HomeMy WebLinkAbout2012-2013 ANNUAL BUDGET
City of Stephenville
PROPOSED
ANNUAL PROGRAM OF SERVICES
2012-2013
SUBMITTED TO
THE MAYOR AND CITY COUNCIL
AUGUST 1, 2012
The following statement is provided in accordance with state law:
This budget will raise more total property tax than last year’s
budget by $255,333 (5.89%) and of that amount $69,870 is tax
revenue to be raised from new property tax added to the tax roll
this year.
The mission of the City of Stephenville is to progressively
provide cost effective programs and services that
encourage the highest quality of life to our citizens.
We dedicate ourselves to making Stephenville the most desirable place to live, work and
play.
We envision:
a safe and secure environment,
an informed citizenry,
educational, recreational and cultural opportunities,
enhanced economic viability,
a high degree of mobility and
inviting and friendly park spaces.
Working as a team, we pledge to be:
respectful of individual dignity and rights,
financially responsible,
ethical and responsive to our customers,
innovative in addressing community needs and
an organization in which we can serve with pride.
Quality service is the operating principle of the City of Stephenville and the
responsibility of each of us. Quality means the continuous interaction and
accountability of all – citizens, elected officials and staff – in the enhancement of our
community vision and the improvement of city-delivered services.
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TABLE OF CONTENTS
BUDGET OVERVIEW
City Administrator’s Letter 1
Budget Process 11
Budget Calendar 15
Organizational Chart 17
Community Profile 19
Miscellaneous Statistical Information 21
FINANCIAL SUMMARY
Budget Summary by Fund 23
Statement of Projected Cash Flow 25
Summary of Revenues 27
Summary of Expenditures 28
Statement of Activities 29
Expense by Category 30
Capital & New Programs Priority List 31
GENERAL FUND
Summary of General Fund Revenues 37
General Fund Expenditures
Central Government Division 47
Finance/Administration Division 59
Legal Division 65
Community Services Division 71
Fire Services Division 89
Police Services Division 99
Community Development Division 115
UTILITY FUND
Summary of Utility Fund Revenues 123
Utility Fund Expenditures
Utility Administration Department 129
Water Production 131
Water Distribution 133
Customer Service 135
Wastewater Collection 137
Wastewater Treatment 139
Utility Billing and Collections 141
SANITARY LANDFILL FUND
Summary of Sanitary Landfill Fund Revenues 145
Sanitary Landfill Fund Expenditures
Sanitary Landfill Department 149
AIRPORT FUND
Summary of Airport Fund Revenues 151
Airport Fund Expenditures
Airport Department 153
STORM WATER DRAINAGE FUND
Summary of Storm Water Drainage Fund Revenues 157
Storm Water Drainage Fund Expenditures 159
SPECIAL REVENUE FUND
Summary of Special Revenue Fund Revenues 163
Special Revenue Fund Expenditures 165
CAPITAL IMPROVEMENTS & EQUIPMENT REPLACEMENT
Capitalization Policy 171
Capital Improvement and Equipment Replacement Plan 175
List of Vehicles and Equipment 177
NEW PROGRAMS 185
DEBT SERVICES
Debt Service Policy 190
General Debt Service Fund 193
Debt Service Fund Budget Summary 195
Summary of General Debt Service Charges of Maturity 197
Utility Debt Service 201
Summary of Utility Debt Service Changes to Maturity 203
Enterprise Funds Debt Services 207
Summary of Enterprise Funds Debt Service Charges to Maturity 209
PERSONNEL
Approved City Employee Positions 215
Disclosure of Employee Benefits 223
Holiday Schedule 225
Supplement Pay 227
Take Home Vehicle Schedule 229
SUPPLEMENTAL SCHEDULES
Effective Tax Rate Calculation 232
Property Values and Tax Rates Schedule 233
Property Tax Rate Comparison Schedule 236
Water Rate Comparison Schedule 237
Sewer Rate Comparison Schedule 238
Fee Schedule 239
Budget Ordinance 251
Tax Rate Ordinance 252
Advisory Board and Commissions 253
FISCAL & BUDGET POLICIES
Basis of Accounting 265
BUDGET GLOSSARY 267
BUDGET
OVERVIEW
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298 West Washington Stephenville, Texas 76401-4257 (254) 918-1220
August 1, 2012
Honorable Mayor and City Council
City of Stephenville, Texas
Dear Mayor and City Council:
I am pleased to present to you the Proposed Budget and Plan of Municipal Services for the fiscal year 2012-13. The
Annual Budget and Plan of Municipal Services is the most important document that is adopted by the City Council each
year. In developing this document, as always, a significant amount of time is devoted by City Council Members and City
Staff. An Annual Budget is developed through an extensive process of reviewing requests received from citizens, various
City departments, and external agencies then prioritizing those requests in a manner that utilizes resources effectively,
within fiscal constraints, while working to achieve goals set out by the City Council.
Goals
A list of goals that the City of Stephenville should strive toward on an ongoing basis includes the following:
Maintain a Conservative Ad Valorem Tax Rate.
Promote Economic Growth.
Pursue Greater Public Safety.
Achieve Significant Progress on City Infrastructure.
Improve Appearance of the Community.
Focus on Quality of Life Issues.
We feel this budget maintains the direction established by our citizens and the city council to meet the existing
challenges and effectively plan for future needs. It balances the costs of new and expanded programs needed to
addressACityAprioritiesAagainstAtheACity’sAfinancial and human resource limits and its adherence to the Fiscal and
Budgetary Policy.
CITY OF STEPHENVILLE
MISSION STATEMENT
“To progressively provide cost effective programs and services that encourage the highest quality of
life for our citizens.”
BUDGET OVERVIEW
The 2012-2013 Program of Services totals $25.9 million for all funds. Of that amount, approximately $19.75 million is for
continued operations, $3.25 million for debt service, and $2.9 million for capital improvement projects. This budget
maintains all existing programs and services with no scheduled lay-offs or furloughs. The remaining deficits will be offset
by delayed hiring, user fee adjustments and excess revenues over expenditures from previous years.
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Revenues. TheAcity’sArevenues appear to be stable due to maintained property values, on-going new residential
construction and maintaining utility service demand. Retail activity appears to be stable and remains within our
conservative sales tax budget estimates. TheAcity’sAoverall customer base for its water and sewer services has increased
over the last few years. Since weather conditions affect water revenues significantly, revenue projections utilize
conservative growth estimates to avoid budget shortfalls, and use a rolling average consumption method to factor out
any weather aberrations.
Property Values. Taxable property valuations increased to $946M for FY12/13, up from $895M in 2011-2012. This
$51M or 6.12% increase is comprised primarily of an increase in residential property $33.6M, commercial personal
property (inventory) of approximately $3M and with $14.4M from new construction. This 6.12% increase precedes an
increase from last year of 1.47%, which are signs of stability for the city. We continue to have new residential
construction consistent with our slow steady growth. Commercial development is stable. The recent growth of two of
our industries is partially reflected in the 2012 valuations with the completed expansions to be in the 2013 valuations.
Property Tax Rate. This year the property tax rate is recommended to remain the same as last year at $.4850 per $100
property valuations. The portion of the tax rate applied to debt service will be $.0615, compared to $.0656 from
FY2011-2012. With the increase in property values, the maintenance and operations portion of the tax rate will increase
to $.4235 per $100 property valuation, compared to $.4194 from FY2011-2012. Revenues will increase by $255,333.
Sales Taxes. In past years, the driving force allowing the city to grow was the state of the economy in the
Stephenville area. It appears that Stephenville is continuing as the financial hub of the area. As always, we have been
very conservative in projecting sales tax revenues for next year.
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User Fees. The fee schedule is reviewed annually for cost analysis and comparative services. A few adjustments are
recommended to community development programs. User fees have been adjusted the last couple of years to reflect
the increase in minimum wages.
Utility Rates. A water rate volume charge increase of three percent (3%) as well as a 3.2% increase to the sewer rate
volume charge is being recommended. This increase is consistent with our past history of increases. Future increases
are expected to average 3% to 7.5% to fund water system delivery and wastewater system improvements. No increases
are being proposed to the storm water drainage or landfill gate fees.
Sanitation Rates. Per the contract with Progressive Waste Solutions (formerly IESI), the company can request increases
in rates based on the Consumer Price Index (CPI) for the previous 12 months. Requests are brought forward by the
company to coincide with the calendar year. The city is contracted with IESI through 2013.
BUDGET HIGHLIGHTS
All programs were reviewed for efficiency and continued demand by the citizens. Total expenditures amount to
$25,976,675. The major program initiatives for the 2012-2013 Program of Services and beyond are further outlined as
follows:
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Human Resources
The budget has funded 142 full time positions. The budget includes a pay structure adjustment in the amount of
$305,000. The City human resources staff is conducting a market survey analysis comparing the City pay
structure, by position, to market. The market used by HR includes cities of similar size to Stephenville and the
local employers. Ideally, we would pay our employees at 100% of market. Even though the City cannot afford to
adjust all positions to market, we can continue to monitor the plan and grow the pay structure when affordable
and appropriate. We have had substantial discussions of the provisions of health care and the Texas Municipal
Retirement System (TMRS). This budget continues to fund the same level of benefits. However, in an effort to
control escalating costs we will continue to monitor the benefits. There will be no hiring freeze or furloughs.
Community Services
The Parks and Recreation Department will continue to provide a multitude of both youth and adult services and
to assist in funding other special events for the community. Adult programs are designed to pay for themselves.
However, the youth programs are designed to subsidize the cost by 40%. The FY12/13 budget contains $38,000
for special events. It is important to allocate funds each year in order to keep maintenance of the park facilities
as current as possible. This year $50,000 is budgeted toward that goal.
We are completing our fourth full year of operations of the aquatic center. We have budgeted for modifications
for FY12/13 and will continue to evaluate the efficient operations. It appears we will subsidize the program $25k
to $50k annually.
The FY12/13 budget contains the pay-as-you-go method of financing residential street improvements. This
budget includes $200,000 for street maintenance projects, $40,000 to slurry seal, $10,000 to crack seal, and
$13,500 for one street sweeping.
Maintaining the vehicle and equipment replacement program continues. Capital outlay for the 2012-13 fiscal
year totals $121,000. There is $50,000 budgeted to complete our commitment on the wetlands project. This is
also the year to renovate the gym floor and $10,000 has been set aside for that purpose. $7,500 is included for
the new federal regulations (American with Disabilities Act) that require the installation of a lift to assist special
needs individuals into and out of the pool. Monies have been raised and donated to the city to share in the cost
of landscape and irrigate to the library grounds and senior citizens center main floor.
Fire Department
Pay step increases will continue to be implemented for those affected officers. We are building a new fire
station from previously issued debt. The project should be completed in this fiscal year. There are no capital
replacement items funded for the department this year.
Police Department
Pay step increases will be implemented for those affected officers. Maintaining the vehicle replacement
program continues. Emphasis remains in keeping the department well equipped and trained to perform their
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duties. Funding for the remodeling to the Public Safety Building after the fire department offices are vacated will
be discussed and considered at the mid-year review.
Community Development
This year we will review and update all the building codes, development standards, and the comprehensive
master plan. There is no funding for outside services to assist with this endeavor. We continue to participate
with the North Central Texas Council of Governments aerial and mapping program.
The code enforcement department has been allocated $10,000 this year to fund demolition of substandard
structures.
We contract for plan review and industrial construction inspection services. We have budgeted for two major
projects with corresponding revenue.
Capital Projects
We maintain self-designated reserves for grant matching and participation agreement projects. Some of the
possible improvements that could develop during this coming fiscal year that are not included in this budget are:
o Airport Runway extension
o Wetlands
o East Side Sewer
o New Water Wells
o Bosque River Trail Extension
o Downtown Revitalization
The Five-Year Capital Improvement Program has been completed and is being presented as part of the FY12/13 budget.
It includes projects, vehicles and equipment the City proposes to buy within the next five years, and should be a
working document to be considered carefully as future capital budgets will be built around this plan. The program will
be reviewed and amended annually as needs change.
FINANCIAL HIGHLIGHTS
The City is committed to conservative, sound financial planning and direction, as reflected in this 2012-2013 Program of
Services.
Fund Balance
Fund balance is basically defined as the amount of funds available that remain unencumbered and not appropriated.
The City adopted by resolution a financial policy that requires maintaining a minimum fund balance equivalent to 25% of
operating expenditures. This ideal fund balance equates to $4,111,118 for fiscal year 2012-13 and continues to be met.
FundAbalanceAisAusedAasAanAindicatorAbyAbondAratingAagenciesAandAotherAfinancialAinstitutionsAinAdeterminingAtheACity’sA
creditworthiness. A strong fund balance facilitates a better bond rating which inAturnAreducesAtheACity’sAinterestAcostA
when it issues debt.
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General Fund. The proposed general fund budget for FY12/13 is $11,433,729, which is a $349,582 (3.15%) increase over
FY11/12. Property valuations are estimated to increase by $51M (6.12%) in FY12/13. With the proposed tax increase,
property tax revenues would increase approximately $255,000.
In past years, in an effort to reimburse the general fund for indirect costs for water and sewer operations it was
determined the Utility Fund should fund a portion of these costs. At that time we instituted a transfer of funds to the
General Fund to cover its share of the costs; and in FY12/13, $208,825 was budgeted for this function. Each year we will
analyze what portion of these costs the Utility Fund should pay and make adjustments as needed.
Utility Fund. TheAUtilityAFund’sAprimaryApurposeAisAtoAprovideAwaterAandAsewerAservicesAtoAtheAresidentsAofAtheACityAofA
Stephenville and prepare for services to its extra-territorial jurisdiction.
Revenues from the water and sewer services support this fund. The Utility Fund budget for FY12/13 was increased by
$73,406 (1.32%). The use of Utility Fund reserves will be used to cover water and sewer required capital maintenance.
The Utility Fund will pay for reimbursement for indirect costs to the General Fund in the amount of $208,825. Each year
we will analyze what portion of these costs the General Fund pays and make adjustments as needed.
In the past, the City implemented a pay-as-you-go method to finance improvements to the water and sanitary sewer
systems. This budget contains an allocation of $120,000 for maintenance of the water wells, $125,000 for maintenance
of the water distribution system, $15,000 for meter maintenance, $50,000 for maintenance of the water sewer
collection system and $30,000 for maintenance of the waste water treatment plant.
Per the contract with OMI, the company can request increases in rates based on Consumer Price Index (CPI) for the
previous 12 months for the operationAofAtheACity’sAwastewaterAtreatmentAplant.ATheAcontractAcostsAareAanticipatedAtoA
increase 3.7%. The city is contracted with OMI through 2016.
Landfill Fund. The proposed Landfill Fund budget for FY12/13 is $307,624, which is a $9,404, decrease over FY11/12.
No rate adjustments are being proposed this year. This is the final year of $105,164 of debt service payments for
equipment purchased on a capital lease. The goals are for the landfill to break-even and begin paying for itself after the
recent expansion.
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Airport Fund. The amount budgeted in the Airport Fund for FY12/13 is $91,065, which is an $11,100, increase over
FY11/12. There is $25,115 of debt service payments in this budget. The goal is for the airport to break-even by covering
the operational costs.
Stormwater Drainage Fund. The total amount budgeted for the Stormwater Drainage Fund is $563,977—an increase of
$603 over FY11/12. There is $533,777 of debt service payments and $30,000 for maintenance projects in this budget.
This year we will begin planning for the next capital project.
Special Revenue Fund. Special revenue funds are derived from hotel occupancy taxes, child safety fines and public
safety restricted funds. The Stephenville Independent School District, Cross Timbers Family Services, Paluxy River
Children’sA dvocacyACenterA and STAR Council on Substance Abuse has made applications for the projected $10,000 of
the child safety funds. The police department has been allocated $3,700 for training from restricted revenues. As in the
past, we are using a portion of the Special Revenue Fund to continue reconstruction of our historical brick streets
throughout the city. In partnership with Keep Stephenville Beautiful, we are allotting funds for a Welcome to
Stephenville Sign.
Under existing contracts, portions of the hotel occupancy taxes have again been budgeted for the Chamber of
Commerce (4¢), Cross Timbers Fine Arts Council (1¢) and the Stephenville Museum (1¢).
Capital Improvement Program (CIP) Funds
Fire Station C/O 2011 CIP
During fiscal year 2010-11 the City Council authorized the issuance of $2,500,000 in debt through the issuance of
certificates of obligation to fund a new fire station. This fund has been created to account for the proceeds from that
debt issuance and track the costs associated with this project. The project is scheduled to be completed by July 2013.
Street Construction C/O 2011 CIP
During fiscal year 2010-11 the City Council authorized the issuance of $1,500,000 in debt through the issuance of
certificates of obligation to fund street reconstruction of major thoroughfares. This fund has been created to account
for the proceeds from that debt issuance and track the costs associated with this project. Alexander Road and Dale
Street projects are scheduled for reconstruction this budget. The Proposed Budget for fiscal year 2012-13 anticipates
the beginning fund balance to be $1,421,192.
Street Improvements C/O 1998 CIP
The City maintains a capital improvement fund for projects related to governmental activities. Some of the projects
completed through this fund over the years include the public safety building, the municipal service center,
splashville, street improvements, and many others. During fiscal year 2010-11 the City Council authorized the
issuance of $2,500,000 in debt through the issuance of certificates of obligation to fund the extension of Wolfe
Nursery Road and Frey Street. This fund has been created to account for the proceeds from that debt issuance and
track the costs associated with this project. Construction proceeds were expended. We received assessments from the
adjoining property owners for a portion of the enhancements to their property. The funds have been used to
participate in economic development initiatives. The Proposed Budget projects that the beginning fund balance will
be $392,765.
Utility CIP
There are a number of water and sewer projects that need to be completed. I am proposing to issue $1,000,000 in
debt for sewer system improvements that have been identified in our recent Sanitary Sewer Studies. This will allow
us to address the projects unable to be completed by our maintenance crews that were identified in basins 7, 10, and
8.
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Long Term Water C/O 2004 CIP
During fiscal year 2003-04 the City Council authorized the issuance of $7,160,000 in debt to fund the construction
and expansion of the City’s long-term water supply and distribution. This fund has been created to account for the
proceeds from that debt issuance and track the costs associated with building that project. With major construction
complete and under budget, the remaining funds are for new water wells and distribution enhancements. This budget
proposes to aggressively seek a new water well and make production and distribution improvement totaling
$1,457,000. The Proposed Budget for fiscal year 2012-13 anticipates the beginning fund balance to be $1,901,062.
Airport CIP
The Airport Fund accounts for all funding received from outside organizations and grant funds received related to
capital improvements at the airport. We are on the Texas Department of Transportation Aviation Division project list
to extend the runway. The funding requires 10% matching costs from the city. We have acquired some property and
need to address the removal of the structures this year. Upon completion of the Airport Layout Plan, we will engage
in a funding agreement with TxDOT for the runway extension. The remaining city match is expected to be about
$150,000.
Recap of Un-funded Requests
I do not believe that any of the requests submitted by the citizens or various departments within the City have been
frivolous or unreasonable. All departments work toward providing the best possible service they can to our constituents.
However, the City budget has its limitations and determining the best use of those limited resources can be a difficult
task.AWhileAtryingAtoAallocateAtheACity’sAresourcesAinAaAmannerAthatAwouldAmaximizeAtheAachievementAofAproposedAgoals,A
numerous cuts and adjustments had to be made. Overall, the City departments requested $43,788,879 in
appropriations. This amount not only includes departmental cuts, but also capital projects that remain unfunded.
CONCLUSION
As City Administrator, I believe it is my responsibility to submit to you a fiscally sound budget while ensuring that the
level of service provided to our citizens and stakeholders remains high and as many goals and expectations set by you
are addressed. The Proposed Budget takes a conservative approach to dealing with the current economic situation faced
locally and nationally. I caution you, we will not be able to continue the use of reserves to fund capital replacement and
improvements.
While the budget includes market adjustments and step increases, employee benefits remain unchanged. Being able to
recruit and retain high quality employees is of the utmost importance to the success of any organization, and as such,
we should strive to provide a competitive pay structure and benefit package to our employees. Improving the current
pay structure along with offering competitive employee benefits facilitates retaining and attracting quality employees.
I would like to thank the City Council members for the direction they have provided the staff in the development of this
budget. The leadership and advice of the City Council throughout the budget process is critical for an effective allocation
of resources.
The staff and I look forward to implementing this budget. We believe that this comprehensive budget for FY 2012-2013
fulfills the objectives as directed by the City Council. It emphasizes continued improvements to the delivery of services
and quality of life issues of the community and works to encourage the future growth of the City.
Sincerely,
Mark A. Kaiser
City Administrator
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The Budget Process
The City of Stephenville’s budget process is the mechanism that changes taxpayer requests and resources into government
services and expenditures. Again this year, the City of Stephenville has made a great commitment to setting community goals,
performance objectives, and priorities. Below is the budget process of the City:
I. Definition and Authority
The budget is a financial plan for the fiscal year of operations that matches all planned revenues and expenditures with the services
provided to the residents of the City, based on established budgetary policies. The City Charter establishes that the City’s fiscal
year shall begin on the first day of October and end on the last day of September of each calendar year. Such fiscal year shall also
constitute the budget and accounting year.
II. Preparation and Submission of the Budget
The budget preparation process begins in March before the beginning of the fiscal year. Under the City Charter, the City
Administrator is responsible for preparing and recommending an operating budget for City Council consideration. He along with
the Finance Director determines guidelines for the City’s department and division heads to use in preparing their budgets. These
guidelines are based on Council goals, anticipated revenues, levels of service desired and capital equipment and improvement
needs.
The Finance Department prepares the Budget Instructions Manual to be used in budget preparations. It includes the guidelines the
City Administrator and Finance Director have developed, the budget calendar and specific instructions for completing the forms
included in the Manual. These include requests for capital equipment and projects, operating budget request forms, authorized
position forms, requests for new positions and requests for new and/or enhanced services.
During April, the Finance staff meets individually with all department/division heads to explain the guidelines to be used in the
preparation of their budget, distribute the budget instructions manual, the forms to be completed and deadlines to be met, and give
any further directions for budget preparation. Department heads are responsible for expenditure estimates of their
departments/divisions. Personnel cost information is provided to them by the Finance staff. In estimating other divisional
expenses, department heads base their estimates on historical data adjusted for trends and possible rate increases.
In May, the City Council and department/division heads attend a budget workshop at which the staff presents departmental
programs, goals, objectives and needs in order to receive direction on programs and service levels from the Council.
By the end of June all operating budget and capital requests are due in the Finance office so that staff can begin compiling them
and determining financing needs. Factors to be considered in determining items to be capitalized are as follows:
Item can be permanently identified as an individual unit of property.
Item has an anticipated useful life of five years or more.
Item belongs to one of the following categories:
Land
Buildings and Structures
Equipment
Item constitutes a tangible, permanent addition to the value of City assets.
Item does not constitute repair or maintenance.
Item’s cost should generally exceed $1,000. Note: If the item is less than $1,000, then the item should be a component
unit of an asset meeting the above-stated criteria.
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After all the budgets are compiled, the City Administrator and the Finance Director meet with the department/division heads
individually to discuss their budget submissions.
By July, three-fourths of the current fiscal year is past, and the Finance department works to fine tune the revenue estimates.
Revenue projections are generally based on historic receipts adjusted for rate increases and trends. The City’s philosophy on
revenue projections is making the best estimate possible using historic data and trends, being careful not to overestimate revenue.
The City Administrator submits to the City Council, at least sixty (60) days prior to the beginning of each budget year, the
proposed budget for the following fiscal year. The budget provides a complete plan for the fiscal year and contains the following:
A budget message, explanatory of the budget, which message shall contain an outline of the financial policies of the city
for the fiscal year, shall set forth the reasons for salient changes from the previous fiscal year in expenditures and
revenue items, and shall explain any major changes in the financial policy;
A consolidated statement of receipts and expenditures for all funds;
An analysis of property valuation;
An analysis of the tax rate;
Tax levies and tax collections by years for at least five (5) years for the number of years for which records are available;
General fund resources in detail;
Summary of proposed expenditures by fund, department and activity;
Summary of proposed expenditures by character and object;
Detailed estimates of expenditures shown separately for each activity to support the summaries. Such estimates of
expenditures are to include an itemization of positions showing the number of persons having each title and the rate of
pay;
A revenue and expense statement for all types of bonds;
A description of all bond issues outstanding, showing rate of interest, date of issue, maturity date, amount authorized,
amount issued and amount outstanding;
A schedule of requirements for the principal and interest on each issue bonds;
A special fund section;
The appropriation ordinance;
The tax levying ordinance;
A capital improvement program for the budget year and proposed method of financing;
A summary of the condition of machinery, equipment and buildings;
A suggested legislative program and the highlights of the proposed administrative program.
III. Adoption of the Budget
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The budget and all the supporting schedules shall be filed with the City Secretary when submitted to the Council and shall be open
for public inspection by anyone interested. At the Council meeting at which time the budget is submitted, the Council will fix the
time and place of a public hearing on the budget and shall cause to be published a notice of the hearing, setting forth the time and
place thereof and presenting a condensed summary of the budget, at least seven (7) days before the date of the hearing. At the
time and place set forth in the notice, or at any time and place to which the public hearing shall be from time to time adjourned,
the council shall hold a public hearing on the budget submitted and all interested citizens shall be given an opportunity to be heard
for or against any item or the amount of any item herein contained.
The budget shall be adopted in original or amended form by the favorable votes of at least a majority of all members of the whole
council and shall be finally adopted not later than seven (7) days prior to the beginning of the fiscal year.
Should the council take no final action on or prior to such date, the budget as submitted shall be deemed to have finally been
adopted by the council.
Upon final adoption the budget shall be in effect for the stated fiscal year.
IV. Amending the Budget
In cases of grave public necessity, emergency expenditures to meet unusual and unforeseen conditions which could not, by
reasonable diligent thought and attention, have been included in the original budget may from time to time be authorized by the
affirmative vote of at least six (6) members of the entire council, as amendments or supplements to the original budget. Such
supplements or amendments shall be filed with the original budget.
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City of Stephenville
Proposed 2012-2013 Budget Calendar
April, 2012 Prior year budget review and begin developing priorities for the next budget year
May 7 Budget Packets to Division Directors
May 14-25 Requests for written budget input from citizens
June 5 Public input on citizen budget requests
June 11 Budget preparation manuals due from Division Directors to Director of Finance
June 25 - July 13 City Administrator and Director of Finance meet with Division Directors to review and
develop budget
July 25 (Statutory) Receive Certified Tax Rolls from the Central Appraisal District
August 1 File a copy of complete budget with City Secretary
August 5 & Publish notices of Council budget workshops and budget public
August 12 hearing
August 13-16 Council budget workshops
August 21 Public hearing on budget; Set time, date and place of public hearing on proposed tax rate
September 4 Ordinance adopting budget; Public hearing on the proposed tax rate (1st)
September 11 Public hearing on the proposed tax rate (2nd)
September 18 Ordinance adopting tax rate
October 1 Begin new Budget Year 2012 – 2013
April, 2013 Mid-year budget review
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CITY OF STEPHENVILLE
Organization Chart
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Community Profile
Overview
Stephenville is located in the heart of north Central Texas in Erath County and is home to approximately 18,150 people.
Stephenville serves as the center of commerce and recreation to over 37,000 county residents.
Stephenville was incorporated in 1889 and chartered a home-rule city under Texas law in 1961 and operates under a
mayor-council form of government. A mayor and eight (8) council members are elected by majority of the entire city.
Elections are held the second Saturday in May.
Economy and Employment
The City of Stephenville is the county seat and principal commercial, medical, retail and industrial center of Erath
County. Stephenville has maintained its strong economic position. Our economy is based on agriculture and
manufacturing.AA gricultureAhasAlongAbeenAErathACounty’sAleadingAindustry.AALivestock,AespeciallyAbeef,AdairyAcattleAandA
other livestock, has always been an important agriculture producer in Erath County. The county is in the states 10th
largest for cattle production in 2010. The city has been fortunate to have seven manufacturing industries in town. Four
of the plants are among our list of top ten largest tax payers.
Many people live in Stephenville and Erath County and commute to the Metroplex to work every day. The short
distanceAtoAtheAMetroplexAmakesAStephenvilleAanAattractiveAplaceAtoAlive.AATheACity’sAhometownAatmosphereAcombinesA
with aggressive development attitude to produce results.
The City anticipates future growth in the local economy as a result of capital improvements completed this past year and
new projects budgeted this year. The City has been successful in attracting several residential developments, single-
family and multi-family.
Retail sales for 2012 was $369M. The City has Wal-Mart Supercenter that has been a catalyst to the regional economy
forAseveralAyearsAandAisAoneAofAtheACity’sAmajorAemployers.AAATexasAHeathAHarrisAMethodistAHospitalAisAoneAofAtheAarea’sA
largest non-retail employers, providing employment for doctors, nurses and other health care personnel. Other
organizations with more than 100 employees include Tarleton State University, a Division II NCAA Division university, the
Stephenville Independent School District, the City of Stephenville, Erath County, and Senior Care Living.
Stephenville and Erath County sit on the edge of the Barnett Shale formation. Minerals produced in the county include
natural gas and limited amounts of oil.
Culture and Recreation
More than forty local churches provide worship and fellowship for about twenty denominational groups. The nearest
synagogue is located in Fort Worth.
20
Stephenville’sAresidentsAcanAtakeAadvantage of many activities offered by the Stephenville Parks and Recreation
Department, Stephenville Museum, and the Stephenville Public Library. Numerous organizations such as 4-H, Girl and
Boy Scouts and Future Farmers of America encourage the personal growth of young people.
Stephenville Parks and Recreation facilities include a multi-faceted sports complex with baseball and softball fields,
soccer fields, and RV park, picnic areas, tennis courts, and indoor recreation center, as well as an amphitheater which
attracts many live concerts throughout the year.
Many other cultural and recreational facilities are within a one and one-half hour drive east on US 377 in the Dallas/Fort
Worth area. Stephenville offers all the amenities of small town life while the conveniences offered by a large
metropolitan area are easily within reach.
Education
Stephenville schools provide high-qualityAeducationAforAtheAdistrict’sAchildren.AATheApublicAschoolAsystemAisAlargeAenoughA
to offer progressive and diverse programs, and small enough to allow teachers and administrators to cultivate a
personal, active interest in each student. The instructional staff at SISD is exceptionally well-qualified. Award winning
programs in academics, fine arts, vocational education, athletics,AandAleadershipAareAavailableAtoAtheAdistrict’sAmoreAthanA
3,500 students.
Tarleton State University, a member of the Texas A&M System, provides quality programs of undergraduate, graduate,
and non-traditional education. The student body includes representatives from 220 Texas counties, 45 states and 34
foreign countries. Tarleton had a spring 2012 enrollment of 9,376 in Stephenville. The Tarleton core curriculum
provides a solid liberal arts foundation for all students. Tarleton offers 67 undergraduate and 22 graduate programs as
well as a doctorate program in Educational Administration. Degree areas include agriculture, business administration,
teacher education, allied health, the fine arts, social sciences, physical and biological sciences, humanities, mathematics
and technology. Still over degree areas include preparation for professional schools such as dentistry, engineering, law,
medicine and veterinary medicine.
