285 17,547 23,984 23,984 23,984
5105-112 OVERTIME 0 0 0 0 0 0 0 5105-113 PART-TIME WAGES 5,458 5,377 5,200 3,987 5,200 5,200 5,200
5105-121 RETIREMENT 3,200 3,500 3,431 2,703 3,560 3,560 3,560
5105-122 SOCIAL SECURITY 1,889 2,065 2,103 1,671 2,233 2,233 2,233
5105-123 WORKER'S COMPENSATION 54 54 62 60 65 66 66
5105-125 GROUP INSURANCE 5,743 6,364 6,402 5,348 6,597 6,597 6,597 TOTAL 1-PERSONNEL 35,598 39,294 39,483 31,316 41,639 41,640 41,640
2-CONTRACTUAL
5105-212 COMMUNICATIONS 6,371 6,330 7,000 4,896 6,500 6,500 6,500
5105-215 EDUCATION & TRAINING 0 0 500 0 0 0 0 5105-224 INSURANCE 1,614 1,689 1,703 1,689 1,703 1,690 1,690
5105-231 RENTAL 7,880 7,905 8,000 6,663 8,000 8,000 8,000
5105-251 UTILITIES 15,795 13,749 19,000 11,384 17,000 17,000 17,000
5105-252 DUES & SUBSCRIPTIONS 122 3,249 500 0 500 500 500
5105-254 SPECIAL SERVICES 11,025 11,705 12,000 11,526 12,500 12,500 12,500 5105-260 PEST AND GERM CONTROL 533 883 550 476 550 550 550
5105-262 JANITORIAL SERVICE 1,146 846 2,000 350 1,700 1,700 1,700
TOTAL 2-CONTRACTUAL 44,487 46,356 51,253 36,985 48,453 48,440 48,440
3-GENERAL SERVICES 5105-317 PHOTO & DUPLICATION 1,530 2,415 1,500 1,253 1,500 1,500 1,500
5105-321 JANITORIAL SUPPLIES 1,846 3,474 1,500 1,691 1,500 1,500 1,500
5105-332 OPERATING SUPPLIES 3,456 4,351 5,000 5,429 5,000 5,000 5,000
5105-333 COMPUTER SUPPLIES 3,416 1,176 1,200 1,066 1,200 1,200 1,200
TOTAL 3-GENERAL SERVICES 10,247 11,415 9,200 9,439 9,200 9,200 9,200
4-MACHINE & EQUIPMENT MAINTENA
5105-413 OFFICE EQUIPMENT MAINTENAN 1,707 1,147 2,000 309 2,000 2,000 2,000
5105-414 ELEVATOR MAINTENANCE 8,896 9,026 9,850 9,519 9,700 9,700 9,700
5105-421 BUILDING MAINTENANCE 63,253 2,172 7,500 6,308 7,500 7,500 7,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 73,856 12,346 19,350 16,136 19,200 19,200 19,200
5-CAPITAL OUTLAY
5105-513 OFFICE EQUIPMENT 68,041 0 0 0 0 0 0
5105-514 OTHER EQUIPMENT 0 0 23,005 23,500 0 0 0 5105-520 BUILDING IMPROVEMENTS 2,772 0 0 0 0 0 0
5105-531 LAND ACQUISITION 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 70,813 0 23,005 23,500 0 0 0
8-NOT USED 5105-800 OPERATING TRANSFERS OUT 720,000 250,000 500,000 500,000 0 0 0
TOTAL 8-NOT USED 720,000 250,000 500,000 500,000 0 0 0
________________________________________________________________________________________________
TOTAL 05 MUNICIPAL BUILDING 955,002 359,411 642,291 617,376 118,492 118,480 118,480
53
Municipal Service Center
General Fund Central Government Division
51
Department 01
Program Description
The Municipal Service Center reflects the costs of maintenance and operations of the City’s Service Center which houses the
street, utility and parks maintenance departments as well as the purchasing department.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Clerk III 1 1 1
1 1 1
.
Performance Objectives
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of the Service Center.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
54
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 19 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
06 MUNCIPAL SERVICE CENTER ==========================
1-PERSONNEL
5106-111 SALARIES 22,695 21,931 22,285 17,547 23,984 23,984 23,984
5106-112 OVERTIME 0 0 0 0 0 0 0 5106-113 PART-TIME WAGES 3,411 3,507 5,200 2,464 5,200 5,200 5,200
5106-121 RETIREMENT 3,743 3,499 3,431 2,703 3,560 3,560 3,560
5106-122 SOCIAL SECURITY 1,776 1,934 2,103 1,568 2,233 2,233 2,233
5106-123 WORKER'S COMPENSATION 58 60 62 60 65 66 66
5106-125 GROUP INSURANCE 6,010 6,364 6,402 5,348 6,597 6,597 6,597 TOTAL 1-PERSONNEL 37,693 37,295 39,483 29,690 41,639 41,640 41,640
2-CONTRACTUAL
5106-212 COMMUNICATIONS 5,950 6,192 6,500 4,906 6,500 6,500 6,500
5106-215 EDUCATION & TRAINING 0 345 0 0 0 0 0 5106-224 INSURANCE 1,941 2,046 2,060 2,046 2,060 2,207 2,207
5106-231 RENTAL 3,257 3,352 3,400 3,037 3,400 3,400 3,400
5106-251 UTILITIES 16,279 15,191 18,000 14,277 16,800 16,800 16,800
5106-254 SPECIAL SERVICES 491 510 600 300 600 600 600
5106-260 PEST CONTROL 456 456 500 342 500 500 500 5106-262 JANITORIAL SERVICE 2,673 1,100 2,000 1,100 2,000 2,000 2,000
TOTAL 2-CONTRACTUAL 31,046 29,191 33,060 26,009 31,860 32,007 32,007
3-GENERAL SERVICES
5106-317 COPIER 514 261 350 1 350 350 350 5106-321 JANITORIAL SUPPLIES 1,520 1,429 1,800 1,119 1,800 1,800 1,800
5106-323 GASOLINE AND OIL 0 0 0 0 0 0 0
5106-332 OPERATING SUPPLIES 2,401 1,585 2,500 969 2,500 2,500 2,500
TOTAL 3-GENERAL SERVICES 4,435 3,274 4,650 2,089 4,650 4,650 4,650
4-MACHINE & EQUIPMENT MAINTENA
5106-413 OFFICE EQUIPMENT 748 0 3,000 0 3,000 3,000 3,000
5106-414 EQUIPMENT MAINTENANCE 769 466 500 0 500 500 500
5106-421 BUILDING 4,906 4,940 5,000 4,770 9,000 9,000 9,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 6,423 5,406 8,500 4,770 12,500 12,500 12,500 ________________________________________________________________________________________________
TOTAL 06 MUNCIPAL SERVICE CENTER 79,597 75,166 85,693 62,557 90,649 90,797 90,797
________________________________________________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 1,316,452 732,002 1,146,242 1,010,116 521,815 521,948 521,948
=========== =========== =========== =========== =========== ============ ============
55
Finance
General Fund Finance Division 52 Department 01
Program Description
Finance is responsible for the property, accurate and timely recording of collections and disbursements
of City funds and the reporting of these transactions in accordance with Generally Accepted Accounting
Principles. This division also develops, coordinates and monitors the City’s spending plans, including
the annual Operating Budget and Capital Improvement Program. Further, Finance is responsible for
cash management and investments, process receipts of City monies and performs payroll distribution.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Director of Finance &
Administration
1
1
1
Senior Accountant 1 1 1
Accountant 1 1 1
Information Systems Tech .5 1 0
3.5 4.0 3.0
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 20
ADOPTED BUDGET
Performance Objectives
Provide timely, accurate financial reporting to City Council, City departments and
citizens.
Maintain budgetary controls to ensure compliance with the annual budget as adopted by
the City Council.
Manage cash and investments to ensure that the City receives a maximum rate of
return on its investments with minimal risk while maintaining an adequate cash flow.
Maintain a system of internal controls that will ensure that the assets of the City are
adequately protected.
Provide financial reporting conformity with generally accepted accounting principles
that receives the Government Finances Officers Association (GFOA) Certificate of
Achievement.
Foster a “customer-oriented” approach toward internal departments of the City.
56
AS OF: JULY 31ST, 2014 01 -GENERAL FUND
DIVISION - 2 FINANCE
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 FINANCIAL ADMIN/ACCOUN
=========================
1-PERSONNEL
5201-111 SALARIES 184,769 195,983 216,620 156,469 209,194 161,518 161,518
5201-112 OVERTIME 0 0 0 0 0 0 0
5201-113 PART TIME WAGES 0 720 0 2,052 0 0 0
5201-121 RETIREMENT 30,385 31,262 30,654 24,106 31,055 23,977 23,977 5201-122 SOCIAL SECURITY 13,865 14,768 15,230 12,370 16,003 12,356 12,356
5201-123 WORKER'S COMPENSATION 360 369 444 432 467 366 366
5201-125 GROUP INSURANCE 25,895 25,457 25,608 21,393 26,387 19,790 19,790
TOTAL 1-PERSONNEL 255,275 268,559 288,556 216,823 283,106 218,007 218,007
2-CONTRACTUAL
5201-211 POSTAGE 4,616 1,741 2,100 4,368 2,100 2,000 2,000
5201-212 COMMUNICATION 634 631 700 558 720 120 120
5201-213 PRINTING 105 204 500 47 500 500 500
5201-215 EDUCATION & SCHOOLING 2,407 2,920 1,500 1,870 1,500 1,500 1,500 5201-224 OTHER INSURANCE 380 577 634 581 634 688 688
5201-252 DUES & SUBSCRIPTIONS 945 1,146 950 515 950 950 950
5201-253 OUTSIDE PROFESSIONALS 38,065 36,433 34,000 32,558 45,000 28,000 28,000
5201-254 SPECIAL SERVICES 74,317 77,803 65,000 63,667 65,000 65,000 65,000
TOTAL 2-CONTRACTUAL 121,469 121,455 105,384 104,164 116,404 98,758 98,758
3-GENERAL SERVICES
5201-314 OFFICE SUPPLIES 732 142 600 0 600 500 500
5201-332 OPERATING SUPPLIES 357 2,404 300 906 300 200 200
5201-333 COMPUTER SUPPLIES 49 34 1,500 0 1,500 500 500 TOTAL 3-GENERAL SERVICES 1,137 2,581 2,400 906 2,400 1,200 1,200
4-MACHINE & EQUIPMENT MAINTENA
5201-413 OFFICE EQUIPMENT 9,707 11,846 10,000 5,498 10,000 5,000 5,000
5201-416 COMPUTER MAINTENANCE 43,888 36,626 50,000 53,516 50,000 15,000 15,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 53,595 48,472 60,000 59,013 60,000 20,000 20,000
________________________________________________________________________________________________
TOTAL 01 FINANCIAL ADMIN/ACCOUN 431,477 441,066 456,340 380,905 461,910 337,965 337,965
57
Purchasing
General Fund Finance Division 52 Department 02
Program Description
Purchasing Department procures all supplies, equipment and services for all departments within the City
organization and is also responsible for the storage and warehousing of material and supplies.
Procurement activities include establishing annual contract and blanket purchase orders to reduce costs;
preparing bid specifications and tabulations; conducting bid proceedings; expediting materials; and
preparing recommendations to the City Council for purchases over $25,000. This division is also
responsible for vehicle inventory (i.e. titles and licenses) and disposal of City-owned surplus property.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Purchasing Manager 1 1 1
1 1 1
.
Performance Objectives
Develop and maintain a level of performance considered above average by our
customers while maintaining a high degree of efficiency and economy.
Provide the City of Stephenville user departments with needed materials and services
by utilizing best value purchases in a timely manner.
Conduct sale of City-owned surplus property according to City ordinances.
Maintain stock of all materials and supplies needed by other departments on a normal,
routine basis.
Deliver all requested supplies and materials to departments in a timely manner.
58
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 21 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 2 FINANCE (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 PURCHASING =============
1-PERSONNEL
5202-111 SALARIES 40,109 41,804 42,432 33,504 46,292 46,292 46,292
5202-112 OVERTIME 0 0 0 0 0 0 0 5202-121 RETIREMENT 6,601 6,670 6,533 5,162 6,872 6,872 6,872
5202-122 SOCIAL SECURITY 2,185 2,246 3,246 2,035 3,541 3,541 3,541
5202-123 WORKER'S COMPENSATION 78 79 95 92 104 105 105
5202-125 GROUP INSURANCE 6,545 6,364 6,402 5,454 6,597 6,597 6,597
TOTAL 1-PERSONNEL 55,518 57,164 58,708 46,247 63,406 63,407 63,407
2-CONTRACTUAL
5202-211 POSTAGE 130 124 300 110 300 300 300
5202-212 COMMUNICATIONS 11 16 100 4 100 100 100
5202-214 ADVERTISING & PUBLIC NOTIC 450 453 1,500 35 1,500 1,500 1,500 5202-215 EDUCATION & SCHOOLING 1,353 822 1,700 1,534 1,700 1,700 1,700
5202-224 OTHER INSURANCE 127 144 158 145 160 172 172
5202-252 DUES & SUBSCRIPTIONS 272 272 300 482 300 300 300
TOTAL 2-CONTRACTUAL 2,343 1,831 4,058 2,310 4,060 4,072 4,072
3-GENERAL SERVICES
5202-314 OFFICE SUPPLIES 193 105 300 12 300 300 300
5202-332 OPERATING SUPPLIES 82 11 150 178 150 150 150
TOTAL 3-GENERAL SERVICES 275 117 450 190 450 450 450
________________________________________________________________________________________________
TOTAL 02 PURCHASING 58,136 59,111 63,216 48,746 67,916 67,929 67,929
59
Information Systems
General Fund Finance Division 52 Department 03
Program Description
The information systems Tech is responsible for the computer systems within a company. Information
systems managers are responsible for the implementation of technology within an organization and
direct the work of systems and business analysts, developers, support specialists and other computer-
related workers.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Information Systems Tech 0 0 1
0 0 1
Performance Objectives
oversee installation;
ensure backup systems operate effectively;
purchase hardware and software;
provide the ICT technology infrastructures for an organization;
Contribute to organizational policy regarding quality standards and strategic planning.
60
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 22
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 2 FINANCE (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 INFORMATION TECHNOLOG ========================
1-PERSONNEL
5203-111 SALARIES 0 0 0 0 0 47,676 47,676
5203-113 PART TIME WAGES 0 0 0 0 0 0 0 5203-121 RETIREMENT 0 0 0 0 0 7,078 7,078
5203-122 SOCIAL SECURITY 0 0 0 0 0 3,647 3,647
5203-123 WORKER'S COMPENSATION 0 0 0 0 0 108 108
5203-125 GROUP INSURANCE 0 0 0 0 0 6,597 6,597
TOTAL 1-PERSONNEL 0 0 0 0 0 65,106 65,106
2-CONTRACTUAL
5203-211 POSTAGE 0 0 0 0 0 100 100
5203-212 COMMUNICATIONS 0 0 0 0 0 600 600
5203-213 PRINTING 0 0 0 0 0 0 0 5203-215 EDUCATION 0 0 0 0 0 0 0
5203-224 OTHER INSURANCE 0 0 0 0 0 0 0
5203-252 DUES & SUBSCRIPTIONS 0 0 0 0 0 0 0
5203-253 OUTSIDE PROFESSIONALS 0 0 0 0 0 17,000 17,000
5203-254 SPECIAL SERVICES 0 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 0 0 0 0 0 17,700 17,700
3-GENERAL SERVICES
5203-314 OFFICE SUPPLIES 0 0 0 0 0 100 100
5203-332 OPERATING SUPPLIES 0 0 0 0 0 100 100 5203-333 COMPUTER SUPPLIES 0 0 0 0 0 1,000 1,000
TOTAL 3-GENERAL SERVICES 0 0 0 0 0 1,200 1,200
4-MACHINE & EQUIPMENT MAINTENA
5203-413 OFFICE EQUIPMENT 0 0 0 0 0 5,000 5,000 5203-416 COMPUTER EQUIPMENT 0 0 0 0 0 35,000 35,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 0 0 0 40,000 40,000
5-CAPITAL OUTLAY
5203-513 OFFICE EQUIPMENT 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 03 INFORMATION TECHNOLOG 0 0 0 0 0 124,006 124,006
61
Tax Services
General Fund Finance Division 52 Department 04
Program Description
Tax Administration Office duties are contracted out to the Erath County Appraisal District (ECAD) for
property appraisal services and to the Erath County Tax Assessor-Collector for tax collection services.
The function performed by the ECAD includes the appraisal of real and personal property located within
the city limits of Stephenville. Erath County Tax Assessor-Collector is responsible for collection all
current and delinquent property taxes levied by the City.
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 23
ADOPTED BUDGET
AS OF: JULY 31ST, 2014 01 -GENERAL FUND
DIVISION - 2 FINANCE
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
04 TAX
======
2-CONTRACTUAL
5204-253 OUTSIDE PROF.-ECAD 112,278 120,826 134,000 131,181 140,000 141,050 141,050
5204-253.000A OUTSIDE PROF.-ECTAC 6,846 6,768 7,000 6,578 7,000 7,000 7,000
TOTAL 2-CONTRACTUAL 119,123 127,594 141,000 137,759 147,000 148,050 148,050
________________________________________________________________________________________________
TOTAL 04 TAX 119,123 127,594 141,000 137,759 147,000 148,050 148,050
________________________________________________________________________________________________________________________________________
TOTAL 2 FINANCE 608,736 627,771 660,556 567,410 676,826 677,950 677,950 =========== =========== =========== =========== =========== ============ ============
62
City Attorney
General Fund Legal Division 53 Department 01
Program Description
The City Attorney’s office ensures that City functions and services are performed in a lawful manner and is
responsible for all legal affairs of the City.
Duties of this office include provisions of legal advice to the City Council, City Administrator, boards and
commission, and all City departments; prosecutorial duties in Municipal Court; real estate matters including
acquisitions, dispositions, and trade; and review of all contracts, resolutions, ordinances and items presented to the
City Council.
.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
City Attorney 1 1 1
1 1 1
Performance Objectives
Prepare and review legal documents in a timely manner.
Respond to Public Information requests in a timely manner.
Prosecute all complaints in Municipal Court.
Provide preventative legal advice to the City Council, City Administrator, City Secretary, City Staff
and City boards and commissions.
63
8-14-2014 04:01 PM CITY OF STEPHENVILLE PAGE: 24 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 3 LEGAL
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------) 2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 LEGAL COUNSEL
================
1-PERSONNEL
5301-111 SALARIES 0 0 0 0 0 0 0
5301-113 PART-TIME WAGES 58,988 89,080 75,000 65,758 75,000 100,000 75,000
5301-122 SOCIAL SECURITY 6,068 6,738 5,738 5,344 5,738 7,650 5,738 5301-123 WORKERS COMP 0 0 0 0 0 0 0
5301-125 GROUP INSURANCE 3,415 3,817 3,952 3,662 4,738 4,738 4,738
TOTAL 1-PERSONNEL 68,470 99,636 84,690 74,763 85,476 112,388 85,476
2-CONTRACTUAL 5301-215 TRAVEL & EDUCATION 1,438 750 1,000 290 1,000 1,000 1,000
5301-224 INSURANCE 127 144 158 145 158 172 172
5301-253 OUTSIDE PROFESSIONALS 48,486 10,663 5,000 5,810 5,000 25,000 25,000
TOTAL 2-CONTRACTUAL 50,051 11,557 6,158 6,244 6,158 26,172 26,172
3-GENERAL SERVICES
5301-313 BOOKS & EDUCATIONAL 126 0 0 166 0 0 0
TOTAL 3-GENERAL SERVICES 126 0 0 166 0 0 0
________________________________________________________________________________________________
TOTAL 01 LEGAL COUNSEL 118,648 111,193 90,848 81,173 91,634 138,560 111,648
64
Municipal Court
General Fund Legal Division 53 Department 02
Program Description
The Municipal Court handles the judicial processing of Class C misdemeanors that originate form traffic citations,
citizen complaints, code violations and misdemeanor arrests occurring within the territorial limits of the City of
Stephenville. The Municipal Court processing is predetermined by the Texas Code of Criminal Procedure and the
Code of Judicial Conduct. In addition to the judicial processing, the Court prepares dockets, schedules trials,
processes juries, records and collects fine payments sand issues warrants for Violation of Promise to Appear and
Failure to Appear. The Municipal Court also processes code violations as part of the city-wide code enforcement
effort.
The City of Stephenville currently contracts with the Erath County Justice of the peace Precinct #1 to provide this
service. The Justice of the Peace serves as the Municipal Court Judge. The judge presides over trails and hearings,
levies fines, sets bails, accepts bonds, issues arrest and search warrants, administers juvenile magistrate’s warning and
arraigns prisoners.
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 25
ADOPTED BUDGET AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 3 LEGAL
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 MUNICIPAL COURT
==================
2-CONTRACTUAL
5302-253 OUTSIDE PROFESSIONALS 113,771 113,771 117,500 101,507 133,000 133,000 133,000
5302-254 SPECIAL SERVICES 39,991 44,560 30,000 23,705 30,000 40,000 40,000
TOTAL 2-CONTRACTUAL 153,761 158,330 147,500 125,212 163,000 173,000 173,000 ________________________________________________________________________________________________
TOTAL 02 MUNICIPAL COURT 153,761 158,330 147,500 125,212 163,000 173,000 173,000
________________________________________________________________________________________________________________________________________
TOTAL 3 LEGAL 272,409 269,524 238,348 205,463 254,634 311,560 311,560
=========== =========== =========== =========== =========== ============ ============
65
Human Resources
General Fund Personnel Division 54 Department 01
Program Description
The Human Resources Department is responsible for administering the City’s personnel policies and procedures.
Major functions include employee recruitment and selection, employee job classification, safety, employee fringe
benefit administration, performance evaluation, payroll administration and maintenance of official personnel records.
Also the Human Resources Department is primarily responsible for the administering and monitoring the City’s
insurance funds including: employee health insurance, worker’s compensation insurance and property/casualty
insurance coverage.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Human Resource Manager 1 1 1
1 1 1
Performance Objectives
Hire and retain a qualified, trained and motivated workforce committed to providing
courteous and efficient public service.
Control health insurance and worker’s compensation costs through risk management,
employee screening, safety training, safety inspections, accident investigations and
promotion of employee wellness.
66
STEPHENVILLE PAGE: 26
ADOPTED BUDGET
AS OF: JULY 31ST, 2014 01 -GENERAL FUND
DIVISION - 4 PERSONNEL
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
01 HUMAN RESOURCES
==================
1-PERSONNEL 5401-111 SALARIES 37,869 39,138 156,387 31,388 43,535 43,535 43,535
5401-112 OVERTIME 0 0 0 0 0 0 0
5401-121 RETIREMENT 6,223 6,244 6,116 4,836 6,463 6,463 6,463
5401-122 SOCIAL SECURITY 2,900 2,980 3,039 2,454 3,330 3,330 3,330
5401-123 WORKER'S COMPENSATION 78 76 89 86 96 99 99 5401-125 GROUP INSURANCE 6,545 6,364 6,402 5,348 6,597 6,597 6,597
TOTAL 1-PERSONNEL 53,615 54,803 172,033 44,112 60,021 60,024 60,024
2-CONTRACTUAL
5401-211 POSTAGE 466 330 700 283 700 700 700 5401-212 COMMUNICATIONS 80 55 120 17 60 60 60
5401-213 PRINTING 216 220 150 200 150 150 150
5401-214 ADVERTISING & PUBLIC NOTIC 2,573 2,924 5,000 2,814 5,000 5,000 5,000
5401-215 EDUCATION & SCHOOLING 768 1,444 1,250 1,451 1,250 1,250 1,250
5401-224 INSURANCE 127 144 658 145 660 672 672 5401-252 DUES & SUBSCRIPTIONS 3,561 689 800 422 800 800 800
5401-253 OUTSIDE PROFESSIONAL 27,728 32,241 30,000 28,995 35,000 35,000 35,000
5401-254 SPECIAL SERVICES 8,008 6,104 7,100 3,971 7,000 7,000 7,000
5401-255 TUITION REIMBURSEMENT 400 0 1,600 0 1,600 1,600 1,600
TOTAL 2-CONTRACTUAL 43,927 44,151 47,378 38,299 52,220 52,232 52,232
3-GENERAL SERVICES
5401-313 BOOKS & EDUCATIONAL MATERI 0 0 200 0 200 200 200
5401-314 OFFICE SUPPLIES 541 433 1,000 625 1,000 1,000 1,000
5401-315 TESTING MATERIALS 0 0 1,000 0 1,000 1,000 1,000 5401-333 COMPUTER SUPPLIES 0 0 200 0 200 200 200
TOTAL 3-GENERAL SERVICES 541 433 2,400 625 2,400 2,400 2,400
________________________________________________________________________________________________
TOTAL 01 HUMAN RESOURCES 98,083 99,387 221,811 83,036 114,641 114,656 114,656 ________________________________________________________________________________________________________________________________________
TOTAL 4 PERSONNEL 98,083 99,387 221,811 83,036 114,641 114,656 114,656
=========== =========== =========== =========== =========== ============ ============
67
Community Service Administration
G General Fund Community Services Division 55 Department 00
Program Description
The Community Services Administration is primarily responsible for the day to day administration of all Community
Services Programs including Recreation, Park maintenance, Cemeteries, Library, Senior Citizen Center, & Splashville
Aquatic Center.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Community Services Director 0 0 1
Administrative Assistant 0 0 1
0 0
2
Performance Objectives
Provide excellent leadership and foresight on all current and future park improvement projects.
Adequately promote all recreation activities to all potential participants.
Continue to provide excellent programs at minimum costs to the citizens.
68
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 27
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 00 COMMUNITY SVCS ADMIN
=======================
1-PERSONNEL
5500-111 SALARIES 0 0 0 0 119,541 119,541 119,541 5500-121 RETIREMENT 0 0 0 0 17,746 17,746 17,746
5500-122 SOCIAL SECURITY 0 0 0 0 9,145 9,145 9,145
5500-123 WORKER'S COMPENSATION 0 0 0 0 2,496 2,536 2,536
5500-125 GROUP INSURANCE 0 0 0 0 13,193 13,193 13,193
TOTAL 1-PERSONNEL 0 0 0 0 162,121 162,161 162,161
2-CONTRACTUAL
5500-211 POSTAGE 0 0 0 0 200 200 200
5500-212 COMMUNICATIONS 0 0 0 0 700 700 700
5500-215 EDUCATION AND TRAINING 0 0 0 0 1,500 1,500 1,500 5500-224 INSURANCE 0 0 0 0 10 61 61
5500-252 DUES AND SUBSCRIPTIONS 0 0 0 0 1,000 1,000 1,000
TOTAL 2-CONTRACTUAL 0 0 0 0 3,410 3,461 3,461
3-GENERAL SERVICES 5500-313 BOOKS & EDUCATIONAL MATERI 0 0 0 0 0 0 0
5500-314 OFFICE SUPPLIES 0 0 0 0 500 500 500
5500-333 COMPUTER SUPPLIES 0 0 0 0 300 300 300
TOTAL 3-GENERAL SERVICES 0 0 0 0 800 800 800
4-MACHINE & EQUIPMENT MAINTENA
5500-413 OFFICE EQUIPMENT 0 0 0 0 300 300 300
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 0 0 300 300 300
________________________________________________________________________________________________
TOTAL 00 COMMUNITY SVCS ADMIN 0 0 0 0 166,631 166,722 166,722
69
Recreation Administration
General Fund Community Services Division 55 Department 01
Program Description
The Recreation Department is primarily responsible for seeing that each and every resident of the City has the
opportunity and the means by which to use their leisure time to its fullest potential. This responsibility is met by
professional supervisors and employees offering a broad range of teams and individual activities on both a high and
low organizational level. Residents have the opportunity to participate in any type of leisure activities from cultural to
physical. The opportunity is also available for simple aesthetic envelope, whether it is the use of our outdoor facilities
or viewing a sampling of regional arts and crafts offered from time to time.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Community Services Director 1 1 0
Administrative Assistant 1 1 0
Recreation Superintendent 1 1 1
Recreation Supervisor 1 1 1
Recreation Clerk 0 0 1
4 4
3
Performance Objectives
Maintain high level of participation by citizens in all recreation activities.
Adequately promote all recreation activities to all potential participants.
Continue to provide excellent programs at minimum costs to the citizens.
70
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 28
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 01 PARKS & RECREATION ADM
=========================
1-PERSONNEL
5501-111 SALARIES 202,342 216,045 219,491 172,793 115,647 115,647 115,647 5501-112 OVERTIME 0 0 0 0 0 0 0
5501-113 PART-TIME WAGES 135,379 105,061 120,000 71,466 120,000 120,000 120,000
5501-121 RETIREMENT 33,386 34,471 33,796 26,581 17,168 17,168 17,168
5501-122 SOCIAL SECURITY 25,504 24,249 25,971 18,860 18,027 18,027 18,027
5501-123 WORKER'S COMPENSATION 6,134 6,171 7,089 6,934 4,920 5,000 5,000 5501-125 GROUP INSURANCE 30,748 31,821 32,010 26,204 19,790 19,790 19,790
TOTAL 1-PERSONNEL 433,493 417,819 438,357 322,838 295,552 295,632 295,632
2-CONTRACTUAL
5501-211 POSTAGE 2,088 863 2,500 1,869 2,300 2,300 2,300 5501-212 COMMUNICATIONS 2,229 2,143 2,250 1,473 1,500 1,500 1,500
5501-213 PRINTING 429 91 0 0 0 0 0
5501-214 ADVERTISING & PUBLIC NOTIC 4,964 7,725 6,000 1,802 6,000 6,000 6,000
5501-215 EDUCATION & SCHOOLING 5,272 4,018 4,000 3,768 3,000 3,000 3,000
5501-224 INSURANCE 833 916 987 921 1,000 1,000 1,000 5501-231 RENTAL 10,318 6,055 6,000 6,034 6,000 6,000 6,000
5501-251 UTILITIES 114,938 127,406 110,000 87,669 25,000 25,000 25,000
5501-252 DUES & SUBSCRIPTIONS 1,494 1,405 1,500 1,442 500 500 500
5501-253 OUTSIDE PROFESSIONALS 0 0 0 0 0 0 0
5501-254 SPECIAL SERVICES 42 77 0 0 0 0 0 5501-255 DAMAGE CLAIMS 0 0 0 11,902 0 0 0
5501-260 PEST & GERM CONTROL 513 934 750 513 250 250 250
5501-261 CONTRACT SVC.-OTHER 5,703 6,068 5,000 4,083 5,000 5,000 5,000
5501-261.000A CONTRACT SVC.-ADULT 2,253 995 2,500 1,145 2,500 2,500 2,500
5501-261.000Y CONTRACT SVC.-YOUTH 26,790 29,416 20,000 0 0 0 0 5501-262 JANITORIAL SUPPLIES 0 0 0 0 1,000 1,000 1,000
5501-264 SPECIAL EVENTS 46,299 39,945 38,000 29,430 38,000 38,000 38,000
TOTAL 2-CONTRACTUAL 224,165 228,055 199,487 152,050 92,050 92,050 92,050
3-GENERAL SERVICES 5501-313.000A REC. SUPPLIES-ADULT 13,209 13,491 14,000 12,674 14,000 14,000 14,000
5501-313.000Y REC. SUPPLIES-YOUTH 60,779 53,801 50,000 53,715 50,000 50,000 50,000
5501-314 OFFICE SUPPLIES 3,925 4,167 3,000 1,613 2,500 2,500 2,500
5501-317 PHOTO & DUPLICATION 474 562 500 988 500 500 500
5501-333 COMPUTER SUPPLIES 45 29 750 156 300 300 300 TOTAL 3-GENERAL SERVICES 78,433 72,050 68,250 69,146 67,300 67,300 67,300
4-MACHINE & EQUIPMENT MAINTENA
5501-413 OFFICE EQUIPMENT 943 226 750 0 300 300 300
5501-416 COMPUTER MAINTENANCE 4,183 4,561 2,500 2,684 2,500 2,500 2,500 5501-421 BUILDING MAINTENANCE 42,938 0 0 0 7,500 7,500 7,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 48,063 4,787 3,250 2,684 10,300 10,300 10,300
________________________________________________________________________________________________
TOTAL 01 PARKS & RECREATION ADM 784,154 722,711 709,344 546,717 465,202 465,282 465,282
71
Park Maintenance
General Fund Community Services Division 55 Department 02
Program Description
Park Maintenance is primarily responsible for maintaining all the City’s public facilities whether it is indoors or
outdoors. It is responsible for assuring that all of these facilities continue to reflect both beauty and heritage of the
City of Stephenville, while remaining safe and usable by all citizens and visitors alike.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Parks & Cemeteries
Superintendent 1 1 1
Property Supervisor 1 1 1
Park Maintenance 2 2 3
Maintenance Person (2 PT) 3 3 3
7 7
7
Performance Objectives
Maintain highly qualified, trained personnel to adequately maintain City’s indoor and outdoor
park and recreation facilities.
Keep all park facilities maintained in a manner where all citizens will be proud at any time of the
year.
Keep all park facilities clean year round.
Provide maintenance assistance to all participants in park and recreation activities.
72
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 29
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
______________________________________________________________________________________________________________________________________ 02 PARK MAINTENANCE
===================
1-PERSONNEL
5502-111 SALARIES 176,399 186,701 189,198 149,355 200,163 200,163 200,163
5502-112 OVERTIME 675 162 0 103 0 0 0 5502-113 PART-TIME WAGES 73,781 61,940 94,000 61,864 94,000 94,000 94,000
5502-114 INCENTIVE PAY 1,080 1,084 1,080 847 1,080 1,080 1,080
5502-115 MAINTENANCE REIMBURSEMENT( 14,400) ( 18,000) ( 18,000) ( 10,800) ( 33,000) ( 33,000) ( 33,000)
5502-121 RETIREMENT 29,323 30,069 29,298 23,236 29,875 29,875 29,875
5502-122 SOCIAL SECURITY 19,251 18,933 21,747 16,621 22,586 22,586 22,586 5502-123 WORKER'S COMPENSATION 4,880 5,094 5,936 5,805 6,165 6,265 6,265
5502-125 GROUP INSURANCE 32,726 31,821 32,010 26,742 32,983 32,983 32,983
TOTAL 1-PERSONNEL 323,715 317,804 355,269 273,772 353,852 353,952 353,952
2-CONTRACTUAL
5502-212 COMMUNICATIONS 1,821 1,798 2,000 1,275 1,800 1,800 1,800 5502-215 EDUCATION & SCHOOLING 208 347 750 615 750 750 750
5502-224 OTHER INSURANCE 6,139 6,580 8,336 8,270 8,400 7,854 7,854
5502-231 EQUIPMENT RENTAL 710 3,044 3,000 2,657 3,000 3,000 3,000
5502-251 UTILITIES 0 0 0 0 100,000 100,000 100,000
5502-253 PROFESSIONAL SERVICES 10,200 2,740 0 5,413 0 0 0 5502-254 SPECIAL SERVICES 171 126 200 190 200 200 200
5502-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 19,249 14,634 14,286 18,420 114,150 113,604 113,604
3-GENERAL SERVICES
5502-311 AGRICUTURAL & CHEMICAL 6,487 9,582 10,000 9,380 10,000 10,000 10,000 5502-316 WEARING APPAREL 1,588 1,585 1,750 1,723 1,750 1,750 1,750
5502-318 SMALL TOOLS 2,771 3,141 3,500 1,397 3,000 3,000 3,000
5502-321 JANITORIAL SUPPLIES 2,277 2,540 3,000 4,755 3,000 3,000 3,000
5502-323 GAS & OIL 21,174 21,799 27,300 14,035 25,000 25,000 25,000
5502-332 OPERATING SUPPLIES 3,105 2,820 3,000 2,372 3,000 3,000 3,000 TOTAL 3-GENERAL SERVICES 37,401 41,467 48,550 33,661 45,750 45,750 45,750
4-MACHINE & EQUIPMENT MAINTENA
5502-411 VEHICLE MAINTENANCE 517 234 1,500 74 1,500 1,500 1,500
5502-411.0002 '05 CHEVY 3/4 CREW CAB TRU 179 0 300 0 0 0 0
5502-411.0006 '05 3/4 CHEVY PICK-UP 96 5 300 0 300 300 300 5502-411.0092 1999 CHEVY PICKUP 50 0 300 0 0 0 0
5502-411.0093 2003 CHEVY 3/4 PICK UP 0 0 0 15 650 650 650
5502-411.0094 '03 CHEV PICKUP 0 0 0 0 0 0 0
5502-411.0100 2006 CHEVY 3/4 PICKUP 15 0 300 0 300 300 300
5502-411.0101 2007 CHEVY SILVERADO 1/2 T 93 471 300 0 300 300 300 5502-411.0102 2008 CHEVY 3/4 TON P/UP 52 83 300 120 300 300 300
5502-411.0103 09 FORD F-250 3/4 TON PICK 66 36 300 448 300 300 300
5502-411.0105 2012 FORD 1/2 TON 311 514 300 61 300 300 300
5502-411.0106 2013 FORD F-250 3/4 TON 0 130 0 44 300 300 300
5502-412 MACHINERY MAINTENANCE 638 3,223 2,000 458 2,000 2,000 2,000 5502-412.0007 MOWERS 1,592 6,432 5,000 1,461 5,000 5,000 5,000
5502-412.0008 '02 NH T-40 TRACTOR 3 0 500 0 0 0 0
5502-412.0011 '98 CASE TRACTOR 1,581 0 500 0 0 0 0
5502-412.0013 UTILITY VEHICLES (3) 95 0 500 0 500 500 500
5502-412.0104 JOHN DEERE TX TURF GATOR ( 0 0 500 0 500 500 500 5502-412.0202 2012 KUBOTA TRACTOR 0 0 0 0 0 0 0
5502-412.0203 2012 JD 2653B REEL MOWER 0 0 0 0 0 0 0
5502-414 OTHER EQUIPMENT MAINTENANC 731 715 1,000 332 1,000 1,000 1,000
5502-421 BUILDING MAINTENANCE 15,913 8,137 9,500 7,462 1,500 1,500 1,500
5502-425 BOSQUE RIVER TRAIL MAINTEN 0 0 0 69 7,500 7,500 7,500 5502-426 LIGHT SYSTEM MAINTENANCE 5,398 4,563 5,000 3,083 5,000 5,000 5,000
5502-427 PARK MAINTENANCE 35,164 43,924 50,000 49,047 50,000 50,000 50,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 62,493 68,467 78,400 62,674 77,250 77,250 77,250
5-CAPITAL OUTLAY
5502-511 VEHICLES 20,888 59,827 0 0 0 0 0 5502-512 MACHINERY 0 0 0 0 0 0 0
5502-514 OTHER EQUIPMENT 0 25,038 0 0 0 0 0
5502-520 BUILDING IMPROVEMENTS 0 9,700 0 0 0 0 0
5502-525 HVAC SYSTEM 0 0 0 0 0 0 0
5502-527 PARK IMPROVEMENTS 0 0 0 0 0 0 0 5502-531 LAND 0 27,041 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 20,888 121,605 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 02 PARK MAINTENANCE 463,746 563,978 496,505 388,528 591,002 590,556 590,556
73
Cemeteries
General Fund Community Services Division 55 Department 03
Program Description
The primary responsibility of the Cemetery Department is to insure that each of the City-owned cemeteries
are maintained at a level which shows the greatest amount of understanding and respect to the citizens of
Stephenville. The Cemetery Department’s personnel are responsible for selling and keeping records on all
cemetery lots.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Cemetery Property Supervisor 1 1 1
Cemetery Maintenance 1.5 1.5 1.5
2.5 2.5
2.5
Performance Objectives
Maintain the cemeteries in the most professional and understanding manner possible.
Provide excellent customer service for persons needing cemetery services.
Provide adequate schedule for year round maintenance of cemeteries.
Provide excellent record keeping services for current and potential owners of burial plots
74
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 31
ADOPTED BUDGET
AS OF: JULY 31ST, 2014 01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
03 CEMETERIES
=============
1-PERSONNEL 5503-111 SALARIES 69,011 71,884 73,255 57,572 77,352 77,352 77,352
5503-112 OVERTIME 0 0 0 0 0 0 0
5503-113 PART-TIME WAGES 11,219 11,368 12,500 8,258 12,500 12,500 12,500
5503-121 RETIREMENT 11,469 11,577 11,279 8,951 11,483 11,483 11,483 5503-122 SOCIAL SECURITY 6,188 6,393 6,560 5,225 6,874 6,874 6,874
5503-123 WORKER'S COMPENSATION 2,461 2,518 2,943 2,870 3,084 3,134 3,134
5503-125 GROUP INSURANCE 13,090 12,728 12,804 10,697 13,193 13,193 13,193
TOTAL 1-PERSONNEL 113,439 116,468 119,341 93,573 124,486 124,536 124,536
2-CONTRACTUAL
5503-212 COMMUNICATIONS 1,035 1,092 1,100 830 1,100 1,100 1,100
5503-215 TRAVEL AND EDUCATION 0 0 125 0 125 125 125
5503-224 INSURANCE 857 964 805 778 805 1,407 1,407
5503-231 RENTAL 90 90 90 90 90 90 90
5503-251 UTILITIES 4,261 4,688 5,500 3,457 5,500 5,500 5,500 TOTAL 2-CONTRACTUAL 6,243 6,834 7,620 5,155 7,620 8,222 8,222
3-GENERAL SERVICES
5503-316 WEARING APPAREL 556 704 700 526 700 700 700
5503-318 SMALL TOOLS 543 535 1,000 135 750 750 750 5503-323 GAS & OIL 4,356 4,474 5,000 2,487 5,000 5,000 5,000
5503-332 OPERATING SUPPLIES 1,753 1,238 1,250 549 1,250 1,250 1,250
TOTAL 3-GENERAL SERVICES 7,207 6,952 7,950 3,697 7,700 7,700 7,700
4-MACHINE & EQUIPMENT MAINTENA
5503-411 VEHICLE MAINTENANCE 0 0 0 0 0 0 0
5503-411.0008 2002 NH T-40 TRACTOR 0 0 0 0 500 500 500
5503-411.0092 1999 CHEVY PICK UP 0 0 0 0 0 0 0
5503-411.0093 2003 CHEV 3/4 TON 84 95 650 0 0 0 0 5503-411.0115 2009 FORD F-150 1/2 TON PI 25 15 150 91 150 150 150
5503-411.0116 2014 FORD F-250 3/4 TON TR 0 0 0 197 0 0 0
5503-412 2007 SCAG MOWER 928 535 450 287 450 450 450
5503-414 EQUIPMENT MAINTENANCE 979 1,374 1,500 402 1,500 1,500 1,500
5503-421 BUILDING MAINTENANCE 1,286 169 500 17 500 500 500 5503-425 CEMETERY MAINTENANCE 1,585 1,947 4,500 1,711 3,000 15,000 15,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 4,887 4,134 7,750 2,704 6,100 18,100 18,100
5-CAPITAL OUTLAY
5503-511 VEHICLES 0 0 20,848 22,638 0 0 0 5503-514 OTHER EQUIPMENT 0 7,378 0 0 0 0 0
5503-527 CEMETERY IMPROVEMENTS 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 7,378 20,848 22,638 0 0 0
________________________________________________________________________________________________
TOTAL 03 CEMETERIES 131,775 141,767 163,509 127,766 145,906 158,558 158,558
75
Library
General Fund Community Services Division 55 Department 04
Program Description
The Stephenville Public Library’s main responsibilities are to assemble, preserve and organize a collection of books
and other library material for the se of the public. Organize and maintain a card catalog to make library resources
available to the public, to provide a place for the use of these materials and to serve as a center for reliable
information. Continue to offer an array of services including reference assistance, interlibrary loans, word processing,
Internet access, and programming for adults, young adults and for children.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Librarian 1 1 1
Library Clerk 2.5 2.5 2.5
3.5 3.5
3.5
Performance Objectives
Provide open and equal access to information.
Develop on-going communication and partnerships with other non-profit organizations in the
community.
Create opportunities for life-long learning.
Encourage a love of reading.
Provide excellent customer service to users of the library.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of the Municipal Library.
76
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 32
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 04 LIBRARY
==========
1-PERSONNEL
5504-111 SALARIES 88,720 95,406 97,063 76,658 102,936 102,936 102,936 5504-112 OVERTIME 0 0 0 0 0 0 0
5504-113 PART-TIME WAGES 16,466 21,613 16,500 16,697 19,200 19,200 19,200
5504-121 RETIREMENT 14,578 15,222 14,945 11,810 15,281 15,281 15,281
5504-122 SOCIAL SECURITY 7,885 8,763 8,688 7,252 9,343 9,343 9,343
5504-123 WORKER'S COMPENSATION 220 227 269 263 288 283 283 5504-125 GROUP INSURANCE 19,083 19,093 19,206 16,045 19,790 19,790 19,790
TOTAL 1-PERSONNEL 146,951 160,323 156,671 128,724 166,838 166,833 166,833
2-CONTRACTUAL
5504-211 POSTAGE 739 406 750 22 500 500 500 5504-212 COMMUNICATIONS 57 41 70 17 60 60 60
5504-213 PRINTING 0 0 0 0 0 0 0
5504-214 ADVERTISING & PUBLIC NOTIC 95 865 1,000 35 1,000 1,000 1,000
5504-215 EDUCATION & SCHOOLING 22 0 500 0 250 250 250
5504-224 INSURANCE 1,087 1,135 1,177 1,138 1,200 1,240 1,240 5504-231 RENTAL 709 746 800 666 800 800 800
5504-251 UTILITIES 8,969 10,463 12,000 7,739 12,000 12,000 12,000
5504-252 DUES & SUBSCRIPTIONS 693 961 1,000 924 1,000 1,000 1,000
5504-253 OUTSIDE PROFESSIONALS 0 0 0 0 0 0 0
5504-254 SPECIAL SERVICES 621 187 200 60 200 200 200 5504-260 PEST CONTROL 228 228 250 171 250 250 250
5504-262 JANITORIAL SERVICE 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 13,219 15,032 17,747 10,770 17,260 17,300 17,300
3-GENERAL SERVICES 5504-313 BOOKS & EDUCATIONAL MATERI 19,960 20,186 20,000 14,076 20,000 20,000 20,000
5504-314 OFFICE SUPPLIES 839 724 750 135 750 750 750
5504-317 PHOTO & DUPLICATION 472 721 750 422 750 750 750
5504-321 JANITORIAL SUPPLIES 1,028 990 1,000 548 1,000 1,000 1,000
5504-332 OPERATING SUPPLIES 751 742 750 135 750 750 750 5504-333 COMPUTER SUPPLIES 1,230 1,111 1,500 1,855 1,500 1,500 1,500
TOTAL 3-GENERAL SERVICES 24,281 24,474 24,750 17,171 24,750 24,750 24,750
4-MACHINE & EQUIPMENT MAINTENA
5504-414 EQUIPMENT MAINTENANCE 255 4,354 4,500 621 1,500 1,500 1,500 5504-416 COMPUTER MAINTENANCE 6,717 4,214 7,000 4,402 7,000 7,000 7,000
5504-421 BUILDING MAINTENANCE 38,035 8,235 6,500 4,433 10,500 10,500 10,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 45,007 16,803 18,000 9,455 19,000 19,000 19,000
5-CAPITAL OUTLAY 5504-520 BUILDING IMPROVEMENTS 0 5,939 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 5,939 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 04 LIBRARY 229,458 222,572 217,168 166,120 227,848 227,883 227,883
77
Streets
General Fund Community Services Division 55 Department 05
Program Description
The Street Department manages, maintains and repairs City streets, sidewalk, drainage ways and rights-of-way. The
services provided are concrete work, patching, street cleaning, tree cutting, ditch cleaning, blade work and other street
maintenance. Responsibilities include traffic control, emergency response operations, special events and assistance in
code enforcement. Daily, the department inspects roadway for sign repair, pavements management and sight
obstructions.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Street Superintendent 1 1 1
Crew Leader 1 1 1
Heavy Equipment Operator 3 3 3
Street Maintenance 2.5 2.5 2.5
7.5 7.5 7.5
Performance Objectives
Protect the investment in the public transportation system through preventative maintenance and on-
going rehabilitation of streets and sidewalks.
