The URL can be used to link to this page

Home My WebLink About2011-2012 ANNUAL BUDGET City of Stephenville ANNUAL PROGRAM OF SERVICES 2011-2012 SUBMITTED TO THE MAYOR AND CITY COUNCIL AUGUST 1, 2011 The following statement is provided in accordance with state law: This budget will raise more total property tax than last year’s budget by $277,785 (6.83%) and of that amount $38,400 is tax revenue to be raised from new property tax added to the tax roll this year. The mission of the City of Stephenville is to progressively provide cost effective programs and services that encourage the highest quality of life to our citizens. We dedicate ourselves to making Stephenville the most desirable place to live, work and play. We envision: a safe and secure environment, an informed citizenry, educational, recreational and cultural opportunities, enhanced economic viability, a high degree of mobility and inviting and friendly park spaces. Working as a team, we pledge to be: respectful of individual dignity and rights, financially responsible, ethical and responsive to our customers, innovative in addressing community needs and an organization in which we can serve with pride. Quality service is the operating principle of the City of Stephenville and the responsibility of each of us. Quality means the continuous interaction and accountability of all – citizens, elected officials and staff – in the enhancement of our community vision and the improvement of city-delivered services. This page intentionally left blank. TABLE OF CONTENTS BUDGET OVERVIEW City Administrator’s Letter 1 Budget Process 9 Budget Calendar 13 Organizational Chart 15 Community Profile 17 Miscellaneous Statistical Data 19 FINANCIAL SUMMARY Budget Summary by Fund 23 Statement of Projected Cash Flow 24 Summary of Revenues 25 Summary of Expenditures 26 Statement of Activities 27 GENERAL FUND Summary of General Fund Revenues 29 General Fund Expenditures Central Government Division 41 Finance/Administration Division 51 Legal Division 57 Community Services Division 63 Fire Services Division 81 Police Services Division 93 Community Development Division 107 UTILITY FUND Summary of Utility Fund Revenues 115 Utility Fund Expenditures Utility Administration Department 121 Water Production 123 Water Distribution 125 Customer Service 127 Wastewater Collection 129 Wastewater Treatment 131 Utility Billing and Collections 133 SANITARY LANDFILL FUND Summary of Sanitary Landfill Fund Revenues 137 Sanitary Landfill Fund Expenditures Sanitary Landfill Department 141 AIRPORT FUND Summary of Airport Fund Revenues 145 Airport Fund Expenditures Airport Department 149 STORM WATER DRAINAGE FUND Summary of Storm Water Drainage Fund Revenues 153 Storm Water Drainage Fund Expenditures 155 SPECIAL REVENUE FUND Summary of Special Revenue Fund Revenues 159 Special Revenue Fund Expenditures 161 CAPITAL IMPROVEMENTS & EQUIPMENT REPLACEMENT Capitalization Policy 165 Capital Improvement and Equipment Replacement Plan 169 List of Vehicles and Equipment 171 NEW PROGRAMS 179 DEBT SERVICES Debt Service Policy 183 General Debt Service Fund 185 Debt Service Fund Budget Summary 187 Summary of General Debt Service Charges of Maturity 189 Utility Debt Service 193 Summary of Utility Debt Service Changes to Maturity 195 Enterprise Funds Debt Services 199 Summary of Enterprise Funds Debt Service Charges to Maturity 201 PERSONNEL Approved City Employee Positions 213 Disclosure of Employee Benefits 215 Holiday Schedule 217 Supplement Pay 219 Take Home Vehicle Schedule 221 SUPPLEMENTAL SCHEDULES Property Values and Tax Rates Schedule 225 Property Tax Rate Comparison Schedule 227 Water Rate Comparison Schedule 228 Sewer Rate Comparison Schedule 229 Fee Schedule 231 Budget Ordinance 243 Tax Rate Ordinance 244 Advisory Board and Commissions 245 FISCAL & BUDGET POLICIES Basis of Accounting 257 BUDGET GLOSSARY 259 BUDGET OVERVIEW 1 298 West Washington Stephenville, Texas 76401-4257 (254) 918-1220 August 8, 2011 Honorable Mayor and City Council City of Stephenville, Texas Dear Mayor and City Council: I am pleased to present to you the proposed Annual Program of Services for the City of Stephenville for 2011-2012. This document details the comprehensive strategic plan by which Stephenville strives to enhance its quality of life. The Program of Services is an outline of the programs and services to be provided by the City during the coming year. The City plays an important role in defining the way of life by developing and maintaining standards that contribute to a pleasant, attractive, dynamic and healthy community.AAManagingAStephenville’sAfutureAgrowthAisAanotherApriorityAasAweAworkAtoAmaintainAtheACity’sA unique character and preserve its rich heritage. I believe that we as a local government do a much better job from an efficiency standpoint than state and federal government agencies. This year the fundamental questionAhasAbeenA“ifAweAknewAthenAwhatAweAknowAnow,AwouldAweAmakeAtheAsameAfundingAdecisions?” We feel this budget maintains the direction established by our citizens and the city council to meet the existing challenges and effectively plan for future needs. It balances the costs of new and expanded programsAneededAtoAaddressACityAprioritiesAagainstAtheACity’sAfinancialAandAhumanAresourceAlimitsAandAitsA adherence to the Fiscal and Budgetary Policy. CITY OF STEPHENVILLE MISSION STATEMENT “To progressively provide cost effective programs and services that encourage the highest quality of life for our citizens.” BUDGET OVERVIEW The 2011-2012 Program of Services totals $24.4 million for all funds. Of that amount, approximately $15.3 million is for continued operations, $3.22 million for debt service, and $5.9 million for capital improvement projects. This budget maintains all existing programs and services with no scheduled lay-offs or furloughs. The remaining deficits will be offset by delayed hiring, user fee adjustments and excess revenues over expenditures from previous years. 2 Property Values. Taxable property valuations increased to $895M for FY11/12, up from $882M in 2010- 2011. This $13M or 1.47% increase is comprised primarily of an increase in commercial personal property (inventory) of approximately $4M and with $8M from new construction. This 1.47% increase precedes a decrease from last year of 1.31%, which are signs of stability for the city. We continue to have new residential construction consistent with our slow steady growth. Commercial development has slowed. Property Tax Rate. This year the property tax rate is recommended to be increased by $0.0250 from $.4600 to $.4850 per $100 property valuations. The portion of the tax rate applied to debt service will be $.0656, compared to $.0585 from FY2010-2011. With the increase in property values, the maintenance and operations portion of the tax rate will increase to $.4194 per $100 property valuation, compared to $.4015 from FY2010-2011. Revenues will increase by $277,785. Sales Taxes. In past years, the driving force allowing the city to grow was the state of the economy in the Stephenville area. It appears that Stephenville is continuing as the financial hub of the area. As always, we have been very conservative in projecting sales tax revenues for next year. Due to uncertainty of the national and state economy, we have not budgeted a change in sales tax revenues over what was budgeted in FY10/11. 3 User Fees. The fee schedule is reviewed annually for cost analysis and comparative services. Several adjustments are recommended primarily to community service programs. User fees had not been adjusted in over five years, which needed to reflect the increase in minimum wages. Utility Rates. Due to increased costs a 1.6% increase to the water rate volume charge as well as a 5% increase to the sewer rate volume charge is being recommended. No increases are being proposed to the stormwater drainage or landfill gate fees. Sanitation Rates. Per the contract with IESI, the company can request increases in rates based on the Consumer Price Index (CPI) for the previous 12 months. Requests are brought forward by the company to coincide with the calendar year. BUDGET HIGHLIGHTS TheAlowAemployeeAturnoverAallowedAusAtoA“thinkAlean”.AA llAprogramsAwereAreviewedAforAefficiencyAandA continued demand by the citizens. As a result of the economic uncertainty last year, we delayed our capital replacement program, street renovations and pay adjustments. This budget reflects the reinstatement of all programs to their efficient implementation. The major program initiatives for the 2011-2012 Program of Services and beyond are further outlined as follows: Human Resources We continue to work on the city compensation and benefit structure. Public safety licensed officers still receive step increases if eligible. Health insurance costs are up, while our employee retirement contributions are down. Latitude will be given the directors to make pay adjustments ranging from 0% to 3%. This year $150,000 has been budgeted in the General Fund and Enterprise Funds to support this resource. 4 Maintaining the technology infrastructure is important. I am recommending that the part-time IT employee be made a full-time position. Community Services The Parks and Recreation Department will continue to provide a multitude of both youth and adult services and to assist in funding other special events for the community. The FY11/12 budget contains $14,500 for adult programs and $53,500 for youth programs and services as well as $38,000 for special events. It is important to allocate funds each year in order to keep maintenance of the park facilities as current as possible. This year $50,000 is budgeted toward that goal. We are still completing our second full year of operations of the aquatic center. We have budgeted for modifications for FY11/12 and will continue to evaluate the efficient operations. It appears we will subsidize the program $25k to $50k annually. The FY11/12 budget contains the pay-as-you-go method of financing residential street improvements. This budget includes $200,000 for street maintenance projects. We have proposed to issue $1.5 million debt for major thoroughfare reconstruction. Fire Department Step increases will be implemented for those affected officers. We recommend building a new fire station #2. We propose to issue $2.5 million debt and using approximately $500,000 from reserves to complete construction. We also recommend replacing a pumper truck and ambulance. I have recommended freezing one vacant position for the year. Police Department Step increases will be implemented for those affected officers. The cadet program will be available to fill employee vacancies with quality officers. Maintaining the vehicle replacement program continues. Emphasis remains in keeping the department well equipped and trained to perform their duties. I have recommended freezing one vacant position for the year. Community Development The code enforcement department has been allocated $10,000 this year to fund demolition of substandard structures. We contract for plan review and industrial construction inspection services. We have budgeted for two major projects with corresponding revenue. Capital Projects We maintain self-designated reserves for grant matching and participation agreement projects. Some of the possible improvements that could develop during this coming fiscal year that are not included in this budget are: 5 o Airport hangars o Airport Runway extension o Wetlands o Energy Efficiency Improvements o East Side Sewer o New Water Wells o New Fire Station Planned improvements at the municipal airport are tentatively scheduled to begin in 2011, which include the construction of a new hangar and extension of the runway. Major funding for these projects will come from grants from Texas Department of Transportation. The city is projecting it will need to subsidize the airport fund in 2012 with reserves to meet our grant matching requirements. The Five-Year Capital Improvement Program has been completed and is being presented as part of the FY11/12. It includes projects, vehicles and equipment the City proposes to buy within the next five years, and should be a working document to be considered carefully as future capital budgets will be built around this plan. The program will be reviewed and amended annually as needs change. FINANCIAL HIGHLIGHTS The City is committed to conservative, sound financial planning and direction, as reflected in this 2011-2012 Program of Services. Revenues. TheAcity’sArevenuesAappearAtoAbeAstableAdueAtoAmaintainedApropertyAvalues,Aon-going new residential construction and maintaining utility service demand. Retail activity appears to be stable and remains within our conservative sales tax budget estimates. TheAcity’sAoverallAcustomerAbaseAforAitsAwaterA and sewer services has increased over the last few years. Since weather conditions affect water revenues significantly, revenue projections utilize conservative growth estimates to avoid budget shortfalls, and use a rolling average consumption method to factor out any weather aberrations. General Fund. The proposed general fund budget for FY11/12 is $11,084,147, which is a $344,374 (3.20%) increase over FY10/11. Property valuations are estimated to increase by $13M (1.47%) in FY11/12. With the proposed tax increase, property tax revenues would increase approximately $200,000. In past years, in an effort to reimburse the general fund for indirect costs for water and sewer operations it was determined the Utility Fund should fund a portion of these costs. At that time we instituted a transfer of funds to the General Fund to cover its share of the costs; and in FY11/12, $208,825 was budgeted for this function. Each year we will analyze what portion of these costs the Utility Fund should pay and make adjustments as needed. Utility Fund. TheAUtilityAFund’sAprimaryApurposeAisAtoAprovideAwaterAandAsewerAservices to the residents of the City of Stephenville and prepare for services to its extra-territorial jurisdiction. Revenues from the water and sewer services support this fund. The Utility Fund budget for FY11/12 was increased by $78,315 (1.42%). The use of Utility Fund reserves will be used to cover water and sewer required capital maintenance. 6 A 1.6% increase to the water rate volume charge and a 5% increase to the sewer rate volume charge are being recommended to cover increased costs. The Utility Fund will pay for reimbursement for indirect costs to the General Fund in the amount of $208,825. Each year we will analyze what portion of these costs the General Fund pays and make adjustments as needed. In the past, the City implemented a pay-as-you-go method to finance improvements to the water and sanitary sewer systems. This budget contains an allocation of $120,000 for maintenance of the water wells, $125,000 for maintenance of the water distribution system, $15,000 for meter maintenance, $50,000 for maintenance of the water sewer collection system and $30,000 for maintenance of the waste water treatment plant. Per the contract with OMI, the company can request increases in rates based on Consumer Price Index (CPI) forAtheApreviousA12AmonthsAforAtheAoperationAofAtheACity’sAwastewaterAtreatmentAplant.ATheAcontractAcostsA are anticipated to increase 3.7%. The city is contracted with OMI through 2016. Landfill Fund. The proposed Landfill Fund budget for FY11/12 is $317,028, which is a $74,190, decrease over FY10/11. No rate adjustments are being proposed this year. Because the landfill needed funds to operate, it was necessary to budget assistance from the General Fund to cover these costs. The budgeted transfer from the General Fund is $136,628. Airport Fund. The amount budgeted in the Airport Fund for FY10/11 is $79,965, which is a $1,821, increase over FY10/11. Because the airport needed funds to operate, it was necessary to budget assistance from the General Fund to cover these costs. The budgeted transfer from the General Fund is $287,735. Stormwater Drainage Fund. The total amount budgeted for the Stormwater Drainage Fund is $563,374— an increase of $31,799 over FY10/11. Debt service payments of $528,615 and $30,000 for maintenance projects are included in this budget. This year we will begin planning for the next capital project. Special Revenue Fund. Special revenue funds are derived from hotel occupancy taxes, child safety fines and public safety restricted funds. The Stephenville Independent School District, Cross Timbers Family Services and STAR Council on Substance Abuse have made applications for the projected $4,500 of the child 7 safety funds. The fire and police departments have been allocated $3,700 for training from restricted revenues. Under existing contracts, portions of the hotel occupancy taxes have again been budgeted for the Chamber of Commerce (4¢), Cross Timbers Fine Arts Council (1¢) and the Stephenville Museum (1¢). CONCLUSION I would like to thank the City Council members for the direction they have provided the staff in the development of this budget. The leadership and advice of the City Council throughout the budget process is critical for an effective allocation of resources. The staff and I look forward to implementing this budget. We believe that this comprehensive budget for FY 2011-2012 fulfills the objectives as directed by the City Council. It emphasizes continued improvements to the delivery of services and quality of life issues of the community and works to encourage the future growth of the City. Sincerely, Mark A. Kaiser City Administrator 8 This page intentionally left blank 9 The Budget Process The City of Stephenville’s budget process is the mechanism that changes taxpayer requests and resources into government services and expenditures. Again this year, the City of Stephenville has made a great commitment to setting community goals, performance objectives, and priorities. Below is the budget process of the City: I. Definition and Authority The budget is a financial plan for the fiscal year of operations that matches all planned revenues and expenditures with the services provided to the residents of the City, based on established budgetary policies. The City Charter establishes that the City’s fiscal year shall begin on the first day of October and end on the last day of September of each calendar year. Such fiscal year shall also constitute the budget and accounting year. II. Preparation and Submission of the Budget The budget preparation process begins in March before the beginning of the fiscal year. Under the City Charter, the City Administrator is responsible for preparing and recommending an operating budget for City Council consideration. He along with the Finance Director determines guidelines for the City’s department and division heads to use in preparing their budgets. These guidelines are based on Council goals, anticipated revenues, levels of service desired and capital equipment and improvement needs. The Finance Department prepares the Budget Instructions Manual to be used in budget preparations. It includes the guidelines the City Administrator and Finance Director have developed, the budget calendar and specific instructions for completing the forms included in the Manual. These include requests for capital equipment and projects, operating budget request forms, authorized position forms, requests for new positions and requests for new and/or enhanced services. During April, the Finance staff meets individually with all department/division heads to explain the guidelines to be used in the preparation of their budget, distribute the budget instructions manual, the forms to be completed and deadlines to be met, and give any further directions for budget preparation. Department heads are responsible for expenditure estimates of their departments/divisions. Personnel cost information is provided to them by the Finance staff. In estimating other divisional expenses, department heads base their estimates on historical data adjusted for trends and possible rate increases. In May, the City Council and department/division heads attend a budget workshop at which the staff presents departmental programs, goals, objectives and needs in order to receive direction on programs and service levels from the Council. By the end of June all operating budget and capital requests are due in the Finance office so that staff can begin compiling them and determining financing needs. Factors to be considered in determining items to be capitalized are as follows: Item can be permanently identified as an individual unit of property. Item has an anticipated useful life of five years or more. Item belongs to one of the following categories: Land Buildings and Structures Equipment Item constitutes a tangible, permanent addition to the value of City assets. 10 Item does not constitute repair or maintenance. Item’s cost should generally exceed $1,000. Note: If the item is less than $1,000, then the item should be a component unit of an asset meeting the above-stated criteria. After all the budgets are compiled, the City Administrator and the Finance Director meet with the department/division heads individually to discuss their budget submissions. By July, three-fourths of the current fiscal year is past, and the Finance department works to fine tune the revenue estimates. Revenue projections are generally based on historic receipts adjusted for rate increases and trends. The City’s philosophy on revenue projections is making the best estimate possible using historic data and trends, being careful not to overestimate revenue. The City Administrator submits to the City Council, at least sixty (60) days prior to the beginning of each budget year, the proposed budget for the following fiscal year. The budget provides a complete plan for the fiscal year and contains the following: A budget message, explanatory of the budget, which message shall contain an outline of the financial policies of the city for the fiscal year, shall set forth the reasons for salient changes from the previous fiscal year in expenditures and revenue items, and shall explain any major changes in the financial policy; A consolidated statement of receipts and expenditures for all funds; An analysis of property valuation; An analysis of the tax rate; Tax levies and tax collections by years for at least five (5) years for the number of years for which records are available; General fund resources in detail; Summary of proposed expenditures by fund, department and activity; Summary of proposed expenditures by character and object; Detailed estimates of expenditures shown separately for each activity to support the summaries. Such estimates of expenditures are to include an itemization of positions showing the number of persons having each title and the rate of pay; A revenue and expense statement for all types of bonds; A description of all bond issues outstanding, showing rate of interest, date of issue, maturity date, amount authorized, amount issued and amount outstanding; A schedule of requirements for the principal and interest on each issue bonds; A special fund section; The appropriation ordinance; The tax levying ordinance; A capital improvement program for the budget year and proposed method of financing; 11 A summary of the condition of machinery, equipment and buildings; A suggested legislative program and the highlights of the proposed administrative program. III. Adoption of the Budget The budget and all the supporting schedules shall be filed with the City Secretary when submitted to the Council and shall be open for public inspection by anyone interested. At the Council meeting at which time the budget is submitted, the Council will fix the time and place of a public hearing on the budget and shall cause to be published a notice of the hearing, setting forth the time and place thereof and presenting a condensed summary of the budget, at least seven (7) days before the date of the hearing. At the time and place set forth in the notice, or at any time and place to which the public hearing shall be from time to time adjourned, the council shall hold a public hearing on the budget submitted and all interested citizens shall be given an opportunity to be heard for or against any item or the amount of any item herein contained. The budget shall be adopted in original or amended form by the favorable votes of at least a majority of all members of the whole council and shall be finally adopted not later than seven (7) days prior to the beginning of the fiscal year. Should the council take no final action on or prior to such date, the budget as submitted shall be deemed to have finally been adopted by the council. Upon final adoption the budget shall be in effect for the stated fiscal year. IV. Amending the Budget In cases of grave public necessity, emergency expenditures to meet unusual and unforeseen conditions which could not, by reasonable diligent thought and attention, have been included in the original budget may from time to time be authorized by the affirmative vote of at least six (6) members of the entire council, as amendments or supplements to the original budget. Such supplements or amendments shall be filed with the original budget. 12 This page intentionally left blank. 13 City of Stephenville Proposed 2011-2012 Budget Calendar April, 2011 Prior year budget review and begin developing priorities for the next budget year May 9 Budget Packets to Division Directors May 16-27 Requests for written budget input from citizens June 7 Public input on citizen budget requests June 13 Budget preparation manuals due from Division Directors to Director of Finance June 27 - July 15 City Administrator and Director of Finance meet with Division Directors to review and develop budget July 25 (Statutory) Receive Certified Tax Rolls from the Central Appraisal District August 1 File a copy of complete budget with City Secretary August 7 & Publish notices of Council budget workshops and budget public August 14 hearing August 8-11 Council budget workshops August 16 Public hearing on budget; Set time, date and place of public hearing on proposed tax rate September 6 Ordinance adopting budget; Public hearing on the proposed tax rate (1st) September 13 Public hearing on the proposed tax rate (2nd) September 20 Ordinance adopting tax rate October 1 Begin new Budget Year 2011 – 2012 April, 2012 Mid-year budget review 14 This page intentionally left blank. 15 CITY OF STEPHENVILLE Organization Chart 16 This page intentionally left blank. 17 Community Profile Overview Stephenville is located in the heart of north Central Texas in Erath County and is home to approximately 17,125 people. Stephenville serves as the center of commerce and recreation to over 37,000 county residents. Stephenville was incorporated in 1889 and chartered a home-rule city under Texas law in 1961 and operates under a mayor-council form of government. A mayor and eight (8) council members are elected by majority of the entire city. Elections are held the second Saturday in May. Economy and Employment The City of Stephenville is the county seat and principal commercial, medical, retail and industrial center of Erath County. Stephenville has maintained its strong economic position. Our economy is based on agriculture and manufacturing. Agriculture has long beenAErathACounty’sAleadingAindustry.AALivestock,A especially beef, dairy cattle and other livestock, has always been an important agriculture producer in Erath County. The county is in the states 10th largest for cattle production in 2010. The city has been fortunate to have seven manufacturing industries in town. Four of the plants are among our list of top ten largest tax payers. Many people live in Stephenville and Erath County and commute to the Metroplex to work every day. The short distance to the MetroplexAmakesAStephenvilleAanAattractiveAplaceAtoAlive.AATheACity’sAhometownA atmosphere combines with aggressive development attitude to produce results. The City anticipates future growth in the local economy as a result of capital improvements completed this past year and new projects budgeted this year. The City has been successful in attracting several residential developments, single-family and multi-family. Retail sales for 2010 was $324M. The City has Wal-Mart Supercenter that has been a catalyst to the regionalAeconomyAforAseveralAyearsAandAisAoneAofAtheACity’sAmajorAemployers.AAATexasAHeathAHarrisAMethodistA HospitalAisAoneAofAtheAarea’sAlargestAnon-retail employers, providing employment for doctors, nurses and other health care personnel. Other organizations with more than 100 employees include Tarleton State University, a Division II NCAA Division university, the Stephenville Independent School District, the City of Stephenville, Erath County, and Senior Care Living. Stephenville and Erath County sit on the edge of the Barnett Shale formation. Minerals produced in the county include natural gas and limited amounts of oil. Culture and Recreation More than forty local churches provide worship and fellowship for about twenty denominational groups. The nearest synagogue is located in Fort Worth. 18 Stephenville’sAresidentsAcanAtakeAadvantageAofAmanyAactivitiesAofferedAbyAtheAStephenvilleAParksAandA Recreation Department, Stephenville Museum, and the Stephenville Public Library. Numerous organizations such as 4-H, Girl and Boy Scouts and Future Farmers of America encourage the personal growth of young people. Stephenville Parks and Recreation facilities include a multi-faceted sports complex with baseball and softball fields, soccer fields, and RV park, picnic areas, tennis courts, and indoor recreation center, as well as an amphitheater which attracts many live concerts throughout the year. Many other cultural and recreational facilities are within a one and one-half hour drive east on US 377 in the Dallas/Fort Worth area. Stephenville offers all the amenities of small town life while the conveniences offered by a large metropolitan area are easily within reach. Education Stephenville schools provide high-quality education for the district’sAchildren.AATheApublicAschoolAsystemAisA large enough to offer progressive and diverse programs, and small enough to allow teachers and administrators to cultivate a personal, active interest in each student. The instructional staff at SISD is exceptionally well-qualified. Award winning programs in academics, fine arts, vocational education, athletics,AandAleadershipAareAavailableAtoAtheAdistrict’sAmoreAthanA3,500Astudents. Tarleton State University, a member of the Texas A&M System, provides quality programs of undergraduate, graduate, and non-traditional education. The student body includes representatives from 220 Texas counties, 45 states and 34 foreign countries. Tarleton had a spring 2011 enrollment of 8,064 in Stephenville. The Tarleton core curriculum provides a solid liberal arts foundation for all students. Tarleton offers 67 undergraduate and 22 graduate programs as well as a doctorate program in Educational Administration. Degree areas include agriculture, business administration, teacher education, allied health, the fine arts, social sciences, physical and biological sciences, humanities, mathematics and technology. Still over degree areas include preparation for professional schools such as dentistry, engineering, law, medicine and veterinary medicine. 19 Miscellaneous Statistical Information Date of incorporation August 6, 1889 Sewerage System: Miles of sanitary sewers 115 Number of treatment plants 1 Form of Government Home rule Number of service connections 5,651 Daily avg treatment in gallons 1,745,000 Max daily capacity in gallons 9,000,000 Number of Employees (excl police and fire): Full-time 59 Water System: Miles of water mains 125 City of Stephenville Facilities and Services: Number of service connections 5,651 Area in square miles 11.79 Number of fire hydrants 771 Miles of streets 91 Daily avg consumption in gallons 1,970,000 Number of street lights 1,119 Max daily capacity in gallons 6,000,000 Culture and Recreation: Recreation center 1 Parks 3 Park acreage 130 Swimming pools 1 Play Grounds 4 Amphitheater 1 Fire Protection: Number of stations 2 Number of fire personnel and officers 31 Number of volunteer firefighters 13 Number of fire calls answered 241 Number of ambulance calls answered 1,442 Number of inspections conducted 359 Police Protection: Number of stations 1 Number of police personnel and officers 50 Number of patrol units 10 Number of law violations: Physical arrests 916 Traffic violations 1,478 Parking violations 346 Criminal offenses 2,518 20 This page intentionally left blank. 21 FINANCIAL SUMMARY 22 This page intentionally left blank. 23 CITY OF STEPHENVILLE STATEMENT OF PROJECTED NET REVENUE OVER (EXPENDITURES) - ALL FUNDS FOR THE YEAR ENDED SEPTEMBER 30, 2012 CAPITAL SPECIAL DEBT WATER STORM GENERAL PROJECT REVENUE SERVICE SEWER WATER LANDFILL AIRPORT FUND FUND FUND FUND FUND FUND FUND FUND TOTAL PROJECTED NET REVENUE OVER (EXPENDITURES): REVENUE 10,506,208 1,100 292,200 587,847 5,323,302 577,500 300,400 92,230 17,680,787 EXPENDITURES 11,084,147 0 289,700 587,847 5,568,886 563,374 317,028 79,965 18,490,947 NET BASELINE BUDGET (577,939)1,100 2,500 0 (245,584)14,126 (16,628)12,265 (810,160) CAPITAL REPLACEMENTS (1,147,000)(4,000,000)(65,000)0 (303,000)0 (120,000)(300,000)(5,935,000) AND NEW PROGRAMS RESERVE FUNDING 1,724,939 3,998,900 62,500 0 548,584 0 136,628 287,735 6,759,286 PROJECTED 2009-2010 NET REVENUE OVER (EXPENDITURES):0 0 0 0 0 14,126 0 0 14,126 SPECIAL NOTE - Reserves will be used for: GENERAL FUND:LANDFILL FUND: Funding Assistance-Landfill 136,628 General fund subsidized 16,628 Funding Assistance-Airport 287,735 Scale House 120,000 Capital Replacements 925,000 136,628 Reserves to Fund Operations 375,576 AIRPORT FUND 1,724,939 Extend Runway 287,735 287,735 WATER/SEWER FUND: Reserves to Fund Operations 245,584 SPECIAL REVENUE Capital Replacements 303,000 Welcome to Stephenville Sign 12,500 548,584 Historical Brick Streets 50,000 62,500 CAPITAL PROJECTS FUND: Major Thoroughfare Renovations 998,900 Fire Station #2 3,000,000 3,998,900 24 CITY OF STEPHENVILLE STATEMENT OF PROJECTED CASH FLOW - ALL FUNDS FOR THE YEAR ENDED SEPTEMBER 30, 2012 CAPITAL SPECIAL DEBT WATER STORM GENERAL PROJECT REVENUE SERVICE SEWER WATER LANDFILL AIRPORT FUND FUND FUND FUND FUND FUND FUND FUND TOTAL ESTIMATED ENDING CASH BALANCE 10/1/2011: RESTRICTED:11,257,796 3 MONTH OPERATIONS 2,450,000 280,846 500,000 75,000 RIGHT-OF-WAY 1,225,000 0 CAPITAL REPLACEMENT 1,000,000 0 1,150,000 53,079 FACILITIES 200,000 2,129,231 0 GRANT MATCHING 750,000 40,584 ECONOMIC DEVELOPMENT 50,000 144,174 DEBT SERVICE 88,634 714,355 194,452 CUSTOMER DEPOSITS 211,641 800 UNRESTRICTED 2,931 10,225 13,540 3,301 0 29,997 EST. CASH BALANCE 10/1/2011 5,677,931 2,273,405 280,846 88,634 1,436,221 1,357,992 132,180 40,584 11,287,793 PROJECTED NET REVENUE OVER (EXPENDITURES): REVENUE 10,506,208 1,100 292,200 587,847 5,323,302 577,500 300,400 92,230 17,680,787 EXPENDITURES 11,084,147 0 289,700 587,847 5,568,886 563,374 317,028 79,965 18,490,947 NET 2011-2012 BUDGET:(577,939)1,100 2,500 0 (245,584)14,126 (16,628)12,265 (810,160) ADD-BACK ITEMS: CHANGES IN: DEBT PROCEEDS 4,000,000 4,000,000 GRANT MATCHING (250,000)0 250,000 0 TRANSFERS (5,000)5,000 CAPITAL REPLACEMENT (925,000)(183,000)(1,108,000) NEW PROGRAMS (72,000)(4,000,000)(65,000)(120,000)(120,000)(300,000)(4,677,000) COMPENSATION (150,000)(150,000) NON-CASH ITEMS: BOND AMORTIZATION 25,244 4,259 29,503 TOTAL ADD-BACK ITEMS (1,402,000)0 (65,000)0 (277,756)4,259 (115,000)(50,000)(1,905,497) ESTIMATED ENDING CASH BALANCE 9/30/2012: RESTRICTED:9,052,485 3 MONTH OPERATIONS 2,450,000 218,346 500,000 550,000 552 RIGHT-OF-WAY 500,000 1,100 CAPITAL REPLACEMENT 500,000 2,129,231 0 FACILITIES 300,000 GRANT MATCHING 500,000 ECONOMIC DEVELOPMENT 50,000 144,174 DEBT SERVICE 88,634 714,355 194,452 CUSTOMER DEPOSITS 211,641 UNRESTRICTED (602,008)(513,115)631,925 0 2,849 (480,349) EST. CASH BALANCE 9/30/2012 3,697,992 2,274,505 218,346 88,634 912,881 1,376,377 552 2,849 8,572,136 25 City of Stephenville Summary of Revenues Submission Date: August 8, 2011 Actual Budgeted Amounts Recommended Actual Amounts Amounts Amended Proposed Budget Changes Jul-11 Percent YTD Source of Funds 2009-2010 2010-2011 2011-12 Positive (Negative)YTD Actual to Budget Taxes 9,475,096 9,839,794 9,916,230 76,436 9,202,367 93.52% Licenses and permits 138,674 101,300 146,300 45,000 188,688 186.27% Fines and forfeitures 229,356 258,500 258,500 0 259,054 100.21% Intergovernmental grants 1,240,465 432,876 74,300 (358,576)124,654 28.80% Service charges 7,173,506 6,942,080 7,028,630 86,550 5,799,429 83.54% Interest on investments 41,110 18,750 14,600 (4,150)12,465 66.48% Transfers 286,514 590,354 219,355 (370,999)561,823 95.17% Other Income 383,065 98,772 22,872 (75,900)158,760 160.73% Total Revenue 18,967,786 18,282,426 17,680,787 (601,639)16,307,240 89.20% General Funds Taxes Property Taxes 3,294,817 3,492,383 3,497,383 5,000 3,596,246 102.97% Sales Tax 4,275,545 4,250,000 4,250,000 0 3,743,177 88.07% Other taxes 1,303,381 1,300,195 1,301,000 805 1,200,163 92.31% Licenses and permits 138,674 101,300 146,300 45,000 188,688 186.27% Fines and forfeitures 218,271 250,000 250,000 0 243,039 97.22% Intergovernmental 199,573 127,176 68,600 (58,576)120,956 95.11% Service charges 969,978 764,400 764,400 0 628,944 82.28% Interest on investments 12,326 9,500 5,500 (4,000)7,598 79.98% Transfers 208,824 208,825 208,825 0 174,020 83.33% Other Income 365,668 30,400 14,200 (16,200)88,965 292.65% Total General Fund 10,987,056 10,534,179 10,506,208 (27,971)9,991,796 94.85% Utility Fund Water sales 2,980,070 3,110,000 3,110,000 0 2,541,507 81.72% Wastewater charges 2,082,638 1,930,000 2,000,000 70,000 1,773,479 91.89% Service and delinquent charges 308,359 189,000 189,000 0 137,189 72.59% Interest on investments 3,223 5,500 5,500 0 2,857 51.95% Transfers 10,536 10,530 10,530 0 8,780 83.38% Other Income 16,257 67,272 8,272 (59,000)68,643 102.04% Total Utility Fund 5,401,083 5,312,302 5,323,302 11,000 4,532,455 85.32% Landfill Fund Gate fees 174,013 300,000 300,000 0 186,590 62.20% Interest on investments 122 150 0 (150)96 0.00% Other Income 1,140 1,100 400 (700)1,152 104.73% Transfers 90,818 0 (90,818)90,818 100.00% Total Landfill Fund 425,275 392,068 300,400 (91,668)278,656 71.07% Airport Fund Hangar rental 69,300 68,500 81,980 13,480 60,769 88.71% Service and delinquent charges 1,008 5,180 8,250 3,070 2,711 52.34% Intergovernmental Grants 17,808 2,000 2,000 0 0 0.00% Interest on investments 2,100 0 0 0 0 0.00% Transfers 67,154 225,572 0 (225,572)202,464 89.76% Total Airport Fund 157,370 301,252 92,230 (209,022)265,944 88.28% Storm Water Drainage Fund Storm water drainage fee 588,141 575,000 575,000 0 468,240 81.43% Interest on investments 3,368 2,500 2,500 0 1,469 58.76% Total Landfill Fund 591,509 577,500 577,500 0 469,709 81.33% Other Funds Taxes Property Taxes 301,391 517,216 587,847 70,631 524,323 101.37% Other taxes 299,962 280,000 280,000 0 138,458 49.45% Fines and forfeitures 11,085 8,500 8,500 0 16,015 188.41% Intergovernmental 1,023,085 303,700 3,700 (300,000)3,698 1.22% Interest on investments 19,970 1,100 1,100 0 445 40.45% Transfers 54,609 0 (54,609)85,741 157.01% Other Income 0 0 0 0 0.00% Total Other Funds 1,655,493 1,165,125 881,147 (283,978)768,680 65.97% Total Funds 19,217,787 18,282,426 17,680,787 (601,639)16,307,240 92.23% 26 City of Stephenville Summary of Expenditures Submission Date: August 8, 2011 Budgeted Amounts Recommended Actual Amounts Amounts Amended Proposed Budget Changes Jul-11 Percent YTD Source of Funds 2009-2010 2010-2011 2011-12 Positive (Negative)YTD Actual to Budget General Government: City council 94,928 62,088 59,176 2,912 45,870 73.88% City administrator 129,311 131,025 137,497 (6,472)98,321 75.04% City secretary 86,527 89,795 90,341 (546)65,299 72.72% Total General Government 310,766 282,908 287,014 (4,106)209,490 74.05% Finance and Administration: Emergency management 6,646 6,850 6,850 0 5,326 77.75% Municipal buildings 214,396 290,710 229,665 61,045 199,655 68.68% Financial administration and accounting 356,181 349,231 366,882 (17,651)277,443 79.44% Purchasing 55,628 59,194 60,109 (915)41,542 70.18% Tax 117,539 119,000 119,000 0 117,504 98.74% Legal counsel 70,986 66,848 66,489 359 61,236 91.60% Municipal court 126,416 120,000 138,770 (18,770)116,521 97.10% Human resources 100,456 108,582 109,224 (642)81,886 75.41% Total Finance and Administration 1,048,248 1,120,415 1,096,989 23,426 901,113 80.43% Community Services: Recreation administration 678,250 684,843 687,477 (2,634)512,292 74.80% Park maintenance 465,981 462,956 443,123 19,833 360,831 77.94% Cemeteries 129,406 135,328 136,491 (1,163)97,362 71.95% Library 192,849 205,714 211,198 (5,484)148,562 72.22% Street maintenance 984,903 944,632 991,743 (47,111)759,647 80.42% Senior citizens center 126,697 128,160 130,198 (2,038)101,740 79.39% Aquatic Center 223,796 228,685 197,800 30,885 115,272 50.41% Total Community Services 2,801,882 2,790,318 2,798,030 (7,712)2,095,706 75.11% Fire Department: Fire and ambulance administration 217,151 211,793 213,407 (1,614)154,728 73.06% Fire prevention and investigation 105,788 160,722 160,381 341 68,034 42.33% Fire suppression 1,136,224 1,060,220 1,079,165 (18,945)854,681 80.61% Emergency medical services 1,008,229 1,113,422 1,133,535 (20,113)725,167 65.13% Volunteer fire 24,172 41,945 29,841 12,104 14,698 35.04% Total Fire Department 2,491,563 2,588,102 2,616,329 (28,227)1,817,308 70.22% Police Department: Police administration 125,083 122,675 123,250 (575)87,853 71.61% Police patrol 2,170,263 2,061,468 1,895,093 166,375 1,591,422 77.20% Police communications 446,801 426,110 436,555 (10,445)311,946 73.21% Police records 178,809 188,521 272,105 (83,584)135,398 71.82% Criminal investigation 608,066 615,547 537,616 77,931 393,654 63.95% Community Resources 76,544 77,430 226,874 (149,444)55,716 71.96% Animal control 110,285 119,944 122,433 (2,489)89,674 74.76% Public safety facility 192,923 203,468 204,589 (1,121)144,699 71.12% Total Police Department 3,908,774 3,815,162 3,818,514 (3,352)2,810,362 73.66% Community Development: Planning 174,633 182,120 182,909 (789)130,852 71.85% Inspection 170,490 178,628 204,325 (25,697)124,220 69.54% Code enforcement 75,860 73,887 80,036 (6,149)33,772 45.71% Total Community Development 420,983 434,635 467,270 (32,635)288,844 66.46% Non-Departmental: Transfers 317,128 347,891 0 347,891 347,891 100.00% Total General Fund 11,299,344 11,379,431 11,084,147 295,285 8,470,714 74.44% Utility Fund Utilities administration 104,892 106,420 106,324 96 78,370 73.64% Water production 756,432 767,147 760,162 6,985 554,870 72.33% Water distribution 603,684 627,976 644,319 (16,343)460,116 73.27% Water customer service 175,969 175,882 182,470 (6,588)129,878 73.84% Wastewater collection 347,235 366,492 369,140 (2,648)253,563 69.19% Wastewater treatment 918,341 1,018,641 912,428 106,213 880,707 86.46% Billing and collections 168,480 179,452 181,972 (2,520)131,674 73.38% Transfers 413,144 208,825 208,825 0 205,152 98.24% Non-Departmental 1,771,800 2,201,703 2,203,246 (1,543)2,100,499 95.40% Total Utility Fund 5,259,977 5,652,538 5,568,886 83,652 4,794,829 84.83% Landfill Fund Landfill operations 194,268 407,283 306,498 100,785 334,690 82.18% Transfers 10,536 10,530 10,530 0 8,780 83.38% Total Landfill Fund 204,804 417,813 317,028 100,785 343,470 82.21% Airport Fund Total Airport Fund 158,085 301,252 79,965 221,287 90,630 30.08% Storm Water Drainage Fund Total Storm Water Drainage Fund 580,589 562,075 563,374 (1,299)382,643 68.08% Special Revenue Fund Total Special Revenue Fund 310,556 346,694 289,700 56,994 175,165 50.52% Debt Service Fund Total Debt Service Fund 604,278 517,316 587,847 (70,531)475,166 91.85% Capital Projects Fund Total Capital Project Fund 1,683,558 1,404,372 0 1,404,372 593,340 42.25% Total Expenditures 20,101,192 20,581,491 18,490,947 2,090,545 15,325,957 74.46% 27 Ci t y o f S t e p h e n v i l l e Pr o p o s e d S t a t e m e n t o f A c t i v i t i e s Su b m i s s i o n D a t e : A u g u s t X X , 2 0 1 1 P r o g r a m R e v e n u e s Ne t ( E x p e n s e ) R e v e n u e Ch a r g e s f o r Gr a n t s a n d Go v e r n m e n t a l Bu s i n e s s - T y p e Fu n c t i o n s / P r o g r a m s Ex p e n s e s Se r v i c e s Co n t r i b u t i o n s Ac t i v i t i e s Ac t i v i t i e s To t a l Go v e r n m e n t a l a c t i v i t i e s : G e n e r a l g o v e r n m e n t 1, 3 7 7 , 1 5 3 3, 6 0 0 (1 , 3 7 3 , 5 5 3 ) (1 , 3 7 3 , 5 5 3 ) P u b l i c s a f e t y : F i r e 2, 6 2 3 , 1 7 9 39 6 , 0 0 0 (2 , 2 2 7 , 1 7 9 ) (2 , 2 2 7 , 1 7 9 ) P o l i c e 3, 8 2 8 , 2 1 4 26 3 , 0 0 0 68 , 7 0 0 (3 , 4 9 6 , 5 1 4 ) (3 , 4 9 6 , 5 1 4 ) S t r e e t s 99 1 , 7 4 3 25 , 0 0 0 (9 6 6 , 7 4 3 ) (9 6 6 , 7 4 3 ) C e m e t e r y 13 6 , 4 9 1 15 , 3 0 0 (1 2 1 , 1 9 1 ) (1 2 1 , 1 9 1 ) C u l t u r e a n d r e c r e a t i o n : P a r k s 44 3 , 1 2 3 12 , 5 0 0 (4 3 0 , 6 2 3 ) (4 3 0 , 6 2 3 ) R e c r e a t i o n 96 7 , 4 7 7 12 2 , 5 0 0 (8 4 4 , 9 7 7 ) (8 4 4 , 9 7 7 ) S e n i o r C i t i z e n s C e n t e r 13 0 , 1 9 8 19 , 5 0 0 (1 1 0 , 6 9 8 ) (1 1 0 , 6 9 8 ) L i b r a r y 21 1 , 1 9 8 4,1 0 0 (2 0 7 , 0 9 8 ) (2 0 7 , 0 9 8 ) S p l a s h v i l l e 19 7 , 8 0 0 15 0 , 0 0 0 (4 7 , 8 0 0 ) (4 7 , 8 0 0 ) C o m m u n i t y d e v e l o p m e n t 46 7 , 2 7 0 16 1 , 3 0 0 (3 0 5 , 9 7 0 ) (3 0 5 , 9 7 0 ) L o n g - t e r m d e b t 58 7 , 8 4 7 (5 8 7 , 8 4 7 ) (5 8 7 , 8 4 7 ) T o t a l g o v e r n m e n t a l a c t i v i t i e s 11 , 9 6 1 , 6 9 3 1,1 6 9 , 2 0 0 72 , 3 0 0 (1 0 , 7 9 2 , 4 9 3 ) (1 0 , 7 9 2 , 4 9 3 ) Bu s i n e s s - t y p e a c i t i v i t i e s : W a t e r 3, 2 0 6 , 3 9 8 3,2 1 6 , 6 5 1 10 , 2 5 4 10 , 2 5 4 W a s t e w a t e r 2, 1 5 3 , 6 6 5 2,1 0 6 , 6 5 1 (4 7 , 0 1 4 ) (4 7 , 0 1 4 ) S t o r m w a t e r d r a i n a g e 56 3 , 3 7 4 57 7 , 5 0 0 14 , 1 2 6 14 , 1 2 6 L a n d f i l l 31 7 , 0 2 8 30 0 , 4 0 0 (1 6 , 6 2 8 ) (1 6 , 6 2 8 ) A i r p o r t 79 , 9 6 5 90 , 2 3 0 2, 0 0 0 12 , 2 6 5 12 , 2 6 5 T o t a l b u s i n e s s - t y p e a c t i v i t i e s 6, 3 2 0 , 4 2 9 6,2 9 1 , 4 3 2 2, 0 0 0 (2 8 , 9 9 7 ) (2 8 , 9 9 7 ) To t a l p r i m a r y g o v e r n m e n t 18 , 2 8 2 , 1 2 2 7,4 6 0 , 6 3 2 74 , 3 0 0 (1 0 , 7 9 2 , 4 9 3 ) (2 8 , 9 9 7 ) (1 0 , 8 2 1 , 4 9 0 ) Ge n e r a l r e v e n u e s : Ta x e s : P r o p e r t y t a x e s 4, 0 8 5 , 2 3 0 4, 0 8 5 , 2 3 0 S a l e s t a x 4, 2 5 0 , 0 0 0 4, 2 5 0 , 0 0 0 O t h e r t a x e s 1, 5 8 1 , 0 0 0 1, 5 8 1 , 0 0 0 In v e s t m e n t e a r n i n g s 6, 6 0 0 6, 6 0 0 Mi s c e l l a n e o u s 14 , 2 0 0 14 , 2 0 0 Tr a n s f e r s 20 8 , 8 2 5 (2 0 8 , 8 2 5 ) 0 T o t a l g e n e r a l r e v e n u e s a n d t r a n s f e r s 10 , 1 4 5 , 8 5 5 (2 0 8 , 8 2 5 ) 9, 9 3 7 , 0 3 0 Ch a n g e i n n e t a s s e t s (6 4 6 , 6 3 8 ) (2 3 7 , 8 2 2 ) (8 8 4 , 4 6 0 ) Ne t a s s e t s - b e g i n n i n g 6, 1 9 1 , 5 8 5 5, 0 9 6 , 2 0 8 11 , 2 8 7 , 7 9 3 Ne t a s s e t s - e n d i n g 5, 5 4 4 , 9 4 7 4, 8 5 8 , 3 8 6 10 , 4 0 3 , 3 3 3 28 GENERAL FUND 29 This page intentionally left blank. 