21
Miscellaneous Statistical Information
Date of incorporation August 6, 1889 Sewerage System:
Miles of sanitary sewers 116
Number of treatment plants 1
Form of Government Home rule Number of service connections 5,706
Daily avg treatment in gallons 1,395,000
Max daily capacity in gallons 9,000,000
Number of Employees (excl police and fire):
Full-time 59
Water System:
Miles of water mains 126
City of Stephenville Facilities and Services: Number of service connections 5,706
Area in square miles 11.79 Number of fire hydrants 788
Miles of streets 91 Daily avg consumption in gallons 2,447,000
Number of street lights 1,121 Max daily capacity in gallons 6,000,000
Culture and Recreation:
Recreation center 1
Parks 3
Park acreage 130
Swimming pools 1
Play Grounds 4
Amphitheater 1
Fire Protection:
Number of stations 2
Number of fire personnel and officers 31
Number of volunteer firefighters 13
Number of fire calls answered 282
Number of ambulance calls answered 1,524
Number of inspections conducted 316
Police Protection:
Number of stations 1
Number of police personnel and officers 50
Number of patrol units 10
Number of law violations:
Physical arrests 717
Traffic violations 4,639
Parking violations 401
Criminal offenses 2,518
22
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23
FINANCIAL
SUMMARY
24
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25
CITY OF STEPHENVILLE
STATEMENT OF PROJECTED NET REVENUE OVER (EXPENDITURES) - ALL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
CAPITAL SPECIAL DEBT WATER STORM
GENERAL PROJECT REVENUE SERVICE SEWER WATER LANDFILL AIRPORT
FUND FUND FUND FUND FUND FUND FUND FUND TOTAL
PROJECTED NET REVENUE OVER (EXPENDITURES):
REVENUE 11,440,474 1,200 316,200 582,289 5,534,302 586,500 300,400 108,250 18,869,615
EXPENDITURES 11,433,729 4,062,000 379,700 582,289 5,642,292 563,977 307,624 91,065 23,062,676
NET BASELINE BUDGET 6,745 (4,060,800)(63,500)0 (107,990)22,523 (7,224)17,185 (4,193,061)
CAPITAL REPLACEMENTS (611,621)0 0 0 (2,280,908)0 (3,470)(18,000)(2,913,999)
AND NEW PROGRAMS
RESERVE FUNDING 604,876 4,060,800 63,500 0 2,388,898 0 10,694 815 7,129,583
PROJECTED 2009-2010 NET REVENUE
OVER (EXPENDITURES):0 0 0 0 0 22,523 0 0 22,523
SPECIAL NOTE - Reserves will be used for:
AIRPORT FUND
GENERAL FUND:Reserves to Fund Operations 815
Reserves to Fund Operations 604,876 815
604,876
LANDFILL FUND:
Reserves to Fund Operations 10,694
10,694
WATER/SEWER FUND:
Reserves to Fund Operations 277,034 SPECIAL REVENUE
Capital Replacements 2,111,864 Welcome to Stephenville Sign 13,500
2,388,898 Historical Brick Streets 50,000
63,500
CAPITAL PROJECTS FUND:
Major Thoroughfare Renovations 1,560,800
Fire Station #2 2,500,000
4,060,800
26
CITY OF STEPHENVILLE
STATEMENT OF PROJECTED CASH FLOW - ALL FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 2013
CAPITAL SPECIAL DEBT WATER STORM
GENERAL PROJECT REVENUE SERVICE SEWER WATER LANDFILL AIRPORT
FUND FUND FUND FUND FUND FUND FUND FUND TOTAL
ESTIMATED ENDING CASH BALANCE 10/1/2012:
RESTRICTED:16,056,246
3 MONTH OPERATIONS 3,403,356 235,473 1,572,392 109,410
RIGHT-OF-WAY 500,000 1,500,000
CAPITAL REPLACEMENT 500,000 2,500,000 1,975,707 1,100,000
FACILITIES 300,000 55,511
GRANT MATCHING 500,000
ECONOMIC DEVELOPMENT 50,000 532,388
DEBT SERVICE 101,992 717,830 196,051
CUSTOMER DEPOSITS 205,237 900
UNRESTRICTED (1,235,271)(636,785)14,505 (17,371)0 (1,874,922)
EST. CASH BALANCE 10/1/2012 4,018,085 4,532,388 235,473 101,992 3,834,380 1,366,067 92,939 0 14,181,325
PROJECTED NET REVENUE OVER (EXPENDITURES):
REVENUE 11,440,474 1,200 316,200 582,289 5,534,302 586,500 300,400 108,250 18,869,615
EXPENDITURES 11,433,729 4,062,000 379,700 582,289 5,642,292 563,977 307,624 91,065 23,062,676
NET 2012-2013 BUDGET:6,745 (4,060,800)(63,500)0 (107,990)22,523 (7,224)17,185 (4,193,061)
ADD-BACK ITEMS:
CHANGES IN:
TAX REVENUE 254,140 254,140
DEBT PROCEEDS 1,000,000 1,000,000
GRANT MATCHING 100,000 (100,000)9,000 9,000
CAPITAL REPLACEMENT (343,500)(135,000)(10,000)(488,500)
NEW PROGRAMS (100,000)(2,111,864)(8,000)(2,219,864)
COMPENSATION (268,121)(34,044)0 (3,470)(305,635)
NON-CASH ITEMS:
BOND AMORTIZATION 25,244 4,259 29,503
TOTAL ADD-BACK ITEMS (357,481)(100,000)0 0 (1,255,664)4,259 (3,470)(9,000)(1,721,356)
ESTIMATED ENDING CASH BALANCE 9/30/2013:
RESTRICTED:8,725,325
3 MONTH OPERATIONS 2,858,432 171,973 1,410,573 76,906
RIGHT-OF-WAY 0
CAPITAL REPLACEMENT 150,000 863,843 1,100,000
FACILITIES 400,000
GRANT MATCHING 100,000
ECONOMIC DEVELOPMENT 0 371,588
DEBT SERVICE 101,992 717,830 196,051
CUSTOMER DEPOSITS 205,237 900
UNRESTRICTED 158,917 (726,757)96,798 4,439 8,185 (458,418)
EST. CASH BALANCE 9/30/2013 3,667,349 371,588 171,973 101,992 2,470,726 1,392,849 82,245 8,185 8,266,908
27
City of Stephenville
Summary of Revenues
Submission Date: Aug 1, 2012
Actual Budgeted Amounts Recommended Actual Amounts
Amounts Amended Proposed Budget Changes Jul-12 Percent YTD
Source of Funds 2010-2011 2011-2012 2012-13 Positive (Negative)YTD Actual to Budget
Taxes 10,488,462 10,334,481 10,796,038 461,557 9,990,052 96.67%
Licenses and permits 255,269 146,300 146,300 0 154,133 105.35%
Fines and forfeitures 295,076 258,500 261,500 3,000 292,621 113.20%
Intergovernmental grants 152,695 139,375 82,300 (57,075)195,799 140.48%
Service charges 8,379,974 7,228,630 7,303,550 74,920 6,369,057 88.11%
Interest on investments 21,861 14,600 13,700 (900)15,838 108.48%
Transfers 219,355 939,355 219,355 (720,000)902,800 96.11%
Other Income 143,265 4,057,557 46,872 (8,010,685)4,075,957 100.45%
Total Revenue 19,955,956 23,118,798 18,869,615 (8,249,183)21,996,256 95.14%
General Funds
Taxes
Property Taxes 3,569,579 3,705,634 3,780,749 75,115 3,766,042 101.63%
Sales Tax 4,616,313 4,400,000 4,800,000 400,000 4,155,651 94.45%
Other taxes 1,448,624 1,361,000 1,332,000 (29,000)1,281,021 94.12%
Licenses and permits 255,269 146,300 146,300 0 154,133 105.35%
Fines and forfeitures 270,178 250,000 250,000 0 263,418 105.37%
Intergovernmental 132,492 133,675 68,600 (65,075)133,421 99.81%
Service charges 868,146 764,400 817,300 52,900 791,671 103.57%
Interest on investments 9,168 5,500 5,500 0 6,305 114.64%
Transfers 208,825 208,825 208,825 0 174,020 83.33%
Other Income 70,794 48,885 31,200 (17,685)62,399 127.64%
Total General Fund 11,449,388 11,024,219 11,440,474 416,255 10,788,080 97.86%
Utility Fund
Water sales 3,657,521 3,210,000 3,210,000 0 2,689,988 83.80%
Wastewater charges 2,314,475 2,100,000 2,100,000 0 1,992,155 94.86%
Service and delinquent charges 598,854 189,000 193,000 4,000 171,140 90.55%
Interest on investments 3,289 5,500 5,500 0 2,903 52.78%
Transfers 10,530 10,530 10,530 0 8,780 83.38%
Other Income 71,318 8,272 15,272 7,000 12,811 154.87%
Total Utility Fund 6,655,987 5,523,302 5,534,302 11,000 4,877,776 88.31%
Landfill Fund
Gate fees 276,833 300,000 300,000 0 150,348 50.12%
Interest on investments 116 0 0 0 28 0.00%
Other Income 1,153 400 400 0 748 186.88%
Transfers 105,000 0 (105,000)105,000 25.90%
Total Landfill Fund 278,102 405,400 300,400 (105,000)256,124 100.00%
Airport Fund
Hangar rental 69,729 81,980 95,000 13,020 70,345 85.81%
Service and delinquent charges 3,090 8,250 3,250 (5,000)4,428 53.67%
Intergovernmental Grants 5,184 2,000 10,000 8,000 0 0.00%
Interest on investments 3,196 0 0 0 0 0.00%
Transfers 115,000 0 (115,000)115,000 100.00%
Total Airport Fund 81,199 207,230 108,250 (98,980)189,773 91.58%
Storm Water Drainage Fund
Storm water drainage fee 591,326 575,000 585,000 10,000 498,983 86.78%
Interest on investments 1,746 2,500 1,500 (1,000)1,063 42.53%
Total Landfill Fund 593,072 577,500 586,500 9,000 500,046 86.59%
Other Funds
Taxes
Property Taxes 531,674 587,847 582,289 (5,558)588,413 100.10%
Other taxes 322,273 280,000 301,000 21,000 198,924 71.04%
Fines and forfeitures 24,898 8,500 11,500 3,000 29,203 343.57%
Intergovernmental 15,019 3,700 3,700 0 62,378 1685.89%
Interest on investments 4,345 1,100 1,200 100 5,538 503.49%
Transfers 500,000 0 (500,000)500,000 100.00%
Other Income 0 4,000,000 0 (4,000,000)4,000,000 0.00%
Total Other Funds 898,208 5,381,147 899,689 (4,481,458)5,384,457 100.06%
Total Funds 19,955,956 23,118,798 18,869,615 (4,249,183)21,996,256 116.57%
28
City of Stephenville
Summary of Expenditures
Submission Date: Aug 1, 2012
Budgeted Amounts Recommended Actual Amounts
Amended Proposed Budget Changes Jul-12 Percent YTD
Source of Funds 2011-2012 2012-13 Positive (Negative)YTD Actual to Budget
General Government:
City council 56,976 60,200 (3,224)37,444 65.72%
City administrator 137,497 136,392 1,105 108,021 78.56%
City secretary 94,482 93,894 588 74,069 78.39%
Total General Government 288,955 290,486 (1,531)219,534 75.98%
Finance and Administration:
Emergency management 6,850 9,250 (2,400)7,037 102.73%
Municipal buildings 362,677 219,392 143,285 277,115 76.41%
Financial administration and accounting 419,393 421,036 (1,643)348,404 83.07%
Purchasing 61,566 61,094 472 46,250 75.12%
Tax 120,800 129,000 (8,200)118,847 98.38%
Legal counsel 101,489 92,156 9,333 95,302 93.90%
Municipal court 138,770 147,500 (8,730)127,906 92.17%
Human resources 107,693 103,710 3,983 79,360 73.69%
Total Finance and Administration 1,319,238 1,183,138 136,100 1,100,222 83.40%
Community Services:
Recreation administration 735,101 704,531 30,570 625,804 85.13%
Park maintenance 611,773 479,983 131,790 385,329 62.99%
Cemeteries 140,812 140,362 450 103,331 73.38%
Library 231,580 213,627 17,953 181,547 78.39%
Street maintenance 1,527,007 1,034,335 492,672 759,865 49.76%
Senior citizens center 131,372 133,618 (2,246)103,680 78.92%
Aquatic Center 197,800 210,600 (12,800)128,558 64.99%
Total Community Services 3,575,445 2,917,056 658,389 2,288,114 64.00%
Fire Department:
Fire and ambulance administration 253,089 217,896 35,193 200,129 79.07%
Fire prevention and investigation 165,629 165,306 323 71,136 42.95%
Fire suppression 1,520,331 1,180,724 339,607 1,194,859 78.59%
Emergency medical services 1,246,440 1,081,448 164,992 890,748 71.46%
Volunteer fire 29,841 32,341 (2,500)12,927 43.32%
Total Fire Department 3,215,330 2,677,715 537,615 2,369,799 73.70%
Police Department:
Police administration 126,123 306,437 (180,314)95,492 75.71%
Police patrol 2,044,120 1,858,490 185,630 1,572,466 76.93%
Police communications 453,155 440,342 12,813 341,605 75.38%
Police support services 278,502 145,859 132,643 209,565 75.25%
Criminal investigation 546,518 575,760 (29,242)413,480 75.66%
Professional Standards 233,884 235,575 (1,691)184,479 78.88%
Animal control 129,126 129,310 (184)95,706 74.12%
Public safety facility 205,710 195,655 10,055 141,368 68.72%
Total Police Department 4,017,137 3,887,427 129,710 3,054,161 76.03%
Community Development:
Planning 187,339 188,682 (1,343)140,292 74.89%
Inspection 206,944 206,791 153 105,798 51.12%
Code enforcement 81,036 82,433 (1,397)47,686 58.85%
Total Community Development 475,319 477,906 (2,587)293,776 61.81%
Non-Departmental:
Transfers 720,000 0 720,000 720,000 100.00%
Total General Fund 13,611,424 11,433,729 2,177,696 10,045,605 73.80%
Utility Fund
Utilities administration 109,487 108,786 701 84,457 77.14%
Water production 802,443 769,037 33,406 556,746 69.38%
Water distribution 871,789 635,872 235,917 661,925 75.93%
Water customer service 214,967 206,342 8,625 170,437 79.29%
Wastewater collection 723,344 398,210 325,134 283,656 39.21%
Wastewater treatment 971,428 918,100 53,328 671,401 69.11%
Billing and collections 184,037 188,816 (4,779)141,753 77.02%
Transfers 208,825 208,825 0 174,020 83.33%
Non-Departmental 2,203,246 2,208,304 (5,058)2,146,428 97.42%
Total Utility Fund 6,289,566 5,642,292 647,274 4,890,823 77.76%
Landfill Fund
Landfill operations 427,108 297,094 130,014 365,963 85.68%
Transfers 10,530 10,530 0 8,780 83.38%
Total Landfill Fund 437,638 307,624 130,014 374,743 85.63%
Airport Fund
Total Airport Fund 379,965 91,065 288,900 101,357 26.68%
Storm Water Drainage Fund
Total Storm Water Drainage Fund 563,374 563,977 (603)382,781 67.94%
Special Revenue Fund
Total Special Revenue Fund 354,700 379,700 (25,000)172,238 48.56%
Debt Service Fund
Total Debt Service Fund 587,847 582,289 5,558 507,540 86.34%
Capital Projects Fund
Total Capital Project Fund 4,000,000 4,062,000 (62,000)545,197 13.63%
Total Expenditures 26,224,515 23,062,676 3,161,839 17,020,285 64.90%
29
City of Stephenville
Proposed Statement of Activities
Submission Date: Aug 1, 2012
Program Revenues Net (Expense) Revenue
Charges for Grants and Governmental Business-Type
Functions/Programs Expenses Services Contributions Activities Activities Total
Governmental activities:
General government 1,464,374 3,600 (1,460,774)(1,460,774)
Public safety:
Fire 2,686,965 446,500 (2,240,465)(2,240,465)
Police 3,901,127 266,000 68,700 (3,566,427)(3,566,427)
Streets 1,034,335 25,000 (1,009,335)(1,009,335)
Cemetery 140,362 15,300 (125,062)(125,062)
Culture and recreation:
Parks 479,983 12,500 (467,483)(467,483)
Recreation 1,070,531 122,500 (948,031)(948,031)
Senior Citizens Center 133,618 19,500 (114,118)(114,118)
Library 213,627 4,100 (209,527)(209,527)
Splashville 210,600 150,000 (60,600)(60,600)
Community development 477,906 161,300 (316,606)(316,606)
Long-term debt 582,289 (582,289)(582,289)
Total governmental activities 12,395,717 1,222,700 72,300 (11,173,017)(11,173,017)
Business-type acitivities:
Water 4,019,771 3,322,151 (697,620)(697,620)
Wastewater 1,619,697 2,212,151 592,455 592,455
Storm water drainage 563,977 586,500 22,523 22,523
Landfill 307,624 300,400 (7,224)(7,224)
Airport 91,065 98,250 10,000 17,185 17,185
Total business-type activities 6,602,133 6,519,452 10,000 (82,681)(82,681)
Total primary government 18,997,850 7,742,152 82,300 (11,173,017)(82,681)(11,255,698)
General revenues:
Taxes:
Property taxes 4,363,038 4,363,038
Sales tax 4,800,000 4,800,000
Other taxes 1,633,000 1,633,000
Investment earnings 6,700 6,700
Miscellaneous 31,200 31,200
Transfers 2,825 (2,825)0
Total general revenues and transfers 10,836,763 (2,825)10,833,938
Change in net assets (336,254)(85,506)(421,760)
Net assets-beginning 8,887,938 5,293,387 14,181,325
Net assets-ending 8,551,684 5,207,881 13,759,565
30
City of Stephenville
Expenses by Category
FY 2012-13
Salaries Contractual Debt Non
Description & Benefits Services Supplies Maintenance Service Capital Depart Total
General Fund 8,367,308$ 1,758,010$ 683,830$ 624,581$ 11,433,729$
Enterprise Funds
Water & Wastewater 1,095,623 1,608,820 117,620 403,100 2,002,304 414,825 5,642,292
Landfill 126,800 32,130 22,500 10,500 105,164 10,530 307,624
Airport 43,200 750 22,000 25,115 91,065
Storm Water Drainage 200 30,000 533,777 563,977
Special Revenue Fund
Hotel/Motel Taxes 301,000
Chamber of Commerce 172,000
Cross Timbers Fine Arts Council 43,000
Stephenville Historical Museum 43,000
City of Stephenville 43,000
Child Safety 10,000 10,000
Welcome Sign 15,000 15,000
Brick Streets 50,000 50,000
LEOSE PD Training 3,700 3,700
Debt Service 582,289 582,289
Capital Improvements
Street Project 1,500,000 1,500,000
Fire Station 2,562,000 2,562,000
$9,589,731 $3,818,360 $824,700 $1,090,181 $3,248,649 $4,062,000 $429,055 $23,062,676
31
CAPITAL REPLACEMENT & NEW PROGRAMS
PRIORITY LISTING
PAY OTHER
REQUESTS PROPOSED ADJUST FINANCING
FUND DEPT DESCRIPTION 2012-2013 2012-2013 2012-2013 2012-2013
5401 HUMAN RESOURCES COMPETITIVE PAY STRUCTURE TBD 243,521
5502 PARK REFINISH REC HALL GYM FLOOR 10,000 10,000
5505 STREET STREET RECONSTRUCTION 500,000
5505 STREETS RECONSTRUCT TARLETON RR CROSSING 30,000
5507 SPASHVILLE ADA CHAIR LIFT (NEW FEDERAL REGULATION)7,500 7,500
5507 SPASHVILLE CHASE LOUNGE CHAIRS 2,750
5702 PATROL VEHICLE (3EA) NORMAL ROTATION 110,000 110,000
5801 PLANNING FEMA-LOMR (Letter of Map Revision)19,000
5401 HUMAN RESOURCES TMRS MATCHING CONTRIBUTION 6% TO 7%TBD
5502 PARK 3/4 TON TRUCK CREWCAB 25,000 25,000
5505 STREET 1/2 TON PICKUP TRUCK-CREWCAB 20,000 20,000
5702 PATROL POLICE (Night Shift) INCENTIVE PAY 19,600 19,600
5801 PLANNING DOWNTOWN DISTRICT MASTER PLAN 50,000
5502 PARK CASE TRACTOR 45,000 45,000
5502 PARK RM674 REEL MOWER 17,500 17,500
5502 PARK TORO 4100 CUTTING DECK 3,500 3,500
5503 CEMETERY 48 " ZERO TURN RADIUS MOWER 10,000 10,000
5505 STREETS JUMPING JACK (MATERIAL COMPACTOR) 2,500
5703 COMMUNICATIONS DISPATCHERS (Night Shift) INCENTIVE PAY 5,000 5,000
5401 HUMAN RESOURCES INCREASED VACATION FOR LT EMPLOYEES TBD
5401 HUMAN RESOURCES RETIREE HEALTH INSURANCE TBD
5502 PARK RV RENOVATION 25,000
5502 PARK LIONS CLUB FLD RENOVATION (IRRIGATION & FENCING)20,000
5502 PARK WETLANDS 50,000 50,000
5601 ADMIN CAR ALLOWANCE 6,000
5702 PATROL VEHICLE (1EA) K9 UNIT 50,000
5702 PATROL POLICE OFFICER- K9 UNIT 57,000
5702 PATROL K9 ANIMAL, EQUIPMENT,VET, FOOD, UNIFORMS ETC 34,000
5801 PLANNING HP DESIGN JET T2300 (Print/Scan/Copy)7,500
5502 PARK BIRDSONG AMPITHEATER - NEW ROOF/COVER 20,000
5702 PATROL VEHICLE (3EA) ADDITIONAL POLICE 110,000
5702 PATROL POLICE OFFICERS (7EA) CRIMES RECOMMENDED 386,000
5803 CODE ENFORCEMENT XPLORER TABLET PC/SOFTWARE/ACCESSORIES 5,570
5703 COMMUNICATIONS DISPATCHER (2EA)92,000
5703 COMMUNICATIONS DISPATCHER (2EA) TRAINING FOR EACH 3,000
5703 COMMUNICATIONS RADIO CONSOLES 36,000
56xx ALL DEPARTMENTS INCREASE MINIMUM STAFFING TO 9EA (6 NEW EE)315,000
5705 CID CRIMINAL INVESTIGATOR 67,500
5705 CID CRIMINAL INVESTIGATOR-TRAINING/EDUCATION 2,500
56xx ALL DEPARTMENTS STORE FIRE/EMS REPORTS ELECTRONICALLY 53,380
5603 FIRE SUPPRESSION INCIDENT COMMAND VEHICLE 39,600
5702 PATROL POLICE CADETS 85,500
5702 PATROL POLICE ACADEMY FOR CADETS 4,000
5702 PATROL PROJECT 25 RADIO COMPLIANCE 10,000
5703 COMMUNICATIONS COMPUTER/WORKSTATIONS (2EA) 3,500
5704 SUPPORT SERVICES RECORDS CLERK (FULL TIME)37,931
5704 SUPPORT SERVICES DIGITAL SCANNER SERVICE 40,000
5505 STREETS SKID STEER LOADER 45,000
5604 EMS HEART MONITOR DEFIBRILLATOR 39,793
5705 CID VEHICLE (1EA) NORMAL ROTATION 27,500 27,500
5505 STREETS MINI EXCAVATOR 40,000
5603 FIRE SUPPRESSION COMPUTER SCBA MOUNTED ACCOUNTABILITY 7,900
5702 PATROL DIRECTIONAL RADAR TRAILER 10,100
5501 PARK PITCHING MACHINE 5,000
5502 PARK REPLACE STAGE CURTAIN 10,000
5505 STREETS 1 TON FLATBED TRUCK 27,000
5504 LIBRARY ***IRRIGATION/LANDSCAPE *****7,500 7,500
5506 SR. CITIZEN *** RESURFACE MAIN ACTIVITY ROOM FLOOR *****10,000 10,000
5505 STREETS SCISSOR LIFT 30,000
56XX ALL DEPARTMENTS RADIO- NARROW BAND UPDATE-JAN 2013 4,000
5502 PARK YOUTH BASEBALL/SOFTBALL FIELD #2 50,000
56XX ALL DEPARTMENTS TACTICAL MEDIC EQUIP REPLACE & TRAINING 22,492
5604 EMS AIR LIFT BAGS (Replacing 18yr old bags)7,012
56XX ALL DEPARTMENTS HAZMAT SUITS & DECONTAMINATION SHOWER 4,100
5603 FIRE SUPPRESSION RESCUE BREATHING HOSE FOR ALL SCBA (22)11,700
5601 ADMIN ASST FIRE CHIEF 78,650
5603 FIRE SUPPRESSION 1250 GPM PUMPER TRUCK (Replace 1997)380,000
5605 VOLUNTEER FIRE BUNKER GEAR REPLACEMENT 9,600
5502 PARK PARKING LOT IMPROVEMENTS-BALL FIELD 50,000
5604 EMS AMBULANCE REPLACEMENT (Replace 2005)-
5503 CEMETERY ROAD PAVING WITHIN WEST END (2nd half)25,000
5602 PREVENTION PUBLIC EDUCATION ACCOUNT (SUPPLIES)3,945
5502 PARK BLEACHER COVERS 50,000
5603 FIRE SUPPRESSION SUTPHEN QUINT (Replace 1997)
5502 PARK CENTURY PARK IRRIGATION 10,000
5601 ADMIN DIGITAL RADIO SYSTEM (Replace analog)-
5602 PREVENTION SPARKY FIRE DOG/PUMPER ROBOT 10,000
5602 PREVENTION FIRE PREVENTION TRAILER W/GEN & SOUND SYS 18,050
5601 FIRE BURN BUILDING AND TOWER -
5102 ADMIN CAR ALLOWANCE 6,000
5103 CITY SECRETARY CAR ALLOWANCE 6,000
5201 FINANCE CAR ALLOWANCE 6,000
32
CAPITAL REPLACEMENT & NEW PROGRAMS
PRIORITY LISTING
PAY OTHER
REQUESTS PROPOSED ADJUST FINANCING
FUND DEPT DESCRIPTION 2012-2013 2012-2013 2012-2013 2012-2013
5601 FIRE BURN BUILDING AND TOWER -
5102 ADMIN CAR ALLOWANCE 6,000
5103 CITY SECRETARY CAR ALLOWANCE 6,000
5201 FINANCE CAR ALLOWANCE 6,000
5501 ADMIN CAR ALLOWANCE 6,000
5701 ADMIN CAR ALLOWANCE 6,000
5801 ADMIN CAR ALLOWANCE 6,000
5801 PLANNING SUBDIVISION CODIFICATION 2,800
5502 PARK REC HALL-HISTORICAL MARKER 1,100
5101 COUNCIL AUTOMATED AGENDA SYSTEM 12,000
5102 ADMIN ASST CITY ADMINISTRATOR 90,000
5102 MUNI BLDGS FURNITURE 5,000
5103 CITY SECRETARY PART TIME RECORDS CLERK 10,400
5104 EMERGENCY MGT BACKUP GENERATOR 56,200
5104 EMERGENCY MGT STORM SIRENS -
5104 EMERG MGMT REVERSE 911 34,706
5105 MUNICIPAL BLD RETROFIT COUNCIL CHAMBERS 30,000
5105 MUN BLD,MSC,LIBRARY JANITOR (PART-TIME TO FULL-TIME)27,000
5105 MUNI BLDGS NEW ELEVATOR 125,000
5105 MUNI BLDGS ELEVATOR-REPAIR OPTION #1 21,500
5105 MUNI BLDGS ELEVATOR-REPAIR OPTION #2 6,500
5105 MUNI BLDGS CITY HALL ROOF-ONCOR GRANT 60,000
5106 MSC INCREASE PARKING LOT 11,000
5106 MSC SECURITY CAMERA SYSTEM 4,000
5106 MSC MAG CARD READER (GAS BOY FUEL SYSTEM)3,500
5201 FINANCE TECHNOLOGY -
5401 HUMAN RESOURCES SICK LEAVE PAYOFF -RETIREMENT TBD
5401 HUMAN RESOURCES SICK LEAVE POOL TBD
5401 HUMAN RESOURCES SUCESSION PLANNING PROGRAM 10,000
5601 FIRE AC REPLACEMENT STATION 1 15,000
5602 PREVENTION DRY MIST DECON SYSTEM 50,000
5603 FIRE SUPPRESSION THERMAL IMAGING CAMERA 10,000
5603 FIRE SUPPRESSION HOSE REPLACEMENT (1EA PER YR)6,000
5603 FIRE SUPPRESSION REPLACE SCBA's -
5603 FIRE SUPPRESSION P25 COMPLIANT RADIO SYSTEM -
5604 EMS AUTO PULSE CPR BOARDS 34,000
5102 ADMINISTRATION ECONOMIC DEVELOPMENT DIRECTOR 100,000 100,000
****Matching Funds
TOTAL GENERAL FUND 4,194,379 343,500 268,121 100,000
PAY OTHER
REQUESTS PROPOSED ADJUST FINANCING
FUND DEPT DESCRIPTION 2012-2013 2012-2013 2012-2013 2012-2013
WATER/WASTEWATER
5401 HUMAN RESOURCES COMPETITIVE PAY STRUCTURE TBD 34,044
5001 PRODUCTION SECURITY SYSTEMS AT PUMP STATIONS 15,000 15,000
5001 PRODUCTION NEW WELLS 1,000,000 1,000,000
5001 PRODUCTION REPLACE WELL METERS 60,000 60,000
5101 COLLECTION DUMPTRUCK-(Replace existing '95 model)80,000 80,000
5102 WWTP PRIMARY CLARIFIER SLUDGE VALVES 18,000 18,000
5002 WATER DIST 1/2 TON PICKUP (Replace '01 model)19,000 19,000
5002 WATER DIST REPLACE SOUTH 1983 PUMP @ 377 GROUND STORAGE PS 21,000 21,000
5001 PRODUCTION DOWNHOLE WELL CAMERA 25,000
5001-2 MAINTENANCE WATER UTILITY LINES REHABILITATION 750,000
5001-2 MAINTENANCE SEWER UTILITY LINES REHABILITATION 654,864 654,864
5001-2 MAINTENANCE SEWER COLLECTION SYSTEM IMPROVEMENTS 345,136 345,136
5001 PRODUCTION REPLACE LILLIAN PS ROTATING ASSEMBLY 11,000 11,000
5102 WWTP SECONDARY CLARIFIER SPLASH PLATE REPAIRS 8,500 8,500
5102 WWTP SECONDARY SCUM STATION PIPING IMPROVEMENTS 9,500 9,500
5002 WATER DISTR WAREHOUSE INVENTORY MANAGER 48,000
5000 ADMIN CAD/GIS TECHNICIAN 40,000
5000 ADMIN CAR ALLOWANCE 6,000
5001 PRODUCTION WELLSITE-MOWING TRACTOR (Replace '88model)12,000
5001 PRODUCTION RECOAT GARFIELD ELEVATED STORAGE 350,000 350,000
TOTAL WATER/WASTEWATER FUND 6,633,000 135,000 34,044 2,457,000
33
CAPITAL REPLACEMENT & NEW PROGRAMS
PRIORITY LISTING
PAY OTHER
REQUESTS PROPOSED ADJUST FINANCING
FUND DEPT DESCRIPTION 2012-2013 2012-2013 2012-2013 2012-2013
LANDFILL
5001 LANDFILL LANDFILL WELDER
5401 HUMAN RESOURCES COMPETITIVE PAY STRUCTURE TBD 3,470
5001 LANDFILL ALL WEATHER BASE MATERIAL-ALLOW BRUSH DROPOFF 18,500
5001 LANDFILL LANDFILL COMPACTOR (Replace '90 model)425,000
5001 LANDFILL 6-INCH TRASH PUMP WITH TRAILER 12,000
5001 LANDFILL 1 TON PICKUP 25,000
5001 LANDFILL UTILITY VEHICLE (Polaris Ranger/JD Gator)15,000
5001 LANDFILL UTILITY TRAILER (Retrieve,store,transport scrap material)18,000
5001 LANDFILL BRUSH GRINDER 0
5001 LANDFILL CAPACITY SURVEY 0
5001 LANDFILL EQUIPMENT SERVICE SHOP 0
TOTAL LANDFILL 513,500 - 3,470 -
AIRPORT
5001 AIRPORT REPLACE CARPET WITH TILE-TERMINAL BUILDING 10,000 10,000
5001 AIRPORT DEMOLITION FM 205 HOUSE 8,000 8,000
5001 AIRPORT SPEED SWEEPER (50% GRANT MATCH)TBD
5001 AIRPORT RESKIN OLD HANGARS TBD
TOTAL AIRPORT 18,000 10,000 - 8,000
CAPITAL PROJECTS
***MUSEUM FENCE FOR SEPERATION FROM BRT AREA TBD
***MUSEUM LIAISON BETWEEN COUNCIL & HISTORICAL COMMISSION NC
***PARK BRT-COPMPREHENSIVE PLAN TO EXPAND-GRANT WRITER TBD
PARK DISC GOLF COURSE 15,000
PARK RESKIN PAVILIONS 80,000
PARK BICYCLE PATH(S) PARK/CITY 25,000
PARK WATER (DRINKING) FOUNTAINS TBD
***PARK REC HALL/SR CITIZENS/COMMUNITY CENTER/MULTIPURPOSE 16,000,000
***SPLASHVILLE REDUCED ADMITTANCE FOR LOW INCOME TBD
***LIBRARY NEW FACILITY 4,000,000
CEMETARY RELOCATE GAS LINE 10,000
***STREETS RED LIGHT CAMERAS-VARIOUS INTERSECTIONS TBD
***STREETS ST. LUKE's CURB REPAIR TBD
***STREETS LONG ST PAVING-RR TRACKS TO GRAHAM TBD
***STREETS STOP SIGN-LONG ST AND ALEXANDER ROAD TBD
***STREETS SIDEWALK ON DALE (BETWEEN GILBERT & SHS)TBD
***STREETS SPEED LIMIT/CHILDREN AT PLAY SIGNS-LYDIA ST.TBD
***STREETS ALEXANDER ROAD-LANDSCAPE,CURB&GUTTER,SIDEWALKS TBD
WWW ANNEX UTILITY SERVICES 500,000
WATER AIRPORT WELL FIELD-NEW WELLS TBD
SEWER EAST SIDE SEWER EXTENSION (PHASE I)1,500,000
STORM STORM DRAINAGE MASTERPLAN PROJECTS 10,000,000
***STORM PADDOCK ST & PECAN ST. DRAINAGE TO RACE TBD
AIRPORT EXTEND RUNWAY (10% GRANT MATCH)300,000
***ANIMAL SHELTER FUNDING FOR HUMANE SOCITEY / NEW SHELTER TBD
TOTAL CAPITAL PROJECTS 32,430,000 - - -
TOTAL ALL FUNDS 43,788,879 488,500 305,635 2,565,000
** Citizen budget requests TBD=to be determined
34
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35
GENERAL
FUND
36
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37
General Fund
The General Fund is responsible for providing basic services to the residents of the City. These services include Public Safety
(Municipal Court, Police and Fire); Public Works (Public Works, Streets); Community Development (Development, Planning,
Inspections); Parks and Recreation (Parks, Swimming Pool, Soccer Fields, Cemetery); Administrative Services (Finance, Purchasing,
Social Services, Management Information Services); City Administration (City Council, City Secretary, Legal, City Manager).
The General Fund’s primary revenue sources are Ad Valorem Taxes, Sales Taxes, Franchise Fees and Charges for City Services. The
City Council is responsible for establishing a tax rate for the General Fund.
State statues require that if the Maintenance and Operation (M&O) portion of the tax rate exceeds the effective tax rate, then the City
must publish a notice indicating the increase and hold a public hearing. If the increase is 8% or greater, the citizens have the right to
petition for a “roll-back” election.
The sales tax rate inside the City of Stephenville is 8.25%, with 1.5% being dedicated for City use. The remainder goes to the State
(6.25%) and Erath County (0.5%).
