HomeMy WebLinkAbout2013-2014 ANNUAL BUDGET
City Of Stephenville, Texas
ANNUAL BUDGET REPORT
FY 2013-2014
PREPARED BY
FINANCE DEPARTMENT
CITY OF STEPHENVILLE, TEXAS
City of Stephenville
PROPOSED
ANNUAL PROGRAM OF SERVICES
2013-2014
SUBMITTED TO
THE MAYOR AND CITY COUNCIL
AUGUST 1, 2013
The following statement is provided in accordance with state law:
This budget will raise more total property tax than last year’s budget by
$278,992 (6.08%) and of that amount $75,540 is tax revenue to be raised
from new property tax added to the tax roll this year.
The mission of the City of Stephenville is to progressively provide cost
effective programs and services that encourage the highest quality of
life to our citizens.
We dedicate ourselves to making Stephenville the most desirable place to live, work and play.
We envision:
a safe and secure environment,
an informed citizenry,
educational, recreational and cultural opportunities,
enhanced economic viability,
a high degree of mobility and
inviting and friendly park spaces.
Working as a team, we pledge to be:
respectful of individual dignity and rights,
financially responsible,
ethical and responsive to our customers,
innovative in addressing community needs and
an organization in which we can serve with pride.
Quality service is the operating principle of the City of Stephenville and the responsibility of each
of us. Quality means the continuous interaction and accountability of all – citizens, elected
officials and staff – in the enhancement of our community vision and the improvement of city-
delivered services.
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TABLE OF CONTENTS
BUDGET OVERVIEW
City Administrator’s Letter 1
Budget Process 12
Budget Calendar 16
Organizational Chart 18
Community Profile 20
Miscellaneous Statistical Information 22
FINANCIAL SUMMARY
Budget Summary by Fund 24
Statement of Projected Cash Flow 26
Summary of Revenues 28
Summary of Expenditures 29
Statement of Activities 30
Expense by Category 31
Capital & New Programs Priority List 32
GENERAL FUND
Summary of General Fund Revenues 46
General Fund Expenditures
Central Government Division 47
Finance/Administration Division 58
Legal Division 64
Community Services Division 70
Fire Services Division 86
Police Services Division 96
Community Development Division 112
UTILITY FUND
Summary of Utility Fund Revenues 118
Utility Fund Expenditures
Utility Administration Department 125
Water Production 127
Water Distribution 129
Customer Service 131
Wastewater Collection 133
Wastewater Treatment 135
Utility Billing and Collections 137
SANITARY LANDFILL FUND
Summary of Sanitary Landfill Fund Revenues 139
Sanitary Landfill Fund Expenditures
Sanitary Landfill Department 143
AIRPORT FUND
Summary of Airport Fund Revenues 149
Airport Fund Expenditures
Airport Department 150
STORM WATER DRAINAGE FUND
Summary of Storm Water Drainage Fund Revenues 152
Storm Water Drainage Fund Expenditures 155
SPECIAL REVENUE FUND
Summary of Special Revenue Fund Revenues 160
Special Revenue Fund Expenditures 161
CAPITAL IMPROVEMENTS & EQUIPMENT REPLACEMENT
Capitalization Policy 165
Capital Improvement and Equipment Replacement Plan 169
List of Vehicles and Equipment 171
NEW PROGRAMS 177
DEBT SERVICES
Debt Service Policy 182
General Debt Service Fund 185
Debt Service Fund Budget Summary 187
Summary of General Debt Service Charges of Maturity 189
Utility Debt Service 193
Summary of Utility Debt Service Changes to Maturity 195
Enterprise Funds Debt Services 198
Summary of Enterprise Funds Debt Service Charges to Maturity 200
PERSONNEL
Approved City Employee Positions 206
Disclosure of Employee Benefits 214
Holiday Schedule 216
Supplement Pay 218
Take Home Vehicle Schedule 220
SUPPLEMENTAL SCHEDULES
Effective Tax Rate Calculation 223
Property Values and Tax Rates Schedule 224
Property Tax Rate Comparison Schedule 225
Water Rate Comparison Schedule 228
Sewer Rate Comparison Schedule 229
Fee Schedule 230
Budget Ordinance 242
Tax Rate Ordinance 243
Advisory Board and Commissions 244
FISCAL & BUDGET POLICIES
Basis of Accounting 246
BUDGET GLOSSARY 258
BUDGET
OVERVIEW
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298 West Washington Stephenville, Texas 76401-4257 (254) 918-1220
August 1, 2013
Honorable Mayor and City Council
City of Stephenville, Texas
Dear Mayor and City Council:
I am pleased to present to you the Proposed Budget and Plan of Municipal Services for the fiscal year 2013-14. The
Annual Budget and Plan of Municipal Services is the most important document that is adopted by the city council each
year. In developing this document, as always, a significant amount of time is devoted by city council members and city
staff. An annual budget is developed through an extensive process of reviewing requests received from citizens, various
city departments, and external agencies, then prioritizing those requests in a manner that utilizes resources effectively,
within fiscal constraints, while working to achieve goals set out by the city council.
GOALS
A list of goals that the City of Stephenville should strive toward on an ongoing basis includes the following:
Maintain a Conservative Ad Valorem Tax Rate
Promote Economic Growth
Pursue Greater Public Safety
Achieve Significant Progress on City Infrastructure
Improve Appearance of the Community
Focus on Quality of Life Issues
This budget is intended to maintain the direction established by our citizens and the city council in order to meet the
existing challenges and to effectively plan for future needs. It balances the costs of new and expanded programs needed
to address city priorities against the city’sAfinancialAandAhumanAresourceAlimitsAandAitsAadherenceAtoAtheAFiscalAandA
Budgetary Policy.
CITY OF STEPHENVILLE
MISSION STATEMENT
“To progressively provide cost-effective programs and services that encourage the highest quality of
life for our citizens.”
BUDGET OVERVIEW
The 2013-2014 Program of Services totals $20.4 million for all funds. Of that amount, approximately $17.43 million is for
continued operations and $3.07million for debt service. There is no available revenue to perform a capital improvement
project for this fiscal year. This budget maintains all existing programs and services with no scheduled lay -offs or
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furloughs. The remaining deficits will be offset by delayed hiring, user fee adjustments and excess revenues over
expenditures from previous years.
Revenues. TheAcity’sArevenuesAappearAtoAbeAstableAdueAtoAmaintainedApropertyAvalues,Aon-going new residential
construction, and maintaining utility service demand. Retail activity appears to be stable and remains within our
conservativeAsalesAtaxAbudgetAestimates.AATheAcity’sAoverallAcustomerAbaseAforAwaterAandAsewerAservicesAhasAincreasedA
over the last few years. Since weather conditions affect water revenues significantly, revenue projections utilize
conservative growth estimates to avoid budget shortfalls, and use a rolling average consumption method to factor out
any weather aberrations.
Property Values. Taxable property valuations increased to $983M for FY13/14, up from $946M in 2012-2013. This
$37M or 4.13% increase is comprised primarily of an increase in residential property of $20.8M, commercial personal
property (inventory) of approximately $1M, and $15.2M from new construction. This 4.13% increase precedes an
increase from last year of 6.12%, which are signs of stability for the city. We continue to have new residential
construction consistent with our slow, steady growth. Commercial development is stable. The recent growth of two of
our industries were completed and are reflected in the 2013 valuations.
Property Tax Rate. This year the property tax rate is recommended to be increased by $.01 from $.4850 to $.4950 per
$100 property valuations. The portion of the tax rate applied to debt service will be $.0593, compared to $.0615 from
FY2012-2013. With the increase in property values, the maintenance and operations portion of the tax rate will increase
to $.4357 per $100 property valuation, compared to $.4235 from FY2012-2013. Revenues will increase by $278,992.
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Sales Taxes. In past years, the driving force allowing the city to grow was the state of the economy in the
Stephenville area. It appears that Stephenville is continuing as the financial hub of the area. As always, we have been
taking a more aggressive approach in projecting sales tax revenues for next year.
User Fees. The fee schedule is reviewed annually for cost analysis and comparative services. A few adjustments are
recommended to public safety programs. User fees have been adjusted the last couple of years to reflect the increase in
minimum wages.
Utility Rates. A water rate volume charge increase of 4.3% is being recommended. However, no sewer rate volume
charge increase is being recommended. This increase is consistent with our past history. Future increases are expected
to average 3% to 7.5% to fund water system delivery and wastewater system improvements. No increases are being
proposed to the storm water drainage fees.
Sanitation Rates. Per the contract with Progressive Waste Solutions (formerly IESI), the company can request increases
in rates based on the Consumer Price Index (CPI) for the previous 12 months. Requests are brought forward by the
company to coincide with the calendar year. The city is contracted with Progressive Waste Solutions through 2014.
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BUDGET HIGHLIGHTS
All programs were reviewed for efficiency and continued demand by the citizens. Total expenditures amount to
$20,413,681. The major program initiatives for the 2013-2014 Program of Services and beyond are further outlined as
follows:
Human Resources
The budget has funded 142 full time positions. The budget includes a pay structure adjustment in the amount of
$133,332. This amount equates to approximately a 1.6% salary increase. This amount/percentage was obtained
using the May 2013 CPI-U DFW index. The city’s human resources staff is conducting a market survey analysis
comparingAStephenville’s pay structure, by position, to market. The market used by HR includes cities of similar
size to Stephenville and local employers.
TheAStrategicAPlanAadoptedAbyAtheAcityAcouncilAendeavorsAtoA“FosterAEffective,AProfessionalAMunicipalA
Government”.ATheAobjectiveAtoAmeetAthisAgoalAisAtoA“ ttractAandAretainAquality,Acustomer-friendlyAemployees.”A
Ideally, we would pay our employees at 100% of market. Even though the City cannot afford to adjust all
positions to market, we can continue to monitor the plan and grow the pay structure when affordable and
appropriate. We have had substantial discussions of the provisions of health care and the Texas Municipal
Retirement System (TMRS). This budget continues to fund the same level of benefits. However, in an effort to
control escalating costs we will continue to monitor the benefits. There will be no hiring freeze or furloughs.
Community Services
The Parks and Recreation Department will continue to provide a multitude of both youth and adult services and
to assist in funding other special events for the community. Adult programs are designed to be cost neutral.
Youth programs are designed to subsidize the cost by 40%. The FY13/14 budget contains $38,000 for special
events. It is important to allocate funds each year in order to keep maintenance of the park facilities as current
as possible. This year $50,000 is budgeted toward that goal.
We are completing our fifth full year of operations of the aquatic center. We have budgeted for modifications
for FY12/13 and will continue to evaluate efficient operations. It appears we will subsidize the program by $25k
to $50k annually.
The FY12/13 budget contains the pay-as-you-go method of financing residential street improvements. This
budget includes $200,000 for street maintenance projects, $40,000 for slurry seal, $10,000 for crack seal, and
$13,500 for one street sweeping.
Maintaining the vehicle and equipment replacement program continues. Capital outlay for FY13/14 totals
$91,000.
The city was awarded a grant by the National Park Service of $141,000 for improvements to the Bosque River
Trail to extend the trail into City Park. The city’sAmatchAforAthisAgrantAisA$35,400.
Fire Department
Pay step increases will continue to be implemented for those affected officers. We are building a new fire
station from previously issued debt, and the project should be completed in September. There are no capital
replacement items funded for the department this year.
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Police Department
Pay step increases will be implemented for those affected officers. Maintaining the vehicle replacement
program continues. Emphasis remains in keeping the department well equipped and trained to perform their
duties. Funding for the remodeling to the Public Safety Building after the fire department offices are vacated is
includedAinAthisAyear’sAbudget.
Application has been submitted for COPS (Community Oriented Policing Services) grant to fund an additional
school resource officer. The city will be responsible for 25% of the cost. Announcement of the grant award will
be made in September.
Community Development
This year the city will review and update all the building codes, development standards, and the comprehensive
master plan. There is no funding for outside services to assist with this endeavor. We continue to participate
with the North Central Texas Council of Governments aerial and mapping program.
The code enforcement department has been allocated $10,000 this year to fund demolition of substandard
structures.
We contract for plan review and industrial construction inspection services. We have budgeted for two major
projects with corresponding revenue.
Unfunded Projects
o Annual street project $500,000
o Increase FD staffing by three personnel 225,000
o TIF 50,000
o Thoroughfare Plan 50,000
o Annexation Plan 50,000
Capital Projects
We maintain self-designated reserves for grant matching and participation agreement projects. Some of the
possible improvements that could develop during this coming fiscal year that are not included in this budget are:
o Airport Runway extension
o Wetlands
o East Side Sewer
o New Water Wells
o Bosque River Trail Extension
o Downtown Revitalization
The Five-Year Capital Improvement Program has been completed and is being presented as part of the FY13/14
budget. It includes projects, vehicles and equipment the city proposes to buy within the next five years, and
should be a working document to be considered carefully as future capital budgets will be built around this plan.
The program will be reviewed and amended annually as needs change.
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FINANCIAL HIGHLIGHTS
The city is committed to conservative, sound financial planning and direction, as reflected in this 2013-2014 Program of
Services.
Fund Balance
Fund balance is basically defined as the amount of funds available that remain unencumbered and not
appropriated. The city adopted by resolution a financial policy that requires maintaining a minimum fund
balance equivalent to 25% of operating expenditures. This ideal fund balance equates to $3,180,585 for FY13/14
and continues to be met. Fund balance is used as an indicator by bond rating agencies and other financial
institutions in determining the city’sAcreditworthiness.A AstrongAfundAbalanceAfacilitatesAaAbetterAbondArating
which in turn reduces the city’sAinterestAcostAwhenAitAissuesAdebt.A
General Fund. The proposed general fund budget for FY13/14 is $11,830,949, which is a $397,220 (3.47%)
increase over FY12/13. Property valuations are estimated to increase by $37M (4.13%) in FY13/14. With the
proposed tax increase, property tax revenues would increase approximately $278,992.
In past years, in an effort to reimburse the general fund for indirect costs for water and sewer operations, it was
determined the Utility Fund should fund a portion of these costs. At that time we instituted a transfer of funds
to the General Fund to cover its share of the costs; and in FY13/14, $208,825 was budgeted for this function.
Each year we will analyze what portion of these costs the Utility Fund should pay and make adjustments as
needed.
Utility Fund. TheAUtilityAFund’sAprimaryApurposeAisAtoAprovideAwaterAandAsewerAservicesAtoAtheAresidents of the
City of Stephenville and prepare for services to its extra-territorial jurisdiction.
Revenues from the water and sewer services support this fund. The Utility Fund budget for FY13/14 was increased by
$142,599 (2.53%). The use of Utility Fund reserves will be used to cover water and sewer required capital maintenance.
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The Utility Fund will pay for reimbursement for indirect costs to the General Fund in the amount of $208,825.
Each year we will analyze what portion of these costs the General Fund pays and make adjustments as needed.
In the past, the City implemented a pay-as-you-go method to finance improvements to the water and sanitary
sewer systems. This budget contains an allocation of $125,000 for maintenance of the water wells, $125,000 for
maintenance of the water distribution system, $30,000 for meter maintenance, $50,000 for maintenance of the
water sewer collection system. Due to numerous variables, the wastewater treatment plant maintenance
budget has been increased from $30,000 to $125,000.
Per the contract with OMI, the company can request increases in rates based on Consumer Price Index (CPI) for
theApreviousA12AmonthsAforAtheAoperationAofAtheACity’sAwastewaterAtreatmentAplant.ATheAcontractAcostsAareA
anticipated to increase 3.7%. The city is contracted with OMI through 2016.
Landfill Fund. The proposed Landfill Fund budget for FY13/14 is $207,969, which is a $99,655, decrease over
FY12/13. A rate adjustment in the Per Ton charge is being recommended. The rate will increase to $50.00 per
ton up from $40.00 per ton. The Minimum amount to be charged would increase to $20.00 (up to 800 lbs.) from
$15.00 (up to 1,000lbs.) The goals are for the landfill to break-even and begin paying for itself after the recent
expansion.
Airport Fund. The amount budgeted in the Airport Fund for FY13/14 is $95,887, which is a $4,822, increase over
FY12/13. There is $25,115 of debt service payments in this budget. The goal is for the airport to break -even by
covering the operational costs.
Stormwater Drainage Fund. The total amount budgeted for the Storm water Drainage Fund is $538,971, a
decrease of $25,006 over FY12/13. There is $502,248 of debt service payments and $30,000 for maintenance
projects in this budget. This year we will begin planning for the next capital project.
Special Revenue Fund. Special revenue funds are derived from hotel occupancy taxes, child safety fines and
public safety restricted funds. The Stephenville Independent School District, Cross Timbers Family Services,
PaluxyARiverAChildren’sA dvocacyACenterAandAST RACouncilAonASubstanceA buseAhaveAmadeAapplicationsAforAtheA
projected $12,000 of the child safety funds. The police department has been allocated $3,700 for training from
restricted revenues. As in the past, we are using a portion of the Special Revenue Fund to continue
reconstruction of our historical brick streets throughout the city. In partnership with Keep Stephenville
Beautiful, we are allotting funds for a Welcome to Stephenville Sign.
Under existing contracts, portions of the hotel occupancy taxes have again been budgeted for the Chamber of
Commerce (4¢), Cross Timbers Fine Arts Council (1¢) and the Stephenville Museum (1¢).
Capital Improvement Program (CIP) Funds
Fire Station C/O 2011 CIP. During fiscal year 2010-11 the City Council authorized the issuance of $2,500,000 in
debt through the issuance of certificates of obligation to fund a new fire station. This fund has been created to
account for the proceeds from that debt issuance and track the costs associated with this project. The
construction project is on schedule and we expect to occupy the station by the end of September.
Street Construction C/O 2011 CIP. During fiscal year 2010-11 the City Council authorized the issuance of $1.5M
in debt through the issuance of certificates of obligation to fund street reconstruction of major thoroughfares.
This fund has been created to account for the proceeds from that debt issuance and track the costs associated
with this project. Alexander Road and Dale Street projects are on schedule and should be completed by the start
of the budget year.
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Street Improvements C/O 1998 CIP. The city maintains a capital improvement fund for projects related to
governmental activities. Some of the projects completed through this fund over the years include the public
safety building, the municipal service center, Splashville, street improvements, and many others. During fiscal
year 2010-11 the city council authorized the issuance of $2.5M in debt through the issuance of certificates of
obligation to fund the extension of Wolfe Nursery Road and Frey Street. This fund has been created to account
for the proceeds from that debt issuance and track the costs associated with this project. Construction proceeds
were expended. We received assessments from the adjoining property owners for a portion of the
enhancements to their property. The funds have been used to participate in economic development initiatives.
The proposed budget projects that the beginning fund balance will be $416,323.
Utility CIP. There are a number of water and sewer projects that need to be completed. I am proposing to issue
$1M in debt for sewer system improvements that have been identified in our recent sanitary sewer studies. This
will allow us to address the projects unable to be completed by our maintenance crews that were identified in
basins 7, 10, and 3. The debt will be issued during the upcoming year with construction anticipated to begin
during FY 14-15.
The City has applied for a Community Development Block Grant for rehabilitation of water and sewer
infrastructure on Groesbeck Street. The grant amount is $400,000AwithAtheAcity’sAmatchAbeingA$125,000.A
Currently, the city is ranked 14th out of 63 applicants.
A Meter Replacement Program is being recommended through an energy services performance contract. This is
a $3M project that would provide total meter replacement and advanced metering techniques.
Long Term Water C/O 2004 CIP. During fiscal year 2003-04 the city council authorized the issuance of $7.16M in
debt to fund the construction and expansion of the city’sAlong-term water supply and distribution. This fund has
been created to account for the proceeds from that debt issuance and track the costs associated wit h building
that project. With major construction complete and under budget, the remaining funds are for new water wells
and distribution enhancements. This budget proposes to aggressively seek a new water well that is estimated to
cost approximately $1,000,000. The proposed budget for fiscal year 2013-14 anticipates the beginning fund
balance to be $1,853,216.
Airport CIP. The Airport Fund accounts for all funding received from outside organizations and grant funds
received relating to capital improvements at the airport. We are on the Texas Department of Transportation
Aviation Division project list to extend the runway. The funding requires 10% matching costs from the city. We
have acquired some property and have removed the structures. We have completed the Airport Layout Plan,
and will engage in a funding agreement with TxDOT for the runway extension. The remaining city match is
expected to be about $150,000.
Recap of Un-funded Requests
I do not believe that any of the requests submitted by the citizens or various departments within the city
have been frivolous or unreasonable. All departments work toward providing the best possible service they
can to our constituents. However, the city budget has its limitations, and determining the best use of those
limited resources can be a difficult task. While trying to allocate the city’sAresourcesAinAaAmannerAthatAwouldA
maximize the achievement of proposed goals, numerous cuts and adjustments had to be made. Overall, the
city departments requested $42,590,201 in appropriations. This amount not only includes departmental
cuts, but also capital projects that remain unfunded.
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CONCLUSION
As City Administrator, I believe it is my responsibility to submit to you a fiscally sound budget while ensuring that
the level of service provided to our citizens and stakeholders remains high and as many goals and expectations
set by you are addressed. The Proposed Budget takes a conservative approach to dealing with the current
economic situation faced locally and nationally. I caution you, we will not be able to continue the use of reserves
to fund capital replacement and improvements.
While the budget includes market adjustments and step increases, employee benefits remain unchanged. Being
able to recruit and retain high quality employees is of the utmost importance to the success of any organization,
and as such, we should strive to provide a competitive pay structure and benefit package to our employees.
Improving the current pay structure along with offering competitive employee benefits facilitates retaining and
attracting quality employees.
I would like to thank the city council members for the direction they have provided the staff in the development
of this budget. The leadership and advice of the city council throughout the budget process is critical for an
effective allocation of resources.
The staff and I look forward to implementing this budget. We believe that this comprehensive budget for FY
2013-2014 fulfills the objectives as directed by the city council. It emphasizes continued improvements to the
delivery of services and quality of life issues of the community and works to encourage the future growth of the
city.
Sincerely,
Mark A. Kaiser
City Administrator
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The Budget Process
The City of Stephenville’s budget process is the mechanism that changes taxpayer requests and resources into government
services and expenditures. Again this year, the City of Stephenville has made a great commitment to setting community goals,
performance objectives, and priorities. Below is the budget process of the City:
I. Definition and Authority
The budget is a financial plan for the fiscal year of operations that matches all planned revenues and expenditures with the services
provided to the residents of the City, based on established budgetary policies. The City Charter establishes that the City’s fiscal
year shall begin on the first day of October and end on the last day of September of each calendar year. Such fiscal year shall also
constitute the budget and accounting year.
II. Preparation and Submission of the Budget
The budget preparation process begins in March before the beginning of the fiscal year. Under the City Charter, the City
Administrator is responsible for preparing and recommending an operating budget for City Council consideration. He along with
the Finance Director determines guidelines for the City’s department and division heads to use in preparing their budgets. These
guidelines are based on Council goals, anticipated revenues, levels of service desired and capital equipment and improvement
needs.
The Finance Department prepares the Budget Instructions Manual to be used in budget preparations. It includes the guidelines the
City Administrator and Finance Director have developed, the budget calendar and specific instructions for completing the forms
included in the Manual. These include requests for capital equipment and projects, operating budget request forms, authorized
position forms, requests for new positions and requests for new and/or enhanced services.
During April, the Finance staff meets individually with all department/division heads to explain the guidelines to be used in the
preparation of their budget, distribute the budget instructions manual, the forms to be completed and deadlines to be met, and give
any further directions for budget preparation. Department heads are responsible for expenditure estimates of their
departments/divisions. Personnel cost information is provided to them by the Finance staff. In estimating other divisional
expenses, department heads base their estimates on historical data adjusted for trends and possible rate increases.
In May, the City Council and department/division heads attend a budget workshop at which the staff presents departmental
programs, goals, objectives and needs in order to receive direction on programs and service levels from the Council.
By the end of June all operating budget and capital requests are due in the Finance office so that staff can begin compiling them
and determining financing needs. Factors to be considered in determining items to be capitalized are as follows:
Item can be permanently identified as an individual unit of property.
Item has an anticipated useful life of five years or more.
Item belongs to one of the following categories:
Land
Buildings and Structures
Equipment
Item constitutes a tangible, permanent addition to the value of City assets.
Item does not constitute repair or maintenance.
Item’s cost should generally exceed $1,000. Note: If the item is less than $1,000, then the item should be a component
unit of an asset meeting the above-stated criteria.
After all the budgets are compiled, the City Administrator and the Finance Director meet with the department/division heads
individually to discuss their budget submissions.
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By July, three-fourths of the current fiscal year is past, and the Finance department works to fine tune the revenue estimates.
Revenue projections are generally based on historic receipts adjusted for rate increases and trends. The City’s philosophy on
revenue projections is making the best estimate possible using historic data and trends, being careful not to overestimate revenue.
The City Administrator submits to the City Council, at least sixty (60) days prior to the beginning of each budget year, the
proposed budget for the following fiscal year. The budget provides a complete plan for the fiscal year and contains the following:
A budget message, explanatory of the budget, which message shall contain an outline of the financial policies of the city
for the fiscal year, shall set forth the reasons for salient changes from the previous fiscal year in expenditures and
revenue items, and shall explain any major changes in the financial policy;
A consolidated statement of receipts and expenditures for all funds;
An analysis of property valuation;
An analysis of the tax rate;
Tax levies and tax collections by years for at least five (5) years for the number of years for which records are available;
General fund resources in detail;
Summary of proposed expenditures by fund, department and activity;
Summary of proposed expenditures by character and object;
Detailed estimates of expenditures shown separately for each activity to support the summaries. Such estimates of
expenditures are to include an itemization of positions showing the number of persons having each title and the rate of
pay;
A revenue and expense statement for all types of bonds;
A description of all bond issues outstanding, showing rate of interest, date of issue, maturity date, amount authorized,
amount issued and amount outstanding;
A schedule of requirements for the principal and interest on each issue bonds;
A special fund section;
The appropriation ordinance;
The tax levying ordinance;
A capital improvement program for the budget year and proposed method of financing;
A summary of the condition of machinery, equipment and buildings;
A suggested legislative program and the highlights of the proposed administrative program.
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III. Adoption of the Budget
The budget and all the supporting schedules shall be filed with the City Secretary when submitted to the Council and shall be open
for public inspection by anyone interested. At the Council meeting at which time the budget is submitted, the Council will fix the
time and place of a public hearing on the budget and shall cause to be published a notice of the hearing, setting forth the time and
place thereof and presenting a condensed summary of the budget, at least seven (7) days before the date of the hearing. At the
time and place set forth in the notice, or at any time and place to which the public hearing shall be from time to time adjourned,
the council shall hold a public hearing on the budget submitted and all interested citizens shall be given an opportunity to be heard
for or against any item or the amount of any item herein contained.
The budget shall be adopted in original or amended form by the favorable votes of at least a majority of all members of the whole
council and shall be finally adopted not later than seven (7) days prior to the beginning of the fiscal year.
Should the council take no final action on or prior to such date, the budget as submitted shall be deemed to have finally been
adopted by the council.
Upon final adoption the budget shall be in effect for the stated fiscal year.
IV. Amending the Budget
In cases of grave public necessity, emergency expenditures to meet unusual and unforeseen conditions which could not, by
reasonable diligent thought and attention, have been included in the original budget may from time to time be authorized by the
affirmative vote of at least six (6) members of the entire council, as amendments or supplements to the original budget. Such
supplements or amendments shall be filed with the original budget.
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City of Stephenville
Proposed 2013-2014 Budget Calendar
April, 2013 Prior year budget review and begin developing priorities for the next budget year
May 6 Budget Packets to Division Directors
May 13-31 Requests for written budget input from citizens
June 4 Public input on citizen budget requests
June 10 Budget preparation manuals due from Division Directors to Director of Finance
June 27 - July 14 City Administrator and Director of Finance meet with Division Directors to review
and develop budget
July 25 (Statutory) Receive Certified Tax Rolls from the Central Appraisal District
August 1 File a copy of complete budget with City Secretary
August 4 & Publish notices of Council budget workshops and budget public
August 11 hearing
August 12-16 Council budget workshops
August 20 Public hearing on budget; Set time, date and place of public hearing on proposed tax
rate
September 3 Ordinance adopting budget; Public hearing on the proposed tax rate (1st)
September 10 Public hearing on the proposed tax rate (2nd)
September 17 Ordinance adopting tax rate
October 1 Begin new Budget Year 2013 – 2014
April, 2014 Mid-year budget review
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CITY OF STEPHENVILLE
Organization Chart
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Community Profile
Overview
Stephenville is located in the heart of north Central Texas in Erath County and is home to approximately 18,290 people.
Stephenville serves as the center of commerce and recreation to over 39,321 county residents.
Stephenville was incorporated in 1889 and chartered a home -rule city under Texas law in 1961 and operates under a
mayor-council form of government. A mayor and eight (8) council members are elected by majority of the entire city.
Elections are held the second Saturday in May.
Economy and Employment
The City of Stephenville is the county seat and principal commercial, medical, retail and industrial center of Erath
County. Stephenville has maintained its strong economic position. Our economy is based on agriculture and
manufacturing.AA gricultureAhasAlongAbeenAErathACounty’sAleadingAindustry.AALivestock,AespeciallyAbeef,AdairyAcattleAandA
other livestock, has always been an important agriculture producer in Erath County. The county is in the states 10th
largest for cattle production in 2010. The city has been fortunate to have seven manufacturing industries in town. Four
of the plants are among our list of top ten largest tax payers.
Many people live in Stephenville and Erath County and commute to the Metroplex to work every day. The short
distanceAtoAtheAMetroplexAmakesAStephenvilleAanAattractiveAplaceAtoAlive.AATheACity’sAhometownAatmosphereAcombinesA
with aggressive development attitude to produce results.
The City anticipates future growth in the local economy as a result of capital improvements completed this past year and
new projects budgeted this year. The City has been successful in attracting several residential developments, single-
family and multi-family.
Retail sales for 2013 were $348M. The City has Wal-Mart Supercenter that has been a catalyst to the regional economy
forAseveralAyearsAandAisAoneAofAtheACity’sAmajorAemployers.AAATexasAHeathAHarrisAMethodistAHospitalAisAoneAofAtheAarea’sA
largest non-retail employers, providing employment for doctors, nurses and other health care personnel. Other
organizations with more than 100 employees include Tarleton State University, a Division II NCAA Division university, the
Stephenville Independent School District, the City of Stephenville, Erath County, and Senior Care Living.
Stephenville and Erath County sit on the edge of the Barnett Shale formation. Minerals produced in the county include
natural gas and limited amounts of oil.
Culture and Recreation
More than forty local churches provide worship and fellowship for about twenty denominational groups. The nearest
synagogue is located in Fort Worth.
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Stephenville’sAresidentsAcanAtakeAadvantageAofAmanyAactivitiesAofferedAbyAtheAStephenvilleAParksAandARecreationA
Department, Stephenville Museum, and the Stephenville Public Library. Numerous organizations such as 4-H, Girl and
Boy Scouts and Future Farmers of America encourage the personal growth of young people.
Stephenville Parks and Recreation facilities include a multi-faceted sports complex with baseball and softball fields,
soccer fields, and RV Park, picnic areas, tennis courts, and indoor recreation center, as well as an amphitheater which
attracts many live concerts throughout the year.
Many other cultural and recreational facilities are within a one and one-half hour drive east on US 377 in the Dallas/Fort
Worth area. Stephenville offers all the amenities of small town life while the conveniences offered by a large
metropolitan area are easily within reach.
Education
Stephenville schools provide high-qualityAeducationAforAtheAdistrict’sAchildren.AATheApublicAschoolAsystemAisAlargeAenoughA
to offer progressive and diverse programs, and small enough to allow teachers and administrators to cultivate a
personal, active interest in each student. The instructional staff at SISD is exceptionally well-qualified. Award winning
programsAinAacademics,AfineAarts,AvocationalAeducation,Aathletics,AandAleadershipAareAavailableAtoAtheAdistrict’sAmoreAthanA
3,500 students.
Tarleton State University, a member of the Texas A&M System, provides quality programs of undergraduate, graduate,
and non-traditional education. The student body includes representatives from 220 Texas counties, 45 states and 34
foreign countries. Tarleton had a spring 2013 enrollment of 10,116 in Stephenville. The Tarleton core curriculum
provides solid liberal arts foundation for all students. Tarleton offers 67 undergraduate and 22 graduate programs as
well as a doctorate program in Educational Administration. Degree areas include agriculture, business administration,
teacher education, allied health, the fine arts, social sciences, physical and biological sciences, humanities, mathematics
and technology. Still over degree areas include preparation for professional schools such as dentistry, engineering, law,
medicine and veterinary medicine.
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Miscellaneous Statistical Information
Date of incorporation August 6, 1889 Sewerage System:
Miles of sanitary sewers 116
Number of treatment plants 1
Form of Government Home rule Number of service connections 5,575
Daily avg treatment in gallons 1,437,000
Max daily capacity in gallons 9,000,000
Number of Employees (excl police and fire):
Full-time 59
Water System:
Miles of water mains 126
City of Stephenville Facilities and Services: Number of service connections 5,733
Area in square miles 11.79 Number of fire hydrants 798
Miles of streets 92 Daily avg consumption in gallons 2,156,000
Number of street lights 1,125 Max daily capacity in gallons 6,000,000
Culture and Recreation:
Recreation center 1
Parks 3
Park acreage 130
Swimming pools 1
Play Grounds 4
Amphitheater 1
Fire Protection:
Number of stations 2
Number of fire personnel and officers 31
Number of volunteer firefighters 12
Number of fire calls answered 238
Number of ambulance calls answered 1,516
Number of inspections conducted 270
Police Protection:
Number of stations 1
Number of police personnel and officers 50
Number of patrol units 10
Number of law violations:
Physical arrests 952
Traffic violations 4,258
Parking violations 346
Criminal offenses 2,307
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FINANCIAL
SUMMARY
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24
CITY OF STEPHENVILLE
STATEMENT OF PROJECTED NET REVENUE OVER (EXPENDITURES) - ALL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2014
CAPITAL SPECIAL DEBT WATER STORM
GENERAL PROJECT REVENUE SERVICE SEWER WATER LANDFILL AIRPORT
FUND FUND FUND FUND FUND FUND FUND FUND TOTAL
PROJECTED NET REVENUE OVER (EXPENDITURES):
REVENUE 12,153,767 0 334,700 583,283 5,654,302 586,500 300,400 119,690 19,732,642
EXPENDITURES 11,830,949 0 395,700 583,283 5,784,891 538,971 207,969 95,887 19,437,650
NET BASELINE BUDGET 322,818 0 (61,000)0 (130,589)47,529 92,431 23,803 294,992
CAPITAL REPLACEMENTS (807,499)0 0 0 (166,932)0 (1,600)0 (976,031)
AND NEW PROGRAMS
RESERVE FUNDING 484,681 0 65,000 0 310,589 0 0 0 860,270
PROJECTED 2009-2010 NET REVENUE
OVER (EXPENDITURES):0 0 4,000 0 13,068 47,529 90,831 23,803 179,231
SPECIAL NOTE - Reserves will be used for:
GENERAL FUND:SPECIAL REVENUE
Reserves to Fund Operations 484,681 Welcome to Stephenville Sign 15,000
484,681 Historical Brick Streets 50,000
65,000
WATER/SEWER FUND:
Reserves to Fund Operations 158,589
Capital Replacements 152,000
310,589
25
CITY OF STEPHENVILLE
STATEMENT OF PROJECTED CASH FLOW - ALL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2014
CAPITAL SPECIAL DEBT WATER STORM
GENERAL PROJECT REVENUE SERVICE SEWER WATER LANDFILL AIRPORT
FUND FUND FUND FUND FUND FUND FUND FUND TOTAL
ESTIMATED ENDING CASH BALANCE 10/1/2013:
RESTRICTED:10,986,672
3 MONTH OPERATIONS 2,957,737 385,500 1,246,223
RIGHT-OF-WAY 1,000,000 363,526
CAPITAL REPLACEMENT 500,000 1,000,000 529,754
FACILITIES 500,000
GRANT MATCHING 500,000
ECONOMIC DEVELOPMENT 50,000 416,384
DEBT SERVICE 186,399 800,839 268,404
CUSTOMER DEPOSITS 224,877 1,300
UNRESTRICTED 55,730
EST. CASH BALANCE 10/1/2013 5,563,467 779,910 385,500 186,399 3,271,938 798,158 1,300 0 10,986,672
PROJECTED NET REVENUE OVER (EXPENDITURES):
REVENUE 12,153,767 0 334,700 583,283 5,654,302 586,500 300,400 119,690 19,732,642
EXPENDITURES 11,830,949 0 395,700 583,283 5,784,891 538,971 207,969 95,887 19,437,650
NET 2013-2014 BUDGET:322,818 0 (61,000)0 (130,589)47,529 92,431 23,803 294,992
ADD-BACK ITEMS:
CHANGES IN:
TAX REVENUE 0
DEBT PROCEEDS 0
GRANT MATCHING 0
CAPITAL REPLACEMENT (397,392)(127,000)(524,392)
NEW PROGRAMS (293,307)(25,000)(318,307)
COMPENSATION (116,800)(14,932)(1,600)(133,332)
NON-CASH ITEMS:
BOND AMORTIZATION 15,128 6,253 21,381
TOTAL ADD-BACK ITEMS (807,499)0 0 0 (151,804)6,253 (1,600)0 (954,650)
ESTIMATED ENDING CASH BALANCE 9/30/2014:
RESTRICTED:10,197,522
3 MONTH OPERATIONS 2,928,786 324,500 950,762 51,992
RIGHT-OF-WAY 500,000 363,526
CAPITAL REPLACEMENT 500,000 1,000,000 529,754
FACILITIES 600,000
GRANT MATCHING 500,000
ECONOMIC DEVELOPMENT 50,000 416,384
DEBT SERVICE 186,399 800,839 268,404
CUSTOMER DEPOSITS 224,877 1,300
UNRESTRICTED 0 13,068 53,782 38,839 23,803 129,492
EST. CASH BALANCE 9/30/2014 5,078,786 779,910 324,500 186,399 2,989,545 851,940 92,131 23,803 10,327,014
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City of Stephenville
Summary of Revenues
Submission Date: Aug 1, 2013
Budgeted Amounts Recommended Actual Amounts
Amended Proposed Budget Changes Jul-13 Percent YTD
Source of Funds 2012-2013 2013-14 Positive (Negative)YTD Actual to Budget
Taxes 11,046,038 11,474,325 428,287 10,450,415 94.61%
Licenses and permits 211,300 171,300 (40,000)261,751 123.88%
Fines and forfeitures 261,500 266,000 4,500 320,274 122.48%
Intergovernmental grants 85,200 82,300 (2,900)93,761 110.05%
Service charges 7,323,050 7,458,550 135,500 6,643,872 90.73%
Interest on investments 13,700 13,940 240 15,792 115.27%
Transfers 1,797,355 219,355 0 1,785,800 99.36%
Other Income 71,172 46,872 (24,300)122,209 171.71%
Total Revenue 20,809,315 19,732,642 501,327 19,693,874 94.64%
General Funds
Taxes
Property Taxes 3,910,749 4,030,042 119,293 4,018,231 102.75%
Sales Tax 4,920,000 5,200,000 280,000 4,359,682 88.61%
Other taxes 1,332,000 1,346,000 14,000 1,263,943 94.89%
Licenses and permits 211,300 171,300 (40,000)261,751 123.88%
Fines and forfeitures 250,000 250,000 0 300,908 120.36%
Intergovernmental 68,600 68,600 0 68,465 99.80%
Service charges 831,800 842,300 10,500 781,468 93.95%
Interest on investments 5,500 5,500 0 6,354 115.53%
Transfers 208,825 208,825 0 174,020 83.33%
Other Income 41,600 31,200 (10,400)51,357 123.45%
Total General Fund 11,780,374 12,153,767 373,393 11,286,179 95.80%
Utility Fund
Water sales 3,210,000 3,250,000 40,000 2,769,454 86.28%
Wastewater charges 2,100,000 2,200,000 100,000 2,079,177 99.01%
Service and delinquent charges 198,000 173,000 (25,000)189,054 95.48%
Interest on investments 5,500 5,500 0 3,293 59.87%
Transfers 10,530 10,530 0 8,780 83.38%
Other Income 29,172 15,272 (13,900)42,356 145.19%
Total Utility Fund 5,553,202 5,654,302 101,100 5,092,114 91.70%
Landfill Fund
Gate fees 300,000 300,000 0 227,464 75.82%
Interest on investments 0 0 0 18 0.00%
Other Income 400 400 0 5,098 1274.50%
Transfers 0 0 0 25,000 8.32%
Total Landfill Fund 300,400 300,400 0 257,580 100.00%
Airport Fund
Hangar rental 95,000 105,000 10,000 87,667 92.28%
Service and delinquent charges 0 0 0 0
Intergovernmental Grants 10,000 10,000 0 21,770 217.70%
Gasoline Sales 3,250 3,250 0 2,286 70.34%
Other Income 0 1,440 1,440 1,301 0.00%
Transfers 0 0 0
Total Airport Fund 108,250 119,690 11,440 113,024 104.41%
Storm Water Drainage Fund
Storm water drainage fee 585,000 585,000 0 509,588 87.11%
Interest on investments 1,500 1,500 0 1,108 73.87%
Total Stormwater Fund 586,500 586,500 0 510,696 87.08%
Other Funds
Taxes
Property Taxes 582,289 583,283 994 585,542 100.56%
Other taxes 301,000 315,000 14,000 223,017 74.09%
Fines and forfeitures 11,500 16,000 4,500 19,366 168.40%
Intergovernmental 6,600 3,700 (2,900)3,526 53.42%
Interest on investments 1,200 0 (1,200)3,718 309.83%
Transfers 1,578,000 0 0 1,578,000 100.00%
Other Income 0 0 0 23,398 0.00%
Total Other Funds 2,480,589 917,983 15,394 2,436,567 98.23%
Total Funds 20,809,315 19,732,642 501,327 19,696,160 99.82%
27
City of Stephenville
Summary of Expenditures
Submission Date: Aug 1, 2013
Budgeted Amounts Recommended Actual Amounts
Amended Proposed Budget Changes Jul-13 Percent YTD
Source of Funds 2012-2013 2013-14 Positive (Negative)YTD Actual to Budget
General Government:
City council 60,200 62,876 (2,676)50,158 83.32%
City administrator 139,688 139,481 207 107,304 76.82%
City secretary 96,018 96,254 (236)74,488 77.58%
Total General Government 295,906 298,611 (2,705)231,950 78.39%
Finance and Administration:
Emergency management 50,050 3,750 46,300 56,191 112.27%
Municipal buildings 214,912 204,119 10,793 143,775 66.90%
Financial administration and accounting 430,988 434,998 (4,010)345,009 80.05%
Purchasing 62,710 62,397 313 46,645 74.38%
Tax 129,000 141,000 (12,000)127,347 98.72%
Legal counsel 92,157 90,848 1,309 85,158 92.41%
Municipal court 147,500 147,500 0 131,874 89.41%
Human resources 104,955 104,373 582 85,009 81.00%
Total Finance and Administration 1,232,272 1,188,985 43,287 1,021,008 82.86%
Community Services:
Recreation administration 710,026 705,076 4,950 592,066 83.39%
Park maintenance 644,404 492,866 151,538 451,966 70.14%
Cemeteries 153,109 141,249 11,860 114,471 74.76%
Library 225,662 215,301 10,361 166,691 73.87%
Street maintenance 1,273,254 1,044,833 228,421 800,052 62.84%
Senior citizens center 163,400 135,556 27,844 119,295 73.01%
Aquatic Center 218,100 211,281 6,819 131,479 60.28%
Total Community Services 3,387,955 2,946,162 441,793 2,376,020 70.13%
Fire Department:
Fire and ambulance administration 223,054 244,552 (21,498)172,921 77.52%
Fire prevention and investigation 169,703 173,215 (3,512)100,217 59.05%
Fire suppression 1,213,678 1,187,082 26,596 915,786 75.46%
Emergency medical services 1,250,869 1,115,002 135,867 891,710 71.29%
Volunteer fire 32,341 32,341 0 10,808 33.42%
Total Fire Department 2,889,645 2,752,192 137,453 2,091,442 72.38%
Police Department:
Police administration 322,707 322,486 221 247,078 76.56%
Police patrol 2,051,914 1,964,598 87,316 1,638,486 79.85%
Police communications 496,964 531,889 (34,925)373,868 75.23%
Police support services 149,003 153,054 (4,051)117,418 78.80%
Criminal investigation 623,994 601,870 22,124 507,007 81.25%
Professional Standards 242,612 242,734 (122)190,171 78.38%
Animal control 128,503 129,614 (1,111)96,073 74.76%
Public safety facility 196,879 219,811 (22,932)152,556 77.49%
Total Police Department 4,212,575 4,166,055 46,520 3,322,657 78.87%
Community Development:
Planning 194,599 183,626 10,973 133,086 68.39%
Inspection 237,159 209,630 27,529 215,659 90.93%
Code enforcement 82,576 85,688 (3,112)57,846 70.05%
Total Community Development 514,334 478,944 35,390 406,591 79.05%
Non-Departmental:
Transfers 250,000 0 250,000 275,000 110.00%
Total General Fund 12,782,687 11,830,949 951,738 9,724,668 76.08%
Utility Fund
Utilities administration 112,418 112,747 (329)88,089 78.36%
Water production 793,195 798,257 (5,062)574,477 72.43%
Water distribution 705,418 697,310 8,108 553,607 78.48%
Water customer service 211,553 206,747 4,806 178,831 84.53%
Wastewater collection 481,514 354,068 127,446 240,005 49.84%
Wastewater treatment 954,100 1,017,012 (62,912)844,485 88.51%
Billing and collections 191,064 191,807 (743)150,461 78.75%
Transfers 772,825 208,825 564,000 174,020 22.52%
Non-Departmental 2,208,304 2,198,118 10,186 2,721,796 123.25%
Total Utility Fund 6,430,391 5,784,891 645,500 5,525,771 85.93%
Landfill Fund
Landfill operations 300,558 197,439 103,119 246,006 81.85%
Transfers 10,536 10,530 6 8,780 83.33%
Total Landfill Fund 311,094 207,969 103,125 254,786 81.90%
Airport Fund
Total Airport Fund 101,065 95,887 5,178 84,523 83.63%
Storm Water Drainage Fund
Operations 563,977 538,971 25,006 488,928
Transfers 764,000 0 764,000 764,000
Total Storm Water Drainage Fund 1,327,977 538,971 789,006 1,252,928 94.35%
Special Revenue Fund
Total Special Revenue Fund 384,600 395,700 (11,100)178,522 46.42%
Debt Service Fund
Total Debt Service Fund 582,289 583,283 (994)535,057 91.89%
Capital Projects Fund
Total Capital Project Fund 5,519,000 0 5,519,000 2,807,899 50.88%
Total Expenditures 27,439,104 19,437,651 8,001,453 20,364,154 74.22%
28
City of Stephenville
Proposed Statement of Activities
Submission Date: Aug 1, 2013
Program Revenues Net (Expense) Revenue
Charges for Governmental Business-Type
Functions/Programs Expenses Services Activities Activities Total
Governmental activities:
General government 1,332,596 (1,328,996)(1,328,996)
Public safety:
Emergency Management 3,750 (3,750)(3,750)
Fire 2,755,942 471,500 (2,284,442)(2,284,442)
Police 4,181,755 (4,113,055)(4,113,055)
Municipal Court 147,500 270,500 123,000 123,000
Streets 1,044,833 25,000 (1,019,833)(1,019,833)
Cemetery 141,249 15,300 (125,949)(125,949)
Culture and recreation:
Parks 492,866 12,500 (480,366)(480,366)
Recreation 705,076 122,500 (582,576)(582,576)
Tourism 380,000 (380,000)(380,000)
Senior Citizens Center 135,556 6,500 (129,056)(129,056)
Library 215,301 7,100 (208,201)(208,201)
Splashville 211,281 150,000 (61,281)(61,281)
Community development 478,944 188,700 (290,244)(290,244)
Long-term debt 583,283 (583,283)(583,283)
Total governmental activities 12,809,932 1,269,600 (11,540,332)(11,540,332)
Business-type acitivities:
Water 4,104,022 3,352,151 (751,871)(751,871)
Wastewater 1,678,044 2,302,151 624,107 624,107
Storm water drainage 538,971 586,500 47,529 47,529
Landfill 207,969 300,400 92,431 92,431
Airport 95,887 119,690 33,803 33,803
Total business-type activities 6,624,893 6,660,892 35,999 35,999
Total primary government 19,434,825 7,930,492 (11,540,332)35,999 (11,504,333)
General revenues:
Taxes:
Property taxes 4,613,325 4,613,325
Sales tax 5,200,000 5,200,000
Other taxes 1,661,000 1,661,000
Investment earnings 5,500 5,500
Miscellaneous 31,200 31,200
Total general revenues and transfers 11,513,850 (2,825)11,511,025
Change in net assets (26,482)33,174 6,692
Net assets-beginning 6,915,276 4,071,397 10,986,672
Net assets-ending 6,888,794 4,104,571 10,993,364
29
City of Stephenville
Expenses by Category
FY 2013-2014
Salaries Contractual Debt Non
Description & Benefits Services Supplies Maintenance Service Capital Depart Total
General Fund 8,647,047$ 1,812,322$ 704,075$ 667,505$ 11,830,949$
Enterprise Funds
Water & Wastewater 1,125,270 1,623,178 125,820 503,680 1,978,118 428,825 5,784,891
Landfill 133,075 31,364 22,500 10,500 10,530 207,969
Airport 46,332 750 23,500 25,305 95,887
Storm Water Drainage 200 30,000 508,771 538,971
Special Revenue Fund
Hotel/Motel Taxes 315,000
Chamber of Commerce 180,000
Cross Timbers Fine Arts Council 45,000
Stephenville Historical Museum 45,000
City of Stephenville 45,000 65,000
Welcome Sign 15,000
Brick Streets 50,000
Child Safety 12,000 12,000
LEOSE PD Training 3,700 3,700
Debt Service 583,283 583,283
$9,905,392 $3,905,396 $853,145 $1,235,185 $3,095,477 $0 $443,055 $19,437,650
New Programs GF Water Landfill Airport Storm Water
Compensation 116,800 14,932 1,600
Renovation & Code Red / Equipment 87,307 25,000
Additional Dispatchers / Training 206,000
$410,107 $39,932 $1,600 $0 $0 $0 $0 $451,639
Capital Replacement GF Water Landfill Airport Storm Water
Vehicles 268,848 65,000
Equipment 128,544 62,000
$397,392 $127,000 $0 $0 $0 $0 $0 $524,392
$10,712,891 $4,072,328 $854,745 $1,235,185 $3,095,477 $0 $443,055 $20,413,681
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EQUIPMENT REPLACEMENT PRIORITY
CAPITAL
REQUESTS
FUND DEPT DESCRIPTION 2013-14
GENERAL FUND
5702 PATROL VEHICLE (3EA) NORMAL ROTATION 150,000
5505 STREET DUMP TRUCK 70,000
5705 CID VEHICLE (1EA) NORMAL ROTATION 28,000
5503 CEMETERY 3/4 TON PICKUP TRUCK (replace 2003)20,848
5104 EMERGENCY MGT GENERATOR-PUBLIC SAFETY BUILDING 56,200
5104 EMERGENCY MGT REVERSE 911/CODE RED/EMERGENCY INTERNET NOTIFICATION12,307
5604 EMS *HEART MONITOR DEFIBRILLATOR 39,793
5105 MUNI BLDGS ELEVATOR-REPAIR OPTION #1 23,005
56XX ALL DEPARTMENTS TACTICAL MEDIC EQUIP REPLACEMENT 9,546
5901 PUBLIC SAFETY RNOVATIONS 75,000
56XX ALL DEPARTMENTS TACTICAL MEDIC EQUIP TRAINING 2,500
5604 EMS *AIR LIFT BAGS (Replacing 18yr old bags)8,012
56XX ALL DEPARTMENTS HAZMAT SUITS & DECONTAMINATION SHOWER 4,300
5603 FIRE SUPPRESSION *1250 GPM PUMPER TRUCK (Replace 1997)380,000
5102 MUNI BLDGS FURNITURE 5,000
5105 MUNI BLDGS NEW ELEVATOR-133,750
5105 MUNI BLDGS CITY HALL ROOF-ONCOR GRANT 60,000
5105 MUNI BLDGS ELEVATOR-REPAIR OPTION #2 6,955
Funded 484,699
TOTAL GENERAL FUND 1,085,216
WATER/WASTEWATER
5001 PRODUCTION 1/2 TON PICKUP (Replace '08 model)25,000
5101 COLLECTION 3/4 TON PICKUP (Replace '05 model)40,000
5101 COLLECTION BASIN 8 EVALUATION 62,000
5001 PRODUCTION DOWNHOLE WELL CAMERA 25,000
5102 WWTP PRIMARY CLAIFIER-SLUDGE PUMP REPAIR 24,000
5102 WWTP LIFT STATION ISOLATION VALVE 18,500
5102 WWTP GRIT CHAMBER BLOWERS 15,000
5102 WWTP EFFLUENT SERVICE WATER PUMP REHAB 13,750
5102 WWTP BAR SCREEN REHAB 8,800
Funded 152,000
TOTAL WATER/WASTEWATER FUND 232,050
LANDFILL
5001 LANDFILL LANDFILL COMPACTOR (Replace '90 model)425,000
TOTAL LANDFILL 425,000
TOTAL ALL FUNDS 1,742,266
31
PERSONNEL REQUESTS
INCLUDED NOT REQUESTED
FUND DEPT DESCRIPTION 2012-2013 INCLUDED 2013-2014
ADMINISTRATION
5401 HUMAN RESOURCES COMPETIVE PAYSTRUCTURE 116,800 102,200 222,000
5102 ADMIN ASST CITY ADMINISTRATOR 90,000 90,000
5101 COUNCIL WEB MANAGER 45,000 45,000
5103 CITY SECRETARY PART TIME RECORDS CLERK 10,400 10,400
5XXX MUN BLD,MSC,LIB,FS#2 JANITOR (PART-TIME TO FULL-TIME)30,000 30,000
TOTAL ADMINISTRATION 116,800 277,600 397,400
FIRE AND EMS
5601 ADMIN ASST FIRE CHIEF 83,436 83,436
5601 ADMIN SECRETARY 35,983 35,983
56xx ALL DEPARTMENTS INCREASE MINIMUM STAFFING TO 9EA (6 NEW EE)327,804 327,804
TOTAL FIRE AND EMS - 447,223 447,223
P0LICE
5702 PATROL POLICE OFFICER- K9 UNIT 57,258 57,258
5702 PATROL POLICE OFFICERS (4) SERGEANT (1) "H.E.A.T."350,000 350,000
5703 COMMUNICATIONS DISPATCHER (4 NEW)200,000 200,000
5703 COMMUNICATIONS DISPATCHER (4 NEW) TRAINING 6,000 6,000
5704 SUPPORT SERVICES RECORDS CLERK (FULL TIME)42,000 42,000
5706 PROFESSIONAL STDS SRO 55,568 55,568
TOTAL POLICE DEPARTMENT 206,000 504,826 710,826
COMMUNITY DEVELOPMENT
5802 PLANNING PERMIT CLERK 27,040 27,040
TOTAL COMMUNITY DEVELOPMENT - 27,040 27,040
TOTAL GENERAL FUND 322,800 1,256,689 1,582,489
WATER/WASTEWATER
5401 HUMAN RESOURCES COMPETIVE PAYSTRUCTURE 14,932 11,668 25,000
5000 ADMIN CAD/GIS TECHNICIAN 40,000 40,000
5002 WATER DISTR WAREHOUSE INVENTORY MANAGER 48,000 48,000
TOTAL WATER/WASTEWATER 14,932 99,668 113,000
LANDFILL
5401 HUMAN RESOURCES COMPETIVE PAYSTRUCTURE 1,600 1,400 3,000
TOTAL LANDFILL 1,600 1,400 3,000
AIRPORT
5001 AIRPORT AIRPORT MANAGER 50,000 50,000
TOTAL AIRPORT - 50,000 50,000
TOTAL ALL FUNDS 339,332 1,407,757 1,748,489
32
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33
GENERAL
FUND
34
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35
General Fund
The General Fund is responsible for providing basic services to the residents of the City. These services include Public Safety
(Municipal Court, Police and Fire); Public Works (Public Works, Streets); Community Development (Development, Planning,
Inspections); Parks and Recreation (Parks, Swimming Pool, Soccer Fields, Cemetery); Administrative Services (Finance, Purchasing,
Social Services, Management Information Services); City Administration (City Council, City Secretary, Legal, City Manager).
The General Fund’s primary revenue sources are Ad Valorem Taxes, Sales Taxes, Franchise Fees and Charges for City Services. The
City Council is responsible for establishing a tax rate for the General Fund.
State statues require that if the Maintenance and Operation (M&O) portion of the tax rate exceeds the effective tax rate, then the City
must publish a notice indicating the increase and hold a public hearing. If the increase is 8% or greater, the citizens have the right to
petition for a “roll-back” election.
The sales tax rate inside the City of Stephenville is 8.25%, with 1.5% being dedicated for City use. The remainder goes to the State
(6.25%) and Erath County (0.5%).