30 General Fund The General Fund is responsible for providing basic services to the residents of the City. These services include Public Safety (Municipal Court, Police and Fire); Public Works (Public Works, Streets); Community Development (Development, Planning, Inspections); Parks and Recreation (Parks, Swimming Pool, Soccer Fields, Cemetery); Administrative Services (Finance, Purchasing, Social Services, Management Information Services); City Administration (City Council, City Secretary, Legal, City Manager). The General Fund’s primary revenue sources are Ad Valorem Taxes, Sales Taxes, Franchise Fees and Charges for City Services. The City Council is responsible for establishing a tax rate for the General Fund. State statues require that if the Maintenance and Operation (M&O) portion of the tax rate exceeds the effective tax rate, then the City must publish a notice indicating the increase and hold a public hearing. If the increase is 8% or greater, the citizens have the right to petition for a “roll-back” election. The sales tax rate inside the City of Stephenville is 8.25%, with 1.5% being dedicated for City use. The remainder goes to the State (6.25%) and Erath County (0.5%). 31 This page intentionally left blank. 32 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 0 TAXES 9,458,489 8,873,743 9,042,578 8,538,361 8,983,858 9,048,383 9,048,383 1 LICENSES AND PERMITS 131,342 138,674 101,300 188,728 101,300 146,300 146,300 2 FINES AND FORFEITURES 212,856 218,271 250,000 217,753 250,000 250,000 250,000 3 INTERGOVERNMENTAL 119,325 199,572 127,176 120,956 68,600 68,600 68,600 4 SERVICE CHARGES 741,854 969,978 764,400 640,191 764,400 764,400 764,400 5 OTHER REVENUE 439,270 586,818 248,725 270,582 25,900 228,525 228,525 FUND TOTAL REVENUES 11,103,136 10,987,056 10,534,179 9,976,573 10,194,058 10,506,208 10,506,208 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY 1 CENTRAL GOVERNMENT ==================== 01 CITY COUNCIL ADMINISTRATION 1-PERSONNEL 16,983 18,896 18,612 14,700 21,200 21,200 21,200 2-CONTRACTUAL 63,086 74,064 40,876 31,072 32,876 35,376 35,376 3-GENERAL SERVICES 1,854 1,969 2,600 1,022 2,600 2,600 2,600 TOTAL 01 CITY COUNCIL ADMINISTRATI 81,923 94,928 62,088 46,794 56,676 59,176 59,176 02 CITY ADMINISTRATOR 1-PERSONNEL 121,859 126,325 126,505 100,188 132,977 132,977 132,977 2-CONTRACTUAL 3,338 2,959 4,120 2,925 4,120 4,120 4,120 3-GENERAL SERVICES 350 28 400 118 400 400 400 TOTAL 02 CITY ADMINISTRATOR 125,547 129,311 131,025 103,230 137,497 137,497 137,497 03 CITY SECRETARY 1-PERSONNEL 66,510 70,605 72,625 57,037 73,111 73,111 73,111 2-CONTRACTUAL 11,094 9,818 11,420 6,812 11,480 11,480 11,480 3-GENERAL SERVICES 4,201 5,693 5,350 4,297 5,350 5,350 5,350 4-MACHINE & EQUIPMENT MAI 0 410 400 0 400 400 400 TOTAL 03 CITY SECRETARY 81,805 86,527 89,795 68,146 90,341 90,341 90,341 04 EMERGENCY MANAGEMENT 2-CONTRACTUAL 5,255 5,713 6,350 4,576 6,350 6,350 6,350 4-MACHINE & EQUIPMENT MAI 798 933 500 750 500 500 500 TOTAL 04 EMERGENCY MANAGEMENT 6,053 6,646 6,850 5,326 6,850 6,850 6,850 05 MUNICIPAL BUILDING 1-PERSONNEL 26,679 38,685 41,148 29,757 41,905 41,905 41,905 2-CONTRACTUAL 66,873 53,056 56,640 38,261 56,640 56,640 56,640 3-GENERAL SERVICES 9,394 9,253 9,200 4,741 9,200 9,200 9,200 4-MACHINE & EQUIPMENT MAI 20,851 19,392 19,600 9,661 20,500 20,500 20,500 5-CAPITAL OUTLAY 0 0 63,576 56,897 0 0 0 8-NOT USED 2,454,266 317,128 347,891 347,891 0 0 0 TOTAL 05 MUNICIPAL BUILDING 2,578,063 437,514 538,055 487,209 128,245 128,245 128,245 06 MUNCIPAL SERVICE CENTER 1-PERSONNEL 27,255 37,980 41,390 30,602 42,264 42,264 42,264 2-CONTRACTUAL 45,825 43,381 45,856 27,368 45,856 45,856 45,856 3-GENERAL SERVICES 3,983 4,584 4,800 16,314 4,800 4,800 4,800 4-MACHINE & EQUIPMENT MAI 9,554 8,066 8,500 3,706 8,500 8,500 8,500 TOTAL 06 MUNCIPAL SERVICE CENTER 86,618 94,010 100,546 77,989 101,420 101,420 101,420 ________________________________________________________________________________________________ TOTAL 1 CENTRAL GOVERNMENT 2,960,008 848,937 928,359 788,695 521,029 523,529 523,529 =========== =========== =========== =========== =========== ============ ============ 2 FINANCE ========= 01 FINANCIAL ADMIN/ACCOUNTING 1-PERSONNEL 195,594 202,602 205,922 153,807 207,573 207,573 207,573 2-CONTRACTUAL 97,188 119,175 100,909 90,748 102,909 102,909 102,909 3-GENERAL SERVICES 1,005 2,477 2,400 1,961 2,400 2,400 2,400 4-MACHINE & EQUIPMENT MAI 75,410 31,927 40,000 41,571 45,000 54,000 54,000 TOTAL 01 FINANCIAL ADMIN/ACCOUNTIN 369,197 356,181 349,231 288,088 357,882 366,882 366,882 02 PURCHASING 1-PERSONNEL 47,034 52,793 54,824 42,841 55,539 55,539 55,539 2-CONTRACTUAL 3,633 2,678 3,920 850 4,120 4,120 4,120 3-GENERAL SERVICES 269 156 450 65 450 450 450 TOTAL 02 PURCHASING 50,936 55,628 59,194 43,757 60,109 60,109 60,109 04 TAX 2-CONTRACTUAL 117,219 117,539 119,000 117,616 119,000 119,000 119,000 TOTAL 04 TAX 117,219 117,539 119,000 117,616 119,000 119,000 119,000 ________________________________________________________________________________________________ TOTAL 2 FINANCE 537,352 529,348 527,425 449,460 536,991 545,991 545,991 =========== =========== =========== =========== =========== ============ ============ 3 LEGAL ======= 01 LEGAL COUNSEL 1-PERSONNEL 4,296 4,756 5,628 4,027 6,785 5,269 5,269 2-CONTRACTUAL 74,504 66,230 61,220 57,209 61,220 61,220 61,220 TOTAL 01 LEGAL COUNSEL 78,800 70,986 66,848 61,236 68,005 66,489 66,489 33 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 MUNICIPAL COURT 2-CONTRACTUAL 132,050 126,416 120,000 116,521 138,770 138,770 138,770 TOTAL 02 MUNICIPAL COURT 132,050 126,416 120,000 116,521 138,770 138,770 138,770 ________________________________________________________________________________________________ TOTAL 3 LEGAL 210,849 197,401 186,848 177,757 206,775 205,259 205,259 =========== =========== =========== =========== =========== ============ ============ 4 PERSONNEL =========== 01 HUMAN RESOURCES 1-PERSONNEL 50,758 53,105 56,142 43,783 56,784 56,784 56,784 2-CONTRACTUAL 48,984 45,710 49,240 40,190 49,240 49,240 49,240 3-GENERAL SERVICES 2,131 1,641 3,200 1,301 3,200 3,200 3,200 TOTAL 01 HUMAN RESOURCES 101,873 100,456 108,582 85,274 109,224 109,224 109,224 ________________________________________________________________________________________________ TOTAL 4 PERSONNEL 101,873 100,456 108,582 85,274 109,224 109,224 109,224 =========== =========== =========== =========== =========== ============ ============ 5 COMMUNITY SERVICES ==================== 01 PARKS & RECREATION ADM 1-PERSONNEL 352,885 377,530 368,513 295,458 428,377 428,377 428,377 2-CONTRACTUAL 247,734 221,303 240,330 177,164 183,600 183,600 183,600 3-GENERAL SERVICES 77,832 76,080 72,500 65,056 72,250 72,250 72,250 4-MACHINE & EQUIPMENT MAI 2,774 3,338 3,500 1,814 3,250 3,250 3,250 TOTAL 01 PARKS & RECREATION ADM 681,226 678,250 684,843 539,492 687,477 687,477 687,477 02 PARK MAINTENANCE 1-PERSONNEL 305,310 312,533 315,294 269,348 313,234 316,523 316,523 2-CONTRACTUAL 19,049 11,359 13,312 8,648 11,850 11,850 11,850 3-GENERAL SERVICES 31,334 28,530 39,250 34,362 39,250 39,250 39,250 4-MACHINE & EQUIPMENT MAI 75,826 64,988 77,300 50,602 75,500 75,500 75,500 5-CAPITAL OUTLAY 82,182 48,572 17,800 17,094 0 0 0 TOTAL 02 PARK MAINTENANCE 513,702 465,981 462,956 380,054 439,834 443,123 443,123 03 CEMETERIES 1-PERSONNEL 102,620 109,540 111,873 87,663 113,396 113,396 113,396 2-CONTRACTUAL 7,229 8,180 7,855 5,608 7,895 7,895 7,895 3-GENERAL SERVICES 7,136 4,968 7,700 4,411 7,450 7,450 7,450 4-MACHINE & EQUIPMENT MAI 6,786 6,718 7,900 4,518 7,750 7,750 7,750 5-CAPITAL OUTLAY 30,640 0 0 0 0 0 0 TOTAL 03 CEMETERIES 154,412 129,406 135,328 102,200 136,491 136,491 136,491 34 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 5 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 04 LIBRARY 1-PERSONNEL 135,877 135,110 145,804 118,558 147,578 147,578 147,578 2-CONTRACTUAL 23,193 19,291 19,410 12,925 19,870 19,870 19,870 3-GENERAL SERVICES 36,930 28,933 24,000 13,941 24,750 24,750 24,750 4-MACHINE & EQUIPMENT MAI 8,966 9,515 16,500 11,497 19,000 19,000 19,000 TOTAL 04 LIBRARY 204,967 192,849 205,714 156,921 211,198 211,198 211,198 05 STREET MAINTENANCE 1-PERSONNEL 355,630 379,909 385,482 294,591 390,193 390,193 390,193 2-CONTRACTUAL 312,964 306,827 302,950 241,245 365,350 315,350 315,350 3-GENERAL SERVICES 55,383 37,642 50,350 40,749 50,350 50,350 50,350 4-MACHINE & EQUIPMENT MAI 121,450 126,052 185,850 176,646 170,850 235,850 235,850 5-CAPITAL OUTLAY 497,755 134,473 20,000 19,705 0 0 0 TOTAL 05 STREET MAINTENANCE 1,343,181 984,903 944,632 772,935 976,743 991,743 991,743 06 SENIOR CITIZENS 1-PERSONNEL 58,892 58,757 59,530 47,907 60,398 60,398 60,398 2-CONTRACTUAL 38,033 41,835 45,030 29,760 45,050 45,050 45,050 3-GENERAL SERVICES 15,335 14,912 14,600 11,629 14,000 14,000 14,000 4-MACHINE & EQUIPMENT MAI 7,935 11,193 9,000 16,177 10,750 10,750 10,750 TOTAL 06 SENIOR CITIZENS 120,195 126,697 128,160 105,473 130,198 130,198 130,198 07 AQUATIC CENTER 1-PERSONNEL 34,940 125,976 148,030 75,682 115,100 115,100 115,100 2-CONTRACTUAL 16,624 61,166 47,655 38,802 51,700 51,700 51,700 3-GENERAL SERVICES 19,502 27,629 23,000 11,130 21,000 21,000 21,000 4-MACHINE & EQUIPMENT MAI 6,171 9,024 10,000 7,413 10,000 10,000 10,000 TOTAL 07 AQUATIC CENTER 77,237 223,796 228,685 133,028 197,800 197,800 197,800 ________________________________________________________________________________________________ TOTAL 5 COMMUNITY SERVICES 3,094,920 2,801,882 2,790,318 2,190,102 2,779,741 2,798,030 2,798,030 =========== =========== =========== =========== =========== ============ ============ 6 FIRE DEPARTMENT ================= 01 FIRE ADMINISTRATION 1-PERSONNEL 181,355 188,136 177,128 140,858 178,632 178,632 178,632 2-CONTRACTUAL 41,791 17,919 24,965 16,212 25,075 25,075 25,075 3-GENERAL SERVICES 3,827 3,729 4,200 2,669 4,200 4,200 4,200 4-MACHINE & EQUIPMENT MAI 3,662 7,368 5,500 2,111 5,500 5,500 5,500 TOTAL 01 FIRE ADMINISTRATION 230,635 217,151 211,793 161,850 213,407 213,407 213,407 02 FIRE PREVENTION INVESTIGATI 1-PERSONNEL 147,094 98,138 146,559 63,831 145,671 145,671 145,671 2-CONTRACTUAL 12,358 5,417 7,953 4,249 7,520 7,520 7,520 3-GENERAL SERVICES 3,652 1,694 4,630 3,051 5,610 5,610 5,610 4-MACHINE & EQUIPMENT MAI 1,268 539 1,580 1,041 1,580 1,580 1,580 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 02 FIRE PREVENTION INVESTIGA 164,372 105,788 160,722 72,173 160,381 160,381 160,381 03 FIRE SUPPRESSION 1-PERSONNEL 947,923 1,073,548 968,480 844,472 976,050 976,050 976,050 2-CONTRACTUAL 23,746 15,482 22,240 10,752 23,415 23,415 23,415 3-GENERAL SERVICES 30,086 27,813 43,000 19,694 49,000 49,000 49,000 4-MACHINE & EQUIPMENT MAI 39,155 19,381 26,500 27,516 30,700 30,700 30,700 5-CAPITAL OUTLAY 14,481 0 0 0 0 0 0 TOTAL 03 FIRE SUPPRESSION 1,055,390 1,136,224 1,060,220 902,434 1,079,165 1,079,165 1,079,165 04 EMERGENCY MEDICAL SERVICE 1-PERSONNEL 897,537 923,596 1,017,066 698,136 1,030,335 1,030,335 1,030,335 2-CONTRACTUAL 23,523 16,755 25,806 13,556 25,750 25,750 25,750 3-GENERAL SERVICES 51,329 49,086 61,300 42,122 67,500 67,500 67,500 4-MACHINE & EQUIPMENT MAI 5,179 11,609 9,250 5,230 9,950 9,950 9,950 5-CAPITAL OUTLAY 4,431 7,184 0 0 0 0 0 TOTAL 04 EMERGENCY MEDICAL SERVICE 981,999 1,008,229 1,113,422 759,044 1,133,535 1,133,535 1,133,535 05 VOLUNTEER FIRE DEPARTMENT 1-PERSONNEL 14,441 12,323 14,619 9,547 14,291 12,291 12,291 2-CONTRACTUAL 8,638 8,667 9,550 4,062 9,550 9,550 9,550 3-GENERAL SERVICES 1,391 3,161 4,500 1,334 4,500 6,500 6,500 4-MACHINE & EQUIPMENT MAI 0 21 1,500 0 1,500 1,500 1,500 5-CAPITAL OUTLAY 5,171 0 11,776 0 0 0 0 TOTAL 05 VOLUNTEER FIRE DEPARTMENT 29,641 24,172 41,945 14,943 29,841 29,841 29,841 ________________________________________________________________________________________________ TOTAL 6 FIRE DEPARTMENT 2,462,038 2,491,563 2,588,102 1,910,444 2,616,329 2,616,329 2,616,329 =========== =========== =========== =========== =========== ============ ============ 35 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 6 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 7 POLICE DEPARTMENT =================== 01 POLICE ADMINISTRATION 1-PERSONNEL 101,316 110,500 102,668 81,513 102,655 102,655 102,655 2-CONTRACTUAL 18,748 13,388 18,707 9,450 19,295 19,295 19,295 3-GENERAL SERVICES 2,251 1,065 1,200 738 1,200 1,200 1,200 4-MACHINE & EQUIPMENT MAI 40 130 100 133 100 100 100 TOTAL 01 POLICE ADMINISTRATION 122,355 125,083 122,675 91,834 123,250 123,250 123,250 02 PATROL 1-PERSONNEL 1,559,736 1,677,416 1,762,192 1,416,555 1,686,313 1,686,313 1,686,313 2-CONTRACTUAL 83,387 50,469 68,676 52,663 66,980 66,980 66,980 3-GENERAL SERVICES 70,474 89,865 112,600 102,182 113,600 113,600 113,600 4-MACHINE & EQUIPMENT MAI 24,459 31,181 28,000 22,609 28,200 28,200 28,200 5-CAPITAL OUTLAY 107,591 175,231 90,000 83,529 0 0 0 TOTAL 02 PATROL 1,845,646 2,024,162 2,061,468 1,677,538 1,895,093 1,895,093 1,895,093 03 COMMUNICATIONS 1-PERSONNEL 349,875 396,972 413,820 320,886 422,155 422,155 422,155 2-CONTRACTUAL 8,040 3,530 6,240 4,628 6,350 6,350 6,350 3-GENERAL SERVICES 6,625 6,491 6,050 3,852 8,050 8,050 8,050 5-CAPITAL OUTLAY 0 39,807 0 0 0 0 0 TOTAL 03 COMMUNICATIONS 364,540 446,801 426,110 329,366 436,555 436,555 436,555 04 SUPPORT SERVICES 1-PERSONNEL 163,768 170,310 179,119 136,568 258,505 258,505 258,505 2-CONTRACTUAL 6,390 5,840 6,702 3,761 9,350 9,350 9,350 3-GENERAL SERVICES 3,191 2,658 2,600 2,028 4,150 4,150 4,150 4-MACHINE & EQUIPMENT MAI 0 0 100 0 100 100 100 TOTAL 04 SUPPORT SERVICES 173,350 178,809 188,521 142,357 272,105 272,105 272,105 05 CRIMINAL INVESTIGATION 1-PERSONNEL 517,976 539,820 534,377 356,500 454,926 454,926 454,926 2-CONTRACTUAL 70,641 44,680 56,770 39,413 57,140 57,140 57,140 3-GENERAL SERVICES 15,728 18,931 19,400 13,055 19,800 19,800 19,800 4-MACHINE & EQUIPMENT MAI 6,426 4,635 5,000 2,590 5,750 5,750 5,750 5-CAPITAL OUTLAY 21,668 0 0 0 0 0 0 TOTAL 05 CRIMINAL INVESTIGATION 632,439 608,066 615,547 411,557 537,616 537,616 537,616 06 PROFESSIONAL STANDARD 1-PERSONNEL 66,285 70,036 69,798 55,500 209,854 209,854 209,854 2-CONTRACTUAL 3,028 2,326 2,282 1,656 6,720 6,720 6,720 3-GENERAL SERVICES 3,974 3,527 4,600 951 8,800 8,800 8,800 4-MACHINE & EQUIPMENT MAI 95 655 750 730 1,500 1,500 1,500 TOTAL 06 PROFESSIONAL STANDARD 73,381 76,544 77,430 58,837 226,874 226,874 226,874 07 ANIMAL CONTRAL 1-PERSONNEL 81,226 79,328 86,722 68,069 88,323 88,323 88,323 2-CONTRACTUAL 3,980 4,081 4,222 2,047 4,110 4,110 4,110 3-GENERAL SERVICES 23,306 25,349 26,500 21,284 27,500 27,500 27,500 4-MACHINE & EQUIPMENT MAI 0 1,527 2,500 2,020 2,500 2,500 2,500 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 07 ANIMAL CONTRAL 108,513 110,285 119,944 93,420 122,433 122,433 122,433 08 JAG ARRA 2247701 5-CAPITAL OUTLAY 0 146,101 0 0 0 0 0 TOTAL 08 JAG ARRA 2247701 0 146,101 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 7 POLICE DEPARTMENT 3,320,224 3,715,851 3,611,695 2,804,909 3,613,926 3,613,926 3,613,926 =========== =========== =========== =========== =========== ============ ============ 36 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 8 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 8 COMMUNITY DEVELOPMENT ======================= 01 PLANNING/DEVELOPMENT ADMIN 1-PERSONNEL 157,679 162,311 163,730 129,424 164,519 164,519 164,519 2-CONTRACTUAL 13,265 9,976 13,940 5,525 13,940 13,940 13,940 3-GENERAL SERVICES 1,637 722 1,950 514 1,950 1,950 1,950 4-MACHINE & EQUIPMENT MAI 1,625 1,624 2,500 1,772 2,500 2,500 2,500 5-CAPITAL OUTLAY 0 0 0 6,532 0 0 0 TOTAL 01 PLANNING/DEVELOPMENT ADMI 174,205 174,633 182,120 143,767 182,909 182,909 182,909 02 INSPECTIONS 1-PERSONNEL 113,230 116,520 117,935 55,662 101,332 101,332 101,332 2-CONTRACTUAL 48,149 51,182 54,993 70,595 94,993 94,993 94,993 3-GENERAL SERVICES 2,110 2,674 4,200 1,929 6,200 6,200 6,200 4-MACHINE & EQUIPMENT MAI 0 115 1,500 0 1,800 1,800 1,800 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 02 INSPECTIONS 163,489 170,490 178,628 128,186 204,325 204,325 204,325 03 CODE ENFORCEMENT 1-PERSONNEL 36,954 38,766 39,574 25,917 40,346 40,346 40,346 2-CONTRACTUAL 31,037 35,722 31,762 8,772 36,690 36,690 36,690 3-GENERAL SERVICES 1,098 1,372 2,050 792 2,400 2,400 2,400 4-MACHINE & EQUIPMENT MAI 0 0 500 30 600 600 600 5-CAPITAL OUTLAY 12,527 0 0 0 0 0 0 TOTAL 03 CODE ENFORCEMENT 81,616 75,860 73,886 35,510 80,036 80,036 80,036 ________________________________________________________________________________________________ TOTAL 8 COMMUNITY DEVELOPMENT 419,311 420,983 434,634 307,463 467,270 467,270 467,270 =========== =========== =========== =========== =========== ============ ============ 9 PUBLIC SAFETY FACILITY ======================== 01 PUBLIC SAFETY CLERICAL 1-PERSONNEL 42,646 53,552 55,948 43,181 56,749 56,749 56,749 2-CONTRACTUAL 76,731 62,383 69,000 41,599 69,320 69,320 69,320 3-GENERAL SERVICES 12,586 18,230 15,820 8,921 15,820 15,820 15,820 4-MACHINE & EQUIPMENT MAI 55,342 58,758 62,700 54,810 62,700 62,700 62,700 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 01 PUBLIC SAFETY CLERICAL 187,305 192,923 203,468 148,511 204,589 204,589 204,589 ________________________________________________________________________________________________ TOTAL 9 PUBLIC SAFETY FACILITY 187,305 192,923 203,468 148,511 204,589 204,589 204,589 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ FUND TOTAL EXPENDITURES 13,293,880 11,299,344 11,379,431 8,862,614 11,055,874 11,084,147 11,084,147 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES ( 2,190,744) ( 312,288) ( 845,252) 1,113,959 ( 861,816) ( 577,939) ( 577,939) =========== =========== =========== =========== =========== ============ ============ 37 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 9 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND ARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 0 TAXES 4001 PROPERTY TAX 3,362,281 3,329,291 3,472,383 3,578,767 3,472,383 3,472,383 3,472,383 4001.000A REFUNDS ON PROPERTY TAXES( 5,076) ( 34,473) 0 ( 9,757) 0 0 0 4003 PENALTY & INTEREST 31,563 37,396 20,000 26,011 20,000 25,000 25,000 4004 LATE RENDITION FEES 2,709 2,134 0 0 0 0 0 4010 CITY SALES TAX 4,622,690 4,275,545 4,250,000 3,743,177 4,250,000 4,250,000 4,250,000 4030 MIXED DRINKS TAX 44,902 41,494 45,000 41,936 45,000 45,000 45,000 4041 TELEPHONE GROSS RECEIPTS 90,168 88,666 90,000 66,073 90,000 90,000 90,000 4042 ELECTRIC GROSS RECEIPTS 732,890 636,317 660,875 665,012 625,000 665,000 665,000 4043 GAS GROSS RECEIPTS 164,172 97,624 111,620 111,622 88,775 112,000 112,000 4044 CABLE TV GROSS RECEIPTS 69,472 66,708 66,700 57,161 66,700 58,000 58,000 4045 WATER/WW GROSS RECEIPTS 212,771 204,320 206,000 161,060 206,000 206,000 206,000 4046 GARBAGE GROSS RECEIPTS TAX 129,948 128,721 120,000 97,300 120,000 125,000 125,000 TOTAL 0 TAXES 9,458,489 8,873,743 9,042,578 8,538,361 8,983,858 9,048,383 9,048,383 1 LICENSES AND PERMITS 4102 ANIMAL PERMIT FEES 429 510 500 535 500 500 500 4103 SOLICITOR'S LICENSES 1,080 680 250 1,280 250 250 250 4104 GARAGE SALE PERMITS 2,986 2,713 2,000 2,569 2,000 2,000 2,000 4112 LIQUOR LICENSE APPLICATION 660 300 250 90 250 250 250 4120 BUILDING PERMITS 88,362 81,211 50,000 118,258 50,000 75,000 75,000 4122 P&Z AND BOA APPLICATIONS 900 3,400 2,000 2,200 2,000 2,000 2,000 4123 FILING FEES - SUBD. PLATTS 4,390 3,120 1,000 1,780 1,000 1,000 1,000 4124 ELECTRICAL PERMITS 1,603 1,660 1,000 1,340 1,000 1,000 1,000 4126 MOBILE HOME PARK FEES 414 3,310 500 3,300 500 500 500 4127 PLUMBING PERMITS 5,392 6,357 3,000 3,739 3,000 3,000 3,000 4128 MECHANICAL PERMITS 500 725 400 175 400 400 400 4129 MOBILE HOME PERMITS 250 275 400 50 400 400 400 4130 FOOD SERVICE PERMITS 27,665 28,970 30,000 27,640 30,000 30,000 30,000 4131 PLAN REVIEW / FIRE CODE ( 3,290) 5,444 10,000 25,772 10,000 30,000 30,000 TOTAL 1 LICENSES AND PERMITS 131,342 138,674 101,300 188,728 101,300 146,300 146,300 2 FINES AND FORFEITURES 4201 MUNICIPAL COURT FINES 175,215 187,399 245,000 217,013 245,000 245,000 245,000 4220 DELINQUENT FINES 37,642 30,872 5,000 740 5,000 5,000 5,000 TOTAL 2 FINES AND FORFEITURES 212,856 218,271 250,000 217,753 250,000 250,000 250,000 3 INTERGOVERNMENTAL 4301 ERATH COUNTY 0 0 0 0 0 0 0 4302 STEPHENVILLE ISD 59,561 62,379 60,000 63,455 65,000 65,000 65,000 4303 FIBER OPTIC LEASE 0 3,000 3,600 3,000 3,600 3,600 3,600 4350 GRANTS 59,764 134,194 63,576 54,501 0 0 0 4351 2009-10 JAG ARRA 2247701 0 0 0 0 0 0 0 TOTAL 3 INTERGOVERNMENTAL 119,325 199,572 127,176 120,956 68,600 68,600 68,600 38 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 10 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND ARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 4 SERVICE CHARGES 4401 FIRE DEPT MISCELLANEOUS 23,962 23,125 21,000 174 21,000 21,000 21,000 4403 EMERGENCY AMBULANCE 425,684 548,154 375,000 355,596 375,000 375,000 375,000 4405.0001 LIBRARY COPIER 1,138 919 900 699 900 900 900 4405.0002 LIBRARY MICROFILM COPIER 0 0 0 0 0 0 0 4405.0003 BOOKS 230 348 450 345 450 450 450 4405.0005 COMPUTER DISCS 5 2 0 4 0 0 0 4405.0006 LIBRARY MISCELLANEOUS 375 249 250 2,830 250 250 250 4406 LIBRARY FINES 1,131 221 1,000 229 1,000 1,000 1,000 4407 NON-RESIDENT FEES 1,425 1,185 1,500 1,320 1,500 1,500 1,500 4410 AQUATIC CTR-GATE FEES 29,128 116,916 150,000 70,901 150,000 150,000 150,000 4410.000A AQUATIC CTR-SWIMMING LESSO 0 6,527 0 7,045 0 0 0 4410.000B AQUATIC CTR-RENTAL RESERVA 5,400 7,802 0 9,858 0 0 0 4410.000C AQUATIC CTR-PROGRAM ACTIVI 330 5,855 0 4,723 0 0 0 4410.000D AQUATIC CTR-CONCESSION COM 1,386 7,530 0 3,095 0 0 0 4411 PARK FACILITIES RENTAL 7,925 8,944 8,000 8,906 8,000 8,000 8,000 4411.000C RENTAL-SR. CITIZEN FACILIT 931 1,504 500 765 500 500 500 4412 CAMPER SITE FEES 4,863 5,025 4,500 4,442 4,500 4,500 4,500 4413.000A REC. ADULT PROGRAM ACTIVIT 2,325 5,491 2,500 4,484 2,500 2,500 2,500 4413.000B REC. YOUTH PROGRAM ACTIVIT 40,263 29,529 25,000 27,707 25,000 25,000 25,000 4413.000C REC. SENIOR PROGRAM ACTIVI 8,312 5,710 5,000 6,733 5,000 5,000 5,000 4413.000D REC. SR. CITIZEN DANCES 7,574 8,682 14,000 6,649 14,000 14,000 14,000 4414.000A REC. ADULT LEAGUES 21,956 14,107 25,000 20,260 25,000 25,000 25,000 4414.000B REC. YOUTH LEAGUES 58,615 59,261 50,000 42,511 50,000 50,000 50,000 4415 REC. PROGRAM SPONSORS 10,750 10,250 10,000 10,250 10,000 10,000 10,000 4416 REC. SPECIAL EVENTS 7,450 12,360 10,000 5,970 10,000 10,000 10,000 4420 CEMETERY LOT SALES 28,277 19,450 15,000 19,850 15,000 15,000 15,000 4421 CEMETERY MISCELLANEOUS 0 300 300 0 300 300 300 4425 PUBLIC SAFETY REPORTS 2,950 1,953 2,500 2,180 2,500 2,500 2,500 4426 POLICE ESCORT FEES 480 480 1,000 300 1,000 1,000 1,000 4428 FALSE ALARMS 1,400 455 1,000 200 1,000 1,000 1,000 4435 LEASES 2,400 0 0 0 0 0 0 4455 STREET CUTS/CURB/GUTTER 21,472 24,713 25,000 24,035 25,000 25,000 25,000 4465 LOT MOWING & DEMOLITION 23,715 42,929 15,000 ( 1,871) 15,000 15,000 15,000 TOTAL 4 SERVICE CHARGES 741,854 969,978 764,400 640,191 764,400 764,400 764,400 5 OTHER REVENUE 4501 INTEREST ON INVESTMENTS 91,254 11,705 9,000 7,041 5,000 5,000 5,000 4501.000A INTEREST ON CHECKING ACCOU 2,328 621 500 557 500 500 500 4510 SALE OF CITY EQUIPMENT 12,366 4,439 17,000 18,872 7,000 7,000 7,000 4515 SALE OF CITY LAND 9,515 333,615 0 10,909 0 0 0 4520 INSURANCE PROCEEDS 94,497 8,343 0 21,491 0 0 0 4540 INSUFFICIENT CHECK FEES 313 240 200 180 200 200 200 4541 MISCELLANEOUS 8,224 5,889 5,000 20,014 5,000 5,000 5,000 4542 DONATIONS & CONTRIBUTIONS 12,400 6,200 6,200 6,210 6,200 0 0 4543 SR CIT-DONATIONS/MEMORIALS 1,005 3,110 1,000 3,730 1,000 1,000 1,000 4544 LIBRARY DONATIONS/MEMORIAL 3,127 2,841 1,000 5,546 1,000 1,000 1,000 4545 OVER - SHORT 11 ( 39) 0 0 0 0 0 4547 POLICE DEPT MISC 4,262 1,031 0 2,013 0 0 0 4590 TRANS. FR OTHER FUNDS-ADM. 199,968 208,824 208,825 174,020 0 208,825 208,825 TOTAL 5 OTHER REVENUE 439,270 586,818 248,725 270,582 25,900 228,525 228,525 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 11,103,136 10,987,056 10,534,179 9,976,573 10,194,058 10,506,208 10,506,208 =========== =========== =========== =========== =========== ============ ============ 39 This page intentionally left blank. 40 City Council General Fund Central Government Division 51 Department 01 Program Description Stephenville is a home-run city. The City Council consists of eight council members and a mayor. All members of the Council are elected at-large. The City Council operates under the Stephenville City Charter, City ordinances and State law. Four officers of the City are appointed by the City Council and operate under its guidance: City Administrator, City Attorney, City Secretary and Municipal Judge. The City Council is the policy-making arm of city government. It has a wide variety of tasks which include approving any expenditure of the City which exceeds the amount stipulated in the Charter and by State law, appointing board and commission members, ordering regular and special elections and considering zoning issues. The City Council must study, analyze and approve complex plans for expansion and rehabilitation of the City’s utilities and other progressive plans that may benefit the citizens. Performance Objectives Develop policies which enhance the quality of life for the community while preserving its unique character and natural resources. Ensure the long-term financial viability of Stephenville. Promote community involvement and participation in local government. Attend regular and special Council meetings. 41 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 12 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 CITY COUNCIL ADMINISTRATION ============================== 1-PERSONNEL 5101-111 SALARIES 15,400 17,080 16,800 13,520 19,200 19,200 19,200 5101-113 PART-TIME WAGES 146 314 460 116 460 460 460 5101-122 SOCIAL SECURITY 1,236 1,308 1,320 1,065 1,504 1,504 1,504 5101-123 WORKERS' COMPENSATION 201 194 32 ( 2) 36 36 36 TOTAL 1-PERSONNEL 16,983 18,896 18,612 14,700 21,200 21,200 21,200 2-CONTRACTUAL 5101-211 POSTAGE 89 311 400 138 400 400 400 5101-212 COMMUNICATIONS 0 0 0 0 0 0 0 5101-213 PRINTING 2,117 4,458 3,000 410 3,000 3,000 3,000 5101-214 ADVERTISING & PUBLIC NOTIC 3,882 4,145 4,000 2,408 4,000 4,000 4,000 5101-215 EDUCATION & SCHOOLING 10,068 5,504 8,500 2,171 8,500 8,500 8,500 5101-224 INSURANCE 2,305 2,468 1,976 2,038 1,976 1,976 1,976 5101-252 DUES & SUBSCRIPTIONS 5,182 4,881 5,000 8,307 5,000 7,500 7,500 5101-253 OUTSIDE PROFESSIONAL 32,000 48,000 8,000 8,000 0 0 0 5101-254 SPECIAL SERVICES 7,442 4,296 10,000 7,600 10,000 10,000 10,000 TOTAL 2-CONTRACTUAL 63,086 74,064 40,876 31,072 32,876 35,376 35,376 3-GENERAL SERVICES 5101-317 PHOTO & DUPLICATION 24 0 0 0 0 0 0 5101-332 OPERATING SUPPLIES 1,831 1,969 2,600 1,022 2,600 2,600 2,600 TOTAL 3-GENERAL SERVICES 1,854 1,969 2,600 1,022 2,600 2,600 2,600 ________________________________________________________________________________________________ TOTAL 01 CITY COUNCIL ADMINISTRATION 81,923 94,928 62,088 46,794 56,676 59,176 59,176 42 City Administrator General Fund Central Government Division 51 Department 02 Program Description The City Administrator is appointed by the City Council and is the chief administrative and executive officer for the City. The City Administrator is responsible for the administration of all City departments and transfers City Council policy into viable work programs. Program Personnel Title 2009-2010 2010-2011 2011-2012 City Administrator 1 1 1 1 1 1 Performance Objectives Ensure the delivery of quality services to citizens through effective management and efficient administration. Coordinate the implementation of City Council goals and objectives with all City Departments. Facilitate community activities to address public requests for needs and services. Improve citizens awareness and understanding of City programs, services and issues and promote a positive public image of the organization. Respond to citizen concerns and City Council requests in a timely manner. 43 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 13 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 CITY ADMINISTRATOR ===================== 1-PERSONNEL 5102-111 SALARIES 94,311 97,400 96,062 76,054 101,440 101,440 101,440 5102-121 RETIREMENT 15,690 16,943 17,263 13,927 16,781 16,781 16,781 5102-122 SOCIAL SECURITY 7,382 7,203 7,349 5,800 7,760 7,760 7,760 5102-123 WORKER'S COMPENSATION 180 226 203 184 211 211 211 5102-125 GROUP INSURANCE 4,296 4,552 5,628 4,223 6,785 6,785 6,785 TOTAL 1-PERSONNEL 121,859 126,325 126,505 100,188 132,977 132,977 132,977 2-CONTRACTUAL 5102-211 POSTAGE 0 0 0 0 0 0 0 5102-212 COMMUNICATION 611 596 1,000 456 1,000 1,000 1,000 5102-215 EDUCATION & SCHOOLING 872 561 1,250 713 1,250 1,250 1,250 5102-224 OTHER INSURANCE 655 593 620 546 620 620 620 5102-231 RENTAL 0 0 0 0 0 0 0 5102-252 DUES & SUBCRIPTIONS 1,200 1,209 1,250 1,209 1,250 1,250 1,250 TOTAL 2-CONTRACTUAL 3,338 2,959 4,120 2,925 4,120 4,120 4,120 3-GENERAL SERVICES 5102-314 OFFICE SUPPLIES 350 28 400 118 400 400 400 5102-332 OPERATING SUPPLIES 0 0 0 0 0 0 0 TOTAL 3-GENERAL SERVICES 350 28 400 118 400 400 400 ________________________________________________________________________________________________ TOTAL 02 CITY ADMINISTRATOR 125,547 129,311 131,025 103,230 137,497 137,497 137,497 44 City Secretary General Fund Central Government Division 51 Department 03 Program Description The City Secretary is appointed by the City Council and in that the capacity records, maintains, and/or composes minutes, ordinance, resolutions, agendas, proclamations and other miscellaneous records. The City Secretary administers all municipal elections ordered by the City Council. This position is also Records Manager of the City and is responsible for the composition of the Records Retention and Destruction Schedule mandated by State Law. In addition, the City Secretary must see that all revisions to the Code of Ordinances are codified and distributed. Program Personnel Title 2009-2010 2010-2011 2011-2012 City Secretary 1 1 1 1 1 1 . Performance Objectives Administer regular and special elections in accordance with State Law and City Charter. Oversee the Records Management Program and compose and require compliance with the Retention/Destruction Schedule as mandated by State Law. Perform all duties for the City Council according to the City Charter and State Law. Perform all other duties of the office of the City Secretary in accordance with the law in a manner that best serves the citizens of Stephenville. 45 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 14 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 03 CITY SECRETARY ================= 1-PERSONNEL 5103-111 SALARIES 50,184 53,104 53,244 42,159 53,316 53,316 53,316 5103-121 RETIREMENT 8,346 9,238 9,568 7,720 8,820 8,820 8,820 5103-122 SOCIAL SECURITY 3,589 3,593 4,073 2,832 4,079 4,079 4,079 5103-123 WORKER'S COMPENSATION 95 119 112 102 111 111 111 5103-125 GROUP INSURANCE 4,296 4,552 5,628 4,223 6,785 6,785 6,785 TOTAL 1-PERSONNEL 66,510 70,605 72,625 57,037 73,111 73,111 73,111 2-CONTRACTUAL 5103-211 POSTAGE 58 36 100 27 100 100 100 5103-212 COMMUNICATIONS 218 34 200 23 200 200 200 5103-215 EDUCATION & SCHOOLING 637 0 1,000 310 1,000 1,000 1,000 5103-224 OTHER INSURANCE 339 203 220 156 220 220 220 5103-252 DUES & SUBSCRIPTIONS 311 410 300 352 360 360 360 5103-253 OUTSIDE PROFESSIONAL 9,531 9,135 9,600 5,944 9,600 9,600 9,600 TOTAL 2-CONTRACTUAL 11,094 9,818 11,420 6,812 11,480 11,480 11,480 3-GENERAL SERVICES 5103-313 BOOKS & EDUCATIONAL MATERI 3,114 4,620 4,000 3,730 4,000 4,000 4,000 5103-314 OFFICE SUPPLIES 736 873 1,000 383 1,000 1,000 1,000 5103-317 PHOTO & DUPLICATION 28 0 50 0 50 50 50 5103-333 COMPUTER SUPPLIES 323 200 300 183 300 300 300 TOTAL 3-GENERAL SERVICES 4,201 5,693 5,350 4,297 5,350 5,350 5,350 4-MACHINE & EQUIPMENT MAINTENA 5103-413 OFFICE EQUIPMENT 0 410 400 0 400 400 400 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 410 400 0 400 400 400 ________________________________________________________________________________________________ TOTAL 03 CITY SECRETARY 81,805 86,527 89,795 68,146 90,341 90,341 90,341 46 Emergency Management General Fund Central Government Division 51 Department 04 Program Description Emergency Management provides funds for disaster preparedness related expenses. This includes funding for public information, siren maintenance planning, communication expenses and simulation training. . Performance Objectives Maintain emergency warning sirens in operating condition. Maintain functional Emergency Operations Center (EOC). 47 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 15 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 04 EMERGENCY MANAGEMENT ======================= 2-CONTRACTUAL 5104-212 COMMUNICATIONS 5,020 5,403 5,800 4,455 5,800 5,800 5,800 5104-215 EDUCATION AND SCHOOLING 0 115 0 0 0 0 0 5104-251 UTILITIES 235 195 450 122 450 450 450 5104-254 SPECIAL SERVICES 0 0 100 0 100 100 100 TOTAL 2-CONTRACTUAL 5,255 5,713 6,350 4,576 6,350 6,350 6,350 4-MACHINE & EQUIPMENT MAINTENA 5104-414 OTHER EQUIPMENT MAINTENANC 798 933 500 750 500 500 500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 798 933 500 750 500 500 500 ________________________________________________________________________________________________ TOTAL 04 EMERGENCY MANAGEMENT 6,053 6,646 6,850 5,326 6,850 6,850 6,850 48 Municipal Building General Fund Central Government Division 51 Department 05 Program Description The Municipal Building provides fund for maintenance for City Hall building as well as the elevator equipment, custodial and janitorial and all utilities’ costs. Program Personnel Title 2009-2010 2010-2011 2011-2012 Clerk II 1 1 1 1 1 1 . Performance Objectives Provide a safe, clean and healthful environment for employees and citizens. Prolong the useful life of major building components of Stephenville City Hall. Prolong the life of equipment located inside City Hall. Provide good, prompt personal, face-to-face and phone assistance to citizens. 49 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 16 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 05 MUNICIPAL BUILDING ===================== 1-PERSONNEL 5105-111 SALARIES 18,782 23,540 23,771 17,070 23,723 23,723 23,723 5105-113 PART-TIME WAGES 0 4,458 5,200 4,260 5,200 5,200 5,200 5105-121 RETIREMENT 3,175 4,093 4,272 3,131 3,924 3,924 3,924 5105-122 SOCIAL SECURITY 1,398 1,999 2,216 1,570 2,213 2,213 2,213 5105-123 WORKER'S COMPENSATION 45 44 61 57 60 60 60 5105-125 GROUP INSURANCE 3,279 4,552 5,628 3,670 6,785 6,785 6,785 TOTAL 1-PERSONNEL 26,679 38,685 41,148 29,757 41,905 41,905 41,905 2-CONTRACTUAL 5105-212 COMMUNICATIONS 8,757 9,152 10,000 6,246 10,000 10,000 10,000 5105-215 EDUCATION & TRAINING 689 0 500 57 500 500 500 5105-224 INSURANCE 2,076 1,962 1,800 1,926 1,800 1,800 1,800 5105-231 RENTAL 6,902 7,746 7,800 6,447 7,800 7,800 7,800 5105-251 UTILITIES 24,465 23,270 25,000 14,437 25,000 25,000 25,000 5105-252 DUES & SUBSCRIPTIONS 122 307 500 185 500 500 500 5105-254 SPECIAL SERVICES 8,021 7,928 7,500 8,423 7,500 7,500 7,500 5105-260 PEST AND GERM CONTROL 240 545 540 540 540 540 540 5105-262 JANITORIAL SERVICE 15,600 2,146 3,000 0 3,000 3,000 3,000 TOTAL 2-CONTRACTUAL 66,873 53,056 56,640 38,261 56,640 56,640 56,640 3-GENERAL SERVICES 5105-317 PHOTO & DUPLICATION 1,543 2,422 1,500 1,056 1,500 1,500 1,500 5105-321 JANITORIAL SUPPLIES 1,194 2,878 1,500 1,389 1,500 1,500 1,500 5105-332 OPERATING SUPPLIES 5,412 2,750 5,000 1,192 5,000 5,000 5,000 5105-333 COMPUTER SUPPLIES 1,245 1,203 1,200 1,105 1,200 1,200 1,200 TOTAL 3-GENERAL SERVICES 9,394 9,253 9,200 4,741 9,200 9,200 9,200 4-MACHINE & EQUIPMENT MAINTENA 5105-413 OFFICE EQUIPMENT MAINTENAN 7,481 2,573 4,000 0 4,000 4,000 4,000 5105-414 ELEVATOR MAINTENANCE 7,159 6,971 8,100 8,104 9,000 9,000 9,000 5105-421 BUILDING MAINTENANCE 6,210 9,848 7,500 1,558 7,500 7,500 7,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 20,851 19,392 19,600 9,661 20,500 20,500 20,500 5-CAPITAL OUTLAY 5105-520 BUILDING IMPROVEMENTS 0 0 63,576 56,897 0 0 0 5105-531 LAND ACQUISITION 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 63,576 56,897 0 0 0 8-NOT USED 5105-800 OPERATING TRANSFERS OUT 2,454,266 317,128 347,891 347,891 0 0 0 TOTAL 8-NOT USED 2,454,266 317,128 347,891 347,891 0 0 0 ________________________________________________________________________________________________ TOTAL 05 MUNICIPAL BUILDING 2,578,063 437,514 538,055 487,209 128,245 128,245 128,245 50 Municipal Service Center General Fund Central Government Division 51 Department 01 Program Description The Municipal Service Center reflects the costs of maintenance and operations of the City’s Service Center which houses the street, utility and parks maintenance departments as well as the purchasing department. Program Personnel Title 2009-2010 2010-2011 2011-2012 Clerk III 1 1 1 1 1 1 . Performance Objectives Provide a safe, clean and healthful environment for employees and citizens. Prolong the useful life of major building components of the Service Center. Provide good, prompt personal, face-to-face and phone assistance to citizens. 51 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 17 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 06 MUNCIPAL SERVICE CENTER ========================== 1-PERSONNEL 5106-111 SALARIES 19,096 23,871 23,963 18,864 24,011 24,011 24,011 5106-113 PART-TIME WAGES 0 3,644 5,200 2,626 5,200 5,200 5,200 5106-121 RETIREMENT 3,188 4,151 4,306 3,455 3,972 3,972 3,972 5106-122 SOCIAL SECURITY 1,093 1,694 2,231 1,377 2,235 2,235 2,235 5106-123 WORKER'S COMPENSATION 45 68 62 57 61 61 61 5106-125 GROUP INSURANCE 3,834 4,552 5,628 4,223 6,785 6,785 6,785 TOTAL 1-PERSONNEL 27,255 37,980 41,390 30,602 42,264 42,264 42,264 2-CONTRACTUAL 5106-212 COMMUNICATIONS 8,566 9,170 10,000 6,236 10,000 10,000 10,000 5106-215 EDUCATION & TRAINING 0 0 0 57 0 0 0 5106-224 INSURANCE 2,423 2,314 2,116 2,288 2,116 2,116 2,116 5106-231 RENTAL 3,114 4,851 4,600 4,095 4,600 4,600 4,600 5106-251 UTILITIES 24,791 24,520 25,000 13,677 25,000 25,000 25,000 5106-254 SPECIAL SERVICES 447 512 500 535 500 500 500 5106-260 PEST CONTROL 485 583 640 480 640 640 640 5106-262 JANITORIAL SERVICE 6,000 1,430 3,000 0 3,000 3,000 3,000 TOTAL 2-CONTRACTUAL 45,825 43,381 45,856 27,368 45,856 45,856 45,856 3-GENERAL SERVICES 5106-317 COPIER 459 226 500 38 500 500 500 5106-321 JANITORIAL SUPPLIES 1,490 1,790 1,800 959 1,800 1,800 1,800 5106-323 GASOLINE AND OIL 0 0 0 13,660 0 0 0 5106-332 OPERATING SUPPLIES 2,035 2,568 2,500 1,658 2,500 2,500 2,500 TOTAL 3-GENERAL SERVICES 3,983 4,584 4,800 16,314 4,800 4,800 4,800 4-MACHINE & EQUIPMENT MAINTENA 5106-413 OFFICE EQUIPMENT 4,127 2,913 3,000 410 3,000 3,000 3,000 5106-414 EQUIPMENT MAINTENANCE 270 38 500 0 500 500 500 5106-421 BUILDING 5,157 5,115 5,000 3,295 5,000 5,000 5,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 9,554 8,066 8,500 3,706 8,500 8,500 8,500 ________________________________________________________________________________________________ TOTAL 06 MUNCIPAL SERVICE CENTER 86,618 94,010 100,546 77,989 101,420 101,420 101,420 ________________________________________________________________________________________________________________________________________ TOTAL 1 CENTRAL GOVERNMENT 2,960,008 848,937 928,359 788,695 521,029 523,529 523,529 =========== =========== =========== =========== =========== ============ ============ 52 Finance General Fund Finance Division 52 Department 01 Program Description Finance is responsible for the property, accurate and timely recording of collections and disbursements of City funds and the reporting of these transactions in accordance with Generally Accepted Accounting Principles. This division also develops, coordinates and monitors the City’s spending plans, including the annual Operating Budget and Capital Improvement Program. Further, Finance is responsible for cash management and investments, process receipts of City monies and performs payroll distribution. Program Personnel Title 2009-2010 2010-2011 2011-2012 Director of Finance & Administration 1 1 1 Senior Accountant 1 1 1 Accountant 1 1 1 Information Systems Tech .5 .5 .5 3.5 3.5 3.5 Performance Objectives Provide timely, accurate financial reporting to City Council, City departments and citizens. Maintain budgetary controls to ensure compliance with the annual budget as adopted by the City Council. Manage cash and investments to ensure that the City receives a maximum rate of return on its investments with minimal risk while maintaining an adequate cash flow. Maintain a system of internal controls that will ensure that the assets of the City are adequately protected. Provide financial reporting conformity with generally accepted accounting principles that receives the Government Finances Officers Association (GFOA) Certificate of Achievement. FosterAaA“customer-oriented”Aapproach toward internal departments of the City. 53 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 18 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 2 FINANCE (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 FINANCIAL ADMIN/ACCOUNTING ============================= 1-PERSONNEL 5201-111 SALARIES 139,835 143,538 141,659 107,320 141,827 141,827 141,827 5201-113 PART TIME WAGES 8,033 9,054 10,000 5,236 10,000 10,000 10,000 5201-121 RETIREMENT 23,228 24,969 25,456 19,666 23,462 23,462 23,462 5201-122 SOCIAL SECURITY 11,326 11,033 11,602 8,625 11,615 11,615 11,615 5201-123 WORKER'S COMPENSATION 284 352 320 289 315 315 315 5201-125 GROUP INSURANCE 12,887 13,656 16,885 12,670 20,354 20,354 20,354 TOTAL 1-PERSONNEL 195,594 202,602 205,922 153,807 207,573 207,573 207,573 2-CONTRACTUAL 5201-211 POSTAGE 2,093 1,963 2,100 1,385 2,100 2,100 2,100 5201-212 COMMUNICATION 356 380 400 251 400 400 400 5201-213 PRINTING 84 78 500 91 500 500 500 5201-215 EDUCATION & SCHOOLING 2,581 1,421 1,500 1,103 1,500 1,500 1,500 5201-224 OTHER INSURANCE 777 610 659 468 659 659 659 5201-252 DUES & SUBSCRIPTIONS 920 945 750 705 750 750 750 5201-253 OUTSIDE PROFESSIONALS 35,058 43,235 40,000 41,058 42,000 42,000 42,000 5201-254 SPECIAL SERVICES 55,319 70,541 55,000 45,688 55,000 55,000 55,000 TOTAL 2-CONTRACTUAL 97,188 119,175 100,909 90,748 102,909 102,909 102,909 3-GENERAL SERVICES 5201-314 OFFICE SUPPLIES 583 1,384 600 416 600 600 600 5201-332 OPERATING SUPPLIES 111 648 300 1,095 300 300 300 5201-333 COMPUTER SUPPLIES 311 445 1,500 450 1,500 1,500 1,500 TOTAL 3-GENERAL SERVICES 1,005 2,477 2,400 1,961 2,400 2,400 2,400 4-MACHINE & EQUIPMENT MAINTENA 5201-413 OFFICE EQUIPMENT 0 86 10,000 455 10,000 10,000 10,000 5201-416 COMPUTER MAINTENANCE 75,410 31,841 30,000 41,116 35,000 44,000 44,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 75,410 31,927 40,000 41,571 45,000 54,000 54,000 ________________________________________________________________________________________________ TOTAL 01 FINANCIAL ADMIN/ACCOUNTING 369,197 356,181 349,231 288,088 357,882 366,882 366,882 54 Purchasing General Fund Finance Division 52 Department 02 Program Description Purchasing Department procures all supplies, equipment and services for all departments within the City organization and is also responsible for the storage and warehousing of material and supplies. Procurement activities include establishing annual contract and blanket purchase orders to reduce costs; preparing bid specifications and tabulations; conducting bid proceedings; expediting materials; and preparing recommendations to the City Council for purchases over $25,000. This division is also responsible for vehicle inventory (i.e. titles and licenses) and disposal of City-owned surplus property. Program Personnel Title 2009-2010 2010-2011 2011-2012 Purchasing Manger 1 1 1 1 1 1 . Performance Objectives Develop and maintain a level of performance considered above average by our customers while maintaining a high degree of efficiency and economy. Provide the City of Stephenville user departments with needed materials and services by utilizing best value purchases in a timely manner. Conduct sale of City-owned surplus property according to City ordinances. Maintain stock of all materials and supplies needed by other departments on a normal, routine basis. Deliver all requested supplies and materials to departments in a timely manner. 55 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 19 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 2 FINANCE (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 PURCHASING ============= 1-PERSONNEL 5202-111 SALARIES 35,077 39,003 39,096 30,973 39,192 39,192 39,192 5202-121 RETIREMENT 5,757 6,782 7,026 5,672 6,483 6,483 6,483 5202-122 SOCIAL SECURITY 2,210 2,367 2,991 1,899 2,998 2,998 2,998 5202-123 WORKER'S COMPENSATION 72 89 83 75 81 81 81 5202-125 GROUP INSURANCE 3,918 4,552 5,628 4,223 6,785 6,785 6,785 TOTAL 1-PERSONNEL 47,034 52,793 54,824 42,841 55,539 55,539 55,539 2-CONTRACTUAL 5202-211 POSTAGE 250 86 300 86 300 300 300 5202-212 COMMUNICATIONS 39 15 100 14 100 100 100 5202-214 ADVERTISING & PUBLIC NOTIC 1,243 588 1,500 253 1,500 1,500 1,500 5202-215 EDUCATION & SCHOOLING 1,574 1,511 1,500 188 1,700 1,700 1,700 5202-224 OTHER INSURANCE 255 206 220 159 220 220 220 5202-252 DUES & SUBSCRIPTIONS 272 272 300 150 300 300 300 TOTAL 2-CONTRACTUAL 3,633 2,678 3,920 850 4,120 4,120 4,120 3-GENERAL SERVICES 5202-314 OFFICE SUPPLIES 150 156 300 57 300 300 300 5202-332 OPERATING SUPPLIES 119 0 150 9 150 150 150 TOTAL 3-GENERAL SERVICES 269 156 450 65 450 450 450 ________________________________________________________________________________________________ TOTAL 02 PURCHASING 50,936 55,628 59,194 43,757 60,109 60,109 60,109 56 Tax Services General Fund Finance Division 52 Department 04 Program Description Tax Administration Office duties are contracted out to the Erath County Appraisal District (ECAD) for property appraisal services and to the Erath County Tax Assessor-Collector for tax collection services. The function performed by the ECAD includes the appraisal of real and personal property located within the city limits of Stephenville. Erath County Tax Assessor-Collector is responsible for collection all current and delinquent property taxes levied by the City. 57 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 20 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 2 FINANCE (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 04 TAX ====== 2-CONTRACTUAL 5204-253 OUTSIDE PROF.-ECAD 110,641 111,027 112,000 111,089 112,000 112,000 112,000 5204-253.000A OUTSIDE PROF.