Blade roads in best way that can be achieved.
Sweep as many streets as possible.
Patch potholes in a manner that they remain in place longer.
Handle pothole complaints in a timely manner.
78
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 33 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
______________________________________________________________________________________________________________________________________
05 STREET MAINTENANCE =====================
1-PERSONNEL
5505-111 SALARIES 253,250 266,718 271,365 213,108 284,256 284,256 284,256
5505-112 OVERTIME 2,048 1,877 5,000 141 5,000 5,000 5,000
5505-113 PART-TIME WAGES 920 0 5,000 0 0 0 0 5505-114 ON CALL PAY 5,200 5,220 5,200 4,080 5,200 5,200 5,200
5505-121 RETIREMENT 42,929 43,795 43,354 33,563 43,712 43,712 43,712
5505-122 SOCIAL SECURITY 19,840 20,827 21,922 17,024 22,526 22,526 22,526
5505-123 WORKER'S COMPENSATION 12,310 12,893 15,138 14,738 15,554 15,642 15,642
5505-125 GROUP INSURANCE 44,710 44,562 44,814 37,438 46,176 46,176 46,176 TOTAL 1-PERSONNEL 381,206 395,891 411,793 320,093 422,424 422,512 422,512
2-CONTRACTUAL
5505-211 POSTAGE 4 57 100 2 100 100 100
5505-212 COMMUNICATIONS 1,048 1,165 1,300 866 1,200 1,200 1,200
5505-214 ADVERTISING 514 489 500 0 500 500 500 5505-215 TRAINING & EDUCATION 223 118 1,000 377 1,000 1,000 1,000
5505-224 INSURANCE 5,788 6,224 7,783 7,691 7,800 7,958 7,958
5505-231 RENTAL 6,721 8,345 13,500 7,151 10,000 10,000 10,000
5505-251 UTILITIES 199,165 198,511 240,000 144,282 225,000 225,000 225,000
5505-252 DUES & SUBSCRIPTIONS 0 0 0 0 0 0 0 5505-253 OUTSIDE PROFESSIONALS 67,295 54,746 27,500 12,440 27,500 27,500 27,500
5505-261 OTHER CONTRACTUAL SERVICES 2,275 52,726 52,500 0 52,500 52,500 52,500
TOTAL 2-CONTRACTUAL 283,031 322,382 344,183 172,808 325,600 325,758 325,758
3-GENERAL SERVICES
5505-312 CHEMICALS 448 287 2,500 2,562 2,500 2,500 2,500 5505-314 OFFICE SUPPLIES 59 158 200 288 200 200 200
5505-316 WEARING APPAREL 2,344 3,072 3,150 2,552 3,150 3,150 3,150
5505-318 SMALL TOOLS 7,697 1,331 2,000 5,417 2,000 2,000 2,000
5505-322 STREET SIGNS & MARKINGS 8,804 14,677 10,000 25,162 10,000 10,000 10,000
5505-323 GAS & OIL 24,686 23,836 30,000 19,000 25,000 25,000 25,000 5505-332 OPERATING SUPPLIES 3,649 811 2,500 2,992 2,500 2,500 2,500
TOTAL 3-GENERAL SERVICES 47,687 44,172 50,350 57,973 45,350 45,350 45,350
4-MACHINE & EQUIPMENT MAINTENA
5505-411 VEHICLE MAINTENANCE 1,658 1,609 2,000 784 2,000 2,000 2,000
5505-411.0008 1999 CHEV PICKUP 0 0 0 0 0 0 0 5505-411.0009 2005 CHEVY DUMP TRUCK 0 25 500 0 500 500 500
5505-411.0013 1999 CHEVY PICKUP 0 0 500 0 500 500 500
5505-411.0025 1995 CHEV DUMP TRUCK 0 1,037 500 0 500 500 500
5505-411.0026 2002 DODGE PICKUP 0 0 500 0 500 500 500
5505-411.0027 1992 CHEV DUMP TRUCK 0 378 500 0 500 500 500 5505-411.0029 1999 CHEVROLET DUMPTRUCK 0 0 0 0 0 0 0
5505-411.0120 2006 CHEVY 1/2 PICKUP 34 785 500 40 500 500 500
5505-411.0122 2007 ASPHALT ZIPPER 0 0 1,000 0 1,000 1,000 1,000
5505-411.0123 09 FORD F-150 1/2 TON PICK 0 98 500 55 500 500 500
5505-411.0124 2011 FORD F250 PICK UP 0 44 500 44 500 500 500 5505-411.0125 2013 FORD F-150 1/2 TON 0 52 0 52 0 0 0
5505-411.0223 2011 F-750 WATER TRUCK 0 0 0 0 0 0 0
5505-412 MACHINERY MAINTENANCE 12,308 11,661 5,500 6,260 5,500 5,500 5,500
5505-412.0001 1979 INGRAM PNEUMATIC ROLL 0 0 0 0 0 0 0
5505-412.0002 1988 CATERPILLAR LOADER 0 118 2,500 0 2,500 2,500 2,500 5505-412.0047 1982 1700 FORD TRACTOR 0 0 0 0 0 0 0
5505-412.0053 2000 CAT 120 H GRADER 0 0 2,000 0 2,000 2,000 2,000
5505-412.0054 2004 INGERSOL COMPACT ROLL 0 0 0 0 0 0 0
5505-412.0055 1971 CAT 941B FRONT END 0 0 3,500 0 3,500 3,500 3,500
5505-412.0058 2004 LEEBOY ASPHALT PAVER 0 0 0 0 0 0 0 5505-412.0101 2005 POWER BROOM 0 0 350 0 350 350 350
5505-412.0220 2007 CATERPILLAR 924G FRON 0 0 0 0 0 0 0
5505-412.0224 2004 CASE BACKHOE 580M 0 0 0 0 0 0 0
5505-414 OTHER EQUIPMENT MAINTENANC 1,133 1,086 1,500 3,614 1,500 1,500 1,500
5505-422 RIGHT OF WAY MAINTENANCE 217,749 122,006 200,000 90,686 200,000 200,000 200,000 5505-423 STREET CUTS 23,427 19,027 20,000 15,209 20,000 20,000 20,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 256,309 157,972 243,850 116,744 243,850 243,850 243,850
5-CAPITAL OUTLAY
5505-511 VEHICLES 82,315 20,960 70,000 74,624 0 0 0
5505-512 MACHINERY 0 0 0 0 0 0 0 5505-514 OTHER EQUIPMENT 0 0 0 0 0 0 0
5505-522 RIGHTS OF WAY 0 0 0 0 0 0 0
5505-525 STREETS 309,876 206,039 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 392,191 226,999 70,000 74,624 0 0 0 ________________________________________________________________________________________________
TOTAL 05 STREET MAINTENANCE 1,360,424 1,147,416 1,120,176 742,243 1,037,224 1,037,470 1,037,470
79
Senior Citizens
General Fund Community Services Division 55 Department 06
Program Description
The Senior Citizen Department is responsible for seeing that each and every senior citizen resident of Stephenville has
the opportunity and the means by which to use their leisure time to its fullest potential. Provide the opportunity for
reaction programs, congregate meals, transportation and leisure activities from cultural to physical.
Program Personnel
2012-2013 2013-2014 2014-2015
Title
Senior Citizens Facility Manager 1 1 1
Senior Citizen’s Assistant .5 .5 .5
1.5 1.5
1.5
Performance Objectives
Provide highly-trained, qualified personnel to adequately manage the senior citizen programs.
Provide interesting and educational programs.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of Senior Citizens Center.
.
80
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 35 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
06 SENIOR CITIZENS ==================
1-PERSONNEL
5506-111 SALARIES 32,757 34,120 34,692 27,259 36,821 36,821 36,821
5506-112 OVERTIME 95 132 0 86 0 0 0 5506-113 PART-TIME WAGES 16,159 16,065 14,400 13,223 16,000 16,000 16,000
5506-121 RETIREMENT 5,391 5,444 5,342 4,200 5,466 5,466 5,466
5506-122 SOCIAL SECURITY 3,416 3,419 3,756 2,680 4,041 4,041 4,041
5506-123 WORKER'S COMPENSATION 824 884 1,025 1,002 1,102 1,121 1,121
5506-125 GROUP INSURANCE 6,545 6,364 6,402 5,403 6,597 6,597 6,597 TOTAL 1-PERSONNEL 65,187 66,428 65,617 53,852 70,027 70,046 70,046
2-CONTRACTUAL
5506-211 POSTAGE 1,252 795 3,000 1,227 3,000 3,000 3,000
5506-212 COMMUNICATIONS 761 1,143 1,200 531 780 780 780 5506-214 ADVERTISING & PUBLIC NOTIC 2,976 3,651 3,500 3,243 3,500 3,500 3,500
5506-215 EDUCATION & SCHOOLING 0 0 200 0 200 200 200
5506-224 INSURANCE 896 1,135 1,149 1,136 1,200 1,196 1,196
5506-231 RENTAL 1,549 1,586 1,600 1,366 1,600 1,600 1,600
5506-251 UTILITIES 8,984 9,389 15,000 6,949 10,000 10,000 10,000 5506-252 DUES & SUBSCRIPTIONS 95 105 100 125 100 100 100
5506-253 OUTSIDE PROFESSIONALS 15,120 14,810 14,000 11,575 14,000 14,000 14,000
5506-254 SPECIAL SERVICES 500 172 600 513 600 600 600
5506-260 PEST & GERM CONTROL 483 502 500 426 500 500 500
5506-261 CONTRACT SERVICES 4,301 4,005 5,000 3,036 5,000 5,000 5,000 TOTAL 2-CONTRACTUAL 36,918 37,293 45,849 30,126 40,480 40,476 40,476
3-GENERAL SERVICES
5506-313 RECREATION SUPPLIES 6,256 7,431 5,500 5,593 6,500 6,500 6,500
5506-314 OFFICE SUPPLIES 553 567 750 346 750 750 750 5506-317 PHOTO & DUPLICATION 467 470 500 704 500 500 500
5506-321 JANITORIAL SUPPLIES 1,676 1,862 1,250 1,585 1,500 1,500 1,500
5506-332 OPERATING SUPPLIES 5,540 7,022 5,000 5,148 5,000 5,000 5,000
5506-333 COMPUTER SUPPLIES 1,438 403 1,000 190 500 500 500
TOTAL 3-GENERAL SERVICES 15,930 17,755 14,000 13,565 14,750 14,750 14,750
4-MACHINE & EQUIPMENT MAINTENA
5506-413 OFFICE EQUIPMENT MAINTENAN 1,069 1,393 1,250 145 1,250 1,250 1,250
5506-414 OTHER EQUIPMENT MAINTENANC 1,651 136 2,000 186 2,000 2,000 2,000
5506-421 BUILDING MAINTENANCE 8,735 22,102 7,500 4,880 7,500 7,500 7,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 11,456 23,630 10,750 5,211 10,750 10,750 10,750
5-CAPITAL OUTLAY
5506-520 BUILDING IMPROVEMENTS 0 7,068 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 7,068 0 0 0 0 0 ________________________________________________________________________________________________
TOTAL 06 SENIOR CITIZENS 129,490 152,175 136,216 102,755 136,007 136,022 136,022
81
Splashville Aquatic Center
General Fund Community Services Division 55 Department 07
Program Description
The Splashville Aquatic Center is responsible for providing a variety of water related recreational activities for the
citizens of Stephenville. Programs and activities include swim lessons, swim team, water aerobics, birthday
celebrations, special events and corporate gatherings.
Performance Objectives
Provide highly-trained, qualified personnel to adequately manage the Splashville Aquatic Complex.
Continually provide and evaluate a variety of programming.
Provide a safe, clean and fun environment for citizens and visitors.
Extend and protect the life of the facility.
.
82
8-14-2014 04:01 PM CITY OF STEPHENVILLE PAGE: 36
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 07 AQUATIC CENTER
=================
1-PERSONNEL
5507-112 OVERTIME 32 0 0 0 0 0 0 5507-113 PART-TIME WAGES 112,420 109,635 105,000 47,594 105,000 105,000 105,000
5507-122 SOCIAL SECURITY 8,603 8,384 8,033 3,644 8,033 8,033 8,033
5507-123 WORKERS COMPENSATION 1,953 1,955 2,193 2,166 2,193 2,228 2,228
TOTAL 1-PERSONNEL 123,007 119,975 115,226 53,404 115,226 115,261 115,261
2-CONTRACTUAL
5507-211 POSTAGE 0 0 250 16 250 250 250
5507-212 COMMUNICATIONS 3,570 3,890 3,500 1,492 2,000 2,000 2,000
5507-214 ADVERTISING AND PUBLIC NOT 2,489 1,242 1,000 225 1,000 1,000 1,000
5507-215 EDUCATION AND SCHOOLING 0 0 500 540 250 250 250 5507-224 INSURANCE 2,509 2,555 2,555 2,555 2,600 2,641 2,641
5507-231 RENTAL 0 0 0 0 0 0 0
5507-251 UTILITIES 36,130 38,792 46,000 36,076 42,500 42,500 42,500
5507-254 SPECIAL SERVICES 0 0 0 220 0 0 0
5507-260 PEST AND GERM CONTROL 369 228 250 190 250 250 250 5507-261 CONTRACT SVC- OTHER 0 0 0 0 0 0 0
5507-264 SPECIAL EVENTS 3,488 1,063 5,000 0 0 0 0
TOTAL 2-CONTRACTUAL 48,555 47,771 59,055 41,314 48,850 48,891 48,891
3-GENERAL SERVICES 5507-312 CHEMICALS AND POOL SUPPLIE 11,904 9,813 15,000 12,991 12,500 12,500 13,000
5507-313 AQUATIC SUPPLIES 665 874 1,500 378 1,200 1,200 1,000
5507-316 WEARING APPAREL 2,372 0 2,000 1,369 2,000 2,000 1,000
5507-321 JANITORIAL SUPPLIES 1,115 1,578 500 571 1,000 1,000 1,000 5507-332 OPERATING SUPPLIES 2,659 5,129 5,000 645 5,000 5,000 2,000
5507-333 COMPUTER SUPPLIES 0 0 0 0 0 0 0
TOTAL 3-GENERAL SERVICES 18,715 17,394 24,000 15,954 21,700 21,700 18,000
4-MACHINE & EQUIPMENT MAINTENA
5507-413 OFFICE EQUIPMENT MAINTENAN 0 0 500 0 500 500 500 5507-414 OTHER EQUIPMENT MAINTENANC 459 475 1,500 662 1,500 1,500 1,500
5507-416 COMPUTER MAINTENANCE 2,796 4,227 2,500 2,505 2,500 2,500 2,500
5507-421 BUILDING MAINTENANCE 125 236 1,000 235 1,000 1,000 1,000
5507-425 SWIMMING POOL MAINTENANCE 6,312 8,350 7,500 1,363 7,500 7,500 7,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 9,693 13,288 13,000 4,766 13,000 13,000 13,000
5-CAPITAL OUTLAY
5507-514 OTHER EQUIPMENT 0 3,220 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 3,220 0 0 0 0 0 ________________________________________________________________________________________________
TOTAL 07 AQUATIC CENTER 199,970 201,648 211,281 115,438 198,776 198,852 195,152
________________________________________________________________________________________________________________________________________
TOTAL 5 COMMUNITY SERVICES 3,299,018 3,152,266 3,054,199 2,232,989 2,968,596 2,981,345 2,977,645
=========== =========== =========== =========== =========== ============ ============
83
Fire Administration
General Fund Fire Division 56 Department 01
Program Description
The Fire Administration Department is responsible for management of all fire division activities and policies, plan for
the future, evaluate performance, develop and administer budgets, maintain records and files, counsel and resolve
conflicts, represent fire personnel to the City leaders and represent City leaders to the fire personnel.
Performance Objectives
Ensure readiness of the department to respond to emergencies.
Ensure all laws and rules which involve the City and departments are maintained.
Provide efficient and effective management of Fire Services.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of Fire Stations # 1 and # 2.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Fire Chief 1 1 1
Fire Training Officer 1 1 1
2 2
2
84
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 37 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 FIRE ADMINISTRATION ======================
1-PERSONNEL
5601-111 SALARIES 130,194 135,514 137,404 108,557 146,260 146,260 146,260
5601-112 OVERTIME 0 0 0 0 0 0 0 5601-113 PART TIME WAGES 0 0 9,270 1,197 5,200 5,200 5,200
5601-115 INCENTIVE PAY 4,080 4,096 4,080 3,201 4,080 4,080 4,080
5601-121 RETIREMENT 22,100 22,275 21,785 17,217 22,318 22,318 22,318
5601-122 SOCIAL SECURITY 10,168 10,549 11,532 8,825 11,899 11,899 11,899
5601-123 WORKER'S COMPENSATION 1,905 1,949 2,309 2,227 2,443 2,459 2,459 5601-125 GROUP INSURANCE 13,090 12,728 12,804 10,735 13,193 13,193 13,193
5601-126 AUTO ALLOWANCE 0 0 0 0 0 0 0
TOTAL 1-PERSONNEL 181,538 187,111 199,184 151,959 205,393 205,409 205,409
2-CONTRACTUAL 5601-211 POSTAGE 204 223 250 392 250 250 250
5601-212 COMMUNICATIONS 2,851 2,538 3,000 1,440 2,000 2,000 2,000
5601-215 TRAINING & EDUCATION 2,936 3,527 3,500 3,321 4,000 4,000 4,000
5601-224 INSURANCE 625 675 703 4,021 3,600 3,523 3,523
5601-231 RENTAL 0 0 2,300 2,576 3,096 3,096 3,096 5601-251 UTILITIES 10,187 9,695 16,500 16,646 15,600 15,600 15,600
5601-252 DUES & SUBSCRIPTIONS 1,891 1,881 850 939 850 850 850
5601-253 OUTSIDE PROFESSIONALS 27 3,917 200 360 200 200 200
5601-254 SPECIAL SERVICES 186 236 125 4,176 6,000 6,000 6,000
5601-255 DAMAGE CLAIMS 0 0 0 0 0 0 0 5601-258 STATE FEES 0 0 310 64 310 310 310
5601-260 PEST CONTROL 456 456 560 342 560 560 560
5601-262 JANITORIAL SERVICE 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 19,362 23,148 28,298 34,276 36,466 36,389 36,389
3-GENERAL SERVICES
5601-313 BOOKS & EDUCATIONAL MATERI 0 0 100 0 100 100 100
5601-316 WEARING APPAREL 752 289 800 22 800 800 800
5601-317 PHOTO & DUPLICATION 0 0 0 162 0 0 0
5601-321 JANITORIAL SUPPLIES 2,649 3,232 2,500 6,021 3,000 3,000 3,000 5601-332 OPERATING SUPPLIES 122 218 300 505 300 300 300
5601-333 COMPUTER SUPPLIES 79 130 500 588 500 500 500
TOTAL 3-GENERAL SERVICES 3,603 3,869 4,200 7,297 4,700 4,700 4,700
4-MACHINE & EQUIPMENT MAINTENA 5601-411.0196 2005 CHEVY TAHOE 0 0 0 0 750 750 750
5601-413 OFFICE EQUIPMENT MAINTENAN 0 54 250 0 5,800 5,800 5,800
5601-414 OTHER EQUIPMENT MAINTENANC 0 0 250 125 250 250 250
5601-416 COMPUTER EQUIPMENT 0 0 0 0 0 0 0
5601-421 BUILDING MAINTENANCE 35,152 3,265 15,000 5,528 15,000 15,000 15,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 35,152 3,319 15,500 5,653 21,800 21,800 21,800
5-CAPITAL OUTLAY
5601-513 OFFICE EQUIPMENT 0 0 0 8,154 0 0 0
5601-514 OTHER EQUIPMENT 3,523 0 9,546 8,832 0 0 0 5601-521 BUILDINGS 0 0 0 12,293 0 0 0
TOTAL 5-CAPITAL OUTLAY 3,523 0 9,546 29,279 0 0 0
________________________________________________________________________________________________
TOTAL 01 FIRE ADMINISTRATION 243,178 217,448 256,728 228,464 268,359 268,298 268,298
85
Fire Prevention & Inspections
General Fund Fire Division 56 Department 02
Program Description
The Fire Prevention & Inspections Department includes the Fire Marshal. The purpose of this department is to
systematically reduce the number and severity of fires in Stephenville through public education about fire safety and
prevention, code enforcement, business facility inspections, home inspections, first aid and arson investigation toward
prosecution.
Program
Personnel
Title
2012-2013
2013-2014
2014-2015
Fire Marshal 1 1 1
Fire Inspector 1 1 1
2 2
2
Performance Objectives
Complete plan reviews in a timely manner.
Oversee business facility inspections.
Oversee arson investigations.
86
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 39
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 02 FIRE PREVENTION INVESTIGATI
==============================
1-PERSONNEL
5602-111 SALARIES 53,631 79,114 105,653 82,964 109,557 109,557 109,557 5602-112 OVERTIME 0 792 2,000 7,287 2,000 2,000 2,000
5602-115 INCENTIVE PAY 4,080 6,073 8,160 6,402 8,160 8,160 8,160
5602-121 RETIREMENT 9,499 13,712 17,832 14,886 17,772 17,772 17,772
5602-122 SOCIAL SECURITY 4,412 6,465 8,860 7,590 9,158 9,158 9,158
5602-123 WORKER'S COMPENSATION 1,405 1,582 1,873 1,824 1,935 1,949 1,949 5602-125 GROUP INSURANCE 6,545 9,107 12,804 10,697 13,193 13,193 13,193
TOTAL 1-PERSONNEL 79,571 116,844 157,182 131,650 161,775 161,789 161,789
2-CONTRACTUAL
5602-211 POSTAGE 98 79 50 0 50 50 50 5602-212 COMMUNICATIONS 125 32 200 247 900 900 900
5602-213 PRINTING 0 0 0 0 0 0 0
5602-215 TRAINING & EDUCATION 2,508 2,315 3,500 1,864 3,500 3,500 3,500
5602-224 INSURANCE 721 662 887 861 930 960 960
5602-252 DUES & SUBSCRIPTIONS 1,220 223 1,400 574 1,400 1,400 1,400 5602-255 DAMAGE CLAIMS 211 3,579 0 0 0 0 0
5602-258 STATE FEES 0 0 200 85 200 200 200
5602-261 OTHER CONTRACTUAL SERVICES 0 0 700 0 700 700 700
TOTAL 2-CONTRACTUAL 4,883 6,889 6,937 3,632 7,680 7,710 7,710
3-GENERAL SERVICES
5602-313 BOOKS & EDUCATIONAL MATERI 878 869 860 1,067 860 860 860
5602-316 WEARING APPAREL 244 444 800 722 800 800 800
5602-317 PHOTO & DUPLICATION 170 199 200 157 200 200 200
5602-318 SMALL TOOLS 248 0 1,200 0 1,200 1,200 1,200 5602-323 GAS & OIL 2,052 4,573 5,000 3,417 5,000 5,000 5,000
5602-332 OPERATING SUPPLIES 27 191 1,000 155 1,000 1,000 1,000
5602-333 COMPUTER SUPPLIES 294 2,519 500 1,005 500 500 500
TOTAL 3-GENERAL SERVICES 3,914 8,795 9,560 6,524 9,560 9,560 9,560
4-MACHINE & EQUIPMENT MAINTENA
5602-411 VEHICLE MAINTENANCE 0 0 0 654 0 0 0
5602-411.0320 2003 CHEVY P/U 119 810 750 121 750 750 750
5602-411.0340 2008 DODGE QUAD CAB PICK U 340 1,214 750 1,141 750 750 750
5602-414 OTHER EQUIPMENT MAINTENANC 0 198 80 8 80 80 80 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 459 2,223 1,580 1,925 1,580 1,580 1,580
5-CAPITAL OUTLAY
5602-511 VEHICLE 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 ________________________________________________________________________________________________
TOTAL 02 FIRE PREVENTION INVESTIGATI 88,827 134,751 175,259 143,730 180,595 180,639 180,639
87
Fire Suppression
General Fund Fire Division 56 Department 03
Program Description
The Mission of the Stephenville Fire Department is to preserve and protect life and property while safeguarding the
environment and the City’s economic base. The mission is accomplished through a coordinated program of services
which includes fire rescue, fire suppression and prevention, hazardous material mitigation, code enforcement,
business facility inspections, home inspections, first aid and public education about fire safety and prevention.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Fire Captain 2 2 2
Fire Lieutenant 1 1 1
Fire Sergeant 2 2 2
Firefighter 9 9 9
14 14
14
Performance Objectives
Provide efficient and effective management of Fire Services.
Maintain operational readiness level that will meet the emergency demands of the community.
Provide firefighting forces and resources necessary to execute quick, effective, skillful and caring
responses to emergency situation.
Respond to emergency incidents in a timely manner.
Keep emergency vehicles and department facilities maintained.
88
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 40 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 FIRE SUPPRESSION ===================
1-PERSONNEL
5603-111 SALARIES 594,032 641,376 664,733 515,871 695,297 695,297 695,297
5603-112 OVERTIME 89,350 82,519 100,000 74,456 100,000 100,000 100,000 5603-115 INCENTIVE PAY 37,698 39,885 37,560 31,732 40,920 40,920 40,920
5603-121 RETIREMENT 118,695 121,855 123,533 95,851 124,136 124,136 124,136
5603-122 SOCIAL SECURITY 54,486 57,074 61,375 47,965 63,971 63,971 63,971
5603-123 WORKER'S COMPENSATION 10,330 11,355 12,973 12,653 13,521 13,613 13,613
5603-125 GROUP INSURANCE 85,640 86,849 89,628 74,337 92,353 92,353 92,353 TOTAL 1-PERSONNEL 990,231 1,040,913 1,089,802 852,864 1,130,198 1,130,290 1,130,290
2-CONTRACTUAL
5603-212 COMMUNICAITONS 0 1,033 1,100 770 1,100 1,100 1,100
5603-215 TRAINING & EDUCATION 6,719 8,166 12,500 6,354 12,500 12,500 12,500 5603-224 INSURANCE 4,974 5,760 7,224 7,039 7,450 7,509 7,509
5603-252 DUES & SUBSCRIPTIONS 1,517 1,624 2,475 0 2,475 2,475 2,475
5603-253 OUTSIDE PROFESSIONALS 86 0 0 0 0 0 0
5603-254 SPECIAL SERVICES 0 0 0 0 0 0 0
5603-255 DAMAGE CLAIMS 1,102 0 0 0 0 0 0 5603-258 STATE FEES 2,550 2,338 2,700 2,751 2,700 2,700 2,700
TOTAL 2-CONTRACTUAL 16,948 18,920 25,999 16,913 26,225 26,284 26,284
3-GENERAL SERVICES
5603-313 BOOKS & EDUCATIONAL MATERI 0 0 500 0 500 500 500 5603-316 WEARING APPAREL 14,333 15,161 15,000 12,708 15,000 15,000 15,000
5603-318 SMALL TOOLS 6,259 4,360 12,000 4,976 12,000 12,000 12,000
5603-323 GAS & OIL 14,188 17,040 18,000 12,320 18,000 18,000 18,000
5603-332 OPERATING SUPPLIES 3,741 4,713 2,500 4,101 2,500 2,500 2,500
5603-333 COMPUTER SUPPLIES 853 902 1,000 932 1,000 1,000 1,000 TOTAL 3-GENERAL SERVICES 39,374 42,177 49,000 35,036 49,000 49,000 49,000
4-MACHINE & EQUIPMENT MAINTENA
5603-411 VEHICLE MAINTENANCE 624 0 500 483 500 500 500
5603-411.0321 '00 CHEV C-70 TRUCK 3,374 3,102 1,500 210 1,500 1,500 1,500 5603-411.0322 '81 CHEV C-60 TRUCK 291 243 1,500 0 1,500 1,500 1,500
5603-411.0324 '96 GMC RESCUE TRUCK 613 729 2,200 693 2,200 2,200 2,200
5603-411.0325 '69 CHEV C-50 TRUCK 294 0 0 0 0 0 0
5603-411.0326 '90 CHEV C-70 TRUCK 167 440 1,500 3,993 1,500 1,500 1,500
5603-411.0332 '97 SUTPHEN PUMPER 3,059 6,577 5,000 2,352 5,000 5,000 5,000 5603-411.0333 '93 E-ONE H-160 TRUCK 2,343 622 5,000 562 5,000 5,000 5,000
5603-411.0334 2012 E-ONE PUMPER TRUCK 124 1,427 5,000 110 5,000 5,000 5,000
5603-411.0335 '97 SUTPHEN MT 9,241 12,496 9,500 2,841 9,500 9,500 9,500
5603-411.0366 2014 FORD F-550 TRUCK 0 0 0 0 0 0 0
5603-412 MACHINERY MAINTENANCE 0 27 400 0 400 400 400 5603-414 OTHER EQUIPMENT MAINTENANC 2,547 1,671 3,000 427 3,000 3,000 3,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 22,678 27,336 35,100 11,670 35,100 35,100 35,100
5-CAPITAL OUTLAY
5603-511 VEHICLES 345,427 4,081 0 0 0 0 0 5603-514 OTHER EQUIPMENT 22,935 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 368,362 4,081 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 03 FIRE SUPPRESSION 1,437,592 1,133,426 1,199,901 916,483 1,240,523 1,240,674 1,240,674
89
Emergency Medical Services
General Fund Fire Division 56 Department 04
Program Description
The Stephenville Fire Department provides emergency medical services for the City. They provide pre-hospital care
and emergency ambulance transportation of the sick and injured to the hospital.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
3
Fire Captain 1 1 1
Fire Lieutenant 2 2 2
Fire Sergeant 1 1 1
Firefighter 9 9 9
13 13
13
Performance Objectives
Provide efficient and effective management of emergency medical services.
Maintain operational readiness level that will meet the emergency demands of the community.
Provide highly-trained, qualified personnel and resources necessary to execute quick, effective,
skillful and caring responses to emergency situations.
Respond to emergency incidents in a timely manner.
Keep emergency vehicles and department facilities maintained.
90
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 42
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 04 EMERGENCY MEDICAL SERVICE
============================
1-PERSONNEL
5604-111 SALARIES 612,973 630,859 635,574 481,295 669,374 669,374 669,374 5604-112 OVERTIME 70,404 72,357 75,000 61,523 75,000 75,000 75,000
5604-115 INCENTIVE PAY 39,063 37,654 36,840 27,618 37,200 37,200 37,200
5604-121 RETIREMENT 118,934 118,215 115,083 87,940 116,025 116,025 116,025
5604-122 SOCIAL SECURITY 53,360 55,577 57,177 44,348 59,790 59,790 59,790
5604-123 WORKER'S COMPENSATION 10,620 10,239 12,085 11,783 12,638 12,723 12,723 5604-125 GROUP INSURANCE 88,904 84,339 83,226 67,878 85,756 85,756 85,756
TOTAL 1-PERSONNEL 994,257 1,009,241 1,014,985 782,384 1,055,783 1,055,868 1,055,868
2-CONTRACTUAL
5604-212 COMMUNICATIONS 1,687 2,603 4,200 2,209 3,000 3,000 3,000 5604-215 TRAINING & EDUCATION 9,497 8,643 12,500 9,980 12,500 12,500 12,500
5604-224 INSURANCE 3,795 3,605 5,160 4,988 5,250 5,317 5,317
5604-252 DUES & SUBSCRIPTIONS 1,698 1,657 2,000 50 2,000 2,000 2,000
5604-253 OUTSIDE PROFESSIONALS 3,567 4,041 3,000 3,913 7,200 7,200 7,200
5604-258 STATE FEES 2,514 2,560 2,650 4,572 2,650 2,650 2,650 TOTAL 2-CONTRACTUAL 22,758 23,108 29,510 25,712 32,600 32,667 32,667
3-GENERAL SERVICES
5604-312 AMBULANCE SUPPLIES 33,538 38,737 38,500 37,147 42,350 42,350 42,350
5604-316 WEARING APPAREL 10,415 13,967 15,000 9,932 15,000 15,000 15,000 5604-318 SMALL TOOLS 2,410 2,160 2,500 1,734 2,500 2,500 2,500
5604-323 GAS & OIL 12,072 13,908 16,500 9,645 16,500 16,500 16,500
5604-332 OPERATING SUPPLIES 53 0 0 396 0 0 0
5604-333 COMPUTER SUPPLIES 300 540 1,000 497 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 58,788 69,313 73,500 59,350 77,350 77,350 77,350
4-MACHINE & EQUIPMENT MAINTENA
5604-411 VEHICLE MAINTENANCE 166 0 750 46 750 750 750
5604-411.0327 '08 FORD E-450 AMBULANCE 4,009 5,765 2,000 4,884 2,000 2,000 2,000
5604-411.0328 '05 FORD E-450 AMBULANCE 7,453 2,460 2,000 2,344 2,000 2,000 2,000 5604-411.0329 2012 FORD E-450 AMBULANCE 770 190 0 268 0 0 0
5604-411.0331 2012 FORD AMBULANCEW 0 0 2,000 0 2,000 2,000 2,000
5604-412.0001 2004 POLARIS RANGER 6X6 0 0 0 0 0 0 0
5604-414 OTHER EQUIPMENT MAINTENANC 140 2,273 2,500 0 4,900 4,900 4,900
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 12,538 10,688 9,250 7,542 11,650 11,650 11,650
5-CAPITAL OUTLAY
5604-511 VEHICLES 578 132,990 0 0 0 0 0
5604-514 OTHER EQUIPMENT 0 1,945 39,793 37,421 0 0 0
5604-516 COMPUTER EQUIPMENT 12,605 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 13,182 134,935 39,793 37,421 0 0 0
________________________________________________________________________________________________
TOTAL 04 EMERGENCY MEDICAL SERVICE 1,101,524 1,247,285 1,167,038 912,409 1,177,383 1,177,535 1,177,535
91
Volunteer Fire Department
General Fund Fire Division 56 Department 05
Program Description
The Stephenville Volunteer Fire Department provides back-up manpower for the on-duty paid firefighting personnel,
primarily in the area of fire suppression. The department usually maintains between 15 and 20 volunteer members.
Performance Objectives
Maintain operational readiness level that will meet the emergency demands of the community.
Provide firefighting forces and resources necessary to execute quick, effective, skillful and caring
responses to emergency situations.
Respond for assistance to on-duty firefighters in emergency situations in a timely manner.
92
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 43
ADOPTED BUDGET AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
05 VOLUNTEER FIRE DEPARTMENT
============================
1-PERSONNEL
5605-113 VOLUNTEER WATER 6,970 5,635 8,000 4,600 7,500 7,500 7,500
5605-121 RETIREMENT 3,100 2,875 3,400 2,167 2,600 2,600 2,600
5605-123 WORKER'S COMPENSATION 1,344 843 891 880 891 891 891
TOTAL 1-PERSONNEL 11,414 9,353 12,291 7,647 10,991 10,991 10,991
2-CONTRACTUAL
5605-215 TRAINING & EDUCATION 0 3,091 7,500 1,823 7,500 7,500 7,500
5605-224 OTHER INSURANCE 1,313 1,320 1,250 1,320 1,350 1,326 1,326
5605-251 UTILITIES 2,120 1,898 2,500 1,719 2,500 2,500 2,500 5605-252 DUES & SUBSCRIPTIONS 545 505 800 1,110 800 800 800
TOTAL 2-CONTRACTUAL 3,978 6,814 12,050 5,972 12,150 12,126 12,126
3-GENERAL SERVICES
5605-316 WEARING APPAREL 889 870 5,000 2,401 5,000 5,000 5,000 5605-318 SMALL TOOLS 0 0 500 830 500 500 500
5605-321 JANITORIAL SUPPLIES 0 0 0 0 0 0 0
5605-332 OPERATING SUPPLIES 0 0 1,000 1,000 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 889 870 6,500 4,231 6,500 6,500 6,500
4-MACHINE & EQUIPMENT MAINTENA
5605-414 OTHER EQUIPMENT MAINTENANC 0 0 500 0 500 500 500
5605-421 BUILDING MAINTENANCE 91 5 1,000 158 1,000 1,000 1,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 91 5 1,500 158 1,500 1,500 1,500
5-CAPITAL OUTLAY
5605-514 OTHER EQUIPMENT 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 05 VOLUNTEER FIRE DEPARTMENT 16,372 17,042 32,341 18,007 31,141 31,117 31,117
________________________________________________________________________________________________________________________________________
TOTAL 6 FIRE DEPARTMENT 2,887,492 2,749,952 2,831,267 2,219,094 2,898,001 2,898,263 2,898,263
=========== =========== =========== =========== =========== ============ ============
93
Police Administration
General Fund Police Division 57 Department 01
Program Description
The Police Administration department manages and coordinates the various police activities of the City. Planning and
research, hiring, discipline, training, budgeting and personnel functions are conducted by administration.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Police Chief 1 1 1
Police Captain 0 2 2
1 3
3
Performance Objectives
Deliver quality Police services to the citizens of Stephenville.
Ensure readiness of the department to respond to emergencies.
Ensure all laws and rules which involve the City and departments are maintained
Prolong the useful life of major building components of police station.
94
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 44
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 01 POLICE ADMINISTRATION
========================
1-PERSONNEL
5701-111 SALARIES 77,942 208,417 213,956 171,720 236,033 236,033 236,033 5701-112 OVERTIME 0 372 0 0 0 0 0
5701-115 INCENTIVE PAY 0 2,127 2,160 1,736 2,160 2,160 2,160
5701-121 RETIREMENT 12,927 33,840 33,276 26,867 35,360 35,360 35,360
5701-122 SOCIAL SECURITY 5,919 15,038 16,533 12,729 18,222 18,222 18,222
5701-123 WORKER'S COMPENSATION 1,300 3,455 4,116 4,005 4,537 4,610 4,610 5701-125 GROUP INSURANCE 6,545 18,558 19,206 15,972 19,790 19,790 19,790
5701-126 CAR ALLOWANCE 0 0 0 0 0 0 0
TOTAL 1-PERSONNEL 104,633 281,807 289,247 233,028 316,102 316,175 316,175
2-CONTRACTUAL 5701-212 COMMUNICATIONS 915 1,833 1,900 1,893 2,000 2,000 2,000
5701-215 EDUCATION & SCHOOLING 2,165 3,010 3,750 3,899 6,425 6,425 6,425
5701-216 INVESTIGATIVE TRAVEL 0 0 0 0 0 0 0
5701-224 INSURANCE 550 1,712 1,862 1,822 1,900 2,022 2,022
5701-252 DUES & SUBSCRIPTIONS 652 840 710 1,291 1,205 1,205 1,205 5701-253 OUTSIDE PROFESSIONALS 233 1,250 1,500 3,000 3,500 3,500 3,500
5701-254 SPECIAL SERVICES 165 157 150 37 150 150 150
5701-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
5701-263 PRISONER CONTRACT 10,700 22,600 25,000 14,000 25,000 25,000 25,000
TOTAL 2-CONTRACTUAL 15,380 31,402 34,872 25,944 40,180 40,302 40,302
3-GENERAL SERVICES
5701-313 BOOKS & EDUCATIONAL MATERI 0 75 200 0 200 200 200
5701-316 WEARING APPAREL 803 1,193 1,800 1,395 1,800 1,800 1,800
5701-323 GAS & OIL 0 0 0 42 0 0 0 5701-332 OPERATING SUPPLIES 197 223 300 108 1,000 1,000 1,000
5701-333 COMPUTER SUPPLIES 0 428 100 35 100 100 100
TOTAL 3-GENERAL SERVICES 999 1,918 2,400 1,580 3,100 3,100 3,100
4-MACHINE & EQUIPMENT MAINTENA 5701-414 OTHER EQUIPMENT MAINTENANC 0 0 100 0 100 100 100
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 100 0 100 100 100
________________________________________________________________________________________________
TOTAL 01 POLICE ADMINISTRATION 121,012 315,127 326,619 260,552 359,482 359,677 359,677
95
Police Patrol
General Fund Police Division 57 Department 02
Program Description
The Police Patrol Department responsibilities are to take reports of crime, do follow-up investigations, handle calls for
service, enforce traffic laws, regulate non-criminal conduct and perform community policing activities. Patrol
officers are the Department’s first face-to-face contact with citizens.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Police Captain 1 0 0
Police Lieutenant 2 2 1
Police Sergeant 4 4 6
Patrol Officer 19 19 19
26 26
23
Performance Objectives
Deliver quality Police services to the citizens of Stephenville.
Respond to emergency calls for assistance in a timely and effective manner.
Create a positive police community relationship and environment.
Promote safety and community involvement in crime reduction.
96
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 45 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 PATROL =========
1-PERSONNEL
5702-111 SALARIES 1,049,815 1,079,821 1,135,290 858,635 1,189,545 1,189,545 1,189,545
5702-112 OVERTIME 84,633 95,022 65,000 93,635 65,000 65,000 65,000 5702-115 INCENTIVE PAY 12,278 11,670 13,320 9,326 11,520 11,520 11,520
5702-116 SHIFT DIFFERENTIAL 0 16,830 19,600 11,317 15,850 15,850 15,850
5702-121 RETIREMENT 190,101 192,077 189,884 150,556 190,300 190,300 190,300
5702-122 SOCIAL SECURITY 86,725 89,645 94,341 74,963 98,066 98,066 98,066
5702-123 WORKER'S COMPENSATION 19,809 17,785 23,488 22,873 24,415 24,810 24,810 5702-125 GROUP INSURANCE 159,587 154,843 160,050 129,689 164,916 164,916 164,916
TOTAL 1-PERSONNEL 1,602,949 1,657,692 1,700,973 1,350,993 1,759,612 1,760,007 1,760,007
2-CONTRACTUAL
5702-212 COMMUNICATIONS 11,472 12,504 16,000 9,510 14,000 14,000 14,000 5702-215 EDUCATION & SCHOOLING 30,388 30,201 35,000 36,089 50,000 50,000 50,000
5702-224 INSURANCE 17,042 16,419 21,203 20,872 21,500 22,002 22,002
5702-253 OUTSIDE PROFESSIONAL 1,857 2,466 3,000 6,175 3,000 3,000 3,000
5702-254 SPECIAL SERVICES 55 96 100 0 100 100 100
5702-255 DAMAGE CLAIMS 5,359 8,827 0 18,281 0 0 0 TOTAL 2-CONTRACTUAL 66,174 70,514 75,303 90,928 88,600 89,102 89,102
3-GENERAL SERVICES
5702-313 BOOKS & EDUCATIONAL MATERI 1,420 1,252 1,000 240 1,000 1,000 1,000
5702-316 WEARING APPAREL 40,641 37,537 40,500 31,767 40,500 40,500 40,500 5702-317 PHOTO & DUPLICATION 596 277 400 278 400 400 400
5702-323 GAS & OIL 76,239 82,365 99,200 48,428 99,200 99,200 99,200
5702-332 OPERATING SUPPLIES 31,128 22,459 25,000 21,247 25,000 25,000 25,000
5702-333 COMPUTER SUPPLIES 1,223 4,277 8,200 6,387 8,200 8,200 8,200
TOTAL 3-GENERAL SERVICES 151,246 148,168 174,300 108,346 174,300 174,300 174,300
4-MACHINE & EQUIPMENT MAINTENA
5702-411 VEHICLE MAINTENANCE 9 886 3,000 1,383 1,000 1,000 1,000
5702-411.0300 2012 CHEVY TAHOE 1,881 3,106 3,125 1,139 3,125 3,125 3,125
5702-411.0301 2014 CHEVY CAPRICE ( 1,094) 1,981 3,125 3,876 3,125 3,125 3,125 5702-411.0302 2014 CHEVY CAPRICE 1,952 4,014 3,125 2,896 3,125 3,125 3,125
5702-411.0303 2011 DODGE CHARGER 312 1,904 3,125 341 3,125 3,125 3,125
5702-411.0304 2012 CHEVY CAPRICE 1,371 3,015 3,125 3,061 3,125 3,125 3,125
5702-411.0305 2012 CHEVROLET CAPRICE 1,431 2,213 3,125 2,579 3,125 3,125 3,125
5702-411.0306 2013 CHEVY TAHOE 1,845 2,081 3,125 1,435 3,125 3,125 3,125 5702-411.0307 2013 CHEVY CAPRICE 3,404 2,662 3,125 1,922 3,125 3,125 3,125
5702-411.0308 2013 CHEVROLET CAPRICE 1,405 2,100 3,125 1,952 3,125 3,125 3,125
5702-411.0309 2006 DODGE CHARGER 616 6 0 121 0 0 0
5702-411.0310 2014 CHEVROLET CAPRICE 0 0 0 0 3,125 3,125 3,125
5702-414 OTHER EQUIPMENT MAINTENANC 2,186 1,864 5,000 573 5,000 5,000 5,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 15,319 25,833 36,125 21,278 37,250 37,250 37,250
5-CAPITAL OUTLAY 5702-511 VEHICLES 101,917 109,805 150,000 139,913 0 0 0
5702-512 RADIOS AND ASSOCIATED EQUI 0 0 0 0 0 0 0
5702-514 OTHER EQUIPMENT 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 101,917 109,805 150,000 139,913 0 0 0
________________________________________________________________________________________________
TOTAL 02 PATROL 1,937,605 2,012,012 2,136,701 1,711,458 2,059,762 2,060,659 2,060,659
97
Police Safety Communications
General Fund Police Division 57 Department 03
Program Description
The Communications Department operates a twenty-four hour a day, seven days a week police and fire
communications function. Dispatchers are responsible for all incoming calls to the Police Department. They either
dispatch these calls to field officers or route them to the proper Department member. The dispatchers handle calls for
service for the Fire/EMS Services and all 911 calls within the City, Fire District, and after hours City utility radio
service. Other special functions performed by the dispatcher include warrants and driver’s license checks and serve as
receptionist for the Public Safety Building.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Dispatchers 8 12 12
8 12
12
Performance Objectives
Support the functions of the Police and Fire/EMS operations of the City of
Stephenville.
Handle all calls in a timely and effective manner.
Reduce the amount of in-house service delays on non-priority calls for service.
Quickly and accurately retrieve all requests for information by police officers.