36
General Fund-10 Yr Total Expense Comparison
General Fund-10 Yr Total Expense by Function
37
9-04-2013 04:34 PM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
FUND FINANCIAL SUMMARY (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 11,449,388 12,274,462 11,780,374 11,356,525 11,795,474 12,252,126 12,153,767
FUND TOTAL REVENUES 11,449,388 12,274,462 11,780,374 11,356,525 11,795,474 12,252,126 12,153,767
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 11,106,583 12,702,236 12,782,688 9,918,549 11,802,618 11,830,949 11,830,949
FUND TOTAL EXPENDITURES 11,106,583 12,702,236 12,782,688 9,918,549 11,802,618 11,830,949 11,830,949 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 342,805 ( 427,774) ( 1,002,314) 1,437,977 ( 7,144) 421,177 322,818
=========== =========== =========== =========== =========== ============ ============
9-04-2013 04:34 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
0 TAXES 9,634,516 10,377,270 10,162,749 9,682,074 10,242,749 10,674,401 10,576,042
1 LICENSES AND PERMITS 255,269 182,516 211,300 261,754 171,300 171,300 171,300
2 FINES AND FORFEITURES 270,178 283,762 250,000 306,800 250,000 250,000 250,000
3 INTERGOVERNMENTAL 132,492 135,551 68,600 68,465 68,600 68,600 68,600 4 SERVICE CHARGES 868,146 1,020,133 831,800 804,514 817,300 842,300 842,300
5 OTHER REVENUE 288,787 275,231 255,925 232,918 245,525 245,525 245,525
FUND TOTAL REVENUES 11,449,388 12,274,462 11,780,374 11,356,525 11,795,474 12,252,126 12,153,767 =========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
1 CENTRAL GOVERNMENT
====================
01 CITY COUNCIL ADMINISTRATION
1-PERSONNEL 18,545 20,831 21,200 18,284 23,789 23,791 23,791
2-CONTRACTUAL 33,573 20,792 36,400 29,542 36,400 36,485 36,485
3-GENERAL SERVICES 2,090 4,388 2,600 2,332 2,600 2,600 2,600 TOTAL 01 CITY COUNCIL ADMINISTRATI 54,207 46,011 60,200 50,158 62,789 62,876 62,876
02 CITY ADMINISTRATOR
1-PERSONNEL 127,028 132,360 135,538 104,331 131,609 135,32 3 135,323 2-CONTRACTUAL 3,088 3,384 3,750 2,880 3,750 3,758 3,758
3-GENERAL SERVICES 140 98 400 93 400 400 400
TOTAL 02 CITY ADMINISTRATOR 130,256 135,842 139,688 107,304 135,759 139,481 13 9,481
03 CITY SECRETARY
1-PERSONNEL 72,086 72,842 76,713 58,857 76,332 76,341 76,341
2-CONTRACTUAL 6,837 13,041 13,555 12,816 14,155 14,163 14,163
3-GENERAL SERVICES 5,509 4,502 5,350 2,815 5,350 5,350 5,350
4-MACHINE & EQUIPMENT MAI 0 981 400 0 400 400 400
TOTAL 03 CITY SECRETARY 84,431 91,367 96,018 74,488 96,237 96,254 96,254
04 EMERGENCY MANAGEMENT 2-CONTRACTUAL 6,609 7,268 49,050 54,203 2,750 2,750 2,750
4-MACHINE & EQUIPMENT MAI 750 1,365 1,000 1,988 1,000 1,000 1,000
TOTAL 04 EMERGENCY MANAGEMENT 7,359 8,633 50,050 56,191 3,750 3,750 3,750
05 MUNICIPAL BUILDING
1-PERSONNEL 37,375 35,598 39,261 31,417 39,049 39,053 39,053
2-CONTRACTUAL 53,338 44,487 54,640 32,865 51,350 51,253 51,253 3-GENERAL SERVICES 7,758 10,247 9,200 8,163 9,200 9,200 9,200
4-MACHINE & EQUIPMENT MAI 10,338 73,856 21,100 12,171 19,350 19,350 19,350
5-CAPITAL OUTLAY 61,297 70,813 0 0 0 0 0
8-NOT USED 370,999 720,000 250,000 275,000 0 0 0 TOTAL 05 MUNICIPAL BUILDING 541,106 955,002 374,201 359,616 118,949 118,856 11 8,856
06 MUNCIPAL SERVICE CENTER 1-PERSONNEL 39,159 37,693 39,261 29,764 39,049 39,053 39,053
2-CONTRACTUAL 39,926 31,046 38,300 23,392 33,100 33,060 33,060
3-GENERAL SERVICES 4,310 4,435 4,650 1,785 4,650 4,650 4,650
4-MACHINE & EQUIPMENT MAI 8,079 6,423 8,500 4,218 8,500 8,500 8,500 TOTAL 06 MUNCIPAL SERVICE CENTER 91,474 79,597 90,711 59,160 85,299 85,263 8 5,263
________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 908,834 1,316,452 810,868 706,916 502,783 506,480 506,480 =========== =========== =========== =========== =========== ============ ============
38
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
2 FINANCE
=========
01 FINANCIAL ADMIN/ACCOUNTING
1-PERSONNEL 194,578 255,275 268,588 211,986 267,184 267,214 267,214
2-CONTRACTUAL 106,346 121,469 100,000 105,199 105,200 105,384 105,384
3-GENERAL SERVICES 2,076 1,137 2,400 1,676 2,400 2,400 2,400 4-MACHINE & EQUIPMENT MAI 38,073 53,595 60,000 26,147 55,000 60,000 60,000
TOTAL 01 FINANCIAL ADMIN/ACCOUNTIN 341,074 431,477 430,988 345,009 429,784 434,998 43 4,998
02 PURCHASING 1-PERSONNEL 54,144 55,518 58,210 45,257 57,883 57,889 57,889
2-CONTRACTUAL 1,235 2,343 4,050 1,293 4,050 4,058 4,058
3-GENERAL SERVICES 2,528 275 450 96 450 450 450
TOTAL 02 PURCHASING 57,907 58,136 62,710 46,645 62,383 62,397 62,397
04 TAX
2-CONTRACTUAL 117,881 119,123 129,000 127,347 141,000 141,000 141,000 TOTAL 04 TAX 117,881 119,123 129,000 127,347 141,000 141,000 141,000
________________________________________________________________________________________________
TOTAL 2 FINANCE 516,862 608,736 622,698 519,001 633,167 638,395 638,395
=========== =========== =========== =========== =========== ============ ============
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
3 LEGAL
=======
01 LEGAL COUNSEL
1-PERSONNEL 4,065 68,470 86,007 79,563 84,690 84,690 84,690
2-CONTRACTUAL 78,984 50,051 6,150 5,594 6,150 6,158 6,158 3-GENERAL SERVICES 0 126 0 0 0 0 0
TOTAL 01 LEGAL COUNSEL 83,048 118,648 92,157 85,158 90,840 90,848 9 0,848
02 MUNICIPAL COURT
2-CONTRACTUAL 143,880 153,761 147,500 131,874 147,500 147,500 147,500
TOTAL 02 MUNICIPAL COURT 143,880 153,761 147,500 131,874 147,500 147,500 14 7,500
________________________________________________________________________________________________
TOTAL 3 LEGAL 226,928 272,409 239,657 217,031 238,340 238,348 238,348
=========== =========== =========== =========== =========== ============ ============
4 PERSONNEL
===========
01 HUMAN RESOURCES 1-PERSONNEL 55,456 53,615 55,685 43,435 54,589 54,595 54,595
2-CONTRACTUAL 41,880 43,927 46,870 41,372 46,870 47,378 47,378
3-GENERAL SERVICES 1,585 541 2,400 202 2,400 2,400 2,400
TOTAL 01 HUMAN RESOURCES 98,921 98,083 104,955 85,009 103,859 104,373 10 4,373
________________________________________________________________________________________________
TOTAL 4 PERSONNEL 98,921 98,083 104,955 85,009 103,859 104,373 104,373
=========== =========== =========== =========== =========== ============ ============
5 COMMUNITY SERVICES
====================
01 PARKS & RECREATION ADM
1-PERSONNEL 373,521 433,493 434,326 346,073 433,686 434,089 434,089
2-CONTRACTUAL 238,438 224,165 200,200 181,306 199,450 199,487 199,487
3-GENERAL SERVICES 78,005 78,433 72,250 60,596 68,250 68,250 68,250 4-MACHINE & EQUIPMENT MAI 2,152 48,063 3,250 4,092 3,250 3,250 3,250
TOTAL 01 PARKS & RECREATION ADM 692,116 784,154 710,026 592,066 704,636 705,076 705,076
02 PARK MAINTENANCE 1-PERSONNEL 328,433 323,715 352,704 254,694 351,293 351,630 351,630
2-CONTRACTUAL 9,965 19,249 14,650 15,492 12,150 14,286 14,286
3-GENERAL SERVICES 36,446 37,401 48,550 35,688 48,550 48,550 48,550 4-MACHINE & EQUIPMENT MAI 72,523 62,493 77,500 51,645 78,400 78,400 78,400
5-CAPITAL OUTLAY 17,094 20,888 151,000 94,448 0 0 0
TOTAL 02 PARK MAINTENANCE 464,460 463,746 644,404 451,966 490,393 492,866 492,866
39
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 5
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 CEMETERIES
1-PERSONNEL 110,822 113,439 118,284 93,042 117,761 117,929 117,929
2-CONTRACTUAL 7,645 6,243 8,125 5,326 8,015 7,620 7,620
3-GENERAL SERVICES 7,070 7,207 8,950 4,990 7,950 7,950 7,950 4-MACHINE & EQUIPMENT MAI 4,899 4,887 7,750 3,734 7,750 7,750 7,750
5-CAPITAL OUTLAY 0 0 10,000 7,378 0 0 0
TOTAL 03 CEMETERIES 130,437 131,775 153,109 114,471 141,476 141,249 141,249
04 LIBRARY
1-PERSONNEL 147,030 146,951 155,592 126,735 154,785 154,804 154,804
2-CONTRACTUAL 18,632 13,219 19,820 10,860 19,820 17,747 17,747 3-GENERAL SERVICES 23,847 24,281 24,750 16,947 24,750 24,750 24,750
4-MACHINE & EQUIPMENT MAI 29,662 45,007 18,000 6,211 18,000 18,000 18,000
5-CAPITAL OUTLAY 0 0 7,500 5,939 0 0 0
TOTAL 04 LIBRARY 219,171 229,458 225,662 166,691 217,355 215,301 21 5,301
05 STREET MAINTENANCE
1-PERSONNEL 366,349 381,206 407,665 317,217 405,581 406,450 406,450
2-CONTRACTUAL 299,987 283,031 345,350 205,717 343,400 344,183 344,183
3-GENERAL SERVICES 50,311 47,687 50,350 36,639 50,350 50,350 50,350 4-MACHINE & EQUIPMENT MAI 220,720 256,309 243,850 218,619 243,850 243,850 243,850
5-CAPITAL OUTLAY 19,705 392,191 226,039 21,861 0 0 0
TOTAL 05 STREET MAINTENANCE 957,073 1,360,424 1,273,254 800,052 1,043,181 1,044,833 1,04 4,833
06 SENIOR CITIZENS
1-PERSONNEL 61,133 65,187 65,150 52,268 64,899 64,957 64,957
2-CONTRACTUAL 37,279 36,918 45,000 29,769 45,500 45,849 45,849 3-GENERAL SERVICES 14,601 15,930 14,000 14,636 14,000 14,000 14,000
4-MACHINE & EQUIPMENT MAI 23,183 11,456 29,250 22,623 10,750 10,750 10,750
5-CAPITAL OUTLAY 0 0 10,000 0 0 0 0
TOTAL 06 SENIOR CITIZENS 136,195 129,490 163,400 119,295 135,1 49 135,556 135,556
07 AQUATIC CENTER
1-PERSONNEL 120,795 123,007 115,100 71,572 115,100 115,226 115,226
2-CONTRACTUAL 61,808 48,555 60,000 35,054 59,300 59,055 59,055 3-GENERAL SERVICES 16,502 18,715 24,000 10,203 24,000 24,000 24,000
4-MACHINE & EQUIPMENT MAI 9,421 9,693 11,500 11,429 13,000 13,000 13,000
5-CAPITAL OUTLAY 0 0 7,500 3,220 0 0 0
TOTAL 07 AQUATIC CENTER 208,525 199,970 218,100 131,478 211,400 211,281 211,281 ________________________________________________________________________________________________
TOTAL 5 COMMUNITY SERVICES 2,807,977 3,299,018 3,387,955 2,376,020 2,943,590 2,946,162 2,946,162 =========== =========== =========== =========== =========== ============ ============
40
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 6 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
6 FIRE DEPARTMENT
=================
01 FIRE ADMINISTRATION
1-PERSONNEL 177,712 181,538 187,359 148,238 186,425 186,554 186,554
2-CONTRACTUAL 22,121 19,362 25,995 19,226 38,295 38,298 38,298 3-GENERAL SERVICES 3,897 3,603 4,200 2,876 4,200 4,200 4,200
4-MACHINE & EQUIPMENT MAI 8,119 35,152 5,500 2,580 15,500 15,500 15,500
5-CAPITAL OUTLAY 0 3,523 0 0 0 0 0
TOTAL 01 FIRE ADMINISTRATION 211,849 243,178 223,054 172,921 244,420 244,552 24 4,552
02 FIRE PREVENTION INVESTIGATI
1-PERSONNEL 79,846 79,571 154,713 84,800 155,033 155,138 155,138
2-CONTRACTUAL 5,376 4,883 6,850 6,668 6,850 6,937 6,937
3-GENERAL SERVICES 3,494 3,914 6,560 7,464 6,560 9,560 9,560
4-MACHINE & EQUIPMENT MAI 1,041 459 1,580 1,286 1,580 1,580 1,580
5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 02 FIRE PREVENTION INVESTIGA 89,757 88,827 169,703 100,217 170,023 173,215 173,215
03 FIRE SUPPRESSION
1-PERSONNEL 1,076,662 990,231 1,109,803 823,524 1,076,252 1,076,983 1,076,983
2-CONTRACTUAL 17,103 16,948 22,775 30,485 24,675 25,999 25,999
3-GENERAL SERVICES 36,575 39,374 49,000 38,570 49,000 49,000 49,000
4-MACHINE & EQUIPMENT MAI 39,718 22,678 32,100 23,208 35,100 35,100 35,100
5-CAPITAL OUTLAY 0 368,362 0 0 0 0 0
TOTAL 03 FIRE SUPPRESSION 1,170,058 1,437,592 1,213,678 915,786 1,185,027 1,187,082 1,18 7,082
04 EMERGENCY MEDICAL SERVICE
1-PERSONNEL 893,989 994,257 1,007,919 804,334 1,002,060 1,002,742 1,002,742
2-CONTRACTUAL 14,294 22,758 28,700 18,420 28,700 29,510 29,510
3-GENERAL SERVICES 70,664 58,788 70,000 59,845 73,500 73,500 73,500
4-MACHINE & EQUIPMENT MAI 10,059 12,538 9,250 6,590 9,250 9,250 9,250
5-CAPITAL OUTLAY 0 13,182 135,000 2,521 0 0 0 TOTAL 04 EMERGENCY MEDICAL SERVICE 989,007 1,101,524 1,250,869 891,710 1,113,510 1,115,002 1,11 5,002
05 VOLUNTEER FIRE DEPARTMENT
1-PERSONNEL 13,639 11,414 12,291 7,284 12,291 12,291 12,291 2-CONTRACTUAL 4,770 3,978 9,550 3,519 12,050 12,050 12,050
3-GENERAL SERVICES 1,334 889 9,000 0 6,500 6,500 6,500
4-MACHINE & EQUIPMENT MAI 263 91 1,500 5 1,500 1,500 1,500
5-CAPITAL OUTLAY 10,711 0 0 0 0 0 0 TOTAL 05 VOLUNTEER FIRE DEPARTMENT 30,717 16,372 32,341 10,808 32,341 32,341 32,341
________________________________________________________________________________________________
TOTAL 6 FIRE DEPARTMENT 2,491,388 2,887,492 2,889,645 2,091,442 2,745,321 2,752,192 2,752,192
=========== =========== =========== =========== =========== ============ ============
41
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 7
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
7 POLICE DEPARTMENT
===================
01 POLICE ADMINISTRATION 1-PERSONNEL 102,750 104,633 286,282 222,611 284,878 285,114 285,114
2-CONTRACTUAL 13,351 15,380 33,925 22,788 33,910 34,872 34,872
3-GENERAL SERVICES 995 999 2,400 1,679 2,400 2,400 2,400
4-MACHINE & EQUIPMENT MAI 133 0 100 0 100 100 100
TOTAL 01 POLICE ADMINISTRATION 117,228 121,012 322,707 247,078 321,288 322,486 322,486
02 PATROL 1-PERSONNEL 1,729,388 1,602,949 1,678,064 1,307,814 1,677,521 1,678,870 1,678,870
2-CONTRACTUAL 58,898 66,174 67,750 64,205 73,750 75,303 75,303
3-GENERAL SERVICES 121,494 151,246 166,100 137,140 174,300 174,300 174,300
4-MACHINE & EQUIPMENT MAI 31,506 15,319 30,000 21,418 36,125 36,125 36,125 5-CAPITAL OUTLAY 91,289 101,917 110,000 107,908 0 0 0
TOTAL 02 PATROL 2,032,574 1,937,605 2,051,914 1,638,486 1,961,696 1,964,598 1,96 4,598
03 COMMUNICATIONS
1-PERSONNEL 408,926 425,347 480,764 362,205 507,563 507,621 507,621 2-CONTRACTUAL 5,763 5,336 6,150 3,329 12,150 12,218 12,218
3-GENERAL SERVICES 8,417 6,160 10,050 6,775 12,050 12,050 12,050
5-CAPITAL OUTLAY 0 11,870 0 1,559 0 0 0
TOTAL 03 COMMUNICATIONS 423,106 448,713 496,964 373,868 531,763 531,889 531,889
04 SUPPORT SERVICES
1-PERSONNEL 183,386 247,008 136,353 108,122 137,441 137,513 137,513 2-CONTRACTUAL 4,773 8,587 6,900 4,484 6,900 7,391 7,391
3-GENERAL SERVICES 2,826 4,010 5,650 4,813 8,050 8,050 8,050
4-MACHINE & EQUIPMENT MAI 0 0 100 0 100 100 100
TOTAL 04 SUPPORT SERVICES 190,985 259,606 149,003 117,418 152,491 153,054 153,054
05 CRIMINAL INVESTIGATION
1-PERSONNEL 450,072 434,412 510,604 407,041 501,844 502,223 502,223
2-CONTRACTUAL 44,204 53,410 58,790 46,719 66,050 66,197 66,197 3-GENERAL SERVICES 16,508 16,713 21,600 22,448 27,200 27,200 27,200
4-MACHINE & EQUIPMENT MAI 2,909 2,271 5,500 2,709 6,250 6,250 6,250
5-CAPITAL OUTLAY 0 0 27,500 28,090 0 0 0
TOTAL 05 CRIMINAL INVESTIGATION 513,693 506,806 623,994 507,007 601,344 601,870 601,870
06 PROFESSIONAL STANDARD
1-PERSONNEL 90,361 217,815 219,922 173,781 218,844 219,022 219,022 2-CONTRACTUAL 1,936 4,397 7,640 6,506 7,690 8,662 8,662
3-GENERAL SERVICES 2,712 5,314 11,300 9,140 11,300 11,300 11,300
4-MACHINE & EQUIPMENT MAI 1,000 2,828 3,750 744 3,750 3,750 3,750
TOTAL 06 PROFESSIONAL STANDARD 96,010 230,354 242,612 190,171 241,584 242,734 242,734 07 ANIMAL CONTRAL
1-PERSONNEL 85,769 88,385 90,283 68,976 89,338 89,456 89,456
2-CONTRACTUAL 2,861 2,677 4,020 3,019 4,910 4,912 4,912 3-GENERAL SERVICES 26,437 27,057 31,200 23,337 32,245 32,245 32,245
4-MACHINE & EQUIPMENT MAI 2,174 1,360 3,000 742 3,000 3,000 3,000
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 07 ANIMAL CONTRAL 117,240 119,480 128,503 96,073 129,493 129,613 12 9,613
________________________________________________________________________________________________
TOTAL 7 POLICE DEPARTMENT 3,493,085 3,623,575 4,015,697 3,170,101 3,939,659 3,946,244 3,946,244
=========== =========== =========== =========== =========== ============ ============
42
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 8 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND DIVISION FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
8 COMMUNITY DEVELOPMENT
=======================
01 PLANNING/DEVELOPMENT ADMIN
1-PERSONNEL 163,626 167,286 173,824 121,666 162,709 162,734 162,734
2-CONTRACTUAL 8,399 6,542 15,225 6,901 15,225 15,242 15,242 3-GENERAL SERVICES 658 1,215 2,050 1,157 2,050 2,050 2,050
4-MACHINE & EQUIPMENT MAI 1,772 3,591 3,500 3,361 3,600 3,600 3,600
5-CAPITAL OUTLAY 6,532 0 0 0 0 0 0
TOTAL 01 PLANNING/DEVELOPMENT ADMI 180,987 178,634 194,599 133,086 183,584 183,626 183,626
02 INSPECTIONS
1-PERSONNEL 66,763 102,583 106,044 83,659 105,441 105,462 105,462 2-CONTRACTUAL 79,643 46,227 123,115 129,336 95,615 95,668 95,668
3-GENERAL SERVICES 2,245 2,516 6,200 2,032 6,700 6,700 6,700
4-MACHINE & EQUIPMENT MAI 34 316 1,800 633 1,800 1,800 1,800
5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 02 INSPECTIONS 148,685 151,642 237,159 215,659 209,556 209,630 209,630
03 CODE ENFORCEMENT
1-PERSONNEL 31,880 40,276 41,151 32,600 40,904 43,764 43,764
2-CONTRACTUAL 11,194 43,156 38,425 24,457 38,425 38,424 38,424
3-GENERAL SERVICES 981 1,062 2,400 790 2,900 2,900 2,900
4-MACHINE & EQUIPMENT MAI 30 0 600 0 600 600 600
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 03 CODE ENFORCEMENT 44,085 84,493 82,576 57,847 82,829 85,688 8 5,688
________________________________________________________________________________________________
TOTAL 8 COMMUNITY DEVELOPMENT 373,757 414,770 514,334 406,591 475,969 478,944 478,944 =========== =========== =========== =========== =========== ============ ============
9 PUBLIC SAFETY FACILITY
========================
01 PUBLIC SAFETY CLERICAL
1-PERSONNEL 54,624 56,372 58,769 44,035 58,520 58,526 58,526
2-CONTRACTUAL 61,671 44,748 59,590 30,259 59,590 59,465 59,465 3-GENERAL SERVICES 11,182 16,320 15,820 11,010 16,820 16,820 16,820
4-MACHINE & EQUIPMENT MAI 61,354 64,260 62,700 67,252 85,000 85,000 85,000
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 01 PUBLIC SAFETY CLERICAL 188,831 181,701 196,879 152,556 219,930 219,811 21 9,811 ________________________________________________________________________________________________
TOTAL 9 PUBLIC SAFETY FACILITY 188,831 181,701 196,879 152,556 219,930 219,811 219,811
=========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 11,106,583 12,702,236 12,782,688 9,724,668 11,802,618 11,830,949 11,830,949
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 342,805 ( 427,774) ( 1,002,314) 1,437,977 ( 7,144) 421,177 322,818
=========== =========== =========== =========== =========== ============ ============
43
9-04-2013 04:34 PM CITY OF STEPHENVILLE PAGE: 1 0 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
ARY (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
0 TAXES 4001 PROPERTY TAX 3,580,881 3,752,306 3,885,749 4,023,034 3,885,749 4,103,401 4,005,042
4001.000A REFUNDS ON PROPERTY TAXES( 11,301) ( 9,844) 0 ( 3,335) 0 0 0
4003 PENALTY & INTEREST 46,275 37,489 25,000 0 25,000 25,000 25,000
4004 LATE RENDITION FEES 2,856 2,840 0 0 0 0 0 4010 CITY SALES TAX 4,616,313 5,191,213 4,920,000 4,359,682 5,000,000 5,200,000 5,200,000
4030 MIXED DRINKS TAX 41,372 39,171 41,000 38,885 41,000 41,000 41,000
4041 TELEPHONE GROSS RECEIPTS 87,043 81,850 85,000 58,183 85,000 85,000 85,000
4042 ELECTRIC GROSS RECEIPTS 733,264 743,674 725,000 727,588 725,000 7 25,000 725,000 4043 GAS GROSS RECEIPTS 111,622 100,653 100,000 102,855 100,000 100,000 100,000
4044 CABLE TV GROSS RECEIPTS 57,161 52,495 50,000 48,502 50,000 50,000 50,000
4045 WATER/WW GROSS RECEIPTS 237,443 241,161 206,000 198,733 206,000 220,000 220,000
4046 GARBAGE GROSS RECEIPTS TAX 131,588 144,262 125,000 127,947 125,000 125,000 125,000
TOTAL 0 TAXES 9,634,516 10,377,270 10,162,749 9,682,074 10,242,749 10,674,401 10,576,042
1 LICENSES AND PERMITS 4102 ANIMAL PERMIT FEES 1,155 1,190 500 1,685 500 500 500
4103 SOLICITOR'S LICENSES 1,280 1,040 250 140 250 250 250
4104 GARAGE SALE PERMITS 2,836 2,918 2,000 2,321 2,000 2,000 2,000
4112 LIQUOR LICENSE APPLICATION 90 240 250 0 250 250 250
4120 BUILDING PERMITS 177,355 96,447 140,000 169,197 100,000 100,000 100,000
4122 P&Z AND BOA APPLICATIONS 2,200 7,700 2,000 8,633 2,000 2,00 0 2,000
4123 FILING FEES - SUBD. PLATTS 1,980 2,570 1,000 1,820 1,000 1,000 1,000
4124 ELECTRICAL PERMITS 1,633 4,918 1,000 5,081 1,000 1,000 1,000
4126 MOBILE HOME PARK FEES 3,300 3,210 500 2,990 500 500 500 4127 PLUMBING PERMITS 4,087 4,405 3,000 4,474 3,000 3,000 3,000
4128 MECHANICAL PERMITS 200 500 400 575 400 400 400
4129 MOBILE HOME PERMITS 50 125 400 150 400 400 400
4130 FOOD SERVICE PERMITS 30,475 34,805 30,000 33,700 30,000 30,000 30,000
4131 PLAN REVIEW / FIRE CODE 28,628 22,449 30,000 30,986 30,000 30,000 30,000
TOTAL 1 LICENSES AND PERMITS 255,269 182,516 211,300 261,751 171,300 171,300 171,300
2 FINES AND FORFEITURES
4201 MUNICIPAL COURT FINES 269,068 281,748 245,000 300,365 245,000 245,000 245,000
4220 DELINQUENT FINES 1,110 2,014 5,000 543 5,000 5,000 5,000
TOTAL 2 FINES AND FORFEITURES 270,178 283,762 250,000 300,908 250,000 250,000 250,000
3 INTERGOVERNMENTAL
4301 ERATH COUNTY 0 0 0 0 0 0 0
4302 STEPHENVILLE ISD 63,455 64,419 65,000 62,077 65,000 65,000 65,000 4303 FIBER OPTIC LEASE 3,600 3,600 3,600 3,000 3,600 3,600 3,600
4350 GRANTS 65,437 67,532 0 3,388 0 0 0
4351 2009-10 JAG ARRA 2247701 0 0 0 0 0 0 0
TOTAL 3 INTERGOVERNMENTAL 132,492 135,551 68,600 68,465 68,600 68,600 68,600
4 SERVICE CHARGES
4401 FIRE DEPT MISCELLANEOUS 21,924 41,155 36,000 14,206 21,500 21,500 21,500 4403 EMERGENCY AMBULANCE 468,841 548,856 425,000 444,945 425,000 450,000 450,000
4405.0001 LIBRARY COPIER 856 1,205 900 1,103 900 900 900
4405.0002 LIBRARY MICROFILM COPIER 0 0 0 0 0 0 0
4405.0003 BOOKS 401 182 450 148 450 450 450 4405.0005 COMPUTER DISCS 4 0 0 0 0 0 0
4405.0006 LIBRARY MISCELLANEOUS 2,835 22 250 19 250 250 250
4406 LIBRARY FINES 258 330 1,000 351 1,000 1,000 1,000
4407 NON-RESIDENT FEES 1,485 1,245 1,500 1,055 1,500 1,500 1,500 4410 AQUATIC CTR-GATE FEES 108,470 118,113 150,000 78,203 150,000 150,000 150,000
4410.000A AQUATIC CTR-SWIMMING LESSO 7,495 6,844 0 8,245 0 0 0
4410.000B AQUATIC CTR-RENTAL RESERVA 12,103 10,787 0 9,438 0 0 0
4410.000C AQUATIC CTR-PROGRAM ACTIVI 5,672 3,983 0 4,332 0 0 0
4410.000D AQUATIC CTR-CONCESSION COM 7,815 7,042 0 2,972 0 0 0
4411 PARK FACILITIES RENTAL 11,431 10,595 8,000 6,545 8,000 8,000 8,000
4411.000C RENTAL-SR. CITIZEN FACILIT 965 2,465 500 1,890 500 500 500
4412 CAMPER SITE FEES 5,547 5,103 4,500 4,947 4,500 4,500 4,500 4413.000A REC. ADULT PROGRAM ACTIVIT 4,362 5,469 2,500 1,915 2,500 2,500 2,500
4413.000B REC. YOUTH PROGRAM ACTIVIT 40,628 51,485 25,000 42,540 25,000 25,000 25,000
4413.000C REC. SENIOR PROGRAM ACTIVI 8,247 8,243 5,000 6,885 5,000 5,000 5,000
4413.000D REC. SR. CITIZEN DANCES 7,057 12,910 14,000 10,284 14,000 14,000 14,000 4414.000A REC. ADULT LEAGUES 24,635 21,725 25,000 23,010 25,000 25,000 25,000
4414.000B REC. YOUTH LEAGUES 56,027 63,595 50,000 47,479 50,000 50,000 50,000
4415 REC. PROGRAM SPONSORS 10,750 8,174 10,000 10,850 10,000 10,000 10,000
4416 REC. SPECIAL EVENTS 10,455 8,492 10,000 4,669 10,000 10,000 10,000 4420 CEMETERY LOT SALES 21,914 23,815 15,000 10,788 15,000 15,000 15,000
4421 CEMETERY MISCELLANEOUS 0 0 300 0 300 300 300
4425 PUBLIC SAFETY REPORTS 3,458 4,611 2,500 2,942 2,500 2,500 2,500
4426 POLICE ESCORT FEES 300 900 1,000 0 1,000 1,000 1,000 4428 FALSE ALARMS 200 350 1,000 150 1,000 1,000 1,000
4435 LEASES 0 2,400 2,400 2,400 2,400 2,400 2,400
4440 PARKLAND DEDICATION FEE 0 0 0 1,800 0 0 0 4455 STREET CUTS/CURB/GUTTER 24,419 33,576 25,000 21,710 25,000 25,000 25,000
4465 LOT MOWING & DEMOLITION ( 407) 16,463 15,000 15,647 15,000 15,000 15,000
TOTAL 4 SERVICE CHARGES 868,146 1,020,133 831,800 781,468 817,300 842,300 842,300
44
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 11 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND ARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 8,547 7,854 5,000 5,712 5,000 5,000 5,000
4501.000A INTEREST ON CHECKING ACCOU 621 1,014 500 642 500 500 500 4510 SALE OF CITY EQUIPMENT 18,872 24,439 20,000 20,988 20,000 20,000 20,000
4515 SALE OF CITY LAND 8,444 3,412 0 ( 150) 0 0 0
4520 INSURANCE PROCEEDS 5,502 11,498 4,400 16,781 0 0 0
4540 INSUFFICIENT CHECK FEES 240 60 200 60 200 200 200 4541 MISCELLANEOUS 21,368 3,411 11,000 11,996 5,000 5,000 5,000
4542 DONATIONS & CONTRIBUTIONS 7,960 4,800 0 0 0 0 0
4543 SR CIT-DONATIONS/MEMORIALS 4,166 4,622 1,000 1,769 1,000 1,000 1,000
4544 LIBRARY DONATIONS/MEMORIAL 5,580 5,297 5,000 229 5,000 5,000 5,000
4545 OVER - SHORT 0 ( 1) 0 0 0 0 0
4547 POLICE DEPT MISC ( 1,337) 0 0 ( 315) 0 0 0
4590 TRANS. FR OTHER FUNDS-ADM. 208,824 208,824 208,825 174,020 208,825 208,825 208,825 4591 TRANSFER FM LANDFILL 0 0 0 0 0 0 0
TOTAL 5 OTHER REVENUE 288,787 275,231 255,925 231,731 245,525 245,525 245,525
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 11,449,388 12,274,462 11,780,374 11,286,179 11,795,474 12,252,126 12,153,767
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
45
City Council
General Fund Central Government Division 51 Department 01
Program Description
Stephenville is a home-run city. The City Council consists of eight council members and a mayor. All
members of the Council are elected at-large. The City Council operates under the Stephenville City
Charter, City ordinances and State law. Four officers of the City are appointed by the City Council and
operate under its guidance: City Administrator, City Attorney, City Secretary and Municipal Judge.
The City Council is the policy-making arm of city government. It has a wide variety of tasks which
include approving any expenditure of the City which exceeds the amount stipulated in the Charter and
by State law, appointing board and commission members, ordering regular and special elections and
considering zoning issues.
The City Council must study, analyze and approve complex plans for expansion and rehabilitation of the
City’s utilities and other progressive plans that may benefit the citizens.
Performance Objectives
Develop policies which enhance the quality of life for the community while preserving its
unique character and natural resources.
Ensure the long-term financial viability of Stephenville.
Promote community involvement and participation in local government.
Attend regular and special Council meetings.
46
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 13 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
01 CITY COUNCIL ADMINISTRATION
==============================
1-PERSONNEL
5101-111 SALARIES 17,120 19,200 19,200 16,800 21,600 21,600 21,600
5101-113 PART-TIME WAGES 116 120 460 123 460 460 460
5101-122 SOCIAL SECURITY 1,310 1,477 1,504 1,326 1,688 1,688 1,688 5101-123 WORKERS' COMPENSATION ( 2) 34 36 34 41 43 43
TOTAL 1-PERSONNEL 18,545 20,831 21,200 18,284 23,789 23,791 23,791
2-CONTRACTUAL
5101-211 POSTAGE 154 48 400 362 400 400 400
5101-212 COMMUNICATIONS 0 0 0 0 0 0 0
5101-213 PRINTING 415 820 3,000 3,480 3,000 3,000 3,000 5101-214 ADVERTISING & PUBLIC NOTIC 3,470 1,998 4,000 907 4,000 4,000 4,000
5101-215 EDUCATION & SCHOOLING 3,570 4,587 9,000 4,861 9,000 9,000 9,000
5101-224 INSURANCE 2,038 1,268 1,500 1,443 1,500 1,585 1,585
5101-252 DUES & SUBSCRIPTIONS 8,326 7,943 8,500 8,590 8,500 8,500 8,500 5101-253 OUTSIDE PROFESSIONAL 8,000 0 0 375 0 0 0
5101-254 SPECIAL SERVICES 7,600 4,127 10,000 9,524 10,000 10,000 10,000
TOTAL 2-CONTRACTUAL 33,573 20,792 36,400 29,542 36,400 36,485 36,485
3-GENERAL SERVICES
5101-317 PHOTO & DUPLICATION 0 141 0 45 0 0 0
5101-332 OPERATING SUPPLIES 2,090 4,247 2,600 2,287 2,600 2,600 2,600
TOTAL 3-GENERAL SERVICES 2,090 4,388 2,600 2,332 2,600 2,600 2,600
________________________________________________________________________________________________
TOTAL 01 CITY COUNCIL ADMINISTRATION 54,207 46,011 60,200 50,158 62,789 62,876 62,876
47
City Administrator
General Fund Central Government Division 51 Department 02
Program Description
The City Administrator is appointed by the City Council and is the chief administrative and executive
officer for the City.
The City Administrator is responsible for the administration of all City departments and transfers City
Council policy into viable work programs.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
City Administrator 1 1 1
1 1 1
Performance Objectives
Ensure the delivery of quality services to citizens through effective management and efficient
administration.
Coordinate the implementation of City Council goals and objectives with all City
Departments.
Facilitate community activities to address public requests for needs and services.
Improve citizen’s awareness and understanding of City programs, services and issues and
promote a positive public image of the organization.
Respond to citizen concerns and City Council requests in a timely manner.
48
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 14
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 CITY ADMINISTRATOR
=====================
1-PERSONNEL
5102-111 SALARIES 96,672 101,372 104,808 79,981 101,584 104,584 104,584
5102-121 RETIREMENT 17,642 16,693 16,201 12,767 15,641 16,103 16,103 5102-122 SOCIAL SECURITY 7,199 7,551 7,766 6,062 7,771 8,001 8,001
5102-123 WORKER'S COMPENSATION 184 199 211 199 211 233 233
5102-125 GROUP INSURANCE 5,330 6,545 6,552 5,321 6,402 6,402 6,402
TOTAL 1-PERSONNEL 127,028 132,360 135,538 104,331 131,609 135,323 135,323
2-CONTRACTUAL
5102-211 POSTAGE 0 9 0 ( 2) 0 0 0
5102-212 COMMUNICATION 619 836 700 568 700 700 700
5102-215 EDUCATION & SCHOOLING 713 746 1,250 1,045 1,250 1,250 1,250
5102-224 OTHER INSURANCE 546 527 550 544 550 558 558
5102-231 RENTAL 0 0 0 0 0 0 0 5102-252 DUES & SUBCRIPTIONS 1,209 1,267 1,250 725 1,250 1,250 1,250
TOTAL 2-CONTRACTUAL 3,088 3,384 3,750 2,880 3,750 3,758 3,758
3-GENERAL SERVICES
5102-314 OFFICE SUPPLIES 118 98 400 53 400 40 0 400
5102-332 OPERATING SUPPLIES 22 0 0 40 0 0 0
TOTAL 3-GENERAL SERVICES 140 98 400 93 400 400 400
________________________________________________________________________________________________
TOTAL 02 CITY ADMINISTRATOR 130,256 135,842 139,688 107,304 135,759 139,481 139,481
49
City Secretary
General Fund Central Government Division 51 Department 03
Program Description
The City Secretary is appointed by the City Council and in that the capacity records, maintains, and/or
composes minutes, ordinance, resolutions, agendas, proclamations and other miscellaneous records.
The City Secretary administers all municipal elections ordered by the City Council. This position is also
Records Manager of the City and is responsible for the composition of the Records Retention and
Destruction Schedule mandated by State Law. In addition, the City Secretary must see that all revisions
to the Code of Ordinances are codified and distributed.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
City Secretary 1 1 1
1 1 1
.
Performance Objectives
Administer regular and special elections in accordance with State Law and City
Charter.
Oversee the Records Management Program and compose and require compliance
with the Retention/Destruction Schedule as mandated by State Law.
Perform all duties for the City Council according to the City Charter and State Law.
Perform all other duties of the office of the City Secretary in accordance with the law
in a manner that best serves the citizens of Stephenville.
50
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 1 5
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 CITY SECRETARY =================
1-PERSONNEL
5103-111 SALARIES 53,421 53,944 56,664 43,629 56,736 56,736 56,736 5103-121 RETIREMENT 9,749 8,880 9,044 6,964 8,736 8,736 8,736
5103-122 SOCIAL SECURITY 3,482 3,367 4,335 2,835 4,340 4,340 4,340
5103-123 WORKER'S COMPENSATION 102 105 118 108 118 127 127
5103-125 GROUP INSURANCE 5,330 6,545 6,552 5,321 6,402 6,402 6,402 TOTAL 1-PERSONNEL 72,086 72,842 76,713 58,857 76,332 76,341 76,341
2-CONTRACTUAL
5103-211 POSTAGE 29 7 100 18 100 100 100
5103-212 COMMUNICATIONS 28 41 120 199 700 700 700
5103-215 EDUCATION & SCHOOLING 327 695 1,000 0 1,000 1,000 1,000
5103-224 OTHER INSURANCE 156 127 150 215 150 158 158 5103-252 DUES & SUBSCRIPTIONS 352 372 385 430 405 405 405
5103-253 OUTSIDE PROFESSIONAL 5,944 11,799 11,800 11,954 11,800 11,800 11,800
TOTAL 2-CONTRACTUAL 6,837 13,041 13,555 12,816 14,155 14,163 14,163
3-GENERAL SERVICES
5103-313 BOOKS & EDUCATIONAL MATERI 4,270 3,789 4,000 2,657 4,000 4,000 4,000
5103-314 OFFICE SUPPLIES 955 627 1,000 158 1,000 1,000 1,000
5103-317 PHOTO & DUPLICATION 0 0 50 0 50 50 50
5103-333 COMPUTER SUPPLIES 283 87 300 0 300 300 300 TOTAL 3-GENERAL SERVICES 5,509 4,502 5,350 2,815 5,350 5,350 5,350
4-MACHINE & EQUIPMENT MAINTENA
5103-413 OFFICE EQUIPMENT 0 981 400 0 400 400 400
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 981 400 0 400 400 400
________________________________________________________________________________________________
TOTAL 03 CITY SECRETARY 84,431 91,367 96,018 74,488 96,237 96,254 96,254
51
Emergency Management
General Fund
Central Government Division 51 Department 04
Program Description
Emergency Management provides funds for disaster preparedness related expenses. This includes
funding for public information, siren maintenance planning, communication expenses and simulation
training.
.
Performance Objectives
Maintain emergency warning sirens in operating condition.
Maintain functional Emergency Operations Center (EOC).
52
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 1 6
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
04 EMERGENCY MANAGEMENT
=======================
2-CONTRACTUAL
5104-212 COMMUNICATIONS 6,422 7,060 48,800 54,047 2,500 2,500 2,500
5104-215 EDUCATION AND SCHOOLING 0 0 0 0 0 0 0 5104-251 UTILITIES 188 209 250 156 250 250 250
5104-254 SPECIAL SERVICES 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 6,609 7,268 49,050 54,203 2,750 2,750 2,750
4-MACHINE & EQUIPMENT MAINTENA
5104-414 OTHER EQUIPMENT MAINTENANC 750 1,365 1,000 1,988 1,000 1,000 1,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 750 1,365 1,000 1,988 1,000 1,000 1,000 ________________________________________________________________________________________________
TOTAL 04 EMERGENCY MANAGEMENT 7,359 8,633 50,050 56,191 3,750 3,750 3,750
53
Municipal Building
General Fund
Central Government Division 51 Department 05
Program Description
The Municipal Building provides fund for maintenance for City Hall building as well as the elevator
equipment, custodial and janitorial and all utilities’ costs.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Clerk II 1 1 1
1 1 1
.
Performance Objectives
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of Stephenville City Hall.
Prolong the life of equipment located inside City Hall.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
54
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 17 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
05 MUNICIPAL BUILDING
=====================
1-PERSONNEL
5105-111 SALARIES 21,307 19,255 21,888 17,220 21,936 21,936 21,936
5105-113 PART-TIME WAGES 5,400 5,458 5,200 4,391 5,200 5,200 5,200
5105-121 RETIREMENT 3,894 3,200 3,493 2,749 3,378 3,378 3,378 5105-122 SOCIAL SECURITY 1,941 1,889 2,072 1,683 2,076 2,076 2,076
5105-123 WORKER'S COMPENSATION 57 54 56 54 57 61 61
5105-125 GROUP INSURANCE 4,776 5,743 6,552 5,321 6,402 6,402 6,402
TOTAL 1-PERSONNEL 37,375 35,598 39,261 31,417 39,049 39,053 39,053
2-CONTRACTUAL
5105-212 COMMUNICATIONS 7,741 6,371 7,000 5,023 7,000 7,000 7,000
5105-215 EDUCATION & TRAINING 57 0 500 0 500 500 500
5105-224 INSURANCE 1,926 1,614 1,800 1,689 1,800 1,703 1,703
5105-231 RENTAL 7,786 7,880 7,800 6,536 8,000 8,000 8,000
5105-251 UTILITIES 22,715 15,795 22,500 9,565 19,000 19,000 19,000 5105-252 DUES & SUBSCRIPTIONS 185 122 500 0 500 500 500
5105-254 SPECIAL SERVICES 11,164 11,025 12,000 9,578 12,000 12,000 12,000
5105-260 PEST AND GERM CONTROL 617 533 540 476 550 550 550
5105-262 JANITORIAL SERVICE 1,146 1,146 2,000 0 2,000 2,000 2,000
TOTAL 2-CONTRACTUAL 53,338 44,487 54,640 32,865 51,350 51,253 51,253
3-GENERAL SERVICES
5105-317 PHOTO & DUPLICATION 1,179 1,530 1,500 1,443 1,500 1,500 1,500
5105-321 JANITORIAL SUPPLIES 2,192 1,846 1,500 2,460 1,500 1,500 1,500 5105-332 OPERATING SUPPLIES 2,358 3,456 5,000 3,622 5,000 5,000 5,000
5105-333 COMPUTER SUPPLIES 2,029 3,416 1,200 639 1,200 1,200 1,200
TOTAL 3-GENERAL SERVICES 7,758 10,247 9,200 8,163 9,200 9,200 9,200
4-MACHINE & EQUIPMENT MAINTENA
5105-413 OFFICE EQUIPMENT MAINTENAN 0 1,707 4,000 972 2,000 2,000 2,000
5105-414 ELEVATOR MAINTENANCE 8,104 8,896 9,600 9,026 9,850 9,850 9,850 5105-421 BUILDING MAINTENANCE 2,235 63,253 7,500 2,172 7,500 7,500 7,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 10,338 73,856 21,100 12,171 19,350 19,350 19,350
5-CAPITAL OUTLAY 5105-513 OFFICE EQUIPMENT 0 68,041 0 0 0 0 0
5105-520 BUILDING IMPROVEMENTS 61,297 2,772 0 0 0 0 0
5105-531 LAND ACQUISITION 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 61,297 70,813 0 0 0 0 0
8-NOT USED
5105-800 OPERATING TRANSFERS OUT 370,999 720,000 250,000 325,000 0 0 0
TOTAL 8-NOT USED 370,999 720,000 250,000 325,000 0 0 0
________________________________________________________________________________________________
TOTAL 05 MUNICIPAL BUILDING 541,106 955,002 374,201 409,616 118,949 118,856 118,856
55
Municipal Service Center
General Fund Central Government Division 51 Department 01
Program Description
The Municipal Service Center reflects the costs of maintenance and operations of the City’s Service Center which houses the
street, utility and parks maintenance departments as well as the purchasing department.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Clerk III 1 1 1
1 1 1
.
Performance Objectives
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of the Service Center.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
56
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 18
ADOPTED BUDGET AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 06 MUNCIPAL SERVICE CENTER
==========================
1-PERSONNEL 5106-111 SALARIES 23,933 22,695 21,888 17,220 21,936 21,936 21,936
5106-113 PART-TIME WAGES 3,720 3,411 5,200 2,844 5,200 5,200 5,200
5106-121 RETIREMENT 4,368 3,743 3,493 2,749 3,378 3,378 3,378
5106-122 SOCIAL SECURITY 1,750 1,776 2,072 1,570 2,076 2,076 2,076 5106-123 WORKER'S COMPENSATION 57 58 56 60 57 61 61
5106-125 GROUP INSURANCE 5,330 6,010 6,552 5,321 6,402 6,402 6,402
TOTAL 1-PERSONNEL 39,159 37,693 39,261 29,764 39,049 39,053 39,053
2-CONTRACTUAL
5106-212 COMMUNICATIONS 7,737 5,950 7,000 4,999 6,500 6,500 6,500
5106-215 EDUCATION & TRAINING 160 0 0 345 0 0 0
5106-224 INSURANCE 2,288 1,941 2,100 2,046 2,100 2,060 2,060
5106-231 RENTAL 4,651 3,257 3,500 3,032 3,400 3,400 3,400
5106-251 UTILITIES 21,210 16,279 22,500 11,169 18,000 18,000 18,000
5106-254 SPECIAL SERVICES 563 491 600 360 600 600 600 5106-260 PEST CONTROL 640 456 600 342 500 500 500
5106-262 JANITORIAL SERVICE 2,677 2,673 2,000 1,100 2,000 2,000 2,000
TOTAL 2-CONTRACTUAL 39,926 31,046 38,300 23,392 33,100 33,060 33,060
3-GENERAL SERVICES
5106-317 COPIER 215 514 350 72 350 350 350
5106-321 JANITORIAL SUPPLIES 1,676 1,520 1,800 867 1,800 1,800 1,800
5106-323 GASOLINE AND OIL 0 0 0 0 0 0 0
5106-332 OPERATING SUPPLIES 2,419 2,401 2,500 846 2,500 2,500 2,500 TOTAL 3-GENERAL SERVICES 4,310 4,435 4,650 1,785 4,650 4,650 4,650
4-MACHINE & EQUIPMENT MAINTENA
5106-413 OFFICE EQUIPMENT 410 748 3,000 0 3,000 3,000 3,000
5106-414 EQUIPMENT MAINTENANCE 0 769 500 466 500 500 500
5106-421 BUILDING 7,669 4,906 5,000 3,752 5,000 5,000 5,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 8,079 6,423 8,500 4,218 8,500 8,500 8,500 ________________________________________________________________________________________________
TOTAL 06 MUNCIPAL SERVICE CENTER 91,474 79,597 90,711 59,160 85,299 85,263 85,263
TOTAL 1 CENTRAL GOVERNMENT 908,834 1,316,452 810,868 756,916 502,783 506,480 506,480
=========== =========== =========== =========== =========== ============ ============
57
Finance
General Fund Finance Division 52 Department 01
Program Description
Finance is responsible for the property, accurate and timely recording of collections and disbursements
of City funds and the reporting of these transactions in accordance with Generally Accepted Accounting
Principles. This division also develops, coordinates and monitors the City’s spending plans, including
the annual Operating Budget and Capital Improvement Program. Further, Finance is responsible for
cash management and investments, process receipts of City monies and performs payroll distribution.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Director of Finance &
Administration
1
1
1
Senior Accountant 1 1 1
Accountant 1 1 1
Information Systems Tech .5 1 1
3.5 4.0 4.0
Performance Objectives
Provide timely, accurate financial reporting to City Council, City departments and
citizens.
Maintain budgetary controls to ensure compliance with the annual budget as adopted by
the City Council.
Manage cash and investments to ensure that the City receives a maximum rate of
return on its investments with minimal risk while maintaining an adequate cash flow.
Maintain a system of internal controls that will ensure that the assets of the City are
adequately protected.
Provide financial reporting conformity with generally accepted accounting principles
that receives the Government Finances Officers Association (GFOA) Certificate of
Achievement.
FosterAaA“customer-oriented”AapproachAtowardAinternalAdepartmentsAofAtheACity.
58
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 19
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 01 -GENERAL FUND
DIVISION - 2 FINANCE
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 FINANCIAL ADMIN/ACCOUNTING =============================
1-PERSONNEL
5201-111 SALARIES 137,243 184,769 195,756 153,897 195,996 195,996 195,996 5201-113 PART TIME WAGES 5,316 0 0 0 0 0 0
5201-121 RETIREMENT 25,058 30,385 31,243 24,557 30,179 30,179 30,179
5201-122 SOCIAL SECURITY 10,681 13,865 14,975 11,878 14,994 14,994 14,994
5201-123 WORKER'S COMPENSATION 289 360 407 369 407 437 437 5201-125 GROUP INSURANCE 15,991 25,895 26,207 21,284 25,608 25,608 25,608
TOTAL 1-PERSONNEL 194,578 255,275 268,588 211,986 267,184 267,214 267,214
2-CONTRACTUAL 5201-211 POSTAGE 1,727 4,616 2,100 1,366 2,100 2,100 2,100
5201-212 COMMUNICATION 332 634 700 481 700 700 700
5201-213 PRINTING 91 105 500 204 500 500 500 5201-215 EDUCATION & SCHOOLING 1,103 2,407 1,500 2,846 1,500 1,500 1,500
5201-224 OTHER INSURANCE 468 380 450 577 450 634 634
5201-252 DUES & SUBSCRIPTIONS 945 945 750 705 950 950 950
5201-253 OUTSIDE PROFESSIONALS 41,058 38,065 34,000 33,090 34,000 34,000 34,000
5201-254 SPECIAL SERVICES 60,623 74,317 60,000 65,930 65,000 65,000 65,000
TOTAL 2-CONTRACTUAL 106,346 121,469 100,000 105,199 105,200 105,384 105,384
3-GENERAL SERVICES
5201-314 OFFICE SUPPLIES 416 732 600 100 600 600 600 5201-332 OPERATING SUPPLIES 1,210 357 300 1,568 300 300 300
5201-333 COMPUTER SUPPLIES 450 49 1,500 8 1,500 1,500 1,500
TOTAL 3-GENERAL SERVICES 2,076 1,137 2,400 1,676 2,400 2,400 2,400
4-MACHINE & EQUIPMENT MAINTENA
5201-413 OFFICE EQUIPMENT 829 9,707 10,000 11,772 10,000 10,000 10,000
5201-416 COMPUTER MAINTENANCE 37,244 43,888 50,000 14,375 45,000 50,000 50,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 38,073 53,595 60,000 26,147 55,000 60,000 60,000
________________________________________________________________________________________________
TOTAL 01 FINANCIAL ADMIN/ACCOUNTING 341,074 431,477 430,988 345,009 429,784 434,998 434,998
59
Purchasing
General Fund Finance Division 52 Department 02
Program Description
Purchasing Department procures all supplies, equipment and services for all departments within the City
organization and is also responsible for the storage and warehousing of material and supplies.
Procurement activities include establishing annual contract and blanket purchase orders to reduce costs;
preparing bid specifications and tabulations; conducting bid proceedings; expediting materials; and
preparing recommendations to the City Council for purchases over $25,000. This division is also
responsible for vehicle inventory (i.e. titles and licenses) and disposal of City-owned surplus property.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Purchasing Manager 1 1 1
1 1 1
.
Performance Objectives
Develop and maintain a level of performance considered above average by our
customers while maintaining a high degree of efficiency and economy.
Provide the City of Stephenville user departments with needed materials and services
by utilizing best value purchases in a timely manner.
Conduct sale of City-owned surplus property according to City ordinances.
Maintain stock of all materials and supplies needed by other departments on a normal,
routine basis.
Deliver all requested supplies and materials to departments in a timely manner.
60
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 2 0
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND DIVISION - 2 FINANCE
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
02 PURCHASING
=============
1-PERSONNEL
5202-111 SALARIES 39,243 40,109 41,720 32,829 41,768 41,768 41,768
5202-121 RETIREMENT 7,162 6,601 6,659 5,240 6,431 6,431 6,431 5202-122 SOCIAL SECURITY 2,334 2,185 3,192 1,788 3,195 3,195 3,195
5202-123 WORKER'S COMPENSATION 75 78 87 79 87 93 93
5202-125 GROUP INSURANCE 5,330 6,545 6,552 5,321 6,402 6,402 6,402
TOTAL 1-PERSONNEL 54,144 55,518 58,210 45,257 57,883 57,889 57,889
2-CONTRACTUAL
5202-211 POSTAGE 147 130 300 83 300 300 300
5202-212 COMMUNICATIONS 17 11 100 16 100 100 100 5202-214 ADVERTISING & PUBLIC NOTIC 562 450 1,500 256 1,500 1,500 1,500
5202-215 EDUCATION & SCHOOLING 201 1,353 1,700 522 1,700 1,700 1,700
5202-224 OTHER INSURANCE 159 127 150 144 150 158 158
5202-252 DUES & SUBSCRIPTIONS 150 272 300 272 300 300 300
TOTAL 2-CONTRACTUAL 1,235 2,343 4,050 1,293 4,050 4,058 4,058
3-GENERAL SERVICES
5202-314 OFFICE SUPPLIES 905 193 300 84 300 300 300
5202-332 OPERATING SUPPLIES 1,623 82 150 11 150 150 150
TOTAL 3-GENERAL SERVICES 2,528 275 450 96 450 450 450
________________________________________________________________________________________________
TOTAL 02 PURCHASING 57,907 58,136 62,710 46,645 62,383 62,397 62,397
61
Tax Services
General Fund Finance Division 52 Department 04
Program Description
Tax Administration Office duties are contracted out to the Erath County Appraisal District (ECAD) for
property appraisal services and to the Erath County Tax Assessor-Collector for tax collection services.
The function performed by the ECAD includes the appraisal of real and personal property located within
the city limits of Stephenville. Erath County Tax Assessor-Collector is responsible for collection all
current and delinquent property taxes levied by the City.
62
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 2 1 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 2 FINANCE (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
04 TAX
======
2-CONTRACTUAL
5204-253 OUTSIDE PROF.-ECAD 111,089 112,278 122,000 120,826 134,000 134,000 134,000
5204-253.000A OUTSIDE PROF.-ECTAC 6,791 6,846 7,000 6,521 7,000 7,000 7,000
TOTAL 2-CONTRACTUAL 117,881 119,123 129,000 127,347 141,000 141,000 141,000 ________________________________________________________________________________________________
TOTAL 04 TAX 117,881 119,123 129,000 127,347 141,000 141,000 141,000
TOTAL 2 FINANCE 516,862 608,736 622,698 519,001 633,167 638,395 638,395
=========== =========== =========== =========== =========== ============ ============
63
City Attorney
General Fund Legal Division 53 Department 01
Program Description
The City Attorney’s office ensures that City functions and services are performed in a lawful manner and is
responsible for all legal affairs of the City.