38
General Fund-10 Yr Total Expense Comparison
General Fund-10 Yr Total Expense by Function
39
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
0 TAXES 8,873,743 9,634,516 9,466,634 9,255,272 9,466,634 9,762,749 9,912,749
1 LICENSES AND PERMITS 138,674 255,269 146,300 154,146 146,300 146,300 146,300
2 FINES AND FORFEITURES 218,271 270,178 250,000 263,210 250,000 250,000 250,000
3 INTERGOVERNMENTAL 199,572 132,492 133,675 133,421 133,675 68,600 68,600
4 SERVICE CHARGES 969,978 868,146 775,385 828,560 775,385 817,300 817,300 5 OTHER REVENUE 586,818 288,787 252,225 243,301 252,225 245,525 245,525
FUND TOTAL REVENUES 10,987,056 11,449,388 11,024,219 10,877,908 11,024,219 11,290,474 11,440,474
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
1 CENTRAL GOVERNMENT
====================
01 CITY COUNCIL ADMINISTRATION
1-PERSONNEL 18,896 18,545 21,200 16,944 21,200 21,200 21,200 2-CONTRACTUAL 74,064 33,573 33,176 16,422 34,200 36,400 36,400
3-GENERAL SERVICES 1,969 2,090 2,600 3,597 2,600 2,600 2,600
TOTAL 01 CITY COUNCIL ADMINISTRATI 94,928 54,207 56,976 36,963 58,000 60,200 60,200
02 CITY ADMINISTRATOR 1-PERSONNEL 126,325 127,028 132,977 104,950 132,242 132,242 132,242
2-CONTRACTUAL 2,959 3,088 4,120 2,973 3,750 3,750 3,750
3-GENERAL SERVICES 28 140 400 98 400 400 400
TOTAL 02 CITY ADMINISTRATOR 129,311 130,256 137,497 108,021 136,392 136,392 136,392
03 CITY SECRETARY 1-PERSONNEL 70,605 72,086 75,052 57,610 74,589 74,589 74,589
2-CONTRACTUAL 9,818 6,837 13,680 12,906 13,555 13,555 13,555
3-GENERAL SERVICES 5,693 5,509 5,350 3,269 5,350 5,350 5,350
4-MACHINE & EQUIPMENT MAI 410 0 400 0 400 400 400 TOTAL 03 CITY SECRETARY 86,527 84,431 94,482 73,786 93,894 93,894 93,894
04 EMERGENCY MANAGEMENT
2-CONTRACTUAL 5,713 6,609 6,350 5,672 6,350 8,250 8,250
4-MACHINE & EQUIPMENT MAI 933 750 500 1,365 500 1,000 1,000 TOTAL 04 EMERGENCY MANAGEMENT 6,646 7,359 6,850 7,037 6,850 9,250 9,250
05 MUNICIPAL BUILDING
1-PERSONNEL 38,685 37,375 40,642 28,228 39,460 39,460 39,460
2-CONTRACTUAL 53,056 53,338 56,640 32,248 57,140 54,640 54,640 3-GENERAL SERVICES 9,253 7,758 9,200 7,174 9,200 9,200 9,200
4-MACHINE & EQUIPMENT MAI 19,392 10,338 83,126 72,277 21,100 21,100 21,100
5-CAPITAL OUTLAY 0 61,297 70,050 70,738 0 0 0
8-NOT USED 317,128 370,999 720,000 720,000 0 0 0
TOTAL 05 MUNICIPAL BUILDING 437,514 541,106 979,658 930,665 126,900 124,400 124,400
06 MUNCIPAL SERVICE CENTER
1-PERSONNEL 37,980 39,159 43,863 33,261 43,542 43,542 43,542 2-CONTRACTUAL 43,381 39,926 45,856 23,446 40,300 38,300 38,300
3-GENERAL SERVICES 4,584 4,310 4,800 3,588 4,650 4,650 4,650
4-MACHINE & EQUIPMENT MAI 8,066 8,079 8,500 5,490 8,500 8,500 8,500
TOTAL 06 MUNCIPAL SERVICE CENTER 94,010 91,474 103,019 65,785 96,992 94,992 94,992
________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 848,937 908,834 1,378,482 1,222,257 519,028 519,128 519,128
=========== =========== =========== =========== =========== ============ ============
2 FINANCE
=========
01 FINANCIAL ADMIN/ACCOUNTING
1-PERSONNEL 202,602 194,578 260,084 202,338 258,635 258,635 258,635
2-CONTRACTUAL 119,175 106,346 102,909 100,691 114,000 100,000 100,000
3-GENERAL SERVICES 2,477 2,076 2,400 598 2,400 2,400 2,400 4-MACHINE & EQUIPMENT MAI 31,927 38,073 54,000 45,575 55,000 60,000 60,000
TOTAL 01 FINANCIAL ADMIN/ACCOUNTIN 356,181 341,074 419,393 349,203 430,035 421,035 421,035
02 PURCHASING
1-PERSONNEL 52,793 54,144 56,996 44,116 56,594 56,594 56,594 2-CONTRACTUAL 2,678 1,235 4,120 1,574 4,050 4,050 4,050
3-GENERAL SERVICES 156 2,528 450 96 450 450 450
TOTAL 02 PURCHASING 55,628 57,907 61,566 45,787 61,094 61,094 61,094
04 TAX 2-CONTRACTUAL 117,539 117,881 120,800 118,695 129,000 129,000 129,000
TOTAL 04 TAX 117,539 117,881 120,800 118,695 129,000 129,000 129,000
________________________________________________________________________________________________
TOTAL 2 FINANCE 529,348 516,862 601,759 513,685 620,129 611,129 611,129 =========== =========== =========== =========== =========== ============ ============
40
7-26-2012 11:47 AM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
3 LEGAL
=======
01 LEGAL COUNSEL
1-PERSONNEL 4,756 4,065 70,269 49,951 90,528 86,006 86,006
2-CONTRACTUAL 66,230 78,984 31,220 45,225 21,150 6,150 6,150 3-GENERAL SERVICES 0 0 0 126 0 0 0
TOTAL 01 LEGAL COUNSEL 70,986 83,048 101,489 95,302 111,678 92,156 92,156
02 MUNICIPAL COURT
2-CONTRACTUAL 126,416 143,880 138,770 127,263 142,500 147,500 147,500 TOTAL 02 MUNICIPAL COURT 126,416 143,880 138,770 127,263 142,500 147,500 147,500
________________________________________________________________________________________________
TOTAL 3 LEGAL 197,401 226,928 240,259 222,565 254,178 239,656 239,656
=========== =========== =========== =========== =========== ============ ============
4 PERSONNEL
===========
01 HUMAN RESOURCES 1-PERSONNEL 53,105 55,456 55,253 42,788 54,440 54,440 54,440
2-CONTRACTUAL 45,710 41,880 49,240 41,780 48,870 46,870 46,870
3-GENERAL SERVICES 1,641 1,585 3,200 484 3,200 2,400 2,400
TOTAL 01 HUMAN RESOURCES 100,456 98,921 107,693 85,053 106,510 103,710 103,710
________________________________________________________________________________________________
TOTAL 4 PERSONNEL 100,456 98,921 107,693 85,053 106,510 103,710 103,710
=========== =========== =========== =========== =========== ============ ============
5 COMMUNITY SERVICES ====================
01 PARKS & RECREATION ADM
1-PERSONNEL 377,530 373,521 431,743 353,516 418,831 428,831 428,831 2-CONTRACTUAL 221,303 238,438 183,600 160,807 200,200 200,200 200,200
3-GENERAL SERVICES 76,080 78,005 72,250 59,979 72,250 72,250 72,250
4-MACHINE & EQUIPMENT MAI 3,338 2,152 47,508 47,209 3,250 3,250 3,250
TOTAL 01 PARKS & RECREATION ADM 678,250 692,116 735,101 621,511 694,531 704,531 704,531
02 PARK MAINTENANCE 1-PERSONNEL 312,533 328,433 341,373 262,815 343,283 343,283 343,283
2-CONTRACTUAL 11,359 9,965 23,850 21,086 10,650 10,650 10,650
3-GENERAL SERVICES 28,530 36,446 49,050 32,430 48,550 48,550 48,550
4-MACHINE & EQUIPMENT MAI 64,988 72,523 77,500 52,857 77,500 77,500 77,500
5-CAPITAL OUTLAY 48,572 17,094 120,000 21,876 0 0 0 TOTAL 02 PARK MAINTENANCE 465,981 464,460 611,773 391,064 479,983 479,983 479,983
03 CEMETERIES
1-PERSONNEL 109,540 110,822 116,217 90,293 115,537 115,537 115,537 2-CONTRACTUAL 8,180 7,645 7,895 4,444 8,125 8,125 8,125
3-GENERAL SERVICES 4,968 7,070 8,950 5,382 8,950 8,950 8,950
4-MACHINE & EQUIPMENT MAI 6,718 4,899 7,750 2,543 7,750 7,750 7,750
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 03 CEMETERIES 129,406 130,437 140,812 102,662 140,362 140,362 140,362
04 LIBRARY
1-PERSONNEL 135,110 147,030 149,960 115,971 151,057 151,057 151,057
2-CONTRACTUAL 19,291 18,632 19,870 9,479 19,820 19,820 19,820
3-GENERAL SERVICES 28,933 23,847 24,750 17,891 24,750 24,750 24,750
4-MACHINE & EQUIPMENT MAI 9,515 29,662 37,000 36,315 18,000 18,000 18,000 TOTAL 04 LIBRARY 192,849 219,171 231,580 179,656 213,627 213,627 213,627
05 STREET MAINTENANCE
1-PERSONNEL 379,909 366,349 399,957 303,551 397,285 397,285 397,285 2-CONTRACTUAL 306,827 299,987 350,850 199,662 342,850 342,850 342,850
3-GENERAL SERVICES 37,642 50,311 50,350 41,827 50,350 50,350 50,350
4-MACHINE & EQUIPMENT MAI 126,052 220,720 235,850 262,714 178,850 243,850 243,850
5-CAPITAL OUTLAY 134,473 19,705 490,000 606,315 0 0 0
TOTAL 05 STREET MAINTENANCE 984,903 957,073 1,527,007 1,414,069 969,335 1,034,335 1,034,335
06 SENIOR CITIZENS
1-PERSONNEL 58,757 61,133 61,572 51,910 63,868 63,868 63,868
2-CONTRACTUAL 41,835 37,279 45,050 28,127 45,000 45,000 45,000
3-GENERAL SERVICES 14,912 14,601 14,000 12,169 14,000 14,000 14,000 4-MACHINE & EQUIPMENT MAI 11,193 23,183 10,750 10,494 10,750 10,750 10,750
TOTAL 06 SENIOR CITIZENS 126,697 136,195 131,372 102,700 133,618 133,618 133,618
07 AQUATIC CENTER
1-PERSONNEL 125,976 120,795 115,100 74,695 115,100 115,100 115,100
2-CONTRACTUAL 61,166 61,808 51,700 30,183 54,000 60,000 60,000 3-GENERAL SERVICES 27,629 16,502 21,000 15,120 21,000 24,000 24,000
4-MACHINE & EQUIPMENT MAI 9,024 9,421 10,000 7,232 10,000 11,500 11,500
TOTAL 07 AQUATIC CENTER 223,796 208,525 197,800 127,230 200,100 210,600 210,600
________________________________________________________________________________________________
TOTAL 5 COMMUNITY SERVICES 2,801,882 2,807,977 3,575,445 2,938,892 2,831,556 2,917,056 2,917,056
=========== =========== =========== =========== =========== ============ ============
41
7-26-2012 11:47 AM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
6 FIRE DEPARTMENT
=================
01 FIRE ADMINISTRATION
1-PERSONNEL 188,136 177,712 183,308 144,298 182,201 182,201 182,201
2-CONTRACTUAL 17,919 22,121 25,075 13,886 25,995 25,995 25,995 3-GENERAL SERVICES 3,729 3,897 4,200 2,744 4,200 4,200 4,200
4-MACHINE & EQUIPMENT MAI 7,368 8,119 36,950 35,487 5,500 5,500 5,500
5-CAPITAL OUTLAY 0 0 3,556 3,523 0 0 0
TOTAL 01 FIRE ADMINISTRATION 217,151 211,849 253,089 199,938 217,896 217,896 217,896
02 FIRE PREVENTION INVESTIGATI
1-PERSONNEL 98,138 79,846 150,919 63,411 150,316 150,316 150,316
2-CONTRACTUAL 5,417 5,376 7,520 3,741 6,850 6,850 6,850
3-GENERAL SERVICES 1,694 3,494 5,610 2,993 6,560 6,560 6,560 4-MACHINE & EQUIPMENT MAI 539 1,041 1,580 333 1,580 1,580 1,580
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 02 FIRE PREVENTION INVESTIGA 105,788 89,757 165,629 70,477 165,306 165,306 165,306
03 FIRE SUPPRESSION 1-PERSONNEL 1,073,548 1,076,662 1,037,216 793,729 1,045,116 1,076,849 1,076,849
2-CONTRACTUAL 15,482 17,103 23,415 13,680 22,775 22,775 22,775
3-GENERAL SERVICES 27,813 36,575 49,000 25,972 49,000 49,000 49,000
4-MACHINE & EQUIPMENT MAI 19,381 39,718 30,700 18,604 32,100 32,100 32,100
5-CAPITAL OUTLAY 0 0 380,000 347,696 0 0 0 TOTAL 03 FIRE SUPPRESSION 1,136,224 1,170,058 1,520,331 1,199,681 1,148,991 1,180,724 1,180,724
04 EMERGENCY MEDICAL SERVICE
1-PERSONNEL 923,596 893,989 992,940 788,276 973,949 973,498 973,498
2-CONTRACTUAL 16,755 14,294 25,750 20,345 27,000 28,700 28,700
3-GENERAL SERVICES 49,086 70,664 67,500 45,433 70,000 70,000 70,000 4-MACHINE & EQUIPMENT MAI 10,695 10,059 7,950 9,076 9,250 9,250 9,250
5-CAPITAL OUTLAY 7,184 0 152,300 152,379 0 0 0
TOTAL 04 EMERGENCY MEDICAL SERVICE 1,007,315 989,007 1,246,440 1,015,509 1,080,199 1,081,448 1,081,448
05 VOLUNTEER FIRE DEPARTMENT
1-PERSONNEL 12,323 13,639 12,291 8,586 12,291 12,291 12,291
2-CONTRACTUAL 8,667 4,770 9,550 3,410 9,550 9,550 9,550
3-GENERAL SERVICES 3,161 1,334 6,500 889 6,500 9,000 9,000
4-MACHINE & EQUIPMENT MAI 21 263 1,500 41 1,500 1,500 1,500 5-CAPITAL OUTLAY 0 10,711 0 0 0 0 0
TOTAL 05 VOLUNTEER FIRE DEPARTMENT 24,172 30,717 29,841 12,927 29,841 32,341 32,341
________________________________________________________________________________________________
TOTAL 6 FIRE DEPARTMENT 2,490,650 2,491,388 3,215,330 2,498,532 2,642,233 2,677,715 2,677,715 =========== =========== =========== =========== =========== ============ ============
42
7-26-2012 11:47 AM CITY OF STEPHENVILLE PAGE: 5 ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
7 POLICE DEPARTMENT
===================
01 POLICE ADMINISTRATION
1-PERSONNEL 110,500 102,750 105,528 83,179 275,012 275,012 275,012
2-CONTRACTUAL 13,388 13,351 19,295 11,315 28,925 28,925 28,925 3-GENERAL SERVICES 1,065 995 1,200 997 2,400 2,400 2,400
4-MACHINE & EQUIPMENT MAI 130 133 100 0 100 100 100
TOTAL 01 POLICE ADMINISTRATION 125,083 117,228 126,123 95,492 306,437 306,437 306,437
02 PATROL 1-PERSONNEL 1,677,416 1,729,388 1,692,140 1,284,256 1,594,640 1,594,640 1,594,640
2-CONTRACTUAL 50,469 58,898 66,980 61,057 65,400 67,750 67,750
3-GENERAL SERVICES 89,865 121,494 161,800 105,873 166,100 166,100 166,100
4-MACHINE & EQUIPMENT MAI 31,181 31,506 28,200 15,332 30,000 30,000 30,000 5-CAPITAL OUTLAY 175,231 91,289 95,000 100,355 0 0 0
TOTAL 02 PATROL 2,024,162 2,032,574 2,044,120 1,566,873 1,856,140 1,858,490 1,858,490
03 COMMUNICATIONS
1-PERSONNEL 396,972 408,926 438,755 335,820 424,142 424,142 424,142 2-CONTRACTUAL 3,530 5,763 6,350 3,184 6,150 6,150 6,150
3-GENERAL SERVICES 6,491 8,417 8,050 3,785 15,350 10,050 10,050
5-CAPITAL OUTLAY 39,807 0 0 11,870 0 0 0
TOTAL 03 COMMUNICATIONS 446,801 423,106 453,155 354,658 445,642 440,342 440,342
04 SUPPORT SERVICES
1-PERSONNEL 170,310 183,386 264,902 199,886 133,209 133,209 133,209
2-CONTRACTUAL 5,840 4,773 9,350 5,962 93,400 6,900 6,900
3-GENERAL SERVICES 2,658 2,826 4,150 3,288 5,650 5,650 5,650
4-MACHINE & EQUIPMENT MAI 0 0 100 0 100 100 100
TOTAL 04 SUPPORT SERVICES 178,809 190,985 278,502 209,136 232,359 145,859 145,859
05 CRIMINAL INVESTIGATION
1-PERSONNEL 539,820 450,072 463,828 347,877 489,870 489,870 489,870
2-CONTRACTUAL 44,680 44,204 57,140 50,028 58,790 58,790 58,790 3-GENERAL SERVICES 18,931 16,508 19,800 13,098 21,600 21,600 21,600
4-MACHINE & EQUIPMENT MAI 4,635 2,909 5,750 1,238 5,500 5,500 5,500
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 05 CRIMINAL INVESTIGATION 608,066 513,693 546,518 412,241 575,760 575,760 575,760
06 PROFESSIONAL STANDARD
1-PERSONNEL 70,036 90,361 216,864 174,839 212,885 212,885 212,885
2-CONTRACTUAL 2,326 1,936 6,720 3,917 7,640 7,640 7,640
3-GENERAL SERVICES 3,527 2,712 8,800 2,980 11,300 11,300 11,300
4-MACHINE & EQUIPMENT MAI 655 1,000 1,500 2,328 3,750 3,750 3,750 TOTAL 06 PROFESSIONAL STANDARD 76,544 96,010 233,884 184,064 235,575 235,575 235,575
07 ANIMAL CONTRAL
1-PERSONNEL 79,328 85,769 91,316 71,082 91,090 91,090 91,090
2-CONTRACTUAL 4,081 2,861 4,110 2,194 4,020 4,020 4,020 3-GENERAL SERVICES 25,349 26,437 31,200 21,588 31,200 31,200 31,200
4-MACHINE & EQUIPMENT MAI 1,527 2,174 2,500 707 3,000 3,000 3,000
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 07 ANIMAL CONTRAL 110,285 117,240 129,126 95,572 129,310 129,310 129,310
08 JAG ARRA 2247701
5-CAPITAL OUTLAY 146,101 2,250 0 0 0 0 0
TOTAL 08 JAG ARRA 2247701 146,101 2,250 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 7 POLICE DEPARTMENT 3,715,851 3,493,085 3,811,428 2,918,036 3,781,223 3,691,773 3,691,773
=========== =========== =========== =========== =========== ============ ============
43
7-26-2012 11:47 AM CITY OF STEPHENVILLE PAGE: 6 ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
8 COMMUNITY DEVELOPMENT
=======================
01 PLANNING/DEVELOPMENT ADMIN
1-PERSONNEL 162,311 163,626 168,949 132,767 167,907 167,907 167,907 2-CONTRACTUAL 9,976 8,399 13,940 5,256 17,225 15,225 15,225
3-GENERAL SERVICES 722 658 1,950 1,019 2,050 2,050 2,050
4-MACHINE & EQUIPMENT MAI 1,624 1,772 2,500 995 3,500 3,500 3,500
5-CAPITAL OUTLAY 0 6,532 0 0 0 0 0
TOTAL 01 PLANNING/DEVELOPMENT ADMI 174,633 180,987 187,339 140,037 190,682 188,682 188,682
02 INSPECTIONS
1-PERSONNEL 116,520 66,763 103,951 81,186 103,176 103,176 103,176
2-CONTRACTUAL 51,182 79,643 94,993 40,867 95,615 95,615 95,615 3-GENERAL SERVICES 2,674 2,245 6,200 1,950 6,200 6,200 6,200
4-MACHINE & EQUIPMENT MAI 115 34 1,800 316 1,800 1,800 1,800
5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 02 INSPECTIONS 170,490 148,685 206,944 124,319 206,791 206,791 206,791
03 CODE ENFORCEMENT
1-PERSONNEL 38,766 31,880 41,346 32,111 41,008 41,008 41,008
2-CONTRACTUAL 35,722 11,194 36,690 14,097 38,425 38,425 38,425
3-GENERAL SERVICES 1,372 981 2,400 854 2,400 2,400 2,400
4-MACHINE & EQUIPMENT MAI 0 30 600 0 600 600 600 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 03 CODE ENFORCEMENT 75,860 44,085 81,036 47,062 82,433 82,433 82,433
________________________________________________________________________________________________
TOTAL 8 COMMUNITY DEVELOPMENT 420,983 373,757 475,319 311,418 479,906 477,906 477,906
=========== =========== =========== =========== =========== ============ ============
9 PUBLIC SAFETY FACILITY
========================
01 PUBLIC SAFETY CLERICAL
1-PERSONNEL 53,552 54,624 57,870 44,866 57,545 57,545 57,545
2-CONTRACTUAL 62,383 61,671 69,320 30,572 59,590 59,590 59,590
3-GENERAL SERVICES 18,230 11,182 15,820 11,394 15,820 15,820 15,820
4-MACHINE & EQUIPMENT MAI 58,758 61,354 62,700 59,550 62,700 62,700 62,700 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
TOTAL 01 PUBLIC SAFETY CLERICAL 192,923 188,831 205,710 146,382 195,655 195,655 195,655
________________________________________________________________________________________________
TOTAL 9 PUBLIC SAFETY FACILITY 192,923 188,831 205,710 146,382 195,655 195,655 195,655 =========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 11,298,430 11,106,583 13,611,425 10,856,819 11,430,418 11,433,728 11,433,728
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 311,374) 342,805 ( 2,587,206) ( 158,984) ( 406,199) ( 143,254) 6,746
=========== =========== =========== =========== =========== ============ ============
44
7-26-2012 11:47 AM CITY OF STEPHENVILLE PAGE: 9 ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
ARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
0 TAXES
4001 PROPERTY TAX 3,329,291 3,580,881 3,680,634 3,788,634 3,680,634 3,755,749 3,755,749
4001.000A REFUNDS ON PROPERTY TAXES( 34,473) ( 11,301) 0 ( 9,771) 0 0 0
4003 PENALTY & INTEREST 37,396 46,275 25,000 0 25,000 25,000 25,000
4004 LATE RENDITION FEES 2,134 2,856 0 0 0 0 0 4010 CITY SALES TAX 4,275,545 4,616,313 4,400,000 4,154,824 4,400,000 4,650,000 4,800,000
4030 MIXED DRINKS TAX 41,494 41,372 45,000 38,858 45,000 41,000 41,000
4041 TELEPHONE GROSS RECEIPTS 88,666 87,043 90,000 64,412 90,000 85,000 85,000
4042 ELECTRIC GROSS RECEIPTS 636,317 733,264 725,000 748,602 725,000 725,000 725,000
4043 GAS GROSS RECEIPTS 97,624 111,622 112,000 100,653 112,000 100,000 100,000 4044 CABLE TV GROSS RECEIPTS 66,708 57,161 58,000 52,495 58,000 50,000 50,000
4045 WATER/WW GROSS RECEIPTS 204,320 237,443 206,000 196,346 206,000 206,000 206,000
4046 GARBAGE GROSS RECEIPTS TAX 128,721 131,588 125,000 120,220 125,000 125,000 125,000
TOTAL 0 TAXES 8,873,743 9,634,516 9,466,634 9,255,272 9,466,634 9,762,749 9,912,749
1 LICENSES AND PERMITS
4102 ANIMAL PERMIT FEES 510 1,155 500 1,615 500 500 500
4103 SOLICITOR'S LICENSES 680 1,280 250 740 250 250 250 4104 GARAGE SALE PERMITS 2,713 2,836 2,000 2,625 2,000 2,000 2,000
4112 LIQUOR LICENSE APPLICATION 300 90 250 240 250 250 250
4120 BUILDING PERMITS 81,211 177,355 75,000 75,580 75,000 75,000 75,000
4122 P&Z AND BOA APPLICATIONS 3,400 2,200 2,000 6,600 2,000 2,000 2,000
4123 FILING FEES - SUBD. PLATTS 3,120 1,980 1,000 820 1,000 1,000 1,000 4124 ELECTRICAL PERMITS 1,660 1,633 1,000 3,674 1,000 1,000 1,000
4126 MOBILE HOME PARK FEES 3,310 3,300 500 3,210 500 500 500
4127 PLUMBING PERMITS 6,357 4,087 3,000 3,455 3,000 3,000 3,000
4128 MECHANICAL PERMITS 725 200 400 350 400 400 400
4129 MOBILE HOME PERMITS 275 50 400 75 400 400 400
4130 FOOD SERVICE PERMITS 28,970 30,475 30,000 34,580 30,000 30,000 30,000 4131 PLAN REVIEW / FIRE CODE 5,444 28,628 30,000 20,203 30,000 30,000 30,000
TOTAL 1 LICENSES AND PERMITS 138,674 255,269 146,300 153,767 146,300 146,300 146,300
2 FINES AND FORFEITURES 4201 MUNICIPAL COURT FINES 187,399 269,068 245,000 258,662 245,000 245,000 245,000
4220 DELINQUENT FINES 30,872 1,110 5,000 1,514 5,000 5,000 5,000
TOTAL 2 FINES AND FORFEITURES 218,271 270,178 250,000 260,176 250,000 250,000 250,000
3 INTERGOVERNMENTAL 4301 ERATH COUNTY 0 0 0 0 0 0 0
4302 STEPHENVILLE ISD 62,379 63,455 65,000 64,419 65,000 65,000 65,000
4303 FIBER OPTIC LEASE 3,000 3,600 3,600 3,000 3,600 3,600 3,600
4350 GRANTS 134,194 65,437 65,075 66,002 65,075 0 0
4351 2009-10 JAG ARRA 2247701 0 0 0 0 0 0 0 TOTAL 3 INTERGOVERNMENTAL 199,572 132,492 133,675 133,421 133,675 68,600 68,600
4 SERVICE CHARGES
4401 FIRE DEPT MISCELLANEOUS 23,125 21,924 29,585 40,837 29,585 21,500 21,500 4403 EMERGENCY AMBULANCE 548,154 468,841 375,000 406,852 375,000 425,000 425,000
4405.0001 LIBRARY COPIER 919 856 900 962 900 900 900
4405.0002 LIBRARY MICROFILM COPIER 0 0 0 0 0 0 0
4405.0003 BOOKS 348 401 450 136 450 450 450
4405.0005 COMPUTER DISCS 2 4 0 0 0 0 0 4405.0006 LIBRARY MISCELLANEOUS 249 2,835 250 22 250 250 250
4406 LIBRARY FINES 221 258 1,000 236 1,000 1,000 1,000
4407 NON-RESIDENT FEES 1,185 1,485 1,500 945 1,500 1,500 1,500
4410 AQUATIC CTR-GATE FEES 116,916 108,470 150,000 82,074 150,000 150,000 150,000
4410.000A AQUATIC CTR-SWIMMING LESSO 6,527 7,495 0 6,431 0 0 0 4410.000B AQUATIC CTR-RENTAL RESERVA 7,802 12,103 0 8,927 0 0 0
4410.000C AQUATIC CTR-PROGRAM ACTIVI 5,855 5,672 0 2,988 0 0 0
4410.000D AQUATIC CTR-CONCESSION COM 7,530 7,815 0 3,080 0 0 0
4411 PARK FACILITIES RENTAL 8,944 11,431 8,000 7,940 8,000 8,000 8,000
4411.000C RENTAL-SR. CITIZEN FACILIT 1,504 965 500 1,715 500 500 500 4412 CAMPER SITE FEES 5,025 5,547 4,500 4,453 4,500 4,500 4,500
4413.000A REC. ADULT PROGRAM ACTIVIT 5,491 4,362 2,500 3,229 2,500 2,500 2,500
4413.000B REC. YOUTH PROGRAM ACTIVIT 29,529 40,628 25,000 43,915 25,000 25,000 25,000
4413.000C REC. SENIOR PROGRAM ACTIVI 5,710 8,247 5,000 6,472 5,000 5,000 5,000
4413.000D REC. SR. CITIZEN DANCES 8,682 7,057 14,000 10,355 14,000 14,000 14,000 4414.000A REC. ADULT LEAGUES 14,107 24,635 25,000 19,465 25,000 25,000 25,000
4414.000B REC. YOUTH LEAGUES 59,261 56,027 50,000 52,400 50,000 50,000 50,000
4415 REC. PROGRAM SPONSORS 10,250 10,750 10,000 6,000 10,000 10,000 10,000
4416 REC. SPECIAL EVENTS 12,360 10,455 10,000 3,948 10,000 10,000 10,000
4420 CEMETERY LOT SALES 19,450 21,914 15,000 20,635 15,000 15,000 15,000 4421 CEMETERY MISCELLANEOUS 300 0 300 0 300 300 300
4425 PUBLIC SAFETY REPORTS 1,953 3,458 2,500 4,323 2,500 2,500 2,500
4426 POLICE ESCORT FEES 480 300 1,000 540 1,000 1,000 1,000
4428 FALSE ALARMS 455 200 1,000 100 1,000 1,000 1,000
4435 LEASES 0 0 2,400 2,400 2,400 2,400 2,400 4455 STREET CUTS/CURB/GUTTER 24,713 24,419 25,000 20,700 25,000 25,000 25,000
4465 LOT MOWING & DEMOLITION 42,929 ( 407) 15,000 16,241 15,000 15,000 15,000
TOTAL 4 SERVICE CHARGES 969,978 868,146 775,385 778,319 775,385 817,300 817,300
45
7-26-2012 11:47 AM CITY OF STEPHENVILLE PAGE: 10
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
ARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 11,705 8,547 5,000 5,523 5,000 5,000 5,000
4501.000A INTEREST ON CHECKING ACCOU 621 621 500 783 500 500 500
4510 SALE OF CITY EQUIPMENT 4,439 18,872 20,900 21,490 20,900 20,000 20,000
4515 SALE OF CITY LAND 333,615 8,444 5,800 5,848 5,800 0 0
4520 INSURANCE PROCEEDS 8,343 5,502 0 21,093 0 0 0 4540 INSUFFICIENT CHECK FEES 240 240 200 60 200 200 200
4541 MISCELLANEOUS 5,889 21,368 5,000 2,608 5,000 5,000 5,000
4542 DONATIONS & CONTRIBUTIONS 6,200 7,960 0 2,800 0 0 0
4543 SR CIT-DONATIONS/MEMORIALS 3,110 4,166 1,000 1,281 1,000 1,000 1,000
4544 LIBRARY DONATIONS/MEMORIAL 2,841 5,580 5,000 5,250 5,000 5,000 5,000 4545 OVER - SHORT ( 39) 0 0 ( 1) 0 0 0
4547 POLICE DEPT MISC 1,031 ( 1,337) 0 570 0 0 0
4590 TRANS. FR OTHER FUNDS-ADM. 208,824 208,824 208,825 174,020 208,825 208,825 208,825
TOTAL 5 OTHER REVENUE 586,818 288,787 252,225 241,326 252,225 245,525 245,525 ________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 10,987,056 11,449,388 11,024,219 10,771,408 11,024,219 11,290,474 11,440,474
=========== =========== =========== =========== =========== ============ ============
46
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47
City Council
General Fund Central Government Division 51 Department 01
Program Description
Stephenville is a home-run city. The City Council consists of eight council members and a mayor. All
members of the Council are elected at-large. The City Council operates under the Stephenville City
Charter, City ordinances and State law. Four officers of the City are appointed by the City Council and
operate under its guidance: City Administrator, City Attorney, City Secretary and Municipal Judge.
The City Council is the policy-making arm of city government. It has a wide variety of tasks which
include approving any expenditure of the City which exceeds the amount stipulated in the Charter and
by State law, appointing board and commission members, ordering regular and special elections and
considering zoning issues.
The City Council must study, analyze and approve complex plans for expansion and rehabilitation of the
City’s utilities and other progressive plans that may benefit the citizens.
Performance Objectives
Develop policies which enhance the quality of life for the community while
preserving its unique character and natural resources.
Ensure the long-term financial viability of Stephenville.
Promote community involvement and participation in local government.
Attend regular and special Council meetings.
48
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 12 ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------) 2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 CITY COUNCIL ADMINISTRATION
==============================
1-PERSONNEL
5101-111 SALARIES 17,080 17,120 19,200 15,600 19,200 19,200 19,200
5101-113 PART-TIME WAGES 314 116 460 80 460 460 460
5101-122 SOCIAL SECURITY 1,308 1,310 1,504 1,230 1,504 1,504 1,504 5101-123 WORKERS' COMPENSATION 194 ( 2) 36 34 36 36 36
TOTAL 1-PERSONNEL 18,896 18,545 21,200 16,944 21,200 21,200 21,200
2-CONTRACTUAL
5101-211 POSTAGE 311 154 400 38 400 400 400 5101-212 COMMUNICATIONS 0 0 0 0 0 0 0
5101-213 PRINTING 4,458 415 3,000 362 3,000 3,000 3,000
5101-214 ADVERTISING & PUBLIC NOTIC 4,145 3,470 4,000 975 4,000 4,000 4,000
5101-215 EDUCATION & SCHOOLING 5,504 3,570 8,500 1,708 9,000 9,000 9,000
5101-224 INSURANCE 2,468 2,038 1,976 1,268 1,500 1,500 1,500 5101-252 DUES & SUBSCRIPTIONS 4,881 8,326 7,500 7,943 8,500 8,500 8,500
5101-253 OUTSIDE PROFESSIONAL 48,000 8,000 0 0 0 0 0
5101-254 SPECIAL SERVICES 4,296 7,600 7,800 4,127 7,800 10,000 10,000
TOTAL 2-CONTRACTUAL 74,064 33,573 33,176 16,422 34,200 36,400 36,400
3-GENERAL SERVICES
5101-317 PHOTO & DUPLICATION 0 0 0 141 0 0 0
5101-332 OPERATING SUPPLIES 1,969 2,090 2,600 3,456 2,600 2,600 2,600
TOTAL 3-GENERAL SERVICES 1,969 2,090 2,600 3,597 2,600 2,600 2,600
________________________________________________________________________________________________
TOTAL 01 CITY COUNCIL ADMINISTRATION 94,928 54,207 56,976 36,963 58,000 60,200 60,200
49
City Administrator
General Fund Central Government Division 51 Department 02
Program Description
The City Administrator is appointed by the City Council and is the chief administrative and executive
officer for the City.
The City Administrator is responsible for the administration of all City departments and transfers City
Council policy into viable work programs.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
City Administrator 1 1 1
1 1 1
Performance Objectives
Ensure the delivery of quality services to citizens through effective
management and efficient administration.
Coordinate the implementation of City Council goals and objectives with all
City Departments.
Facilitate community activities to address public requests for needs and
services.
Improve citizens awareness and understanding of City programs, services
and issues and promote a positive public image of the organization.
Respond to citizen concerns and City Council requests in a timely manner.
50
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 13
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 02 CITY ADMINISTRATOR
=====================
1-PERSONNEL 5102-111 SALARIES 97,400 96,672 101,440 79,925 101,512 101,512 101,512
5102-121 RETIREMENT 16,943 17,642 16,781 13,250 16,201 16,201 16,201
5102-122 SOCIAL SECURITY 7,203 7,199 7,760 6,101 7,766 7,766 7,766
5102-123 WORKER'S COMPENSATION 226 184 211 199 211 211 211
5102-125 GROUP INSURANCE 4,552 5,330 6,785 5,475 6,552 6,552 6,552 TOTAL 1-PERSONNEL 126,325 127,028 132,977 104,950 132,242 132,242 132,242
2-CONTRACTUAL
5102-211 POSTAGE 0 0 0 9 0 0 0
5102-212 COMMUNICATION 596 619 1,000 474 700 700 700 5102-215 EDUCATION & SCHOOLING 561 713 1,250 696 1,250 1,250 1,250
5102-224 OTHER INSURANCE 593 546 620 527 550 550 550
5102-231 RENTAL 0 0 0 0 0 0 0
5102-252 DUES & SUBCRIPTIONS 1,209 1,209 1,250 1,267 1,250 1,250 1,250
TOTAL 2-CONTRACTUAL 2,959 3,088 4,120 2,973 3,750 3,750 3,750
3-GENERAL SERVICES
5102-314 OFFICE SUPPLIES 28 118 400 54 400 400 400
5102-332 OPERATING SUPPLIES 0 22 0 44 0 0 0
TOTAL 3-GENERAL SERVICES 28 140 400 98 400 400 400 ________________________________________________________________________________________________
TOTAL 02 CITY ADMINISTRATOR 129,311 130,256 137,497 108,021 136,392 136,392 136,392
51
City Secretary
General Fund Central Government Division 51 Department 03
Program Description
The City Secretary is appointed by the City Council and in that the capacity records, maintains, and/or
composes minutes, ordinance, resolutions, agendas, proclamations and other miscellaneous records.
The City Secretary administers all municipal elections ordered by the City Council. This position is also
Records Manager of the City and is responsible for the composition of the Records Retention and
Destruction Schedule mandated by State Law. In addition, the City Secretary must see that all revisions
to the Code of Ordinances are codified and distributed.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
City Secretary 1 1 1
1 1 1
.
Performance Objectives
Administer regular and special elections in accordance with State Law and
City Charter.
Oversee the Records Management Program and compose and require
compliance with the Retention/Destruction Schedule as mandated by State
Law.
Perform all duties for the City Council according to the City Charter and State
Law.
Perform all other duties of the office of the City Secretary in accordance with
the law in a manner that best serves the citizens of Stephenville.
52
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 14
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 03 CITY SECRETARY
=================
1-PERSONNEL 5103-111 SALARIES 53,104 53,421 54,877 42,336 54,949 54,949 54,949
5103-121 RETIREMENT 9,238 9,749 9,078 7,017 8,770 8,770 8,770
5103-122 SOCIAL SECURITY 3,593 3,482 4,198 2,677 4,204 4,204 4,204
5103-123 WORKER'S COMPENSATION 119 102 114 105 114 114 114
5103-125 GROUP INSURANCE 4,552 5,330 6,785 5,475 6,552 6,552 6,552 TOTAL 1-PERSONNEL 70,605 72,086 75,052 57,610 74,589 74,589 74,589
2-CONTRACTUAL
5103-211 POSTAGE 36 29 100 1 100 100 100
5103-212 COMMUNICATIONS 34 28 200 30 120 120 120 5103-215 EDUCATION & SCHOOLING 0 327 1,000 577 1,000 1,000 1,000
5103-224 OTHER INSURANCE 203 156 220 127 150 150 150
5103-252 DUES & SUBSCRIPTIONS 410 352 360 372 385 385 385
5103-253 OUTSIDE PROFESSIONAL 9,135 5,944 11,800 11,799 11,800 11,800 11,800
TOTAL 2-CONTRACTUAL 9,818 6,837 13,680 12,906 13,555 13,555 13,555
3-GENERAL SERVICES
5103-313 BOOKS & EDUCATIONAL MATERI 4,620 4,270 4,000 2,938 4,000 4,000 4,000
5103-314 OFFICE SUPPLIES 873 955 1,000 244 1,000 1,000 1,000
5103-317 PHOTO & DUPLICATION 0 0 50 0 50 50 50 5103-333 COMPUTER SUPPLIES 200 283 300 87 300 300 300
TOTAL 3-GENERAL SERVICES 5,693 5,509 5,350 3,269 5,350 5,350 5,350
4-MACHINE & EQUIPMENT MAINTENA
5103-413 OFFICE EQUIPMENT 410 0 400 0 400 400 400 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 410 0 400 0 400 400 400
________________________________________________________________________________________________
TOTAL 03 CITY SECRETARY 86,527 84,431 94,482 73,786 93,894 93,894 93,894
53
Emergency Management
General Fund
Central Government Division 51 Department 04
Program Description
Emergency Management provides funds for disaster preparedness related expenses. This includes
funding for public information, siren maintenance planning, communication expenses and simulation
training.
.
Performance Objectives
Maintain emergency warning sirens in operating condition.
Maintain functional Emergency Operations Center (EOC).