98
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 47 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 COMMUNICATIONS =================
1-PERSONNEL
5703-111 SALARIES 245,560 253,003 404,922 215,020 406,916 406,916 406,916
5703-112 OVERTIME 31,421 64,125 80,500 43,730 50,000 50,000 50,000 5703-113 PART-TIME WAGES 22,399 1,226 20,000 0 20,000 20,000 20,000
5703-115 INCENTIVE PAY 5,109 5,171 7,920 4,430 5,760 5,760 5,760
5703-116 SHIFT DIFFERENTIAL 0 4,923 5,000 3,470 7,500 7,500 7,500
5703-121 RETIREMENT 46,383 52,327 76,732 41,047 69,798 69,798 69,798
5703-122 SOCIAL SECURITY 22,045 24,186 36,093 20,494 37,498 37,498 37,498 5703-123 WORKER'S COMPENSATION 587 595 1,157 822 1,093 1,112 1,112
5703-125 GROUP INSURANCE 51,844 50,914 76,824 44,447 79,160 79,160 79,160
TOTAL 1-PERSONNEL 425,347 456,470 709,148 373,461 677,725 677,744 677,744
2-CONTRACTUAL 5703-212 COMMUNICATIONS 301 281 400 277 700 700 700
5703-215 EDUCATION & SCHOOLING 3,597 3,565 16,000 6,280 24,000 24,000 24,000
5703-224 INSURANCE 1,014 1,154 1,268 1,162 1,300 2,064 2,064
5703-252 DUES & SUBSCRIPTIONS 92 92 150 0 150 150 150
5703-253 OUTSIDE PROFESSIONAL 333 330 400 1,606 400 400 400 TOTAL 2-CONTRACTUAL 5,336 5,422 18,218 9,325 26,550 27,314 27,314
3-GENERAL SERVICES
5703-316 WEARING APPAREL 609 1,093 1,050 395 1,575 1,575 1,575
5703-332 OPERATING SUPPLIES 2,210 4,880 6,500 5,942 6,500 6,500 6,500 5703-333 COMPUTER SUPPLIES 3,341 3,025 4,500 1,848 4,500 4,500 4,500
TOTAL 3-GENERAL SERVICES 6,160 8,998 12,050 8,185 12,575 12,575 12,575
5-CAPITAL OUTLAY
5703-514 OTHER EQUIPMENT 11,870 0 49,390 50,330 0 0 0 TOTAL 5-CAPITAL OUTLAY 11,870 0 49,390 50,330 0 0 0
________________________________________________________________________________________________
TOTAL 03 COMMUNICATIONS 448,713 470,890 788,806 441,302 716,850 717,633 717,633
99
Police Support Services
General Fund Police Division 57 Department 04
Program Description
Police Support Services is the central storehouse for all criminal records and some departmental records by or for the
Stephenville Police Department. This department functions to maintain accurate and secure files that may be quickly
retrieved for use by the Department, other law enforcement agencies and the general public. This Department is
responsible for monthly Uniform Crime Reports for the State of Texas as well as many monthly and yearly
departmental statistical reports.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Police Captain 1 0 0
Police Lieutenant 1 1 1
Records Clerk 2.5 2.5 2
4.5 3.5 3
Performance Objectives
Support the functions of the Police and Fire/EMS operations of the City of
Stephenville.
Maintain accurate, secure files that may be promptly retrieved for use by the
department and other law enforcement agencies.
Quickly and accurately retrieve all requests for information by police officers
and the general public.
100
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 48
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
04 SUPPORT SERVICES
===================
1-PERSONNEL
5704-111 SALARIES 165,264 86,019 88,083 67,954 93,972 93,972 93,972 5704-112 OVERTIME 1,397 448 1,000 503 1,000 1,000 1,000
5704-113 PART-TIME WAGES 9,764 11,831 13,200 8,834 13,200 13,200 13,200
5704-115 INCENTIVE PAY 2,077 1,105 1,080 847 1,080 1,080 1,080
5704-121 RETIREMENT 27,951 14,114 13,883 10,752 14,259 14,259 14,259
5704-122 SOCIAL SECURITY 13,507 7,698 7,907 6,137 8,358 8,358 8,358 5704-123 WORKER'S COMPENSATION 2,134 1,006 1,238 1,205 1,317 1,339 1,339
5704-125 GROUP INSURANCE 24,913 13,263 12,804 10,691 13,193 13,193 13,193
TOTAL 1-PERSONNEL 247,008 135,484 139,195 106,924 146,379 146,401 146,401
2-CONTRACTUAL 5704-211 POSTAGE 2,374 1,881 2,000 1,451 2,000 2,000 2,000
5704-212 COMMUNICATIONS 1,510 805 900 623 600 600 600
5704-213 PRINTING 1,317 364 1,500 20 1,500 1,500 1,500
5704-215 EDUCATION & SCHOOLING 2,456 1,557 1,750 495 1,750 1,750 1,750 5704-224 INSURANCE 930 1,141 1,241 1,215 1,241 1,348 1,348
5704-231 RENTAL 0 0 0 0 0 0 0
5704-253 OUTSIDE PROFESSIONAL 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 8,587 5,749 7,391 3,804 7,091 7,198 7,198
3-GENERAL SERVICES
5704-316 WEARING APPAREL 1,203 978 600 485 600 600 600
5704-317 PHOTO AND DUPLICATION 0 0 2,400 737 2,400 2,400 2,400
5704-332 OPERATING SUPPLIES 2,110 2,679 2,900 2,573 2,900 2,900 2,900
5704-333 COMPUTER SUPPLIES 697 2,080 2,150 577 2,150 2,150 2,150
TOTAL 3-GENERAL SERVICES 4,010 5,737 8,050 4,372 8,050 8,050 8,050
4-MACHINE & EQUIPMENT MAINTENA
5704-413 OFFICE EQUIPMENT MAINTENAN 0 0 100 0 100 100 100
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 100 0 100 100 100 ________________________________________________________________________________________________
TOTAL 04 SUPPORT SERVICES 259,606 146,970 154,736 115,100 161,620 161,749 161,749
101
Criminal Investigations
General Fund Police Division 57 Department 05
Program Description
The Criminal Investigations Department is responsible for the investigation of offenses requiring more expertise, or
more time than can be provided by the Patrol Officer making the initial report. They additionally conduct advanced
crime scene investigations requiring specialized techniques. Investigators are also responsible for the investigation of
narcotics and vice activities with the City. This department is consulted on all search warrants prepared by the Police
Department and coordinates with state and federal law enforcement agencies when necessary.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Police Captain 1 0 0
Police Lieutenant 1 1 1
Investigators 5 5 6
Records Clerk 0 1 1
7 7
8
Performance Objectives
Respond to calls for service from the community in a timely and effective manner.
Investigate all incidents with the purpose of recovering property and/or apprehending
suspects.
Increase offense clearance rate for improved citizen satisfaction.
102
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 49
ADOPTED BUDGET
AS OF: JULY 31ST, 2014 01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
05 CRIMINAL INVESTIGATION
=========================
1-PERSONNEL
5705-111 SALARIES 281,769 330,965 329,451 259,991 352,656 352,656 352,656
5705-112 OVERTIME 19,457 27,526 25,000 18,736 25,000 25,000 25,000
5705-114 ON CALL PAY 4,771 4,753 5,200 4,154 5,200 5,200 5,200
5705-115 INCENTIVE PAY 8,901 10,423 11,880 7,475 9,480 9,480 9,480
5705-121 RETIREMENT 52,474 60,162 57,206 46,149 58,242 58,242 58,242 5705-122 SOCIAL SECURITY 23,755 27,781 28,422 22,751 30,014 30,014 30,014
5705-123 WORKER'S COMPENSATION 5,619 5,614 6,581 6,409 6,945 7,057 7,057
5705-125 GROUP INSURANCE 37,666 44,988 44,814 37,599 46,176 46,176 46,176
TOTAL 1-PERSONNEL 434,412 512,211 508,554 403,263 533,713 533,825 533,825
2-CONTRACTUAL
5705-212 COMMUNICATIONS 2,964 5,243 6,850 3,478 4,400 4,400 4,400
5705-213 PRINTING 0 12 100 60 100 100 100
5705-215 EDUCATION & SCHOOLING 8,144 9,458 15,000 10,411 20,000 20,000 20,000
5705-216 INVESTIGATIVE TRAVEL EXPEN 7,581 619 2,500 1,853 2,500 2,500 2,500 5705-224 INSURANCE 4,802 4,481 5,647 5,554 5,700 6,409 6,409
5705-231 RENTAL 10,860 10,898 11,000 9,126 11,000 11,000 11,000
5705-252 DUES & SUBSCRIPTIONS 0 0 100 40 100 100 100
5705-253 OUTSIDE PROFESSIONALS 7,990 13,502 5,000 4,566 5,000 5,000 5,000 5705-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
5705-261 DRUG ENFORCEMENT 11,070 13,535 20,000 9,562 20,000 20,000 20,000
TOTAL 2-CONTRACTUAL 53,410 57,749 66,197 44,651 68,800 69,509 69,509
3-GENERAL SERVICES 5705-316 WEARING APPAREL 3,649 3,658 4,200 2,970 4,200 4,200 4,200
5705-317 PHOTO & DUPLICATION 480 131 1,000 0 1,000 1,000 1,000
5705-323 GAS & OIL 5,721 7,358 5,000 7,186 5,000 5,000 5,000
5705-332 OPERATING SUPPLIES 6,468 9,935 12,000 8,724 12,000 12,000 12,000
5705-333 COMPUTER SUPPLIES 395 4,989 5,000 4,089 5,000 5,000 5,000
TOTAL 3-GENERAL SERVICES 16,713 26,071 27,200 22,969 27,200 27,200 27,200
4-MACHINE & EQUIPMENT MAINTENA
5705-411 MOTOR VEHICLES 0 0 0 20 0 0 0
5705-411.0190 2008 DODGE QUAD CAB PICK U 833 148 750 593 750 750 750 5705-411.0191 2008 DODGE QUAD CAB PICK U 184 1,208 750 0 750 750 750
5705-411.0192 2008 DODGE CHARGER 195 290 750 1,252 750 750 750
5705-411.0193 2007 DODGE CHARGER 322 814 2,000 249 2,000 750 750
5705-411.0194 2008 DODGE CHARGER 0 88 0 214 0 0 0
5705-411.0195 2009 DODGE CHARGER 112 1,260 750 54 0 0 0 5705-411.0196 2013 FORD EXPEDITION 626 233 750 155 750 750 750
5705-411.0197 2014 FORD F-150 4 DOOR PIC 0 0 0 74 750 750 750
5705-414 OTHER EQUIPMENT MAINTENANC 0 0 500 0 500 500 500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 2,271 4,040 6,250 2,611 6,250 5,000 5,000
5-CAPITAL OUTLAY
5705-511 VEHICLES 0 28,090 28,000 27,980 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 28,090 28,000 27,980 0 0 0
________________________________________________________________________________________________
TOTAL 05 CRIMINAL INVESTIGATION 506,806 628,161 636,201 501,474 635,963 635,534 635,534
103
Police Professional Standards
General Fund Police Division 57 Department 06
Program Description
The Professional Standards Department is responsible for coordinating educational programs, crime stoppers,
neighborhood crime watch programs and the Citizens Police Academy.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Lieutenant 1 1 1
Sergeant 1 1 0
Police Officer 1 1 2
3 3 3
Performance Objectives
Reduce crime through public education and collaborative community efforts.
Provide an effective educational program for students.
Work effectively with citizens through community outreach programs.
104
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 51
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 06 PROFESSIONAL STANDARD
========================
1-PERSONNEL
5706-111 SALARIES 154,129 156,731 159,092 125,508 170,648 170,648 170,648 5706-112 OVER TIME 1,053 2,126 750 6,186 4,000 4,000 4,000
5706-115 INCENTIVE PAY 2,790 2,530 2,520 1,977 2,520 2,520 2,520
5706-121 RETIREMENT 26,181 25,941 25,000 20,742 26,301 26,301 26,301
5706-122 SOCIAL SECURITY 11,631 11,993 12,421 10,169 13,553 13,553 13,553
5706-123 WORKER'S COMPENSATION 2,571 2,615 3,092 3,009 3,375 3,429 3,429 5706-125 GROUP INSURANCE 19,461 19,093 19,206 16,100 19,790 19,790 19,790
TOTAL 1-PERSONNEL 217,815 221,029 222,081 183,691 240,187 240,241 240,241
2-CONTRACTUAL
5706-212 COMMUNICATIONS 1,844 2,575 2,500 2,361 2,500 2,500 2,500 5706-215 EDUCATION & SCHOOLING 1,396 2,561 3,750 3,134 4,500 4,500 4,500
5706-216 INVESTIGATIVE TRAVEL 353 380 500 298 500 500 500
5706-224 INSURANCE 804 1,712 1,862 1,822 1,862 2,022 2,022
5706-252 DUES & SUBSCRIPTIONS 0 0 50 0 600 600 600
TOTAL 2-CONTRACTUAL 4,397 7,227 8,662 7,616 9,962 10,122 10,122
3-GENERAL SERVICES
5706-316 WEARING APPAREL 1,252 1,275 1,800 1,515 1,800 1,800 1,800
5706-323 GAS & OIL 323 4,663 3,000 3,810 3,000 3,000 3,000
5706-332 OPERATING SUPPLIES 3,740 4,743 5,000 3,020 5,000 5,000 5,000 5706-333 COMPUTER SUPPLIES 0 1,485 1,500 515 1,500 1,500 1,500
TOTAL 3-GENERAL SERVICES 5,314 12,166 11,300 8,860 11,300 11,300 11,300
4-MACHINE & EQUIPMENT MAINTENA
5706-411 VEHICLE MAINTENANCE 0 0 0 0 0 0 0 5706-411.0194 2010 DODGE CHARGER 315 15 750 195 2,250 2,250 2,250
5706-411.0309 2010 CHEVY TAHOE 2,514 3,807 3,000 638 4,500 4,500 4,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 2,828 3,821 3,750 833 6,750 6,750 6,750
________________________________________________________________________________________________
TOTAL 06 PROFESSIONAL STANDARD 230,354 244,243 245,793 201,001 268,199 268,413 268,413
105
Animal Control
General Fund Police Division 57 Department 07
Program Description
The Animal Control Department is responsible for enforcing animal control City ordinances and State regulations,
care and disposition of impounded animals.
This Department also addresses health and safety issues concerning animal enclosures.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Animal Control Officers 2 2 2
2 2 2
Performance Objectives
Ensure that persons walking on public property in the City are free of reasonable concern for
being threatened by dogs running at large.
Handle all citizen calls for assistance in a timely and efficient manner.
Reduce the number of stray animals within the City.
Educate the community in animal control.
106
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 52
ADOPTED BUDGET AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
07 ANIMAL CONTROL
=================
1-PERSONNEL
5707-111 SALARIES 59,068 55,290 60,345 47,170 61,493 61,493 61,493
5707-112 OVERTIME 505 1,219 1,500 2,866 1,500 1,500 1,500
5707-115 INCENTIVE PAY 686 361 360 283 360 360 360
5707-121 RETIREMENT 9,916 9,075 9,578 7,753 9,405 9,405 9,405 5707-122 SOCIAL SECURITY 4,608 4,323 4,759 3,951 4,847 4,847 4,847
5707-123 WORKER'S COMPENSATION 1,048 1,088 1,271 1,237 1,294 1,446 1,446
5707-125 GROUP INSURANCE 12,555 11,685 12,804 10,697 13,193 13,193 13,193
TOTAL 1-PERSONNEL 88,385 83,042 90,617 73,956 92,092 92,244 92,244
2-CONTRACTUAL
5707-212 COMMUNICATIONS 891 1,150 1,200 1,014 1,100 1,100 1,100
5707-215 EDUCATION & SCHOOLING 788 680 2,050 2,142 3,000 3,000 3,000
5707-224 INSURANCE 496 451 562 536 600 603 603
5707-252 DUES AND SUBSCRIPTIONS 0 50 100 100 100 100 100 5707-253 OUTSIDE PROFESSIONALS 503 1,088 1,000 106 1,000 1,000 1,000
5707-255 DAMAGE CLAIMS 0 0 0 1,341 0 0 0
TOTAL 2-CONTRACTUAL 2,677 3,419 4,912 5,238 5,800 5,803 5,803
3-GENERAL SERVICES 5707-316 WEARING APPAREL 378 626 500 735 500 500 500
5707-323 GAS & OIL 6,300 7,686 8,700 4,995 8,700 8,700 8,700
5707-332 OPERATING SUPPLIES 3,380 3,138 6,045 4,705 6,045 6,045 6,045
5707-334 ANIMAL SHELTER 17,000 17,000 17,000 14,167 17,000 17,000 17,000
TOTAL 3-GENERAL SERVICES 27,057 28,451 32,245 24,602 32,245 32,245 32,245
4-MACHINE & EQUIPMENT MAINTENA
5707-411.0439 2008 CHEVY SILVERADO PU 1,360 742 3,000 2,249 3,000 3,000 3,000
5707-414 OTHER EQUIPMENT MAINTENANC 0 0 0 0 0 0 0
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 1,360 742 3,000 2,249 3,000 3,000 3,000
5-CAPITAL OUTLAY
5707-511 VEHICLES 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 07 ANIMAL CONTROL 119,480 115,654 130,774 106,044 133,137 133,292 133,292
107
Public Safety Clerical
General Fund Public Safety Facility Division 57 Department 09
Program Description
The Public Safety Department is responsible for the administrative and/or clerical duties as prescribed by the Chief of
Police and the Fire Chief. It provides funds for maintenance of the Public Safety building as well as the custodial,
janitorial and all utilities’ costs.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Public Safety Clerk 1 1 1
1 1 1
Performance Objectives
Support the functions of the Police and Fire administration of the City of Stephenville.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of the Stephenville Public Safety Building.
108
8-14-2014 04:01 PM CITY OF STEPHENVILLE PAGE: 53 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
09PUBLIC SAFETY CLERICAL ========================
1-PERSONNEL
5709-111 SALARIES 0 0 0 0 34,811 34,811 34,811
5709-112 OVERTIME 0 0 0 0 0 0 0 5709-113 PART TIME WAGES 0 0 0 0 10,400 10,400 10,400
5709-121 RETIREMENT 0 0 0 0 5,168 5,168 5,168
5709-122 SOCIAL SECURITY 0 0 0 0 3,459 3,459 3,459
5709-123 WORKER'S COMPENSATION 0 0 0 0 101 103 103
5709-125 GROUP INSURANCE 0 0 0 0 6,597 6,597 6,597 TOTAL 1-PERSONNEL 0 0 0 0 60,536 60,538 60,538
2-CONTRACTUAL
5709-212 COMMUNICATIONS 0 0 0 0 6,300 6,300 6,300
5709-224 INSURANCE 0 0 0 0 1,545 1,601 1,601 5709-231 RENTAL 0 0 0 0 6,000 6,000 6,000
5709-251 UTILITIES 0 0 0 0 40,000 40,000 25,000
5709-260 PEST AND GERM CONTROL 0 0 0 0 420 420 420
5709-262 JANITORIAL SERVICE 0 0 0 0 1,500 1,500 1,500
TOTAL 2-CONTRACTUAL 0 0 0 0 55,765 55,821 40,821
3-GENERAL SERVICES
5709-314 OFFICE SUPPLIES 0 0 0 0 7,500 7,500 7,500
5709-317 PHOTO & DUPLICATION 0 0 0 0 4,320 4,320 4,320
5709-321 JANITORIAL SUPPLIES 0 0 0 0 3,500 3,500 3,500 5709-333 COMPUTER SUPPLIES 0 0 0 0 1,500 1,500 1,500
TOTAL 3-GENERAL SERVICES 0 0 0 0 16,820 16,820 16,820
4-MACHINE & EQUIPMENT MAINTENA
5709-413 OFFICE EQUIPMENT MAINTENAN 0 0 0 0 45,000 45,000 45,000 5709-414 OTHER EQUIPMENT MAINTENANC 0 0 0 0 0 0 0
5709-421 BUILDING MAINTENANCE 0 0 0 0 15,000 15,000 15,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 0 0 60,000 60,000 60,000
5-CAPITAL OUTLAY 5709-513 OFFICE EQUIPMENT 0 0 0 0 0 0 0
5709-527 IMPROVEMENT 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 09PUBLIC SAFETY CLERICAL 0 0 0 0 193,121 193,179 178,179
________________________________________________________________________________________________________________________________________
TOTAL 7 POLICE DEPARTMENT 3,623,575 3,933,058 4,419,630 3,346,691 4,528,134 4,530,136 4,515,136
=========== =========== =========== =========== =========== ============ ============
109
8-14-2014 04:01 PM CITY OF STEPHENVILLE PAGE: 57 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 9 PUBLIC SAFETY FACILITY (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 PUBLIC SAFETY CLERICAL =========================
1-PERSONNEL
5901-111 SALARIES 31,867 33,197 33,693 26,472 0 0 0
5901-112 OVERTIME 0 0 0 0 0 0 0 5901-113 PART TIME WAGES 9,467 7,922 10,400 6,459 0 0 0
5901-121 RETIREMENT 5,245 5,297 5,188 4,078 0 0 0
5901-122 SOCIAL SECURITY 3,166 3,128 3,374 2,586 0 0 0
5901-123 WORKER'S COMPENSATION 82 84 98 96 0 0 0
5901-125 GROUP INSURANCE 6,545 6,364 6,402 5,348 0 0 0 TOTAL 1-PERSONNEL 56,372 55,991 59,155 45,041 0 0 0
2-CONTRACTUAL
5901-212 COMMUNICATIONS 5,978 6,230 6,500 5,983 0 0 0
5901-224 INSURANCE 1,476 1,531 1,545 1,532 0 0 0 5901-231 RENTAL 9,970 8,353 9,500 4,677 0 0 0
5901-251 UTILITIES 27,097 23,067 40,000 19,199 0 0 0
5901-260 PEST AND GERM CONTROL 228 228 420 190 0 0 0
5901-262 JANITORIAL SERVICE 0 1,635 1,500 1,308 0 0 0
TOTAL 2-CONTRACTUAL 44,748 41,044 59,465 32,888 0 0 0
3-GENERAL SERVICES
5901-314 OFFICE SUPPLIES 7,432 6,324 7,500 4,030 0 0 0
5901-317 PHOTO & DUPLICATION 4,844 1,796 4,320 1,928 0 0 0
5901-321 JANITORIAL SUPPLIES 2,664 2,799 3,500 3,169 0 0 0 5901-333 COMPUTER SUPPLIES 1,382 1,492 1,500 1,331 0 0 0
TOTAL 3-GENERAL SERVICES 16,320 12,411 16,820 10,458 0 0 0
4-MACHINE & EQUIPMENT MAINTENA
5901-413 OFFICE EQUIPMENT MAINTENAN 52,548 52,316 65,000 58,558 0 0 0 5901-414 OTHER EQUIPMENT MAINTENANC 0 924 0 800 0 0 0
5901-421 BUILDING MAINTENANCE 11,712 16,408 20,000 21,736 0 0 0
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 64,260 69,648 85,000 81,095 0 0 0
5-CAPITAL OUTLAY 5901-513 OFFICE EQUIPMENT 0 0 0 0 0 0 0
5901-527 IMPROVEMENT 0 0 125,000 119,047 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 125,000 119,047 0 0 0
________________________________________________________________________________________________
TOTAL 01 PUBLIC SAFETY CLERICAL 181,701 179,095 345,440 288,529 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL 9 PUBLIC SAFETY FACILITY 181,701 179,095 345,440 288,529 0 0 0
=========== =========== =========== =========== =========== ============ ============
TOTAL 7 POLICE DEPARTMENT 3,623,575 3,933,058 4,419,630 3,346,691 4,528,134 4,530,136 4,515,136
=========== =========== =========== =========== =========== ============ ============
110
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111
Planning & Development Administration
General Fund Community Development Division 58 Department 01
Program Description
Community Development provides planning, community development and building inspection services. Planning
responsibilities include processing zoning changes, specific use permit requests, and abandonment requests;
processing Board of Adjustment variance requests and reviewing and processing subdivision plats; providing
administrative support for Planning and Zoning Commission and Board of Adjustment; providing information
concerning subdivision regulations, zoning changes, census data, population changes and land use changes.
The Community Development Department includes Director of Community Development, Planning/GIS Tech,
Building Inspectors and Code Enforcement Officer.
Performance Objectives
Provide satisfactory support to the Board of Adjustment, Planning and Zoning
Commission, Plan Review Committee and the citizens of Stephenville in all
zoning ordinance variance requests.
Ensure that all property within the City is maintained according to City codes and
ordinances.
Achieve compliance with all applicable construction and zoning codes.
File all reports in a timely manner.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Director of Community
Development 1 1 1
Planning/GIS Tech 1 1 1
2 2 2
112
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 54
ADOPTED BUDGET AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 8 COMMUNITY DEVELOPMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 PLANNING/DEVELOPMENT ADMIN
=============================
1-PERSONNEL
5801-111 SALARIES 124,057 116,437 123,434 97,366 133,083 133,083 133,083
5801-112 OVERTIME 0 0 0 0 0 0 0
5801-121 RETIREMENT 20,418 18,577 19,006 15,000 19,756 19,756 19,756
5801-122 SOCIAL SECURITY 9,360 8,805 9,443 7,663 10,181 10,181 10,181 5801-123 WORKER'S COMPENSATION 360 369 398 387 429 435 435
5801-125 GROUP INSURANCE 13,090 11,659 12,804 10,697 13,193 13,193 13,193
TOTAL 1-PERSONNEL 167,286 155,846 165,085 131,113 176,642 176,648 176,648
2-CONTRACTUAL 5801-211 POSTAGE 358 295 500 99 500 500 500
5801-212 COMMUNICATIONS 713 718 800 482 800 800 800
5801-213 PRINTING 24 54 100 183 100 100 100
5801-214 ADVERTISING & PUBLIC NOTIC 1,190 1,111 1,000 114 1,000 1,000 1,000
5801-215 TRAINING & EDUCATION 1,999 1,625 3,000 2,067 3,000 3,000 3,000 5801-224 INSURANCE 248 360 317 291 317 344 344
5801-252 DUES & SUBSCRIPTIONS 1,104 768 1,025 984 1,025 1,025 1,025
5801-253 OUTSIDE PROFESSIONALS 525 165 3,000 20 3,000 3,000 3,000
5801-254 SPECIAL SERVICES 382 4,928 5,500 3,332 7,480 7,480 7,480
TOTAL 2-CONTRACTUAL 6,542 10,023 15,242 7,572 17,222 17,249 17,249
3-GENERAL SERVICES
5801-313 BOOKS & EDUCATIONAL MATERI 216 485 300 0 300 300 300
5801-314 OFFICE SUPPLIES 77 40 900 50 900 900 900
5801-317 PHOTO & DUPLICATION 0 0 50 77 50 50 50 5801-332 OPERATING SUPPLIES 30 113 300 0 300 300 300
5801-333 COMPUTER SUPPLIES 893 773 500 388 500 500 500
TOTAL 3-GENERAL SERVICES 1,215 1,411 2,050 515 2,050 2,050 2,050
4-MACHINE & EQUIPMENT MAINTENA 5801-413 OFFICE EQUIPMENT MAINTENAN 3,591 4,083 3,600 3,017 3,900 3,900 3,900
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 3,591 4,083 3,600 3,017 3,900 3,900 3,900
5-CAPITAL OUTLAY
5801-513 OFFICE EQUIPMENT 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 01 PLANNING/DEVELOPMENT ADMIN 178,634 171,365 185,977 142,216 199,814 199,847 199,847
113
Inspections
General Fund Community Development Division 58 Department 02
Program Description
The Inspections Department responsibilities include processing applications for construction and remodeling of
structures; processing sign applications and demolition permits; and inspecting construction plans and structures to
ensure compliance with building codes. These personnel also investigate zoning violations and any City Code
violations.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Building Inspector 2 2 2
2 2 2
Performance Objectives
Process building permit applications, inspections, and verifications and perform inspections in
a timely manner.
Achieve compliance with all applicable construction and zoning codes.
Complete inspections of new construction in a timely manner.
File all reports in a timely manner.
114
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 55
ADOPTED BUDGET
AS OF: JULY 31ST, 2014 01 -GENERAL FUND
DIVISION - 8 COMMUNITY DEVELOPMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
02 INSPECTIONS
==============
1-PERSONNEL 5802-111 SALARIES 71,363 74,727 75,885 59,694 84,304 84,304 84,304
5802-112 OVERTIME 546 134 300 27 300 300 300
5802-121 RETIREMENT 11,833 11,944 11,731 9,201 12,559 12,559 12,559
5802-122 SOCIAL SECURITY 5,431 5,616 5,828 4,604 6,472 6,472 6,472
5802-123 WORKER'S COMPENSATION 320 327 385 375 428 435 435 5802-125 GROUP INSURANCE 13,090 12,728 12,804 10,697 13,193 13,193 13,193
TOTAL 1-PERSONNEL 102,583 105,477 106,933 84,598 117,256 117,263 117,263
2-CONTRACTUAL
5802-211 POSTAGE 486 680 900 591 900 900 900 5802-212 COMMUNICATIONS 670 730 1,000 570 800 800 800
5802-213 PRINTING 158 334 200 13 200 200 200
5802-215 TRAINING & EDUCATION 224 161 1,950 0 3,280 3,280 3,280
5802-224 INSURANCE 634 583 763 737 763 817 817
5802-252 DUES & SUBSCRIPTIONS 301 416 855 176 855 855 855 5802-253 OUTSIDE PROFESSIONALS 15,950 96,570 60,000 30,750 60,000 60,000 60,000
5802-254 SPECIAL SERVICES 27,803 63,661 30,000 31,624 30,000 30,000 30,000
5802-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 46,227 163,133 95,668 64,460 96,798 96,852 96,852
3-GENERAL SERVICES
5802-313 BOOKS & EDUCATIONAL MATERI 0 0 2,500 5,584 500 500 500
5802-314 OFFICE SUPPLIES 362 641 200 501 200 200 200
5802-317 PHOTO & DUPLICATION 7 0 200 0 200 200 200
5802-323 GAS & OIL 1,834 1,456 3,000 826 3,000 3,000 3,000 5802-332 OPERATING SUPPLIES 313 327 300 0 300 300 300
5802-333 COMPUTER SUPPLIES 0 0 500 953 500 500 500
TOTAL 3-GENERAL SERVICES 2,516 2,424 6,700 7,864 4,700 4,700 4,700
4-MACHINE & EQUIPMENT MAINTENA 5802-411.0095 2005 CHEVY S10 BLAZER 311 633 500 51 500 500 500
5802-411.0140 2008 CHEVY COLORADO 5 0 500 535 500 500 500
5802-413 OFFICE EQUIPMENT MAINTENAN 0 0 500 0 500 500 500
5802-414 OTHER EQUIPMENT MAINTENANC 0 0 300 0 300 300 300
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 316 633 1,800 586 1,800 1,800 1,800
5-CAPITAL OUTLAY
5802-511 VEHICLES 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 02 INSPECTIONS 151,642 271,667 211,101 157,508 220,554 220,615 220,615
115
Code Enforcement
General Fund Community Development Division 58 Department 03
Program Description
Code Enforcement provides inspection processing and review for compliance with the Health and Sanitation
Ordinance adopted by the City. This ordinance provides protection for the citizens of Stephenville for conditions
which are detrimental to their health and safety through enforcement of environmental and consumer health-related
statues.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Code Enforcement Officer 1 1 1
1 1 1
Performance Objectives
Ensure that all commercial food service establishments operate within State and local
standards.
Ensure that all property within the City is maintained according to City codes and ordinances.
Achieve compliance with all applicable construction and zoning codes.
File all reports in a timely manner.
116
7-29-2014 10:21 AM CITY OF STEPHENVILLE PAGE: 56 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
01 -GENERAL FUND
DIVISION - 8 COMMUNITY DEVELOPMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 CODE ENFORCEMENT ===================
1-PERSONNEL
5803-111 SALARIES 27,112 27,963 30,683 15,662 29,372 29,372 29,372
5803-112 OVERTIME 0 0 0 321 0 0 0 5803-121 RETIREMENT 4,462 4,462 4,724 2,474 4,360 4,360 4,360
5803-122 SOCIAL SECURITY 2,042 2,098 2,347 1,255 2,247 2,247 2,247
5803-123 WORKERS' COMPENSATION 122 125 155 151 149 151 151
5803-125 GROUP INSURANCE 6,537 6,364 6,402 3,184 6,597 6,597 6,597
TOTAL 1-PERSONNEL 40,276 41,012 44,311 23,048 42,725 42,727 42,727
2-CONTRACTUAL
5803-211 POSTAGE 5,069 6,566 5,000 1,492 5,000 5,000 5,000
5803-212 COMMUNICATIONS 308 304 300 222 300 300 300
5803-213 PRINTING 0 0 200 0 200 200 200 5803-214 ADVERTISING & PUBLIC NOTIC 32 0 200 0 200 200 200
5803-215 TRAINING & EDUCATION 300 300 1,050 163 1,050 1,050 1,050
5803-224 INSURANCE 335 276 359 346 359 385 385
5803-252 DUES & SUBSCRIPTIONS 0 111 115 0 115 115 115
5803-253 OUTSIDE PROFESSIONAL 1,200 1,200 1,200 1,000 1,200 1,200 1,200 5803-254 SPECIAL SERVICES 35,912 20,607 30,000 4,803 30,000 30,000 30,000
TOTAL 2-CONTRACTUAL 43,156 29,364 38,424 8,026 38,424 38,450 38,450
3-GENERAL SERVICES
5803-313 BOOKS & EDUCATION MATERIAL 0 0 100 0 100 100 100 5803-314 OFFICE SUPPLIES 0 20 200 0 200 200 200
5803-316 WEARING APPAREL 0 0 0 0 0 0 0
5803-317 PHOTO DUPLICATION 0 0 50 0 50 50 50
5803-323 GAS & OIL 1,062 1,047 2,000 556 2,000 2,000 2,000
5803-332 OPERATING SUPPLIES 0 0 50 0 50 50 50 5803-333 COMPUTER SUPPLIES 0 0 500 0 500 500 500
TOTAL 3-GENERAL SERVICES 1,062 1,067 2,900 556 2,900 2,900 2,900
4-MACHINE & EQUIPMENT MAINTENA
5803-411.0141 2009 FORD RANGER 0 0 500 122 500 500 500 5803-414 OTHER EQUIPMENT 0 0 100 0 100 100 100
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 600 122 600 600 600
5-CAPITAL OUTLAY
5803-511 VEHICLES 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 03 CODE ENFORCEMENT 84,493 71,442 86,235 31,752 84,649 84,677 84,677
________________________________________________________________________________________________________________________________________
TOTAL 8 COMMUNITY DEVELOPMENT 414,770 514,474 483,313 331,476 505,017 505,139 505,139
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 12,702,236 12,257,528 13,400,806 10,315,854 12,467,664 12,540,997 12,495,385 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 427,774) 544,671 ( 598,607) 1,679,454 198,079 45,705 291,317
=========== =========== =========== =========== =========== ============ ============
117
UTILITY
FUND
118
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119
Utility Fund
The Utility Fund is an Enterprise Fund of the City. Enterprise Funds are used to account for those operations
that are financed and operated in a manner similar to private business enterprises. The intent is that the costs of
providing goods and services to the general public on a continuing basis be financed or recovered primarily
through user charges.
Services provided by the Utility Fund include utility administration, water production and distribution,
wastewater collection and treatment, utility customer service (meter reading) and utility billing and collections.
The Fund’s source of revenue is the charge for water and sewer services. Utility rates are set by the City
Council.
120
121
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
02 -WATER AND WASTEWATER FUND
FUND FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------) 2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY ALL REVENUE 6,059,858 6,450,270 5,654,302 5,277,656 5,654,302 6,516,230 6,516,230
FUND TOTAL REVENUES 6,059,858 6,450,270 5,654,302 5,277,656 5,654,302 6,516,230 6,516,230
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 5,073,501 5,186,634 6,198,322 5,398,885 6,024,107 6,097,141 6,097,141
FUND TOTAL EXPENDITURES 5,073,501 5,186,634 6,198,322 5,398,885 6,024,107 6,097,141 6,097,141
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 986,357 1,263,636 ( 544,020) ( 121,229) ( 369,805) 419,089 419,089
=========== =========== =========== =========== =========== ============ ============
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2014 02 -WATER AND WASTEWATER FUND
DIVISION FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 6,024,376 6,394,295 5,623,000 5,222,104 5,623,000 6,473,000 6,473,000 5 OTHER REVENUE 35,482 55,975 31,302 55,552 31,302 43,230 43,230
FUND TOTAL REVENUES 6,059,858 6,450,270 5,654,302 5,277,656 5,654,302 6,516,230 6,516,230
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
O WATER DEPARTMENT
==================
00 UTILITIES ADMINISTRATION
1-PERSONNEL 104,276 107,708 110,365 86,751 116,854 116,890 116,890
2-CONTRACTUAL 1,912 20,729 5,008 64,108 5,458 14,472 14,472
3-GENERAL SERVICES 1,204 116 450 282 450 450 450
TOTAL 00 UTILITIES ADMINISTRATION 107,392 128,553 115,823 151,141 122,762 131,812 131,812
01 WATER PRODUCTION
1-PERSONNEL 196,255 197,659 207,248 161,744 211,466 211,527 211,527
2-CONTRACTUAL 359,935 400,490 447,470 328,558 455,270 416,011 416,011
3-GENERAL SERVICES 14,233 15,956 18,120 13,162 18,120 18,120 18,120 4-MACHINE & EQUIPMENT MAI 95,375 148,322 127,900 164,532 127,900 127,900 127,900
5-CAPITAL OUTLAY 0 0 50,000 20,415 0 0 0
TOTAL 01 WATER PRODUCTION 665,797 762,427 850,738 688,410 812,756 773,558 773,558
02 WATER DISTRIBUTION 1-PERSONNEL 295,146 328,803 330,254 258,179 389,837 389,934 389,934
2-CONTRACTUAL 148,984 141,115 190,225 111,486 165,424 168,134 168,134
3-GENERAL SERVICES 35,632 42,539 43,000 34,057 43,600 46,375 46,375
4-MACHINE & EQUIPMENT MAI 112,714 118,785 137,500 82,273 137,500 137,500 137,500
5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 02 WATER DISTRIBUTION 592,476 631,242 700,979 485,995 736,361 741,943 741,943
03 CUSTOMER SERVICE
1-PERSONNEL 152,008 146,201 154,242 120,456 161,080 161,119 161,119 2-CONTRACTUAL 4,734 9,620 2,300 4,873 2,530 2,816 2,816
3-GENERAL SERVICES 17,680 19,156 19,550 12,754 19,550 19,550 19,550
4-MACHINE & EQUIPMENT MAI 33,524 49,783 32,600 20,496 17,600 17,600 17,600
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 03 CUSTOMER SERVICE 207,946 224,761 208,692 158,579 200,760 201,085 201,085
________________________________________________________________________________________________
TOTAL O WATER DEPARTMENT 1,573,612 1,746,983 1,876,232 1,484,124 1,872,639 1,848,398 1,848,398
=========== =========== =========== =========== =========== ============ ============
122
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
02 -WATER AND WASTEWATER FUND
DIVISION FINANCIAL SUMMARY (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
1 WASTEWATER DEPARTMENT
=======================
01 WASTEWATER COLLECTION
1-PERSONNEL 234,650 192,818 249,054 155,342 212,985 213,038 213,038 2-CONTRACTUAL 32,295 4,995 80,116 67,489 18,316 8,615 8,615
3-GENERAL SERVICES 24,844 19,670 29,000 20,571 28,000 28,000 28,000
4-MACHINE & EQUIPMENT MAI 58,014 73,481 60,500 26,051 59,500 109,500 109,500
5-CAPITAL OUTLAY 0 0 120,000 118,171 0 0 0
TOTAL 01 WASTEWATER COLLECTION 349,804 290,963 538,670 387,623 318,801 359,153 359,153
02 WASTEWATER TREATMENT
2-CONTRACTUAL 787,788 810,068 891,012 811,038 927,262 881,656 881,656
4-MACHINE & EQUIPMENT MAI 7,217 31,119 126,000 76,380 31,000 100,000 100,000
5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 02 WASTEWATER TREATMENT 795,006 841,187 1,017,012 887,418 958,262 981,656 981,656
________________________________________________________________________________________________
TOTAL 1 WASTEWATER DEPARTMENT 1,144,809 1,132,150 1,555,682 1,275,041 1,277,063 1,340,809 1,340,809
=========== =========== =========== =========== =========== ============ ============
2 BILLING AND COLLECTIONS
=========================
01 UTILITY BILLING & COLLECTIO 1-PERSONNEL 85,493 87,776 89,038 70,501 93,402 93,404 93,404
2-CONTRACTUAL 56,499 63,870 69,047 51,331 69,047 69,074 69,074
3-GENERAL SERVICES 18,501 22,684 15,700 20,406 15,700 24,200 24,200
4-MACHINE & EQUIPMENT MAI 17,183 16,783 19,180 17,275 18,180 18,180 18,180
TOTAL 01 UTILITY BILLING & COLLECT 177,676 191,114 192,965 159,512 196,329 204,858 204,858 ________________________________________________________________________________________________
TOTAL 2 BILLING AND COLLECTIONS 177,676 191,114 192,965 159,512 196,329 204,858 204,858
=========== =========== =========== =========== =========== ============ ============
9 NON DEPARTMENTAL
==================
01 NON DEPARTMENTAL 5-CAPITAL OUTLAY 1,239,455 1,323,634 0 0 0 0 0
6-BANK CHARGES 0 45 0 6,490 0 0 0
7-DEBT SERVICE 487,964 460,991 1,978,118 1,948,730 2,249,251 2,249,251 2,249,251
8-NOT USED 449,985 331,717 595,325 524,987 428,825 453,825 453,825
TOTAL 01 NON DEPARTMENTAL 2,177,405 2,116,387 2,573,443 2,480,207 2,678,076 2,703,076 2,703,076 ________________________________________________________________________________________________
TOTAL 9 NON DEPARTMENTAL 2,177,405 2,116,387 2,573,443 2,480,207 2,678,076 2,703,076 2,703,076
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 5,073,501 5,186,634 6,198,322 5,398,885 6,024,107 6,097,141 6,097,141
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 986,357 1,263,636 ( 544,020) ( 121,229) ( 369,805) 419,089 419,089
=========== =========== =========== =========== =========== ============ ============
123
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 5
ADOPTED BUDGET
AS OF: JULY 31ST, 2014 02 -WATER AND WASTEWATER FUND
ARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4450 STORM WATER DRAINAGE FEE 0 0 0 0 0 0 0 4451 WATER SALES 3,420,745 3,590,583 3,250,000 2,834,276 3,250,000 3,800,000 3,800,000
4452 WASTEWATER CHARGES 2,421,952 2,575,384 2,200,000 2,153,585 2,200,000 2,500,000 2,500,000
4453 PENALTY BILLING 99,970 110,402 90,000 80,248 90,000 90,000 90,000
4454 TRANSFER CHARGES 5,000 4,980 4,000 3,400 4,000 4,000 4,000
4455 CONNECTION CHARGES 33,236 35,410 31,000 26,460 31,000 31,000 31,000 4456 SERVICE CHARGES 11,508 12,697 10,000 14,580 10,000 10,000 10,000
4457 BILLING ADJUSTMENTS ( 44,817) ( 3,624) ( 15,000) 171 ( 15,000) ( 15,000) ( 15,000)
4458 DELINQUENT CHARGES 38,590 36,760 30,000 42,940 30,000 30,000 30,000
4459 PRO-RATA/MISCELLANEOUS 12,200 14,041 10,000 45,755 10,000 10,000 10,000
4460 STREET CUTS & RESTORATION 6,439 ( 904) 5,000 8,762 5,000 5,000 5,000 4461 WATER TAPS 15,243 13,632 5,000 10,827 5,000 5,000 5,000
4462 SEWER TAPS 3,150 3,675 2,000 300 2,000 2,000 2,000
4465 PERMITS 1,160 1,260 1,000 800 1,000 1,000 1,000
TOTAL 4 SERVICE CHARGES 6,024,376 6,394,295 5,623,000 5,222,104 5,623,000 6,473,000 6,473,000
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 2,952 2,898 5,000 956 5,000 5,000 5,000
4501.000A INTEREST ON CHECKING ACCOU 971 883 500 1,712 500 500 500
4510 SALE OF CITY EQUIPMENT 0 0 0 0 0 0 0
4515 SALE OF CITY LAND 0 0 0 0 0 0 0 4520 INSURANCE PROCEEDS 0 13,899 0 0 0 0 0
4535 LEASES 772 772 772 7,207 772 7,200 7,200
4540 INSUFFICIENT CHECK CHARGES 0 0 0 0 0 0 0
4541 MISCELLANEOUS 5,657 9,052 500 19,320 500 500 500
4545 OVER - SHORT ( 21) 7 0 0 0 0 0 4590 ADMINISTRATIVE FEE 10,536 10,536 10,530 8,780 10,530 10,530 10,530
4591 GRANT PROCEEDS 0 0 0 0 0 0 0
4592 CAPITAL CONTRIBUTIONS 0 0 0 0 0 0 0
4595 CREDIT CARD FEES 9,447 11,033 6,500 10,274 6,500 12,000 12,000
4596 WEB CREDIT CARD FEES 5,169 6,895 7,500 7,303 7,500 7,500 7,500 TOTAL 5 OTHER REVENUE 35,482 55,975 31,302 55,552 31,302 43,230 43,230
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 6,059,858 6,450,270 5,654,302 5,277,656 5,654,302 6,516,230 6,516,230
=========== =========== =========== =========== =========== ============ ============
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Utility Administration
Utility Fund Administrative Services Division 60
Program Description
The Utilities Administration Department directs and coordinates the activities of the water, wastewater and landfill
services of the City of Stephenville. Planning, research, hiring, discipline, training, budgeting and personnel functions
are conducted by administration.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Utilities Director 1 1 1
1 1 1
Performance Objectives
Develop and maintain quality utility programs and innovative services that are
administered in a friendly, helpful manner.
Respond to customer requests and issues quickly and fairly, with the intention of
satisfying each customer.
Increase the public awareness of utility issues and topics through proactive
communication with citizens.
Deliver superior utility services to the citizens of Stephenville.
126
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 6
ADOPTED BUDGET AS OF: JULY 31ST, 2014
02 -WATER AND WASTEWATER FUND
DIVISION - O WATER DEPARTMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
00 UTILITIES ADMINISTRATION
===========================
1-PERSONNEL 5000-111 SALARIES 77,412 80,633 83,113 64,429 88,216 88,216 88,216
5000-112 OVERTIME 0 0 0 0 0 0 0
5000-121 RETIREMENT 12,725 12,850 12,571 9,926 13,096 13,096 13,096
5000-122 SOCIAL SECURITY 5,911 6,134 6,246 5,071 6,749 6,749 6,749
5000-123 WORKER'S COMPENSATION 1,683 1,727 2,033 1,977 2,196 2,232 2,232 5000-125 GROUP INSURANCE 6,545 6,364 6,402 5,348 6,597 6,597 6,597
TOTAL 1-PERSONNEL 104,276 107,708 110,365 86,751 116,854 116,890 116,890
2-CONTRACTUAL 5000-211 POSTAGE 48 64 100 39 100 100 100
5000-212 COMMUNICATIONS 681 738 750 470 700 700 700
5000-214 ADVERTISING 184 458 0 37 0 0 0
5000-215 TRAINING & EDUCATION 0 1,083 2,500 2,554 3,000 3,000 3,000
5000-224 INSURANCE 127 144 158 145 158 172 172 5000-252 DUES & SUBSCRIPTION 622 615 500 458 500 500 500
5000-253 OUTSIDE PROFESSIONAL 250 17,626 1,000 60,405 1,000 10,000 10,000
TOTAL 2-CONTRACTUAL 1,912 20,729 5,008 64,108 5,458 14,472 14,472
3-GENERAL SERVICES 5000-313 BOOKS & EDUCATIONAL MATERI 0 0 50 0 50 50 50
5000-314 OFFICE SUPPLIES 40 20 100 11 100 100 100
5000-333 COMPUTER SUPPLIES 1,164 96 300 270 300 300 300
TOTAL 3-GENERAL SERVICES 1,204 116 450 282 450 450 450
________________________________________________________________________________________________
TOTAL 00 UTILITIES ADMINISTRATION 107,392 128,553 115,823 151,141 122,762 131,812 131,812
127
Water Production
Utility Fund Water Operations Division 50 Department 01
Program Description
The Water Production Division is primarily responsible for producing safe and acceptable water in accordance with
State and Federal health standards.