-ECTAC 6,578 6,512 7,000 6,526 7,000 7,000 7,000 TOTAL 2-CONTRACTUAL 117,219 117,539 119,000 117,616 119,000 119,000 119,000 ________________________________________________________________________________________________ TOTAL 04 TAX 117,219 117,539 119,000 117,616 119,000 119,000 119,000 ________________________________________________________________________________________________________________________________________ TOTAL 2 FINANCE 537,352 529,348 527,425 449,460 536,991 545,991 545,991 =========== =========== =========== =========== =========== ============ ============ 58 City Attorney General Fund Legal Division 53 Department 01 Program Description The City Attorney’s office ensures that City functions and services are performed in a lawful manner and is responsible for all legal affairs of the City. Duties of this office include provisions of legal advice to the City Council, City Administrator, boards and commission, and all City departments; prosecutorial duties in Municipal Court; real estate matters including acquisitions, dispositions, and trade; and review of all contracts, resolutions, ordinances and items presented to the City Council. . Performance Objectives Prepare and review legal documents in a timely manner. Respond to Public Information requests in a timely manner. Prosecute all complaints in Municipal Court. Provide preventative legal advice to the City Council, City Administrator, City Secretary, City Staff and City boards and commissions. 59 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 21 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 3 LEGAL (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 LEGAL COUNSEL ================ 1-PERSONNEL 5301-111 SALARIES 0 0 0 0 0 0 0 5301-122 SOCIAL SECURITY 0 0 0 0 0 0 0 5301-123 WORKERS COMP 0 0 0 0 0 0 0 5301-125 GROUP INSURANCE 4,296 4,756 5,628 4,027 6,785 5,269 5,269 TOTAL 1-PERSONNEL 4,296 4,756 5,628 4,027 6,785 5,269 5,269 2-CONTRACTUAL 5301-215 TRAVEL & EDUCATION 0 1,245 1,000 0 1,000 1,000 1,000 5301-224 INSURANCE 255 216 220 168 220 220 220 5301-253 OUTSIDE PROFESSIONALS 74,250 64,770 60,000 57,041 60,000 60,000 60,000 TOTAL 2-CONTRACTUAL 74,504 66,230 61,220 57,209 61,220 61,220 61,220 ________________________________________________________________________________________________ TOTAL 01 LEGAL COUNSEL 78,800 70,986 66,848 61,236 68,005 66,489 66,489 60 Municipal Court General Fund Legal Division 53 Department 02 Program Description The Municipal Court handles the judicial processing of Class C misdemeanors that originate form traffic citations, citizen complaints, code violations and misdemeanor arrests occurring within the territorial limits of the City of Stephenville. The Municipal Court processing is predetermined by the Texas Code of Criminal Procedure and the Code of Judicial Conduct. In addition to the judicial processing, the Court prepares dockets, schedules trials, processes juries, records and collects fine payments sand issues warrants for Violation of Promise to Appear and Failure to Appear. The Municipal Court also processes code violations as part of the city-wide code enforcement effort. The City of Stephenville currently contracts with the Erath County Justice of the peace Precinct #1 to provide this service. The Justice of the Peace serves as the Municipal Court Judge. The judge presides over trails and hearings, levies fines, sets bails, accepts bonds, issues arrest and search warrants, administers juvenile magistrate’s warning and arraigns prisoners. 61 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 22 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 3 LEGAL (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 MUNICIPAL COURT ================== 2-CONTRACTUAL 5302-253 OUTSIDE PROFESSIONALS 94,408 95,544 95,000 90,252 113,770 113,770 113,770 5302-254 SPECIAL SERVICES 37,642 30,872 25,000 26,269 25,000 25,000 25,000 TOTAL 2-CONTRACTUAL 132,050 126,416 120,000 116,521 138,770 138,770 138,770 ________________________________________________________________________________________________ TOTAL 02 MUNICIPAL COURT 132,050 126,416 120,000 116,521 138,770 138,770 138,770 ________________________________________________________________________________________________________________________________________ TOTAL 3 LEGAL 210,849 197,401 186,848 177,757 206,775 205,259 205,259 =========== =========== =========== =========== =========== ============ ============ 62 Human Resources General Fund Personnel Division 54 Department 01 Program Description The Human Resources Department is responsible for administering the City’s personnel policies and procedures. Major functions include employee recruitment and selection, employee job classification, safety, employee fringe benefit administration, performance evaluation, payroll administration and maintenance of official personnel records. Also the Human Resources Department is primarily responsible for the administering and monitoring the City’s insurance funds including: employee health insurance, worker’s compensation insurance and property/casualty insurance coverage. Program Personnel Title 2009-2010 2010-2011 2011-2012 Human Resource Manager 1 1 1 1 1 1 . Performance Objectives Hire and retain a qualified, trained and motivated workforce committed to providing courteous and efficient public service. Control health insurance and worker’s compensation costs through risk management, employee screening, safety training, safety inspections, accident investigations and promotion of employee wellness. 63 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 23 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 4 PERSONNEL (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 HUMAN RESOURCES ================== 1-PERSONNEL 5401-111 SALARIES 37,440 39,097 40,144 31,608 40,192 40,192 40,192 5401-121 RETIREMENT 6,212 6,795 7,214 5,788 6,649 6,649 6,649 5401-122 SOCIAL SECURITY 2,738 2,569 3,071 2,087 3,075 3,075 3,075 5401-123 WORKER'S COMPENSATION 74 91 85 77 83 83 83 5401-125 GROUP INSURANCE 4,296 4,552 5,628 4,223 6,785 6,785 6,785 TOTAL 1-PERSONNEL 50,758 53,105 56,142 43,783 56,784 56,784 56,784 2-CONTRACTUAL 5401-211 POSTAGE 537 604 700 334 700 700 700 5401-212 COMMUNICATIONS 94 73 120 73 120 120 120 5401-213 PRINTING 324 152 150 178 150 150 150 5401-214 ADVERTISING & PUBLIC NOTIC 6,915 3,441 7,000 740 7,000 7,000 7,000 5401-215 EDUCATION & SCHOOLING 1,302 1,110 1,250 361 1,250 1,250 1,250 5401-224 INSURANCE 255 206 720 158 720 720 720 5401-252 DUES & SUBSCRIPTIONS 370 605 600 630 600 600 600 5401-253 OUTSIDE PROFESSIONAL 33,201 31,703 30,000 31,872 30,000 30,000 30,000 5401-254 SPECIAL SERVICES 5,240 7,816 7,100 5,843 7,100 7,100 7,100 5401-255 TUITION REIMBURSEMENT 748 0 1,600 0 1,600 1,600 1,600 TOTAL 2-CONTRACTUAL 48,984 45,710 49,240 40,190 49,240 49,240 49,240 3-GENERAL SERVICES 5401-313 BOOKS & EDUCATIONAL MATERI 0 86 200 359 200 200 200 5401-314 OFFICE SUPPLIES 1,077 729 800 899 800 800 800 5401-315 TESTING MATERIALS 852 607 2,000 0 2,000 2,000 2,000 5401-333 COMPUTER SUPPLIES 202 218 200 43 200 200 200 TOTAL 3-GENERAL SERVICES 2,131 1,641 3,200 1,301 3,200 3,200 3,200 ________________________________________________________________________________________________ TOTAL 01 HUMAN RESOURCES 101,873 100,456 108,582 85,274 109,224 109,224 109,224 ________________________________________________________________________________________________________________________________________ TOTAL 4 PERSONNEL 101,873 100,456 108,582 85,274 109,224 109,224 109,224 =========== =========== =========== =========== =========== ============ ============ 64 Park & Recreation Administration General Fund Community Services Division 55 Department 01 Program Description The Recreation Department is primarily responsible for seeing that each and every resident of the City has the opportunity and the means by which to use their leisure time to its fullest potential. This responsibility is met by professional supervisors and employees offering a broad range of teams and individual activities on both a high and low organizational level. Residents have the opportunity to participate in any type of leisure activities from cultural to physical. The opportunity is also available for simple aesthetic envelope, whether it be the use of our outdoor facilities or viewing a sampling of regional arts and crafts offered from time to time. Program Personnel Title 2009-2010 2010-2011 2011-2012 Community Services Director 1 1 1 Recreation Superintendent 1 1 1 Recreation Supervisor 1 1 1 Recreation Coordinator 1 1 1 Community Services Clerk 2 2 2 6 6 6 Performance Objectives Maintain high level of participation by citizens in all recreation activities. Provide excellent leadership and foresight on all current and future park improvement projects. Adequately promote all recreation activities to all potential participants. Continue to provide excellent programs at minimum costs to the citizens. 65 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 24 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 PARKS & RECREATION ADM ========================= 1-PERSONNEL 5501-111 SALARIES 205,943 212,524 206,560 140,073 204,050 204,050 204,050 5501-113 PART-TIME WAGES 65,544 77,836 70,000 89,194 125,000 125,000 125,000 5501-121 RETIREMENT 34,103 37,064 37,119 25,651 33,755 33,755 33,755 5501-122 SOCIAL SECURITY 21,039 21,538 21,157 17,554 25,172 25,172 25,172 5501-123 WORKER'S COMPENSATION 4,956 6,004 5,536 4,983 6,476 6,476 6,476 5501-125 GROUP INSURANCE 21,299 22,564 28,141 18,003 33,924 33,924 33,924 TOTAL 1-PERSONNEL 352,885 377,530 368,513 295,458 428,377 428,377 428,377 2-CONTRACTUAL 5501-211 POSTAGE 3,142 2,579 3,000 1,703 3,000 3,000 3,000 5501-212 COMMUNICATIONS 2,360 2,009 2,500 1,218 2,500 2,500 2,500 5501-213 PRINTING 56 121 0 263 0 0 0 5501-214 ADVERTISING & PUBLIC NOTIC 6,824 5,139 6,000 6,338 6,000 6,000 6,000 5501-215 EDUCATION & SCHOOLING 5,321 5,492 5,000 4,107 5,000 5,000 5,000 5501-224 INSURANCE 1,522 687 1,330 481 1,100 1,100 1,100 5501-231 RENTAL 8,422 6,340 7,500 9,045 6,000 6,000 6,000 5501-251 UTILITIES 115,063 104,962 110,000 90,197 110,000 110,000 110,000 5501-252 DUES & SUBSCRIPTIONS 1,101 1,365 1,500 1,036 1,500 1,500 1,500 5501-253 OUTSIDE PROFESSIONALS 1,342 0 0 0 0 0 0 5501-254 SPECIAL SERVICES 163 28 0 0 0 0 0 5501-260 PEST & GERM CONTROL 485 480 500 360 500 500 500 5501-261 CONTRACT SVC.-OTHER 0 0 0 0 10,000 10,000 10,000 5501-261.000A CONTRACT SVC.-ADULT 17,896 13,984 20,000 3,297 0 0 0 5501-261.000Y CONTRACT SVC.-YOUTH 42,893 44,077 45,000 25,520 0 0 0 5501-264 SPECIAL EVENTS 41,142 34,039 38,000 33,601 38,000 38,000 38,000 TOTAL 2-CONTRACTUAL 247,734 221,303 240,330 177,164 183,600 183,600 183,600 3-GENERAL SERVICES 5501-313.000A REC. SUPPLIES-ADULT 14,892 10,602 14,500 7,927 14,500 14,500 14,500 5501-313.000Y REC. SUPPLIES-YOUTH 57,521 59,862 53,500 53,156 53,500 53,500 53,500 5501-314 OFFICE SUPPLIES 4,142 3,729 3,000 3,337 3,000 3,000 3,000 5501-317 PHOTO & DUPLICATION 849 1,462 500 510 500 500 500 5501-333 COMPUTER SUPPLIES 429 425 1,000 126 750 750 750 TOTAL 3-GENERAL SERVICES 77,832 76,080 72,500 65,056 72,250 72,250 72,250 4-MACHINE & EQUIPMENT MAINTENA 5501-413 OFFICE EQUIPMENT 1,314 721 1,000 25 750 750 750 5501-416 COMPUTER MAINTENANCE 1,238 2,579 2,500 1,788 2,500 2,500 2,500 5501-421 BUILDING MAINTENANCE 222 39 0 0 0 0 0 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 2,774 3,338 3,500 1,814 3,250 3,250 3,250 ________________________________________________________________________________________________ TOTAL 01 PARKS & RECREATION ADM 681,226 678,250 684,843 539,492 687,477 687,477 687,477 66 Park Maintenance General Fund Community Services Division 55 Department 02 Program Description Park Maintenance is primarily responsible for maintaining all the City’s public facilities whether it is indoors or outdoors. It is responsible for assuring that all of these facilities continue to reflect both beauty and heritage of the City of Stephenville, while remaining safe and usable by all citizens and visitors alike. Program Personnel Title 2009-2010 2010-2011 2011-2012 Parks & Cemeteries Superintendent 1 1 1 Property Supervisor 1 1 1 Park Maintenance 2 2 2 Maintenance Person (2 PT) 3 3 3 7 7 7 Performance Objectives MaintainAhighlyAqualified,AtrainedApersonnelAtoAadequatelyAmaintainACity’sAindoorAandAoutdoorA park and recreation facilities. Keep all park facilities maintained in a manner where all citizens will be proud at any time of the year. Keep all park facilities clean year round. Provide maintenance assistance to all participants in park and recreation activities. 67 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 25 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 PARK MAINTENANCE =================== 1-PERSONNEL 5502-111 SALARIES 167,208 171,317 169,798 134,393 170,134 170,134 170,134 5502-112 OVERTIME 1,079 2,267 0 396 0 0 0 5502-113 PART-TIME WAGES 77,912 79,948 80,250 77,188 75,000 78,000 78,000 5502-114 INCENTIVE PAY 360 366 360 1,406 360 360 360 5502-115 MAINTENANCE REIMBURSEMENT( 14,400) ( 18,400) ( 18,000) ( 10,800) ( 18,000) ( 18,000) ( 18,000) 5502-121 RETIREMENT 27,775 29,978 30,577 24,952 28,204 28,204 28,204 5502-122 SOCIAL SECURITY 19,486 18,973 19,156 16,182 18,780 19,010 19,010 5502-123 WORKER'S COMPENSATION 4,411 5,323 5,012 4,513 4,832 4,891 4,891 5502-125 GROUP INSURANCE 21,479 22,760 28,141 21,117 33,924 33,924 33,924 TOTAL 1-PERSONNEL 305,310 312,533 315,294 269,348 313,234 316,523 316,523 2-CONTRACTUAL 5502-212 COMMUNICATIONS 1,517 1,641 1,500 1,139 1,500 1,500 1,500 5502-215 EDUCATION & SCHOOLING 739 550 1,250 624 1,250 1,250 1,250 5502-224 OTHER INSURANCE 7,728 6,894 6,862 6,334 6,900 6,900 6,900 5502-231 EQUIPMENT RENTAL 2,932 2,119 3,500 551 2,000 2,000 2,000 5502-254 SPECIAL SERVICES 417 154 200 0 200 200 200 5502-255 DAMAGE CLAIMS 5,715 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 19,049 11,359 13,312 8,648 11,850 11,850 11,850 3-GENERAL SERVICES 5502-311 AGRICUTURAL & CHEMICAL 13,061 4,138 10,000 11,533 10,000 10,000 10,000 5502-316 WEARING APPAREL 1,825 1,928 1,750 1,664 1,750 1,750 1,750 5502-318 SMALL TOOLS 441 1,140 3,500 801 3,500 3,500 3,500 5502-321 JANITORIAL SUPPLIES 2,768 2,883 3,000 2,635 3,000 3,000 3,000 5502-323 GAS & OIL 10,084 15,103 17,500 15,978 17,500 17,500 17,500 5502-332 OPERATING SUPPLIES 3,155 3,339 3,500 1,751 3,500 3,500 3,500 TOTAL 3-GENERAL SERVICES 31,334 28,530 39,250 34,362 39,250 39,250 39,250 4-MACHINE & EQUIPMENT MAINTENA 5502-411 VEHICLE MAINTENANCE 1,320 856 3,800 402 2,250 2,250 2,250 5502-411.0002 '05 CHEVY 3/4 CREW CAB TR( 194) 437 300 63 300 300 300 5502-411.0006 '05 3/4 CHEVY PICK-UP 31 15 300 20 300 300 300 5502-411.0092 1999 CHEVY PICKUP 0 10 300 47 300 300 300 5502-411.0094 '03 CHEV PICKUP 44 46 300 25 300 300 300 5502-411.0100 2006 CHEVY 3/4 PICKUP 46 452 300 487 300 300 300 5502-411.0101 2007 CHEVY SILVERADO 1/2 T 36 115 300 339 300 300 300 5502-411.0102 2008 CHEVY 3/4 TON P/UP 109 96 300 15 300 300 300 5502-411.0103 09 FORD F-250 3/4 TON PICK 0 198 300 42 300 300 300 5502-412 MACHINERY MAINTENANCE 2,961 1,542 3,000 1,170 3,000 3,000 3,000 5502-412.0007 MOWERS 789 1,075 1,500 2,445 2,000 2,000 2,000 5502-412.0008 '02 NH T-40 TRACTOR 0 500 800 88 800 800 800 5502-412.0011 '98 CASE TRACTOR 35 0 800 651 800 800 800 5502-412.0013 UTILITY VEHICLES (3) 0 0 1,500 0 750 750 750 68 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 26 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 5502-412.0104 JOHN DEERE TX TURF GATOR ( 0 0 0 0 0 0 0 5502-414 OTHER EQUIPMENT MAINTENANC 895 546 1,000 1,273 1,000 1,000 1,000 5502-421 BUILDING MAINTENANCE 12,222 6,119 7,500 5,165 7,500 7,500 7,500 5502-426 LIGHT SYSTEM MAINTENANCE 3,382 4,474 5,000 2,731 5,000 5,000 5,000 5502-427 PARK MAINTENANCE 54,149 48,506 50,000 35,640 50,000 50,000 50,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 75,826 64,988 77,300 50,602 75,500 75,500 75,500 5-CAPITAL OUTLAY 5502-511 VEHICLES 17,883 0 16,000 15,287 0 0 0 5502-512 MACHINERY 0 0 0 0 0 0 0 5502-514 OTHER EQUIPMENT 24,554 0 0 0 0 0 0 5502-527 PARK IMPROVEMENTS 39,745 48,572 0 0 0 0 0 5502-531 LAND 0 0 1,800 1,807 0 0 0 TOTAL 5-CAPITAL OUTLAY 82,182 48,572 17,800 17,094 0 0 0 ________________________________________________________________________________________________ TOTAL 02 PARK MAINTENANCE 513,702 465,981 462,956 380,054 439,834 443,123 443,123 69 This page intentionally left blank. 70 Cemeteries General Fund Community Services Division 55 Department 03 Program Description The primary responsibility of the Cemetery Department is to insure that each of the City-owned cemeteries are maintained at a level which shows the greatest amount of understanding and respect to the citizens of Stephenville. The Cemetery Department’s personnel are responsible for selling and keeping records on all cemetery lots. Program Personnel Title 2009-2010 2010-2011 2011-2012 Cemetery Property Supervisor 1 1 1 Cemetery Maintenance 1.5 1.5 1.5 2.5 2.5 2.5 Performance Objectives Maintain the cemeteries in the most professional and understanding manner possible. Provide excellent customer service for persons needing cemetery services. Provide adequate schedule for year round maintenance of cemeteries. Provide excellent record keeping services for current and potential owners of burial plots 71 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 27 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 03 CEMETERIES ============= 1-PERSONNEL 5503-111 SALARIES 66,731 68,172 67,296 53,281 67,464 67,464 67,464 5503-112 OVERTIME 0 11 0 0 0 0 0 5503-113 PART-TIME WAGES 7,962 11,571 12,500 8,852 12,500 12,500 12,500 5503-121 RETIREMENT 11,087 11,859 12,093 9,845 11,160 11,160 11,160 5503-122 SOCIAL SECURITY 5,927 6,022 6,104 4,870 6,117 6,117 6,117 5503-123 WORKER'S COMPENSATION 2,321 2,801 2,624 2,367 2,585 2,585 2,585 5503-125 GROUP INSURANCE 8,592 9,104 11,256 8,447 13,570 13,570 13,570 TOTAL 1-PERSONNEL 102,620 109,540 111,873 87,663 113,396 113,396 113,396 2-CONTRACTUAL 5503-212 COMMUNICATIONS 648 905 1,000 968 1,000 1,000 1,000 5503-215 TRAVEL AND EDUCATION 0 0 125 0 125 125 125 5503-224 INSURANCE 1,347 1,335 1,230 772 1,070 1,070 1,070 5503-231 RENTAL 0 90 0 90 200 200 200 5503-251 UTILITIES 5,234 5,849 5,500 3,777 5,500 5,500 5,500 TOTAL 2-CONTRACTUAL 7,229 8,180 7,855 5,608 7,895 7,895 7,895 3-GENERAL SERVICES 5503-316 WEARING APPAREL 622 593 700 463 700 700 700 5503-318 SMALL TOOLS 2,057 328 2,000 297 1,500 1,500 1,500 5503-323 GAS & OIL 2,761 3,422 3,500 3,104 3,750 3,750 3,750 5503-332 OPERATING SUPPLIES 1,697 625 1,500 547 1,500 1,500 1,500 TOTAL 3-GENERAL SERVICES 7,136 4,968 7,700 4,411 7,450 7,450 7,450 4-MACHINE & EQUIPMENT MAINTENA 5503-411 VEHICLE MAINTENANCE 51 0 0 0 0 0 0 5503-411.0092 1999 CHEVY PICK UP 31 31 0 0 0 0 0 5503-411.0093 2006 CHEV 3/4 TON 154 56 300 558 650 650 650 5503-411.0115 2009 FORD F-150 1/2 TON PI 5 68 150 48 150 150 150 5503-412 2007 SLAG MOWER 659 1,419 450 390 450 450 450 5503-414 EQUIPMENT MAINTENANCE 1,439 1,165 1,500 680 1,500 1,500 1,500 5503-421 BUILDING MAINTENANCE 59 368 500 158 500 500 500 5503-425 CEMETERY MAINTENANCE 4,388 3,610 5,000 2,684 4,500 4,500 4,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 6,786 6,718 7,900 4,518 7,750 7,750 7,750 5-CAPITAL OUTLAY 5503-511 VEHICLES 14,798 0 0 0 0 0 0 5503-514 OTHER EQUIPMENT 15,842 0 0 0 0 0 0 5503-527 CEMETERY IMPROVEMENTS 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 30,640 0 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 03 CEMETERIES 154,412 129,406 135,328 102,200 136,491 136,491 136,491 72 Library General Fund Community Services Division 55 Department 04 Program Description The Stephenville Public Library’s main responsibilities are to assemble, preserve and organize a collection of books and other library material for the se of the public. Organize and maintain a card catalog to make library resources available to the public, to provide a place for the use of these materials and to serve as a center for reliable information. Continue to offer an array of services including reference assistance, interlibrary loans, word processing, Internet access, and programming for adults, young adults and for children. Program Personnel Title 2009-2010 2010-2011 2011-2012 Librarian 1 1 1 Library Clerk 2.5 2.5 2.5 3.5 3.5 3.5 Performance Objectives Provide open and equal access to information. Develop on-going communication and partnerships with other non-profit organizations in the community. Create opportunities for life-long learning. Encourage a love of reading. Provide excellent customer service to users of the library. Provide a safe, clean and healthful environment for employees and citizens. Prolong the useful life of major building components of the Municipal Library. 73 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 28 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 04 LIBRARY ========== 1-PERSONNEL 5504-111 SALARIES 94,711 87,021 89,614 71,002 89,686 89,686 89,686 5504-113 PART-TIME WAGES 5,142 13,286 15,000 15,068 14,500 14,500 14,500 5504-121 RETIREMENT 15,358 15,101 16,104 12,975 14,836 14,836 14,836 5504-122 SOCIAL SECURITY 7,921 7,496 7,965 6,629 7,970 7,970 7,970 5504-123 WORKER'S COMPENSATION 222 249 236 214 232 232 232 5504-125 GROUP INSURANCE 12,523 11,958 16,885 12,670 20,354 20,354 20,354 TOTAL 1-PERSONNEL 135,877 135,110 145,804 118,558 147,578 147,578 147,578 2-CONTRACTUAL 5504-211 POSTAGE 1,094 635 750 540 750 750 750 5504-212 COMMUNICATIONS 62 38 70 26 70 70 70 5504-213 PRINTING 11 0 0 0 0 0 0 5504-214 ADVERTISING & PUBLIC NOTIC 0 148 0 0 0 0 0 5504-215 EDUCATION & SCHOOLING 1,949 241 1,500 434 1,500 1,500 1,500 5504-224 INSURANCE 1,654 1,484 1,440 1,350 1,400 1,400 1,400 5504-231 RENTAL 709 709 800 591 800 800 800 5504-251 UTILITIES 12,786 14,905 14,000 9,390 14,000 14,000 14,000 5504-252 DUES & SUBSCRIPTIONS 0 383 400 308 400 400 400 5504-253 OUTSIDE PROFESSIONALS 432 0 0 0 0 0 0 5504-254 SPECIAL SERVICES 436 148 200 46 200 200 200 5504-260 PEST CONTROL 220 280 250 240 250 250 250 5504-262 JANITORIAL SERVICE 3,840 320 0 0 500 500 500 TOTAL 2-CONTRACTUAL 23,193 19,291 19,410 12,925 19,870 19,870 19,870 3-GENERAL SERVICES 5504-313 BOOKS & EDUCATIONAL MATERI 33,274 25,409 20,000 11,804 20,000 20,000 20,000 5504-314 OFFICE SUPPLIES 666 611 750 747 750 750 750 5504-317 PHOTO & DUPLICATION 1,001 854 750 0 750 750 750 5504-321 JANITORIAL SUPPLIES 756 826 1,000 515 1,000 1,000 1,000 5504-332 OPERATING SUPPLIES 107 271 500 3 750 750 750 5504-333 COMPUTER SUPPLIES 1,126 962 1,000 872 1,500 1,500 1,500 TOTAL 3-GENERAL SERVICES 36,930 28,933 24,000 13,941 24,750 24,750 24,750 4-MACHINE & EQUIPMENT MAINTENA 5504-414 EQUIPMENT MAINTENANCE 53 1,265 4,500 1,311 4,500 4,500 4,500 5504-416 COMPUTER MAINTENANCE 5,943 6,251 7,000 4,200 7,000 7,000 7,000 5504-421 BUILDING MAINTENANCE 2,971 1,999 5,000 5,985 7,500 7,500 7,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 8,966 9,515 16,500 11,497 19,000 19,000 19,000 ________________________________________________________________________________________________ TOTAL 04 LIBRARY 204,967 192,849 205,714 156,921 211,198 211,198 211,198 74 Streets General Fund Community Services Division 55 Department 05 Program Description The Street Department manages, maintains and repairs City streets, sidewalk, drainage ways and rights- of-way. The services provided are concrete work, patching, street cleaning, tree cutting, ditch cleaning, blade work and other street maintenance. Responsibilities include traffic control, emergency response operations, special events and assistance in code enforcement. Daily, the department inspects roadway for sign repair, pavements management and sight obstructions. Program Personnel Title 2009-2010 2010-2011 2011-2012 Street Superintendent 1 1 1 Crew Leader 1 1 1 Heavy Equipment Operator 3 3 3 Street Maintenance 2.5 2.5 2.5 7.5 7.5 7.5 Performance Objectives Protect the investment in the public transportation system through preventative maintenance and on- going rehabilitation of streets and sidewalks. Blade roads in best way that can be achieved. Sweep as many streets as possible. Patch potholes in a manner that they remain in place longer. Handle pothole complaints in a timely manner. 75 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 29 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 05 STREET MAINTENANCE ===================== 1-PERSONNEL 5505-111 SALARIES 241,434 253,538 250,323 193,400 250,755 250,755 250,755 5505-112 OVERTIME 4,095 2,649 5,000 1,260 5,000 5,000 5,000 5505-113 PART-TIME WAGES 933 5,890 5,000 4,010 5,000 5,000 5,000 5505-114 ON CALL PAY 5,200 5,280 5,200 4,120 5,200 5,200 5,200 5505-121 RETIREMENT 41,572 45,476 46,816 36,515 43,168 43,168 43,168 5505-122 SOCIAL SECURITY 19,722 19,716 20,313 15,542 20,346 20,346 20,346 5505-123 WORKER'S COMPENSATION 13,401 15,494 13,433 11,840 13,231 13,231 13,231 5505-125 GROUP INSURANCE 29,273 31,865 39,397 27,903 47,493 47,493 47,493 TOTAL 1-PERSONNEL 355,630 379,909 385,482 294,591 390,193 390,193 390,193 2-CONTRACTUAL 5505-211 POSTAGE 23 9 50 12 50 50 50 5505-212 COMMUNICATIONS 988 1,019 1,000 667 1,000 1,000 1,000 5505-214 ADVERTISING 0 0 0 0 300 300 300 5505-215 TRAINING & EDUCATION 224 620 1,000 200 1,000 1,000 1,000 5505-224 INSURANCE 8,111 6,905 7,400 5,303 7,000 7,000 7,000 5505-231 RENTAL 749 2,291 3,500 2,111 13,500 13,500 13,500 5505-251 UTILITIES 198,230 229,117 200,000 138,606 240,000 240,000 240,000 5505-252 DUES & SUBSCRIPTIONS 623 0 0 0 0 0 0 5505-253 OUTSIDE PROFESSIONALS 18,036 8,499 25,000 9,500 27,500 27,500 27,500 5505-261 OTHER CONTRACTUAL SERVICES 85,981 58,367 65,000 84,847 75,000 25,000 25,000 TOTAL 2-CONTRACTUAL 312,964 306,827 302,950 241,245 365,350 315,350 315,350 3-GENERAL SERVICES 5505-312 CHEMICALS 3,719 0 2,500 3,030 2,500 2,500 2,500 5505-314 OFFICE SUPPLIES 188 122 200 28 200 200 200 5505-316 WEARING APPAREL 2,442 2,408 3,150 2,151 3,150 3,150 3,150 5505-318 SMALL TOOLS 3,006 2,941 2,000 1,036 2,000 2,000 2,000 5505-322 STREET SIGNS & MARKINGS 29,370 7,300 10,000 9,395 10,000 10,000 10,000 5505-323 GAS & OIL 15,043 22,893 30,000 23,240 30,000 30,000 30,000 5505-332 OPERATING SUPPLIES 1,615 1,978 2,500 1,870 2,500 2,500 2,500 TOTAL 3-GENERAL SERVICES 55,383 37,642 50,350 40,749 50,350 50,350 50,350 4-MACHINE & EQUIPMENT MAINTENA 5505-411 VEHICLE MAINTENANCE 2,603 2,859 2,000 1,181 2,000 2,000 2,000 5505-411.0008 1999 CHEV PICKUP 26 0 500 0 500 500 500 5505-411.0009 2005 CHEVY DUMP TRUCK 15 0 500 0 500 500 500 5505-411.0013 1999 CHEVY PICKUP 31 0 500 0 500 500 500 5505-411.0025 1995 CHEV DUMP TRUCK 0 0 500 0 500 500 500 5505-411.0026 2002 DODGE PICKUP 76 869 500 0 500 500 500 5505-411.0027 1992 CHEV DUMP TRUCK 6 2,724 500 0 500 500 500 5505-411.0120 2006 CHEVY 1/2 PICKUP 77 0 500 67 500 500 500 5505-411.0121 2008 CHEVY DUMPTRUCK 0 0 1,500 0 1,500 1,500 1,500 5505-411.0122 2007 ASPHALT ZIPPER 0 0 1,000 0 1,000 1,000 1,000 76 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 30 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 5505-411.0124 2011 FORD F250 PICK UP 0 0 0 0 0 0 0 5505-412 MACHINERY MAINTENANCE 10,594 6,602 5,500 4,224 5,500 5,500 5,500 5505-412.0001 1979 INGRAM PNEUMATIC ROLL 0 0 0 0 0 0 0 5505-412.0002 1988 CATERPILLAR LOADER 0 0 2,500 0 2,500 2,500 2,500 5505-412.0047 1982 1700 FORD TRACTOR 0 0 0 0 0 0 0 5505-412.0053 2000 CAT 120 H GRADER 0 731 2,000 0 2,000 2,000 2,000 5505-412.0055 1971 CAT 941B FRONT END 965 0 3,500 0 3,500 3,500 3,500 5505-412.0101 2005 POWER BROOM 0 0 350 0 350 350 350 5505-414 OTHER EQUIPMENT MAINTENANC 635 874 1,500 91 1,500 1,500 1,500 5505-422 RIGHT OF WAY MAINTENANCE 99,395 100,344 150,000 149,614 135,000 200,000 200,000 5505-423 STREET CUTS 7,027 11,048 12,500 21,468 12,500 12,500 12,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 121,450 126,052 185,850 176,646 170,850 235,850 235,850 5-CAPITAL OUTLAY 5505-511 VEHICLES 82,865 27,148 20,000 19,705 0 0 0 5505-512 MACHINERY 0 0 0 0 0 0 0 5505-514 OTHER EQUIPMENT 0 0 0 0 0 0 0 5505-522 RIGHTS OF WAY 23,580 0 0 0 0 0 0 5505-525 STREETS 391,310 107,325 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 497,755 134,473 20,000 19,705 0 0 0 ________________________________________________________________________________________________ TOTAL 05 STREET MAINTENANCE 1,343,181 984,903 944,632 772,935 976,743 991,743 991,743 77 This page intentionally left blank. 78 Senior Citizens General Fund Community Services Division 55 Department 06 Program Description The Senior Citizen Department is responsible for seeing that each and every senior citizen resident of Stephenville has the opportunity and the means by which to use their leisure time to its fullest potential. Provide the opportunity for reaction programs, congregate meals, transportation and leisure activities from cultural to physical. Program Personnel Title 2009-2010 2010-2011 2011-2012 Senior Citizens Facility Manager 1 1 1 Senior Citizens Assistant .5 .5 .5 1.5 1.5 1.5 Performance Objectives Provide highly-trained, qualified personnel to adequately manage the senior citizen programs. Provide interesting and educational programs. Provide a safe, clean and healthful environment for employees and citizens. Prolong the useful life of major building components of Senior Citizens Center. . 79 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 31 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 06 SENIOR CITIZENS ================== 1-PERSONNEL 5506-111 SALARIES 31,734 32,333 31,926 25,285 32,070 32,070 32,070 5506-112 OVERTIME 0 46 0 0 0 0 0 5506-113 PART-TIME WAGES 13,382 12,329 12,000 10,621 12,000 12,000 12,000 5506-121 RETIREMENT 5,271 5,624 5,737 4,630 5,305 5,305 5,305 5506-122 SOCIAL SECURITY 3,450 2,956 3,360 2,350 3,371 3,371 3,371 5506-123 WORKER'S COMPENSATION 759 916 879 797 867 867 867 5506-125 GROUP INSURANCE 4,296 4,552 5,628 4,223 6,785 6,785 6,785 TOTAL 1-PERSONNEL 58,892 58,757 59,530 47,907 60,398 60,398 60,398 2-CONTRACTUAL 5506-211 POSTAGE 1,842 1,120 3,000 1,088 3,000 3,000 3,000 5506-212 COMMUNICATIONS 705 718 700 582 700 700 700 5506-214 ADVERTISING & PUBLIC NOTIC 2,497 3,179 3,500 3,425 3,500 3,500 3,500 5506-215 EDUCATION & SCHOOLING 89 0 200 57 200 200 200 5506-224 INSURANCE 946 790 830 755 850 850 850 5506-231 RENTAL 1,549 1,549 1,600 1,291 1,600 1,600 1,600 5506-251 UTILITIES 14,223 15,391 15,000 8,140 15,000 15,000 15,000 5506-252 DUES & SUBSCRIPTIONS 95 95 100 100 100 100 100 5506-253 OUTSIDE PROFESSIONALS 10,515 13,520 14,000 10,275 14,000 14,000 14,000 5506-254 SPECIAL SERVICES 641 405 600 478 600 600 600 5506-260 PEST & GERM CONTROL 475 495 500 435 500 500 500 5506-261 CONTRACT SERVICES 4,455 4,574 5,000 3,135 5,000 5,000 5,000 TOTAL 2-CONTRACTUAL 38,033 41,835 45,030 29,760 45,050 45,050 45,050 3-GENERAL SERVICES 5506-313 RECREATION SUPPLIES 6,307 5,742 5,500 5,280 5,500 5,500 5,500 5506-314 OFFICE SUPPLIES 471 532 1,000 322 750 750 750 5506-317 PHOTO & DUPLICATION 464 770 600 296 500 500 500 5506-321 JANITORIAL SUPPLIES 1,523 1,287 1,500 1,043 1,250 1,250 1,250 5506-332 OPERATING SUPPLIES 6,058 6,095 5,000 4,432 5,000 5,000 5,000 5506-333 COMPUTER SUPPLIES 514 485 1,000 257 1,000 1,000 1,000 TOTAL 3-GENERAL SERVICES 15,335 14,912 14,600 11,629 14,000 14,000 14,000 4-MACHINE & EQUIPMENT MAINTENA 5506-413 OFFICE EQUIPMENT MAINTENAN 2,013 642 2,000 166 1,250 1,250 1,250 5506-414 OTHER EQUIPMENT MAINTENANC 430 2,496 2,000 1,540 2,000 2,000 2,000 5506-421 BUILDING MAINTENANCE 5,491 8,054 5,000 14,472 7,500 7,500 7,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 7,935 11,193 9,000 16,177 10,750 10,750 10,750 ________________________________________________________________________________________________ TOTAL 06 SENIOR CITIZENS 120,195 126,697 128,160 105,473 130,198 130,198 130,198 80 Splashville Aquatic Center General Fund Community Services Division 55 Department 07 Program Description The Splashville Aquatic Center is responsible for providing a variety of water related recreational activities for the citizen’s of Stephenville. Programs and activities include swim lessons, swim team, water aerobics, birthday celebrations, special events and corporate gatherings. Performance Objectives Provide highly-trained, qualified personnel to adequately manage the Splashville Aquatic Complex. Continually provide and evaluate a variety of programming. Provide a safe, clean and fun environment for citizens and visitors. Extend and protect the life of the facility. . 81 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 32 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 07 AQUATIC CENTER ================= 1-PERSONNEL 5507-112 OVERTIME 1,202 0 0 0 0 0 0 5507-113 PART-TIME WAGES 31,255 117,025 135,000 67,636 105,000 105,000 105,000 5507-122 SOCIAL SECURITY 2,483 8,952 10,328 5,175 8,033 8,033 8,033 5507-123 WORKERS COMPENSATION 0 0 2,702 2,871 2,067 2,067 2,067 TOTAL 1-PERSONNEL 34,940 125,976 148,030 75,682 115,100 115,100 115,100 2-CONTRACTUAL 5507-211 POSTAGE 0 1,011 1,000 0 250 250 250 5507-212 COMMUNICATIONS 487 2,705 3,000 2,439 3,000 3,000 3,000 5507-214 ADVERTISING AND PUBLIC NOT 2,319 2,071 1,500 350 1,000 1,000 1,000 5507-215 EDUCATION AND SCHOOLING 1,244 822 1,000 900 1,000 1,000 1,000 5507-224 INSURANCE 597 3,002 2,705 853 1,000 1,000 1,000 5507-231 RENTAL 0 58 0 0 0 0 0 5507-251 UTILITIES 11,924 46,145 35,000 28,839 40,000 40,000 40,000 5507-254 SPECIAL SERVICES 13 0 200 220 200 200 200 5507-260 PEST AND GERM CONTROL 40 240 250 180 250 250 250 5507-261 CONTRACT SVC- OTHER 0 3,000 0 0 0 0 0 5507-264 SPECIAL EVENTS 0 2,112 3,000 5,021 5,000 5,000 5,000 TOTAL 2-CONTRACTUAL 16,624 61,166 47,655 38,802 51,700 51,700 51,700 3-GENERAL SERVICES 5507-312 CHEMICALS AND POOL SUPPLIE 3,463 17,226 15,000 6,988 15,000 15,000 15,000 5507-313 AQUATIC SUPPLIES 4,850 3,252 3,000 48 1,500 1,500 1,500 5507-316 WEARING APPAREL 6,406 1,819 2,000 2,115 2,000 2,000 2,000 5507-321 JANITORIAL SUPPLIES 802 1,191 1,000 273 500 500 500 5507-332 OPERATING SUPPLIES 3,976 3,943 2,000 1,706 2,000 2,000 2,000 5507-333 COMPUTER SUPPLIES 6 198 0 0 0 0 0 TOTAL 3-GENERAL SERVICES 19,502 27,629 23,000 11,130 21,000 21,000 21,000 4-MACHINE & EQUIPMENT MAINTENA 5507-413 OFFICE EQUIPMENT MAINTENAN 0 659 500 271 500 500 500 5507-414 OTHER EQUIPMENT MAINTENANC 1,642 1,541 1,500 73 1,500 1,500 1,500 5507-416 COMPUTER MAINTENANCE 0 2,469 2,500 1,287 2,500 2,500 2,500 5507-421 BUILDING MAINTENANCE 4,529 352 1,000 3,286 1,000 1,000 1,000 5507-425 SWIMMING POOL MAINTENANCE 0 4,004 4,500 2,496 4,500 4,500 4,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 6,171 9,024 10,000 7,413 10,000 10,000 10,000 ________________________________________________________________________________________________ TOTAL 07 AQUATIC CENTER 77,237 223,796 228,685 133,028 197,800 197,800 197,800 ________________________________________________________________________________________________________________________________________ TOTAL 5 COMMUNITY SERVICES 3,094,920 2,801,882 2,790,318 2,190,102 2,779,741 2,798,030 2,798,030 =========== =========== =========== =========== =========== ============ ============ 82 Fire Administration General Fund Fire Division 56 Department 01 Program Description The Fire Administration Department is responsible for management of all fire division activities and policies, plan for the future, evaluate performance, develop and administer budgets, maintain records and files, counsel and resolve conflicts, represent fire personnel to the City leaders and represent City leaders to the fire personnel. Performance Objectives Ensure readiness of the department to respond to emergencies. Ensure all laws and rules which involve the City and departments are maintained. Provide efficient and effective management of Fire Services. Provide a safe, clean and healthful environment for employees and citizens. Prolong the useful life of major building components of Fire Stations # 1 and # 2. Program Personnel Title 2009-2010 2010-2011 2011-2012 Fire Chief 1 1 1 Fire Training Officer 1 1 1 2 2 2 83 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 33 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 FIRE ADMINISTRATION ====================== 1-PERSONNEL 5601-111 SALARIES 133,022 136,936 127,024 100,729 127,216 127,216 127,216 5601-115 INCENTIVE PAY 4,080 4,141 3,360 2,939 4,080 4,080 4,080 5601-121 RETIREMENT 22,759 24,567 23,430 18,982 21,720 21,720 21,720 5601-122 SOCIAL SECURITY 10,676 10,511 9,974 8,011 10,044 10,044 10,044 5601-123 WORKER'S COMPENSATION 2,226 2,561 2,084 1,811 2,002 2,002 2,002 5601-125 GROUP INSURANCE 8,592 9,420 11,256 8,386 13,570 13,570 13,570 5601-126 AUTO ALLOWANCE 0 0 0 0 0 0 0 TOTAL 1-PERSONNEL 181,355 188,136 177,128 140,858 178,632 178,632 178,632 2-CONTRACTUAL 5601-211 POSTAGE 150 93 250 64 250 250 250 5601-212 COMMUNICATIONS 3,452 3,002 3,000 2,093 3,000 3,000 3,000 5601-215 TRAINING & EDUCATION 4,231 ( 4,604) 2,500 2,820 2,500 2,500 2,500 5601-224 INSURANCE 969 576 830 502 780 780 780 5601-231 RENTAL 0 0 0 0 0 0 0 5601-251 UTILITIES 15,611 15,270 16,500 9,546 16,500 16,500 16,500 5601-252 DUES & SUBSCRIPTIONS 698 872 850 611 850 850 850 5601-253 OUTSIDE PROFESSIONALS 16,200 1,800 200 0 200 200 200 5601-254 SPECIAL SERVICES 0 306 125 156 125 125 125 5601-258 STATE FEES 0 64 210 0 310 310 310 5601-260 PEST CONTROL 480 540 500 420 560 560 560 TOTAL 2-CONTRACTUAL 41,791 17,919 24,965 16,212 25,075 25,075 25,075 3-GENERAL SERVICES 5601-313 BOOKS & EDUCATIONAL MATERI 56 0 100 0 100 100 100 5601-316 WEARING APPAREL 0 391 800 115 800 800 800 5601-321 JANITORIAL SUPPLIES 3,016 2,828 2,500 2,359 2,500 2,500 2,500 5601-332 OPERATING SUPPLIES 345 37 300 155 300 300 300 5601-333 COMPUTER SUPPLIES 410 472 500 40 500 500 500 TOTAL 3-GENERAL SERVICES 3,827 3,729 4,200 2,669 4,200 4,200 4,200 4-MACHINE & EQUIPMENT MAINTENA 5601-413 OFFICE EQUIPMENT MAINTENAN 149 191 250 0 250 250 250 5601-414 OTHER EQUIPMENT MAINTENANC 180 130 250 231 250 250 250 5601-421 BUILDING MAINTENANCE 3,333 7,047 5,000 1,880 5,000 5,000 5,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 3,662 7,368 5,500 2,111 5,500 5,500 5,500 ________________________________________________________________________________________________ TOTAL 01 FIRE ADMINISTRATION 230,635 217,151 211,793 161,850 213,407 213,407 213,407 84 Fire Prevention & Inspections General Fund Fire Division 56 Department 02 Program Description The Fire Prevention & Inspections Department includes the Fire Marshal. The purpose of this department is to systematically reduce the number and severity of fires in Stephenville through public education about fire safety and prevention, code enforcement, business facility inspections, home inspections, first aid and arson investigation toward prosecution. Program Personnel Title 2009-2010 2010-2011 2011-2012 Fire Marshal 1 1 1 Fire Inspector 1 1 1 2 2 2 Performance Objectives Complete plan reviews in a timely manner. Oversee business facility inspections. Oversee arson investigations. 85 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 34 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 FIRE PREVENTION INVESTIGATI ============================== 1-PERSONNEL 5602-111 SALARIES 105,425 68,414 96,915 41,428 95,278 95,278 95,278 5602-112 OVERTIME 0 397 2,000 1,384 2,000 2,000 2,000 5602-115 INCENTIVE PAY 4,440 3,921 7,440 3,233 7,800 7,800 7,800 5602-121 RETIREMENT 18,257 12,600 19,112 8,428 17,383 17,383 17,383 5602-122 SOCIAL SECURITY 8,549 5,456 8,136 3,590 8,038 8,038 8,038 5602-123 WORKER'S COMPENSATION 1,817 2,105 1,700 1,477 1,602 1,602 1,602 5602-125 GROUP INSURANCE 8,607 5,245 11,256 4,291 13,570 13,570 13,570 TOTAL 1-PERSONNEL 147,094 98,138 146,559 63,831 145,671 145,671 145,671 2-CONTRACTUAL 5602-211 POSTAGE 1 9 50 0 50 50 50 5602-212 COMMUNICATIONS 1,214 438 900 293 500 500 500 5602-213 PRINTING 0 0 0 0 0 0 0 5602-215 TRAINING & EDUCATION 5,438 2,946 3,750 2,309 3,750 3,750 3,750 5602-224 INSURANCE 1,314 837 1,053 692 920 920 920 5602-252 DUES & SUBSCRIPTIONS 490 1,068 1,400 955 1,400 1,400 1,400 5602-255 DAMAGE CLAIMS 3,850 0 0 0 0 0 0 5602-258 STATE FEES 50 105 100 0 200 200 200 5602-261 OTHER CONTRACTUAL SERVICES 0 14 700 0 700 700 700 TOTAL 2-CONTRACTUAL 12,358 5,417 7,953 4,249 7,520 7,520 7,520 3-GENERAL SERVICES 5602-313 BOOKS & EDUCATIONAL MATERI 1,092 0 860 950 860 860 860 5602-316 WEARING APPAREL 493 39 800 309 800 800 800 5602-317 PHOTO & DUPLICATION 0 125 220 28 200 200 200 5602-318 SMALL TOOLS 304 0 200 246 200 200 200 5602-323 GAS & OIL 1,096 1,075 2,000 1,448 3,000 3,000 3,000 5602-332 OPERATING SUPPLIES 29 65 50 70 50 50 50 5602-333 COMPUTER SUPPLIES 637 390 500 0 500 500 500 TOTAL 3-GENERAL SERVICES 3,652 1,694 4,630 3,051 5,610 5,610 5,610 4-MACHINE & EQUIPMENT MAINTENA 5602-411 VEHICLE MAINTENANCE 464 0 0 0 0 0 0 5602-411.0320 2003 CHEVY P/U 10 376 750 1,007 750 750 750 5602-411.0340 2008 DODGE QUAD CAB PICK U 795 163 750 34 750 750 750 5602-414 OTHER EQUIPMENT MAINTENANC 0 0 80 0 80 80 80 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 1,268 539 1,580 1,041 1,580 1,580 1,580 5-CAPITAL OUTLAY 5602-511 VEHICLE 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 02 FIRE PREVENTION INVESTIGATI 164,372 105,788 160,722 72,173 160,381 160,381 160,381 86 Fire Suppression General Fund Fire Division 56 Department 03 Program Description The Mission of the Stephenville Fire Department is to preserve and protect life and property while safeguarding the environment and the City’s economic base. The mission is accomplished through a coordinated program of services which includes fire rescue, fire suppression and prevention, hazardous material mitigation, code enforcement, business facility inspections, home inspections, first aid and public education about fire safety and prevention. Program Personnel Title 2009-2010 2010-2011 2011-2012 Fire Captain 2 2 2 Fire Lieutenant 1 1 1 Fire Sergeant 2 2 2 Firefighter 9 9 9 14 14 14 Performance Objectives Provide efficient and effective management of Fire Services. Maintain operational readiness level that will meet the emergency demands of the community. Provide firefighting forces and resources necessary to execute quick, effective, skillful and caring responses to emergency situation. Respond to emergency incidents in a timely manner. Keep emergency vehicles and department facilities maintained. 87 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 35 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 03 FIRE SUPPRESSION =================== 1-PERSONNEL 5603-111 SALARIES 586,783 640,572 597,188 513,739 598,947 598,947 598,947 5603-112 OVERTIME 89,312 121,995 75,000 72,242 75,000 75,000 75,000 5603-115 INCENTIVE PAY 31,603 35,811 31,574 28,512 32,280 32,280 32,280 5603-121 RETIREMENT 117,575 138,933 126,466 112,480 116,828 116,828 116,828 5603-122 SOCIAL SECURITY 54,398 58,732 53,838 46,700 54,026 54,026 54,026 5603-123 WORKER'S COMPENSATION 10,716 12,410 11,249 10,016 10,767 10,767 10,767 5603-125 GROUP INSURANCE 57,535 65,096 73,165 60,784 88,202 88,202 88,202 TOTAL 1-PERSONNEL 947,923 1,073,548 968,480 844,472 976,050 976,050 976,050 2-CONTRACTUAL 5603-215 TRAINING & EDUCATION 12,681 7,041 12,500 3,188 12,500 12,500 12,500 5603-224 INSURANCE 8,788 5,279 6,540 4,663 6,540 6,540 6,540 5603-252 DUES & SUBSCRIPTIONS 1,560 1,972 2,000 1,730 2,475 2,475 2,475 5603-253 OUTSIDE PROFESSIONALS 0 0 0 0 0 0 0 5603-254 SPECIAL SERVICES 22 0 0 0 0 0 0 5603-258 STATE FEES 695 1,190 1,200 1,170 1,900 1,900 1,900 TOTAL 2-CONTRACTUAL 23,746 15,482 22,240 10,752 23,415 23,415 23,415 3-GENERAL SERVICES 5603-313 BOOKS & EDUCATIONAL MATERI 52 0 500 462 500 500 500 5603-316 WEARING APPAREL 7,361 12,306 15,000 3,066 15,000 15,000 15,000 5603-318 SMALL TOOLS 11,180 2,391 12,000 2,345 12,000 12,000 12,000 5603-323 GAS & OIL 8,032 9,879 12,000 10,714 18,000 18,000 18,000 5603-332 OPERATING SUPPLIES 2,590 2,322 2,500 2,238 2,500 2,500 2,500 5603-333 COMPUTER SUPPLIES 871 915 1,000 869 1,000 1,000 1,000 TOTAL 3-GENERAL SERVICES 30,086 27,813 43,000 19,694 49,000 49,000 49,000 4-MACHINE & EQUIPMENT MAINTENA 5603-411 VEHICLE MAINTENANCE 513 424 500 118 500 500 500 5603-411.0321 '00 CHEV C-70 TRUCK 414 311 1,500 150 1,500 1,500 1,500 5603-411.0322 '81 CHEV C-60 TRUCK 10,530 260 1,500 811 1,500 1,500 1,500 5603-411.0324 '95 GMC RESCUE TRUCK 468 1,113 1,500 2,740 2,200 2,200 2,200 5603-411.0325 '69 CHEV C-50 TRUCK 0 0 600 24 600 600 600 5603-411.0326 '90 CHEV C-70 TRUCK 1,414 223 1,500 478 1,500 1,500 1,500 5603-411.0332 '97 SUTPHEN PUMPER 2,075 1,473 4,000 9,034 5,000 5,000 5,000 5603-411.0333 '93 E-ONE H-160 TRUCK 6,040 6,325 4,500 6,119 5,000 5,000 5,000 5603-411.0335 '97 SUTPHEN MT 16,961 7,691 7,500 5,992 9,500 9,500 9,500 5603-412 MACHINERY MAINTENANCE 0 0 400 0 400 400 400 5603-414 OTHER EQUIPMENT MAINTENANC 740 1,560 3,000 2,049 3,000 3,000 3,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 39,155 19,381 26,500 27,516 30,700 30,700 30,700 5-CAPITAL OUTLAY 5603-511 VEHICLES 0 0 0 0 0 0 0 5603-514 OTHER EQUIPMENT 14,481 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 14,481 0 0 0 0 0 0 TOTAL 03 FIRE SUPPRESSION 1,055,390 1,136,224 1,060,220 902,434 1,079,165 1,079,165 1,079,165 88 Emergency Medical Services General Fund Fire Division 56 Department 04 Program Description The Stephenville Fire Department provides emergency medical services for the City. They provide pre- hospital care and emergency ambulance transportation of the sick and injured to the hospital. Program Personnel Title 2009-2010 2010-2011 2011-2012 Fire Captain 1 1 1 Fire Lieutenant 2 2 2 Fire Sergeant 1 1 1 Firefighter 9 9 9 13 13 13 Performance Objectives Provide efficient and effective management of emergency medical services. Maintain operational readiness level that will meet the emergency demands of the community. Provide highly-trained, qualified personnel and resources necessary to execute quick, effective, skillful and caring responses to emergency situations. Respond to emergency incidents in a timely manner. Keep emergency vehicles and department facilities maintained. 