54
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 15
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
04 EMERGENCY MANAGEMENT
=======================
2-CONTRACTUAL 5104-212 COMMUNICATIONS 5,403 6,422 5,800 5,551 5,800 8,000 8,000
5104-215 EDUCATION AND SCHOOLING 115 0 0 0 0 0 0
5104-251 UTILITIES 195 188 450 121 450 250 250
5104-254 SPECIAL SERVICES 0 0 100 0 100 0 0
TOTAL 2-CONTRACTUAL 5,713 6,609 6,350 5,672 6,350 8,250 8,250
4-MACHINE & EQUIPMENT MAINTENA
5104-414 OTHER EQUIPMENT MAINTENANC 933 750 500 1,365 500 1,000 1,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 933 750 500 1,365 500 1,000 1,000
________________________________________________________________________________________________
TOTAL 04 EMERGENCY MANAGEMENT 6,646 7,359 6,850 7,037 6,850 9,250 9,250
55
Municipal Building
General Fund
Central Government Division 51 Department 05
Program Description
The Municipal Building provides fund for maintenance for City Hall building as well as the elevator
equipment, custodial and janitorial and all utilities’ costs.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Clerk II 1 1 1
1 1 1
.
Performance Objectives
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of Stephenville City
Hall.
Prolong the life of equipment located inside City Hall.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
56
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 16
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
05 MUNICIPAL BUILDING =====================
1-PERSONNEL
5105-111 SALARIES 23,540 21,307 22,708 15,223 22,048 22,048 22,048
5105-113 PART-TIME WAGES 4,458 5,400 5,200 4,199 5,200 5,200 5,200 5105-121 RETIREMENT 4,093 3,894 3,756 2,552 3,519 3,519 3,519
5105-122 SOCIAL SECURITY 1,999 1,941 2,135 1,526 2,084 2,084 2,084
5105-123 WORKER'S COMPENSATION 44 57 58 54 57 57 57
5105-125 GROUP INSURANCE 4,552 4,776 6,785 4,673 6,552 6,552 6,552
TOTAL 1-PERSONNEL 38,685 37,375 40,642 28,228 39,460 39,460 39,460
2-CONTRACTUAL
5105-212 COMMUNICATIONS 9,152 7,741 10,000 5,213 7,000 7,000 7,000
5105-215 EDUCATION & TRAINING 0 57 500 0 500 500 500
5105-224 INSURANCE 1,962 1,926 1,800 1,614 1,800 1,800 1,800 5105-231 RENTAL 7,746 7,786 7,800 6,541 7,800 7,800 7,800
5105-251 UTILITIES 23,270 22,715 25,000 9,624 25,000 22,500 22,500
5105-252 DUES & SUBSCRIPTIONS 307 185 500 0 500 500 500
5105-254 SPECIAL SERVICES 7,928 11,164 7,500 8,780 12,000 12,000 12,000
5105-260 PEST AND GERM CONTROL 545 617 540 476 540 540 540 5105-262 JANITORIAL SERVICE 2,146 1,146 3,000 0 2,000 2,000 2,000
TOTAL 2-CONTRACTUAL 53,056 53,338 56,640 32,248 57,140 54,640 54,640
3-GENERAL SERVICES
5105-317 PHOTO & DUPLICATION 2,422 1,179 1,500 1,530 1,500 1,500 1,500 5105-321 JANITORIAL SUPPLIES 2,878 2,192 1,500 1,452 1,500 1,500 1,500
5105-332 OPERATING SUPPLIES 2,750 2,358 5,000 2,805 5,000 5,000 5,000
5105-333 COMPUTER SUPPLIES 1,203 2,029 1,200 1,386 1,200 1,200 1,200
TOTAL 3-GENERAL SERVICES 9,253 7,758 9,200 7,174 9,200 9,200 9,200
4-MACHINE & EQUIPMENT MAINTENA
5105-413 OFFICE EQUIPMENT MAINTENAN 2,573 0 4,000 150 4,000 4,000 4,000
5105-414 ELEVATOR MAINTENANCE 6,971 8,104 9,000 8,896 9,600 9,600 9,600
5105-421 BUILDING MAINTENANCE 9,848 2,235 70,126 63,231 7,500 7,500 7,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 19,392 10,338 83,126 72,277 21,100 21,100 21,100
5-CAPITAL OUTLAY
5105-513 OFFICE EQUIPMENT 0 0 67,750 67,966 0 0 0
5105-520 BUILDING IMPROVEMENTS 0 61,297 2,300 2,772 0 0 0 5105-531 LAND ACQUISITION 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 61,297 70,050 70,738 0 0 0
8-NOT USED
5105-800 OPERATING TRANSFERS OUT 317,128 370,999 720,000 720,000 0 0 0
TOTAL 8-NOT USED 317,128 370,999 720,000 720,000 0 0 0 ________________________________________________________________________________________________
TOTAL 05 MUNICIPAL BUILDING 437,514 541,106 979,658 930,665 126,900 124,400 124,400
57
Municipal Service Center
General Fund Central Government Division 51 Department 01
Program Description
The Municipal Service Center reflects the costs of maintenance and operations of the City’s Service Center which houses the
street, utility and parks maintenance departments as well as the purchasing department.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Clerk III 1 1 1
1 1 1
.
Performance Objectives
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of the Service Center.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
58
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 17
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 06 MUNCIPAL SERVICE CENTER
==========================
1-PERSONNEL 5106-111 SALARIES 23,871 23,933 25,296 20,175 25,344 25,344 25,344
5106-113 PART-TIME WAGES 3,644 3,720 5,200 2,651 5,200 5,200 5,200
5106-121 RETIREMENT 4,151 4,368 4,185 3,339 4,045 4,045 4,045
5106-122 SOCIAL SECURITY 1,694 1,750 2,333 1,563 2,337 2,337 2,337
5106-123 WORKER'S COMPENSATION 68 57 64 58 64 64 64 5106-125 GROUP INSURANCE 4,552 5,330 6,785 5,475 6,552 6,552 6,552
TOTAL 1-PERSONNEL 37,980 39,159 43,863 33,261 43,542 43,542 43,542
2-CONTRACTUAL
5106-212 COMMUNICATIONS 9,170 7,737 10,000 4,798 6,500 7,000 7,000 5106-215 EDUCATION & TRAINING 0 160 0 0 0 0 0
5106-224 INSURANCE 2,314 2,288 2,116 1,941 2,100 2,100 2,100
5106-231 RENTAL 4,851 4,651 4,600 2,959 3,500 3,500 3,500
5106-251 UTILITIES 24,520 21,210 25,000 10,574 25,000 22,500 22,500
5106-254 SPECIAL SERVICES 512 563 500 431 600 600 600 5106-260 PEST CONTROL 583 640 640 342 600 600 600
5106-262 JANITORIAL SERVICE 1,430 2,677 3,000 2,401 2,000 2,000 2,000
TOTAL 2-CONTRACTUAL 43,381 39,926 45,856 23,446 40,300 38,300 38,300
3-GENERAL SERVICES 5106-317 COPIER 226 215 500 443 350 350 350
5106-321 JANITORIAL SUPPLIES 1,790 1,676 1,800 1,051 1,800 1,800 1,800
5106-323 GASOLINE AND OIL 0 0 0 0 0 0 0
5106-332 OPERATING SUPPLIES 2,568 2,419 2,500 2,094 2,500 2,500 2,500
TOTAL 3-GENERAL SERVICES 4,584 4,310 4,800 3,588 4,650 4,650 4,650
4-MACHINE & EQUIPMENT MAINTENA
5106-413 OFFICE EQUIPMENT 2,913 410 3,000 716 3,000 3,000 3,000
5106-414 EQUIPMENT MAINTENANCE 38 0 500 769 500 500 500
5106-421 BUILDING 5,115 7,669 5,000 4,006 5,000 5,000 5,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 8,066 8,079 8,500 5,490 8,500 8,500 8,500
________________________________________________________________________________________________
TOTAL 06 MUNCIPAL SERVICE CENTER 94,010 91,474 103,019 65,785 96,992 94,992 94,992
________________________________________________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 848,937 908,834 1,378,482 1,222,257 519,028 519,128 519,128
=========== =========== =========== =========== =========== ============ ============
59
Finance
General Fund Finance Division 52 Department 01
Program Description
Finance is responsible for the property, accurate and timely recording of collections and disbursements
of City funds and the reporting of these transactions in accordance with Generally Accepted Accounting
Principles. This division also develops, coordinates and monitors the City’s spending plans, including
the annual Operating Budget and Capital Improvement Program. Further, Finance is responsible for
cash management and investments, process receipts of City monies and performs payroll distribution.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Director of Finance &
Administration
1
1
1
Senior Accountant 1 1 1
Accountant 1 1 1
Information Systems Tech .5 1 1
3.5 4.0 4.0
Performance Objectives
Provide timely, accurate financial reporting to City Council, City departments
and citizens.
Maintain budgetary controls to ensure compliance with the annual budget as
adopted by the City Council.
Manage cash and investments to ensure that the City receives a maximum rate
of return on its investments with minimal risk while maintaining an adequate
cash flow.
Maintain a system of internal controls that will ensure that the assets of the City
are adequately protected.
Provide financial reporting conformity with generally accepted accounting
principles that receives the Government Finances Officers Association (GFOA)
Certificate of Achievement.
FosterAaA“customer-oriented”AapproachAtowardAinternalAdepartmentsAofAtheACity.
60
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 18
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 2 FINANCE
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
01 FINANCIAL ADMIN/ACCOUNTING
=============================
1-PERSONNEL
5201-111 SALARIES 143,538 137,243 187,254 145,181 187,718 187,718 187,718
5201-113 PART TIME WAGES 9,054 5,316 0 0 0 0 0
5201-121 RETIREMENT 24,969 25,058 30,977 24,031 29,960 29,960 29,960
5201-122 SOCIAL SECURITY 11,033 10,681 14,325 11,150 14,360 14,360 14,360 5201-123 WORKER'S COMPENSATION 352 289 389 360 390 390 390
5201-125 GROUP INSURANCE 13,656 15,991 27,139 21,616 26,207 26,207 26,207
TOTAL 1-PERSONNEL 202,602 194,578 260,084 202,338 258,635 258,635 258,635
2-CONTRACTUAL 5201-211 POSTAGE 1,963 1,727 2,100 4,219 2,100 2,100 2,100
5201-212 COMMUNICATION 380 332 400 470 700 700 700
5201-213 PRINTING 78 91 500 105 500 500 500
5201-215 EDUCATION & SCHOOLING 1,421 1,103 1,500 2,352 1,500 1,500 1,500
5201-224 OTHER INSURANCE 610 468 659 380 450 450 450 5201-252 DUES & SUBSCRIPTIONS 945 945 750 705 750 750 750
5201-253 OUTSIDE PROFESSIONALS 43,235 41,058 42,000 41,508 43,000 34,000 34,000
5201-254 SPECIAL SERVICES 70,541 60,623 55,000 50,951 65,000 60,000 60,000
TOTAL 2-CONTRACTUAL 119,175 106,346 102,909 100,691 114,000 100,000 100,000
3-GENERAL SERVICES
5201-314 OFFICE SUPPLIES 1,384 416 600 571 600 600 600
5201-332 OPERATING SUPPLIES 648 1,210 300 0 300 300 300
5201-333 COMPUTER SUPPLIES 445 450 1,500 27 1,500 1,500 1,500
TOTAL 3-GENERAL SERVICES 2,477 2,076 2,400 598 2,400 2,400 2,400
4-MACHINE & EQUIPMENT MAINTENA
5201-413 OFFICE EQUIPMENT 86 829 10,000 2,834 10,000 10,000 10,000
5201-416 COMPUTER MAINTENANCE 31,841 37,244 44,000 42,741 45,000 50,000 50,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 31,927 38,073 54,000 45,575 55,000 60,000 60,000 ________________________________________________________________________________________________
TOTAL 01 FINANCIAL ADMIN/ACCOUNTING 356,181 341,074 419,393 349,203 430,035 421,035 421,035
61
Purchasing
General Fund Finance Division 52 Department 02
Program Description
Purchasing Department procures all supplies, equipment and services for all departments within the City
organization and is also responsible for the storage and warehousing of material and supplies.
Procurement activities include establishing annual contract and blanket purchase orders to reduce costs;
preparing bid specifications and tabulations; conducting bid proceedings; expediting materials; and
preparing recommendations to the City Council for purchases over $25,000. This division is also
responsible for vehicle inventory (i.e. titles and licenses) and disposal of City-owned surplus property.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Purchasing Manger 1 1 1
1 1 1
.
Performance Objectives
Develop and maintain a level of performance considered above average by our
customers while maintaining a high degree of efficiency and economy.
Provide the City of Stephenville user departments with needed materials and
services by utilizing best value purchases in a timely manner.
Conduct sale of City-owned surplus property according to City ordinances.
Maintain stock of all materials and supplies needed by other departments on a
normal, routine basis.
Deliver all requested supplies and materials to departments in a timely
manner.
62
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 19
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 2 FINANCE
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 02 PURCHASING
=============
1-PERSONNEL 5202-111 SALARIES 39,003 39,243 40,362 31,581 40,416 40,416 40,416
5202-121 RETIREMENT 6,782 7,162 6,677 5,233 6,450 6,450 6,450
5202-122 SOCIAL SECURITY 2,367 2,334 3,088 1,750 3,092 3,092 3,092
5202-123 WORKER'S COMPENSATION 89 75 84 78 84 84 84
5202-125 GROUP INSURANCE 4,552 5,330 6,785 5,475 6,552 6,552 6,552 TOTAL 1-PERSONNEL 52,793 54,144 56,996 44,116 56,594 56,594 56,594
2-CONTRACTUAL
5202-211 POSTAGE 86 147 300 73 300 300 300
5202-212 COMMUNICATIONS 15 17 100 6 100 100 100 5202-214 ADVERTISING & PUBLIC NOTIC 588 562 1,500 289 1,500 1,500 1,500
5202-215 EDUCATION & SCHOOLING 1,511 201 1,700 930 1,700 1,700 1,700
5202-224 OTHER INSURANCE 206 159 220 127 150 150 150
5202-252 DUES & SUBSCRIPTIONS 272 150 300 150 300 300 300
TOTAL 2-CONTRACTUAL 2,678 1,235 4,120 1,574 4,050 4,050 4,050
3-GENERAL SERVICES
5202-314 OFFICE SUPPLIES 156 905 300 32 300 300 300
5202-332 OPERATING SUPPLIES 0 1,623 150 64 150 150 150
TOTAL 3-GENERAL SERVICES 156 2,528 450 96 450 450 450 ________________________________________________________________________________________________
TOTAL 02 PURCHASING 55,628 57,907 61,566 45,787 61,094 61,094 61,094
63
Tax Services
General Fund Finance Division 52 Department 04
Program Description
Tax Administration Office duties are contracted out to the Erath County Appraisal District (ECAD) for
property appraisal services and to the Erath County Tax Assessor-Collector for tax collection services.
The function performed by the ECAD includes the appraisal of real and personal property located within
the city limits of Stephenville. Erath County Tax Assessor-Collector is responsible for collection all
current and delinquent property taxes levied by the City.
64
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 20
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 2 FINANCE (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
04 TAX ======
2-CONTRACTUAL
5204-253 OUTSIDE PROF.-ECAD 111,027 111,089 113,800 112,278 122,000 122,000 122,000
5204-253.000A OUTSIDE PROF.-ECTAC 6,512 6,791 7,000 6,418 7,000 7,000 7,000 TOTAL 2-CONTRACTUAL 117,539 117,881 120,800 118,695 129,000 129,000 129,000
________________________________________________________________________________________________
TOTAL 04 TAX 117,539 117,881 120,800 118,695 129,000 129,000 129,000
________________________________________________________________________________________________________________________________________
TOTAL 2 FINANCE 529,348 516,862 601,759 513,685 620,129 611,129 611,129
=========== =========== =========== =========== =========== ============ ============
65
City Attorney
General Fund Legal Division 53 Department 01
Program Description
The City Attorney’s office ensures that City functions and services are performed in a lawful manner and is
responsible for all legal affairs of the City.
Duties of this office include provisions of legal advice to the City Council, City Administrator, boards and
commission, and all City departments; prosecutorial duties in Municipal Court; real estate matters including
acquisitions, dispositions, and trade; and review of all contracts, resolutions, ordinances and items presented to the
City Council
.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
City Attorney 1 1 1
1 1 1
Performance Objectives
Prepare and review legal documents in a timely manner.
Respond to Public Information requests in a timely manner.
Prosecute all complaints in Municipal Court.
Provide preventative legal advice to the City Council, City Administrator, City
Secretary, City Staff and City boards and commissions.
66
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 21
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 3 LEGAL (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 LEGAL COUNSEL ================
1-PERSONNEL
5301-111 SALARIES 0 0 0 0 0 0 0
5301-113 PART-TIME WAGES 0 0 58,500 42,323 79,200 75,000 75,000 5301-122 SOCIAL SECURITY 0 0 6,500 5,060 6,059 5,737 5,737
5301-123 WORKERS COMP 0 0 0 0 0 0 0
5301-125 GROUP INSURANCE 4,756 4,065 5,269 2,568 5,269 5,269 5,269
TOTAL 1-PERSONNEL 4,756 4,065 70,269 49,951 90,528 86,006 86,006
2-CONTRACTUAL
5301-215 TRAVEL & EDUCATION 1,245 427 1,000 468 1,000 1,000 1,000
5301-224 INSURANCE 216 168 220 127 150 150 150
5301-253 OUTSIDE PROFESSIONALS 64,770 78,389 30,000 44,630 20,000 5,000 5,000
TOTAL 2-CONTRACTUAL 66,230 78,984 31,220 45,225 21,150 6,150 6,150
3-GENERAL SERVICES
5301-313 BOOKS & EDUCATIONAL 0 0 0 126 0 0 0
TOTAL 3-GENERAL SERVICES 0 0 0 126 0 0 0
________________________________________________________________________________________________
TOTAL 01 LEGAL COUNSEL 70,986 83,048 101,489 95,302 111,678 92,156 92,156
67
Municipal Court
General Fund Legal Division 53 Department 02
Program Description
The Municipal Court handles the judicial processing of Class C misdemeanors that originate form traffic citations,
citizen complaints, code violations and misdemeanor arrests occurring within the territorial limits of the City of
Stephenville. The Municipal Court processing is predetermined by the Texas Code of Criminal Procedure and the
Code of Judicial Conduct. In addition to the judicial processing, the Court prepares dockets, schedules trials,
processes juries, records and collects fine payments sand issues warrants for Violation of Promise to Appear and
Failure to Appear. The Municipal Court also processes code violations as part of the city-wide code enforcement
effort.
The City of Stephenville currently contracts with the Erath County Justice of the peace Precinct #1 to provide this
service. The Justice of the Peace serves as the Municipal Court Judge. The judge presides over trails and hearings,
levies fines, sets bails, accepts bonds, issues arrest and search warrants, administers juvenile magistrate’s warning and
arraigns prisoners.
68
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 22
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 3 LEGAL (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 MUNICIPAL COURT ==================
2-CONTRACTUAL
5302-253 OUTSIDE PROFESSIONALS 95,544 109,214 113,770 94,809 117,500 117,500 117,500
5302-254 SPECIAL SERVICES 30,872 34,666 25,000 32,454 25,000 30,000 30,000 TOTAL 2-CONTRACTUAL 126,416 143,880 138,770 127,263 142,500 147,500 147,500
________________________________________________________________________________________________
TOTAL 02 MUNICIPAL COURT 126,416 143,880 138,770 127,263 142,500 147,500 147,500
________________________________________________________________________________________________________________________________________
TOTAL 3 LEGAL 197,401 226,928 240,259 222,565 254,178 239,656 239,656
=========== =========== =========== =========== =========== ============ ============
69
Human Resources
General Fund Personnel Division 54 Department 01
Program Description
The Human Resources Department is responsible for administering the City’s personnel policies and procedures.
Major functions include employee recruitment and selection, employee job classification, safety, employee fringe
benefit administration, performance evaluation, payroll administration and maintenance of official personnel records.
Also the Human Resources Department is primarily responsible for the administering and monitoring the City’s
insurance funds including: employee health insurance, worker’s compensation insurance and property/casualty
insurance coverage.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Human Resource Manager 1 1 1
1 1 1
.
Performance Objectives
Hire and retain a qualified, trained and motivated workforce committed to
providing courteous and efficient public service.
Control health insurance and worker’s compensation costs through risk
management, employee screening, safety training, safety inspections,
accident investigations and promotion of employee wellness.
70
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 23
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 4 PERSONNEL
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
01 HUMAN RESOURCES
==================
1-PERSONNEL 5401-111 SALARIES 39,097 40,179 38,961 29,937 38,676 38,676 38,676
5401-121 RETIREMENT 6,795 7,333 6,445 4,949 6,173 6,173 6,173
5401-122 SOCIAL SECURITY 2,569 2,537 2,981 2,348 2,959 2,959 2,959
5401-123 WORKER'S COMPENSATION 91 77 81 78 80 80 80
5401-125 GROUP INSURANCE 4,552 5,330 6,785 5,475 6,552 6,552 6,552 TOTAL 1-PERSONNEL 53,105 55,456 55,253 42,788 54,440 54,440 54,440
2-CONTRACTUAL
5401-211 POSTAGE 604 391 700 399 700 700 700
5401-212 COMMUNICATIONS 73 82 120 69 120 120 120 5401-213 PRINTING 152 178 150 216 150 150 150
5401-214 ADVERTISING & PUBLIC NOTIC 3,441 1,264 7,000 2,309 7,000 5,000 5,000
5401-215 EDUCATION & SCHOOLING 1,110 1,188 1,250 768 1,250 1,250 1,250
5401-224 INSURANCE 206 158 720 127 150 150 150
5401-252 DUES & SUBSCRIPTIONS 605 630 600 2,331 800 800 800 5401-253 OUTSIDE PROFESSIONAL 31,703 31,210 30,000 27,213 30,000 30,000 30,000
5401-254 SPECIAL SERVICES 7,816 6,779 7,100 7,947 7,100 7,100 7,100
5401-255 TUITION REIMBURSEMENT 0 0 1,600 400 1,600 1,600 1,600
TOTAL 2-CONTRACTUAL 45,710 41,880 49,240 41,780 48,870 46,870 46,870
3-GENERAL SERVICES
5401-313 BOOKS & EDUCATIONAL MATERI 86 453 200 0 200 200 200
5401-314 OFFICE SUPPLIES 729 1,088 800 484 800 1,000 1,000
5401-315 TESTING MATERIALS 607 0 2,000 0 2,000 1,000 1,000
5401-333 COMPUTER SUPPLIES 218 43 200 0 200 200 200 TOTAL 3-GENERAL SERVICES 1,641 1,585 3,200 484 3,200 2,400 2,400
________________________________________________________________________________________________
TOTAL 01 HUMAN RESOURCES 100,456 98,921 107,693 85,053 106,510 103,710 103,710
________________________________________________________________________________________________________________________________________
TOTAL 4 PERSONNEL 100,456 98,921 107,693 85,053 106,510 103,710 103,710
=========== =========== =========== =========== =========== ============ ============
71
Park & Recreation Administration
General Fund Community Services Division 55 Department 01
Program Description
The Recreation Department is primarily responsible for seeing that each and every resident of the City has the
opportunity and the means by which to use their leisure time to its fullest potential. This responsibility is met by
professional supervisors and employees offering a broad range of teams and individual activities on both a high and
low organizational level. Residents have the opportunity to participate in any type of leisure activities from cultural to
physical. The opportunity is also available for simple aesthetic envelope, whether it be the use of our outdoor
facilities or viewing a sampling of regional arts and crafts offered from time to time.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Community Services Director 1 1 1
Recreation Superintendent 1 1 1
Recreation Supervisor 1 1 1
Recreation Coordinator 1 1 1
Community Services Clerk 2 2 2
6 6
6
Performance Objectives
Maintain high level of participation by citizens in all recreation activities.
Provide excellent leadership and foresight on all current and future park improvement projects.
Adequately promote all recreation activities to all potential participants.
Continue to provide excellent programs at minimum costs to the citizens.
72
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 24
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 PARKS & RECREATION ADM =========================
1-PERSONNEL
5501-111 SALARIES 212,524 183,170 206,718 161,165 211,416 211,416 211,416
5501-113 PART-TIME WAGES 77,836 104,975 125,000 111,603 110,000 120,000 120,000 5501-121 RETIREMENT 37,064 33,417 34,196 26,703 33,742 33,742 33,742
5501-122 SOCIAL SECURITY 21,538 21,483 25,376 21,068 24,588 24,588 24,588
5501-123 WORKER'S COMPENSATION 6,004 4,983 6,529 6,134 6,326 6,326 6,326
5501-125 GROUP INSURANCE 22,564 25,492 33,924 26,842 32,759 32,759 32,759
TOTAL 1-PERSONNEL 377,530 373,521 431,743 353,516 418,831 428,831 428,831
2-CONTRACTUAL
5501-211 POSTAGE 2,579 1,797 3,000 593 2,500 2,500 2,500
5501-212 COMMUNICATIONS 2,009 1,591 2,500 1,824 2,250 2,250 2,250
5501-213 PRINTING 121 263 0 429 0 0 0 5501-214 ADVERTISING & PUBLIC NOTIC 5,139 7,981 6,000 3,853 6,000 6,000 6,000
5501-215 EDUCATION & SCHOOLING 5,492 6,844 5,000 3,951 5,000 5,000 5,000
5501-224 INSURANCE 687 481 1,100 833 950 950 950
5501-231 RENTAL 6,340 9,874 6,000 7,769 6,000 6,000 6,000
5501-251 UTILITIES 104,962 131,673 110,000 65,368 110,000 110,000 110,000 5501-252 DUES & SUBSCRIPTIONS 1,365 1,353 1,500 1,194 1,500 1,500 1,500
5501-253 OUTSIDE PROFESSIONALS 0 0 0 0 0 0 0
5501-254 SPECIAL SERVICES 28 0 0 42 0 0 0
5501-260 PEST & GERM CONTROL 480 480 500 342 500 500 500
5501-261 CONTRACT SVC.-OTHER 0 440 10,000 4,003 5,000 5,000 5,000 5501-261.000A CONTRACT SVC.-ADULT 13,984 3,877 0 2,096 2,500 2,500 2,500
5501-261.000Y CONTRACT SVC.-YOUTH 44,077 31,449 0 23,563 20,000 20,000 20,000
5501-264 SPECIAL EVENTS 34,039 40,336 38,000 44,947 38,000 38,000 38,000
TOTAL 2-CONTRACTUAL 221,303 238,438 183,600 160,807 200,200 200,200 200,200
3-GENERAL SERVICES
5501-313.000A REC. SUPPLIES-ADULT 10,602 11,440 14,500 10,890 14,500 14,500 14,500
5501-313.000Y REC. SUPPLIES-YOUTH 59,862 61,914 53,500 45,529 53,500 53,500 53,500
5501-314 OFFICE SUPPLIES 3,729 3,908 3,000 3,128 3,000 3,000 3,000
5501-317 PHOTO & DUPLICATION 1,462 618 500 403 500 500 500 5501-333 COMPUTER SUPPLIES 425 126 750 28 750 750 750
TOTAL 3-GENERAL SERVICES 76,080 78,005 72,250 59,979 72,250 72,250 72,250
4-MACHINE & EQUIPMENT MAINTENA 5501-413 OFFICE EQUIPMENT 721 25 750 943 750 750 750
5501-416 COMPUTER MAINTENANCE 2,579 2,126 2,500 3,328 2,500 2,500 2,500
5501-421 BUILDING MAINTENANCE 39 0 44,258 42,938 0 0 0
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 3,338 2,152 47,508 47,209 3,250 3,250 3,250
________________________________________________________________________________________________
TOTAL 01 PARKS & RECREATION ADM 678,250 692,116 735,101 621,511 694,531 704,531 704,531
73
Park Maintenance
General Fund Community Services Division 55 Department 02
Program Description
Park Maintenance is primarily responsible for maintaining all the City’s public facilities whether it is indoors or
outdoors. It is responsible for assuring that all of these facilities continue to reflect both beauty and heritage of the
City of Stephenville, while remaining safe and usable by all citizens and visitors alike.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Parks & Cemeteries
Superintendent 1 1 1
Property Supervisor 1 1 1
Park Maintenance 2 2 2
Maintenance Person (2 PT) 3 3 3
7 7
7
Performance Objectives
Maintain highly qualified, trained personnel toAadequatelyAmaintainACity’sAindoorAandAoutdoorA
park and recreation facilities.
Keep all park facilities maintained in a manner where all citizens will be proud at any time of the
year.
Keep all park facilities clean year round.
Provide maintenance assistance to all participants in park and recreation activities.
74
7-26-2012 11:47 AM CITY OF STEPHENVILLE PAGE: 25
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 PARK MAINTENANCE ===================
1-PERSONNEL
5502-111 SALARIES 171,317 170,308 177,941 138,772 178,476 178,476 178,476
5502-112 OVERTIME 2,267 396 0 645 0 0 0 5502-113 PART-TIME WAGES 79,948 89,961 91,685 62,081 94,000 94,000 94,000
5502-114 INCENTIVE PAY 366 1,635 360 851 1,080 1,080 1,080
5502-115 MAINTENANCE REIMBURSEMENT( 18,400) ( 18,400) ( 18,000) ( 10,800) ( 18,000) ( 18,000) ( 18,000)
5502-121 RETIREMENT 29,978 31,491 29,495 23,224 28,657 28,657 28,657
5502-122 SOCIAL SECURITY 18,973 19,585 20,654 15,784 20,927 20,927 20,927 5502-123 WORKER'S COMPENSATION 5,323 4,513 5,314 4,880 5,384 5,384 5,384
5502-125 GROUP INSURANCE 22,760 28,946 33,924 27,377 32,759 32,759 32,759
TOTAL 1-PERSONNEL 312,533 328,433 341,373 262,815 343,283 343,283 343,283
2-CONTRACTUAL 5502-212 COMMUNICATIONS 1,641 1,516 1,500 1,444 1,500 1,500 1,500
5502-215 EDUCATION & SCHOOLING 550 624 1,250 163 750 750 750
5502-224 OTHER INSURANCE 6,894 6,334 6,900 6,139 6,200 6,200 6,200
5502-231 EQUIPMENT RENTAL 2,119 1,268 2,000 529 2,000 2,000 2,000
5502-253 PROFESSIONAL SERVICES 0 0 12,000 12,800 0 0 0 5502-254 SPECIAL SERVICES 154 223 200 12 200 200 200
5502-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 11,359 9,965 23,850 21,086 10,650 10,650 10,650
3-GENERAL SERVICES 5502-311 AGRICUTURAL & CHEMICAL 4,138 8,269 10,000 10,180 10,000 10,000 10,000
5502-316 WEARING APPAREL 1,928 1,709 1,750 1,588 1,750 1,750 1,750
5502-318 SMALL TOOLS 1,140 1,662 3,500 213 3,500 3,500 3,500
5502-321 JANITORIAL SUPPLIES 2,883 3,309 3,000 1,515 3,000 3,000 3,000
5502-323 GAS & OIL 15,103 18,942 27,300 16,338 27,300 27,300 27,300 5502-332 OPERATING SUPPLIES 3,339 2,555 3,500 2,596 3,000 3,000 3,000
TOTAL 3-GENERAL SERVICES 28,530 36,446 49,050 32,430 48,550 48,550 48,550
4-MACHINE & EQUIPMENT MAINTENA
5502-411 VEHICLE MAINTENANCE 856 402 2,250 144 1,500 1,500 1,500 5502-411.0002 '05 CHEVY 3/4 CREW CAB TRU 437 80 300 80 300 300 300
5502-411.0006 '05 3/4 CHEVY PICK-UP 15 34 300 82 300 300 300
5502-411.0092 1999 CHEVY PICKUP 10 47 300 0 300 300 300
5502-411.0094 '03 CHEV PICKUP 46 25 300 0 0 0 0 5502-411.0100 2006 CHEVY 3/4 PICKUP 452 487 300 0 300 300 300
5502-411.0101 2007 CHEVY SILVERADO 1/2 T 115 378 300 78 300 300 300
5502-411.0102 2008 CHEVY 3/4 TON P/UP 96 63 300 52 300 300 300
5502-411.0103 09 FORD F-250 3/4 TON PICK 198 57 300 2 300 300 300
5502-411.0105 2012 FORD 1/2 TON 0 0 0 260 300 300 300 5502-412 MACHINERY MAINTENANCE 1,542 2,259 3,000 368 3,000 3,000 3,000
5502-412.0007 MOWERS 1,075 2,445 2,000 701 2,000 2,000 2,000
5502-412.0008 '02 NH T-40 TRACTOR 500 88 800 0 800 800 800
75
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 26
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
5502-412.0011 '98 CASE TRACTOR 0 651 800 1,568 800 800 800 5502-412.0013 UTILITY VEHICLES (3) 0 0 750 91 750 750 750
5502-412.0104 JOHN DEERE TX TURF GATOR ( 0 0 0 0 750 750 750
5502-414 OTHER EQUIPMENT MAINTENANC 546 1,273 1,000 304 1,000 1,000 1,000
5502-421 BUILDING MAINTENANCE 6,119 5,290 9,500 15,893 9,500 9,500 9,500 5502-426 LIGHT SYSTEM MAINTENANCE 4,474 2,731 5,000 4,447 5,000 5,000 5,000
5502-427 PARK MAINTENANCE 48,506 56,213 50,000 28,786 50,000 50,000 50,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 64,988 72,523 77,500 52,857 77,500 77,500 77,500
5-CAPITAL OUTLAY 5502-511 VEHICLES 0 15,287 20,000 20,888 0 0 0
5502-512 MACHINERY 0 0 0 0 0 0 0
5502-514 OTHER EQUIPMENT 0 0 0 0 0 0 0
5502-525 HVAC SYSTEM 0 0 100,000 0 0 0 0
5502-527 PARK IMPROVEMENTS 48,572 0 0 988 0 0 0 5502-531 LAND 0 1,807 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 48,572 17,094 120,000 21,876 0 0 0
________________________________________________________________________________________________
TOTAL 02 PARK MAINTENANCE 465,981 464,460 611,773 391,064 479,983 479,983 479,983
76
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77
Cemeteries
General Fund Community Services Division 55 Department 03
Program Description
The primary responsibility of the Cemetery Department is to insure that each of the City-owned cemeteries
are maintained at a level which shows the greatest amount of understanding and respect to the citizens of
Stephenville. The Cemetery Department’s personnel are responsible for selling and keeping records on all
cemetery lots.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Cemetery Property Supervisor 1 1 1
Cemetery Maintenance 1.5 1.5 1.5
2.5 2.5
2.5
Performance Objectives
Maintain the cemeteries in the most professional and understanding manner possible.
Provide excellent customer service for persons needing cemetery services.
Provide adequate schedule for year round maintenance of cemeteries.