Duties of this office include provisions of legal advice to the City Council, City Administrator, boards and
commission, and all City departments; prosecutorial duties in Municipal Court; real estate matters including
acquisitions, dispositions, and trade; and review of all contracts, resolutions, ordinances and items presented to the
City Council
.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
City Attorney 1 1 1
1 1 1
Performance Objectives
Prepare and review legal documents in a timely manner.
Respond to Public Information requests in a timely manner.
Prosecute all complaints in Municipal Court.
Provide preventative legal advice to the City Council, City Administrator, City Secretary, City Staff
and City boards and commissions.
64
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 2 2 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 3 LEGAL (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
01 LEGAL COUNSEL
================
1-PERSONNEL
5301-111 SALARIES 0 0 0 0 0 0 0
5301-113 PART-TIME WAGES 0 58,988 75,000 70,963 75,000 75,000 75,000
5301-122 SOCIAL SECURITY 0 6,068 5,738 5,665 5,738 5,738 5,738 5301-123 WORKERS COMP 0 0 0 0 0 0 0
5301-125 GROUP INSURANCE 4,065 3,415 5,269 2,935 3,952 3,952 3,952
TOTAL 1-PERSONNEL 4,065 68,470 86,007 79,563 84,690 84,690 84,690
2-CONTRACTUAL
5301-215 TRAVEL & EDUCATION 427 1,438 1,000 0 1,000 1,000 1,000
5301-224 INSURANCE 168 127 150 144 150 158 158
5301-253 OUTSIDE PROFESSIONALS 78,389 48,486 5,000 5,450 5,000 5,000 5,000
TOTAL 2-CONTRACTUAL 78,984 50,051 6,150 5,594 6,150 6,158 6,158
3-GENERAL SERVICES 5301-313 BOOKS & EDUCATIONAL 0 126 0 0 0 0 0
TOTAL 3-GENERAL SERVICES 0 126 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 01 LEGAL COUNSEL 83,048 118,648 92,157 85,158 90,840 90,848 90,848
65
Municipal Court
General Fund Legal Division 53 Department 02
Program Description
The Municipal Court handles the judicial processing of Class C misdemeanors that originate form traffic citations,
citizen complaints, code violations and misdemeanor arrests occurring within the territorial limits of the City of
Stephenville. The Municipal Court processing is predetermined by the Texas Code of Criminal Procedure and the
Code of Judicial Conduct. In addition to the judicial processing, the Court prepares dockets, schedules trials,
processes juries, records and collects fine payments sand issues warrants for Violation of Promise to Appear and
Failure to Appear. The Municipal Court also processes code violations as part of the city-wide code enforcement
effort.
The City of Stephenville currently contracts with the Erath County Justice of the peace Precinct #1 to provide this
service. The Justice of the Peace serves as the Municipal Court Judge. The judge presides over trails and hearings,
levies fines, sets bails, accepts bonds, issues arrest and search warrants, administers juvenile magistrate’s warning and
arraigns prisoners.
66
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 2 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND DIVISION - 3 LEGAL
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 MUNICIPAL COURT
==================
2-CONTRACTUAL
5302-253 OUTSIDE PROFESSIONALS 109,214 113,771 117,500 94,809 117,500 117,500 117,500
5302-254 SPECIAL SERVICES 34,666 39,991 30,000 37,065 30,000 30,000 30,000 TOTAL 2-CONTRACTUAL 143,880 153,761 147,500 131,874 147,500 147,500 147,500
________________________________________________________________________________________________
TOTAL 02 MUNICIPAL COURT 143,880 153,761 147,500 131,874 147,500 147,500 147,500
TOTAL 3 LEGAL 226,928 272,409 239,657 217,031 238,340 238,348 238,348
=========== =========== =========== =========== =========== ============ ============
67
Human Resources
General Fund Personnel Division 54 Department 01
Program Description
The Human Resources Department is responsible for administering the City’s personnel policies and procedures.
Major functions include employee recruitment and selection, employee job classification, safety, employee fringe
benefit administration, performance evaluation, payroll administration and maintenance of official personnel records.
Also the Human Resources Department is primarily responsible for the administering and monitoring the City’s
insurance funds including: employee health insurance, worker’s compensation insurance and property/casualty
insurance coverage.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Human Resource Manager 1 1 1
1 1 1
.
Performance Objectives
Hire and retain a qualified, trained and motivated workforce committed to providing
courteous and efficient public service.
Control health insurance and worker’s compensation costs through risk management,
employee screening, safety training, safety inspections, accident investigations and
promotion of employee wellness.
68
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 2 4
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 01 -GENERAL FUND
DIVISION - 4 PERSONNEL
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 HUMAN RESOURCES
==================
1-PERSONNEL
5401-111 SALARIES 40,179 37,869 39,047 30,728 39,095 39,095 39,095 5401-121 RETIREMENT 7,333 6,223 6,232 4,905 6,020 6,020 6,020
5401-122 SOCIAL SECURITY 2,537 2,900 3,752 2,406 2,991 2,991 2,991
5401-123 WORKER'S COMPENSATION 77 78 102 76 81 87 87
5401-125 GROUP INSURANCE 5,330 6,545 6,552 5,321 6,402 6,402 6,402 TOTAL 1-PERSONNEL 55,456 53,615 55,685 43,435 54,589 54,595 54,595
2-CONTRACTUAL
5401-211 POSTAGE 391 466 700 293 700 700 700 5401-212 COMMUNICATIONS 82 80 120 51 120 120 120
5401-213 PRINTING 178 216 150 220 150 150 150
5401-214 ADVERTISING & PUBLIC NOTIC 1,264 2,573 5,000 2,456 5,000 5,000 5,000
5401-215 EDUCATION & SCHOOLING 1,188 768 1,250 959 1,250 1,250 1,250 5401-224 INSURANCE 158 127 150 144 150 658 658
5401-252 DUES & SUBSCRIPTIONS 630 3,561 800 449 800 800 800
5401-253 OUTSIDE PROFESSIONAL 31,210 27,728 30,000 30,764 30,000 30,000 30,000
5401-254 SPECIAL SERVICES 6,779 8,008 7,100 6,035 7,100 7,100 7,100
5401-255 TUITION REIMBURSEMENT 0 400 1,600 0 1,600 1,600 1,600
TOTAL 2-CONTRACTUAL 41,880 43,927 46,870 41,372 46,870 47,378 47,378
3-GENERAL SERVICES 5401-313 BOOKS & EDUCATIONAL MATERI 453 0 200 0 200 200 200
5401-314 OFFICE SUPPLIES 1,088 541 1,000 202 1,000 1,000 1,000
5401-315 TESTING MATERIALS 0 0 1,000 0 1,000 1,000 1,000
5401-333 COMPUTER SUPPLIES 43 0 200 0 200 200 200 TOTAL 3-GENERAL SERVICES 1,585 541 2,400 202 2,400 2,400 2,400
________________________________________________________________________________________________
TOTAL 01 HUMAN RESOURCES 98,921 98,083 104,955 85,009 103,859 104,373 104,373 ______________________________________________________________________________________________________________________
TOTAL 4 PERSONNEL 98,921 98,083 104,955 85,009 103,859 104,373 104,373 =========== =========== =========== =========== =========== ============ ============
69
Park & Recreation Administration
General Fund Community Services Division 55 Department 01
Program Description
The Recreation Department is primarily responsible for seeing that each and every resident of the City has the
opportunity and the means by which to use their leisure time to its fullest potential. This responsibility is met by
professional supervisors and employees offering a broad range of teams and individual activities on both a high and
low organizational level. Residents have the opportunity to participate in any type of leisure activities from cultural to
physical. The opportunity is also available for simple aesthetic envelope, whether it be the use of our outdoor
facilities or viewing a sampling of regional arts and crafts offered from time to time.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Community Services Director 1 1 1
Recreation Superintendent 1 1 1
Recreation Supervisor 1 1 1
Recreation Coordinator 1 1 1
Community Services Clerk 2 2 2
6 6
6
Performance Objectives
Maintain high level of participation by citizens in all recreation activities.
Provide excellent leadership and foresight on all current and future park improvement projects.
Adequately promote all recreation activities to all potential participants.
Continue to provide excellent programs at minimum costs to the citizens.
70
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 25 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
01 PARKS & RECREATION ADM
=========================
1-PERSONNEL
5501-111 SALARIES 183,170 202,342 215,792 169,642 216,080 216,080 216,080
5501-113 PART-TIME WAGES 104,975 135,379 120,000 96,015 120,000 120,000 120,000
5501-121 RETIREMENT 33,417 33,386 34,440 27,078 33,271 33,271 33,271 5501-122 SOCIAL SECURITY 21,483 25,504 24,923 20,562 25,710 25,710 25,710
5501-123 WORKER'S COMPENSATION 4,983 6,134 6,412 6,171 6,615 7,018 7,018
5501-125 GROUP INSURANCE 25,492 30,748 32,759 26,605 32,010 32,010 32,010
TOTAL 1-PERSONNEL 373,521 433,493 434,326 346,073 433,686 434,089 434,089
2-CONTRACTUAL
5501-211 POSTAGE 1,797 2,088 2,500 52 2,500 2,500 2,500
5501-212 COMMUNICATIONS 1,591 2,229 2,250 1,687 2,250 2,250 2,250
5501-213 PRINTING 263 429 0 91 0 0 0
5501-214 ADVERTISING & PUBLIC NOTIC 7,981 4,964 6,000 6,625 6,000 6,000 6,000
5501-215 EDUCATION & SCHOOLING 6,844 5,272 5,000 2,387 4,000 4,000 4,000 5501-224 INSURANCE 481 833 950 916 950 987 987
5501-231 RENTAL 9,874 10,318 6,000 5,210 6,000 6,000 6,000
5501-251 UTILITIES 131,673 114,938 110,000 90,646 110,000 110,000 110,000
5501-252 DUES & SUBSCRIPTIONS 1,353 1,494 1,500 985 1,500 1,500 1,500
5501-253 OUTSIDE PROFESSIONALS 0 0 0 0 0 0 0
5501-254 SPECIAL SERVICES 0 42 0 0 0 0 0
5501-260 PEST & GERM CONTROL 480 513 500 638 750 750 750
5501-261 CONTRACT SVC.-OTHER 440 5,703 5,000 4,478 5,000 5,000 5,000
5501-261.000A CONTRACT SVC.-ADULT 3,877 2,253 2,500 792 2,500 2,500 2,500 5501-261.000Y CONTRACT SVC.-YOUTH 31,449 26,790 20,000 28,070 20,000 20,000 20,000
5501-264 SPECIAL EVENTS 40,336 46,299 38,000 38,728 38,000 38,000 38,000
TOTAL 2-CONTRACTUAL 238,438 224,165 200,200 181,306 199,450 199,487 199,487
3-GENERAL SERVICES
5501-313.000A REC. SUPPLIES-ADULT 11,440 13,209 14,500 9,467 14,000 14,000 14,000
5501-313.000Y REC. SUPPLIES-YOUTH 61,914 60,779 53,500 46,977 50,000 50,000 50,000 5501-314 OFFICE SUPPLIES 3,908 3,925 3,000 3,668 3,000 3,000 3,000
5501-317 PHOTO & DUPLICATION 618 474 500 484 500 500 500
5501-333 COMPUTER SUPPLIES 126 45 750 0 750 750 750
TOTAL 3-GENERAL SERVICES 78,005 78,433 72,250 60,596 68,250 68,250 68,250
4-MACHINE & EQUIPMENT MAINTENA
5501-413 OFFICE EQUIPMENT 25 943 750 28 750 750 750
5501-416 COMPUTER MAINTENANCE 2,126 4,183 2,500 4,064 2,500 2,500 2,500 5501-421 BUILDING MAINTENANCE 0 42,938 0 0 0 0 0
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 2,152 48,063 3,250 4,092 3,250 3,250 3,250
________________________________________________________________________________________________
TOTAL 01 PARKS & RECREATION ADM 692,116 784,154 710,026 592,066 704,636 705,076 705,076
71
Park Maintenance
General Fund Community Services Division 55 Department 02
Program Description
Park Maintenance is primarily responsible for maintaining all the City’s public facilities whether it is indoors or
outdoors. It is responsible for assuring that all of these facilities continue to reflect both beauty and heritage of the
City of Stephenville, while remaining safe and usable by all citizens and visitors alike.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Parks & Cemeteries
Superintendent 1 1 1
Property Supervisor 1 1 1
Park Maintenance 2 2 2
Maintenance Person (2 PT) 3 3 3
7 7
7
Performance Objectives
MaintainAhighlyAqualified,AtrainedApersonnelAtoAadequatelyAmaintainACity’sAindoorAandAoutdoorA
park and recreation facilities.
Keep all park facilities maintained in a manner where all citizens will be proud at any time of the
year.
Keep all park facilities clean year round.
Provide maintenance assistance to all participants in park and recreation activities.
72
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 26 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 02 PARK MAINTENANCE
===================
1-PERSONNEL
5502-111 SALARIES 170,308 176,399 185,978 146,711 186,290 186,290 186,290
5502-112 OVERTIME 396 675 0 162 0 0 0
5502-113 PART-TIME WAGES 89,961 73,781 94,000 47,239 94,000 94,000 94,000 5502-114 INCENTIVE PAY 1,635 1,080 1,080 851 1,080 1,080 1,080
5502-115 MAINTENANCE REIMBURSEMENT( 18,400) ( 14,400) ( 18,000) ( 10,800) ( 18,000) ( 18,000) ( 18,000)
5502-121 RETIREMENT 31,491 29,323 29,854 23,638 28,850 28,850 28,850
5502-122 SOCIAL SECURITY 19,585 19,251 21,501 15,193 21,525 21,525 21,525 5502-123 WORKER'S COMPENSATION 4,513 4,880 5,532 5,094 5,538 5,875 5,875
5502-125 GROUP INSURANCE 28,946 32,726 32,759 26,605 32,010 32,010 32,010
TOTAL 1-PERSONNEL 328,433 323,715 352,704 254,694 351,293 351,630 351,630
2-CONTRACTUAL
5502-212 COMMUNICATIONS 1,516 1,821 1,500 1,367 2,000 2,000 2,000
5502-215 EDUCATION & SCHOOLING 624 208 750 347 750 750 750
5502-224 OTHER INSURANCE 6,334 6,139 6,200 6,580 6,200 8,336 8,336
5502-231 EQUIPMENT RENTAL 1,268 710 2,000 2,932 3,000 3,000 3,000
5502-253 PROFESSIONAL SERVICES 0 10,200 4,000 4,140 0 0 0
5502-254 SPECIAL SERVICES 223 171 200 126 200 200 200
5502-255 DAMAGE CLAIMS 0 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 9,965 19,249 14,650 15,492 12,150 14,286 14,286
3-GENERAL SERVICES
5502-311 AGRICUTURAL & CHEMICAL 8,269 6,487 10,000 9,544 10,000 10,000 10,000 5502-316 WEARING APPAREL 1,709 1,588 1,750 1,585 1,750 1,750 1,750
5502-318 SMALL TOOLS 1,662 2,771 3,500 1,561 3,500 3,500 3,500
5502-321 JANITORIAL SUPPLIES 3,309 2,277 3,000 1,312 3,000 3,000 3,000
5502-323 GAS & OIL 18,942 21,174 27,300 19,053 27,300 27,300 27,300 5502-332 OPERATING SUPPLIES 2,555 3,105 3,000 2,633 3,000 3,000 3,000
TOTAL 3-GENERAL SERVICES 36,446 37,401 48,550 35,688 48,550 48,550 48,550
4-MACHINE & EQUIPMENT MAINTENA
5502-411 VEHICLE MAINTENANCE 402 517 1,500 217 1,500 1,500 1,500
5502-411.0002 '05 CHEVY 3/4 CREW CAB TRU 80 179 300 0 300 300 300
5502-411.0006 '05 3/4 CHEVY PICK-UP 34 96 300 5 300 300 300 5502-411.0092 1999 CHEVY PICKUP 47 50 300 0 300 300 300
5502-411.0094 '03 CHEV PICKUP 25 0 0 0 0 0 0
5502-411.0100 2006 CHEVY 3/4 PICKUP 487 15 300 0 300 300 300
5502-411.0101 2007 CHEVY SILVERADO 1/2 T 378 93 300 471 300 300 300 5502-411.0102 2008 CHEVY 3/4 TON P/UP 63 52 300 83 300 300 300
5502-411.0103 09 FORD F-250 3/4 TON PICK 57 66 300 36 300 300 300
5502-411.0105 2012 FORD 1/2 TON 0 311 300 468 300 300 300
5502-411.0106 2013 FORD F-250 3/4 TON 0 0 0 130 0 0 0 5502-412 MACHINERY MAINTENANCE 2,259 638 3,000 2,846 2,000 2,000 2,000
5502-412.0007 MOWERS 2,445 1,592 2,000 5,350 5,000 5,000 5,000
5502-412.0008 '02 NH T-40 TRACTOR 88 3 800 0 500 500 500
5502-412.0011 '98 CASE TRACTOR 651 1,581 800 0 500 500 500
5502-412.0013 UTILITY VEHICLES (3) 0 95 750 0 500 500 500
5502-412.0104 JOHN DEERE TX TURF GATOR ( 0 0 750 0 500 500 500 5502-412.0202 2012 KUBOTA TRACTOR 0 0 0 0 0 0 0
5502-412.0203 2012 JD 2653B REEL MOWER 0 0 0 0 0 0 0
5502-414 OTHER EQUIPMENT MAINTENANC 1,273 731 1,000 506 1,000 1,000 1,000
5502-421 BUILDING MAINTENANCE 5,290 15,913 9,500 7,905 9,500 9,500 9,500
5502-426 LIGHT SYSTEM MAINTENANCE 2,731 5,398 5,000 4,027 5,000 5,000 5,000
5502-427 PARK MAINTENANCE 56,213 35,164 50,000 29,601 50,000 50,000 50,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 72,523 62,493 77,500 51,645 78,400 78,400 78,400
5-CAPITAL OUTLAY 5502-511 VEHICLES 15,287 20,888 70,000 59,827 0 0 0
5502-512 MACHINERY 0 0 0 0 0 0 0
5502-514 OTHER EQUIPMENT 0 0 21,000 24,421 0 0 0
5502-520 BUILDING IMPROVEMENTS 0 0 10,000 9,700 0 0 0
5502-525 HVAC SYSTEM 0 0 0 0 0 0 0
5502-527 PARK IMPROVEMENTS 0 0 50,000 0 0 0 0
5502-531 LAND 1,807 0 0 500 0 0 0 TOTAL 5-CAPITAL OUTLAY 17,094 20,888 151,000 94,448 0 0 0
________________________________________________________________________________________________
TOTAL 02 PARK MAINTENANCE 464,460 463,746 644,404 451,966 490,393 492,866 492,866
73
Cemeteries
General Fund Community Services Division 55 Department 03
Program Description
The primary responsibility of the Cemetery Department is to insure that each of the City-owned cemeteries
are maintained at a level which shows the greatest amount of understanding and respect to the citizens of
Stephenville. The Cemetery Department’s personnel are responsible for selling and keeping records on all
cemetery lots.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Cemetery Property Supervisor 1 1 1
Cemetery Maintenance 1.5 1.5 1.5
2.5 2.5
2.5
Performance Objectives
Maintain the cemeteries in the most professional and understanding manner possible.
Provide excellent customer service for persons needing cemetery services.
Provide adequate schedule for year round maintenance of cemeteries.
Provide excellent record keeping services for current and potential owners of burial plots
74
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 2 8 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
03 CEMETERIES
=============
1-PERSONNEL
5503-111 SALARIES 67,519 69,011 71,994 56,437 72,138 72,138 72,138
5503-112 OVERTIME 0 0 0 0 0 0 0
5503-113 PART-TIME WAGES 11,767 11,219 12,500 9,171 12,500 12,500 12,500 5503-121 RETIREMENT 12,436 11,469 11,490 9,093 11,107 11,107 11,107
5503-122 SOCIAL SECURITY 6,073 6,188 6,464 5,181 6,475 6,475 6,475
5503-123 WORKER'S COMPENSATION 2,367 2,461 2,732 2,518 2,737 2,905 2,905
5503-125 GROUP INSURANCE 10,661 13,090 13,104 10,642 12,804 12,804 12,804
TOTAL 1-PERSONNEL 110,822 113,439 118,284 93,042 117,761 117,929 117,929
2-CONTRACTUAL 5503-212 COMMUNICATIONS 1,257 1,035 1,100 848 1,100 1,100 1,100
5503-215 TRAVEL AND EDUCATION 0 0 125 0 125 125 125
5503-224 INSURANCE 772 857 1,200 964 1,200 805 805
5503-231 RENTAL 90 90 200 90 90 90 90 5503-251 UTILITIES 5,526 4,261 5,500 3,424 5,500 5,500 5,500
TOTAL 2-CONTRACTUAL 7,645 6,243 8,125 5,326 8,015 7,620 7,620
3-GENERAL SERVICES
5503-316 WEARING APPAREL 629 556 700 704 700 700 700
5503-318 SMALL TOOLS 1,385 543 1,500 108 1,000 1,000 1,000
5503-323 GAS & OIL 3,921 4,356 5,250 3,784 5,000 5,000 5,000
5503-332 OPERATING SUPPLIES 1,136 1,753 1,500 394 1,250 1,250 1,250
TOTAL 3-GENERAL SERVICES 7,070 7,207 8,950 4,990 7,950 7,950 7,950
4-MACHINE & EQUIPMENT MAINTENA
5503-411 VEHICLE MAINTENANCE 0 0 0 0 0 0 0 5503-411.0092 1999 CHEVY PICK UP 0 0 0 0 0 0 0
5503-411.0093 2003 CHEV 3/4 TON 578 84 650 95 650 650 650
5503-411.0115 2009 FORD F-150 1/2 TON PI 48 25 150 15 150 150 150
5503-412 2007 SLAG MOWER 542 928 450 535 450 450 450 5503-414 EQUIPMENT MAINTENANCE 722 979 1,500 1,109 1,500 1,500 1,500
5503-421 BUILDING MAINTENANCE 158 1,286 500 166 500 500 500
5503-425 CEMETERY MAINTENANCE 2,850 1,585 4,500 1,815 4,500 4,500 4,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 4,899 4,887 7,750 3,734 7,750 7,750 7,750
5-CAPITAL OUTLAY
5503-511 VEHICLES 0 0 0 0 0 0 0
5503-514 OTHER EQUIPMENT 0 0 10,000 7,378 0 0 0
5503-527 CEMETERY IMPROVEMENTS 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 10,000 7,378 0 0 0
________________________________________________________________________________________________
TOTAL 03 CEMETERIES 130,437 131,775 153,109 114,471 141,476 141,249 141,249
75
Library
General Fund Community Services Division 55 Department 04
Program Description
The Stephenville Public Library’s main responsibilities are to assemble, preserve and organize a collection of books
and other library material for the se of the public. Organize and maintain a card catalog to make library resources
available to the public, to provide a place for the use of these materials and to serve as a center for reliable
information. Continue to offer an array of services including reference assistance, interlibrary loans, word processing,
Internet access, and programming for adults, young adults and for children.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Librarian 1 1 1
Library Clerk 2.5 2.5 2.5
3.5 3.5
3.5
Performance Objectives
Provide open and equal access to information.
Develop on-going communication and partnerships with other non-profit organizations in the
community.
Create opportunities for life-long learning.
Encourage a love of reading.
Provide excellent customer service to users of the library.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of the Municipal Library.
76
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 2 9
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
04 LIBRARY
==========
1-PERSONNEL
5504-111 SALARIES 88,493 88,720 95,403 75,013 95,547 95,547 95,547
5504-113 PART-TIME WAGES 18,655 16,466 16,500 16,521 16,500 16,500 16,500 5504-121 RETIREMENT 16,127 14,578 15,226 11,974 14,712 14,712 14,712
5504-122 SOCIAL SECURITY 8,102 7,885 8,561 7,038 8,572 8,572 8,572
5504-123 WORKER'S COMPENSATION 214 220 247 227 248 267 267
5504-125 GROUP INSURANCE 15,438 19,083 19,655 15,963 19,206 19,206 19,206 TOTAL 1-PERSONNEL 147,030 146,951 155,592 126,735 154,785 154,804 154,804
2-CONTRACTUAL
5504-211 POSTAGE 678 739 750 219 750 750 750 5504-212 COMMUNICATIONS 36 57 70 36 70 70 70
5504-213 PRINTING 0 0 0 0 0 0 0
5504-214 ADVERTISING & PUBLIC NOTIC 195 95 0 495 1,000 1,000 1,000
5504-215 EDUCATION & SCHOOLING 434 22 1,500 0 500 500 500
5504-224 INSURANCE 1,350 1,087 1,250 1,135 1,250 1,177 1,177
5504-231 RENTAL 709 709 800 613 800 800 800
5504-251 UTILITIES 14,188 8,969 14,000 7,587 14,000 12,000 12,000
5504-252 DUES & SUBSCRIPTIONS 348 693 1,000 571 1,000 1,000 1,000
5504-253 OUTSIDE PROFESSIONALS 0 0 0 0 0 0 0
5504-254 SPECIAL SERVICES 373 621 200 32 200 200 200
5504-260 PEST CONTROL 320 228 250 171 250 250 250
5504-262 JANITORIAL SERVICE 0 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 18,632 13,219 19,820 10,860 19,820 17,747 17,747
3-GENERAL SERVICES
5504-313 BOOKS & EDUCATIONAL MATERI 20,997 19,960 20,000 14,688 20,000 20,000 20,000 5504-314 OFFICE SUPPLIES 747 839 750 553 750 750 750
5504-317 PHOTO & DUPLICATION 0 472 750 152 750 750 750
5504-321 JANITORIAL SUPPLIES 1,052 1,028 1,000 762 1,000 1,000 1,000
5504-332 OPERATING SUPPLIES 3 751 750 705 750 750 750
5504-333 COMPUTER SUPPLIES 1,048 1,230 1,500 87 1,500 1,500 1,500
TOTAL 3-GENERAL SERVICES 23,847 24,281 24,750 16,947 24,750 24,750 24,750
4-MACHINE & EQUIPMENT MAINTENA
5504-414 EQUIPMENT MAINTENANCE 1,311 255 4,500 0 4,500 4,500 4,500
5504-416 COMPUTER MAINTENANCE 4,869 6,717 7,000 4,172 7,000 7,000 7,000
5504-421 BUILDING MAINTENANCE 23,482 38,035 6,500 2,038 6,500 6,500 6,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 29,662 45,007 18,000 6,211 18,000 18,000 18,000
5-CAPITAL OUTLAY
5504-520 BUILDING IMPROVEMENTS 0 0 7,500 5,939 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 7,500 5,939 0 0 0
________________________________________________________________________________________________
TOTAL 04 LIBRARY 219,171 229,458 225,662 166,691 217,355 215,301 215,301
77
Streets
General Fund Community Services Division 55 Department 05
Program Description
The Street Department manages, maintains and repairs City streets, sidewalk, drainage ways and rights-of-way. The
services provided are concrete work, patching, street cleaning, tree cutting, ditch cleaning, blade work and other street
maintenance. Responsibilities include traffic control, emergency response operations, special events and assistance in
code enforcement. Daily, the department inspects roadway for sign repair, pavements management and sight
obstructions.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Street Superintendent 1 1 1
Crew Leader 1 1 1
Heavy Equipment Operator 3 3 3
Street Maintenance 2.5 2.5 2.5
7.5 7.5 7.5
Performance Objectives
Protect the investment in the public transportation system through preventative maintenance and on-
going rehabilitation of streets and sidewalks.
Blade roads in best way that can be achieved.
Sweep as many streets as possible.
Patch potholes in a manner that they remain in place longer.
Handle pothole complaints in a timely manner.
78
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 3 0
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
05 STREET MAINTENANCE
=====================
1-PERSONNEL
5505-111 SALARIES 240,254 253,250 266,793 209,967 267,201 267,201 267,201
5505-112 OVERTIME 1,260 2,048 5,000 1,642 5,000 5,000 5,000 5505-113 PART-TIME WAGES 5,870 920 5,000 0 5,000 5,000 5,000
5505-114 ON CALL PAY 5,220 5,200 5,200 4,100 5,200 5,200 5,200
5505-121 RETIREMENT 45,182 42,929 44,208 34,516 42,713 42,713 42,713
5505-122 SOCIAL SECURITY 19,040 19,840 21,572 16,841 21,604 21,604 21,604 5505-123 WORKER'S COMPENSATION 11,840 12,310 14,029 12,893 14,049 14,918 14,918
5505-125 GROUP INSURANCE 37,682 44,710 45,863 37,259 44,814 44,814 44,814
TOTAL 1-PERSONNEL 366,349 381,206 407,665 317,217 405,581 406,450 406,450
2-CONTRACTUAL
5505-211 POSTAGE 21 4 50 52 100 100 100
5505-212 COMMUNICATIONS 891 1,048 1,000 866 1,300 1,300 1,300 5505-214 ADVERTISING 0 514 300 489 500 500 500
5505-215 TRAINING & EDUCATION 200 223 1,000 118 1,000 1,000 1,000
5505-224 INSURANCE 5,303 5,788 7,000 6,224 7,000 7,783 7,783
5505-231 RENTAL 3,415 6,721 13,500 6,740 13,500 13,500 13,500
5505-251 UTILITIES 209,973 199,165 240,000 150,274 240,000 240,000 240,000
5505-252 DUES & SUBSCRIPTIONS 0 0 0 0 0 0 0
5505-253 OUTSIDE PROFESSIONALS 14,885 67,295 30,000 36,416 27,500 27,500 27,500
5505-261 OTHER CONTRACTUAL SERVICES 65,300 2,275 52,500 4,539 52,500 52,500 52,500
TOTAL 2-CONTRACTUAL 299,987 283,031 345,350 205,717 343,400 344,183 344,183
3-GENERAL SERVICES
5505-312 CHEMICALS 30 448 2,500 1,287 2,500 2,500 2,500
5505-314 OFFICE SUPPLIES 32 59 200 64 200 200 200
5505-316 WEARING APPAREL 2,151 2,344 3,150 2,924 3,150 3,150 3,150
5505-318 SMALL TOOLS 1,898 7,697 2,000 1,305 2,000 2,000 2,000
5505-322 STREET SIGNS & MARKINGS 14,675 8,804 10,000 7,527 10,000 10,000 10,000 5505-323 GAS & OIL 28,009 24,686 30,000 22,848 30,000 30,000 30,000
5505-332 OPERATING SUPPLIES 3,517 3,649 2,500 683 2,500 2,500 2,500
TOTAL 3-GENERAL SERVICES 50,311 47,687 50,350 36,639 50,350 50,350 50,350
4-MACHINE & EQUIPMENT MAINTENA
5505-411 VEHICLE MAINTENANCE 1,486 1,658 2,000 1,446 2,000 2,000 2,000
5505-411.0008 1999 CHEV PICKUP 0 0 0 0 0 0 0
5505-411.0009 2005 CHEVY DUMP TRUCK 0 0 500 25 500 500 500 5505-411.0013 1999 CHEVY PICKUP 0 0 500 0 500 500 500
5505-411.0025 1995 CHEV DUMP TRUCK 1,585 0 500 1,037 500 500 500
5505-411.0026 2002 DODGE PICKUP 0 0 500 0 500 500 500
5505-411.0027 1992 CHEV DUMP TRUCK 0 0 500 378 500 500 500
5505-411.0029 1999 CHEVROLET DUMPTRUCK 0 0 0 0 0 0 0
5505-411.0120 2006 CHEVY 1/2 PICKUP 67 34 500 745 500 500 500
5505-411.0121 2008 CHEVY DUMPTRUCK 0 0 1,500 46 1,500 1,500 1,500
5505-411.0122 2007 ASPHALT ZIPPER 0 0 1,000 0 1,000 1,000 1,000
5505-411.0123 09 FORD F-150 1/2 TON PICK 0 0 500 98 500 500 500
5505-411.0124 2011 FORD F250 PICK UP 0 0 500 44 500 500 500 5505-411.0125 2013 FORD F-150 1/2 TON 0 0 0 6 0 0 0
5505-411.0223 2011 F-750 WATER TRUCK 0 0 0 0 0 0 0
5505-412 MACHINERY MAINTENANCE 5,760 12,308 5,500 10,770 5,500 5,500 5,500
5505-412.0001 1979 INGRAM PNEUMATIC ROLL 0 0 0 0 0 0 0 5505-412.0002 1988 CATERPILLAR LOADER 0 0 2,500 118 2,500 2,500 2,500
5505-412.0047 1982 1700 FORD TRACTOR 0 0 0 0 0 0 0
5505-412.0053 2000 CAT 120 H GRADER 0 0 2,000 0 2,000 2,000 2,000
5505-412.0054 2004 INGERSOL COMPACT ROLL 0 0 0 0 0 0 0
5505-412.0055 1971 CAT 941B FRONT END 0 0 3,500 0 3,500 3,500 3,500
5505-412.0058 2000 LEEBOY ASPHALT PAVER 0 0 0 0 0 0 0
5505-412.0101 2005 POWER BROOM 0 0 350 0 350 350 350
5505-412.0220 2007 CATERPILLAR 924G FRON 0 0 0 0 0 0 0 5505-414 OTHER EQUIPMENT MAINTENANC 91 1,133 1,500 1,047 1,500 1,500 1,500
5505-422 RIGHT OF WAY MAINTENANCE 198,738 217,749 200,000 177,217 200,000 200,000 200,000
5505-423 STREET CUTS 12,992 23,427 20,000 25,641 20,000 20,000 20,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 220,720 256,309 243,850 218,619 243,850 243,850 243,850
5-CAPITAL OUTLAY
5505-511 VEHICLES 19,705 82,315 20,000 20,960 0 0 0
5505-511.223 2011 F-750 WATER TRUCK 0 0 0 0 0 0 0 5505-512 MACHINERY 0 0 0 0 0 0 0
5505-514 OTHER EQUIPMENT 0 0 0 0 0 0 0
5505-522 RIGHTS OF WAY 0 0 0 0 0 0 0
5505-525 STREETS 0 309,876 206,039 901 0 0 0 TOTAL 5-CAPITAL OUTLAY 19,705 392,191 226,039 21,861 0 0 0
________________________________________________________________________________________________
TOTAL 05 STREET MAINTENANCE 957,073 1,360,424 1,273,254 800,052 1,043,181 1,044,833 1,044,833
79
Senior Citizens
General Fund Community Services Division 55 Department 06
Program Description
The Senior Citizen Department is responsible for seeing that each and every senior citizen resident of Stephenville has
the opportunity and the means by which to use their leisure time to its fullest potential. Provide the opportunity for
reaction programs, congregate meals, transportation and leisure activities from cultural to physical.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Senior Citizens Facility Manager 1 1 1
Senior Citizens Assistant .5 .5 .5
1.5 1.5
1.5
Performance Objectives
Provide highly-trained, qualified personnel to adequately manage the senior citizen programs.
Provide interesting and educational programs.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of Senior Citizens Center.
.
80
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 3 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
06 SENIOR CITIZENS ==================
1-PERSONNEL
5506-111 SALARIES 32,039 32,757 34,093 26,792 34,165 34,165 34,165 5506-112 OVERTIME 0 95 0 132 0 0 0
5506-113 PART-TIME WAGES 14,122 16,159 14,400 12,112 14,400 14,400 14,400
5506-121 RETIREMENT 5,847 5,391 5,441 4,277 5,261 5,261 5,261
5506-122 SOCIAL SECURITY 2,998 3,416 3,710 2,751 3,715 3,715 3,715 5506-123 WORKER'S COMPENSATION 797 824 954 884 956 1,014 1,014
5506-125 GROUP INSURANCE 5,330 6,545 6,552 5,321 6,402 6,402 6,402
TOTAL 1-PERSONNEL 61,133 65,187 65,150 52,268 64,899 64,957 64,957
2-CONTRACTUAL
5506-211 POSTAGE 1,101 1,252 3,000 259 3,000 3,000 3,000
5506-212 COMMUNICATIONS 754 761 700 1,000 1,200 1,200 1,200
5506-214 ADVERTISING & PUBLIC NOTIC 3,712 2,976 3,500 3,181 3,500 3,500 3,500
5506-215 EDUCATION & SCHOOLING 57 0 200 0 200 200 200
5506-224 INSURANCE 755 896 800 1,135 800 1,149 1,149
5506-231 RENTAL 1,609 1,549 1,600 1,313 1,600 1,600 1,600
5506-251 UTILITIES 13,497 8,984 15,000 6,659 15,000 15,000 15,000
5506-252 DUES & SUBSCRIPTIONS 100 95 100 105 100 100 100
5506-253 OUTSIDE PROFESSIONALS 10,895 15,120 14,000 12,340 14,000 14,000 14,000
5506-254 SPECIAL SERVICES 541 500 600 172 600 600 600
5506-260 PEST & GERM CONTROL 495 483 500 426 500 500 500 5506-261 CONTRACT SERVICES 3,764 4,301 5,000 3,180 5,000 5,000 5,000
TOTAL 2-CONTRACTUAL 37,279 36,918 45,000 29,769 45,500 45,849 45,849
3-GENERAL SERVICES 5506-313 RECREATION SUPPLIES 6,350 6,256 5,500 6,292 5,500 5,500 5,500
5506-314 OFFICE SUPPLIES 473 553 750 553 750 750 750
5506-317 PHOTO & DUPLICATION 479 467 500 307 500 500 500
5506-321 JANITORIAL SUPPLIES 1,490 1,676 1,250 1,297 1,250 1,250 1,250
5506-332 OPERATING SUPPLIES 5,463 5,540 5,000 5,785 5,000 5,000 5,000
5506-333 COMPUTER SUPPLIES 346 1,438 1,000 403 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 14,601 15,930 14,000 14,636 14,000 14,000 14,000
4-MACHINE & EQUIPMENT MAINTENA
5506-413 OFFICE EQUIPMENT MAINTENAN 650 1,069 1,250 1,393 1,250 1,250 1,250
5506-414 OTHER EQUIPMENT MAINTENANC 1,866 1,651 2,000 36 2,000 2,000 2,000 5506-421 BUILDING MAINTENANCE 20,667 8,735 26,000 21,194 7,500 7,500 7,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 23,183 11,456 29,250 22,623 10,750 10,750 10,750
5-CAPITAL OUTLAY 5506-520 BUILDING IMPROVEMENTS 0 0 10,000 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 10,000 0 0 0 0
________________________________________________________________________________________________
TOTAL 06 SENIOR CITIZENS 136,195 129,490 163,400 119,295 135,149 135,556 135,556
81
Splashville Aquatic Center
General Fund Community Services Division 55 Department 07
Program Description
The Splashville Aquatic Center is responsible for providing a variety of water related recreational activities for the
citizens of Stephenville. Programs and activities include swim lessons, swim team, water aerobics, birthday
celebrations, special events and corporate gatherings.
Performance Objectives
Provide highly-trained, qualified personnel to adequately manage the Splashville Aquatic Complex.
Continually provide and evaluate a variety of programming.
Provide a safe, clean and fun environment for citizens and visitors.
Extend and protect the life of the facility.
.
82
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 33 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
07 AQUATIC CENTER
=================
1-PERSONNEL
5507-112 OVERTIME 0 32 0 0 0 0 0
5507-113 PART-TIME WAGES 109,543 112,420 105,000 64,669 105,000 105,000 105,000
5507-122 SOCIAL SECURITY 8,381 8,603 8,033 4,947 8,033 8,033 8,033 5507-123 WORKERS COMPENSATION 2,871 1,953 2,067 1,955 2,067 2,193 2,193
TOTAL 1-PERSONNEL 120,795 123,007 115,100 71,572 115,100 115,226 115,226
2-CONTRACTUAL 5507-211 POSTAGE 540 0 250 0 250 250 250
5507-212 COMMUNICATIONS 3,054 3,570 3,500 2,833 3,500 3,500 3,500
5507-214 ADVERTISING AND PUBLIC NOT 845 2,489 1,000 788 1,000 1,000 1,000
5507-215 EDUCATION AND SCHOOLING 1,085 0 1,000 0 500 500 500
5507-224 INSURANCE 853 2,509 2,800 2,555 2,800 2,555 2,555
5507-231 RENTAL 0 0 0 0 0 0 0
5507-251 UTILITIES 48,339 36,130 46,000 28,707 46,000 46,000 46,000 5507-254 SPECIAL SERVICES 220 0 200 0 0 0 0
5507-260 PEST AND GERM CONTROL 240 369 250 171 250 250 250
5507-261 CONTRACT SVC- OTHER 0 0 0 0 0 0 0
5507-264 SPECIAL EVENTS 6,631 3,488 5,000 0 5,000 5,000 5,000
TOTAL 2-CONTRACTUAL 61,808 48,555 60,000 35,054 59,300 59,055 59,055
3-GENERAL SERVICES
5507-312 CHEMICALS AND POOL SUPPLIE 9,544 11,904 15,000 6,123 15,000 15,000 15,000
5507-313 AQUATIC SUPPLIES 881 665 1,500 677 1,500 1,500 1,500 5507-316 WEARING APPAREL 2,682 2,372 2,000 0 2,000 2,000 2,000
5507-321 JANITORIAL SUPPLIES 553 1,115 500 1,240 500 500 500
5507-332 OPERATING SUPPLIES 2,842 2,659 5,000 2,162 5,000 5,000 5,000
5507-333 COMPUTER SUPPLIES 0 0 0 0 0 0 0
TOTAL 3-GENERAL SERVICES 16,502 18,715 24,000 10,203 24,000 24,000 24,000
4-MACHINE & EQUIPMENT MAINTENA 5507-413 OFFICE EQUIPMENT MAINTENAN 299 0 500 0 500 500 500
5507-414 OTHER EQUIPMENT MAINTENANC 478 459 1,500 475 1,500 1,500 1,500
5507-416 COMPUTER MAINTENANCE 2,318 2,796 2,500 2,991 2,500 2,500 2,500
5507-421 BUILDING MAINTENANCE 3,350 125 1,000 236 1,000 1,000 1,000 5507-425 SWIMMING POOL MAINTENANCE 2,976 6,312 6,000 7,727 7,500 7,500 7,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 9,421 9,693 11,500 11,429 13,000 13,000 13,000
5-CAPITAL OUTLAY 5507-514 OTHER EQUIPMENT 0 0 7,500 3,220 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 7,500 3,220 0 0 0
________________________________________________________________________________________________
TOTAL 07 AQUATIC CENTER 208,525 199,970 218,100 131,478 211,400 211,281 211,281
TOTAL 5 COMMUNITY SERVICES 2,807,977 3,299,018 3,387,955 2,376,020 2,943,590 2,946,162 2,946,162
=========== =========== =========== =========== =========== ============ ============
83
Fire Administration
General Fund Fire Division 56 Department 01
Program Description
The Fire Administration Department is responsible for management of all fire division activities and policies, plan for
the future, evaluate performance, develop and administer budgets, maintain records and files, counsel and resolve
conflicts, represent fire personnel to the City leaders and represent City leaders to the fire personnel.
Performance Objectives
Ensure readiness of the department to respond to emergencies.
Ensure all laws and rules which involve the City and departments are maintained.
Provide efficient and effective management of Fire Services.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of Fire Stations # 1 and # 2.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Fire Chief 1 1 1
Fire Training Officer 1 1 1
2 2
2
84
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 34
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 FIRE ADMINISTRATION ======================
1-PERSONNEL
5601-111 SALARIES 127,599 130,194 135,174 106,415 135,294 135,294 135,294 5601-115 INCENTIVE PAY 3,802 4,080 4,080 3,217 4,080 4,080 4,080
5601-121 RETIREMENT 23,979 22,100 22,225 17,499 21,460 21,460 21,460
5601-122 SOCIAL SECURITY 9,921 10,168 10,653 8,516 10,662 10,662 10,662
5601-123 WORKER'S COMPENSATION 1,811 1,905 2,123 1,949 2,125 2,254 2,254 5601-125 GROUP INSURANCE 10,600 13,090 13,104 10,642 12,804 12,804 12,804
5601-126 AUTO ALLOWANCE 0 0 0 0 0 0 0
TOTAL 1-PERSONNEL 177,712 181,538 187,359 148,238 186,425 186,554 186,554
2-CONTRACTUAL
5601-211 POSTAGE 153 204 250 185 250 250 250
5601-212 COMMUNICATIONS 2,822 2,851 3,000 2,183 3,000 3,000 3,000
5601-215 TRAINING & EDUCATION 2,922 2,936 3,500 3,034 3,500 3,500 3,500
5601-224 INSURANCE 502 625 700 675 700 703 703
5601-231 RENTAL 0 0 0 0 2,300 2,300 2,300
5601-251 UTILITIES 14,227 10,187 16,500 6,774 16,500 16,500 16,500
5601-252 DUES & SUBSCRIPTIONS 736 1,891 850 1,881 850 850 850
5601-253 OUTSIDE PROFESSIONALS 43 27 200 3,917 200 200 200
5601-254 SPECIAL SERVICES 156 186 125 236 125 125 125
5601-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
5601-258 STATE FEES 0 0 310 0 310 310 310 5601-260 PEST CONTROL 560 456 560 342 560 560 560
5601-262 JANITORIAL SERVICE 0 0 0 0 10,000 10,000 10,000
TOTAL 2-CONTRACTUAL 22,121 19,362 25,995 19,226 38,295 38,298 38,298
3-GENERAL SERVICES
5601-313 BOOKS & EDUCATIONAL MATERI 0 0 100 0 100 100 100
5601-316 WEARING APPAREL 188 752 800 289 800 800 800
5601-321 JANITORIAL SUPPLIES 3,202 2,649 2,500 2,239 2,500 2,500 2,500
5601-332 OPERATING SUPPLIES 155 122 300 218 300 300 300
5601-333 COMPUTER SUPPLIES 352 79 500 130 500 500 500
TOTAL 3-GENERAL SERVICES 3,897 3,603 4,200 2,876 4,200 4,200 4,200
4-MACHINE & EQUIPMENT MAINTENA
5601-413 OFFICE EQUIPMENT MAINTENAN 0 0 250 54 250 250 250
5601-414 OTHER EQUIPMENT MAINTENANC 231 0 250 0 250 250 250 5601-421 BUILDING MAINTENANCE 7,888 35,152 5,000 2,526 15,000 15,000 15,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 8,119 35,152 5,500 2,580 15,500 15,500 15,500
5-CAPITAL OUTLAY 5601-514 OTHER EQUIPMENT 0 3,523 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 3,523 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 01 FIRE ADMINISTRATION 211,849 243,178 223,054 172,921 244,420 244,552 244,552
85
Fire Prevention & Inspections
General Fund Fire Division 56 Department 02
Program Description
The Fire Prevention & Inspections Department includes the Fire Marshal. The purpose of this department is to
systematically reduce the number and severity of fires in Stephenville through public education about fire safety and
prevention, code enforcement, business facility inspections, home inspections, first aid and arson investigation toward
prosecution.
Program
Personnel
Title
2011-2012
2012-2013
2013-2014
Fire Marshal 1 1 1
Fire Inspector 1 1 1
2 2
2
Performance Objectives
Complete plan reviews in a timely manner.
Oversee business facility inspections.
Oversee arson investigations.
86
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 3 5
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 FIRE PREVENTION INVESTIGATI ==============================
1-PERSONNEL
5602-111 SALARIES 52,494 53,631 103,006 56,753 104,014 104,014 104,014 5602-112 OVERTIME 1,384 0 2,000 509 2,000 2,000 2,000
5602-115 INCENTIVE PAY 4,096 4,080 8,160 4,315 8,160 8,160 8,160
5602-121 RETIREMENT 10,578 9,499 18,061 9,824 17,580 17,580 17,580
5602-122 SOCIAL SECURITY 4,419 4,412 8,657 4,796 8,734 8,734 8,734 5602-123 WORKER'S COMPENSATION 1,477 1,405 1,725 1,582 1,741 1,846 1,846
5602-125 GROUP INSURANCE 5,398 6,545 13,104 7,021 12,804 12,804 12,804
TOTAL 1-PERSONNEL 79,846 79,571 154,713 84,800 155,033 155,138 155,138
2-CONTRACTUAL
5602-211 POSTAGE 23 98 50 79 50 50 50
5602-212 COMMUNICATIONS 303 125 200 29 200 200 200
5602-213 PRINTING 0 0 0 0 0 0 0
5602-215 TRAINING & EDUCATION 3,278 2,508 3,500 2,097 3,500 3,500 3,500
5602-224 INSURANCE 692 721 800 662 800 887 887
5602-252 DUES & SUBSCRIPTIONS 1,080 1,220 1,400 223 1,400 1,400 1,400
5602-255 DAMAGE CLAIMS 0 211 0 3,579 0 0 0
5602-258 STATE FEES 0 0 200 0 200 200 200
5602-261 OTHER CONTRACTUAL SERVICES 0 0 700 0 700 700 700
TOTAL 2-CONTRACTUAL 5,376 4,883 6,850 6,668 6,850 6,937 6,937
3-GENERAL SERVICES
5602-313 BOOKS & EDUCATIONAL MATERI 950 878 860 869 860 860 860
5602-316 WEARING APPAREL 309 244 800 380 800 800 800
5602-317 PHOTO & DUPLICATION 73 170 200 199 200 200 200 5602-318 SMALL TOOLS 246 248 1,200 0 1,200 1,200 1,200
5602-323 GAS & OIL 1,846 2,052 2,000 3,329 2,000 5,000 5,000
5602-332 OPERATING SUPPLIES 70 27 1,000 168 1,000 1,000 1,000
5602-333 COMPUTER SUPPLIES 0 294 500 2,519 500 500 500
TOTAL 3-GENERAL SERVICES 3,494 3,914 6,560 7,464 6,560 9,560 9,560
4-MACHINE & EQUIPMENT MAINTENA 5602-411 VEHICLE MAINTENANCE 0 0 0 0 0 0 0
5602-411.0320 2003 CHEVY P/U 1,007 119 750 737 750 750 750
5602-411.0340 2008 DODGE QUAD CAB PICK U 34 340 750 548 750 750 750
5602-414 OTHER EQUIPMENT MAINTENANC 0 0 80 0 80 80 80 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 1,041 459 1,580 1,286 1,580 1,580 1,580
5-CAPITAL OUTLAY
5602-511 VEHICLE 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 02 FIRE PREVENTION INVESTIGATI 89,757 88,827 169,703 100,217 170,023 173,215 173,215
87
Fire Suppression
General Fund Fire Division 56 Department 03
Program Description
The Mission of the Stephenville Fire Department is to preserve and protect life and property while safeguarding the
environment and the City’s economic base. The mission is accomplished through a coordinated program of services
which includes fire rescue, fire suppression and prevention, hazardous material mitigation, code enforcement,
business facility inspections, home inspections, first aid and public education about fire safety and prevention.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Fire Captain 2 2 2
Fire Lieutenant 1 1 1
Fire Sergeant 2 2 2
Firefighter 9 9 9
14 14
14
Performance Objectives
Provide efficient and effective management of Fire Services.
Maintain operational readiness level that will meet the emergency demands of the community.
Provide firefighting forces and resources necessary to execute quick, effective, skillful and caring
responses to emergency situation.
Respond to emergency incidents in a timely manner.
Keep emergency vehicles and department facilities maintained.
88
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 36
ADOPTED BUDGET AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 FIRE SUPPRESSION ===================
1-PERSONNEL
5603-111 SALARIES 639,144 594,032 671,227 501,373 654,450 654,450 654,450 5603-112 OVERTIME 104,049 89,350 100,000 66,711 100,000 100,000 100,000
5603-115 INCENTIVE PAY 36,289 37,698 42,360 30,341 37,560 37,560 37,560
5603-121 RETIREMENT 142,797 118,695 129,848 95,514 121,950 121,950 121,950
5603-122 SOCIAL SECURITY 58,017 54,486 62,239 45,986 60,589 60,589 60,589
5603-123 WORKER'S COMPENSATION 10,016 10,330 12,404 11,355 12,075 12,806 12,806
5603-125 GROUP INSURANCE 86,351 85,640 91,725 72,243 89,628 89,628 89,628
TOTAL 1-PERSONNEL 1,076,662 990,231 1,109,803 823,524 1,076,252 1,076,983 1,076,983
2-CONTRACTUAL
5603-212 COMMUNICAITONS 0 0 0 767 1,100 1,100 1,100
5603-215 TRAINING & EDUCATION 7,040 6,719 12,500 6,203 12,500 12,500 12,500 5603-224 INSURANCE 4,663 4,974 5,900 5,760 5,900 7,224 7,224
5603-252 DUES & SUBSCRIPTIONS 1,730 1,517 2,475 1,550 2,475 2,475 2,475
5603-253 OUTSIDE PROFESSIONALS 2,500 86 0 14,038 0 0 0
5603-254 SPECIAL SERVICES 0 0 0 0 0 0 0
5603-255 DAMAGE CLAIMS 0 1,102 0 0 0 0 0
5603-258 STATE FEES 1,170 2,550 1,900 2,168 2,700 2,700 2,700
TOTAL 2-CONTRACTUAL 17,103 16,948 22,775 30,485 24,675 25,999 25,999
3-GENERAL SERVICES
5603-313 BOOKS & EDUCATIONAL MATERI 462 0 500 0 500 500 500
5603-316 WEARING APPAREL 11,295 14,333 15,000 14,109 15,000 15,000 15,000
5603-318 SMALL TOOLS 7,232 6,259 12,000 4,028 12,000 12,000 12,000 5603-323 GAS & OIL 12,480 14,188 18,000 15,218 18,000 18,000 18,000
5603-332 OPERATING SUPPLIES 2,612 3,741 2,500 4,330 2,5 00 2,500 2,500
5603-333 COMPUTER SUPPLIES 2,494 853 1,000 884 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 36,575 39,374 49,000 38,570 49,000 49,000 49,000
4-MACHINE & EQUIPMENT MAINTENA
5603-411 VEHICLE MAINTENANCE 118 624 500 0 500 500 500
5603-411.0321 '00 CHEV C-70 TRUCK 164 3,374 1,500 134 1,500 1,500 1,500 5603-411.0322 '81 CHEV C-60 TRUCK 825 291 1,500 243 1,500 1,500 1,500
5603-411.0324 '95 GMC RESCUE TRUCK 2,907 613 2,200 696 2,200 2,200 2,200
5603-411.0325 '69 CHEV C-50 TRUCK 24 294 0 0 0 0 0
5603-411.0326 '90 CHEV C-70 TRUCK 1,299 167 1,500 244 1,500 1,500 1,500
5603-411.0332 '97 SUTPHEN PUMPER 12,379 3,059 5,000 6,567 5,000 5,00 0 5,000
5603-411.0333 '93 E-ONE H-160 TRUCK 8,717 2,343 5,000 622 5,000 5,000 5,000
5603-411.0334 2012 E-ONE PUMPER TRUCK 0 124 2,000 541 5,000 5,000 5,000 5603-411.0335 '97 SUTPHEN MT 6,056 9,241 9,500 12,460 9,500 9,500 9,500
5603-412 MACHINERY MAINTENANCE 0 0 400 27 400 400 400
5603-414 OTHER EQUIPMENT MAINTENANC 7,229 2,547 3,000 1,671 3,000 3,000 3,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 39,718 22,678 32,100 23,208 35,100 35,100 35,100
5-CAPITAL OUTLAY
5603-511 VEHICLES 0 345,427 0 0 0 0 0 5603-514 OTHER EQUIPMENT 0 22,935 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 368,362 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 03 FIRE SUPPRESSION 1,170,058 1,437,592 1,213,678 915,786 1,185,027 1,187,082 1,187,082
89
Emergency Medical Services
General Fund Fire Division 56 Department 04
Program Description
The Stephenville Fire Department provides emergency medical services for the City. They provide pre-hospital care
and emergency ambulance transportation of the sick and injured to the hospital.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Fire Captain 1 1 1
Fire Lieutenant 2 2 2
Fire Sergeant 1 1 1
Firefighter 9 9 9
13 13
13
Performance Objectives
Provide efficient and effective management of emergency medical services.
Maintain operational readiness level that will meet the emergency demands of the community.
Provide highly-trained, qualified personnel and resources necessary to execute quick, effective,
skillful and caring responses to emergency situations.
Respond to emergency incidents in a timely manner.
Keep emergency vehicles and department facilities maintained.