89 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 37 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 04 EMERGENCY MEDICAL SERVICE ============================ 1-PERSONNEL 5604-111 SALARIES 560,833 562,772 624,129 428,314 629,530 629,530 629,530 5604-112 OVERTIME 69,062 87,059 75,000 51,694 75,000 75,000 75,000 5604-115 INCENTIVE PAY 37,957 34,486 38,400 25,984 39,480 39,480 39,480 5604-121 RETIREMENT 111,296 119,025 132,534 92,695 123,078 123,078 123,078 5604-122 SOCIAL SECURITY 51,578 50,019 56,421 37,929 56,917 56,917 56,917 5604-123 WORKER'S COMPENSATION 10,984 13,134 11,789 10,548 11,343 11,343 11,343 5604-125 GROUP INSURANCE 55,827 57,101 78,793 50,972 94,987 94,987 94,987 TOTAL 1-PERSONNEL 897,537 923,596 1,017,066 698,136 1,030,335 1,030,335 1,030,335 2-CONTRACTUAL 5604-212 COMMUNICATIONS 849 923 900 663 900 900 900 5604-215 TRAINING & EDUCATION 12,008 7,547 12,500 6,257 12,500 12,500 12,500 5604-224 INSURANCE 5,958 4,064 5,406 3,334 4,700 4,700 4,700 5604-252 DUES & SUBSCRIPTIONS 1,730 294 2,000 135 2,000 2,000 2,000 5604-253 OUTSIDE PROFESSIONALS 2,272 2,368 3,000 2,567 3,000 3,000 3,000 5604-258 STATE FEES 706 1,559 2,000 600 2,650 2,650 2,650 TOTAL 2-CONTRACTUAL 23,523 16,755 25,806 13,556 25,750 25,750 25,750 3-GENERAL SERVICES 5604-312 AMBULANCE SUPPLIES 31,605 28,534 32,500 26,020 32,500 32,500 32,500 5604-316 WEARING APPAREL 9,453 11,885 15,000 4,852 15,000 15,000 15,000 5604-318 SMALL TOOLS 2,181 560 2,500 875 2,500 2,500 2,500 5604-323 GAS & OIL 7,598 7,339 11,000 8,862 16,500 16,500 16,500 5604-332 OPERATING SUPPLIES 7 97 0 6 0 0 0 5604-333 COMPUTER SUPPLIES 486 672 300 1,508 1,000 1,000 1,000 TOTAL 3-GENERAL SERVICES 51,329 49,086 61,300 42,122 67,500 67,500 67,500 4-MACHINE & EQUIPMENT MAINTENA 5604-411 VEHICLE MAINTENANCE 39 69 750 0 750 750 750 5604-411.0327 '08 FORD E-450 AMBULANCE 237 42 2,000 533 0 0 0 5604-411.0328 '05 FORD E-450 AMBULANCE 2,351 4,920 2,000 3,845 2,000 2,000 2,000 5604-411.0329 '01 FORD E-450 AMBULANCE 1,229 3,333 2,000 448 2,700 2,700 2,700 5604-411.0330 '08 FORD E-450 AMBULANCE 0 914 0 0 2,000 2,000 2,000 5604-414 OTHER EQUIPMENT MAINTENANC 1,324 2,330 2,500 404 2,500 2,500 2,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 5,179 11,609 9,250 5,230 9,950 9,950 9,950 5-CAPITAL OUTLAY 5604-511 VEHICLES 0 0 0 0 0 0 0 5604-514 OTHER EQUIPMENT 4,431 7,184 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 4,431 7,184 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 04 EMERGENCY MEDICAL SERVICE 981,999 1,008,229 1,113,422 759,044 1,133,535 1,133,535 1,133,535 90 Volunteer Fire Department General Fund Fire Division 56 Department 05 Program Description The Stephenville Volunteer Fire Department provides back-up manpower for the on-duty paid firefighting personnel, primarily in the area of fire suppression. The department usually maintains between 15 and 20 volunteer members. Performance Objectives Maintain operational readiness level that will meet the emergency demands of the community. Provide firefighting forces and resources necessary to execute quick, effective, skillful and caring responses to emergency situations. Respond for assistance to on-duty firefighters in emergency situations in a timely manner. 91 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 38 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 05 VOLUNTEER FIRE DEPARTMENT ============================ 1-PERSONNEL 5605-113 VOLUNTEER WATER 10,038 7,888 10,000 5,767 10,000 8,000 8,000 5605-121 RETIREMENT 3,500 3,400 3,400 2,833 3,400 3,400 3,400 5605-123 WORKER'S COMPENSATION 903 1,035 1,219 946 891 891 891 TOTAL 1-PERSONNEL 14,441 12,323 14,619 9,547 14,291 12,291 12,291 2-CONTRACTUAL 5605-215 TRAINING & EDUCATION 4,342 3,945 5,000 245 5,000 5,000 5,000 5605-224 OTHER INSURANCE 1,212 1,131 1,250 1,139 1,250 1,250 1,250 5605-251 UTILITIES 2,530 2,782 2,500 1,851 2,500 2,500 2,500 5605-252 DUES & SUBSCRIPTIONS 555 810 800 827 800 800 800 TOTAL 2-CONTRACTUAL 8,638 8,667 9,550 4,062 9,550 9,550 9,550 3-GENERAL SERVICES 5605-316 WEARING APPAREL 892 3,098 3,000 1,323 3,000 5,000 5,000 5605-318 SMALL TOOLS 436 63 500 0 500 500 500 5605-321 JANITORIAL SUPPLIES 0 0 0 0 0 0 0 5605-332 OPERATING SUPPLIES 63 0 1,000 11 1,000 1,000 1,000 TOTAL 3-GENERAL SERVICES 1,391 3,161 4,500 1,334 4,500 6,500 6,500 4-MACHINE & EQUIPMENT MAINTENA 5605-414 OTHER EQUIPMENT MAINTENANC 0 0 500 0 500 500 500 5605-421 BUILDING MAINTENANCE 0 21 1,000 0 1,000 1,000 1,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 21 1,500 0 1,500 1,500 1,500 5-CAPITAL OUTLAY 5605-514 OTHER EQUIPMENT 5,171 0 11,776 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 5,171 0 11,776 0 0 0 0 ________________________________________________________________________________________________ TOTAL 05 VOLUNTEER FIRE DEPARTMENT 29,641 24,172 41,945 14,943 29,841 29,841 29,841 ________________________________________________________________________________________________________________________________________ TOTAL 6 FIRE DEPARTMENT 2,462,038 2,491,563 2,588,102 1,910,444 2,616,329 2,616,329 2,616,329 =========== =========== =========== =========== =========== ============ =========== 92 Police Administration General Fund Police Division 57 Department 01 Program Description The Police Administration department manages and coordinates the various police activities of the City. Planning and research, hiring, discipline, training, budgeting and personnel functions are conducted by administration. Program Personnel Title 2009-2010 2010-2011 2011-2012 Police Chief 1 1 1 1 1 1 Performance Objectives Deliver quality Police services to the citizens of Stephenville. Ensure readiness of the department to respond to emergencies. Ensure all laws and rules which involve the City and departments are maintained Prolong the useful life of major building components of police station. 93 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 39 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 POLICE ADMINISTRATION ======================== 1-PERSONNEL 5701-111 SALARIES 76,467 83,547 76,048 60,218 76,096 76,096 76,096 5701-121 RETIREMENT 12,794 14,648 13,666 11,130 12,588 12,588 12,588 5701-122 SOCIAL SECURITY 6,111 6,313 5,818 4,619 5,821 5,821 5,821 5701-123 WORKER'S COMPENSATION 1,648 1,595 1,508 1,323 1,365 1,365 1,365 5701-125 GROUP INSURANCE 4,296 4,397 5,628 4,223 6,785 6,785 6,785 5701-126 CAR ALLOWANCE 0 0 0 0 0 0 0 TOTAL 1-PERSONNEL 101,316 110,500 102,668 81,513 102,655 102,655 102,655 2-CONTRACTUAL 5701-212 COMMUNICATIONS 415 329 350 477 1,000 1,000 1,000 5701-215 EDUCATION & SCHOOLING 1,765 1,513 1,250 732 1,250 1,250 1,250 5701-216 INVESTIGATIVE TRAVEL 0 0 0 17 0 0 0 5701-224 INSURANCE 779 528 732 478 670 670 670 5701-252 DUES & SUBSCRIPTIONS 449 645 725 682 725 725 725 5701-253 OUTSIDE PROFESSIONALS 363 362 500 0 500 500 500 5701-254 SPECIAL SERVICES 277 261 150 513 150 150 150 5701-255 DAMAGE CLAIMS 0 0 0 0 0 0 0 5701-263 PRISONER CONTRACT 14,700 9,750 15,000 6,550 15,000 15,000 15,000 TOTAL 2-CONTRACTUAL 18,748 13,388 18,707 9,450 19,295 19,295 19,295 3-GENERAL SERVICES 5701-313 BOOKS & EDUCATIONAL MATERI 143 152 200 0 200 200 200 5701-316 WEARING APPAREL 600 609 600 631 600 600 600 5701-323 GAS & OIL 0 0 0 0 0 0 0 5701-332 OPERATING SUPPLIES 1,082 145 300 108 300 300 300 5701-333 COMPUTER SUPPLIES 426 159 100 0 100 100 100 TOTAL 3-GENERAL SERVICES 2,251 1,065 1,200 738 1,200 1,200 1,200 4-MACHINE & EQUIPMENT MAINTENA 5701-414 OTHER EQUIPMENT MAINTENANC 40 130 100 133 100 100 100 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 40 130 100 133 100 100 100 ________________________________________________________________________________________________ TOTAL 01 POLICE ADMINISTRATION 122,355 125,083 122,675 91,834 123,250 123,250 123,250 94 Police Patrol General Fund Police Division 57 Department 02 Program Description The Police Patrol Department responsibilities are to take reports of crime, do follow-up investigations, handle calls for service, enforce traffic laws, regulate non-criminal conduct and perform community policing activities. Patrol officers are the Department’s first face-to-face contact with citizens. Program Personnel Title 2009-2010 2010-2011 2011-2012 Police Captain 1 1 1 Police Lieutenant 4 4 2 Police Sergeant 4 4 4 Patrol Officer 18 18 18 27 27 25 Performance Objectives Deliver quality Police services to the citizens of Stephenville. Respond to emergency calls for assistance in a timely and effective manner. Create a positive police community relationship and environment. Promote safety and community involvement in crime reduction. 95 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 40 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 PATROL ========= 1-PERSONNEL 5702-111 SALARIES 1,076,704 1,168,922 1,178,916 961,918 1,119,073 1,119,073 1,119,073 5702-112 OVERTIME 56,567 64,547 65,000 38,134 65,000 65,000 65,000 5702-115 INCENTIVE PAY 16,933 17,260 18,000 14,034 14,400 14,400 14,400 5702-121 RETIREMENT 190,750 217,463 226,766 185,790 198,257 198,257 198,257 5702-122 SOCIAL SECURITY 88,745 92,085 96,537 77,594 91,683 91,683 91,683 5702-123 WORKER'S COMPENSATION 24,198 24,692 25,016 22,126 21,496 21,496 21,496 5702-125 GROUP INSURANCE 105,839 92,445 151,957 116,959 176,404 176,404 176,404 TOTAL 1-PERSONNEL 1,559,736 1,677,416 1,762,192 1,416,555 1,686,313 1,686,313 1,686,313 2-CONTRACTUAL 5702-212 COMMUNICATIONS 6,209 6,759 13,000 7,484 13,450 13,450 13,450 5702-215 EDUCATION & SCHOOLING 38,749 22,695 30,000 24,260 30,000 30,000 30,000 5702-224 INSURANCE 24,679 18,912 23,576 18,316 21,430 21,430 21,430 5702-253 OUTSIDE PROFESSIONAL 1,681 2,073 2,000 2,550 2,000 2,000 2,000 5702-254 SPECIAL SERVICES 93 30 100 53 100 100 100 5702-255 DAMAGE CLAIMS 11,975 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 83,387 50,469 68,676 52,663 66,980 66,980 66,980 3-GENERAL SERVICES 5702-313 BOOKS & EDUCATIONAL MATERI 0 169 0 0 1,000 1,000 1,000 5702-316 WEARING APPAREL 13,391 21,584 16,200 15,734 16,200 16,200 16,200 5702-317 PHOTO & DUPLICATION 1,275 791 400 1,862 400 400 400 5702-323 GAS & OIL 34,632 47,099 75,000 68,022 75,000 75,000 75,000 5702-332 OPERATING SUPPLIES 20,890 19,067 20,000 15,287 20,000 20,000 20,000 5702-333 COMPUTER SUPPLIES 286 1,156 1,000 1,278 1,000 1,000 1,000 TOTAL 3-GENERAL SERVICES 70,474 89,865 112,600 102,182 113,600 113,600 113,600 4-MACHINE & EQUIPMENT MAINTENA 5702-411 VEHICLE MAINTENANCE 1,277 679 1,000 156 1,000 1,000 1,000 5702-411.0300 2008 CHEVY TAHOE 2,012 3,456 2,500 2,663 2,800 2,800 2,800 5702-411.0301 2008 DODGE CHARGER 2,627 2,784 2,500 1,404 2,800 2,800 2,800 5702-411.0302 2008 DODGE CHARGER 1,271 3,242 2,500 850 2,800 2,800 2,800 5702-411.0303 2009 DODGE CHARGER 1,645 4,035 2,500 819 2,800 2,800 2,800 5702-411.0304 2009 DODGE CHARGER 3,138 5,201 2,500 2,142 2,800 2,800 2,800 5702-411.0305 2009 DODGE CHARGER 2,979 ( 836) 2,500 7,279 2,800 2,800 2,800 5702-411.0306 2010 CHEVY TAHOE 2,000 2,291 2,500 1,798 2,800 2,800 2,800 5702-411.0307 2010 DODGE CHARGER 1,758 2,915 2,500 981 2,800 2,800 2,800 5702-411.0308 2010 DODGE CHARGER 2,219 4,047 2,500 1,783 2,800 2,800 2,800 5702-411.0309 2006 DODGE CHARGER 1,442 2,210 2,500 1,240 0 0 0 5702-414 OTHER EQUIPMENT MAINTENANC 2,092 1,156 2,000 1,493 2,000 2,000 2,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 24,459 31,181 28,000 22,609 28,200 28,200 28,200 5-CAPITAL OUTLAY 5702-511 VEHICLES 82,630 84,536 90,000 83,529 0 0 0 5702-512 RADIOS AND ASSOCIATED EQUI 0 32,420 0 0 0 0 0 5702-514 OTHER EQUIPMENT 24,961 58,275 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 107,591 175,231 90,000 83,529 0 0 0 ________________________________________________________________________________________________ TOTAL 02 PATROL 1,845,646 2,024,162 2,061,468 1,677,538 1,895,093 1,895,093 1,895,093 96 Police Safety Communications General Fund Police Division 57 Department 03 Program Description The Communications Department operates a twenty-four hour a day, seven days a week police and fire communications function. Dispatchers are responsible for all incoming calls to the Police Department. They either dispatch these calls to field officers or route them to the proper Department member. The dispatchers handle calls for service for the Fire/EMS Services and all 911 calls within the City, Fire District, and after hours City utility radio service. Other special functions performed by the dispatcher include warrants and driver’s license checks and serve as receptionist for the Public Safety Building. Program Personnel Title 2009-2010 2010-2011 2011-2012 Dispatchers 8 8 8 8 8 8 Performance Objectives Support the functions of the Police and Fire/EMS operations of the City of Stephenville. Handle all calls in a timely and effective manner. Reduce the amount of in-house service delays on non-priority calls for service. Quickly and accurately retrieve all requests for information by police officers. 97 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 42 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 03 COMMUNICATIONS ================= 1-PERSONNEL 5703-111 SALARIES 216,872 239,714 250,903 192,473 253,340 253,340 253,340 5703-112 OVERTIME 27,131 26,893 20,000 20,819 20,000 20,000 20,000 5703-113 PART-TIME WAGES 7,948 20,725 20,000 12,581 20,000 20,000 20,000 5703-115 INCENTIVE PAY 4,126 5,151 5,040 3,771 5,040 5,040 5,040 5703-121 RETIREMENT 40,925 46,736 49,587 39,737 46,051 46,051 46,051 5703-122 SOCIAL SECURITY 19,609 21,019 22,640 17,014 22,826 22,826 22,826 5703-123 WORKER'S COMPENSATION 507 552 625 572 620 620 620 5703-125 GROUP INSURANCE 32,758 36,183 45,025 33,919 54,278 54,278 54,278 TOTAL 1-PERSONNEL 349,875 396,972 413,820 320,886 422,155 422,155 422,155 2-CONTRACTUAL 5703-212 COMMUNICATIONS 266 358 600 265 600 600 600 5703-215 EDUCATION & SCHOOLING 5,519 1,367 4,000 3,882 4,000 4,000 4,000 5703-224 INSURANCE 1,781 1,443 1,540 1,111 1,200 1,200 1,200 5703-252 DUES & SUBSCRIPTIONS 0 0 0 122 150 150 150 5703-253 OUTSIDE PROFESSIONAL 473 362 100 ( 752) 400 400 400 TOTAL 2-CONTRACTUAL 8,040 3,530 6,240 4,628 6,350 6,350 6,350 3-GENERAL SERVICES 5703-316 WEARING APPAREL 984 742 1,050 744 1,050 1,050 1,050 5703-332 OPERATING SUPPLIES 2,568 3,381 2,500 1,737 2,500 2,500 2,500 5703-333 COMPUTER SUPPLIES 3,073 2,368 2,500 1,371 4,500 4,500 4,500 TOTAL 3-GENERAL SERVICES 6,625 6,491 6,050 3,852 8,050 8,050 8,050 5-CAPITAL OUTLAY 5703-514 OTHER EQUIPMENT 0 39,807 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 39,807 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 03 COMMUNICATIONS 364,540 446,801 426,110 329,366 436,555 436,555 436,555 98 Police Support Services General Fund Police Division 57 Department 04 Program Description Police Support Services is the central storehouse for all criminal records and some departmental records by or for the Stephenville Police Department. This department functions to maintain accurate and secure files that may be quickly retrieved for use by the Department, other law enforcement agencies and the general public. This Department is responsible for monthly Uniform Crime Reports for the State of Texas as well as many monthly and yearly departmental statistical reports. Program Personnel Title 2009-2010 2010-2011 2011-2012 Police Captain 1 1 1 Police Lieutenant 0 0 1 Records Clerk 2.5 2.5 2.5 3.5 3.5 4.5 Performance Objectives Support the functions of the Police and Fire/EMS operations of the City of Stephenville. Maintain accurate, secure files that may be promptly retrieved for use by the department and other law enforcement agencies. Quickly and accurately retrieve all requests for information by police officers and the general public. 99 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 43 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 04 SUPPORT SERVICES =================== 1-PERSONNEL 5704-111 SALARIES 109,449 114,895 114,682 90,289 169,892 169,892 169,892 5704-112 OVERTIME 2,169 713 1,000 425 1,000 1,000 1,000 5704-113 PART-TIME WAGES 9,127 8,981 13,200 6,832 13,200 13,200 13,200 5704-115 INCENTIVE PAY 1,080 1,097 1,080 856 2,160 2,160 2,160 5704-121 RETIREMENT 18,665 20,384 20,982 16,825 28,627 28,627 28,627 5704-122 SOCIAL SECURITY 9,583 9,421 9,942 7,612 14,248 14,248 14,248 5704-123 WORKER'S COMPENSATION 1,324 1,281 1,348 1,192 2,239 2,239 2,239 5704-125 GROUP INSURANCE 12,372 13,540 16,885 12,536 27,139 27,139 27,139 TOTAL 1-PERSONNEL 163,768 170,310 179,119 136,568 258,505 258,505 258,505 2-CONTRACTUAL 5704-211 POSTAGE 2,004 2,253 2,000 908 2,000 2,000 2,000 5704-212 COMMUNICATIONS 159 239 250 141 1,500 1,500 1,500 5704-213 PRINTING 1,098 28 1,500 593 1,500 1,500 1,500 5704-215 EDUCATION & SCHOOLING 2,109 2,549 2,000 1,447 3,500 3,500 3,500 5704-224 INSURANCE 1,020 771 952 672 850 850 850 5704-231 RENTAL 0 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 6,390 5,840 6,702 3,761 9,350 9,350 9,350 3-GENERAL SERVICES 5704-316 WEARING APPAREL 642 742 600 597 1,200 1,200 1,200 5704-332 OPERATING SUPPLIES 772 951 750 909 1,700 1,700 1,700 5704-333 COMPUTER SUPPLIES 1,777 966 1,250 522 1,250 1,250 1,250 TOTAL 3-GENERAL SERVICES 3,191 2,658 2,600 2,028 4,150 4,150 4,150 4-MACHINE & EQUIPMENT MAINTENA 5704-413 OFFICE EQUIPMENT MAINTENAN 0 0 100 0 100 100 100 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 100 0 100 100 100 ________________________________________________________________________________________________ TOTAL 04 SUPPORT SERVICES 173,350 178,809 188,521 142,357 272,105 272,105 272,105 100 Criminal Investigations General Fund Police Division 57 Department 05 Program Description The Criminal Investigations Department is responsible for the investigation of offenses requiring more expertise, or more time than can be provided by the Patrol Officer making the initial report. They additionally conduct advanced crime scene investigations requiring specialized techniques. Investigators are also responsible for the investigation of narcotics and vice activities with the City. This department is consulted on all search warrants prepared by the Police Department and coordinates with state and federal law enforcement agencies when necessary. Program Personnel Title 2009-2010 2010-2011 2011-2012 Detective Captain 1 1 0 Detective Lieutenant 1 1 1 Investigators 5 5 5 7 7 6 Performance Objectives Respond to calls for service from the community in a timely and effective manner. Investigate all incidents with the purpose of recovering property and/or apprehending suspects. Increase offense clearance rate for improved citizen satisfaction. 101 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 44 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 05 CRIMINAL INVESTIGATION ========================= 1-PERSONNEL 5705-111 SALARIES 347,300 361,258 350,868 235,337 290,060 290,060 290,060 5705-112 OVERTIME 26,223 26,037 25,000 11,517 25,000 25,000 25,000 5705-114 ON CALL PAY 5,200 5,223 5,200 3,920 5,200 5,200 5,200 5705-115 INCENTIVE PAY 6,840 7,059 6,840 5,689 8,520 8,520 8,520 5705-121 RETIREMENT 64,565 70,209 69,707 47,567 54,388 54,388 54,388 5705-122 SOCIAL SECURITY 30,180 29,612 29,675 19,660 25,152 25,152 25,152 5705-123 WORKER'S COMPENSATION 7,508 7,823 7,690 6,810 5,897 5,897 5,897 5705-125 GROUP INSURANCE 30,160 32,600 39,397 25,999 40,709 40,709 40,709 TOTAL 1-PERSONNEL 517,976 539,820 534,377 356,500 454,926 454,926 454,926 2-CONTRACTUAL 5705-212 COMMUNICATIONS 3,861 4,093 3,500 2,802 4,400 4,400 4,400 5705-213 PRINTING 97 28 100 0 100 100 100 5705-215 EDUCATION & SCHOOLING 9,433 7,228 7,500 5,609 7,500 7,500 7,500 5705-216 INVESTIGATIVE TRAVEL EXPEN 1,500 1,566 2,500 1,355 2,500 2,500 2,500 5705-224 INSURANCE 6,495 6,916 6,830 5,337 6,300 6,300 6,300 5705-231 RENTAL 9,420 9,807 11,040 7,850 11,040 11,040 11,040 5705-252 DUES & SUBSCRIPTIONS 30 81 300 0 300 300 300 5705-253 OUTSIDE PROFESSIONALS 6,562 10,060 5,000 5,617 5,000 5,000 5,000 5705-255 DAMAGE CLAIMS 6,450 0 0 0 0 0 0 5705-261 DRUG ENFORCEMENT 26,794 4,901 20,000 10,843 20,000 20,000 20,000 TOTAL 2-CONTRACTUAL 70,641 44,680 56,770 39,413 57,140 57,140 57,140 3-GENERAL SERVICES 5705-316 WEARING APPAREL 4,257 3,919 4,200 2,810 3,600 3,600 3,600 5705-317 PHOTO & DUPLICATION 53 45 1,000 146 1,000 1,000 1,000 5705-323 GAS & OIL 3,262 5,401 4,000 3,509 5,000 5,000 5,000 5705-332 OPERATING SUPPLIES 6,302 8,159 9,000 5,937 9,000 9,000 9,000 5705-333 COMPUTER SUPPLIES 1,855 1,408 1,200 652 1,200 1,200 1,200 TOTAL 3-GENERAL SERVICES 15,728 18,931 19,400 13,055 19,800 19,800 19,800 4-MACHINE & EQUIPMENT MAINTENA 5705-411 MOTOR VEHICLES 854 83 0 0 0 0 0 5705-411.0190 2008 DODGE QUAD CAB PICK U 46 298 750 181 750 750 750 5705-411.0191 2008 DODGE QUAD CAB PICK U 1,136 418 750 1,385 750 750 750 5705-411.0192 2008 DODGE CHARGER 952 1,673 750 111 750 750 750 5705-411.0193 2007 DODGE CHARGER 851 611 750 79 750 750 750 5705-411.0194 2006 DODGE CHARGER 250 336 0 55 0 0 0 5705-411.0195 2009 DODGE CHARGER 311 31 750 60 750 750 750 5705-411.0196 2006 CHEVY TAHOE 1,104 1,184 750 474 750 750 750 5705-411.0197 UNIT 197 0 0 0 0 750 750 750 5705-414 OTHER EQUIPMENT MAINTENANC 921 0 500 245 500 500 500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 6,426 4,635 5,000 2,590 5,750 5,750 5,750 5-CAPITAL OUTLAY 5705-511 VEHICLES 21,668 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 21,668 0 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 05 CRIMINAL INVESTIGATION 632,439 608,066 615,547 411,557 537,616 537,616 537,616 102 Police Professional Standards General Fund Police Division 57 Department 06 Program Description The Professional Standards Department is responsible for coordinating educational programs, crime stoppers, neighborhood crime watch programs and the Citizens Police Academy. Program Personnel Title 2009-2010 2010-2011 2011-2012 Lieutenant 0 0 1 Sergeant 0 0 1 Police Officer 1 1 1 1 1 3 Performance Objectives Reduce crime through public education and collaborative community efforts. Provide an effective educational program for students. Work effectively with citizens through community outreach programs. 103 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 46 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 06 PROFESSIONAL STANDARD ======================== 1-PERSONNEL 5706-111 SALARIES 47,316 49,311 48,459 38,339 146,783 146,783 146,783 5706-112 OVER TIME 506 1,173 750 646 750 750 750 5706-115 INCENTIVE PAY 1,080 1,097 1,080 856 2,880 2,880 2,880 5706-121 RETIREMENT 8,223 9,024 9,037 7,438 24,882 24,882 24,882 5706-122 SOCIAL SECURITY 3,877 3,857 3,847 3,119 11,507 11,507 11,507 5706-123 WORKER'S COMPENSATION 988 1,023 997 880 2,698 2,698 2,698 5706-125 GROUP INSURANCE 4,296 4,552 5,628 4,223 20,354 20,354 20,354 TOTAL 1-PERSONNEL 66,285 70,036 69,798 55,500 209,854 209,854 209,854 2-CONTRACTUAL 5706-212 COMMUNICATIONS 611 805 300 509 1,800 1,800 1,800 5706-215 EDUCATION & SCHOOLING 1,651 913 1,250 602 3,750 3,750 3,750 5706-216 INVESTIGATIVE TRAVEL 0 0 0 0 500 500 500 5706-224 INSURANCE 766 608 732 545 670 670 670 TOTAL 2-CONTRACTUAL 3,028 2,326 2,282 1,656 6,720 6,720 6,720 3-GENERAL SERVICES 5706-316 WEARING APPAREL 600 610 600 465 1,800 1,800 1,800 5706-323 GAS & OIL 0 0 0 0 3,000 3,000 3,000 5706-332 OPERATING SUPPLIES 3,374 2,917 4,000 486 4,000 4,000 4,000 5706-333 COMPUTER SUPPLIES 0 0 0 0 0 0 0 TOTAL 3-GENERAL SERVICES 3,974 3,527 4,600 951 8,800 8,800 8,800 4-MACHINE & EQUIPMENT MAINTENA 5706-411 VEHICLE MAINTENANCE 95 655 750 730 0 0 0 5706-411.0194 2006 DODGE CHARGER 0 0 0 0 750 750 750 5706-411.0309 2006 DODGE CHARGER 0 0 0 0 750 750 750 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 95 655 750 730 1,500 1,500 1,500 ________________________________________________________________________________________________ TOTAL 06 PROFESSIONAL STANDARD 73,381 76,544 77,430 58,837 226,874 226,874 226,874 104 Animal Control General Fund Police Division 57 Department 07 Program Description The Animal Control Department is responsible for enforcing animal control City ordinances and State regulations, care and disposition of impounded animals. This Department also addresses health and safety issues concerning animal enclosures. Program Personnel Title 2009-2010 2010-2011 2011-2012 Animal Control Officers 2 2 2 2 2 2 Performance Objectives Ensure that persons walking on public property in the City are free of reasonable concern for being threatened by dogs running at large. Handle all citizen calls for assistance in a timely and efficient manner. Reduce the number of stray animals within the City. Educate the community in animal control. 105 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 47 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 07 ANIMAL CONTRAL ================= 1-PERSONNEL 5707-111 SALARIES 57,031 54,491 57,328 45,321 57,448 57,448 57,448 5707-112 OVERTIME 320 1,063 1,500 842 1,500 1,500 1,500 5707-115 INCENTIVE PAY 360 366 360 285 360 360 360 5707-121 RETIREMENT 9,585 9,738 10,636 8,506 9,811 9,811 9,811 5707-122 SOCIAL SECURITY 4,582 4,209 4,528 3,622 4,537 4,537 4,537 5707-123 WORKER'S COMPENSATION 757 1,037 1,114 1,045 1,097 1,097 1,097 5707-125 GROUP INSURANCE 8,592 8,425 11,256 8,447 13,570 13,570 13,570 TOTAL 1-PERSONNEL 81,226 79,328 86,722 68,069 88,323 88,323 88,323 2-CONTRACTUAL 5707-212 COMMUNICATIONS 405 457 900 547 900 900 900 5707-215 EDUCATION & SCHOOLING 580 1,512 1,500 532 1,500 1,500 1,500 5707-224 INSURANCE 875 660 762 541 650 650 650 5707-252 DUES AND SUBSCRIPTIONS 100 0 60 0 60 60 60 5707-253 OUTSIDE PROFESSIONALS 271 1,451 1,000 427 1,000 1,000 1,000 5707-255 DAMAGE CLAIMS 1,750 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 3,980 4,081 4,222 2,047 4,110 4,110 4,110 3-GENERAL SERVICES 5707-316 WEARING APPAREL 0 525 500 241 500 500 500 5707-323 GAS & OIL 3,007 3,227 4,000 5,134 5,000 5,000 5,000 5707-332 OPERATING SUPPLIES 3,300 4,597 5,000 1,742 5,000 5,000 5,000 5707-334 ANIMAL SHELTER 17,000 17,000 17,000 14,167 17,000 17,000 17,000 TOTAL 3-GENERAL SERVICES 23,306 25,349 26,500 21,284 27,500 27,500 27,500 4-MACHINE & EQUIPMENT MAINTENA 5707-411.0439 2008 CHEVY SILVERADO PU 0 1,527 2,500 2,020 2,500 2,500 2,500 5707-414 OTHER EQUIPMENT MAINTENANC 0 0 0 0 0 0 0 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 1,527 2,500 2,020 2,500 2,500 2,500 5-CAPITAL OUTLAY 5707-511 VEHICLES 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 07 ANIMAL CONTRAL 108,513 110,285 119,944 93,420 122,433 122,433 122,433 ________________________________________________________________________________________________________________________________________ TOTAL 7 POLICE DEPARTMENT 3,320,224 3,715,851 3,611,695 2,804,909 3,613,926 3,613,926 3,613,926 =========== =========== =========== =========== =========== ============ ============ 106 Public Safety Clerical General Fund Public Safety Facility Division 59 Department 02 Program Description The Public Safety Department is responsible for the administrative and/or clerical duties as prescribed by the Chief of Police and the Fire Chief. It provides funds for maintenance of the Public Safety building as well as the custodial, janitorial and all utilities’ costs. Program Personnel Title 2009-2010 2010-2011 2011-2012 Public Safety Clerk 1 1 1 1 1 1 Performance Objectives Support the functions of the Police and Fire administration of the City of Stephenville. Provide good, prompt personal, face-to-face and phone assistance to citizens. Provide a safe, clean and healthful environment for employees and citizens. Prolong the useful life of major building components of the Stephenville Public Safety Building. 107 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 52 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 9 PUBLIC SAFETY FACILITY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 PUBLIC SAFETY CLERICAL ========================= 1-PERSONNEL 5901-111 SALARIES 30,743 31,454 31,075 24,596 31,147 31,147 31,147 5901-113 PART TIME WAGES 0 8,959 10,400 7,288 10,400 10,400 10,400 5901-121 RETIREMENT 5,108 5,472 5,584 4,504 5,152 5,152 5,152 5901-122 SOCIAL SECURITY 2,440 3,044 3,173 2,487 3,179 3,179 3,179 5901-123 WORKER'S COMPENSATION 60 72 88 82 86 86 86 5901-125 GROUP INSURANCE 4,296 4,552 5,628 4,223 6,785 6,785 6,785 TOTAL 1-PERSONNEL 42,646 53,552 55,948 43,181 56,749 56,749 56,749 2-CONTRACTUAL 5901-212 COMMUNICATIONS 12,098 9,292 11,000 6,351 11,000 11,000 11,000 5901-224 INSURANCE 1,898 1,806 1,660 1,775 1,800 1,800 1,800 5901-231 RENTAL 10,820 10,720 14,600 8,726 14,600 14,600 14,600 5901-251 UTILITIES 41,499 39,159 40,000 24,387 40,000 40,000 40,000 5901-260 PEST AND GERM CONTROL 240 420 240 360 420 420 420 5901-262 JANITORIAL SERVICE 10,176 986 1,500 0 1,500 1,500 1,500 TOTAL 2-CONTRACTUAL 76,731 62,383 69,000 41,599 69,320 69,320 69,320 3-GENERAL SERVICES 5901-314 OFFICE SUPPLIES 7,670 7,209 7,500 3,914 7,500 7,500 7,500 5901-317 PHOTO & DUPLICATION 1,754 3,396 4,320 2,382 4,320 4,320 4,320 5901-321 JANITORIAL SUPPLIES 2,455 6,614 2,500 2,086 2,500 2,500 2,500 5901-333 COMPUTER SUPPLIES 707 1,011 1,500 539 1,500 1,500 1,500 TOTAL 3-GENERAL SERVICES 12,586 18,230 15,820 8,921 15,820 15,820 15,820 4-MACHINE & EQUIPMENT MAINTENA 5901-413 OFFICE EQUIPMENT MAINTENAN 36,723 46,494 52,700 47,282 52,700 52,700 52,700 5901-414 OTHER EQUIPMENT MAINTENANC 0 690 0 0 0 0 0 5901-421 BUILDING MAINTENANCE 18,619 11,574 10,000 7,528 10,000 10,000 10,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 55,342 58,758 62,700 54,810 62,700 62,700 62,700 5-CAPITAL OUTLAY 5901-513 OFFICE EQUIPMENT 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 01 PUBLIC SAFETY CLERICAL 187,305 192,923 203,468 148,511 204,589 204,589 204,589 ________________________________________________________________________________________________________________________________________ TOTAL 9 PUBLIC SAFETY FACILITY 187,305 192,923 203,468 148,511 204,589 204,589 204,589 =========== =========== =========== =========== =========== ============ ============ 108 Planning & Development Administration General Fund Community Development Division 58 Department 01 Program Description Community Development provides planning, community development and building inspection services. Planning responsibilities include processing zoning changes, specific use permit requests, and abandonment requests; processing Board of Adjustment variance requests and reviewing and processing subdivision plats; providing administrative support for Planning and Zoning Commission and Board of Adjustment; providing information concerning subdivision regulations, zoning changes, census data, population changes and land use changes. The Community Development Department includes Director of Community Development, Planning/GIS Tech, Building Inspectors and Code Enforcement Officer. Performance Objectives Provide satisfactory support to the Board of Adjustment, Planning and Zoning Commission, Plan Review Committee and the citizens of Stephenville in all zoning ordinance variance requests. Ensure that all property within the City is maintained according to City codes and ordinances. Achieve compliance with all applicable construction and zoning codes. File all reports in a timely manner. Program Personnel Title 2009-2010 2010-2011 2011-2012 Director of Comm Development 1 1 1 Planning/GIS Tech 1 1 1 2 2 2 109 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 49 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 8 COMMUNITY DEVELOPMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 PLANNING/DEVELOPMENT ADMIN ============================= 1-PERSONNEL 5801-111 SALARIES 119,838 122,734 121,072 95,856 121,240 121,240 121,240 5801-121 RETIREMENT 19,903 21,350 21,757 17,553 20,056 20,056 20,056 5801-122 SOCIAL SECURITY 9,211 8,950 9,262 7,191 9,275 9,275 9,275 5801-123 WORKER'S COMPENSATION 135 173 384 382 378 378 378 5801-125 GROUP INSURANCE 8,592 9,104 11,255 8,442 13,570 13,570 13,570 TOTAL 1-PERSONNEL 157,679 162,311 163,730 129,424 164,519 164,519 164,519 2-CONTRACTUAL 5801-211 POSTAGE 234 237 500 182 500 500 500 5801-212 COMMUNICATIONS 482 455 400 393 400 400 400 5801-213 PRINTING 18 0 100 0 100 100 100 5801-214 ADVERTISING & PUBLIC NOTIC 431 845 1,000 594 1,000 1,000 1,000 5801-215 TRAINING & EDUCATION 3,156 2,722 3,000 1,079 3,000 3,000 3,000 5801-224 INSURANCE 522 413 440 318 440 440 440 5801-252 DUES & SUBSCRIPTIONS 733 846 1,000 653 1,000 1,000 1,000 5801-253 OUTSIDE PROFESSIONALS 2,925 3,290 3,000 750 3,000 3,000 3,000 5801-254 SPECIAL SERVICES 4,764 1,168 4,500 1,556 4,500 4,500 4,500 TOTAL 2-CONTRACTUAL 13,265 9,976 13,940 5,525 13,940 13,940 13,940 3-GENERAL SERVICES 5801-313 BOOKS & EDUCATIONAL MATERI 0 268 300 212 300 300 300 5801-314 OFFICE SUPPLIES 88 58 300 46 300 300 300 5801-317 PHOTO & DUPLICATION 0 13 50 0 50 50 50 5801-332 OPERATING SUPPLIES 152 134 300 117 300 300 300 5801-333 COMPUTER SUPPLIES 1,396 248 1,000 139 1,000 1,000 1,000 TOTAL 3-GENERAL SERVICES 1,637 722 1,950 514 1,950 1,950 1,950 4-MACHINE & EQUIPMENT MAINTENA 5801-413 OFFICE EQUIPMENT MAINTENAN 1,625 1,624 2,500 1,772 2,500 2,500 2,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 1,625 1,624 2,500 1,772 2,500 2,500 2,500 5-CAPITAL OUTLAY 5801-513 OFFICE EQUIPMENT 0 0 0 6,532 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 6,532 0 0 0 ________________________________________________________________________________________________ TOTAL 01 PLANNING/DEVELOPMENT ADMIN 174,205 174,633 182,120 143,767 182,909 182,909 182,909 110 Inspections General Fund Community Development Division 58 Department 02 Program Description The Inspections Department responsibilities include processing applications for construction and remodeling of structures; processing sign applications and demolition permits; and inspecting construction plans and structures to ensure compliance with building codes. These personnel also investigate zoning violations and any City Code violations. Program Personnel Title 2009-2010 2010-2011 2011-2012 Building Inspector 2 2 2 2 2 2 Performance Objectives Process building permit applications, inspections, verifications and perform inspections in a timely manner. Achieve compliance with all applicable construction and zoning codes. Complete inspections of new construction in a timely manner. File all reports in a timely manner. 111 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 50 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 8 COMMUNITY DEVELOPMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 INSPECTIONS ============== 1-PERSONNEL 5802-111 SALARIES 83,194 85,450 84,296 39,945 70,096 70,096 70,096 5802-112 OVERTIME 305 204 300 34 300 300 300 5802-121 RETIREMENT 13,875 14,898 15,202 7,399 11,645 11,645 11,645 5802-122 SOCIAL SECURITY 6,612 6,436 6,472 3,152 5,385 5,385 5,385 5802-123 WORKER'S COMPENSATION 652 430 410 320 336 336 336 5802-125 GROUP INSURANCE 8,592 9,101 11,255 4,812 13,570 13,570 13,570 TOTAL 1-PERSONNEL 113,230 116,520 117,935 55,662 101,332 101,332 101,332 2-CONTRACTUAL 5802-211 POSTAGE 567 533 900 520 900 900 900 5802-212 COMMUNICATIONS 686 681 1,000 495 1,000 1,000 1,000 5802-213 PRINTING 0 0 200 0 200 200 200 5802-215 TRAINING & EDUCATION 314 65 1,250 604 1,250 1,250 1,250 5802-224 INSURANCE 1,036 875 943 721 943 943 943 5802-252 DUES & SUBSCRIPTIONS 220 446 700 0 700 700 700 5802-253 OUTSIDE PROFESSIONALS 42,237 44,105 40,000 43,431 60,000 60,000 60,000 5802-254 SPECIAL SERVICES 64 4,477 10,000 24,825 30,000 30,000 30,000 5802-255 DAMAGE CLAIMS 3,025 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 48,149 51,182 54,993 70,595 94,993 94,993 94,993 3-GENERAL SERVICES 5802-313 BOOKS & EDUCATIONAL MATERI 0 0 500 0 2,500 2,500 2,500 5802-314 OFFICE SUPPLIES 160 280 200 167 200 200 200 5802-317 PHOTO & DUPLICATION 121 0 200 0 200 200 200 5802-323 GAS & OIL 1,352 2,308 3,000 1,553 3,000 3,000 3,000 5802-332 OPERATING SUPPLIES 476 86 300 209 300 300 300 TOTAL 3-GENERAL SERVICES 2,110 2,674 4,200 1,929 6,200 6,200 6,200 4-MACHINE & EQUIPMENT MAINTENA 5802-411.0095 2005 CHEVY S10 BLAZER 0 20 500 0 500 500 500 5802-411.0140 2008 CHEVY COLORADO 0 95 500 0 500 500 500 5802-413 OFFICE EQUIPMENT MAINTENAN 0 0 500 0 500 500 500 5802-414 OTHER EQUIPMENT MAINTENANC 0 0 0 0 300 300 300 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 115 1,500 0 1,800 1,800 1,800 5-CAPITAL OUTLAY 5802-511 VEHICLES 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 02 INSPECTIONS 163,489 170,490 178,628 128,186 204,325 204,325 204,325 112 Code Enforcement General Fund Community Development Division 58 Department 03 Program Description Code Enforcement provides inspection processing and review for compliance with the Health and Sanitation Ordinance adopted by the City. This ordinance provides protection for the citizens of Stephenville for conditions which are detrimental to their health and safety through enforcement of environmental and consumer health-related statues. Program Personnel Title 2009-2010 2010-2011 2011-2012 Code Enforcement Officer 1 1 1 1 1 1 Performance Objectives Ensure that all commercial food service establishments operate within State and local standards. Ensure that all property within the City is maintained according to City codes and ordinances. Achieve compliance with all applicable construction and zoning codes. File all reports in a timely manner. 113 7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 51 ADOPTED BUDGET AS OF: JULY 31ST, 2011 01 -GENERAL FUND DIVISION - 8 COMMUNITY DEVELOPMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 03 CODE ENFORCEMENT =================== 1-PERSONNEL 5803-111 SALARIES 26,110 27,271 26,919 17,637 26,919 26,919 26,919 5803-112 OVERTIME 9 0 0 0 0 0 0 5803-121 RETIREMENT 4,341 4,744 4,837 3,239 4,455 4,455 4,455 5803-122 SOCIAL SECURITY 2,069 2,048 2,059 1,367 2,059 2,059 2,059 5803-123 WORKERS' COMPENSATION 129 151 131 115 128 128 128 5803-125 GROUP INSURANCE 4,296 4,552 5,628 3,559 6,785 6,785 6,785 TOTAL 1-PERSONNEL 36,954 38,766 39,574 25,917 40,346 40,346 40,346 2-CONTRACTUAL 5803-211 POSTAGE 3,538 4,315 4,000 3,724 4,000 4,000 4,000 5803-212 COMMUNICATIONS 304 322 300 238 300 300 300 5803-213 PRINTING 125 0 200 28 200 200 200 5803-214 ADVERTISING & PUBLIC NOTIC 27 16 200 32 200 200 200 5803-215 TRAINING & EDUCATION 75 144 250 0 250 250 250 5803-224 INSURANCE 522 494 502 409 430 430 430 5803-252 DUES & SUBSCRIPTIONS 111 0 110 0 110 110 110 5803-253 OUTSIDE PROFESSIONAL 1,200 1,200 1,200 1,425 1,200 1,200 1,200 5803-254 SPECIAL SERVICES 25,136 29,231 25,000 2,916 30,000 30,000 30,000 TOTAL 2-CONTRACTUAL 31,037 35,722 31,762 8,772 36,690 36,690 36,690 3-GENERAL SERVICES 5803-313 BOOKS & EDUCATION MATERIAL 0 0 0 0 100 100 100 5803-314 OFFICE SUPPLIES 170 26 200 85 200 200 200 5803-316 WEARING APPAREL 0 0 0 0 0 0 0 5803-317 PHOTO DUPLICATION 51 14 50 0 50 50 50 5803-323 GAS & OIL 836 1,169 1,750 698 2,000 2,000 2,000 5803-332 OPERATING SUPPLIES 42 163 50 9 50 50 50 TOTAL 3-GENERAL SERVICES 1,098 1,372 2,050 792 2,400 2,400 2,400 4-MACHINE & EQUIPMENT MAINTENA 5803-411.0141 2009 FORD RANGER 0 0 500 30 500 500 500 5803-414 OTHER EQUIPMENT 0 0 0 0 100 100 100 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 500 30 600 600 600 5-CAPITAL OUTLAY 5803-511 VEHICLES 12,527 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 12,527 0 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 03 CODE ENFORCEMENT 81,616 75,860 73,886 35,510 80,036 80,036 80,036 ________________________________________________________________________________________________________________________________________ TOTAL 8 COMMUNITY DEVELOPMENT 419,311 420,983 434,634 307,463 467,270 467,270 467,270 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 13,293,880 11,299,344 11,379,431 8,862,614 11,055,874 11,084,147 11,084,147 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES ( 2,190,744) ( 312,288) ( 845,252) 1,113,959 ( 861,816) ( 577,939) ( 577,939) =========== =========== =========== =========== =========== ============ ============ 114 UTILITY FUND 115 116 Utility Fund The Utility Fund is an Enterprise Fund of the City. Enterprise Funds are used to account for those operations that are financed and operated in a manner similar to private business enterprises. The intent is that the costs of providing goods and services to the general public on a continuing basis be financed or recovered primarily through user charges. Services provided by the Utility Fund include utility administration, water production and distribution, wastewater collection and treatment, utility customer service (meter reading) and utility billing and collections. The Fund’s source of revenue is the charge for water and sewer services. Utility rates are set by the City Council. 117 This page intentionally left blank. 118 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2011 02 -WATER AND WASTEWATER FUND DIVISION FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 4 SERVICE CHARGES 5,467,618 5,371,067 5,229,000 4,451,796 5,229,000 5,299,000 5,299,000 5 OTHER REVENUE 62,895 30,016 83,302 80,385 24,302 24,302 24,302 FUND TOTAL REVENUES 5,530,513 5,401,083 5,312,302 4,532,181 5,253,302 5,323,302 5,323,302 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY O WATER DEPARTMENT ================== 00 UTILITIES ADMINISTRATION 1-PERSONNEL 99,637 102,223 101,940 80,931 102,054 102,054 102,054 2-CONTRACTUAL 3,498 2,457 4,030 1,057 3,820 3,820 3,820 3-GENERAL SERVICES 88 212 450 402 450 450 450 TOTAL 00 UTILITIES ADMINISTRATION 103,224 104,892 106,420 82,390 106,324 106,324 106,324 01 WATER PRODUCTION 1-PERSONNEL 169,472 179,791 177,358 137,431 179,257 179,257 179,257 2-CONTRACTUAL 402,166 402,546 440,151 321,443 440,185 440,185 440,185 3-GENERAL SERVICES 7,517 13,082 15,220 13,747 17,820 17,820 17,820 4-MACHINE & EQUIPMENT MAI 115,742 161,013 123,400 115,171 122,900 122,900 122,900 5-CAPITAL OUTLAY 0 0 11,018 9,068 0 0 0 TOTAL 01 WATER PRODUCTION 694,896 756,432 767,147 596,860 760,162 760,162 760,162 02 WATER DISTRIBUTION 1-PERSONNEL 318,687 295,191 292,050 220,940 296,349 296,349 296,349 2-CONTRACTUAL 189,956 182,765 163,826 124,211 174,370 174,370 174,370 3-GENERAL SERVICES 33,174 29,835 37,100 30,009 35,100 37,100 37,100 4-MACHINE & EQUIPMENT MAI 85,939 95,893 135,000 101,866 136,500 136,500 136,500 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 02 WATER DISTRIBUTION 627,756 603,684 627,976 477,027 642,319 644,319 644,319 03 CUSTOMER SERVICE 1-PERSONNEL 141,653 146,279 150,097 116,574 152,345 152,345 152,345 2-CONTRACTUAL 5,178 2,533 2,985 2,266 2,475 2,475 2,475 3-GENERAL SERVICES 7,413 8,529 10,200 8,759 10,050 10,050 10,050 4-MACHINE & EQUIPMENT MAI 25,029 18,628 12,600 8,438 27,600 17,600 17,600 TOTAL 03 CUSTOMER SERVICE 179,273 175,969 175,882 136,036 192,470 182,470 182,470 ________________________________________________________________________________________________ TOTAL O WATER DEPARTMENT 1,605,149 1,640,977 1,677,425 1,292,313 1,701,275 1,693,275 1,693,275 =========== =========== =========== =========== =========== ============ ============ 1 WASTEWATER DEPARTMENT ======================= 01 WASTEWATER COLLECTION 1-PERSONNEL 176,241 211,643 262,113 171,257 265,490 265,490 265,490 2-CONTRACTUAL 41,894 71,149 16,779 13,987 16,150 16,150 16,150 3-GENERAL SERVICES 9,242 12,941 18,600 14,073 18,500 18,500 18,500 4-MACHINE & EQUIPMENT MAI 41,998 51,503 69,000 40,162 69,000 69,000 69,000 5-CAPITAL OUTLAY 0 0 0 31,132 0 0 0 TOTAL 01 WASTEWATER COLLECTION 269,375 347,235 366,492 270,610 369,140 369,140 369,140 02 WASTEWATER TREATMENT 2-CONTRACTUAL 823,926 836,114 862,541 741,058 881,328 881,328 881,328 4-MACHINE & EQUIPMENT MAI 30,646 82,227 156,100 141,299 51,100 31,100 31,100 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 02 WASTEWATER TREATMENT 854,572 918,341 1,018,641 882,357 932,428 912,428 912,428 ________________________________________________________________________________________________ TOTAL 1 WASTEWATER DEPARTMENT 1,123,947 1,265,576 1,385,133 1,152,967 1,301,568 1,281,568 1,281,568 =========== =========== =========== =========== =========== ============ ============ 2 BILLING AND COLLECTIONS ========================= 01 UTILITY BILLING & COLLECTIO 1-PERSONNEL 77,599 80,600 82,582 63,803 84,652 84,652 84,652 2-CONTRACTUAL 57,586 63,197 73,170 48,183 73,620 73,620 73,620 3-GENERAL SERVICES 6,772 8,563 8,700 9,538 8,700 8,700 8,700 4-MACHINE & EQUIPMENT MAI 14,662 16,120 15,000 14,331 15,000 15,000 15,000 TOTAL 01 UTILITY BILLING & COLLECT 156,618 168,480 179,452 135,855 181,972 181,972 181,972 ________________________________________________________________________________________________ TOTAL 2 BILLING AND COLLECTIONS 156,618 168,480 179,452 135,855 181,972 181,972 181,972 =========== =========== =========== =========== =========== ============ ============ 119 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2011 02 -WATER AND WASTEWATER FUND DIVISION FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 9 NON DEPARTMENTAL ================== 01 NON DEPARTMENTAL 5-CAPITAL OUTLAY 1,084,758 1,171,560 0 0 0 0 0 7-DEBT SERVICE 652,120 600,240 1,995,703 1,970,571 1,997,246 1,997,246 1,997,246 8-NOT USED 412,739 413,144 414,825 335,080 414,825 414,825 414,825 TOTAL 01 NON DEPARTMENTAL 2,149,617 2,184,944 2,410,528 2,305,651 2,412,071 2,412,071 2,412,071 ________________________________________________________________________________________________ TOTAL 9 NON DEPARTMENTAL 2,149,617 2,184,944 2,410,528 2,305,651 2,412,071 2,412,071 2,412,071 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 5,035,331 5,259,977 5,652,538 4,886,786 5,596,886 5,568,886 5,568,886 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 495,181 141,106 ( 340,236) ( 354,605) ( 343,584) ( 245,584) ( 245,584) =========== =========== =========== =========== =========== ============ ============ 120 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 5 ADOPTED BUDGET AS OF: JULY 31ST, 2011 02 -WATER AND WASTEWATER FUND ARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 4 SERVICE CHARGES 4450 STORM WATER DRAINAGE FEE 26 0 0 0 0 0 0 4451 WATER SALES 3,168,739 2,980,070 3,110,000 2,540,789 3,110,000 3,110,000 3,110,000 4452 WASTEWATER CHARGES 2,058,985 2,082,638 1,930,000 1,773,378 1,930,000 2,000,000 2,000,000 4453 PENALTY BILLING 91,322 87,227 90,000 77,385 90,000 90,000 90,000 4454 TRANSFER CHARGES 4,640 4,400 4,000 3,260 4,000 4,000 4,000 4455 CONNECTION CHARGES 30,609 31,417 31,000 24,159 31,000 31,000 31,000 4456 SERVICE CHARGES 9,274 13,116 10,000 12,054 10,000 10,000 10,000 4457 BILLING ADJUSTMENTS ( 14,414) ( 6,167) ( 15,000) 19,999 ( 15,000) ( 15,000) ( 15,000) 4458 DELINQUENT CHARGES 30,860 31,480 30,000 24,292 30,000 30,000 30,000 4459 PRO-RATA/MISCELLANEOUS 71,210 124,566 30,000 ( 38,140) 30,000 30,000 30,000 4460 STREET CUTS & RESTORATION 6,195 9,923 1,000 4,455 1,000 1,000 1,000 4461 WATER TAPS 6,413 8,187 5,000 6,704 5,000 5,000 5,000 4462 SEWER TAPS 2,700 2,950 2,000 2,700 2,000 2,000 2,000 4465 PERMITS 1,060 1,260 1,000 760 1,000 1,000 1,000 TOTAL 4 SERVICE CHARGES 5,467,618 5,371,067 5,229,000 4,451,796 5,229,000 5,299,000 5,299,000 5 OTHER REVENUE 4501 INTEREST ON INVESTMENTS 25,001 2,619 5,000 2,300 5,000 5,000 5,000 4501.000A INTEREST ON CHECKING ACCOU 2,237 605 500 557 500 500 500 4510 SALE OF CITY EQUIPMENT 1,973 1,510 0 0 0 0 0 4515 SALE OF CITY LAND 0 0 59,000 59,242 0 0 0 4520 INSURANCE PROCEEDS 9,069 0 0 0 0 0 0 4535 LEASES 772 772 772 0 772 772 772 4540 INSUFFICIENT CHECK CHARGES 30 0 0 0 0 0 0 4541 MISCELLANEOUS 7,135 6,084 500 95 500 500 500 4545 OVER - SHORT ( 57) ( 102) 0 ( 53) 0 0 0 4590 ADMINISTRATIVE FEE 10,236 10,536 10,530 8,780 10,530 10,530 10,530 4595 CREDIT CARD FEES 5,633 5,797 5,000 6,503 5,000 5,000 5,000 4596 WEB CREDIT CARD FEES 865 2,195 2,000 2,960 2,000 2,000 2,000 TOTAL 5 OTHER REVENUE 62,895 30,016 83,302 80,385 24,302 24,302 24,302 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 5,530,513 5,401,083 5,312,302 4,532,181 5,253,302 5,323,302 5,323,302 =========== =========== =========== =========== =========== ============ ============ 121 This page intentionally left blank. 