Provide excellent record keeping services for current and potential owners of burial plots
78
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 27
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 CEMETERIES =============
1-PERSONNEL
5503-111 SALARIES 68,172 67,519 69,677 54,331 69,828 69,828 69,828
5503-112 OVERTIME 11 0 0 0 0 0 0 5503-113 PART-TIME WAGES 11,571 11,767 12,500 8,493 12,500 12,500 12,500
5503-121 RETIREMENT 11,859 12,436 11,526 9,090 11,145 11,145 11,145
5503-122 SOCIAL SECURITY 6,022 6,073 6,287 4,967 6,298 6,298 6,298
5503-123 WORKER'S COMPENSATION 2,801 2,367 2,657 2,461 2,662 2,662 2,662
5503-125 GROUP INSURANCE 9,104 10,661 13,570 10,951 13,104 13,104 13,104 TOTAL 1-PERSONNEL 109,540 110,822 116,217 90,293 115,537 115,537 115,537
2-CONTRACTUAL
5503-212 COMMUNICATIONS 905 1,257 1,000 795 1,100 1,100 1,100
5503-215 TRAVEL AND EDUCATION 0 0 125 0 125 125 125 5503-224 INSURANCE 1,335 772 1,070 857 1,200 1,200 1,200
5503-231 RENTAL 90 90 200 90 200 200 200
5503-251 UTILITIES 5,849 5,526 5,500 2,702 5,500 5,500 5,500
TOTAL 2-CONTRACTUAL 8,180 7,645 7,895 4,444 8,125 8,125 8,125
3-GENERAL SERVICES
5503-316 WEARING APPAREL 593 629 700 546 700 700 700
5503-318 SMALL TOOLS 328 1,385 1,500 473 1,500 1,500 1,500
5503-323 GAS & OIL 3,422 3,921 5,250 3,388 5,250 5,250 5,250
5503-332 OPERATING SUPPLIES 625 1,136 1,500 975 1,500 1,500 1,500 TOTAL 3-GENERAL SERVICES 4,968 7,070 8,950 5,382 8,950 8,950 8,950
4-MACHINE & EQUIPMENT MAINTENA
5503-411 VEHICLE MAINTENANCE 0 0 0 0 0 0 0
5503-411.0092 1999 CHEVY PICK UP 31 0 0 0 0 0 0 5503-411.0093 2006 CHEV 3/4 TON 56 578 650 34 650 650 650
5503-411.0115 2009 FORD F-150 1/2 TON PI 68 48 150 25 150 150 150
5503-412 2007 SLAG MOWER 1,419 542 450 629 450 450 450
5503-414 EQUIPMENT MAINTENANCE 1,165 722 1,500 702 1,500 1,500 1,500
5503-421 BUILDING MAINTENANCE 368 158 500 33 500 500 500 5503-425 CEMETERY MAINTENANCE 3,610 2,850 4,500 1,120 4,500 4,500 4,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 6,718 4,899 7,750 2,543 7,750 7,750 7,750
5-CAPITAL OUTLAY 5503-511 VEHICLES 0 0 0 0 0 0 0
5503-514 OTHER EQUIPMENT 0 0 0 0 0 0 0
5503-527 CEMETERY IMPROVEMENTS 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 03 CEMETERIES 129,406 130,437 140,812 102,662 140,362 140,362 140,362
491 136,491 136,491
79
Library
General Fund Community Services Division 55 Department 04
Program Description
The Stephenville Public Library’s main responsibilities are to assemble, preserve and organize a collection of books
and other library material for the se of the public. Organize and maintain a card catalog to make library resources
available to the public, to provide a place for the use of these materials and to serve as a center for reliable
information. Continue to offer an array of services including reference assistance, interlibrary loans, word processing,
Internet access, and programming for adults, young adults and for children.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Librarian 1 1 1
Library Clerk 2.5 2.5 2.5
3.5 3.5
3.5
Performance Objectives
Provide open and equal access to information.
Develop on-going communication and partnerships with other non-profit organizations
in the community.
Create opportunities for life-long learning.
Encourage a love of reading.
Provide excellent customer service to users of the library.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of the Municipal Library.
80
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 28
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 04 LIBRARY
==========
1-PERSONNEL 5504-111 SALARIES 87,021 88,493 91,600 69,777 91,740 91,740 91,740
5504-113 PART-TIME WAGES 13,286 18,655 14,500 12,256 16,500 16,500 16,500
5504-121 RETIREMENT 15,101 16,127 15,153 11,538 14,642 14,642 14,642
5504-122 SOCIAL SECURITY 7,496 8,102 8,117 6,307 8,280 8,280 8,280
5504-123 WORKER'S COMPENSATION 249 214 236 220 240 240 240 5504-125 GROUP INSURANCE 11,958 15,438 20,354 15,873 19,655 19,655 19,655
TOTAL 1-PERSONNEL 135,110 147,030 149,960 115,971 151,057 151,057 151,057
2-CONTRACTUAL
5504-211 POSTAGE 635 678 750 460 750 750 750 5504-212 COMMUNICATIONS 38 36 70 48 70 70 70
5504-213 PRINTING 0 0 0 0 0 0 0
5504-214 ADVERTISING & PUBLIC NOTIC 148 195 0 0 0 0 0
5504-215 EDUCATION & SCHOOLING 241 434 1,500 22 1,500 1,500 1,500
5504-224 INSURANCE 1,484 1,350 1,400 1,087 1,250 1,250 1,250 5504-231 RENTAL 709 709 800 591 800 800 800
5504-251 UTILITIES 14,905 14,188 14,000 5,851 14,000 14,000 14,000
5504-252 DUES & SUBSCRIPTIONS 383 348 400 693 1,000 1,000 1,000
5504-253 OUTSIDE PROFESSIONALS 0 0 0 0 0 0 0
5504-254 SPECIAL SERVICES 148 373 200 558 200 200 200 5504-260 PEST CONTROL 280 320 250 171 250 250 250
5504-262 JANITORIAL SERVICE 320 0 500 0 0 0 0
TOTAL 2-CONTRACTUAL 19,291 18,632 19,870 9,479 19,820 19,820 19,820
3-GENERAL SERVICES 5504-313 BOOKS & EDUCATIONAL MATERI 25,409 20,997 20,000 14,899 20,000 20,000 20,000
5504-314 OFFICE SUPPLIES 611 747 750 839 750 750 750
5504-317 PHOTO & DUPLICATION 854 0 750 0 750 750 750
5504-321 JANITORIAL SUPPLIES 826 1,052 1,000 598 1,000 1,000 1,000
5504-332 OPERATING SUPPLIES 271 3 750 645 750 750 750 5504-333 COMPUTER SUPPLIES 962 1,048 1,500 910 1,500 1,500 1,500
TOTAL 3-GENERAL SERVICES 28,933 23,847 24,750 17,891 24,750 24,750 24,750
4-MACHINE & EQUIPMENT MAINTENA
5504-414 EQUIPMENT MAINTENANCE 1,265 1,311 4,500 255 4,500 4,500 4,500 5504-416 COMPUTER MAINTENANCE 6,251 4,869 7,000 6,657 7,000 7,000 7,000
5504-421 BUILDING MAINTENANCE 1,999 23,482 25,500 29,402 6,500 6,500 6,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 9,515 29,662 37,000 36,315 18,000 18,000 18,000
________________________________________________________________________________________________
TOTAL 04 LIBRARY 192,849 219,171 231,580 179,656 213,627 213,627 213,627
81
Streets
General Fund Community Services Division 55 Department 05
Program Description
The Street Department manages, maintains and repairs City streets, sidewalk, drainage ways and rights-of-way. The
services provided are concrete work, patching, street cleaning, tree cutting, ditch cleaning, blade work and other street
maintenance. Responsibilities include traffic control, emergency response operations, special events and assistance in
code enforcement. Daily, the department inspects roadway for sign repair, pavements management and sight
obstructions.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Street Superintendent 1 1 1
Crew Leader 1 1 1
Heavy Equipment Operator 3 3 3
Street Maintenance 2.5 2.5 2.5
7.5 7.5 7.5
Performance Objectives
Protect the investment in the public transportation system through preventative maintenance and on-
going rehabilitation of streets and sidewalks.
Blade roads in best way that can be achieved.
Sweep as many streets as possible.
Patch potholes in a manner that they remain in place longer.
Handle pothole complaints in a timely manner.
82
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 29
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 05 STREET MAINTENANCE
=====================
1-PERSONNEL 5505-111 SALARIES 253,538 240,254 258,314 198,646 258,720 258,720 258,720
5505-112 OVERTIME 2,649 1,260 5,000 726 5,000 5,000 5,000
5505-113 PART-TIME WAGES 5,890 5,870 5,000 920 5,000 5,000 5,000
5505-114 ON CALL PAY 5,280 5,220 5,200 4,100 5,200 5,200 5,200
5505-121 RETIREMENT 45,476 45,182 44,419 33,753 42,920 42,920 42,920 5505-122 SOCIAL SECURITY 19,716 19,040 20,924 15,873 20,955 20,955 20,955
5505-123 WORKER'S COMPENSATION 15,494 11,840 13,607 12,310 13,627 13,627 13,627
5505-125 GROUP INSURANCE 31,865 37,682 47,493 37,222 45,863 45,863 45,863
TOTAL 1-PERSONNEL 379,909 366,349 399,957 303,551 397,285 397,285 397,285
2-CONTRACTUAL
5505-211 POSTAGE 9 21 50 4 50 50 50
5505-212 COMMUNICATIONS 1,019 891 1,000 822 1,000 1,000 1,000
5505-214 ADVERTISING 0 0 300 514 300 300 300
5505-215 TRAINING & EDUCATION 620 200 1,000 0 1,000 1,000 1,000 5505-224 INSURANCE 6,905 5,303 7,000 5,788 7,000 7,000 7,000
5505-231 RENTAL 2,291 3,415 13,500 6,614 13,500 13,500 13,500
5505-251 UTILITIES 229,117 209,973 240,000 113,350 240,000 240,000 240,000
5505-252 DUES & SUBSCRIPTIONS 0 0 0 0 0 0 0
5505-253 OUTSIDE PROFESSIONALS 8,499 14,885 63,000 71,875 27,500 27,500 27,500 5505-261 OTHER CONTRACTUAL SERVICES 58,367 65,300 25,000 696 52,500 52,500 52,500
TOTAL 2-CONTRACTUAL 306,827 299,987 350,850 199,662 342,850 342,850 342,850
3-GENERAL SERVICES
5505-312 CHEMICALS 0 30 2,500 2,448 2,500 2,500 2,500 5505-314 OFFICE SUPPLIES 122 32 200 17 200 200 200
5505-316 WEARING APPAREL 2,408 2,151 3,150 2,148 3,150 3,150 3,150
5505-318 SMALL TOOLS 2,941 1,898 2,000 7,697 2,000 2,000 2,000
5505-322 STREET SIGNS & MARKINGS 7,300 14,675 10,000 7,765 10,000 10,000 10,000
5505-323 GAS & OIL 22,893 28,009 30,000 18,403 30,000 30,000 30,000 5505-332 OPERATING SUPPLIES 1,978 3,517 2,500 3,349 2,500 2,500 2,500
TOTAL 3-GENERAL SERVICES 37,642 50,311 50,350 41,827 50,350 50,350 50,350
4-MACHINE & EQUIPMENT MAINTENA
5505-411 VEHICLE MAINTENANCE 2,859 1,486 2,000 1,485 2,000 2,000 2,000 5505-411.0008 1999 CHEV PICKUP 0 0 500 0 0 0 0
5505-411.0009 2005 CHEVY DUMP TRUCK 0 0 500 0 500 500 500
5505-411.0013 1999 CHEVY PICKUP 0 0 0 0 500 500 500
5505-411.0025 1995 CHEV DUMP TRUCK 0 1,585 500 0 500 500 500
5505-411.0026 2002 DODGE PICKUP 869 0 500 0 500 500 500 5505-411.0027 1992 CHEV DUMP TRUCK 2,724 0 500 0 500 500 500
5505-411.0120 2006 CHEVY 1/2 PICKUP 0 67 500 34 500 500 500
5505-411.0121 2008 CHEVY DUMPTRUCK 0 0 1,500 0 1,500 1,500 1,500
5505-411.0122 2007 ASPHALT ZIPPER 0 0 1,000 0 1,000 1,000 1,000
83
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 30
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
5505-411.0123 09 FORD F-150 1/2 TON PICK 0 0 500 0 500 500 500
5505-411.0124 2011 FORD F250 PICK UP 0 0 0 0 500 500 500
5505-412 MACHINERY MAINTENANCE 6,602 5,760 5,500 5,937 5,500 5,500 5,500
5505-412.0001 1979 INGRAM PNEUMATIC ROLL 0 0 0 0 0 0 0 5505-412.0002 1988 CATERPILLAR LOADER 0 0 2,500 0 2,500 2,500 2,500
5505-412.0047 1982 1700 FORD TRACTOR 0 0 0 0 0 0 0
5505-412.0053 2000 CAT 120 H GRADER 731 0 2,000 0 2,000 2,000 2,000
5505-412.0055 1971 CAT 941B FRONT END 0 0 3,500 0 3,500 3,500 3,500
5505-412.0101 2005 POWER BROOM 0 0 350 0 350 350 350 5505-414 OTHER EQUIPMENT MAINTENANC 874 91 1,500 780 1,500 1,500 1,500
5505-422 RIGHT OF WAY MAINTENANCE 100,344 198,738 200,000 236,815 135,000 200,000 200,000
5505-423 STREET CUTS 11,048 12,992 12,500 17,665 20,000 20,000 20,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 126,052 220,720 235,850 262,714 178,850 243,850 243,850
5-CAPITAL OUTLAY
5505-511 VEHICLES 27,148 19,705 90,000 82,315 0 0 0
5505-511.223 2011 F-750 WATER TRUCK 0 0 0 0 0 0 0
5505-512 MACHINERY 0 0 0 0 0 0 0
5505-514 OTHER EQUIPMENT 0 0 0 0 0 0 0 5505-522 RIGHTS OF WAY 0 0 0 0 0 0 0
5505-525 STREETS 107,325 0 400,000 524,000 0 0 0
TOTAL 5-CAPITAL OUTLAY 134,473 19,705 490,000 606,315 0 0 0
________________________________________________________________________________________________
TOTAL 05 STREET MAINTENANCE 984,903 957,073 1,527,007 1,414,069 969,335 1,034,335 1,034,335
84
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85
Senior Citizens
General Fund Community Services Division 55 Department 06
Program Description
The Senior Citizen Department is responsible for seeing that each and every senior citizen resident of Stephenville has
the opportunity and the means by which to use their leisure time to its fullest potential. Provide the opportunity for
reaction programs, congregate meals, transportation and leisure activities from cultural to physical.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Senior Citizens Facility Manager 1 1 1
Senior Citizens Assistant .5 .5 .5
1.5 1.5
1.5
Performance Objectives
Provide highly-trained, qualified personnel to adequately manage the senior citizen programs.
Provide interesting and educational programs.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of Senior Citizens Center.
.
86
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 31
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 06 SENIOR CITIZENS
==================
1-PERSONNEL 5506-111 SALARIES 32,333 32,039 33,000 25,792 33,072 33,072 33,072
5506-112 OVERTIME 46 0 0 95 0 0 0
5506-113 PART-TIME WAGES 12,329 14,122 12,000 12,717 14,400 14,400 14,400
5506-121 RETIREMENT 5,624 5,847 5,459 4,273 5,278 5,278 5,278
5506-122 SOCIAL SECURITY 2,956 2,998 3,442 2,734 3,632 3,632 3,632 5506-123 WORKER'S COMPENSATION 916 797 886 824 934 934 934
5506-125 GROUP INSURANCE 4,552 5,330 6,785 5,475 6,552 6,552 6,552
TOTAL 1-PERSONNEL 58,757 61,133 61,572 51,910 63,868 63,868 63,868
2-CONTRACTUAL 5506-211 POSTAGE 1,120 1,101 3,000 252 3,000 3,000 3,000
5506-212 COMMUNICATIONS 718 754 700 617 700 700 700
5506-214 ADVERTISING & PUBLIC NOTIC 3,179 3,712 3,500 2,694 3,500 3,500 3,500
5506-215 EDUCATION & SCHOOLING 0 57 200 0 200 200 200
5506-224 INSURANCE 790 755 850 896 800 800 800 5506-231 RENTAL 1,549 1,609 1,600 1,351 1,600 1,600 1,600
5506-251 UTILITIES 15,391 13,497 15,000 5,231 15,000 15,000 15,000
5506-252 DUES & SUBSCRIPTIONS 95 100 100 95 100 100 100
5506-253 OUTSIDE PROFESSIONALS 13,520 10,895 14,000 12,750 14,000 14,000 14,000
5506-254 SPECIAL SERVICES 405 541 600 359 600 600 600 5506-260 PEST & GERM CONTROL 495 495 500 426 500 500 500
5506-261 CONTRACT SERVICES 4,574 3,764 5,000 3,456 5,000 5,000 5,000
TOTAL 2-CONTRACTUAL 41,835 37,279 45,050 28,127 45,000 45,000 45,000
3-GENERAL SERVICES 5506-313 RECREATION SUPPLIES 5,742 6,350 5,500 4,795 5,500 5,500 5,500
5506-314 OFFICE SUPPLIES 532 473 750 331 750 750 750
5506-317 PHOTO & DUPLICATION 770 479 500 287 500 500 500
5506-321 JANITORIAL SUPPLIES 1,287 1,490 1,250 1,451 1,250 1,250 1,250
5506-332 OPERATING SUPPLIES 6,095 5,463 5,000 4,085 5,000 5,000 5,000 5506-333 COMPUTER SUPPLIES 485 346 1,000 1,220 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 14,912 14,601 14,000 12,169 14,000 14,000 14,000
4-MACHINE & EQUIPMENT MAINTENA
5506-413 OFFICE EQUIPMENT MAINTENAN 642 650 1,250 990 1,250 1,250 1,250 5506-414 OTHER EQUIPMENT MAINTENANC 2,496 1,866 2,000 1,330 2,000 2,000 2,000
5506-421 BUILDING MAINTENANCE 8,054 20,667 7,500 8,173 7,500 7,500 7,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 11,193 23,183 10,750 10,494 10,750 10,750 10,750
________________________________________________________________________________________________
TOTAL 06 SENIOR CITIZENS 126,697 136,195 131,372 102,700 133,618 133,618 133,618
87
Splashville Aquatic Center
General Fund Community Services Division 55 Department 07
Program Description
The Splashville Aquatic Center is responsible for providing a variety of water related recreational activities for the
citizen’s of Stephenville. Programs and activities include swim lessons, swim team, water aerobics, birthday
celebrations, special events and corporate gatherings.
Performance Objectives
Provide highly-trained, qualified personnel to adequately manage the Splashville Aquatic Complex.
Continually provide and evaluate a variety of programming.
Provide a safe, clean and fun environment for citizens and visitors.
Extend and protect the life of the facility.
.
88
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 32
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
07 AQUATIC CENTER
=================
1-PERSONNEL 5507-112 OVERTIME 0 0 0 32 0 0 0
5507-113 PART-TIME WAGES 117,025 109,543 105,000 67,541 105,000 105,000 105,000
5507-122 SOCIAL SECURITY 8,952 8,381 8,033 5,170 8,033 8,033 8,033
5507-123 WORKERS COMPENSATION 0 2,871 2,067 1,953 2,067 2,067 2,067
TOTAL 1-PERSONNEL 125,976 120,795 115,100 74,695 115,100 115,100 115,100
2-CONTRACTUAL
5507-211 POSTAGE 1,011 540 250 0 250 250 250
5507-212 COMMUNICATIONS 2,705 3,054 3,000 2,656 3,500 3,500 3,500 5507-214 ADVERTISING AND PUBLIC NOT 2,071 845 1,000 1,490 1,000 1,000 1,000
5507-215 EDUCATION AND SCHOOLING 822 1,085 1,000 0 1,000 1,000 1,000
5507-224 INSURANCE 3,002 853 1,000 2,509 2,800 2,800 2,800
5507-231 RENTAL 58 0 0 0 0 0 0
5507-251 UTILITIES 46,145 48,339 40,000 19,868 40,000 46,000 46,000
5507-254 SPECIAL SERVICES 0 220 200 0 200 200 200 5507-260 PEST AND GERM CONTROL 240 240 250 171 250 250 250
5507-261 CONTRACT SVC- OTHER 3,000 0 0 0 0 0 0
5507-264 SPECIAL EVENTS 2,112 6,631 5,000 3,488 5,000 5,000 5,000
TOTAL 2-CONTRACTUAL 61,166 61,808 51,700 30,183 54,000 60,000 60,000
3-GENERAL SERVICES
5507-312 CHEMICALS AND POOL SUPPLIE 17,226 9,544 15,000 9,099 15,000 15,000 15,000
5507-313 AQUATIC SUPPLIES 3,252 881 1,500 435 1,500 1,500 1,500
5507-316 WEARING APPAREL 1,819 2,682 2,000 2,372 2,000 2,000 2,000
5507-321 JANITORIAL SUPPLIES 1,191 553 500 738 500 500 500 5507-332 OPERATING SUPPLIES 3,943 2,842 2,000 2,495 2,000 5,000 5,000
5507-333 COMPUTER SUPPLIES 198 0 0 0 0 0 0
TOTAL 3-GENERAL SERVICES 27,629 16,502 21,000 15,140 21,000 24,000 24,000
4-MACHINE & EQUIPMENT MAINTENA
5507-413 OFFICE EQUIPMENT MAINTENAN 659 299 500 0 500 500 500
5507-414 OTHER EQUIPMENT MAINTENANC 1,541 478 1,500 419 1,500 1,500 1,500
5507-416 COMPUTER MAINTENANCE 2,469 2,318 2,500 1,663 2,500 2,500 2,500
5507-421 BUILDING MAINTENANCE 352 3,350 1,000 125 1,000 1,000 1,000 5507-425 SWIMMING POOL MAINTENANCE 4,004 2,976 4,500 5,026 4,500 6,000 6,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 9,024 9,421 10,000 7,232 10,000 11,500 11,500
________________________________________________________________________________________________
TOTAL 07 AQUATIC CENTER 223,796 208,525 197,800 127,250 200,100 210,600 210,600
________________________________________________________________________________________________________________________________________
TOTAL 5 COMMUNITY SERVICES 2,801,882 2,807,977 3,575,445 2,938,912 2,831,556 2,917,056 2,917,056
=========== =========== =========== =========== =========== ============ ============
89
Fire Administration
General Fund Fire Division 56 Department 01
Program Description
The Fire Administration Department is responsible for management of all fire division activities and policies, plan for
the future, evaluate performance, develop and administer budgets, maintain records and files, counsel and resolve
conflicts, represent fire personnel to the City leaders and represent City leaders to the fire personnel.
Performance Objectives
Ensure readiness of the department to respond to emergencies.
Ensure all laws and rules which involve the City and departments are maintained.
Provide efficient and effective management of Fire Services.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of Fire Stations # 1 and # 2.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Fire Chief 1 1 1
Fire Training Officer 1 1 1
2 2
2
90
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 33
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 01 FIRE ADMINISTRATION
======================
1-PERSONNEL 5601-111 SALARIES 136,936 127,599 130,936 102,512 131,052 131,052 131,052
5601-115 INCENTIVE PAY 4,141 3,802 4,080 3,217 4,080 4,080 4,080
5601-121 RETIREMENT 24,567 23,979 22,335 17,519 21,567 21,567 21,567
5601-122 SOCIAL SECURITY 10,511 9,921 10,329 8,195 10,338 10,338 10,338
5601-123 WORKER'S COMPENSATION 2,561 1,811 2,058 1,905 2,060 2,060 2,060 5601-125 GROUP INSURANCE 9,420 10,600 13,570 10,951 13,104 13,104 13,104
5601-126 AUTO ALLOWANCE 0 0 0 0 0 0 0
TOTAL 1-PERSONNEL 188,136 177,712 183,308 144,298 182,201 182,201 182,201
2-CONTRACTUAL 5601-211 POSTAGE 93 153 250 121 250 250 250
5601-212 COMMUNICATIONS 3,002 2,822 3,000 2,136 3,000 3,000 3,000
5601-215 TRAINING & EDUCATION ( 4,604) 2,922 2,500 2,081 3,500 3,500 3,500
5601-224 INSURANCE 576 502 780 625 700 700 700
5601-231 RENTAL 0 0 0 0 0 0 0 5601-251 UTILITIES 15,270 14,227 16,500 6,603 16,500 16,500 16,500
5601-252 DUES & SUBSCRIPTIONS 872 736 850 1,766 850 850 850
5601-253 OUTSIDE PROFESSIONALS 1,800 43 200 27 200 200 200
5601-254 SPECIAL SERVICES 306 156 125 186 125 125 125
5601-258 STATE FEES 64 0 310 0 310 310 310 5601-260 PEST CONTROL 540 560 560 342 560 560 560
TOTAL 2-CONTRACTUAL 17,919 22,121 25,075 13,886 25,995 25,995 25,995
3-GENERAL SERVICES
5601-313 BOOKS & EDUCATIONAL MATERI 0 0 100 0 100 100 100 5601-316 WEARING APPAREL 391 188 800 559 800 800 800
5601-321 JANITORIAL SUPPLIES 2,828 3,202 2,500 1,984 2,500 2,500 2,500
5601-332 OPERATING SUPPLIES 37 155 300 122 300 300 300
5601-333 COMPUTER SUPPLIES 472 352 500 79 500 500 500
TOTAL 3-GENERAL SERVICES 3,729 3,897 4,200 2,744 4,200 4,200 4,200
4-MACHINE & EQUIPMENT MAINTENA
5601-413 OFFICE EQUIPMENT MAINTENAN 191 0 250 0 250 250 250
5601-414 OTHER EQUIPMENT MAINTENANC 130 231 250 0 250 250 250
5601-421 BUILDING MAINTENANCE 7,047 7,888 36,450 35,487 5,000 5,000 5,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 7,368 8,119 36,950 35,487 5,500 5,500 5,500
5-CAPITAL OUTLAY
5601-514 OTHER EQUIPMENT 0 0 3,556 3,523 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 3,556 3,523 0 0 0 ________________________________________________________________________________________________
TOTAL 01 FIRE ADMINISTRATION 217,151 211,849 253,089 199,938 217,896 217,896 217,896
91
Fire Prevention & Inspections
General Fund Fire Division 56 Department 02
Program Description
The Fire Prevention & Inspections Department includes the Fire Marshal. The purpose of this department is to
systematically reduce the number and severity of fires in Stephenville through public education about fire safety and
prevention, code enforcement, business facility inspections, home inspections, first aid and arson investigation toward
prosecution.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Fire Marshal 1 1 1
Fire Inspector 1 1 1
2 2
2
Performance Objectives
Complete plan reviews in a timely manner.
Oversee business facility inspections.
Oversee arson investigations.
92
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 34
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 02 FIRE PREVENTION INVESTIGATI
==============================
1-PERSONNEL 5602-111 SALARIES 68,414 52,494 99,452 42,225 99,492 99,492 99,492
5602-112 OVERTIME 397 1,384 2,000 0 2,000 2,000 2,000
5602-115 INCENTIVE PAY 3,921 4,096 7,800 3,217 8,160 8,160 8,160
5602-121 RETIREMENT 12,600 10,578 18,073 7,530 17,500 17,500 17,500
5602-122 SOCIAL SECURITY 5,456 4,419 8,358 3,559 8,388 8,388 8,388 5602-123 WORKER'S COMPENSATION 2,105 1,477 1,666 1,405 1,672 1,672 1,672
5602-125 GROUP INSURANCE 5,245 5,398 13,570 5,475 13,104 13,104 13,104
TOTAL 1-PERSONNEL 98,138 79,846 150,919 63,411 150,316 150,316 150,316
2-CONTRACTUAL 5602-211 POSTAGE 9 23 50 85 50 50 50
5602-212 COMMUNICATIONS 438 303 500 114 200 200 200
5602-213 PRINTING 0 0 0 0 0 0 0
5602-215 TRAINING & EDUCATION 2,946 3,278 3,750 1,419 3,500 3,500 3,500
5602-224 INSURANCE 837 692 920 721 800 800 800 5602-252 DUES & SUBSCRIPTIONS 1,068 1,080 1,400 1,190 1,400 1,400 1,400
5602-255 DAMAGE CLAIMS 0 0 0 211 0 0 0
5602-258 STATE FEES 105 0 200 0 200 200 200
5602-261 OTHER CONTRACTUAL SERVICES 14 0 700 0 700 700 700
TOTAL 2-CONTRACTUAL 5,417 5,376 7,520 3,741 6,850 6,850 6,850
3-GENERAL SERVICES
5602-313 BOOKS & EDUCATIONAL MATERI 0 950 860 878 860 860 860
5602-316 WEARING APPAREL 39 309 800 244 800 800 800
5602-317 PHOTO & DUPLICATION 125 73 200 125 200 200 200 5602-318 SMALL TOOLS 0 246 200 21 1,200 1,200 1,200
5602-323 GAS & OIL 1,075 1,846 3,000 1,573 2,000 2,000 2,000
5602-332 OPERATING SUPPLIES 65 70 50 27 1,000 1,000 1,000
5602-333 COMPUTER SUPPLIES 390 0 500 124 500 500 500
TOTAL 3-GENERAL SERVICES 1,694 3,494 5,610 2,993 6,560 6,560 6,560
4-MACHINE & EQUIPMENT MAINTENA
5602-411 VEHICLE MAINTENANCE 0 0 0 0 0 0 0
5602-411.0320 2003 CHEVY P/U 376 1,007 750 107 750 750 750
5602-411.0340 2008 DODGE QUAD CAB PICK U 163 34 750 226 750 750 750 5602-414 OTHER EQUIPMENT MAINTENANC 0 0 80 0 80 80 80
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 539 1,041 1,580 333 1,580 1,580 1,580
5-CAPITAL OUTLAY
5602-511 VEHICLE 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 02 FIRE PREVENTION INVESTIGATI 105,788 89,757 165,629 70,477 165,306 165,306 165,306
93
Fire Suppression
General Fund Fire Division 56 Department 03
Program Description
The Mission of the Stephenville Fire Department is to preserve and protect life and property while safeguarding the
environment and the City’s economic base. The mission is accomplished through a coordinated program of services
which includes fire rescue, fire suppression and prevention, hazardous material mitigation, code enforcement,
business facility inspections, home inspections, first aid and public education about fire safety and prevention.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Fire Captain 2 2 2
Fire Lieutenant 1 1 1
Fire Sergeant 2 2 2
Firefighter 9 9 9
14 14
14
Performance Objectives
Provide efficient and effective management of Fire Services.
Maintain operational readiness level that will meet the emergency demands of the community.
Provide firefighting forces and resources necessary to execute quick, effective, skillful and caring
responses to emergency situation.
Respond to emergency incidents in a timely manner.
Keep emergency vehicles and department facilities maintained.
94
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 35
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 FIRE SUPPRESSION
===================
1-PERSONNEL
5603-111 SALARIES 640,572 639,144 638,484 468,718 644,892 644,892 644,892
5603-112 OVERTIME 121,995 104,049 75,000 74,142 75,000 100,000 100,000
5603-115 INCENTIVE PAY 35,811 36,289 36,000 29,676 42,000 42,360 42,360
5603-121 RETIREMENT 138,933 142,797 123,983 94,853 121,598 125,645 125,645 5603-122 SOCIAL SECURITY 58,732 58,017 57,336 44,275 58,285 60,225 60,225
5603-123 WORKER'S COMPENSATION 12,410 10,016 11,426 10,330 11,616 12,002 12,002
5603-125 GROUP INSURANCE 65,096 86,351 94,987 71,734 91,725 91,725 91,725
TOTAL 1-PERSONNEL 1,073,548 1,076,662 1,037,216 793,729 1,045,116 1,076,849 1,076,849
2-CONTRACTUAL
5603-215 TRAINING & EDUCATION 7,041 7,040 12,500 4,554 12,500 12,500 12,500
5603-224 INSURANCE 5,279 4,663 6,540 4,974 5,900 5,900 5,900
5603-252 DUES & SUBSCRIPTIONS 1,972 1,730 2,475 1,517 2,475 2,475 2,475
5603-253 OUTSIDE PROFESSIONALS 0 2,500 0 86 0 0 0 5603-254 SPECIAL SERVICES 0 0 0 0 0 0 0
5603-258 STATE FEES 1,190 1,170 1,900 2,550 1,900 1,900 1,900
TOTAL 2-CONTRACTUAL 15,482 17,103 23,415 13,680 22,775 22,775 22,775
3-GENERAL SERVICES 5603-313 BOOKS & EDUCATIONAL MATERI 0 462 500 0 500 500 500
5603-316 WEARING APPAREL 12,306 11,295 15,000 9,373 15,000 15,000 15,000
5603-318 SMALL TOOLS 2,391 7,232 12,000 3,645 12,000 12,000 12,000
5603-323 GAS & OIL 9,879 12,480 18,000 10,330 18,000 18,000 18,000
5603-332 OPERATING SUPPLIES 2,322 2,612 2,500 1,806 2,500 2,500 2,500 5603-333 COMPUTER SUPPLIES 915 2,494 1,000 818 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 27,813 36,575 49,000 25,972 49,000 49,000 49,000
4-MACHINE & EQUIPMENT MAINTENA
5603-411 VEHICLE MAINTENANCE 424 118 500 357 500 500 500 5603-411.0321 '00 CHEV C-70 TRUCK 311 164 1,500 3,242 1,500 1,500 1,500
5603-411.0322 '81 CHEV C-60 TRUCK 260 825 1,500 182 1,500 1,500 1,500
5603-411.0324 '95 GMC RESCUE TRUCK 1,113 2,907 2,200 521 2,200 2,200 2,200
5603-411.0325 '69 CHEV C-50 TRUCK 0 24 600 43 0 0 0
5603-411.0326 '90 CHEV C-70 TRUCK 223 1,299 1,500 167 1,500 1,500 1,500 5603-411.0332 '97 SUTPHEN PUMPER 1,473 12,379 5,000 2,231 5,000 5,000 5,000
5603-411.0333 '93 E-ONE H-160 TRUCK 6,325 8,717 5,000 2,094 5,000 5,000 5,000
5603-411.0335 '97 SUTPHEN MT 7,691 6,056 9,500 8,224 9,500 9,500 9,500
5603-411.0336 2012 E-ONE PUMPER 0 0 0 0 2,000 2,000 2,000
5603-412 MACHINERY MAINTENANCE 0 0 400 0 400 400 400 5603-414 OTHER EQUIPMENT MAINTENANC 1,560 7,229 3,000 1,542 3,000 3,000 3,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 19,381 39,718 30,700 18,604 32,100 32,100 32,100
5-CAPITAL OUTLAY
----------------
5603-511 VEHICLES 337,000.00 577.50 0.00 336,968.50 0.00 31.50 99.99 5603-514 OTHER EQUIPMENT 43,000.00 0.00 0.00 6,635.95 4,668.99 31,695.06 26.29
TOTAL 5-CAPITAL OUTLAY 380,000.00 577.50 0.00 343,604.45 4,668.99 31,726.56 91.65
TOTAL 03 FIRE SUPPRESSION 1,520,331.00 81,622.58 908,694.18 1,195,644.85 6,614.99 318,071.16 79.08 _____________________________________________________________________________________________________________________________________
TOTAL 6 FIRE DEPARTMENT 1,520,331.00 81,622.58 908,694.18 1,195,644.85 6,614.99 318,071.16 79.08
============= ============ ============= ============= ============= ============= =======
*** FUND TOTAL EXPENDITURES *** 1,520,331.00 81,622.58 908,694.18 1,195,644.85 6,614.99 318,071.16 79.08 ============= ============ ============= ============= ============= ============= =======
95
Emergency Medical Services
General Fund Fire Division 56 Department 04
Program Description
The Stephenville Fire Department provides emergency medical services for the City. They provide pre-hospital care
and emergency ambulance transportation of the sick and injured to the hospital.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Fire Captain 1 1 1
Fire Lieutenant 2 2 2
Fire Sergeant 1 1 1
Firefighter 9 9 9
13 13
13
Performance Objectives
Provide efficient and effective management of emergency medical services.
Maintain operational readiness level that will meet the emergency demands of the community.
Provide highly-trained, qualified personnel and resources necessary to execute quick, effective,
skillful and caring responses to emergency situations.
Respond to emergency incidents in a timely manner.
Keep emergency vehicles and department facilities maintained.