90
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 38
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
04 EMERGENCY MEDICAL SERVICE
============================
1-PERSONNEL
5604-111 SALARIES 546,653 612,973 626,643 496,391 625,752 625,752 625,752
5604-112 OVERTIME 67,194 70,404 75,000 58,871 75,000 75,000 75,000 5604-115 INCENTIVE PAY 33,727 39,063 35,760 29,642 36,840 36,840 36,840
5604-121 RETIREMENT 118,208 118,934 117,690 93,369 113,571 113,571 113,571
5604-122 SOCIAL SECURITY 47,297 53,360 56,411 45,045 56,426 56,426 56,426
5604-123 WORKER'S COMPENSATION 10,548 10,620 11,242 10,239 11,245 11,927 11,927 5604-125 GROUP INSURANCE 70,363 88,904 85,173 70,777 83,226 83,226 83,226
TOTAL 1-PERSONNEL 893,989 994,257 1,007,919 804,334 1,002,060 1,002,742 1,002,742
2-CONTRACTUAL
5604-212 COMMUNICATIONS 687 1,687 4,200 1,980 4,200 4,200 4,200
5604-215 TRAINING & EDUCATION 6,257 9,497 12,500 5,442 12,500 12,500 12,500
5604-224 INSURANCE 3,334 3,795 4,350 3,605 4,350 5,160 5,160 5604-252 DUES & SUBSCRIPTIONS 135 1,698 2,000 1,657 2,000 2,000 2,000
5604-253 OUTSIDE PROFESSIONALS 3,088 3,567 3,000 3,561 3,000 3,000 3,000
5604-258 STATE FEES 792 2,514 2,650 2,176 2,650 2,650 2,650
TOTAL 2-CONTRACTUAL 14,294 22,758 28,700 18,420 28,700 29,510 29,510
3-GENERAL SERVICES
5604-312 AMBULANCE SUPPLIES 31,555 33,538 35,000 32,034 38,500 38,500 38,500
5604-316 WEARING APPAREL 12,163 10,415 15,000 12,883 15,000 15,000 15,000
5604-318 SMALL TOOLS 13,028 2,410 2,500 1,828 2,500 2,500 2,500 5604-323 GAS & OIL 11,008 12,072 16,500 12,560 16,500 16,500 16,500
5604-332 OPERATING SUPPLIES 94 53 0 0 0 0 0
5604-333 COMPUTER SUPPLIES 2,816 300 1,000 540 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 70,664 58,788 70,000 59,845 73,500 73,500 73,500
4-MACHINE & EQUIPMENT MAINTENA
5604-411 VEHICLE MAINTENANCE 1,147 166 750 0 7 50 750 750 5604-411.0327 '08 FORD E-450 AMBULANCE 533 4,009 2,000 3,788 2,000 2,000 2,000
5604-411.0328 '05 FORD E-450 AMBULANCE 6,507 7,453 2,000 749 2,000 2,000 2,000
5604-411.0329 2012 FORD E-450 AMBULANCE 1,462 770 2,000 190 0 0 0
5604-411.0331 2012 FORD AMBULANCEW 0 0 0 0 2,000 2,000 2,000 5604-412.0001 2004 POLARIS RANGER 6X6 0 0 0 0 0 0 0
5604-414 OTHER EQUIPMENT MAINTENANC 411 140 2,500 1,863 2,500 2,500 2,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 10,059 12,538 9,250 6,590 9,250 9,250 9,250
5-CAPITAL OUTLAY
5604-511 VEHICLES 0 578 135,000 576 0 0 0
5604-514 OTHER EQUIPMENT 0 0 0 1,945 0 0 0
5604-516 COMPUTER EQUIPMENT 0 12,605 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 13,182 135,000 2,521 0 0 0
________________________________________________________________________________________________
TOTAL 04 EMERGENCY MEDICAL SERVICE 989,007 1,101,524 1,250,869 891,710 1,113,510 1,115,002 1,115,002
91
Volunteer Fire Department
General Fund Fire Division 56 Department 05
Program Description
The Stephenville Volunteer Fire Department provides back-up manpower for the on-duty paid firefighting personnel,
primarily in the area of fire suppression. The department usually maintains between 15 and 20 volunteer members.
Performance Objectives
Maintain operational readiness level that will meet the emergency demands of the community.
Provide firefighting forces and resources necessary to execute quick, effective, skillful and caring
responses to emergency situations.
Respond for assistance to on-duty firefighters in emergency situations in a timely manner.
92
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 39
ADOPTED BUDGET AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 05 VOLUNTEER FIRE DEPARTMENT
============================
1-PERSONNEL 5605-113 VOLUNTEER WATER 9,293 6,970 8,000 4,024 8,000 8,000 8,000
5605-121 RETIREMENT 3,400 3,100 3,400 2,417 3,400 3,400 3,400
5605-123 WORKER'S COMPENSATION 946 1,344 891 843 891 891 891
TOTAL 1-PERSONNEL 13,639 11,414 12,291 7,284 12,291 12,291 12,291
2-CONTRACTUAL
5605-215 TRAINING & EDUCATION 245 0 5,000 245 7,500 7,500 7,500
5605-224 OTHER INSURANCE 1,139 1,313 1,250 1,320 1,250 1,250 1,250 5605-251 UTILITIES 2,559 2,120 2,500 1,449 2,500 2,500 2,500
5605-252 DUES & SUBSCRIPTIONS 827 545 800 505 800 800 800
TOTAL 2-CONTRACTUAL 4,770 3,978 9,550 3,519 12,050 12,050 12,050
3-GENERAL SERVICES
5605-316 WEARING APPAREL 1,323 889 7,500 0 5,000 5,000 5,000
5605-318 SMALL TOOLS 0 0 500 0 500 500 500
5605-321 JANITORIAL SUPPLIES 0 0 0 0 0 0 0
5605-332 OPERATING SUPPLIES 11 0 1,000 0 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 1,334 889 9,000 0 6,500 6,500 6,500
4-MACHINE & EQUIPMENT MAINTENA 5605-414 OTHER EQUIPMENT MAINTENANC 0 0 500 0 500 500 500
5605-421 BUILDING MAINTENANCE 263 91 1,000 5 1,000 1,000 1,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 263 91 1,500 5 1,500 1,500 1,500
5-CAPITAL OUTLAY
5605-514 OTHER EQUIPMENT 10,711 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 10,711 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 05 VOLUNTEER FIRE DEPARTMENT 30,717 16,372 32,341 10,808 32,341 32,341 32,341
TOTAL 6 FIRE DEPARTMENT 2,491,388 2,887,492 2,889,645 2,091,442 2,745,321 2,752,192 2,752,192
=========== =========== =========== =========== =========== ============ ============
93
Police Administration
General Fund Police Division 57 Department 01
Program Description
The Police Administration department manages and coordinates the various police activities of the City. Planning and
research, hiring, discipline, training, budgeting and personnel functions are conducted by administration.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Police Chief 1 1 1
Police Captain 0 0 2
1 1
3
Performance Objectives
Deliver quality Police services to the citizens of Stephenville.
Ensure readiness of the department to respond to emergencies.
Ensure all laws and rules which involve the City and departments are maintained
Prolong the useful life of major building components of police station.
94
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 4 0
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 POLICE ADMINISTRATION
========================
1-PERSONNEL
5701-111 SALARIES 76,304 77,942 210,456 163,090 210,648 210,648 210,648
5701-112 OVERTIME 0 0 0 372 0 0 0 5701-115 INCENTIVE PAY 0 0 2,160 1,662 2,160 2,160 2,160
5701-121 RETIREMENT 14,049 12,927 33,933 26,509 32,767 32,767 32,767
5701-122 SOCIAL SECURITY 5,744 5,919 16,265 12,094 16,280 16,280 16,280
5701-123 WORKER'S COMPENSATION 1,323 1,300 3,813 3,455 3,817 4,053 4,053 5701-125 GROUP INSURANCE 5,330 6,545 19,655 15,428 19,206 19,206 19,206
5701-126 CAR ALLOWANCE 0 0 0 0 0 0 0
TOTAL 1-PERSONNEL 102,750 104,633 286,282 222,611 284,878 285,114 285,114
2-CONTRACTUAL
5701-212 COMMUNICATIONS 678 915 1,900 1,390 1,900 1,900 1,900
5701-215 EDUCATION & SCHOOLING 732 2,165 3,750 2,363 3,750 3,750 3,750 5701-216 INVESTIGATIVE TRAVEL 17 0 0 0 0 0 0
5701-224 INSURANCE 478 550 900 1,712 900 1,862 1,862
5701-252 DUES & SUBSCRIPTIONS 682 652 725 815 710 710 710
5701-253 OUTSIDE PROFESSIONALS 0 233 1,500 1,250 1,500 1,500 1,500
5701-254 SPECIAL SERVICES 513 165 150 157 150 150 150
5701-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
5701-263 PRISONER CONTRACT 10,250 10,700 25,000 15,100 25,000 25,000 25,000
TOTAL 2-CONTRACTUAL 13,351 15,380 33,925 22,788 33,910 34,872 34,872
3-GENERAL SERVICES
5701-313 BOOKS & EDUCATIONAL MATERI 144 0 200 75 200 200 200
5701-316 WEARING APPAREL 743 803 1,800 963 1,800 1,800 1,800
5701-323 GAS & OIL 0 0 0 0 0 0 0
5701-332 OPERATING SUPPLIES 108 197 300 214 300 300 300
5701-333 COMPUTER SUPPLIES 0 0 100 428 100 100 100
TOTAL 3-GENERAL SERVICES 995 999 2,400 1,679 2,400 2,400 2,400
4-MACHINE & EQUIPMENT MAINTENA
5701-414 OTHER EQUIPMENT MAINTENANC 133 0 100 0 100 100 100
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 133 0 100 0 100 100 100 ________________________________________________________________________________________________
TOTAL 01 POLICE ADMINISTRATION 117,228 121,012 322,707 247,078 321,288 322,486 322,486
95
Police Patrol
General Fund Police Division 57 Department 02
Program Description
The Police Patrol Department responsibilities are to take reports of crime, do follow-up investigations, handle calls for
service, enforce traffic laws, regulate non-criminal conduct and perform community policing activities. Patrol
officers are the Department’s first face-to-face contact with citizens.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Police Captain 1 1 0
Police Lieutenant 4 2 2
Police Sergeant 4 4 4
Patrol Officer 18 19 19
27 26
25
Performance Objectives
Deliver quality Police services to the citizens of Stephenville.
Respond to emergency calls for assistance in a timely and effective manner.
Create a positive police community relationship and environment.
Promote safety and community involvement in crime reduction.
96
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 41 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
02 PATROL
=========
1-PERSONNEL
5702-111 SALARIES 1,172,135 1,049,815 1,115,727 839,811 1,117,602 1,117,602 1,117,602
5702-112 OVERTIME 48,859 84,633 65,000 78,358 65,000 65,000 65,000
5702-115 INCENTIVE PAY 17,031 12,278 11,160 9,034 13,320 13,320 13,320 5702-116 SHIFT DIFFERENTIAL 0 0 19,600 13,146 19,600 19,600 19,600
5702-121 RETIREMENT 228,594 190,101 190,225 150,182 187,160 187,160 187,160
5702-122 SOCIAL SECURITY 93,915 86,725 91,179 72,223 92,987 92,987 92,987
5702-123 WORKER'S COMPENSATION 22,126 19,809 21,378 17,785 21,802 23,151 23,151 5702-125 GROUP INSURANCE 146,727 159,587 163,795 127,275 160,050 160,050 160,050
TOTAL 1-PERSONNEL 1,729,388 1,602,949 1,678,064 1,307,814 1,677,521 1,678,870 1,678,870
2-CONTRACTUAL
5702-212 COMMUNICATIONS 10,729 11,472 16,000 9,865 16,000 16,000 16,000
5702-215 EDUCATION & SCHOOLING 27,250 30,388 30,000 28,761 35,000 35,000 35,000
5702-224 INSURANCE 18,316 17,042 19,650 16,419 19,650 21,203 21,203 5702-253 OUTSIDE PROFESSIONAL 2,550 1,857 2,000 2,430 3,000 3,000 3,000
5702-254 SPECIAL SERVICES 53 55 100 96 100 100 100
5702-255 DAMAGE CLAIMS 0 5,359 0 6,633 0 0 0
TOTAL 2-CONTRACTUAL 58,898 66,174 67,750 64,205 73,750 75,303 75,303
3-GENERAL SERVICES
5702-313 BOOKS & EDUCATIONAL MATERI 0 1,420 1,000 628 1,000 1,000 1,000
5702-316 WEARING APPAREL 16,169 40,641 40,500 38,986 40,500 40,500 40,500
5702-317 PHOTO & DUPLICATION 1,862 596 400 277 400 400 400 5702-323 GAS & OIL 84,022 76,239 99,200 75,273 99,200 99,200 99,200
5702-332 OPERATING SUPPLIES 18,066 31,128 20,000 17,801 25,000 25,000 25,000
5702-333 COMPUTER SUPPLIES 1,374 1,223 5,000 4,175 8,200 8,200 8,200
TOTAL 3-GENERAL SERVICES 121,494 151,246 166,100 137,140 174,300 174,300 174,300
4-MACHINE & EQUIPMENT MAINTENA
5702-411 VEHICLE MAINTENANCE 375 9 1,000 737 3,000 3,000 3,000 5702-411.0300 2012 CHEVY TAHOE 3,540 1,881 3,000 2,939 3,125 3,125 3,125
5702-411.0301 2011 DODGE CHARGER 2,289 ( 1,094) 3,000 1,655 3,125 3,125 3,125
5702-411.0302 2011 DODGE CHARGER 1,757 1,952 3,000 2,600 3,125 3,125 3,125
5702-411.0303 2011 DODGE CHARGER 1,665 312 3,000 1,306 3,125 3,125 3,125 5702-411.0304 2012 CHEVY CAPRICE 3,288 1,371 3,000 1,907 3,125 3,125 3,125
5702-411.0305 2012 CHEVROLET CAPRICE 8,746 1,431 3,000 1,458 3,125 3,125 3,125
5702-411.0306 2013 CHEVY TAHOE 1,860 1,845 3,000 2,837 3,125 3,125 3,125
5702-411.0307 2013 CHEVY CAPRICE 1,659 3,404 3,000 1,933 3,125 3,125 3,125 5702-411.0308 2013 CHEVROLET CAPRICE 3,403 1,405 3,000 1,708 3,125 3,125 3,125
5702-411.0309 2006 DODGE CHARGER 1,432 616 0 474 0 0 0
5702-414 OTHER EQUIPMENT MAINTENANC 1,493 2,186 2,000 1,864 5,000 5,000 5,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 31,506 15,319 30,000 21,418 36,125 36,125 36,125
5-CAPITAL OUTLAY 5702-511 VEHICLES 91,289 101,917 110,000 107,908 0 0 0
5702-512 RADIOS AND ASSOCIATED EQUI 0 0 0 0 0 0 0
5702-514 OTHER EQUIPMENT 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 91,289 101,917 110,000 107,908 0 0 0 ________________________________________________________________________________________________
TOTAL 02 PATROL 2,032,574 1,937,605 2,051,914 1,638,486 1,961,696 1,964,598 1,964,598
97
Police Safety Communications
General Fund Police Division 57 Department 03
Program Description
The Communications Department operates a twenty-four hour a day, seven days a week police and fire
communications function. Dispatchers are responsible for all incoming calls to the Police Department. They either
dispatch these calls to field officers or route them to the proper Department member. The dispatchers handle calls for
service for the Fire/EMS Services and all 911 calls within the City, Fire District, and after hours City utility radio
service. Other special functions performed by the dispatcher include warrants and driver’s license checks and serve as
receptionist for the Public Safety Building.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Dispatchers 8 8 8
8 8
8
Performance Objectives
Support the functions of the Police and Fire/EMS operations of the City of
Stephenville.
Handle all calls in a timely and effective manner.
Reduce the amount of in-house service delays on non-priority calls for service.
Quickly and accurately retrieve all requests for information by police officers.
98
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 43
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 COMMUNICATIONS
=================
1-PERSONNEL
5703-111 SALARIES 242,730 245,560 260,299 198,392 262,204 262,204 262,204
5703-112 OVERTIME 26,004 31,421 68,026 50,844 80,500 80,500 80,500 5703-113 PART-TIME WAGES 16,415 22,399 20,000 1,226 20,000 20,000 20,000
5703-115 INCENTIVE PAY 4,733 5,109 5,400 4,050 5,040 5,040 5,040
5703-116 SHIFT DIFFERENTIAL 0 0 5,000 3,846 5,000 5,000 5,000
5703-121 RETIREMENT 49,901 46,383 45,602 41,162 54,314 54,314 54,314 5703-122 SOCIAL SECURITY 21,044 22,045 23,388 19,523 28,515 28,515 28,515
5703-123 WORKER'S COMPENSATION 572 587 635 595 774 832 832
5703-125 GROUP INSURANCE 47,528 51,844 52,414 42,568 51,216 51,216 51,216
TOTAL 1-PERSONNEL 408,926 425,347 480,764 362,205 507,563 507,621 507,621
2-CONTRACTUAL
5703-212 COMMUNICATIONS 356 301 400 262 400 400 400 5703-215 EDUCATION & SCHOOLING 3,894 3,597 4,000 1,490 10,000 10,000 10,000
5703-224 INSURANCE 1,111 1,014 1,200 1,154 1,200 1,268 1,268
5703-252 DUES & SUBSCRIPTIONS 122 92 150 92 150 150 150
5703-253 OUTSIDE PROFESSIONAL 280 333 400 330 400 400 400
TOTAL 2-CONTRACTUAL 5,763 5,336 6,150 3,329 12,150 12,218 12,218
3-GENERAL SERVICES
5703-316 WEARING APPAREL 744 609 1,050 1,021 1,050 1,050 1,050
5703-332 OPERATING SUPPLIES 3,022 2,210 4,500 3,245 6,500 6,500 6,500 5703-333 COMPUTER SUPPLIES 4,651 3,341 4,500 2,508 4,500 4,500 4,500
TOTAL 3-GENERAL SERVICES 8,417 6,160 10,050 6,775 12,050 12,050 12,050
5-CAPITAL OUTLAY
5703-514 OTHER EQUIPMENT 0 11,870 0 1,559 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 11,870 0 1,559 0 0 0
________________________________________________________________________________________________
TOTAL 03 COMMUNICATIONS 423,106 448,713 496,964 373,868 531,763 531,889 531,889
99
Police Support Services
General Fund Police Division 57 Department 04
Program Description
Police Support Services is the central storehouse for all criminal records and some departmental records by or for the
Stephenville Police Department. This department functions to maintain accurate and secure files that may be quickly
retrieved for use by the Department, other law enforcement agencies and the general public. This Department is
responsible for monthly Uniform Crime Reports for the State of Texas as well as many monthly and yearly
departmental statistical reports.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Police Captain 1 1 0 Police Lieutenant 0 1 1 Records Clerk 2.5 2.5 2.5
3.5 4.5 3.5
Performance Objectives
Support the functions of the Police and Fire/EMS operations of the City of
Stephenville.
Maintain accurate, secure files that may be promptly retrieved for use by the
department and other law enforcement agencies.
Quickly and accurately retrieve all requests for information by police officers
and the general public.
100
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 4 4 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
04 SUPPORT SERVICES
===================
1-PERSONNEL
5704-111 SALARIES 122,163 165,264 85,225 68,135 86,731 86,731 86,731
5704-112 OVERTIME 869 1,397 1,000 448 1,000 1,000 1,000
5704-113 PART-TIME WAGES 8,747 9,764 13,200 8,996 13,200 13,200 13,200 5704-115 INCENTIVE PAY 1,271 2,077 1,080 872 1,080 1,080 1,080
5704-121 RETIREMENT 22,729 27,951 13,934 11,210 13,675 13,675 13,675
5704-122 SOCIAL SECURITY 9,962 13,507 7,689 6,278 7,804 7,804 7,804
5704-123 WORKER'S COMPENSATION 1,192 2,134 1,121 1,006 1,147 1,219 1,219 5704-125 GROUP INSURANCE 16,453 24,913 13,104 11,177 12,804 12,804 12,804
TOTAL 1-PERSONNEL 183,386 247,008 136,353 108,122 137,441 137,513 137,513
2-CONTRACTUAL
5704-211 POSTAGE 1,149 2,374 2,000 1,565 2,000 2,000 2,000
5704-212 COMMUNICATIONS 193 1,510 900 520 900 900 900
5704-213 PRINTING 1,052 1,317 1,500 107 1,500 1,500 1,500 5704-215 EDUCATION & SCHOOLING 1,707 2,456 1,750 1,151 1,750 1,750 1,750
5704-224 INSURANCE 672 930 750 1,141 750 1,241 1,241
5704-231 RENTAL 0 0 0 0 0 0 0
5704-253 OUTSIDE PROFESSIONAL 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 4,773 8,587 6,900 4,484 6,900 7,391 7,391
3-GENERAL SERVICES
5704-316 WEARING APPAREL 709 1,203 600 863 600 600 600
5704-317 PHOTO AND DUPLICATION 0 0 0 0 2,400 2,400 2,400 5704-332 OPERATING SUPPLIES 909 2,110 2,900 2,679 2,900 2,900 2,900
5704-333 COMPUTER SUPPLIES 1,208 697 2,150 1,271 2,150 2,150 2,150
TOTAL 3-GENERAL SERVICES 2,826 4,010 5,650 4,813 8,050 8,050 8,050
4-MACHINE & EQUIPMENT MAINTENA
5704-413 OFFICE EQUIPMENT MAINTENAN 0 0 100 0 100 100 100
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 100 0 100 100 100 ________________________________________________________________________________________________
TOTAL 04 SUPPORT SERVICES 190,985 259,606 149,003 117,418 152,491 153,054 153,054
101
Criminal Investigations
General Fund Police Division 57 Department 05
Program Description
The Criminal Investigations Department is responsible for the investigation of offenses requiring more expertise, or
more time than can be provided by the Patrol Officer making the initial report. They additionally conduct advanced
crime scene investigations requiring specialized techniques. Investigators are also responsible for the investigation of
narcotics and vice activities with the City. This department is consulted on all search warrants prepared by the Police
Department and coordinates with state and federal law enforcement agencies when necessary.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Police Captain 1 1 0
Police Lieutenant 1 1 1
Investigators 5 5 5
Records Clerk 0 0 1
7 7
7
Performance Objectives
Respond to calls for service from the community in a timely and effective manner.
Investigate all incidents with the purpose of recovering property and/or apprehending
suspects.
Increase offense clearance rate for improved citizen satisfaction.
102
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 45
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
05 CRIMINAL INVESTIGATION
=========================
1-PERSONNEL
5705-111 SALARIES 295,543 281,769 332,962 261,474 324,378 324,378 324,378
5705-112 OVERTIME 15,957 19,457 25,000 20,318 25,000 25,000 25,000 5705-114 ON CALL PAY 4,941 4,771 5,200 3,721 5,200 5,200 5,200
5705-115 INCENTIVE PAY 7,491 8,901 7,800 8,381 11,880 11,880 11,880
5705-121 RETIREMENT 59,851 52,474 59,206 47,344 56,425 56,425 56,425
5705-122 SOCIAL SECURITY 24,303 23,755 28,379 22,503 28,034 28,034 28,034 5705-123 WORKER'S COMPENSATION 6,810 5,619 6,194 5,614 6,113 6,492 6,492
5705-125 GROUP INSURANCE 35,175 37,666 45,863 37,685 44,814 44,814 44,814
TOTAL 1-PERSONNEL 450,072 434,412 510,604 407,041 501,844 502,22 3 502,223
2-CONTRACTUAL
5705-212 COMMUNICATIONS 3,541 2,964 6,850 4,183 6,850 6,850 6,850
5705-213 PRINTING 0 0 100 12 100 100 100
5705-215 EDUCATION & SCHOOLING 6,474 8,144 7,500 9,459 15,000 15,000 15,000
5705-216 INVESTIGATIVE TRAVEL EXPEN 1,401 7,581 2,500 517 2,500 2,500 2,500
5705-224 INSURANCE 5,337 4,802 5,500 4,481 5,500 5,647 5,647
5705-231 RENTAL 9,420 10,860 11,040 9,073 11,000 11,000 11,000
5705-252 DUES & SUBSCRIPTIONS 0 0 300 0 100 100 100 5705-253 OUTSIDE PROFESSIONALS 4,823 7,990 5,000 9,344 5,000 5,000 5,000
5705-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
5705-261 DRUG ENFORCEMENT 13,209 11,070 20,000 9,651 20,000 20,000 20,000
TOTAL 2-CONTRACTUAL 44,204 53,410 58,790 46,719 66,050 66,197 66,197
3-GENERAL SERVICES
5705-316 WEARING APPAREL 4,355 3,649 3,600 2,913 4,200 4,200 4,200
5705-317 PHOTO & DUPLICATION 146 480 1,000 131 1,000 1,000 1,000 5705-323 GAS & OIL 3,855 5,721 5,000 6,055 5,000 5,000 5,000
5705-332 OPERATING SUPPLIES 7,413 6,468 9,000 8,455 12,000 12,000 12,000
5705-333 COMPUTER SUPPLIES 739 395 3,000 4,893 5,000 5,000 5,000
TOTAL 3-GENERAL SERVICES 16,508 16,713 21,600 22,448 27,200 27,200 27,200
4-MACHINE & EQUIPMENT MAINTENA
5705-411 MOTOR VEHICLES 0 0 0 0 0 0 0 5705-411.0190 2008 DODGE QUAD CAB PICK U 214 833 750 120 750 750 750
5705-411.0191 2008 DODGE QUAD CAB PICK U 1,538 184 750 1,066 750 750 750
5705-411.0192 2008 DODGE CHARGER 139 195 750 58 750 750 750
5705-411.0193 2007 DODGE CHARGER 130 322 1,000 0 2,000 2,000 2,000 5705-411.0194 2006 DODGE CHARGER 55 0 0 88 0 0 0
5705-411.0195 2009 DODGE CHARGER 60 112 750 1,260 750 750 750
5705-411.0196 2013 FORD EXPEDITION 527 626 1,000 118 750 750 750
5705-411.0197 UNIT 197 0 0 0 0 0 0 0 5705-414 OTHER EQUIPMENT MAINTENANC 245 0 500 0 500 500 500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 2,909 2,271 5,500 2,709 6,250 6,250 6,250
5-CAPITAL OUTLAY
5705-511 VEHICLES 0 0 27,500 28,090 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 27,500 28,090 0 0 0 ________________________________________________________________________________________________
TOTAL 05 CRIMINAL INVESTIGATION 513,693 506,806 623,994 507,007 601,344 601,870 601,870
103
Police Professional Standards
General Fund Police Division 57 Department 06
Program Description
The Professional Standards Department is responsible for coordinating educational programs, crime stoppers,
neighborhood crime watch programs and the Citizens Police Academy.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Lieutenant 0 1 1
Sergeant 0 1 1
Police Officer 1 1 1
1 3 3
Performance Objectives
Reduce crime through public education and collaborative community efforts.
Provide an effective educational program for students.
Work effectively with citizens through community outreach programs.
104
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 4 7
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
06 PROFESSIONAL STANDARD ========================
1-PERSONNEL
5706-111 SALARIES 63,527 154,129 156,428 123,068 156,644 156,644 15 6,644 5706-112 OVER TIME 879 1,053 750 408 750 750 750
5706-115 INCENTIVE PAY 1,396 2,790 2,520 1,987 2,520 2,520 2,520
5706-121 RETIREMENT 12,136 26,181 25,488 20,182 24,623 24,623 24,623
5706-122 SOCIAL SECURITY 4,823 11,631 12,217 9,559 12,233 12,233 12,233 5706-123 WORKER'S COMPENSATION 880 2,571 2,864 2,615 2,868 3,046 3,046
5706-125 GROUP INSURANCE 6,721 19,461 19,655 15,963 19,206 19,206 19,206
TOTAL 1-PERSONNEL 90,361 217,815 219,922 173,781 218,844 219,022 219,022
2-CONTRACTUAL
5706-212 COMMUNICATIONS 679 1,844 2,500 2,007 2,500 2,500 2,500
5706-215 EDUCATION & SCHOOLING 712 1,396 3,750 2,503 3,750 3,750 3,750 5706-216 INVESTIGATIVE TRAVEL 0 353 500 283 500 500 500
5706-224 INSURANCE 545 804 890 1,712 890 1,862 1,862
5706-252 DUES & SUBSCRIPTIONS 0 0 0 0 50 50 50
TOTAL 2-CONTRACTUAL 1,936 4,397 7,640 6,506 7,690 8,662 8,662
3-GENERAL SERVICES
5706-316 WEARING APPAREL 578 1,252 1,800 1,045 1,800 1,800 1,800
5706-323 GAS & OIL 0 323 3,000 4,055 3,000 3,000 3,000
5706-332 OPERATING SUPPLIES 2,134 3,740 5,000 2,848 5,000 5,000 5,000 5706-333 COMPUTER SUPPLIES 0 0 1,500 1,192 1,500 1,500 1,500
TOTAL 3-GENERAL SERVICES 2,712 5,314 11,300 9,140 11,300 11,300 11,300
4-MACHINE & EQUIPMENT MAINTENA
5706-411 VEHICLE MAINTENANCE 930 0 0 0 0 0 0
5706-411.0194 2008 DODGE CHARGER 70 315 750 15 750 750 750
5706-411.0309 2006 DODGE CHARGER 0 2,514 3,000 730 3,000 3,000 3,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 1,000 2,828 3,750 744 3,750 3,750 3,750
________________________________________________________________________________________________
TOTAL 06 PROFESSIONAL STANDARD 96,010 230,354 242,612 190,171 241,584 242,734 242,734
105
Animal Control
General Fund Police Division 57 Department 07
Program Description
The Animal Control Department is responsible for enforcing animal control City ordinances and State regulations,
care and disposition of impounded animals.
This Department also addresses health and safety issues concerning animal enclosures.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Animal Control Officers 2 2 2
2 2 2
Performance Objectives
Ensure that persons walking on public property in the City are free of reasonable concern for
being threatened by dogs running at large.
Handle all citizen calls for assistance in a timely and efficient manner.
Reduce the number of stray animals within the City.
Educate the community in animal control.
106
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 48
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
07 ANIMAL CONTRAL =================
1-PERSONNEL
5707-111 SALARIES 57,439 59,068 59,297 45,557 59,417 59,417 59,417 5707-112 OVERTIME 1,019 505 1,500 824 1,500 1,500 1,500
5707-115 INCENTIVE PAY 382 686 720 284 360 360 360
5707-121 RETIREMENT 10,739 9,916 9,818 7,449 9,435 9,435 9,435
5707-122 SOCIAL SECURITY 4,485 4,608 4,706 3,653 4,688 4,688 4,688 5707-123 WORKER'S COMPENSATION 1,045 1,048 1,138 1,088 1,134 1,252 1,252
5707-125 GROUP INSURANCE 10,661 12,555 13,104 10,120 12,804 12,804 12,804
TOTAL 1-PERSONNEL 85,769 88,385 90,283 68,976 89,338 89,456 89,456
2-CONTRACTUAL
5707-212 COMMUNICATIONS 770 891 900 888 1,200 1,200 1,200
5707-215 EDUCATION & SCHOOLING 1,122 788 1,500 667 2,050 2,050 2,050 5707-224 INSURANCE 541 496 560 451 560 562 562
5707-252 DUES AND SUBSCRIPTIONS 0 0 60 50 100 100 100
5707-253 OUTSIDE PROFESSIONALS 427 503 1,000 963 1,000 1,000 1,000
5707-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 2,861 2,677 4,020 3,019 4,910 4,912 4,912
3-GENERAL SERVICES
5707-316 WEARING APPAREL 279 378 500 135 500 500 500
5707-323 GAS & OIL 6,690 6,300 8,700 7,720 8,700 8,700 8,700 5707-332 OPERATING SUPPLIES 2,467 3,380 5,000 1,315 6,045 6,045 6,045
5707-334 ANIMAL SHELTER 17,000 17,000 17,000 14,167 17,000 17,000 17,000
TOTAL 3-GENERAL SERVICES 26,437 27,057 31,200 23,337 32,245 32,245 32,245
4-MACHINE & EQUIPMENT MAINTENA
5707-411.0439 2008 CHEVY SILVERADO PU 2,174 1,360 3,000 742 3,000 3,000 3,000
5707-414 OTHER EQUIPMENT MAINTENANC 0 0 0 0 0 0 0 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 2,174 1,360 3,000 742 3,000 3,000 3,000
5-CAPITAL OUTLAY
5707-511 VEHICLES 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 07 ANIMAL CONTRAL 117,240 119,480 128,503 96,073 129,493 129,613 129,613
TOTAL 7 POLICE DEPARTMENT 3,493,085 3,623,575 4,015,697 3,170,101 3,939,659 3,946,244 3,946,244
=========== =========== =========== =========== =========== ============ ============
107
Public Safety Clerical
General Fund Public Safety Facility Division 59 Department 02
Program Description
The Public Safety Department is responsible for the administrative and/or clerical duties as prescribed by the Chief of
Police and the Fire Chief. It provides funds for maintenance of the Public Safety building as well as the custodial,
janitorial and all utilities’ costs.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Public Safety Clerk 1 1 1
1 1 1
Performance Objectives
Support the functions of the Police and Fire administration of the City of Stephenville.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of the Stephenville Public Safety Building.
108
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 53 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 9 PUBLIC SAFETY FACILITY (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
01 PUBLIC SAFETY CLERICAL
=========================
1-PERSONNEL
5901-111 SALARIES 31,169 31,867 33,112 26,065 33,184 33,184 33,184
5901-113 PART TIME WAGES 9,273 9,467 10,400 5,903 10,400 10,400 10,400
5901-121 RETIREMENT 5,688 5,245 5,285 4,161 5,109 5,109 5,109 5901-122 SOCIAL SECURITY 3,081 3,166 3,329 2,502 3,334 3,334 3,334
5901-123 WORKER'S COMPENSATION 82 82 91 84 91 97 97
5901-125 GROUP INSURANCE 5,330 6,545 6,552 5,321 6,402 6,402 6,402
TOTAL 1-PERSONNEL 54,624 56,372 58,769 44,035 58,520 58,526 58,526
2-CONTRACTUAL
5901-212 COMMUNICATIONS 7,855 5,978 6,500 5,034 6,500 6,500 6,500
5901-224 INSURANCE 1,775 1,476 1,670 1,531 1,670 1,545 1,545
5901-231 RENTAL 10,425 9,970 9,500 7,009 9,500 9,500 9,500
5901-251 UTILITIES 40,586 27,097 40,000 15,535 40,000 40,000 40,000
5901-260 PEST AND GERM CONTROL 420 228 420 171 420 420 420 5901-262 JANITORIAL SERVICE 611 0 1,500 980 1,500 1,500 1,500
TOTAL 2-CONTRACTUAL 61,671 44,748 59,590 30,259 59,590 59,465 59,465
3-GENERAL SERVICES
5901-314 OFFICE SUPPLIES 5,346 7,432 7,500 5,978 7,500 7,500 7,500
5901-317 PHOTO & DUPLICATION 2,741 4,844 4,320 1,207 4,320 4,320 4,320
5901-321 JANITORIAL SUPPLIES 2,116 2,664 2,500 2,475 3,500 3,500 3,500
5901-333 COMPUTER SUPPLIES 979 1,382 1,500 1,349 1,500 1,500 1,500
TOTAL 3-GENERAL SERVICES 11,182 16,320 15,820 11,010 16,820 16,820 16,820
4-MACHINE & EQUIPMENT MAINTENA
5901-413 OFFICE EQUIPMENT MAINTENAN 53,116 52,548 52,700 52,824 65,000 65,000 65,000
5901-414 OTHER EQUIPMENT MAINTENANC 0 0 0 924 0 0 0
5901-421 BUILDING MAINTENANCE 8,238 11,712 10,000 13,504 20,000 20,000 20,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 61,354 64,260 62,700 67,252 85,000 85,000 85,000
5-CAPITAL OUTLAY
5901-513 OFFICE EQUIPMENT 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 01 PUBLIC SAFETY CLERICAL 188,831 181,701 196,879 152,556 219,930 219,811 219,811
________________________________________________________________________________________________________________________________________
TOTAL 9 PUBLIC SAFETY FACILITY 188,831 181,701 196,879 152,556 219,930 219,811 219,811
=========== =========== =========== =========== =========== ============ ============
109
Planning & Development Administration
General Fund Community Development Division 58 Department 01
Program Description
Community Development provides planning, community development and building inspection services. Planning
responsibilities include processing zoning changes, specific use permit requests, and abandonment requests;
processing Board of Adjustment variance requests and reviewing and processing subdivision plats; providing
administrative support for Planning and Zoning Commission and Board of Adjustment; providing information
concerning subdivision regulations, zoning changes, census data, population changes and land use changes.
The Community Development Department includes Director of Community Development, Planning/GIS Tech,
Building Inspectors and Code Enforcement Officer.
Performance Objectives
Provide satisfactory support to the Board of Adjustment, Planning and Zoning
Commission, Plan Review Committee and the citizens of Stephenville in all
zoning ordinance variance requests.
Ensure that all property within the City is maintained according to City codes and
ordinances.
Achieve compliance with all applicable construction and zoning codes.
File all reports in a timely manner.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Director of Comm Development 1 1 1
Planning/GIS Tech 1 1 1
2 2 2
110
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 50
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 01 -GENERAL FUND
DIVISION - 8 COMMUNITY DEVELOPMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 PLANNING/DEVELOPMENT ADMIN =============================
1-PERSONNEL
5801-111 SALARIES 121,460 124,057 129,693 90,293 121,529 121,529 121,529 5801-121 RETIREMENT 22,167 20,418 20,699 14,412 18,712 18,712 18,712
5801-122 SOCIAL SECURITY 8,961 9,360 9,922 7,020 9,297 9,297 9,297
5801-123 WORKER'S COMPENSATION 382 360 406 369 367 392 392
5801-125 GROUP INSURANCE 10,656 13,090 13,104 9,572 12,804 12,804 12,804 TOTAL 1-PERSONNEL 163,626 167,286 173,824 121,666 162,709 162,734 162,734
2-CONTRACTUAL
5801-211 POSTAGE 246 358 500 283 500 500 500 5801-212 COMMUNICATIONS 512 713 800 565 800 800 800
5801-213 PRINTING 0 24 100 33 100 100 100
5801-214 ADVERTISING & PUBLIC NOTIC 677 1,190 1,000 898 1,000 1,000 1,000
5801-215 TRAINING & EDUCATION 2,631 1,999 3,000 913 3,000 3,000 3,000
5801-224 INSURANCE 318 248 300 289 300 317 317
5801-252 DUES & SUBSCRIPTIONS 653 1,104 1,025 723 1,025 1,025 1,025
5801-253 OUTSIDE PROFESSIONALS 750 525 3,000 165 3,000 3,000 3,000
5801-254 SPECIAL SERVICES 2,612 382 5,500 3,032 5,500 5,500 5,500
TOTAL 2-CONTRACTUAL 8,399 6,542 15,225 6,901 15,225 15,242 15,242
3-GENERAL SERVICES
5801-313 BOOKS & EDUCATIONAL MATERI 212 216 300 231 300 300 300 5801-314 OFFICE SUPPLIES 46 77 900 40 900 900 900
5801-317 PHOTO & DUPLICATION 0 0 50 0 50 50 50
5801-332 OPERATING SUPPLIES 140 30 300 113 300 300 300
5801-333 COMPUTER SUPPLIES 261 893 500 773 500 500 500 TOTAL 3-GENERAL SERVICES 658 1,215 2,050 1,157 2,050 2,050 2,050
4-MACHINE & EQUIPMENT MAINTENA
5801-413 OFFICE EQUIPMENT MAINTENAN 1,772 3,591 3,500 3,361 3,600 3,600 3,600
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 1,772 3,591 3,500 3,361 3,600 3,600 3,600
5-CAPITAL OUTLAY 5801-513 OFFICE EQUIPMENT 6,532 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 6,532 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 01 PLANNING/DEVELOPMENT ADMIN 180,987 178,634 194,599 133,086 183,584 183,626 183,626
111
Inspections
General Fund Community Development Division 58 Department 02
Program Description
The Inspections Department responsibilities include processing applications for construction and remodeling of
structures; processing sign applications and demolition permits; and inspecting construction plans and structures to
ensure compliance with building codes. These personnel also investigate zoning violations and any City Code
violations.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Building Inspector 2 2 2
2 2 2
Performance Objectives
Process building permit applications, inspections, and verifications and perform inspections in
a timely manner.
Achieve compliance with all applicable construction and zoning codes.
Complete inspections of new construction in a timely manner.
File all reports in a timely manner.
112
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 5 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND DIVISION - 8 COMMUNITY DEVELOPMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 INSPECTIONS
==============
1-PERSONNEL
5802-111 SALARIES 47,977 71,363 74,599 58,670 74,695 74,695 74,695
5802-112 OVERTIME 34 546 300 107 300 300 300 5802-121 RETIREMENT 8,846 11,833 11,954 9,382 11,547 11,547 11,547
5802-122 SOCIAL SECURITY 3,667 5,431 5,730 4,530 5,737 5,737 5,737
5802-123 WORKER'S COMPENSATION 320 320 357 327 358 379 379
5802-125 GROUP INSURANCE 5,919 13,090 13,104 10,642 12,804 12,804 12,804 TOTAL 1-PERSONNEL 66,763 102,583 106,044 83,659 105,441 105,462 105,462
2-CONTRACTUAL
5802-211 POSTAGE 634 486 900 581 900 900 900
5802-212 COMMUNICATIONS 664 670 1,000 524 1,000 1,000 1,000
5802-213 PRINTING 0 158 200 334 200 200 200
5802-215 TRAINING & EDUCATION 604 224 1,950 161 1,950 1,950 1,950 5802-224 INSURANCE 721 634 710 583 710 763 763
5802-252 DUES & SUBSCRIPTIONS 125 301 855 291 855 855 855
5802-253 OUTSIDE PROFESSIONALS 39,332 15,950 87,500 72,895 60,000 60,000 60,000
5802-254 SPECIAL SERVICES 37,563 27,803 30,000 53,967 30,000 30,000 30,000
5802-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 79,643 46,227 123,115 129,336 95,615 95,668 95,668
3-GENERAL SERVICES
5802-313 BOOKS & EDUCATIONAL MATERI 0 0 2,500 0 2,500 2,500 2,500 5802-314 OFFICE SUPPLIES 191 362 200 513 200 200 200
5802-317 PHOTO & DUPLICATION 0 7 200 0 200 200 200
5802-323 GAS & OIL 1,754 1,834 3,000 1,192 3,000 3,000 3,000
5802-332 OPERATING SUPPLIES 300 313 300 327 300 300 300
5802-333 COMPUTER SUPPLIES 0 0 0 0 500 500 500
TOTAL 3-GENERAL SERVICES 2,245 2,516 6,200 2,032 6,700 6,700 6,700
4-MACHINE & EQUIPMENT MAINTENA
5802-411.0095 2005 CHEVY S10 BLAZER 34 311 500 633 500 500 500
5802-411.0140 2008 CHEVY COLORADO 0 5 500 0 500 500 500
5802-413 OFFICE EQUIPMENT MAINTENAN 0 0 500 0 500 500 500 5802-414 OTHER EQUIPMENT MAINTENANC 0 0 300 0 300 300 300
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 34 316 1,800 633 1,800 1,800 1,800
5-CAPITAL OUTLAY 5802-511 VEHICLES 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 02 INSPECTIONS 148,685 151,642 237,159 215,659 209,556 209,630 209,630
113
Code Enforcement
General Fund Community Development Division 58 Department 03
Program Description
Code Enforcement provides inspection processing and review for compliance with the Health and Sanitation
Ordinance adopted by the City. This ordinance provides protection for the citizens of Stephenville for conditions
which are detrimental to their health and safety through enforcement of environmental and consumer health-related
statues.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Code Enforcement Officer 1 1 1
1 1 1
Performance Objectives
Ensure that all commercial food service establishments operate within State and local
standards.
Ensure that all property within the City is maintained according to City codes and ordinances.
Achieve compliance with all applicable construction and zoning codes.
File all reports in a timely manner.
114
7-29-2013 04:37 PM CITY OF STEPHENVILLE PAGE: 52 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
01 -GENERAL FUND
DIVISION - 8 COMMUNITY DEVELOPMENT (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 03 CODE ENFORCEMENT
===================
1-PERSONNEL 5803-111 SALARIES 21,822 27,112 27,883 21,956 27,931 30,240 30,240
5803-112 OVERTIME 0 0 0 0 0 0 0
5803-121 RETIREMENT 3,993 4,462 4,450 3,505 4,301 4,656 4,656 5803-122 SOCIAL SECURITY 1,646 2,042 2,133 1,693 2,137 2,313 2,313
5803-123 WORKERS' COMPENSATION 115 122 133 125 133 153 153
5803-125 GROUP INSURANCE 4,305 6,537 6,552 5,321 6,402 6,402 6,402
TOTAL 1-PERSONNEL 31,880 40,276 41,151 32,600 40,904 43,764 43,764
2-CONTRACTUAL
5803-211 POSTAGE 4,615 5,069 5,000 4,904 5,000 5,000 5,000
5803-212 COMMUNICATIONS 314 308 300 229 300 300 300 5803-213 PRINTING 28 0 200 0 200 200 200
5803-214 ADVERTISING & PUBLIC NOTIC 32 32 200 0 200 200 200
5803-215 TRAINING & EDUCATION 0 300 1,050 300 1,050 1,050 1,050
5803-224 INSURANCE 409 335 360 276 360 359 359 5803-252 DUES & SUBSCRIPTIONS 0 0 115 0 115 115 115
5803-253 OUTSIDE PROFESSIONAL 1,200 1,200 1,200 1,000 1,200 1,200 1,200
5803-254 SPECIAL SERVICES 4,597 35,912 30,000 17,747 30,000 30,000 30,000
TOTAL 2-CONTRACTUAL 11,194 43,156 38,425 24,457 38,425 38,424 38,424
3-GENERAL SERVICES
5803-313 BOOKS & EDUCATION MATERIAL 0 0 100 0 100 100 100
5803-314 OFFICE SUPPLIES 85 0 200 20 200 200 200 5803-316 WEARING APPAREL 0 0 0 0 0 0 0
5803-317 PHOTO DUPLICATION 0 0 50 0 50 50 50
5803-323 GAS & OIL 865 1,062 2,000 770 2,000 2,000 2,000
5803-332 OPERATING SUPPLIES 31 0 50 0 50 50 50 5803-333 COMPUTER SUPPLIES 0 0 0 0 500 500 500
TOTAL 3-GENERAL SERVICES 981 1,062 2,400 790 2,900 2,900 2,900
4-MACHINE & EQUIPMENT MAINTENA 5803-411.0141 2009 FORD RANGER 30 0 500 0 500 500 500
5803-414 OTHER EQUIPMENT 0 0 100 0 100 100 100
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 30 0 600 0 600 600 600
5-CAPITAL OUTLAY
5803-511 VEHICLES 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 ________________________________________________________________________________________________
TOTAL 03 CODE ENFORCEMENT 44,085 84,493 82,576 57,847 82,829 85,688 85,688
________________________________________________________________________________________________________________________________________
TOTAL 8 COMMUNITY DEVELOPMENT 373,757 414,770 514,334 406,591 475,969 478,944 478,944
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 11,106,583 12,702,236 12,782,688 9,724,668 11,802,618 11,830,949 11,830,949
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 342,805 ( 427,774) ( 1,002,314) 1,561,512 ( 7,144) 421,177 421,177
=========== =========== =========== =========== =========== ============ ============
115
UTILITY
FUND
116
117
Utility Fund
The Utility Fund is an Enterprise Fund of the City. Enterprise Funds are used to account for those operations
that are financed and operated in a manner similar to private business enterprises. The intent is that the costs of
providing goods and services to the general public on a continuing basis be financed or recovered primarily
through user charges.
Services provided by the Utility Fund include utility administration, water production and distribution,
wastewater collection and treatment, utility customer service (meter reading) and utility billing and collections.
The Fund’s source of revenue is the charge for water and sewer services. Utility rates are set by the City
Council.
118
119
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
02 -WATER AND WASTEWATER FUND FUND FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 6,655,987 6,059,858 5,553,202 5,092,114 5,534,302 5,654,302 5,654,302
FUND TOTAL REVENUES 6,655,987 6,059,858 5,553,202 5,092,114 5,534,302 5,654,302 5,65 4,302
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 6,994,064 5,075,117 6,430,391 5,525,771 5,709,417 5,784,891 5,784,891
FUND TOTAL EXPENDITURES 6,994,064 5,075,117 6,430,391 5,525,771 5,709,417 5,784,891 5,784,891
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 338,077) 984,741 ( 877,189) ( 433,657) ( 175,115) ( 130,589) ( 130,589) =========== =========== =========== =========== =========== ============ ============
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
02 -WATER AND WASTEWATER FUND
DIVISION FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 6,124,999 6,024,376 5,508,000 5,037,682 5,503,000 5,623,000 5,623,000
5 OTHER REVENUE 530,988 35,482 45,202 54,432 31,302 31,302 31,302
FUND TOTAL REVENUES 6,655,987 6,059,858 5,553,202 5,092,114 5,534,302 5,654,302 5,654,302
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
O WATER DEPARTMENT
==================
00 UTILITIES ADMINISTRATION
1-PERSONNEL 101,927 104,276 108,223 85,336 107,174 107,289 107,289
2-CONTRACTUAL 2,139 1,912 3,745 2,637 4,995 5,008 5,008 3-GENERAL SERVICES 402 1,204 450 116 450 450 450
TOTAL 00 UTILITIES ADMINISTRATION 104,467 107,392 112,418 88,089 112,619 112,747 112,747
01 WATER PRODUCTION 1-PERSONNEL 171,929 196,255 186,270 155,376 204,554 204,767 204,767
2-CONTRACTUAL 444,097 359,935 441,150 314,834 445,650 447,470 447,470
3-GENERAL SERVICES 15,743 14,233 17,820 13,067 18,120 18,120 18,120
4-MACHINE & EQUIPMENT MAI 50,985 95,375 147,955 91,201 127,900 127,900 127,900 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 01 WATER PRODUCTION 682,754 665,797 793,195 574,477 796,224 798,257 798,257
02 WATER DISTRIBUTION
1-PERSONNEL 278,661 295,146 287,898 267,083 326,301 326,585 326,585
2-CONTRACTUAL 216,301 148,984 189,920 104,079 190,220 190,225 190,225
3-GENERAL SERVICES 34,485 35,632 37,100 41,401 43,000 43,000 43,000
4-MACHINE & EQUIPMENT MAI 106,158 112,714 136,500 84,028 137,500 137,500 137,500 5-CAPITAL OUTLAY 0 0 54,000 57,015 0 0 0
TOTAL 02 WATER DISTRIBUTION 635,604 592,476 705,418 553,607 697,021 697,310 69 7,310
03 CUSTOMER SERVICE 1-PERSONNEL 146,153 152,008 159,678 116,508 152,165 152,297 152,297
2-CONTRACTUAL 2,566 4,734 2,225 9,142 2,225 2,300 2,300
3-GENERAL SERVICES 12,378 17,680 17,050 17,448 17,050 19,550 19,550
4-MACHINE & EQUIPMENT MAI 14,497 33,524 32,600 35,733 52,600 32,600 32,600 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 03 CUSTOMER SERVICE 175,595 207,946 211,553 178,831 224,040 206,747 20 6,747
________________________________________________________________________________________________
TOTAL O WATER DEPARTMENT 1,598,420 1,573,612 1,822,584 1,395,005 1,829,904 1,815,061 1,815,061
=========== =========== =========== =========== =========== ============ ============
120
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 02 -WATER AND WASTEWATER FUND
DIVISION FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
1 WASTEWATER DEPARTMENT
=======================
01 WASTEWATER COLLECTION 1-PERSONNEL 212,665 234,650 299,764 150,433 246,240 246,452 246,452
2-CONTRACTUAL 19,372 32,295 15,750 4,412 16,050 18,116 18,116
3-GENERAL SERVICES 19,051 24,844 29,000 16,373 29,000 29,000 29,000
4-MACHINE & EQUIPMENT MAI 52,708 59,630 57,000 68,787 60,500 60,500 60,500 5-CAPITAL OUTLAY 0 0 80,000 0 0 0 0
TOTAL 01 WASTEWATER COLLECTION 303,795 351,419 481,514 240,005 351,790 354,068 35 4,068
02 WASTEWATER TREATMENT 2-CONTRACTUAL 793,426 787,788 887,000 782,580 912,000 891,012 891,012
4-MACHINE & EQUIPMENT MAI 28,966 7,217 31,100 26,805 31,000 126,000 126,000
5-CAPITAL OUTLAY 0 0 36,000 35,100 0 0 0
TOTAL 02 WASTEWATER TREATMENT 822,392 795,006 954,100 844,485 943,000 1,017,012 1,01 7,012
________________________________________________________________________________________________
TOTAL 1 WASTEWATER DEPARTMENT 1,126,187 1,146,425 1,435,614 1,084,490 1,294,790 1,371,080 1,371,080
=========== =========== =========== =========== =========== ============ ============
2 BILLING AND COLLECTIONS
=========================
01 UTILITY BILLING & COLLECTIO
1-PERSONNEL 80,828 85,493 88,334 69,508 87,870 87,880 87,880
2-CONTRACTUAL 62,612 56,499 69,030 49,747 69,030 69,047 69,047
3-GENERAL SERVICES 14,238 18,501 15,700 15,218 15,700 15,700 15,700 4-MACHINE & EQUIPMENT MAI 14,861 17,183 18,000 15,988 19,180 19,180 19,180
TOTAL 01 UTILITY BILLING & COLLECT 172,539 177,676 191,064 150,461 191,780 191,807 191,807
________________________________________________________________________________________________
TOTAL 2 BILLING AND COLLECTIONS 172,539 177,676 191,064 150,461 191,780 191,807 191,807
=========== =========== =========== =========== =========== ============ ============
9 NON DEPARTMENTAL
==================
01 NON DEPARTMENTAL 5-CAPITAL OUTLAY 1,256,933 1,239,455 0 0 0 0 0
6-BANK CHARGES 0 0 0 45 0 0 0
7-DEBT SERVICE 543,290 487,964 2,002,304 1,983,081 1,978,118 1,978,118 1,978,118
8-NOT USED 2,296,695 449,985 978,825 912,689 414,825 428,825 428,825 TOTAL 01 NON DEPARTMENTAL 4,096,917 2,177,405 2,981,129 2,895,816 2,392,943 2,406,943 2,406,943
________________________________________________________________________________________________
TOTAL 9 NON DEPARTMENTAL 4,096,917 2,177,405 2,981,129 2,895,816 2,392,943 2,406,943 2,406,943
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 6,994,064 5,075,117 6,430,391 5,525,771 5,709,417 5,784,891 5,784,891
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 338,077) 984,741 ( 877,189) ( 433,657) ( 175,115) ( 130,589) ( 130,589)
=========== =========== =========== =========== =========== ============ ============
121
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 5
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 02 -WATER AND WASTEWATER FUND
ARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4450 STORM WATER DRAINAGE FEE 0 0 0 0 0 0 0
4451 WATER SALES 3,657,521 3,420,745 3,210,000 2,769,454 3,210,000 3,250,000 3,250,000 4452 WASTEWATER CHARGES 2,314,475 2,421,952 2,100,000 2,079,177 2,100,000 2,200,000 2,200,000
4453 PENALTY BILLING 98,458 99,970 90,000 84,342 90,000 90,000 90,000
4454 TRANSFER CHARGES 4,440 5,000 4,000 3,880 4,000 4,000 4,000
4455 CONNECTION CHARGES 31,359 33,236 31,000 29,070 31,000 31,000 31,000 4456 SERVICE CHARGES 14,324 11,508 10,000 10,067 10,000 10,000 10,000
4457 BILLING ADJUSTMENTS ( 57,287) ( 44,817) ( 15,000) 3,165 ( 15,000) ( 15,000) ( 15,000)
4458 DELINQUENT CHARGES 29,792 38,590 30,000 30,680 30,000 30,000 30,000
4459 PRO-RATA/MISCELLANEOUS 13,970 12,200 30,000 14,041 30,000 10,000 10,000 4460 STREET CUTS & RESTORATION 7,129 6,439 7,000 ( 840) 5,000 5,000 5,000
4461 WATER TAPS 6,734 15,243 8,000 10,272 5,000 5,000 5,000
4462 SEWER TAPS 2,925 3,150 2,000 3,375 2,000 2,000 2,000
4465 PERMITS 1,160 1,160 1,000 1,000 1,000 1,000 1,000
TOTAL 4 SERVICE CHARGES 6,124,999 6,024,376 5,508,000 5,037,682 5,503,000 5,623,000 5,623,000
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 2,689 2,952 5,000 2,629 5,000 5,000 5,000 4501.000A INTEREST ON CHECKING ACCOU 600 971 500 664 500 500 500
4510 SALE OF CITY EQUIPMENT 0 0 0 4,112 0 0 0
4515 SALE OF CITY LAND 59,242 0 0 0 0 0 0
4520 INSURANCE PROCEEDS 0 0 13,900 13,899 0 0 0 4535 LEASES 0 772 772 772 772 772 772
4540 INSUFFICIENT CHECK CHARGES 0 0 0 0 0 0 0
4541 MISCELLANEOUS 95 5,657 500 9,042 500 500 500
4545 OVER - SHORT 25 ( 21) 0 ( 68) 0 0 0 4590 ADMINISTRATIVE FEE 10,536 10,536 10,530 8,780 10,530 10,530 10,530
4591 GRANT PROCEEDS 281,993 0 0 0 0 0 0
4592 CAPITAL CONTRIBUTIONS 163,858 0 0 0 0 0 0
4595 CREDIT CARD FEES 8,231 9,447 6,500 9,018 6,500 6,500 6,500
4596 WEB CREDIT CARD FEES 3,719 5,169 7,500 5,584 7,500 7,500 7,500
TOTAL 5 OTHER REVENUE 530,988 35,482 45,202 54,432 31,302 31,302 31,302
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 6,655,987 6,059,858 5,553,202 5,092,114 5,534,302 5,654,302 5,654,302
=========== =========== =========== =========== =========== ============ ============
122
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123
Utility Administration
Utility Fund Administrative Services Division 60
Program Description
The Utilities Administration Department directs and coordinates the activities of the water, wastewater and landfill
services of the City of Stephenville. Planning, research, hiring, discipline, training, budgeting and personnel functions
are conducted by administration.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Utilities Director 1 1 1
1 1 1
Performance Objectives
Develop and maintain quality utility programs and innovative services that are
administered in a friendly, helpful manner.