122 Utility Administration Utility Fund Administrative Services Division 60 Program Description The Utilities Administration Department directs and coordinates the activities of the water, wastewater and landfill services of the City of Stephenville. Planning, research, hiring, discipline, training, budgeting and personnel functions are conducted by administration. Program Personnel Title 2009-2010 2010-2011 2011-2012 Utilities Director 1 1 1 1 1 1 Performance Objectives Develop and maintain quality utility programs and innovative services that are administered in a friendly, helpful manner. Respond to customer requests and issues quickly and fairly, with the intention of satisfying each customer. Increase the public awareness of utility issues and topics through proactive communication with citizens. Deliver superior utility services to the citizens of Stephenville. 123 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 6 ADOPTED BUDGET AS OF: JULY 31ST, 2011 02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 00 UTILITIES ADMINISTRATION =========================== 1-PERSONNEL 5000-111 SALARIES 75,105 76,308 75,240 59,575 75,288 75,288 75,288 5000-121 RETIREMENT 12,462 13,274 13,521 10,909 12,455 12,455 12,455 5000-122 SOCIAL SECURITY 5,952 5,749 5,756 4,646 5,760 5,760 5,760 5000-123 WORKER'S COMPENSATION 1,822 2,340 1,795 1,577 1,766 1,766 1,766 5000-125 GROUP INSURANCE 4,296 4,552 5,628 4,223 6,785 6,785 6,785 TOTAL 1-PERSONNEL 99,637 102,223 101,940 80,931 102,054 102,054 102,054 2-CONTRACTUAL 5000-211 POSTAGE 152 178 150 48 150 150 150 5000-212 COMMUNICATIONS 777 805 910 637 750 750 750 5000-214 ADVERTISING 64 0 0 0 0 0 0 5000-215 TRAINING & EDUCATION 1,284 335 1,250 109 1,250 1,250 1,250 5000-224 INSURANCE 381 ( 21) 220 ( 55) 170 170 170 5000-252 DUES & SUBSCRIPTION 315 360 500 318 500 500 500 5000-253 OUTSIDE PROFESSIONAL 525 800 1,000 0 1,000 1,000 1,000 TOTAL 2-CONTRACTUAL 3,498 2,457 4,030 1,057 3,820 3,820 3,820 3-GENERAL SERVICES 5000-313 BOOKS & EDUCATIONAL MATERI 0 0 50 0 50 50 50 5000-314 OFFICE SUPPLIES 88 184 100 212 100 100 100 5000-333 COMPUTER SUPPLIES 0 28 300 190 300 300 300 TOTAL 3-GENERAL SERVICES 88 212 450 402 450 450 450 ________________________________________________________________________________________________ TOTAL 00 UTILITIES ADMINISTRATION 103,224 104,892 106,420 82,390 106,324 106,324 106,324 124 Water Production Utility Fund Water Operations Division 50 Department 01 Program Description The Water Production Division is primarily responsible for producing safe and acceptable water in accordance with State and Federal health standards. The water production activity is responsible for operating and maintaining water wells, storage tanks, instrumentation and the pumping of potable water to the residents of the City of Stephenville. Program Personnel Title 2009-2010 2010-2011 2011-2012 Water Plant Supervisor 1 1 1 Plant Operators 2 2 2 3 3 3 Performance Objectives Provide a safe drinking source for the Stephenville community. Stay abreast of the changing regulations to meet the new drinking standards. Continually upgrade the existing facilities to meet regulatory requirements, maintain quality service and meet the community’s water-use needs. Operate facilities in a cost efficient manner to minimize water rate increases. 125 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 7 ADOPTED BUDGET AS OF: JULY 31ST, 2011 02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 WATER PRODUCTION =================== 1-PERSONNEL 5001-111 SALARIES 106,857 114,434 111,966 83,646 112,158 112,158 112,158 5001-112 OVERTIME 8,842 7,615 5,000 8,761 5,000 5,000 5,000 5001-113 PART-TIME WAGES 1,347 1,802 2,000 0 2,000 2,000 2,000 5001-114 ON-CALL PAY 3,400 3,540 3,440 3,060 3,440 3,440 3,440 5001-115 INCENTIVE PAY 2,783 2,958 3,240 2,276 3,240 3,240 3,240 5001-121 RETIREMENT 20,506 22,179 22,219 17,891 20,486 20,486 20,486 5001-122 SOCIAL SECURITY 9,860 9,603 9,612 7,492 9,627 9,627 9,627 5001-123 WORKER'S COMPENSATION 3,027 3,845 2,997 2,666 2,952 2,952 2,952 5001-125 GROUP INSURANCE 12,850 13,815 16,884 11,638 20,354 20,354 20,354 TOTAL 1-PERSONNEL 169,472 179,791 177,358 137,431 179,257 179,257 179,257 2-CONTRACTUAL 5001-211 POSTAGE 245 36 100 177 100 100 100 5001-212 COMMUNICATIONS 2,500 2,839 2,300 1,957 2,700 2,700 2,700 5001-215 TRAINING & EDUCATION 18 2,150 3,000 1,116 3,000 3,000 3,000 5001-224 INSURANCE 7,872 8,402 7,995 8,199 8,560 8,560 8,560 5001-251 UTILITIES 243,469 220,498 250,000 143,485 250,000 250,000 250,000 5001-252 DUES & SUBSCRIPTIONS 567 748 700 240 700 700 700 5001-253 OUTSIDE PROFESSIONALS 16,565 0 0 0 0 0 0 5001-254 SPECIAL SERVICES-ULRMWD 117,540 147,151 155,806 149,389 154,875 154,875 154,875 5001-255 DAMAGE CLAIMS 2,700 0 0 0 0 0 0 5001-258 STATE FEES 10,451 20,347 20,000 16,639 20,000 20,000 20,000 5001-260 PEST AND GERM CONTROL 240 375 250 240 250 250 250 TOTAL 2-CONTRACTUAL 402,166 402,546 440,151 321,443 440,185 440,185 440,185 3-GENERAL SERVICES 5001-314 OFFICE SUPPLIES 22 13 20 16 20 20 20 5001-316 WEARING APPAREL 1,143 1,456 1,500 1,017 1,500 1,500 1,500 5001-318 SMALL TOOLS 117 323 300 149 300 300 300 5001-321 JANITORIAL SUPPLIES 0 0 0 0 0 0 0 5001-323 GAS & OIL 6,210 10,822 13,000 12,045 15,500 15,500 15,500 5001-332 OTHER SUPPLIES 24 467 400 520 500 500 500 TOTAL 3-GENERAL SERVICES 7,517 13,082 15,220 13,747 17,820 17,820 17,820 4-MACHINE & EQUIPMENT MAINTENA 5001-411 VEHICLE MAINTENANCE 0 0 100 0 100 100 100 5001-411.0071 2002 DODGE TRUCK 415 151 500 44 0 0 0 5001-411.0073 2005 CHEVY MID-SIZE PICKUP 916 615 500 335 500 500 500 5001-411.0085 2005 CHEVY MID-SIZE PICK-U 905 533 500 1,464 500 500 500 5001-411.0133 2008 CHEVY COLORADO PICK U 1,132 490 500 387 500 500 500 5001-412.0087 '93 MASSEY FERGUSON TRACTO 296 11 300 1,489 300 300 300 5001-414 OTHER EQUIPMENT MAINTENANC 232 1,026 1,000 1,450 1,000 1,000 1,000 5001-423 WATER FACILITY MAINTENANCE 111,846 158,186 120,000 110,002 120,000 120,000 120,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 115,742 161,013 123,400 115,171 122,900 122,900 122,900 5-CAPITAL OUTLAY 5001-514 OTHER EQUIPMENT 0 0 0 0 0 0 0 5001-527 WATER&SEWER LINE REPLACEME 0 0 11,018 9,068 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 11,018 9,068 0 0 0 ________________________________________________________________________________________________ TOTAL 01 WATER PRODUCTION 694,896 756,432 767,147 596,860 760,162 760,162 760,162 126 Water Distribution Utility Fund Water Operations Division 50 Department 02 Program Description Water Distribution is responsible for routine inspection of water distribution lines; installation of water taps and meters; rehabilitation and replacement of damaged or inefficient water lines; meters; fire hydrants and values. The Department takes routine water samples to test the safety and efficiency of the system. The Department will continue to maintain water system lines and equipment as well as continue to recognize, follow and meet all Environmental Protection Agency and Safe Drinking Water Act regulations. Program Personnel Title 2009-2010 2010-2011 2011-2012 Crew Leader 2 2 2 Heavy Equipment Operator 2 1 1 Light Equipment Operator 0 3 3 Laborer II 2 0 0 6 6 6 Performance Objectives Ensure safe, efficient delivery of water to the Stephenville community. Maintain highest standard of water quality, meeting EPA and TCEQ standards. Minimize system losses due to aged infrastructure. Enhance customer service through efficient service. Maintain the City’s fire hydrants through installation of new hydrants and repair and replacement of existing ones. 127 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 9 ADOPTED BUDGET AS OF: JULY 31ST, 2011 02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 WATER DISTRIBUTION ===================== 1-PERSONNEL 5002-111 SALARIES 218,052 197,907 186,116 144,270 186,356 186,356 186,356 5002-112 OVERTIME 4,183 3,817 9,500 3,800 9,500 9,500 9,500 5002-113 PART-TIME WAGES 0 0 1,167 0 1,167 1,167 1,167 5002-114 ON CALL PAY 4,300 5,580 3,480 3,420 3,480 3,480 3,480 5002-115 INCENTIVE PAY 2,160 2,193 2,160 1,711 2,160 2,160 2,160 5002-121 RETIREMENT 38,246 36,336 36,166 28,053 33,332 33,332 33,332 5002-122 SOCIAL SECURITY 17,743 15,362 15,485 11,690 15,503 15,503 15,503 5002-123 WORKER'S COMPENSATION 4,090 4,941 4,207 3,725 4,142 4,142 4,142 5002-125 GROUP INSURANCE 29,912 29,055 33,769 24,270 40,709 40,709 40,709 TOTAL 1-PERSONNEL 318,687 295,191 292,050 220,940 296,349 296,349 296,349 2-CONTRACTUAL 5002-211 POSTAGE 137 142 150 23 150 150 150 5002-212 COMMUNICATIONS 569 473 700 562 900 900 900 5002-215 TRAINING & EDUCATION 1,564 1,852 2,000 1,124 2,000 2,000 2,000 5002-224 INSURANCE 4,716 4,159 4,576 3,953 4,500 4,500 4,500 5002-231 RENTAL 100 100 0 0 100 100 100 5002-251 UTILITIES 171,183 166,621 150,000 112,039 160,000 160,000 160,000 5002-252 DUES & SUBSCRIPTIONS 345 378 400 720 720 720 720 5002-253 OUTSIDE PROFESSIONALS 7,092 9,039 6,000 5,790 6,000 6,000 6,000 5002-255 DAMAGE CLAIMS 4,250 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 189,956 182,765 163,826 124,211 174,370 174,370 174,370 3-GENERAL SERVICES 5002-312 CHEMICALS 10,130 8,344 10,000 9,565 10,000 10,000 10,000 5002-314 OFFICE SUPPLIES 117 162 100 104 100 100 100 5002-316 WEARING APPAREL 3,214 3,242 3,500 3,053 3,500 3,500 3,500 5002-318 SMALL TOOLS 1,126 1,350 1,000 469 1,000 1,000 1,000 5002-321 JANITORIAL SUPPLIES 10 0 0 0 0 0 0 5002-322 STREET SIGNS AND MARKINGS 0 3 0 0 0 0 0 5002-323 GAS & OIL 15,751 15,779 20,000 14,765 18,000 20,000 20,000 5002-332 OTHER SUPPLIES 2,826 956 2,500 2,054 2,500 2,500 2,500 TOTAL 3-GENERAL SERVICES 33,174 29,835 37,100 30,009 35,100 37,100 37,100 4-MACHINE & EQUIPMENT MAINTENA 5002-411 VEHICLE MAINTENANCE 9 117 300 0 300 300 300 5002-411.0080 '73 CHEVY 1-TON #80 282 253 500 41 500 500 500 5002-411.0084 '01 DODGE 1/2 TON #84 171 474 500 530 500 500 500 5002-411.0086 '03 CHEVY DUMP TRUCK 2,317 904 500 265 500 500 500 5002-411.0088 2005 FORD 3/4 TON - UNIT#8 746 1,601 500 710 500 500 500 5002-411.0131 2007 GMC SIERRA 2500 TRUCK 80 567 500 173 500 500 500 5002-411.0132 2008 FORD F150 PICKUP 378 412 500 358 0 0 0 5002-412 MACHINERY MAINTENANCE 4,469 4,058 2,000 3,575 2,000 2,000 2,000 5002-412.0089 AIR COMPRESSOR 99 INGLESOR 0 101 200 0 200 200 200 5002-412.0580 2003 CASE BACKHOE 1,392 1,986 2,500 2,546 3,500 3,500 3,500 5002-414 GENERATOR MAINTENANCE 782 1,006 2,000 1,817 3,000 3,000 3,000 5002-423 WATER FACILITY MAINTENANCE 75,312 84,414 125,000 91,851 125,000 125,000 125,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 85,939 95,893 135,000 101,866 136,500 136,500 136,500 5-CAPITAL OUTLAY 5002-511 VEHICLES 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 02 WATER DISTRIBUTION 627,756 603,684 627,976 477,027 642,319 644,319 644,319 128 Customer Service Utility Fund Water Operations Division 50 Department 03 Program Description The Customer Service Division is responsible for the accurate reading of all water meters within the service area. Plans and coordinates with utility billing and collections department. This office also handles connections and disconnections of service. It is also responsible for field service and some water meter repairs. They provide back-up for water/wastewater personnel for utility problems. Program Personnel Title 2009-2010 2010-2011 2011-2012 Customer Service Supervisor 1 1 1 Crew Leader 0 0 0 Light Equipment Operator 1 1 1 Meter Reader 1 1 1 3 3 3 Performance Objectives Accurately read all water meters each month. Deliver services to customers in a timely manner. Maintain the water meter replacement program. 129 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 11 ADOPTED BUDGET AS OF: JULY 31ST, 2011 02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 03 CUSTOMER SERVICE =================== 1-PERSONNEL 5003-111 SALARIES 96,248 98,890 97,518 77,581 97,758 97,758 97,758 5003-112 OVERTIME 5,149 4,271 5,000 2,679 5,000 5,000 5,000 5003-115 INCENTIVE PAY 997 1,390 1,800 856 1,800 1,800 1,800 5003-121 RETIREMENT 16,965 18,190 18,746 14,844 17,297 17,297 17,297 5003-122 SOCIAL SECURITY 7,843 7,529 7,980 6,116 7,999 7,999 7,999 5003-123 WORKER'S COMPENSATION 2,104 2,511 2,168 1,909 2,137 2,137 2,137 5003-125 GROUP INSURANCE 12,348 13,498 16,885 12,589 20,354 20,354 20,354 TOTAL 1-PERSONNEL 141,653 146,279 150,097 116,574 152,345 152,345 152,345 2-CONTRACTUAL 5003-211 POSTAGE 47 6 75 0 75 75 75 5003-212 COMMUNICATIONS 568 840 700 442 600 600 600 5003-213 PRINTING 95 172 100 251 100 100 100 5003-215 TRAINING & EDUCATION 349 210 500 111 500 500 500 5003-224 INSURANCE 1,564 1,065 1,310 664 950 950 950 5003-252 DUES & SUBSCRIPTIONS 230 240 300 240 250 250 250 5003-255 DAMAGE CLAIMS 2,325 0 0 557 0 0 0 TOTAL 2-CONTRACTUAL 5,178 2,533 2,985 2,266 2,475 2,475 2,475 3-GENERAL SERVICES 5003-313 BOOKS & EDUCATIONAL MATERI 273 0 250 0 100 100 100 5003-316 WEARING APPAREL 1,051 1,128 1,500 812 1,500 1,500 1,500 5003-318 SMALL TOOLS 129 63 150 159 150 150 150 5003-323 GAS & OIL 5,848 7,145 8,000 7,728 8,000 8,000 8,000 5003-332 OTHER SUPPLIES 113 194 300 60 300 300 300 TOTAL 3-GENERAL SERVICES 7,413 8,529 10,200 8,759 10,050 10,050 10,050 4-MACHINE & EQUIPMENT MAINTENA 5003-411 VEHICLE MAINTENANCE 41 138 100 0 100 100 100 5003-411.0075 1998 FORD PU 0 0 500 0 0 0 0 5003-411.0130 2006 CHEVROLET PICK UP 190 831 500 34 500 500 500 5003-411.0132 2008 FORD F150 PICKUP 0 0 0 0 500 500 500 5003-411.0134 2009 FORD F-150 1/2 TON PI 39 131 500 223 500 500 500 5003-412.0001 2002 KAWASAKI MULE 0 0 0 0 500 500 500 5003-414 OTHER EQUIPMENT MAINTENANC 254 1,595 1,000 140 500 500 500 5003-423 METER MAINTENANCE 24,504 15,933 10,000 8,041 25,000 15,000 15,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 25,029 18,628 12,600 8,438 27,600 17,600 17,600 ________________________________________________________________________________________________ TOTAL 03 CUSTOMER SERVICE 179,273 175,969 175,882 136,036 192,470 182,470 182,470 ________________________________________________________________________________________________________________________________________ TOTAL O WATER DEPARTMENT 1,605,149 1,640,977 1,677,425 1,292,313 1,701,275 1,693,275 1,693,275 =========== =========== =========== =========== =========== ============ ============ 130 Wastewater Collection Utility Fund Wastewater Services Division 51 Department 01 Program Description The Wastewater Collection Department maintains and rehabilitates the wastewater collection system, through routine inspections of system facilities and restoration of broke or collapsed mains. The Department provides maintenance services, including the installation of wastewater taps; the clearing, jet cleaning and camera inspection of lines. Program Personnel Title 2009-2010 2010-2011 2011-2012 WW/WWtr Superintendent 1 1 1 Crew Leader 1 1 1 Heavy Equipment Operator 1 1 1 Light Equipment Operator 2 2 2 5 5 5 Performance Objectives Maintain all public wastewater collection system lines in free-flowing condition to protect the health and environment. Respond quickly and efficiently to customer requests regarding the collection system. 131 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 12 ADOPTED BUDGET AS OF: JULY 31ST, 2011 02 -WATER AND WASTEWATER FUND DIVISION - 1 WASTEWATER DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 WASTEWATER COLLECTION ======================== 1-PERSONNEL 5101-111 SALARIES 120,748 143,041 174,223 112,307 174,439 174,439 174,439 5101-112 OVERTIME 3,118 5,413 3,000 4,115 3,000 3,000 3,000 5101-114 ON-CALL PAY 2,400 1,440 3,480 1,760 3,480 3,480 3,480 5101-115 INCENTIVE PAY 2,437 2,559 2,520 1,997 2,520 2,520 2,520 5101-121 RETIREMENT 21,167 26,504 32,925 22,187 30,345 30,345 30,345 5101-122 SOCIAL SECURITY 10,086 11,430 14,017 9,412 14,033 14,033 14,033 5101-123 WORKER'S COMPENSATION 3,832 4,290 3,808 4,046 3,749 3,749 3,749 5101-125 GROUP INSURANCE 12,454 16,965 28,140 15,432 33,924 33,924 33,924 TOTAL 1-PERSONNEL 176,241 211,643 262,113 171,257 265,490 265,490 265,490 2-CONTRACTUAL 5101-212 COMMUNICATIONS 1,127 1,429 1,600 1,194 1,600 1,600 1,600 5101-215 TRAINING & EDUCATION 2,168 983 2,000 412 2,000 2,000 2,000 5101-224 INSURANCE 2,720 2,263 1,729 1,020 1,500 1,500 1,500 5101-231 RENTAL 400 300 400 300 300 300 300 5101-251 UTILITIES 147 357 150 400 150 150 150 5101-252 DUES SUBSCRIPTIONS 460 840 900 480 600 600 600 5101-253 OUTSIDE PROFESSIONALS 34,872 64,877 10,000 10,181 10,000 10,000 10,000 5101-255 DAMAGE CLAIMS 0 100 0 0 0 0 0 TOTAL 2-CONTRACTUAL 41,894 71,149 16,779 13,987 16,150 16,150 16,150 3-GENERAL SERVICES 5101-316 WEARING APPAREL 1,680 1,890 2,500 1,849 2,500 2,500 2,500 5101-318 SMALL TOOLS 32 456 500 105 500 500 500 5101-323 GAS & OIL 7,497 10,330 15,000 11,722 15,000 15,000 15,000 5101-332 OTHER SUPPLIES 34 265 600 396 500 500 500 TOTAL 3-GENERAL SERVICES 9,242 12,941 18,600 14,073 18,500 18,500 18,500 4-MACHINE & EQUIPMENT MAINTENA 5101-411 VEHICLE MAINTENANCE 74 0 100 0 100 100 100 5101-411.0074 '95 CHEV DUMP TRUCK 2,949 2,452 1,000 714 1,000 1,000 1,000 5101-411.0135 2009 FORD RANGER PICKUP 31 61 500 80 500 500 500 5101-411.0136 2010 FORD F 350 1 TON 0 0 500 0 500 500 500 5101-412 MACHINERY MAINTENANCE 96 0 100 0 100 100 100 5101-412.0081 H V SEWER MACHINE 2000 VO 20,696 10,145 10,000 6,895 10,000 10,000 10,000 5101-412.0085 1995 TRAILER HVSM 7 251 500 683 500 500 500 5101-412.0590 '96 590 CASE BACKHOE/LOADE 6,466 5,299 5,000 2,048 5,000 5,000 5,000 5101-414 OTHER EQUIPMENT MAINTENANC 0 657 800 616 800 800 800 5101-424 SEWER FACILITY MAINTENANCE 11,680 32,638 50,000 29,064 50,000 50,000 50,000 5101-424.000B LIFT STATION MAINTENANCE 0 0 500 63 500 500 500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 41,998 51,503 69,000 40,162 69,000 69,000 69,000 5-CAPITAL OUTLAY 5101-511 VEHICLES 0 0 0 0 0 0 0 5101-515 ANNEX SERVICES 0 0 0 0 0 0 0 5101-527 SERVICE TO COLLEGE FM ROAD 0 0 0 31,132 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 31,132 0 0 0 ________________________________________________________________________________________________ TOTAL 01 WASTEWATER COLLECTION 269,375 347,235 366,492 270,610 369,140 369,140 369,140 132 Wastewater Treatment Utility Fund Wastewater Services Division 51 Department 02 Program Description The purpose of function of the Wastewater Treatment division is to receive and treat the spent water from a community, containing the wastes from domestic, industrial or commercial use and the surface water runoff and groundwater which may enter the system through infiltration. The Stephenville Wastewater Treatment Plant is an activated sludge process. The activated sludge process in an aerobic biological process in which microorganisms grow by using oxidizable material in the wastewater as food. The microorganisms are recycled to the treatment plant in order to increase the rate of reaction. The City contracts with OMI to provide this service. Performance Objectives Maintain compliance with State and Federal requirements for operation and maintenance of the Wastewater Treatment Plant in order to protect the health and well being of the citizens of Stephenville, Erath County and the State of Texas. Operate the facilities in the most cost efficient manner possible while maintaining effluent quality. Provide treatment of wastewater collected to meet permit requirements. 133 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 14 ADOPTED BUDGET AS OF: JULY 31ST, 2011 02 -WATER AND WASTEWATER FUND DIVISION - 1 WASTEWATER DEPARTMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 WASTEWATER TREATMENT ======================= 2-CONTRACTUAL 5102-224 INSURANCE 6,063 6,022 5,447 6,006 6,000 6,000 6,000 5102-251 UTILITIES 181,840 174,123 200,000 106,495 200,000 200,000 200,000 5102-254 SPECIAL SERVICES 0 0 0 0 0 0 0 5102-258 STATE FEES 16,448 16,375 17,500 16,375 16,500 16,500 16,500 5102-261 CONTRACTUAL SERVICES-OMI 619,575 639,594 639,594 612,182 658,828 658,828 658,828 TOTAL 2-CONTRACTUAL 823,926 836,114 862,541 741,058 881,328 881,328 881,328 4-MACHINE & EQUIPMENT MAINTENA 5102-411.0070 1997 CHEVY 1/2 TON 0 0 500 0 500 500 500 5102-411.0080 2007 JD TRACTOR 0 0 300 0 300 300 300 5102-412.0230 2009 SKID STEER LOADER 0 23 200 0 200 200 200 5102-412.0510 1986 JD 510 BACKHOE 0 0 100 0 100 100 100 5102-424 SEWER FACILITY MAINTENANCE 30,646 82,204 155,000 141,299 50,000 30,000 30,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 30,646 82,227 156,100 141,299 51,100 31,100 31,100 5-CAPITAL OUTLAY 5102-514 EQUIPMENT 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 02 WASTEWATER TREATMENT 854,572 918,341 1,018,641 882,357 932,428 912,428 912,428 ________________________________________________________________________________________________________________________________________ TOTAL 1 WASTEWATER DEPARTMENT 1,123,947 1,265,576 1,385,133 1,152,967 1,301,568 1,281,568 1,281,568 =========== =========== =========== =========== =========== ============ ============ 134 Utility Billing & Collections Utility Fund Billing & Collections Division 52 Department 01 Program Description The Utility Billing and Collections Department bills and collects for all City utility services as well as handling new development services creations; utility service requests; bad debt and non-payment issues; customer assistance wit conservation and utility programs; payment options and arrangements; maintenance of City utility account records; and billing inquiries. Program Personnel Title 2009-2010 2010-2011 2011-2012 Utility Billing Clerks 2 2 2 2 2 2 Performance Objectives Process payments and cash receipts and make deposits in a timely manner. Prepare and mail correct, concise utility bills to all customers in a timely manner. Provide good, prompt personal, face-to-face and phone assistance to citizens. 135 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 15 ADOPTED BUDGET AS OF: JULY 31ST, 2011 02 -WATER AND WASTEWATER FUND DIVISION - 2 BILLING AND COLLECTIONS (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 UTILITY BILLING & COLLECTIO ============================== 1-PERSONNEL 5201-111 SALARIES 55,956 57,904 56,684 44,883 57,140 57,140 57,140 5201-113 PART-TIME WAGES 0 0 0 0 0 0 0 5201-121 RETIREMENT 9,298 9,973 10,186 8,218 9,452 9,452 9,452 5201-122 SOCIAL SECURITY 3,648 3,490 4,336 2,750 4,371 4,371 4,371 5201-123 WORKER'S COMPENSATION 105 129 120 ( 494) 119 119 119 5201-125 GROUP INSURANCE 8,592 9,104 11,256 8,447 13,570 13,570 13,570 TOTAL 1-PERSONNEL 77,599 80,600 82,582 63,803 84,652 84,652 84,652 2-CONTRACTUAL 5201-211 POSTAGE 29,663 30,996 32,000 22,166 32,000 32,000 32,000 5201-212 COMMUNICATIONS 23 22 30 17 30 30 30 5201-213 PRINTING 336 450 500 0 500 500 500 5201-215 TRAINING & EDUCATION 0 0 200 114 200 200 200 5201-224 INSURANCE 636 417 440 322 440 440 440 5201-253 OUTSIDE PROFESSIONALS 8,700 14,250 15,000 14,700 15,450 15,450 15,450 5201-254 SPECIAL SERVICES 18,228 17,061 25,000 10,864 25,000 25,000 25,000 TOTAL 2-CONTRACTUAL 57,586 63,197 73,170 48,183 73,620 73,620 73,620 3-GENERAL SERVICES 5201-314 OFFICE SUPPLIES 578 0 700 529 700 700 700 5201-332 OPERATING SUPPLIES 186 0 1,000 595 1,000 1,000 1,000 5201-333 COMPUTER SUPPLIES 0 0 0 101 0 0 0 5201-334 CREDIT CARD CHARGES 4,587 3,898 5,000 4,664 5,000 5,000 5,000 5201-335 WEB CREDIT CARD FEES 1,420 4,665 2,000 3,649 2,000 2,000 2,000 TOTAL 3-GENERAL SERVICES 6,772 8,563 8,700 9,538 8,700 8,700 8,700 4-MACHINE & EQUIPMENT MAINTENA 5201-413 OFFICE (COMPUTER) MAINTENA 14,662 16,120 15,000 14,331 15,000 15,000 15,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 14,662 16,120 15,000 14,331 15,000 15,000 15,000 ________________________________________________________________________________________________ TOTAL 01 UTILITY BILLING & COLLECTIO 156,618 168,480 179,452 135,855 181,972 181,972 181,972 ________________________________________________________________________________________________________________________________________ TOTAL 2 BILLING AND COLLECTIONS 156,618 168,480 179,452 135,855 181,972 181,972 181,972 =========== =========== =========== =========== =========== ============ ============ 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 16 ADOPTED BUDGET AS OF: JULY 31ST, 2011 02 -WATER AND WASTEWATER FUND DIVISION - 9 NON DEPARTMENTAL (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 NON DEPARTMENTAL =================== 5-CAPITAL OUTLAY 5901-500 DEPRECIATION 1,081,604 1,169,861 0 0 0 0 0 5901-550 GAIN ON SALE OF ASSETS 3,154 1,699 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 1,084,758 1,171,560 0 0 0 0 0 7-DEBT SERVICE 5901-730 2001 BOND INTEREST 220,323 205,368 195,075 195,075 178,781 178,781 178,781 5901-741 2004 BOND INTEREST 228,565 221,443 216,535 216,535 209,033 209,033 209,033 5901-742 2003A BOND INTEREST 52,095 41,509 34,238 34,238 23,100 23,100 23,100 5901-743 2002 BOND INTEREST 21,389 15,961 12,238 12,238 6,230 6,230 6,230 5901-744 2003B BOND INTEREST 39,446 34,896 31,850 31,850 27,475 27,475 27,475 5901-745 BOND AMORTIZATION 25,244 25,244 25,244 21,037 24,644 24,644 24,644 5901-750 BOND PRINCIPAL 0 0 1,435,000 1,435,000 1,490,000 1,490,000 1,490,000 5901-755 2006 BOND INTEREST 65,059 55,820 45,523 24,599 37,983 37,983 37,983 TOTAL 7-DEBT SERVICE 652,120 600,240 1,995,703 1,970,571 1,997,246 1,997,246 1,997,246 8-NOT USED 5901-800 GROSS RECEIPTS TAX-TO GENE 212,771 204,320 206,000 161,060 206,000 206,000 206,000 5901-801 ADMIN. FEE-TRANSFER TO GEN 199,968 208,824 208,825 174,020 208,825 208,825 208,825 TOTAL 8-NOT USED 412,739 413,144 414,825 335,080 414,825 414,825 414,825 ________________________________________________________________________________________________ TOTAL 01 NON DEPARTMENTAL 2,149,617 2,184,944 2,410,528 2,305,651 2,412,071 2,412,071 2,412,071 ________________________________________________________________________________________________________________________________________ TOTAL 9 NON DEPARTMENTAL 2,149,617 2,184,944 2,410,528 2,305,651 2,412,071 2,412,071 2,412,071 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 5,035,331 5,259,977 5,652,538 4,886,786 5,596,886 5,568,886 5,568,886 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 495,181 141,106 ( 340,236) ( 354,605) ( 343,584) ( 245,584) ( 245,584) =========== =========== =========== =========== =========== ============ ============ 136 SANITARY LANDFILL FUND 137 This page intentionally left blank. 138 Sanitary Landfill Fund The Sanitary Landfill Fund is a Special Revenue Fund which derives its revenue from fees for the disposal of solid waste at the Stephenville Municipal Landfill. The City of Stephenville Landfill is a Type IV landfill, which is permitted to accept only brush and/or construction demolition waste and rubbish (trash) that are free of putriciable and household wastes. It is responsible for receiving permits from the Texas Commission on Environmental Quality and other agencies required when new cells are constructed for placement of solid wastes. 139 This page intentionally left blank. 140 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET AS OF: JULY 31ST, 2011 03 -SANITARY LANDFILL FUND FUND FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY ALL REVENUE 418,319 425,275 392,068 284,054 300,400 300,400 300,400 FUND TOTAL REVENUES 418,319 425,275 392,068 284,054 300,400 300,400 300,400 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY ALL EXPENDITURES 347,502 204,804 417,813 348,993 317,028 317,028 317,028 FUND TOTAL EXPENDITURES 347,502 204,804 417,813 348,993 317,028 317,028 317,028 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 70,817 220,471 ( 25,745) ( 64,939) ( 16,628) ( 16,628) ( 16,628) =========== =========== =========== =========== =========== ============ ============ 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2011 03 -SANITARY LANDFILL FUND DIVISION FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 4 SERVICE CHARGES 413,398 174,013 300,000 191,988 300,000 300,000 300,000 5 OTHER REVENUE 4,922 251,262 92,068 92,066 400 400 400 FUND TOTAL REVENUES 418,319 425,275 392,068 284,054 300,400 300,400 300,400 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY 0 SANITARY LANDFILL =================== 01 TOTAL LANDFILL EXPENSE 1-PERSONNEL 117,024 117,213 125,191 103,351 126,943 126,943 126,943 2-CONTRACTUAL 120,867 ( 73,510) 29,305 10,877 39,305 39,305 39,305 3-GENERAL SERVICES 29,343 14,973 24,700 12,809 24,700 24,700 24,700 4-MACHINE & EQUIPMENT MAI 7,779 3,789 10,000 7,810 10,500 10,500 10,500 5-CAPITAL OUTLAY 33,082 106,713 25,000 12,279 0 0 0 7-DEBT SERVICE 29,171 25,090 193,087 193,087 105,050 105,050 105,050 8-NOT USED 10,236 10,536 10,530 8,780 10,530 10,530 10,530 TOTAL 01 TOTAL LANDFILL EXPENSE 347,502 204,804 417,813 348,993 317,028 317,028 317,028 ________________________________________________________________________________________________ TOTAL 0 SANITARY LANDFILL 347,502 204,804 417,813 348,993 317,028 317,028 317,028 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ FUND TOTAL EXPENDITURES 347,502 204,804 417,813 348,993 317,028 317,028 317,028 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 70,817 220,471 ( 25,745) ( 64,939) ( 16,628) ( 16,628) ( 16,628) =========== =========== =========== =========== =========== ============ ============ 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET AS OF: JULY 31ST, 2011 03 -SANITARY LANDFILL FUND ARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 4 SERVICE CHARGES 4471 LANDFILL GATE FEES 413,398 174,013 300,000 191,988 300,000 300,000 300,000 TOTAL 4 SERVICE CHARGES 413,398 174,013 300,000 191,988 300,000 300,000 300,000 5 OTHER REVENUE 4501 INTEREST ON INVESTMENTS 3,817 122 150 96 0 0 0 4535 LEASES 400 400 1,100 1,122 400 400 400 4540 INSUFFICIENT CHECK CHARGES 30 120 0 30 0 0 0 4541 MISCELLANEOUS 675 620 0 0 0 0 0 4590 TRANSFERS FROM OTHER FUNDS 0 250,000 90,818 90,818 0 0 0 TOTAL 5 OTHER REVENUE 4,922 251,262 92,068 92,066 400 400 400 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 418,319 425,275 392,068 284,054 300,400 300,400 300,400 =========== =========== =========== =========== =========== ============ ============ 141 This page intentionally left blank. 142 Sanitary Landfill Sanitary Landfill Fund Sanitary Landfill Division 50 Department 01 Program Description The Sanitary Landfill Department is responsible for operating and maintaining a Type IV landfill. All solid waste collections are compacted and covered daily. Per approval of the Texas Commission on Environmental Quality permit, the landfill is only permitted to accept brush and/or construction debris and rubbish that are free of putricible and household wastes. Program Personnel Title 2009-2010 2010-2011 2011-2012 Supervisor 1 1 1 Heavy Equipment Operator I 1 1 1 Landfill Assistant (2-P/T) 1 1 1 3 3 3 Performance Objectives Provide daily cover for all solid waste deposited into landfill. Respond to customer requests regarding the landfill quickly and efficiently. Process payments and cash receipts and make deposits in a timely manner. Provide good, prompt personal, face-to-face and phone assistance to citizens. 143 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET AS OF: JULY 31ST, 2011 03 -SANITARY LANDFILL FUND DIVISION - 0 SANITARY LANDFILL (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 TOTAL LANDFILL EXPENSE ========================= 1-PERSONNEL 5001-111 SALARIES 62,702 66,372 67,428 54,226 67,825 67,825 67,825 5001-112 OVERTIME 3,350 1,556 3,000 148 3,000 3,000 3,000 5001-113 PART-TIME WAGES 22,495 18,665 20,000 20,728 20,000 20,000 20,000 5001-115 INCENTIVE PAY 471 0 0 0 0 0 0 5001-121 RETIREMENT 10,965 11,317 12,656 9,771 11,716 11,716 11,716 5001-122 SOCIAL SECURITY 6,813 6,347 6,918 5,858 6,948 6,948 6,948 5001-123 WORKER'S COMPENSATION 2,693 4,440 3,933 4,174 3,884 3,884 3,884 5001-125 GROUP INSURANCE 7,535 8,515 11,256 8,447 13,570 13,570 13,570 TOTAL 1-PERSONNEL 117,024 117,213 125,191 103,351 126,943 126,943 126,943 2-CONTRACTUAL 5001-211 POSTAGE 18 0 1,500 12 1,500 1,500 1,500 5001-212 COMMUNICATIONS 782 1,604 1,600 1,206 1,600 1,600 1,600 5001-215 TRAINING & EDUCATION 1,373 2,165 1,000 650 1,000 1,000 1,000 5001-224 INSURANCE 2,731 4,706 4,785 4,355 4,785 4,785 4,785 5001-231 RENTAL 1,383 1,341 1,320 1,188 1,320 1,320 1,320 5001-251 UTILITIES 634 600 1,100 387 1,100 1,100 1,100 5001-253 OUTSIDE PROFESSIONAL 713 0 0 0 0 0 0 5001-254 SPECIAL SERVICES 106,229 ( 87,627) 10,000 987 20,000 20,000 20,000 5001-258 STATE FEES 7,003 3,701 7,500 2,023 7,500 7,500 7,500 5001-261 OTHER CONTRACTUAL SERVICES 0 0 500 70 500 500 500 5001-265 LEASE/PURCHASE 0 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 120,867 ( 73,510) 29,305 10,877 39,305 39,305 39,305 3-GENERAL SERVICES 5001-314 OFFICE SUPPLIES 261 209 200 313 200 200 200 5001-316 WEARING APPAREL 811 728 700 1,051 700 700 700 5001-318 SMALL TOOLS 215 213 500 27 500 500 500 5001-323 GAS & OIL 27,384 11,543 23,000 11,153 23,000 23,000 23,000 5001-332 OTHER SUPPLIES 539 2,280 200 128 200 200 200 5001-333 COMPUTER SUPPLIES 133 0 100 138 100 100 100 TOTAL 3-GENERAL SERVICES 29,343 14,973 24,700 12,809 24,700 24,700 24,700 4-MACHINE & EQUIPMENT MAINTENA 5001-411.0071 2002 DODGE TRUCK 0 0 0 0 500 500 500 5001-411.0077 1999 Chevy 1 TON 399 15 700 94 700 700 700 5001-412 MACHINERY MAINTENANCE 355 233 500 0 500 500 500 5001-412.0002 D6-R DOZER 2,035 3,500 2,500 27 2,500 2,500 2,500 5001-412.0003 1990 CAT 816 COMPACTOR 2,774 0 2,500 7,411 2,500 2,500 2,500 5001-412.0006 2008 CAT 725 HAULTRUCK 279 0 2,500 0 2,500 2,500 2,500 5001-412.0007 PC 300 LC EXCAVATOR 1,932 0 1,000 0 1,000 1,000 1,000 5001-414 OTHER EQUIPMENT MAINTENANC 4 0 0 0 0 0 0 5001-421 BUILDING MAINTENANCE 0 42 300 278 300 300 300 5001-427 LANDFILL IMPROVEMENT MAINT 0 0 0 0 0 0 0 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 7,779 3,789 10,000 7,810 10,500 10,500 10,500 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 5 ADOPTED BUDGET AS OF: JULY 31ST, 2011 03 -SANITARY LANDFILL FUND DIVISION - 0 SANITARY LANDFILL (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 5-CAPITAL OUTLAY 5001-500 DEPRECIATION 26,459 106,713 0 0 0 0 0 5001-521 BUILDING CONSTRUCTION 0 0 25,000 12,279 0 0 0 5001-527 LANDFILL IMPROVEMENTS 0 0 0 0 0 0 0 5001-550 GAIN ON SALE OF ASSETS 6,623 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 33,082 106,713 25,000 12,279 0 0 0 7-DEBT SERVICE 5001-750 LEASE PRINCIPAL 0 0 175,994 170,619 94,460 94,460 94,460 5001-755 INTEREST 29,171 25,090 17,093 22,468 10,590 10,590 10,590 TOTAL 7-DEBT SERVICE 29,171 25,090 193,087 193,087 105,050 105,050 105,050 8-NOT USED 5001-800 ADMIN. FEE-TRANSFER TO WAT 10,236 10,536 10,530 8,780 10,530 10,530 10,530 TOTAL 8-NOT USED 10,236 10,536 10,530 8,780 10,530 10,530 10,530 ________________________________________________________________________________________________ TOTAL 01 TOTAL LANDFILL EXPENSE 347,502 204,804 417,813 348,993 317,028 317,028 317,028 ________________________________________________________________________________________________________________________________________ TOTAL 0 SANITARY LANDFILL 347,502 204,804 417,813 348,993 317,028 317,028 317,028 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 347,502 204,804 417,813 348,993 317,028 317,028 317,028 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 70,817 220,471 ( 25,745) ( 64,939) ( 16,628) ( 16,628) ( 16,628) =========== =========== =========== =========== =========== ============ ============ 144 AIRPORT FUND 145 This page intentionally left blank. 146 Airport Fund The Stephenville Clark Regional Airport, consist of one main lighted runway precision approach path indicator (PAPI) equipped. Buildings include two 8-unit T-hangars, one 12-unit T-hangar, 2-corporate hangers, a main hangar/shop building and the new terminal building which houses an office and visitor’s lounge. The operations of the airport are contracted to Stephenville Aviation, Inc. A City Council appointed Airport Advisory Board, consisting of seven citizens, is established to make recommendations regarding studies, construction, improvements and related airport matters. This fund was established to fund the on-going operations associated with the public aviation facilities at the Stephenville Clark Regional Airport. The major revenues are derived from hangar rentals and ground lease payments. 147 This page intentionally left blank. 148 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET AS OF: JULY 31ST, 2011 04 -AIRPORT FUND FUND FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY ALL REVENUE 93,243 157,370 301,252 265,944 92,230 92,230 92,230 FUND TOTAL REVENUES 93,243 157,370 301,252 265,944 92,230 92,230 92,230 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY ALL EXPENDITURES 170,291 158,085 301,252 90,689 79,965 79,965 79,965 FUND TOTAL EXPENDITURES 170,291 158,085 301,252 90,689 79,965 79,965 79,965 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES ( 77,049) ( 715) 0 175,255 12,265 12,265 12,265 =========== =========== =========== =========== =========== ============ ============ 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2011 04 -AIRPORT FUND DIVISION FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 4 SERVICE CHARGES 69,714 72,280 73,680 63,480 90,230 90,230 90,230 5 OTHER REVENUE 23,529 85,090 227,572 202,464 2,000 2,000 2,000 FUND TOTAL REVENUES 93,243 157,370 301,252 265,944 92,230 92,230 92,230 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY AIRPORT ======= 01 TOTAL AIRPORT FUND EXPENSE 2-CONTRACTUAL 40,755 32,851 37,344 28,108 37,340 37,340 37,340 3-GENERAL SERVICES 0 1,126 1,000 261 750 750 750 4-MACHINE & EQUIPMENT MAI 29,239 14,666 15,000 17,527 17,000 17,000 17,000 5-CAPITAL OUTLAY 90,718 102,293 223,108 20,107 0 0 0 7-DEBT SERVICE 9,580 7,150 24,800 24,686 24,875 24,875 24,875 TOTAL 01 TOTAL AIRPORT FUND EXPENS 170,291 158,085 301,252 90,689 79,965 79,965 79,965 ________________________________________________________________________________________________ TOTAL AIRPORT 170,291 158,085 301,252 90,689 79,965 79,965 79,965 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ FUND TOTAL EXPENDITURES 170,291 158,085 301,252 90,689 79,965 79,965 79,965 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES ( 77,049) ( 715) 0 175,255 12,265 12,265 12,265 =========== =========== =========== =========== =========== ============ ============ 149 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET AS OF: JULY 31ST, 2011 04 -AIRPORT FUND ARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 4 SERVICE CHARGES 4435 LEASES 880 880 2,680 3,090 5,000 5,000 5,000 4480 HANGAR RENTAL 67,050 69,300 68,500 57,679 81,980 81,980 81,980 4481 TIE DOWNS 0 0 0 0 0 0 0 4482 GASOLINE SALES 1,784 2,100 2,500 2,711 3,250 3,250 3,250 TOTAL 4 SERVICE CHARGES 69,714 72,280 73,680 63,480 90,230 90,230 90,230 5 OTHER REVENUE 4541 MISCELLANEOUS 3,466 128 0 0 0 0 0 4590 TRANSFER FROM OTHER FUNDS 0 67,154 225,572 202,464 0 0 0 4591 GRANT PROCEEDS 20,062 17,808 2,000 0 2,000 2,000 2,000 TOTAL 5 OTHER REVENUE 23,529 85,090 227,572 202,464 2,000 2,000 2,000 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 93,243 157,370 301,252 265,944 92,230 92,230 92,230 =========== =========== =========== =========== =========== ============ =========== 150 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET AS OF: JULY 31ST, 2011 04 -AIRPORT FUND DIVISION - AIRPORT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 TOTAL AIRPORT FUND EXPENSE ============================= 2-CONTRACTUAL 5001-211 POSTAGE 34 73 50 45 50 50 50 5001-212 COMMUNICATIONS 0 392 600 479 600 600 600 5001-215 TRAINING & EDUCATION 850 25 500 428 500 500 500 5001-224 INSURANCE 3,491 3,614 4,144 3,739 3,740 3,740 3,740 5001-231 RENTAL 1,244 282 0 0 0 0 0 5001-251 UTILITIES 19,395 26,566 30,000 21,743 30,000 30,000 30,000 5001-252 DUES & SUBSCRIPTIONS 2,125 1,621 1,800 1,530 2,000 2,000 2,000 5001-253 OUTSIDE PROFESSIONAL 13,615 277 100 0 100 100 100 5001-258 STATE FEES 0 0 150 0 150 150 150 5001-260 PEST CONTROL 0 0 0 144 200 200 200 TOTAL 2-CONTRACTUAL 40,755 32,851 37,344 28,108 37,340 37,340 37,340 3-GENERAL SERVICES 5001-321 JANITORIAL SUPPLIES 0 224 750 0 500 500 500 5001-332 OTHER SUPPLIES 0 902 250 261 250 250 250 TOTAL 3-GENERAL SERVICES 0 1,126 1,000 261 750 750 750 4-MACHINE & EQUIPMENT MAINTENA 5001-411.0196 1998 CHEVY LUMINA 60 46 500 0 0 0 0 5001-411.0301 2005 FORD CROWN VIC 0 0 0 0 500 500 500 5001-414 OTHER EQUIPMENT MAINTENANC 2,572 1,086 500 2,284 500 500 500 5001-421 BUILDING MAINTENANCE 45 1,116 1,000 0 1,000 1,000 1,000 5001-422 AIRPORT MAINTENANCE 26,562 12,418 13,000 15,243 15,000 15,000 15,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 29,239 14,666 15,000 17,527 17,000 17,000 17,000 5-CAPITAL OUTLAY 5001-500 DEPRECIATION 90,718 102,293 0 0 0 0 0 5001-523 AIRPORT IMPROVEMENTS 0 0 223,108 20,107 0 0 0 TOTAL 5-CAPITAL OUTLAY 90,718 102,293 223,108 20,107 0 0 0 7-DEBT SERVICE 5001-750 BOND PRINCIPAL 0 0 18,000 18,000 19,000 19,000 19,000 5001-755 BOND INTEREST 9,580 7,150 6,800 6,686 5,875 5,875 5,875 TOTAL 7-DEBT SERVICE 9,580 7,150 24,800 24,686 24,875 24,875 24,875 ________________________________________________________________________________________________ TOTAL 01 TOTAL AIRPORT FUND EXPENSE 170,291 158,085 301,252 90,689 79,965 79,965 79,965 ________________________________________________________________________________________________________________________________________ TOTAL AIRPORT 170,291 158,085 301,252 90,689 79,965 79,965 79,965 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 170,291 158,085 301,252 90,689 79,965 79,965 79,965 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES ( 77,049) ( 715) 0 175,255 12,265 12,265 12,265 =========== =========== =========== =========== =========== ============ ============ 151 This page intentionally left blank. 152 STORM WATER DRAINAGE FUND 153 This page intentionally left blank. 154 Storm Water Drainage Fund The Storm Water Drainage Fund was established to collect funds to construct and maintain the storm water drainage system throughout the City. Annual maintenance of storm water facilities are handled through this fund. Major storm water drainage construction projects are recommended by the City Administrator and approved by the City Council. Fees are billed monthly and are based on the size of the parcel of property owned by each resident or business owner. 155 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET AS OF: JULY 31ST, 2011 05 -STORM WATER DRAINAGE FUND FUND FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY ALL REVENUE 621,464 591,509 577,500 469,707 577,500 577,500 577,500 FUND TOTAL REVENUES 621,464 591,509 577,500 469,707 577,500 577,500 577,500 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY ALL EXPENDITURES 346,159 580,589 562,075 382,643 563,374 563,374 563,374 FUND TOTAL EXPENDITURES 346,159 580,589 562,075 382,643 563,374 563,374 563,374 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 275,304 10,921 15,425 87,064 14,126 14,126 14,126 =========== =========== =========== =========== =========== ============ ============ 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2011 05 -STORM WATER DRAINAGE FUND DIVISION FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 4 SERVICE CHARGES 584,439 588,141 575,000 468,237 575,000 575,000 575,000 5 OTHER REVENUE 37,024 3,368 2,500 1,470 2,500 2,500 2,500 FUND TOTAL REVENUES 621,464 591,509 577,500 469,707 577,500 577,500 577,500 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY 1 CENTRAL GOVERNMENT ==================== STORM WATER DRAINAGE 2-CONTRACTUAL 200 200 500 200 500 500 500 4-MACHINE & EQUIPMENT MAI 14,875 2,696 30,000 5,610 30,000 30,000 30,000 5-CAPITAL OUTLAY 0 253,993 0 0 0 0 0 7-DEBT SERVICE 331,084 323,700 531,575 376,833 532,874 532,874 532,874 TOTAL STORM WATER DRAINAGE 346,159 580,589 562,075 382,643 563,374 563,374 563,374 ________________________________________________________________________________________________ TOTAL 1 CENTRAL GOVERNMENT 346,159 580,589 562,075 382,643 563,374 563,374 563,374 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ FUND TOTAL EXPENDITURES 346,159 580,589 562,075 382,643 563,374 563,374 563,374 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 275,304 10,921 15,425 87,064 14,126 14,126 14,126 =========== =========== =========== =========== =========== ============ ============ 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET AS OF: JULY 31ST, 2011 05 -STORM WATER DRAINAGE FUND ARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 4 SERVICE CHARGES 4450 STORM WATER DRAINAGE FEE 579,539 583,122 575,000 463,347 575,000 575,000 575,000 4453 PENALTY 5,673 5,557 0 4,890 0 0 0 4457 BILLING ADJUSTMENTS ( 773) ( 538) 0 0 0 0 0 TOTAL 4 SERVICE CHARGES 584,439 588,141 575,000 468,237 575,000 575,000 575,000 5 OTHER REVENUE 4501 INTEREST ON INVESTMENTS 37,024 3,368 2,500 1,470 2,500 2,500 2,500 TOTAL 5 OTHER REVENUE 37,024 3,368 2,500 1,470 2,500 2,500 2,500 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 621,464 591,509 577,500 469,707 577,500 577,500 577,500 =========== =========== =========== =========== =========== ============ ============ 156 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET AS OF: JULY 31ST, 2011 05 -STORM WATER DRAINAGE FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ STORM WATER DRAINAGE ==================== 2-CONTRACTUAL 5103-252 DUES & SUBSCRIPTIONS 200 200 500 200 500 500 500 TOTAL 2-CONTRACTUAL 200 200 500 200 500 500 500 4-MACHINE & EQUIPMENT MAINTENA 5103-414 STORM DRAINAGE MAINTENANCE 14,875 2,696 30,000 5,610 30,000 30,000 30,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 14,875 2,696 30,000 5,610 30,000 30,000 30,000 5-CAPITAL OUTLAY 5103-500 DEPRECIATION 0 253,993 0 0 0 0 0 5103-523 STORM WATER DRAINAGE CONST 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 253,993 0 0 0 0 0 7-DEBT SERVICE 5103-745 BOND AMORTIZATION 4,258 4,259 4,259 3,549 4,259 4,259 4,259 5103-750 BOND PRINCIPAL 0 0 215,000 215,000 225,000 225,000 225,000 5103-755 BOND INTEREST 326,826 319,440 312,316 158,284 303,615 303,615 303,615 TOTAL 7-DEBT SERVICE 331,084 323,700 531,575 376,833 532,874 532,874 532,874 ________________________________________________________________________________________________ TOTAL STORM WATER DRAINAGE 346,159 580,589 562,075 382,643 563,374 563,374 563,374 ________________________________________________________________________________________________________________________________________ TOTAL 1 CENTRAL GOVERNMENT 346,159 580,589 562,075 382,643 563,374 563,374 563,374 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 346,159 580,589 562,075 382,643 563,374 563,374 563,374 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 275,304 10,921 15,425 87,064 14,126 14,126 14,126 =========== =========== =========== =========== =========== ============ ============ 157 SPECIAL REVENUE FUNDS 158 This page intentionally left blank. 