96
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 37
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
04 EMERGENCY MEDICAL SERVICE ============================
1-PERSONNEL
5604-111 SALARIES 562,772 546,653 608,182 478,619 599,136 599,136 599,136
5604-112 OVERTIME 87,059 67,194 75,000 57,776 75,000 75,000 75,000 5604-115 INCENTIVE PAY 34,486 33,727 36,480 30,559 36,120 35,760 35,760
5604-121 RETIREMENT 119,025 118,208 119,050 93,979 113,357 113,299 113,299
5604-122 SOCIAL SECURITY 50,019 47,297 55,054 42,795 54,335 54,307 54,307
5604-123 WORKER'S COMPENSATION 13,134 10,548 10,972 10,620 10,828 10,823 10,823
5604-125 GROUP INSURANCE 57,101 70,363 88,202 73,928 85,173 85,173 85,173 TOTAL 1-PERSONNEL 923,596 893,989 992,940 788,276 973,949 973,498 973,498
2-CONTRACTUAL
5604-212 COMMUNICATIONS 923 687 900 1,064 2,500 4,200 4,200
5604-215 TRAINING & EDUCATION 7,547 6,257 12,500 8,820 12,500 12,500 12,500 5604-224 INSURANCE 4,064 3,334 4,700 3,795 4,350 4,350 4,350
5604-252 DUES & SUBSCRIPTIONS 294 135 2,000 1,654 2,000 2,000 2,000
5604-253 OUTSIDE PROFESSIONALS 2,368 3,088 3,000 2,785 3,000 3,000 3,000
5604-258 STATE FEES 1,559 792 2,650 2,226 2,650 2,650 2,650
TOTAL 2-CONTRACTUAL 16,755 14,294 25,750 20,345 27,000 28,700 28,700
3-GENERAL SERVICES
5604-312 AMBULANCE SUPPLIES 28,534 31,555 32,500 27,025 35,000 35,000 35,000
5604-316 WEARING APPAREL 11,885 12,163 15,000 9,341 15,000 15,000 15,000
5604-318 SMALL TOOLS 560 13,028 2,500 0 2,500 2,500 2,500 5604-323 GAS & OIL 7,339 11,008 16,500 8,714 16,500 16,500 16,500
5604-332 OPERATING SUPPLIES 97 94 0 53 0 0 0
5604-333 COMPUTER SUPPLIES 672 2,816 1,000 300 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 49,086 70,664 67,500 45,433 70,000 70,000 70,000
4-MACHINE & EQUIPMENT MAINTENA
5604-411 VEHICLE MAINTENANCE 69 1,147 750 66 750 750 750
5604-411.0327 '08 FORD E-450 AMBULANCE 42 533 0 2,718 2,000 2,000 2,000
5604-411.0328 '05 FORD E-450 AMBULANCE 4,920 6,507 2,000 5,933 2,000 2,000 2,000
5604-411.0329 '01 FORD E-450 AMBULANCE 3,333 1,462 2,700 220 0 0 0 5604-411.0331 2012 FORD AMBULANCEW 0 0 0 0 2,000 2,000 2,000
5604-414 OTHER EQUIPMENT MAINTENANC 2,330 411 2,500 140 2,500 2,500 2,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 10,695 10,059 7,950 9,076 9,250 9,250 9,250
5-CAPITAL OUTLAY
5604-511 VEHICLES 0 0 128,560 128,334 0 0 0
5604-514 OTHER EQUIPMENT 7,184 0 11,440 11,440 0 0 0
5604-516 COMPUTER EQUIPMENT 0 0 12,300 12,605 0 0 0
TOTAL 5-CAPITAL OUTLAY 7,184 0 152,300 152,379 0 0 0
________________________________________________________________________________________________
TOTAL 04 EMERGENCY MEDICAL SERVICE 1,007,315 989,007 1,246,440 1,015,509 1,080,199 1,081,448 1,081,448
97
Volunteer Fire Department
General Fund Fire Division 56 Department 05
Program Description
The Stephenville Volunteer Fire Department provides back-up manpower for the on-duty paid firefighting personnel,
primarily in the area of fire suppression. The department usually maintains between 15 and 20 volunteer members.
Performance Objectives
Maintain operational readiness level that will meet the emergency demands of the community.
Provide firefighting forces and resources necessary to execute quick, effective, skillful and caring
responses to emergency situations.
Respond for assistance to on-duty firefighters in emergency situations in a timely manner.
98
7-22-2011 03:14 PM CITY OF STEPHENVILLE PAGE: 38
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 38
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
05 VOLUNTEER FIRE DEPARTMENT
============================
1-PERSONNEL 5605-113 VOLUNTEER WATER 7,888 9,293 8,000 4,592 8,000 8,000 8,000
5605-121 RETIREMENT 3,400 3,400 3,400 2,650 3,400 3,400 3,400
5605-123 WORKER'S COMPENSATION 1,035 946 891 1,344 891 891 891
TOTAL 1-PERSONNEL 12,323 13,639 12,291 8,586 12,291 12,291 12,291
2-CONTRACTUAL 5605-215 TRAINING & EDUCATION 3,945 245 5,000 0 5,000 5,000 5,000
5605-224 OTHER INSURANCE 1,131 1,139 1,250 1,313 1,250 1,250 1,250
5605-251 UTILITIES 2,782 2,559 2,500 1,552 2,500 2,500 2,500
5605-252 DUES & SUBSCRIPTIONS 810 827 800 545 800 800 800 TOTAL 2-CONTRACTUAL 8,667 4,770 9,550 3,410 9,550 9,550 9,550
3-GENERAL SERVICES
5605-316 WEARING APPAREL 3,098 1,323 5,000 889 5,000 7,500 7,500
5605-318 SMALL TOOLS 63 0 500 0 500 500 500 5605-321 JANITORIAL SUPPLIES 0 0 0 0 0 0 0
5605-332 OPERATING SUPPLIES 0 11 1,000 0 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 3,161 1,334 6,500 889 6,500 9,000 9,000
4-MACHINE & EQUIPMENT MAINTENA 5605-414 OTHER EQUIPMENT MAINTENANC 0 0 500 0 500 500 500
5605-421 BUILDING MAINTENANCE 21 263 1,000 41 1,000 1,000 1,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 21 263 1,500 41 1,500 1,500 1,500
5-CAPITAL OUTLAY 5605-514 OTHER EQUIPMENT 0 10,711 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 10,711 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 05 VOLUNTEER FIRE DEPARTMENT 24,172 30,717 29,841 12,927 29,841 32,341 32,341 ________________________________________________________________________________________________________________________________________
TOTAL 6 FIRE DEPARTMENT 2,490,650 2,491,388 3,215,330 2,498,532 2,642,233 2,677,715 2,677,715
=========== =========== =========== =========== =========== ============ ============
99
Police Administration
General Fund Police Division 57 Department 01
Program Description
The Police Administration department manages and coordinates the various police activities of the City. Planning and
research, hiring, discipline, training, budgeting and personnel functions are conducted by administration.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Police Chief 1 1 1
Police Captain 0 0 2
1 1
3
Performance Objectives
Deliver quality Police services to the citizens of Stephenville.
Ensure readiness of the department to respond to emergencies.
Ensure all laws and rules which involve the City and departments are maintained
Prolong the useful life of major building components of police station.
100
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 39
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 POLICE ADMINISTRATION ========================
1-PERSONNEL
5701-111 SALARIES 83,547 76,304 78,376 61,364 201,468 201,468 201,468
5701-115 INCENTIVE PAY 0 0 0 0 2,160 2,160 2,160 5701-121 RETIREMENT 14,648 14,049 12,965 10,249 32,499 32,499 32,499
5701-122 SOCIAL SECURITY 6,313 5,744 5,996 4,791 15,578 15,578 15,578
5701-123 WORKER'S COMPENSATION 1,595 1,323 1,406 1,300 3,652 3,652 3,652
5701-125 GROUP INSURANCE 4,397 5,330 6,785 5,475 19,655 19,655 19,655
5701-126 CAR ALLOWANCE 0 0 0 0 0 0 0 TOTAL 1-PERSONNEL 110,500 102,750 105,528 83,179 275,012 275,012 275,012
2-CONTRACTUAL
5701-212 COMMUNICATIONS 329 678 1,000 753 1,900 1,900 1,900
5701-215 EDUCATION & SCHOOLING 1,513 732 1,250 1,162 3,750 3,750 3,750 5701-216 INVESTIGATIVE TRAVEL 0 17 0 0 0 0 0
5701-224 INSURANCE 528 478 670 550 900 900 900
5701-252 DUES & SUBSCRIPTIONS 645 682 725 652 725 725 725
5701-253 OUTSIDE PROFESSIONALS 362 0 500 233 1,500 1,500 1,500
5701-254 SPECIAL SERVICES 261 513 150 165 150 150 150 5701-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
5701-263 PRISONER CONTRACT 9,750 10,250 15,000 7,800 20,000 20,000 20,000
TOTAL 2-CONTRACTUAL 13,388 13,351 19,295 11,315 28,925 28,925 28,925
3-GENERAL SERVICES 5701-313 BOOKS & EDUCATIONAL MATERI 152 144 200 0 200 200 200
5701-316 WEARING APPAREL 609 743 600 690 1,800 1,800 1,800
5701-323 GAS & OIL 0 0 0 110 0 0 0
5701-332 OPERATING SUPPLIES 145 108 300 197 300 300 300
5701-333 COMPUTER SUPPLIES 159 0 100 0 100 100 100 TOTAL 3-GENERAL SERVICES 1,065 995 1,200 997 2,400 2,400 2,400
4-MACHINE & EQUIPMENT MAINTENA
5701-414 OTHER EQUIPMENT MAINTENANC 130 133 100 0 100 100 100
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 130 133 100 0 100 100 100 ________________________________________________________________________________________________
TOTAL 01 POLICE ADMINISTRATION 125,083 117,228 126,123 95,492 306,437 306,437 306,437
101
Police Patrol
General Fund Police Division 57 Department 02
Program Description
The Police Patrol Department responsibilities are to take reports of crime, do follow-up investigations, handle calls for
service, enforce traffic laws, regulate non-criminal conduct and perform community policing activities. Patrol
officers are the Department’s first face-to-face contact with citizens.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Police Captain 1 1 0
Police Lieutenant 4 2 2
Police Sergeant 4 4 4
Patrol Officer 18 19 19
27 26
25
Performance Objectives
Deliver quality Police services to the citizens of Stephenville.
Respond to emergency calls for assistance in a timely and effective manner.
Create a positive police community relationship and environment.
Promote safety and community involvement in crime reduction.
102
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 40
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 PATROL =========
1-PERSONNEL
5702-111 SALARIES 1,168,922 1,172,135 1,121,145 833,277 1,064,832 1,064,832 1,064,832
5702-112 OVERTIME 64,547 48,859 75,000 69,263 65,000 65,000 65,000 5702-115 INCENTIVE PAY 17,260 17,031 14,400 9,869 11,160 11,160 11,160
5702-121 RETIREMENT 217,463 228,594 198,600 150,953 182,102 182,102 182,102
5702-122 SOCIAL SECURITY 92,085 93,915 91,842 70,053 87,286 87,286 87,286
5702-123 WORKER'S COMPENSATION 24,692 22,126 21,533 19,809 20,465 20,465 20,465
5702-125 GROUP INSURANCE 92,445 146,727 169,620 131,032 163,795 163,795 163,795 TOTAL 1-PERSONNEL 1,677,416 1,729,388 1,692,140 1,284,256 1,594,640 1,594,640 1,594,640
2-CONTRACTUAL
5702-212 COMMUNICATIONS 6,759 10,729 13,450 8,914 13,650 16,000 16,000
5702-215 EDUCATION & SCHOOLING 22,695 27,250 30,000 29,305 30,000 30,000 30,000 5702-224 INSURANCE 18,912 18,316 21,430 17,042 19,650 19,650 19,650
5702-253 OUTSIDE PROFESSIONAL 2,073 2,550 2,000 1,720 2,000 2,000 2,000
5702-254 SPECIAL SERVICES 30 53 100 55 100 100 100
5702-255 DAMAGE CLAIMS 0 0 0 4,021 0 0 0
TOTAL 2-CONTRACTUAL 50,469 58,898 66,980 61,057 65,400 67,750 67,750
3-GENERAL SERVICES
5702-313 BOOKS & EDUCATIONAL MATERI 169 0 1,000 1,420 1,000 1,000 1,000
5702-316 WEARING APPAREL 21,584 16,169 40,200 27,129 40,500 40,500 40,500
5702-317 PHOTO & DUPLICATION 791 1,862 400 596 400 400 400 5702-323 GAS & OIL 47,099 84,022 99,200 59,945 99,200 99,200 99,200
5702-332 OPERATING SUPPLIES 19,067 18,066 20,000 15,687 20,000 20,000 20,000
5702-333 COMPUTER SUPPLIES 1,156 1,374 1,000 1,097 5,000 5,000 5,000
TOTAL 3-GENERAL SERVICES 89,865 121,494 161,800 105,873 166,100 166,100 166,100
4-MACHINE & EQUIPMENT MAINTENA
5702-411 VEHICLE MAINTENANCE 679 375 1,000 9 1,000 1,000 1,000
5702-411.0300 2012 CHEVY TAHOE 3,456 3,540 2,800 1,783 3,000 3,000 3,000
5702-411.0301 2011 DODGE CHARGER 2,784 2,289 2,800 1,319 3,000 3,000 3,000
5702-411.0302 2011 DODGE CHARGER 3,242 1,757 2,800 1,596 3,000 3,000 3,000 5702-411.0303 2011 DODGE CHARGER 4,035 1,665 2,800 246 3,000 3,000 3,000
5702-411.0304 2012 CHEVY CAPRICE 5,201 3,288 2,800 866 3,000 3,000 3,000
5702-411.0305 2012 CHEVROLET CAPRICE ( 836) 8,746 2,800 1,397 3,000 3,000 3,000
5702-411.0306 2010 CHEVY TAHOE 2,291 1,860 2,800 1,651 3,000 3,000 3,000 5702-411.0307 2010 DODGE CHARGER 2,915 1,659 2,800 2,988 3,000 3,000 3,000
5702-411.0308 2010 DODGE CHARGER 4,047 3,403 2,800 1,050 3,000 3,000 3,000
5702-411.0309 2006 DODGE CHARGER 2,210 1,432 0 240 0 0 0
5702-414 OTHER EQUIPMENT MAINTENANC 1,156 1,493 2,000 2,186 2,000 2,000 2,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 31,181 31,506 28,200 15,332 30,000 30,000 30,000
________________________________________________________________________________________________________________________________________
5-CAPITAL OUTLAY
5702-511 VEHICLES 84,536 91,289 95,000 100,355 0 0 0
5702-512 RADIOS AND ASSOCIATED EQUI 32,420 0 0 0 0 0 0 5702-514 OTHER EQUIPMENT 58,275 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 175,231 91,289 95,000 100,355 0 0 0
________________________________________________________________________________________________
TOTAL 02 PATROL 2,024,162 2,032,574 2,044,120 1,566,873 1,856,140 1,858,490 1,858,490
103
Police Safety Communications
General Fund Police Division 57 Department 03
Program Description
The Communications Department operates a twenty-four hour a day, seven days a week police and fire
communications function. Dispatchers are responsible for all incoming calls to the Police Department. They either
dispatch these calls to field officers or route them to the proper Department member. The dispatchers handle calls for
service for the Fire/EMS Services and all 911 calls within the City, Fire District, and after hours City utility radio
service. Other special functions performed by the dispatcher include warrants and driver’s license checks and serve as
receptionist for the Public Safety Building.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Dispatchers 8 8 8
8 8
8
Performance Objectives
Support the functions of the Police and Fire/EMS operations of the City of Stephenville.
Handle all calls in a timely and effective manner.
Reduce the amount of in-house service delays on non-priority calls for service.
Quickly and accurately retrieve all requests for information by police officers.
104
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 42
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
03 COMMUNICATIONS
=================
1-PERSONNEL 5703-111 SALARIES 239,714 242,730 261,057 191,982 257,400 257,400 257,400
5703-112 OVERTIME 26,893 26,004 27,000 23,455 20,000 20,000 20,000
5703-113 PART-TIME WAGES 20,725 16,415 20,000 18,007 20,000 20,000 20,000
5703-115 INCENTIVE PAY 5,151 4,733 5,040 4,036 5,400 5,400 5,400
5703-121 RETIREMENT 46,736 49,901 47,328 36,333 45,135 45,135 45,135 5703-122 SOCIAL SECURITY 21,019 21,044 23,416 17,599 23,164 23,164 23,164
5703-123 WORKER'S COMPENSATION 552 572 636 587 629 629 629
5703-125 GROUP INSURANCE 36,183 47,528 54,278 43,821 52,414 52,414 52,414
TOTAL 1-PERSONNEL 396,972 408,926 438,755 335,820 424,142 424,142 424,142
2-CONTRACTUAL
5703-212 COMMUNICATIONS 358 356 600 238 400 400 400
5703-215 EDUCATION & SCHOOLING 1,367 3,894 4,000 1,651 4,000 4,000 4,000
5703-224 INSURANCE 1,443 1,111 1,200 1,014 1,200 1,200 1,200 5703-252 DUES & SUBSCRIPTIONS 0 122 150 92 150 150 150
5703-253 OUTSIDE PROFESSIONAL 362 280 400 188 400 400 400
TOTAL 2-CONTRACTUAL 3,530 5,763 6,350 3,184 6,150 6,150 6,150
3-GENERAL SERVICES
5703-316 WEARING APPAREL 742 744 1,050 609 1,050 1,050 1,050 5703-332 OPERATING SUPPLIES 3,381 3,022 2,500 1,919 9,800 4,500 4,500
5703-333 COMPUTER SUPPLIES 2,368 4,651 4,500 1,256 4,500 4,500 4,500
TOTAL 3-GENERAL SERVICES 6,491 8,417 8,050 3,785 15,350 10,050 10,050
5-CAPITAL OUTLAY 5703-514 OTHER EQUIPMENT 39,807 0 0 11,870 0 0 0
TOTAL 5-CAPITAL OUTLAY 39,807 0 0 11,870 0 0 0
________________________________________________________________________________________________
TOTAL 03 COMMUNICATIONS 446,801 423,106 453,155 354,658 445,642 440,342 440,342
105
Police Support Services
General Fund Police Division 57 Department 04
Program Description
Police Support Services is the central storehouse for all criminal records and some departmental records by or for the
Stephenville Police Department. This department functions to maintain accurate and secure files that may be quickly
retrieved for use by the Department, other law enforcement agencies and the general public. This Department is
responsible for monthly Uniform Crime Reports for the State of Texas as well as many monthly and yearly
departmental statistical reports.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Police Captain 1 1 0
Police Lieutenant 0 1 1
Records Clerk 2.5 2.5 2.5
3.5 4.5 3.5
Performance Objectives
Support the functions of the Police and Fire/EMS operations of the City of Stephenville.
Maintain accurate, secure files that may be promptly retrieved for use by the department and
other law enforcement agencies.
Quickly and accurately retrieve all requests for information by police officers and the general
public.
106
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 43
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 04 SUPPORT SERVICES
===================
1-PERSONNEL 5704-111 SALARIES 114,895 122,163 174,980 132,013 82,728 82,728 82,728
5704-112 OVERTIME 713 869 1,000 733 1,000 1,000 1,000
5704-113 PART-TIME WAGES 8,981 8,747 13,200 8,570 13,200 13,200 13,200
5704-115 INCENTIVE PAY 1,097 1,271 2,160 1,620 1,080 1,080 1,080
5704-121 RETIREMENT 20,384 22,729 29,469 22,416 13,535 13,535 13,535 5704-122 SOCIAL SECURITY 9,421 9,962 14,637 11,068 7,498 7,498 7,498
5704-123 WORKER'S COMPENSATION 1,281 1,192 2,317 2,134 1,064 1,064 1,064
5704-125 GROUP INSURANCE 13,540 16,453 27,139 21,331 13,104 13,104 13,104
TOTAL 1-PERSONNEL 170,310 183,386 264,902 199,886 133,209 133,209 133,209
2-CONTRACTUAL
5704-211 POSTAGE 2,253 1,149 2,000 1,823 2,000 2,000 2,000
5704-212 COMMUNICATIONS 239 193 1,500 1,004 900 900 900
5704-213 PRINTING 28 1,052 1,500 979 4,000 1,500 1,500
5704-215 EDUCATION & SCHOOLING 2,549 1,707 3,500 1,225 1,750 1,750 1,750 5704-224 INSURANCE 771 672 850 930 750 750 750
5704-231 RENTAL 0 0 0 0 0 0 0
5704-253 OUTSIDE PROFESSIONAL 0 0 0 0 84,000 0 0
TOTAL 2-CONTRACTUAL 5,840 4,773 9,350 5,962 93,400 6,900 6,900
3-GENERAL SERVICES
5704-316 WEARING APPAREL 742 709 1,200 1,090 600 600 600
5704-332 OPERATING SUPPLIES 951 909 1,700 1,552 2,900 2,900 2,900
5704-333 COMPUTER SUPPLIES 966 1,208 1,250 646 2,150 2,150 2,150
TOTAL 3-GENERAL SERVICES 2,658 2,826 4,150 3,288 5,650 5,650 5,650
4-MACHINE & EQUIPMENT MAINTENA
5704-413 OFFICE EQUIPMENT MAINTENAN 0 0 100 0 100 100 100
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 100 0 100 100 100
________________________________________________________________________________________________
TOTAL 04 SUPPORT SERVICES 178,809 190,985 278,502 209,136 232,359 145,859 145,859
107
Criminal Investigations
General Fund Police Division 57 Department 05
Program Description
The Criminal Investigations Department is responsible for the investigation of offenses requiring more expertise, or
more time than can be provided by the Patrol Officer making the initial report. They additionally conduct advanced
crime scene investigations requiring specialized techniques. Investigators are also responsible for the investigation of
narcotics and vice activities with the City. This department is consulted on all search warrants prepared by the Police
Department and coordinates with state and federal law enforcement agencies when necessary.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Police Captain 1 1 0
Police Lieutenant 1 1 1
Investigators 5 5 5
Records Clerk 0 0 1
7 7
7
Performance Objectives
Respond to calls for service from the community in a timely and effective manner.
Investigate all incidents with the purpose of recovering property and/or apprehending
suspects.
Increase offense clearance rate for improved citizen satisfaction.
108
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 44
ADOPTED BUDGET AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
05 CRIMINAL INVESTIGATION
=========================
1-PERSONNEL 5705-111 SALARIES 361,258 295,543 297,126 221,725 316,399 316,399 316,399
5705-112 OVERTIME 26,037 15,957 25,000 17,488 25,000 25,000 25,000
5705-114 ON CALL PAY 5,223 4,941 5,200 3,936 5,200 5,200 5,200
5705-115 INCENTIVE PAY 7,059 7,491 8,520 6,648 7,800 7,800 7,800 5705-121 RETIREMENT 70,209 59,851 55,557 41,935 56,562 56,562 56,562
5705-122 SOCIAL SECURITY 29,612 24,303 25,692 19,278 27,112 27,112 27,112
5705-123 WORKER'S COMPENSATION 7,823 6,810 6,024 5,619 5,934 5,934 5,934
5705-125 GROUP INSURANCE 32,600 35,175 40,709 31,248 45,863 45,863 45,863
TOTAL 1-PERSONNEL 539,820 450,072 463,828 347,877 489,870 489,870 489,870
2-CONTRACTUAL
5705-212 COMMUNICATIONS 4,093 3,541 4,400 2,324 6,850 6,850 6,850
5705-213 PRINTING 28 0 100 0 100 100 100
5705-215 EDUCATION & SCHOOLING 7,228 6,474 7,500 7,572 7,500 7,500 7,500 5705-216 INVESTIGATIVE TRAVEL EXPEN 1,566 1,401 2,500 5,705 2,500 2,500 2,500
5705-224 INSURANCE 6,916 5,337 6,300 4,802 5,500 5,500 5,500
5705-231 RENTAL 9,807 9,420 11,040 9,050 11,040 11,040 11,040
5705-252 DUES & SUBSCRIPTIONS 81 0 300 0 300 300 300
5705-253 OUTSIDE PROFESSIONALS 10,060 4,823 5,000 8,168 5,000 5,000 5,000 5705-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
5705-261 DRUG ENFORCEMENT 4,901 13,209 20,000 12,407 20,000 20,000 20,000
TOTAL 2-CONTRACTUAL 44,680 44,204 57,140 50,028 58,790 58,790 58,790
3-GENERAL SERVICES 5705-316 WEARING APPAREL 3,919 4,355 3,600 2,775 3,600 3,600 3,600
5705-317 PHOTO & DUPLICATION 45 146 1,000 434 1,000 1,000 1,000
5705-323 GAS & OIL 5,401 3,855 5,000 4,625 5,000 5,000 5,000
5705-332 OPERATING SUPPLIES 8,159 7,413 9,000 4,938 9,000 9,000 9,000
5705-333 COMPUTER SUPPLIES 1,408 739 1,200 326 3,000 3,000 3,000 TOTAL 3-GENERAL SERVICES 18,931 16,508 19,800 13,098 21,600 21,600 21,600
4-MACHINE & EQUIPMENT MAINTENA
5705-411 MOTOR VEHICLES 83 0 0 0 0 0 0
5705-411.0190 2008 DODGE QUAD CAB PICK U 298 214 750 522 750 750 750 5705-411.0191 2008 DODGE QUAD CAB PICK U 418 1,538 750 178 750 750 750
5705-411.0192 2008 DODGE CHARGER 1,673 139 750 160 750 750 750
5705-411.0193 2007 DODGE CHARGER 611 130 750 88 1,000 1,000 1,000
5705-411.0194 2006 DODGE CHARGER 336 55 0 143 0 0 0
5705-411.0195 2009 DODGE CHARGER 31 60 750 68 750 750 750 5705-411.0196 2006 CHEVY TAHOE 1,184 527 750 79 1,000 1,000 1,000
5705-411.0197 UNIT 197 0 0 750 0 0 0 0
5705-414 OTHER EQUIPMENT MAINTENANC 0 245 500 0 500 500 500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 4,635 2,909 5,750 1,238 5,500 5,500 5,500
5-CAPITAL OUTLAY
5705-511 VEHICLES 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 05 CRIMINAL INVESTIGATION 608,066 513,693 546,518 412,241 575,760 575,760 575,760
109
Police Professional Standards
General Fund Police Division 57 Department 06
Program Description
The Professional Standards Department is responsible for coordinating educational programs, crime stoppers,
neighborhood crime watch programs and the Citizens Police Academy.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Lieutenant 0 1 1
Sergeant 0 1 1
Police Officer 1 1 1
1 3 3
Performance Objectives
Reduce crime through public education and collaborative community efforts.
Provide an effective educational program for students.
Work effectively with citizens through community outreach programs.
110
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 46
ADOPTED BUDGET AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
06 PROFESSIONAL STANDARD
========================
1-PERSONNEL
5706-111 SALARIES 49,311 63,527 151,752 122,299 150,816 150,816 150,816
5706-112 OVER TIME 1,173 879 1,500 1,053 750 750 750
5706-115 INCENTIVE PAY 1,097 1,396 2,880 2,257 2,520 2,520 2,520
5706-121 RETIREMENT 9,024 12,136 25,704 20,951 24,592 24,592 24,592 5706-122 SOCIAL SECURITY 3,857 4,823 11,887 9,458 11,788 11,788 11,788
5706-123 WORKER'S COMPENSATION 1,023 880 2,787 2,571 2,764 2,764 2,764
5706-125 GROUP INSURANCE 4,552 6,721 20,354 16,252 19,655 19,655 19,655
TOTAL 1-PERSONNEL 70,036 90,361 216,864 174,839 212,885 212,885 212,885
2-CONTRACTUAL
5706-212 COMMUNICATIONS 805 679 1,800 1,364 2,500 2,500 2,500
5706-215 EDUCATION & SCHOOLING 913 712 3,750 1,396 3,750 3,750 3,750
5706-216 INVESTIGATIVE TRAVEL 0 0 500 353 500 500 500
5706-224 INSURANCE 608 545 670 804 890 890 890 TOTAL 2-CONTRACTUAL 2,326 1,936 6,720 3,917 7,640 7,640 7,640
3-GENERAL SERVICES
5706-316 WEARING APPAREL 610 578 1,800 1,027 1,800 1,800 1,800
5706-323 GAS & OIL 0 0 3,000 230 3,000 3,000 3,000 5706-332 OPERATING SUPPLIES 2,917 2,134 4,000 1,724 5,000 5,000 5,000
5706-333 COMPUTER SUPPLIES 0 0 0 0 1,500 1,500 1,500
TOTAL 3-GENERAL SERVICES 3,527 2,712 8,800 2,980 11,300 11,300 11,300
4-MACHINE & EQUIPMENT MAINTENA 5706-411 VEHICLE MAINTENANCE 655 930 0 0 0 0 0
5706-411.0194 2008 DODGE CHARGER 0 70 750 315 750 750 750
5706-411.0309 2006 DODGE CHARGER 0 0 750 2,014 3,000 3,000 3,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 655 1,000 1,500 2,328 3,750 3,750 3,750
________________________________________________________________________________________________
TOTAL 06 PROFESSIONAL STANDARD 76,544 96,010 233,884 184,064 235,575 235,575 235,575
111
Animal Control
General Fund Police Division 57 Department 07
Program Description
The Animal Control Department is responsible for enforcing animal control City ordinances and State regulations,
care and disposition of impounded animals.
This Department also addresses health and safety issues concerning animal enclosures.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Animal Control Officers 2 2 2
2 2 2
Performance Objectives
Ensure that persons walking on public property in the City are free of reasonable concern for
being threatened by dogs running at large.
Handle all citizen calls for assistance in a timely and efficient manner.
Reduce the number of stray animals within the City.
Educate the community in animal control.
112
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 47
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
07 ANIMAL CONTRAL =================
1-PERSONNEL
5707-111 SALARIES 54,491 57,439 59,822 46,655 59,940 59,940 59,940
5707-112 OVERTIME 1,063 1,019 1,500 274 1,500 1,500 1,500 5707-115 INCENTIVE PAY 366 382 360 568 720 720 720
5707-121 RETIREMENT 9,738 10,739 10,204 7,867 9,921 9,921 9,921
5707-122 SOCIAL SECURITY 4,209 4,485 4,719 3,719 4,755 4,755 4,755
5707-123 WORKER'S COMPENSATION 1,037 1,045 1,141 1,048 1,150 1,150 1,150
5707-125 GROUP INSURANCE 8,425 10,661 13,570 10,951 13,104 13,104 13,104 TOTAL 1-PERSONNEL 79,328 85,769 91,316 71,082 91,090 91,090 91,090
2-CONTRACTUAL
5707-212 COMMUNICATIONS 457 770 900 668 900 900 900
5707-215 EDUCATION & SCHOOLING 1,512 1,122 1,500 943 1,500 1,500 1,500 5707-224 INSURANCE 660 541 650 496 560 560 560
5707-252 DUES AND SUBSCRIPTIONS 0 0 60 0 60 60 60
5707-253 OUTSIDE PROFESSIONALS 1,451 427 1,000 88 1,000 1,000 1,000
5707-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 4,081 2,861 4,110 2,194 4,020 4,020 4,020
3-GENERAL SERVICES
5707-316 WEARING APPAREL 525 279 500 326 500 500 500
5707-323 GAS & OIL 3,227 6,690 8,700 5,190 8,700 8,700 8,700
5707-332 OPERATING SUPPLIES 4,597 2,467 5,000 1,905 5,000 5,000 5,000 5707-334 ANIMAL SHELTER 17,000 17,000 17,000 14,167 17,000 17,000 17,000
TOTAL 3-GENERAL SERVICES 25,349 26,437 31,200 21,588 31,200 31,200 31,200
4-MACHINE & EQUIPMENT MAINTENA
5707-411.0439 2008 CHEVY SILVERADO PU 1,527 2,174 2,500 707 3,000 3,000 3,000 5707-414 OTHER EQUIPMENT MAINTENANC 0 0 0 0 0 0 0
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 1,527 2,174 2,500 707 3,000 3,000 3,000
5-CAPITAL OUTLAY
5707-511 VEHICLES 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 07 ANIMAL CONTRAL 110,285 117,240 129,126 95,572 129,310 129,310 129,310
=========== =========== =========== =========== =========== ============ ============
08 JAG ARRA 2247701 ===================
5-CAPITAL OUTLAY
5708-514 OTHER EQUIPMENT 146,101 2,250 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 146,101 2,250 0 0 0 0 0 ________________________________________________________________________________________________
TOTAL 08 JAG ARRA 2247701 146,101 2,250 0 0 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL 7 POLICE DEPARTMENT 3,715,851 3,493,085 3,811,428 2,918,036 3,781,223 3,691,773 3,691,773
=========== =========== =========== =========== =========== ============ ============
113
Public Safety Clerical
General Fund Public Safety Facility Division 59 Department 02
Program Description
The Public Safety Department is responsible for the administrative and/or clerical duties as prescribed by the Chief of
Police and the Fire Chief. It provides funds for maintenance of the Public Safety building as well as the custodial,
janitorial and all utilities’ costs.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Public Safety Clerk 1 1 1
1 1 1
Performance Objectives
Support the functions of the Police and Fire administration of the City of Stephenville.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of the Stephenville Public Safety Building.
114
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 52
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 9 PUBLIC SAFETY FACILITY (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 PUBLIC SAFETY CLERICAL =========================
1-PERSONNEL
5901-111 SALARIES 31,454 31,169 32,047 25,088 32,124 32,124 32,124
5901-113 PART TIME WAGES 8,959 9,273 10,400 7,511 10,400 10,400 10,400 5901-121 RETIREMENT 5,472 5,688 5,301 4,157 5,127 5,127 5,127
5901-122 SOCIAL SECURITY 3,044 3,081 3,248 2,554 3,253 3,253 3,253
5901-123 WORKER'S COMPENSATION 72 82 89 82 89 89 89
5901-125 GROUP INSURANCE 4,552 5,330 6,785 5,475 6,552 6,552 6,552
TOTAL 1-PERSONNEL 53,552 54,624 57,870 44,866 57,545 57,545 57,545
2-CONTRACTUAL
5901-212 COMMUNICATIONS 9,292 7,855 11,000 4,822 6,500 6,500 6,500
5901-224 INSURANCE 1,806 1,775 1,800 1,476 1,670 1,670 1,670
5901-231 RENTAL 10,720 10,425 14,600 8,516 9,500 9,500 9,500 5901-251 UTILITIES 39,159 40,586 40,000 15,586 40,000 40,000 40,000
5901-260 PEST AND GERM CONTROL 420 420 420 171 420 420 420
5901-262 JANITORIAL SERVICE 986 611 1,500 0 1,500 1,500 1,500
TOTAL 2-CONTRACTUAL 62,383 61,671 69,320 30,572 59,590 59,590 59,590
3-GENERAL SERVICES
5901-314 OFFICE SUPPLIES 7,209 5,346 7,500 3,855 7,500 7,500 7,500
5901-317 PHOTO & DUPLICATION 3,396 2,741 4,320 4,491 4,320 4,320 4,320
5901-321 JANITORIAL SUPPLIES 6,614 2,116 2,500 2,285 2,500 2,500 2,500
5901-333 COMPUTER SUPPLIES 1,011 979 1,500 763 1,500 1,500 1,500 TOTAL 3-GENERAL SERVICES 18,230 11,182 15,820 11,394 15,820 15,820 15,820
4-MACHINE & EQUIPMENT MAINTENA
5901-413 OFFICE EQUIPMENT MAINTENAN 46,494 53,116 52,700 52,383 52,700 52,700 52,700
5901-414 OTHER EQUIPMENT MAINTENANC 690 0 0 0 0 0 0 5901-421 BUILDING MAINTENANCE 11,574 8,238 10,000 7,167 10,000 10,000 10,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 58,758 61,354 62,700 59,550 62,700 62,700 62,700
5-CAPITAL OUTLAY
5901-513 OFFICE EQUIPMENT 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 01 PUBLIC SAFETY CLERICAL 192,923 188,831 205,710 146,382 195,655 195,655 195,655 ________________________________________________________________________________________________________________________________________
TOTAL 9 PUBLIC SAFETY FACILITY 192,923 188,831 205,710 146,382 195,655 195,655 195,655
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 11,298,430 11,106,583 13,611,425 10,856,839 11,430,418 11,433,728 11,433,728 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 311,374) 342,805 ( 2,587,206) ( 89,361) ( 406,199) ( 135,169) ( 135,169)
=========== =========== =========== =========== =========== ============ ============
115
Planning & Development Administration
General Fund Community Development Division 58 Department 01
Program Description
Community Development provides planning, community development and building inspection services. Planning
responsibilities include processing zoning changes, specific use permit requests, and abandonment requests;
processing Board of Adjustment variance requests and reviewing and processing subdivision plats; providing
administrative support for Planning and Zoning Commission and Board of Adjustment; providing information
concerning subdivision regulations, zoning changes, census data, population changes and land use changes.
The Community Development Department includes Director of Community Development, Planning/GIS Tech,
Building Inspectors and Code Enforcement Officer.
Performance Objectives
Provide satisfactory support to the Board of Adjustment, Planning and Zoning
Commission, Plan Review Committee and the citizens of Stephenville in all
zoning ordinance variance requests.