Respond to customer requests and issues quickly and fairly, with the intention of
satisfying each customer.
Increase the public awareness of utility issues and topics through proactive
communication with citizens.
Deliver superior utility services to the citizens of Stephenville.
124
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 6
ADOPTED BUDGET AS OF: JULY 31ST, 2013
02 -WATER AND WASTEWATER FUND
DIVISION - O WATER DEPARTMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
00 UTILITIES ADMINISTRATION ===========================
1-PERSONNEL
5000-111 SALARIES 75,490 77,412 80,825 63,241 80,364 80,364 80,364 5000-121 RETIREMENT 13,777 12,725 12,818 10,095 12,374 12,374 12,374
5000-122 SOCIAL SECURITY 5,753 5,911 6,144 4,952 6,148 6,148 6,148
5000-123 WORKER'S COMPENSATION 1,577 1,683 1,884 1,727 1,886 2,001 2,001
5000-125 GROUP INSURANCE 5,330 6,545 6,552 5,321 6,402 6,402 6,402
TOTAL 1-PERSONNEL 101,927 104,276 108,223 85,336 107,174 107,289 107,289
2-CONTRACTUAL 5000-211 POSTAGE 65 48 100 52 100 100 100
5000-212 COMMUNICATIONS 819 681 750 568 750 750 750
5000-214 ADVERTISING 0 184 0 357 0 0 0
5000-215 TRAINING & EDUCATION 992 0 1,250 952 2,500 2,500 2,500 5000-224 INSURANCE ( 55) 127 145 144 145 158 158
5000-252 DUES & SUBSCRIPTION 318 622 500 335 500 500 500
5000-253 OUTSIDE PROFESSIONAL 0 250 1,000 229 1,000 1,000 1,000
TOTAL 2-CONTRACTUAL 2,139 1,912 3,745 2,637 4,995 5,008 5,008
3-GENERAL SERVICES
5000-313 BOOKS & EDUCATIONAL MATERI 0 0 50 0 50 50 50
5000-314 OFFICE SUPPLIES 212 40 100 20 100 100 100
5000-333 COMPUTER SUPPLIES 190 1,164 300 96 300 300 300
TOTAL 3-GENERAL SERVICES 402 1,204 450 116 450 450 450
________________________________________________________________________________________________
TOTAL 00 UTILITIES ADMINISTRATION 104,467 107,392 112,418 88,089 112,619 112,747 112,747
=========== =========== =========== =========== =========== ============ ============
125
Water Production
Utility Fund Water Operations Division 50 Department 01
Program Description
The Water Production Division is primarily responsible for producing safe and acceptable water in accordance with
State and Federal health standards.
The water production activity is responsible for operating and maintaining water wells, storage tanks, instrumentation
and the pumping of potable water to the residents of the City of Stephenville.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Water Plant Supervisor 1 1 1
Plant Operators 2 2 2
3 3 3
Performance Objectives
Provide a safe drinking source for the Stephenville community.
Stay abreast of the changing regulations to meet the new drinking standards.
Continually upgrade the existing facilities to meet regulatory requirements, maintain quality
service and meet the community’s water-use needs.
Operate facilities in a cost efficient manner to minimize water rate increases.
126
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 7 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
02 -WATER AND WASTEWATER FUND
DIVISION - O WATER DEPARTMENT (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
01 WATER PRODUCTION
===================
1-PERSONNEL
5001-111 SALARIES 103,798 120,490 120,661 96,233 130,213 130,213 130,213
5001-112 OVERTIME 12,807 14,242 5,300 9,989 12,000 12,000 12,000
5001-113 PART-TIME WAGES 0 0 0 0 0 0 0 5001-114 ON-CALL PAY 3,810 3,900 3,440 2,550 3,440 3,440 3,440
5001-115 INCENTIVE PAY 2,733 2,617 2,880 1,911 2,160 2,160 2,160
5001-121 RETIREMENT 22,469 22,319 21,112 17,667 22,760 22,760 22,760
5001-122 SOCIAL SECURITY 9,240 10,172 10,119 8,510 11,308 11,308 11,308 5001-123 WORKER'S COMPENSATION 2,666 2,803 3,103 2,869 3,467 3,680 3,680
5001-125 GROUP INSURANCE 14,406 19,712 19,655 15,646 19,206 19,206 19,206
TOTAL 1-PERSONNEL 171,929 196,255 186,270 155,376 204,554 204,767 204,767
2-CONTRACTUAL
5001-211 POSTAGE 200 2,590 100 127 100 100 100
5001-212 COMMUNICATIONS 2,368 2,173 2,500 2,381 3,000 3,000 3,000 5001-215 TRAINING & EDUCATION 1,215 700 3,000 1,745 3,000 3,000 3,000
5001-224 INSURANCE 8,199 7,882 7,600 9,486 7,600 9,420 9,420
5001-251 UTILITIES 253,821 200,037 250,000 129,576 250,000 250,000 250,000
5001-252 DUES & SUBSCRIPTIONS 240 360 700 360 700 700 700
5001-253 OUTSIDE PROFESSIONALS 0 0 0 0 0 0 0
5001-254 SPECIAL SERVICES-ULRMWD 155,806 126,000 157,000 148,458 161,000 161,000 161,000
5001-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
5001-258 STATE FEES 21,908 19,281 20,000 21,997 20,000 20,000 20,000
5001-260 PEST AND GERM CONTROL 340 912 250 704 250 250 250 TOTAL 2-CONTRACTUAL 444,097 359,935 441,150 314,834 445,650 447,470 447,470
3-GENERAL SERVICES
5001-314 OFFICE SUPPLIES 16 51 20 20 20 20 20
5001-316 WEARING APPAREL 1,092 986 1,500 1,776 1,800 1,800 1,800
5001-318 SMALL TOOLS 149 961 300 246 300 300 300
5001-321 JANITORIAL SUPPLIES 0 0 0 0 0 0 0 5001-323 GAS & OIL 13,966 11,723 15,500 10,334 15,500 15,500 15,500
5001-332 OTHER SUPPLIES 520 511 500 691 500 500 500
TOTAL 3-GENERAL SERVICES 15,743 14,233 17,820 13,067 18,120 18,120 18,120
4-MACHINE & EQUIPMENT MAINTENA
5001-411 VEHICLE MAINTENANCE 0 0 100 0 100 100 100
5001-411.0073 2005 CHEVY MID-SIZE PICKUP 366 495 500 0 500 500 500
5001-411.0085 2005 CHEVY MID-SIZE PICK-U 2,703 156 500 0 500 500 500 5001-411.0133 2008 CHEVY COLORADO PICK U 402 157 500 460 500 500 500
5001-411.0137 2012 FORD F-150 PICK UP 0 40 0 137 0 0 0
5001-411.0138 2012 FORD F-150 PICK UP 0 35 0 208 0 0 0
5001-412.0087 '98 CASE TRACTOR 1,489 104 300 139 300 300 300
5001-414 OTHER EQUIPMENT MAINTENANC 1,450 1,657 1,000 3,409 1,000 1,000 1,000
5001-423 WATER FACILITY MAINTENANCE 44,574 92,730 145,055 86,848 125,000 125,000 125,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 50,985 95,375 147,955 91,201 127,900 127,900 127,900
5-CAPITAL OUTLAY
5001-511 VEHICLES 0 0 0 0 0 0 0
5001-514 OTHER EQUIPMENT 0 0 0 0 0 0 0 5001-527 WATER&SEWER LINE REPLACEME 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 01 WATER PRODUCTION 682,754 665,797 793,195 574,477 796,224 798,257 798,257
=========== =========== =========== =========== =========== ============ ============
127
Water Distribution
Utility Fund Water Operations Division 50 Department 02
Program Description
Water Distribution is responsible for routine inspection of water distribution lines; installation of water taps and
meters; rehabilitation and replacement of damaged or inefficient water lines; meters; fire hydrants and values. The
Department takes routine water samples to test the safety and efficiency of the system. The Department will continue
to maintain water system lines and equipment as well as continue to recognize, follow and meet all Environmental
Protection Agency and Safe Drinking Water Act regulations.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Crew Leader 2 2 2
Heavy Equipment Operator 1 1 1
Light Equipment Operator 2 2 2
Laborer II 1 1 1
6 6 6
Performance Objectives
Ensure safe, efficient delivery of water to the Stephenville community.
Maintain highest standard of water quality, meeting EPA and TCEQ
standards.
Minimize system losses due to aged infrastructure.
Enhance customer service through efficient service.
Maintain the City’s fire hydrants through installation of new hydrants and
repair and replacement of existing ones.
128
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 9 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
02 -WATER AND WASTEWATER FUND
DIVISION - O WATER DEPARTMENT (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
02 WATER DISTRIBUTION
=====================
1-PERSONNEL
5002-111 SALARIES 181,838 193,095 187,549 174,209 214,283 214,283 214,283
5002-112 OVERTIME 4,823 8,211 9,500 5,937 9,500 9,500 9,500
5002-113 PART-TIME WAGES 0 0 0 0 0 0 0 5002-114 ON CALL PAY 4,420 3,800 3,480 3,600 3,480 3,480 3,480
5002-115 INCENTIVE PAY 2,210 2,264 2,520 2,153 2,880 2,880 2,880
5002-121 RETIREMENT 35,696 32,722 32,407 29,762 35,436 35,436 35,436
5002-122 SOCIAL SECURITY 14,676 15,001 15,533 14,331 17,606 17,606 17,606 5002-123 WORKER'S COMPENSATION 3,725 3,854 4,150 3,682 4,704 4,988 4,988
5002-125 GROUP INSURANCE 31,273 36,200 32,759 33,409 38,412 38,412 38,412
TOTAL 1-PERSONNEL 278,661 295,146 287,898 267,083 326,301 326,585 326,585
2-CONTRACTUAL
5002-211 POSTAGE 38 39 150 48 150 150 150
5002-212 COMMUNICATIONS 782 970 900 908 1,200 1,200 1,200 5002-215 TRAINING & EDUCATION 2,062 1,633 2,000 1,582 2,000 2,000 2,000
5002-224 INSURANCE 3,953 3,644 4,050 2,929 4,050 4,055 4,055
5002-231 RENTAL 48 100 100 100 100 100 100
5002-251 UTILITIES 190,768 131,783 175,000 91,312 175,000 175,000 175,000
5002-252 DUES & SUBSCRIPTIONS 720 600 720 720 720 720 720
5002-253 OUTSIDE PROFESSIONALS 17,930 10,215 7,000 6,480 7,000 7,000 7,000
5002-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 216,301 148,984 189,920 104,079 190,220 190,225 190,225
3-GENERAL SERVICES
5002-312 CHEMICALS 12,843 15,262 13,000 17,061 13,500 13,500 13,500
5002-314 OFFICE SUPPLIES 123 74 100 140 100 100 100
5002-316 WEARING APPAREL 3,173 3,745 3,000 3,633 3,600 3,600 3,600
5002-318 SMALL TOOLS 502 882 1,000 802 5,800 5,800 5,800
5002-321 JANITORIAL SUPPLIES 0 0 0 0 0 0 0
5002-322 STREET SIGNS AND MARKINGS 0 0 0 0 0 0 0 5002-323 GAS & OIL 15,376 13,315 17,500 16,769 17,500 17,500 17,500
5002-332 OTHER SUPPLIES 2,469 2,353 2,500 2,996 2,500 2,500 2,500
TOTAL 3-GENERAL SERVICES 34,485 35,632 37,100 41,401 43,000 43,000 43,000
4-MACHINE & EQUIPMENT MAINTENA
5002-411 VEHICLE MAINTENANCE 0 4 300 0 300 300 300
5002-411.0080 '73 CHEVY 1-TON #80 41 96 500 34 500 500 500
5002-411.0084 '01 DODGE 1/2 TON #84 535 331 500 523 0 0 0 5002-411.0086 '03 CHEVY DUMP TRUCK 265 1,284 500 2,783 1,500 1,500 1,500
5002-411.0088 2005 FORD 3/4 TON - UNIT#8 1,293 1,072 500 1,478 500 500 500
5002-411.0131 2007 GMC SIERRA 2500 TRUCK 210 680 500 499 0 0 0
5002-411.0132 2008 FORD F150 PICKUP 358 0 0 0 0 0 0
5002-411.0139 2013 DODGE RAM 1500 1/2 TO 0 0 0 55 500 500 500
5002-411.0230 2013 FORD F-250 3/4 TON 0 0 0 13 500 500 500
5002-412 MACHINERY MAINTENANCE 3,695 3,643 2,000 862 2,000 2,000 2,000 5002-412.0085 1995 JOHN DEERE MODEL4039 0 0 0 0 0 0 0
5002-412.0089 AIR COMPRESSOR 99 INGLESOR 0 5 200 0 200 200 200
5002-412.0580 2003 CASE BACKHOE 3,343 6,940 3,500 1,401 3,500 3,500 3,500
5002-414 GENERATOR MAINTENANCE 2,456 1,487 3,000 2,182 3,000 3,000 3,000 5002-423 WATER FACILITY MAINTENANCE 93,961 97,172 125,000 74,198 125,000 125,000 125,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 106,158 112,714 136,500 84,028 137,500 137,500 137,500
5-CAPITAL OUTLAY 5002-511 VEHICLES 0 0 54,000 57,015 0 0 0
5002-515 WATER MAINS 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 54,000 57,015 0 0 0
________________________________________________________________________________________________
TOTAL 02 WATER DISTRIBUTION 635,604 592,476 705,418 553,607 697,021 697,310 697,310
=========== =========== =========== =========== =========== ============ ============
129
Customer Service
Utility Fund Water Operations Division 50 Department 03
Program Description
The Customer Service Division is responsible for the accurate reading of all water meters within the service area.
Plans and coordinates with utility billing and collections department. This office also handles connections and
disconnections of service.
It is also responsible for field service and some water meter repairs. They provide back-up for water/wastewater
personnel for utility problems.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Customer Service Supervisor 1 1 1
Crew Leader 0 0 0
Light Equipment Operator 1 1 1
Meter Reader 1 1 1
3 3 3
Performance Objectives
Accurately read all water meters each month.
Deliver services to customers in a timely manner.
Maintain the water meter replacement program.
130
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 11
ADOPTED BUDGET AS OF: JULY 31ST, 2013
02 -WATER AND WASTEWATER FUND
DIVISION - O WATER DEPARTMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 03 CUSTOMER SERVICE
===================
1-PERSONNEL 5003-111 SALARIES 98,363 101,439 104,636 77,827 100,210 100,210 100,210
5003-112 OVERTIME 2,690 2,840 5,000 1,487 5,000 5,000 5,000
5003-115 INCENTIVE PAY 1,084 1,080 1,800 852 1,0 80 1,080 1,080
5003-121 RETIREMENT 18,632 17,167 17,785 12,797 16,366 16,366 16,366 5003-122 SOCIAL SECURITY 7,565 7,892 8,525 6,048 8,131 8,131 8,131
5003-123 WORKER'S COMPENSATION 1,909 2,032 2,277 2,075 2,172 2,304 2,304
5003-125 GROUP INSURANCE 15,910 19,559 19,655 15,422 19,206 19,206 19,206
TOTAL 1-PERSONNEL 146,153 152,008 159,678 116,508 152,165 152,297 152,297
2-CONTRACTUAL
5003-211 POSTAGE 5 28 75 52 75 75 75
5003-212 COMMUNICATIONS 588 593 600 462 600 600 600
5003-213 PRINTING 251 102 150 180 150 150 150
5003-215 TRAINING & EDUCATION 210 333 500 291 500 500 500
5003-224 INSURANCE 664 730 650 611 650 725 725 5003-252 DUES & SUBSCRIPTIONS 240 240 250 360 250 250 250
5003-255 DAMAGE CLAIMS 607 2,708 0 7,187 0 0 0
TOTAL 2-CONTRACTUAL 2,566 4,734 2,225 9,142 2,225 2,300 2,300
3-GENERAL SERVICES
5003-313 BOOKS & EDUCATIONAL MATERI 0 63 100 0 100 100 100
5003-316 WEARING APPAREL 865 1,035 1,500 1,236 1,500 1,500 1,500
5003-318 SMALL TOOLS 159 54 150 219 150 150 150
5003-323 GAS & OIL 11,247 16,193 15,000 15,891 15,000 17,500 17,500 5003-332 OTHER SUPPLIES 108 335 300 102 300 300 300
TOTAL 3-GENERAL SERVICES 12,378 17,680 17,050 17,448 17,050 19,550 19,550
4-MACHINE & EQUIPMENT MAINTENA
5003-411 VEHICLE MAINTENANCE 0 0 100 0 100 100 100
5003-411.0075 1998 FORD PU 0 33 0 0 0 0 0
5003-411.0130 2006 CHEVROLET PICK UP 135 847 500 79 500 500 500 5003-411.0132 2008 FORD F150 PICKUP 0 402 500 97 500 500 500
5003-411.0134 2009 FORD F-150 1/2 TON PI 257 581 500 602 500 500 500
5003-412.0001 2002 KAWASAKI MULE 0 402 0 0 0 0 0
5003-412.0002 2011 JOHN DEERE GATOR 0 0 500 22 500 500 500 5003-414 OTHER EQUIPMENT MAINTENANC 140 9,413 500 0 500 500 500
5003-423 METER MAINTENANCE 13,965 21,846 30,000 34,933 50,000 30,000 30,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 14,497 33,524 32,600 35,733 52,600 32,600 32,600
5-CAPITAL OUTLAY
5003-511 VEHICLES 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 03 CUSTOMER SERVICE 175,595 207,946 211,553 178,831 224,040 206,747 206,747
=========== =========== =========== =========== =========== ============ ============
131
Wastewater Collection
Utility Fund Wastewater Services Division 51 Department 01
Program Description
The Wastewater Collection Department maintains and rehabilitates the wastewater collection system, through routine
inspections of system facilities and restoration of broke or collapsed mains. The Department provides maintenance
services, including the installation of wastewater taps; the clearing, jet cleaning and camera inspection of lines.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
WW/WWtr Superintendent 1 1 1
Crew Leader 1 1 1
Heavy Equipment Operator 1 1 1
Light Equipment Operator 2 2 2
5 5 5
Performance Objectives
Maintain all public wastewater collection system lines in free-flowing condition to protect
the health and environment.
Respond quickly and efficiently to customer requests regarding the collection system.
132
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 13 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
02 -WATER AND WASTEWATER FUND
DIVISION - 1 WASTEWATER DEPARTMENT (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
01 WASTEWATER COLLECTION
========================
1-PERSONNEL
5101-111 SALARIES 140,192 150,745 198,278 93,253 159,259 159,259 159,259
5101-112 OVERTIME 5,930 5,920 3,000 6,028 6,000 6,000 6,000
5101-114 ON-CALL PAY 2,210 2,700 3,480 2,050 3,480 3,480 3,480 5101-115 INCENTIVE PAY 2,537 2,707 2,520 1,641 2,520 2,520 2,520
5101-121 RETIREMENT 27,582 27,074 33,082 16,435 26,370 26,370 26,370
5101-122 SOCIAL SECURITY 11,414 12,555 15,857 8,040 13,101 13,101 13,101
5101-123 WORKER'S COMPENSATION 4,046 3,689 4,236 3,957 3,500 3,712 3,712 5101-125 GROUP INSURANCE 18,754 29,260 39,311 19,029 32,010 32,010 32,010
TOTAL 1-PERSONNEL 212,665 234,650 299,764 150,433 246,240 246,452 246,452
2-CONTRACTUAL
5101-212 COMMUNICATIONS 1,594 1,508 1,000 938 1,300 1,300 1,300
5101-215 TRAINING & EDUCATION 1,249 1,244 2,000 1,366 2,000 2,000 2,000
5101-224 INSURANCE 1,020 1,183 1,350 1,223 1,350 3,416 3,416 5101-231 RENTAL 300 300 300 300 300 300 300
5101-251 UTILITIES 445 200 500 106 500 500 500
5101-252 DUES SUBSCRIPTIONS 480 600 600 480 600 600 600
5101-253 OUTSIDE PROFESSIONALS 14,284 27,261 10,000 0 10,000 10,000 10,000
5101-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 19,372 32,295 15,750 4,412 16,050 18,116 18,116
3-GENERAL SERVICES
5101-316 WEARING APPAREL 2,083 2,524 3,000 2,032 3,000 3,000 3,000 5101-318 SMALL TOOLS 426 294 500 402 500 500 500
5101-323 GAS & OIL 15,915 21,569 25,000 13,292 25,000 25,000 25,000
5101-332 OTHER SUPPLIES 628 457 500 647 500 500 500
TOTAL 3-GENERAL SERVICES 19,051 24,844 29,000 16,373 29,000 29,000 29,000
4-MACHINE & EQUIPMENT MAINTENA
5101-411 VEHICLE MAINTENANCE 0 0 100 0 100 100 100 5101-411.0074 '95 CHEV DUMP TRUCK 714 1,616 1,000 42 1,000 1,000 1,000
5101-411.0135 2009 FORD RANGER PICKUP 110 86 500 187 500 500 500
5101-411.0136 2010 FORD F 350 1 TON 33 117 500 295 500 500 500
5101-412 MACHINERY MAINTENANCE 0 0 100 0 100 100 100 5101-412.0081 H V SEWER MACHINE 2000 VO 11,574 8,458 2,000 0 2,000 2,000 2,000
5101-412.0085 1995 TRAILER HVSM 684 492 500 0 500 500 500
5101-412.0231 2011 JOHN DEERE BACKHOE 0 0 0 597 1,000 1,000 1,000
5101-412.0232 2012 FREIGHTLINER/VACCON T 0 45 0 1,376 2,500 2,500 2,500 5101-412.0590 '96 590 CASE BACKHOE/LOADE 7,996 705 1,000 0 1,000 1,000 1,000
5101-414 OTHER EQUIPMENT MAINTENANC 616 53 800 684 800 800 800
5101-424 SEWER FACILITY MAINTENANCE 30,919 45,046 50,000 64,724 50,000 50,000 50,000
5101-424.000B LIFT STATION MAINTENANCE 63 3,013 500 881 500 500 500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 52,708 59,630 57,000 68,787 60,500 60,500 60,500
5-CAPITAL OUTLAY 5101-511 VEHICLES 0 0 80,000 0 0 0 0
5101-515 ANNEX SERVICES 0 0 0 0 0 0 0
5101-527 SERVICE TO COLLEGE FM ROAD 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 80,000 0 0 0 0 ________________________________________________________________________________________________
TOTAL 01 WASTEWATER COLLECTION 303,795 351,419 481,514 240,005 351,790 354,068 354,068
=========== =========== =========== =========== =========== ============ ============
133
Wastewater Treatment
Utility Fund Wastewater Services Division 51 Department 02
Program Description
The purpose of function of the Wastewater Treatment division is to receive and treat the spent water from a
community, containing the wastes from domestic, industrial or commercial use and the surface water runoff and
groundwater which may enter the system through infiltration.
The Stephenville Wastewater Treatment Plant is an activated sludge process. The activated sludge process in an
aerobic biological process in which microorganisms grow by using oxidizable material in the wastewater as food.
The microorganisms are recycled to the treatment plant in order to increase the rate of reaction.
The City contracts with OMI to provide this service.
Performance Objectives
Maintain compliance with State and Federal requirements for operation and maintenance of the
Wastewater Treatment Plant in order to protect the health and wellbeing of the citizens of
Stephenville, Erath County and the State of Texas.
Operate the facilities in the most cost efficient manner possible while maintaining effluent
quality.
Provide treatment of wastewater collected to meet permit requirements.
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7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 15
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 02 -WATER AND WASTEWATER FUND
DIVISION - 1 WASTEWATER DEPARTMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 WASTEWATER TREATMENT
=======================
2-CONTRACTUAL
5102-224 INSURANCE 6,006 5,051 5,500 5,133 5,500 4,512 4,512
5102-251 UTILITIES 158,864 111,294 180,000 79,697 180,000 160,000 160,000
5102-254 SPECIAL SERVICES 0 0 0 0 0 0 0
5102-258 STATE FEES 16,375 17,368 16,500 19,265 16,500 16,500 16,500
5102-261 CONTRACTUAL SERVICES-OMI 612,182 654,075 685,000 678,484 710,000 710,000 710,000 TOTAL 2-CONTRACTUAL 793,426 787,788 887,000 782,580 912,000 891,012 891,012
4-MACHINE & EQUIPMENT MAINTENA
5102-411.0070 1997 CHEVY 1/2 TON 0 0 500 0 500 500 500 5102-411.0080 2007 JD TRACTOR 0 0 300 0 300 300 300
5102-412.0230 2009 SKID STEER LOADER 0 0 200 0 200 200 200
5102-412.0510 1986 JD 510 BACKHOE 0 0 100 0 0 0 0
5102-424 SEWER FACILITY MAINTENANCE 28,966 7,217 30,000 26,805 30,000 125,000 125,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 28,966 7,217 31,100 26,805 31,000 126,000 126,000
5-CAPITAL OUTLAY
5102-514 EQUIPMENT 0 0 36,000 35,100 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 36,000 35,100 0 0 0
________________________________________________________________________________________________
TOTAL 02 WASTEWATER TREATMENT 822,392 795,006 954,100 844,485 943,000 1,017,012 1,017,012 ________________________________________________________________________________________________________________________________________
TOTAL 1 WASTEWATER DEPARTMENT 1,126,187 1,146,425 1,435,614 1,084,490 1,294,790 1,371,080 1,371,080
=========== =========== =========== =========== =========== ============ ============
135
Utility Billing & Collections
Utility Fund Billing & Collections Division 52 Department 01
Program Description
The Utility Billing and Collections Department bills and collects for all City utility services as well as handling new
development services creations; utility service requests; bad debt and non-payment issues; customer assistance wit
conservation and utility programs; payment options and arrangements; maintenance of City utility account records;
and billing inquiries.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Utility Billing Clerks 2 2 2
2 2 2
Performance Objectives
Process payments and cash receipts and make deposits in a timely manner.
Prepare and mail correct, concise utility bills to all customers in a timely manner.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
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7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 16
ADOPTED BUDGET AS OF: JULY 31ST, 2013
02 -WATER AND WASTEWATER FUND
DIVISION - 2 BILLING AND COLLECTIONS
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 01 UTILITY BILLING & COLLECTIO
==============================
1-PERSONNEL 5201-111 SALARIES 56,876 58,748 60,759 47,774 60,903 60,903 60,903
5201-113 PART-TIME WAGES 0 0 0 0 0 0 0
5201-121 RETIREMENT 10,379 9,597 9,697 7,626 9,378 9,378 9,378
5201-122 SOCIAL SECURITY 3,407 3,944 4,648 3,350 4,659 4,659 4,659 5201-123 WORKER'S COMPENSATION ( 494) 113 126 116 126 136 136
5201-125 GROUP INSURANCE 10,661 13,090 13,104 10,642 12,804 12,804 12,804
TOTAL 1-PERSONNEL 80,828 85,493 88,334 69,508 87,870 87,880 87,880
2-CONTRACTUAL
5201-211 POSTAGE 31,135 23,162 32,000 22,725 32,000 32,000 32,000
5201-212 COMMUNICATIONS 26 18 30 9 30 30 30
5201-213 PRINTING 0 210 500 135 500 500 500
5201-215 TRAINING & EDUCATION 114 0 200 0 200 200 200
5201-224 INSURANCE 322 254 300 289 300 317 317
5201-253 OUTSIDE PROFESSIONALS 14,700 15,150 16,000 15,600 16,000 16,000 16,000 5201-254 SPECIAL SERVICES 16,314 17,706 20,000 10,989 20,000 20,000 20,000
TOTAL 2-CONTRACTUAL 62,612 56,499 69,030 49,747 69,030 69,047 69,047
3-GENERAL SERVICES
5201-314 OFFICE SUPPLIES 609 635 700 40 700 700 700
5201-332 OPERATING SUPPLIES 1,324 956 1,000 72 1,000 1,000 1,000
5201-333 COMPUTER SUPPLIES 341 0 0 0 0 0 0
5201-334 CREDIT CARD CHARGES 6,211 6,873 6,500 5,663 6,500 6,500 6,500
5201-335 WEB CREDIT CARD FEES 5,754 10,037 7,500 9,443 7,500 7,500 7,500 TOTAL 3-GENERAL SERVICES 14,238 18,501 15,700 15,218 15,700 15,700 15,700
4-MACHINE & EQUIPMENT MAINTENA
5201-413 OFFICE (COMPUTER) MAINTENA 14,861 17,183 18,000 15,988 19,180 19,180 19,180
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 14,861 17,183 18,000 15,988 19,180 19,180 19,180
________________________________________________________________________________________________
TOTAL 01 UTILITY BILLING & COLLECTIO 172,539 177,676 191,064 150,461 191,780 191,807 191,807
________________________________________________________________________________________________________________________________________
TOTAL 2 BILLING AND COLLECTIONS 172,539 177,676 191,064 150,461 191,780 191,807 191,807 =========== =========== =========== =========== =========== ============ ============
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 17
ADOPTED BUDGET AS OF: JULY 31ST, 2013
02 -WATER AND WASTEWATER FUND
DIVISION - 9 NON DEPARTMENTAL
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 01 NON DEPARTMENTAL
===================
5-CAPITAL OUTLAY 5901-500 DEPRECIATION 1,256,933 1,291,841 0 0 0 0 0
5901-550 GAIN ON SALE OF ASSETS 0 ( 52,386) 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 1,256,933 1,239,455 0 0 0 0 0
6-BANK CHARGES
5901-610 BANK CHARGES 0 0 0 45 0 0 0
TOTAL 6-BANK CHARGES 0 0 0 45 0 0 0
7-DEBT SERVICE
5901-730 2001 BOND INTEREST 189,688 172,649 161,568 161,568 143,767 143,767 143,767
5901-741 2004 BOND INTEREST 214,055 204,828 197,951 197,951 186,357 186,357 186,357
5901-742 2003A BOND INTEREST 30,555 19,340 11,825 11,825 0 0 0 5901-743 2002 BOND INTEREST 10,251 4,170 0 0 0 0 0
5901-744 2003B BOND INTEREST 30,404 26,998 26,250 20,045 11,000 11,000 11,000
5901-745 BOND AMORTIZATION 25,244 24,644 24,644 19,634 15,128 15,128 15,128
5901-750 BOND PRINCIPAL 0 0 1,550,000 1,555,000 1,600,000 1,600,000 1,600,000 5901-755 2006 BOND INTEREST 43,092 35,334 30,066 17,059 21,866 21,866 21,866
TOTAL 7-DEBT SERVICE 543,290 487,964 2,002,304 1,983,081 1,978,118 1,978,118 1,978,118
8-NOT USED 5901-800 GROSS RECEIPTS TAX-TO GENE 237,443 241,161 206,000 174,669 206,000 220,000 220,000
5901-801 ADMIN. FEE-TRANSFER TO GEN 208,824 208,824 208,825 174,020 208,825 208,825 208,825
5901-802 TRANSFER-CAPITAL PROJECTS 1,850,427 0 564,000 564,000 0 0 0
TOTAL 8-NOT USED 2,296,695 449,985 978,825 912,689 414,825 428,825 428,825 ________________________________________________________________________________________________
TOTAL 01 NON DEPARTMENTAL 4,096,917 2,177,405 2,981,129 2,895,816 2,392,943 2,406,943 2,406,943 ________________________________________________________________________________________________________________________________________
TOTAL 9 NON DEPARTMENTAL 4,096,917 2,177,405 2,981,129 2,895,816 2,392,943 2,406,943 2,406,943
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 6,994,064 5,075,117 6,430,391 5,525,771 5,709,417 5,784,891 5,784,891
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 338,077) 984,741 ( 877,189) ( 433,657) ( 175,1 15) ( 130,589) ( 130,589)
=========== =========== =========== =========== =========== ============ ============
137
SANITARY
LANDFILL
FUND
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139
Sanitary Landfill Fund
The Sanitary Landfill Fund is a Special Revenue Fund which derives its revenue from fees for the disposal of
solid waste at the Stephenville Municipal Landfill.
The City of Stephenville Landfill is a Type IV landfill, which is permitted to accept only brush and/or
construction demolition waste and rubbish (trash) that are free of putrescible and household wastes.
It is responsible for receiving permits from the Texas Commission on Environmental Quality and other agencies
required when new cells are constructed for placement of solid wastes.
Program Personnel
Title
2011-2012
2012-2013
2013-2014
Supervisor 1 1 1
Heavy Equipment Operator I 1 1 1
Landfill Assistant (2-P/T) 1 1 1
3 3 3
Performance Objectives
Provide daily cover for all solid waste deposited into landfill.
Respond to customer requests regarding the landfill quickly and efficiently.
Process payments and cash receipts and make deposits in a timely manner.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
140
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7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET AS OF: JULY 31ST, 2013
03 -SANITARY LANDFILL FUND
FUND FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 368,920 305,638 300,400 307,580 300,400 300,400 300,400
FUND TOTAL REVENUES 368,920 305,638 300,400 307,580 300,400 300,400 300,400
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY ALL EXPENDITURES 313,984 314,038 311,094 254,786 208,481 207,969 207,969
FUND TOTAL EXPENDITURES 313,984 314,038 311,094 254,786 208,481 207,969 207,969
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 54,936 ( 8,400) ( 10,694) 52,794 91,919 92,431 92,431
=========== =========== =========== =========== =========== ============ ============
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
03 -SANITARY LANDFILL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 276,833 199,705 300,000 227,464 300,000 300,000 300,000
5 OTHER REVENUE 92,087 105,933 400 30,117 400 400 400
FUND TOTAL REVENUES 368,920 305,638 300,400 257,580 300,400 300,400 300,400
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
0 SANITARY LANDFILL ===================
01 TOTAL LANDFILL EXPENSE
1-PERSONNEL 130,254 132,629 130,270 107,817 132,821 133,075 133,075 2-CONTRACTUAL 22,337 33,141 32,130 17,171 32,130 31,364 31,364
3-GENERAL SERVICES 19,880 18,399 22,500 13,158 22,500 22,500 22,500
4-MACHINE & EQUIPMENT MAI 10,936 3,356 10,500 2,698 10,500 10,500 10,500
5-CAPITAL OUTLAY 105,404 108,656 0 0 0 0 0
7-DEBT SERVICE 14,637 7,321 105,164 105,163 0 0 0
8-NOT USED 10,536 10,536 10,530 8,780 10,530 10,530 10,530
TOTAL 01 TOTAL LANDFILL EXPENSE 313,984 314,038 311,094 254,786 208,481 207,969 207,969 ________________________________________________________________________________________________
TOTAL 0 SANITARY LANDFILL 313,984 314,038 311,094 254,786 208,481 207,969 207,969
=========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 313,984 314,038 311,094 254,786 208,481 207,969 207,969
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 54,936 ( 8,400) ( 10,694) 2,794 91,919 92,431 92,431
=========== =========== =========== =========== =========== ============ ============
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 03 -SANITARY LANDFILL FUND
ARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4471 LANDFILL GATE FEES 276,833 199,705 300,000 227,464 300,000 300,000 300,000
TOTAL 4 SERVICE CHARGES 276,833 199,705 300,000 227,464 300,000 300,000 300,000
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 116 31 0 17 0 0 0
4535 LEASES 1,122 400 400 400 400 400 400 4540 INSUFFICIENT CHECK CHARGES 30 0 0 30 0 0 0
4541 MISCELLANEOUS 0 0 0 3,382 0 0 0
4545 OVER - SHORT 0 0 0 65 0 0 0
4590 TRANSFERS FROM OTHER FUNDS 90,818 105,000 0 25,000 0 0 0 4595 CREDIT CARD FEES 0 503 0 1,223 0 0 0
TOTAL 5 OTHER REVENUE 92,087 105,933 400 30,117 400 400 400
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 368,920 305,638 300,400 257,580 300,400 300,400 300,400
=========== =========== =========== =========== =========== ============ ============
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7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
03 -SANITARY LANDFILL FUND
DIVISION - 0 SANITARY LANDFILL (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 01 TOTAL LANDFILL EXPENSE
=========================
1-PERSONNEL
5001-111 SALARIES 69,158 69,674 71,064 58,004 73,680 73,680 73,680
5001-112 OVERTIME 566 1,362 3,000 889 3,000 3,000 3,000
5001-113 PART-TIME WAGES 26,002 25,999 20,056 19,250 20,000 20,000 20,000 5001-115 INCENTIVE PAY 0 0 0 0 0 0 0
5001-121 RETIREMENT 12,406 11,437 11,821 9,227 11,807 11,807 11,807
5001-122 SOCIAL SECURITY 7,288 7,391 7,200 6,106 7,396 7,396 7,396
5001-123 WORKER'S COMPENSATION 4,174 3,676 4,025 3,698 4,134 4,388 4,388 5001-125 GROUP INSURANCE 10,661 13,090 13,104 10,642 12,804 12,804 12,804
TOTAL 1-PERSONNEL 130,254 132,629 130,270 107,817 132,821 133,075 133,075
2-CONTRACTUAL 5001-211 POSTAGE 12 968 1,500 1,038 1,500 1,500 1,500
5001-212 COMMUNICATIONS 1,538 1,488 1,500 1,294 1,500 1,500 1,500
5001-215 TRAINING & EDUCATION 650 0 1,000 713 1,000 1,000 1,000
5001-224 INSURANCE 4,355 4,808 5,210 4,492 5,210 4,444 4,444
5001-231 RENTAL 1,428 1,474 1,320 1,254 1,320 1,320 1,320
5001-251 UTILITIES 574 493 1,100 262 1,100 1,100 1,100
5001-253 OUTSIDE PROFESSIONAL 0 0 0 0 0 0 0
5001-254 SPECIAL SERVICES 10,733 20,467 15,000 3,248 15,000 15,000 15,000
5001-258 STATE FEES 2,958 3,442 5,000 4,868 5,000 5,000 5,000
5001-261 OTHER CONTRACTUAL SERVICES 90 0 500 0 500 500 500
5001-265 LEASE/PURCHASE 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 22,337 33,141 32,130 17,171 32,130 31,364 31,364
3-GENERAL SERVICES
5001-314 OFFICE SUPPLIES 383 339 500 354 500 500 500
5001-316 WEARING APPAREL 1,051 1,106 1,200 1,082 1,200 1,200 1,200 5001-318 SMALL TOOLS 88 741 500 40 500 500 500
5001-323 GAS & OIL 14,616 15,871 20,000 10,494 20,000 20,000 20,000
5001-332 OTHER SUPPLIES 3,605 212 200 399 200 200 200
5001-333 COMPUTER SUPPLIES 138 69 100 11 100 100 100
5001-334 CREDIT CARD FEES 0 61 0 777 0 0 0
TOTAL 3-GENERAL SERVICES 19,880 18,399 22,500 13,158 22,500 22,500 22,500
4-MACHINE & EQUIPMENT MAINTENA
5001-411.0071 2002 DODGE TRUCK 0 0 500 0 500 500 500
5001-411.0077 1999 Chevy 1 TON 118 85 700 181 700 700 700
5001-412 MACHINERY MAINTENANCE 0 296 500 0 500 500 500 5001-412.0002 D6-R DOZER 409 2,217 2,500 2,369 2,500 2,500 2,500
5001-412.0003 1990 CAT 816 COMPACTOR 9,245 325 2,500 36 2,500 2,500 2,500
5001-412.0006 2009 CAT 725 HAULTRUCK 295 0 2,500 0 2,500 2,500 2,500
5001-412.0007 2009 KOMATSU EXCAVATOR 591 330 1,000 40 1,000 1,000 1,000 5001-414 OTHER EQUIPMENT MAINTENANC 0 0 0 48 0 0 0
5001-421 BUILDING MAINTENANCE 278 104 300 24 300 300 300
5001-427 LANDFILL IMPROVEMENT MAINT 0 0 0 0 0 0 0
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 10,936 3,356 10,500 2,698 10,500 10,500 10,500
5-CAPITAL OUTLAY
5001-500 DEPRECIATION 105,404 108,656 0 0 0 0 0 5001-521 BUILDING CONSTRUCTION 0 0 0 0 0 0 0
5001-527 LANDFILL IMPROVEMENTS 0 0 0 0 0 0 0
5001-550 GAIN ON SALE OF ASSETS 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 105,404 108,656 0 0 0 0 0
7-DEBT SERVICE
5001-750 LEASE PRINCIPAL 0 0 99,661 99,661 0 0 0
5001-755 INTEREST 14,637 7,321 5,503 5,502 0 0 0
TOTAL 7-DEBT SERVICE 14,637 7,321 105,164 105,163 0 0 0
8-NOT USED
5001-800 ADMIN. FEE-TRANSFER TO WAT 10,536 10,536 10,530 8,780 10,530 10,530 10,530
5001-801 OPERATING TRANSFER OUT 0 0 0 0 0 0 0
TOTAL 8-NOT USED 10,536 10,536 10,530 8,780 10,530 10,530 10,530
________________________________________________________________________________________________
TOTAL 01 TOTAL LANDFILL EXPENSE 313,984 314,038 311,094 254,786 208,481 207,969 207,969
________________________________________________________________________________________________________________________________________
TOTAL 0 SANITARY LANDFILL 313,984 314,038 311,094 254,786 208,481 207,969 207,969 =========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 313,984 314,038 311,094 254,786 208,481 207,969 207,969
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 54,936 ( 8,400) ( 10,694) 2,794 91,919 92,431 92,431
=========== =========== =========== =========== =========== ============ ============
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145
AIRPORT
FUND
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147
Airport Fund
The Stephenville Clark Regional Airport, consist of one main lighted runway precision approach path
indicator (PAPI) equipped. Buildings include two 8-unit T-hangars, one 12-unit T-hangar, 2-corporate
hangers, a main hangar/shop building and the new terminal building which houses an office and visitor’s
lounge. The operations of the airport are contracted to Stephenville Aviation, Inc.
A City Council appointed Airport Advisory Board, consisting of seven citizens, is established to make
recommendations regarding studies, construction, improvements and related airport matters.
This fund was established to fund the on-going operations associated with the public aviation facilities at the
Stephenville Clark Regional Airport. The major revenues are derived from hangar rentals and ground lease
payments.
148
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 04 -AIRPORT FUND
FUND FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY ALL REVENUE 389,391 1,029,573 108,250 113,024 119,690 119,690 119,690
FUND TOTAL REVENUES 389,391 1,029,573 108,250 113,024 119,690 119,690 119,690
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 160,812 181,895 101,065 84,523 96,365 95,887 95,887
FUND TOTAL EXPENDITURES 160,812 181,895 101,065 84,523 96,365 95,887 95,887
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 228,579 847,678 7,185 28,500 23,325 23,803 23,803
=========== =========== =========== =========== =========== ============ ============
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
04 -AIRPORT FUND
DIVISION FINANCIAL SUMMARY (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 76,015 92,344 98,250 90,753 109,690 109,690 109,690 5 OTHER REVENUE 313,376 937,230 10,000 22,271 10,000 10,000 10,000
FUND TOTAL REVENUES 389,391 1,029,573 108,250 113,024 119,690 119,690 119,690
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
AIRPORT
=======
01 TOTAL AIRPORT FUND EXPENSE 2-CONTRACTUAL 37,363 37,080 43,200 39,200 46,800 46,322 46,322
3-GENERAL SERVICES 261 341 750 165 750 750 750
4-MACHINE & EQUIPMENT MAI 19,561 15,769 22,000 13,077 23,500 23,500 23,500
5-CAPITAL OUTLAY 97,180 122,999 10,000 6,882 0 0 0 7-DEBT SERVICE 6,448 5,707 25,115 25,200 25,315 25,315 25,315
TOTAL 01 TOTAL AIRPORT FUND EXPENS 160,812 181,895 101,065 84,523 96,365 95,887 95,887
________________________________________________________________________________________________
TOTAL AIRPORT 160,812 181,895 101,065 84,523 96,365 95,887 95,887
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 160,812 181,895 101,065 84,523 96,365 95,887 95,887
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 228,579 847,678 7,185 28,500 23,325 23,803 23,803 =========== =========== =========== =========== =========== ============ ============
149
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
04 -AIRPORT FUND ARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4435 LEASES 3,090 1,520 0 800 1,440 1,440 1,440
4480 HANGAR RENTAL 69,729 88,010 95,000 87,667 105,000 105,000 105,000
4481 TIE DOWNS 0 0 0 0 0 0 0 4482 GASOLINE SALES 3,196 2,814 3,250 2,286 3,250 3,250 3,250
TOTAL 4 SERVICE CHARGES 76,015 92,344 98,250 90,753 109,690 109,690 109,690
5 OTHER REVENUE 4541 MISCELLANEOUS 0 1,149 0 501 0 0 0
4590 TRANSFER FROM OTHER FUNDS 225,572 115,000 0 0 0 0 0
4591 GRANT PROCEEDS 5,184 7,868 10,000 21,770 10,000 10,000 10,000
4592 CAPITAL CONTRIBUTIONS 82,620 813,212 0 0 0 0 0
TOTAL 5 OTHER REVENUE 313,376 937,230 10,000 22,271 10,000 10,000 10,000
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 389,391 1,029,573 108,250 113,024 119,690 119,690 119,690
=========== =========== =========== =========== =========== ============ ============
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 4
ADOPTED BUDGET AS OF: JULY 31ST, 2013
04 -AIRPORT FUND
DIVISION - AIRPORT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 TOTAL AIRPORT FUND EXPENSE =============================
2-CONTRACTUAL
5001-211 POSTAGE 63 44 50 69 50 50 50 5001-212 COMMUNICATIONS 709 899 850 812 850 850 850
5001-215 TRAINING & EDUCATION 442 867 500 856 500 500 500
5001-224 INSURANCE 3,739 3,080 4,300 3,725 4,300 3,822 3,822 5001-231 RENTAL 0 0 0 0 0 0 0
5001-251 UTILITIES 30,553 26,071 35,000 20,446 35,000 35,000 35,000
5001-252 DUES & SUBSCRIPTIONS 1,652 1,740 2,000 1,410 2,000 2,000 2,000
5001-253 OUTSIDE PROFESSIONAL 0 3,950 100 6,259 100 100 100 5001-258 STATE FEES 0 200 200 2,451 200 200 200
5001-260 PEST CONTROL 204 228 200 171 200 200 200
5001-261 CONTRACTUAL SERVICES 0 0 0 3,000 3,600 3,600 3,600
TOTAL 2-CONTRACTUAL 37,363 37,080 43,200 39,200 46,800 46,322 46,322
3-GENERAL SERVICES
5001-321 JANITORIAL SUPPLIES 0 341 500 165 500 500 500
5001-332 OTHER SUPPLIES 261 0 250 0 250 250 250 TOTAL 3-GENERAL SERVICES 261 341 750 165 750 750 750
4-MACHINE & EQUIPMENT MAINTENA
5001-411.0301 2008 CHEVY TAHOE 123 0 500 162 500 500 500
5001-414 OTHER EQUIPMENT MAINTENANC 2,284 601 500 965 500 500 500
5001-420 AWOS MAINTENANCE 0 0 0 0 1,500 1,500 1,500
5001-421 BUILDING MAINTENANCE 31 855 1,000 361 1,000 1,000 1,000
5001-422 AIRPORT MAINTENANCE 17,123 14,312 20,000 11,589 20,000 20,000 20,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 19,561 15,769 22,000 13,077 23,500 23,500 23,500
5-CAPITAL OUTLAY
5001-500 DEPRECIATION 97,180 122,999 0 0 0 0 0 5001-523 AIRPORT IMPROVEMENTS 0 0 10,000 6,882 0 0 0
5001-531 LAND 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 97,180 122,999 10,000 6,882 0 0 0
7-DEBT SERVICE
5001-750 BOND PRINCIPAL 0 0 20,000 20,000 21,000 21,000 21,000
5001-755 BOND INTEREST 6,448 5,707 5,115 5,200 4,315 4,315 4,315 TOTAL 7-DEBT SERVICE 6,448 5,707 25,115 25,200 25,315 25,315 25,315
________________________________________________________________________________________________
TOTAL 01 TOTAL AIRPORT FUND EXPENSE 160,812 181,895 101,065 84,523 96,365 95,887 95,887 ________________________________________________________________________________________________________________________________________
TOTAL AIRPORT 160,812 181,895 101,065 84,523 96,365 95,887 95,887
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 160,812 181,895 101,065 84,523 96,365 95,887 95,887
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 228,579 847,678 7,185 28,500 23,325 23,803 23,803
=========== =========== =========== =========== =========== ============ ============
150
151
STORM WATER
DRAINAGE
FUND
152
Storm Water Drainage Fund
The Storm Water Drainage Fund was established to collect funds to construct and maintain the storm water
drainage system throughout the City. Annual maintenance of storm water facilities are handled through this
fund. Major storm water drainage construction projects are recommended by the City Administrator and
approved by the City Council.
Fees are billed monthly and are based on the size of the parcel of property owned by each resident or
business owner.
153
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
05 -STORM WATER DRAINAGE FUND FUND FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY ALL REVENUE 593,070 605,777 586,500 510,696 586,500 586,500 586,500
FUND TOTAL REVENUES 593,070 605,777 586,500 510,696 586,500 586,500 586,500
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 597,618 562,206 1,327,977 1,252,928 538,971 538,971 538,971
FUND TOTAL EXPENDITURES 597,618 562,206 1,327,977 1,252,928 538,971 538,971 538,971
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 4,548) 43,571 ( 741,477) ( 742,232) 47,529 47,529 47,529
=========== =========== =========== =========== =========== ============ ============
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
05 -STORM WATER DRAINAGE FUND
DIVISION FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------) 2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 591,324 604,231 585,000 509,588 585,000 585,000 58 5,000 5 OTHER REVENUE 1,746 1,547 1,500 1,108 1,500 1,500 1,500
FUND TOTAL REVENUES 593,070 605,777 586,500 510,696 586,500 586,500 586,500
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
1 CENTRAL GOVERNMENT ====================
STORM WATER DRAINAGE
2-CONTRACTUAL 200 200 200 0 200 200 200
4-MACHINE & EQUIPMENT MAI 27,081 0 30,000 5,610 30,000 30,000 30,000
5-CAPITAL OUTLAY 254,826 255,245 0 0 0 0 0
6-BANK CHARGES 0 0 0 300 0 0 0 7-DEBT SERVICE 315,511 306,762 533,777 483,018 508,771 508,771 508,771
8-NOT USED 0 0 764,000 764,000 0 0 0
TOTAL STORM WATER DRAINAGE 597,618 562,206 1,327,977 1,252,928 538,971 538,971 538,971
________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 597,618 562,206 1,327,977 1,252,928 538,971 538,971 538,971
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 597,618 562,206 1,327,977 1,252,928 538,971 538,971 538,971
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 4,548) 43,571 ( 741,477) ( 742,232) 47,529 47,529 47,529
=========== =========== =========== =========== =========== ============ ============
154
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 05 -STORM WATER DRAINAGE FUND
ARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4450 STORM WATER DRAINAGE FEE 585,670 595,868 580,000 504,113 580,000 580,000 580,000
4453 PENALTY 5,869 5,991 5,000 5,475 5,000 5,000 5,000
4457 BILLING ADJUSTMENTS ( 215) 2,372 0 0 0 0 0 TOTAL 4 SERVICE CHARGES 591,324 604,231 585,000 509,588 585,000 585,000 585,000
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 1,746 1,547 1,500 1,108 1,500 1,500 1,500
TOTAL 5 OTHER REVENUE 1,746 1,547 1,500 1,108 1,500 1,500 1,500
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 593,070 605,777 586,500 510,696 586,500 586,500 586,500
=========== =========== =========== =========== =========== ============ ============
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 4
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
05 -STORM WATER DRAINAGE FUND DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
STORM WATER DRAINAGE
====================
2-CONTRACTUAL
5103-252 DUES & SUBSCRIPTIONS 200 200 200 0 200 200 200
TOTAL 2-CONTRACTUAL 200 200 200 0 200 200 200
4-MACHINE & EQUIPMENT MAINTENA
5103-414 STORM DRAINAGE MAINTENANCE 27,081 0 30,000 5,610 30,000 30,000 30,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 27,081 0 30,000 5,610 30,000 30,00 0 30,000
5-CAPITAL OUTLAY
5103-500 DEPRECIATION 254,826 255,245 0 0 0 0 0
5103-523 STORM WATER DRAINAGE CONST 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 254,826 255,245 0 0 0 0 0
6-BANK CHARGES
5103-610 BANK CHARGES 0 0 0 300 0 0 0
TOTAL 6-BANK CHARGES 0 0 0 300 0 0 0
7-DEBT SERVICE 5103-745 BOND AMORTIZATION 4,259 4,259 4,259 3,549 6,523 6,523 6,523
5103-750 BOND PRINCIPAL 0 0 235,000 320,000 250,000 250,000 250,000
5103-755 BOND INTEREST 311,252 302,502 294,518 159,469 252,248 252,248 252,248
TOTAL 7-DEBT SERVICE 315,511 306,762 533,777 483,018 508,771 508,771 508,771
8-NOT USED
5103-802 TRANSFER-CAPITAL PROJECTS 0 0 764,000 764,000 0 0 0
TOTAL 8-NOT USED 0 0 764,000 764,000 0 0 0
________________________________________________________________________________________________
TOTAL STORM WATER DRAINAGE 597,618 562,206 1,327,977 1,252,928 538,971 538,971 538,971
________________________________________________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 597,618 562,206 1,327,977 1,252,928 538,971 538,971 538,971
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 597,618 562,206 1,327,977 1,252,928 538,971 538,971 538,971
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 4,548) 43,571 ( 741,477) ( 742,232) 47,529 47,529 47,529 =========== =========== =========== =========== =========== ============ ============
155
SPECIAL
REVENUE
FUNDS
156
Special Revenue Funds
Special revenue funds are used to account for specific revenues that are legally restricted to expenditure for
particular purposes.
Hotel/Motel Fund – This fund is used to account for the hotel occupancy taxes the City collects.
These taxes are restricted for use to enhance and promote tourism and convention activity within the
City.
Child Safety Fund – This fund is used to account for court costs used to operate a city school
crossing guard program, or programs designed to enhance child safety, health, or nutrition; including
child abuse prevention and intervention, and substance abuse prevention.
LEOSE Fund – This fund is used to account for restricted law enforcement officer education and
training activity.
Drug Forfeiture Fund- This fund is used to account for restricted law enforcement activities.