159 Special Revenue Funds Special revenue funds are used to account for specific revenues that are legally restricted to expenditure for particular purposes. Hotel/Motel Fund – This fund is used to account for the hotel occupancy taxes the City collects. These taxes are restricted for use to enhance and promote tourism and convention activity within the City. Child Safety Fund – This fund is used to account for court costs used to operate a city school crossing guard program, or programs designed to enhance child safety, health, or nutrition; including child abuse prevention and intervention, and substance abuse prevention. LEOSE Fund – This fund is used to account for restricted law enforcement officer education and training activity. Drug Forfeiture Fund- This fund is used to account for restricted law enforcement activities. 160 This page intentionally left blank. 161 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET AS OF: JULY 31ST, 2011 07 -SPECIAL REVENUE FUND FUND FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY ALL REVENUE 359,806 315,436 292,700 158,549 292,700 292,200 292,200 FUND TOTAL REVENUES 359,806 315,436 292,700 158,549 292,700 292,200 292,200 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY ALL EXPENDITURES 377,757 310,556 346,694 175,426 289,700 289,700 289,700 FUND TOTAL EXPENDITURES 377,757 310,556 346,694 175,426 289,700 289,700 289,700 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES ( 17,951) 4,881 ( 53,994) ( 16,877) 3,000 2,500 2,500 =========== =========== =========== =========== =========== ============ ============ 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2011 07 -SPECIAL REVENUE FUND DIVISION FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 0 TAXES 327,913 299,962 280,000 138,458 280,000 280,000 280,000 2 FINES AND FORFEITURES 19,454 11,085 8,500 16,015 8,500 8,500 8,500 3 INTERGOVERNMENTAL 3,767 3,728 3,700 3,698 3,700 3,700 3,700 5 OTHER REVENUE 8,672 662 500 377 500 0 0 FUND TOTAL REVENUES 359,806 315,436 292,700 158,549 292,700 292,200 292,200 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY 9 SPECIAL REVENUE ================= 01 TOTAL EXPENSE 2-CONTRACTUAL 375,604 309,926 342,994 173,870 286,000 286,000 286,000 6-BANK CHARGES 2,153 630 3,700 1,556 3,700 3,700 3,700 TOTAL 01 TOTAL EXPENSE 377,757 310,556 346,694 175,426 289,700 289,700 289,700 ________________________________________________________________________________________________ TOTAL 9 SPECIAL REVENUE 377,757 310,556 346,694 175,426 289,700 289,700 289,700 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ FUND TOTAL EXPENDITURES 377,757 310,556 346,694 175,426 289,700 289,700 289,700 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES ( 17,951) 4,881 ( 53,994) ( 16,877) 3,000 2,500 2,500 =========== =========== =========== =========== =========== ============ ============ 162 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET AS OF: JULY 31ST, 2011 07 -SPECIAL REVENUE FUND ARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 0 TAXES 4040 MOTEL OCCUPANCY TAX 327,913 299,962 280,000 138,458 280,000 280,000 280,000 TOTAL 0 TAXES 327,913 299,962 280,000 138,458 280,000 280,000 280,000 2 FINES AND FORFEITURES 4210 CHILD SAFETY FINES 5,530 3,388 4,500 7,536 4,500 4,500 4,500 4220 DRUG FORFEITURE 1,088 1,322 0 0 0 0 0 4221 FEDERAL DRUG FORFEITURE 6,608 0 0 3,372 0 0 0 4222 MUNICIPAL COURT TECHNOLOGY 6,228 6,376 4,000 5,107 4,000 4,000 4,000 TOTAL 2 FINES AND FORFEITURES 19,454 11,085 8,500 16,015 8,500 8,500 8,500 3 INTERGOVERNMENTAL 4350 GRANTS 3,767 3,728 3,700 3,698 3,700 3,700 3,700 TOTAL 3 INTERGOVERNMENTAL 3,767 3,728 3,700 3,698 3,700 3,700 3,700 5 OTHER REVENUE 4501 INTEREST ON INVESTMENTS 2,826 662 500 377 500 0 0 4543 DONATIONS-SR. CITIZEN 5,847 0 0 0 0 0 0 TOTAL 5 OTHER REVENUE 8,672 662 500 377 500 0 0 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 359,806 315,436 292,700 158,549 292,700 292,200 292,200 =========== =========== =========== =========== =========== =========== =========== 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET AS OF: JULY 31ST, 2011 07 -SPECIAL REVENUE FUND DIVISION - 9 SPECIAL REVENUE (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 TOTAL EXPENSE ================ 2-CONTRACTUAL 5901-253 H/M TAX-CHAMBER OF COMMERC 179,065 171,213 160,000 73,405 160,000 160,000 160,000 5901-254 H/M TAX-FINE ARTS COUNCIL 47,800 42,803 40,000 18,349 40,000 40,000 40,000 5901-255 HOTEL/MOTEL TAX 0 0 0 12,500 0 0 0 5901-255.000A H/M TAX-SPECIAL EVENTS 40,068 31,234 40,000 9,692 40,000 40,000 40,000 5901-255.000H H/M TAX-MUSEUM 48,566 58,676 40,000 22,393 40,000 40,000 40,000 5901-256.000A CHILD SAFETY-S.T.A.R. 2,000 2,000 2,000 2,000 2,000 2,000 2,000 5901-256.000B CHILD SAFETY-SISD 2,500 2,000 1,602 1,602 2,000 2,000 2,000 5901-256.000D CHILD SAFETY-CROSS TIMBERS 3,000 2,000 2,000 2,000 2,000 2,000 2,000 5901-259 BRICK STREETS-HISTORICAL 52,606 0 50,000 23,330 0 0 0 5901-260 FEDERAL FORFEITURE 0 0 7,392 8,598 0 0 0 TOTAL 2-CONTRACTUAL 375,604 309,926 342,994 173,870 286,000 286,000 286,000 6-BANK CHARGES 5901-615 LEOSE-FD TRAINING 1,030 0 700 0 700 700 700 5901-617 LEOSE-PD TRAINING 1,124 630 3,000 1,556 3,000 3,000 3,000 5901-634 DRUG FORFEITURE 0 0 0 0 0 0 0 TOTAL 6-BANK CHARGES 2,153 630 3,700 1,556 3,700 3,700 3,700 ________________________________________________________________________________________________ TOTAL 01 TOTAL EXPENSE 377,757 310,556 346,694 175,426 289,700 289,700 289,700 ________________________________________________________________________________________________________________________________________ TOTAL 9 SPECIAL REVENUE 377,757 310,556 346,694 175,426 289,700 289,700 289,700 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 377,757 310,556 346,694 175,426 289,700 289,700 289,700 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES ( 17,951) 4,881 ( 53,994) ( 16,877) 3,000 2,500 2,500 =========== =========== =========== =========== =========== ============ ============ 163 CAPITAL IMPROVEMENTS 164 This page intentionally left blank. 165 Capital Improvements A Capital Improvement Program is a schedule of public Physical Improvements to be constructed with estimated resources available to finance the projected expenditures. Capital Improvements are any expenditures of public funds for the purchase, construction, rehabilitation, replacement or expansion of the physical assets of the community when the project is relatively large in size, expensive (the City’s capital threshold is $1,000), long-term and permanent. Some common examples include streets, tennis courts, fire stations, water and sewer lines and fire engines. Capital expenditures are financed from a variety of sources to include long-term and short-term debt, current revenues, grants from other governmental entities and donations from foundations, businesses, individuals and non-profit organizations. A detail listing of financing methods is found on the following pages. Functions of a Capital Improvement Program  Estimating capital requirements, budgeting priority projects and developing revenue sources for proposed improvements.  Scheduling all capital projects over a fixed period with the appropriate planning implementation and informing the public of projected capital improvements.  Coordinating the activities of various departments in meeting project schedules.  Monitoring and evaluating the process of capital projects. Capital Improvements Policy The City of Stephenville prioritizes the funding of capital projects on the basis of a Capital Improvements Plan. The functions of the Capital Improvement Plan are as follows: 1. Estimating capital requirements 2. Scheduling all capital projects over a fixed period with appropriate planning and implementation. 3. Budgeting priority projects and developing revenue sources for proposed improvements. 4. Coordinating the activities of various departments in meeting project schedules. 5. Monitoring and evaluating the process of capital projects. 6. Informing the public of projected capital improvements. 166 The following questions are considered when justifying a project: 1. What is the relationship of the project to the progress of the entire city? 2. Is the project part of a large program? How does it relate to the goals of the program? 3. How many citizens will be helped by it? How many citizens will be harmed or inconvenienced if the project is not considered? 4. Will it add to the value of the surrounding area? Will it increase the valuation of the local property? 5. Will it increase efficiency or performance of a service? Will it reduce the on-going costs of a service or facility? 6. Will it provide a service required for economic development of the community? What improvements would be of the most value in attracting commercial and industrial firms? 7. Is the project required to complete or make fully usable a major public improvement? 8. Will rapid urban growth in the area of the proposed project increase the cots of land acquisitions if the project is deferred? 9. Is the project well identified by the citizens? Does it have established voter appeal? 10. Is the project needed to protect public health or safety? Methods of Financing Capital Improvements Projects Certificates of Obligations Certificates of Obligations are issued with limited revenues pledged by the water and sewer systems. Voter approval is not required. Donations Donations are periodically received, by the City, from individuals, business, foundations and non-profit organizations. Earmarked Funds With Earmarked Funds, monies are accumulated in advanced or set aside for capital construction or purchase. The accumulation may result from surplus of earmarked operational revenues or sale of capital assets. Enterprise Funds Enterprise Funds are established from the delivery of specific services – where money paid to administer the services and the expenses (as a result of providing services) are accounted for separate from the general fund budget of the City. General Fund General Fund is the financing of improvements from revenues such as general taxation, fees and services charges. 167 General Obligation Bonds With General Obligation bonds, the taxing power of the jurisdiction is pledged to pay interest and retire the debt. General Obligation Bonds can be sold to finance permanent types of improvements such as municipal buildings, street and parks and recreation facilities. Voter approval is required. Revenue Bonds Revenue Bonds frequently are sold for projects that produce revenues, such as water and sewer systems. Voter approval is not required. Special Assessments Public works that benefit particular properties may be financed more equitably by special assessments (i.e., paid by those who directly benefit). State and Federal Grant State and Federal Gran-in-Aid programs are available for financing a number of programs. These may include streets, water and sewer facilities, airports, parks and playgrounds. The costs of funding these facilities may be borne completely by grant funds or a local share may be required. Impacts of Capital Improvements on Operating Budget Most of the capital improvements scheduled for FY 2010-2011 are routine replacements and/or upgrades of facilities or equipment. There should be no major impact on operating budgets for most of the capital items scheduled. The maintenance and operating costs related to most of the capital project items scheduled should be absorbed in the corresponding division’s operating budget. FY 2011-2012 Capital Improvements The following pages identify the capital improvements that have been authorized in FY 2011-2012 and includes the project or equipment, the department requesting the item, the fund in which expenditures will be reordered, the sources of funds, the cost and the reason the project is being undertaken or equipment being purchased. 168 This page intentionally left blank. 169 CAPITAL IMPROVEMENTS & EQUIPMENT REPLACEMENT CAPITAL NOT CAPITAL INCLUDED INCLUDED REQUESTS CAPITAL REPLACEMENTS FUND DEPT DESCRIPTION 2011-2012 2011-2012 2011-2012 2012-13 2013-14 2014-15 2015-16 ADMINISTRATION 5105 MUNI BLDGS ELEVATOR 50,000 5105 MUNI BLDGS CITY HALL ROOF-ONCOR GRANT 50,000 5105 MUNI BLDGS WINDOW REPLACEMENTS-EECBG GRANT 5201 FINANCE TECHNOLOGY 50,000 50,000 5102 MUNI BLDGS FURNITURE 5,000 5,000 5901 PUBLIC SAFETY BACKUP GENERATOR 56,200 56,200 TOTAL ADMINISTRATION 0 56,200 56,200 55,000 55,000 50,000 50,000 COMMUNITY SERVICES 5502 PARK 1/2 TON PICKUP TRUCK 20,000 20,000 20,000 5502 PARK 3/4 TON TRUCK CREWCAB 25,000 5502 PARK 3/4 TON PICKUP TRUCK 25,000 5502 PARK CASE TRACTOR 40,000 5502 PARK T40 TRACTOR 5502 PARK VENTRAC MOWER 20,000 5502 PARK RM674 REEL MOWER 20,000 5502 PARK UTILITY VEHICLES 12,000 5502 PARK TORO REELMASTER 8,000 5503 CEMETERY 3/4 TON PICKUP TRUCK 25,000 5503 CEMETERY BILLY GOAT LEAF VACUUM 5,000 5503 CEMETERY 48 " ZERO TURN RADIUS MOWER 10,000 5505 STREET STREET RECONSTRUCTION 200,000 300,000 500,000 500,000 500,000 500,000 500,000 5505 STREET ASPHALT PAVER 70,000 5505 STREET 1 TON PICKUP TRUCK 20,000 5505 STREET DUMP TRUCK 65,000 5505 STREET WATER TRUCK 90,000 90,000 TOTAL COMMUNITY SERVICE 310,000 300,000 610,000 595,000 593,000 565,000 612,000 FIRE AND EMS 5601 FIRE *AC REPLACEMENT STATION 1 15,000 5601 FIRE *BURN BUILDING AND TOWER 500,000 5603 FIRE SUPPRESSION BOOSTER TRUCK REPLACEMENT (Replace 1981) 5603 FIRE SUPPRESSION *RESCUE BREATHING BUDDY AIR HOSES 5603 FIRE SUPPRESSION *THERMAL IMAGING CAMERA 10,000 5603 FIRE SUPPRESSION *1250 GPM PUMPER TRUCK (Replace 1993)380,000 380,000 410,000 5603 FIRE SUPPRESSION SUTPHEN QUINT 650,000 5603 FIRE SUPPRESSION HOSE REPLACEMENT (1EA PER YR)6,000 6,000 6,000 5603 FIRE SUPPRESSION REPLACE SCBA's 112,500 5603 FIRE SUPPRESSION P25 COMPLIANT RADIO SYSTEM 154,000 5604 EMS *AUTO PULSE CPR BOARDS 34,000 5604 EMS *HEART MONITOR DEFIBRILLATOR 26,415 26,415 26,415 26,415 5604 EMS *AMBULANCE REPLACEMENT (Replace 2001)140,000 140,000 5605 VOL FIRE *BUNKER GEAR REPLACEMENT 11,776 11,776 11,776 11,776 5104 EMERGENCY MGT STORM SIRENS 55,000 56XX ALL DEPARTMENTS RADIO- NARROW BAND UPDATE-JAN 2013 4,000 4,000 56XX ALL DEPARTMENTS DIGITAL RADIO SYSTEM 70,000 56XX ALL DEPARTMENTS COMPUTERS (8EA) 7,200 7,200 TOTAL FIRE AND EMS 520,000 49,391 569,391 1,151,415 544,191 17,776 266,500 POLICE 5702 PATROL VEHICLE (3EA)95,000 95,000 90,000 90,000 90,000 90,000 TOTAL POLICE DEPARTMENT 95,000 0 95,000 90,000 90,000 90,000 90,000 COMMUNITY DEVELOPMENT 5801 PLANNING 10,000 5803 CODE ENFORCE 0 20,000 TOTAL COMMUNITY DEVELOPMENT 0 0 0 0 0 30,000 0 TOTAL GENERAL FUND 925,000 405,591 1,330,591 1,891,415 1,282,191 752,776 1,018,500 170 CAPITAL IMPROVEMENTS & EQUIPMENT REPLACEMENT CAPITAL NOT CAPITAL INCLUDED INCLUDED REQUESTS CAPITAL REPLACEMENTS FUND DEPT DESCRIPTION 2011-2012 2011-2012 2011-2012 2012-13 2013-14 2014-15 2015-16 WATER/WASTEWATER 5001 PRODUCTION RECOAT GARFIELD ELEVATED STORAGE 250,000 250,000 5001 PRODUCTION REPLACE WELL METERS 30,000 30,000 5001 PRODUCTION REHAB 3 WELLS 60,000 60,000 60,000 5001 PRODUCTION 1/2 TON PICKUP (2EA)38,000 38,000 19,000 19,000 5001 PRODUCTION MOWING TRACTOR 25,000 5001-2 MAINTENANCE WATER & SEWER UTILITY REHABILITATION 750,000 750,000 750,000 750,000 700,000 650,000 5001-2 MAINTENANCE BACKHOE (Replacing existing '96 model)75,000 75,000 5001-2 MAINTENANCE AFTER HRS EMERGENCY TRAILER 6,000 5001-2 MAINTENANCE CONCRETE SAW 2,500 2,500 5001-2 MAINTENANCE MINI EXCAVATOR 0 59,000 5001-2 MAINTENANCE DEMOLISH SAND TRAP @ RAILROAD WELL 5,000 5,000 2,500 5001-2 MAINTENANCE DEMOLISH SAND TRAP @ PADDOCK PS 2,500 2,500 5,000 5002 WATER DIST PNEUMATIC PIERCING (DRY BORE) TOOL 4,600 4,600 5002 WATER DIST REPLACE "CASE 2003 " BACKHOE 78,000 5002 WATER DIST DUMP TRUCK (Replace existing '95 model)55,000 55,000 45,000 5002 WATER DIST 1/2 TON PICKUP 19,000 19,000 5003 CUSTOMER SERVICEMETER READING VEHICLE 11,000 11,000 5101 WWCOLLECTION SEWER CANERA 48,000 48,000 5101 WWCOLLECTION TAILER MOUNTED-HIGH VELOCITY 42,000 5101 WWCOLLECTION REPLACE "VOLVO 2000" VACCON TRUCK 250,000 250,000 5101 WWCOLLECTION BASIN 3 EVALUATION 36,000 36,000 5101 WWCOLLECTION BASIN 8 EVALUATION 40,000 5101 WWCOLLECTION BASIN 6 EVALUATION 42,000 5101 WWCOLLECTION BASIN 5 EVALUATION 45,000 5101 WWCOLLECTION BASIN 9 EVALUATION 47,000 5102 WWTP SUBMERSIBLE GRIT PUMP 15,000 15,000 5102 WWTP LIFT STATION GENERATOR INTERFACE 6,500 6,500 5102 WWTP HVAC LAB OFFICE 9,500 9,500 5102 WWTP LIFT STATION BUILDING REPAIRS 16,000 16,000 5102 WWTP BELT FILTER PRESS INTERIOR WALL REPAIR 5,500 5,500 5102 WWTP ISCO SAMPLER (REFRIGERATED)6,500 6,500 5102 WWTP SECONDARY CLARIFIER SPLASH PLATE REPAIRS 8,500 5102 WWTP BULK STORAGE FOR BLEACH (CL2 ALTERNATIVE)19,872 5102 WWTP PRIMARY CLARIFIER SLUDGE VALVES 18,000 5102 WWTP SOUTH SECONDARY DRIVE 42,000 5102 WWTP BAR SCREEN REHAB 8,800 5102 WWTP COVER FOR CL2 CONTACT BASIN/SOLAR PANEL 14,000 5102 WWTP GRIT CHAMBER BLOWERS 14,750 5102 WWTP LIFT STATION GENERATOR 86,000 5102 WWTP INFLUENT LIFT STATION REHAB 150,000 5102 WWTP SECONDARY TREATMENT GENERATOR 38,000 5102 WWTP PRIMARY TREATMENT GENERATOR 148,000 TOTAL WATER/WASTEWATER FUND 183,000 1,493,600 1,676,600 1,033,372 951,300 1,058,750 927,000 LANDFILL 5001 LANDFILL LANDFILL WELDER 2,500 2,500 5001 LANDFILL LANDFILL COMPACTOR (Replace '81 model) 490,000 TOTAL LANDFILL 0 2,500 2,500 0 490,000 0 0 TOTAL ALL FUNDS 908,000 2,101,691 3,009,691 2,924,787 2,723,491 1,811,526 1,945,500 171 Mobile Equipment Department Account Unit #Year Make Model ID #Purchase Price MSC 01-5106-411 2004 Komatsu Fork Lift 580824A / FG25T-14 $20,450.00 Parks 01-5502-411-0002 2 2005 Chevrolet ¾ Ton Crew Cab 1GCHC23U25F892213 $19,949.16 Parks 01-5502-411-0006 6 2005 Chevrolet ¾ Ton Pickup 1GCHC24U85E243682 $15,871.41 Parks 01-5502-411-0092 92 1999 Chevrolet ½ Ton Pickup 1GCEC14VOXZ205624 $16,240.12 Parks 01-5502-411-0094 94 2003 Chevrolet ¾ Ton Pickup 1GCGC24U83Z207539 $15,297.00 Parks 01-5502-411-0100 100 2003 Chevrolet ½ Ton Pickup 1GCEC14V83Z209897 $16,919.00 Parks 01-5502-411-0101 101 2007 Chevrolet ½ Ton Pickup 1GCEC14C87E547134 $17,289.54 Parks 01-5502-411-0102 102 2008 Chevrolet ¾ Ton Reg Cab Pickup 1GCHC24K68E180195 $19,239.25 Parks 01-5502-411-0103 103 2009 Ford F-250 ¾ ton Pickup 1FTNF20539EA47647 $16,147.75 Parks 01-5502-412-0000 000 2009 John Deere TX Turf Gator 1M0TURFD040276 $7,948.32 Parks 01-5502-412-0008 8 2002 NH T-40 Tractor G509616 $16,014.00 Parks 01-5502-412-0011 11 1998 Case IH C60 Tractor JJE1001563 $17,871.00 Parks 01-5502-412-0013 13 1998 Kawasaki Mule 2500 JK1AFCA17WB518187 $7,400.00 Parks 01-5502-412-0104 104 2011 John Deere TX Turf Gator 1M0TURFJCBM060231 $7,643.64 Parks 01-5502-412-0104 104 2011 John Deere TX Turf Gator 1M0TURFJPBM060233 $7,643.64 Cemetery 01-5503-411-0093 93 2006 Chevrolet ¾ Ton Pickup 1GCHC24UX6E201581 $17,373.00 Cemetery 01-5503-411-0115 115 2009 Ford F-150 ½ ton Pickup 1FTRF12W89KB42014 $13,162.95 Street 01-5505-411-0008 8 1999 Chevrolet Pickup 1GCEC14V4XZ206873 Unknown Street 01-5505-411-0009 9 2005 Chevrolet Dump Truck 1GBM7C1E95F521168 $36,857.13 Street 01-5505-411-0120 120 2006 Chevrolet ½ Ton Pickup 3GCEC14VX6G207766 $13,581.00 Street 01-5505-411-0121 121 2008 Chevrolet Dump Truck 1GBT8C4B48F410672 $68,322.00 Street 01-5505-411-0123 123 2009 Ford F-150 ½ ton ext. cab pickup 1FTRX12W59KB42016 $15,805.00 Street 01-5505-411-0124 124 2011 Ford F250 3/4 Ton Pickup 1FTBF2A69BEC30910 $18,875.00 Street 01-5505-411-0025 25 1995 Chevrolet Dump Truck 1GBL7H1P9SJ111148 $27,950.00 Street 01-5505-411-0027 27 1992 Chevrolet Dump Truck 1GBL7H1P1NJ104943 $24,889.63 Street 01-5505-411-0029 29 1999 Chevrolet Dump Truck 1GBM7H1BOXJ100765 $35,187.00 Street 01-5505-412-0000 2004 Case 580M Backhoe N4C30343 $36,261.83 Street 01-5505-412-0002 2 1988 Caterpillar Loader 1HF00705 $61,695.83 Street 01-5505-412-0047 47 1982 Ford 1700 Tractor U-707906 $4,000.00 Street 01-5505-412-0053 53 2000 Caterpillar 120 H Grader 4MK758 $121,167.00 Street 01-5505-412-0055 55 1971 Caterpillar 941B Front End Loader 80H4246 $780.00 Street 01-5505-412-0057 57 1985 Ford Water Truck 1FDWF70H3FVA24601 $48,590.00 Street 01-5505-412-0101 101 2005 Self Propelled Power Brm 805313 $30,069.00 Street 01-5505-412-0220 220 2007 Caterpillar 924G Font End Loader DDA03383 $115,200.00 Street 01-5505-412-0221 221 2009 Dynapac CP142 Pneumatic Roller 2163BR2448 $65,650.00 Fire & EMS 01-5602-411-0320 320 2003 Chevrolet ½ Ton Pickup 2GCEC19V031400618 $19,378.00 Fire & EMS 01-5602-411-0340 340 2008 Dodge 1/2 Ton Quad Cab Pickup 1D7HA18N08J181330 $16,453.00 Fire & EMS 01-5603-411-0321 321 2000 Chevrolet C-70 Truck 1GBL7H1BOYJ500984 $91,474.00 Fire & EMS 01-5603-411-0322 322 1981 Chevrolet C-60 Truck 1GBJ7DIE5BV110943 $27,000.00 Fire & EMS 01-5603-411-0324 324 1996 GMC Rescue Truck 1GDG6H1J0TJ500804 $74,702.00 Fire & EMS 01-5603-411-0325 325 1969 Chevrolet C-50 Truck CE539J815505 $7,500.00 Fire & EMS 01-5603-411-0326 326 1990 Chevrolet C-70 Truck 1GBL7H1POLJ203086 $69,000.00 Fire & EMS 01-5603-411-0332 332 1997 Sutphen Pumper 1S9A1BBD6V2003080 $196,902.00 Fire & EMS 01-5603-411-0333 333 1993 E-ON H-160 Truck 4ENRAAA87P1002718 $141,040.00 Fire & EMS 01-5603-411-0335 335 1997 Sutphen MT Ladder 1S9A7LBDXV2003054 $449,699.00 Fire & EMS 01-5604-411-0328 328 2005 Ford E45 Ambul.1FDX345PX5HB29848 $83,341.00 Fire & EMS 01-5604-411-0329 329 2001 Ford E-450 Ambul.1FDX345F61HA68824 $68,815.00 Fire & EMS 01-5604-411-0330 330 2008 Ford Ambulance 1FDXE45P28DA54381 $109,807.50 172 Mobile Equipment Department Account Unit #Year Make Model ID #Purchase Price Police (Patrol)01-5702-411-0300 300 2008 Chevrolet Tahoe 1GNEC03058R199831 $27,608.00 Police (Patrol)01-5702-411-0301 301 2008 Dodge Charger 2B3KA43H48H227456 $25,667.44 Police (Patrol)01-5702-411-0302 302 2008 Dodge Charger 2B3KA43H68H227457 $25,667.44 Police (Patrol)01-5702-411-0301 301 2011 Dodge Charger 2B3CL1CT3BH600382 $23,652.00 Police (Patrol)01-5702-411-0302 302 2011 Dodge Charger 2B3CL1CT5BH600383 $23,652.00 Police (Patrol)01-5702-411-0303 303 2009 Dodge Charger-Stone White 2B3KA43T69H597605 $22,153.00 Police (Patrol)01-5702-411-0304 304 2009 Dodge Charger-Stone White 2B3KA43T49H597604 $22,153.00 Police (Patrol)01-5702-411-0305 305 2009 Dodge Charger-Stone White 2B3KA43T89H597606 $28,202.00 Police (Patrol)01-5702-411-0306 306 2010 Chevrolet Tahoe 1GNMCAE05AR155705 $31,270.35 Police (Patrol)01-5702-411-0307 307 2010 Dodge Charger 2B3AA4CT5AH177818 $22,370.25 Police (Patrol)01-5702-411-0308 308 2010 Dodge Charger 2B3AA4CT3AH177817 $22,394.00 Police (Patrol)01-5702-411-0309 309 2006 Dodge Charger 2B3KA43H66H369918 $24,597.00 Police (CID)01-5705-411-0190 190 2008 Dodge Quad Cab Pickup - Blue 1D7HA18N48J181329 $16,453.00 Police (CID)01-5705-411-0191 191 2008 Dodge Quad Cab Pickup - Silver 1D7HA18N28J181328 $16,578.00 Police (CID)01-5705-411-0192 192 2008 Dodge Charger 2B3KA43G58H254835 $17,261.00 Police (CID)01-5705-411-0193 193 2007 Dodge Charger 2B3KA43H27H817718 $24,958.80 Police (CID)01-5706-411-0194 194 2006 Dodge Charger 2B3KA43H86H369919 $24,597.00 Police (CID)01-5705-411-0195 195 2009 Dodge Charger - Dk. Blue 2B3KA43V09H597603 $21,371.00 Police (CID)01-5705-411-0196 196 2005 Chevrolet Tahoe 1GNEC13Z05R210492 $26,494.78 Police (CID)01-5705-411-0197 197 xxxx xxxx undercover vehicle xxxxx Police (ACO)01-5707-411-0439 439 2008 Chevrolet Silverado Ext. Cab Pickup 1GCEC19J78E174399 $19,089.25 ComDevelop 01-5802-411-0095 95 2005 Chevrolet S10 Blazer 1GNCS13X55K121650 $17,330.00 ComDevelop 01-5802-411-0140 140 2008 Chevrolet Colorado Mid-Size Pickup 1GCCS149588176495 $13,664.25 ComDevelop 01-5803-411-0141 141 2009 Ford Ranger Mid-Size Pickup 1FTYR10DX9PA31682 $11,844.75 W&WW 02-5001-411-0073 73 2005 Chevrolet Pickup 1GCCS198X58231308 $12,772.50 W&WW 02-5001-411-0085 85 2005 Chevrolet Pickup 1GCCS198658231337 $12,772.50 W&WW 02-5001-411-0133 133 2008 Chevrolet Colorado Pickup 1GCCS149088178476 $14,276.25 W&WW 02-5001-412-0087 87 1993 MF 231 Tractor 5681A0008/10169 Unknown W&WW 02-5002-411-0080 80 1973 Chevrolet C-30 Truck CCZ333S129016 Unknown W&WW 02-5002-411-0084 84 2001 Dodge Pickup 1B7HC16Y315231946 $14,487.00 W&WW 02-5002-411-0086 86 2003 Chevrolet Dump Truck 1GBM7J1E33F507056 $36,545.00 W&WW 02-5002-411-0088 88 2005 Ford F250 Pickup 1FTNF20595EB96395 $19,197.00 W&WW 02-5002-411-0131 131 2007 GMC ¾ Ton 1GTHC24U87E195961 $17,387.63 W&WW 02-5002-411-0132 132 2008 Ford F150 Reg Cab 1FTRF12W38KC42861 $16,359.75 W&WW 02-5002-412-0580 580 2003 Case Backhoe SM2CJJG0374808 $56,331.72 W&WW 02-5003-411-0130 130 2006 Chevrolet ½ Ton Pickup 3GCEC14V96G204373 $13,581.00 W&WW 02-5003-411-0134 134 2009 Ford F-150 ½ ton Pickup 1FTRF12WX9KB42015 $14,452.75 W&WW 02-5003-412-0000 2002 Kawasaki Mule JK1AFBC1X3B536024 $7,384.00 W&WW 02-5101-411-0074 74 1995 Chevrolet Dump Truck 1GBL7H1P6SJ111270 Unknown W&WW 02-5101-411-0135 135 2009 Ford Ranger ext. cab Pickup 1FTYR14D99PA31683 $14,213.75 W&WW 02-5101-411-0136 136 2010 Ford F350 1 ton Pickup 1FTWF3A56AEB36867 $19,880.22 W&WW 02-5101-412-0081 81 2000 Volvo Sewer 4V5J32HE1YN868966 $151,855.49 W&WW 02-5101-412-0590 590 1996 Case Backhoe JJG0208826 Unknown 173 Mobile Equipment Department Account Unit #Year Make Model ID #Purchase Price WWTP 02-5102-411-0080 80 2007 John Deere 5603 4WD Tractor W/Front End Loader LV5603R-167319 W00542D-019386 $37,982.32 WWTP 02-5102-412-0230 230 2009 Volvo MC70B Skid Steer Loader 70076 $22,880.00 WWTP 02-5102-412-0510 510 1986 John Deere 510 Backhoe T0510BB714594 Unknown Landfill 03-5001-411-0071 71 2002 Dodge ¾ Ton Pickup 3B7KC26Z62M267533 $16,396.00 Landfill 03-5001-411-0077 77 1999 Chevrolet 1 Ton Pickup 1GCGC34R9XR718877 $21,000.00 Landfill 03-5001-412-0002 2006 D6 Dozer GJB00298 $320,350.00 Landfill 03-5001-412-0003 3 1990 CAT 816 Compactor 15Z01109 $189,650.00 Landfill 03-5001-412-0005 5 1985 615 Scraper 46Z01175 $66,234.54 Landfill 03-5001-412-0006 6 2008 CAT Articulated Truck 725 B1L02075 $253,281.00 Landfill 03-5001-412-0007 7 2009 Komatsu Hydraulic Excavator PC300LC-8 A90726 $220,100.00 Airport (transferred from PD 04-5001-411-0301 301 2005 Ford Crown Victoria 2FAFP71W35X145615 $23,888.00 174 This page intentionally left blank. 175 NON MOBILE EQUIPMENT Department Account Year Make Model ID # Purchase Price Parks & Recreation 01-5502-412 2000 Used RM 674 Reel Mower - model 3100 03201 $3,500.00 Parks & Recreation 01-5502-412 2002 New Holland Loader w/ Bucket YL355827 $4,500.00 Parks & Recreation 01-5502-412 2002 6' Box Blade 07079 $425.00 Parks & Recreation 01-5502-412 2002 48" Pallet Forks 26701 $725.00 Parks & Recreation 01-5502-412 Power Rake 1048,45358 $4,500.00 Parks & Recreation 01-5502-412 1997 Top Hat 16" Trailer w/ Tailgate (Black) 4P7ES1628VT015082 $2,390.00 Parks & Recreation 01-5502-412 2002 PJ 12'x5' Trailer w/ Tailgate (Red) Y015992 Unknown Parks & Recreation 01-5502-412 2003 Toro Workman 2110 w/Ranch Groomer 240000338 $9,968.31 Parks & Recreation 01-5502-412 2005 Top Hat Trailer 4R7BU12145T057870 Unknown Parks & Recreation 01-5502-412 2007 SCAG ZCAT 16 HP 36" Deck 001465 $4,987.00 Parks & Recreation 01-5502-412 2000 Toro Reelmaster 3100-D 200000389 $8,000.00 Parks & Recreation 01-5502-412- 0200 2006 Ventrac Mower XBB2163 $12,500.00 Parks & Recreation 01-5502-412- 0201 2006 Toro Groundsmaster 4100D 260000756 $39,686.00 Parks & Recreation 2007 Toro Mower, Model 30411 270000565 $40,387.00 Parks & Recreation 01-5502-414 2004 Toro Workman 2110 240000518 $8,590.79 Parks & Recreation 01-5502-414 2006 Toro Workman 2110 260000803 $7,800.00 Parks & Recreation 01-5502-414 2005 Rhino Rotary Shredder 11156 $9,418.00 Parks & Recreation 01-5502-414 16' Trailer w/ Tailgate (Red) Unknown Parks & Recreation 01-5502-414 2008 John Deere 1200A Field Rake TC1200A160815 $9,464.30 Parks & Recreation 2004 Rahn Groomer N/A Cemetery 01-5503-412 2004 Steiner 230D Diesel Mower RC4459 $10,395.00 Cemetery 01-5503-412 Toro Zero Turn Z453 250005346 $6,578.00 Cemetery 01-5503-412 2007 SCAG Turf Tiger 29 HP 61" Deck w/Canopy 010858 $9,459.00 Cemetery 01-5503-414 2004 Polaris Ranger 6x6 4XARF50A840446382 $10,259.85 Cemetery 01-5503-414 2004 Billy Goat Leaf Vac 060904193 $3,865.95 Cemetery 01-5503-414 2002 Load Traillandscape Trailer 4ZESH162X21148679 $2,390.00 Street 01-5505-412 2004 Ingersol Compactor Roller 175745 $23,346.51 Street 01-5505-412 2000 Leeboy Asphalt Paver 3169B $37,500.00 Street 01-5505-412 2004 Interstate 14PBS Falt Bed 1JKPBS1404M004881 $6,220.00 Street 01-5505-414 1998 Trailer (Black Flat Bed) Unknown Street 01-5505-411- 0122 2007 AZ500 Asphalt Zipper 480 w/Trailer 5000176 109FS08267U023975 $91,807.00 Street 2006 Longhorn Trailer ST24508116E002761 Street 01-5505-412- 0222 2010 Bandit Wood Chipper 150XP 4FMUS1610AR023722 $27,148.00 Water & WasteWater 02-5001-514 2004 Turf Tiger Riding Mower 9360336 $7,000.00 176 Department Account Year Make Model ID # Purchase Price Water & WasteWater 02-5002-412 Flat Bed Trailer 16' (White) 956-855 Unkown Water & WasteWater 02-5002-412 Dump Trailer 6x8 (Black) 957-521 Unkown Water & WasteWater 02-5002-412 Equipment Trailer 16' Flat Bed (Red) Unkown Water & WasteWater 02-5002-412 Trailer 6x8 (White) Unkown Water & WasteWater 02-5002-412 6" Pump on Wheels (Blue) Unkown Water & WasteWater 02-5002-412 2005 SKAG Mower STC48A-19KA A4805227 $5,900.00 Water & WasteWater 02-5002-412- 0085 1995 SPT HVSM Trailer 1SGAE152XSB377326 Unknown Water & WasteWater 02-5002-412- 0089 1999 Ingersol Air Compressor 296731UAJ222 $10,327.00 Water & WasteWater 02-5002-412-86 1999 Trailer /REMORQUE4ZECF 1826X1127357 $2,895.00 Water & WasteWater 02-5101-414-88 Dixon Lawnmower 5424 DMS42-5062 $4,100.00 Water & WasteWater 2006 Longhorn Trailer 2451 Water & WasteWater 2006 Longhorn Trailer 2760 TOOLS & HAND HELD EQUIPMENT Department Account Year Make Model ID # Purchase Price Cemetery 01-5502-414 2006 Top Hat Trailer w/4' Ramp 4R7BU12176T069187 $950.00 Street 01-5505-412 1994 Concrete Saw 170627 $3,137.00 Street 01-5505-412 2006 Concrete Saw 663486 $1,799.10 Street 01-5505-412 2006 Line Lazer Striper BA0959 $3,946.00 Street 01-5505-412 2006 5x8 Black Longhorn Trailer 5J2US08116E002761 $695.00 Water & WasteWater 02-5002-412 Valve Exerciser machine $3,200.00 Water & WasteWater 02-5002-412 Fire Hydrant Impact Wrench $5,800.00 Water & WasteWater 02-5002-412 Rammer Wacker Packer $3,299.99 Water & WasteWater 02-5002-412 2006 5x8 Black Longhorn Trailer 5J2US08186E002451 $675.00 Water & WasteWater 02-5002-412 2006 5x8 Black Longhorn Trailer 5J2US081X6E002760 $675.00 177 NEW PROGRAMS 178 This page intentionally left blank. 179 NEW PROGRAMS - ENHANCED SERVICES Division staff prepare budget requests based upon Council priorities, citizen requests, the strategic plan and service demands. Base budgets are prepared and carefully reviewed against priorities. Enhanced services are new programs and personnel changes deemed necessary by departments in order to provide required services more timely and efficiently. The following is a cumulative list of those requests. INCLUDED NOT REQUEST FUND DEPT DESCRIPTION 2011-2012 INCLUDED AMOUNT ADMINISTRATION 5101 COUNCIL AUTOMATED AGENDA SYSTEM 12,000 12,000 5102 ADMIN ASST CITY ADMINISTRATOR 90,000 90,000 5102 ADMIN DIRECT ENERGY UPGRADE 250,000 250,000 5103 CITY SECRETARY FULLTIME IT MANAGER 45,000 45,000 5105 MUNICIPAL BLD RETROFIT COUNCIL CHAMBERS 30,000 30,000 5106 MSC PAINT INTERIOR 5,485 5,485 5106 MSC INCREASE PARKING LOT 11,000 11,000 5201 FINANCE SERVER UPGRADE-VIRTUALIZATION 80,000 80,000 5401 HUMAN RES HUMAN RESOURCE CLERK (PART TIME)20,000 20,000 5401 HUMAN RES VACATION-4 WKS 15 YEARS TBD 5401 HUMAN RES SICK LEAVE PAYOFF -RETIREMENT TBD 5401 HUMAN RES SICK LEAVE POOL TBD 5401 HUMAN RES SUCESSION PLANNING PROGRAM 10,000 10,000 TOTAL ADMINISTRATION 45,000 508,485 553,485 COMMUNITY SERVICES 5502 PARK BIRDSONG AMPITHEATER - NEW ROOF/COVER 20,000 20,000 ** 5502 PARK UPDATE CITY PARK MASTERPLAN 12,000 12,000 5502 PARK PARK EMPLOYEE (PART-TIME TO FULL-TIME)15,000 15,000 5502 PARK REC HALL-HISTORICAL MARKER 1,100 1,100 ** 5502 PARK REC HALL-OFFICE REMODEL 15,000 15,000 5502 PARK REC HALL AIRCONDITIONER 100,000 100,000 5502 PARK YOUTH BASEBALL/SOFTBALL FIELD #2 50,000 50,000 5502 PARK CENTURY PARK IRRIGATION 10,000 10,000 5502 PARK BLEACHER COVERS 50,000 50,000 5502 PARK PARKING LOT IMPROVEMENTS-BALL FIELD 50,000 50,000 5503 CEMETERY ROAD PAVING WITHIN WEST END (2nd half)25,000 25,000 5504 LIBRARY MICROFILM READER 7,000 7,000 ** 5504 LIBRARY EXTERIOR PAINT 15,000 15,000 5504 LIBRARY NEW CARPET 10,000 10,000 5504 LIBRARY COMPUTER LAB 15,000 15,000 5504 LIBRARY SECURITY CAMERAS 7,500 7,500 5504 LIBRARY BOOK SHELVES (DOWNSTAIRS)10,000 10,000 5505 STREETS 1 TON FLATBED TRUCK 27,000 27,000 5505 STREETS MINI EXCAVATOR 40,000 40,000 5505 STREETS RECONSTRUCT TARLETON RR CROSSING 30,000 30,000 TOTAL COMMUNITY SERVICE 127,000 382,600 509,600 FIRE AND EMS 56xx ALL DEPARTMENTS RETIREE HEALTH INSURANCE TBD 56xx ALL DEPARTMENTS TMRS MATCHING CONTRIBUTION 6% TO 7%TBD 56xx ALL DEPARTMENTS COMPETITIVE PAY STRUCTURE TBD 56xx ALL DEPARTMENTS STORE FIRE/EMS REPORTS ELECTRONICALLY 58,683 58,683 56xx ALL DEPARTMENTS INCIDENT COMMAND VEHICLE 39,600 39,600 56xx ALL DEPARTMENTS FREEZE ONE EMPLOYEE FOR NO NEW HIRE (50,000) (50,000) 56xx ALL DEPARTMENTS INCREASE MINIMUM STAFFING TO 9EA (6 NEW EE)300,000 300,000 5601 ADMIN NEW FIRE STATION II 2,500,000 2,500,000 5601 ADMIN REPAIRS TO FIRE STATION II 350,000 350,000 5601 ADMIN ASST FIRE CHIEF 75,000 75,000 5602 PREVENTION PUBLIC EDUCATION ACCOUNT (SUPPLIES)4,145 4,145 5602 PREVENTION FIRE PREVENTION TRAILER W/GEN & SOUND SYS 18,000 18,000 5602 PREVENTION DRY MIST DECON SYSTEM 50,000 50,000 5602 PREVENTION SPARKY FIRE DOG/PUMPER ROBOT 10,000 10,000 5603 FIRE SUPPRESSION COMPUTER SCBA MOUNTED ACCOUNTABILITY 7,900 7,900 5603 FIRE SUPPRESSION RIT HOSE FOR ALL SCBA 11,700 11,700 5604 EMS AUTO PULSE CPR BOARD 34,000 34,000 5104 EMERG MGMT REVERSE 911 34,706 34,706 TOTAL FIRE AND EMS 2,450,000 993,734 3,443,734 P0LICE 57xx POLICE FREEZE ONE EMPLOYEE FOR NO NEW HIRE (50,000) (50,000) 5702 PATROL POLICE CADETS 85,500 85,500 5702 PATROL POLICE ACADEMY FOR CADETS 4,000 4,000 5702 PATROL POLICE OFFICERS (3EA) CRIMES RECOMMENDED 168,456 168,456 5702 PATROL PROJECT 25 RADIO COMPLIANCE 10,000 10,000 5703 COMMUNICATIONS DISPATCHER (2EA)90,066 90,066 5703 COMMUNICATIONS DISPATCHER (2EA) TRAINING FOR EACH 3,000 3,000 5703 COMMUNICATIONS COMPUTER/WORKSTATIONS (2EA) 3,500 3,500 5704 SUPPORT SERVICES RECORDS CLERK (FULL TIME)37,931 37,931 5704 SUPPORT SERVICES DIGITAL SCANNER 32,500 32,500 5705 CID CRIMINAL INVESTIGATOR 63,172 63,172 5705 CID CRIMINAL INVESTIGATOR-TRAINING/EDUCATION 1,500 1,500 5709 PUBLIC SAFETY GENERATOR 56,200 56,200 TOTAL POLICE DEPARTMENT (50,000) 555,825 505,825 COMMUNITY DEVELOPMENT 5801 PLANNING PERMIT CLERK 40,000 40,000 5801 PLANNING COPIER/SCANNER/PRINTER LARGE FORMAT 9,000 9,000 5803 CODE ENFORCEMENT XPLORER TABLET PC/SOFTWARE/ACCESSORIES 5,570 5,570 TOTAL COMMUNITY DEVELOPMENT - 54,570 54,570 TOTAL GENERAL FUND 2,572,000 2,495,214 5,067,214 ** Citizen budget requests 180 NEW PROGRAMS - ENHANCED SERVICES Division staff prepare budget requests based upon Council priorities, citizen requests, the strategic plan and service demands. Base budgets are prepared and carefully reviewed against priorities. Enhanced services are new programs and personnel changes deemed necessary by departments in order to provide required services more timely and efficiently. The following is a cumulative list of those requests. INCLUDED NOT REQUEST FUND DEPT DESCRIPTION 2011-2012 INCLUDED AMOUNT WATER/WASTEWATER 5000 HUMAN RESOURCES PAY ADJUSTMENTS - 5002 WATER DISTR WAREHOUSE INVENTORY MANAGER 48,000 48,000 5003 CUST SVC ELECTRONIC READ METERS 1,000,000 1,000,000 TOTAL WATER/WASTEWATER - 1,048,000 1,048,000 LANDFILL 5001 LANDFILL SCALE HOUSE 120,000 120,000 TOTAL LANDFILL 120,000 - 120,000 AIRPORT 5001 AIRPORT SPEED SWEEPER (50% GRANT MATCH)- 5001 AIRPORT RESKIN OLD HANGARS TBD TOTAL AIRPORT - - - CAPITAL PROJECTS MUSEUM FENCE FOR SEPERATION FROM BRT AREA TBD ** SPECIAL REVENUE-HOT WELCOME TO S'VILLE/US377 & WASHINGTON 15,000 15,000 PARK DISC GOLF COURSE 15,000 15,000 ** PARK RESKIN PAVILIONS 80,000 80,000 PARK BICYCLE PATH(S) PARK/CITY TBD PARK WATER (DRINKING) FOUNTAINS TBD FACILITIES NEW LIBRARY, REC CENTER, SR CITIZEN, CONVENTION TBD ** STREETS RED LIGHT CAMERAS-VARIOUS INTERSECTIONS 35,000 35,000 ** STREETS ST. LUKE's CURB REPAIR TBD ** SPECIAL REVENUE-HOT BRICK STREET RESTORATION 50,000 50,000 ** STREETS LONG ST PAVING-RR TRACKS TO GRAHAM ** STREETS STOP SIGN-LONG ST AND ALEXANDER ROAD ** STREETS SIDEWALK ON DALE (BETWEEN GILBERT & SHS)** STREETS MAJOR THOROUGHFARE RENOVATIONS 1,500,000 1,500,000 ** STREETS SPEED LIMIT/CHILDREN AT PLAY SIGNS-LYDIA ST.** WATER WELL FIELD TRANSMISSION LINE REPLACEMENT 120,000 120,000 WWW ANNEX UTILITY SERVICES 500,000 500,000 STORM STORM DRAINAGE MASTERPLAN PROJECTS 10,000,000 10,000,000 STORM PADDOCK ST & PECAN ST. DRAINAGE TO RACE TBD ** ANIMAL SHELTER FUNDING FOR HUMANE SOCITEY / NEW SHELTER SEWER EAST SIDE SEWER EXTENSION (PHASE I)1,800,000 1,800,000 AIRPORT T HANGARS (50% GRANT MATCH)150,000 150,000 AIRPORT EXTEND RUNWAY (10% GRANT MATCH)300,000 300,000 TOTAL CAPITAL PROJECTS 1,985,000 12,580,000 14,565,000 TOTAL ALL FUNDS 4,677,000 16,123,214 20,800,214 ** Citizen budget requests 181 DEBT SERVICE 182 Debt Service Policy Debt Service Policy The City’s goal is to fund capital improvement projects on a “pay-as-you-go” basis whenever possible. For large infrastructure projects or large pieces of equipment, debt financing is sometimes required. The City’s debt management objective is to maintain levels of debt service that does not adversely impact tax or utility rates and does not hinder the City’s ability to effectively operate the utility systems, street network, or other facilities. Debt financed projects must meet the City’s long-term financing criteria as included in the Fiscal and Budgetary Policy. When the City of Stephenville utilizes long-term debt financing, it will ensure that the debt is soundly financed by: Conservatively projecting the revenue sources that will be utilized to pay the debt. Financing the improvement over a period of time not greater than the useful life of the asset. Debt and Tax Rate Limitations All taxable property within the City is subject to the assessment, levy and collection by the City of a continuing, direct annual ad valorem tax sufficient to provide for the payment of principal and interest on the Bonds within the limits prescribed by law. Article XI, Section 5, of the Texas Constitution is applicable to the City and limits its maximum ad valorem tax rate to $2.50 per $100 of assessed valuation for all City purposes. Calculation of Legal Debt Margin – October 1, 2011 Taxable Assessed Valuation $895,586,826 Constitutional Limit 2.50% of assessed valuation Maximum Constitutional Revenue Available $22,389,670 Tax Rate to Achieve Maximum Tax Revenue $2.50 per $100 of valuation Tax Rate for FY 2011-2012 $0.485 per $100 of valuation Available Unused Constitutional Max Tax Rate $2.015of assessed valuation The City operates under a Home Rule Charter that adopts the constitutional provisions. Under rules promulgated by the Office of the Attorney General of Texas, such office will not approve tax bonds of the City unless the City can demonstrate its ability to pay debt service requirements on all outstanding City tax bonds, including the issue to be approved. 183 Debt Service General Obligation Interest and Sinking Fund This fund derives its revenue from property taxes. The amount of the taxes levied is determined by the City Council. The function of this fund is to retire bonded indebtedness and pay the interest on the indebtedness. The debt, which this fund retires, was issued by the City for General Fund capital equipment and infrastructure. Utility Fund Bonds Detail for Utility-related debt is located in the non-departmental section of the Utility Fund’s budget. Landfill Capital Lease Detail for Landfill related debt is located in the Landfill budget. Airport Bonds Detail for Airport related debt is located in the Airport budget. Stormwater Drainange Bonds Detail for the drainage related debt is located in the Stormwater Drainage budget. Current Debt Requirements The total Debt Service requirements for the City of Stephenville in fiscal year 2011-2012 is $3,226,668. The total General Obligation debt service requirements for fiscal year 2011-2012 is $587,850 the Utility systems bond requirement equals $1,972,601, and the Enterprise systems bond requirement equal $666,218. Funds for the G.O. Debt Service expenses will come from ad valorem taxes ($587,850). The Water and Sewer System Bonds are funded by and paid directly from the Utility Operating Fund. The Enterprise system debts are funded by and paid directly from the respective operating funds. The following pages detail the future annual principal and interest requirements for the City’s outstanding debt obligations as of October 1, 2012. Through 2033, the City has a total of $27,141,120 in principal to retire and $8,939,259 in interest payments. 184 DEBT MANAGEMENT The City's goal is to fund capital improvement projects on a "pay as you go" basis wherever possible. For large infrastructure projects and during heavy growth, debt financing is usually required. The City's debt management objective is to maintain level debt service that does not adversely impact tax or utility rates and does not hinder the City's ability to effectively operate the utility systems, street network, or other facilities. The City's debt payments must stay within provisions of state law, bond covenants and council adopted policies. All of these criteria and objectives are met with the debt financing in this budget. The City's bonds are rated "A" with Standard & Poors and "A3" with Moody's. AVERAGE INTEREST ORIGINAL FINAL OUTSTANDING CURRENT CURRENT CURRENT YR ISSUED/PURPOSE RATE ISSUE MATURITY 10/01/2011 PRINCIPAL INTEREST PAYMENTS TAX SUPPORTED DEBT 2008 STREETS 4.060%1,325,000 February-15 695,000 165,000 29,435 194,435 2009 AQUATICS 3.850%1,500,000 February-19 1,490,000 60,000 58,199 118,199 2011 FIRESTATION/STREETS 4.100%4,000,000 February-31 4,000,000 110,000 85,886 195,886 TOTAL TAX SUPPORTED BONDS 6,825,000 6,185,000 335,000 173,520 508,520 REVENUE BONDS 2001 WATER SYSTEM 4.590%5,500,000 June-16 3,895,000 375,000 195,075 570,075 2002 WWTP BELT PRESS 4.450%1,150,000 June-12 140,000 140,000 12,238 152,238 2003 WWTP REFUNDING 2.750%4,975,000 June-13 840,000 410,000 34,238 444,238 2003 WATER WELLS 3.500%1,600,000 June-18 785,000 35,000 31,850 66,850 2004 WATER SYSTEM 4.450%7,160,000 June-19 6,130,000 325,000 216,535 541,535 2006 WATER SYSTEM 3.770%2,000,000 February-16 1,110,000 205,000 45,523 250,523 2008 STORM DRAINAGE 4.060%4,130,000 February-33 4,025,000 55,000 164,532 219,532 2006 STORM DRAINAGE 3.920%4,300,000 February-27 3,690,000 170,000 147,784 317,784 2003 AIRPORT HANGARS 4.125%275,000 February-20 146,865 19,000 6,650 25,650 TOTAL REVENUE BONDS 31,090,000 20,761,865 1,734,000 854,423 2,588,423 TOTAL BONDS 37,915,000 26,946,865 2,069,000 1,027,943 3,096,943 Water 42% Airport 0% Streets 3% FireStation 15% Sewer 6% Storm 29% Aquatics 5% Debt Management 185 General Debt Service Fund Debt Service accounts for all funds required to finance the payment of interest and principal on all general debt, serial and term, other than the payable exclusively from special assessments and revenue debt issued for and serviced by a governmental enterprise. The City has authorized the following issues: General Obligation Bonds Proposed Certificates of Obligation, Series 2011 – On August 2,2011 the City Council authorized the issuance of $4,000,000 in bonds for the purpose of providing funds to finance the costs of building a Fire Station #2 and a Major Thoroughfare Street Renovation and to pay the associated costs of issuance. Certificates of Obligation, Series 2009 – On March 17, 2009, the City Council authorized the issuance of $1,500,000 in bonds for the purpose of providing funds to finance the costs of building an Aquatic Center and to pay the associated costs of issuance. Certificates of Obligation, Series 2008 – On March 11, 2008, the City Council authorized the issuance of $1,325,000 in bonds for the purpose of providing funds to finance the costs of improving streets within the City and extending and improving water and sewer lines related in connection with such street improvements and to pay the associated costs of issuance. 186 This page intentionally left blank. 