The water production activity is responsible for operating and maintaining water wells, storage tanks, instrumentation
and the pumping of potable water to the residents of the City of Stephenville.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Water Plant Supervisor 1 1 1
Plant Operators 2 2 2
3 3 3
Performance Objectives
Provide a safe drinking source for the Stephenville community.
Stay abreast of the changing regulations to meet the new drinking standards.
Continually upgrade the existing facilities to meet regulatory requirements, maintain quality
service and meet the community’s water-use needs.
Operate facilities in a cost efficient manner to minimize water rate increases.
128
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 7
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 01 WATER PRODUCTION
===================
1-PERSONNEL
5001-111 SALARIES 120,490 124,871 132,189 101,047 135,759 135,759 135,759 5001-112 OVERTIME 14,242 12,069 12,000 8,450 12,000 12,000 12,000
5001-113 PART-TIME WAGES 0 0 0 0 0 0 0
5001-114 ON-CALL PAY 3,900 3,510 3,440 3,740 3,440 3,440 3,440
5001-115 INCENTIVE PAY 2,617 2,376 2,160 1,861 2,160 2,160 2,160
5001-121 RETIREMENT 22,319 22,552 23,064 17,738 22,766 22,766 22,766 5001-122 SOCIAL SECURITY 10,172 10,590 11,459 8,894 11,732 11,732 11,732
5001-123 WORKER'S COMPENSATION 2,803 2,869 3,730 3,636 3,819 3,880 3,880
5001-125 GROUP INSURANCE 19,712 18,822 19,206 16,378 19,790 19,790 19,790
TOTAL 1-PERSONNEL 196,255 197,659 207,248 161,744 211,466 211,527 211,527
2-CONTRACTUAL
5001-211 POSTAGE 2,590 157 100 379 100 100 100
5001-212 COMMUNICATIONS 2,173 3,195 3,000 3,183 3,800 3,800 3,800
5001-215 TRAINING & EDUCATION 700 1,996 3,000 1,015 3,000 3,000 3,000
5001-224 INSURANCE 7,882 9,486 9,420 9,379 9,420 10,161 10,161 5001-251 UTILITIES 200,037 197,763 250,000 150,744 250,000 210,000 210,000
5001-252 DUES & SUBSCRIPTIONS 360 360 700 360 700 700 700
5001-253 OUTSIDE PROFESSIONALS 0 0 0 0 0 0 0
5001-254 SPECIAL SERVICES-ULRMWD 126,000 165,194 161,000 145,588 168,000 168,000 168,000
5001-255 DAMAGE CLAIMS 0 0 0 0 0 0 0 5001-258 STATE FEES 19,281 21,407 20,000 17,225 20,000 20,000 20,000
5001-260 PEST AND GERM CONTROL 912 932 250 684 250 250 250
TOTAL 2-CONTRACTUAL 359,935 400,490 447,470 328,558 455,270 416,011 416,011
3-GENERAL SERVICES 5001-314 OFFICE SUPPLIES 51 20 20 479 20 20 20
5001-316 WEARING APPAREL 986 1,800 1,800 1,249 1,800 1,800 1,800
5001-318 SMALL TOOLS 961 303 300 103 300 300 300
5001-321 JANITORIAL SUPPLIES 0 0 0 0 0 0 0
5001-323 GAS & OIL 11,723 13,084 15,500 9,143 15,500 15,500 15,500 5001-332 OTHER SUPPLIES 511 750 500 2,188 500 500 500
TOTAL 3-GENERAL SERVICES 14,233 15,956 18,120 13,162 18,120 18,120 18,120
4-MACHINE & EQUIPMENT MAINTENA
5001-411 VEHICLE MAINTENANCE 0 0 100 25 100 100 100 5001-411.0073 2005 CHEVY MID-SIZE PICKUP 495 0 500 0 500 500 500
5001-411.0085 2005 CHEVY MID-SIZE PICK-U 156 0 500 0 500 500 500
5001-411.0133 2008 CHEVY COLORADO PICK U 157 670 500 91 500 500 500
5001-411.0137 2012 FORD F-150 PICK UP 40 189 0 153 0 0 0
5001-411.0138 2012 FORD F-150 PICK UP 35 215 0 116 0 0 0 5001-411.0231 2014 FORD F-150 1/2 TON 0 0 0 0 0 0 0
5001-411.0330 2014 FORD F-150 1/2 TON 0 0 0 120 0 0 0
5001-412.0087 '98 CASE TRACTOR 104 139 300 54 300 300 300
5001-414 OTHER EQUIPMENT MAINTENANC 1,657 3,586 1,000 792 1,000 1,000 1,000
5001-423 WATER FACILITY MAINTENANCE 92,730 143,522 125,000 163,182 125,000 125,000 125,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 95,375 148,322 127,900 164,532 127,900 127,900 127,900
5-CAPITAL OUTLAY
5001-511 VEHICLES 0 0 25,000 20,415 0 0 0
5001-514 OTHER EQUIPMENT 0 0 25,000 0 0 0 0 5001-527 WATER&SEWER LINE REPLACEME 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 50,000 20,415 0 0 0
________________________________________________________________________________________________
TOTAL 01 WATER PRODUCTION 665,797 762,427 850,738 688,410 812,756 773,558 773,558
129
Water Distribution
Utility Fund Water Operations Division 50 Department 02
Program Description
Water Distribution is responsible for routine inspection of water distribution lines; installation of water taps and
meters; rehabilitation and replacement of damaged or inefficient water lines; meters; fire hydrants and values. The
Department takes routine water samples to test the safety and efficiency of the system. The Department will continue
to maintain water system lines and equipment as well as continue to recognize, follow and meet all Environmental
Protection Agency and Safe Drinking Water Act regulations.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Crew Leader 2 2 2
Heavy Equipment Operator 1 1 1
Light Equipment Operator 2 2 2
Laborer II 1 1 1
6 6 6
Performance Objectives
Ensure safe, efficient delivery of water to the Stephenville community.
Maintain highest standard of water quality, meeting EPA and TCEQ
standards.
Minimize system losses due to aged infrastructure.
Enhance customer service through efficient service.
Maintain the City’s fire hydrants through installation of new hydrants and
repair and replacement of existing ones.
130
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 9
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 02 WATER DISTRIBUTION
=====================
1-PERSONNEL
5002-111 SALARIES 193,095 217,293 217,213 169,847 259,813 259,813 259,813 5002-112 OVERTIME 8,211 7,201 9,500 4,779 9,500 9,500 9,500
5002-113 PART-TIME WAGES 0 0 0 0 0 0 0
5002-114 ON CALL PAY 3,800 4,320 3,480 2,580 3,480 3,480 3,480
5002-115 INCENTIVE PAY 2,264 2,773 2,880 2,260 2,880 2,880 2,880
5002-121 RETIREMENT 32,722 36,972 35,887 27,730 40,924 40,924 40,924 5002-122 SOCIAL SECURITY 15,001 17,414 17,830 13,986 21,089 21,089 21,089
5002-123 WORKER'S COMPENSATION 3,854 3,682 5,052 4,928 5,975 6,072 6,072
5002-125 GROUP INSURANCE 36,200 39,147 38,412 32,068 46,176 46,176 46,176
TOTAL 1-PERSONNEL 295,146 328,803 330,254 258,179 389,837 389,934 389,934
2-CONTRACTUAL
5002-211 POSTAGE 39 49 150 145 150 150 150
5002-212 COMMUNICATIONS 970 1,207 1,200 1,138 1,400 1,400 1,400
5002-215 TRAINING & EDUCATION 1,633 2,084 2,000 1,897 2,000 2,000 2,000
5002-224 INSURANCE 3,644 2,929 4,055 3,988 4,054 3,764 3,764 5002-231 RENTAL 100 200 100 0 100 100 100
5002-251 UTILITIES 131,783 126,187 175,000 90,326 150,000 150,000 150,000
5002-252 DUES & SUBSCRIPTIONS 600 720 720 600 720 720 720
5002-253 OUTSIDE PROFESSIONALS 10,215 7,740 7,000 9,892 7,000 10,000 10,000
5002-255 DAMAGE CLAIMS 0 0 0 3,500 0 0 0 TOTAL 2-CONTRACTUAL 148,984 141,115 190,225 111,486 165,424 168,134 168,134
3-GENERAL SERVICES
5002-312 CHEMICALS 15,262 17,479 13,500 16,905 13,500 20,000 20,000
5002-314 OFFICE SUPPLIES 74 140 100 127 100 100 100 5002-316 WEARING APPAREL 3,745 3,775 3,600 2,659 4,200 3,775 3,775
5002-318 SMALL TOOLS 882 988 5,800 4,904 5,800 2,500 2,500
5002-321 JANITORIAL SUPPLIES 0 0 0 0 0 0 0
5002-322 STREET SIGNS AND MARKINGS 0 0 0 0 0 0 0
5002-323 GAS & OIL 13,315 16,655 17,500 7,857 17,500 17,500 17,500 5002-332 OTHER SUPPLIES 2,353 3,502 2,500 1,604 2,500 2,500 2,500
TOTAL 3-GENERAL SERVICES 35,632 42,539 43,000 34,057 43,600 46,375 46,375
4-MACHINE & EQUIPMENT MAINTENA
5002-411 VEHICLE MAINTENANCE 4 28 300 0 300 300 300 5002-411.0080 '73 CHEVY 1-TON #80 96 34 500 15 500 500 500
5002-411.0084 '01 DODGE 1/2 TON #84 331 523 0 0 0 0 0
5002-411.0086 '03 CHEVY DUMP TRUCK 1,284 2,797 1,500 464 1,500 1,500 1,500
5002-411.0088 2005 FORD 3/4 TON - UNIT#8 1,072 1,493 500 360 500 500 500
5002-411.0131 2007 GMC SIERRA 2500 TRUCK 680 499 0 0 0 0 0 5002-411.0132 2008 FORD F150 PICKUP 0 0 0 0 0 0 0
5002-411.0139 2013 DODGE RAM 1500 1/2 TO 0 405 500 118 500 500 500
5002-411.0230 2013 FORD F-250 3/4 TON 0 99 500 330 500 500 500
5002-411.0331 2014 FORD F-250 3/4 TON TR 0 0 0 120 0 0 0
5002-412 MACHINERY MAINTENANCE 3,643 1,197 2,000 786 2,000 2,000 2,000
5002-412.0085 1995 JOHN DEERE MODEL4039 0 0 0 0 0 0 0
5002-412.0089 AIR COMPRESSOR 99 INGLESOR 5 34 200 116 200 200 200
5002-412.0580 2003 CASE BACKHOE 6,940 1,401 3,500 1,974 3,500 3,500 3,500 5002-414 GENERATOR MAINTENANCE 1,487 2,322 3,000 3,240 3,000 3,000 3,000
5002-423 WATER FACILITY MAINTENANCE 97,172 107,953 125,000 74,750 125,000 125,000 125,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 112,714 118,785 137,500 82,273 137,500 137,500 137,500
5-CAPITAL OUTLAY 5002-511 VEHICLES 0 0 0 0 0 0 0
5002-515 WATER MAINS 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 02 WATER DISTRIBUTION 592,476 631,242 700,979 485,995 736,361 741,943 741,943
131
Customer Service
Utility Fund Water Operations Division 50 Department 03
Program Description
The Customer Service Division is responsible for the accurate reading of all water meters within the service area.
Plans and coordinates with utility billing and collections department. This office also handles connections and
disconnections of service.
It is also responsible for field service and some water meter repairs. They provide back-up for water/wastewater
personnel for utility problems.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Customer Service Supervisor 1 1 1
Crew Leader 0 0 0
Light Equipment Operator 1 1 1
Meter Reader 1 1 1
3 3 3
Performance Objectives
Accurately read all water meters each month.
Deliver services to customers in a timely manner.
Maintain the water meter replacement program.
132
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 11 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
02 -WATER AND WASTEWATER FUND
DIVISION - O WATER DEPARTMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 CUSTOMER SERVICE ===================
1-PERSONNEL
5003-111 SALARIES 101,439 98,965 101,763 79,292 107,258 107,258 107,258
5003-112 OVERTIME 2,840 1,840 5,000 3,260 5,000 5,000 5,000 5003-115 INCENTIVE PAY 1,080 1,084 1,080 847 1,080 1,080 1,080
5003-121 RETIREMENT 17,167 16,270 16,605 12,847 16,825 16,825 16,825
5003-122 SOCIAL SECURITY 7,892 7,461 8,250 6,154 8,670 8,670 8,670
5003-123 WORKER'S COMPENSATION 2,032 2,075 2,338 2,276 2,457 2,496 2,496
5003-125 GROUP INSURANCE 19,559 18,506 19,206 15,779 19,790 19,790 19,790 TOTAL 1-PERSONNEL 152,008 146,201 154,242 120,456 161,080 161,119 161,119
2-CONTRACTUAL
5003-211 POSTAGE 28 52 75 0 75 75 75
5003-212 COMMUNICATIONS 593 689 600 652 830 830 830 5003-213 PRINTING 102 180 150 266 150 150 150
5003-215 TRAINING & EDUCATION 333 542 500 1,714 500 500 500
5003-224 INSURANCE 730 611 725 686 725 1,011 1,011
5003-252 DUES & SUBSCRIPTIONS 240 360 250 360 250 250 250
5003-255 DAMAGE CLAIMS 2,708 7,187 0 1,195 0 0 0 TOTAL 2-CONTRACTUAL 4,734 9,620 2,300 4,873 2,530 2,816 2,816
3-GENERAL SERVICES
5003-313 BOOKS & EDUCATIONAL MATERI 63 0 100 0 100 100 100
5003-316 WEARING APPAREL 1,035 1,250 1,500 1,450 1,500 1,500 1,500 5003-318 SMALL TOOLS 54 219 150 26 150 150 150
5003-323 GAS & OIL 16,193 17,456 17,500 10,578 17,500 17,500 17,500
5003-332 OTHER SUPPLIES 335 231 300 700 300 300 300
TOTAL 3-GENERAL SERVICES 17,680 19,156 19,550 12,754 19,550 19,550 19,550
4-MACHINE & EQUIPMENT MAINTENA
5003-411 VEHICLE MAINTENANCE 0 0 100 0 100 100 100
5003-411.0075 1998 FORD PU 33 0 0 0 0 0 0
5003-411.0130 2006 CHEVROLET PICK UP 847 79 500 99 500 500 500
5003-411.0132 2008 FORD F150 PICKUP 402 184 500 567 500 500 500 5003-411.0134 2009 FORD F-150 1/2 TON PI 581 602 500 934 500 500 500
5003-412.0001 2002 KAWASAKI MULE 402 0 0 0 0 0 0
5003-412.0002 2011 JOHN DEERE GATOR 0 27 500 12 500 500 500
5003-414 OTHER EQUIPMENT MAINTENANC 9,413 0 500 36 500 500 500
5003-423 METER MAINTENANCE 21,846 48,890 30,000 18,848 15,000 15,000 15,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 33,524 49,783 32,600 20,496 17,600 17,600 17,600
5-CAPITAL OUTLAY
5003-511 VEHICLES 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 ________________________________________________________________________________________________
TOTAL 03 CUSTOMER SERVICE 207,946 224,761 208,692 158,579 200,760 201,085 201,085
_________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
TOTAL O WATER DEPARTMENT 1,573,612 1,746,983 1,876,232 1,484,124 1,872,639 1,848,398 1,848,398
=========== =========== =========== =========== =========== ============ ============
133
Wastewater Collection
Utility Fund Wastewater Services Division 51 Department 01
Program Description
The Wastewater Collection Department maintains and rehabilitates the wastewater collection system, through routine
inspections of system facilities and restoration of broke or collapsed mains. The Department provides maintenance
services, including the installation of wastewater taps; the clearing, jet cleaning and camera inspection of lines.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
WW/WWtr Superintendent 1 1 1
Crew Leader 1 1 1
Heavy Equipment Operator 1 1 1
Light Equipment Operator 2 2 2
5 5 5
Performance Objectives
Maintain all public wastewater collection system lines in free-flowing condition to protect
the health and environment.
Respond quickly and efficiently to customer requests regarding the collection system.
134
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 13 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
02 -WATER AND WASTEWATER FUND
DIVISION - 1 WASTEWATER DEPARTMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 WASTEWATER COLLECTION ========================
1-PERSONNEL
5101-111 SALARIES 150,745 122,371 161,337 99,655 138,403 138,403 138,403
5101-112 OVERTIME 5,920 7,100 6,000 3,522 6,000 6,000 6,000 5101-114 ON-CALL PAY 2,700 2,610 3,480 1,840 3,480 3,480 3,480
5101-115 INCENTIVE PAY 2,707 2,184 2,520 1,534 1,800 1,800 1,800
5101-121 RETIREMENT 27,074 21,290 26,690 16,441 22,220 22,220 22,220
5101-122 SOCIAL SECURITY 12,555 10,103 13,260 8,381 11,451 11,451 11,451
5101-123 WORKER'S COMPENSATION 3,689 3,957 3,757 3,667 3,244 3,297 3,297 5101-125 GROUP INSURANCE 29,260 23,202 32,010 20,302 26,387 26,387 26,387
TOTAL 1-PERSONNEL 234,650 192,818 249,054 155,342 212,985 213,038 213,038
2-CONTRACTUAL
5101-212 COMMUNICATIONS 1,508 1,238 1,300 1,155 1,500 1,500 1,500 5101-215 TRAINING & EDUCATION 1,244 1,616 2,000 714 2,000 2,000 2,000
5101-224 INSURANCE 1,183 1,223 3,416 3,337 3,416 3,715 3,715
5101-231 RENTAL 300 300 300 300 300 300 300
5101-251 UTILITIES 200 138 500 93 500 500 500
5101-252 DUES SUBSCRIPTIONS 600 480 600 360 600 600 600 5101-253 OUTSIDE PROFESSIONALS 27,261 0 72,000 61,531 10,000 0 0
5101-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 32,295 4,995 80,116 67,489 18,316 8,615 8,615
3-GENERAL SERVICES 5101-316 WEARING APPAREL 2,524 2,282 3,000 2,559 2,000 2,000 2,000
5101-318 SMALL TOOLS 294 412 500 262 500 500 500
5101-323 GAS & OIL 21,569 16,202 25,000 16,395 25,000 25,000 25,000
5101-332 OTHER SUPPLIES 457 775 500 1,355 500 500 500
TOTAL 3-GENERAL SERVICES 24,844 19,670 29,000 20,571 28,000 28,000 28,000
4-MACHINE & EQUIPMENT MAINTENA
5101-411 VEHICLE MAINTENANCE 0 0 1,100 0 100 100 100
5101-411.0135 2009 FORD RANGER PICKUP 86 238 500 36 500 500 500
5101-411.0136 2010 FORD F 350 1 TON 117 295 500 44 500 500 500 5101-411.0230 2013 CHEVY DUMPTRUCK 0 0 0 0 1,000 1,000 1,000
5101-411.0233 2015 FORD F-750 DUMP TRUCK 0 0 0 121 0 0 0
5101-412 MACHINERY MAINTENANCE 0 0 100 0 100 100 100
5101-412.0081 H V SEWER MACHINE 2000 VO 8,458 0 2,000 0 2,000 2,000 2,000
5101-412.0085 1995 TRAILER HVSM 492 0 500 0 500 500 500 5101-412.0231 2011 JOHN DEERE BACKHOE 0 650 1,000 276 0 0 0
5101-412.0232 2012 FREIGHTLINER/VACCON T 45 1,600 2,500 3,546 2,500 2,500 2,500
5101-412.0590 '96 590 CASE BACKHOE/LOADE 705 0 1,000 0 1,000 1,000 1,000
5101-414 OTHER EQUIPMENT MAINTENANC 53 684 800 174 800 800 800
5101-424 SEWER FACILITY MAINTENANCE 45,046 69,132 50,000 21,779 50,000 100,000 100,000 5101-424.000B LIFT STATION MAINTENANCE 3,013 881 500 74 500 500 500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 58,014 73,481 60,500 26,051 59,500 109,500 109,500
5-CAPITAL OUTLAY 5101-511 VEHICLES 0 0 120,000 118,171 0 0 0
5101-515 ANNEX SERVICES 0 0 0 0 0 0 0
5101-527 SERVICE TO COLLEGE FM ROAD 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 120,000 118,171 0 0 0
________________________________________________________________________________________________
TOTAL 01 WASTEWATER COLLECTION 349,804 290,963 538,670 387,623 318,801 359,153 359,153
135
Wastewater Treatment
Utility Fund Wastewater Services Division 51 Department 02
Program Description
The purpose of function of the Wastewater Treatment division is to receive and treat the spent water from a
community, containing the wastes from domestic, industrial or commercial use and the surface water runoff and
groundwater which may enter the system through infiltration.
The Stephenville Wastewater Treatment Plant is an activated sludge process. The activated sludge process in an
aerobic biological process in which microorganisms grow by using oxidizable material in the wastewater as food.
The microorganisms are recycled to the treatment plant in order to increase the rate of reaction.
The City contracts with OMI to provide this service.
Performance Objectives
Maintain compliance with State and Federal requirements for operation and maintenance of the
Wastewater Treatment Plant in order to protect the health and wellbeing of the citizens of
Stephenville, Erath County and the State of Texas.
Operate the facilities in the most cost efficient manner possible while maintaining effluent
quality.
Provide treatment of wastewater collected to meet permit requirements.
136
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 15
ADOPTED BUDGET AS OF: JULY 31ST, 2014
02 -WATER AND WASTEWATER FUND
DIVISION - 1 WASTEWATER DEPARTMENT
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 WASTEWATER TREATMENT
=======================
2-CONTRACTUAL
5102-224 INSURANCE 5,051 5,133 4,512 4,511 4,512 4,656 4,656
5102-251 UTILITIES 111,294 105,827 160,000 78,536 160,000 125,000 125,000
5102-254 SPECIAL SERVICES 0 0 0 55 0 0 0
5102-258 STATE FEES 17,368 20,323 16,500 20,929 32,750 22,000 22,000 5102-261 CONTRACTUAL SERVICES-OMI 654,075 678,784 710,000 707,006 730,000 730,000 730,000
TOTAL 2-CONTRACTUAL 787,788 810,068 891,012 811,038 927,262 881,656 881,656
4-MACHINE & EQUIPMENT MAINTENA
5102-411.0070 1997 CHEVY 1/2 TON 0 0 500 0 500 0 0 5102-411.0080 2007 JD TRACTOR 0 0 300 0 300 0 0
5102-412.0230 2009 SKID STEER LOADER 0 0 200 0 200 0 0
5102-412.0510 1986 JD 510 BACKHOE 0 0 0 0 0 0 0
5102-424 SEWER FACILITY MAINTENANCE 7,217 31,119 125,000 76,380 30,000 100,000 100,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 7,217 31,119 126,000 76,380 31,000 100,000 100,000
5-CAPITAL OUTLAY
5102-514 EQUIPMENT 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 02 WASTEWATER TREATMENT 795,006 841,187 1,017,012 887,418 958,262 981,656 981,656
________________________________________________________________________________________________________________________________________
TOTAL 1 WASTEWATER DEPARTMENT 1,144,809 1,132,150 1,555,682 1,275,041 1,277,063 1,340,809 1,340,809 =========== =========== =========== =========== =========== ============ ============
137
Utility Billing & Collections
Utility Fund Billing & Collections Division 52 Department 01
Program Description
The Utility Billing and Collections Department bills and collects for all City utility services as well as handling new
development services creations; utility service requests; bad debt and non-payment issues; customer assistance wit
conservation and utility programs; payment options and arrangements; maintenance of City utility account records;
and billing inquiries.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Utility Billing Clerks 2 2 2
2 2 2
Performance Objectives
Process payments and cash receipts and make deposits in a timely manner.
Prepare and mail correct, concise utility bills to all customers in a timely manner.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
138
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 16 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
02 -WATER AND WASTEWATER FUND
DIVISION - 2 BILLING AND COLLECTIONS (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 UTILITY BILLING & COLLECTIO ==============================
1-PERSONNEL
5201-111 SALARIES 58,748 61,059 61,843 48,723 65,360 65,360 65,360
5201-112 OVERTIME 0 0 0 0 0 0 0 5201-113 PART-TIME WAGES 0 0 0 0 0 0 0
5201-121 RETIREMENT 9,597 9,708 9,522 7,506 9,703 9,703 9,703
5201-122 SOCIAL SECURITY 3,944 4,165 4,731 3,441 5,000 5,000 5,000
5201-123 WORKER'S COMPENSATION 113 116 138 134 146 148 148
5201-125 GROUP INSURANCE 13,090 12,728 12,804 10,697 13,193 13,193 13,193 TOTAL 1-PERSONNEL 85,493 87,776 89,038 70,501 93,402 93,404 93,404
2-CONTRACTUAL
5201-211 POSTAGE 23,162 32,224 32,000 22,222 32,000 32,000 32,000
5201-212 COMMUNICATIONS 18 11 30 9 30 30 30 5201-213 PRINTING 210 233 500 309 500 500 500
5201-215 TRAINING & EDUCATION 0 0 200 0 200 200 200
5201-224 INSURANCE 254 289 317 291 317 344 344
5201-253 OUTSIDE PROFESSIONALS 15,150 15,600 16,000 15,398 16,000 16,000 16,000
5201-254 SPECIAL SERVICES 17,706 15,514 20,000 13,102 20,000 20,000 20,000 TOTAL 2-CONTRACTUAL 56,499 63,870 69,047 51,331 69,047 69,074 69,074
3-GENERAL SERVICES
5201-314 OFFICE SUPPLIES 635 40 700 0 700 700 700
5201-332 OPERATING SUPPLIES 956 308 1,000 273 0 0 0 5201-333 COMPUTER SUPPLIES 0 0 0 393 1,000 1,000 1,000
5201-334 CREDIT CARD CHARGES 6,873 7,864 6,500 8,010 6,500 7,500 7,500
5201-335 WEB CREDIT CARD FEES 10,037 14,472 7,500 11,730 7,500 15,000 15,000
TOTAL 3-GENERAL SERVICES 18,501 22,684 15,700 20,406 15,700 24,200 24,200
4-MACHINE & EQUIPMENT MAINTENA
5201-413 OFFICE (COMPUTER) MAINTENA 17,183 16,783 19,180 17,275 18,180 18,180 18,180
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 17,183 16,783 19,180 17,275 18,180 18,180 18,180
________________________________________________________________________________________________
TOTAL 01 UTILITY BILLING & COLLECTIO 177,676 191,114 192,965 159,512 196,329 204,858 204,858
________________________________________________________________________________________________________________________________________
TOTAL 2 BILLING AND COLLECTIONS 177,676 191,114 192,965 159,512 196,329 204,858 204,858
=========== =========== =========== =========== =========== ============ ============
139
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 17 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
02 -WATER AND WASTEWATER FUND
DIVISION - 9 NON DEPARTMENTAL (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 NON DEPARTMENTAL ===================
5-CAPITAL OUTLAY
5901-500 DEPRECIATION 1,291,841 1,320,959 0 0 0 0 0
5901-550 GAIN ON SALE OF ASSETS ( 52,386) 2,675 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 1,239,455 1,323,634 0 0 0 0 0
6-BANK CHARGES
5901-610 BANK CHARGES 0 45 0 6,490 0 0 0
TOTAL 6-BANK CHARGES 0 45 0 6,490 0 0 0
7-DEBT SERVICE
5901-730 2001 BOND INTEREST 172,649 161,568 143,767 1,138,667 97,997 97,997 97,997
5901-731 2013 BOND INTEREST 0 0 0 0 41,044 41,044 41,044
5901-740 2014 CAPITAL LEASE INTERES 0 0 0 0 88,520 88,520 88,520 5901-741 2004 BOND INTEREST 204,828 194,658 186,357 186,357 73,490 73,490 73,490
5901-742 2003A BOND INTEREST 19,340 7,948 0 0 0 0 0
5901-743 2002 BOND INTEREST 4,170 0 0 0 0 0 0
5901-744 2003B BOND INTEREST 26,998 36,516 11,000 5,700 10,200 10,200 10,200
5901-745 BOND AMORTIZATION 24,644 38,298 15,128 0 0 0 0 5901-750 BOND PRINCIPAL 0 ( 5,477) 1,600,000 605,000 1,924,616 1,924,616 1,924,616
5901-755 2006 BOND INTEREST 35,334 27,479 21,866 13,007 13,384 13,384 13,384
TOTAL 7-DEBT SERVICE 487,964 460,991 1,978,118 1,948,730 2,249,251 2,249,251 2,249,251
8-NOT USED 5901-800 GROSS RECEIPTS TAX-TO GENE 241,161 255,349 220,000 184,468 220,000 245,000 245,000
5901-801 ADMIN. FEE-TRANSFER TO GEN 208,824 208,824 208,825 174,020 208,825 208,825 208,825
5901-802 TRANSFER-CAPITAL PROJECTS 0 ( 132,456) 166,500 166,500 0 0 0
TOTAL 8-NOT USED 449,985 331,717 595,325 524,987 428,825 453,825 453,825
________________________________________________________________________________________________
TOTAL 01 NON DEPARTMENTAL 2,177,405 2,116,387 2,573,443 2,480,207 2,678,076 2,703,076 2,703,076
________________________________________________________________________________________________________________________________________
TOTAL 9 NON DEPARTMENTAL 2,177,405 2,116,387 2,573,443 2,480,207 2,678,076 2,703,076 2,703,076 =========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 5,073,501 5,186,634 6,198,322 5,398,885 6,024,107 6,097,141 6,097,141
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 986,357 1,263,636 ( 544,020) ( 121,229) ( 369,805) 419,089 419,089
=========== =========== =========== =========== =========== ============ ============
140
141
SANITARY
LANDFILL
FUND
142
Sanitary Landfill Fund
The Sanitary Landfill Fund is a Special Revenue Fund which derives its revenue from fees for the disposal of
solid waste at the Stephenville Municipal Landfill.
The City of Stephenville Landfill is a Type IV landfill, which is permitted to accept only brush and/or
construction demolition waste and rubbish (trash) that are free of putrescible and household wastes.
It is responsible for receiving permits from the Texas Commission on Environmental Quality and other agencies
required when new cells are constructed for placement of solid wastes.
Program Personnel
Title
2012-2013
2013-2014
2014-2015
Supervisor 1 1 1
Heavy Equipment Operator I 1 1 1
Landfill Assistant (2-P/T) 1 1 1
3 3 3
Performance Objectives
Provide daily cover for all solid waste deposited into landfill.
Respond to customer requests regarding the landfill quickly and efficiently.
Process payments and cash receipts and make deposits in a timely manner.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
143
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LANDFILL REVENUE/OPERATING EXPENSE
Revenue Operating Expense
144
8-12-2014 10:14 AM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
03 -SANITARY LANDFILL FUND FUND FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 305,638 298,068 300,400 379,613 300,400 300,400 344,004
FUND TOTAL REVENUES 305,638 298,068 300,400 379,613 300,400 300,400 344,004 =========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 314,038 282,951 209,570 173,681 222,337 222,475 222,475
FUND TOTAL EXPENDITURES 314,038 282,951 209,570 173,681 222,337 222,475 222,475
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 8,400) 15,118 90,830 205,932 78,063 77,925 121,529
=========== =========== =========== =========== =========== ============ ============
8-12-2014 10:14 AM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2014 03 -SANITARY LANDFILL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 199,705 291,502 300,000 377,773 300,000 300,000 343,604 5 OTHER REVENUE 105,933 6,566 400 1,841 400 400 400
FUND TOTAL REVENUES 305,638 298,068 300,400 379,613 300,400 300,400 344,004
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
0 SANITARY LANDFILL
===================
01 TOTAL LANDFILL EXPENSE
1-PERSONNEL 132,629 135,979 134,676 111,083 141,443 141,519 141,519
2-CONTRACTUAL 33,141 27,348 31,364 20,384 37,364 37,426 37,426
3-GENERAL SERVICES 18,399 17,753 22,500 16,007 22,500 22,500 22,500
4-MACHINE & EQUIPMENT MAI 3,356 3,029 10,500 17,427 10,500 10,500 10,500 5-CAPITAL OUTLAY 108,656 88,307 0 0 0 0 0
7-DEBT SERVICE 7,321 ( 1) 0 0 0 0 0
8-NOT USED 10,536 10,536 10,530 8,780 10,530 10,530 10,530
TOTAL 01 TOTAL LANDFILL EXPENSE 314,038 282,951 209,570 173,681 222,337 222,475 222,475
________________________________________________________________________________________________
TOTAL 0 SANITARY LANDFILL 314,038 282,951 209,570 173,681 222,337 222,475 222,475
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 314,038 282,951 209,570 173,681 222,337 222,475 222,475
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 8,400) 15,118 90,830 205,932 78,063 77,925 121,529 =========== =========== =========== =========== =========== ============ ============
145
8-12-2014 10:14 AM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
03 -SANITARY LANDFILL FUND DIVISION FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 199,705 291,502 300,000 377,773 300,000 300,000 343,604
5 OTHER REVENUE 105,933 6,566 400 1,841 400 400 400
FUND TOTAL REVENUES 305,638 298,068 300,400 379,613 300,400 300,400 344,004
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
0 SANITARY LANDFILL
===================
01 TOTAL LANDFILL EXPENSE 1-PERSONNEL 132,629 135,979 134,676 111,083 141,443 141,519 141,519
2-CONTRACTUAL 33,141 27,348 31,364 20,384 37,364 37,426 37,426
3-GENERAL SERVICES 18,399 17,753 22,500 16,007 22,500 22,500 22,500
4-MACHINE & EQUIPMENT MAI 3,356 3,029 10,500 17,427 10,500 10,500 10,500
5-CAPITAL OUTLAY 108,656 88,307 0 0 0 0 0 7-DEBT SERVICE 7,321 ( 1) 0 0 0 0 0
8-NOT USED 10,536 10,536 10,530 8,780 10,530 10,530 10,530
TOTAL 01 TOTAL LANDFILL EXPENSE 314,038 282,951 209,570 173,681 222,337 222,475 222,475
________________________________________________________________________________________________
TOTAL 0 SANITARY LANDFILL 314,038 282,951 209,570 173,681 222,337 222,475 222,475
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 314,038 282,951 209,570 173,681 222,337 222,475 222,475 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 8,400) 15,118 90,830 205,932 78,063 77,925 121,529
=========== =========== =========== =========== =========== ============ ============
8-12-2014 10:14 AM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET AS OF: JULY 31ST, 2014
03 -SANITARY LANDFILL FUND
ARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES 4471 LANDFILL GATE FEES 199,705 291,502 300,000 377,773 300,000 300,000 343,604
TOTAL 4 SERVICE CHARGES 199,705 291,502 300,000 377,773 300,000 300,000 343,604
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 31 19 0 20 0 0 0 4535 LEASES 400 400 400 350 400 400 400
4540 INSUFFICIENT CHECK CHARGES 0 30 0 90 0 0 0
4541 MISCELLANEOUS 0 4,457 0 0 0 0 0
4545 OVER - SHORT 0 65 0 0 0 0 0 4590 TRANSFERS FROM OTHER FUNDS 105,000 0 0 0 0 0 0
4595 CREDIT CARD FEES 503 1,595 0 1,380 0 0 0
TOTAL 5 OTHER REVENUE 105,933 6,566 400 1,841 400 400 400
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 305,638 298,068 300,400 379,613 300,400 300,400 344,004 =========== =========== =========== =========== =========== ============ ============
146
CITY OF STEPHENVILLE PAGE: ADOPTED BUDGET
AS OF: JULY 31ST, 2014
03 -SANITARY LANDFILL FUND
DIVISION - 0 SANITARY LANDFILL (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 TOTAL LANDFILL EXPENSE =========================
1-PERSONNEL
5001-111 SALARIES 69,674 74,344 74,964 59,308 80,295 80,295 80,295
5001-112 OVERTIME 1,362 1,061 3,000 239 3,000 3,000 3,000
5001-113 PART-TIME WAGES 25,999 24,851 20,000 21,140 20,000 20,000 20,000 5001-115 INCENTIVE PAY 0 0 0 0 0 0 0
5001-121 RETIREMENT 11,437 11,730 11,984 9,011 12,365 12,365 12,365
5001-122 SOCIAL SECURITY 7,391 7,567 7,484 6,353 7,902 7,902 7,902
5001-123 WORKER'S COMPENSATION 3,676 3,698 4,440 4,335 4,688 4,764 4,764
5001-125 GROUP INSURANCE 13,090 12,728 12,804 10,697 13,193 13,193 13,193 TOTAL 1-PERSONNEL 132,629 135,979 134,676 111,083 141,443 141,519 141,519
2-CONTRACTUAL
5001-211 POSTAGE 968 1,038 1,500 1,162 1,500 1,500 1,500
5001-212 COMMUNICATIONS 1,488 1,738 1,500 1,683 2,000 2,000 2,000
5001-215 TRAINING & EDUCATION 0 713 1,000 0 1,000 1,000 1,000 5001-224 INSURANCE 4,808 4,492 4,444 4,418 4,444 4,506 4,506
5001-231 RENTAL 1,474 1,589 1,320 1,150 1,320 1,320 1,320
5001-251 UTILITIES 493 384 1,100 307 1,100 1,100 1,100
5001-253 OUTSIDE PROFESSIONAL 0 0 0 0 5,500 5,500 5,500
5001-254 SPECIAL SERVICES 20,467 10,155 15,000 2,852 15,000 15,000 15,000 5001-255 DAMAGE CLAIMS 0 0 0 325 0 0 0
5001-258 STATE FEES 3,442 7,237 5,000 5,804 5,000 5,000 5,000
5001-261 OTHER CONTRACTUAL SERVICES 0 0 500 0 500 500 500
5001-265 LEASE/PURCHASE 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 33,141 27,348 31,364 17,701 37,364 37,426 37,426 3-GENERAL SERVICES
5001-314 OFFICE SUPPLIES 339 364 500 118 500 500 500
5001-316 WEARING APPAREL 1,106 1,082 1,200 1,159 1,200 1,200 1,200
5001-318 SMALL TOOLS 741 142 500 707 500 500 500
5001-323 GAS & OIL 15,871 14,252 20,000 12,414 20,000 20,000 20,000 5001-332 OTHER SUPPLIES 212 501 200 325 200 200 200
5001-333 COMPUTER SUPPLIES 69 80 100 0 100 100 100
5001-334 CREDIT CARD FEES 61 1,331 0 1,076 0 0 0
TOTAL 3-GENERAL SERVICES 18,399 17,753 22,500 15,800 22,500 22,500 22,500
4-MACHINE & EQUIPMENT MAINTENA 5001-411.0071 2002 DODGE TRUCK 0 0 500 0 500 500 500
5001-411.0077 1999 Chevy 1 TON 85 181 700 399 700 700 700
5001-412 MACHINERY MAINTENANCE 296 0 500 0 500 500 500
5001-412.0002 D6-R DOZER 2,217 2,369 2,500 26 2,500 2,500 2,500
5001-412.0003 1990 CAT 816 COMPACTOR 325 72 2,500 181 2,500 2,500 2,500 5001-412.0006 2008 CAT 725 HAULTRUCK 0 0 2,500 0 2,500 2,500 2,500
5001-412.0007 2009 KOMATSU EXCAVATOR 330 246 1,000 0 1,000 1,000 1,000
5001-421 BUILDING MAINTENANCE 104 114 300 360 300 300 300
5001-427 LANDFILL IMPROVEMENT MAINT 0 0 0 0 0 0 0
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 3,356 3,029 10,500 17,427 10,500 10,500 10,500
5-CAPITAL OUTLAY
5001-500 DEPRECIATION 108,656 88,307 0 0 0 0 0
5001-521 BUILDING CONSTRUCTION 0 0 0 0 0 0 0
5001-527 LANDFILL IMPROVEMENTS 0 0 0 0 0 0 0 5001-550 GAIN ON SALE OF ASSETS 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 108,656 88,307 0 0 0 0 0
7-DEBT SERVICE
5001-750 LEASE PRINCIPAL 0 0 0 0 0 0 0 5001-755 INTEREST 7,321 ( 1) 0 0 0 0 0
TOTAL 7-DEBT SERVICE 7,321 ( 1) 0 0 0 0 0
8-NOT USED
5001-800 ADMIN. FEE-TRANSFER TO WAT 10,536 10,536 10,530 8,780 10,530 10,530 10,530 5001-801 OPERATING TRANSFER OUT 0 0 0 0 0 0 0
TOTAL 8-NOT USED 10,536 10,536 10,530 8,780 10,530 10,530 10,530
________________________________________________________________________________________________
TOTAL 01 TOTAL LANDFILL EXPENSE 314,038 282,951 209,570 173,681 222,337 222,475 222,475 ________________________________________________________________________________________________________________________________________
TOTAL 0 SANITARY LANDFILL 314,038 282,951 209,570 173,681 222,337 222,475 222,475
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 314,038 282,951 209,570 173,681 222,337 222,475 222,475
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 8,400) 15,118 90,830 205,932 78,063 77,925 121,529
=========== =========== =========== =========== =========== ============ ============
147
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148
AIRPORT
FUND
149
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150
Airport Fund
The Stephenville Clark Regional Airport, consist of one main lighted runway precision approach path
indicator (PAPI) equipped. Buildings include two 8-unit T-hangars, one 12-unit T-hangar, 2-corporate
hangers, a main hangar/shop building and the new terminal building which houses an office and visitor’s
lounge. The operations of the airport are contracted to Stephenville Aviation, Inc.
A City Council appointed Airport Advisory Board, consisting of seven citizens, is established to make
recommendations regarding studies, construction, improvements and related airport matters.
This fund was established to fund the on-going operations associated with the public aviation facilities at the
Stephenville Clark Regional Airport. The major revenues are derived from hangar rentals and ground lease
payments.
151
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
04 -AIRPORT FUND
FUND FINANCIAL SUMMARY (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 1,029,573 137,852 119,690 90,912 119,690 119,690 119,690
FUND TOTAL REVENUES 1,029,573 137,852 119,690 90,912 119,690 119,690 119,690
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 181,895 183,146 95,887 85,638 95,157 90,328 90,328
FUND TOTAL EXPENDITURES 181,895 183,146 95,887 85,638 95,157 90,328 90,328 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 847,678 ( 45,293) 23,803 5,274 24,533 29,362 29,362
=========== =========== =========== =========== =========== ============ ============
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2014 04 -AIRPORT FUND
DIVISION FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 92,344 109,699 109,690 90,096 109,690 109,690 109,690 5 OTHER REVENUE 937,230 28,153 10,000 816 10,000 10,000 10,000
FUND TOTAL REVENUES 1,029,573 137,852 119,690 90,912 119,690 119,690 119,690
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
AIRPORT
=======
01 TOTAL AIRPORT FUND EXPENSE
2-CONTRACTUAL 37,080 42,071 46,322 33,089 46,432 41,603 41,603
3-GENERAL SERVICES 341 458 750 1,074 750 750 750
4-MACHINE & EQUIPMENT MAI 15,769 15,110 23,500 26,101 23,500 23,500 23,500
5-CAPITAL OUTLAY 122,999 120,572 0 0 0 0 0 7-DEBT SERVICE 5,707 4,934 25,315 25,374 24,475 24,475 24,475
TOTAL 01 TOTAL AIRPORT FUND EXPENS 181,895 183,146 95,887 85,638 95,157 90,328 90,328
________________________________________________________________________________________________
TOTAL AIRPORT 181,895 183,146 95,887 85,638 95,157 90,328 90,328 =========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 181,895 183,146 95,887 85,638 95,157 90,328 90,328
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 847,678 ( 45,293) 23,803 5,274 24,533 29,362 29,362
=========== =========== =========== =========== =========== ============ ============
152
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
04 -AIRPORT FUND (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4435 LEASES 1,520 1,440 1,440 800 1,440 1,440 1,440
4480 HANGAR RENTAL 88,010 105,314 105,000 87,110 105,000 105,000 105,000
4481 TIE DOWNS 0 0 0 0 0 0 0
4482 GASOLINE SALES 2,814 2,945 3,250 2,186 3,250 3,250 3,250 TOTAL 4 SERVICE CHARGES 92,344 109,699 109,690 90,096 109,690 109,690 109,690
5 OTHER REVENUE
4541 MISCELLANEOUS 1,149 501 0 816 0 0 0
4590 TRANSFER FROM OTHER FUNDS 115,000 0 0 0 0 0 0 4591 GRANT PROCEEDS 7,868 27,652 10,000 0 10,000 10,000 10,000
4592 CAPITAL CONTRIBUTIONS 813,212 0 0 0 0 0 0
TOTAL 5 OTHER REVENUE 937,230 28,153 10,000 816 10,000 10,000 10,000
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 1,029,573 137,852 119,690 90,912 119,690 119,690 119,690
=========== =========== =========== =========== =========== ============ ============
EXPENDITURES
________________________________________________________________________________________________________________________________________ 01 TOTAL AIRPORT FUND EXPENSE
=============================
2-CONTRACTUAL
5001-211 POSTAGE 44 71 50 12 50 50 50
5001-212 COMMUNICATIONS 899 1,007 850 790 960 960 960 5001-215 TRAINING & EDUCATION 867 856 500 860 500 500 500
5001-224 INSURANCE 3,080 3,725 3,822 3,326 3,822 3,993 3,993
5001-231 RENTAL 0 0 0 0 0 0 0
5001-251 UTILITIES 26,071 26,957 35,000 20,194 35,000 30,000 30,000
5001-252 DUES & SUBSCRIPTIONS 1,740 1,730 2,000 1,442 2,000 2,000 2,000 5001-253 OUTSIDE PROFESSIONAL 3,950 1,447 100 3,094 100 100 100
5001-258 STATE FEES 200 2,451 200 200 200 200 200
5001-260 PEST CONTROL 228 228 200 171 200 200 200
5001-261 CONTRACTUAL SERVICES 0 3,600 3,600 3,000 3,600 3,600 3,600
TOTAL 2-CONTRACTUAL 37,080 42,071 46,322 33,089 46,432 41,603 41,603
3-GENERAL SERVICES
5001-321 JANITORIAL SUPPLIES 341 398 500 1,074 500 500 500
5001-332 OTHER SUPPLIES 0 60 250 0 250 250 250
TOTAL 3-GENERAL SERVICES 341 458 750 1,074 750 750 750
4-MACHINE & EQUIPMENT MAINTENA
5001-411.0301 2008 CHEVY TAHOE 0 162 500 0 500 500 500
5001-414 OTHER EQUIPMENT MAINTENANC 601 965 500 1,969 500 500 500
5001-420 AWOS MAINTENANCE 0 0 1,500 0 1,500 1,500 1,500 5001-421 BUILDING MAINTENANCE 855 529 1,000 551 1,000 1,000 1,000
5001-422 AIRPORT MAINTENANCE 14,312 13,454 20,000 23,581 20,000 20,000 20,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 15,769 15,110 23,500 26,101 23,500 23,500 23,500
5-CAPITAL OUTLAY 5001-500 DEPRECIATION 122,999 120,572 0 0 0 0 0
5001-523 AIRPORT IMPROVEMENTS 0 0 0 0 0 0 0
5001-531 LAND 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 122,999 120,572 0 0 0 0 0
7-DEBT SERVICE
5001-750 BOND PRINCIPAL 0 0 21,000 21,000 21,000 21,000 21,000
5001-755 BOND INTEREST 5,707 4,934 4,315 4,374 3,475 3,475 3,475
TOTAL 7-DEBT SERVICE 5,707 4,934 25,315 25,374 24,475 24,475 24,475
________________________________________________________________________________________________
TOTAL 01 TOTAL AIRPORT FUND EXPENSE 181,895 183,146 95,887 85,638 95,157 90,328 90,328
________________________________________________________________________________________________________________________________________
TOTAL AIRPORT 181,895 183,146 95,887 85,638 95,157 90,328 90,328 =========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 181,895 183,146 95,887 85,638 95,157 90,328 90,328
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 847,678 ( 45,293) 23,803 5,274 24,533 29,362 29,362
=========== =========== =========== =========== =========== ============ ============
153
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154
STORM WATER
DRAINAGE
FUND
155
Storm Water Drainage Fund
The Storm Water Drainage Fund was established to collect funds to construct and maintain the storm water
drainage system throughout the City. Annual maintenance of storm water facilities are handled through this
fund. Major storm water drainage construction projects are recommended by the City Administrator and
approved by the City Council.