157
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2013 07 -SPECIAL REVENUE FUND
FUND FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY ALL REVENUE 351,316 369,513 316,200 242,656 330,200 334,700 334,700
FUND TOTAL REVENUES 351,316 369,513 316,200 242,656 330,200 334,700 334,700
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 371,709 367,647 384,600 178,522 395,700 395,700 395,700
FUND TOTAL EXPENDITURES 371,709 367,647 384,600 178,522 395,700 395,700 395,700
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 20,393) 1,866 ( 68,400) 64,134 ( 65,500) ( 61,000) ( 61,000)
=========== =========== =========== =========== =========== ============ ============
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET AS OF: JULY 31ST, 2013
07 -SPECIAL REVENUE FUND
DIVISION FINANCIAL SUMMARY (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
0 TAXES 322,273 334,002 301,000 223,017 315,000 315,000 315,000 2 FINES AND FORFEITURES 24,898 35,137 11,500 19,366 11,500 16,000 16,000
3 INTERGOVERNMENTAL 3,698 0 3,700 0 3,700 3,700 3,700
5 OTHER REVENUE 447 374 0 273 0 0 0
FUND TOTAL REVENUES 351,316 369,513 316,200 242,656 330,200 334,700 334,700
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
9 SPECIAL REVENUE
=================
01 TOTAL EXPENSE
2-CONTRACTUAL 370,153 365,000 378,000 174,995 392,000 392,000 392,000
6-BANK CHARGES 1,556 2,647 6,600 3,526 3,700 3,700 3,700
TOTAL 01 TOTAL EXPENSE 371,709 367,647 384,600 178,522 395,700 395,700 395,700 ________________________________________________________________________________________________
TOTAL 9 SPECIAL REVENUE 371,709 367,647 384,600 178,522 395,700 395,700 395,700
=========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 371,709 367,647 384,600 178,522 395,700 395,700 395,700
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 20,393) 1,866 ( 68,400) 64,134 ( 65,500) ( 61,000) ( 61,000)
=========== =========== =========== =========== =========== ============ ============
158
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
07 -SPECIAL REVENUE FUND
ARY (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
0 TAXES
4040 MOTEL OCCUPANCY TAX 322,273 334,002 301,000 223,017 315,000 315,000 315,000
TOTAL 0 TAXES 322,273 334,002 301,000 223,017 315,000 315,000 315,000
2 FINES AND FORFEITURES 4210 CHILD SAFETY FINES 10,871 13,575 7,500 11,974 7,500 12,000 12,000
4220 DRUG FORFEITURE 0 10,000 0 0 0 0 0
4221 FEDERAL DRUG FORFEITURE 3,372 1,905 0 0 0 0 0
4222 MUNICIPAL COURT TECHNOLOGY 10,654 9,657 4,000 7,393 4,000 4,000 4,000 TOTAL 2 FINES AND FORFEITURES 24,898 35,137 11,500 19,366 11,500 16,000 16,000
3 INTERGOVERNMENTAL
4350 GRANTS 3,698 0 3,700 0 3,700 3,700 3,700
TOTAL 3 INTERGOVERNMENTAL 3,698 0 3,700 0 3,700 3,700 3,700
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 447 374 0 273 0 0 0
4543 DONATIONS-SR. CITIZEN 0 0 0 0 0 0 0
TOTAL 5 OTHER REVENUE 447 374 0 273 0 0 0
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 351,316 369,513 316,200 242,656 330,200 334,700 334,700
=========== =========== =========== =========== =========== ============ ============
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
07 -SPECIAL REVENUE FUND
DIVISION - 9 SPECIAL REVENUE (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
01 TOTAL EXPENSE
================
2-CONTRACTUAL
5901-253 H/M TAX-CHAMBER OF COMMERC 176,164 204,457 172,000 84,425 180,000 180,000 180,000
5901-254 H/M TAX-FINE ARTS COUNCIL 44,039 51,114 43,000 21,106 45,000 45,000 45,000
5901-255 HOTEL/MOTEL TAX 0 0 0 0 0 0 0 5901-255.000A H/M TAX-SPECIAL EVENTS 45,944 38,320 43,000 31,309 45,000 45,000 45,000
5901-255.000H H/M TAX-MUSEUM 44,638 51,956 43,000 25,992 45,000 45,000 45,000
5901-256.000A CHILD SAFETY-S.T.A.R. 2,000 2,500 2,500 2,500 2,500 2,500 2,500
5901-256.000B CHILD SAFETY-SISD 1,602 2,035 2,000 2,000 4,000 4,000 4,000 5901-256.000D CHILD SAFETY-CROSS TIMBERS 2,000 3,000 3,000 3,000 3,000 3,000 3,000
5901-256.000E CHILD SAFETY-P.R.C.A.C. 0 0 2,500 2,500 2,500 2,500 2,500
5901-257 WELCOME TO S'VILLE SIGN 0 0 15,000 0 15,000 15,000 15,000
5901-259 BRICK STREETS-HISTORICAL 45,168 4,833 50,000 0 50,000 50,000 50,000
5901-260 FEDERAL FORFEITURE 8,598 6,786 2,000 2,163 0 0 0
TOTAL 2-CONTRACTUAL 370,153 365,000 378,000 174,995 392,000 392,000 392,000
6-BANK CHARGES 5901-615 LEOSE-FD TRAINING 0 0 0 0 0 0 0
5901-617 LEOSE-PD TRAINING 1,556 2,647 3,700 630 3,700 3,700 3,700
5901-634 DRUG FORFEITURE 0 0 2,900 2,896 0 0 0
TOTAL 6-BANK CHARGES 1,556 2,647 6,600 3,526 3,700 3,700 3,700 ________________________________________________________________________________________________
TOTAL 01 TOTAL EXPENSE 371,709 367,647 384,600 178,522 395,700 395,700 395,700
________________________________________________________________________________________________________________________________________
TOTAL 9 SPECIAL REVENUE 371,709 367,647 384,600 178,522 395,700 395,700 395,700
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 371,709 367,647 384,600 178,522 395,700 395,700 395,700
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 20,393) 1,866 ( 68,400) 64,134 ( 65,500) ( 61,000) ( 61,000 )
=========== =========== =========== =========== =========== ============ ============
159
CAPITAL
IMPROVEMENTS
160
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161
Capital Improvements
A Capital Improvement Program is a schedule of public Physical Improvements to be constructed with estimated
resources available to finance the projected expenditures.
Capital Improvements are any expenditures of public funds for the purchase, construction, rehabilitation, replacement or
expansion of the physical assets of the community when the project is relatively large in size, expensive (the City’s capital
threshold is $1,000), long-term and permanent. Some common examples include streets, tennis courts, fire stations, water
and sewer lines and fire engines. Capital expenditures are financed from a variety of sources to include long-term and
short-term debt, current revenues, grants from other governmental entities and donations from foundations, businesses,
individuals and non-profit organizations. A detail listing of financing methods is found on the following pages.
Functions of a Capital Improvement Program
Estimating capital requirements, budgeting priority projects and developing revenue sources for proposed
improvements.
Scheduling all capital projects over a fixed period with the appropriate planning implementation and informing
the public of projected capital improvements.
Coordinating the activities of various departments in meeting project schedules.
Monitoring and evaluating the process of capital projects.
Capital Improvements Policy
The City of Stephenville prioritizes the funding of capital projects on the basis of a Capital Improvements Plan. The
functions of the Capital Improvement Plan are as follows:
1. Estimating capital requirements
2. Scheduling all capital projects over a fixed period with appropriate planning and implementation.
3. Budgeting priority projects and developing revenue sources for proposed improvements.
4. Coordinating the activities of various departments in meeting project schedules.
5. Monitoring and evaluating the process of capital projects.
6. Informing the public of projected capital improvements.
The following questions are considered when justifying a project:
1. What is the relationship of the project to the progress of the entire city?
2. Is the project part of a large program? How does it relate to the goals of the program?
3. How many citizens will be helped by it? How many citizens will be harmed or inconvenienced if the project is
not considered?
162
4. Will it add to the value of the surrounding area? Will it increase the valuation of the local property?
5. Will it increase efficiency or performance of a service? Will it reduce the on-going costs of a service or facility?
6. Will it provide a service required for economic development of the community? What improvements would be of
the most value in attracting commercial and industrial firms?
7. Is the project required to complete or make fully usable a major public improvement?
8. Will rapid urban growth in the area of the proposed project increase the cots of land acquisitions if the project is
deferred?
9. Is the project well identified by the citizens? Does it have established voter appeal?
10. Is the project needed to protect public health or safety?
Methods of Financing Capital Improvements Projects
Certificates of Obligations
Certificates of Obligations are issued with limited revenues pledged by the water and sewer systems. Voter approval is
not required.
Donations
Donations are periodically received, by the City, from individuals, business, foundations and non-profit organizations.
Earmarked Funds With Earmarked Funds, monies are accumulated in advanced or set aside for capital construction or purchase. The
accumulation may result from surplus of earmarked operational revenues or sale of capital assets.
Enterprise Funds
Enterprise Funds are established from the delivery of specific services – where money paid to administer the services and
the expenses (as a result of providing services) are accounted for separate from the general fund budget of the City.
General Fund
General Fund is the financing of improvements from revenues such as general taxation, fees and services charges.
General Obligation Bonds With General Obligation bonds, the taxing power of the jurisdiction is pledged to pay interest and retire the debt. General
Obligation Bonds can be sold to finance permanent types of improvements such as municipal buildings, street and parks
and recreation facilities. Voter approval is required.
Revenue Bonds
Revenue Bonds frequently are sold for projects that produce revenues, such as water and sewer systems. Voter approval
is not required.
Special Assessments
Public works that benefit particular properties may be financed more equitably by special assessments (i.e., paid by those
who directly benefit).
State and Federal Grant
State and Federal Gran-in-Aid programs are available for financing a number of programs. These may include streets,
water and sewer facilities, airports, parks and playgrounds. The costs of funding these facilities may be borne completely
by grant funds or a local share may be required.
163
Impacts of Capital Improvements on Operating Budget
Most of the capital improvements scheduled for FY 2013-2014 are routine replacements and/or upgrades of facilities or
equipment. There should be no major impact on operating budgets for most of the capital items scheduled. The
maintenance and operating costs related to most of the capital project items scheduled should be absorbed in the
corresponding division’s operating budget.
FY 2013-2014 Capital Improvements
The following pages identify the capital improvements that have been authorized in FY 2013-2014 and includes the
project or equipment, the department requesting the item, the fund in which expenditures will be reordered, the sources of
funds, the cost and the reason the project is being undertaken or equipment being purchased.
164
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165
CAPITAL IMPROVEMENTS & EQUIPMENT REPLACEMENT
CAPITAL NOT CAPITAL
INCLUDED INCLUDED REQUESTS CAPITAL REPLACEMENTS
FUND DEPT DESCRIPTION 2013-14 2013-14 2013-14 2014-15 2015-16 2016-17 2017-18
ADMINISTRATION
5105 MUNI BLDGS NEW ELEVATOR-133,750 133,750
5105 MUNI BLDGS ELEVATOR-REPAIR OPTION #1 23,005 23,005
5105 MUNI BLDGS ELEVATOR-REPAIR OPTION #2 6,955 6,955
5105 MUNI BLDGS CITY HALL ROOF-ONCOR GRANT 60,000 60,000
5201 FINANCE TECHNOLOGY 0 50,000 50,000
5102 MUNI BLDGS FURNITURE 5,000 5,000 5,000
TOTAL ADMINISTRATION 23,005 205,705 228,710 55,000 0 50,000 0
COMMUNITY SERVICES
5502 PARK 1/2 TON PICKUP TRUCK 20,000
5502 PARK 3/4 TON TRUCK CREWCAB
5502 PARK 3/4 TON PICKUP TRUCK 25,000 25,000
5502 PARK CASE TRACTOR
5502 PARK T40 TRACTOR 30,000
5502 PARK VENTRAC MOWER 20,000
5502 PARK RM674 REEL MOWER
5502 PARK TORO 4100 CUTTING DECK 3,500
5502 PARK TORO WORKMAN-BALLFIELD MX (RUNABOUT)8,500
5502 PARK UTILITY VEHICLES 12,000
5503 CEMETERY 3/4 TON PICKUP TRUCK (replace 2003)20,848 20,848
5503 CEMETERY BILLY GOAT LEAF VACUUM 5,000
5503 CEMETERY 48 " ZERO TURN RADIUS MOWER
5505 STREET STREET RECONSTRUCTION 500,000 500,000 500,000 500,000 500,000 500,000
5505 STREET ASPHALT ZIPPER
5505 STREET ASPHALT PAVER
5505 STREET CAT GRADER-LOADER 120,000 120,000 200,000
5505 STREET 1/2 TON PICKUP TRUCK-CREWCAB
5505 STREET DUMP TRUCK 70,000 70,000
5505 STREET WATER TRUCK
TOTAL COMMUNITY SERVICE 90,848 620,000 710,848 500,000 543,500 580,500 725,000
FIRE AND EMS
5601 FIRE *BURN BUILDING AND TOWER 500,000
5603 FIRE SUPPRESSION BOOSTER TRUCK REPLACEMENT (Replace 1981)150,000
5603 FIRE SUPPRESSION *RESCUE BREATHING BUDDY AIR HOSES 11,700
5603 FIRE SUPPRESSION *1250 GPM PUMPER TRUCK (Replace 1997)380,000 380,000
5603 FIRE SUPPRESSION SUTPHEN QUINT (Replace 1997) 650,000
5603 FIRE SUPPRESSION HOSE REPLACEMENT (1EA PER YR)6,000 6,000 6,000 6,000
5603 FIRE SUPPRESSION REPLACE SCBA's 112,500
5603 FIRE SUPPRESSION P25 COMPLIANT RADIO SYSTEM 154,000
5604 EMS *HEART MONITOR DEFIBRILLATOR 39,793 39,793 39,793 39,793
5604 EMS *AIR LIFT BAGS (Replacing 18yr old bags)8,012 8,012
5604 EMS *AMBULANCE REPLACEMENT (Replace 2005)140,000 150,000
5605 VOL FIRE *BUNKER GEAR REPLACEMENT 9,600 9,600 9,600
5104 EMERGENCY MGT CASA WX (ADVANCED RADAR SYSTEM)3,000 3,000 3,000 3,000
5104 EMERGENCY MGT REVERSE 911/CODE RED/EMERGENCY INTERNET NOTIFICATION 15,000 15,000 15,000 15,000
5104 EMERGENCY MGT GENERATOR-PUBLIC SAFETY BUILDING 56,200 56,200
56XX ALL DEPARTMENTS TACTICAL MEDIC EQUIP REPLACEMENT 9,546 9,546 6,194 Jimmy has a 2yr plan
56XX ALL DEPARTMENTS TACTICAL MEDIC EQUIP TRAINING 2,500 2,500 2,500
56XX ALL DEPARTMENTS HAZMAT SUITS & DECONTAMINATION SHOWER 4,300 4,300
56XX ALL DEPARTMENTS DIGITAL RADIO SYSTEM (Replace analog)90,000
TOTAL FIRE AND EMS 105,539 400,812 506,351 823,787 73,393 1,094,100 168,000
POLICE
5702 PATROL VEHICLE (3EA) NORMAL ROTATION 150,000 150,000 150,000 150,000 150,000 150,000
5705 CID VEHICLE (1EA) NORMAL ROTATION 28,000 28,000 28,000
TOTAL POLICE DEPARTMENT 178,000 0 178,000 150,000 150,000 178,000 150,000
COMMUNITY DEVELOPMENT
5802 INSPECTION VEHICLE 22,000 24,000
5803 CODE ENFORCE VEHICLE
TOTAL COMMUNITY DEVELOPMENT 0 0 0 22,000 0 0 24,000
TOTAL GENERAL FUND 397,392 1,226,517 1,623,909 1,550,787 766,893 1,902,600 1,067,000
166
CAPITAL IMPROVEMENTS & EQUIPMENT REPLACEMENT
CAPITAL NOT CAPITAL
INCLUDED INCLUDED REQUESTS CAPITAL REPLACEMENTS
FUND DEPT DESCRIPTION 2013-14 2013-14 2013-14 2014-15 2015-16 2016-17 2017-18
ADMINISTRATION
5105 MUNI BLDGS NEW ELEVATOR-133,750 133,750
5105 MUNI BLDGS ELEVATOR-REPAIR OPTION #1 23,005 23,005
5105 MUNI BLDGS ELEVATOR-REPAIR OPTION #2 6,955 6,955
5105 MUNI BLDGS CITY HALL ROOF-ONCOR GRANT 60,000 60,000
5201 FINANCE TECHNOLOGY 0 50,000 50,000
5102 MUNI BLDGS FURNITURE 5,000 5,000 5,000
TOTAL ADMINISTRATION 23,005 205,705 228,710 55,000 0 50,000 0
COMMUNITY SERVICES
5502 PARK 1/2 TON PICKUP TRUCK 20,000
5502 PARK 3/4 TON TRUCK CREWCAB
5502 PARK 3/4 TON PICKUP TRUCK 25,000 25,000
5502 PARK CASE TRACTOR
5502 PARK T40 TRACTOR 30,000
5502 PARK VENTRAC MOWER 20,000
5502 PARK RM674 REEL MOWER
5502 PARK TORO 4100 CUTTING DECK 3,500
5502 PARK TORO WORKMAN-BALLFIELD MX (RUNABOUT)8,500
5502 PARK UTILITY VEHICLES 12,000
5503 CEMETERY 3/4 TON PICKUP TRUCK (replace 2003)20,848 20,848
5503 CEMETERY BILLY GOAT LEAF VACUUM 5,000
5503 CEMETERY 48 " ZERO TURN RADIUS MOWER
5505 STREET STREET RECONSTRUCTION 500,000 500,000 500,000 500,000 500,000 500,000
5505 STREET ASPHALT ZIPPER
5505 STREET ASPHALT PAVER
5505 STREET CAT GRADER-LOADER 120,000 120,000 200,000
5505 STREET 1/2 TON PICKUP TRUCK-CREWCAB
5505 STREET DUMP TRUCK 70,000 70,000
5505 STREET WATER TRUCK
WATER/WASTEWATER
5001 PRODUCTION 1/2 TON PICKUP (Replace '08 model)25,000 25,000
5001 PRODUCTION WELLSITE-MOWING TRACTOR (Replace '88model)12,000
5001-2 MAINTENANCE WATER & SEWER UTILITY LINES REHABILITATION 750,000 750,000 750,000 750,000 700,000 650,000
5002 WATER DIST BACKHOE-(Replace existing '03 model)85,000
5002 WATER DIST DUMPTRUCK-(Replace existing '03 model)85,000
5002 WATER DIST MOWING TRACTOR-(Replace existing '93 model)35,000
5002 WATER DIST 1/2 TON PICKUP (Replace '08 model)25,000
5101 COLLECTION 3/4 TON PICKUP (Replace '05 model)40,000 40,000
5101 COLLECTION C30 TRUCK W/WELL PULLING RIG (Replace '73model)300,000
5101 COLLECTION BASIN 8 EVALUATION 62,000 62,000
5101 COLLECTION BASIN 6 EVALUATION 75,000
5101 COLLECTION BASIN 5 EVALUATION 60,000
5101 COLLECTION BASIN 9 EVALUATION 50,000
5101 COLLECTION BASIN 2 EVALUATION 48,000
5101 COLLECTION TAILER MOUNTED-HIGH VELOCITY 42,000
5102 WWTP EFFLUENT SERVICE WATER PUMP REHAB 13,750 13,750
5102 WWTP LIFT STATION ISOLATION VALVE 18,500 18,500
5102 WWTP COVER FOR CL2 CONTACT BASIN 14,000
5102 WWTP GRIT CHAMBER BLOWERS 14,750 14,750
5102 WWTP BAR SCREEN REHAB 8,800 8,800
5102 WWTP SOUTH SECONDARY DRIVE 45,000
5102 WWTP PRIMARY CLAIFIER-SLUDGE PUMP REPAIR 24,000 24,000
5102 WWTP SECONDARY TREATMENT GENERATOR 38,000
5102 WWTP GRIT CLASSIFIER/WASHER 24,500
5102 WWTP REPLACE (2) RAW SLUDGE PUMPS 40,000
5102 WWTP DISINFECTANT STORAGE SYSTEM 55,000
5102 WWTP PORTABLE SAMPLERS FOR INDUSTRIAL PRETREATMENT PROGRAM 12,500
5102 WWTP PRIMARY SCUM STATION PUMP REPLACEMENT 20,500
5102 WWTP TP1 ELECTRIC MOTOR REPLACEMENT 25,000
5102 WWTP REPLACE UNIT #230 2009 VOLVO SKID STEER LOADER 32,000
5102 WWTP BELT PRESS SLUDGE PUMP 21,000
5102 WWTP PRIMARY TREATMENT GENERATOR 148,000
5102 WWTP INFLUENT LIFT STATION REHAB 150,000
5102 WWTP BELT PRESS REHAB 28,000
5102 WWTP AUTOMATIC BACWASH FILTER REHAB 33,000
5102 WWTP SAND DRYING BED CONVERSION TO CONCRETE FLOOR 35,000
TOTAL WATER/WASTEWATER FUND 127,000 829,800 956,800 1,049,000 1,077,500 1,168,000 1,094,000
LANDFILL
5001 LANDFILL LANDFILL COMPACTOR (Replace '90 model)425,000 425,000
5001 LANDFILL 1 TON PICKUP-REPLACE UNIT #71 25,000
5001 LANDFILL UTILITY VEHICLE (Polaris Ranger/JD Gator) 15,000
5001 LANDFILL UTILITY TRAILER (Retrieve,store,transport scrap material)18,000 18,000
5001 LANDFILL BRUSH GRINDER 25,000 25,000
5001 LANDFILL EQUIPMENT SERVICE SHOP 25,000
TOTAL LANDFILL 0 443,000 443,000 40,000 25,000 0 50,000
TOTAL ALL FUNDS 524,392 2,499,317 3,023,709 2,639,787 1,869,393 3,070,600 2,211,000
167
Mobile Equipment
Department Account Unit #Year Description ID # Model Purchase Price
MSC 5106-411 2004 KOMATSU 580824A / FG25T-14 FORKLIFT 20,450.00
PARK 5502-411-0002 2 2005 CHEVROLET 1GCHC23U25F892213 3/4 TON TRUCK CREWCAB 19,949.16
PARK 5502-411-0006 6 2005 CHEVROLET 1GCHC24U85E243682 3/4 TON PICKUP TRUCK 15,871.41
PARK 5502-411-0092 92 1999 CHEVROLET 1GCEC14VOXZ205624 1/2 TON PICKUP TRUCK 16,240.12
PARK 5502-411-0100 100 2006 CHEVROLET 1GCHC24UX6E201581 1/2 TON PICKUP TRUCK 17,373.00
PARK 5502-411-0101 101 2007 CHEVROLET 1GCEC14C87E547134 1/2 TON PICKUP TRUCK 17,289.54
PARK 5502-411-0102 102 2008 CHEVROLET 1GCHC24K68E180195 3/4 TON TRUCK REG CAB 19,239.25
PARK 5502-411-0103 103 2009 FORD 1FTNF20539EA47647 3/4 TON PICKUP TRUCK 16,147.75
PARK 5502-411-0105 105 2012 FORD 1FTFX1CF6CKD45201 1/2 TON PICKUP TRUCK 20,767.77
PARK 5502-411-0106 106 2013 FORD 1FT7W2A64DEA63915 3/4 TON PICKUP TRUCK 23,895.00
PARK 5502-412-0008 8 2002 NEW HOLLAND G509616 TRACTOR 16,014.00
PARK 5502-412-0013 13 1998 KAWASAKI JK1AFCA17WB518187 MULE 7,400.00
PARK 5502-412.0007 xx 2009 JOHN DEERE 1M0TURFD040276 MOWER-TX TURF GATOR 7,948.32
PARK 5502-412.0007 xx 2011 JOHN DEERE 1M0TURFJCBM060231 MOWER-TX TURF GATOR 7,643.64
PARK 5502-412.0007 xx 2011 JOHN DEERE 1M0TURFJPBM060233 MOWER-TX TURF GATOR 7,643.64
PARK 5502-412.0200 200 2006 VENTRAC XBB2163 MOWER 12,500.00
PARK 5502-412.0201 201 2006 TORO 260000756 GROUNDSMASTER 39,686.00
PARK 5502-412-0202 202 2012 KUBOTA 10096 TRACTOR 35,931.60
PARK 5502-412-0203 203 2012 JOHN DEERE 1TC2653TCCT060435 REEL MOWER 72"24,421.00
PARK 5502-412-0204 204 2007 TORO 270000565 REEL MOWER 40,387.00
CEMETERY 5503-411-0093 93 2003 CHEVROLET 1GCGC24U83Z207539 3/4 TON PICKUP TRUCK 15,297.00
CEMETERY 5503-411-0115 115 2009 FORD 1FTRF12W89KB42014 1/2 TON PICKUP TRUCK 13,162.95
CEMETERY 5503-412 xx 2007 SCAG D7700011 29HP 61" DECK WITH CANOPY 9,459.00
CEMETERY 5503-412-0001 xx 2004 STEINER RC4459 DIESEL MOWER 10,395.00
STREET 5505-411-0009 9 2005 CHEVROLET 1GBM7C1E95F521168 DUMP TRUCK 36,857.13
STREET 5505-411-0025 25 1995 CHEVROLET 1GBL7H1P9SJ111148 DUMP TRUCK 27,950.00
STREET 5505-411-0027 27 1992 CHEVROLET 1GBL7H1P1NJ104943 DUMP TRUCK 24,889.63
STREET 5505-411-0029 29 1999 CHEVROLET 1GBM7H1BOXJ100765 DUMP TRUCK 35,187.00
STREET 5505-411-0120 120 2006 CHEVROLET 3GCEC14VX6G207766 1/2 TON PICKUP TRUCK 13,581.00
STREET 5505-411-0121 121 2008 CHEVROLET 1GBT8C4B48F410672 DUMP TRUCK 68,322.00
STREET 5505-411-0122 122 2006 ZIPPER
5000176
109fs08267u023975ASPHALT ZIPPER 480 W/TRAILER 91,807.00
STREET 5505-411-0123 123 2009 FORD 1FTRX12W59KB420161/2 TON PICKUP TRUCK- EXT CAB 15,805.00
STREET 5505-411-0124 124 2011 FORD 1FTBF2A69BEC30910 3/4 TON PICKUP TRUCK 18,875.00
STREET 5505-411-0125 125 2013 FORD 1FTFX1CF5DFA479271/2 TON PICKUP TRUCK- EXT CAB 20,585.00
STREET 5505-411-0223 223 2011 FORD 3FRXF7FA2BV595260 WATER TANKER TRUCK 82,315.00
STREET 5505-412 xx 2004 CASE N4C30343 BACKHOE 36,261.83
STREET 5505-412-0002 2 1998 CATERPILLAR 1HF00705 LOADER 61,695.83
STREET 5505-412-0047 47 1982 FORD U-707906 TRACTOR 4,000.00
STREET 5505-412-0053 53 2000 CATERPILLAR 4MK758 GRADER 121,167.00
STREET 5505-412-0054 54 2004 INGERSOL 175745 COMPACT ROLLER 23,346.51
STREET 5505-412-0055 55 1971 CATERPILLAR 80H4246 LOADER-FRONT END 7,800.00
STREET 5505-412-0058 58 2004 LEEBOY 3169B ASPHALT PAVER 37,500.00
STREET 5505-412-0101 101 2005 SELF PROPELLED 805313 POWER BROOM 30,069.00
STREET 5505-412-0220 220 2007 CATERPILLAR DDA03383 LOADER-FRONT END 115,200.00
STREET 5505-412-0221 221 2009 DYNAPAC 2163BR2448 PNEUMATIC TIRE ROLLER 65,650.00
STREET 5505-412-0222 222 2010 BANDIT 4FMUS1610AR023722 WOODCHIPPER 27,148.00
168
Mobile Equipment
Department Account Unit #Year Description ID # Model Purchase Price
Fire & EMS 5602-411-0320 320 2003 CHEVROLET 2GCEC19V031400618 1/2 TON PICKUP TRUCK 19,378.00
Fire & EMS 5602-411-0340 340 2008 DODGE 1D7HA18N08J1813301/2 TON PICKUP TRUCK-QUAD CAB 16,453.00
Fire & EMS
Fire & EMS 5603-411-0321 321 2000 CHEVROLET 1GBL7H1BOYJ500984 C-70 TRUCK 91,474.00
Fire & EMS 5603-411-0322 322 1981 CHEVROLET 1GBJ7DIE5BV110943 C-60 TRUCK 27,000.00
Fire & EMS 5603-411-0324 324 1996 GMC 1GDG6H1J0TJ500804 RESCUE TRUCK 74,702.00
Fire & EMS 5603-411-0326 326 1990 CHEVROLET 1GBL7H1POLJ203086 C-70 TRUCK 69,000.00
Fire & EMS 5603-411-0332 332 1997 SUTPHEN 1S9A1BBD6V2003080 PUMPER 196,902.00
Fire & EMS 5603-411-0333 333 1993 E-ONE 4ENRAAA87P1002718 H-160 TRUCK 141,040.00
Fire & EMS 5603-411-0334 334 2012 E-ONE 4EN6AAA85C1007302 PUMPER 338,391.00
Fire & EMS 5603-411-0335 335 1997 SUTPHEN 1S9A7LBDXV2003054 MT LADDER 449,699.00
Fire & EMS 5604-411-0327 327 2008 FORD 1FDXE45P28DA54381 AMBULANCE 109,807.50
Fire & EMS 5604-411-0328 328 2005 FORD 1FDX345PX5HB29848 AMBULANCE 83,341.00
Fire & EMS 5604-411-0329 329 2012 FORD 1FDXE4FS6CDA70627 AMBULANCE 137,348.50
Fire & EMS 5604-412-0001 323 2004 POLARIS 4XARF50A840446382 6 X 6 10,295.85
PATROL 5702-411-0300 300 2012 CHEVROLET 1GNLC2E04CR246081 SUV 25,327.00
PATROL 5702-411-0301 301 2011 DODGE 2B3CL1CT3BH600382 VEHICLE 23,652.00
PATROL 5702-411-0302 302 2011 DODGE 2B3CL1CT5BH600383 VEHICLE 23,652.00
PATROL 5702-411-0303 303 2011 DODGE 2B3CL1CT1BH600381 VEHICLE 23,652.00
PATROL 5702-411-0304 304 2012 CHEVROLET 6G1MK5U23CL631571 VEHICLE 26,537.65
PATROL 5702-411-0305 305 2012 CHEVROLET 6G1MK5U21CL633769 VEHICLE 26,537.65
PATROL 5702-411-0306 306 2013 CHEVROLET 1GNLC2E02DR215087 SUV 26,409.40
PATROL 5702-411-0306 306 2010 CHEVROLET 1GNMCAE05AR155705 SUV 31,270.35
PATROL 5702-411-0307 307 2010 DODGE 2B3AA4CT5AH177818 VEHICLE 22,370.25
PATROL 5702-411-0307 307 2013 CHEVROLET 6G1MK5U27DL820449 VEHICLE 26,787.65
PATROL 5702-411-0308 308 2010 DODGE 2B3AA4CT3AH177817 VEHICLE 22,394.00
PATROL 5702-411-0308 308 2013 CHEVROLET 6G1MK5U27DL820448 VEHICLE 26,787.65
CID 5705-411-0190 190 2008 DODGE 1D7HA18N48J181329 QUAD CAB PICKUP 16,453.00
CID 5705-411-0191 191 2008 DODGE 1D7HA18N28J181328 QUAD CAB PICKUP 16,578.00
CID 5705-411-0192 192 2008 DODGE 2B3KA43G58H254835 VEHICLE 17,261.00
CID 5705-411-0193 193 2007 DODGE 2B3KA43H27H817718 VEHICLE 24,958.80
CID 5705-411-0194 194 2008 DODGE 2B3KA43H68H227457 VEHICLE 25,667.44
CID 5705-411-0195 195 2009 DODGE 2B3KA43V09H597603 VEHICLE 21,371.00
CID 5705-411-0196 196 2005 CHEVROLET 1GNEC13Z05R210492 SUV 26,494.78
CID 5705-411-0196 196 2013 FORD 1FMJU1F5XDEF35231 SUV 28,090.00
School CID 5706-411-0309 309 2009 DODGE 2B3KA43T89H597606 VEHICLE 28,202.00
ACO 5707-411-0439 439 2008 CHEVROLET 1GCEC19J78E174399 1/2 TON EXT CAB PICKUP TRUCK 19,089.25
INSPECTIONS 5802-411-0095 95 2005 CHEVROLET 1GNCS13X55K121650 SUV 17,330.00
INSPECTIONS 5802-411-0140 140 2008 CHEVROLET 1GCCS1495881764951/2 TON MID SIZE PICKUP TRUCK 13,664.25
CODE ENFORCE5803-411-0141 141 2009 FORD 1FTYR10DX9PA316821/2 TON MID SIZE PICKUP TRUCK 11,844.75
169
Mobile Equipment
Department Account Unit #Year Description ID # Model Purchase Price
PRODUCTION 5001-411-0133 133 2008 CHEVROLET 1GCCS1490881784761/2 TON MID SIZE PICKUP TRUCK 14,276.25
PRODUCTION 5001-411-0137 137 2012 FORD 1FTMF1CM0CKD45199 1/2 TON PICKUP TRUCK 18,103.33
PRODUCTION 5001-411-0138 138 2012 FORD 1FTMF1CM3CKD45200 1/2 TON PICKUP TRUCK 18,103.33
PRODUCTION 5001-412-0087 87 1998 CASE IH JJE1001563 TRACTOR 17,871.00
WATER DIST 5002-411-0080 80 1973 CHEVROLET CCZ333S129016 TRUCK 8,000.00
WATER DIST 5002-411-0086 86 2003 CHEVROLET 1GBM7J1E33F507056 DUMP TRUCK 36,545.00
WATER DIST 5002-411-0088 88 2005 FORD 1FTNF20595EB96395 1/2 TON PICKUP TRUCK 19,197.00
WATER DIST 5002-411-0132 132 2008 FORD 1FTRF12W38KC42861 1/2 TON PICKUP TRUCK 16,359.75
WATER DIST 5002-411-0139 139 2013 DODGE 1C6RR6KP9DS5881191/2 TON EXT CAB PICKUP TRUCK 22,025.00
WATER DIST 5002-411-0230 230 2013 FORD 1FD7W2BT1DEA931153/4 TON CREW CAB PICKUP TRUCK 34,962.00
WATER DIST 5002-412-0580 580 2003 CASE SM2CJJG0374808 BACKHOE 56,331.72
WATER DIST 5002-412-0085 85 1995 JOHN DEERE 1SGAE152XSB377326 TRACTOR 10,500.00
WATER DIST 5002-412-0089 89 1999 INGERSOL 296731UAJ222 AIR COMPRESSOR 10,327.00
CUSTOMER SERVICE5003-411-0130 130 2006 CHEVROLET 3GCEC14V96G204373 1/2 TON PICKUP TRUCK 13,581.00
CUSTOMER SERVICE5003-411-0134 134 2009 FORD 1FTRF12WX9KB42015 1/2 TON PICKUP TRUCK 14,542.75
CUSTOMER SERVICE5003-412-0002 2 2011 JOHN DEERE 1M04X2XDTBM070352 TX-GATOR 10,849.00
COLLECTION 5101-411-0074 74 1995 CHEVROLET 1GBL7H1P6SJ111270 DUMP TRUCK 20,000.00
COLLECTION 5101-411-0135 135 2009 FORD 1FTYR14D99PA316831/2 TON MID SIZE EXT CAB PICKUP TRUCK14,213.75
COLLECTION 5101-411-0136 136 2010 FORD 1FTWF3A56AEB36867 1 TON PICKUP TRUCK 20,252.00
COLLECTION 5101-412-0231 231 2011 JOHN DEERE 1T0310SJABD215118 BACKHOE 76,500.00
COLLECTION 5101-412-0232 232 2012 FREIGHTLINER 1FVAC3BS3CHBJ4230 VACCON TRUCK 301,364.50
WWTP 5102-411-0080 80 2007 JOHN DEERE
LV5603R-167319
W00542D-019386 TRACTOR & FRONT END LOADER 37,982.32
WWTP 5102-412-0230 230 2009 VOVLO 70076 SKID STEER LOADER 22,880.00
LANDFILL 5001-411-0071 71 2002 DODGE 3B7KC26Z62M267533 3/4 TON PICKUP TRUCK 16,396.00
LANDFILL 5001-411-0077 77 1999 CHEVROLET 1GCGC34R9XR718877 1 TON PICKUP TRUCK 21,000.00
LANDFILL 5001-412-0002 2 2006 CATERPILLAR GJB00298 DOZER 320,350.00
LANDFILL 5001-412-0003 3 1990 CATERPILLAR 15Z01109 COMPACTOR 189,650.00
LANDFILL 5001-412-0006 6 2008 CATERPILLAR CAT00725B1L02075 ARTICULATED TRUCK 253,281.00
LANDFILL 5001-412-0007 7 2009 KOMATSU A90726 HYDRAULIC EXCAVATOR 220,100.00
AIRPORT 04-5001-411-0301300 2008 CHEVROLET 1GNEC03058R199831 SUV 27,608.00
170
Non-Mobile Equipment
Department Account Year MAKE Description ID # Purchase Price
PARKS & RECREATION 01-5502-412 2000 Toro 674 REEL MOWER - MODEL 3100 03201 $3,500.00
PARKS & RECREATION 01-5502-412 2002New Holland LOADER W/ BUCKET YL355827 $4,500.00
PARKS & RECREATION 01-5502-412 2002 Modern 6' BOX BLADE 07079 $425.00
PARKS & RECREATION 01-5502-412 2002 48" PALLET FORKS 26701 $725.00
PARKS & RECREATION 01-5502-412 2004 Steiner POWER RAKE 1048,45358 $4,500.00
PARKS & RECREATION 01-5502-412 1997 Top Hat16" TRAILER W/ TAILGATE (BLACK)4P7ES1628VT015082 $2,390.00
PARKS & RECREATION 01-5502-412 2002 PJ 12'x5' TRAILER W/ TAILGATE (RED)Y015992 UNKNOWN
PARKS & RECREATION 01-5502-412 2005 Top Hat TRAILER 4R7BU12145T057870 UNKNOWN
PARKS & RECREATION 01-5502-412 2007 SCAG ZCAT 16 HP 36" DECK B3900040 $4,987.00
PARKS & RECREATION 01-5502-412 2000 Toro REELMASTER 3100-D 200000389 $8,000.00
PARKS & RECREATION 01-5502-414 2007 7x16' UTILITY TRAILER (BLACK)5GX5L162X8M009248 $2,195.00
PARKS & RECREATION 01-5502-414 2008 KubotaZERO TURN MOW ZG327P-60(60" DECK 12176 $7,900.00
PARKS & RECREATION 01-5502-414 2008 KubotaZERO TUR MOW ZG227-54 (54" DECK)10598 $7,500.00
PARKS & RECREATION 01-5502-414 2006 Toro WORKMAN 2110 260000803 $7,800.00
PARKS & RECREATION 01-5502-414 2005 Rhino ROTARY SHREDDER 11156 $9,418.00
PARKS & RECREATION 01-5502-414 2008 John Deere 1200A FIELD RAKE TC1200A160815 $9,464.30
PARKS & RECREATION 01-5502-414 2004 Rahn GROOMER N/A
PARKS & RECREATION 01-5502-414 2002 LOAD TRAILLANDSCAPE TRAILER 4ZESH162X21148679 $2,390.00
PARKS & RECREATION 01-5502-414 2004 ALUMACRAFT 12 FT BOAT TX3371JZ or B-3371JZ-040317-6652$2,000.00
CEMETERY 01-5503-414 2004 Unknown16' TRAILER W/ TAILGATE (RED)UNKNOWN
CEMETERY 01-5503-414 2004 Billy Goat LEAF VAC 060904193 $3,865.95
CEMETERY 01-5503-414 2006 Top Hat TRAILER W/ 4' RAMP 4R7BU12176T069187 $950.00
CEMETERY 01-5503-414 2008 Kubota ZERO TURN ZG222-48 (48" DECK)180525BD464 $6,400.00
CEMETERY 01-5503-414 2012 SCAG 48" CHEETAH SCZ48V mower G9600263 $7,378.21
CEMETERY 01-5503-414 2005 Toro ZERO TURN Z453 178665VD1017 or 250005346 $6,578.00
(per Bill)
STREET 01-5505-412 2004 Interstate 14PBS FLAT BED 1JKPBS1404M004881 $6,220.00
STREET 01-5505-412 1980 Trail King TRAILER 1658280
STREET 01-5505-412 1970 Homemade UTILITY TRAILER
does not have VIN number
since it's homemade $800.00
STREET 01-5505-414 1998 TRAILER (BLACK FLAT BED)UNKNOWN
STREET 01-5505-414 2006 Longhorn TRAILER ST24508116E002761
WATER
WATER & WASTEWATER 02-5001-412 2004 Skagg TURF TIGER RIDING MOWER 9360330 $7,000.00
WATER & WASTEWATER 02-5001-414 2007 H & H UTILITY TRAILER 5NKBC18287P002003 free - court order
WATER & WASTEWATER 02-5002-412 1980 FLAT BED TRAILER 16' (WHITE)956-855 UNKNOWN
WATER & WASTEWATER 02-5002-412 1980 Black 6x8 trailer electric reel 957-521 UNKNOWN
WATER & WASTEWATER 02-5002-412 1988 TRAILER 6x8 (WHITE)UNKNOWN
WATER & WASTEWATER 02-5002-412 1980 6" PUMP ON WHEELS (BLUE)970159 UNKNOWN
WATER & WASTEWATER 02-5002-412 2005 Skagg TIGER CUB MOWER STC48A-19KA A4805227 $5,900.00
WATER & WASTEWATER 02-5002-412 1999 TRAILER TRA/REMORQUE4ZECF 1826X1127357 $2,895.00
WATER & WASTEWATER 02-5002-412 2006 5x8 BLACK LONGHORN TRAILER 5J2US08186E002451 $675.00
WATER & WASTEWATER 02-5002-412 2006 5x8 BLACK LONGHORN TRAILER 5J2US081X6E002760 $675.00
WATER & WASTEWATER 02-5002-414 2012 Longhorn 5X8 UTILITY TRAILER 4YMUL0816CT029458 $599.99
LANDFILL
LANDFILL 03-5001-412 1970 EQUIP TRAILER 16' FLAT BED (RED)UNKNOWN
171
Tools & Hand Held Equipment
Department Account Year Make Model ID #FA #Purchase Price
Street 01-5505-412 1994 Concrete Saw 170627 178 $3,137.00
Street 01-5505-412 2006 Concrete Saw 663486 1062 $1,799.10
Street 01-5505-412 2006 Line Lazer Striper BA0959 1063 $3,946.00
Street 01-5505-412 2006 5x8 Black Longhorn Trailer 5J2US08116E002761 $695.00
Water & WasteWater 02-5002-412 Valve Exerciser machine 815 $3,200.00
Water & WasteWater 02-5002-412 Fire Hydrant Impact Wrench $5,800.00
Water & WasteWater 02-5002-412 Rammer Wacker Packer 1060 $3,299.99
172
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173
NEW
PROGRAMS
174
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175
NEW PROGRAMS - ENHANCED SERVICES
Division staff prepare budget requests based upon Council priorities, citizen requests, the strategic plan and
service demands. Base budgets are prepared and carefully reviewed against priorities. Enhanced services are
new programs and personnel changes deemed necessary by departments in order to provide required services
more timely and efficiently. The following is a cumulative list of those requests.
INCLUDED NOT REQUEST
FUND DEPT DESCRIPTION 2013-2014 INCLUDED AMOUNT
ADMINISTRATION
5401 HUMAN RESOURCES COMPETITIVE PAY STRUCTURE 116,800 102,200 222,000
5101 COUNCIL AUTOMATED AGENDA SYSTEM 12,000 12,000
5101 COUNCIL I PAD'S 10,000 10,000
5101 COUNCIL WEB MASTER 45,000 45,000
5101 COUNCIL UPDATED WEB PAGE 15,000 15,000
5102 ADMIN ASST CITY ADMINISTRATOR 90,000 90,000
5102 ADMIN CAR ALLOWANCE 6,000 6,000
5103 CITY SECRETARY CAR ALLOWANCE 6,000 6,000
5103 CITY SECRETARY RECORDS CLERK (PART TIME)10,400 10,400
5105 MUNICIPAL BLD RETROFIT COUNCIL CHAMBERS 30,000 30,000
5105 MUN BLD,MSC,LIBRARY JANITOR (PART-TIME TO FULL-TIME)30,000 30,000
5106 MSC INCREASE PARKING LOT 11,000 11,000
5106 MSC SECURITY CAMERA SYSTEM 4,000 4,000
5106 MSC MAG CARD READER (GAS BOY FUEL SYSTEM)17,000 17,000
5201 FINANCE CAR ALLOWANCE 6,000 6,000
5401 HUMAN RESOURCES COMPETITIVE PAY STRUCTURE TBD
5401 HUMAN RESOURCES INCREASED VACATION FOR LT EMPLOYEES TBD
5401 HUMAN RESOURCES TMRS MATCHING CONTRIBUTION 6% TO 7%TBD
5401 HUMAN RESOURCES RETIREE HEALTH INSURANCE TBD
5401 HUMAN RESOURCES SICK LEAVE PAYOFF -RETIREMENT TBD
5401 HUMAN RESOURCES SICK LEAVE POOL TBD
5901 PUBLIC SAFETY BLDG RENOVATION 75,000 100,000
TOTAL ADMINISTRATION 191,800 394,600 614,400
COMMUNITY SERVICES
5501 ADMIN CAR ALLOWANCE 6,000 6,000
5502 PARK PARKING LOT IMPROVEMENTS-BALL FIELD 50,000 50,000
5502 PARK YOUTH BASEBALL/SOFTBALL FIELD #2 50,000 50,000
5502 PARK CENTURY PARK IRRIGATION 10,000 10,000
5502 PARK BLEACHER COVERS 50,000 50,000
5502 PARK RV RENOVATION 250,000 250,000
5502 PARK LIONS CLUB FLD RENOVATION (IRRIGATION & FENCING)20,000 20,000
5502 PARK BIRDSONG AMPITHEATER - NEW ROOF/COVER 20,000 20,000
5502 PARK BRT IMPROVEMENTS/EXTENSION***35,400 35,400
5503 CEMETERY ROAD PAVING WITHIN WEST END (2nd half)25,000 25,000
5505 STREETS 1 TON FLATBED TRUCK 27,000 27,000
5505 STREETS MINI EXCAVATOR 40,000 40,000
5505 STREETS SKID STEER LOADER 45,000 45,000
5505 STREETS SCISSOR LIFT 30,000 30,000
5505 STREETS RECONSTRUCT TARLETON RR CROSSING 30,000 30,000
***Grant Match
TOTAL COMMUNITY SERVICE - 688,400 688,400
FIRE AND EMS
5601 ADMIN CAR ALLOWANCE 6,000 6,000
5601 ADMIN ASST FIRE CHIEF 83,436 83,436
5601 NEW FIRE STATION SECRETARY 35,983 35,983
56xx ALL DEPARTMENTS INCREASE MINIMUM STAFFING TO 9EA (6 NEW EE)327,804 327,804
56xx ALL DEPARTMENTS STORE FIRE/EMS REPORTS ELEC. (Lease Option)53,380 53,380
56xx ALL DEPARTMENTS STORE FIRE/EMS REPORTS ELEC. (Purchase Option)111,928 111,928
5602 PREVENTION PUBLIC EDUCATION ACCOUNT (SUPPLIES)3,945 3,945
5602 PREVENTION FIRE PREVENTION TRAILER W/GEN & SOUND SYS 18,050 18,050
5602 PREVENTION DRY MIST DECON SYSTEM 50,000 50,000
5602 PREVENTION SPARKY FIRE DOG/PUMPER ROBOT 10,000 10,000
5603 FIRE SUPPRESSION COMPUTER SCBA MOUNTED ACCOUNTABILITY 9,900 9,900
5603 FIRE SUPPRESSION RESCUE BREATHING HOSE FOR ALL SCBA (22)12,700 12,700
5603 FIRE SUPPRESSION INCIDENT COMMAND VEHICLE 45,600 45,600
5604 EMS AUTO PULSE CPR BOARD 34,000 34,000
5104 EMERG MGMT CASA WX (ADVANCED RADAR SYSTEM)3,000 3,000
5104 EMERG MGMT REVERSE 911/CODE RED/EMERGENCY INTERNET NOTIFICATION 12,307 2,693 15,000
TOTAL FIRE AND EMS 12,307 808,419 820,726
P0LICE
5701 ADMIN CAR ALLOWANCE 6,000 6,000
5701 ADMIN ADMINISTRATIVE VEHICLES (2) UNMARKED 55,000 55,000
5702 PATROL POLICE OFFICER- K9 UNIT 57,258 57,258
5702 PATROL K9 DOG 12,000 12,000
5702 PATROL K9 DOG EQUIPMENT 5,200 5,200
5702 PATROL K9 UNIT TRAINING/AMMO/CLOTHING 6,500 6,500
5702 PATROL K9 UNIT VET CARE/FOOD 4,100 4,100
5702 PATROL K9 UNIT VEHICLE/FUEL 61,000 61,000
5702 PATROL POLICE OFFICERS (4) SERGEANT (1) "H.E.A.T."350,000 350,000
5702 PATROL H.E.A.T TRAINING/AMMO 16,700 16,700
5702 PATROL H.E.A.T.WEARING APPAREL 15,000 15,000
5702 PATROL H.E.A.T.VEHICLES (3)150,000 150,000
5702 PATROL DIRECTIONAL RADAR TRAILER 10,000 10,000
5703 COMMUNICATIONS DISPATCHER (4)200,000 200,000
5703 COMMUNICATIONS DISPATCHER (4) TRAINING/EDUCATION 6,000 6,000
5704 SUPPORT SERVICES RECORDS CLERK (FULL TIME)42,000 42,000
5704 SUPPORT SERVICES DIGITAL SCANNER 40,000 40,000
5706 PROFESSIONAL STDS SRO (if Grant Approved)55,568 55,568
5706 PROFESSIONAL STDS SRO UNIFORM/EQUIP/ETC (if Grant Approved)12,830 12,830
5706 PROFESSIONAL STDS SRO VEHICLE (if Grant Approved)49,000 49,000
TOTAL POLICE DEPARTMENT 206,000 948,156 1,154,156
COMMUNITY DEVELOPMENT
5801 ADMIN CAR ALLOWANCE 6,000 6,000
5801 ADMIN COMMUNITY DEVELOPMENT CLERK (FULL-TIME)27,040 27,040
5801 PLANNING UPDATE COMPREHENSIVE THROUGHFARE PLAN 75,000 75,000
5801 PLANNING HP DESIGN JET T2300 (Print/Scan/Copy)7,500 7,500
5801 PLANNING FEMA-LOMR (Letter of Map Revision)19,000 19,000
5803 CODE ENFORCEMENT XPLORER TABLET PC/SOFTWARE/ACCESSORIES 5,570 5,570
TOTAL COMMUNITY DEVELOPMENT - 140,110 140,110
TOTAL GENERAL FUND 410,107 2,979,685 3,417,792
176
NEW PROGRAMS - ENHANCED SERVICES
Division staff prepare budget requests based upon Council priorities, citizen requests, the strategic plan and
service demands. Base budgets are prepared and carefully reviewed against priorities. Enhanced services are
new programs and personnel changes deemed necessary by departments in order to provide required services
more timely and efficiently. The following is a cumulative list of those requests.
INCLUDED NOT REQUEST
FUND DEPT DESCRIPTION 2013-2014 INCLUDED AMOUNT
WATER/WASTEWATER
5000 HUMAN RESOURCES COMPETITIVE PAY STRUCTURE 14,932 11,668 25,000
5000 ADMIN CAR ALLOWANCE 6,000 6,000
5000 ADMIN CAD/GIS TECHNICIAN 40,000 40,000
5001 PRODUCTION DOWNHOLE WELL CAMERA 25,000 25,000
5001 PRODUCTION AFTER HRS EMERGENCY TRAILER 6,500 6,500
5002 WATER DISTR WAREHOUSE INVENTORY MANAGER 48,000 48,000
5002 WATER DISTR SYSTEM EVALUATION 75,000 75,000
5102 WWTP LIFT STATION GENERATOR 128,000 128,000
5201 UTILITY BILLING AUTOMATED METER READING SYSTEM ***3,000,000 3,000,000
TOTAL WATER/WASTEWATER 39,932 3,315,168 3,353,500
***Other Financing Source
LANDFILL
5001 HUMAN RESOURCES COMPETITIVE PAY STRUCTURE 1,600 1,400 3,000
5001 LANDFILL ALL WEATHER BASE MATERIAL-ALLOW BRUSH DROPOFF 18,500 18,500
5001 LANDFILL TRACKING/RECORDING SOFTWARE 8,500 8,500
5001 LANDFILL 6-INCH TRASH PUMP WITH TRAILER 12,000 12,000
5001 LANDFILL UTILITY TRAILER (Retrieve,store,transport scrap material)18,000 18,000
5001 LANDFILL CAPACITY SURVEY 5,200 5,200
5001 LANDFILL SHREDDER 250,000 250,000
TOTAL LANDFILL 1,600 313,600 315,200
AIRPORT
5001 AIRPORT AIRPORT MANAGER 50,000 50,000
5001 AIRPORT SPEED SWEEPER (50% GRANT MATCH)TBD
5001 AIRPORT RESKIN OLD HANGARS TBD
TOTAL AIRPORT - 50,000 50,000
CAPITAL PROJECTS
MUSEUM FENCE FOR SEPERATION FROM BRT AREA TBD
MUSEUM LIAISON BETWEEN COUNCIL & HISTORICAL COMMISSION NC
PARK BRT-COPMPREHENSIVE PLAN TO EXPAND-GRANT WRITER TBD
PARK DISC GOLF COURSE 15,000
PARK RESKIN PAVILIONS 80,000
PARK BICYCLE PATH(S) PARK/CITY 25,000
PARK WATER (DRINKING) FOUNTAINS TBD
PARK REC HALL/SR CITIZENS/COMMUNITY CENTER/MULTIPURPOSE 16,000,000
SPLASHVILLE REDUCED ADMITTANCE FOR LOW INCOME TBD
LIBRARY NEW FACILITY 4,000,000
CEMETARY RELOCATE GAS LINE 10,000
STREETS RED LIGHT CAMERAS-VARIOUS INTERSECTIONS TBD
STREETS ST. LUKE's CURB REPAIR TBD
STREETS LONG ST PAVING-RR TRACKS TO GRAHAM TBD
STREETS STOP SIGN-LONG ST AND ALEXANDER ROAD TBD
STREETS SIDEWALK ON DALE (BETWEEN GILBERT & SHS)TBD
STREETS SPEED LIMIT/CHILDREN AT PLAY SIGNS-LYDIA ST.TBD
STREETS ALEXANDER ROAD-LANDSCAPE,CURB&GUTTER,SIDEWALKS TBD
WWW ANNEX UTILITY SERVICES 500,000
WATER AIRPORT WELL FIELD-NEW WELLS TBD
SEWER EAST SIDE SEWER EXTENSION (PHASE I)1,500,000
STORM STORM DRAINAGE MASTERPLAN PROJECTS 10,000,000
STORM PADDOCK ST & PECAN ST. DRAINAGE TO RACE TBD
AIRPORT EXTEND RUNWAY (10% GRANT MATCH)300,000
ANIMAL SHELTER FUNDING FOR HUMANE SOCITEY / NEW SHELTER TBD
TOTAL CAPITAL PROJECTS - - 32,430,000
TOTAL ALL FUNDS 451,639 6,658,453 39,566,492
** Citizen budget requests TBD=to be determined
177
DEBT
SERVICE
178
Debt Service Policy
Debt Service Policy
The City’s goal is to fund capital improvement projects on a “pay-as-you-go” basis whenever possible. For large
infrastructure projects or large pieces of equipment, debt financing is sometimes required. The City’s debt management
objective is to maintain levels of debt service that does not adversely impact tax or utility rates and does not hinder the
City’s ability to effectively operate the utility systems, street network, or other facilities. Debt financed projects must
meet the City’s long-term financing criteria as included in the Fiscal and Budgetary Policy.
When the City of Stephenville utilizes long-term debt financing, it will ensure that the debt is soundly financed by:
Conservatively projecting the revenue sources that will be utilized to pay the debt.
Financing the improvement over a period of time not greater than the useful life of the asset.
Debt and Tax Rate Limitations
All taxable property within the City is subject to the assessment, levy and collection by the City of a continuing,
direct annual ad valorem tax sufficient to provide for the payment of principal and interest on the Bonds within
the limits prescribed by law. Article XI, Section 5, of the Texas Constitution is applicable to the City and limits
its maximum ad valorem tax rate to $2.50 per $100 of assessed valuation for all City purposes.
Calculation of Legal Debt Margin – October 1, 2013
Taxable Assessed Valuation $983,590,328
Constitutional Limit 2.50% of assessed valuation
Maximum Constitutional Revenue Available $24,589,758
Tax Rate to Achieve Maximum Tax Revenue $2.50 per $100 of valuation
Tax Rate for FY 2013-2014 $0.495 per $100 of valuation
Available Unused Constitutional Max Tax Rate $2.005of assessed valuation
The City operates under a Home Rule Charter that adopts the constitutional provisions. Under rules
promulgated by the Office of the Attorney General of Texas, such office will not approve tax bonds of the City
unless the City can demonstrate its ability to pay debt service requirements on all outstanding City tax bonds,
including the issue to be approved.
179
Debt Service
General Obligation Interest and Sinking Fund
This fund derives its revenue from property taxes. The amount of the taxes levied is determined by the City Council. The
function of this fund is to retire bonded indebtedness and pay the interest on the indebtedness. The debt, which this fund
retires, was issued by the City for General Fund capital equipment and infrastructure.
Utility Fund Bonds
Detail for Utility-related debt is located in the non-departmental section of the Utility Fund’s budget.
Airport Bonds
Detail for Airport related debt is located in the Airport budget.
Stormwater Drainange Bonds
Detail for the drainage related debt is located in the Stormwater Drainage budget.
Current Debt Requirements
The total Debt Service requirements for the City of Stephenville in fiscal year 2013-2014 is $3,073,737. The
total General Obligation debt service requirements for fiscal year 2013-2014 is $583,284 the Utility systems
bond requirement equals $1,962,890, and the Enterprise systems bond requirement equal $527,562.
Funds for the G.O. Debt Service expenses will come from ad valorem taxes ($583,284). The Water and Sewer
System Bonds are funded by and paid directly from the Utility Operating Fund. The Enterprise system debts
are funded by and paid directly from the respective operating funds.
The following pages detail the future annual principal and interest requirements for the City’s outstanding debt
obligations as of October 1, 2014. Through 2033, the City has a total of $22,353,000 in principal to retire and
$5,633,837 in interest payments.
180
DEBT MANAGEMENT
The City's goal is to fund capital improvement projects on a "pay as you go" basis wherever possible. For large
infrastructure projects and during heavy growth, debt financing is usually required. The City's debt management
objective is to maintain level debt service that does not adversely impact tax or utility rates and does not hinder the
City's ability to effectively operate the utility systems, street network, or other facilities. The City's debt payments
must stay within provisions of state law, bond covenants and council adopted policies. All of these criteria and
objectives are met with the debt financing in this budget. The City's bonds are rated "A+" with Standard & Poors and `
"A3" with Moody's.