Ensure that all property within the City is maintained according to City codes and
ordinances.
Achieve compliance with all applicable construction and zoning codes.
File all reports in a timely manner.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Director of Comm Development 1 1 1
Planning/GIS Tech 1 1 1
2 2 2
116
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 49
ADOPTED BUDGET AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 8 COMMUNITY DEVELOPMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
01 PLANNING/DEVELOPMENT ADMIN
=============================
1-PERSONNEL
5801-111 SALARIES 122,734 121,460 124,798 97,675 124,920 124,920 124,920
5801-121 RETIREMENT 21,350 22,167 20,645 16,184 19,937 19,937 19,937
5801-122 SOCIAL SECURITY 8,950 8,961 9,547 7,597 9,556 9,556 9,556
5801-123 WORKER'S COMPENSATION 173 382 389 360 390 390 390 5801-125 GROUP INSURANCE 9,104 10,656 13,570 10,951 13,104 13,104 13,104
TOTAL 1-PERSONNEL 162,311 163,626 168,949 132,767 167,907 167,907 167,907
2-CONTRACTUAL
5801-211 POSTAGE 237 246 500 332 500 500 500 5801-212 COMMUNICATIONS 455 512 400 529 800 800 800
5801-213 PRINTING 0 0 100 20 100 100 100
5801-214 ADVERTISING & PUBLIC NOTIC 845 677 1,000 1,044 1,000 1,000 1,000
5801-215 TRAINING & EDUCATION 2,722 2,631 3,000 1,385 3,000 3,000 3,000
5801-224 INSURANCE 413 318 440 248 300 300 300 5801-252 DUES & SUBSCRIPTIONS 846 653 1,000 854 1,025 1,025 1,025
5801-253 OUTSIDE PROFESSIONALS 3,290 750 3,000 525 3,000 3,000 3,000
5801-254 SPECIAL SERVICES 1,168 2,612 4,500 318 7,500 5,500 5,500
TOTAL 2-CONTRACTUAL 9,976 8,399 13,940 5,256 17,225 15,225 15,225
3-GENERAL SERVICES
5801-313 BOOKS & EDUCATIONAL MATERI 268 212 300 216 300 300 300
5801-314 OFFICE SUPPLIES 58 46 300 17 900 900 900
5801-317 PHOTO & DUPLICATION 13 0 50 0 50 50 50
5801-332 OPERATING SUPPLIES 134 140 300 30 300 300 300 5801-333 COMPUTER SUPPLIES 248 261 1,000 757 500 500 500
TOTAL 3-GENERAL SERVICES 722 658 1,950 1,019 2,050 2,050 2,050
4-MACHINE & EQUIPMENT MAINTENA
5801-413 OFFICE EQUIPMENT MAINTENAN 1,624 1,772 2,500 995 3,500 3,500 3,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 1,624 1,772 2,500 995 3,500 3,500 3,500
5-CAPITAL OUTLAY
5801-513 OFFICE EQUIPMENT 0 6,532 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 6,532 0 0 0 0 0 ________________________________________________________________________________________________
TOTAL 01 PLANNING/DEVELOPMENT ADMIN 174,633 180,987 187,339 140,037 190,682 188,682 188,682
117
Inspections
General Fund Community Development Division 58 Department 02
Program Description
The Inspections Department responsibilities include processing applications for construction and remodeling of
structures; processing sign applications and demolition permits; and inspecting construction plans and structures to
ensure compliance with building codes. These personnel also investigate zoning violations and any City Code
violations.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Building Inspector 2 2 2
2 2 2
Performance Objectives
Process building permit applications, inspections, verifications and perform inspections in a
timely manner.
Achieve compliance with all applicable construction and zoning codes.
Complete inspections of new construction in a timely manner.
File all reports in a timely manner.
118
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 50
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
01 -GENERAL FUND DIVISION - 8 COMMUNITY DEVELOPMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 02 INSPECTIONS
==============
1-PERSONNEL
5802-111 SALARIES 85,450 47,977 72,196 56,143 72,288 72,288 72,288 5802-112 OVERTIME 204 34 300 104 300 300 300
5802-121 RETIREMENT 14,898 8,846 11,993 9,319 11,585 11,585 11,585
5802-122 SOCIAL SECURITY 6,436 3,667 5,546 4,349 5,553 5,553 5,553
5802-123 WORKER'S COMPENSATION 430 320 346 320 346 346 346
5802-125 GROUP INSURANCE 9,101 5,919 13,570 10,951 13,104 13,104 13,104 TOTAL 1-PERSONNEL 116,520 66,763 103,951 81,186 103,176 103,176 103,176
2-CONTRACTUAL
5802-211 POSTAGE 533 634 900 353 900 900 900
5802-212 COMMUNICATIONS 681 664 1,000 491 1,000 1,000 1,000 5802-213 PRINTING 0 0 200 158 200 200 200
5802-215 TRAINING & EDUCATION 65 604 1,250 224 1,950 1,950 1,950
5802-224 INSURANCE 875 721 943 634 710 710 710
5802-252 DUES & SUBSCRIPTIONS 446 125 700 176 855 855 855
5802-253 OUTSIDE PROFESSIONALS 44,105 39,332 60,000 30,000 60,000 60,000 60,000 5802-254 SPECIAL SERVICES 4,477 37,563 30,000 8,830 30,000 30,000 30,000
5802-255 DAMAGE CLAIMS 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 51,182 79,643 94,993 40,867 95,615 95,615 95,615
3-GENERAL SERVICES 5802-313 BOOKS & EDUCATIONAL MATERI 0 0 2,500 0 2,500 2,500 2,500
5802-314 OFFICE SUPPLIES 280 191 200 323 200 200 200
5802-317 PHOTO & DUPLICATION 0 0 200 7 200 200 200
5802-323 GAS & OIL 2,308 1,754 3,000 1,306 3,000 3,000 3,000
5802-332 OPERATING SUPPLIES 86 300 300 313 300 300 300 TOTAL 3-GENERAL SERVICES 2,674 2,245 6,200 1,950 6,200 6,200 6,200
4-MACHINE & EQUIPMENT MAINTENA
5802-411.0095 2005 CHEVY S10 BLAZER 20 34 500 311 500 500 500
5802-411.0140 2008 CHEVY COLORADO 95 0 500 5 500 500 500 5802-413 OFFICE EQUIPMENT MAINTENAN 0 0 500 0 500 500 500
5802-414 OTHER EQUIPMENT MAINTENANC 0 0 300 0 300 300 300
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 115 34 1,800 316 1,800 1,800 1,800
5-CAPITAL OUTLAY
5802-511 VEHICLES 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 02 INSPECTIONS 170,490 148,685 206,944 124,319 206,791 206,791 206,791
119
Code Enforcement
General Fund Community Development Division 58 Department 03
Program Description
Code Enforcement provides inspection processing and review for compliance with the Health and Sanitation
Ordinance adopted by the City. This ordinance provides protection for the citizens of Stephenville for conditions
which are detrimental to their health and safety through enforcement of environmental and consumer health-related
statues.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Code Enforcement Officer 1 1 1
1 1 1
Performance Objectives
Ensure that all commercial food service establishments operate within State and local
standards.
Ensure that all property within the City is maintained according to City codes and ordinances.
Achieve compliance with all applicable construction and zoning codes.
File all reports in a timely manner.
120
7-25-2012 02:27 PM CITY OF STEPHENVILLE PAGE: 51
ADOPTED BUDGET AS OF: JULY 31ST, 2012
01 -GENERAL FUND
DIVISION - 8 COMMUNITY DEVELOPMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 CODE ENFORCEMENT
===================
1-PERSONNEL 5803-111 SALARIES 27,271 21,822 27,722 21,339 27,768 27,768 27,768
5803-112 OVERTIME 0 0 0 0 0 0 0
5803-121 RETIREMENT 4,744 3,993 4,586 3,535 4,432 4,432 4,432
5803-122 SOCIAL SECURITY 2,048 1,646 2,121 1,646 2,124 2,124 2,124 5803-123 WORKERS' COMPENSATION 151 115 132 122 132 132 132
5803-125 GROUP INSURANCE 4,552 4,305 6,785 5,468 6,552 6,552 6,552
TOTAL 1-PERSONNEL 38,766 31,880 41,346 32,111 41,008 41,008 41,008
2-CONTRACTUAL 5803-211 POSTAGE 4,315 4,615 4,000 4,266 5,000 5,000 5,000
5803-212 COMMUNICATIONS 322 314 300 232 300 300 300
5803-213 PRINTING 0 28 200 0 200 200 200
5803-214 ADVERTISING & PUBLIC NOTIC 16 32 200 32 200 200 200
5803-215 TRAINING & EDUCATION 144 0 250 300 1,050 1,050 1,050 5803-224 INSURANCE 494 409 430 335 360 360 360
5803-252 DUES & SUBSCRIPTIONS 0 0 110 0 115 115 115
5803-253 OUTSIDE PROFESSIONAL 1,200 1,200 1,200 1,000 1,200 1,200 1,200
5803-254 SPECIAL SERVICES 29,231 4,597 30,000 7,932 30,000 30,000 30,000
TOTAL 2-CONTRACTUAL 35,722 11,194 36,690 14,097 38,425 38,425 38,425
3-GENERAL SERVICES
5803-313 BOOKS & EDUCATION MATERIAL 0 0 100 0 100 100 100
5803-314 OFFICE SUPPLIES 26 85 200 0 200 200 200
5803-316 WEARING APPAREL 0 0 0 0 0 0 0 5803-317 PHOTO DUPLICATION 14 0 50 0 50 50 50
5803-323 GAS & OIL 1,169 865 2,000 854 2,000 2,000 2,000
5803-332 OPERATING SUPPLIES 163 31 50 0 50 50 50
TOTAL 3-GENERAL SERVICES 1,372 981 2,400 854 2,400 2,400 2,400
4-MACHINE & EQUIPMENT MAINTENA
5803-411.0141 2009 FORD RANGER 0 30 500 0 500 500 500
5803-414 OTHER EQUIPMENT 0 0 100 0 100 100 100
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 30 600 0 600 600 600
5-CAPITAL OUTLAY
5803-511 VEHICLES 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 03 CODE ENFORCEMENT 75,860 44,085 81,036 47,062 82,433 82,433 82,433
________________________________________________________________________________________________________________________________________
TOTAL 8 COMMUNITY DEVELOPMENT 420,983 373,757 475,319 311,418 479,906 477,906 477,906
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 11,298,430 11,106,583 13,611,425 11,036,893 11,430,418 11,433,728 11,433,728
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 311,374) 342,805 ( 2,587,206) ( 158,984) ( 406,199) ( 143,254) 6,746
=========== =========== =========== =========== =========== ============ ============
121
UTILITY
FUND
122
123
Utility Fund
The Utility Fund is an Enterprise Fund of the City. Enterprise Funds are used to account for those operations
that are financed and operated in a manner similar to private business enterprises. The intent is that the costs of
providing goods and services to the general public on a continuing basis be financed or recovered primarily
through user charges.
Services provided by the Utility Fund include utility administration, water production and distribution,
wastewater collection and treatment, utility customer service (meter reading) and utility billing and collections.
The Fund’s source of revenue is the charge for water and sewer services. Utility rates are set by the City
Council.
124
2,313,819 2,522,646
3,125,749
3,507,168
2,919,214 3,230,099 3,175,152 2,988,257
3,664,255
3,115,000
1,845,160
1,870,998
1,898,830
2,022,669
2,002,313
1,972,830 2,061,685
2,085,588
2,317,400
1,965,000
732,748
708,746
487,005
543,609
763,664
571,033 293,676 327,238
674,332
265,302
2,475,493
2,861,275
2,553,907
2,931,745 2,946,357 3,059,192
3,302,089
3,489,881 3,343,457
3,678,817
1,823,825 1,834,369
2,101,962 2,100,082 2,007,298 2,005,468 2,008,600 2,008,589 2,002,808 1,902,668
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12
Estimate
Utility Fund Revenue/Operating Expense
OTHER
SEWER REVENUE
WATER REVENUE
Operating Costs
Debt Service
125
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
02 -WATER AND WASTEWATER FUND
FUND FINANCIAL SUMMARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------) 2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY ALL REVENUE 5,401,083 6,655,987 5,523,302 4,877,566 5,523,302 5,534,302 5,534,302
FUND TOTAL REVENUES 5,401,083 6,655,987 5,523,302 4,877,566 5,523,302 5,534,302 5,534,302
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 5,259,826 6,994,064 6,289,566 5,060,114 5,667,510 5,642,292 5,642,292
FUND TOTAL EXPENDITURES 5,259,826 6,994,064 6,289,566 5,060,114 5,667,510 5,642,292 5,642,292
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 141,257 ( 338,077) ( 766,264) ( 182,548) ( 144,208) ( 107,990) ( 107,990)
=========== =========== =========== =========== =========== ============ ============
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
02 -WATER AND WASTEWATER FUND DIVISION FINANCIAL SUMMARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 5,371,067 6,124,999 5,499,000 4,853,182 5,499,000 5,503,000 5,503,000
5 OTHER REVENUE 30,016 530,988 24,302 24,384 24,302 31,302 31,302
FUND TOTAL REVENUES 5,401,083 6,655,987 5,523,302 4,877,566 5,523,302 5,534,302 5,534,302
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
O WATER DEPARTMENT
==================
00 UTILITIES ADMINISTRATION 1-PERSONNEL 102,223 101,927 105,217 82,872 104,591 104,591 104,591
2-CONTRACTUAL 2,457 2,139 3,820 1,272 3,745 3,745 3,745
3-GENERAL SERVICES 212 402 450 14 450 450 450
TOTAL 00 UTILITIES ADMINISTRATION 104,892 104,467 109,487 84,157 108,786 108,786 108,786
01 WATER PRODUCTION
1-PERSONNEL 179,791 171,929 183,538 150,880 181,713 182,167 182,167
2-CONTRACTUAL 402,546 444,097 440,185 274,402 439,025 441,150 441,150
3-GENERAL SERVICES 13,082 15,743 17,820 11,051 17,820 17,820 17,820 4-MACHINE & EQUIPMENT MAI 160,862 50,985 122,900 89,648 122,900 127,900 127,900
5-CAPITAL OUTLAY 0 0 38,000 26,972 0 0 0
TOTAL 01 WATER PRODUCTION 756,281 682,754 802,443 552,952 761,458 769,037 769,037
02 WATER DISTRIBUTION
1-PERSONNEL 295,191 278,661 263,319 220,173 271,399 271,852 271,852 2-CONTRACTUAL 182,765 216,301 174,370 92,800 174,920 189,920 189,920
3-GENERAL SERVICES 29,835 34,485 37,100 27,682 40,100 37,600 37,600
4-MACHINE & EQUIPMENT MAI 95,893 106,158 136,500 85,884 136,500 136,500 136,500
5-CAPITAL OUTLAY 0 0 260,500 245,557 0 0 0
TOTAL 02 WATER DISTRIBUTION 603,684 635,604 871,789 672,096 622,919 635,872 635,872
03 CUSTOMER SERVICE
1-PERSONNEL 146,279 146,153 155,542 120,425 154,467 154,467 154,467
2-CONTRACTUAL 2,533 2,566 2,475 4,457 2,225 2,225 2,225 3-GENERAL SERVICES 8,529 12,378 21,350 13,139 21,350 17,050 17,050
4-MACHINE & EQUIPMENT MAI 18,628 14,497 24,600 26,090 52,600 32,600 32,600
5-CAPITAL OUTLAY 0 0 11,000 9,999 0 0 0
TOTAL 03 CUSTOMER SERVICE 175,969 175,595 214,967 174,110 230,642 206,342 206,342
________________________________________________________________________________________________
TOTAL O WATER DEPARTMENT 1,640,826 1,598,420 1,998,686 1,483,315 1,723,805 1,720,037 1,720,037
=========== =========== =========== =========== =========== ============ ============
126
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
02 -WATER AND WASTEWATER FUND DIVISION FINANCIAL SUMMARY
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
1 WASTEWATER DEPARTMENT
=======================
01 WASTEWATER COLLECTION
1-PERSONNEL 211,643 212,665 319,894 200,596 296,460 296,460 296,460
2-CONTRACTUAL 71,149 19,372 52,150 32,215 15,400 15,750 15,750
3-GENERAL SERVICES 12,941 19,051 32,300 20,243 32,800 29,000 29,000 4-MACHINE & EQUIPMENT MAI 51,503 52,708 69,000 53,486 57,000 57,000 57,000
5-CAPITAL OUTLAY 0 0 250,000 0 0 0 0
TOTAL 01 WASTEWATER COLLECTION 347,235 303,795 723,344 306,540 401,660 398,210 398,210
02 WASTEWATER TREATMENT 2-CONTRACTUAL 836,114 793,426 881,328 746,015 907,000 887,000 887,000
4-MACHINE & EQUIPMENT MAI 82,227 28,966 31,100 1,782 31,100 31,100 31,100
5-CAPITAL OUTLAY 0 0 59,000 59,002 0 0 0
TOTAL 02 WASTEWATER TREATMENT 918,341 822,392 971,428 806,798 938,100 918,100 918,100
________________________________________________________________________________________________
TOTAL 1 WASTEWATER DEPARTMENT 1,265,576 1,126,187 1,694,772 1,113,339 1,339,760 1,316,310 1,316,310
=========== =========== =========== =========== =========== ============ ============
2 BILLING AND COLLECTIONS =========================
01 UTILITY BILLING & COLLECTIO
1-PERSONNEL 80,600 80,828 86,717 67,720 86,086 86,086 86,086
2-CONTRACTUAL 63,197 62,612 73,620 44,843 74,030 69,030 69,030 3-GENERAL SERVICES 8,563 14,238 8,700 14,051 8,700 15,700 15,700
4-MACHINE & EQUIPMENT MAI 16,120 14,861 15,000 16,398 18,000 18,000 18,000
TOTAL 01 UTILITY BILLING & COLLECT 168,480 172,539 184,037 143,011 186,816 188,816 188,816
________________________________________________________________________________________________
TOTAL 2 BILLING AND COLLECTIONS 168,480 172,539 184,037 143,011 186,816 188,816 188,816
=========== =========== =========== =========== =========== ============ ============
9 NON DEPARTMENTAL ==================
01 NON DEPARTMENTAL
5-CAPITAL OUTLAY 1,171,560 1,256,933 0 0 0 0 0
7-DEBT SERVICE 600,240 543,290 1,997,246 1,976,079 2,002,304 2,002,304 2,002,304
8-NOT USED 413,144 2,296,695 414,825 344,370 414,825 414,825 414,825 TOTAL 01 NON DEPARTMENTAL 2,184,944 4,096,917 2,412,071 2,320,448 2,417,129 2,417,129 2,417,129
________________________________________________________________________________________________
TOTAL 9 NON DEPARTMENTAL 2,184,944 4,096,917 2,412,071 2,320,448 2,417,129 2,417,129 2,417,129
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 5,259,826 6,994,064 6,289,566 5,060,114 5,667,510 5,642,292 5,642,292
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 141,257 ( 338,077) ( 766,264) ( 182,548) ( 144,208) ( 107,990) ( 107,990)
=========== =========== =========== =========== =========== ============ ============
127
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 5
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
02 -WATER AND WASTEWATER FUND ARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4450 STORM WATER DRAINAGE FEE 0 0 0 0 0 0 0
4451 WATER SALES 2,980,070 3,657,521 3,210,000 2,689,988 3,210,000 3,210,000 3,210,000 4452 WASTEWATER CHARGES 2,082,638 2,314,475 2,100,000 1,992,155 2,100,000 2,100,000 2,100,000
4453 PENALTY BILLING 87,227 98,458 90,000 82,150 90,000 90,000 90,000
4454 TRANSFER CHARGES 4,400 4,440 4,000 3,940 4,000 4,000 4,000
4455 CONNECTION CHARGES 31,417 31,359 31,000 25,656 31,000 31,000 31,000
4456 SERVICE CHARGES 13,116 14,324 10,000 8,808 10,000 10,000 10,000 4457 BILLING ADJUSTMENTS ( 6,167) ( 57,287) ( 15,000) 2,327 ( 15,000) ( 15,000) ( 15,000)
4458 DELINQUENT CHARGES 31,480 29,792 30,000 32,990 30,000 30,000 30,000
4459 PRO-RATA/MISCELLANEOUS 124,566 13,970 30,000 ( 6,576) 30,000 30,000 30,000
4460 STREET CUTS & RESTORATION 9,923 7,129 1,000 5,940 1,000 5,000 5,000
4461 WATER TAPS 8,187 6,734 5,000 12,054 5,000 5,000 5,000 4462 SEWER TAPS 2,950 2,925 2,000 2,850 2,000 2,000 2,000
4465 PERMITS 1,260 1,160 1,000 900 1,000 1,000 1,000
TOTAL 4 SERVICE CHARGES 5,371,067 6,124,999 5,499,000 4,853,182 5,499,000 5,503,000 5,503,000
5 OTHER REVENUE 4501 INTEREST ON INVESTMENTS 2,619 2,689 5,000 2,120 5,000 5,000 5,000
4501.000A INTEREST ON CHECKING ACCOU 605 600 500 783 500 500 500
4510 SALE OF CITY EQUIPMENT 1,510 0 0 0 0 0 0
4515 SALE OF CITY LAND 0 59,242 0 0 0 0 0
4520 INSURANCE PROCEEDS 0 0 0 0 0 0 0 4535 LEASES 772 0 772 772 772 772 772
4540 INSUFFICIENT CHECK CHARGES 0 0 0 0 0 0 0
4541 MISCELLANEOUS 6,084 95 500 216 500 500 500
4545 OVER - SHORT ( 102) 25 0 ( 81) 0 0 0
4590 ADMINISTRATIVE FEE 10,536 10,536 10,530 8,780 10,530 10,530 10,530 4591 GRANT PROCEEDS 0 281,993 0 0 0 0 0
4592 CAPITAL CONTRIBUTIONS 0 163,858 0 0 0 0 0
4595 CREDIT CARD FEES 5,797 8,231 5,000 7,600 5,000 6,500 6,500
4596 WEB CREDIT CARD FEES 2,195 3,719 2,000 4,194 2,000 7,500 7,500
TOTAL 5 OTHER REVENUE 30,016 530,988 24,302 24,384 24,302 31,302 31,302 ________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 5,401,083 6,655,987 5,523,302 4,877,566 5,523,302 5,534,302 5,534,302
=========== =========== =========== =========== =========== ============ ============
128
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129
Utility Administration
Utility Fund Administrative Services Division 60
Program Description
The Utilities Administration Department directs and coordinates the activities of the water, wastewater and landfill
services of the City of Stephenville. Planning, research, hiring, discipline, training, budgeting and personnel functions
are conducted by administration.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Utilities Director 1 1 1
1 1 1
Performance Objectives
Develop and maintain quality utility programs and innovative services that are
administered in a friendly, helpful manner.
Respond to customer requests and issues quickly and fairly, with the intention of
satisfying each customer.
Increase the public awareness of utility issues and topics through proactive
communication with citizens.
Deliver superior utility services to the citizens of Stephenville.
130
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 6
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 00 UTILITIES ADMINISTRATION
===========================
1-PERSONNEL
5000-111 SALARIES 76,308 75,490 77,788 60,862 77,836 77,836 77,836 5000-121 RETIREMENT 13,274 13,777 12,868 10,084 12,423 12,423 12,423
5000-122 SOCIAL SECURITY 5,749 5,753 5,951 4,767 5,954 5,954 5,954
5000-123 WORKER'S COMPENSATION 2,340 1,577 1,825 1,683 1,826 1,826 1,826
5000-125 GROUP INSURANCE 4,552 5,330 6,785 5,475 6,552 6,552 6,552
TOTAL 1-PERSONNEL 102,223 101,927 105,217 82,872 104,591 104,591 104,591
2-CONTRACTUAL
5000-211 POSTAGE 178 65 150 15 100 100 100
5000-212 COMMUNICATIONS 805 819 750 522 750 750 750
5000-214 ADVERTISING 0 0 0 0 0 0 0 5000-215 TRAINING & EDUCATION 335 992 1,250 0 1,250 1,250 1,250
5000-224 INSURANCE ( 21) ( 55) 170 127 145 145 145
5000-252 DUES & SUBSCRIPTION 360 318 500 357 500 500 500
5000-253 OUTSIDE PROFESSIONAL 800 0 1,000 250 1,000 1,000 1,000
TOTAL 2-CONTRACTUAL 2,457 2,139 3,820 1,272 3,745 3,745 3,745
3-GENERAL SERVICES
5000-313 BOOKS & EDUCATIONAL MATERI 0 0 50 0 50 50 50
5000-314 OFFICE SUPPLIES 184 212 100 14 100 100 100
5000-333 COMPUTER SUPPLIES 28 190 300 0 300 300 300 TOTAL 3-GENERAL SERVICES 212 402 450 14 450 450 450
________________________________________________________________________________________________
TOTAL 00 UTILITIES ADMINISTRATION 104,892 104,467 109,487 84,157 108,786 108,786 108,786
131
Water Production
Utility Fund Water Operations Division 50 Department 01
Program Description
The Water Production Division is primarily responsible for producing safe and acceptable water in accordance with
State and Federal health standards.
The water production activity is responsible for operating and maintaining water wells, storage tanks, instrumentation
and the pumping of potable water to the residents of the City of Stephenville.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Water Plant Supervisor 1 1 1
Plant Operators 2 2 2
3 3 3
Performance Objectives
Provide a safe drinking source for the Stephenville community.
Stay abreast of the changing regulations to meet the new drinking standards.
Continually upgrade the existing facilities to meet regulatory requirements, maintain quality
service and meet the community’s water-use needs.
Operate facilities in a cost efficient manner to minimize water rate increases.
132
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 7
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 01 WATER PRODUCTION
===================
1-PERSONNEL
5001-111 SALARIES 114,434 103,798 115,542 90,411 115,956 115,956 115,956 5001-112 OVERTIME 7,615 12,807 5,000 10,336 5,000 5,000 5,000
5001-113 PART-TIME WAGES 1,802 0 2,000 0 2,000 2,000 2,000
5001-114 ON-CALL PAY 3,540 3,810 3,440 3,150 3,440 3,440 3,440
5001-115 INCENTIVE PAY 2,958 2,733 3,240 2,008 2,520 2,880 2,880
5001-121 RETIREMENT 22,179 22,469 21,046 17,555 20,256 20,313 20,313 5001-122 SOCIAL SECURITY 9,603 9,240 9,885 8,127 9,862 9,890 9,890
5001-123 WORKER'S COMPENSATION 3,845 2,666 3,031 2,803 3,024 3,033 3,033
5001-125 GROUP INSURANCE 13,815 14,406 20,354 16,492 19,655 19,655 19,655
TOTAL 1-PERSONNEL 179,791 171,929 183,538 150,880 181,713 182,167 182,167
2-CONTRACTUAL
5001-211 POSTAGE 36 200 100 2,590 100 100 100
5001-212 COMMUNICATIONS 2,839 2,368 2,700 1,634 2,500 2,500 2,500
5001-215 TRAINING & EDUCATION 2,150 1,215 3,000 589 3,000 3,000 3,000
5001-224 INSURANCE 8,402 8,199 8,560 7,882 7,600 7,600 7,600 5001-251 UTILITIES 220,498 253,821 250,000 125,554 250,000 250,000 250,000
5001-252 DUES & SUBSCRIPTIONS 748 240 700 360 700 700 700
5001-253 OUTSIDE PROFESSIONALS 0 0 0 ( 2,400) 0 0 0
5001-254 SPECIAL SERVICES-ULRMWD 147,151 155,806 154,875 119,583 154,875 157,000 157,000
5001-255 DAMAGE CLAIMS 0 0 0 0 0 0 0 5001-258 STATE FEES 20,347 21,908 20,000 17,925 20,000 20,000 20,000
5001-260 PEST AND GERM CONTROL 375 340 250 684 250 250 250
TOTAL 2-CONTRACTUAL 402,546 444,097 440,185 274,402 439,025 441,150 441,150
3-GENERAL SERVICES 5001-314 OFFICE SUPPLIES 13 16 20 42 20 20 20
5001-316 WEARING APPAREL 1,456 1,092 1,500 986 1,500 1,500 1,500
5001-318 SMALL TOOLS 323 149 300 961 300 300 300
5001-321 JANITORIAL SUPPLIES 0 0 0 0 0 0 0
5001-323 GAS & OIL 10,822 13,966 15,500 8,615 15,500 15,500 15,500 5001-332 OTHER SUPPLIES 467 520 500 447 500 500 500
TOTAL 3-GENERAL SERVICES 13,082 15,743 17,820 11,051 17,820 17,820 17,820
4-MACHINE & EQUIPMENT MAINTENA 5001-411 VEHICLE MAINTENANCE 0 0 100 0 100 100 100
5001-411.0073 2005 CHEVY MID-SIZE PICKUP 615 366 500 495 500 500 500
5001-411.0085 2005 CHEVY MID-SIZE PICK-U 533 2,703 500 156 500 500 500
5001-411.0133 2008 CHEVY COLORADO PICK U 490 402 500 125 500 500 500
5001-412.0087 '93 MASSEY FERGUSON TRACTO 11 1,489 300 90 300 300 300
5001-414 OTHER EQUIPMENT MAINTENANC 1,026 1,450 1,000 906 1,000 1,000 1,000 5001-423 WATER FACILITY MAINTENANCE 158,186 44,574 120,000 87,875 120,000 125,000 125,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 160,862 50,985 122,900 89,648 122,900 127,900 127,900
5-CAPITAL OUTLAY 5001-511 VEHICLES 0 0 38,000 26,972 0 0 0
5001-514 OTHER EQUIPMENT 0 0 0 0 0 0 0
5001-527 WATER&SEWER LINE REPLACEME 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 38,000 26,972 0 0 0 ________________________________________________________________________________________________
TOTAL 01 WATER PRODUCTION 756,281 682,754 802,443 552,952 761,458 769,037 769,037
133
Water Distribution
Utility Fund Water Operations Division 50 Department 02
Program Description
Water Distribution is responsible for routine inspection of water distribution lines; installation of water taps and
meters; rehabilitation and replacement of damaged or inefficient water lines; meters; fire hydrants and values. The
Department takes routine water samples to test the safety and efficiency of the system. The Department will continue
to maintain water system lines and equipment as well as continue to recognize, follow and meet all Environmental
Protection Agency and Safe Drinking Water Act regulations.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Crew Leader 2 2 2
Heavy Equipment Operator 1 1 1
Light Equipment Operator 2 2 2
Laborer II 1 1 1
6 6 6
Performance Objectives
Ensure safe, efficient delivery of water to the Stephenville community.
Maintain highest standard of water quality, meeting EPA and TCEQ standards.
Minimize system losses due to aged infrastructure.
Enhance customer service through efficient service.
Maintain the City’s fire hydrants through installation of new hydrants and repair and
replacement of existing ones.
134
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 9
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 02 WATER DISTRIBUTION
=====================
1-PERSONNEL
5002-111 SALARIES 197,907 181,838 165,565 140,514 173,760 173,760 173,760 5002-112 OVERTIME 3,817 4,823 9,500 5,488 9,500 9,500 9,500
5002-113 PART-TIME WAGES 0 0 1,167 0 1,167 1,167 1,167
5002-114 ON CALL PAY 5,580 4,420 3,480 2,800 3,480 3,480 3,480
5002-115 INCENTIVE PAY 2,193 2,210 2,160 1,731 2,160 2,520 2,520
5002-121 RETIREMENT 36,336 35,696 29,893 24,883 30,148 30,206 30,206 5002-122 SOCIAL SECURITY 15,362 14,676 13,913 11,657 14,540 14,568 14,568
5002-123 WORKER'S COMPENSATION 4,941 3,725 3,717 3,854 3,885 3,892 3,892
5002-125 GROUP INSURANCE 29,055 31,273 33,924 29,247 32,759 32,759 32,759
TOTAL 1-PERSONNEL 295,191 278,661 263,319 220,173 271,399 271,852 271,852
2-CONTRACTUAL
5002-211 POSTAGE 142 38 150 19 150 150 150
5002-212 COMMUNICATIONS 473 782 900 686 900 900 900
5002-215 TRAINING & EDUCATION 1,852 2,062 2,000 1,387 2,000 2,000 2,000
5002-224 INSURANCE 4,159 3,953 4,500 3,644 4,050 4,050 4,050 5002-231 RENTAL 100 48 100 100 100 100 100
5002-251 UTILITIES 166,621 190,768 160,000 78,070 160,000 175,000 175,000
5002-252 DUES & SUBSCRIPTIONS 378 720 720 600 720 720 720
5002-253 OUTSIDE PROFESSIONALS 9,039 17,930 6,000 8,295 7,000 7,000 7,000
5002-255 DAMAGE CLAIMS 0 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 182,765 216,301 174,370 92,800 174,920 189,920 189,920
3-GENERAL SERVICES
5002-312 CHEMICALS 8,344 12,843 10,000 12,572 13,000 13,000 13,000
5002-314 OFFICE SUPPLIES 162 123 100 55 100 100 100 5002-316 WEARING APPAREL 3,242 3,173 3,500 2,987 3,500 3,500 3,500
5002-318 SMALL TOOLS 1,350 502 1,000 869 1,000 1,000 1,000
5002-321 JANITORIAL SUPPLIES 0 0 0 0 0 0 0
5002-322 STREET SIGNS AND MARKINGS 3 0 0 0 0 0 0
5002-323 GAS & OIL 15,779 15,376 20,000 9,846 20,000 17,500 17,500 5002-332 OTHER SUPPLIES 956 2,469 2,500 1,354 2,500 2,500 2,500
TOTAL 3-GENERAL SERVICES 29,835 34,485 37,100 27,682 40,100 37,600 37,600
4-MACHINE & EQUIPMENT MAINTENA 5002-411 VEHICLE MAINTENANCE 117 0 300 0 300 300 300
5002-411.0080 '73 CHEVY 1-TON #80 253 41 500 96 500 500 500
5002-411.0084 '01 DODGE 1/2 TON #84 474 535 500 331 500 500 500
5002-411.0086 '03 CHEVY DUMP TRUCK 904 265 500 603 500 500 500
5002-411.0088 2005 FORD 3/4 TON - UNIT#8 1,601 1,293 500 1,047 500 500 500
5002-411.0131 2007 GMC SIERRA 2500 TRUCK 567 210 500 412 500 500 500 5002-411.0132 2008 FORD F150 PICKUP 412 358 0 0 0 0 0
5002-412 MACHINERY MAINTENANCE 4,058 3,695 2,000 3,643 2,000 2,000 2,000
5002-412.0089 AIR COMPRESSOR 99 INGLESOR 101 0 200 0 200 200 200
622,919 635,872 635,872
5002-412.0580 2003 CASE BACKHOE 1,986 3,343 3,500 6,940 3,500 3,500 3,500
5002-414 GENERATOR MAINTENANCE 1,006 2,456 3,000 954 3,000 3,000 3,000
5002-423 WATER FACILITY MAINTENANCE 84,414 93,961 125,000 71,857 125,000 125,000 125,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 95,893 106,158 136,500 85,884 136,500 136,500 136,500
5-CAPITAL OUTLAY
5002-511 VEHICLES 0 0 75,000 60,250 0 0 0
5002-515 WATER MAINS 0 0 185,500 185,307 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 260,500 245,557 0 0 0
________________________________________________________________________________________________
TOTAL 02 WATER DISTRIBUTION 603,684 635,604 871,789 672,096 622,919 635,872 635,872
135
Customer Service
Utility Fund Water Operations Division 50 Department 03
Program Description
The Customer Service Division is responsible for the accurate reading of all water meters within the service area.
Plans and coordinates with utility billing and collections department. This office also handles connections and
disconnections of service.
It is also responsible for field service and some water meter repairs. They provide back-up for water/wastewater
personnel for utility problems.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Customer Service Supervisor 1 1 1
Crew Leader 0 0 0
Light Equipment Operator 1 1 1
Meter Reader 1 1 1
3 3 3
Performance Objectives
Accurately read all water meters each month.
Deliver services to customers in a timely manner.