Fees are billed monthly and are based on the size of the parcel of property owned by each resident or
business owner.
156
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2014 05 -STORM WATER DRAINAGE FUND
FUND FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 605,777 621,448 586,500 514,781 586,500 586,500 586,500
FUND TOTAL REVENUES 605,777 621,448 586,500 514,781 586,500 586,500 586,500
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 562,206 402,876 563,071 417,337 528,798 528,798 528,798
FUND TOTAL EXPENDITURES 562,206 402,876 563,071 417,337 528,798 528,798 528,798
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 43,571 218,573 23,429 97,444 57,702 57,702 57,702 =========== =========== =========== =========== =========== ============ ============
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
05 -STORM WATER DRAINAGE FUND DIVISION FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 604,231 620,259 585,000 514,588 585,000 585,000 585,000
5 OTHER REVENUE 1,547 1,190 1,500 193 1,500 1,500 1,500
FUND TOTAL REVENUES 605,777 621,448 586,500 514,781 586,500 586,500 586,500
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
1 CENTRAL GOVERNMENT
====================
STORM WATER DRAINAGE 2-CONTRACTUAL 200 0 200 0 200 200 200
4-MACHINE & EQUIPMENT MAI 0 5,610 30,000 14,975 30,000 30,000 30,000
5-CAPITAL OUTLAY 255,245 273,818 0 0 0 0 0
6-BANK CHARGES 0 300 0 0 0 0 0
7-DEBT SERVICE 306,762 121,647 508,771 378,262 498,598 498,598 498,598 8-NOT USED 0 1,500 24,100 24,100 0 0 0
TOTAL STORM WATER DRAINAGE 562,206 402,876 563,071 417,337 528,798 528,798 528,798
________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 562,206 402,876 563,071 417,337 528,798 528,798 528,798 =========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 562,206 402,876 563,071 417,337 528,798 528,798 528,798 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 43,571 218,573 23,429 97,444 57,702 57,702 57,702
=========== =========== =========== =========== =========== ============ ============
157
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
05 -STORM WATER DRAINAGE FUND ARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4450 STORM WATER DRAINAGE FEE 595,868 613,750 580,000 509,449 580,000 580,000 580,000 4453 PENALTY 5,991 6,458 5,000 5,139 5,000 5,000 5,000
4457 BILLING ADJUSTMENTS 2,372 51 0 0 0 0 0
TOTAL 4 SERVICE CHARGES 604,231 620,259 585,000 514,588 585,000 585,000 585,000
5 OTHER REVENUE 4501 INTEREST ON INVESTMENTS 1,547 1,190 1,500 193 1,500 1,500 1,500
4541 MISCELLANEOUS 0 0 0 0 0 0 0
TOTAL 5 OTHER REVENUE 1,547 1,190 1,500 193 1,500 1,500 1,500
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 605,777 621,448 586,500 514,781 586,500 586,500 586,500 =========== =========== =========== =========== =========== ============ ============
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 4
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
05 -STORM WATER DRAINAGE FUND
DIVISION - 1 CENTRAL GOVERNMENT (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
STORM WATER DRAINAGE ====================
2-CONTRACTUAL
5103-252 DUES & SUBSCRIPTIONS 200 0 200 0 200 200 200
TOTAL 2-CONTRACTUAL 200 0 200 0 200 200 200
4-MACHINE & EQUIPMENT MAINTENA
5103-414 STORM DRAINAGE MAINTENANCE 0 5,610 30,000 14,975 30,000 30,000 30,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 5,610 30,000 14,975 30,000 30,000 30,000
5-CAPITAL OUTLAY
5103-500 DEPRECIATION 255,245 273,818 0 0 0 0 0
5103-523 STORM WATER DRAINAGE CONST 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 255,245 273,818 0 0 0 0 0
6-BANK CHARGES
5103-610 BANK CHARGES 0 300 0 0 0 0 0
TOTAL 6-BANK CHARGES 0 300 0 0 0 0 0
7-DEBT SERVICE 5103-745 BOND AMORTIZATION 4,259 ( 24,175) 6,523 0 0 0 0
5103-750 BOND PRINCIPAL 0 0 250,000 250,000 255,000 255,000 255,000
5103-755 BOND INTEREST 302,502 145,822 252,248 128,262 243,598 243,598 243,598
TOTAL 7-DEBT SERVICE 306,762 121,647 508,771 378,262 498,598 498,598 498,598
8-NOT USED
5103-802 TRANSFER-CAPITAL PROJECTS 0 1,500 24,100 24,100 0 0 0
TOTAL 8-NOT USED 0 1,500 24,100 24,100 0 0 0
________________________________________________________________________________________________
TOTAL STORM WATER DRAINAGE 562,206 402,876 563,071 417,337 528,798 528,798 528,798
________________________________________________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 562,206 402,876 563,071 417,337 528,798 528,798 528,798
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 562,206 402,876 563,071 417,337 528,798 528,798 528,798
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 43,571 218,573 23,429 97,444 57,702 57,702 57,702 =========== =========== =========== =========== =========== ============ ============
158
Special Revenue Funds
Special revenue funds are used to account for specific revenues that are legally restricted to expenditure for
particular purposes.
Hotel/Motel Fund – This fund is used to account for the hotel occupancy taxes the City collects.
These taxes are restricted for use to enhance and promote tourism and convention activity within the
City.
Child Safety Fund – This fund is used to account for court costs used to operate a city school
crossing guard program, or programs designed to enhance child safety, health, or nutrition; including
child abuse prevention and intervention, and substance abuse prevention.
LEOSE Fund – This fund is used to account for restricted law enforcement officer education and
training activity.
Drug Forfeiture Fund- This fund is used to account for restricted law enforcement activities.
159
8-13-2014 03:23 PM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
07 -SPECIAL REVENUE FUND FUND FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 369,513 366,162 334,700 296,471 344,700 353,705 353,705
FUND TOTAL REVENUES 369,513 366,162 334,700 296,471 344,700 353,705 353,705 =========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 367,647 345,397 395,700 281,140 406,605 415,665 365,665
FUND TOTAL EXPENDITURES 367,647 345,397 395,700 281,140 406,605 415,665 365,665
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 1,866 20,765 ( 61,000) 15,331 ( 61,905) ( 61,960) ( 11,960)
=========== =========== =========== =========== =========== ============ ============
8-13-2014 03:23 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
07 -SPECIAL REVENUE FUND
DIVISION FINANCIAL SUMMARY (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
0 TAXES 334,002 334,086 315,000 269,031 325,000 334,005 334,005
2 FINES AND FORFEITURES 35,137 31,764 16,000 23,720 16,000 16,000 16,000
3 INTERGOVERNMENTAL 0 0 3,700 3,617 3,700 3,700 3,700 5 OTHER REVENUE 374 312 0 103 0 0 0
FUND TOTAL REVENUES 369,513 366,162 334,700 296,471 344,700 353,705 353,705
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
9 SPECIAL REVENUE
=================
01 TOTAL EXPENSE
2-CONTRACTUAL 365,000 341,871 392,000 279,910 402,905 411,965 361,965
6-BANK CHARGES 2,647 3,526 3,700 1,230 3,700 3,700 3,700
TOTAL 01 TOTAL EXPENSE 367,647 345,397 395,700 281,140 406,605 415,665 365,665
________________________________________________________________________________________________
TOTAL 9 SPECIAL REVENUE 367,647 345,397 395,700 281,140 406,605 415,665 365,665
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 367,647 345,397 395,700 281,140 406,605 415,665 365,665
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 1,866 20,765 ( 61,000) 15,331 ( 61,905) ( 61,960) ( 11,960)
=========== =========== =========== =========== =========== ============ ============
160
8-13-2014 03:23 PM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
07 -SPECIAL REVENUE FUND ARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
0 TAXES
4040 MOTEL OCCUPANCY TAX 334,002 334,086 315,000 269,031 325,000 334,005 334,005
TOTAL 0 TAXES 334,002 334,086 315,000 269,031 325,000 334,005 334,005
2 FINES AND FORFEITURES
4210 CHILD SAFETY FINES 13,575 18,048 12,000 4,630 12,000 12,000 12,000
4220 DRUG FORFEITURE 10,000 0 0 11,573 0 0 0
4221 FEDERAL DRUG FORFEITURE 1,905 987 0 2,756 0 0 0 4222 MUNICIPAL COURT TECHNOLOGY 9,657 12,729 4,000 4,761 4,000 4,000 4,000
TOTAL 2 FINES AND FORFEITURES 35,137 31,764 16,000 23,720 16,000 16,000 16,000
3 INTERGOVERNMENTAL
4350 GRANTS 0 0 3,700 3,617 3,700 3,700 3,700 TOTAL 3 INTERGOVERNMENTAL 0 0 3,700 3,617 3,700 3,700 3,700
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 374 312 0 103 0 0 0
4543 DONATIONS-SR. CITIZEN 0 0 0 0 0 0 0 TOTAL 5 OTHER REVENUE 374 312 0 103 0 0 0
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 369,513 366,162 334,700 296,471 344,700 353,705 353,705
=========== =========== =========== =========== =========== ============ ============
8-13-2014 03:23 PM CITY OF STEPHENVILLE PAGE: 4
ADOPTED BUDGET AS OF: JULY 31ST, 2014
07 -SPECIAL REVENUE FUND
DIVISION - 9 SPECIAL REVENUE
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 TOTAL EXPENSE
================
2-CONTRACTUAL
5901-253 H/M TAX-CHAMBER OF COMMERC 204,457 190,906 180,000 108,458 185,715 190,860 190,860
5901-254 H/M TAX-FINE ARTS COUNCIL 51,114 47,727 45,000 27,114 46,430 47,715 47,715
5901-255 HOTEL/MOTEL TAX 0 0 0 0 0 0 0
5901-255.000A H/M TAX-SPECIAL EVENTS 38,320 43,130 45,000 30,278 46,430 47,715 47,715 5901-255.000H H/M TAX-MUSEUM 51,956 47,945 45,000 32,312 46,430 48,775 48,775
5901-256.000A CHILD SAFETY-S.T.A.R. 2,500 2,500 2,500 2,500 2,500 2,500 2,500
5901-256.000B CHILD SAFETY-SISD 2,035 2,000 4,000 4,000 3,600 3,600 3,600
5901-256.000D CHILD SAFETY-CROSS TIMBERS 3,000 3,000 3,000 3,000 3,300 3,300 3,300
5901-256.000E CHILD SAFETY-P.R.C.A.C. 0 2,500 2,500 2,500 3,500 2,500 2,500 5901-257 WELCOME TO S'VILLE SIGN 0 0 15,000 0 15,000 15,000 15,000
5901-259 BRICK STREETS-HISTORICAL 4,833 0 50,000 69,747 50,000 50,000 0
5901-260 FEDERAL FORFEITURE 6,786 2,163 0 0 0 0 0
TOTAL 2-CONTRACTUAL 365,000 341,871 392,000 279,910 402,905 411,965 361,965
6-BANK CHARGES
5901-615 LEOSE-FD TRAINING 0 0 0 0 0 0 0
5901-617 LEOSE-PD TRAINING 2,647 630 3,700 1,230 3,700 3,700 3,700
5901-634 DRUG FORFEITURE 0 2,896 0 0 0 0 0
TOTAL 6-BANK CHARGES 2,647 3,526 3,700 1,230 3,700 3,700 3,700 ________________________________________________________________________________________________
TOTAL 01 TOTAL EXPENSE 367,647 345,397 395,700 281,140 406,605 415,665 365,665
________________________________________________________________________________________________________________________________________
TOTAL 9 SPECIAL REVENUE 367,647 345,397 395,700 281,140 406,605 415,665 365,665
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 367,647 345,397 395,700 281,140 406,605 415,665 365,665 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 1,866 20,765 ( 61,000) 15,331 ( 61,905) ( 61,960) ( 11,960)
=========== =========== =========== =========== =========== ============ ============
161
CAPITAL
IMPROVEMENTS
162
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163
Capital Improvements
A Capital Improvement Program is a schedule of public Physical Improvements to be constructed with estimated
resources available to finance the projected expenditures.
Capital Improvements are any expenditures of public funds for the purchase, construction, rehabilitation, replacement or
expansion of the physical assets of the community when the project is relatively large in size, expensive (the City’s capital
threshold is $1,000), long-term and permanent. Some common examples include streets, tennis courts, fire stations, water
and sewer lines and fire engines. Capital expenditures are financed from a variety of sources to include long-term and
short-term debt, current revenues, grants from other governmental entities and donations from foundations, businesses,
individuals and non-profit organizations. A detail listing of financing methods is found on the following pages.
Functions of a Capital Improvement Program
Estimating capital requirements, budgeting priority projects and developing revenue sources for proposed
improvements.
Scheduling all capital projects over a fixed period with the appropriate planning implementation and informing
the public of projected capital improvements.
Coordinating the activities of various departments in meeting project schedules.
Monitoring and evaluating the process of capital projects.
Capital Improvements Policy
The City of Stephenville prioritizes the funding of capital projects on the basis of a Capital Improvements Plan. The
functions of the Capital Improvement Plan are as follows:
1. Estimating capital requirements
2. Scheduling all capital projects over a fixed period with appropriate planning and implementation.
3. Budgeting priority projects and developing revenue sources for proposed improvements.
4. Coordinating the activities of various departments in meeting project schedules.
5. Monitoring and evaluating the process of capital projects.
6. Informing the public of projected capital improvements.
The following questions are considered when justifying a project:
1. What is the relationship of the project to the progress of the entire city?
2. Is the project part of a large program? How does it relate to the goals of the program?
164
3. How many citizens will be helped by it? How many citizens will be harmed or inconvenienced if the project is
not considered?
4. Will it add to the value of the surrounding area? Will it increase the valuation of the local property?
5. Will it increase efficiency or performance of a service? Will it reduce the on-going costs of a service or facility?
6. Will it provide a service required for economic development of the community? What improvements would be of
the most value in attracting commercial and industrial firms?
7. Is the project required to complete or make fully usable a major public improvement?
8. Will rapid urban growth in the area of the proposed project increase the cots of land acquisitions if the project is
deferred?
9. Is the project well identified by the citizens? Does it have established voter appeal?
10. Is the project needed to protect public health or safety?
Methods of Financing Capital Improvements Projects
Certificates of Obligations
Certificates of Obligations are issued with limited revenues pledged by the water and sewer systems. Voter approval is
not required.
Donations
Donations are periodically received, by the City, from individuals, business, foundations and non-profit organizations.
Earmarked Funds
With Earmarked Funds, monies are accumulated in advanced or set aside for capital construction or purchase. The
accumulation may result from surplus of earmarked operational revenues or sale of capital assets.
Enterprise Funds
Enterprise Funds are established from the delivery of specific services – where money paid to administer the services and
the expenses (as a result of providing services) are accounted for separate from the general fund budget of the City.
General Fund
General Fund is the financing of improvements from revenues such as general taxation, fees and services charges.
General Obligation Bonds
With General Obligation bonds, the taxing power of the jurisdiction is pledged to pay interest and retire the debt. General
Obligation Bonds can be sold to finance permanent types of improvements such as municipal buildings, street and parks
and recreation facilities. Voter approval is required.
Revenue Bonds
Revenue Bonds frequently are sold for projects that produce revenues, such as water and sewer systems. Voter approval
is not required.
165
Special Assessments
Public works that benefit particular properties may be financed more equitably by special assessments (i.e., paid by those
who directly benefit).
State and Federal Grant
State and Federal Gran-in-Aid programs are available for financing a number of programs. These may include streets,
water and sewer facilities, airports, parks and playgrounds. The costs of funding these facilities may be borne completely
by grant funds or a local share may be required.
Impacts of Capital Improvements on Operating Budget
Most of the capital improvements scheduled for FY 2013-2014 are routine replacements and/or upgrades of facilities or
equipment. There should be no major impact on operating budgets for most of the capital items scheduled. The
maintenance and operating costs related to most of the capital project items scheduled should be absorbed in the
corresponding division’s operating budget.
FY 2014-2015 Capital Improvements
The following pages identify the capital improvements that have been authorized in FY 2014-2015 and includes the
project or equipment, the department requesting the item, the fund in which expenditures will be reordered, the sources of
funds, the cost and the reason the project is being undertaken or equipment being purchased.
166
CAPITAL IMPROVEMENTS / FLEET / NONMOBILE EQUIPMENT REPLACEMENT
CAPITAL NOT CAPITAL CAPITAL REPLACEMENTS
INCLUDED INCLUDED REQUESTS FY FY FY FY
FUND DEPT DESCRIPTION 2014-15 2014-15 2014-15 2015-16 2016-17 2017-18 2018-19
ADMINISTRATION IMPROVEMENTS
5105 MUNI BLDGS CITY HALL ROOF 85,000 85,000 - - - -
5105 MUNI BLDGS FURNITURE 5,000 5,000 - - - -
5105 MUNI BLDGS TECHNOLOGY Yr Cost 50,000 50,000 - - - -
5106 MSC FORKLIFT KOMATSU 2004 20,450 25,563 25,563
5106 MSC GAS CARD READER (Replace obsolete system/Parts not available)16,000 16,000 - - - -
TOTAL - 181,563 181,563 - - - -
COMMUNITY SERVICES IMPROVEMENTS
5501 REC HALL REPLACE HEATER IN REC HALL 6,000 6,000 - - - -
5501 REC HALL STAGE CURTAIN 7,500 7,500 - - - -
5504 LIBRARY REPLACE ROOF 75,000 75,000
5505 STREET STREET RECONSTRUCTION 250,000 250,000 500,000 500,000 500,000 500,000 500,000
TOTAL 250,000 338,500 588,500 500,000 500,000 500,000 500,000
COMMUNITY SERVICES FLEET Model Yr Cost
5502 PARK CHEVROLET 3/4 TON PICKUP TRUCK 2005 15,900 - - 25,000 - -
5502 PARK CHEVROLET 3/4 TON PICKUP TRUCK 2006 16,919 - - - 25,000 -
5502 PARK CHEVROLET 1/2 TON PICKUP TRUCK 2007 17,300 - - - 21,000
5502 PARK CHEVROLET 3/4 TON PICKUP TRUCK 2008 19,240 - - - -
5502 PARK FORD 3/4 TON PICKUP TRUCK 2009 16,148 - - - - -
5502 PARK FORD 1/2 TON PICKUP TRUCK 2012 20,800 - - - - -
5502 PARK FORD 3/4 TON PICKUP TRUCK 2013 23,895 - - - - -
5502 PARK NEW HOLLAND TRACTOR 2002 16,000 - - 18,000 - -
5502 PARK JOHN DEERE MOWER-TX TURF GATOR 2009 7,950 - - - - -
5502 PARK JOHN DEERE MOWER-TX TURF GATOR 2011 7,645 - - - 12,000 -
5502 PARK JOHN DEERE MOWER-TX TURF GATOR 2011 7,645 - - - 12,000 -
5502 PARK VENTRAC MOWER 2006 16,000 - 25,000 - - -
5502 PARK KUBOTA TRACTOR 2012 36,646 - - - - -
5502 PARK JOHN DEERE REEL MOWER 2012 24,421 - - 11,000 - -
5502 PARK TORO REEL MOWER 2007 40,387 - - - 45,000 -
5503 CEMETERY CHEVROLET 3/4 TON PICKUP TRUCK 2003 17,373 - - - - -
5503 CEMETERY FORD 1/2 TON PICKUP TRUCK 2009 13,163 - - - - -
5503 CEMETERY FORD 3/4 TON PICKUP TRUCK 2014 22,638 - - - - -
5503 CEMETERY SCAG 29HP 61"DECK CANOPY 2007 9,500 - - 10,000 - -
5505 STREET CHEVROLET DUMP TRUCK 2005 36,900 - - - - -
5505 STREET CHEVROLET DUMP TRUCK 1995 27,950 - - - - -
5505 STREET CHEVROLET DUMP TRUCK 1992 24,890 - - - - -
5505 STREET CHEVROLET DUMP TRUCK 1999 35,187 - 45,750 - - -
5505 STREET CHEVROLET 1/2 TON PU (REPLACE WITH 1 TON)2006 13,581 30,000 - 30,000 - - - -
5505 STREET CHEVROLET DUMP TRUCK 2008 68,322 - - - - -
5505 STREET ZIPPER ASPHALT ZIPPER 2007 91,807 - - - - -
5505 STREET FORD 1/2 TON PICKUP TRUCK-CREWCAB 2009 15,805 - - - - -
5505 STREET FORD 3/4 TON PICKUP TRUCK 2011 18,875 - - - - -
5505 STREET FORD 1/2 TON PICKUP TRUCK-CREWCAB 2013 20,585 - - - - -
5505 STREET FORD WATER TRUCK 2011 82,315 - - - - -
5505 STREET CASE BACKHOE 2004 36,262 - - - - -
5505 STREET CATERPILLAR LOADER 1998 61,696 - - - - -
5505 STREET FORD TRACTOR 1982 4,000 - - - - -
5505 STREET CATERPILLAR GRADER 2000 121,167 - - - - -
5505 STREET INGERSOL COMPACT ROLLER 2004 23,500 - - - - -
5505 STREET CATERPILLAR LOADER-FRONT END 1971 7,800 - - - - -
5505 STREET LEEBOY ASPHALT ROLLER 2000 37,500 - - - - -
5505 STREET SELF PROPELLED POWER BROOM 2005 30,000 - - - - -
5505 STREET CATERPILLAR LOADER-FRONT END 2007 115,200 - - - - -
5505 STREET PNEUMATIC TIRE ROLLER DYNAPAC 2009 65,650 - - - - -
5505 STREET BANDIT WOODCHIPPER 2010 27,148 - - - - -
TOTAL 1,315,710 30,000 0 30,000 70,750 64,000 94,000 21,000
CAPITAL IMPROVEMENTS / FLEET / NONMOBILE EQUIPMENT REPLACEMENT
167
CAPITAL IMPROVEMENTS / FLEET / NONMOBILE EQUIPMENT REPLACEMENT
CAPITAL NOT CAPITAL CAPITAL REPLACEMENTS
INCLUDED INCLUDED REQUESTS FY FY FY FY
FUND DEPT DESCRIPTION 2014-15 2014-15 2014-15 2015-16 2016-17 2017-18 2018-19
COMMUNITY SERVICES NONMOBILE EQUIPMENT Model Yr Cost
5502 PARKS & RECREATION TORO 674 REEL MOWER - MODEL 3100 2000 3,500 - - - - -
5502 PARKS & RECREATION NEW HOLLAND LOADER W/ BUCKET 2002 4,500 - - - - -
5502 PARKS & RECREATION MODERN 6' BOX BLADE 2002 425 - - - - -
5502 PARKS & RECREATION UNKNOWN 48" PALLET FORKS 2002 725 - - - - -
5502 PARKS & RECREATION STEINER POWER RAKE 2004 4,500 - - - - -
5502 PARKS & RECREATION TOP HAT 16" TRAILER W/ TAILGATE (BLACK)1997 2,390 - - - - -
5502 PARKS & RECREATION PJ 12'X5' TRAILER W/ TAILGATE (RED)2002 2,000 - - - - -
5502 PARKS & RECREATION TOP HAT TRAILER 2005 2,000 - - - - -
5502 PARKS & RECREATION SCAG ZCAT 16 HP 36" DECK 2007 4,987 - - 10,000 -
5502 PARKS & RECREATION TORO REELMASTER 3100-D 2000 8,000 - - - -
5502 PARKS & RECREATION UNKNOWN 7X16' UTILITY TRAILER (BLACK)2007 2,195 - - - - -
5502 PARKS & RECREATION KUBOTA ZERO TURN MOWER ZG327P-60 (60" DECK)2008 7,900 16,000 - 16,000 - - - -
5502 PARKS & RECREATION KUBOTA ZERO TURN MOWER ZG227-54 (54" DECK)2008 7,500 - - - 12,000 -
5502 PARKS & RECREATION RHINO ROTARY SHREDDER 2005 9,418 - - - - -
5502 PARKS & RECREATION JOHN DEERE 1200A FIELD RAKE 2008 9,464 - - - - -
5502 PARKS & RECREATION RAHN GROOMER 2004 8,500 - - - - -
5502 PARKS & RECREATION HOMEMADE LOAD TRAILLANDSCAPE TRAILER 2002 2,390 - - - - -
5502 PARKS & RECREATION UNKNOWN ALUMACRAFT 12 FT BOAT 2004 2,000 - - - - -
5503 CEMETERY UNKNOWN 16' TRAILER W/ TAILGATE (RED)2004 2,500 - - - - -
5503 CEMETERY BILLY GOAT LEAF VAC 2004 3,866 - - - 25,000 -
5503 CEMETERY TOP HAT TRAILER W/4' RAMP 2006 950 - - - - -
5503 CEMETERY KUBOTA ZERO TURN MOWER ZG222-48 (48" DECK)2008 6,400 - - - - -
5503 CEMETERY SCAG 48" CHEETAH SCZ48V ZERO TURN MOWER 2012 7,378 - - - - -
5505 STREET INTERSTATE 14PBS FLAT BED 2004 6,220 - - - - -
5505 STREET TRAIL KING TRAILER 1980 - - - - - -
5505 STREET HOMEMADE UTILITY TRAILER 1970 - - - - - -
5505 STREET HOMEMADE TRAILER (BLACK FLAT BED)1998 - - - - - -
5505 STREET LONGHORN TRAILER 2006 - - - - - -
TOTAL 109,708 16,000 0 16,000 0 0 47,000 0
TOTAL COMMUNITY SERVICE 1,425,418 296,000 338,500 634,500 570,750 564,000 641,000 521,000
FIRE AND EMS IMPROVEMENTS
5601 FIRE ADMINISTRATION BURN BUILDING AND TOWER 500,000 500,000 - - - -
5603 FIRE SUPPRESSION *RESCUE BREATHING BUDDY AIR HOSES 11,700 11,700 - - - -
5603 FIRE SUPPRESSION HOSE REPLACEMENT (1EA PER YR)6,000 6,000 6,000 - - -
5603 FIRE SUPPRESSION REPLACE SCBA's - - 112,500 - -
5603 FIRE SUPPRESSION HAZARDOUS GAS DETECTOR/TEST EQUIPMENT 3,652 - 3,652 - - - -
5603 FIRE SUPPRESSION TRAINING AIDS (Rescue Randy/Smoke Generator)10,127 10,127 - - - -
5604 EMS *HEART MONITOR DEFIBRILLATOR (Year 2 of 3)39,793 - 39,793 39,793 - - -
5604 EMS *AIR LIFT BAGS (Replacing 18yr old bags)10,127 10,127 - - - -
5604 EMS *TRAINING AIDS (Adult/Child/Infant Airway Intubation Equipment)4,700 4,700 - - - -
5605 VOL FIRE *BUNKER GEAR REPLACEMENT 9,600 9,600 9,600 - - -
5104 EMERGENCY MGT CASA WX (ADVANCED RADAR SYSTEM)- 3,000 3,000 3,000 3,000
56XX ALL DEPARTMENTS TACTICAL MEDIC EQUIP REPLACEMENT (Year 2 of 2)4,096 - 4,096 - - - -
56XX ALL DEPARTMENTS TACTICAL MEDIC EQUIP TRAINING 2,500 2,500 - - - -
56XX ALL DEPARTMENTS HAZMAT SUITS & DECONTAMINATION SHOWER 4,300 4,300 - - - -
56XX ALL DEPARTMENTS DIGITAL RADIO SYSTEM (Replace analog)70,000 70,000 - - - -
TOTAL 47,541 629,054 676,595 58,393 115,500 3,000 3,000
168
CAPITAL IMPROVEMENTS / FLEET / NONMOBILE EQUIPMENT REPLACEMENT
CAPITAL NOT CAPITAL CAPITAL REPLACEMENTS
INCLUDED INCLUDED REQUESTS FY FY FY FY
FUND DEPT DESCRIPTION 2014-15 2014-15 2014-15 2015-16 2016-17 2017-18 2018-19
FIRE AND EMS FLEET Model Yr Cost
5601 FIRE ADMINISTRATION CHEVROLET SUV 2005 26,495 - - - - -
5602 FIRE PREVENTATION CHEVROLET 1/2 TON PICKUP TRUCK 2003 19,378 37,000 37,000 - - - -
5602 FIRE PREVENTATION DODGE 1/2 TON PICKUP TRUCK-CREWCAB 2008 16,453 - - - 30,000 -
5603 FIRE SUPPRESSION SUTPHEN PUMPER 1997 196,902 380,000 380,000 - - - -
5603 FIRE SUPPRESSION E-ONE PUMPER 2012 338,391 - - - - -
5603 FIRE SUPPRESSION SUTPHEN MT LADDER 1997 449,699 650,000 650,000 - - - -
5603 FIRE SUPPRESSION CHEVROLET C-70 TRUCK 2000 91,474 - 100,000 - - -
5603 FIRE SUPPRESSION CHEVROLET C-60 TRUCK 1981 27,000 - - 150,000 - -
5603 FIRE SUPPRESSION CHEVROLET C-70 TRUCK 1990 69,000 - - - - -
5603 FIRE SUPPRESSION GMC RESCUE TRUCK 1996 74,702 - - - - -
5603 FIRE SUPPRESSION E-ONE H-160 TRUCK 1993 141,040 - - - - -
5604 FIRE SUPPRESSION FORD AMBULANCE 2008 109,807 - - - 145,000 -
5604 FIRE SUPPRESSION FORD AMBULANCE 2005 83,341 148,000 - 148,000 - - - -
5604 FIRE SUPPRESSION FORD AMBULANCE 2012 137,349 - - - - -
5604 FIRE SUPPRESSION POLARIS 6 X 6 2004 10,500 - 12,000 - - -
TOTAL 1,791,531 148,000 1,067,000 1,215,000 112,000 150,000 175,000 0
TOTAL FIRE AND EMS 1,791,531 195,541 1,696,054 1,891,595 170,393 265,500 178,000 3,000
POLICE IMPROVEMENTS
5702 PATROL MOBILE VISION REPLACEMENT 2009 50,000 56,000 56,000 -
TOTAL 56,000 0 56,000 0 0 0 0
POLICE FLEET Model Yr Cost
5702 PATROL CHEVROLET TAHOE SUV 2012 25,327 37,500 37,500 - - 37,500 -
5702 PATROL CHEVROLET TAHOE SUV 2013 26,409 - 38,214 - - 38,214
5702 PATROL DODGE PATROL VEHICLE 2011 Retiring - - - - -
5702 PATROL DODGE PATROL VEHICLE 2011 Retiring - - - - -
5702 PATROL DODGE PATROL VEHICLE 2011 23,652 37,500 - 37,500 - 40,703 - -
5702 PATROL CHEVROLET PATROL VEHICLE 2012 26,538 37,500 - 37,500 - - 40,703 -
5702 PATROL CHEVROLET PATROL VEHICLE 2012 26,538 37,500 - 37,500 - - 40,703 -
5702 PATROL CHEVROLET PATROL VEHICLE 2013 26,787 - 38,623 - - 36,543
5702 PATROL CHEVROLET PATROL VEHICLE 2013 26,787 - 38,623 - - 36,543
5702 PATROL CHEVROLET PATROL VEHICLE 2014 27,452 - - 38,623 - -
5702 PATROL CHEVROLET PATROL VEHICLE 2014 27,452 - - 38,623 - -
5702 PATROL CHEVROLET PATROL VEHICLE 2014 27,452 - - 38,623 - -
5705 CID DODGE QUAD CAB PICKUP 2008 16,453 - 25,000 - - -
5705 CID DODGE QUAD CAB PICKUP 2008 16,578 - 25,000 - - -
5705 CID DODGE PATROL VEHICLE 2008 17,261 - 25,000 - - -
5705 CID DODGE PATROL VEHICLE 2007 24,959 - - 25,000 - -
5705 CID FORD TAHOE SUV 2013 28,090 - - - - -
5705 CID FORD 1/2 TON PICKUP TRUCK 2014 27,130 - - - - -
5706 SCHOOL RESOURCE CHEVROLET PATROL VEHICLE 2010 31,270 - - - - -
5706 COMMUNITY RESOURCE DODGE PATROL VEHICLE 2009 21,371 - - - - -
5707 ACO CHEVROLET PU TRUCK/CARRIER/EQUIPMENT 2008 19,089 70,000 - 70,000 - - - -
TOTAL 182,500 37,500 220,000 190,460 181,572 118,906 111,300
TOTAL POLICE DEPARTMENT 516,595 238,500 37,500 276,000 190,460 181,572 118,906 111,300
COMMUNITY DEVELOPMENT FLEET Model Yr Cost
5802 INSPECTIONS CHEVROLET S10 BLAZER 2005 17,330 22,000 - 22,000 - - - -
5802 INSPECTIONS CHEVROLET 1/2 TON PICKUP TRUCK 2008 13,665 - - - 24,000 -
5803 CODE ENFORCE FORD 1/2 TON PICKUP TRUCK 2009 11,885 - - - - 14,856
TOTAL COMMUNITY DEVELOPMENT 42,880 22,000 0 22,000 0 0 24,000 14,856
TOTAL GENERAL FUND 752,041 2,253,617 3,005,658 931,603 1,011,072 961,906 650,156
169
CAPITAL IMPROVEMENTS / FLEET / NONMOBILE EQUIPMENT REPLACEMENT
CAPITAL NOT CAPITAL CAPITAL REPLACEMENTS
INCLUDED INCLUDED REQUESTS FY FY FY FY
FUND DEPT DESCRIPTION 2014-15 2014-15 2014-15 2015-16 2016-17 2017-18 2018-19
WATER/WASTEWATER IMPROVEMENTS
5001-2 MAINTENANCE WATER & SEWER UTILITY LINES REHABILITATION 250,000 500,000 750,000 750,000 750,000 750,000 750,000
5101 COLLECTION BASIN 6 EVALUATION (50% COVERAGE)68,000 68,000 75,000 - - -
5101 COLLECTION BASIN 5 EVALUATION - 60,000 - - -
5101 COLLECTION BASIN 9 EVALUATION - - 50,000 - -
5101 COLLECTION BASIN 2 EVALUATION - - - 48,000 -
5101 COLLECTION TAILER MOUNTED-HIGH VELOCITY - - 42,000 - -
5102 WWTP PRIMARY TREATMENT GENERATOR - - 148,000 - -
5102 WWTP INFLUENT LIFT STATION REHAB - - 150,000 - -
TOTAL 250,000 568,000 818,000 885,000 1,140,000 798,000 750,000
WATER/WASTEWATER FLEET Model Yr Cost
5001 PRODUCTION FORD 1/2 TON PICKUP TRUCK 2012 18,103 - - 26,000 - -
5001 PRODUCTION FORD 1/2 TON PICKUP TRUCK 2012 18,103 - - 26,000 - -
5001 PRODUCTION FORD 1/2 TON EXT CAB PICKUP TRUCK 2014 24,415 - - - - -
5001 PRODUCTION CASE IH BURSH HOG ATTACHMENT 1998 17,871 12,000 12,000 - - - -
5002 WATER DIST CHEVROLET TRUCK (WeLL Pulling Rig)1973 8,000 - - - 300,000 -
5002 WATER DIST CHEVROLET DUMP TRUCK 2003 36,545 - 85,000 - - 85,000
5002 WATER DIST FORD 1/2 TON PICKUP TRUCK 2008 16,360 - - 25,000 - -
5002 WATER DIST DODGE 1/2 TON PICKUP TRUCK 2013 22,025 - - - - -
5002 WATER DIST DODGE 1/2 TON EXT CAB PICKUP TRUCK 2013 22,025 - - - - -
5002 WATER DIST FORD 3/4 TON CREW CAB PICKUP TRUCK 2013 34,962 - - - - -
5002 WATER DIST CASE BACKHOE 2003 56,332 85,000 85,000 - - - -
5002 WATER DIST JOHN DEERE SHAMROCK HV 1999 10,500 - - - - 15,120
5002 WATER DIST INGERSOL AIR COMPRESSOR 1999 10,327 - - - - -
5003 CUSTOMER SERVICE CHEVROLET 1/2 TON PICKUP TRUCK 2006 13,581 - 25,000 - - -
5003 CUSTOMER SERVICE FORD 1/2 TON PICKUP TRUCK 2009 14,543 - - - - 30,000
5003 CUSTOMER SERVICE JOHN DEERE TX-GATOR 2011 10,849 - - - - -
5101 COLLECTION FORD 1/2 TON PICKUP TRUCK 2009 14,214 - - - 16,820 -
5101 COLLECTION FORD 1 TON PICKUP TRUCK 2010 20,252 - - - - -
5101 COLLECTION JOHN DEERE BACKHOE 2011 76,500 - - - - -
5101 COLLECTION FREIGHTLINER VACCON TRUCK 2012 301,365 - - - - -
5101 COLLECTION FORD DUMP TRUCK 2015 86,214 - - - - -
5101 COLLECTION FORD 3/4 TON PICKUP TRUCK 2013 34,962 - - - - -
5102 WWTP JOHN DEERE TRACTOR/FRONT END LOADER 2007 37,982 - - - - -
5102 WWTP VOVLO SKID STEER LOADER 2009 22,880 - - - - -
TOTAL 928,910 97,000 0 97,000 110,000 77,000 316,820 130,120
WATER/WASTEWATER NONMOBILE EQUIPMENT Model Yr Cost
5001 WATER & WASTEWATER SKAGG TURF TIGER RIDING MOWER 2004 7,000 10,000 10,000 - - - -
5001 WATER & WASTEWATER H & H UTILITY TRAILER 2007 free - receive from court order - - - - -
5002 WATER & WASTEWATER UNKNOWN FLAT BED TRAILER 16' (WHITE)1980 Unkown - 2,500 - - -
5002 WATER & WASTEWATER UNKNOWN BLACK 6X8 TRAILER (HOLDS ELECTRIC EEL)1980 Unknown - - - - 1,320
5002 WATER & WASTEWATER UNKNOWN TRAILER 6X8 (WHITE)1988 Unknown - - 1,080 - -
5002 WATER & WASTEWATER UNKNOWN 6" PUMP ON WHEELS (BLUE)1980 Unknown - - - 11,930 -
5002 WATER & WASTEWATER SKAGG TIGER CUB MOWER STC48A-19KA 2005 5,900 - 9,500 - - -
5002 WATER & WASTEWATER UNKNOWN TRAILER TRA/REMORQUE4ZECF 1999 2,895 - - - - 4,012
5002 WATER & WASTEWATER LONGHORN 5X8 BLACK LONGHORN TRAILER 2006 675 - - - - -
5002 WATER & WASTEWATER LONGHORN 5X8 BLACK LONGHORN TRAILER 2006 675 - - - - -
5002 WATER & WASTEWATER LONGHORN 5X8 UTILITY TRAILER 2012 600 - - - - -
TOTAL 17,745 10,000 0 10,000 12,000 1,080 11,930 5,332
TOTAL WATER/WASTEWATER FUND 357,000 568,000 925,000 1,007,000 1,218,080 1,126,750 885,452
170
CAPITAL IMPROVEMENTS / FLEET / NONMOBILE EQUIPMENT REPLACEMENT
CAPITAL NOT CAPITAL CAPITAL REPLACEMENTS
INCLUDED INCLUDED REQUESTS FY FY FY FY
FUND DEPT DESCRIPTION 2014-15 2014-15 2014-15 2015-16 2016-17 2017-18 2018-19
LANDFILL IMPROVEMENTS
5001 LANDFILL BRUSH GRINDER - 25,000 - 25,000 -
5001 LANDFILL UTILITY VEHICLE (Polaris Ranger/JD Gator)- - - 15,000 -
5001 LANDFILL EQUIPMENT SERVICE SHOP - - - 25,000 -
TOTAL 0 0 0 25,000 0 65,000 0
LANDFILL FLEET Model Yr Cost
5001 LANDFILL DODGE 3/4 TON PICKUP TRUCK 2002 16,396 30,000 30,000 - - - -
5001 LANDFILL CHEVROLET 1/2 TON PICKUP TRUCK 1999 21,000 - - - - -
5001 LANDFILL CATERPILLAR DOZER 2006 320,350 - - - - -
5001 LANDFILL CATERPILLAR COMPACTOR 1990 189,650 425,000 425,000 - - - -
5001 LANDFILL CATERPILLAR ARTICULATED TRUCK 2009 253,281 - - - - -
5001 LANDFILL KOMATSU EXCAVATOR 2009 220,100 - - - - -
TOTAL 1,020,777 425,000 30,000 455,000 0 0 0 0
LANDFILL NONMOBILE EQUIPMENT Model Yr Cost
5001 LANDFILL EQUIPMENT TRAILER 16' FLAT BED (RED)UNKNOWN 1970 Unknown - - - - -
TOTAL 0 0 0 0 0 0 0
TOTAL LANDFILL 425,000 30,000 455,000 25,000 0 65,000 0
TOTAL ALL FUNDS 1,534,041 2,851,617 4,385,658 1,963,603 2,229,152 2,153,656 1,535,608
171
NEW
PROGRAMS
172
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173
NEW PROGRAMS - ENHANCED SERVICES
Division staff prepare budget requests based upon Council priorities, citizen requests, the strategic plan and
service demands. Base budgets are prepared and carefully reviewed against priorities. Enhanced services are
new programs and personnel changes deemed necessary by departments in order to provide required services
more timely and efficiently. The following is a cumulative list of those requests.
INCLUDED NOT REQUEST
FUND DEPT DESCRIPTION 2014-2015 INCLUDED AMOUNT
ADMINISTRATION
5101 COUNCIL AUTOMATED AGENDA SYSTEM 12,000 12,000
5101 COUNCIL I PAD'S 10,000 10,000
5101 COUNCIL WEB MANAGER 45,000 45,000
5101 COUNCIL UPDATED WEB PAGE 15,000 15,000
5101 COUNCIL BUILDING OFFICIAL CERTIFICATION 10,000 55,000
5101 COUNCIL LAND USE/THOROUGHFARE PLAN 75,000 75,000
5101 COUNCIL PAVEMENT MANAGEMENT PLAN 25,000 25,000
5101 COUNCIL CAPITAL IMPROVEMENT PLAN 25,000 25,000
5101 COUNCIL ANNEXATION PLAN 20,000 20,000
5101 COUNCIL ECONOMIC DEVELOPMENT 50,000 50,000
5102 ADMIN ASST CITY ADMINISTRATOR 90,000 90,000
5102 ADMIN CAR ALLOWANCE 3,600 6,000 6,000
5103 CITY SECRETARY CAR ALLOWANCE 3,600 6,000 6,000
5103 CITY SECRETARY RECORDS CLERK (PART TIME)10,400 10,400
5105 MUNICIPAL BLD RETROFIT COUNCIL CHAMBERS 30,000 30,000
5105 MUN BLD,MSC,LIBRARY JANITOR (PART-TIME TO FULL-TIME)30,000 30,000
5106 MSC SECURITY CAMERA SYSTEM 4,500 4,500
5106 MSC INCREASE PARKING LOT 11,000 11,000
5401 HUMAN RESOURCES PROFESSIONAL SALARY SURVEY (in prep for FY16-17)TBD
5401 HUMAN RESOURCES INCREASED VACATION FOR LT EMPLOYEES TBD
5401 HUMAN RESOURCES TMRS MATCHING CONTRIBUTION 6% TO 7%TBD
5401 HUMAN RESOURCES RETIREE HEALTH INSURANCE TBD
5401 HUMAN RESOURCES SICK LEAVE PAYOFF -RETIREMENT TBD
5401 HUMAN RESOURCES SICK LEAVE POOL TBD
TOTAL ADMINISTRATION 167,200 314,900 519,900
COMMUNITY SERVICES
5501 ADMIN CAR ALLOWANCE 3,600 6,000 6,000
5502 PARK PARKING LOT IMPROVEMENTS-BALL FIELD 50,000 50,000
5502 PARK YOUTH BASEBALL/SOFTBALL FIELD #2 50,000 50,000
5502 PARK CENTURY PARK IRRIGATION 10,000 10,000
5502 PARK BLEACHER COVERS 50,000 50,000
5502 PARK RV RENOVATION 250,000 250,000
5502 PARK BIRDSONG AMPITHEATER - NEW ROOF/COVER 20,000 20,000
5502 PARK MAIN PARKING LOT/ENTRANCE ROAD 500,000 500,000
5503 CEMETERY ROAD REPAVING WITHIN WEST END (2nd half)25,000 25,000
5503 CEMETERY EXPANSION WEST END PHASE III 20,000 20,000
5504 LIBRARY BOOKSHELVES (down stair area) ***15,000 15,000
5505 STREETS MINI EXCAVATOR 40,000 40,000
5505 STREETS SKID STEER LOADER 45,000 45,000
5505 STREETS SCISSOR LIFT 30,000 30,000
5505 STREETS RR CROSSING TARLETON ST RECONSTRUCTION 30,000 30,000
***Friends of Library to donate 50%
TOTAL COMMUNITY SERVICE 3,600 1,141,000 1,141,000
FIRE AND EMS
5601 ADMIN CAR ALLOWANCE 3,600 6,000 6,000
5601 ADMIN ASST FIRE CHIEF 78,125 78,125
5601 NEW FIRE STATION SECRETARY 30,000 30,000
56xx ALL DEPARTMENTS COMPREHENSIVE PLAN 40,000 40,000
56xx ALL DEPARTMENTS INCREASE MINIMUM STAFFING TO 9EA (6 NEW EE)386,040 386,040
5602 PREVENTION PUBLIC EDUCATION ACCOUNT (SUPPLIES)3,945 3,945
5602 PREVENTION FIRE PREVENTION TRAILER 8,500 8,500
5602 PREVENTION SPARKY FIRE DOG/PUMPER ROBOT 10,000 10,000
5603 FIRE SUPPRESSION COMPUTER SCBA MOUNTED ACCOUNTABILITY 9,900 9,900
5603 FIRE SUPPRESSION RESCUE BREATHING HOSE FOR ALL SCBA (22)12,700 12,700
5603 FIRE SUPPRESSION INCIDENT COMMAND VEHICLE 45,600 45,600
5603 FIRE SUPPRESSION INCIDENT COMMAND VEHICLE (OPTION TO CONVERT EXISTING)15,600 15,600
5603 FIRE SUPPRESSION SHIPPING CONTAINER (2EA) CONTAINED SPACE TRAINING 6,790 6,790
5104 EMERG MGMT NIXLE 360 10,000 10,000
5104 EMERG MGMT CASA WX (ADVANCED RADAR SYSTEM)3,000 3,000
5104 EMERG MGMT REVERSE 911/CODE RED/EMERGENCY INTERNET NOTIFICATION 15,000 15,000
TOTAL FIRE AND EMS 13,600 671,200 681,200
174
NEW PROGRAMS - ENHANCED SERVICES
Division staff prepare budget requests based upon Council priorities, citizen requests, the strategic plan and
service demands. Base budgets are prepared and carefully reviewed against priorities. Enhanced services are
new programs and personnel changes deemed necessary by departments in order to provide required services
more timely and efficiently. The following is a cumulative list of those requests.