AVERAGE
INTEREST ORIGINAL FINAL OUTSTANDING CURRENT CURRENT CURRENT YR
ISSUED/PURPOSE RATE ISSUE MATURITY 10/1/2013 PRINCIPAL INTEREST PAYMENTS
TAX SUPPORTED DEBT
2008 STREETS 4.060%1,325,000 February-15 0 0 0 0
2013 (REFUND 2008)2.000%360,000 February-15 360,000 175,000 5,450 180,450
2009 AQUATICS 3.850%1,500,000 February-19 1,375,000 65,000 52,415 117,415
2011 FIRE STATION/STREET 1.750%4,000,000 February-31 3,565,000 225,000 60,419 285,419
TOTAL TAX SUPPORTED BONDS 7,185,000 5,300,000 465,000 118,283 583,283
REVENUE BONDS
2001 WATER SYSTEM 4.590%5,500,000 June-16 3,130,000 995,000 143,667 1,138,667
2002 WWTP BELT PRESS 4.450%1,150,000 June-12 0 0 0 0
2003 WWTP REFUNDING 2.750%4,975,000 June-13 0 0 0 0
2003B WATER WELLS 3.500%1,600,000 June-12 0 0 0 0
2013 (REFUND 2003B)2.000%575,000 June-18 570,000 40,000 11,000 51,000
2004 WATER SYSTEM 4.450%7,160,000 June-19 5,465,000 345,000 186,357 531,357
2006 WATER SYSTEM 3.770%2,000,000 February-16 690,000 220,000 21,866 241,866
2006 STORM DRAINAGE 3.920%4,300,000 February-27 3,345,000 185,000 127,498 312,498
2008 STORM DRAINAGE 4.060%4,130,000 February-33 0 0 0 0
2013 (REFUND 2008)2.000%3,910,000 February-33 3,745,000 65,000 124,750 189,750
2003 AIRPORT HANGARS 4.125%275,000 February-20 107,865 21,000 4,315 25,315
TOTAL REVENUE BONDS 35,575,000 17,052,865 1,871,000 619,453 2,490,453
TOTAL BONDS 42,760,000 22,352,865 2,336,000 737,736 3,073,736
Water,
9,510,000 ,
43%
Airport, 107,865 , 0%
Streets, 1,425,000 , 6%FireStation, 2,500,000 , 11%
Sewer, 345,000 , 2%
Storm,
7,090,000 ,
32%
Aquatics, 1,375,000 , 6%
Debt Management
181
General Debt Service Fund
Debt Service accounts for all funds required to finance the payment of interest and principal on all general debt, serial and
term, other than the payable exclusively from special assessments and revenue debt issued for and serviced by a
governmental enterprise. The City has authorized the following issues:
General Obligation Bonds
Certificates of Obligation, Series 2008 – On March 11, 2008, the City Council authorized the issuance of $1,325,000 in bonds for the purpose of
providing funds to finance the costs of improving streets within the City and extending and improving water and sewer lines related in connection
with such street improvements and to pay the associated costs of issuance. On November 6, 2012, the City Council passed an ordinance authorizing
the issuance of $4,775,000 General Obligation Refunding Bonds, Series 2013 for the purpose of refinancing the Series 2003B and 2008 Bonds
previously issued.
Certificates of Obligation, Series 2009 – On March 17, 2009, the City Council authorized the issuance of $1,500,000 in
bonds for the purpose of providing funds to finance the costs of building an Aquatic Center and to pay the associated costs
of issuance.
Certificates of Obligation, Series 2011 – On August 2,2011 the City Council authorized the issuance of $4,000,000 in
bonds for the purpose of providing funds to finance the costs of building a Fire Station #2 and a Major Thoroughfare
Street Renovation and to pay the associated costs of issuance.
182
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183
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
08 -DEBT SERVICE FUND
FUND FINANCIAL SUMMARY (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 531,757 592,801 582,289 585,880 583,283 583,283 583,283
FUND TOTAL REVENUES 531,757 592,801 582,289 585,880 583,283 583,283 583,283
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 518,116 579,304 582,289 535,057 583,283 583,283 583,283
FUND TOTAL EXPENDITURES 518,116 579,304 582,289 535,057 583,283 583,283 583,283 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 13,641 13,497 0 50,823 0 0 0
=========== =========== =========== =========== =========== ============ ============
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2013
08 -DEBT SERVICE FUND DIVISION FINANCIAL SUMMARY
(-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
0 TAXES 531,674 592,402 582,189 585,542 583,183 583,183 583,183
5 OTHER REVENUE 83 399 100 339 100 100 100
FUND TOTAL REVENUES 531,757 592,801 582,289 585,880 583,283 583,283 583,283
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
DEBT SERVICE
============
01 TOTAL EXPENSES
6-BANK CHARGES 500 0 0 7,410 0 0 0
7-DEBT SERVICE 517,616 579,304 582,289 527,647 583,283 583,283 583,283
TOTAL 01 TOTAL EXPENSES 518,116 579,304 582,289 535,057 583,283 583,283 583,283
________________________________________________________________________________________________
TOTAL DEBT SERVICE 518,116 579,304 582,289 535,057 583,283 583,283 583,283 =========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 518,116 579,304 582,289 535,057 583,283 583,283 583,283 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 13,641 13,497 0 50,823 0 0 0
=========== =========== =========== =========== =========== ============ ============
184
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
08 -DEBT SERVICE FUND
ARY (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
0 TAXES 4001 PROPERTY TAXES 524,215 586,492 582,189 585,542 583,183 583,183 583,183
4003 PENALTY & INTEREST 7,459 5,911 0 0 0 0 0
TOTAL 0 TAXES 531,674 592,402 582,189 585,542 583,183 583,183 583,183
5 OTHER REVENUE
4501 INTEREST ON CHECKING 83 399 100 339 100 100 100
TOTAL 5 OTHER REVENUE 83 399 100 339 100 100 100
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 531,757 592,801 582,289 585,880 583,283 583,283 583,283
=========== =========== =========== =========== =========== ============ ============
7-29-2013 04:38 PM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET
AS OF: JULY 31ST, 2013
08 -DEBT SERVICE FUND
DIVISION - DEBT SERVICE (-------- 2012-2013 --------)(-------------- 2013-2014 --------------)
2010-2011 2011-2012 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 01 TOTAL EXPENSES
=================
6-BANK CHARGES
5001-610 BANK CHARGES 500 0 0 7,410 0 0 0
5001-611 ISSUE COSTS 0 0 0 0 0 0 0
TOTAL 6-BANK CHARGES 500 0 0 7,410 0 0 0
7-DEBT SERVICE
5001-750 BOND PRINCIPAL 420,000 440,000 445,000 455,000 465,000 465,000 465,000
5001-755 BOND INTEREST 97,616 139,304 137,289 72,647 118,283 118,283 118,283 TOTAL 7-DEBT SERVICE 517,616 579,304 582,289 527,647 583,283 583,283 583,283
________________________________________________________________________________________________
TOTAL 01 TOTAL EXPENSES 518,116 579,304 582,289 535,057 583,283 583,283 583,283 ________________________________________________________________________________________________________________________________________
TOTAL DEBT SERVICE 518,116 579,304 582,289 535,057 583,283 583,283 583,283
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 518,116 579,304 582,289 535,057 583,283 583,283 583,283
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 13,641 13,497 0 50,823 0 0 0
=========== =========== =========== =========== =========== ============ ============
185
Summary of Debt Service Charges to Maturity
General Obligation Bonds and Certificates of Obligation -Tax Supported
Year Ending Outstanding Total
September 30th Beginning of Year Principal Interest Requirements
2014 5,300,000.00 465,000.00 118,284.00 583,284.00
2015 4,835,000.00 405,000.00 108,874.00 513,874.00
2016 4,430,000.00 425,000.00 97,967.00 522,967.00
2017 4,005,000.00 410,000.00 120,978.00 530,978.00
2018 3,595,000.00 395,000.00 142,680.00 537,680.00
2019 3,200,000.00 415,000.00 126,639.00 541,639.00
2020 2,785,000.00 180,000.00 114,538.00 294,538.00
2021 2,605,000.00 190,000.00 106,675.00 296,675.00
2022 2,415,000.00 200,000.00 98,387.50 298,387.50
2023 2,215,000.00 205,000.00 89,781.25 294,781.25
2024 2,010,000.00 215,000.00 80,856.25 295,856.25
2025 1,795,000.00 225,000.00 71,506.00 296,506.00
2026 1,570,000.00 235,000.00 61,731.00 296,731.00
2027 1,335,000.00 245,000.00 51,532.00 296,532.00
2028 1,090,000.00 255,000.00 40,906.00 295,906.00
2029 835,000.00 265,000.00 29,856.00 294,856.00
2030 570,000.00 280,000.00 18,275.00 298,275.00
2031 290,000.00 290,000.00 6,162.00 296,162.00
5,300,000.00 1,485,628.00 6,785,628.00
186
187
Certificates of Obligation
2013 Refunding (2008) - $360,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2014 175,000.00 5,450.00 180,450.00
2015 185,000.00 1,850.00 186,850.00
360,000.00 7,300.00 367,300.00
Certificates of Obligation
Series 2009 - $1,500,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2014 65,000.00 52,415.00 117,415.00
2015 60,000.00 49,974.00 109,974.00
2016 260,000.00 43,761.00 303,761.00
2017 315,000.00 32,547.00 347,547.00
2018 330,000.00 19,961.00 349,961.00
2019 345,000.00 6,789.00 351,789.00
1,375,000.00 205,447.00 1,580,447.00
Certificates of Obligation
Series 2011 - $4,000,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2014 225,000.00 60,419.00 285,419.00
2015 160,000.00 57,050.00 217,050.00
2016 165,000.00 54,206.00 219,206.00
2017 95,000.00 88,431.00 183,431.00
2018 65,000.00 122,719.00 187,719.00
2019 70,000.00 119,850.00 189,850.00
2020 180,000.00 114,538.00 294,538.00
2021 190,000.00 106,675.00 296,675.00
2022 200,000.00 98,387.50 298,387.50
2023 205,000.00 89,781.25 294,781.25
2024 215,000.00 80,856.25 295,856.25
2025 225,000.00 71,506.00 296,506.00
2026 235,000.00 61,731.00 296,731.00
2027 245,000.00 51,532.00 296,532.00
2028 255,000.00 40,906.00 295,906.00
2029 265,000.00 29,856.00 294,856.00
2030 280,000.00 18,275.00 298,275.00
2031 290,000.00 6,162.00 296,162.00
3,565,000.00 1,272,881.00 4,837,881.00
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Utility Debt Service
Utility Debt Service accounts for all funds required to finance the payment of interest and principal on all debt which is retired
primarily from revenues or earnings of the City’s Utility Fund. Such debt includes the following issues:
Utility System Revenue Bonds
Combination Tax & Revenue Certificates of Obligation, Series 2001 – On June 19, 2001, the City Council passed an ordinance
authorizing the issuance of $5,500,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations incurred
with respect to the acquisition, construction and equipment of certain improvements and extensions for the City’s water system, to wit:
a water storage facility, a booster pump station, water transmission and distribution lines and water wells and to pay legal, fiscal and
engineering fees in connection with these projects.
Combination Tax & Revenue Refunding Bonds, Series 2003A – On April 15, 2003, the City Council passed an ordinance authorizing
the issuance of $4,975,000 in bonds for the purpose of providing funds to refund the City of Stephenville’s outstanding prior lien
utility system revenue bonds originally issued to pay for sewer plant improvements.
Combination Tax & Revenue Refunding Bonds, Series 2003B – On April 15, 2003, the City Council passed an ordinance authorizing
the issuance of $1,600,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations incurred with
respect to the acquisition, construction and equipment of the water system improvements, including providing additional water wells
and water lines and paying legal, fiscal and engineering fees in connection with these projects. On November 6, 2012, the City
Council passed an ordinance authorizing the issuance of $4,775,000 General Obligation Refunding Bonds, Series 2013 for the
purpose of refinancing the Series 2003B and 2008 Bonds previously issued.
Combination Tax & Revenue Certificates of Obligation, Series 2004 – On March 23, 2004, the City Council passed an ordinance
authorizing the issuance of $7,160,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations incurred
with respect to the acquisition, construction and equipment of certain public improvements for the City including: (i) additional water
wells, pumping facilities and water lines to connect the wells to the City’s water distribution system, (ii) water line improvements,
pumping facilities and storage to provide a surface water source for the City and (iii) paying the costs of legal, fiscal and engineering
fees in connection with these projects.
Combination Tax & Revenue Certificates of Obligation, Series 2006 – On March 7, 2006, the City Council passed an ordinance
authorizing the issuance of $2,000,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations for (i)
the acquisition and construction of water and sewer line extensions, (ii) improvements to the streets in the City associated with such
utility line extensions and (iii) payment of legal, fiscal and engineering fees in connection with these projects.
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Summary of Utility Debt Service Charges to Maturity
Year Ending Outstanding Total
September 30th Beginning of Year Principal Interest Requirements
2014 9,855,000.00 1,600,000.00 362,890.00 1,962,890.00
2015 8,255,000.00 1,670,000.00 296,172.50 1,966,172.50
2016 6,585,000.00 1,740,000.00 226,550.50 1,966,550.50
2017 4,845,000.00 1,565,000.00 156,549.00 1,721,549.00
2018 3,280,000.00 1,610,000.00 106,305.00 1,716,305.00
2019 1,670,000.00 1,670,000.00 56,947.00 1,726,947.00
9,855,000.00 1,205,414.00 11,060,414.00
192
Combination Tax & Revenue
Certificates of Obligation
Series 2001 - $5,500,000
Principal Due - June 1
Fiscal Year Principal Interest Total
2014 995,000.00 143,667.00 1,138,667.00
2015 1,040,000.00 97,996.50 1,137,996.50
2016 1,095,000.00 50,260.50 1,145,260.50
3,130,000.00 291,924.00 3,421,924.00
Utility System Revenue
& Refunding Bonds
Series 2013 (2003B) - $570,000
Principal Due - June 1
Fiscal Year Principal Interest Total
2014 40,000.00 11,000.00 51,000.00
2015 40,000.00 10,200.00 50,200.00
2016 35,000.00 9,450.00 44,450.00
2017 225,000.00 6,850.00 231,850.00
2018 230,000.00 2,300.00 232,300.00
570,000.00 39,800.00 609,800.00
Utility System Revenue
& Improvement Bonds
Series 2004 - $7,160,000
Principal Due - June 1
Fiscal Year Principal Interest Total
2014 345,000.00 186,357.00 531,357.00
2015 360,000.00 174,592.00 534,592.00
2016 370,000.00 162,316.00 532,316.00
2017 1,340,000.00 149,699.00 1,489,699.00
2018 1,380,000.00 104,005.00 1,484,005.00
2019 1,670,000.00 56,947.00 1,726,947.00
5,465,000.00 833,916.00 6,298,916.00
Utility System Revenue
& Improvement Bonds
Series 2006 - $2,000,000
Principal Due - June 1
Fiscal Year Principal Interest Total
2014 220,000.00 21,866.00 241,866.00
2015 230,000.00 13,384.00 243,384.00
2016 240,000.00 4,524.00 244,524.00
690,000.00 39,774.00 729,774.00
193
Enterprise Funds Debt Service
Enterprise Funds Debt Service amounts for all funds required to finance the payment of interest and principal
on all debt which is retired primarily from revenues of earning of the City’s Enterprise Funds list. Such debt
includes the following issues:
Airport Fund
Combination Tax & Revenue Certificates of Obligations, Series 2003A – On March 18, 2003, the City Council
passed an ordinance authorizing the issuance of $275,000 in bonds for the purpose of paying all or portions of
the City’s contractual obligations for certain public improvements for the City to-wit: the acquisition,
construction and equipment of municipal airport improvements, including utility (water and sewer lines) service
to the hangers for restrooms, perimeter access pond, rehabilitation of 50’ of existing taxiway, drainage
improvements and a new t-hanger for the airport.
Stormwater Drainage Fund
Combination Tax & Revenue Certificates to Obligations, Series 2006A – On October 17, 2006, the City
Council passed an ordinance authorizing the issuance of $4,300,000 in bonds for the purpose of paying all or a
portion of the City’s contractual obligations for stormwater drainage improvements Phase I.
Combination Tax & Revenue Certificates to Obligations, Series 2008 – On March 11, 2008, the City Council
passed an ordinance authorizing the issuance of $4,130,000 in bonds for the purpose of paying all or a portion
of the City’s contractual obligations for stormwater drainage improvements Phase II. On November 6, 2012,
the City Council passed an ordinance authorizing the issuance of $4,775,000 General Obligatio n Refunding
Bonds, Series 2013 for the purpose of refinancing the Series 2003B and 2008 Bonds previously issued.
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195
Summary of Enterprise Debt Service Charges to Maturity
Year Ending Outstanding Total
September 30th Beginning of Year Principal Interest Requirements
2014 7,198,000 271,000 256,563 527,563
2015 6,927,000 276,000 247,073 523,073
2016 6,651,000 292,000 237,239 529,239
2017 6,359,000 303,000 226,971 529,971
2018 6,056,000 306,000 216,369 522,369
2019 5,750,000 295,000 205,558 500,558
2020 5,455,000 305,000 195,238 500,238
2021 5,150,000 315,000 184,526 499,526
2022 4,835,000 330,000 173,372 503,372
2023 4,505,000 340,000 161,376 501,376
2024 4,165,000 350,000 148,588 498,588
2025 3,815,000 365,000 135,333 500,333
2026 3,450,000 380,000 121,513 501,513
2027 3,070,000 395,000 107,128 502,128
2028 2,675,000 405,000 93,725 498,725
2029 2,270,000 420,000 80,825 500,825
2030 1,850,000 440,000 65,200 505,200
2031 1,410,000 450,000 47,400 497,400
2032 960,000 470,000 29,000 499,000
2033 490,000 490,000 9,800 499,800
7,198,000 2,942,795 10,140,795
196
Airport Combination Tax & Revenue Certificates of Obligation
Series 2003A - $275,000
Principal Due - June 1
Fiscal Year Principal Interest Total
2014 21,000 4,314.60 25,314.60
2015 21,000 3,474.60 24,474.60
2016 22,000 2,634.60 24,634.60
2017 23,000 1,754.60 24,754.60
2018 21,000 834.60 21,834.60
108,000.00 13,013.00 121,013.00
Combination Tax & Revenue Certificates of Obligation
Series 2006A - $4,300,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2014 185,000.00 127,498.00 312,498.00
2015 190,000.00 120,148.00 310,148.00
2016 200,000.00 112,504.00 312,504.00
2017 205,000.00 104,566.00 309,566.00
2018 215,000.00 96,334.00 311,334.00
2019 220,000.00 87,808.00 307,808.00
2020 230,000.00 78,988.00 308,988.00
2021 240,000.00 69,776.00 309,776.00
2022 250,000.00 60,172.00 310,172.00
2023 260,000.00 50,176.00 310,176.00
2024 270,000.00 39,788.00 309,788.00
2025 280,000.00 29,008.00 309,008.00
2026 295,000.00 17,738.00 312,738.00
2027 305,000.00 5,978.00 310,978.00
3,345,000.00 1,000,482.00 4,345,482.00
197
Combination Tax & Revenue Certificates of Obligation
2013 Refunding (2008) - $3,910,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2014 65,000.00 124,750.00 189,750.00
2015 65,000.00 123,450.00 188,450.00
2016 70,000.00 122,100.00 192,100.00
2017 75,000.00 120,650.00 195,650.00
2018 70,000.00 119,200.00 189,200.00
2019 75,000.00 117,750.00 192,750.00
2020 75,000.00 116,250.00 191,250.00
2021 75,000.00 114,750.00 189,750.00
2022 80,000.00 113,200.00 193,200.00
2023 80,000.00 111,200.00 191,200.00
2024 80,000.00 108,800.00 188,800.00
2025 85,000.00 106,325.00 191,325.00
2026 85,000.00 103,775.00 188,775.00
2027 90,000.00 101,150.00 191,150.00
2028 405,000.00 93,725.00 498,725.00
2029 420,000.00 80,825.00 500,825.00
2030 440,000.00 65,200.00 505,200.00
2031 450,000.00 47,400.00 497,400.00
2032 470,000.00 29,000.00 499,000.00
2033 490,000.00 9,800.00 499,800.00
3,745,000.00 1,929,300.00 5,674,300.00
198
199
PERSONNEL
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200
FULL TIME EMPLOYEE APPROVED CITY EMPLOYEE POSITIONS
HISTORY Recommended Requested
DEPARTMENT FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY13-14
ADMINISTRATION
City Administrator 1 1 1 1 1 2
City Secretary 1 1 1 1 1 2
TOTAL 2 2 2 2 2 4
FINANCE
Finance 3 3 4 4 4 4
Purchasing 1 1 1 1 1 1
TOTAL 4 4 5 5 5 5
PERSONNEL
Human Resources 1 1 1 1 1 1
MSC 1 1 1 1 1 1
City Hall 1 1 1 1 1 2
TOTAL 3 3 3 3 3 4
COMMUNITY SERVICES
Recreation 5 5 5 5 5 5
Park Maintenance 5 5 6 5 5 5
Cemetery 2 2 2 2 2 2
Library 3 3 3 3 3 3
Streets 7 7 7 7 7 7
Senior Citizens Recreation 1 1 1 1 1 1
TOTAL 23 23 24 23 23 23
FIRE
Administration 2 2 2 2 2 3
Prevention 2 2 2 2 2 2
Suppression 14 14 14 14 14 20
Emergency Medical 13 13 13 13 13 13
TOTAL 31 31 31 31 31 38
POLICE
Administration 1 1 3 3 3 3
Patrol 27 27 25 25 25 31
Communications 8 8 8 8 8 12
Support Services 3 3 2 2 2 3
C.I.D.7 7 6 7 7 7
Prof. Stand 1 1 3 3 3 4
Animal Control 2 2 2 2 2 2
Public Safety 1 1 1 1 1 1
TOTAL 50 50 50 51 51 63
COMMUNITY DEVELOPMENT
Admin.& Planning 2 2 2 2 2 3
Inspections 2 2 2 2 2 2
Code Enforcement 1 1 1 1 1 1
TOTAL 5 5 5 5 5 6
WATER & WASTEWATER
Water Administration 1 1 1 1 1 2
Water Production 3 3 3 3 3 3
Water Distribution 6 6 6 5 6 7
Customer Service 3 3 3 3 3 3
Wastewater Collection 5 5 5 6 5 5
Wastewater Treatment 0 0 0 0 0 0
Pollution Control 0 0 0 0 0 0
Utility Billing 2 2 2 2 2 2
TOTAL 20 20 20 20 20 22
SOLID WASTE
Landfill 2 2 2 2 2 2
TOTAL 2 2 2 2 2 2
GRAND TOTAL 140 140 142 142 142 167
201
GENERAL PAY PLAN
FINANCE AND ADMINISTRATION
2013-14
POSITION Starting Min Max
Clerk I Non-Exempt 8-5 Annual $17,500 $20,258
Monthly $1,458 $1,688
Hourly $8.41 $9.74
Clerk II Non-Exempt 8-5 Annual $20,866 $23,677
Monthly $1,739 $1,973
Hourly $10.03 $11.38
Clerk III Non-Exempt 8-5 Annual $24,150 $30,083
Monthly $2,013 $2,507
Hourly $11.61 $14.46
Accountant Non-Exempt 8-5 Annual $28,500 $35,269
Monthly $2,375 $2,939
Hourly $13.70 $16.96
Human Resources ManagerExempt Annual $35,925 $41,480
Purchasing Manager Monthly $2,994 $3,457
Senior Accountant Hourly $17.27 $19.94
IT Manager Exempt Annual $40,000 $46,856
Monthly $3,333 $3,905
Hourly $19.23 $22.53
Director Exempt Annual $75,470
Monthly $6,289
Hourly $36.28
City Secretary Exempt Annual $55,296
Monthly $4,608
Hourly $26.58
City Administrator Exempt Annual $103,000
Monthly $8,583
Hourly $49.52
202
COMMUNITY SERVICES
2013-2014
POSITION Starting Min Max
Clerk II Non-Exempt 8-5 Annual $20,866 $23,677
Monthly $1,739 $1,973
Hourly $10.03 $11.38
Clerk III Non-Exempt 8-5 Annual $24,150 $30,083
Monthly $2,013 $2,507
Hourly $11.61 $14.46
Administrative Assistant Non-Exempt 8-5 Annual $29,711
Monthly $2,476
Hourly $14.28
Laborer II Non-Exempt 8-5 Annual $25,525 $29,040
Monthly $2,127 $2,420
Hourly $12.27 $13.96
Light Equipment OperatorNon-Exempt 8-5 Annual $26,350 $30,599
Monthly $2,196 $2,550
Hourly $12.67 $14.71
Recreation Coordinator Non-Exempt 8-5 Annual $27,192 $32,941
Sr Citizens Center Coordinator Monthly $2,266 $2,745
Athletic Coordinator Hourly $13.07 $15.84
Heavy Equipment OperatorNon-Exempt 8-5 Annual $31,728 $36,853
Monthly $2,644 $3,071
Hourly $15.25 $17.72
Crew Leader I Non-Exempt 8-5 Annual $35,000 $39,307
Cemetery Property Supervisor Monthly $2,917 $3,276
Hourly $16.83 $18.90
Crew Leader II Exempt Annual $36,000 $42,518
Librarian Monthly $3,000 $3,543
Hourly $17.31 $20.44
Supervisor Non-Exempt 8-5 Annual $41,492 $47,100
Monthly $3,458 $3,925
Hourly $19.95 $22.64
Recreation SuperintendentExempt Annual $48,102
Monthly $4,008
Hourly $23.13
Parks Superintendent Exempt Annual $53,685
Street Superintendent Monthly $4,474
Hourly $25.81
Director Exempt Annual $76,533
Monthly $6,378
Hourly $36.79
203
STREET
2013-2014
POSITION Starting Min Max
Laborer II Non-Exempt 8-5 Annual $25,525 $29,040
Monthly $2,127 $2,420
Hourly $12.27 $13.96
Light Equipment OperatorNon-Exempt 8-5 Annual $26,350 $30,599
Monthly $2,196 $2,550
Hourly $12.67 $14.71
Heavy Equipment OperatorNon-Exempt 8-5 Annual $31,728 $36,853
Monthly $2,644 $3,071
Hourly $15.25 $17.72
Crew Leader II Non-Exempt 8-5 Annual $36,000 $42,518
Monthly $3,000 $3,543
Hourly $17.31 $20.44
Supervisor Non-Exempt 8-5 Annual $41,492 $47,100
Monthly $3,458 $3,925
Hourly $19.95 $22.64
Street Superintendent Exempt Annual $53,685
Monthly $4,474
Hourly $25.81
COMMUNITY DEVELOPMENT
2013-2014
POSITION Starting Min Max
Code Enforcement OfficerNon-Exempt 8-5 Annual $26,000 $30,000
Monthly $2,167 $2,500
Hourly $12.50 $14.42
Building Inspector Non-Exempt 8-5 Annual $36,050 $41,017
Monthly $3,004 $3,418
Hourly $17.33 $19.72
Planner/GIS Exempt Annual $40,000 $50,400
Monthly $3,333 $4,200
Hourly $19.23 $24.23
Director Exempt Annual $76,533
Monthly $6,378
Hourly $36.79
204
PUBLIC WORKS
2013-2014
POSITION Starting Min Max
Laborer I Non-Exempt 8-5 Annual $17,916 $18,812
Monthly $1,493 $1,568
Hourly $8.61 $9.04
Laborer II Non-Exempt 8-5 Annual $25,525 $29,040
Meter Reader Monthly $2,127 $2,420
Hourly $12.27 $13.96
Light Equipment OperatorNon-Exempt 8-5 Annual $26,350 $30,599
Monthly $2,196 $2,550
Hourly $12.67 $14.71
Heavy Equipment OperatorNon-Exempt 8-5 Annual $31,728 $36,853
Water Plant Operator I Monthly $2,644 $3,071
Hourly $15.25 $17.72
Crew Leader I Non-Exempt 8-5 Annual $35,000 $39,307
Monthly $2,917 $3,276
Hourly $16.83 $18.90
Crew Leader II Non-Exempt 8-5 Annual $36,000 $42,518
Water Plant Operator II Monthly $3,000 $3,543
Hourly $17.31 $20.44
Water Plant Supervisor Non-Exempt 8-5 Annual $41,492 $47,100
Customer Service Supervisor Monthly $3,458 $3,925
Hourly $19.95 $22.64
Water/WWtr SuperintendentExempt Annual $53,685
Monthly $4,474
Hourly $25.81
Director Exempt Annual $79,980
Monthly $6,665
Hourly $38.45
205
PUBLIC SAFETY PAY PLAN
FIRE DEPARTMENT
2013-2014
POSITION Starting Min Max
Firefighter/EMT Non-Exempt Annual $37,286 $39,039 $45,537
Shift 24/48 Monthly $3,107 $3,253 $3,795
27 day w/OT Hourly $13.52 $14.16 $16.51
Fire Lieutenant Non-Exempt Annual $47,359 $51,249
Shift 24/48 Monthly $3,947 $4,271
27 day w/OT Hourly $17.17 $18.58
Fire Inspector Non-Exempt 8-5 Annual $47,359 $51,249
Monthly $3,947 $4,271
Hourly $22.77 $24.64
Fire Captain Non-Exempt 8-5 Annual $50,057 $55,220
(Training Officer)Monthly $4,171 $4,602
Hourly $24.07 $26.55
Fire Captain Non-Exempt Annual $53,811 $56,822
Shift 24/48 Monthly $4,484 $4,735
27 day w/OT Hourly $19.51 $20.60
Fire Marshal Non-Exempt 8-5 Annual $52,000 $60,250
Monthly $4,333 $5,021
Hourly $25.00 $28.97
Fire Battalion Chief Non-Exempt Annual $59,664 $63,002
Shift 24/48 Monthly $4,972 $5,250
27 day w/OT Hourly $21.63 $22.85
Chief Exempt Annual $80,780
Monthly $6,732
Hourly $38.84
206
POLICE DEPARTMENT
2013-2014
POSITION Starting Min Max
Admin Svcs Assistant Non-Exempt 8-5 Annual $24,150 $30,083
Property Clerk Monthly $2,013 $2,507
Hourly $11.61 $14.46
Animal Control Officer Non-Exempt Annual $26,250 $31,703
12/10 Shift Monthly $2,188 $2,642
Hourly $12.62 $15.24
Public Safety Secretary Non-Exempt 8-5 Annual $31,888
Monthly $2,657
Hourly $15.33
Dispatcher Non-Exempt Annual $28,055 $29,458 $33,939
12 Hour Shift Monthly $2,338 $2,455 $2,828
Hourly $13.49 $14.16 $16.32
Police Officer Non-Exempt Annual $37,286 $39,039 $45,537
Investigator 80/14 Day Cycle Monthly $3,107 $3,253 $3,795
12 Hour Shift Hourly $17.93 $18.77 $21.89
Sergeant Non-Exempt 8-5 Annual $46,903 $50,756
80/14 Day Cycle Monthly $3,909 $4,230
12 Hour Shift Hourly $22.55 $24.40
Patrol Sergeant Non-Exempt 8-5 Annual $47,359 $51,249
80/14 Day Cycle Monthly $3,947 $4,271
12 Hour Shift Hourly $22.77 $24.64
Police Lieutenant Non-Exempt Annual $53,811 $56,822
80/14 Day Cycle Monthly $4,484 $4,735
12 Hour Shift Hourly $25.87 $27.32
Police Captain Non-Exempt 8-5 Annual $59,664 $63,002
Monthly $4,972 $5,250
Hourly $28.68 $30.29
Chief Exempt Annual $80,780
Monthly $6,732
Hourly $38.84
207
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208
DISCLOSURE OF EMPLOYEE BENEFITS
PAID VACATION: 2 Weeks per fiscal year; 3 Weeks per year after 10 years of service.
SICK LEAVE: 10 Days per fiscal year accumulative to 120 working days.
PAID HOLIDAYS: 11 Holidays per year
WORKER'S COMPENSATION INSURANCE: All employees are covered as of employment date.
FICA CONTRIBUTIONS: Social Security and Medicare tax contributions are maintained on all employees.
GROUP HOSPITALIZATION : Coverage available as of the first day of the month following hire date with the City. City
currently pays for employee coverage; dependent coverage available through payroll deductions by means of straight purchase o r
through the Section 125 Plan.
CAREFLITE: Coverage available as of the first day of the month following hire date with the City. City currently pays for
employee coverage and their households including college students. Individuals with Medicaid are not eligible for a CareFlite
membership by state law.
DENTAL INSURANCE: Coverage available as of the first day of the month following hire date with the City. City currently pays
for employee coverage; dependent coverage available through payroll deductions by means of straight purchase or through the Section
125 Plan.
VOLUNTARY INSURANCE: There are several voluntary insurance plans to choose from such as additional life, Long -Term
Disability, Short-Term Disability, AD&D, Cancer, Heart/Stroke, and plans for your spouse and children.
T.M.R.S. RETIREMENT: 6 % payroll deduction with two times matching amount made by City. 20 year retirement with
completion of 20 years of creditable service with the Texas Municipal Retirement System.
DEATH BENEFIT: The City provides a death benefit through TMRS in the amount of one times the annual salary.
LONGEVITY PAY: $4.00 per month for each year of service years 1 through 10. $6.00 per month for each year after 10 years of
service.
TUITION REIMBURSEMENT: $400.00 per semester for accredited courses completed with a "C" or better. Employees are
eligible after completion of one year of service and courses must apply to position.
DEFERRED COMPENSATION/CAFETERIA PLAN: Employees are eligible to participate in a Section 457 Deferred
Compensation plan and a Section 125 Cafeteria Plan.
CREDIT UNION: Employees are eligible to enroll with the Members Trust Credit Union.
PAY PLAN: Administered by City Council.
SERVICE AWARDS: Given annually for 5, 10, 15, 20, 25 ... years of service with the City.
UNIFORMS: Furnished to Fire, Ambulance, Cemetery, Parks & Recreation, Police, Street, Landfill, Water, and Wastewater
Departments (See Department Director).
BONDS: Professional and general liability is maintained on all employees.
CERTIFICATION PAY: Paid to employees within the Fire, Police and Water/Wastewater Department. The City pays $30.00 for
each certification over the minimum required for a position. A maximum of three certifications will be paid.
209
HOLIDAY SCHEDULE
Holiday 2013 2014
1. Thanksgiving November 28th (Thursday)
2. Day after Thanksgiving November 29th (Friday)
3. Christmas Holiday December 24th (Tuesday)
4. Christmas Holiday December 25th (Wednesday)
5. New Year’sADay January 1st (Wednesday)
6.APresidents’ADay February 17th (Monday)
7. Good Friday March 28th (Friday)
8. Memorial Day May 26th (Monday)
9. Independence Day July 4th (Friday)
10. Labor Day September 1st (Monday)
11. Floating Holiday *
*TakenAatAemployee’sAdiscretion,AwithAapprovalAofAhis/herAsupervisor.*
210
CITY OF STEPHENVILLE
Supplemental Pay
FOR FISCAL YEAR 2013-2014
#
Certificate Pay Employees Monthly Pay
Parks & Recreation:
Pesticide Applicator 1 30
Aquatic Facilities 2 30
Public Works:
Groundwater C 9 30
Groundwater B 6 30
Groundwater A 0 90
Wastewater Collection II 5 30
Wastewater Collection III 4 30
Fire:
Paramedic 23 250
Masters 1 30
Advanced 17 30
Intermediate 21 30
EMS Instructor 7 30
Fire Investigator 3 30
Police:
Dispatch Basic 7 30
Dispatch Intermediate 6 30
Dispatch Advanced 1 30
Peace Officer Intermediate 28 30
Peace Officer Advanced 26 30
Peace Officer Master 17 30
Investigator Stipend 2 125
Animal Control Intermediate 1 30
Animal Control Advanced 0 30
#Current
Longevity Pay*Employees Monthly Pay*
Year 0-1 16 0
Year 1 14 4
Year 2 to 5 25 4
Year 6 to 10 29 4
Year 11 to 15 23 6
Year 16 to 25 17 6
Year 26 to Retirement 13 6
* Per month for each year of service .
State law requires $4 per month for each year
of service for public safety.
211
CITY OF STEPHENVILLE
Health Insurance
For FISCAL YEAR 2013-14
Current
#Monthly Cost
Coverage Employees Standard Plan
Employees 139 497.66$
Spouse 4 727.29$
Children 5 379.97$
Family 0 1,106.97$
Dental Insurance
For FISCAL YEAR 2013-14
#Current
Coverage Employees Monthly Cost
Employees 139 23.97$
Spouse 17 24.42$
Children 13 40.13$
Family 30 64.55$
212
CITY PERSONNEL WHO TAKE HOME CITY VEHICLES
POLICE DEPARTMENT:
1. C.I.D. Investigator on call, who resides within city limits.
PARKS & RECREATION DEPARTMENT:
1. Park Superintendent
CEMETERY DEPARTMENT:
1. Cemetery Superintendent
STREET DEPARTMENT:
1. Street Superintendent
2. On call employee, who resides within city limits.
UTILITIES DEPARTMENT:
1. Utilities Superintendent
2. On call employees (2), who resides within city limits.
213
City of Stephenville Pay Dates
October 2013- September 2014
October April
11 11
25 25
November May
8 9
22 23
December June
6 6
20 20
January July
3 4 *
17 18
31
August
February 1
14 15
28 29
March September
14 12
28 26
* Paychecks will be distributed after 3pm on the day predeeding a Holiday.
214
SUPPLEMENTAL
SCHEDULES
215
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216
217
PROPERTY VALUES AND TAX RATE
CERTIFIED CURRENT PERCENTAGE OF
ASSESSED TAXABLE TAX TAX TAX TAX
YEAR VALUE RATE LEVY COLLECTIONS COLLECTIONS
GENERAL FUND:
2003 559,676,816 0.3913 2,190,015 2,232,940 102.0%
2004 592,209,895 0.4106 2,431,636 2,420,378 99.5%
2005 645,521,116 0.4094 2,642,906 2,638,571 99.8%
2006 720,365,601 0.3997 2,879,594 2,890,532 100.4%
2007 818,383,838 0.3811 3,118,613 3,112,817 99.8%
2008 890,768,449 0.3762 3,351,153 3,362,281 100.3%
2009 894,236,300 0.3762 3,363,943 3,309,535 98.4%
2010 882,532,413 0.4015 3,543,248 3,472,383 98.0%
2011 895,586,826 0.4194 3,755,749 3,680,634 98.0%
2012 946,820,238 0.4235 4,009,784 3,929,588 98.0%
2013 983,590,328 0.4357 4,285,503 4,199,793 98.0%
DEBT SERVICE:
2003 559,676,816 0.0937 542,509 536,015 98.8%
2004 592,209,895 0.0744 440,582 441,150 100.1%
2005 645,521,116 0.0656 423,319 434,986 102.8%
2006 720,365,601 0.0653 470,106 471,189 100.2%
2007 818,383,838 0.0639 523,195 522,360 99.8%
2008 890,768,449 0.0588 523,690 525,925 100.4%
2009 894,236,300 0.0673 601,995 590,323 98.1%
2010 882,532,413 0.0585 516,401 506,073 98.0%
2011 895,586,826 0.0656 587,847 576,090 98.0%
2012 946,820,238 0.0615 582,189 570,545 98.0%
2013 983,590,328 0.0593 583,283 571,617 98.0%
218
CITY OF STEPHENVILLE
CERTIFIED TAX ROLL COMPARISONS
2012--2013
2009 2010 2011 2012 2013 DIFFERENCE
LAND - HOMESITE 83,512,670 86,351,190 88,397,600 93,273,020 93,266,220 (6,800)
LAND - NON HOMESITE 125,504,750 122,739,460 120,835,310 116,241,810 119,946,570 3,704,760
LAND - AG MARKET
LAND - TIMBER MARKET
LAND MARKET VALUE 209,017,420 209,090,650 209,232,910 209,514,830 213,212,790 3,697,960
IMPROVEMENTS - HOMESITE 369,701,040 381,289,950 404,697,300 434,931,250 440,234,580 5,303,330
IMPROVEMENTS - NON HOMESITE 339,311,700 351,463,160 337,144,480 352,478,900 368,695,500 16,216,600
IMPROVEMENTS 720,698,930 732,753,110 741,841,780 787,410,150 808,930,080 21,519,930
PERSONAL PROPERTY 256,303,000 231,010,050 249,389,170 321,848,440 391,561,870 69,713,430
AGRICULTURAL PRODUCTIVITY 14,734,900 14,683,600 14,564,800 14,833,600 14,250,320 (583,280)
PERSONAL PROPERTY 271,037,900 245,693,650 263,953,970 336,682,040 405,812,190 69,130,150
TOTAL MARKET VALUE 1,200,754,250 1,187,537,410 1,215,028,660 1,333,607,020 1,427,955,060 94,348,040
EXEMPT PROPERTY 212,423,640 227,676,690 227,398,160 259,067,690 259,109,427 41,737
PRODUCTIVITY LOSS 14,487,900 14,435,710 14,320,370 14,569,800 13,989,590 (580,210)
AG USE 0
HOMESTEAD CAP LOSS 921,100 255,490 123,810 197,330 102,340 (94,990)
TOTAL EXEMPT PROPERTY 227,832,640 242,367,890 241,842,340 273,834,820 273,201,357 (633,463)
TOTAL ASSESSED PROPERTY 972,921,610 945,169,520 973,186,320 1,059,772,200 1,154,753,703 94,981,503
EXEMPTIONS:
HOMESTEAD
OLD AGE($15,000)14,025,290 13,476,850 13,404,330 13,807,160 13,995,830 188,670
DISABLED PERSONS($10,000)660,000 630,000 630,000 623,100 593,140 (29,960)
DISABLED VET($3,000)2,279,000 2,932,100 3,070,760 2,879,630 3,471,080 591,450
POLLUTION CONTROL 223,770 462,504 238,734 582,204 582,204 0
OTHER 0
MINIMUM VALUE 6,200 10,780 12,390 9,720 12,140 2,420
FREEPORT 60,778,658 45,057,341 60,243,280 95,050,148 125,008,981 29,958,833
ABATEMENT 712,392 67,532 0 0 27,500,000 27,500,000
TOTAL EXEMPTIONS 78,685,310 62,637,107 77,599,494 112,951,962 171,163,375 58,211,413
NET TAXABLE 894,236,300 882,532,413 895,586,826 946,820,238 983,590,328 36,770,090
TAX RATE PER $100 VALUATION 0.4435 0.4600 0.4850 0.4850 0.4950
TAX LEVY $3,965,938 $4,059,649 $4,343,596 $4,592,078 $4,868,772 276,694
219
220
2013 Annual TML Taxation and Debt Service
Revenue Total Total Fiscal
Total Net Gross G.O. Bond Bond Certificates of Outstanding Year
City Population Taxable Tax Rate Indebtedness Indebtedness Obligation Tax Notes Municipal Utilities and Facilities Begin
sBurleson38,130 2,301,320,977 0.6900000 36,836,000 55,775,000 13,660,000 0 C CE GC L MB PK S SC SL SP W 10/01
Friendswood 38,000 2,392,531,721 0.5970000 17,149,759 39,025,000 0 0 L LK MB PK S SC SP W 10/01
Texarkana 37,103 2,384,339,162 0.6692930 15,019,566 2,720,000 44,110,000 860,000 C GC L LK MB PK S SP T W 10/01
San Juan 37,000 795,429,549 0.7386000 6,995,000 4,425,000 10,105,000 0 L MB PH PK S SP W 10/01
Lufkin 35,425 1,755,048,517 0.5038000 62,885,000 1,135,000 0 0 CE L LK MB PK S SL SP W ZO 10/01
La Porte 34,537 2,264,917,078 0.7100000 18,670,000 2,895,000 21,200,000 0 AP CE GC MB PK S SC SL SP W 10/01
Nacogdoches 33,405 1,386,518,708 0.5620000 8,710,000 55,780,000 225,000 0 AP C L LK M MB P PK S SL SP W 10/01
Copperas Cove 32,522 1,084,647,856 0.7639000 37,825,000 0 46,510,000 11,875,000 C CE GC L MB S SC SL SP W 10/01
Schertz 32,478 2,307,394,927 0.4999000 69,575,000 2,355,000 9,320,000 965,000 CE L MB PK S SC SP W 10/01
Rosenberg 31,754 1,514,499,957 0.5100000 16,890,000 1,614,000 38,435,000 790,000 C CE LK MB PK S W 10/01
Farmers Branch 31,300 3,688,232,621 0.5295000 5,140,000 0 8,355,000 0 C L MB PK S SC SL SP W 10/01
Waxahachie 31,100 2,184,047,432 0.6800000 46,405,000 21,350,000 97,135,000 0 AM AP C CE FG LK MB P PK S SC W 10/01
Leander 30,605 1,890,348,854 0.6704200 69,090,000 93,335,000 36,270,000 3,000,000 GC L LK MB PK S SP W 10/01
Cleburne 30,400 1,725,310,746 0.7407430 33,198,413 68,315,000 2,297,000 3,135,000 AM AP C CE GC L LK MB PH PK S SC SL SP T W 10/01
Kyle 29,293 1,430,306,497 0.4845000 30,472,951 0 34,375,000 3,360,000 L LK MB PK S SP W 10/01
Little Elm 28,230 1,615,536,605 0.6649710 62,940,000 6,740,000 38,970,000 0 CE L MB P PK S SC W 10/01
Harker Heights 27,479 1,404,127,978 0.6770000 26,572,466 21,547,534 48,120,000 0 CE L MB PK S SP W 10/01
Greenville 27,200 1,453,602,702 0.6990000 37,290,000 21,680,000 7,715,000 395,000 AM AP C CE GC L LK M MB P PK S SP W 10/01
Paris 26,539 1,491,371,240 0.5110700 11,880,000 0 6,635,000 0 AP C CE FG L LK M MB P PK S SL SP W 10/01
Kingsville 26,322 693,433,232 0.8422900 2,675,000 0 23,635,000 26,310,000 L MB PK S SL SP W 10/01
Weatherford 25,557 1,854,429,100 0.4636000 33,895,000 37,425,000 41,655,000 315,000 C L LK M MB PK S SL SP W 10/01
Colleyville 24,974 3,775,194,699 0.3559000 9,975,000 4,195,000 0 0 CE L MB PK S SC W 10/01
Alvin 24,774 917,184,020 0.8436000 17,370,000 4,945,000 6,080,000 263,000 C L MB PK S SC SL SP W 10/01
Watauga 24,350 962,035,602 0.5912160 13,085,000 800,000 15,120,000 0 CE L LK MB PK S SC W 10/01
Corsicana 23,926 1,479,337,002 0.6272000 17,800,000 12,080,000 25,075,000 0 AP C CE L LK MB P PK S SC SL SP W 10/01
University Park 23,500 5,587,424,812 0.2657000 0 0 0 0 L MB PK S SP W 10/01
Kerrville 22,946 1,752,473,582 0.5625000 10,200,000 0 35,425,000 0 AM AP CE GC L LK MB P PH PK S SL SP W 10/01
Denison 22,784 855,182,854 0.6533770 6,005,000 5,595,492 17,975,000 0 C L LK MB P PK S SC SL SP W 10/01
Plainview 22,343 757,253,395 0.5785000 0 0 14,965,000 0 AP CE GC L MB PK S SL SP W 10/01
Benbrook 21,715 1,573,889,902 0.6600000 9,055,000 3,695,000 3,695,000 0 C CE GC L MB PK SC SP ZZ 10/01
Corinth 20,981 1,393,698,516 0.6048900 9,630,000 0 20,370,000 30,000,000 MB PK S W 10/01
Sachse 20,860 1,248,799,416 0.7708190 38,455,000 0 1,870,000 0 L MB PK S SC W 10/01
Cibolo 20,000 1,321,279,096 0.4327000 29,940,000 9,965,000 490,000 0 MB PK S W 10/01
Saginaw 19,995 1,164,124,528 0.4900000 10,925,000 4,455,000 8,665,000 0 CE L MB PK S SC SP W 10/01
Stafford 19,825 1,981,202,780 0.0000000 435,000 0 0 0 CE MB P PK SP ZZ 10/01
Ennis 19,795 1,375,246,813 0.6950000 20,042,451 14,377,549 5,510,000 0 AP CE H L LK MB PK S W 10/01
Alice 19,682 1,078,712,567 0.2889000 8,795,000 4,257,000 10,584,000 0 AP GC L LK MB PK S SL SP W 10/01
Orange 19,613 811,203,593 0.7000000 8,615,000 4,370,000 6,010,000 0 L MB PK S SL SP W 10/01
Terrell 19,599 913,930,705 0.6494000 0 0 23,575 0 AP H L LK MB PK S SC SL SP W 10/01
Angleton 19,280 695,464,867 0.7235000 5,755,000 0 11,735,000 0 PK S SP W 10/01
Universal City 18,987 894,799,918 0.5860290 95,000 215,000 0 270,000 CE GC L MB PK S W 10/01
Dickinson 18,967 768,821,940 0.4000000 11,310,000 10,255,000 1,055,000 0 L MB 10/01
Midlothian 18,750 2,013,954,034 0.6500000 57,769,920 35,105,000 4,980,000 120,000 AP CE MB PK S W 10/01
Belton 18,665 792,650,868 0.6598000 6,610,000 0 9,405,000 0 CE L MB PK S W 10/01
Portland 18,500 804,454,769 0.5818450 0 15,492,000 14,305,000 29,797,000 CE L LK MB PK S SC SP W 10/01
Murphy 18,387 1,498,370,182 0.5650000 31,855,000 120,000 10,885,000 2,915,000 MB PK S W 10/01
Stephenville 18,290 946,820,238 0.4850000 5,745,000 11,410,000 7,617,865 0 AP L MB PK S SC W 10/01
Bay City 17,663 655,273,183 0.5719100 1,530,000 0 20,460,000 0 AP CE GS MB PH PK S SL SP W 10/01
Nederland 17,587 956,687,004 0.5918530 14,490,000 0 4,350,000 0 L MB PK S SC SL SP W 10/01
Donna 17,548 379,330,947 1.2523760 2,460,015 36,625,679 0 0 C CE L MB PK S SP W 10/01
Bellaire 17,223 3,337,676,009 0.3999000 71,540,000 0 0 0 CE L MB PK S SL SP W 10/01
Horizon City 17,161 670,454,885 0.3227910 655,000 0 0 0 MB P PK SC 10/01
Gainesville 16,569 850,509,276 0.6470000 19,422,000 0 9,605,000 205,000 AP C CE GC LK MB PK S SC SL SP W ZO 10/01
White Settlement 16,543 613,199,784 0.6147150 5,985,000 1,550,000 1,195,000 125,000 CE L MB PK S SC W 10/01
Highland Village 16,500 1,635,740,212 0.5696300 13,730,000 0 19,020,000 0 MB PK S W 10/01
Mercedes 16,175 450,593,970 0.7850000 17,997,005 27,331,000 0 630,000 CE L MB P PK S SL SP W 10/01
Brenham 16,147 1,029,487,756 0.5042000 8,626,092 14,165,000 7,427,273 1,585,000 AP CE GS L MB P PH PK S SL SP W 10/01
Taylor 16,000 783,415,193 0.8138930 21,055,572 0 30,409,428 0 AM AP C L MB PH PK S SP W 10/01
Gatesville 15,985 331,936,572 0.3400000 0 5,225,000 12,375,000 229,110 AM AP C CE FG L MB PH PK S SP W ZZ 10/01
Sulphur Springs 15,738 824,633,181 0.4400000 7,568,477 225,000 8,207,928 0 AP L LK MB PK S W 10/01
Mount Pleasant 15,706 818,490,173 0.3165000 4,305,000 33,845,000 0 0 AP C CE FG L LK MB PK S SL SP W 10/01
Forney 15,646 890,258,563 0.7490200 31,735,000 41,290,000 8,410,000 0 L MB PK S W 10/01
Humble 15,453 1,212,499,837 0.2000000 0 0 9,270,000 0 CE MB PK S SC SP W 10/01
221
City
Population
Total
Customers
Average
UsagePopulation Group Population 5,000 Gal.10,000 Gal.50,000 Gal.200,000 Gal.
20,001 - 25,000
Colleyville 24,974 23.74 42.55 9,344 20,000 225.64 1,122.64
Alvin 24,774 19.28 37.64 6,806 4,222 208.59 847.59
Watauga 24,350 44.39 74.63 8,152 7,480 78.05 1,223.24
Marshall 24,089 24.25 44.19 9,266 5,000 220.39 818.89
Corsicana 23,926 28.20 42.20 8,895 7,000 237.82 725.32
University Park 23,500 22.55 40.80 8,846 16,000 195.85 743.35
Kerrville 22,946 26.73 43.63 9,604 8,000 194.18 855.68
Denison 22,784 27.69 39.19 9,965 5,000 162.52 584.63
Plainview 22,343 30.00 38.50 7,747 8,870 119.75 434.75
Corinth 20,981 37.12 50.97 6,821 7,091 349.68 1,351.68
Sachse 20,860 23.06 37.66 7,289 5,302 269.07 1,146.57
Brownwood 20,402 38.39 52.83 7,318 7,480 240.20 673.34
20,001 - 25,000 Averages 28.78 45.40 8,338 8,454 208.48 877.31
15,001 - 20,000
Cibolo 20,000 31.44 58.58 5,125 8,373 471.85 2,066.35
Ennis 19,795 37.50 52.50 5,793 9,000 172.50 622.50
Alice 19,682 27.14 44.14 7,306 8,000 190.40 754.40
Orange 19,613 20.60 33.15 6,959 5,000 148.55 525.05
Terrell 19,599 35.37 59.03 5,314 6,000 372.83 654.15
Angleton 19,280 25.92 46.52 6,700 4,500 211.32 829.32
Universal City 18,987 23.69 32.40 5,832 12,000 196.69 523.69
Alamo 18,895 24.90 31.40 4,800 13,000 98.60 387.60
Midlothian 18,750 33.67 52.17 4,360 5,438 238.84 805.84
Belton 18,665 23.75 40.00 5,325 8,529 170.00 657.50
Portland 18,500 27.44 41.29 5,516 6,400 195.18 688.68
Murphy 18,387 34.75 49.50 5,824 18,500 277.70 810.20
Stephenville 18,290 28.50 46.00 5,733 6,660 264.76 789.76
Pampa 18,180 37.62 55.47 8,236 4,616 202.29 792.07
Nederland 17,587 17.50 31.75 6,924 5,000 145.75 574.75
Mineral Wells 17,450 29.50 48.15 6,299 3,914 255.43 814.93
South Houston 17,354 23.90 37.36 4,476 8,000 201.36 646.86
Bellaire 17,223 14.98 28.48 6,633 11,700 173.34 679.59
Hutto 17,000 47.73 79.43 4,247 7,000 411.16 1,362.16
Gainesville 16,569 33.72 52.17 6,149 5,700 327.69 936.69
White Settlement 16,543 53.95 50.60 5,395 4,500 289.99 919.99
Uvalde 16,507 15.39 21.84 5,800 2,000 58.68 350.28
Highland Village 16,500 31.90 40.15 5,396 8,000 186.65 689.15
Mercedes 16,175 22.31 32.36 4,236 5,400 153.62 525.62
Brenham 16,147 24.79 43.69 7,317 5,723 170.72 725.72
Taylor 16,000 39.57 64.52 5,658 8,500 324.81 1,076.31
Gatesville 15,985 33.75 47.50 3,853 6,000 157.50 570.00
Mount Pleasant 15,706 19.70 31.70 5,091 6,594 127.70 487.70
Forney 15,646 27.00 49.00 5,142 8,500 263.50 1,088.50
Humble 15,453 16.60 26.85 4,029 5,000 256.55 804.05
West University Place 15,109 33.04 59.20 5,530 14,837 525.18 1,596.18
Seagoville 15,094 17.71 27.51 3,763 7,174 189.05 718.55
15,001 - 20,000 Averages 28.60 44.20 5,586 7,486 232.19 796.07
Fee For
Commercial Water
Fee For
2013 Annual TML Water Rate Survey
Residential and Commercial Water Costs
Residential Water
222
Population Group City Total
City Name Population 5,000 Gal.10,000 Gal.Customers 50,000 Gal.200,000 Gal.