187 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET AS OF: JULY 31ST, 2011 08 -DEBT SERVICE FUND FUND FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY ALL REVENUE 531,470 601,475 517,316 524,390 517,316 587,847 587,847 FUND TOTAL REVENUES 531,470 601,475 517,316 524,390 517,316 587,847 587,847 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY ALL EXPENDITURES 524,653 604,278 517,316 475,166 306,078 587,847 587,847 FUND TOTAL EXPENDITURES 524,653 604,278 517,316 475,166 306,078 587,847 587,847 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 6,817 ( 2,804) 0 49,225 211,238 0 0 =========== =========== =========== =========== =========== ============ ============ 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2011 08 -DEBT SERVICE FUND DIVISION FINANCIAL SUMMARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 0 TAXES 531,147 601,391 517,216 524,323 517,216 587,747 587,747 5 OTHER REVENUE 323 83 100 68 100 100 100 FUND TOTAL REVENUES 531,470 601,475 517,316 524,390 517,316 587,847 587,847 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY DEBT SERVICE ============ 01 TOTAL EXPENSES 6-BANK CHARGES 1,000 1,000 500 500 0 0 0 7-DEBT SERVICE 523,653 603,278 516,816 474,666 306,078 587,847 587,847 TOTAL 01 TOTAL EXPENSES 524,653 604,278 517,316 475,166 306,078 587,847 587,847 ________________________________________________________________________________________________ TOTAL DEBT SERVICE 524,653 604,278 517,316 475,166 306,078 587,847 587,847 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ FUND TOTAL EXPENDITURES 524,653 604,278 517,316 475,166 306,078 587,847 587,847 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 6,817 ( 2,804) 0 49,225 211,238 0 0 =========== =========== =========== =========== =========== ============ ============ 188 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET AS OF: JULY 31ST, 2011 08 -DEBT SERVICE FUND ARY (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 0 TAXES 4001 PROPERTY TAXES 525,925 594,787 517,216 519,981 517,216 587,747 587,747 4003 PENALTY & INTEREST 5,222 6,604 0 4,341 0 0 0 TOTAL 0 TAXES 531,147 601,391 517,216 524,323 517,216 587,747 587,747 5 OTHER REVENUE 4501 INTEREST ON CHECKING 323 83 100 68 100 100 100 TOTAL 5 OTHER REVENUE 323 83 100 68 100 100 100 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 531,470 601,475 517,316 524,390 517,316 587,847 587,847 =========== =========== =========== =========== =========== ============ ============ 7-22-2011 03:15 PM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET AS OF: JULY 31ST, 2011 08 -DEBT SERVICE FUND DIVISION - DEBT SERVICE (-------- 2010-2011 --------)(-------------- 2011-2012 --------------) 2008-2009 2009-2010 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 TOTAL EXPENSES ================= 6-BANK CHARGES 5001-610 BANK CHARGES 1,000 1,000 500 500 0 0 0 TOTAL 6-BANK CHARGES 1,000 1,000 500 500 0 0 0 7-DEBT SERVICE 5001-750 BOND PRINCIPAL 425,000 460,000 420,000 420,000 225,000 335,000 335,000 5001-755 BOND INTEREST 98,653 143,278 96,816 54,666 81,078 252,847 252,847 TOTAL 7-DEBT SERVICE 523,653 603,278 516,816 474,666 306,078 587,847 587,847 ________________________________________________________________________________________________ TOTAL 01 TOTAL EXPENSES 524,653 604,278 517,316 475,166 306,078 587,847 587,847 ________________________________________________________________________________________________________________________________________ TOTAL DEBT SERVICE 524,653 604,278 517,316 475,166 306,078 587,847 587,847 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 524,653 604,278 517,316 475,166 306,078 587,847 587,847 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 6,817 ( 2,804) 0 49,225 211,238 0 0 =========== =========== =========== =========== =========== ============ ============ 189 Summary of Debt Service Charges to Maturity Summary of Debt Service Charges to Maturity General Obligation Bonds and Certificates of Obligation -Tax Supported Year Ending Outstanding Total September 30th Beginning of Year Principal Interest Requirements 2012 6,185,000.00 335,000.00 252,849.50 587,849.50 2013 5,850,000.00 340,000.00 254,130.00 594,130.00 2014 5,510,000.00 360,000.00 239,257.50 599,257.50 2015 5,150,000.00 310,000.00 225,171.50 535,171.50 2016 4,840,000.00 325,000.00 212,191.00 537,191.00 2017 4,515,000.00 345,000.00 198,866.00 543,866.00 2018 4,170,000.00 365,000.00 184,884.00 549,884.00 2019 3,805,000.00 385,000.00 170,064.00 555,064.00 2020 3,420,000.00 215,000.00 157,344.00 372,344.00 2021 3,205,000.00 225,000.00 146,894.00 371,894.00 2022 2,980,000.00 240,000.00 135,850.00 375,850.00 2023 2,740,000.00 250,000.00 124,213.00 374,213.00 2024 2,490,000.00 260,000.00 112,100.00 372,100.00 2025 2,230,000.00 275,000.00 99,394.00 374,394.00 2026 1,955,000.00 290,000.00 85,975.00 375,975.00 2027 1,665,000.00 300,000.00 71,963.00 371,963.00 2028 1,365,000.00 315,000.00 57,356.00 372,356.00 2029 1,050,000.00 335,000.00 41,919.00 376,919.00 2030 715,000.00 350,000.00 25,650.00 375,650.00 2031 365,000.00 365,000.00 8,666.00 373,666.00 190 191 Proposed Certificates of Obligation Series 2011 - $4,000,000 Principal Due - February 15 Fiscal Year Principal Interest Total 2012 110,000.00 171,772.00 281,772.00 2013 110,000.00 182,163.00 292,163.00 2014 120,000.00 176,700.00 296,700.00 2015 60,000.00 172,425.00 232,425.00 2017 65,000.00 169,456.00 234,456.00 2017 30,000.00 167,200.00 197,200.00 2018 40,000.00 165,538.00 205,538.00 2019 45,000.00 163,519.00 208,519.00 2020 215,000.00 157,344.00 372,344.00 2021 225,000.00 146,894.00 371,894.00 2022 240,000.00 135,850.00 375,850.00 2023 250,000.00 124,213.00 374,213.00 2024 260,000.00 112,100.00 372,100.00 2025 275,000.00 99,394.00 374,394.00 2026 290,000.00 85,975.00 375,975.00 2027 300,000.00 71,963.00 371,963.00 2028 315,000.00 57,356.00 372,356.00 2029 335,000.00 41,919.00 376,919.00 2030 350,000.00 25,650.00 375,650.00 2031 365,000.00 8,666.00 373,666.00 4,000,000.00 2,436,097.00 6,436,097.00 Certificates of Obligation Series 2009 - $1,500,000 Principal Due - February 15 Fiscal Year Principal Interest Total 2012 60,000.00 56,210.00 116,210.00 2013 60,000.00 53,900.00 113,900.00 2014 65,000.00 51,494.00 116,494.00 2015 65,000.00 48,991.00 113,991.00 2016 260,000.00 42,735.00 302,735.00 2017 315,000.00 31,666.00 346,666.00 2018 325,000.00 19,346.00 344,346.00 2019 340,000.00 6,545.00 346,545.00 1,490,000.00 310,887.00 1,800,887.00 Certificates of Obligation Series 2008 - $1,325,000 Principal Due - February 15 Fiscal Year Principal Interest Total 2012 165,000.00 24,867.50 189,867.50 2013 170,000.00 18,067.00 188,067.00 2014 175,000.00 11,063.50 186,063.50 2015 185,000.00 3,755.50 188,755.50 695,000.00 57,753.50 752,753.50 192 This page intentionally left blank. 193 Utility Debt Service Utility Debt Service accounts for all funds required to finance the payment of interest and principal on all debt which is retired primarily from revenues or earnings of the City’s Utility Fund. Such debt includes the following issues: Utility System Revenue Bonds Combination Tax & Revenue Certificates of Obligation, Series 2001 – On June 19, 2001, the City Council passed an ordinance authorizing the issuance of $5,500,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations incurred with respect to the acquisition, construction and equipment of certain improvements and extensions for the City’s water system, to wit: a water storage facility, a booster pump station, water transmission and distribution lines and water wells and to pay legal, fiscal and engineering fees in connection with these projects. Combination Tax & Revenue Certificates of Obligation, Series 2002 – On May 7, 2002, the City Council passed an ordinance authorizing the issuance of $1,150,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations for the acquisition, construction and equipment of sewer plant improvements, and to pay legal, fiscal and engineering fees in connection with this project. Combination Tax & Revenue Refunding Bonds, Series 2003A – On April 15, 2003, the City Council passed an ordinance authorizing the issuance of $4,975,000 in bonds for the purpose of providing funds to refund the City of Stephenville’s outstanding prior lien utility system revenue bonds originally issued to pay for sewer plant improvements. Combination Tax & Revenue Refunding Bonds, Series 2003B – On April 15, 2003, the City Council passed an ordinance authorizing the issuance of $1,600,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations incurred with respect to the acquisition, construction and equipment of the water system improvements, including providing additional water wells and water lines and paying legal, fiscal and engineering fees in connection with these projects. Combination Tax & Revenue Certificates of Obligation, Series 2004 – On March 23, 2004, the City Council passed an ordinance authorizing the issuance of $7,160,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations incurred with respect to the acquisition, construction and equipment of certain public improvements for the City including: (i) additional water wells, pumping facilities and water lines to connect the wells to the City’s water distribution system, (ii) water line improvements, pumping facilities and storage to provide a surface water source for the City and (iii) paying the costs of legal, fiscal and engineering fees in connection with these projects. Combination Tax & Revenue Certificates of Obligation, Series 2006 – On March 7, 2006, the City Council passed an ordinance authorizing the issuance of $2,000,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations for (i) the acquisition and construction of water and sewer line extensions, (ii) improvements to the streets in the City associated with such utility line extensions and (iii) payment of legal, fiscal and engineering fees in connection with these projects. 194 This page intentionally left blank. 195 Summary of Utility Debt Charges to Maturity Year Ending Outstanding Total September 30th Beginning of Year Principal Interest Requirements 2012 12,900,000.00 1,490,000.00 482,601.50 1,975,601.00 2013 11,410,000.00 1,550,000.00 427,660.00 1,977,660.00 2014 9,860,000.00 1,600,000.00 372,015.00 1,972,015.00 2015 8,260,000.00 1,670,000.00 304,697.00 1,974,697.00 2016 6,590,000.00 1,740,000.00 234,425.50 1,974,425.50 2017 4,850,000.00 1,565,000.00 165,799.00 1,730,799.00 2018 3,285,000.00 1,615,000.00 112,230.00 1,727,230.00 2019 1,670,000.00 1,670,000.00 56,947.00 1,726,947.00 196 This page intentionally left blank. 197 Combination Tax & Revenue Certificates of Obligation Series 2001 - $5,500,000 Principal Due - June 1 Fiscal Year Principal Interest Total 2012 375,000.00 178,780.00 553,780.00 2013 390,000.00 161,568.00 551,568.00 2014 995,000.00 143,667.00 1,138,667.00 2015 1,040,000.00 97,996.00 1,137,996.00 2016 1,095,000.00 50,260.50 1,145,260.50 3,895,000.00 632,271.50 4,527,271.50 Combination Tax & Revenue Certificates of Obligation Series 2002 - $1,150,000 Principal Due - June 1 Fiscal Year Principal Interest Total 2012 140,000.00 6,230.00 146,230.00 140,000.00 6,230.00 146,230.00 Subordinate Lien Utility System Revenue Bonds Series 2003A - $4,975,000 Principal Due - June 1 Fiscal Year Principal Interest Total 2012 410,000.00 23,100.00 433,100.00 2013 430,000.00 11,825.00 441,825.00 840,000.00 34,925.00 874,925.00 198 Utility System Revenue and Improvement Bonds Series 2004 - $7,160,000 Principal Due - June 1 Fiscal Year Principal Interest Total 2012 325,000.00 209,033.00 534,033.00 2013 340,000.00 197,951.00 537,951.00 2014 345,000.00 186,357.00 531,357.00 2015 360,000.00 174,592.00 534,592.00 2016 370,000.00 162,316.00 532,316.00 2017 1,340,000.00 149,699.00 1,489,699.00 2018 1,380,000.00 104,005.00 1,484,005.00 2019 1,670,000.00 56,947.00 1,726,947.00 6,130,000.00 1,240,900.00 7,370,900.00 Utility System Revenue and Improvement Bonds Series 2006 - $2,000,000 Principal Due - June 1 Fiscal Year Principal Interest Total 2012 205,000.00 37,983.00 242,983.00 2013 215,000.00 30,066.00 245,066.00 2014 220,000.00 21,866.00 241,866.00 2015 230,000.00 13,384.00 243,384.00 2016 240,000.00 4,524.00 244,524.00 1,110,000.00 107,823.00 1,217,823.00 Utility System Revenue and Refunding Bonds Series 2003B - $1,600,000 Principal Due - June 1 Fiscal Year Principal Interest Total 2012 35,000.00 27,475.00 62,475.00 2013 175,000.00 26,250.00 201,250.00 2014 40,000.00 20,125.00 60,125.00 2015 40,000.00 18,725.00 58,725.00 2016 35,000.00 17,325.00 52,325.00 2017 225,000.00 16,100.00 241,100.00 2018 235,000.00 8,225.00 243,225.00 785,000.00 134,225.00 919,225.00 199 Enterprise Funds Debt Service Enterprise Funds Debt Service amounts for all funds required to finance the payment of interest and principal on all debt which is retired primarily form revenues of earning of the City’s Enterprise Funds list. Such debt includes the following issues: Landfill Fund Capital Lease – On November 4, 2008, the City Council approved a capital lease of $220,100 for the purpose of acquiring a Caterpillar Excavator. Capital Lease – On November 4, 2008, the City Council approved a capital lease of $253,631 for the purpose of acquiring a Komatsu Haul Truck. Airport Fund Combination Tax & Revenue Certificates of Obligations, Series 2003A – On March 18, 2003, the City Council passed an ordinance authorizing the issuance of $275,000 in bonds for the purpose of paying all or portions of the City’s contractual obligations for certain public improvements for the City to-wit: the acquisition, construction and equipment of municipal airport improvements, including utility (water and sewer lines) service to the hangers for restrooms, perimeter access pond, rehabilitation of 50’ of existing taxiway, drainage improvements and a new t-hanger for the airport. Stormwater Drainage Fund Combination Tax & Revenue Certificates to Obligations, Series 2006A – On October 17, 2006, the City Council passed an ordinance authorizing the issuance of $4,300,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations for stormwater drainage improvements Phase I. Combination Tax & Revenue Certificates to Obligations, Series 2008 – On March 11, 2008, the City Council passed an ordinance authorizing the issuance of $4,130,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations for stormwater drainage improvements Phase II. 200 This page intentionally left blank. 201 Summary of Enterprise Debt Service Charges to Maturity Year Ending Outstanding Total September 30th Beginning of Year Principal Interest Requirements 2012 7,951,690 338,460 327,758 666,218 2013 7,663,740 354,660 312,481 667,141 2014 7,363,000 266,000 296,436 562,436 2015 7,097,000 271,000 285,530 556,530 2016 6,826,000 287,000 274,159 561,159 2017 6,539,000 298,000 262,220 560,220 2018 6,241,000 306,000 249,816 555,816 2019 5,935,000 295,000 231,837 526,837 2020 5,640,000 305,000 219,972 524,972 2021 5,335,000 320,000 207,613 527,613 2022 5,015,000 335,000 194,660 529,660 2023 4,680,000 345,000 181,213 526,213 2024 4,335,000 360,000 167,272 527,272 2025 3,975,000 375,000 152,737 527,737 2026 3,600,000 390,000 137,610 527,610 2027 3,210,000 405,000 121,891 526,891 2028 2,805,000 420,000 105,357 525,357 2029 2,385,000 440,000 87,899 527,899 2030 1,945,000 460,000 69,629 529,629 2031 1,485,000 475,000 50,649 525,649 2032 1,010,000 495,000 30,958 525,958 2033 515,000 515,000 10,455 525,455 202 Landfill Capital Lease-Haul Truck Series 2008 - $253,631 Principal Due - December 1st Fiscal Year Principal Interest Total 2012 50,510.23 7,049.08 57,559.31 2013 53,919.62 3,639.69 57,559.31 104,429.85 10,688.77 115,118.62 Landfill Capital Lease-Excavator Series 2008 - $220,100 Principal Due - December 1st Fiscal Year Principal Interest Total 2012 43,949.90 3,654.10 47,604.00 2013 45,740.46 1,863.54 47,604.00 89,690.36 5,517.64 95,208.00 203 Combination Tax & Revenue Certificates of Obligation Series 2006A - $4,300,00 Principal Due - February 15 Fiscal Year Principal Interest Total 2012 170,000.00 141,316.00 311,316.00 2013 175,000.00 134,554.00 309,554.00 2014 185,000.00 127,498.00 312,498.00 2015 190,000.00 120,148.00 310,148.00 2016 200,000.00 112,504.00 312,504.00 2017 205,000.00 104,566.00 309,566.00 2018 215,000.00 96,334.00 311,334.00 2019 220,000.00 87,808.00 307,808.00 2020 230,000.00 78,988.00 308,988.00 2021 240,000.00 69,776.00 309,776.00 2022 250,000.00 60,172.00 310,172.00 2023 260,000.00 50,176.00 310,176.00 2024 270,000.00 39,788.00 309,788.00 2025 280,000.00 29,008.00 309,008.00 2026 295,000.00 17,738.00 312,738.00 2027 305,000.00 5,978.00 310,978.00 3,690,000.00 1,276,352.00 4,966,352.00 Airport Combination Tax & Revenue Certificates of Obligation Series 2003A - $275,000 Principal Due - June 1 Fiscal Year Principal Interest Total 2012 19,000 13,440.00 32,440.00 2013 20,000 12,460.00 32,460.00 2014 21,000 11,410.00 32,410.00 2015 21,000 10,290.00 31,290.00 2016 22,000 9,100.00 31,100.00 2017 23,000 7,840.00 30,840.00 2018 21,000 6,510.00 27,510.00 147,000.00 71,050.00 218,050.00 204 Combination Tax & Revenue Certificates of Obligation Series 2008 - $4,130,000 Principal Due - February 15 Fiscal Year Principal Interest Total 2012 55,000.00 162,298.50 217,298.50 2013 60,000.00 159,964.00 219,964.00 2014 60,000.00 157,528.00 217,528.00 2015 60,000.00 155,092.00 215,092.00 2016 65,000.00 152,554.50 217,554.50 2017 70,000.00 149,814.00 219,814.00 2018 70,000.00 146,972.00 216,972.00 2019 75,000.00 144,028.50 219,028.50 2020 75,000.00 140,983.50 215,983.50 2021 80,000.00 137,837.00 217,837.00 2022 85,000.00 134,487.50 219,487.50 2023 85,000.00 131,036.50 216,036.50 2024 90,000.00 127,484.00 217,484.00 2025 95,000.00 123,728.50 218,728.50 2026 95,000.00 119,871.50 214,871.50 2027 100,000.00 115,913.00 215,913.00 2028 420,000.00 105,357.00 525,357.00 2029 440,000.00 87,899.00 527,899.00 2030 460,000.00 69,629.00 529,629.00 2031 475,000.00 50,648.50 525,648.50 2032 495,000.00 30,957.50 525,957.50 2033 515,000.00 10,454.50 525,454.50 4,025,000.00 2,614,538.50 6,639,538.50 205 PERSONNEL 206 This page intentionally left blank. 207 208 209 210 211 212 213 APPROVED CITY EMPLOYEE POSITIONS Recommended FY2009-2010 FY 2010-2011 FY 2011-2012 TOTAL FT PT FT PT FT PT FTE's GENERAL FUND City Administrator 1.0 1.0 1.0 1.0 City Secretary 1.0 1.0 1.0 1.0 Municipal Building 1.0 1.0 1.0 1.0 Municipal Service Center 1.0 1.0 1.0 1.0 Accounting/Finance 3.0 0.5 3.0 0.5 3.0 0.5 3.5 Purchasing 1.0 1.0 1.0 1.0 Human Resources 1.0 1.0 1.0 1.0 Parks & Recreation Admin 5.0 1.0 5.0 1.0 5.0 1.0 6.0 Park Maintenance 5.0 2.0 5.0 2.0 5.0 2.0 7.0 Cemeteries 2.0 0.5 2.0 0.5 2.0 0.5 2.5 Library 3.0 0.5 3.0 0.5 3.0 0.5 3.5 Streets 7.0 0.5 7.0 0.5 7.0 0.5 7.5 Senior Citizens 1.0 0.5 1.0 0.5 1.0 0.5 1.5 Aquatic Center 22.5 22.5 22.5 Fire Administration 2.0 2.0 2.0 2.0 Fire Prevention/Investigation 2.0 2.0 2.0 2.0 Fire Suppression 14.0 14.0 14.0 14.0 Emergency Medical Services 13.0 13.0 13.0 13.0 Police Administration 1.0 1.0 1.0 1.0 Police Patrol 27.0 27.0 25.0 25.0 Public Safety Communications 8.0 8.0 8.0 8.0 Police Support Services 3.0 0.5 3.0 0.5 4.0 0.5 4.5 Criminal Investigations 7.0 7.0 6.0 6.0 Police Professional Standards 1.0 1.0 3.0 3.0 Animal Control 2.0 2.0 2.0 2.0 Public Safety Clerical 1.0 1.0 1.0 1.0 Planning /Development Admin 2.0 2.0 2.0 2.0 Inspections 2.0 2.0 2.0 2.0 Code Enforcement 1.0 1.0 1.0 1.0 TOTAL GENERAL FUND 118.0 6.0 118.0 28.5 118.0 28.5 146.5 UTILITY FUND Utility Administration 1.0 1.0 1.0 1.0 Water Production 3.0 3.0 3.0 3.0 Water Distribution 6.0 6.0 6.0 6.0 Customer Service 3.0 3.0 3.0 3.0 Wastewater Collection 5.0 5.0 5.0 5.0 Wastewater Treatment 0.0 0.0 0.0 0.0 Billing & Collections 2.0 2.0 2.0 2.0 TOTAL UTILITY FUND 20.0 0.0 20.0 0.0 20.0 0.0 20.0 SANITARY LANDFILL FUND Landfill 2.0 1.0 2.0 1.0 2.0 1.0 3.0 TOTAL LANDFILL FUND 2.0 1.0 2.0 1.0 2.0 1.0 3.0 TOTAL EMPLOYEES 140.0 7.0 140.0 29.5 140.0 29.5 169.5 * The Aquatic Center has a total of 55 employees, all part time. 214 This page intentionally left blank. 215 DISCLOSURE OF EMPLOYEE BENEFITS PAID VACATION: 2 Weeks per fiscal year; 3 Weeks per year after 10 years of service. SICK LEAVE: 10 Days per fiscal year accumulative to 120 working days. PAID HOLIDAYS: 11 Holidays per year WORKER'S COMPENSATION INSURANCE: All employees are covered as of employment date. FICA CONTRIBUTIONS: Social Security and Medicare tax contributions are maintained on all employees. GROUP HOSPITALIZATION : Coverage available as of the first day of the month following hire date with the City. City currently pays for employee coverage; dependent coverage available through payroll deductions by means of straight purchase or through the Section 125 Plan. DENTAL INSURANCE: Coverage available as of the first day of the month following hire date with the City. City currently pays for employee coverage; dependent coverage available through payroll deductions by means of straight purchase or through the Section 125 Plan. T.M.R.S. RETIREMENT: 6 % payroll deduction with two times matching amount made by City. 20 year retirement with completion of 20 years of creditable service with the Texas Municipal Retirement System. DEATH BENEFIT: The City provides a death benefit through TMRS in the amount of one times the annual salary. LONGEVITY PAY: $4.00 per month for each year of service years 1 through 10. $6.00 per month for each year after 10 years of service. TUITION REIMBURSEMENT: $400.00 per semester for accredited courses completed with a "C" or better. Employees are eligible after completion of one year of service and courses must apply to position. DEFERRED COMPENSATION/CAFETERIA PLAN: Employees are eligible to participate in a Section 457 Deferred Compensation plan and a Section 125 Cafeteria Plan. CREDIT UNION: Employees are eligible to enroll with the Members Trust Credit Union. PAY PLAN: Administered by City Council. SERVICE AWARDS: Given annually for 5, 10, 15, 20, 25 ... years of service with the City. UNIFORMS: Furnished to Fire, Ambulance, Cemetery, Parks & Recreation, Police, Street, Landfill, Water, and Wastewater Departments (See Department Director). BONDS: Professional and general liability is maintained on all employees. CERTIFICATION PAY: Paid to employees within the Fire, Police and Water/Wastewater Department. The City pays $30.00 for each certification over the minimum required for a position. A maximum of three certifications will be paid. 216 This page intentionally left blank. 217 HOLIDAY SCHEDULE Holiday 2011 2012 1. Thanksgiving November 24th (Thursday) 2. Day after Thanksgiving November 25th (Friday) 3. Christmas Holiday December 23rd (Friday) 4. Christmas Holiday December 26th (Monday) 5.ANewAYear’sADay January 2nd (Monday) 6.APresidents’ADay February 20st (Monday) 7. Good Friday April 6nd (Friday) 8. Memorial Day May 28th (Monday) 9. Independence Day July 4th (Wednesday) 10. Labor Day September 3th (Monday) 11. Floating Holiday * *TakenAatAemployee’sAdiscretion,AwithAapprovalAofAhis/herAsupervisor.* 218 This page intentionally left blank. 219 CITY OF STEPHENVILLE Supplemental Pay FOR FISCAL YEAR 2011-2012 # Certificate Pay Employees Monthly Pay Parks & Recreation: Pesticide Applicator 1 30 Aquatic Facilities 2 30 Public Works: Groundwater C 3 30 Groundwater B 6 60 Groundwater A 0 90 Wastewater Collection II 5 30 Wastewater Collection III 4 30 Fire: Paramedic 20 250 Masters 0 90 Advanced 16 60 Intermediate 4 30 EMS Instructor 7 30 Fire Investigator 1 30 Police: Dispatch Intermediate 1 30 Dispatch Advanced 3 60 Dispatch Master 1 90 Peace Officer Intermediate 2 30 Peace Officer Advanced 12 60 Peace Officer Master 15 90 Investigator Stipend 1 200 Animal Control Intermediate 0 30 Animal Control Advanced 1 30 #Current Longevity Pay*Employees Monthly Pay* Year 0-1 9 0 Year 1 3 4 Year 2 to 5 38 4 Year 6 to 10 30 4 Year 11 to 15 26 6 Year 16 to 25 17 6 Year 26 to Retirement 18 6 * Per month for each year of service . State law requires $4 per month for each year of service for public safety. 220 CITY OF STEPHENVILLE Health Insurance FOR FISCAL YEAR 2011-2012 Current #Monthly Cost Coverage Employees Standard Plan Employees 141 $543.43 Spouse 4 $781.02 Children 9 $408.04 Family 1 $1,188.76 Dental Insurance FOR FISCAL YEAR 2011-2012 #Current Coverage Employees Monthly Cost Employees 141 $18.53 Spouse 16 $18.88 Children 17 $31.02 Family 32 $49.90 221 CITY PERSONNEL WHO TAKE HOME CITY VEHICLES POLICE DEPARTMENT: 1. C.I.D. Investigator on call, who resides within city limits. PARKS & RECREATION DEPARTMENT: 1. Park Superintendent CEMETERY DEPARTMENT: 1. Cemetery Superintendent STREET DEPARTMENT: 1. Street Superintendent 2. On call employee, who resides within city limits. FIRE DEPARTMENT: 1. Fire Marshal UTILITIES DEPARTMENT: 1. On call employees (2), who resides within city limits. 222 This page intentionally left blank. 223 SUPPLEMENTAL SCHEDULES 224 225 PROPERTY VALUES AND TAX RATE CERTIFIED CURRENT PERCENTAGE OF ASSESSED TAXABLE TAX TAX TAX TAX YEAR VALUE RATE LEVY COLLECTIONS COLLECTIONS GENERAL FUND: 2001 489,359,708 0.3678 1,799,865 1,793,248 99.6% 2002 518,434,194 0.3812 1,976,456 1,978,994 100.1% 2003 559,676,816 0.3913 2,190,015 2,232,940 102.0% 2004 592,209,895 0.4106 2,431,636 2,420,378 99.5% 2005 645,521,116 0.4094 2,642,906 2,638,571 99.8% 2006 720,365,601 0.3997 2,879,594 2,890,532 100.4% 2007 818,383,838 0.3811 3,118,613 3,112,817 99.8% 2008 890,768,449 0.3762 3,351,153 3,362,281 100.3% 2009 894,236,300 0.3762 3,363,943 3,309,535 98.4% 2010 882,532,413 0.4015 3,543,248 3,472,383 98.0% 2011 895,586,826 0.4194 3,755,749 3,680,634 98.0% DEBT SERVICE: 2001 489,359,708 0.1122 548,828 547,653 99.8% 2002 518,434,194 0.1038 537,950 538,058 100.0% 2003 559,676,816 0.0937 542,509 536,015 98.8% 2004 592,209,895 0.0744 440,582 441,150 100.1% 2005 645,521,116 0.0656 423,319 434,986 102.8% 2006 720,365,601 0.0653 470,106 471,189 100.2% 2007 818,383,838 0.0639 523,195 522,360 99.8% 2008 890,768,449 0.0588 523,690 525,925 100.4% 2009 894,236,300 0.0673 601,995 590,323 98.1% 2010 882,532,413 0.0585 516,401 506,073 98.0% 2011 895,586,826 0.0656 587,847 576,090 98.0% 226 CITY OF STEPHENVILLE CERTIFIED TAX ROLL COMPARISONS 2010-2011 2007 2008 2009 2010 2011 DIFFERENCE LAND - HOMESITE 78,913,880 84,783,740 83,512,670 86,351,190 88,397,600 2,046,410 LAND - NON HOMESITE 116,864,820 124,829,060 125,504,750 122,739,460 120,835,310 (1,904,150) LAND - AG MARKET 0 LAND - TIMBER MARKET 0 LAND MARKET VALUE 195,456,900 209,612,800 209,017,420 209,090,650 209,232,910 142,260 IMPROVEMENTS - HOMESITE 334,410,370 361,220,150 369,701,040 381,289,950 404,697,300 23,407,350 IMPROVEMENTS - NON HOMESITE 325,265,090 340,224,180 339,311,700 351,463,160 337,144,480 (14,318,680) IMPROVEMENTS 656,738,260 720,840,750 720,698,930 732,753,110 741,841,780 9,088,670 PERSONAL PROPERTY 240,429,900 242,531,120 256,303,000 231,010,050 249,389,170 18,379,120 MINERALS 0 0 0 AGRICULTURAL PRODUCTIVITY 13,227,280 14,495,910 14,734,900 14,683,600 14,564,800 (118,800) PERSONAL PROPERTY 253,657,180 257,027,030 271,037,900 245,693,650 263,953,970 18,260,320 TOTAL MARKET VALUE 1,105,852,340 1,187,480,580 1,200,754,250 1,187,537,410 1,215,028,660 27,491,250 EXEMPT PROPERTY 205,672,910 216,311,900 212,423,640 227,676,690 227,398,160 (278,530) PRODUCTIVITY LOSS 12,999,540 14,212,910 14,487,900 14,435,710 14,320,370 (115,340) AG USE 0 HOMESTEAD CAP LOSS 3,185,340 2,584,240 921,100 255,490 123,810 (131,680) TOTAL EXEMPT PROPERTY 221,857,790 233,109,050 227,832,640 242,367,890 241,842,340 (525,550) TOTAL ASSESSED PROPERTY 883,994,550 954,371,530 972,921,610 945,169,520 973,186,320 28,016,800 0 EXEMPTIONS:0 HOMESTEAD 0 0 OLD AGE($15,000)14,237,490 14,173,270 14,025,290 13,476,850 13,404,330 (72,520) DISABLED PERSONS($10,000)760,000 750,000 660,000 630,000 630,000 0 DISABLED VET($3,000)1,173,270 1,216,760 2,279,000 2,932,100 3,070,760 138,660 POLLUTION CONTROL 259,825 200,304 223,770 462,504 238,734 (223,770) OTHER 0 0 MINIMUM VALUE 7,520 8,440 6,200 10,780 12,390 1,610 FREEPORT 47,571,895 46,370,938 60,778,658 45,057,341 60,243,280 15,185,939 ABATEMENT 1,600,712 883,369 712,392 67,532 0 (67,532) TOTAL EXEMPTIONS 65,610,712 63,603,081 78,685,310 62,637,107 77,599,494 14,962,387 NET TAXABLE 818,383,838 890,768,449 894,236,300 882,532,413 895,586,826 13,054,413 TAX RATE PER $100 VALUATION 0.4450 0.4350 0.4435 0.4600 0.4850 TAX LEVY $3,641,808 $3,874,843 $3,965,938 $4,059,649 $4,343,596 $283,947 227 2011 Annual TML Taxation and Debt Service Revenue Total Fiscal Total Net Gross G.O. Bond Bond Certificates of Year City Population Taxable Tax Rate Indebtedness Indebtedness Obligation Municipal Utilities and Facilities Begins Copperas Cove 32,032 1,067,456,541 0.7600000 10,380,740 0 16,435,000 C CE GC L MB PK S SC SL SP W 10/1 Deer Park 32,010 1,738,646,016 0.7050000 28,725,000 12,400,000 2,230,000 AM CE GC L MB PK S SC SP W 10/1 Farmers Branch 31,300 3,769,497,341 0.5295000 5,880,000 0 19,810,000 C L MB PK S SC SL SP W 10/1 Cleburne 30,400 1,713,419,518 0.7064460 14,440,000 58,900,000 10,351,538 AM AP C CE GC L LK MB PH PK S SC SL SP T W 10/1 Lake Jackson 28,980 1,446,706,142 0.3900000 19,583,635 13,025,000 8,996,365 CE GC L MB PK S SL SP W 10/1 Weatherford 27,437 1,711,159,848 0.4636000 10,215,000 43,265,000 57,500,000 C L LK M MB PK S SL SP W 10/1 Southlake 27,282 5,409,662,010 0.4620000 38,621,087 31,905,215 51,620,000 CE L MB PK S W 10/1 Big Spring 27,282 546,076,067 0.9995000 13,115,000 2,580,000 425,000 AM AP C CE GC LK MB P PK S SC SL SP W ZZ 10/1 Greenville 27,200 1,375,621,165 0.6990000 30,550,000 34,650,000 7,470,000 AM AP C CE GC L LK M MB P PK S SP W 10/1 Eagle Pass 27,183 1,058,889,639 0.3561600 0 37,750,000 23,725,000 CE GC L MB P PK S SL SP TB W 10/1 Seguin 26,842 1,349,428,507 0.4893000 31,312,521 15,570,000 0 AP CE FG GC L MB PK S SP W 10/1 Harker Heights 26,700 1,361,623,756 0.6770000 24,240,000 20,395,000 44,635,000 CE L MB PK S SP W 10/1 Paris 26,539 1,496,647,110 0.5200000 5,718,400 15,093,800 7,285,000 AP C CE FG L LK M MB P PK S SL SP W 10/1 Corsicana 26,463 1,222,239,080 0.6272000 18,565,000 12,910,000 23,735,000 AP C CE L LK MB P PK S SC SL SP W 10/1 Little Elm 25,898 1,504,135,314 0.6652320 31,684,000 11,225,000 26,031,000 CE L MB P PK S SC W 10/1 San Benito 25,391 519,301,506 0.6881250 3,855,435 160,000 0 AM AP C CE FG L MB P PK S SL SP W 10/1 Colleyville 24,974 3,724,557,389 0.3559000 11,935,000 4,520,000 1,365,000 CE L MB PK S W 10/1 Alvin 24,236 902,773,048 0.8036000 8,057,669 10,745,000 9,337,313 C L MB PK S SC SL SP W 10/1 Denison 24,127 983,201,286 0.5940720 5,275,000 2,910,000 13,760,000 C L LK MB P PK S SC SL SP W 10/1 Balch Springs 23,728 691,043,892 0.7600000 3,375,000 0 4,905,000 CE L MB PK SC SP 10/1 University Park 23,500 5,707,112,954 0.2784500 0 0 0 MB PK S SP W 10/1 Plainview 23,000 738,556,967 0.5785000 0 0 7,875,000 AP CE GC L MB PK S SL SP W 10/1 Kerrville 22,946 1,742,625,892 0.5625000 3,271,725 0 28,967,499 AM AP CE GC L LK MB PH PK S SL SP W 10/1 Saginaw 20,783 1,121,335,815 0.4840000 11,870,000 5,510,000 10,865,000 CE L MB PK S SC SP W 10/1 Brownwood 20,402 704,247,801 0.7452000 10,175,000 0 9,510,000 AM AP CE L MB PK S SC SL SP W 10/1 Stafford 19,825 2,089,690,553 0.0000000 1,110,000 0 0 CE MB P PK SP 10/1 Ennis 19,795 1,307,574,814 0.6950000 16,720,408 17,669,592 10,915,000 AP CE H L LK MB PK S W 10/1 Orange 19,613 806,792,530 0.7450000 12,460,000 4,745,000 6,520,000 L MB PK S SL SP W 10/1 Terrell 19,599 1,005,646,462 0.6500000 1,125,000 300,000 16,450,000 AP H L LK MB PK S SC SL SP W 10/1 Belton 19,439 747,923,436 0.6550000 8,005,000 0 10,370,000 CE L MB PK S W 10/1 Angleton 19,123 701,980,840 0.7060000 730,000 1,245,515 21,539,351 PK S SP W 10/1 Palestine 18,712 896,436,597 0.6390000 0 14,576,495 9,972,000 AP C CE L LK MB PK S SP W 10/1 Dickinson 18,680 795,435,661 0.4086000 0 0 8,120,000 L MB 10/1 Universal City 18,530 911,981,108 0.5905310 10,875,000 0 0 CE GC L MB PK S W 10/1 Portland 18,500 837,631,922 0.5428720 3,620,000 10,922,000 7,580,000 CE L LK PK S SC SP W 10/1 Bay City 18,450 659,872,895 0.5641400 1,205,000 280,000 545,000 AP CE GS PH PK S SL SP W 10/1 Stephenville 18,150 882,532,413 0.4600000 2,605,000 14,335,000 8,094,865 AP C L MB PK S SC W 10/1 Midlothian 18,124 2,028,299,309 0.6500000 58,267,193 47,967,736 5,640,000 AP MB PK S W 10/1 Cibolo 18,000 1,120,809,251 0.4139000 19,160,000 5,375,000 2,275,000 MB PK S W 10/1 Murphy 17,708 1,471,745,649 0.5650000 12,740,000 225,000 31,020,000 MB PK S W 10/1 Nederland 17,547 944,890,584 0.5780000 17,720,000 0 0 L MB PK S SL SP W 10/1 Hutto 17,000 781,729,047 0.5075800 2,850,000 0 40,475,000 L LK MB PK S W ZZ 10/1 Horizon City 16,735 608,268,000 0.3044200 675,000 0 0 MB P PK SC 10/1 Gainesville 16,569 744,918,001 0.6470000 8,673,318 12,451,682 4,630,000 AP C CE GC LK MB PK S SC SL SP W ZO 10/1 White Settlement 16,543 502,523,606 0.6860370 7,560,000 270,000 9,555,000 CE L MB PK S SC W 10/1 Brenham 16,147 976,451,381 0.5042000 19,180,531 22,656,053 11,407,845 AP CE GS L MB P PH PK S SL SP W 10/1 Groves 16,144 777,285,940 0.6040000 890,000 0 13,815,000 CE L MB PK S SC SL W 10/1 Gatesville 15,751 322,131,559 0.3507000 245,000 5,532,274 5,130,000 AM AP C FG L MB PH PK S SL SP W ZZ 10/1 Addison 15,737 3,058,773,720 0.5300000 30,535,000 0 42,505,000 AP CE MB PK S SP W 10/1 Forney 15,646 868,279,499 0.6805400 70,356,183 5,283,829 0 L MB PK S W 10/1 West University Place 15,613 4,086,428,274 0.3741100 61,421,167 6,610,000 21,460,000 MB S SC SL SP W 1/1 Mercedes 15,570 454,069,703 0.7900000 20,187,792 31,538,900 11 CE L MB P PK S SP W 10/1 Mount Pleasant 15,564 807,763,999 0.3100000 4,500,000 11,940,000 2,595,000 AP C CE FG L LK MB PK S SL SP W 10/1 228 229 230 This page intentionally left blank. 231 CITY OF STEPHENVILLE FEE SCHEDULE BY DEPARTMENT AS OF OCTOBER 1, 2011 DEPT. DESCRIPTION CURRENT 0201 FISCAL SERVICES TABC- Liquor License Application Fee 60.00 Solicitation Permit (per person, minimum one month) 20.00 Taxicab Permit (per year) 50.00 Copying Charges (per page)(staff copied) .25 Ad Valorem Taxes (per hundred) .485 Hotel/Motel Occupancy Tax .07 City Sales Tax .015 Franchise Fees: (based on Gross Receipts) Cable Television (renew 2014) 4% Electricity (set by PUC/per kwh) 4% Garbage (renew 2013) 7% Gas (renew 2020) 4% Telephone (per access line set by PUC) .59/1.32/2.01 Garage Sale Permits: Prior to Garage Sale 3.00 Day of Garage Sale 5.00 Returned Check Fee 30.00 Late Charge Past Due Date (gross billing) 10.% Credit Card Processing 2.6% 0302 MUNICIPAL COURT –As Set by Municipal Court Judge 0501 LEISURE SERVICES Gymnasium Rental: Profit 250.00 Non-Profit 125.00 Pavilion & Century Park Rental: 1 – 75 people (4 hours) 50.00* 76 – 150 people (4hours) 125.00* 151 – 350 people (4hours) 200.00* Over 350 people (4hours) 300.00 min.** *$50.00 per hour for each additional hour ** Cost determined by event 232 DEPT. DESCRIPTION CURRENT RV Hook-Up: Per Night 15.00 Senior Citizens (55 or older) 10.00 Birdsong Amphitheater: Non-ticketed/Non-profit events 1 – 75 people (4 hours) 150.00* 76 – 150 people (4 hours) 300.00* 151 – 350 people (4 hours) 400.00* Over 350 people (4 hours) 500.00** *$50.00 per hour for each additional hour **$500.00 minimum cost determined by event Ticketed/For-profit events—$500.00 minimum cost determined by event. Recreation: Adult League (per team) 300.00 Youth League (per person) 35.00 Youth Programs (i.e. dance) 30.00* Non-Resident Fee (per person per activity) 10.00 Field Rental—Per Field Per Day 150.00 Field Lighting (per hour) 10.00 *Registration fees for individual sports may vary depending on participation for each class. Splashville Swimming Pool: Daily Admission (per person) 5.00 Ages 2 & Under free Twilight Fee (2 hours prior to closing) 3.00 Senior Citizen (65 & up) 3.00 Passes * Special Rate Individual Passes (Non-Resident/Resident) 5 visits 20.25/16.25 10 visits 37.50/30.00 20 visits 68.75/55.00 30 visits 93.75/75.00 Family Passes** 250.00/200.00 Party Area Rental (Mon-Sat) 45.00 Noon to 2:00 pm or 3:00 pm to 5:00 pm Private Party Rental 750.00 Swimming Lessons 50.00 *City residents receive a 20% discount with proof of residency. **Family of four (4) $10.00 for each additional person. All members must reside in the same household. 233 DEPT. DESCRIPTION CURRENT 0503 CEMETERY Cemetery Lots: City Resident 425.00 Non-City Resident 500.00 0504 LIBRARY SERVICES Replace Lost Books cost Non-Resident Fee (out-of-city per household) 15.00 Fines for Late Return (per day) .25 Copy Machine (per copy, self-serve) .10 Late Fee Video Return (per day) 1.00 Inter-Library Loan (postage) -0- Microfilm Reader/Printer ELIMINATED Replacement Card Fee 2.00 0505 STREETS SERVICES Street Cuts: Asphalt Surfaces Over Concrete (per sq ft): 3.75 Brick Surface Over Concrete (per sq ft): 5.25 Parade Permits: Type A – Less than 50 units 50.00 Type B – More than 50 units 100.00 Type C – Motorcades or parades otherwise notAclassifiedAinA“ ”AorA“B”.AA Marches included in this category. 25.00 0603 FIRE SERVICES Non-Routine Response Fee: Per Unit (per hour) 70.00 Supplies cost 0604 AMBULANCE SERVICES Service and Supplies—See attached Exhibit A Special Events Stand-By: Service and Supplies – See attached Exhibit A Special Events Stand-By: Minimum, three hours 150.00 Each additional hour 50.00 EMS Provider Permit 25.00 234 DEPT. DESCRIPTION CURRENT 0700 POLICE SERVICES Accident Reports 6.00 Finger Printing (2 card max per person ea additional 5.00) 10.00 Offense Reports (for 1st page, $.10 each additional page ) 1.00 False Alarm Fee (per occurrence after five per year) 50.00 Police Escort (per nonprofit event, except funerals) 150.00 ANIMAL CONTROL Dog License: Male 20.00 Neutered Male 5.00 Female 20.00 Spayed Female 5.00 Guard dog Bond + 35.00 Dangerous dog Bond +50.00 Cat License: Male 20.00 Neutered Male 5.00 Female 20.00 Spayed Female 5.00 License Replacement 5.00 Livestock $25/yr + inspection Boarding/Riding Stables $25/yr + inspection Late Fee for Licenses 5.00 Late Fee for Permits 10.00 Impoundment Fee (Established and collected by animal shelter) 0801 PLANNING SERVICES Zoning Ordinance 25.00 Subdivision: Ordinance 50.00 Specifications 25.00 Design Standards 25.00 Flood Plain Maps 10.00 Zone Change Applications: Acre or Less 300.00 1.01 to 5 Acres 400.00 5.01 or More 500.00 235 DEPT. DESCRIPTION CURRENT Board of Adjustment Applications 200.00 Subdivision Filing Fees: Preliminary Plat (per plat) 200.00 (per lot) 10.00 Final Plat (per plat) 200.00 (per lot) 10.00 Replat (per plat) 200.00 Site Development Plan (per plan) 200.00 Comprehensive Plan 100.00 0802 INSPECTION SERVICES Food Service Permit: Annual Inspection: 235.00 Administrative fee 75.00 Contractor fee 160.00 Pre-opening: 100.00 Administrative fee 25.00 Contractor fee 75.00 Complaint 75.00 Reinspection 50.00 Mobile food (with commissary/without) 150/125 Administrative fee 75.00 Contractor fee (with commissary/without) 75/50 Temporary 100.00 Administrative fee 75.00 Contractor fee 25.00 Mobile Home Park License (per park) 10.00 (per lot) 10.00 Mobile Home Inspection 25.00 Certificate of Occupancy 25.00 Inspections outside of normal business hours (per hour) 50.00 236 DEPT. DESCRIPTION CURRENT BUILDING PERMIT FEE SCHEDULE General Construction Permit Fees: Value $1 to $500—flat fee 25.00 Value $501 to $2,000, minimum 24.00+ pro-rated for each $100 above $500 3.00 Value $2,001 to $25,000, minimum 70.00+ pro-rated for each $1,000 above $2,000 14.00 Value $25,001 to 50,000, minimum 392.00+ pro-rated for each $1,000 above $25,000 10.00 Value $50,001 to $100,000, minimum 642.00+ pro-rated for each $1,000 above $50,000 7.00 Value $100,001 to $500,000, minimum 992.00+ pro-rated for each $1,000 above $100,000 6.00 Value $500,001 to $1,000,000, minimum 3,392.00+ pro-rated for each $1,000 above $500,000 5.00 Value $1,000,001 and up, minimum 5,892.00+ pro-rated for each $1,000 above $1,000,000 4.00 Demolition Permit 25.00 Structure Relocation Permit 25.00 ELECTRICAL PERMIT FEES Issuance fee for each permit 25.00 Additional permit fees: Installation of Service: Up to 600 volts (residential) 6.00 Up to 600 volts (commercial) 12.00 Over 600 volts (residential or commercial) 17.00 Equipment Motors: 0 to 10 Hp 3.00 11 to 50 Hp 4.00 50 to 100 Hp 5.00 Over 100 Hp 6.00 Appliances 3.00 Swimming Pools 8.25 Other 4.00 Re-inspection Fee 4.00 License Reciprocation Letter 6.00 Penalty. In the event any work, for which a permit is required by this chapter, is begin prior to obtaining said permit, the permit fee shall be doubled. The payment of such doubled fee shall not relieve any person from fully complying with the requirements of this chapter in execution of work nor from other penalties prescribed herein. 237 DEPT. DESCRIPTION CURRENT PLUMBING PERMIT AND LAWN SPRINKLER FEES Issuance fee for each permit 25.00 Fee for each fixture or opening to receive waste 3.00 Building Sewer 5.00 Water Heater 3.00 Gas Piping Systems 4.00 Gas System Test 4.00 Industrial Waste Pre-Treatment Interceptor 6.00 Water Service Line 4.00 Installation, alteration and repair of water piping or water treating equipment 3.00 Repair or alteration and repair of water piping or water treating equipment 3.00 Repair or alteration of drainage or vent piping 3.00 Lawn Sprinkler System 3.00 Grease or Sand Trap 6.00 Other 4.00 Re-inspection Fee 4.00 MECHANICAL PERMIT FEES Issuance fee for each permit 25.00 PLAN REVIEW FEE SCHEDULE (Council 5/13/2008) Commercial and Multi-Family: Value $1 to $10,000 $50.00 Value $10,001 to $25,000 $70.69+ pro-rated for each $1000 above $10,000 $5.46 Value $25,001 to $50,000, minimum $152.59+ pro-rated for each $1,000 above $25,000 $3.94 Value $50,001 to $100,000, minimum $251.09+ pro-rated for each $1,000 above $50,000 $2.73 Value $100,001 to $500,000, minimum $387.59+ pro-rated for each $1,000 above $100,000 $2.19 Value $500,001 to $1,000,000, minimum $1,263.59+ pro-rated for each $1,000 above $500,000 $1.85 Value $1,000,001 and up, minimum $2,188.59+ pro-rated for each $1,000 above $1,000,000 $1.23 Fire Code(Fire Alarm and Sprinkler System): Value Up to $250,000 $500.00 Value $251,001 to $500,000 $850.00 Value $500,001 to $1,000,000 $1,100.00 Value $1,000,001 to $3,000,000 $1,600.00 Value $1,000,001 to $3,000,000 $1,600.00 Value $3,000,001 to $6,000,000 $2,400.00 Value $6,000,001 and up $2,400.00 pro-rated for each $1,000 above $6,000,000 $0.25 238 DEPT. DESCRIPTION CURRENT 0803 CODE ENFORCEMENT SERVICES Health and Sanitation Administrative Fees: First Violation 25.00 Second Violation 50.00 Third Violation 100.00 3000 WATER FUND Water Rates: Minimum Bill (0 gallons used) 5/8 inch and ¾ inch meter 11.00 1 inch 24.29 1 ½ inch 51.57 2 inch 89.76 3 inch 198.87 4 inch and larger 351.63 Plus Volume Charge—per 1,000 gallons 3.25 Multifamily Billing: 70% of number of living units (per unit) 8.40 Plus Volume Charge--per 1,000 gallons 3.25 Residential Surcharge per thousand gallon (May - September) Over 12,000 gallons 1.00 Over 25,000 gallons 3.00 Over 50,000 gallons 4.00 Outside City Limits 115% Customer Deposits: Residential 100.00 Residential deposits shall be made either: (a) in cash at the time of making application; or (b) one-third to be paid in cash at the time of making application and the remaining two-thirds to be billed on the first two months billing; or (c) anAapplicantAforAresidentialAconnectionAmayApresentAaAletterAofAcreditAfromAapplicant’sAmostA recent utility company which represents a satisfactory payment history for at least twelve (12) months preceding the date of application. To be satisfactory, the letter must not indicate that the applicant has been advised of late payment more than two (2) times during the period. (d) Any customer whose account has been active for twelve (12) months and has not been advised of a late payment during that period, shall be entitled to their deposit for utility service being applied to the account balance or refunded by check within thirty (30) days. 239 DEPT. DESCRIPTION CURRENT Commercial 2X monthly usage For commercial connections: (a) a service deposit shall be required which shall be equal to an estimate of the cost of sixty (60) days utility service, with a five hundred dollar ($500.00) minimum deposit. The amount of the deposit shall be estimated by the utility billing clerks or his or her authorized representative. Where billing figures for a comparable establishment are not available to establish the deposit for a commercial connection, the utility billing clerks shall estimate a two-month billing based upon information received from the applicant. The utility office shall review the estimate and within the first three months make the appropriate adjustment in the deposit amount. (b) Commercial deposits shall be made in cash. The Director of Finance or his or her authorized representative may authorize an alternative method of deposit for commercial accounts on a case by case basis (c) When and if it is found that the deposit required and is collected in accordance with the above schedule is not sufficient to protect the City from losses that may occur over a period of two (2) months, the Director of Finance may, at his or her discretion, require an additional cash deposit, or may require an additional deposit if for any reason the amount of the deposit becomes less than the originally required under the schedules hereinabove set forth. A customer with an existing account established before October 1, 2005, will not be required to establish an additionalAdepositAunlessAandAuntilAtheAcustomer’sAserviceAisAterminatedAforAnon-payment. In that event, the deposit requirements of this section will apply. Basic Service Charges: Connection Fee 20.00 Transfer Fee 20.00 After 5:00 p.m. or weekends (additional) 20.00 Damaged Meter Charge cost Fire Hydrant Meter Deposit 1,000.00 Non-Pay Reconnect Fee 20.00 Check Read (each, after two free annually) 10.00 Temporary Service (72 hours) 20.00+cost Temporary Cut-Off for Repair 20.00 Leak Test (each, after two free annually) 10.00 Water Tap Charges: 5/8 inch and ¾ inch taps 420.00 1 inch tap 534.00 1 ½ inch tap 1,010.00 2 inch tap 1,395.00 Street Boring Charge (per linear foot) 10.00 240 DEPT. DESCRIPTION CURRENT 3100 SEWER FUND Sewer Rates: Minimum Bill (0 gallons used) 9.50 Plus Volume Charge--per 1,000 gallons 3.15 Multifamily Billing: 70% of Number of Living Units (per unit) 9.50 Plus Volume Charge—per 1,000 gallons 3.15 Residential Winter Months Averaging (Dec, Jan, Feb) Outside City Limits 115% Sewer Tap: 4-inch tap 300.00 6-inch tap 375.00 Charges for Industrial Pretreatment: Compliance Sampling (in house) BOD (per pound) .016 TSS (per pound) .15 3200 STORMWATER DRAINAGE Single Family Residential Properties (per property/per month): 0 to 5,000 sq. ft. 2.00 5,001 to 21,780 sq. ft. 3.00 Over 21,780 sq. ft. 4.00 Commercial and all other properties (per property/per month): Equivalent Residential Units (ERU): Minimum 3.00 Or Land Area (sq. ft.)/6,000 x 1.7 x 3.00 Agriculture or undeveloped Exempt 5001 SANITATION SERVICES (IESI) Garbage Rates Frequency 1X 2X 3X 4X 5X 6X Extra Residential N/A 10.26 N/A N/A N/A N/A 5.04 Commercial 17.01 N/A N/A N/A N/A N/A 8.35 2 yard 58.35 98.06 N/A N/A N/A N/A 36.82 3 yard 79.71 106.85 162.93 214.14 265.34 N/A 43.61 4 yard 87.43 125.67 221.12 297.93 374.74 451.54 49.65 6 yard 103.62 156.72 273.48 366.59 459.69 554.15 61.73 8 yard 117.11 214.43 318.51 425.32 535.37 643.80 73.67 Fuel Surcharge. Each month a fuel surcharge is added to the water bills based upon the average fuel cost incurred by IESI in providing service to the City. 241 DEPT. DESCRIPTION CURRENT 4471 LANDFILL Gate Fees: Minimum 10.00 Per Cubic Yard 14.00 Bulky Items (Each) 10.00 Inadequate Containment fee doubled Brush Only (per cubic yard) 12.00 Roofing Materials (per cubic yard) 28.00 Pull off 10.00 3001 AIRPORT Airport Hangars (per month): North side 135.00 South side 185.00 Small Corner 195.00 Large Corner 210.00 Commercial 800.00 Monthly Aircraft Tiedown/Parking 15.00 Fuel Tax (per gallon) .05 Commercial Land Lease (per square foot) .10 New Airport Hangars (per month): Small 200.00 Large 225.00 242 This page intentionally left blank. 243 ORDINANCE NO. 2011- AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF STEPHENVILLE, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011, AND ENDING SEPTEMBER 30, 2012, AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF STEPHENVILLE FOR THE 2011-2012 FISCAL YEAR. WHEREAS, the budget for the fiscal year beginning October 1, 2011 and ending September 30, 2012, was duly presented to the City Council by the City Administrator and a public notice was posted in the Stephenville City Hall. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: SECTION 1. That the appropriations for the fiscal year beginning October 1, 2011 and ending September 30, 2012, for the support of the general government of the City of Stephenville, Texas, be fixed and determined for said terms in accordance with the expenditures shown in the City's fiscal year 2011-2012 budget. SECTION 2. That the budget is hereby approved in all respects and adopted as the City's budget for the fiscal year beginning October 1, 2011 and ending September 30, 2012. PASSED and APPROVED this the 6th day of September, 2011. ___________________ Nancy A. Hunter, Mayor ATTEST: ___________________________________ Cindy L. Stafford, City Secretary ___________________________________ Reviewed by Mark A. Kaiser, City Administrator _________________________________ Approved as to form and legality Randy Thomas, City Attorney 244 ORDINANCE NO. 2011- AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF STEPHENVILLE, FOR THE TAX YEAR 2011. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: That we, the City Council of the City of Stephenville, Texas, do hereby levy or adopt the tax rate of $100.00 valuation for this city for tax year 2011, as follows: $ 0.4194 for the purpose of maintenance and operation. $ 0.0656 for the payment of principal and interest on bonds. $ 0.4850 Total Tax Rate The Tax Assessor/Collector is hereby authorized to assess and collect the taxes of the City of Stephenville, Texas, employing the above tax rate. PASSED and APPROVED this the 20st day of September, 2011. ____________________________________ Nancy A. Hunter, Mayor ATTEST: ___________________________________ Cindy L. Stafford, City Secretary ___________________________________ Reviewed by Mark A. Kaiser, City Administrator _________________________________ Approved as to form and legality Randy Thomas, City Attorney 245 Advisory Boards and Commissions In addition to the permanent advisory boards and commissions listed, the Council also appoints temporary advisor committees from time to time to address specific, short term issues. The 2011 Membership of Advisory Boards and Commissions include: Airport Advisory Board. Studies and makes recommendations to the City Council regarding operations and facility improvements of the municipal airport. Ensures that the municipal airport is efficiently and adequately meeting the needs of the City and the air transportation industry. Bill Chandler Dana Brinkley Hardy Hampton Frank Burke Jubel Caldwell Rick Tennyson Robert Couch Board of Adjustment. Hears and decides appeals that allege that there was an error in any order, requirements, decision or determination made by a City administrative officer, department of board. Also acts on applications that are submitted for a variance or a special exception to City zoning regulations. Elizabeth Baxter Nicki Jones Perry Elliott Harvey Haynes Moumin Quazi Building Board. Hears and renders decisions on ruling by City building inspectors or officials in regards to code interpretation, enforcement and substandard housing or structures within the City. David Jacquess Fred Parker Dennis Shumate Danny Phillips Steve Bowman Electrical Board. Hears and renders decisions on ruling by City building inspector or officials in regards to code interpretation, enforcement and substandard electrical work within the City. Johnny Davis David Bragg David Picha Mark Hunter Kenneth Howell Water Conservation Committee. Advises the City Council on policy matters affecting the Western Conservation programs and events. Sudarshan Kurwadkar Hennen Cummings Manon Shockey Dr. Carol Thompson Mark Miller Parks and Recreation Advisory Board. Recommends, to the City Council, uses of parkland and parks/recreation facilities and improvements in programs, activities and facilities to meet community recreation needs and interests. Cary Strohmeyer Katy Peak Dale Dorothy Jerry Land Joe Altebaumer Jason La Touche David Picha 246 Advisory Boards and Commissions Planning and Zoning Commission. Studies and reviews plans and recommends to the City Council action to be taken in regard to City growth and development and comprehensive community planning. Also, makes recommendations and acts as a hearing board on zoning requests. Drafts new development regulations and conducts periodic review of plans and regulations. Richard Petronis Jerry Warren Caryl Chilton Dell Burdick Metta Collier Alisa Starbird Matt Harpole Janet Whitley Deanna Glasgow Tawnya Doggett Dangerous Buildings Abatement Board. Hears and renders decisions on ruling by City building inspectors or officials in regards to code interpretation and enforcement on substandard structures within the City. Brad Chilton Michael D. Stephens Jeff Owens Jeremiha Dennis Gerrit Schouten Plumbing Board. Hears and renders decisions on ruling by City building inspectors or officials in regards to code interpretation and enforcement on substandard plumbing work within the City. Steven Forbus Clarence Young Larry Graham J. D. Walker John Weber Dan Rivers Bobby Mangrum Senior Citizen Advisory Board. Recommends to the City Council action to be taken in regard to facilities and improvements in programs, activities and facilities to meet community senior citizen needs and interests. Tom Konz Jeremiah Dennis Pati Hendrickson Jana Saucedo Patsy Jones Library Advisory Board. Recommends to the City Council action to be taken in regard to facilities and improvements in programs, activities and facilities to meet library needs and interests. Emily McLemore Michael Maso Eliose Horak Shirley Bittenbinder Margie Derrick Janis Petronis Bette Kline Katy Eichenberg Mechanical Board. Hears and renders decisions on ruling by City building inspectors or officials in regards to code interpretation and enforcement on substandard mechanical work within the City. Bobby Mangrum Mike Walker James Walker Steven Deviney Rick Alderfer 247 FISCAL & BUDGETARY POLICIES 248 This page intentionally left blank. 249 Fiscal and Budgetary Policies I. Statement of Purpose The City of Stephenville is committed to financial management through integrity, prudent stewardship, planning, accountability, full disclosure and communication. The broad purpose of these Fiscal and Budgetary Policies are to enable the City to achieve and maintain a long-term stable and positive financial condition, and provide guidelines for the day-to-day planning and operations of the City’s financial affairs. Policy scope generally spans areas of accounting and fiscal reporting, internal controls, both operating and capital budgeting, revenue management, investment and asset management, debt management and forecasting. This is done in order to: Demonstrate to the citizens of Stephenville, the investment community, and the bond rating agencies that the City is committed to a strong fiscal operation; Provide precedents for future policy-makers and financial managers on common financial goals and strategies; Fairly present and fully disclose the financial position of the City on conformity to generally accepted accounting principals (GAAP); and Demonstrate compliance with finance-related legal and contractual issues in accordance with the Texas Local Government Code and other legal mandates. These policies will be reviewed and updated annually as part of the budget preparation process. II. Operating Budget Policy Statement A. Preparation Budgeting is an essential element of financial planning, control, and evaluation process of municipal government. The “Operating Budget” is the City’s annual financial operating plan. The budget includes all of the operating departments of the City. It also includes the debt service funds, all capital improvement programs, and all enterprise funds. The Finance Department prepares the budget, with the cooperation of all departments, and under the direction of the City Administrator who makes necessary changes and transmits the document to the City Council. 1. Proposed Budget – Under the City Charter, the City Administrator is responsible for preparing and recommending an operating budget for City Council consideration. Such budget shall provide a complete plan for the fiscal year within the provisions of the City Charter. a. A budget message which shall outline the proposed financial policies for the next year with explanations of any change from previous years in expenditures and any major changes in policy and complete statement regarding the financial conditions of the City. 250 b. The budget shall include four basis segments for review and evaluation: (1) personnel costs, (2) line item budget for operations and maintenance costs, (3) service level adjustments for increases or decreases to existing service levels, and (4) revenues. c. The budget review process shall include the City Council participation in the development of each of the four segments of the proposed budget. 2. Adoption of the Budget – The budget and all supporting schedules shall be filed with the City Secretary when submitted to the Council and shall be open for public inspection by anyone interested. At the Council meeting at which time the budget is submitted, the Council will name the time and place of a budget public hearing and will publish the notice of the public hearing at least ten (10) days before the date of the hearing. At this hearing, interested citizens may express their opinions concerning items of expenditure, giving their reasons for wishing the increase or decrease in any items of expense. After the public hearing, the Council shall analyze the budget, making any additions or deletions which they feel appropriate, and shall, at least twenty (20) days prior to the beginning of the next fiscal year, adopt the budget by a favorable majority vote of all members of the Council. Should the Council take no action on or prior to such day, the budget, as submitted, shall be deemed to have been finally and unanimously adopted by the Council. B. Balanced Budget The goal of the City is to balance the operating budget with the current revenues, whereby, current revenues would match and fund on-going expenditures/expenses. C. Planning The budget process will be coordinated so that major policy issues are identified prior to the budget approval date. This will allow the City Council adequate time for consideration of appropriate decisions and analysis of financial impacts. D. Reporting Summary financial reports will be presented to the City Council quarterly. These reports will be in a format appropriate to enable the City Council to understand the overall budget and financial status. The City Administrator will also present a mid-year report to the City Council following the end of the second fiscal quarter which updates the status of projects and related financial goals set forth in the budget. E. Control and Accountability Each Department Director, appointed by the City Administrator, will be responsible for the administration of his/her departmental budget. This includes accomplishing the objectives adopted as part of the budget and monitoring each departmental budget for compliance with spending limitations. 251 F. Contingency Appropriations The budget may include contingency appropriations within designated operating departmental budgets. These funds are to offset expenditures for unexpected maintenance or other unanticipated or unforeseen expenses that might occur during the year. III. Asset Management A. Cash Management and Investments The City Council has formally approved a separate Investment Policy for the City of Stephenville that meets the requirements of the Public Funds Investment Act (PFIA), Section 2256 of the Texas Local Government Code. This policy is reviewed annually by the City Council, and it applies to all financial assets held by the City. 1. Statement of Cash Management Philosophy – The City shall maintain a comprehensive cash management program to include the effective collection of all accounts receivable, the prompt deposit of receipts to the City’s depository, the payment of obligations, and the prudent investment of idle funds in accordance with this policy. 2. Objectives - The City’s investment program will be conducted as to accomplish the following listed in priority order: a. Safety of the principal invested b. Liquidity and availability of cash to pay obligations when due c. Receive the highest possible rate of return (yield) consistent with the City’s investment policy. 3. Safekeeping and Custody - Investments may only be purchased through brokers/dealers who meet the criteria detailed in the investment policy, which also addresses internal controls related to investments. 4. Standard of Care and Reporting – Investments will be made with judgment and care, always considering the safety of principal to be invested and the probable income to be derived. The Director of Finance is responsible for overall management of the City’s investment program and ensures all investments are made in compliance with the investment policy. An investment report, providing both summary and detailed information, will be presented to the City Council quarterly. 5. Authorized Investments – The City can currently invest in the following: a. U.S Treasury and Agency securities; b. Obligations of this state or other states, agencies, counties, cities, rated as to investment quality by a nationally recognized investment rating firm of not less than A; c. Certificates of Deposit; d. Fully collateralized Repurchase Agreements; e. No-load Money Market Mutual Funds; f. Investment Pools that meet the requirements of PFIA. 252 B. Fixed Assets These assets will be reasonably safeguarded and properly accounted for, and prudently insured. 1. Capitalization Criteria – For purposes of budgeting and accounting classification, the following criteria must be capitalized: The asset is owned by the City. The expected useful life of the asset must be longer than one year, or extend the life of an identifiable existing asset by more than one year. The original cost of the asset must be at least $1,000. The asset must be tangible. On-going repairs and general maintenance are not capitalized. 2. New Purchases – All costs associated with bringing the asset into working order will be capitalized as part of the asset costs. This will include start up costs, engineering or consultant type fees as part of the asset cost once the decision or commitment to purchase the asset is made. The cost of land acquired should include all related costs associated with its purchase. 3. Improvements and Replacement – Improvements will be capitalized when they extend the original life of an asset or when they make the asset more valuable than it was originally. The replacement of assets’ components will normally be expensed unless they are of a significant nature and meet all the capitalization criteria. 4. Contributed Capital – Infrastructure assets received from developers or as a result of annexation will be recorded as equity contributions when they are received. 5. Distributions Systems – All costs associated with public domain assets, such as streets and utility distribution lines will be capitalized in accordance with the capitalization policy. Costs should include engineering, construction and other related costs including right-of-way acquisition. 6. Reporting and Inventory – The Finance Department will maintain the permanent records of the City’s fixed assets, including description, cost, department of responsibility, date of acquisition, depreciation and expected useful life. Periodically, random sampling at the department level will be performed to inventory fixed assets assigned to that department. Responsibility for safeguarding the City’s fixed assets lies with the department Director whose department has been assigned the asset. IV. Debt Management The City of Stephenville recognizes the primary purpose of capital facilities is to provide services to the citizens. Using debt financing to meet the capital needs of the community must be evaluated according to efficiency and equity. Efficiency must be evaluated to determine the highest rate of return for a given investment of resources. Equity is resolved by determining who should pay for the cost of capital improvements. In meeting demand for additional services, the City will strive to balance the needs between debt financing and “pay-as-you-go” methods. 253 The City realizes that failure to meet the demands of growth may inhibit its continued economic vitality, but also realizes that too much debt may have detrimental effects on the City’s long-range financial condition. The City will issue debt only for the purpose of acquiring or constructing capital assets for the general benefit of its citizens and to allow it to fulfill its various purposes as a city. A. Usage of Debt – Debt financing will be considered for non-continuous capital improvements which citizens will be benefited. Alternatives for financing will be explored prior to debt issuance and include, but not limited to: Grants Use of Reserve Funds Use of Current Revenues Contributions from developers and others Leases Impact Fees When the City utilizes long-term financing, it will ensure that the debt is soundly financed by conservatively projecting revenue sources that will be used to pay the debt. It will not finance the improvement over a period of time greater than the useful life of the improvement and it will determine that the cost benefit of the improvement, including interest costs, is positive to the community. B. Types of Debt – 1. General Obligation Bonds – General obligation bonds must be authorized by a vote of the citizens of Stephenville. They are used only to fund capital assets of the general government and are not to be used to fund operating needs of the City. The full faith and credit of the City as well as the City’s ad valorem taxing authority back general obligation bonds. Conditions for issuance of general obligation debt include: When the project will have a significant impact on the tax rate; When the project may be controversial even though it is routine in nature; or When the project falls outside normal bounds of projects the City has typically done. 2. Revenue Bonds – Revenue bonds will be issued to provide for the capital needs of any activities where the capital requirements are necessary for a continuation or expansion of a service. The improved activity shall produce a revenue stream to fund the debt service requirements of the necessary improvement to provide service expansion. The average life of the obligation should not exceed the useful life of the asset(s) to be funded by the bond issue. 3. Certificates of Obligation (CO’s) – Certificates of obligation or contract obligations may be used to fund capital requirements that are not otherwise covered either by general obligation or revenue bonds. Debt service for CO’s may be either from general revenues (tax- supported) by a specific revenue stream(s) or a combination of both. Typically, the City may issue CO’s when the following conditions are met: When the proposed debt will have a minimal impact on future effective property tax rates; When the projects to be funded are within the normal bounds of city capital projects, such as roads, parks, various infrastructure and City facilities; and 254 When the average life of the obligation does not exceed the useful life of the asset(s) to be funded by the issue. Certificates of obligation will be the least preferred method of financing and will be used with prudent care and judgment by the City Council. Every effort will be made to ensure public participation in decisions relating to debt financing. C. Method of Sale – The City will use a competitive bidding process in the sale of bonds unless a condition in the bond market or the nature of the issue warrants a negotiated bid. In such situations, the City will publicly present the reasons for the negotiated sale. The City will rely on the recommendation of the financial advisor in selection of the underwriter or direct purchaser. D. Disclosure – Full disclosure of operating costs along with capital costs will be made to the bond rating agencies and other users 0f financial information. The City staff, with the assistance of the financial advisor and bond counsel, will prepare the necessary materials for presentation to the rating agencies and will aid in the production of the preliminary Official Statements. The City will take the responsibility for the accuracy of all financial information released. E. Federal Requirements – The City will maintain procedures to comply with arbitrage rebate and other Federal requirements. F. Debt Restructuring – The City will issue bonds not to exceed the useful life of the asset being financed. The structure should approximate level debt service unless operational matters dictate otherwise. Market factors, such as the effects of tax-exempt designations, the cost of early redemption options and the like, will be given consideration during the structuring of long-term debt instruments. G. Debt Coverage Ratio – Refers to the number of times the current combined debt service requirements or payments would be covered by the current operating revenues, net of on-going operating expenses of the City’s combined utilities (Water and Wastewater). The current bond ordinance for outstanding utility debt requires a combined minimum 1.25 times coverage ratio. H. Bond Reimbursement Resolutions – The City may utilize bond reimbursements a tool to manage its debt issues, due to arbitrage requirements and project timing. In so doing, the City uses its capital reserves “cash” to delay bond issues until such time when issuance is favorable and beneficial to the City. The City Council may authorize a bond reimbursement resolution for General Capital projects that have a direct impact on the City’s ad valorem tax rate when the bonds will be issued within the term of the existing City Council. The City Council may also authorize revenue bond reimbursements for approved utility and other self-supporting capital projects. V. Other Funding Alternatives When at all possible, the City will research alternative funding opportunities prior to issuing debt or increasing user- related fees. A. Grants – All potential grants will be examined for any matching requirements and the source of those requirements identified. A grant funding worksheet, reviewed by Finance, that clearly identifies 255 funding sources, outcomes and other relevant information will be presented and approved by the City Council prior to any grant application being submitted. It must be clearly understood that any resulting operation requirements of the grant could be discontinued once the term and conditions of the project have been terminated. The City Council must authorize acceptance of any grant funding. B. Use of Reserve Funds - The City may authorize the use of reserve funds to potentially delay or eliminate a proposed bond issue. This may occur due to higher than anticipated fund balances in prior years, thus eliminating or reducing the needs for debt proceeds, or postpone a bond issue until market conditions are more beneficial or timing of the related capital improvements does not correspond with the planned bond issue. Reserve funds used in this manner are replenished upon issuance of the proposed debt. C. Developer Contributions – The City will require developers who negatively impact the City’s utility capital plans to offset those impacts. D. Leases – The City may authorize the use of lease financing for certain operating equipment when it is determined that the cost benefit of such arrangement is advantageous to the City. E. Impact Fees – The City will impose impact fees as allowable under state law for both water and wastewater services. These fees will be calculated in accordance with statute and reviewed at least every three years. All fees collected will fund projects identified within the Fee study and as required by state laws. VI. Financial Conditions and Reserves The City of Stephenville will maintain budgeted minimum reserves in the ending working capital/fund balances to provide a secure, healthy financial base for the City in the event of a natural disaster or other emergency, allow stability of City operations should revenues fall short of budgeted projections and provide available resources to implement budgeted expenditures without regard to actual timing of cash flows into the City. A. Operational Coverage – The City’s goal is to maintain operations coverage of 1.00, such that operating revenues will at least equal or exceed current operating expenditures. Deferrals, short-term loans, or one-time sources will be avoided as budget balancing techniques. B. Operating Reserves – City wide the City will maintain reserves at a minimum of ninety (90) days (25%) of net budgeted operating expenditures. Net budgeted operating expenditures are defined as total budgeted expenditures less interfund transfers and charges, general debt service (tax-supported), direct cost for purchased power and payments from third party grant monies. 1. General Fund – The unobligated fund balance in the General Fund should equal at least ninety (90) days or 25% of annual budgeted General Fund expenditures. 2. Utility Fund –Working capital reserves in the Utility Fund should be 25% or ninety (90) days. For all other funds, the fund balance is an indication of the balance of each particular fund at a specific time. The ultimate goal of each such fund is to have expended the fund balance at the conclusion of the activity for which the fund was established. 256 Reserve requirements will be calculated as part of the annual budget process and any additional required funds to be added to the reserve balances will be appropriated within the budget. Funds in excess of the minimum reserves may be expended for City purposes at the will of the City Council once it has been determined that the use of the excess will not endanger reserve requirements in future years. C. Liabilities and Receivables – Procedures will be followed to maximize discounts and reduce penalties offered by creditors. Current liabilities will be paid within 30 days of receiving the invoice. Accounts receivable procedures will target collection for a maximum of 30 days of service. Receivables aging past 120 days will be sent to a collection agency. D. Capital Projects Funds – Every effort will be made for all monies within the Capital Projects Funds to be expended within thirty-six (36) months of receipt. The fund balance will be invested and income generated will offset increases in construction costs or other costs associated with the projects. Capital project funds are intended to be expended totally, with any unexpected excess to be transferred to the Debt Service Fund to service project-related debt service. E. General Debt Service Funds - Revenues within this fund are stable, based on property tax revenues. Balances are maintained to meet contingencies and to make certain that the next year’s debt service payments may be met in a timely manner. The fund balance should not fall below one month or 1/12th annual debt service requirements, in accordance with IRS guidelines. E. Investment of Reserve Funds - The reserve funds will be invested in accordance with the City’s investment policy. VII. Internal Controls A. Written Procedures – Wherever possible, written procedures will be established and maintained by the Director of Finance for all functions involving cash handling and/or accounting throughout the City. These procedures will embrace the general concepts of fiscal responsibility set forth in this policy statement. B. Department Directors Responsibility - Each department director is responsible for ensuring that good internal controls are followed throughout the department, that all Finance Department directives are implemented and that all independent auditor internal control recommendations are addressed. 257 Basis of Accounting/Budgeting The budgetary and accounting policies contained in the budget document conform to generally accepted accounting principles (GAAP) as established by the Governmental Accounting Standards Board (GASB). The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate budgetary and accounting entity. Within the budget, the City’s various funds are grouped into the following categories of fund types: Governmental Fund Types – Include the General Fund, Debt Service Fund, Special Revenue Funds, and Capital Projects Fund. The City accounts and budgets for all general government funds using the modified accrual basis. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual (i.e., both measurable and available). Available revenues collected within the current period or soon thereafter are used to pay liabilities of the current period. Expenditures represent a decrease of financial resources, and other than interest on general long-term debt, are recorded when the fund liability is incurred, if measurable. Interest on general long-term debt is recorded when due. Exceptions to this general rule include: (1) accumulated unpaid vacation, sick pay, and other employee benefits which are not accrued; (2) principal and interest on general long-term debt which is recognized when due; and (3) prepaid expenses, which are not recorded. Proprietary Fund Types – Include the Utility Fund, and are accounted and budgeted for on a cost-of-services or “capital maintenance” measurement focus, using the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recognized when incurred. For purposes of this budget presentation, depreciation is not displayed and capital expenditures and bond principal payments are shown as utilized by each fund. Governmental Fund Types Governmental Fund Types are those through which most governmental functions of the City are financed. The acquisition, use, and balances of the City’s expendable resources and the related liabilities (except those accounted for in the Proprietary and Fiduciary types) are accounted for through the Governmental Fund Types. General Fund: The General Fund is the general operating fund of the City and accounts for the ordinary operations of the City that are financed from taxes and other general revenues. It is used to account for all financial resources except those required to be accounted for in another fund. Major functions financed by the General Fund include: Administration, Administrative Services, Fire and Police, Community Development and Community Services. Special Revenue Fund: The Special Revenue Funds account for the accumulation and distribution of resources. The Hotel/Motel Tax Fund accounts for the tax revenues received from local hotels and bed and breakfasts and for expenditures made within guidelines of the Texas Hotel Occupancy Tax Act. The Child Safety Fund accounts for the court costs used to enhance child safety, health, nutrition; including child abuse prevention and intervention and substance abuse prevention. The LEOSE Fund accounts for restricted law enforcement officer education and training activity. Debt Service Fund: The Debt Service Fund is used to account for accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs other that debt serviced by Proprietary Fund Types. The revenue source is principally ad valorem taxes levied by the City. 258 Capital Projects Fund: Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities and equipment. Proprietary Fund Types Enterprise Funds are used to account for operations that are either financed and operated in a manner similar to private business enterprises, or where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management, control, accountability, or other purposes. Utility Fund: This fund accounts for water and sewer services for the residents of the City. All activities necessary to provide such services are accounted for in the fund, including administration, operation, maintenance, financing and related debt service, and billing and collection. Sanitary Landfill Fund: This fund accounts for solid waste collection and disposal services provided to the residents of the City. Airport Fund: This fund accounts for municipal airport services and to support air transportation and charter services. Storm Water Drainage Fund: This fund accounts for the maintaining of existing storm water drainage ways and the construction of new drainage ways. 259 Budget Glossary The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To help the reader of the 2011-12 Annual Budget document to better understand these terms, a budget glossary has been included. Account: A term used to identify an individual asset, liability, expenditure control, revenue control, encumbrance control, or fund balance. Accounting System: Records and procedures which are used to record, classify and report information on the financial status and operations of the entity. Accrual Basis of Accounting: A basis of accounting under which revenues are recorded when earned and expenditures are recorded as soon as they result in liabilities for benefits received, notwithstanding that the receipt of the revenue or the payment of the expenditure may take place, in whole or in part, in another accounting period. Activity: A specific and distinguishable line of work performed by one or more organizational components of a governmental unit for the purpose of accomplishing a function for which the governmental unit is responsible. See also Function. Ad Valorem Taxes: In proportion to value. A basis for levy of taxes upon property. See Property Taxes. Amended Budget: Includes the adopted budget for a fiscal year, plus any budget amendments or budget transfers. Appraised Value (Assessed Valuation): The value of real and/or personal property assigned by the assessor as a basis for the levying of property taxes. (Property values are established by the Erath County Tax Appraisal District.) Appropriation: An authorization granted by the legislative body to make expenditures and to incur obligations for specific purposes. Assets: Resources owned or held by the City, which have a monetary value. Authorized Positions: Employee positions, which are authorized in the adopted budget, to be filled during the year. Available (Undesignated) Fund Balance: This refers to the funds remaining from the prior year, which are available for appropriation and expenditure in the current year. Base Budget: Cost of continuing the existing levels of service in the current budget year. Bond: A long-term IOU or promise to pay a sum of money (the face amount of the bond) on a specific date(s) (the bond maturity date) at a specified interest rate. Bonded Debt: That portion of indebtedness represented by outstanding bonds. 260 Budget Glossary Bond Ordinance: An ordinance or resolution authorizing a bond issue. Bond Refinancing: The pay-off and re-issuance of bonds, to obtain better interest rates and/or bond conditions. Budget: An annual plan of financial operation embodying an estimate of proposed expenditures and the estimated means of financing them. The approved budget is authorized by ordinance and thus specifies the legal spending limits for the fiscal year. Budget Calendar: The schedule of key dates which the City follows in the preparation and adoption of the budget. Budget Document: The instrument used by the budget-making authority to present a comprehensive financial plan of operations to the City Council. Budget Message: The opening section of the budget which provides the City Council and the public with a summary of the most important aspects of the budget, changes from previous years and views and recommendations of the City Administrator. Budget Ordinance: The official enactment, by the City Council, to legally authorize the City Staff to obligate and expend the resources of the City. Capital Improvements Program (CIP): A long-range plan for providing the capital outlays necessary to ensure that adequate services are provided the residents of the City. The plan includes improvements to, or the acquisition of, structural improvements and major equipment purchases. Capital Projects Fund: A fund created to account for financial resources to be used for the acquisition and/or the construction of major capital facilities or equipment. Capital Outlays: Expenditures for items which have a useful life in excess of one year and a purchase cost of at least $1,000. Included in this category is the cost of land, buildings, permanent improvements, machinery, large tools, rolling and stationary equipment. Cash Basis of Accounting: The basis of accounting in which transactions are recorded when cash is either received or disbursed. Cash Management: The proper management of the cash necessary to pay for government services while investing temporary, idle, excess cash in order to earn interest revenue. Certificates of Obligation (CO’s): Bonds that finance a variety of public improvement projects which can be backed by general revenues, backed by a specific revenue stream, or a combination of both. Certificates of obligation will be used to fund capital assets where bond issues are not warranted as a result of the cost of the asset(s) to be funded through the instrument. This type of bond generally does not require voter approval. 261 Budget Glossary City Charter: The document that establishes the City as an incorporated political subdivision (municipal government) in accordance with the statutes of the State of Texas. Contingency: A budgetary reserve set aside for emergencies or unforeseen expenditures. Current Taxes: Taxes that are due within one year. Debt Service Fund: The fund used to account for the payment of principal and interest on all long-term debt. Delinquent Taxes: Real or personal property taxes that remain unpaid on or after February 1st of each year upon which penalties and interest are assessed. Department: A major administrative organizational unit of the City, which indicates overall management responsibility of one or more activities. Deficit: The excess of expenditures over revenues during an accounting period. Depreciation: The process of estimating and recording the expired useful life of a fixed asset which is used to distribute its cost over its revenue producing years. Encumbrance: The commitment of appropriate funds to purchase an item or service. To encumber funds means to set aside or commit funds for specified future expenditure. Enterprise Fund: A fund established to finance and account for operations (1) that are financed and operated in a manner similar to private business enterprises- where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (2) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Erath County Appraisal District: An entity established by the State of Texas to ensure uniform property appraisals for all taxing entities in Erath County. Expenditure: Funds spent in accordance with the budgeted appropriations on assets or goods and services obtained. Expenses: A decrease in net total assets. Expenses represent the total cost of operations during a period regardless of the timing of related expenditures. Fiscal Year: A 12-month period to which the annual operating budget applies. (The City of Stephenville has established October 1 through September 30 as its fiscal year.) Fixed Asset: Assets of a long-term character, which are intended to continue to be held or used. Examples of fixed assets include items such as land, buildings, machinery, furniture and other equipment. 262 Budget Glossary Franchise Fee: A fee paid by public service businesses for the use of City streets, alleys and property in providing their services to the citizens of the City. Services requiring franchises include electricity, telephone, natural gas, cable television, sanitation, taxicab, water and wastewater. Full Faith and Credit: A pledge of the general taxing power of the City to repay debt obligations (the term typically used in reference to bonds.) Full Time Equivalent (FTE): A part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year, or full value of one for a full-time position. Function: A group of related activities aimed at accomplishing a major service for which the City is responsible. For example, public safety is a function. Fund: An accounting entity with a self-balancing set of accounts that record financial transactions for specific activities or government functions. Fund Balance: The excess of assets over liabilities and reserves. General Fund: The fund established to account for those resources devoted to financing the general administration of the City and traditional services provided to citizens. Service activities include fire and police protection, streets, drainage, park maintenance and recreational activities. General Ledger: A listing of various accounts, which are necessary to reflect the financial position of a fund. Generally Accepted Accounting Principles (GAAP): The uniform minimum standards and guidelines for financial accounting and reporting. The primary authoritative body on the application of GAAP to state and local governments is the Governmental Accounting Standards Board (GASB). General Obligation Bonds: Bonds that finance a variety of public improvement projects, which pledge the full faith, credit and taxing power of the City. This type of bond requires voter approval. Grants: Contributions or gifts of cash or other assets from another government to be used or expended for a specific purpose, activity or facility. Impact Fees: Fees assessed to developers to help defray a portion of the costs that naturally result from increased development. By Texas law, these fees must be used for capital acquisition or debt service relating to capital projects. Infrastructure: Roads, bridges, curbs and gutters, street, sidewalks, drainage systems, lighting systems, water lines, wastewater lines and other improvements that are installed for the common good. Intrafund Transfers: Funds transferred from one fund to another fund for specific purposes: i.e., debt service, reimbursement for services. 263 Budget Glossary Intergovernmental Revenue: Funds received from federal, state and other local government sources in the form of grants, shared revenues and payments in lieu of taxes. Investments: Securities purchased and held for the production of income in the form of interest, dividends, rentals or base payments. Invoice: A bill requesting payment for goods or services by a vendor or other governmental unit. Levy: To impose taxes, special assessments, or service charges for the support of City activities. Liabilities: Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed or refunded at some future date. This term does not include encumbrances. Line-Item Budget: A budget prepared along departmental lines that focus on what is to be bought. Modified Accrual Accounting: A basis of accounting in which expenditures are accrued, but revenues are accounted for on a cash basis. This accounting technique is combination of cash and accrual accounting since expenditures are immediately incurred as a liability, while revenues are not recorded until they are actually received. Object of Expenditure: An expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt, and furniture. Objective: Desired output oriented accomplishments, which can be measured and achieved within a given time frame. Operating Budget: Operating budgets serve many purposes within a governmental entity, but they have two primary purposes: (1) to plan the services that are going to be offered during the coming year and set priorities; (2) to conform with legal requirements to ensure that expenditures do not exceed those appropriated. Operating budgets are also called Annual Budgets. See Budget. Ordinance: A formal legislative enactment by the governing board of a municipality. Pay-as-you-go Basis: A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing. Performance Measure: Data collected to determine how effective or efficient a program is in achieving its objectives. Personnel Costs: Costs related to compensating employees including salaries, wages, insurance, payroll taxes and retirement contributions. Property Tax: Ad valorem tax levied on both real and personal property according to the property’s valuation and the tax rate. 264 Budget Glossary Real Property: Property classified by the State Property Tax Board including residential single and multi- family, vacant lots, acreage, farm and ranch improvements, commercial and industrial, and oil, gas and other mineral reserves. Refunding Bonds: Bonds issued to retire bonds already outstanding. The refunding bonds may be sold for cash and outstanding bonds redeemed in cash, or the refunding bonds may be exchanged with holders of outstanding bonds. Reserves: An account used to indicate that a portion of a fund balance is restricted for a specific purpose. Resolution: A special or temporary order of the City; an order of the City requiring less legal formality than an ordinance. Retained Earnings: The equity account reflecting the accumulated earnings of the Proprietary Funds. Revenue: Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, shared revenues and interest income. Revenue Bonds: Bonds whose principal and interest are payable exclusively from a revenue enterprise or project, pledged as the funding source before issuance. Services: Operational expenses related to professional or technical services and other outside organizations. Special Assessment: Charges imposed against property because that property receives a special benefit by virtue of some public improvement, separate and apart from the general benefit accruing to the public at large. Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or for major capital projects) that are legally restricted to expenditure for specified purposes. Supervisory Control and Data Acquisition (SCADA): Electronic monitoring of water pump stations, sewer lift stations, pumps and motors at the wastewater treatment plant. Surplus: The excess of the assets of a fund over its liabilities, or if the fund has other resources and obligations; the excess of resources over the obligations. The term should not be used without a properly descriptive adjective unless its meaning is apparent from the context. See also Fund Balance. Tax Base: The total value of all real, personal and mineral property in the City as of January 1st of each year, as certified by the Erath County Appraisal District. The tax base represents net value after all exemptions. 265 Budget Glossary Tax Levy: The total amount to be raised by general property taxes for purposes specified in the Tax Levy Ordinance. Tax Levy Ordinance: An ordinance by means of which taxes are levied. Tax Rate: The amount of tax stated in terms of a unit of the tax base; for example, 44 cents per $100 of assessed valuation of taxable property. Tax Roll: The official list showing the amount of taxes levied against each taxpayer or property. Transfers In/Out: Amounts transferred from one fund to another to assist in financing the services or programs for the recipient fund. User Charges: The payment of a fee for a direct receipt of a public service by the party benefiting from the service. Unencumbered Fund Balance: For budget purposes, the unencumbered fund balance is the amount of undesignated fund balance of a fund available for allocation. Unreserved Fund Balance: The portion of a fund’s balance that is not restricted for a specific purpose and is available for general appropriation. Unreserved Fund Balance: The portion of a fund’s balance that is not restricted for a specific purpose and is available for general appropriation. Working Capital: For enterprise funds, the excess of current assets over current liabilities. Working capital of a fund is important because budgeted expenditures of the fund must be provided for from cash receipts during the year supplemented by working capital carried over from prior years, if any.