INCLUDED NOT REQUEST
FUND DEPT DESCRIPTION 2014-2015 INCLUDED AMOUNT
P0LICE
5701 ADMIN CAR ALLOWANCE 3,600 6,000 6,000
5701 ADMIN ADMINISTRATIVE VEHICLES (2) UNMARKED 55,000 55,000
5701 ADMIN ELECTRONIC ENTRY SYSTEM/SURVEILLANCE CAMERAS 24,000 24,000
5702 PATROL POLICE OFFICER- K9 UNIT 59,000 59,000
5702 PATROL K9 UNIT VEHICLE 56,700 56,700
5702 PATROL K9 DOG & EQUIPMENT 17,200 17,200
5702 PATROL K9 UNIT VEHICLE/GAS & OIL 9,000 9,000
5702 PATROL K9 UNIT VET CARE/FOOD 4,100 4,100
5702 PATROL K9 UNIT TRAINING/AMMO 3,500 3,500
5702 PATROL K9 UNIT UNIFORMS/EQUIPMENT 3,000 3,000
5702 PATROL POLICE OFFICERS (4) SERGEANT (1) H.E.A.T.456,997 456,997
5702 PATROL H.E.A.T.VEHICLES (3)150,000 150,000
5702 PATROL H.E.A.T.WEARING APPAREL 15,000 15,000
5702 PATROL H.E.A.T TRAINING/AMMO 10,000 10,000
5702 PATROL DIRECTIONAL RADAR TRAILER 11,000 11,000
5703 COMMUNICATIONS UNINTERRUPTED POWER SUPPLY (UPS) PD/FD CRIMES CAD SYS 6,500 6,500
5704 SUPPORT SERVICES RECORDS CLERK (FULL TIME)45,061 45,061
5704 SUPPORT SERVICES RECORDS CLERK (FULL TIME) TRAINING 2,750 2,750
5704 SUPPORT SERVICES DIGITAL SCANNER 40,000 40,000
TOTAL POLICE DEPARTMENT 3,600 974,808 974,808
COMMUNITY DEVELOPMENT
5801 ADMIN CENTRAL BUISNESS DISTRICT CONCEPT PLAN 50,000 50,000
5801 ADMIN CAR ALLOWANCE 3,600 6,000 6,000
5801 ADMIN COMMUNITY DEVELOPMENT CLERK (FULL-TIME)39,850 39,850
5801 ADMIN UPDATE COMPREHENSIVE THROUGHFARE PLAN 150,000 150,000
5801 ADMIN COMPREHENSIVE STREET COSTRUCTION PLAN 150,000 150,000
5801 ADMIN UPDATE SUBDIVISION ORDINANCE 75,000 75,000
5801 ADMIN UPDATE ZONING ORDINANCE 50,000 50,000
5801 ADMIN HP DESIGN JET T2300 (Print/Scan/Copy)8,500 8,500
5801 ADMIN CERTIFIED BUILDING OFFICIAL 100,000 100,000
5801 PLANNING FEMA-LOMR (Letter of Map Revision)19,000 19,000
5803 CODE ENFORCEMENT XPLORER TABLET PC/SOFTWARE/ACCESSORIES 5,570 5,570
TOTAL COMMUNITY DEVELOPMENT 3,600 653,920 653,920
TOTAL GENERAL FUND 191,600 3,755,828 3,970,828
INCLUDED NOT REQUEST
FUND DEPT DESCRIPTION 2013-2014 INCLUDED AMOUNT
WATER/WASTEWATER
5000 ADMIN CAR ALLOWANCE 3,600 6,000 6,000
5000 ADMIN CAD/GIS TECHNICIAN 55,800 55,800
5101 WATER DISTR LONG RANGE SUPPLY PLAN 5,000 5,000
5101 WATER DISTR WAREHOUSE INVENTORY MANAGER 52,750 52,750
5101 WATER DISTR FULL SYSTEM EVALUATION 75,000 150,000 150,000
5102 WWTP LIFT STATION GENERATOR 128,000 128,000
TOTAL WATER/WASTEWATER 83,600 392,550 397,550
175
NEW PROGRAMS - ENHANCED SERVICES
Division staff prepare budget requests based upon Council priorities, citizen requests, the strategic plan and
service demands. Base budgets are prepared and carefully reviewed against priorities. Enhanced services are
new programs and personnel changes deemed necessary by departments in order to provide required services
more timely and efficiently. The following is a cumulative list of those requests.
INCLUDED NOT REQUEST
FUND DEPT DESCRIPTION 2014-2015 INCLUDED AMOUNT
LANDFILL
5001 LANDFILL GATE ATTENDANT (PART-TIME TO FULL-TIME)16,196 30,340
5001 LANDFILL ALL WEATHER BASE MATERIAL-ALLOW BRUSH DROPOFF 18,500 18,500
5001 LANDFILL 6-INCH TRASH PUMP WITH TRAILER 25,000 25,000
5001 LANDFILL CAPACITY SURVEY 5,500 5,500
5001 LANDFILL SHREDDER 250,000 250,000
TOTAL LANDFILL 16,196 299,000 329,340
AIRPORT
5001 AIRPORT AIRPORT MANAGER 50,000 50,000
5001 AIRPORT SPEED SWEEPER (50% GRANT MATCH)TBD
5001 AIRPORT RESKIN OLD HANGARS TBD
TOTAL AIRPORT - 50,000 50,000
CAPITAL PROJECTS
MUSEUM FENCE FOR SEPERATION FROM BRT AREA TBD **
MUSEUM LIAISON BETWEEN COUNCIL & HISTORICAL COMMISSION NC **
PARK BRT-COPMPREHENSIVE PLAN TO EXPAND-GRANT WRITER TBD **
PARK RESKIN PAVILIONS 80,000 80,000
PARK BICYCLE PATH(S) PARK/CITY 25,000 25,000 **
PARK WATER (DRINKING) FOUNTAINS TBD
PARK REC HALL/SR CITIZENS/COMMUNITY CENTER/MULTIPURPOSE 16,000,000 16,000,000 **
SPLASHVILLE REDUCED ADMITTANCE FOR LOW INCOME TBD **
LIBRARY NEW FACILITY 4,000,000 4,000,000 **
STREETS RED LIGHT CAMERAS-VARIOUS INTERSECTIONS TBD **
STREETS LONG ST PAVING-RR TRACKS TO GRAHAM TBD **
STREETS STOP SIGN-LONG ST AND ALEXANDER ROAD TBD **
STREETS SIDEWALK ON DALE (BETWEEN GILBERT & SHS)TBD **
STREETS SPEED LIMIT/CHILDREN AT PLAY SIGNS-LYDIA ST.TBD **
STREETS ALEXANDER ROAD-LANDSCAPE,CURB&GUTTER,SIDEWALKS TBD **
STREETS HARBIN DRIVE 2,000,000 2,000,000
WATER PRODUCTION AIRPORT WELL FIELD-NEW WELLS TBD
SEWER EAST SIDE SEWER EXTENSION ( PHASE I )1,500,000 1,500,000
SEWER SSO PROJECTS (BASIN 3, BASIN 7, BASIN 8, BASIN 10)1,500,000 1,500,000
STORM STORM DRAINAGE MASTERPLAN PROJECTS 10,000,000 10,000,000
STORM PADDOCK ST & PECAN ST. DRAINAGE TO RACE TBD **
AIRPORT EXTEND RUNWAY (10% GRANT MATCH)500,000 750,000
ANIMAL SHELTER FUNDING FOR HUMANE SOCITEY / NEW SHELTER TBD **
TOTAL CAPITAL PROJECTS - 35,605,000 35,855,000
TOTAL ALL FUNDS 291,396 40,102,378 40,602,718
** Citizen budget requests TBD=to be determined
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177
DEBT
SERVICE
178
Debt Service Policy
Debt Service Policy
The City’s goal is to fund capital improvement projects on a “pay-as-you-go” basis whenever possible. For large
infrastructure projects or large pieces of equipment, debt financing is sometimes required. The City’s debt management
objective is to maintain levels of debt service that does not adversely impact tax or utility rates and does not hinder the
City’s ability to effectively operate the utility systems, street network, or other facilities. Debt financed projects must
meet the City’s long-term financing criteria as included in the Fiscal and Budgetary Policy.
When the City of Stephenville utilizes long-term debt financing, it will ensure that the debt is soundly financed by:
Conservatively projecting the revenue sources that will be utilized to pay the debt.
Financing the improvement over a period of time not greater than the useful life of the asset.
Debt and Tax Rate Limitations
All taxable property within the City is subject to the assessment, levy and collection by the City of a continuing,
direct annual ad valorem tax sufficient to provide for the payment of principal and interest on the Bonds within
the limits prescribed by law. Article XI, Section 5, of the Texas Constitution is applicable to the City and limits
its maximum ad valorem tax rate to $2.50 per $100 of assessed valuation for all City purposes.
Calculation of Legal Debt Margin – October 1, 2014
Taxable Assessed Valuation $1,005,609,123
Constitutional Limit 2.50% of assessed valuation
Maximum Constitutional Revenue Available $25,140,228
Tax Rate to Achieve Maximum Tax Revenue $2.50 per $100 of valuation
Tax Rate for FY 2014-2015 $0.495 per $100 of valuation
Available Unused Constitutional Max Tax Rate $2.005of assessed valuation
The City operates under a Home Rule Charter that adopts the constitutional provisions. Under rules
promulgated by the Office of the Attorney General of Texas, such office will not approve tax bonds of the City
unless the City can demonstrate its ability to pay debt service requirements on all outstanding City tax bonds,
including the issue to be approved.
179
Debt Service
General Obligation Interest and Sinking Fund
This fund derives its revenue from property taxes. The amount of the taxes levied is determined by the City Council. The
function of this fund is to retire bonded indebtedness and pay the interest on the indebtedness. The debt, which this fund
retires, was issued by the City for General Fund capital equipment and infrastructure.
Utility Fund Bonds
Detail for Utility-related debt is located in the non-departmental section of the Utility Fund’s budget.
Airport Bonds
Detail for Airport related debt is located in the Airport budget.
Stormwater Drainage Bonds
Detail for the drainage related debt is located in the Stormwater Drainage budget.
Current Debt Requirements
The total Debt Service requirements for the City of Stephenville in fiscal year 2014-2015 is $3,354,526. The
total General Obligation debt service requirements for fiscal year 2014-2015 is $582,204 the Utility systems
bond requirement equals $2,249,250, and the Enterprise systems bond requirement equal $523,073.
Funds for the G.O. Debt Service expenses will come from ad valorem taxes ($582,204). The Water and Sewer
System Bonds are funded by and paid directly from the Utility Operating Fund. The Enterprise system debts
are funded by and paid directly from the respective operating funds.
The following pages detail the future annual principal and interest requirements for the City’s outstanding debt
obligations as of October 1, 2015. Through 2033, the City has a total of $24,065,300 in principal to retire and
$4,966,980 in interest payments.
180
DEBT MANAGEMENT
The City's goal is to fund capital improvement projects on a "pay as you go" basis wherever possible. For large
infrastructure projects and during heavy growth, debt financing is usually required. The City's debt management
objective is to maintain level debt service that does not adversely impact tax or utility rates and does not hinder the
City's ability to effectively operate the utility systems, street network, or other facilities. The City's debt payments
must stay within provisions of state law, bond covenants and council adopted policies. All of these criteria and
objectives are met with the debt financing in this budget. The City's bonds are rated "AA-" with Standard & Poors and
"A3" with Moody's.
AVERAGE
INTEREST ORIGINAL FINAL OUTSTANDING CURRENT CURRENT CURRENT YR
ISSUED/PURPOSE RATE ISSUE MATURITY 10/1/2014 PRINCIPAL INTEREST PAYMENTS
TAX SUPPORTED DEBT
2013 (REFUND 2008) STREET 2.000%360,000 February-15 185,000 185,000 1,850 186,850
2011 FIRE STATION/STREET 1.750%4,000,000 February-31 3,340,000 160,000 57,050 217,050
2014 (REFUND 2009)AQUATIC 1.750%1,315,000 February-31 1,315,000 160,000 18,304 178,304
TOTAL TAX SUPPORTED BONDS 5,675,000 4,840,000 505,000 77,204 582,204
REVENUE BONDS
2001 WATER SYSTEM 4.590%5,500,000 June-16 2,135,000 1,040,000 97,997 1,137,997
2013 (REFUND 2003B)2.000%575,000 June-18 530,000 40,000 10,200 50,200
2014 (REFUND 2004 )1.190%6,490,000 June-19 5,175,000 385,000 73,490 458,490
2006 WATER SYSTEM 3.770%2,000,000 February-16 470,000 230,000 13,384 243,384
2013 SEWER SYSTEM 2.490%1,000,000 February-24 1,000,000 20,000 41,044 61,044
TOTAL WATER/SEWER BONDS 15,565,000 9,310,000 1,715,000 236,113 1,951,113
2006 STORM DRAINAGE 3.920%4,300,000 February-27 3,160,000 190,000 120,148 310,148
2013 (REFUND 2008)2.000%3,910,000 February-33 3,745,000 65,000 123,450 188,450
TOTAL STORM BONDS 8,210,000 6,905,000 255,000 243,598 498,598
2003 AIRPORT HANGARS 4.125%275,000 February-20 86,850 21,000 3,475 24,475
TOTAL REVENUE BONDS 24,050,000 16,301,850 1,991,000 483,186 2,474,186
TOTAL BONDS 29,725,000 21,141,850 2,496,000 560,390 3,056,390
CAPITAL LEASE (AMI Syetem)2,988,450 February-24 2,988,450 209,616 88,520 298,136
TOTAL DEBT 32,713,450 45,337 24,130,300 2,705,616 648,911 3,354,526
Water, 8,075,000
Airport, 86,850
Streets, 1,420,800
FireStation, 2,104,200
Sewer, 1,235,000
Storm, 6,905,000
Aquatic, 1,315,000
Capital Lease, 2,988,450.00
Debt Management
181
General Debt Service Fund
Debt Service accounts for all funds required to finance the payment of interest and principal on all general debt, serial and
term, other than the payable exclusively from special assessments and revenue debt issued for and serviced by a
governmental enterprise. The City has authorized the following issues:
General Obligation Bonds
Certificates of Obligation, Series 2013 (Refund 2008) – On March 11, 2008, the City Council authorized the issuance of
$1,325,000 in bonds for the purpose of providing funds to finance the costs of improving streets within the City and
extending and improving water and sewer lines related in connection with such street improvements and to pay the
associated costs of issuance. On November 6, 2012, the City Council passed an ordinance authorizing the issuance of
$360,000 General Obligation Refunding Bonds, Series 2013 for the purpose of refinancing the Series 2008 Bonds
previously issued.
Certificates of Obligation, Series 2014 (Refund 2009) – On March 17, 2009, the City Council authorized the issuance of
$1,500,000 in bonds for the purpose of providing funds to finance the costs of building an Aquatic Center and to pay the
associated costs of issuance. On April 1, 2014, the City Council passed an ordinance authorizing the issuance of
$1,315,000 General Obligation Refunding Bonds, Series 2014 for the purpose of refinancing the Series 2009 previously
issued.
Certificates of Obligation, Series 2011 – On August 2,2011 the City Council authorized the issuance of $4,000,000 in
bonds for the purpose of providing funds to finance the costs of building a Fire Station #2 and a Major Thoroughfare
Street Renovation and to pay the associated costs of issuance.
182
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
08 -DEBT SERVICE FUND
FUND FINANCIAL SUMMARY (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 592,801 589,806 583,283 583,377 582,204 582,204 582,204
FUND TOTAL REVENUES 592,801 589,806 583,283 583,377 582,204 582,204 582,204
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 579,304 579,122 583,283 547,439 582,204 582,204 582,204
FUND TOTAL EXPENDITURES 579,304 579,122 583,283 547,439 582,204 582,204 582,204 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 13,497 10,684 0 35,937 0 0 0
=========== =========== =========== =========== =========== ============ ============
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2014
08 -DEBT SERVICE FUND DIVISION FINANCIAL SUMMARY
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
0 TAXES 592,402 589,390 583,183 582,794 582,100 582,100 582,100 5 OTHER REVENUE 399 417 100 582 104 104 104
FUND TOTAL REVENUES 592,801 589,806 583,283 583,377 582,204 582,204 582,204
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
DEBT SERVICE
============
01 TOTAL EXPENSES 6-BANK CHARGES 0 0 0 148 0 0 0
7-DEBT SERVICE 579,304 579,122 583,283 547,292 582,204 582,204 582,204
TOTAL 01 TOTAL EXPENSES 579,304 579,122 583,283 547,439 582,204 582,204 582,204
________________________________________________________________________________________________
TOTAL DEBT SERVICE 579,304 579,122 583,283 547,439 582,204 582,204 582,204
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 579,304 579,122 583,283 547,439 582,204 582,204 582,204
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 13,497 10,684 0 35,937 0 0 0
=========== =========== =========== =========== =========== ============ ============
183
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET
AS OF: JULY 31ST, 2014
08 -DEBT SERVICE FUND
ARY (-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
0 TAXES
4001 PROPERTY TAXES 586,492 584,287 583,183 582,794 582,100 582,100 582,100
4003 PENALTY & INTEREST 5,911 5,103 0 0 0 0 0
TOTAL 0 TAXES 592,402 589,390 583,183 582,794 582,100 582,100 582,100
5 OTHER REVENUE
4501 INTEREST ON CHECKING 399 417 100 582 104 104 104
TOTAL 5 OTHER REVENUE 399 417 100 582 104 104 104
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 592,801 589,806 583,283 583,377 582,204 582,204 582,204
=========== =========== =========== =========== =========== ============ ============
7-29-2014 10:23 AM CITY OF STEPHENVILLE PAGE: 4
ADOPTED BUDGET
AS OF: JULY 31ST, 2014 08 -DEBT SERVICE FUND
DIVISION - DEBT SERVICE
(-------- 2013-2014 --------)(-------------- 2014-2015 --------------)
2011-2012 2012-2013 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 TOTAL EXPENSES
=================
6-BANK CHARGES
5001-610 BANK CHARGES 0 0 0 148 0 0 0
5001-611 ISSUE COSTS 0 0 0 0 0 0 0
TOTAL 6-BANK CHARGES 0 0 0 148 0 0 0
7-DEBT SERVICE
5001-750 BOND PRINCIPAL 440,000 455,000 465,000 465,000 505,000 505,000 505,000
5001-755 BOND INTEREST 139,304 124,122 118,283 82,292 77,204 77,204 77,204
TOTAL 7-DEBT SERVICE 579,304 579,122 583,283 547,292 582,204 582,204 582,204
________________________________________________________________________________________________
TOTAL 01 TOTAL EXPENSES 579,304 579,122 583,283 547,439 582,204 582,204 582,204
________________________________________________________________________________________________________________________________________
TOTAL DEBT SERVICE 579,304 579,122 583,283 547,439 582,204 582,204 582,204 =========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 579,304 579,122 583,283 547,439 582,204 582,204 582,204
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 13,497 10,684 0 35,937 0 0 0
=========== =========== =========== =========== =========== ============ ============
184
Summary of Debt Service Charges to Maturity
General Obligation Bonds and Certificates of Obligation -Tax Supported
Year Ending Outstanding Total
September 30th Beginning of Year Principal Interest Requirements
2015 4,840,000.00 505,000.00 77,204.35 582,204.35
2016 4,335,000.00 415,000.00 66,463.00 481,463.00
2017 3,920,000.00 390,000.00 97,445.25 487,445.25
2018 3,530,000.00 365,000.00 128,193.00 493,193.00
2019 3,165,000.00 380,000.00 121,694.50 501,694.50
2020 2,785,000.00 180,000.00 114,538.00 294,538.00
2021 2,605,000.00 190,000.00 106,675.00 296,675.00
2022 2,415,000.00 200,000.00 98,387.50 298,387.50
2023 2,215,000.00 205,000.00 89,781.25 294,781.25
2024 2,010,000.00 215,000.00 80,856.25 295,856.25
2025 1,795,000.00 225,000.00 71,506.00 296,506.00
2026 1,570,000.00 235,000.00 61,731.00 296,731.00
2027 1,335,000.00 245,000.00 51,532.00 296,532.00
2028 1,090,000.00 255,000.00 40,906.00 295,906.00
2029 835,000.00 265,000.00 29,856.00 294,856.00
2030 570,000.00 280,000.00 18,275.00 298,275.00
2031 290,000.00 290,000.00 6,162.00 296,162.00
4,840,000.00 1,261,206.10 6,101,206.10
185
Certificates of Obligation
2013 Refunding (2008) - $360,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2015 185,000.00 1,850.00 186,850.00
185,000.00 1,850.00 186,850.00
Certificates of Obligation
2014 Refunding (2009) - $1,315,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2015 160,000.00 18,304.35 178,304.35
2016 250,000.00 12,257.00 262,257.00
2017 295,000.00 9,014.25 304,014.25
2018 300,000.00 5,474.00 305,474.00
2019 310,000.00 1,844.50 311,844.50
1,315,000.00 46,894.10 1,361,894.10
Certificates of Obligation
Series 2011 - $4,000,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2015 160,000.00 57,050.00 217,050.00
2016 165,000.00 54,206.00 219,206.00
2017 95,000.00 88,431.00 183,431.00
2018 65,000.00 122,719.00 187,719.00
2019 70,000.00 119,850.00 189,850.00
2020 180,000.00 114,538.00 294,538.00
2021 190,000.00 106,675.00 296,675.00
2022 200,000.00 98,387.50 298,387.50
2023 205,000.00 89,781.25 294,781.25
2024 215,000.00 80,856.25 295,856.25
2025 225,000.00 71,506.00 296,506.00
2026 235,000.00 61,731.00 296,731.00
2027 245,000.00 51,532.00 296,532.00
2028 255,000.00 40,906.00 295,906.00
2029 265,000.00 29,856.00 294,856.00
2030 280,000.00 18,275.00 298,275.00
2031 290,000.00 6,162.00 296,162.00
3,340,000.00 1,212,462.00 4,552,462.00
186
Utility Debt Service
Utility Debt Service accounts for all funds required to finance the payment of interest and principal on all debt which is
retired primarily from revenues or earnings of the City’s Utility Fund. Such debt includes the following issues:
Utility System Revenue Bonds
Combination Tax & Revenue Certificates of Obligation, Series 2001 – On June 19, 2001, the City Council passed an
ordinance authorizing the issuance of $5,500,000 in bonds for the purpose of paying all or a portion of the City’s
contractual obligations incurred with respect to the acquisition, construction and equipment of certain improvements and
extensions for the City’s water system, to wit: a water storage facility, a booster pump station, water transmission and
distribution lines and water wells and to pay legal, fiscal and engineering fees in connection with these projects.
Combination Tax & Revenue Refunding Bonds, Series 2013 (Refund 2003B) – On April 15, 2003, the City Council
passed an ordinance authorizing the issuance of $1,600,000 in bonds for the purpose of paying all or a portion of the
City’s contractual obligations incurred with respect to the acquisition, construction and equipment of the water system
improvements, including providing additional water wells and water lines and paying legal, fiscal and engineering fees in
connection with these projects. On November 6, 2012, the City Council passed an ordinance authorizing the issuance of
$570,000 General Obligation Refunding Bonds, Series 2013 for the purpose of refinancing the Series 2003B previously
issued.
Combination Tax & Revenue Certificates of Obligation, Series 2014 (Refund 2004) – On March 23, 2004, the City
Council passed an ordinance authorizing the issuance of $7,160,000 in bonds for the purpose of paying all or a portion of
the City’s contractual obligations incurred with respect to the acquisition, construction and equipment of certain public
improvements for the City including: (i) additional water wells, pumping facilities and water lines to connect the wells to
the City’s water distribution system, (ii) water line improvements, pumping facilities and storage to provide a surface
water source for the City and (iii) paying the costs of legal, fiscal and engineering fees in connection with these projects.
On April 1, 2014, the City Council passed an ordinance authorizing the issuance of $5,175,000 General Obligation
Refunding Bonds, Series 2014 for the purpose of refinancing the Series 2004 previously issued
Combination Tax & Revenue Certificates of Obligation, Series 2006 – On March 7, 2006, the City Council passed an
ordinance authorizing the issuance of $2,000,000 in bonds for the purpose of paying all or a portion of the City’s
contractual obligations for (i) the acquisition and construction of water and sewer line extensions, (ii) improvements to the
streets in the City associated with such utility line extensions and (iii) payment of legal, fiscal and engineering fees in
connection with these projects.
Combination Tax & Revenue Certificates of Obligation, Series 2013 – On November 19, 2013, the City Council passed
an ordinance authorizing the issuance of $1,000,000 in bonds for the purpose of paying all or a portion of the City’s
contractual obligations for (i) the acquisition and construction of sewer line extensions, (ii) repairs to the streets in the City
associated with such sewer line extensions and (iii) payment of legal, fiscal and engineering fees in connection with these
projects.
Capital Lease – On June 3, 2014, the City Council approved a capital lease of $2,988,450 for the installation of an
Advanced Metering Infrastructure (AMI) system.
187
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188
Summary of Utility Debt Service Charges to Maturity
Year Ending Outstanding Total
September 30th Beginning of Year Principal Interest Requirements
2015 12,298,450.00 1,924,615.62 324,634.32 2,249,249.94
2016 10,373,834.38 2,027,414.47 212,574.03 2,239,988.50
2017 8,346,419.91 1,846,871.58 138,122.92 1,984,994.50
2018 6,499,548.33 1,910,911.72 110,470.28 2,021,382.00
2019 4,588,636.61 1,957,805.90 82,411.10 2,040,217.00
2020 2,630,830.71 485,811.26 62,556.24 548,367.50
2021 2,145,019.45 509,608.15 50,064.10 559,672.25
2022 1,635,411.30 508,729.04 35,123.46 543,852.50
2023 1,126,682.26 556,065.44 23,902.35 579,967.79
2024 570,616.82 570,616.82 9,682.22 580,299.04
12,298,450.00 1,049,541.02 13,347,991.02
189
Combination Tax & Revenue
Certificates of Obligation
Series 2001 - $5,500,000
Principal Due - June 1
Fiscal Year Principal Interest Total
2015 1,040,000.00 97,996.50 1,137,996.50
2016 1,095,000.00 50,260.50 1,145,260.50
2,135,000.00 148,257.00 2,283,257.00
Utility System Revenue
& Improvement Bonds
Series 2006 - $2,000,000
Principal Due - Feb 15
Fiscal Year Principal Interest Total
2015 230,000.00 13,384.00 243,384.00
2016 240,000.00 4,524.00 244,524.00
470,000.00 17,908.00 487,908.00
Utility System Revenue
& Refunding Bonds
Series 2013 (2003B) - $570,000
Principal Due - Feb 15
Fiscal Year Principal Interest Total
2015 40,000.00 10,200.00 50,200.00
2016 35,000.00 9,450.00 44,450.00
2017 225,000.00 6,850.00 231,850.00
2018 230,000.00 2,300.00 232,300.00
530,000.00 28,800.00 558,800.00
Utility System Revenue
& Refunding Bonds
Series 2014 (2004) - $5,175,000
Principal Due - Feb 15
Fiscal Year Principal Interest Total
2015 385,000.00 73,489.94 458,489.94
2016 400,000.00 54,621.00 454,621.00
2017 1,370,000.00 44,089.50 1,414,089.50
2018 1,380,000.00 27,727.00 1,407,727.00
2019 1,640,000.00 9,758.00 1,649,758.00
5,175,000.00 209,685.44 5,384,685.44
190
Utility System Revenue
Series 2013 - $1,000,000
Principal Due - Feb 15
Fiscal Year Principal Interest Total
2015 20,000.00 41,043.50 61,043.50
2016 20,000.00 24,153.00 44,153.00
2017 20,000.00 23,655.00 43,655.00
2018 20,000.00 23,157.00 43,157.00
2019 20,000.00 22,659.00 42,659.00
2020 170,000.00 20,293.50 190,293.50
2021 175,000.00 15,998.25 190,998.25
2022 180,000.00 11,578.50 191,578.50
2023 185,000.00 7,034.25 192,034.25
2024 190,000.00 2,365.50 192,365.50
1,000,000.00 191,937.50 1,191,937.50
Utility System Capital Lease
Series 2014 - $2,988,450
Principal Due - Feb 15/Sept 15
Fiscal Year Principal Interest Total
2015 209,615.62 88,520.38 298,136.00
2016 237,414.47 69,565.53 306,980.00
2017 231,871.58 63,528.42 295,400.00
2018 280,911.72 57,286.28 338,198.00
2019 297,805.90 49,994.10 347,800.00
2020 315,811.26 42,262.74 358,074.00
2021 334,608.15 34,065.85 368,674.00
2022 328,729.04 23,544.96 352,274.00
2023 371,065.44 16,868.10 387,933.54
2024 380,616.82 7,316.72 387,933.54
2,988,450.00 452,953.08 3,441,403.08
191
Enterprise Funds Debt Service
Enterprise Funds Debt Service amounts for all funds required to finance the payment of interest and principal
on all debt which is retired primarily from revenues of earning of the City’s Enterprise Funds list. Such debt
includes the following issues:
Airport Fund
Combination Tax & Revenue Certificates of Obligations, Series 2003A – On March 18, 2003, the City Council
passed an ordinance authorizing the issuance of $275,000 in bonds for the purpose of paying all or portions of
the City’s contractual obligations for certain public improvements for the City to-wit: the acquisition,
construction and equipment of municipal airport improvements, including utility (water and sewer lines) service
to the hangers for restrooms, perimeter access pond, rehabilitation of 50’ of existing taxiway, drainage
improvements and a new t-hanger for the airport.
Stormwater Drainage Fund
Combination Tax & Revenue Certificates to Obligations, Series 2006A – On October 17, 2006, the City
Council passed an ordinance authorizing the issuance of $4,300,000 in bonds for the purpose of paying all or a
portion of the City’s contractual obligations for stormwater drainage improvements Phase I.
Combination Tax & Revenue Certificates to Obligations, Series 2013 (Refund 2008) – On March 11, 2008, the
City Council passed an ordinance authorizing the issuance of $4,130,000 in bonds for the purpose of paying all
or a portion of the City’s contractual obligations for stormwater drainage improvements Phase II. On
November 6, 2012, the City Council passed an ordinance authorizing the issuance of $3,910,000 General
Obligation Refunding Bonds, Series 2013 for the purpose of refinancing the Series 2008 Bonds previously
issued.
192
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193
Summary of Enterprise Debt Service Charges to Maturity
Year Ending Outstanding Total
September 30th Beginning of Year Principal Interest Requirements
2015 6,926,850 276,000 247,073 523,073
2016 6,650,850 292,000 237,239 529,239
2017 6,358,850 303,000 226,971 529,971
2018 6,055,850 305,850 216,369 522,219
2019 5,750,000 295,000 205,558 500,558
2020 5,455,000 305,000 195,238 500,238
2021 5,150,000 315,000 184,526 499,526
2022 4,835,000 330,000 173,372 503,372
2023 4,505,000 340,000 161,376 501,376
2024 4,165,000 350,000 148,588 498,588
2025 3,815,000 365,000 135,333 500,333
2026 3,450,000 380,000 121,513 501,513
2027 3,070,000 395,000 107,128 502,128
2028 2,675,000 405,000 93,725 498,725
2029 2,270,000 420,000 80,825 500,825
2030 1,850,000 440,000 65,200 505,200
2031 1,410,000 450,000 47,400 497,400
2032 960,000 470,000 29,000 499,000
2033 490,000 490,000 9,800 499,800
6,926,850 2,686,232 9,613,082
194
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195
Airport Combination Tax & Revenue Certificates of Obligation
Series 2003A - $275,000
Principal Due - June 1
Fiscal Year Principal Interest Total
2015 21,000 3,474.60 24,474.60
2016 22,000 2,634.60 24,634.60
2017 23,000 1,754.60 24,754.60
2018 20,850 834.60 21,684.60
86,850.00 8,698.40 95,548.40
Combination Tax & Revenue Certificates of Obligation
Series 2006A - $4,300,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2015 190,000.00 120,148.00 310,148.00
2016 200,000.00 112,504.00 312,504.00
2017 205,000.00 104,566.00 309,566.00
2018 215,000.00 96,334.00 311,334.00
2019 220,000.00 87,808.00 307,808.00
2020 230,000.00 78,988.00 308,988.00
2021 240,000.00 69,776.00 309,776.00
2022 250,000.00 60,172.00 310,172.00
2023 260,000.00 50,176.00 310,176.00
2024 270,000.00 39,788.00 309,788.00
2025 280,000.00 29,008.00 309,008.00
2026 295,000.00 17,738.00 312,738.00
2027 305,000.00 5,978.00 310,978.00
3,160,000.00 872,984.00 4,032,984.00
196
Combination Tax & Revenue Certificates of Obligation
2013 Refunding (2008) - $3,910,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2015 65,000.00 123,450.00 188,450.00
2016 70,000.00 122,100.00 192,100.00
2017 75,000.00 120,650.00 195,650.00
2018 70,000.00 119,200.00 189,200.00
2019 75,000.00 117,750.00 192,750.00
2020 75,000.00 116,250.00 191,250.00
2021 75,000.00 114,750.00 189,750.00
2022 80,000.00 113,200.00 193,200.00
2023 80,000.00 111,200.00 191,200.00
2024 80,000.00 108,800.00 188,800.00
2025 85,000.00 106,325.00 191,325.00
2026 85,000.00 103,775.00 188,775.00
2027 90,000.00 101,150.00 191,150.00
2028 405,000.00 93,725.00 498,725.00
2029 420,000.00 80,825.00 500,825.00
2030 440,000.00 65,200.00 505,200.00
2031 450,000.00 47,400.00 497,400.00
2032 470,000.00 29,000.00 499,000.00
2033 490,000.00 9,800.00 499,800.00
3,680,000.00 1,804,550.00 5,484,550.00
197
PERSONNEL
198
FULL TIME EMPLOYEE APPROVED CITY EMPLOYEE POSITIONS
HISTORY Recommended Requested
DEPARTMENT FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 FY14-15
ADMINISTRATION
City Administrator 1 1 1 1 1 2
City Secretary 1 1 1 1 1 2
TOTAL 2 2 2 2 2 4
FINANCE
Finance 3 3 3 3 3 3
Information Technology 1 1 1 1 2
Purchasing 1 1 1 1 1 1
TOTAL 4 5 5 5 5 6
PERSONNEL
Human Resources 1 1 1 1 1 1
MSC 1 1 1 1 1 1
City Hall 1 1 1 1 1 2
TOTAL 3 3 3 3 3 4
COMMUNITY SERVICES
Recreation 5 5 5 5 5 5
Park Maintenance 5 6 5 5 5 5
Cemetery 2 2 2 2 2 2
Library 3 3 3 3 3 3
Streets 7 7 7 7 7 7
Senior Citizens Recreation 1 1 1 1 1 1
TOTAL 23 24 23 23 23 23
FIRE
Administration 2 2 2 2 2 4
Prevention 2 2 2 2 2 2
Suppression 14 14 14 14 14 20
Emergency Medical 13 13 13 13 13 13
TOTAL 31 31 31 31 31 39
POLICE
Administration 1 3 3 3 3 3
Patrol 27 25 25 25 25 31
Communications 8 8 8 12 12 12
Support Services 3 2 2 2 2 3
C.I.D.7 6 7 7 7 7
Prof. Stand 1 3 3 3 3 3
Animal Control 2 2 2 2 2 2
Public Safety 1 1 1 1 1 1
TOTAL 50 50 51 55 55 62
COMMUNITY DEVELOPMENT
Admin.& Planning 2 2 2 2 2 3
Inspections 2 2 2 2 2 2
Code Enforcement 1 1 1 1 1 1
TOTAL 5 5 5 5 5 6
WATER & WASTEWATER
Water Administration 1 1 1 1 1 2
Water Production 3 3 3 3 3 3
Water Distribution 6 6 5 6 6 7
Customer Service 3 3 3 3 3 3
Wastewater Collection 5 5 6 5 5 5
Wastewater Treatment 0 0 0 0 0 0
Pollution Control 0 0 0 0 0 0
Utility Billing 2 2 2 2 2 2
TOTAL 20 20 20 20 20 22
SOLID WASTE
Landfill 2 2 2 2 3 3
TOTAL 2 2 2 2 3 3
AIRPORT
Airport Management 1
TOTAL 2 2 2 2 0 1
GRAND TOTAL 140 142 142 146 147 170
199
PERSONNEL REQUESTS
INCLUDED NOT REQUESTED
FUND DEPT DESCRIPTION 2014-2015 INCLUDED 2014-2015
ADMINISTRATION
5101 COUNCIL WEB MANAGER 45,000 45,000
5102 ADMIN ASST CITY ADMINISTRATOR 90,000 90,000
5103 CITY SECRETARY RECORDS CLERK (PART TIME)10,400 10,400
5105 MUN BLD,MSC,LIBRARYJANITOR (PART-TIME TO FULL-TIME)30,000 30,000
TOTAL ADMINISTRATION - 175,400 175,400
FIRE AND EMS
5601 ADMIN ASST FIRE CHIEF 78,125 78,125
5601 NEW FIRE STATION SECRETARY 30,000 30,000
56xx ALL DEPARTMENTS INCREASE MINIMUM STAFFING TO 9EA (6 NEW EE)386,040 386,040
TOTAL FIRE AND EMS - 494,165 494,165
P0LICE
5702 PATROL POLICE OFFICER- K9 UNIT 59,000 59,000
5702 PATROL POLICE OFFICERS (4) SERGEANT (1) H.E.A.T.456,997 456,997
5704 SUPPORT SERVICES RECORDS CLERK (FULL TIME)45,061 45,061
TOTAL POLICE DEPARTMENT - 561,058 561,058
COMMUNITY DEVELOPMENT
5801 ADMIN COMMUNITY DEVELOPMENT CLERK (FULL-TIME)39,850 39,850
TOTAL COMMUNITY DEVELOPMENT - 39,850 39,850
TOTAL GENERAL FUND - 1,270,473 1,270,473
WATER/WASTEWATER
5000 ADMIN CAD/GIS TECHNICIAN 55,800 55,800
5101 WATER DISTR WAREHOUSE INVENTORY MANAGER 52,750 52,750
TOTAL WATER/WASTEWATER - 108,550 108,550
LANDFILL
5001 LANDFILL GATE ATTENDANT (PART-TIME TO FULL-TIME)16,196 30,340
TOTAL LANDFILL 16,196 - 30,340
AIRPORT
5001 AIRPORT AIRPORT MANAGER 50,000 50,000
TOTAL AIRPORT - 50,000 50,000
TOTAL ALL FUNDS 16,196 1,429,023 1,459,363
200
GENERAL PAY PLAN
FINANCE AND ADMINISTRATION
2014-2015
POSITION Min Max
Clerk I Non-Exempt 8-5 Annual $17,819 $20,627
Monthly $1,485 $1,719
Hourly $8.57 $9.92
Clerk II Non-Exempt 8-5 Annual $21,658 $24,464
Monthly $1,805 $2,039
Hourly $10.41 $11.76
Clerk III Non-Exempt 8-5 Annual $26,964 $32,008
Monthly $2,247 $2,667
Hourly $12.96 $15.39
Accountant Non-Exempt 8-5 Annual $31,516 $36,484
Monthly $2,626 $3,040
Hourly $15.15 $17.54
Human Resources Manager Exempt Annual $37,283 $45,956
Purchasing Manager Monthly $3,107 $3,830
Senior Accountant Hourly $17.92 $22.09
IT Manager Exempt Annual $41,868 $47,484
Monthly $3,489 $3,957
Hourly $20.13 $22.83
Director Exempt Annual $83,055
Monthly $6,921
Hourly $39.93
City Secretary Exempt Annual $63,230
Monthly $5,269
Hourly $30.40
City Administrator Exempt Annual $103,000
Monthly $8,583
Hourly $49.52
COMMUNITY DEVELOPMENT
2014-2015
POSITION Min Max
Code Enforcement Officer Non-Exempt 8-5 Annual $29,324 $30,998
Monthly $2,444 $2,583
Hourly $14.10 $14.90
Building Inspector Non-Exempt 8-5 Annual $37,353 $43,238
Monthly $3,113 $3,603
Hourly $17.96 $20.79
Planner/GIS Exempt Annual $44,108 $51,061
Monthly $3,676 $4,255
Hourly $21.21 $24.55
Director Exempt Annual $84,154
Monthly $7,013
Hourly $40.46
201
GENERAL PAY PLAN
LIBRARY
2014-2015
POSITION Min Max Maximum
Clerk I Non-Exempt 8-5 Annual $17,500 $20,258 $20,258
Monthly $1,458 $1,688 $1,688
Hourly $8.41 $9.74 $7.35
Clerk II Non-Exempt 8-5 Annual $21,271 $24,462 $24,462
Monthly $1,773 $2,039 $2,039
Hourly $10.23 $11.76 $8.87
Clerk Non-Exempt 8-5 Annual $25,368 $29,507 $29,507
Monthly $2,114 $2,459 $2,459
Hourly $12.20 $14.19 $14.19
Librarian Exempt Annual $45,819 $45,819
Monthly $3,818 $3,818
Hourly $22.03 $22.03
RECREATION
2014-2015
POSITION Min Max Maximum
Secretary Non-Exempt 8-5 Annual $22,400 $26,473 $26,473
Monthly $1,867 $2,206 $2,206
Hourly $10.77 $12.73 $12.73
Administrative Assistant Non-Exempt 8-5 Annual $33,443 $33,443
Monthly $2,787 $2,787
Hourly $16.08 $16.08
Athletic Coordinator Non-Exempt 8-5 Annual $31,181 $35,525 $35,525
Sr Citizens Center Coordinator Monthly $2,598 $2,960 $2,960
Hourly $14.99 $17.08 $17.08
Recreation Superintendent Exempt Annual $49,957 $49,957
Monthly $4,163 $4,163
Hourly $24.02 $24.02
202
GENERAL PAY PLAN
MAINTAINANCE
2014-2015 With Certification Pay
POSITION Min Max Certificates Maximum
Laborer II Non-Exempt 8-5 Annual $25,543 $29,569 $29,569
Monthly $2,129 $2,464 $2,464
Hourly $12.28 $14.22 $14.22
Light Equipment Operator Non-Exempt 8-5 Annual $28,273 $32,725 $33,085
Monthly $2,356 $2,727 $30 $2,757
Hourly $13.59 $15.73 $15.91
Park Supervisor Non-Exempt 8-5 Annual $36,655 $42,251 $42,611
Cemetery Supervisor Monthly $3,055 $3,521 $30 $3,551
Hourly $17.62 $20.31 $20.49
Supervisor Non-Exempt 8-5 Annual $40,869 $45,646 $45,646
Monthly $3,406 $3,804 $3,804
Hourly $19.65 $21.95 $21.95
Parks Superintendent Exempt Annual $56,006 $56,006
Monthly $4,667 $4,667
Hourly $26.93 $26.93
Director Exempt Annual $84,154
Monthly $7,013
Hourly $40.46
STREET
2014-2015 With Certification Pay
POSITION Min Max Certificates Maximum
Laborer II Non-Exempt 8-5 Annual $25,543 $29,569 $29,569
Monthly $2,129 $2,464 $2,464
Hourly $12.28 $14.22 $14.22
Light Equipment Operator Non-Exempt 8-5 Annual $27,638 $32,221 $32,221
Monthly $2,303 $2,685 $2,685
Hourly $13.29 $15.49 $15.49
Heavy Equipment Operator Non-Exempt 8-5 Annual $32,307 $38,121 $38,121
Monthly $2,692 $3,177 $3,177
Hourly $15.53 $18.33 $18.33
Crew Leader Non-Exempt 8-5 Annual $43,986 $43,986
Monthly $3,666 $3,666
Hourly $21.15 $21.15
Street Superintendent Exempt Annual $56,006 $56,006
Monthly $4,667 $4,667
Hourly $26.93 $26.93
203
GENERAL PAY PLAN
PUBLIC WORKS
2014-2015 With Certification Pay
POSITION Min Max Certificates Maximum
Laborer I Non-Exempt 8-5 Annual $18,242 $19,162 $20,242
Monthly $1,520 $1,597 $90 $1,687
Hourly $8.77 $9.04 $7.34
Meter Reader Non-Exempt 8-5 Annual $25,990 $31,190 $32,270
Monthly $2,166 $2,599 $90 $2,689
Hourly $12.49 $14.99 $15.51
Light Equipment Operator Non-Exempt 8-5 Annual $28,173 $31,440 $32,520
Monthly $2,348 $2,620 $90 $2,710
Hourly $13.54 $15.12 $15.63
Heavy Equipment Operator Non-Exempt 8-5 Annual $32,307 $36,655 $37,735
Monthly $2,692 $3,055 $90 $3,145
Hourly $15.53 $17.62 $18.14
Crew Leader Non-Exempt 8-5 Annual $36,655 $43,986 $45,066
Monthly $3,055 $3,666 $90 $3,756
Hourly $17.62 $21.15 $21.67
Customer Service SupervisorNon-Exempt 8-5 Annual $42,245 $45,646 $46,726
Monthly $3,520 $3,804 $90 $3,894
Hourly $20.31 $21.95 $22.46
WATER SYSTEM
2014-2015 With Certification Pay
POSITION Min Max Certificates Maximum
Water Plant Operator I Non-Exempt 8-5 Annual $32,819 $37,655 $38,735
Monthly $2,735 $3,138 $90 $3,228
Hourly $15.78 $18.10 $18.62
Water Plant Operator II Non-Exempt 8-5 Annual $40,064 $42,678 $43,758
Monthly $3,339 $3,556 $90 $3,646
Hourly $19.26 $20.52 $21.04
Water Plant Supervisor Non-Exempt 8-5 Annual $52,162 $53,242
Monthly $4,347 $90 $4,437
Hourly $25.08 $25.60
Water/WWtr SuperintendentExempt Annual $56,480 $57,560
Monthly $4,707 $90 $4,797
Hourly $27.15 $27.67
Director Exempt Annual $87,784
Monthly $7,315
Hourly $42.20
LANDFILL
2014-2015 With Certification Pay
POSITION Min Max Certificates Maximum
Gate Attendant Non-Exempt 8-5 Annual $25,990 $30,617 $31,697
Monthly $2,166 $2,551 $90 $2,641
Hourly $12.49 $14.72 $15.24
Heavy Equipment Operator Non-Exempt 8-5 Annual $32,307 $35,734 $36,814
Monthly $2,692 $2,978 $90 $3,068
Hourly $15.53 $17.18 $17.70
Landfill Supervisor Non-Exempt 8-5 Annual $42,245 $47,371 $48,451
Monthly $3,520 $3,948 $90 $4,038
Hourly $20.31 $22.77 $23.29
204
PUBLIC SAFETY PAY PLAN
FIRE STEPS
2014-2015 With Certification Pay
POSITION Starting Min Max Paramedic 3 Certificates Maximum
Firefighter/EMT Non-Exempt Annual $38,569 $40,504 $47,163 $51,243
Shift 24/48 Monthly $3,214 $3,375 $3,930 $250 $90 $4,270
27 day w/OT Hourly $13.99 $14.69 $17.10 $18.58
FIRE RANKS
2014-2015 With Certification Pay
POSITION Min Max Paramedic 3 Certificates Maximum
Fire Lieutenant Non-Exempt Annual $55,120 $59,200
Shift 24/48 Monthly $4,593 $250 $90 $4,933
27 day w/OT Hourly $19.99 $21.47
Fire Inspector Non-Exempt 8-5 Annual $49,999 $54,428 $58,508
Monthly $4,167 $4,536 $250 $90 $4,876
Hourly $24.04 $26.17 $28.13
Fire Captain Non-Exempt 8-5 Annual $56,021 $60,101
(Training Officer)Monthly $4,668 $250 $90 $5,008
Hourly $26.93 $28.89
Fire Captain Non-Exempt Annual $60,710 $64,790
Shift 24/48 Monthly $5,059 $250 $90 $5,399
27 day w/OT Hourly $22.01 $23.49
Fire Marshal Non-Exempt 8-5 Annual $62,008 $66,088
Monthly $5,167 $250 $90 $5,507
Hourly $29.81 $31.77
Fire Battalion Chief Non-Exempt Annual $65,160 $69,240
Shift 24/48 Monthly $5,430 $250 $90 $5,770
27 day w/OT Hourly $23.63 $25.11
Chief Exempt Annual $89,579 $89,579
Monthly $7,465 $7,465
Hourly $43.07 $43.07
205
PUBLIC SAFETY PAY PLAN
POLICE CIVILIANS
2014-2015 With Certification Pay
POSITION Min Max Investigator Pay 3 Certificates Maximum
Records Clerk Non-Exempt 8-5 Annual $31,068 $31,559 $31,559
Property/Evidence Tech Monthly $2,589 $2,630 $2,630
Hourly $14.94 $15.17 $15.17
Administrative Assistant Non-Exempt 8-5 Annual $33,443 $33,443
Monthly $2,787 $2,787
Hourly $16.08 $16.08
Animal Control Officer Non-Exempt Annual $27,150 $32,806 $33,886
12/10 Shift Monthly $2,263 $2,734 $90 $2,824
Hourly $13.05 $15.77 $16.29
POLICE STEPS
2014-2015 With Certification Pay
POSITION Starting Min Mid Max Investigator Pay 3 Certificates Maximum
Dispatcher Non-Exempt Annual $30,490 $33,558 $35,077 $36,849 $37,929
12 Hour Shift Monthly $2,541 $2,796 $2,923 $3,071 $90 $3,161
Hourly $14.66 $16.13 $16.86 $17.72 $18.23
Police Cadet Non-Exempt Annual $35,683 $35,683
80/14 Day Cycle Monthly $2,974 $2,974
12 Hour Shift Hourly $17.16 $17.16
Police Officer Non-Exempt Annual $39,211 $41,640 $46,188 $48,501 $51,981
Investigator 80/14 Day Cycle Monthly $3,268 $3,470 $3,849 $4,042 $200 $90 $4,332
12 Hour Shift Hourly $18.85 $20.02 $22.21 $23.32 $24.99
POLICE RANKS
2014-2015 With Certification Pay
POSITION Min Max Investigator Pay 3 Certificates Maximum
Detective Sergeant Non-Exempt 8-5 Annual $45,503 $53,924 $55,004
80/14 Day Cycle Monthly $3,792 $4,494 $90 $4,584
12 Hour Shift Hourly $21.88 $25.92 $26.44
Patrol Sergeant Non-Exempt 8-5 Annual $53,883 $56,520 $57,600
80/14 Day Cycle Monthly $4,490 $4,710 $90 $4,800
12 Hour Shift Hourly $25.91 $27.17 $27.69
Police Lieutenant Non-Exempt Annual $61,680 $64,480 $65,560
80/14 Day Cycle Monthly $5,140 $5,373 $90 $5,463
12 Hour Shift Hourly $29.65 $31.00 $31.52
Police Deputy Chief Exempt Annual $70,620 $73,731 $74,811
Monthly $5,885 $6,144 $90 $6,234
Hourly $33.95 $35.45 $35.97
Chief Exempt Annual $88,994 $88,994
Monthly $7,416 $7,416
Hourly $42.79 $42.79
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DISCLOSURE OF EMPLOYEE BENEFITS
PAID VACATION: 2 Weeks per fiscal year; 3 Weeks per year after 10 years of service.