20,001 - 25,000
Colleyville 24,974 16.56 28.86 8,689 127.26 495.26
Alvin 24,774 25.29 39.24 6,550 150.84 569.34
Watauga 24,350 27.81 47.81 8,153 175.61 638.99
Marshall 24,089 28.99 51.29 8,205 229.69 898.69
Corsicana 23,926 32.00 46.00 7,833 180.00 600.00
University Park 23,500 29.17 44.22 7,542 164.62 616.12
Kerrville 22,946 34.40 60.25 8,791 283.55 1,108.55
Denison 22,784 25.78 38.01 8,917 187.09 710.32
Plainview 22,343 19.05 27.05 7,274 91.05 331.05
Corinth 20,981 49.39 77.39 6,529 301.39 1,141.39
Sachse 20,860 30.03 52.13 6,885 251.78 914.78
Brownwood 20,402 22.56 37.70 6,867 188.52 754.01
20,001 - 25,000 Averages 28.42 45.83 7,686 194.28 731.54
15,001 - 20,000
Cibolo 20,000 22.04 42.14 7,004 205.94 808.94
Ennis 19,795 22.86 22.86 5,483 94.25 326.75
Alice 19,682 20.96 30.56 6,636 107.36 395.36
Orange 19,613 47.90 91.20 6,740 437.60 1,736.60
Terrell 19,599 42.14 60.71 5,200 356.68 913.60
Angleton 19,280 14.75 27.25 6,700 163.25 650.75
Universal City 18,987 22.14 33.84 5,630 192.00 768.00
Alamo 18,895 21.50 22.30 4,311 78.88 310.08
Midlothian 18,750 44.10 69.05 5,223 288.89 1,037.39
Belton 18,665 21.50 39.00 4,441 179.00 704.00
Portland 18,500 31.24 35.89 5,130 147.71 287.21
Murphy 18,387 16.00 22.00 5,542 130.00 430.00
Stephenville 18,290 26.50 43.50 5,575 179.50 689.50
Pampa 18,180 20.91 26.46 7,604 119.24 396.74
Nederland 17,587 19.00 35.50 6,811 167.50 664.00
Mineral Wells 17,450 32.95 57.20 5,663 251.20 978.70
South Houston 17,354 26.15 37.90 4,476 194.12 569.12
Bellaire 17,223 18.03 30.03 6,558 126.03 486.03
Hutto 17,000 37.72 28.67 6,186 324.85 1,047.85
Gainesville 16,569 33.42 49.42 6,119 198.30 735.30
White Settlement 16,543 24.77 44.27 5,280 250.97 880.97
Uvalde 16,507 21.00 31.80 5,800 140.00 422.00
Highland Village 16,500 47.60 84.60 5,202 266.35 963.85
Mercedes 16,175 22.31 28.26 3,918 113.24 339.74
Brenham 16,147 25.94 48.19 6,588 226.19 893.69
Taylor 16,000 32.33 58.88 5,361 271.28 1,067.78
Gatesville 15,985 15.50 26.00 2,773 110.00 425.00
Mount Pleasant 15,706 15.75 24.50 4,831 94.50 357.00
Forney 15,646 30.60 54.60 4,976 246.60 966.60
Humble 15,453 28.50 34.75 4,047 256.30 838.30
West University Place 15,109 20.24 35.04 5,530 181.57 661.57
Seagoville 15,094 26.84 53.24 3,492 264.44 1,056.44
15,001 - 20,000 Averages 26.66 41.55 5,463 198.87 712.78
Fee ForFee For
Residential Sewer Commercial Sewer
2013 Annual TML Wastewater Rate Survey
Residential and Commercial Wastewater Costs
223
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
AS OF OCTOBER 1, 2013
DEPT. DESCRIPTION CURRENT PROP FEE
0201 FISCAL SERVICES
TABC- Liquor License Application Fee 60.00
Solicitation Permit (per person, minimum one month) 20.00
Taxicab Permit (per year) 50.00
Copying Charges (per page)(staff copied) .25
Ad Valorem Taxes (per hundred) .485 .495 Hotel/Motel Occupancy Tax .07
City Sales Tax .015
Franchise Fees: (based on Gross Receipts)
Cable Television (renew 2014) 4%
Electricity (set by PUC/per kwh) 4%
Garbage (renew 2013) 7%
Gas (renew 2020) 4%
Telephone (per access line set by PUC) .59/1.32/2.01
Garage Sale Permits:
Prior to Garage Sale 3.00
Day of Garage Sale 5.00
Returned Check Fee 30.00
Late Charge Past Due Date (gross billing) 10.%
Credit Card Processing 2.50
0302 MUNICIPAL COURT –As Set by Municipal Court Judge
0501 LEISURE SERVICES
Gymnasium Rental:
Profit 250.00
Non-Profit 125.00
Pavilion & Century Park Rental:
1 – 75 people (4 hours) 50.00*
76 – 150 people (4hours) 125.00*
151 – 350 people (4hours) 200.00*
Over 350 people (4hours) 300.00 min.**
*$50.00 per hour for each additional hour
** Cost determined by event
224
DEPT. DESCRIPTION CURRENT PROP FEE
RV Hook-Up:
Per Night 15.00
Senior Citizens (55 or older) 10.00
Birdsong Amphitheater:
Non-ticketed/Non-profit events
1 – 75 people (4 hours) 150.00*
76 – 150 people (4 hours) 300.00*
151 – 350 people (4 hours) 400.00*
Over 350 people (4 hours) 500.00**
*$50.00 per hour for each additional hour
**$500.00 minimum cost determined by event
Ticketed/For-profit events—$500.00 minimum cost determined by event.
Recreation:
Adult League (per team) 300.00
Youth League (per person) 35.00
Youth Programs (i.e. dance) 30.00*
Non-Resident Fee (per person per activity) 10.00
Field Rental—Per Field Per Day 150.00
Field Lighting (per hour) 10.00
*Registration fees for individual sports may vary depending on participation for each class.
Splashville Swimming Pool:
Daily Admission (per person) 5.00
Ages 2 & Under free
Twilight Fee (2 hours prior to closing) 3.00
Senior Citizen (65 & up) 3.00
Passes *
Special Rate Individual Passes (Non-Resident/Resident)
5 visits 20.25/16.25
10 visits 37.50/30.00
20 visits 68.75/55.00 30 visits 93.75/75.00 Family Passes** 250.00/200.00
30 visits 93.75/75.00
Family Passes** 250.00/200.00
Party Area Rental (Mon-Sat) 45.00
Noon to 2:00 pm or 3:00 pm to 5:00 pm
Private Party Rental 750.00
Swimming Lessons 50.00
*City residents receive a 20% discount with proof of residency.
**Family of four (4) $10.00 for each additional person. All members must reside in the same household.
225
DEPT. DESCRIPTION CURRENT PROP FEE
0503 CEMETERY
Cemetery Lots:
City Resident 425.00
Non-City Resident 500.00
0504 LIBRARY SERVICES
Replace Lost Books cost
Non-Resident Fee (out-of-city per household) 15.00
Fines for Late Return (per day) .25
Copy Machine (per copy, self-serve) .10
Late Fee Video Return (per day) 1.00
Inter-Library Loan (postage) -0-
Replacement Card Fee 2.00
0505 STREETS SERVICES
Street Cuts:
Asphalt Surfaces Over Concrete (per sq ft): 3.75
Brick Surface Over Concrete (per sq ft): 5.25
Parade Permits:
Type A – Less than 50 units 50.00
Type B – More than 50 units 100.00
Type C – Motorcades or parades otherwise
notAclassifiedAinA“ ”AorA“B”.AA
Marches included in this category. 25.00
0603 FIRE SERVICES
Non-Routine Response Fee:
Per Unit (per hour) 70.00
Supplies cost
0604 AMBULANCE SERVICES Service and Supplies—See attached Exhibit A Special Events Stand-By:
Service and Supplies – See attached Exhibit A
Special Events Stand-By:
Minimum, three hours 150.00
Each additional hour 50.00
EMS Provider Permit 25.00
226
DEPT. DESCRIPTION CURRENT PROP FEE
0700 POLICE SERVICES
Accident Reports 6.00
Finger Printing (2 card max per person ea additional 5.00) 10.00
Offense Reports (for 1st page, $.10 each additional page ) 1.00
False Alarm Fee (per occurrence after five per year) 50.00
Police Escort (per nonprofit event, except funerals) 150.00 190.00
Solicitor Investigation Fee (Non Refundable) 25.00
ANIMAL CONTROL
Dog License:
Male 20.00
Neutered Male 5.00
Female 20.00
Spayed Female 5.00
Guard dog Bond + 35.00
Dangerous dog Bond +50.00
Cat License:
Male 20.00
Neutered Male 5.00
Female 20.00
Spayed Female 5.00
License Replacement 5.00
Livestock $25/yr + inspection
Boarding/Riding Stables $25/yr + inspection
Late Fee for Licenses 5.00
Late Fee for Permits 10.00
Impoundment Fee (Established and collected by animal shelter)
0801 PLANNING SERVICES
Zoning Ordinance 25.00
Subdivision:
Ordinance 50.00
Specifications 25.00
Design Standards 25.00
Zone Change Applications:
Acre or Less 300.00
1.01 to 5 Acres 400.00
5.01 or More 500.00
227
Mapping:
City Zoning Map
3ft L x 5ft W 50.00 2ft L x 3ft W 0 30.00
2ft L x 3ft W 30.00
11in L x 17in W 20.00
DEPT. DESCRIPTION CURRENT PROP FEE
City Limits and Street Map
3ft L x 5ft W 25.00 2ft L x 3ft W 0 30.00
2ft L x 3ft W 15.00
11in L x 17in W 5.00
Parkland Dedication (In-lieu of) Per Dwelling Unit
Per single-family dwelling unit 600.00
Per dwelling unit for duplex, townhome, condominium, apts. 300.00
Board of Adjustment Applications 200.00
Subdivision Filing Fees:
Preliminary Plat (per plat) 200.00
(per lot) 10.00
Final Plat (per plat) 200.00
(per lot) 10.00
Replat (per plat) 200.00
Site Development Plan (per plan) 200.00
Comprehensive Plan 100.00
0802 INSPECTION SERVICES
Food Service Permit:
Annual Inspection: 250.00
Administrative fee 75.00
Contractor fee 175.00
Pre-opening: 125.00
Administrative fee 25.00
Contractor fee 100.00
Complaint 100.00
Reinspection 75.00
Mobile food (with commissary/without) 225/150
Administrative fee 75.00
Contractor fee (with commissary/without) 150/75
Temporary 150.00
Administrative fee 75.00
Contractor fee 75.00
Mobile Home Park License (per park) 10.00
(per lot) 10.00
Mobile Home Inspection 25.00
228
Certificate of Occupancy 25.00
Inspections outside of normal business hours (per hour) 50.00
DEPT. DESCRIPTION CURRENT PROP FEE
BUILDING PERMIT FEE SCHEDULE
General Construction Permit Fees:
Value $1 to $500—flat fee 25.00
Value $501 to $2,000, minimum 24.00+
pro-rated for each $100 above $500 3.00
Value $2,001 to $25,000, minimum 70.00+
pro-rated for each $1,000 above $2,000 14.00
Value $25,001 to 50,000, minimum 392.00+
pro-rated for each $1,000 above $25,000 10.00
Value $50,001 to $100,000, minimum 642.00+
pro-rated for each $1,000 above $50,000 7.00
Value $100,001 to $500,000, minimum 992.00+
pro-rated for each $1,000 above $100,000 6.00
Value $500,001 to $1,000,000, minimum 3,392.00+
pro-rated for each $1,000 above $500,000 5.00
Value $1,000,001 and up, minimum 5,892.00+
pro-rated for each $1,000 above $1,000,000 4.00
Demolition Permit 25.00
Structure Relocation Permit 25.00
ELECTRICAL PERMIT FEES
Issuance fee for each permit 25.00
Additional permit fees:
Installation of Service:
Up to 600 volts (residential) 6.00
Up to 600 volts (commercial) 12.00
Over 600 volts (residential or commercial) 17.00
Equipment Motors:
0 to 10 Hp 3.00
11 to 50 Hp 4.00
50 to 100 Hp 5.00
Over 100 Hp 6.00
Appliances 3.00
Swimming Pools 8.25
Other 4.00
Re-inspection Fee 25.00
License Reciprocation Letter 6.00
229
Penalty. In the event any work, for which a permit is required by this chapter, is begin prior to obtaining said
permit, the permit fee shall be doubled. The payment of such doubled fee shall not relieve any person from
fully complying with the requirements of this chapter in execution of work nor from other penalties prescribed
herein.
DEPT. DESCRIPTION CURRENT PROP FEE
PLUMBING PERMIT AND LAWN SPRINKLER FEES
Issuance fee for each permit 25.00
Fee for each fixture or opening to receive waste 3.00
Building Sewer 5.00
Water Heater 3.00
Gas Piping Systems 4.00
Gas System Test 4.00
Industrial Waste Pre-Treatment Interceptor 6.00
Water Service Line 4.00
Installation, alteration and repair of water piping or
water treating equipment 3.00
Repair or alteration and repair of water piping or
water treating equipment 3.00
Repair or alteration of drainage or vent piping 3.00
Lawn Sprinkler System 3.00
Grease or Sand Trap 6.00
Other 4.00
Re-inspection Fee 25.00
MECHANICAL PERMIT FEES
Issuance fee for each permit 25.00
Re-inspection Fee 25.00
PLAN REVIEW FEE SCHEDULE (Council 5/13/2008)
Commercial and Multi-Family:
Value $1 to $10,000 $50.00
Value $10,001 to $25,000 $70.69+
pro-rated for each $1000 above $10,000 $5.46
Value $25,001 to $50,000, minimum $152.59+
pro-rated for each $1,000 above $25,000 $3.94
Value $50,001 to $100,000, minimum $251.09+
pro-rated for each $1,000 above $50,000 $2.73
Value $100,001 to $500,000, minimum $387.59+
pro-rated for each $1,000 above $100,000 $2.19
Value $500,001 to $1,000,000, minimum $1,263.59+
pro-rated for each $1,000 above $500,000 $1.85
Value $1,000,001 and up, minimum $2,188.59+
pro-rated for each $1,000 above $1,000,000 $1.23
Fire Code(Fire Alarm and Sprinkler System):
Value Up to $250,000 $500.00
Value $251,001 to $500,000 $850.00
230
Value $500,001 to $1,000,000 $1,100.00 Value $1,000,001 to $3,000,000 $1,600.00
Value $1,000,001 to $3,000,000 $1,600.00
Value $3,000,001 to $6,000,000 $2,400.00
Value $6,000,001 and up $2,400.00
pro-rated for each $1,000 above $6,000,000 $0.25
DEPT. DESCRIPTION CURRENT PROP FEE
0803 CODE ENFORCEMENT SERVICES
Health and Sanitation Administrative Fees:
First Violation 25.00
Second Violation 50.00
Third Violation 100.00
3000 WATER FUND
Water Rates:
Minimum Bill (0 gallons used)
5/8 inch and ¾ inch meter 11.00
1 inch 24.29
1 ½ inch 51.57
2 inch 89.76
3 inch 198.87
4 inch and larger 351.63
Plus Volume Charge—per 1,000 gallons 3.50 3.65
Multifamily Billing:
70% of number of living units (per unit) 8.40
Plus Volume Charge--per 1,000 gallons 3.50 3.65
Residential Surcharge per thousand gallon (May - September)
Over 12,000 gallons 1.00
Over 25,000 gallons 3.00
Over 50,000 gallons 4.00
Outside City Limits 115%
Customer Deposits:
Residential 100.00
Residential deposits shall be made either:
(a) in cash at the time of making application; or
(b) one-third to be paid in cash at the time of making application and the remaining two-
thirds to be billed on the first two months billing; or
(c) anAapplicantAforAresidentialAconnectionAmayApresentAaAletterAofAcreditAfromAapplicant’sA
most recent utility company which represents a satisfactory payment history for at
least twelve (12) months preceding the date of application. To be satisfactory, the
letter must not indicate that the applicant has been advised of late payment more than
two (2) times during the period.
231
(d) Any customer whose account has been active for twelve (12) months and has not been
advised of a late payment during that period, shall be entitled to their deposit for utility
service being applied to the account balance or refunded by check within thirty (30)
days.
DEPT. DESCRIPTION CURRENT PROP FEE
Commercial
2X monthly usage
For commercial connections:
(a) a service deposit shall be required which shall be equal to an estimate of the cost of sixty
(60) days utility service, with a five hundred dollar ($500.00) minimum deposit. The
amount of the deposit shall be estimated by the utility billing clerks or his or her authorized
representative.
Where billing figures for a comparable establishment are not available to establish the
deposit for a commercial connection, the utility billing clerks shall estimate a two-month
billing based upon information received from the applicant. The utility office shall review
the estimate and within the first three months make the appropriate adjustment in the
deposit amount.
(b) Commercial deposits shall be made in cash. The Director of Finance or his or her
authorized representative may authorize an alternative method of deposit for commercial
accounts on a case by case basis
(c) When and if it is found that the deposit required and is collected in accordance with the
above schedule is not sufficient to protect the City from losses that may occur over a
period of two (2) months, the Director of Finance may, at his or her discretion, require an
additional cash deposit, or may require an additional deposit if for any reason the amount
of the deposit becomes less than the originally required under the schedules hereinabove
set forth.
A customer with an existing account established before October 1, 2005, will not be required to
establishAanAadditionalAdepositAunlessAandAuntilAtheAcustomer’sAserviceAisAterminatedAforAnon -payment.
In that event, the deposit requirements of this section will apply.
Basic Service Charges:
Connection Fee 20.00
Transfer Fee 20.00
After 5:00 p.m. or weekends (additional) 20.00
Damaged Meter Charge cost
Fire Hydrant Meter Deposit 1,000.00
Non-Pay Reconnect Fee 20.00 30.00
Check Read (each, after two free annually) 10.00
Temporary Service (72 hours) 20.00+cost
Temporary Cut-Off for Repair 20.00
232
Leak Test (each, after two free annually) 10.00
Water Tap Charges:
5/8 inch and ¾ inch taps 420.00
1 inch tap 534.00
1 ½ inch tap 1,010.00
2 inch tap 1,395.00
Street Boring Charge (per linear foot) 10.00
DEPT. DESCRIPTION CURRENT PROP FEE
3100 SEWER FUND
Sewer Rates:
Minimum Bill (0 gallons used) 9.50
Plus Volume Charge--per 1,000 gallons 3.40
Multifamily Billing:
70% of Number of Living Units (per unit) 9.50
Plus Volume Charge—per 1,000 gallons 3.40
Residential Winter Months Averaging (Dec, Jan, Feb)
Outside City Limits 115%
Sewer Tap:
4-inch tap 300.00
6-inch tap 375.00
Charges for Industrial Pretreatment:
Compliance Sampling (in house)
BOD (per pound) .016
TSS (per pound) .15
3200 STORMWATER DRAINAGE
Single Family Residential Properties (per property/per month):
0 to 5,000 sq. ft. 2.00
5,001 to 21,780 sq. ft. 3.00
Over 21,780 sq. ft. 4.00
Commercial and all other properties (per property/per month):
Equivalent Residential Units (ERU):
ERU=LAND AREA (sq. ft.) div by 6,000 sq.ft DETAINED ERU 3.00
UNDETAINED ERU 5.10
UNDEVELOPED EXEMPT
5001 SANITATION SERVICES (IESI)
Garbage Rates
Frequency 1X 2X 3X 4X 5X 6X Extra
Residential N/A 10.26 N/A N/A N/A N/A 5.23
Commercial 17.66 N/A N/A N/A N/A N/A 8.67
2 yard 60.58 101.82 N/A N/A N/A N/A 38.23
3 yard 82.76 110.94 169.17 222.34 275.50 N/A 45.26
233
4 yard 90.78 130.48 229.59 309.34 389.09 488.83 51.55
6 yard 107.59 162.72 283.95 380.63 477.30 575.37 64.09
8 yard 121.60 222.64 330.71 441.61 555.87 668.46 76.49
Fuel Surcharge. Each month a fuel surcharge is added to the water bills based upon the average fuel cost
incurred by IESI in providing service to the City.
DEPT. DESCRIPTION CURRENT PROP FEE
4471 LANDFILL
Regular Rate Gate Fees:
Minimum (Up to 800 lbs.) 20.00
Minimum (Up to 1000 lbs.) 15.00
Per Ton 40.00 50.00
Inadequate Containment Fee Doubled
Pull Off (Per Each) 25.00
3001 AIRPORT
Airport Hangars (per month):
North side 135.00
South side 185.00
Small Corner 195.00
Large Corner 210.00
Commercial 800.00
Monthly Aircraft Tiedown/Parking 15.00
Fuel Tax (per gallon) .05
Commercial Land Lease (per square foot) .10
New Airport Hangars (per month):
Small 200.00
Large 225.00
234
ORDINANCE NO. 2013-
AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF
STEPHENVILLE, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013, AND ENDING
SEPTEMBER 30, 2014, AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF STEPHENVILLE
FOR THE 2013-2014 FISCAL YEAR.
WHEREAS, the budget for the fiscal year beginning October 1, 2013 and ending
September 30, 2014, was duly presented to the City Council by the City Administrator and a
public notice was posted in the Stephenville City Hall.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE,
TEXAS:
SECTION 1. That the appropriations for the fiscal year beginning October 1, 2013 and
ending September 30, 2014, for the support of the general government of the City of
Stephenville, Texas, be fixed and determined for said terms in accordance with the
expenditures shown in the City's fiscal year 2013-2014 budget.
SECTION 2. That the budget is hereby approved in all respects and adopted as the
City's budget for the fiscal year beginning October 1, 2013 and ending September 30, 2014.
PASSED and APPROVED this the 3rd day of September, 2013.
___________________
Jerry K. Weldon II, Mayor
ATTEST:
___________________________________
Cindy L. Stafford,
City Secretary
___________________________________
Reviewed by Mark A. Kaiser,
City Administrator
_________________________________
Approved as to form and legality
Randy Thomas, City Attorney
235
ORDINANCE NO. 2013-
AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF STEPHENVILLE, FOR THE TAX YEAR
2013.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE,
TEXAS:
That we, the City Council of the City of Stephenville, Texas, do hereby levy or adopt the
tax rate of $100.00 valuation for this city for tax year 2013, as follows:
$ 0.4357 for the purpose of maintenance and operation.
$ 0.0593 for the payment of principal and interest on bonds.
$ 0.4950 Total Tax Rate
The Tax Assessor/Collector is hereby authorized to assess and collect the taxes of the
City of Stephenville, Texas, employing the above tax rate.
PASSED and APPROVED this the 17th day of September, 2013.
____________________________________
Jerry K. Weldon II, Mayor
ATTEST:
___________________________________
Cindy L. Stafford,
City Secretary
___________________________________
Reviewed by Mark A. Kaiser,
City Administrator
_________________________________
Approved as to form and legality
Randy Thomas, City Attorney
236
Advisory Boards and Commissions
In addition to the permanent advisory boards and commissions listed, the Council also appoints
temporary advisor committees from time to time to address specific, short term issues. The 2013
Membership of Advisory Boards and Commissions include:
Airport Advisory Board. Studies and makes recommendations to the City Council regarding operations
and facility improvements of the municipal airport. Ensures that the municipal airport is efficiently and
adequately meeting the needs of the City and the air transportation industry.
L. G. Molenaar Dana Brinkley Hardy Hampton
Frank Burke Jubel Caldwell Rick Tennyson
Robert Couch
Board of Adjustment. Hears and decides appeals that allege that there was an error in any order,
requirements, decision or determination made by a City administrative officer, department of board. Also
acts on applications that are submitted for a variance or a special exception to City zoning regulations.
Elizabeth Baxter Nicki Jones Perry Elliott
Deanna Glasgow Moumin Quazi
Building Board. Hears and renders decisions on ruling by City building inspectors or officials in regards
to code interpretation, enforcement and substandard housing or structures within the City.
David Jacquess Danny Phillips
Fred Parker
Dennis Shumate
Electrical Board. Hears and renders decisions on ruling by City building inspector or officials in regards
to code interpretation, enforcement and substandard electrical work within the City.
Johnny Davis David Bragg David Picha
Mark Hunter Kenneth Howell
Water Conservation Committee. Advises the City Council on policy matters affecting the Western
Conservation programs and events.
Sudarshan Kurwadkar Hennen Cummings Manon Shockey
Dr. Carol Thompson Mark Miller
Parks and Recreation Advisory Board. Recommends, to the City Council, uses of parkland and
parks/recreation facilities and improvements in programs, activities and facilities to meet community
recreation needs and interests.
Cary Strohmeyer Kayla Peak Dale Dorothy
Jerry Land Joe Altebaumer Jason La Touche
David Picha
237
Advisory Boards and Commissions
Planning and Zoning Commission. Studies and reviews plans and recommends to the City Council
action to be taken in regard to City growth and development and comprehensive community planning.
Also, makes recommendations and acts as a hearing board on zoning requests. Drafts new development
regulations and conducts periodic review of plans and regulations.
Richard Petronis Jerry Warren Caryl Chilton
Dell Burdick Metta Collier Bill Muncey
Tommy Quarles Janet Whitley Jason Lovell
Tawnya Doggett
Dangerous Buildings Abatement Board. Hears and renders decisions on ruling by City building
inspectors or officials in regards to code interpretation and enforcement on substandard structures within
the City.
Brad Chilton Michael D. Stephens Jeff Owens
Jeremiah Dennis Gerrit Schouten
Plumbing Board. Hears and renders decisions on ruling by City building inspectors or officials in regards
to code interpretation and enforcement on substandard plumbing work within the City.
Steven Forbus Clarence Young Larry Graham
J. D. Walker John Weber Dan Rivers
Bobby Mangrum
Senior Citizen Advisory Board. Recommends to the City Council action to be taken in regard to
facilities and improvements in programs, activities and facilities to meet community senior citizen needs
and interests.
Tom Konz Faye Howell Roy Hayes
Jana Saucedo Patsy Jones
Library Advisory Board. Recommends to the City Council action to be taken in regard to facilities and
improvements in programs, activities and facilities to meet library needs and interests.
Emily McLemore Michael Mason Mary Hall
Shirley Bittenbinder Margie Derrick
Bette Kline Katy Eichenberg
Mechanical Board. Hears and renders decisions on ruling by City building inspectors or officials in
regards to code interpretation and enforcement on substandard mechanical work within the City.
Bobby Mangrum Mike Walker James Walker
Steven Deviney Rick Alderfer
238
FISCAL &
BUDGETARY
POLICIES
239
240
Fiscal and Budgetary Policies
I. Statement of Purpose
The City of Stephenville is committed to financial management through integrity, prudent stewardship, planning,
accountability, full disclosure and communication. The broad purpose of these Fiscal and Budgetary Policies are
to enable the City to achieve and maintain a long-term stable and positive financial condition, and provide
guidelines for the day-to-day planning and operations of the City’s financial affairs.
Policy scope generally spans areas of accounting and fiscal reporting, internal controls, both operating and
capital budgeting, revenue management, investment and asset management, debt management and forecasting.
This is done in order to:
Demonstrate to the citizens of Stephenville, the investment community, and the bond rating
agencies that the City is committed to a strong fiscal operation;
Provide precedents for future policy-makers and financial managers on common financial goals and
strategies;
Fairly present and fully disclose the financial position of the City on conformity to generally
accepted accounting principals (GAAP); and
Demonstrate compliance with finance-related legal and contractual issues in accordance with the
Texas Local Government Code and other legal mandates.
These policies will be reviewed and updated annually as part of the budget preparation process.
II. Operating Budget Policy Statement
A. Preparation
Budgeting is an essential element of financial planning, control, and evaluation process of
municipal government. The “Operating Budget” is the City’s annual financial operating plan.
The budget includes all of the operating departments of the City. It also includes the debt
service funds, all capital improvement programs, and all enterprise funds. The Finance
Department prepares the budget, with the cooperation of all departments, and under the direction
of the City Administrator who makes necessary changes and transmits the document to the City
Council.
1. Proposed Budget – Under the City Charter, the City Administrator is responsible for
preparing and recommending an operating budget for City Council consideration. Such
budget shall provide a complete plan for the fiscal year within the provisions of the City
Charter.
a. A budget message which shall outline the proposed financial policies for the next
year with explanations of any change from previous years in expenditures and any
major changes in policy and complete statement regarding the financial conditions
of the City
241
b. The budget shall include four basis segments for review and evaluation: (1)
personnel costs, (2) line item budget for operations and maintenance costs, (3)
service level adjustments for increases or decreases to existing service levels, and
(4) revenues.
c. The budget review process shall include the City Council participation in the
development of each of the four segments of the proposed budget.
2. Adoption of the Budget – The budget and all supporting schedules shall be filed with the
City Secretary when submitted to the Council and shall be open for public inspection by
anyone interested.
At the Council meeting at which time the budget is submitted, the Council will name the
time and place of a budget public hearing and will publish the notice of the public
hearing at least ten (10) days before the date of the hearing. At this hearing, interested
citizens may express their opinions concerning items of expenditure, giving their reasons
for wishing the increase or decrease in any items of expense. After the public hearing,
the Council shall analyze the budget, making any additions or deletions which they feel
appropriate, and shall, at least twenty (20) days prior to the beginning of the next fiscal
year, adopt the budget by a favorable majority vote of all members of the Council.
Should the Council take no action on or prior to such day, the budget, as submitted, shall
be deemed to have been finally and unanimously adopted by the Council.
B. Balanced Budget
The goal of the City is to balance the operating budget with the current revenues, whereby,
current revenues would match and fund on-going expenditures/expenses.
C. Planning
The budget process will be coordinated so that major policy issues are identified prior to the
budget approval date. This will allow the City Council adequate time for consideration of
appropriate decisions and analysis of financial impacts.
D. Reporting
Summary financial reports will be presented to the City Council quarterly. These reports will be
in a format appropriate to enable the City Council to understand the overall budget and financial
status. The City Administrator will also present a mid-year report to the City Council following
the end of the second fiscal quarter which updates the status of projects and related financial
goals set forth in the budget.
E. Control and Accountability
Each Department Director, appointed by the City Administrator, will be responsible for the
administration of his/her departmental budget. This includes accomplishing the objectives
adopted as part of the budget and monitoring each departmental budget for compliance with
spending limitations.
F. Contingency Appropriations
242
The budget may include contingency appropriations within designated operating departmental
budgets. These funds are to offset expenditures for unexpected maintenance or other
unanticipated or unforeseen expenses that might occur during the year.
III. Asset Management
A. Cash Management and Investments
The City Council has formally approved a separate Investment Policy for the City of
Stephenville that meets the requirements of the Public Funds Investment Act (PFIA), Section
2256 of the Texas Local Government Code. This policy is reviewed annually by the City
Council, and it applies to all financial assets held by the City.
1. Statement of Cash Management Philosophy – The City shall maintain a comprehensive
cash management program to include the effective collection of all accounts receivable,
the prompt deposit of receipts to the City’s depository, the payment of obligations, and
the prudent investment of idle funds in accordance with this policy.
2. Objectives - The City’s investment program will be conducted as to accomplish the
following listed in priority order:
a. Safety of the principal invested
b. Liquidity and availability of cash to pay obligations when due
c. Receive the highest possible rate of return (yield) consistent with the City’s
investment policy.
3. Safekeeping and Custody - Investments may only be purchased through brokers/dealers
who meet the criteria detailed in the investment policy, which also addresses internal
controls related to investments.
4. Standard of Care and Reporting – Investments will be made with judgment and care,
always considering the safety of principal to be invested and the probable income to be
derived. The Director of Finance is responsible for overall management of the City’s
investment program and ensures all investments are made in compliance with the
investment policy. An investment report, providing both summary and detailed
information, will be presented to the City Council quarterly.
5. Authorized Investments – The City can currently invest in the following:
a. U.S Treasury and Agency securities;
b. Obligations of this state or other states, agencies, counties, cities, rated as to
investment quality by a nationally recognized investment rating firm of not less than
A;
c. Certificates of Deposit;
d. Fully collateralized Repurchase Agreements;
e. No-load Money Market Mutual Funds;
f. Investment Pools that meet the requirements of PFIA.
243
B. Fixed Assets
These assets will be reasonably safeguarded and properly accounted for, and prudently insured.
1. Capitalization Criteria – For purposes of budgeting and accounting classification, the
following criteria must be capitalized:
The asset is owned by the City.
The expected useful life of the asset must be longer than one year, or extend the life
of an identifiable existing asset by more than one year.
The original cost of the asset must be at least $1,000.
The asset must be tangible.
On-going repairs and general maintenance are not capitalized.
2. New Purchases – All costs associated with bringing the asset into working order will be
capitalized as part of the asset costs. This will include start up costs, engineering or
consultant type fees as part of the asset cost once the decision or commitment to
purchase the asset is made. The cost of land acquired should include all related costs
associated with its purchase.
3. Improvements and Replacement – Improvements will be capitalized when they extend
the original life of an asset or when they make the asset more valuable than it was
originally. The replacement of assets’ components will normally be expensed unless
they are of a significant nature and meet all the capitalization criteria.
4. Contributed Capital – Infrastructure assets received from developers or as a result of
annexation will be recorded as equity contributions when they are received.
5. Distributions Systems – All costs associated with public domain assets, such as streets
and utility distribution lines will be capitalized in accordance with the capitalization
policy. Costs should include engineering, construction and other related costs including
right-of-way acquisition.
6. Reporting and Inventory – The Finance Department will maintain the permanent records
of the City’s fixed assets, including description, cost, department of responsibility, date
of acquisition, depreciation and expected useful life. Periodically, random sampling at
the department level will be performed to inventory fixed assets assigned to that
department. Responsibility for safeguarding the City’s fixed assets lies with the
department Director whose department has been assigned the asset.
IV. Debt Management
The City of Stephenville recognizes the primary purpose of capital facilities is to provide services to the citizens.
Using debt financing to meet the capital needs of the community must be evaluated according to efficiency and
equity. Efficiency must be evaluated to determine the highest rate of return for a given investment of resources.
Equity is resolved by determining who should pay for the cost of capital improvements. In meeting demand for
additional services, the City will strive to balance the needs between debt financing and “pay-as-you-go”
methods. The City realizes that failure to meet the demands of growth may inhibit its continued economic
vitality, but also realizes that too much debt may have detrimental effects on the City’s long-range financial
condition.
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The City will issue debt only for the purpose of acquiring or constructing capital assets for the general benefit of
its citizens and to allow it to fulfill its various purposes as a city.
A. Usage of Debt – Debt financing will be considered for non-continuous capital improvements which
citizens will be benefited. Alternatives for financing will be explored prior to debt issuance and include,
but not limited to:
Grants
Use of Reserve Funds
Use of Current Revenues
Contributions from developers and others
Leases
Impact Fees
When the City utilizes long-term financing, it will ensure that the debt is soundly financed by
conservatively projecting revenue sources that will be used to pay the debt. It will not finance
the improvement over a period of time greater than the useful life of the improvement and it will
determine that the cost benefit of the improvement, including interest costs, is positive to the
community.
B. Types of Debt –
1. General Obligation Bonds – General obligation bonds must be authorized by a vote of
the citizens of Stephenville. They are used only to fund capital assets of the general
government and are not to be used to fund operating needs of the City. The full faith
and credit of the City as well as the City’s ad valorem taxing authority back general
obligation bonds. Conditions for issuance of general obligation debt include:
When the project will have a significant impact on the tax rate; When the project may be controversial even though it is routine in nature; or
When the project falls outside normal bounds of projects the City has typically done.
2. Revenue Bonds – Revenue bonds will be issued to provide for the capital needs of any
activities where the capital requirements are necessary for a continuation or expansion of
a service. The improved activity shall produce a revenue stream to fund the debt service
requirements of the necessary improvement to provide service expansion. The average
life of the obligation should not exceed the useful life of the asset(s) to be funded by the bond
issue. 3. Certificates of Obligation (CO’s) – Certificates of obligation or contract obligations may
be used to fund capital requirements that are not otherwise covered either by general
obligation or revenue bonds. Debt service for CO’s may be either from general
revenues (tax-supported) by a specific revenue stream(s) or a combination of both.
Typically, the City may issue CO’s when the following conditions are met:
When the proposed debt will have a minimal impact on future effective property tax
rates;
When the projects to be funded are within the normal bounds of city capital projects,
such as roads, parks, various infrastructure and City facilities; and
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When the average life of the obligation does not exceed the useful life of the asset(s)
to be funded by the issue.
Certificates of obligation will be the least preferred method of financing and will be used
with prudent care and judgment by the City Council. Every effort will be made to
ensure public participation in decisions relating to debt financing.
C. Method of Sale – The City will use a competitive bidding process in the sale of bonds unless a
condition in the bond market or the nature of the issue warrants a negotiated bid. In such
situations, the City will publicly present the reasons for the negotiated sale. The City will rely
on the recommendation of the financial advisor in selection of the underwriter or direct
purchaser.
D. Disclosure – Full disclosure of operating costs along with capital costs will be made to the bond
rating agencies and other users 0f financial information. The City staff, with the assistance of
the financial advisor and bond counsel, will prepare the necessary materials for presentation to
the rating agencies and will aid in the production of the preliminary Official Statements. The
City will take the responsibility for the accuracy of all financial information released.
E. Federal Requirements – The City will maintain procedures to comply with arbitrage rebate and
other Federal requirements.
F. Debt Restructuring – The City will issue bonds not to exceed the useful life of the asset being
financed. The structure should approximate level debt service unless operational matters dictate
otherwise. Market factors, such as the effects of tax-exempt designations, the cost of early
redemption options and the like, will be given consideration during the structuring of long-term
debt instruments.
G. Debt Coverage Ratio – Refers to the number of times the current combined debt service
requirements or payments would be covered by the current operating revenues, net of on-going
operating expenses of the City’s combined utilities (Water and Wastewater). The current bond
ordinance for outstanding utility debt requires a combined minimum 1.25 times coverage ratio.
H. Bond Reimbursement Resolutions – The City may utilize bond reimbursements a tool to
manage its debt issues, due to arbitrage requirements and project timing. In so doing, the City uses
its capital reserves “cash” to delay bond issues until such time when issuance is favorable and beneficial to
the City.
The City Council may authorize a bond reimbursement resolution for General Capital projects
that have a direct impact on the City’s ad valorem tax rate when the bonds will be issued within
the term of the existing City Council.
The City Council may also authorize revenue bond reimbursements for approved utility and
other self-supporting capital projects.
V. Other Funding Alternatives
When at all possible, the City will research alternative funding opportunities prior to issuing debt or increasing
user-related fees.
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A. Grants – All potential grants will be examined for any matching requirements and the source of
those requirements identified. A grant funding worksheet, reviewed by Finance, that clearly
identifies funding sources, outcomes and other relevant information will be presented and
approved by the City Council prior to any grant application being submitted. It must be clearly
understood that any resulting operation requirements of the grant could be discontinued once the
term and conditions of the project have been terminated. The City Council must authorize
acceptance of any grant funding.
B. Use of Reserve Funds - The City may authorize the use of reserve funds to potentially delay or
eliminate a proposed bond issue. This may occur due to higher than anticipated fund balances in
prior years, thus eliminating or reducing the needs for debt proceeds, or postpone a bond issue
until market conditions are more beneficial or timing of the related capital improvements does
not correspond with the planned bond issue. Reserve funds used in this manner are replenished
upon issuance of the proposed debt.
C. Developer Contributions – The City will require developers who negatively impact the City’s
utility capital plans to offset those impacts.
D. Leases – The City may authorize the use of lease financing for certain operating equipment
when it is determined that the cost benefit of such arrangement is advantageous to the City.
E. Impact Fees – The City will impose impact fees as allowable under state law for both water and
wastewater services. These fees will be calculated in accordance with statute and reviewed at
least every three years. All fees collected will fund projects identified within the Fee study and
as required by state laws.
VI. Financial Conditions and Reserves
The City of Stephenville will maintain budgeted minimum reserves in the ending working capital/fund
balances to provide a secure, healthy financial base for the City in the event of a natural disaster or other
emergency, allow stability of City operations should revenues fall short of budgeted projections and
provide available resources to implement budgeted expenditures without regard to actual timing of cash
flows into the City.
A. Operational Coverage – The City’s goal is to maintain operations coverage of 1.00, such that
operating revenues will at least equal or exceed current operating expenditures. Deferrals, short-
term loans, or one-time sources will be avoided as budget balancing techniques.
B. Operating Reserves – City wide the City will maintain reserves at a minimum of ninety (90)
days (25%) of net budgeted operating expenditures. Net budgeted operating expenditures are
defined as total budgeted expenditures less interfund transfers and charges, general debt service
(tax-supported), direct cost for purchased power and payments from third party grant monies.
1. General Fund – The unobligated fund balance in the General Fund should equal at least
ninety (90) days or 25% of annual budgeted General Fund expenditures.
2. Utility Fund –Working capital reserves in the Utility Fund should be 25% or ninety (90)
days.
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For all other funds, the fund balance is an indication of the balance of each particular fund at a
specific time. The ultimate goal of each such fund is to have expended the fund
balance at the conclusion of the activity for which the fund was established.
Reserve requirements will be calculated as part of the annual budget process and any additional
required funds to be added to the reserve balances will be appropriated within the budget. Funds
in excess of the minimum reserves may be expended for City purposes at the will of the City
Council once it has been determined that the use of the excess will not endanger reserve
requirements in future years.
C. Liabilities and Receivables – Procedures will be followed to maximize discounts and reduce
penalties offered by creditors. Current liabilities will be paid within 30 days of receiving the
invoice. Accounts receivable procedures will target collection for a maximum of 30 days of
service. Receivables aging past 120 days will be sent to a collection agency.
D. Capital Projects Funds – Every effort will be made for all monies within the Capital Projects
Funds to be expended within thirty-six (36) months of receipt. The fund balance will be
invested and income generated will offset increases in construction costs or other costs
associated with the projects. Capital project funds are intended to be expended totally, with any
unexpected excess to be transferred to the Debt Service Fund to service project-related debt
service.
E. General Debt Service Funds - Revenues within this fund are stable, based on property tax
revenues. Balances are maintained to meet contingencies and to make certain that the next
year’s debt service payments may be met in a timely manner. The fund balance should not fall
below one month or 1/12th annual debt service requirements, in accordance with IRS guidelines.
E. Investment of Reserve Funds - The reserve funds will be invested in accordance with the City’s
investment policy.
VII. Internal Controls
A. Written Procedures – Wherever possible, written procedures will be established and maintained
by the Director of Finance for all functions involving cash handling and/or accounting
throughout the City. These procedures will embrace the general concepts of fiscal responsibility
set forth in this policy statement.
B. Department Directors Responsibility - Each department director is responsible for ensuring
that good internal controls are followed throughout the department, that all Finance Department
directives are implemented and that all independent auditor internal control recommendations
are addressed.
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Basis of Accounting/Budgeting
The budgetary and accounting policies contained in the budget document conform to generally accepted
accounting principles (GAAP) as established by the Governmental Accounting Standards Board (GASB). The
accounts of the City are organized on the basis of funds and account groups, each of which is considered a
separate budgetary and accounting entity. Within the budget, the City’s various funds are grouped into the
following categories of fund types:
Governmental Fund Types – Include the General Fund, Debt Service Fund, Special Revenue Funds, and
Capital Projects Fund. The City accounts and budgets for all general government funds using the modified
accrual basis. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual
(i.e., both measurable and available). Available revenues collected within the current period or soon thereafter
are used to pay liabilities of the current period. Expenditures represent a decrease of financial resources, and
other than interest on general long-term debt, are recorded when the fund liability is incurred, if measurable.
Interest on general long-term debt is recorded when due. Exceptions to this general rule include: (1) accumulated
unpaid vacation, sick pay, and other employee benefits which are not accrued; (2) principal and interest on
general long-term debt which is recognized when due; and (3) prepaid expenses, which are not recorded.
Proprietary Fund Types – Include the Utility Fund, and are accounted and budgeted for on a cost-of-services or
“capital maintenance” measurement focus, using the accrual basis of accounting. Under the accrual basis of
accounting, revenues are recognized when earned and expenses are recognized when incurred. For purposes of
this budget presentation, depreciation is not displayed and capital expenditures and bond principal payments are
shown as utilized by each fund.
Governmental Fund Types
Governmental Fund Types are those through which most governmental functions of the City are financed. The
acquisition, use, and balances of the City’s expendable resources and the related liabilities (except those
accounted for in the Proprietary and Fiduciary types) are accounted for through the Governmental Fund Types.
General Fund: The General Fund is the general operating fund of the City and accounts for the ordinary
operations of the City that are financed from taxes and other general revenues. It is used to account for all
financial resources except those required to be accounted for in another fund. Major functions financed by
the General Fund include: Administration, Administrative Services, Fire and Police, Community
Development and Community Services.
Special Revenue Fund: The Special Revenue Funds account for the accumulation and distribution of
resources. The Hotel/Motel Tax Fund accounts for the tax revenues received from local hotels and bed and
breakfasts and for expenditures made within guidelines of the Texas Hotel Occupancy Tax Act. The Child
Safety Fund accounts for the court costs used to enhance child safety, health, nutrition; including child abuse
prevention and intervention and substance abuse prevention. The LEOSE Fund accounts for restricted law
enforcement officer education and training activity.
Debt Service Fund: The Debt Service Fund is used to account for accumulation of resources for, and the
payment of, general long-term debt principal, interest and related costs other that debt serviced by
Proprietary Fund Types. The revenue source is principally ad valorem taxes levied by the City.
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Capital Projects Fund: Capital Projects Funds are used to account for financial resources to be used for the
acquisition or construction of major capital facilities and equipment.
Proprietary Fund Types
Enterprise Funds are used to account for operations that are either financed and operated in a manner similar to
private business enterprises, or where the governing body has decided that periodic determination of revenues
earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management,
control, accountability, or other purposes.
Utility Fund: This fund accounts for water and sewer services for the residents of the City. All activities
necessary to provide such services are accounted for in the fund, including administration, operation,
maintenance, financing and related debt service, and billing and collection.
Sanitary Landfill Fund: This fund accounts for solid waste collection and disposal services provided to the
residents of the City.
Airport Fund: This fund accounts for municipal airport services and to support air transportation and
charter services.
Storm Water Drainage Fund: This fund accounts for the maintaining of existing storm water drainage
ways and the construction of new drainage ways.
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Budget Glossary
The Annual Budget contains specialized and technical terminology that is unique to public finance and
budgeting. To help the reader of the 2013-14 Annual Budget document to better understand these terms, a
budget glossary has been included.
Account: A term used to identify an individual asset, liability, expenditure control, revenue control,
encumbrance control, or fund balance.
Accounting System: Records and procedures which are used to record, classify and report information on
the financial status and operations of the entity.
Accrual Basis of Accounting: A basis of accounting under which revenues are recorded when earned and
expenditures are recorded as soon as they result in liabilities for benefits received, notwithstanding that the
receipt of the revenue or the payment of the expenditure may take place, in whole or in part, in another
accounting period.
Activity: A specific and distinguishable line of work performed by one or more organizational
components of a governmental unit for the purpose of accomplishing a function for which the
governmental unit is responsible. See also Function.
Ad Valorem Taxes: In proportion to value. A basis for levy of taxes upon property. See Property Taxes.
Amended Budget: Includes the adopted budget for a fiscal year, plus any budget amendments or budget
transfers.
Appraised Value (Assessed Valuation): The value of real and/or personal property assigned by the
assessor as a basis for the levying of property taxes. (Property values are established by the Erath County
Tax Appraisal District.)
Appropriation: An authorization granted by the legislative body to make expenditures and to incur
obligations for specific purposes.
Assets: Resources owned or held by the City, which have a monetary value.
Authorized Positions: Employee positions, which are authorized in the adopted budget, to be filled
during the year.
Available (Undesignated) Fund Balance: This refers to the funds remaining from the prior year, which
are available for appropriation and expenditure in the current year.
Base Budget: Cost of continuing the existing levels of service in the current budget year.
Bond: A long-term IOU or promise to pay a sum of money (the face amount of the bond) on a specific
date(s) (the bond maturity date) at a specified interest rate.
Bonded Debt: That portion of indebtedness represented by outstanding bonds.
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Budget Glossary
Bond Ordinance: An ordinance or resolution authorizing a bond issue.
Bond Refinancing: The pay-off and re-issuance of bonds, to obtain better interest rates and/or bond
conditions.
Budget: An annual plan of financial operation embodying an estimate of proposed expenditures and the
estimated means of financing them. The approved budget is authorized by ordinance and thus specifies the
legal spending limits for the fiscal year.
Budget Calendar: The schedule of key dates which the City follows in the preparation and adoption of the
budget.
Budget Document: The instrument used by the budget-making authority to present a comprehensive
financial plan of operations to the City Council.
Budget Message: The opening section of the budget which provides the City Council and the public with
a summary of the most important aspects of the budget, changes from previous years and views and
recommendations of the City Administrator.
Budget Ordinance: The official enactment, by the City Council, to legally authorize the City Staff to
obligate and expend the resources of the City.
Capital Improvements Program (CIP): A long-range plan for providing the capital outlays necessary to
ensure that adequate services are provided the residents of the City. The plan includes improvements to, or
the acquisition of, structural improvements and major equipment purchases.
Capital Projects Fund: A fund created to account for financial resources to be used for the acquisition
and/or the construction of major capital facilities or equipment.
Capital Outlays: Expenditures for items which have a useful life in excess of one year and a purchase
cost of at least $1,000. Included in this category is the cost of land, buildings, permanent improvements,
machinery, large tools, rolling and stationary equipment.
Cash Basis of Accounting: The basis of accounting in which transactions are recorded when cash is either
received or disbursed.
Cash Management: The proper management of the cash necessary to pay for government services while
investing temporary, idle, excess cash in order to earn interest revenue.
Certificates of Obligation (CO’s): Bonds that finance a variety of public improvement projects which
can be backed by general revenues, backed by a specific revenue stream, or a combination of both.
Certificates of obligation will be used to fund capital assets where bond issues are not warranted as a result
of the cost of the asset(s) to be funded through the instrument. This type of bond generally does not require
voter approval.
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Budget Glossary
City Charter: The document that establishes the City as an incorporated political subdivision (municipal
government) in accordance with the statutes of the State of Texas.
Contingency: A budgetary reserve set aside for emergencies or unforeseen expenditures.
Current Taxes: Taxes that are due within one year.
Debt Service Fund: The fund used to account for the payment of principal and interest on all long-term
debt.
Delinquent Taxes: Real or personal property taxes that remain unpaid on or after February 1st of each year
upon which penalties and interest are assessed.
Department: A major administrative organizational unit of the City, which indicates overall management
responsibility of one or more activities.
Deficit: The excess of expenditures over revenues during an accounting period.
Depreciation: The process of estimating and recording the expired useful life of a fixed asset which is
used to distribute its cost over its revenue producing years.
Encumbrance: The commitment of appropriate funds to purchase an item or service. To encumber funds
means to set aside or commit funds for specified future expenditure.
Enterprise Fund: A fund established to finance and account for operations (1) that are financed and
operated in a manner similar to private business enterprises- where the intent of the governing body is that
the costs (expenses, including depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (2) where the governing body
has decided that periodic determination of revenues earned, expenses incurred, and/or net income is
appropriate for capital maintenance, public policy, management control, accountability, or other purposes.
Erath County Appraisal District: An entity established by the State of Texas to ensure uniform property
appraisals for all taxing entities in Erath County.
Expenditure: Funds spent in accordance with the budgeted appropriations on assets or goods and services
obtained.
Expenses: A decrease in net total assets. Expenses represent the total cost of operations during a period
regardless of the timing of related expenditures.
Fiscal Year: A 12-month period to which the annual operating budget applies. (The City of Stephenville
has established October 1 through September 30 as its fiscal year.)
Fixed Asset: Assets of a long-term character, which are intended to continue to be held or used. Examples
of fixed assets include items such as land, buildings, machinery, furniture and other equipment.
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Budget Glossary
Franchise Fee: A fee paid by public service businesses for the use of City streets, alleys and property in
providing their services to the citizens of the City. Services requiring franchises include electricity,
telephone, natural gas, cable television, sanitation, taxicab, water and wastewater.
Full Faith and Credit: A pledge of the general taxing power of the City to repay debt obligations (the
term typically used in reference to bonds.)
Full Time Equivalent (FTE): A part-time position converted to the decimal equivalent of a full-time
position based on 2,080 hours per year, or full value of one for a full-time position.
Function: A group of related activities aimed at accomplishing a major service for which the City is
responsible. For example, public safety is a function.
Fund: An accounting entity with a self-balancing set of accounts that record financial transactions for
specific activities or government functions.
Fund Balance: The excess of assets over liabilities and reserves.
General Fund: The fund established to account for those resources devoted to financing the general
administration of the City and traditional services provided to citizens. Service activities include fire and
police protection, streets, drainage, park maintenance and recreational activities.
General Ledger: A listing of various accounts, which are necessary to reflect the financial position of a
fund.
Generally Accepted Accounting Principles (GAAP): The uniform minimum standards and guidelines
for financial accounting and reporting. The primary authoritative body on the application of GAAP to state
and local governments is the Governmental Accounting Standards Board (GASB).
General Obligation Bonds: Bonds that finance a variety of public improvement projects, which pledge
the full faith, credit and taxing power of the City. This type of bond requires voter approval.
Grants: Contributions or gifts of cash or other assets from another government to be used or expended for
a specific purpose, activity or facility.
Impact Fees: Fees assessed to developers to help defray a portion of the costs that naturally result from
increased development. By Texas law, these fees must be used for capital acquisition or debt service
relating to capital projects.
Infrastructure: Roads, bridges, curbs and gutters, street, sidewalks, drainage systems, lighting systems,
water lines, wastewater lines and other improvements that are installed for the common good.
Intrafund Transfers: Funds transferred from one fund to another fund for specific purposes: i.e., debt
service, reimbursement for services.
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Budget Glossary
Intergovernmental Revenue: Funds received from federal, state and other local government sources in
the form of grants, shared revenues and payments in lieu of taxes.
Investments: Securities purchased and held for the production of income in the form of interest,
dividends, rentals or base payments.
Invoice: A bill requesting payment for goods or services by a vendor or other governmental unit.
Levy: To impose taxes, special assessments, or service charges for the support of City activities.
Liabilities: Debt or other legal obligations arising out of transactions in the past which must be liquidated,
renewed or refunded at some future date. This term does not include encumbrances.
Line-Item Budget: A budget prepared along departmental lines that focus on what is to be bought.
Modified Accrual Accounting: A basis of accounting in which expenditures are accrued, but revenues
are accounted for on a cash basis. This accounting technique is combination of cash and accrual
accounting since expenditures are immediately incurred as a liability, while revenues are not recorded until
they are actually received.
Object of Expenditure: An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and furniture.
Objective: Desired output oriented accomplishments, which can be measured and achieved within a given
time frame.
Operating Budget: Operating budgets serve many purposes within a governmental entity, but they have
two primary purposes: (1) to plan the services that are going to be offered during the coming year and set
priorities; (2) to conform with legal requirements to ensure that expenditures do not exceed those
appropriated. Operating budgets are also called Annual Budgets. See Budget.
Ordinance: A formal legislative enactment by the governing board of a municipality.
Pay-as-you-go Basis: A term used to describe a financial policy by which capital outlays are financed
from current revenues rather than through borrowing.
Performance Measure: Data collected to determine how effective or efficient a program is in achieving
its objectives.
Personnel Costs: Costs related to compensating employees including salaries, wages, insurance, payroll
taxes and retirement contributions.
Property Tax: Ad valorem tax levied on both real and personal property according to the property’s
valuation and the tax rate.
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Budget Glossary
Real Property: Property classified by the State Property Tax Board including residential single and multi-
family, vacant lots, acreage, farm and ranch improvements, commercial and industrial, and oil, gas and
other mineral reserves.
Refunding Bonds: Bonds issued to retire bonds already outstanding. The refunding bonds may be sold
for cash and outstanding bonds redeemed in cash, or the refunding bonds may be exchanged with holders
of outstanding bonds.
Reserves: An account used to indicate that a portion of a fund balance is restricted for a specific purpose.
Resolution: A special or temporary order of the City; an order of the City requiring less legal formality
than an ordinance.
Retained Earnings: The equity account reflecting the accumulated earnings of the Proprietary Funds.
Revenue: Funds that the government receives as income. It includes such items as tax payments, fees
from specific services, receipts from other governments, fines, forfeitures, shared revenues and interest
income.
Revenue Bonds: Bonds whose principal and interest are payable exclusively from a revenue enterprise or
project, pledged as the funding source before issuance.
Services: Operational expenses related to professional or technical services and other outside
organizations.
Special Assessment: Charges imposed against property because that property receives a special benefit by
virtue of some public improvement, separate and apart from the general benefit accruing to the public at
large.
Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources (other than
special assessments, expendable trusts, or for major capital projects) that are legally restricted to
expenditure for specified purposes.
Supervisory Control and Data Acquisition (SCADA): Electronic monitoring of water pump stations,
sewer lift stations, pumps and motors at the wastewater treatment plant.
Surplus: The excess of the assets of a fund over its liabilities, or if the fund has other resources and
obligations; the excess of resources over the obligations. The term should not be used without a properly
descriptive adjective unless its meaning is apparent from the context. See also Fund Balance.
Tax Base: The total value of all real, personal and mineral property in the City as of January 1st of each
year, as certified by the Erath County Appraisal District. The tax base represents net value after all
exemptions.
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Budget Glossary
Tax Levy: The total amount to be raised by general property taxes for purposes specified in the Tax Levy
Ordinance.
Tax Levy Ordinance: An ordinance by means of which taxes are levied.
Tax Rate: The amount of tax stated in terms of a unit of the tax base; for example, 44 cents per $100 of
assessed valuation of taxable property.
Tax Roll: The official list showing the amount of taxes levied against each taxpayer or property.
Transfers In/Out: Amounts transferred from one fund to another to assist in financing the services or
programs for the recipient fund.
User Charges: The payment of a fee for a direct receipt of a public service by the party benefiting from
the service.
Unencumbered Fund Balance: For budget purposes, the unencumbered fund balance is the amount of
undesignated fund balance of a fund available for allocation.
Unreserved Fund Balance: The portion of a fund’s balance that is not restricted for a specific purpose
and is available for general appropriation.
Unreserved Fund Balance: The portion of a fund’s balance that is not restricted for a specific purpose
and is available for general appropriation.
Working Capital: For enterprise funds, the excess of current assets over current liabilities. Working
capital of a fund is important because budgeted expenditures of the fund must be provided for from cash
receipts during the year supplemented by working capital carried over from prior years, if any.