SICK LEAVE: 10 Days per fiscal year accumulative to 120 working days.
PAID HOLIDAYS: 13 Holidays per year
WORKER'S COMPENSATION INSURANCE: All employees are covered as of employment date.
FICA CONTRIBUTIONS: Social Security and Medicare tax contributions are maintained on all employees.
GROUP HOSPITALIZATION : Coverage available as of the first day of the month following hire date with the City. City
currently pays for employee coverage; dependent coverage available through payroll deductions by means of straight purchase or
through the Section 125 Plan.
CAREFLITE: Coverage available as of the first day of the month following hire date with the City. City currently pays for
employee coverage and their households including college students. Individuals with Medicaid are not eligible for a CareFlite
membership by state law.
DENTAL INSURANCE: Coverage available as of the first day of the month following hire date with the City. City currently pays
for employee coverage; dependent coverage available through payroll deductions by means of straight purchase or through the Section
125 Plan.
VOLUNTARY INSURANCE: There are several voluntary insurance plans to choose from such as additional life, Long-Term
Disability, Short-Term Disability, AD&D, Cancer, Heart/Stroke, and plans for your spouse and children.
T.M.R.S. RETIREMENT: 6 % payroll deduction with two times matching amount made by City. 20 year retirement with
completion of 20 years of creditable service with the Texas Municipal Retirement System.
DEATH BENEFIT: The City provides a death benefit through TMRS in the amount of one times the annual salary.
LONGEVITY PAY: $4.00 per month for each year of service years 1 through 10. $6.00 per month for each year after 10 years of
service.
TUITION REIMBURSEMENT: $400.00 per semester for accredited courses completed with a "C" or better. Employees are
eligible after completion of one year of service and courses must apply to position.
DEFERRED COMPENSATION/CAFETERIA PLAN: Employees are eligible to participate in a Section 457 Deferred
Compensation plan and a Section 125 Cafeteria Plan.
CREDIT UNION: Employees are eligible to enroll with the Members Trust Credit Union.
PAY PLAN: Administered by City Council.
SERVICE AWARDS: Given annually for 5, 10, 15, 20, 25 ... years of service with the City.
UNIFORMS: Furnished to Fire, Ambulance, Cemetery, Parks & Recreation, Police, Street, Landfill, Water, and Wastewater
Departments (See Department Director).
BONDS: Professional and general liability is maintained on all employees.
CERTIFICATION PAY: Paid to employees within the Fire, Police and Water/Wastewater Department. The City pays $30.00 for
each certification over the minimum required for a position. A maximum of three certifications will be paid.
208
HOLIDAY SCHEDULE
Holiday 2014 2015
1. Veterans Day November 11th (Tuesday)
2. Thanksgiving November 27th (Thursday)
3. Day after Thanksgiving November 28th (Friday)
4. Christmas Holiday December 25th (Thursday)
5. Christmas Holiday December 26th (Friday)
6. New Year’s Day January 1st (Thursday)
7. Martin Luther King Day January 19th (Monday)
8. Presidents’ Day February 16th (Monday)
9. Good Friday April 3rd (Friday)
10. Memorial Day May 25th (Monday)
11. Independence Day July 3rd (Friday)
12. Labor Day September 7th (Monday)
13. Floating Holiday *
*Taken at employee’s discretion, with approval of his/her supervisor.*
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CITY OF STEPHENVILLE
Supplemental Pay
FOR FISCAL YEAR 2014-2015
#
Certificate Pay Employees Monthly Pay
Parks & Recreation:
Pesticide Applicator 1 30
Aquatic Facilities 2 30
Public Works:
Groundwater C 8 30
Groundwater B 6 30
Groundwater A 0 90
Wastewater Collection II 4 30
Wastewater Collection III 4 30
Fire:
Paramedic 24 250
Masters 2 30
Advanced 17 30
Intermediate 21 30
EMS Instructor 8 30
Fire Investigator 3 30
Police:
Dispatch Intermediate 6 30
Dispatch Advanced 6 30
Dispatch Master 4 30
Peace Officer Intermediate 25 30
Peace Officer Advanced 23 30
Peace Officer Master 13 30
Investigator Stipend 2 200
Animal Control Intermediate 1 30
Animal Control Advanced 0 30
#Current
Longevity Pay*Employees Monthly Pay*
Year 0-1 6 0
Year 1 3 4
Year 2 to 5 35 4
Year 6 to 10 35 4
Year 11 to 15 26 6
Year 16 to 25 24 6
Year 26 to Retirement 17 6
* Per month for each year of service .
State law requires $4 per month for each year
of service for public safety.
211
Health Insurance
For FISCAL YEAR 2014-15
Current
#Monthly Cost
Coverage Employees Standard Plan
Employees 141 512.59$
Spouse 1 749.11$
Children 7 391.37$
Family 0 1,140.18$
Dental Insurance
For FISCAL YEAR 2014-15
#Current
Coverage Employees Monthly Cost
Employees 141 24.93$
Spouse 22 25.40$
Children 13 41.73$
Family 28 67.13$
212
CITY PERSONNEL WHO TAKE HOME CITY VEHICLES
POLICE DEPARTMENT:
1. C.I.D. Investigator on call, who resides within city limits.
PARKS & RECREATION DEPARTMENT:
1. Park Superintendent
CEMETERY DEPARTMENT:
1. Cemetery Superintendent
STREET DEPARTMENT:
1. Street Superintendent
2. On call employee, who resides within city limits.
UTILITIES DEPARTMENT:
1. Utilities Superintendent
2. On call employees (2), who resides within city limits.
213
City of Stephenville Pay Dates
October 2014- September 2015
October April
10 10
24 24
November May
7 8
21 22
December June
5 5
19 19
January July
2 *3
16 17
30 31
February August
13 14
27 28
March September
13 11
27 25
* Direct deposit will be on Friday instead of Thursday.
214
SUPPLEMENTAL
SCHEDULES
215
216
217
2014 Property Tax Rates in City of Stephenville This notice concerns the 2014 property tax rates for City of Stephenville. It presents information about three tax rates. Last year's tax rate is the actual tax rate the taxing unit used to determine property taxes last year. This year's effective tax rate would impose the same total taxes as last year if you compare properties taxed in both years. This year's rollback tax rate is the highest tax rate the taxing unit can set before taxpayers start rollback procedures. In each case these rates are found by dividing the total amount of taxes by the tax base (the total value of taxable property) with adjustments as required by state law. The rates are given per $100 of property value.
Last year's tax rate:
Last year's operating taxes $4,281,889
Last year's debt taxes $582,777
Last year's total taxes $4,864,666
Last year's tax base $982,760,808
Last year's total tax rate
This year's effective tax rate: $0.4950/$100
Last year's adjusted taxes
(after subtracting taxes on lost property)
÷ This year's adjusted tax base (after subtracting value of new property)
$4,800,039
$994,967,141
=This year's effective tax rate $0.4824/$100 (Maximum rate unless unit publishes notices and holds hearings.)
This year's rollback tax rate:
Last year's adjusted operating taxes
(after subtracting taxes on lost property and adjusting for any transferred function, tax increment financing, state criminal justice
mandate, and/or enhanced indigent healthcare expenditures)
$5,995,802
÷ This year's adjusted tax base $994,967,141
=This year's effective operating rate $0.6026/$100
x 1.08=this year's maximum operating rate $0.6508/$100
+ This year's debt rate $0.0570/$100
= This year's total rollback rate $0.7078/$100
-Sales tax adjustment rate $0.1761/$100
=Rollback tax rate $0.5317/$100
Statement of Increase/Decrease If City of Stephenville adopts a 2014 tax rate equal to the effective tax rate of $0.4824 per $100
of value, taxes would increase compared to 2013 taxes by $62,004.
Schedule A - Unencumbered Fund Balance The following estimated balances will be left in the unit's property tax accounts at the end of
the fiscal year. These balances are not encumbered by a corresponding debt obligation.
Type of Property Tax Fund Balance
GENERAL FUND 7,665,662
DEBT SERVICE FUND 131,088 Schedule B - 2014 Debt Service The unit plans to pay the following amounts for long-term debts that are secured by property taxes. These amounts will be paid from property tax revenues (or additional sales tax revenues, if applicable). Description of Debt Principal or Contract Payment to be Paid from Property Taxes
Interest to be Paid from Property Taxes
Other Amounts
to be Paid Total Payment
FS#2 160,000 57,050 0 217,050
2009 & 2014 ISSUE 160,000 18,304 178,304
2008/2013 ISSUE 185,000 1,850 186,850
Total required for 2014 debt service $582,204
- Amount (if any) paid from Schedule A $0
- Amount (if any) paid from other resources $0
- Excess collections last year $0
= Total to be paid from taxes in 2014 $582,204
+ Amount added in anticipation that the unit will
collect only 100.00% of its taxes in 2014 $0
= Total debt levy $582,204
Schedule C - Expected Revenue from Additional Sales Tax In calculating its effective and rollback tax rates, the unit estimated that it will receive
$1,798,359 in additional sales and use tax revenues.
This notice contains a summary of actual effective and rollback tax rates' calculations. You can inspect a copy of the full calculations at 320 W COLLEGE, STEPHENVILLE TX 76401. Name of person preparing this notice: JENNIFER CAREY Title: TAX ASSESSOR-COLLECTOR
Date Prepared: 07/22/2014
218
PROPERTY VALUES AND TAX RATE
CERTIFIED CURRENT PERCENTAGE OF
ASSESSED TAXABLE TAX TAX TAX TAX
YEAR VALUE RATE LEVY COLLECTIONS COLLECTIONS
GENERAL FUND:
2004 592,209,895 0.4106 2,788,419 2,786,943 99.95%
2005 645,521,116 0.4094 2,832,529 2,829,199 99.88%
2006 720,365,601 0.3997 3,066,225 3,063,431 99.91%
2007 818,383,838 0.3811 3,344,539 3,341,227 99.90%
2008 890,768,449 0.3762 3,641,808 3,637,568 99.88%
2009 894,236,300 0.3762 3,874,843 3,869,244 99.86%
2010 882,532,413 0.4015 3,965,938 3,955,958 99.75%
2011 895,586,826 0.4194 4,059,655 4,047,890 99.71%
2012 946,820,238 0.4235 4,343,596 4,325,940 99.59%
2013 983,590,328 0.4357 4,594,127 4,554,491 99.14%
2014 1,005,609,123 0.4380 4,404,568 4,316,477 98.0%
DEBT SERVICE:
2004 592,209,895 0.0744 440,582 536,015 121.7%
2005 645,521,116 0.0656 423,319 441,150 104.2%
2006 720,365,601 0.0653 470,106 434,986 92.5%
2007 818,383,838 0.0639 523,195 471,190 90.1%
2008 890,768,449 0.0588 523,690 522,360 99.7%
2009 894,236,300 0.0673 601,995 525,925 87.4%
2010 882,532,413 0.0585 516,401 594,787 115.2%
2011 895,586,826 0.0656 587,847 524,215 89.2%
2012 946,820,238 0.0615 582,189 586,492 100.7%
2013 983,590,328 0.0593 583,283 584,287 100.2%
2014 1,005,609,123 0.0570 582,204 570,560 98.0%
219
CITY OF STEPHENVILLE
CERTIFIED TAX ROLL COMPARISONS
2013--2014
2010 2011 2012 2013 2014 DIFFERENCE
LAND - HOMESITE 86,351,190 88,397,600 93,273,020 93,266,220 111,755,860 18,489,640
LAND - NON HOMESITE 122,739,460 120,835,310 116,241,810 119,946,570 264,165,360 144,218,790
LAND - AG MARKET
LAND - TIMBER MARKET
LAND MARKET VALUE 209,090,650 209,232,910 209,514,830 213,212,790 375,921,220 162,708,430
IMPROVEMENTS - HOMESITE 381,289,950 404,697,300 434,931,250 440,234,580 457,237,360 17,002,780
IMPROVEMENTS - NON HOMESITE 351,463,160 337,144,480 352,478,900 368,695,500 406,181,110 37,485,610
IMPROVEMENTS 732,753,110 741,841,780 787,410,150 808,930,080 863,418,470 54,488,390
PERSONAL PROPERTY 231,010,050 249,389,170 321,848,440 391,561,870 346,184,290 (45,377,580)
AGRICULTURAL PRODUCTIVITY 14,683,600 14,564,800 14,833,600 14,250,320 14,154,100 (96,220)
PERSONAL PROPERTY 245,693,650 263,953,970 336,682,040 405,812,190 360,338,390 (45,473,800)
TOTAL MARKET VALUE 1,187,537,410 1,215,028,660 1,333,607,020 1,427,955,060 1,599,678,080 171,723,020
EXEMPT PROPERTY 227,676,690 227,398,160 259,067,690 259,109,427 433,801,348 174,691,921
PRODUCTIVITY LOSS 14,435,710 14,320,370 14,569,800 13,989,590 13,890,960 (98,630)
AG USE 0
HOMESTEAD CAP LOSS 255,490 123,810 197,330 102,340 148,740 46,400
TOTAL EXEMPT PROPERTY 242,367,890 241,842,340 273,834,820 273,201,357 447,841,048 174,639,691
TOTAL ASSESSED PROPERTY 945,169,520 973,186,320 1,059,772,200 1,154,753,703 1,151,837,032 (2,916,671)
EXEMPTIONS:
HOMESTEAD
OLD AGE($15,000)13,476,850 13,404,330 13,807,160 13,995,830 13,940,090 (55,740)
DISABLED PERSONS($10,000)630,000 630,000 623,100 593,140 500,570 (92,570)
DISABLED VET($3,000)2,932,100 3,070,760 2,879,630 3,471,080 3,786,000 314,920
POLLUTION CONTROL 462,504 238,734 582,204 582,204 601,657 19,453
OTHER 0
MINIMUM VALUE 10,780 12,390 9,720 12,140 12,390 250
FREEPORT 45,057,341 60,243,280 95,050,148 125,008,981 99,887,202 (25,121,779)
ABATEMENT 67,532 0 0 27,500,000 27,500,000 0
TOTAL EXEMPTIONS 62,637,107 77,599,494 112,951,962 171,163,375 146,227,909 (24,935,466)
NET TAXABLE 882,532,413 895,586,826 946,820,238 983,590,328 1,005,609,123 22,018,795
TAX RATE PER $100 VALUATION 0.4600 0.4850 0.4850 0.4950 0.4950
TAX LEVY $4,059,649 $4,343,596 $4,592,078 $4,868,772 $4,977,765 108,993
220
221
2014 Annual TML Taxation and Debt Service
Revenue Total Total Fiscal
Total Net Gross G.O. Bond Bond Certificates of Outstanding Year
City Population Taxable Tax Rate Indebtedness Indebtedness Obligation Tax Notes Municipal Utilities and Facilities Begins
Burleson 39,010 2,509,544,329 0.6900000 48,300,000 18,505,000 59,705,000 126,510,000 C CE GC L MB PK S SC SL SP W 10/01
Friendswood 37,931 2,502,557,278 0.5914000 16,159,692 37,425,000 0 0 L LK MB PK S SC SP W 10/01
San Juan 37,000 795,359,955 0.7386000 16,185,000 10,322,000 1,706,198 0 L MB PH PK S SP W 10/01
Schertz 34,883 2,777,870,492 0.4974000 58,060,000 10,178,233 351,766 2,285,000 CE L MB PK S SC SP W 10/01
La Porte 34,537 1,899,592,938 0.7100000 17,550,000 0 18,905,000 0 AP CE GC MB PK S SC SL SP W 10/01
Nacogdoches 34,047 1,393,825,410 0.5639000 7,995,000 48,065,000 115,000 0 AP C L LK M MB P PK S SL W 10/01
Copperas Cove 33,374 1,130,292,202 0.7774000 21,823,332 0 33,210,000 5,412,761 C CE GC L MB S SC SL SP W 10/01
Farmers Branch 31,300 3,845,391,617 0.5531000 4,945,000 0 17,305,000 0 C L MB PK S SC SL SP W 10/01
Little Elm 29,230 1,621,473,000 0.6649710 41,840,000 3,055,000 30,060,000 0 CE L MB P PK S SC W 10/01
Harker Heights 27,826 1,514,681,590 0.6770000 25,133,513 20,406,487 45,540,000 0 L MB PK S SP W 10/01
Lake Jackson 27,451 1,453,802,962 0.3900000 18,742,518 11,345,000 11,597,482 0 CE GC L MB PK S SL SP W 10/01
Seguin 26,842 1,369,503,476 0.5173000 26,587,427 20,822,573 13,600,000 565,000 AP C CE FG GC L MB PK S SL SP W 10/01
Paris 26,539 1,503,258,892 0.5110700 6,695,000 40,335,000 5,695,000 0 AP C CE FG L LK MB P PK S SP W 10/01
Weatherford 26,385 1,689,926,788 0.4636000 56,610,000 34,585,000 14,035,000 215,000 L LK M MB PK S SC SL SP W 10/01
Kingsville 26,322 726,644,396 0.8422000 1,205 19,585 6,900 1,605 L MB PK S SL SP W 10/01
Colleyville 24,974 3,909,272,694 0.3559000 5,965 3,220,000 0 0 CE L MB PK S SC W 10/01
Alvin 24,905 959,353,423 0.8436000 4,686,930 16,661,298 4,656,772 1,369,000 C L MB PK S SC SL SP W 10/01
Watauga 24,350 962,767,488 0.5912160 11,810,000 610,000 13,580,000 0 CE L LK MB PK S SC W 10/01
Corsicana 23,926 1,205,349,431 0.6272000 18,950,000 1,622,000 23,990,000 0 AP C CE L LK MB P PK S SL SP W 10/01
Kerrville 22,946 1,712,960,295 0.5625000 9,355,000 0 44,000,000 0 AM AP CE GC L LK MB P PH PK S SL SP W 10/01
Denison 22,784 881,306,105 0.6533770 7,409,000 4,032,720 18,376,000 0 C L LK MB P PK S SC SL SP W 10/01
Plainview 22,343 753,862,339 0.6185000 0 0 13,815,000 0 AP CE GC L MB PK S SL SP W 10/01
Benbrook 21,939 1,578,854,404 0.6567000 8,380,000 0 3,390,000 0 C CE GC L MB PK SC SP ZZ 10/01
Sachse 21,596 1,300,626,676 0.7708190 38,170,000 0 1,030,000 0 L MB PK S SC W 10/01
Saginaw 20,877 1,226,373,021 0.5100000 14,810,000 3,895,000 10,960,000 0 CE L MB PK S SC SP W 10/01
Hutto 20,500 940,806,010 0.5286910 13,270,000 0 44,810,000 0 L LK MB PK S W ZZ 10/01
Cibolo 20,000 1,432,330,936 0.4454000 37,200,000 9,480,000 400,000 0 MB PK S W 10/01
Stafford 19,825 2,004,653,731 0.0000000 220,000 0 0 0 CE MB P PK SP ZZ 10/01
Orange 19,613 891,551,563 0.6900000 12,335,000 4,170,000 585,000 0 L MB PK S SL SP W 10/01
Belton 19,409 835,898,027 0.6598000 5,890,000 0 15,710,000 0 CE L MB PK S W 10/01
Midlothian 19,330 2,101,220,583 0.6582440 62,789,922 32,435,000 2,845,000 2,590,000 AP CE MB PK S W 10/01
Stephenville 19,320 983,590,328 0.4950000 5,300,000 9,855,000 7,197,865 0 AP L MB PK S SC W 10/01
Angleton 19,280 724,838,572 0.7235000 4,975,000 0 19,010,000 0 PK S SP W 10/01
Angleton 19,280 724,838,572 0.7235000 4,975,000 0 19,010,000 0 PK S SP W 10/01
Universal City 19,155 931,533,999 0.5640430 10,055,000 8,485,000 0 420,000 CE GC L MB PK S W 10/01
Dickinson 19,092 805,157,907 0.4086100 1,960,000 0 8,450,000 0 L MB 10/01
Murphy 18,960 1,526,307,177 0.5770000 30,645,000 6,940,000 2,655,000 2,305,000 CE MB PK S W 10/01
Horizon City 18,769 723,133,278 0.3172860 605,000 478,193 0 0 MB P PK SC 10/01
Portland 18,500 838,251,529 0.5727560 13,320,000 14,488,000 0 0 CE L LK MB PK S SC SP W 10/01
Nederland 17,587 964,978,343 0.5918530 13,115,000 4,190,000 2,600,000 0 L MB PK S SC SL SP W 10/01
Bellaire 17,435 3,565,197,075 0.3999000 70,875,000 0 0 0 CE L MB PK S SL SP W 10/01
White Settlement 16,543 571,744,976 0.6706530 5,620,000 6,880,000 2,193,336 3,325,000 CE L MB PK S SC SP W 10/01
Uvalde 16,507 539,240,157 0.6309000 22,260,000 0 14,820,000 895,000 AP C CE GC GS MB P PK S SL SP W 10/01
Mercedes 16,313 456,451,377 0.7750000 10,530,678 13,384,612 23,435,290 480,000 CE L MB PK S SL SP W 10/01
Brenham 16,147 1,080,568,292 0.5632000 7,845,471 14,165,000 8,670,000 1,315,000 AP CE GS L MB P PH PK S SL SP W 10/01
Mount Pleasant 16,081 816,550,532 0.3433000 4,210,000 32,815,000 0 0 AP C CE FG L LK MB PK S SL SP W 10/01
Forney 16,030 908,824,642 0.7490200 30,585,000 38,570,000 7,710,000 0 L MB PK S W 10/01
Taylor 16,000 814,917,213 0.8138930 22,989,978 0 29,145,022 0 AM AP C L MB PK S SP W 10/01
Gatesville 15,985 338,039,509 0.4100000 1,500,000 5,130,000 11,910,000 236,594 AM AP C CE FG L MB PH PK S SP W ZZ 10/01
222
City
Population
Total
Customers
Average
UsagePopulation Group Population 5,000 Gal.10,000 Gal.50,000 Gal.200,000 Gal.
20,001 - 25,000
Colleyville 24,974 24.29 43.54 9,447 20,000 231.14 1,144.64
Alvin 24,905 19.42 37.91 6,944 4,800 210.06 853.46
Watauga 24,350 32.37 62.57 8,100 5,236 316.94 327.91
Corsicana 23,926 29.00 44.00 8,883 6,128 239.37 726.87
University Park 23,797 27.15 48.65 8,815 18,000 364.70 1,249.70
Kerrville 22,946 14.49 43.63 9,733 4,200 194.18 855.68
Denison 22,784 27.70 39.20 9,814 0 162.65 590.15
Plainview 22,343 40.35 49.70 7,602 8,300 139.20 485.70
Sachse 21,596 23.36 38.16 7,468 5,510 272.30 1,160.00
Corinth 20,981 37.12 50.97 6,870 12,002 349.70 1,351.70
Hutto 20,500 54.90 91.35 4,415 7,000 472.78 1,566.28
Brownwood 20,402 39.58 54.49 7,327 7,480 247.75 694.93
20,001 - 25,000 Averages 30.81 50.35 7,952 8,969 266.73 917.25
15,001 - 20,000
Ennis 19,795 37.50 52.50 5,718 7,000 172.50 622.50
Alice 19,682 27.14 44.14 7,290 8,000 190.40 754.40
Orange 19,613 20.60 33.15 6,938 5,000 148.55 525.05
Terrell 19,599 35.66 59.51 5,299 6,000 376.12 1,228.12
Belton 19,409 23.75 40.00 5,477 7,506 170.00 657.50
Midlothian 19,330 35.29 54.24 4,440 5,812 255.06 856.56
Stephenville 19,320 29.25 47.50 5,809 6,358 272.26 819.76
Angleton 19,280 28.70 52.14 6,112 0 302.85 1,170.35
Universal City 19,155 24.43 33.43 5,858 12,000 202.81 540.31
Murphy 18,960 39.75 54.50 5,959 17,000 289.75 974.95
Portland 18,500 28.94 44.04 5,596 6,400 207.93 738.93
Pampa 18,332 41.19 59.54 8,110 4,600 224.52 832.02
Nederland 17,587 17.50 31.75 6,882 5,000 145.75 574.75
Bellaire 17,435 14.98 28.48 6,634 7,800 173.34 679.59
South Houston 17,354 21.55 32.66 4,486 8,838 177.86 552.86
Gainesville 16,569 34.73 53.73 6,143 0 334.31 964.31
White Settlement 16,543 32.05 53.80 5,400 7,500 318.79 1,068.79
Uvalde 16,507 15.39 29.84 6,397 0 293.00 1,260.50
Highland Village 16,500 31.90 40.15 5,419 8,000 186.65 689.15
Mercedes 16,313 22.98 33.33 4,328 5,400 160.29 539.79
Brenham 16,147 24.79 43.69 7,352 5,468 170.72 725.72
Mount Pleasant 16,081 19.70 31.70 5,366 6,000 127.70 487.70
Forney 16,030 27.00 49.00 5,337 8,000 258.00 1,083.00
Taylor 16,000 39.37 64.62 5,688 8,300 324.81 1,076.31
Gatesville 15,985 35.00 50.00 3,568 6,000 170.00 620.00
Sulphur Springs 15,738 24.71 42.41 6,375 5,000 184.01 715.01
Hereford 15,608 19.30 33.05 5,585 10,000 158.05 945.55
Seagoville 15,478 21.22 33.22 3,848 12,716 213.82 757.44
Humble 15,453 16.60 26.85 4,042 5,000 256.55 804.05
Addison 15,179 17.65 29.30 3,591 11,000 122.42 804.44
15,001 - 20,000 Averages 26.95 42.74 5,635 7,618 219.63 802.31
Fee For
2014 Annual TML Water Rate Survey
Residential and Commercial Water Costs
Residential Water
Fee For
Commercial Water
223
Population Group City Total
City Name Population 5,000 Gal.10,000 Gal.Customers 50,000 Gal.200,000 Gal.
20,001 - 25,000
Colleyville 24,974 18.46 32.66 8,779 146.26 572.26
Alvin 24,905 25.47 39.52 6,671 152.42 573.92
Watauga 24,350 31.85 47.82 8,100 175.64 654.90
Corsicana 23,926 33.00 48.00 7,922 190.00 640.00
University Park 23,797 29.17 44.22 7,542 164.62 616.12
Kerrville 22,946 34.40 60.25 8,841 283.55 1,108.55
Denison 22,784 25.78 38.01 8,709 186.97 710.36
Plainview 22,343 19.05 27.05 7,136 91.05 331.05
Sachse 21,596 30.38 52.73 7,015 254.65 925.15
Corinth 20,981 49.39 77.39 6,595 301.39 1,141.39
Hutto 20,500 37.72 58.67 6,492 324.85 1,047.85
Brownwood 20,402 23.92 39.97 6,857 199.88 799.47
20,001 - 25,000 Averages 29.88 47.19 7,555 205.94 760.09
15,001 - 20,000
Ennis 19,795 22.86 30.06 5,585 94.25 326.75
Alice 19,682 20.96 30.56 6,626 107.36 395.36
Orange 19,613 47.90 91.20 6,694 437.60 1,736.60
Terrell 19,599 40.52 58.37 5,177 342.96 878.46
Belton 19,409 21.50 39.00 4,557 179.00 704.00
Midlothian 19,330 50.90 79.70 5,453 332.67 1,196.67
Stephenville 19,320 26.50 43.50 5,638 179.50 689.50
Angleton 19,280 20.54 33.54 6,173 177.84 684.84
Universal City 19,155 23.01 50.76 4,400 210.36 808.86
Murphy 18,960 28.50 37.00 5,799 190.00 640.00
Portland 18,500 31.24 35.89 5,196 147.71 287.21
Pampa 18,332 22.86 26.66 7,610 108.51 393.51
Nederland 17,587 19.00 35.50 6,858 167.50 664.00
Bellaire 17,435 18.03 30.03 6,505 126.03 486.03
South Houston 17,354 26.15 37.90 4,426 194.12 569.12
Gainesville 16,569 34.44 50.94 6,087 204.38 757.88
White Settlement 16,543 24.77 44.27 5,300 250.97 880.97
Uvalde 16,507 21.00 21.00 3,209 46.00 46.00
Highland Village 16,500 47.60 84.60 5,215 269.40 966.90
Mercedes 16,313 23.00 29.15 3,998 116.87 350.87
Brenham 16,147 25.94 48.19 6,623 226.19 893.69
Mount Pleasant 16,081 15.75 24.50 4,850 94.50 357.00
Forney 16,030 30.60 54.60 5,337 246.60 966.60
Taylor 16,000 32.33 58.88 5,375 271.28 1,067.78
Gatesville 15,985 15.50 26.00 2,798 110.00 425.00
Sulphur Springs 15,738 23.60 30.42 5,685 166.82 678.32
Hereford 15,608 18.74 24.34 4,975 79.03 472.78
Seagoville 15,478 32.17 63.82 3,568 317.02 1,266.52
Humble 15,453 28.50 34.75 4,061 253.30 838.30
Addison 15,179 26.45 39.56 2,574 223.09 78.59
15,001 - 20,000 Averages 27.36 43.16 5,212 195.70 683.60
Fee ForFee For
Residential Sewer Commercial Sewer
2014 Annual TML Wastewater Rate Survey
Residential and Commercial Wastewater Costs
224
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
DEPT. DESCRIPTION CURRENT PROP FEE
0201 FISCAL SERVICES
TABC- Liquor License Application Fee 60.00
Solicitation Permit (per person, minimum one month) 20.00 25.00
Solicitation Permit, non-refundable investigation -0- 25.00
fee per person
Taxicab Permit (per year) 50.00
Copying Charges (per page)(staff copied) .25
Ad Valorem Taxes (per hundred) .495
Hotel/Motel Occupancy Tax .07
City Sales Tax .015
Franchise Fees: (based on Gross Receipts)
Cable Television (renew 2014) 4%
Electricity (set by PUC/per kwh) 4%
Garbage (renew 2013) 7%
Gas (renew 2020) 4%
Telephone (per access line set by PUC) .59/1.32/2.01
Garage Sale Permits:
Prior to Garage Sale 3.00
Day of Garage Sale 5.00
Returned Check Fee 30.00
Late Charge Past Due Date (gross billing) 10.%
Credit Card Processing 2.50
0302 MUNICIPAL COURT –As Set by Municipal Court Judge
0501 LEISURE SERVICES
Gymnasium Rental:
Profit 250.00
Non-Profit 125.00
Pavilion & Century Park Rental:
1 – 75 people (4 hours) 50.00*
76 – 150 people (4hours) 125.00*
151 – 350 people (4hours) 200.00*
Over 350 people (4hours) 300.00 min.**
*$50.00 per hour for each additional hour
** Cost determined by event
225
DEPT. DESCRIPTION CURRENT PROP FEE
RV Hook-Up:
Per Night 15.00
Senior Citizens (55 or older) 10.00
Birdsong Amphitheater:
Non-ticketed/Non-profit events
1 – 75 people (4 hours) 150.00*
76 – 150 people (4 hours) 300.00*
151 – 350 people (4 hours) 400.00*
Over 350 people (4 hours) 500.00**
*$50.00 per hour for each additional hour
**$500.00 minimum cost determined by event
Ticketed/For-profit events—$500.00 minimum cost determined by event.
Recreation:
Adult League (per team) 300.00
Youth League (per person) 35.00 45.00
Youth Programs 30.00* 40.00
Non-Resident Fee (per person per activity) 10.00 15.00
Field Rental—Per Field Per Day 150.00
Field Lighting (per hour) 10.00
*Registration fees for individual sports may vary depending on participation for each class.
Splashville Swimming Pool:
Daily Admission (per person) 5.00
Ages 2 & Under free
Twilight Fee (2 hours prior to closing) 3.00
Senior Citizen (65 & up) 3.00
Passes *
Special Rate Individual Passes (Non-Resident/Resident)
5 visits 20.25/16.25
10 visits 37.50/30.00
20 visits 68.75/55.00 30 visits 93.75/75.00 Family Passes** 250.00/200.00
30 visits 93.75/75.00
Family Passes** 250.00/200.00
Party Area Rental (Mon-Sat) 45.00
Noon to 2:00 pm or 3:00 pm to 5:00 pm
Private Party Rental 750.00
Swimming Lessons 50.00
*City residents receive a 20% discount with proof of residency.
**Family of four (4) $10.00 for each additional person. All members must reside in the same household.
226
DEPT. DESCRIPTION CURRENT PROP FEE
0503 CEMETERY
Cemetery Lots:
City Resident 425.00 600.00
Non-City Resident 500.00 750.00
0504 LIBRARY SERVICES
Replace Lost Books cost
Non-Resident Fee (out-of-city per household) 15.00
Fines for Late Return (per day) .25
Copy Machine (per copy, self-serve) .10
Late Fee Video Return (per day) 1.00
Inter-Library Loan (postage) -0-
Replacement Card Fee 2.00
0505 STREETS SERVICES
Street Cuts:
Asphalt Surfaces Over Concrete (per sq ft): 3.75
Brick Surface Over Concrete (per sq ft): 5.25
Parade Permits:
Type A – Less than 50 units 50.00
Type B – More than 50 units 100.00
Type C – Motorcades or parades otherwise
not classified in “A” or “B”.
Marches included in this category. 25.00
0603 FIRE SERVICES
Non-Routine Response Fee:
Per Unit (per hour) 70.00
Supplies cost
0604 AMBULANCE SERVICES Service and Supplies—See attached Exhibit A Special Events Stand-By:
Service and Supplies – See attached Exhibit A
Special Events Stand-By:
Minimum, three hours 150.00
Each additional hour 50.00
EMS Provider Permit 25.00
227
DEPT. DESCRIPTION CURRENT PROP FEE
0700 POLICE SERVICES
Accident Reports 6.00
Finger Printing (2 card max per person ea additional 5.00) 10.00
Offense Reports (for 1st page, $.10 each additional page ) 1.00
False Alarm Fee (per occurrence after five per year) 50.00
Police Escort (per nonprofit event, except funerals) 190.00
Solicitor Investigation Fee (Non Refundable) 25.00
ANIMAL CONTROL
Dog License:
Male 20.00
Neutered Male 5.00
Female 20.00
Spayed Female 5.00
Guard dog Bond + 35.00
Dangerous dog Bond +50.00
Cat License:
Male 20.00
Neutered Male 5.00
Female 20.00
Spayed Female 5.00
Multiple Dog Permit -0- 50.00
License Replacement 5.00
Livestock $25/yr + inspection
Boarding/Riding Stables $25/yr + inspection
Late Fee for Licenses 5.00
Late Fee for Permits 10.00
Impoundment Fee (Established and collected by animal shelter)
0801 PLANNING SERVICES
Zoning Ordinance 25.00
Subdivision:
Ordinance 50.00
Specifications 25.00
Design Standards 25.00
Zone Change Applications:
Acre or Less 300.00
1.01 to 5 Acres 400.00
5.01 or More 500.00
Mapping:
City Zoning Map
3ft L x 5ft W 50.00 2ft L x 3ft W 0 30.00
2ft L x 3ft W 30.00
11in L x 17in W 20.00
228
DEPT. DESCRIPTION CURRENT PROP FEE
City Limits and Street Map
3ft L x 5ft W 25.00 2ft L x 3ft W 0 30.00
2ft L x 3ft W 15.00
11in L x 17in W 5.00
Parkland Dedication (In-lieu of) Per Dwelling Unit
Per single-family dwelling unit 600.00
Per dwelling unit for duplex, townhome, condominium, apts. 300.00
Board of Adjustment Applications 200.00
Subdivision Filing Fees:
Preliminary Plat (per plat) 200.00
(per lot) 10.00
Final Plat (per plat) 200.00
(per lot) 10.00
Replat (per plat) 200.00
Site Development Plan (per plan) 200.00
(water,sewer,streets,storm drain engineering review)
Comprehensive Plan 100.00
0802 INSPECTION SERVICES
Food Service Permit:
Annual Inspection: 250.00
Administrative fee 75.00
Contractor fee 175.00
Pre-opening: 125.00
Administrative fee 25.00
Contractor fee 100.00
Complaint 100.00
Reinspection 75.00
Mobile food (with commissary/without) 225/150
Administrative fee 75.00
Contractor fee (with commissary/without) 150/75
Temporary 150.00
Administrative fee 75.00
Contractor fee 75.00
Mobile Home Park License (per park) 10.00
(per lot) 10.00
Mobile Home Inspection 25.00
Certificate of Occupancy 25.00
Inspections outside of normal business hours (per hour) 50.00
229
DEPT. DESCRIPTION CURRENT PROP FEE
BUILDING PERMIT FEE SCHEDULE
General Construction Permit Fees:
Value $1 to $500—flat fee 25.00
Value $501 to $2,000, minimum 24.00+
pro-rated for each $100 above $500 3.00
Value $2,001 to $25,000, minimum 70.00+
pro-rated for each $1,000 above $2,000 14.00
Value $25,001 to 50,000, minimum 392.00+
pro-rated for each $1,000 above $25,000 10.00
Value $50,001 to $100,000, minimum 642.00+
pro-rated for each $1,000 above $50,000 7.00
Value $100,001 to $500,000, minimum 992.00+
pro-rated for each $1,000 above $100,000 6.00
Value $500,001 to $1,000,000, minimum 3,392.00+
pro-rated for each $1,000 above $500,000 5.00
Value $1,000,001 and up, minimum 5,892.00+
pro-rated for each $1,000 above $1,000,000 4.00
Demolition Permit 25.00
Structure Relocation Permit 25.00
ELECTRICAL PERMIT FEES
Issuance fee for each permit 25.00
Additional permit fees:
Installation of Service:
Up to 600 volts (residential) 6.00
Up to 600 volts (commercial) 12.00
Over 600 volts (residential or commercial) 17.00
Equipment Motors:
0 to 10 Hp 3.00
11 to 50 Hp 4.00
50 to 100 Hp 5.00
Over 100 Hp 6.00
Appliances 3.00
Swimming Pools 8.25
Other 4.00
Re-inspection Fee 25.00
License Reciprocation Letter 6.00
Penalty. In the event any work, for which a permit is required by this chapter, is begin prior to obtaining said
permit, the permit fee shall be doubled. The payment of such doubled fee shall not relieve any person from
fully complying with the requirements of this chapter in execution of work nor from other penalties prescribed
herein.
230
DEPT. DESCRIPTION CURRENT PROP FEE
PLUMBING PERMIT AND LAWN SPRINKLER FEES
Issuance fee for each permit 25.00
Fee for each fixture or opening to receive waste 3.00
Building Sewer 5.00
Water Heater 3.00
Gas Piping Systems 4.00
Gas System Test 4.00
Industrial Waste Pre-Treatment Interceptor 6.00
Water Service Line 4.00
Installation, alteration and repair of water piping or
water treating equipment 3.00
Repair or alteration and repair of water piping or
water treating equipment 3.00
Repair or alteration of drainage or vent piping 3.00
Lawn Sprinkler System 3.00
Grease or Sand Trap 6.00
Other 4.00
Re-inspection Fee 25.00
MECHANICAL PERMIT FEES
Issuance fee for each permit 25.00
Re-inspection Fee 25.00
PLAN REVIEW FEE SCHEDULE (Council 5/13/2008)
Commercial and Multi-Family:
Value $1 to $10,000 $50.00
Value $10,001 to $25,000 $70.69+
pro-rated for each $1000 above $10,000 $5.46
Value $25,001 to $50,000, minimum $152.59+
pro-rated for each $1,000 above $25,000 $3.94
Value $50,001 to $100,000, minimum $251.09+
pro-rated for each $1,000 above $50,000 $2.73
Value $100,001 to $500,000, minimum $387.59+
pro-rated for each $1,000 above $100,000 $2.19
Value $500,001 to $1,000,000, minimum $1,263.59+
pro-rated for each $1,000 above $500,000 $1.85
Value $1,000,001 and up, minimum $2,188.59+
pro-rated for each $1,000 above $1,000,000 $1.23
Fire Code(Fire Alarm and Sprinkler System):
Value Up to $250,000 $500.00
Value $251,001 to $500,000 $850.00
Value $500,001 to $1,000,000 $1,100.00 Value $1,000,001 to $3,000,000 $1,600.00
Value $1,000,001 to $3,000,000 $1,600.00
Value $3,000,001 to $6,000,000 $2,400.00
Value $6,000,001 and up $2,400.00
pro-rated for each $1,000 above $6,000,000 $0.25
231
DEPT. DESCRIPTION CURRENT PROP FEE
0803 CODE ENFORCEMENT SERVICES
Health and Sanitation Administrative Fees:
First Violation 25.00
Second Violation 50.00
Third Violation 100.0
3000 WATER FUND
Water Rates:
Minimum Bill (0 gallons used)
5/8 inch and ¾ inch meter 11.00
1 inch 24.29
1 ½ inch 51.57
2 inch 89.76
3 inch 198.87
4 inch and larger 351.63
Plus Volume Charge—per 1,000 gallons 3.65 3.75
Multifamily Billing:
70% of number of living units (per unit) 8.40
Plus Volume Charge--per 1,000 gallons 3.65 3.75
Residential Surcharge per thousand gallon (May - September)
Over 12,000 gallons 1.00
Over 25,000 gallons 3.00
Over 50,000 gallons 4.00
Outside City Limits 115%
Customer Deposits:
Residential 100.00 150.00
Residential deposits shall be made either:
(a) in cash at the time of making application; or
(b) one-third to be paid in cash at the time of making application and the remaining two-
thirds to be billed on the first two months billing; or
(c) an applicant for residential connection may present a letter of credit from applicant’s
most recent utility company which represents a satisfactory payment history for at
least twelve (12) months preceding the date of application. To be satisfactory, the
letter must not indicate that the applicant has been advised of late payment more than
two (2) times during the period.
(d) Any customer whose account has been active for twelve (12) months and has not been
advised of a late payment during that period, shall be entitled to their deposit for utility
service being applied to the account balance or refunded by check within thirty (30)
days.
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DEPT. DESCRIPTION CURRENT PROP FEE
Commercial
2X monthly usage
For commercial connections:
(a) a service deposit shall be required which shall be equal to an estimate of the cost of sixty
(60) days utility service, with a five hundred dollar ($500.00) minimum deposit. The
amount of the deposit shall be estimated by the utility billing clerks or his or her authorized
representative.
Where billing figures for a comparable establishment are not available to establish the
deposit for a commercial connection, the utility billing clerks shall estimate a two-month
billing based upon information received from the applicant. The utility office shall review
the estimate and within the first three months make the appropriate adjustment in the
deposit amount.
(b) Commercial deposits shall be made in cash. The Director of Finance or his or her
authorized representative may authorize an alternative method of deposit for commercial
accounts on a case by case basis
(c) When and if it is found that the deposit required and is collected in accordance with the
above schedule is not sufficient to protect the City from losses that may occur over a
period of two (2) months, the Director of Finance may, at his or her discretion, require an
additional cash deposit, or may require an additional deposit if for any reason the amount
of the deposit becomes less than the originally required under the schedules hereinabove
set forth.
A customer with an existing account established before October 1, 2005, will not be required to
establish an additional deposit unless and until the customer’s service is terminated for non-payment.
In that event, the deposit requirements of this section will apply.
Basic Service Charges:
Connection Fee 20.00
Transfer Fee 20.00
After 5:00 p.m. or weekends (additional) 20.00 40.00
Damaged Meter Charge cost
Fire Hydrant Meter Deposit 1,000.00 1,200.00
Non-Pay Reconnect Fee 30.00
Check Read (each, after two free annually) 10.00
Temporary Service (72 hours) 20.00+cost
Temporary Cut-Off for Repair 20.00
Leak Test (each, after two free annually) 10.00
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DEPT. DESCRIPTION CURRENT PROP FEE
Water Tap Charges:
5/8 inch and ¾ inch taps 420.00
1 inch tap 534.00
1 ½ inch tap 1,010.00
2 inch tap 1,395.00
Street Boring Charge (per linear foot) 10.00
Water Tap Charges do not include street repair.
The City provides residential and commercial meters up to 1-inch diameter. The cost of city-
approved water meters larger than 1-inch shall be borne by the developer. Contact Customer Service for an “at-cost” quote.
Service for an “at-cost” quote.
3100 SEWER FUND
Sewer Rates:
Minimum Bill (0 gallons used) 9.50
Plus Volume Charge--per 1,000 gallons 3.40 3.50
Multifamily Billing:
70% of Number of Living Units (per unit) 9.50
Plus Volume Charge—per 1,000 gallons 3.40 3.50
Residential Winter Months Averaging (Dec, Jan, Feb)
Outside City Limits 115%
Sewer Tap:
4-inch tap 300.00
6-inch tap 375.00
Man-Hole (at cost) 1200.00
Sewer Tap Charges do not include street repair.
Charges for Industrial Pretreatment:
Compliance Sampling (in house)
BOD (per pound) .016
TSS (per pound) .15
3200 STORMWATER DRAINAGE
Single Family Residential Properties (per property/per month):
0 to 5,000 sq. ft. 2.00
5,001 to 21,780 sq. ft. 3.00
Over 21,780 sq. ft. 4.00
Commercial and all other properties (per property/per month):
Equivalent Residential Units (ERU):
ERU=LAND AREA (sq. ft.) div by 6,000 sq.ft DETAINED ERU 3.00
UNDETAINED ERU 5.10
UNDEVELOPED EXEMPT
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DEPT. DESCRIPTION CURRENT PROP FEE
5001 SANITATION SERVICES (PROGRESSIVE WASTEI) effective 1/1/14
Garbage Rates
Frequency 1X 2X 3X 4X 5X 6X Extra
Residential N/A 11.34 N/A N/A N/A N/A 5.67
Commercial 18.81 N/A N/A N/A N/A N/A 9.41
2 yard 64.52 108.44 N/A N/A N/A N/A 40.71
3 yard 88.14 118.15 180.17 236.79 293.41 N/A 48.22
4 yard 96.68 138.96 244.51 329.45 414.38 499.30 54.90
6 yard 114.58 173.30 302.41 405.37 508.32 612.77 68.26
8 yard 129.50 237.11 352.21 470.31 592.00 711.91 81.46
Fuel Surcharge. Each month a fuel surcharge is added to the water bills based upon the average fuel cost
incurred by Progressive Waste in providing service to the City.
4471 LANDFILL
Regular Rate Gate Fees:
Minimum (Up to 800 lbs.) 20.00
Per Ton 50.00
Inadequate Containment Fee Doubled
Pull Off (Per Each) 25.00
3001 AIRPORT
Airport Hangars (per month):
North side 135.00
South side 185.00
Small Corner 195.00
Large Corner 210.00
Commercial 800.00
Monthly Aircraft Tiedown/Parking 15.00
Fuel Tax (per gallon) .05
Commercial Land Lease (per square foot) .10
New Airport Hangars (per month):
Small 200.00
Large 225.00
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236
ORDINANCE NO. 2014-
AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF
STEPHENVILLE, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING
SEPTEMBER 30, 2015, AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF STEPHENVILLE
FOR THE 2014-2015 FISCAL YEAR.
WHEREAS, the budget for the fiscal year beginning October 1, 2014 and ending
September 30, 2015, was duly presented to the City Council by the City Administrator and a
public notice was posted in the Stephenville City Hall.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE,
TEXAS:
SECTION 1. That the appropriations for the fiscal year beginning October 1, 2014 and
ending September 30, 2015, for the support of the general government of the City of
Stephenville, Texas, be fixed and determined for said terms in accordance with the
expenditures shown in the City's fiscal year 2014-2015 budget.
SECTION 2. That the budget is hereby approved in all respects and adopted as the
City's budget for the fiscal year beginning October 1, 2014 and ending September 30, 2015.
PASSED and APPROVED this the 2nd day of September, 2014.
___________________
Jerry K. Weldon II, Mayor
ATTEST:
___________________________________
Cindy L. Stafford,
City Secretary
___________________________________
Reviewed by Mark A. Kaiser,
City Administrator
_________________________________
Approved as to form and legality
Randy Thomas, City Attorney
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ORDINANCE NO. 2014-
AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF STEPHENVILLE, FOR THE TAX YEAR
2014.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE,
TEXAS:
That we, the City Council of the City of Stephenville, Texas, do hereby levy or adopt the
tax rate of $100.00 valuation for this city for tax year 2014, as follows:
$ 0.4380 for the purpose of maintenance and operation.
$ 0.0570 for the payment of principal and interest on bonds.
$ 0.4950 Total Tax Rate
The Tax Assessor/Collector is hereby authorized to assess and collect the taxes of the
City of Stephenville, Texas, employing the above tax rate.
PASSED and APPROVED this the 16th day of September, 2014.
____________________________________
Jerry K. Weldon II, Mayor
ATTEST:
___________________________________
Cindy L. Stafford,
City Secretary
___________________________________
Reviewed by Mark A. Kaiser,
City Administrator
_________________________________
Approved as to form and legality
Randy Thomas, City Attorney
238
Advisory Boards and Commissions
In addition to the permanent advisory boards and commissions listed, the Council also appoints
temporary advisor committees from time to time to address specific, short term issues. The 2014
Membership of Advisory Boards and Commissions include:
Airport Advisory Board. Studies and makes recommendations to the City Council regarding operations
and facility improvements of the municipal airport. Ensures that the municipal airport is efficiently and
adequately meeting the needs of the City and the air transportation industry.
L. G. Molenaar Dana Brinkley Hardy Hampton
Frank Burke Jubel Caldwell Rick Tennyson
Robert Couch
Board of Adjustment. Hears and decides appeals that allege that there was an error in any order,
requirements, decision or determination made by a City administrative officer, department of board. Also
acts on applications that are submitted for a variance or a special exception to City zoning regulations.
Elizabeth Baxter Nicki Jones Perry Elliott
Deanna Glasgow Moumin Quazi
Building Board. Hears and renders decisions on ruling by City building inspectors or officials in regards
to code interpretation, enforcement and substandard housing or structures within the City.
David Jacquess Danny Phillips
Fred Parker Brent Virgin
Seth Moore
Electrical Board. Hears and renders decisions on ruling by City building inspector or officials in regards
to code interpretation, enforcement and substandard electrical work within the City.
Johnny Davis David Bragg David Picha
Mark Hunter Kenneth Howell
Water Conservation Committee. Advises the City Council on policy matters affecting the Western
Conservation programs and events.
Sudarshan Kurwadkar Hennen Cummings Manon Shockey
Dr. Carol Thompson Mark Miller
Parks and Recreation Advisory Board. Recommends, to the City Council, uses of parkland and
parks/recreation facilities and improvements in programs, activities and facilities to meet community
recreation needs and interests.
Cary Strohmeyer Dennis Jones Dale Dorothy
Jerry Land Joe Altebaumer Jason La Touche
David Picha
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Advisory Boards and Commissions
Planning and Zoning Commission. Studies and reviews plans and recommends to the City Council
action to be taken in regard to City growth and development and comprehensive community planning.
Also, makes recommendations and acts as a hearing board on zoning requests. Drafts new development
regulations and conducts periodic review of plans and regulations.
Richard Petronis Mikah Taylor Justin Allison
Dell Burdick Metta Collier Bill Muncey
Tommy Quarles Janet Whitley Jason Lovell
Gerrit Schouten
Dangerous Buildings Abatement Board. Hears and renders decisions on ruling by City building
inspectors or officials in regards to code interpretation and enforcement on substandard structures within
the City.
Brad Chilton Michael D. Stephens Jeff Owens
Jeremiah Dennis Joseph Hansen
Plumbing Board. Hears and renders decisions on ruling by City building inspectors or officials in regards
to code interpretation and enforcement on substandard plumbing work within the City.
Steven Forbus Jon Young Larry Graham
J. D. Walker John Weber Dan Rivers
Bobby Mangrum
Senior Citizen Advisory Board. Recommends to the City Council action to be taken in regard to
facilities and improvements in programs, activities and facilities to meet community senior citizen needs
and interests.
Tom Konz Faye Howell Roy Hayes
Jana Saucedo Patsy Jones
Library Advisory Board. Recommends to the City Council action to be taken in regard to facilities and
improvements in programs, activities and facilities to meet library needs and interests.
Emily McLemore Michael Mason Evelyn Velchoff
Shirley Bittenbinder Margie Derrick
Bette Kline Katy Eichenberg Jo Ann Phillips
Mechanical Board. Hears and renders decisions on ruling by City building inspectors or officials in
regards to code interpretation and enforcement on substandard mechanical work within the City.
Bobby Mangrum Mike Walker James Walker
Steven Deviney Rick Alderfere
240
FUND, FISCAL &
BUDGETARY
POLICIES
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CITY OF STEPHENVILLE, TEXAS
COMPREHENSIVE FUND BALANCE POLICY
BACKGROUND
The City of Stephenville (“City”) believes that sound financial management principles require that sufficient
funds be retained by the City to provide a stable financial base at all times. To retain this stable financial base,
the City needs to maintain a General Fund fund balance sufficient to fund all cash flows of the City, to provide
financial reserves for unanticipated expenditures and/or revenue shortfalls of an emergency nature, to provide
funds for the disparity in timing between property tax collection and expenditures, and to secure and maintain
investment grade bond ratings. The purpose of this policy is to specify the size and composition of the City’s
financial reserves and to identify certain requirements for replenishing any fund balance reserves utilized.
The Governmental Accounting Standards Board (“GASB”) issued Statement No. 54, Fund Balance Reporting
and Governmental Fund Type Definitions (“GASB-54”). One objective of this standard was to improve,
including the understandability, the usefulness of fund balance information by providing clear fund balance
classifications. GASB-54 abandons the reserved, unreserved, and designated classifications of fund balance and
replaced them with five classifications: nonspendable, restricted, committed, assigned, and unassigned. The
requirements of this statement are effective for the City of Stephenville’s financial statements for the fiscal year
ending September 30, 2011.
GASB-54 requires local governments to focus on the constraints imposed upon resources when reporting fund
balance in governmental funds. The fund balance classifications indicate the level of constraints placed upon
how resources can be spent and identify the sources of those constraints. The following five classifications serve
to inform readers of the financial statements of the extent to which the City is bound to honor constraints on the
specific purposes for which resources in a fund can be spent.
DEFINITIONS
Nonspendable Fund Balance – Fund balance reported as “nonspendable” represents fund balance that is (a) not
in a spendable form such as prepaid items or (b) legally or contractually required to be maintained intact such as
an endowment.
Restricted Fund Balance – Fund balance reported as “restricted” consists of amounts that can be spent only on
the specific purposes stipulated by law or by the external providers of those resources.
Committed Fund Balance – Fund balance reported as “committed” are self-imposed limitations set in place prior
to the end of the fiscal period. These amounts can be used only for the specific purposes determined by a formal
action of the City Council, which is the highest level of decision-making authority, and that require the same
level of formal action to remove the constraint.
Assigned Fund Balance – Fund balance reported as “assigned” consists of amounts that are subject to a purpose
constraint that represents an intended use established by the City Council or by their designated body or official.
The purpose of the assignment must be narrower than the purpose of the General Fund. Formal action is not
necessary to impose, remove, or modify a constraint in Assigned Fund Balance. Additionally, this category is
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used to reflect the appropriation of a portion of existing fund balance to eliminate a projected deficit in the
subsequent year’s budget.
Unassigned Fund Balance – Fund balance reported as “unassigned” represents the residual classification of fund
balance and includes all spendable amounts not contained within the other classifications.
COMPREHENSIVE FUND BALANCE POLICIES
1.0 Policy on committing funds
In accordance with GASB-54, it is the policy of the City of Stephenville (“City”) that fund balance amounts will
be reported as “Committed Fund Balance” only after formal action and approval by City Council. The action to
constrain amounts in such a manner must occur prior to year end; however, the actual dollar amount may be
determined in the subsequent period.
For example, the City Council may approve a motion prior to year end to report within the year-end financial
statements, if available, up to a specified dollar amount as Committed Fund Balance for capital projects. The
exact dollar amount to be reported as Committed Fund Balance for capital projects may not be known at the time
of approval due to the annual financial audit not yet being completed. This amount can be determined at a later
date when known and appropriately reported within the year-end financial statements due to the governing body
approving this action before year-end.
It is the policy of the City that the City Council may commit fund balance for any reason that is consistent with
the definition of Committed Fund Balance contained within GASB-54. Examples of reasons to commit fund
balance would be to display intentions to use portions of fund balance for future capital projects, stabilization
funds, or to earmark special General Fund revenue streams unspent at year-end that are intended to be used for
specific purposes.
After approval by the City Council, the amount reported as Committed Fund Balance cannot be reversed without
utilizing the same process required to commit the funds. Therefore, in accordance with GASB-54, it is the policy
of the City that funds can only be removed from the Committed Fund Balance category after motion and
approval by the City Council.
2.0 Policy on assigning funds
In accordance with GASB-54, funds that are intended to be used for a specific purpose but have not received the
formal approval action at the governing body level may be recorded as Assigned Fund Balance. Likewise,
redeploying assigned resources to an alternative use does not require formal action by the governing body.
GASB-54 states that resources can be assigned by the governing body or by another internal body or person
whom the governing body gives the authority to do so, such as a committee or employee of the City.
Therefore, having considered the requirements to assign fund balance, it is the policy of the City that the City
Administrator will have the authority to assign fund balance of this organization based on intentions for use of
fund balance communicated by the City Council.
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3.0 Policy on Unassigned General Fund fund balance
It is the goal of the City to achieve and maintain an unassigned General Fund fund balance equal to 25% of
budgeted expenditures. The City considers a balance of less than 20% to be a cause for concern, barring unusual
or deliberate circumstances, and a balance of more than 30% as excessive. An amount in excess of 30% is to be
considered for reservation to accumulate funding for capital projects and equipment, and/or to reduce the tax
levy requirements, and shall be determined in conjunction with the annual budget process. In the event that the
unassigned General Fund fund balance is less than the policy anticipates, the City shall plan to adjust budget
resources in the subsequent fiscal years to restore the balance.
Appropriation from unassigned General Fund fund balance shall require the approval of the City Council and
shall be only for one-time expenditures, such as capital purchases, and not for ongoing expenditures unless a
viable plan designated to sustain the expenditures is simultaneously adopted.
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Fiscal and Budgetary Policies
I. Statement of Purpose
The City of Stephenville is committed to financial management through integrity, prudent stewardship, planning,
accountability, full disclosure and communication. The broad purpose of these Fiscal and Budgetary Policies are
to enable the City to achieve and maintain a long-term stable and positive financial condition, and provide
guidelines for the day-to-day planning and operations of the City’s financial affairs.
Policy scope generally spans areas of accounting and fiscal reporting, internal controls, both operating and
capital budgeting, revenue management, investment and asset management, debt management and forecasting.
This is done in order to:
Demonstrate to the citizens of Stephenville, the investment community, and the bond rating
agencies that the City is committed to a strong fiscal operation;
Provide precedents for future policy-makers and financial managers on common financial goals and
strategies;
Fairly present and fully disclose the financial position of the City on conformity to generally
accepted accounting principals (GAAP); and
Demonstrate compliance with finance-related legal and contractual issues in accordance with the
Texas Local Government Code and other legal mandates.
These policies will be reviewed and updated annually as part of the budget preparation process.
II. Operating Budget Policy Statement
A. Preparation
Budgeting is an essential element of financial planning, control, and evaluation process of
municipal government. The “Operating Budget” is the City’s annual financial operating plan.
The budget includes all of the operating departments of the City. It also includes the debt
service funds, all capital improvement programs, and all enterprise funds. The Finance
Department prepares the budget, with the cooperation of all departments, and under the direction
of the City Administrator who makes necessary changes and transmits the document to the City
Council.
1. Proposed Budget – Under the City Charter, the City Administrator is responsible for
preparing and recommending an operating budget for City Council consideration. Such
budget shall provide a complete plan for the fiscal year within the provisions of the City
Charter.
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a. A budget message which shall outline the proposed financial policies for the next
year with explanations of any change from previous years in expenditures and any
major changes in policy and complete statement regarding the financial conditions
of the City
b. The budget shall include four basis segments for review and evaluation: (1)
personnel costs, (2) line item budget for operations and maintenance costs, (3)
service level adjustments for increases or decreases to existing service levels, and
(4) revenues.
c. The budget review process shall include the City Council participation in the
development of each of the four segments of the proposed budget.
2. Adoption of the Budget – The budget and all supporting schedules shall be filed with the
City Secretary when submitted to the Council and shall be open for public inspection by
anyone interested.
At the Council meeting at which time the budget is submitted, the Council will name the
time and place of a budget public hearing and will publish the notice of the public
hearing at least ten (10) days before the date of the hearing. At this hearing, interested
citizens may express their opinions concerning items of expenditure, giving their reasons
for wishing the increase or decrease in any items of expense. After the public hearing,
the Council shall analyze the budget, making any additions or deletions which they feel
appropriate, and shall, at least twenty (20) days prior to the beginning of the next fiscal
year, adopt the budget by a favorable majority vote of all members of the Council.
Should the Council take no action on or prior to such day, the budget, as submitted, shall
be deemed to have been finally and unanimously adopted by the Council.
B. Balanced Budget
The goal of the City is to balance the operating budget with the current revenues, whereby,
current revenues would match and fund on-going expenditures/expenses.
C. Planning
The budget process will be coordinated so that major policy issues are identified prior to the
budget approval date. This will allow the City Council adequate time for consideration of
appropriate decisions and analysis of financial impacts.
D. Reporting
Summary financial reports will be presented to the City Council quarterly. These reports will be
in a format appropriate to enable the City Council to understand the overall budget and financial
status. The City Administrator will also present a mid-year report to the City Council following
the end of the second fiscal quarter which updates the status of projects and related financial
goals set forth in the budget.
E. Control and Accountability
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Each Department Director, appointed by the City Administrator, will be responsible for the
administration of his/her departmental budget. This includes accomplishing the objectives
adopted as part of the budget and monitoring each departmental budget for compliance with
spending limitations.
F. Contingency Appropriations
The budget may include contingency appropriations within designated operating departmental
budgets. These funds are to offset expenditures for unexpected maintenance or other
unanticipated or unforeseen expenses that might occur during the year.
III. Asset Management
A. Cash Management and Investments
The City Council has formally approved a separate Investment Policy for the City of
Stephenville that meets the requirements of the Public Funds Investment Act (PFIA), Section
2256 of the Texas Local Government Code. This policy is reviewed annually by the City
Council, and it applies to all financial assets held by the City.
1. Statement of Cash Management Philosophy – The City shall maintain a comprehensive
cash management program to include the effective collection of all accounts receivable,
the prompt deposit of receipts to the City’s depository, the payment of obligations, and
the prudent investment of idle funds in accordance with this policy.
2. Objectives - The City’s investment program will be conducted as to accomplish the
following listed in priority order:
a. Safety of the principal invested
b. Liquidity and availability of cash to pay obligations when due
c. Receive the highest possible rate of return (yield) consistent with the City’s
investment policy.
3. Safekeeping and Custody - Investments may only be purchased through brokers/dealers
who meet the criteria detailed in the investment policy, which also addresses internal
controls related to investments.
4. Standard of Care and Reporting – Investments will be made with judgment and care,
always considering the safety of principal to be invested and the probable income to be
derived. The Director of Finance is responsible for overall management of the City’s
investment program and ensures all investments are made in compliance with the
investment policy. An investment report, providing both summary and detailed
information, will be presented to the City Council quarterly.
5. Authorized Investments – The City can currently invest in the following:
a. U.S Treasury and Agency securities;
248
b. Obligations of this state or other states, agencies, counties, cities, rated as to
investment quality by a nationally recognized investment rating firm of not less than
A;
c. Certificates of Deposit;
d. Fully collateralized Repurchase Agreements;
e. No-load Money Market Mutual Funds;
f. Investment Pools that meet the requirements of PFIA.
B. Fixed Assets
These assets will be reasonably safeguarded and properly accounted for, and prudently insured.
1. Capitalization Criteria – For purposes of budgeting and accounting classification, the
following criteria must be capitalized:
The asset is owned by the City.
The expected useful life of the asset must be longer than one year, or extend the life
of an identifiable existing asset by more than one year.
The original cost of the asset must be at least $1,000.
The asset must be tangible.
On-going repairs and general maintenance are not capitalized.
2. New Purchases – All costs associated with bringing the asset into working order will be
capitalized as part of the asset costs. This will include start up costs, engineering or
consultant type fees as part of the asset cost once the decision or commitment to
purchase the asset is made. The cost of land acquired should include all related costs
associated with its purchase.
3. Improvements and Replacement – Improvements will be capitalized when they extend
the original life of an asset or when they make the asset more valuable than it was
originally. The replacement of assets’ components will normally be expensed unless
they are of a significant nature and meet all the capitalization criteria.
4. Contributed Capital – Infrastructure assets received from developers or as a result of
annexation will be recorded as equity contributions when they are received.
5. Distributions Systems – All costs associated with public domain assets, such as streets
and utility distribution lines will be capitalized in accordance with the capitalization
policy. Costs should include engineering, construction and other related costs including
right-of-way acquisition.
6. Reporting and Inventory – The Finance Department will maintain the permanent records
of the City’s fixed assets, including description, cost, department of responsibility, date
of acquisition, depreciation and expected useful life. Periodically, random sampling at
the department level will be performed to inventory fixed assets assigned to that
department. Responsibility for safeguarding the City’s fixed assets lies with the
department Director whose department has been assigned the asset.
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IV. Debt Management
The City of Stephenville recognizes the primary purpose of capital facilities is to provide services to the citizens.
Using debt financing to meet the capital needs of the community must be evaluated according to efficiency and
equity. Efficiency must be evaluated to determine the highest rate of return for a given investment of resources.
Equity is resolved by determining who should pay for the cost of capital improvements. In meeting demand for
additional services, the City will strive to balance the needs between debt financing and “pay-as-you-go”
methods. The City realizes that failure to meet the demands of growth may inhibit its continued economic
vitality, but also realizes that too much debt may have detrimental effects on the City’s long-range financial
condition.
The City will issue debt only for the purpose of acquiring or constructing capital assets for the general benefit of
its citizens and to allow it to fulfill its various purposes as a city.
A. Usage of Debt – Debt financing will be considered for non-continuous capital improvements which
citizens will be benefited. Alternatives for financing will be explored prior to debt issuance and include,
but not limited to:
Grants
Use of Reserve Funds
Use of Current Revenues
Contributions from developers and others
Leases
Impact Fees
When the City utilizes long-term financing, it will ensure that the debt is soundly financed by
conservatively projecting revenue sources that will be used to pay the debt. It will not finance
the improvement over a period of time greater than the useful life of the improvement and it will
determine that the cost benefit of the improvement, including interest costs, is positive to the
community.
B. Types of Debt –
1. General Obligation Bonds – General obligation bonds must be authorized by a vote of
the citizens of Stephenville. They are used only to fund capital assets of the general
government and are not to be used to fund operating needs of the City. The full faith
and credit of the City as well as the City’s ad valorem taxing authority back general
obligation bonds. Conditions for issuance of general obligation debt include:
When the project will have a significant impact on the tax rate;
When the project may be controversial even though it is routine in nature; or
When the project falls outside normal bounds of projects the City has typically done.
2. Revenue Bonds – Revenue bonds will be issued to provide for the capital needs of any
activities where the capital requirements are necessary for a continuation or expansion of
a service. The improved activity shall produce a revenue stream to fund the debt service
requirements of the necessary improvement to provide service expansion. The average
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life of the obligation should not exceed the useful life of the asset(s) to be funded by the bond
issue.
3. Certificates of Obligation (CO’s) – Certificates of obligation or contract obligations may
be used to fund capital requirements that are not otherwise covered either by general
obligation or revenue bonds. Debt service for CO’s may be either from general
revenues (tax-supported) by a specific revenue stream(s) or a combination of both.
Typically, the City may issue CO’s when the following conditions are met:
When the proposed debt will have a minimal impact on future effective property tax
rates;
When the projects to be funded are within the normal bounds of city capital projects,
such as roads, parks, various infrastructure and City facilities; and
When the average life of the obligation does not exceed the useful life of the asset(s)
to be funded by the issue.
Certificates of obligation will be the least preferred method of financing and will be used
with prudent care and judgment by the City Council. Every effort will be made to
ensure public participation in decisions relating to debt financing.
C. Method of Sale – The City will use a competitive bidding process in the sale of bonds unless a
condition in the bond market or the nature of the issue warrants a negotiated bid. In such
situations, the City will publicly present the reasons for the negotiated sale. The City will rely
on the recommendation of the financial advisor in selection of the underwriter or direct
purchaser.
D. Disclosure – Full disclosure of operating costs along with capital costs will be made to the bond
rating agencies and other users 0f financial information. The City staff, with the assistance of
the financial advisor and bond counsel, will prepare the necessary materials for presentation to
the rating agencies and will aid in the production of the preliminary Official Statements. The
City will take the responsibility for the accuracy of all financial information released.
E. Federal Requirements – The City will maintain procedures to comply with arbitrage rebate and
other Federal requirements.
F. Debt Restructuring – The City will issue bonds not to exceed the useful life of the asset being
financed. The structure should approximate level debt service unless operational matters dictate
otherwise. Market factors, such as the effects of tax-exempt designations, the cost of early
redemption options and the like, will be given consideration during the structuring of long-term
debt instruments.
G. Debt Coverage Ratio – Refers to the number of times the current combined debt service
requirements or payments would be covered by the current operating revenues, net of on-going
operating expenses of the City’s combined utilities (Water and Wastewater). The current bond
ordinance for outstanding utility debt requires a combined minimum 1.25 times coverage ratio.
H. Bond Reimbursement Resolutions – The City may utilize bond reimbursements a tool to
manage its debt issues, due to arbitrage requirements and project timing. In so doing, the City uses
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its capital reserves “cash” to delay bond issues until such time when issuance is favorable and beneficial to
the City.
The City Council may authorize a bond reimbursement resolution for General Capital projects
that have a direct impact on the City’s ad valorem tax rate when the bonds will be issued within
the term of the existing City Council.
The City Council may also authorize revenue bond reimbursements for approved utility and
other self-supporting capital projects.
V. Other Funding Alternatives
When at all possible, the City will research alternative funding opportunities prior to issuing debt or increasing
user-related fees.
A. Grants – All potential grants will be examined for any matching requirements and the source of
those requirements identified. A grant funding worksheet, reviewed by Finance, that clearly
identifies funding sources, outcomes and other relevant information will be presented and
approved by the City Council prior to any grant application being submitted. It must be clearly
understood that any resulting operation requirements of the grant could be discontinued once the
term and conditions of the project have been terminated. The City Council must authorize
acceptance of any grant funding.
B. Use of Reserve Funds - The City may authorize the use of reserve funds to potentially delay or
eliminate a proposed bond issue. This may occur due to higher than anticipated fund balances in
prior years, thus eliminating or reducing the needs for debt proceeds, or postpone a bond issue
until market conditions are more beneficial or timing of the related capital improvements does
not correspond with the planned bond issue. Reserve funds used in this manner are replenished
upon issuance of the proposed debt.
C. Developer Contributions – The City will require developers who negatively impact the City’s
utility capital plans to offset those impacts.
D. Leases – The City may authorize the use of lease financing for certain operating equipment
when it is determined that the cost benefit of such arrangement is advantageous to the City.
E. Impact Fees – The City will impose impact fees as allowable under state law for both water and
wastewater services. These fees will be calculated in accordance with statute and reviewed at
least every three years. All fees collected will fund projects identified within the Fee study and
as required by state laws.
VI. Financial Conditions and Reserves
The City of Stephenville will maintain budgeted minimum reserves in the ending working capital/fund
balances to provide a secure, healthy financial base for the City in the event of a natural disaster or other
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emergency, allow stability of City operations should revenues fall short of budgeted projections and
provide available resources to implement budgeted expenditures without regard to actual timing of cash
flows into the City.
A. Operational Coverage – The City’s goal is to maintain operations coverage of 1.00, such that
operating revenues will at least equal or exceed current operating expenditures. Deferrals, short-
term loans, or one-time sources will be avoided as budget balancing techniques.
B. Operating Reserves – City wide the City will maintain reserves at a minimum of ninety (90)
days (25%) of net budgeted operating expenditures. Net budgeted operating expenditures are
defined as total budgeted expenditures less interfund transfers and charges, general debt service
(tax-supported), direct cost for purchased power and payments from third party grant monies.
1. General Fund – The unobligated fund balance in the General Fund should equal at least
ninety (90) days or 25% of annual budgeted General Fund expenditures.
2. Utility Fund –Working capital reserves in the Utility Fund should be 25% or ninety (90)
days.
For all other funds, the fund balance is an indication of the balance of each particular fund at a
specific time. The ultimate goal of each such fund is to have expended the fund
balance at the conclusion of the activity for which the fund was established.
Reserve requirements will be calculated as part of the annual budget process and any additional
required funds to be added to the reserve balances will be appropriated within the budget. Funds
in excess of the minimum reserves may be expended for City purposes at the will of the City
Council once it has been determined that the use of the excess will not endanger reserve
requirements in future years.
C. Liabilities and Receivables – Procedures will be followed to maximize discounts and reduce
penalties offered by creditors. Current liabilities will be paid within 30 days of receiving the
invoice. Accounts receivable procedures will target collection for a maximum of 30 days of
service. Receivables aging past 120 days will be sent to a collection agency.
D. Capital Projects Funds – Every effort will be made for all monies within the Capital Projects
Funds to be expended within thirty-six (36) months of receipt. The fund balance will be
invested and income generated will offset increases in construction costs or other costs
associated with the projects. Capital project funds are intended to be expended totally, with any
unexpected excess to be transferred to the Debt Service Fund to service project-related debt
service.
E. General Debt Service Funds - Revenues within this fund are stable, based on property tax
revenues. Balances are maintained to meet contingencies and to make certain that the next
year’s debt service payments may be met in a timely manner. The fund balance should not fall
below one month or 1/12th annual debt service requirements, in accordance with IRS guidelines.
E. Investment of Reserve Funds - The reserve funds will be invested in accordance with the City’s
investment policy.
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VII. Internal Controls
A. Written Procedures – Wherever possible, written procedures will be established and maintained
by the Director of Finance for all functions involving cash handling and/or accounting
throughout the City. These procedures will embrace the general concepts of fiscal responsibility
set forth in this policy statement.
B. Department Directors Responsibility - Each department director is responsible for ensuring
that good internal controls are followed throughout the department, that all Finance Department
directives are implemented and that all independent auditor internal control recommendations
are addressed.
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Basis of Accounting/Budgeting
The budgetary and accounting policies contained in the budget document conform to generally accepted
accounting principles (GAAP) as established by the Governmental Accounting Standards Board (GASB). The
accounts of the City are organized on the basis of funds and account groups, each of which is considered a
separate budgetary and accounting entity. Within the budget, the City’s various funds are grouped into the
following categories of fund types:
Governmental Fund Types – Include the General Fund, Debt Service Fund, Special Revenue Funds, and
Capital Projects Fund. The City accounts and budgets for all general government funds using the modified
accrual basis. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual
(i.e., both measurable and available). Available revenues collected within the current period or soon thereafter
are used to pay liabilities of the current period. Expenditures represent a decrease of financial resources, and
other than interest on general long-term debt, are recorded when the fund liability is incurred, if measurable.
Interest on general long-term debt is recorded when due. Exceptions to this general rule include: (1) accumulated
unpaid vacation, sick pay, and other employee benefits which are not accrued; (2) principal and interest on
general long-term debt which is recognized when due; and (3) prepaid expenses, which are not recorded.
Proprietary Fund Types – Include the Utility Fund, and are accounted and budgeted for on a cost-of-services or
“capital maintenance” measurement focus, using the accrual basis of accounting. Under the accrual basis of
accounting, revenues are recognized when earned and expenses are recognized when incurred. For purposes of
this budget presentation, depreciation is not displayed and capital expenditures and bond principal payments are
shown as utilized by each fund.
Governmental Fund Types
Governmental Fund Types are those through which most governmental functions of the City are financed. The
acquisition, use, and balances of the City’s expendable resources and the related liabilities (except those
accounted for in the Proprietary and Fiduciary types) are accounted for through the Governmental Fund Types.
General Fund: The General Fund is the general operating fund of the City and accounts for the ordinary
operations of the City that are financed from taxes and other general revenues. It is used to account for all
financial resources except those required to be accounted for in another fund. Major functions financed by
the General Fund include: Administration, Administrative Services, Fire and Police, Community
Development and Community Services.
Special Revenue Fund: The Special Revenue Funds account for the accumulation and distribution of
resources. The Hotel/Motel Tax Fund accounts for the tax revenues received from local hotels and bed and
breakfasts and for expenditures made within guidelines of the Texas Hotel Occupancy Tax Act. The Child
Safety Fund accounts for the court costs used to enhance child safety, health, nutrition; including child abuse
prevention and intervention and substance abuse prevention. The LEOSE Fund accounts for restricted law
enforcement officer education and training activity.
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Debt Service Fund: The Debt Service Fund is used to account for accumulation of resources for, and the
payment of, general long-term debt principal, interest and related costs other that debt serviced by
Proprietary Fund Types. The revenue source is principally ad valorem taxes levied by the City.
Capital Projects Fund: Capital Projects Funds are used to account for financial resources to be used for the
acquisition or construction of major capital facilities and equipment.
Proprietary Fund Types
Enterprise Funds are used to account for operations that are either financed and operated in a manner similar to
private business enterprises, or where the governing body has decided that periodic determination of revenues
earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management,
control, accountability, or other purposes.
Utility Fund: This fund accounts for water and sewer services for the residents of the City. All activities
necessary to provide such services are accounted for in the fund, including administration, operation,
maintenance, financing and related debt service, and billing and collection.
Sanitary Landfill Fund: This fund accounts for solid waste collection and disposal services provided to the
residents of the City.
Airport Fund: This fund accounts for municipal airport services and to support air transportation and
charter services.
Storm Water Drainage Fund: This fund accounts for the maintaining of existing storm water drainage
ways and the construction of new drainage ways.
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Budget Glossary
The Annual Budget contains specialized and technical terminology that is unique to public finance and
budgeting. To help the reader of the 2014-15 Annual Budget document to better understand these terms, a
budget glossary has been included.
Account: A term used to identify an individual asset, liability, expenditure control, revenue control,
encumbrance control, or fund balance.
Accounting System: Records and procedures which are used to record, classify and report information on
the financial status and operations of the entity.
Accrual Basis of Accounting: A basis of accounting under which revenues are recorded when earned and
expenditures are recorded as soon as they result in liabilities for benefits received, notwithstanding that the
receipt of the revenue or the payment of the expenditure may take place, in whole or in part, in another
accounting period.
Activity: A specific and distinguishable line of work performed by one or more organizational
components of a governmental unit for the purpose of accomplishing a function for which the
governmental unit is responsible. See also Function.
Ad Valorem Taxes: In proportion to value. A basis for levy of taxes upon property. See Property Taxes.
Amended Budget: Includes the adopted budget for a fiscal year, plus any budget amendments or budget
transfers.
Appraised Value (Assessed Valuation): The value of real and/or personal property assigned by the
assessor as a basis for the levying of property taxes. (Property values are established by the Erath County
Tax Appraisal District.)
Appropriation: An authorization granted by the legislative body to make expenditures and to incur
obligations for specific purposes.
Assets: Resources owned or held by the City, which have a monetary value.
Authorized Positions: Employee positions, which are authorized in the adopted budget, to be filled
during the year.
Available (Undesignated) Fund Balance: This refers to the funds remaining from the prior year, which
are available for appropriation and expenditure in the current year.
Base Budget: Cost of continuing the existing levels of service in the current budget year.
Bond: A long-term IOU or promise to pay a sum of money (the face amount of the bond) on a specific
date(s) (the bond maturity date) at a specified interest rate.
Bonded Debt: That portion of indebtedness represented by outstanding bonds.
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Budget Glossary
Bond Ordinance: An ordinance or resolution authorizing a bond issue.
Bond Refinancing: The pay-off and re-issuance of bonds, to obtain better interest rates and/or bond
conditions.
Budget: An annual plan of financial operation embodying an estimate of proposed expenditures and the
estimated means of financing them. The approved budget is authorized by ordinance and thus specifies the
legal spending limits for the fiscal year.
Budget Calendar: The schedule of key dates which the City follows in the preparation and adoption of the
budget.
Budget Document: The instrument used by the budget-making authority to present a comprehensive
financial plan of operations to the City Council.
Budget Message: The opening section of the budget which provides the City Council and the public with
a summary of the most important aspects of the budget, changes from previous years and views and
recommendations of the City Administrator.
Budget Ordinance: The official enactment, by the City Council, to legally authorize the City Staff to
obligate and expend the resources of the City.
Capital Improvements Program (CIP): A long-range plan for providing the capital outlays necessary to
ensure that adequate services are provided the residents of the City. The plan includes improvements to, or
the acquisition of, structural improvements and major equipment purchases.
Capital Projects Fund: A fund created to account for financial resources to be used for the acquisition
and/or the construction of major capital facilities or equipment.
Capital Outlays: Expenditures for items which have a useful life in excess of one year and a purchase
cost of at least $1,000. Included in this category is the cost of land, buildings, permanent improvements,
machinery, large tools, rolling and stationary equipment.
Cash Basis of Accounting: The basis of accounting in which transactions are recorded when cash is either
received or disbursed.
Cash Management: The proper management of the cash necessary to pay for government services while
investing temporary, idle, excess cash in order to earn interest revenue.
Certificates of Obligation (CO’s): Bonds that finance a variety of public improvement projects which
can be backed by general revenues, backed by a specific revenue stream, or a combination of both.
Certificates of obligation will be used to fund capital assets where bond issues are not warranted as a result
of the cost of the asset(s) to be funded through the instrument. This type of bond generally does not require
voter approval.
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Budget Glossary
City Charter: The document that establishes the City as an incorporated political subdivision (municipal
government) in accordance with the statutes of the State of Texas.
Contingency: A budgetary reserve set aside for emergencies or unforeseen expenditures.
Current Taxes: Taxes that are due within one year.
Debt Service Fund: The fund used to account for the payment of principal and interest on all long-term
debt.
Delinquent Taxes: Real or personal property taxes that remain unpaid on or after February 1st of each year
upon which penalties and interest are assessed.
Department: A major administrative organizational unit of the City, which indicates overall management
responsibility of one or more activities.
Deficit: The excess of expenditures over revenues during an accounting period.
Depreciation: The process of estimating and recording the expired useful life of a fixed asset which is
used to distribute its cost over its revenue producing years.
Encumbrance: The commitment of appropriate funds to purchase an item or service. To encumber funds
means to set aside or commit funds for specified future expenditure.
Enterprise Fund: A fund established to finance and account for operations (1) that are financed and
operated in a manner similar to private business enterprises- where the intent of the governing body is that
the costs (expenses, including depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (2) where the governing body
has decided that periodic determination of revenues earned, expenses incurred, and/or net income is
appropriate for capital maintenance, public policy, management control, accountability, or other purposes.
Erath County Appraisal District: An entity established by the State of Texas to ensure uniform property
appraisals for all taxing entities in Erath County.
Expenditure: Funds spent in accordance with the budgeted appropriations on assets or goods and services
obtained.
Expenses: A decrease in net total assets. Expenses represent the total cost of operations during a period
regardless of the timing of related expenditures.
Fiscal Year: A 12-month period to which the annual operating budget applies. (The City of Stephenville
has established October 1 through September 30 as its fiscal year.)
Fixed Asset: Assets of a long-term character, which are intended to continue to be held or used. Examples
of fixed assets include items such as land, buildings, machinery, furniture and other equipment.
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Budget Glossary
Franchise Fee: A fee paid by public service businesses for the use of City streets, alleys and property in
providing their services to the citizens of the City. Services requiring franchises include electricity,
telephone, natural gas, cable television, sanitation, taxicab, water and wastewater.
Full Faith and Credit: A pledge of the general taxing power of the City to repay debt obligations (the
term typically used in reference to bonds.)
Full Time Equivalent (FTE): A part-time position converted to the decimal equivalent of a full-time
position based on 2,080 hours per year, or full value of one for a full-time position.
Function: A group of related activities aimed at accomplishing a major service for which the City is
responsible. For example, public safety is a function.
Fund: An accounting entity with a self-balancing set of accounts that record financial transactions for
specific activities or government functions.
Fund Balance: The excess of assets over liabilities and reserves.
General Fund: The fund established to account for those resources devoted to financing the general
administration of the City and traditional services provided to citizens. Service activities include fire and
police protection, streets, drainage, park maintenance and recreational activities.
General Ledger: A listing of various accounts, which are necessary to reflect the financial position of a
fund.
Generally Accepted Accounting Principles (GAAP): The uniform minimum standards and guidelines
for financial accounting and reporting. The primary authoritative body on the application of GAAP to state
and local governments is the Governmental Accounting Standards Board (GASB).
General Obligation Bonds: Bonds that finance a variety of public improvement projects, which pledge
the full faith, credit and taxing power of the City. This type of bond requires voter approval.
Grants: Contributions or gifts of cash or other assets from another government to be used or expended for
a specific purpose, activity or facility.
Impact Fees: Fees assessed to developers to help defray a portion of the costs that naturally result from
increased development. By Texas law, these fees must be used for capital acquisition or debt service
relating to capital projects.
Infrastructure: Roads, bridges, curbs and gutters, street, sidewalks, drainage systems, lighting systems,
water lines, wastewater lines and other improvements that are installed for the common good.
Intrafund Transfers: Funds transferred from one fund to another fund for specific purposes: i.e., debt
service, reimbursement for services.
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Budget Glossary
Intergovernmental Revenue: Funds received from federal, state and other local government sources in
the form of grants, shared revenues and payments in lieu of taxes.
Investments: Securities purchased and held for the production of income in the form of interest,
dividends, rentals or base payments.
Invoice: A bill requesting payment for goods or services by a vendor or other governmental unit.
Levy: To impose taxes, special assessments, or service charges for the support of City activities.
Liabilities: Debt or other legal obligations arising out of transactions in the past which must be liquidated,
renewed or refunded at some future date. This term does not include encumbrances.
Line-Item Budget: A budget prepared along departmental lines that focus on what is to be bought.
Modified Accrual Accounting: A basis of accounting in which expenditures are accrued, but revenues
are accounted for on a cash basis. This accounting technique is combination of cash and accrual
accounting since expenditures are immediately incurred as a liability, while revenues are not recorded until
they are actually received.
Object of Expenditure: An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and furniture.
Objective: Desired output oriented accomplishments, which can be measured and achieved within a given
time frame.
Operating Budget: Operating budgets serve many purposes within a governmental entity, but they have
two primary purposes: (1) to plan the services that are going to be offered during the coming year and set
priorities; (2) to conform with legal requirements to ensure that expenditures do not exceed those
appropriated. Operating budgets are also called Annual Budgets. See Budget.
Ordinance: A formal legislative enactment by the governing board of a municipality.
Pay-as-you-go Basis: A term used to describe a financial policy by which capital outlays are financed
from current revenues rather than through borrowing.
Performance Measure: Data collected to determine how effective or efficient a program is in achieving
its objectives.
Personnel Costs: Costs related to compensating employees including salaries, wages, insurance, payroll
taxes and retirement contributions.
Property Tax: Ad valorem tax levied on both real and personal property according to the property’s
valuation and the tax rate.
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Budget Glossary
Real Property: Property classified by the State Property Tax Board including residential single and multi-
family, vacant lots, acreage, farm and ranch improvements, commercial and industrial, and oil, gas and
other mineral reserves.
Refunding Bonds: Bonds issued to retire bonds already outstanding. The refunding bonds may be sold
for cash and outstanding bonds redeemed in cash, or the refunding bonds may be exchanged with holders
of outstanding bonds.
Reserves: An account used to indicate that a portion of a fund balance is restricted for a specific purpose.
Resolution: A special or temporary order of the City; an order of the City requiring less legal formality
than an ordinance.
Retained Earnings: The equity account reflecting the accumulated earnings of the Proprietary Funds.
Revenue: Funds that the government receives as income. It includes such items as tax payments, fees
from specific services, receipts from other governments, fines, forfeitures, shared revenues and interest
income.
Revenue Bonds: Bonds whose principal and interest are payable exclusively from a revenue enterprise or
project, pledged as the funding source before issuance.
Services: Operational expenses related to professional or technical services and other outside
organizations.
Special Assessment: Charges imposed against property because that property receives a special benefit by
virtue of some public improvement, separate and apart from the general benefit accruing to the public at
large.
Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources (other than
special assessments, expendable trusts, or for major capital projects) that are legally restricted to
expenditure for specified purposes.
Supervisory Control and Data Acquisition (SCADA): Electronic monitoring of water pump stations,
sewer lift stations, pumps and motors at the wastewater treatment plant.
Surplus: The excess of the assets of a fund over its liabilities, or if the fund has other resources and
obligations; the excess of resources over the obligations. The term should not be used without a properly
descriptive adjective unless its meaning is apparent from the context. See also Fund Balance.
Tax Base: The total value of all real, personal and mineral property in the City as of January 1st of each
year, as certified by the Erath County Appraisal District. The tax base represents net value after all
exemptions.
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Budget Glossary
Tax Levy: The total amount to be raised by general property taxes for purposes specified in the Tax Levy
Ordinance.
Tax Levy Ordinance: An ordinance by means of which taxes are levied.
Tax Rate: The amount of tax stated in terms of a unit of the tax base; for example, 44 cents per $100 of
assessed valuation of taxable property.
Tax Roll: The official list showing the amount of taxes levied against each taxpayer or property.
Transfers In/Out: Amounts transferred from one fund to another to assist in financing the services or
programs for the recipient fund.
User Charges: The payment of a fee for a direct receipt of a public service by the party benefiting from
the service.
Unencumbered Fund Balance: For budget purposes, the unencumbered fund balance is the amount of
undesignated fund balance of a fund available for allocation.
Unreserved Fund Balance: The portion of a fund’s balance that is not restricted for a specific purpose
and is available for general appropriation.
Unreserved Fund Balance: The portion of a fund’s balance that is not restricted for a specific purpose
and is available for general appropriation.
Working Capital: For enterprise funds, the excess of current assets over current liabilities. Working
capital of a fund is important because budgeted expenditures of the fund must be provided for from cash
receipts during the year supplemented by working capital carried over from prior years, if any.