Maintain the water meter replacement program.
136
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 11
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 03 CUSTOMER SERVICE
===================
1-PERSONNEL
5003-111 SALARIES 98,890 98,363 100,291 79,053 100,488 100,488 100,488 5003-112 OVERTIME 4,271 2,690 5,000 2,174 5,000 5,000 5,000
5003-115 INCENTIVE PAY 1,390 1,084 1,800 852 1,800 1,800 1,800
5003-121 RETIREMENT 18,190 18,632 17,716 13,597 17,123 17,123 17,123
5003-122 SOCIAL SECURITY 7,529 7,565 8,192 6,356 8,208 8,208 8,208
5003-123 WORKER'S COMPENSATION 2,511 1,909 2,189 2,032 2,193 2,193 2,193 5003-125 GROUP INSURANCE 13,498 15,910 20,354 16,361 19,655 19,655 19,655
TOTAL 1-PERSONNEL 146,279 146,153 155,542 120,425 154,467 154,467 154,467
2-CONTRACTUAL
5003-211 POSTAGE 6 5 75 11 75 75 75 5003-212 COMMUNICATIONS 840 588 600 445 600 600 600
5003-213 PRINTING 172 251 100 102 150 150 150
5003-215 TRAINING & EDUCATION 210 210 500 222 500 500 500
5003-224 INSURANCE 1,065 664 950 730 650 650 650
5003-252 DUES & SUBSCRIPTIONS 240 240 250 240 250 250 250 5003-255 DAMAGE CLAIMS 0 607 0 2,708 0 0 0
TOTAL 2-CONTRACTUAL 2,533 2,566 2,475 4,457 2,225 2,225 2,225
3-GENERAL SERVICES
5003-313 BOOKS & EDUCATIONAL MATERI 0 0 100 0 100 100 100 5003-316 WEARING APPAREL 1,128 865 1,500 1,035 1,500 1,500 1,500
5003-318 SMALL TOOLS 63 159 150 34 150 150 150
5003-323 GAS & OIL 7,145 11,247 19,300 12,054 19,300 15,000 15,000
5003-332 OTHER SUPPLIES 194 108 300 16 300 300 300
TOTAL 3-GENERAL SERVICES 8,529 12,378 21,350 13,139 21,350 17,050 17,050
4-MACHINE & EQUIPMENT MAINTENA
5003-411 VEHICLE MAINTENANCE 138 0 100 0 100 100 100
5003-411.0075 1998 FORD PU 0 0 0 33 0 0 0
5003-411.0130 2006 CHEVROLET PICK UP 831 135 500 36 500 500 500 5003-411.0132 2008 FORD F150 PICKUP 0 0 500 34 500 500 500
5003-411.0134 2009 FORD F-150 1/2 TON PI 131 257 500 443 500 500 500
5003-412.0001 2002 KAWASAKI MULE 0 0 500 402 0 0 0
5003-412.0002 2012 JOHN DEERE GATOR 0 0 0 0 500 500 500 5003-414 OTHER EQUIPMENT MAINTENANC 1,595 140 7,500 7,552 500 500 500
5003-423 METER MAINTENANCE 15,933 13,965 15,000 17,590 50,000 30,000 30,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 18,628 14,497 24,600 26,090 52,600 32,600 32,600
5-CAPITAL OUTLAY
5003-511 VEHICLES 0 0 11,000 9,999 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 11,000 9,999 0 0 0
________________________________________________________________________________________________
TOTAL 03 CUSTOMER SERVICE 175,969 175,595 214,967 174,110 230,642 206,342 206,342
=========== =========== =========== =========== =========== ============ ============
137
Wastewater Collection
Utility Fund Wastewater Services Division 51 Department 01
Program Description
The Wastewater Collection Department maintains and rehabilitates the wastewater collection system, through routine
inspections of system facilities and restoration of broke or collapsed mains. The Department provides maintenance
services, including the installation of wastewater taps; the clearing, jet cleaning and camera inspection of lines.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
WW/WWtr Superintendent 1 1 1
Crew Leader 1 1 1
Heavy Equipment Operator 1 1 1
Light Equipment Operator 2 2 2
5 5 5
Performance Objectives
Maintain all public wastewater collection system lines in free-flowing condition to protect
the health and environment.
Respond quickly and efficiently to customer requests regarding the collection system.
138
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 13
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
02 -WATER AND WASTEWATER FUND
DIVISION - 1 WASTEWATER DEPARTMENT (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 WASTEWATER COLLECTION ========================
1-PERSONNEL
5101-111 SALARIES 143,041 140,192 212,095 128,902 195,648 195,648 195,648
5101-112 OVERTIME 5,413 5,930 3,000 4,666 3,000 3,000 3,000 5101-114 ON-CALL PAY 1,440 2,210 3,480 2,250 3,480 3,480 3,480
5101-115 INCENTIVE PAY 2,559 2,537 2,520 2,299 2,520 2,520 2,520
5101-121 RETIREMENT 26,504 27,582 36,575 22,998 32,662 32,662 32,662
5101-122 SOCIAL SECURITY 11,430 11,414 16,914 10,811 15,656 15,656 15,656
5101-123 WORKER'S COMPENSATION 4,290 4,046 4,601 3,689 4,183 4,183 4,183 5101-125 GROUP INSURANCE 16,965 18,754 40,709 24,981 39,311 39,311 39,311
TOTAL 1-PERSONNEL 211,643 212,665 319,894 200,596 296,460 296,460 296,460
2-CONTRACTUAL
5101-212 COMMUNICATIONS 1,429 1,594 1,600 1,155 1,000 1,000 1,000 5101-215 TRAINING & EDUCATION 983 1,249 2,000 602 2,000 2,000 2,000
5101-224 INSURANCE 2,263 1,020 1,500 1,183 1,350 1,350 1,350
5101-231 RENTAL 300 300 300 300 300 300 300
5101-251 UTILITIES 357 445 150 128 150 500 500
5101-252 DUES SUBSCRIPTIONS 840 480 600 600 600 600 600 5101-253 OUTSIDE PROFESSIONALS 64,877 14,284 46,000 28,248 10,000 10,000 10,000
5101-255 DAMAGE CLAIMS 100 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 71,149 19,372 52,150 32,215 15,400 15,750 15,750
3-GENERAL SERVICES 5101-316 WEARING APPAREL 1,890 2,083 2,500 2,266 3,000 3,000 3,000
5101-318 SMALL TOOLS 456 426 500 258 500 500 500
5101-323 GAS & OIL 10,330 15,915 28,800 17,290 28,800 25,000 25,000
5101-332 OTHER SUPPLIES 265 628 500 428 500 500 500
TOTAL 3-GENERAL SERVICES 12,941 19,051 32,300 20,243 32,800 29,000 29,000
4-MACHINE & EQUIPMENT MAINTENA
5101-411 VEHICLE MAINTENANCE 0 0 100 0 100 100 100
5101-411.0074 '95 CHEV DUMP TRUCK 2,452 714 1,000 1,484 1,000 1,000 1,000
5101-411.0135 2009 FORD RANGER PICKUP 61 110 500 52 500 500 500 5101-411.0136 2010 FORD F 350 1 TON 0 33 500 73 500 500 500
5101-412 MACHINERY MAINTENANCE 0 0 100 0 100 100 100
5101-412.0081 H V SEWER MACHINE 2000 VO 10,145 11,574 10,000 8,454 2,000 2,000 2,000
5101-412.0085 1995 TRAILER HVSM 251 684 500 82 500 500 500 5101-412.0231 2012 JOHN DEERE BACKHOE 0 0 0 0 0 0 0
5101-412.0590 '96 590 CASE BACKHOE/LOADE 5,299 7,996 5,000 705 1,000 1,000 1,000
5101-414 OTHER EQUIPMENT MAINTENANC 657 616 800 0 800 800 800
5101-424 SEWER FACILITY MAINTENANCE 32,638 30,919 50,000 42,629 50,000 50,000 50,000
5101-424.000B LIFT STATION MAINTENANCE 0 63 500 7 500 500 500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 51,503 52,708 69,000 53,486 57,000 57,000 57,000
5-CAPITAL OUTLAY
5101-511 VEHICLES 0 0 250,000 0 0 0 0
5101-515 ANNEX SERVICES 0 0 0 0 0 0 0 5101-527 SERVICE TO COLLEGE FM ROAD 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 250,000 0 0 0 0
________________________________________________________________________________________________
TOTAL 01 WASTEWATER COLLECTION 347,235 303,795 723,344 306,540 401,660 398,210 398,210
139
Wastewater Treatment
Utility Fund Wastewater Services Division 51 Department 02
Program Description
The purpose of function of the Wastewater Treatment division is to receive and treat the spent water from a
community, containing the wastes from domestic, industrial or commercial use and the surface water runoff and
groundwater which may enter the system through infiltration.
The Stephenville Wastewater Treatment Plant is an activated sludge process. The activated sludge process in an
aerobic biological process in which microorganisms grow by using oxidizable material in the wastewater as food.
The microorganisms are recycled to the treatment plant in order to increase the rate of reaction.
The City contracts with OMI to provide this service.
Performance Objectives
Maintain compliance with State and Federal requirements for operation and maintenance of the
Wastewater Treatment Plant in order to protect the health and well being of the citizens of
Stephenville, Erath County and the State of Texas.
Operate the facilities in the most cost efficient manner possible while maintaining effluent
quality.
Provide treatment of wastewater collected to meet permit requirements.
140
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 15
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 02 -WATER AND WASTEWATER FUND
DIVISION - 1 WASTEWATER DEPARTMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 02 WASTEWATER TREATMENT
=======================
2-CONTRACTUAL 5102-224 INSURANCE 6,022 6,006 6,000 5,051 5,500 5,500 5,500
5102-251 UTILITIES 174,123 158,864 200,000 70,514 200,000 180,000 180,000
5102-254 SPECIAL SERVICES 0 0 0 0 0 0 0
5102-258 STATE FEES 16,375 16,375 16,500 16,375 16,500 16,500 16,500
5102-261 CONTRACTUAL SERVICES-OMI 639,594 612,182 658,828 654,075 685,000 685,000 685,000 TOTAL 2-CONTRACTUAL 836,114 793,426 881,328 746,015 907,000 887,000 887,000
4-MACHINE & EQUIPMENT MAINTENA
5102-411.0070 1997 CHEVY 1/2 TON 0 0 500 0 500 500 500
5102-411.0080 2007 JD TRACTOR 0 0 300 0 300 300 300 5102-412.0230 2009 SKID STEER LOADER 23 0 200 0 200 200 200
5102-412.0510 1986 JD 510 BACKHOE 0 0 100 0 100 100 100
5102-424 SEWER FACILITY MAINTENANCE 82,204 28,966 30,000 1,782 30,000 30,000 30,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 82,227 28,966 31,100 1,782 31,100 31,100 31,100
5-CAPITAL OUTLAY
5102-514 EQUIPMENT 0 0 59,000 59,002 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 59,000 59,002 0 0 0
________________________________________________________________________________________________
TOTAL 02 WASTEWATER TREATMENT 918,341 822,392 971,428 806,798 938,100 918,100 918,100
________________________________________________________________________________________________________________________________________
TOTAL 1 WASTEWATER DEPARTMENT 1,265,576 1,126,187 1,694,772 1,113,339 1,339,760 1,316,310 1,316,310
=========== =========== =========== =========== =========== ============ ============
141
Utility Billing & Collections
Utility Fund Billing & Collections Division 52 Department 01
Program Description
The Utility Billing and Collections Department bills and collects for all City utility services as well as handling new
development services creations; utility service requests; bad debt and non-payment issues; customer assistance wit
conservation and utility programs; payment options and arrangements; maintenance of City utility account records;
and billing inquiries.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Utility Billing Clerks 2 2 2
2 2 2
Performance Objectives
Process payments and cash receipts and make deposits in a timely manner.
Prepare and mail correct, concise utility bills to all customers in a timely manner.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
142
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 16
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
02 -WATER AND WASTEWATER FUND
DIVISION - 2 BILLING AND COLLECTIONS (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 UTILITY BILLING & COLLECTIO ==============================
1-PERSONNEL
5201-111 SALARIES 57,904 56,876 58,800 45,895 58,944 58,944 58,944
5201-113 PART-TIME WAGES 0 0 0 0 0 0 0 5201-121 RETIREMENT 9,973 10,379 9,727 7,604 9,407 9,407 9,407
5201-122 SOCIAL SECURITY 3,490 3,407 4,498 3,158 4,509 4,509 4,509
5201-123 WORKER'S COMPENSATION 129 ( 494) 122 113 122 122 122
5201-125 GROUP INSURANCE 9,104 10,661 13,570 10,951 13,104 13,104 13,104
TOTAL 1-PERSONNEL 80,600 80,828 86,717 67,720 86,086 86,086 86,086
2-CONTRACTUAL
5201-211 POSTAGE 30,996 31,135 32,000 15,384 32,000 32,000 32,000
5201-212 COMMUNICATIONS 22 26 30 15 30 30 30
5201-213 PRINTING 450 0 500 210 500 500 500 5201-215 TRAINING & EDUCATION 0 114 200 0 200 200 200
5201-224 INSURANCE 417 322 440 254 300 300 300
5201-253 OUTSIDE PROFESSIONALS 14,250 14,700 15,450 15,150 16,000 16,000 16,000
5201-254 SPECIAL SERVICES 17,061 16,314 25,000 13,831 25,000 20,000 20,000
TOTAL 2-CONTRACTUAL 63,197 62,612 73,620 44,843 74,030 69,030 69,030
3-GENERAL SERVICES
5201-314 OFFICE SUPPLIES 0 609 700 582 700 700 700
5201-332 OPERATING SUPPLIES 0 1,324 1,000 956 1,000 1,000 1,000
5201-333 COMPUTER SUPPLIES 0 341 0 0 0 0 0 5201-334 CREDIT CARD CHARGES 3,898 6,211 5,000 4,620 5,000 6,500 6,500
5201-335 WEB CREDIT CARD FEES 4,665 5,754 2,000 7,893 2,000 7,500 7,500
TOTAL 3-GENERAL SERVICES 8,563 14,238 8,700 14,051 8,700 15,700 15,700
4-MACHINE & EQUIPMENT MAINTENA 5201-413 OFFICE (COMPUTER) MAINTENA 16,120 14,861 15,000 16,398 18,000 18,000 18,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 16,120 14,861 15,000 16,398 18,000 18,000 18,000
________________________________________________________________________________________________
TOTAL 01 UTILITY BILLING & COLLECTIO 168,480 172,539 184,037 143,011 186,816 188,816 188,816 ________________________________________________________________________________________________________________________________________
TOTAL 2 BILLING AND COLLECTIONS 168,480 172,539 184,037 143,011 186,816 188,816 188,816
=========== =========== =========== =========== =========== ============ ============
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 17
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 02 -WATER AND WASTEWATER FUND
DIVISION - 9 NON DEPARTMENTAL
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
01 NON DEPARTMENTAL
===================
5-CAPITAL OUTLAY 5901-500 DEPRECIATION 1,169,861 1,256,933 0 0 0 0 0
5901-550 GAIN ON SALE OF ASSETS 1,699 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 1,171,560 1,256,933 0 0 0 0 0
7-DEBT SERVICE
5901-730 2001 BOND INTEREST 205,368 189,688 178,781 178,781 161,568 161,568 161,568
5901-741 2004 BOND INTEREST 221,443 214,055 209,033 209,033 197,951 197,951 197,951
5901-742 2003A BOND INTEREST 41,509 30,555 23,100 23,100 11,825 11,825 11,825
5901-743 2002 BOND INTEREST 15,961 10,251 6,230 6,230 0 0 0
5901-744 2003B BOND INTEREST 34,896 30,404 27,475 27,475 26,250 26,250 26,250 5901-745 BOND AMORTIZATION 25,244 25,244 24,644 20,537 24,644 24,644 24,644
5901-750 BOND PRINCIPAL 0 0 1,490,000 1,490,000 1,550,000 1,550,000 1,550,000
5901-755 2006 BOND INTEREST 55,820 43,092 37,983 20,924 30,066 30,066 30,066
TOTAL 7-DEBT SERVICE 600,240 543,290 1,997,246 1,976,079 2,002,304 2,002,304 2,002,304
8-NOT USED
5901-800 GROSS RECEIPTS TAX-TO GENE 204,320 237,443 206,000 170,350 206,000 206,000 206,000
5901-801 ADMIN. FEE-TRANSFER TO GEN 208,824 208,824 208,825 174,020 208,825 208,825 208,825
5901-802 TRANSFER-CAPITAL PROJECTS 0 1,850,427 0 0 0 0 0
TOTAL 8-NOT USED 413,144 2,296,695 414,825 344,370 414,825 414,825 414,825 ________________________________________________________________________________________________
TOTAL 01 NON DEPARTMENTAL 2,184,944 4,096,917 2,412,071 2,320,448 2,417,129 2,417,129 2,417,129
________________________________________________________________________________________________________________________________________
TOTAL 9 NON DEPARTMENTAL 2,184,944 4,096,917 2,412,071 2,320,448 2,417,129 2,417,129 2,417,129
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 5,259,826 6,994,064 6,289,566 5,060,114 5,667,510 5,642,292 5,642,292 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 141,257 ( 338,077) ( 766,264) ( 182,548) ( 144,208) ( 107,990) ( 107,990)
=========== =========== =========== =========== =========== ============ ============
143
SANITARY
LANDFILL
FUND
144
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145
Sanitary Landfill Fund
The Sanitary Landfill Fund is a Special Revenue Fund which derives its revenue from fees for the disposal of
solid waste at the Stephenville Municipal Landfill.
The City of Stephenville Landfill is a Type IV landfill, which is permitted to accept only brush and/or
construction demolition waste and rubbish (trash) that are free of putriciable and household wastes.
It is responsible for receiving permits from the Texas Commission on Environmental Quality and other agencies
required when new cells are constructed for placement of solid wastes.
Program Personnel
Title
2010-2011
2011-2012
2012-2013
Supervisor 1 1 1
Heavy Equipment Operator I 1 1 1
Landfill Assistant (2-P/T) 1 1 1
3 3 3
Performance Objectives
Provide daily cover for all solid waste deposited into landfill.
Respond to customer requests regarding the landfill quickly and efficiently.
Process payments and cash receipts and make deposits in a timely manner.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
146
147
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
03 -SANITARY LANDFILL FUND
FUND FINANCIAL SUMMARY (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 425,275 368,920 405,400 254,579 405,400 300,400 300,400
FUND TOTAL REVENUES 425,275 368,920 405,400 254,579 405,400 300,400 300,400
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 204,804 313,984 437,638 374,591 317,324 307,624 307,624
FUND TOTAL EXPENDITURES 204,804 313,984 437,638 374,591 317,324 307,624 307,624 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 220,471 54,936 ( 32,238) ( 120,012) 88,076 ( 7,224) ( 7,224)
=========== =========== =========== =========== =========== ============ ============
REVENUE SUMMARY
4 SERVICE CHARGES 174,013 276,833 300,000 148,816 300,000 300,000 300,000
5 OTHER REVENUE 251,262 92,087 105,400 105,763 105,400 400 400
FUND TOTAL REVENUES 425,275 368,920 405,400 254,579 405,400 300,400 300,400
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
0 SANITARY LANDFILL
===================
01 TOTAL LANDFILL EXPENSE
1-PERSONNEL 117,213 130,254 127,553 105,815 126,800 126,800 126,800 2-CONTRACTUAL ( 73,510) 22,337 39,305 30,666 39,630 32,130 32,130
3-GENERAL SERVICES 14,973 19,880 24,700 14,280 24,700 22,500 22,500
4-MACHINE & EQUIPMENT MAI 3,789 10,936 10,500 1,876 10,500 10,500 10,500
5-CAPITAL OUTLAY 106,713 105,404 120,000 108,011 0 0 0
7-DEBT SERVICE 25,090 14,637 105,050 105,163 105,164 105,164 105,164 8-NOT USED 10,536 10,536 10,530 8,780 10,530 10,530 10,530
TOTAL 01 TOTAL LANDFILL EXPENSE 204,804 313,984 437,638 374,591 317,324 307,624 307,624
________________________________________________________________________________________________
TOTAL 0 SANITARY LANDFILL 204,804 313,984 437,638 374,591 317,324 307,624 307,624
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 204,804 313,984 437,638 374,591 317,324 307,624 307,624
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 220,471 54,936 ( 32,238) ( 120,012) 88,076 ( 7,224) ( 7,224)
=========== =========== =========== =========== =========== ============ ============
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
03 -SANITARY LANDFILL FUND ARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4471 LANDFILL GATE FEES 174,013 276,833 300,000 148,816 300,000 300,000 300,000
TOTAL 4 SERVICE CHARGES 174,013 276,833 300,000 148,816 300,000 300,000 300,000
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 122 116 0 28 0 0 0
4535 LEASES 400 1,122 400 400 400 400 400
4540 INSUFFICIENT CHECK CHARGES 120 30 0 0 0 0 0 4541 MISCELLANEOUS 620 0 0 0 0 0 0
4590 TRANSFERS FROM OTHER FUNDS 250,000 90,818 105,000 105,000 105,000 0 0
4595 CREDIT CARD FEES 0 0 0 335 0 0 0
TOTAL 5 OTHER REVENUE 251,262 92,087 105,400 105,763 105,400 400 400
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 425,275 368,920 405,400 254,579 405,400 300,400 300,400
=========== =========== =========== =========== =========== ============ ============
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7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 4
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 03 -SANITARY LANDFILL FUND
DIVISION - 0 SANITARY LANDFILL
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________ 01 TOTAL LANDFILL EXPENSE
=========================
1-PERSONNEL 5001-111 SALARIES 66,372 69,158 68,300 55,012 68,400 68,400 68,400
5001-112 OVERTIME 1,556 566 3,000 1,362 3,000 3,000 3,000
5001-113 PART-TIME WAGES 18,665 26,002 20,000 19,750 20,000 20,000 20,000
5001-115 INCENTIVE PAY 0 0 0 0 0 0 0
5001-121 RETIREMENT 11,317 12,406 11,795 9,118 11,395 11,395 11,395 5001-122 SOCIAL SECURITY 6,347 7,288 6,984 5,947 6,992 6,992 6,992
5001-123 WORKER'S COMPENSATION 4,440 4,174 3,904 3,676 3,909 3,909 3,909
5001-125 GROUP INSURANCE 8,515 10,661 13,570 10,951 13,104 13,104 13,104
TOTAL 1-PERSONNEL 117,213 130,254 127,553 105,815 126,800 126,800 126,800
2-CONTRACTUAL
5001-211 POSTAGE 0 12 1,500 968 1,500 1,500 1,500
5001-212 COMMUNICATIONS 1,604 1,538 1,600 1,120 1,500 1,500 1,500
5001-215 TRAINING & EDUCATION 2,165 650 1,000 0 1,000 1,000 1,000
5001-224 INSURANCE 4,706 4,355 4,785 4,808 5,210 5,210 5,210 5001-231 RENTAL 1,341 1,428 1,320 1,140 1,320 1,320 1,320
5001-251 UTILITIES 600 574 1,100 364 1,100 1,100 1,100
5001-253 OUTSIDE PROFESSIONAL 0 0 0 0 0 0 0
5001-254 SPECIAL SERVICES ( 87,627) 10,733 20,000 19,449 20,000 15,000 15,000
5001-258 STATE FEES 3,701 2,958 7,500 2,817 7,500 5,000 5,000 5001-261 OTHER CONTRACTUAL SERVICES 0 90 500 0 500 500 500
5001-265 LEASE/PURCHASE 0 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL ( 73,510) 22,337 39,305 30,666 39,630 32,130 32,130
3-GENERAL SERVICES 5001-314 OFFICE SUPPLIES 209 383 200 232 200 500 500
5001-316 WEARING APPAREL 728 1,051 700 1,106 700 1,200 1,200
5001-318 SMALL TOOLS 213 88 500 741 500 500 500
5001-323 GAS & OIL 11,543 14,616 23,000 11,891 23,000 20,000 20,000
5001-332 OTHER SUPPLIES 2,280 3,605 200 180 200 200 200 5001-333 COMPUTER SUPPLIES 0 138 100 69 100 100 100
5001-334 CREDIT CARD FEES 0 0 0 61 0 0 0
TOTAL 3-GENERAL SERVICES 14,973 19,880 24,700 14,280 24,700 22,500 22,500
4-MACHINE & EQUIPMENT MAINTENA 5001-411.0071 2002 DODGE TRUCK 0 0 500 0 500 500 500
5001-411.0077 1999 Chevy 1 TON 15 118 700 85 700 700 700
5001-412 MACHINERY MAINTENANCE 233 0 500 0 500 500 500
5001-412.0002 D6-R DOZER 3,500 409 2,500 1,412 2,500 2,500 2,500
5001-412.0003 1990 CAT 816 COMPACTOR 0 9,245 2,500 325 2,500 2,500 2,500 5001-412.0006 2008 CAT 725 HAULTRUCK 0 295 2,500 0 2,500 2,500 2,500
5001-412.0007 PC 300 LC EXCAVATOR 0 591 1,000 0 1,000 1,000 1,000
5001-414 OTHER EQUIPMENT MAINTENANC 0 0 0 0 0 0 0
5001-421 BUILDING MAINTENANCE 42 278 300 55 300 300 300
5001-427 LANDFILL IMPROVEMENT MAINT 0 0 0 0 0 0 0 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 3,789 10,936 10,500 1,876 10,500 10,500 10,500
5-CAPITAL OUTLAY
5001-500 DEPRECIATION 106,713 105,404 0 0 0 0 0
5001-521 BUILDING CONSTRUCTION 0 0 120,000 108,011 0 0 0 5001-527 LANDFILL IMPROVEMENTS 0 0 0 0 0 0 0
5001-550 GAIN ON SALE OF ASSETS 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 106,713 105,404 120,000 108,011 0 0 0
7-DEBT SERVICE
5001-750 LEASE PRINCIPAL 0 0 94,460 94,460 99,661 99,661 99,661
5001-755 INTEREST 25,090 14,637 10,590 10,703 5,503 5,503 5,503
TOTAL 7-DEBT SERVICE 25,090 14,637 105,050 105,163 105,164 105,164 105,164
8-NOT USED 5001-800 ADMIN. FEE-TRANSFER TO WAT 10,536 10,536 10,530 8,780 10,530 10,530 10,530
TOTAL 8-NOT USED 10,536 10,536 10,530 8,780 10,530 10,530 10,530
________________________________________________________________________________________________
TOTAL 01 TOTAL LANDFILL EXPENSE 204,804 313,984 437,638 374,591 317,324 307,624 307,624 ________________________________________________________________________________________________________________________________________
TOTAL 0 SANITARY LANDFILL 204,804 313,984 437,638 374,591 317,324 307,624 307,624
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 204,804 313,984 437,638 374,591 317,324 307,624 307,624
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 220,471 54,936 ( 32,238) ( 120,012) 88,076 ( 7,224) ( 7,224) =========== =========== =========== =========== =========== ============ ============
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151
AIRPORT
FUND
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153
Airport Fund
The Stephenville Clark Regional Airport, consist of one main lighted runway precision approach path
indicator (PAPI) equipped. Buildings include two 8-unit T-hangars, one 12-unit T-hangar, 2-corporate
hangers, a main hangar/shop building and the new terminal building which houses an office and visitor’s
lounge. The operations of the airport are contracted to Stephenville Aviation, Inc.
A City Council appointed Airport Advisory Board, consisting of seven citizens, is established to make
recommendations regarding studies, construction, improvements and related airport matters.
This fund was established to fund the on-going operations associated with the public aviation facilities at the
Stephenville Clark Regional Airport. The major revenues are derived from hangar rentals and ground lease
payments.
154
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
04 -AIRPORT FUND
FUND FINANCIAL SUMMARY (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 157,370 389,391 207,230 189,773 113,250 108,250 108,250
FUND TOTAL REVENUES 157,370 389,391 207,230 189,773 113,250 108,250 108,250
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 158,085 160,812 379,965 101,283 80,765 91,065 91,065
FUND TOTAL EXPENDITURES 158,085 160,812 379,965 101,283 80,765 91,065 91,065 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 715) 228,579 ( 172,735) 88,490 32,485 17,185 17,185
=========== =========== =========== =========== =========== ============ ============
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET
AS OF: JULY 31ST, 2012
04 -AIRPORT FUND
DIVISION FINANCIAL SUMMARY (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 72,280 76,015 90,230 73,629 103,250 98,250 98,250
5 OTHER REVENUE 85,090 313,376 117,000 116,144 10,000 10,000 10,000
FUND TOTAL REVENUES 157,370 389,391 207,230 189,773 113,250 108,250 108,250
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
AIRPORT
=======
01 TOTAL AIRPORT FUND EXPENSE
2-CONTRACTUAL 32,851 37,363 37,340 28,961 37,900 43,200 43,200 3-GENERAL SERVICES 1,126 261 750 225 750 750 750
4-MACHINE & EQUIPMENT MAI 14,666 19,561 17,000 21,407 17,000 22,000 22,000
5-CAPITAL OUTLAY 102,293 97,180 300,000 25,718 0 0 0
7-DEBT SERVICE 7,150 6,448 24,875 24,973 25,115 25,115 25,115 TOTAL 01 TOTAL AIRPORT FUND EXPENS 158,085 160,812 379,965 101,283 80,765 91,065 91,065
________________________________________________________________________________________________
TOTAL AIRPORT 158,085 160,812 379,965 101,283 80,765 91,065 91,065
=========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 158,085 160,812 379,965 101,283 80,765 91,065 91,065
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 715) 228,579 ( 172,735) 88,490 32,485 17,185 17,185 =========== =========== =========== =========== =========== ============ ============
155
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
04 -AIRPORT FUND ARY
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES 4435 LEASES 880 3,090 5,000 880 5,000 0 0
4480 HANGAR RENTAL 69,300 69,729 81,980 70,345 95,000 95,000 95,000
4481 TIE DOWNS 0 0 0 0 0 0 0
4482 GASOLINE SALES 2,100 3,196 3,250 2,404 3,250 3,250 3,250
TOTAL 4 SERVICE CHARGES 72,280 76,015 90,230 73,629 103,250 98,250 98,250
5 OTHER REVENUE
4541 MISCELLANEOUS 128 0 0 1,144 0 0 0
4590 TRANSFER FROM OTHER FUNDS 67,154 225,572 115,000 115,000 0 0 0 4591 GRANT PROCEEDS 17,808 5,184 2,000 0 10,000 10,000 10,000
4592 CAPITAL CONTRIBUTIONS 0 82,620 0 0 0 0 0
TOTAL 5 OTHER REVENUE 85,090 313,376 117,000 116,144 10,000 10,000 10,000
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 157,370 389,391 207,230 189,773 113,250 108,250 108,250
=========== =========== =========== =========== =========== ============ ============
156
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 4
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 04 -AIRPORT FUND
DIVISION - AIRPORT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
01 TOTAL AIRPORT FUND EXPENSE
=============================
2-CONTRACTUAL 5001-211 POSTAGE 73 63 50 33 50 50 50
5001-212 COMMUNICATIONS 392 709 600 714 600 850 850
5001-215 TRAINING & EDUCATION 25 442 500 867 500 500 500
5001-224 INSURANCE 3,614 3,739 3,740 3,080 4,300 4,300 4,300
5001-231 RENTAL 282 0 0 0 0 0 0 5001-251 UTILITIES 26,566 30,553 30,000 18,659 30,000 35,000 35,000
5001-252 DUES & SUBSCRIPTIONS 1,621 1,652 2,000 1,287 2,000 2,000 2,000
5001-253 OUTSIDE PROFESSIONAL 277 0 100 3,950 100 100 100
5001-258 STATE FEES 0 0 150 200 150 200 200
5001-260 PEST CONTROL 0 204 200 171 200 200 200 TOTAL 2-CONTRACTUAL 32,851 37,363 37,340 28,961 37,900 43,200 43,200
3-GENERAL SERVICES
5001-321 JANITORIAL SUPPLIES 224 0 500 225 500 500 500
5001-332 OTHER SUPPLIES 902 261 250 0 250 250 250 TOTAL 3-GENERAL SERVICES 1,126 261 750 225 750 750 750
4-MACHINE & EQUIPMENT MAINTENA
5001-411.0196 1998 CHEVY LUMINA 46 0 0 0 0 0 0
5001-411.0301 2005 FORD CROWN VIC 0 123 500 0 500 500 500 5001-414 OTHER EQUIPMENT MAINTENANC 1,086 2,284 500 211 500 500 500
5001-421 BUILDING MAINTENANCE 1,116 31 1,000 848 1,000 1,000 1,000
5001-422 AIRPORT MAINTENANCE 12,418 17,123 15,000 20,348 15,000 20,000 20,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 14,666 19,561 17,000 21,407 17,000 22,000 22,000
5-CAPITAL OUTLAY
5001-500 DEPRECIATION 102,293 97,180 0 0 0 0 0
5001-523 AIRPORT IMPROVEMENTS 0 0 300,000 24,318 0 0 0
5001-531 LAND 0 0 0 1,400 0 0 0
TOTAL 5-CAPITAL OUTLAY 102,293 97,180 300,000 25,718 0 0 0
7-DEBT SERVICE
5001-750 BOND PRINCIPAL 0 0 19,000 19,000 20,000 20,000 20,000
5001-755 BOND INTEREST 7,150 6,448 5,875 5,973 5,115 5,115 5,115
TOTAL 7-DEBT SERVICE 7,150 6,448 24,875 24,973 25,115 25,115 25,115 ________________________________________________________________________________________________
TOTAL 01 TOTAL AIRPORT FUND EXPENSE 158,085 160,812 379,965 101,283 80,765 91,065 91,065
________________________________________________________________________________________________________________________________________
TOTAL AIRPORT 158,085 160,812 379,965 101,283 80,765 91,065 91,065
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 158,085 160,812 379,965 101,283 80,765 91,065 91,065
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 715) 228,579 ( 172,735) 88,490 32,485 17,185 17,185
=========== =========== =========== =========== =========== ============ ============
157
STORM WATER
DRAINAGE
FUND
158
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159
Storm Water Drainage Fund
The Storm Water Drainage Fund was established to collect funds to construct and maintain the storm water
drainage system throughout the City. Annual maintenance of storm water facilities are handled through this
fund. Major storm water drainage construction projects are recommended by the City Administrator and
approved by the City Council.
Fees are billed monthly and are based on the size of the parcel of property owned by each resident or
business owner.
160
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2012 05 -STORM WATER DRAINAGE FUND
FUND FINANCIAL SUMMARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 591,509 593,070 577,500 500,046 577,500 586,500 586,500
FUND TOTAL REVENUES 591,509 593,070 577,500 500,046 577,500 586,500 586,500
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 580,589 597,618 563,374 382,781 564,277 563,977 563,977
FUND TOTAL EXPENDITURES 580,589 597,618 563,374 382,781 564,277 563,977 563,977
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 10,921 ( 4,548) 14,126 117,265 13,223 22,523 22,523 =========== =========== =========== =========== =========== ============ ============
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
05 -STORM WATER DRAINAGE FUND
DIVISION FINANCIAL SUMMARY (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 588,141 591,324 575,000 498,983 575,000 585,000 585,000
5 OTHER REVENUE 3,368 1,746 2,500 1,063 2,500 1,500 1,500
FUND TOTAL REVENUES 591,509 593,070 577,500 500,046 577,500 586,500 586,500
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
1 CENTRAL GOVERNMENT
====================
STORM WATER DRAINAGE
2-CONTRACTUAL 200 200 500 200 500 200 200 4-MACHINE & EQUIPMENT MAI 2,696 27,081 30,000 0 30,000 30,000 30,000
5-CAPITAL OUTLAY 253,993 254,826 0 0 0 0 0
7-DEBT SERVICE 323,700 315,511 532,874 382,581 533,777 533,777 533,777
TOTAL STORM WATER DRAINAGE 580,589 597,618 563,374 382,781 564,277 563,977 563,977 ________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 580,589 597,618 563,374 382,781 564,277 563,977 563,977
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 580,589 597,618 563,374 382,781 564,277 563,977 563,977
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 10,921 ( 4,548) 14,126 117,265 13,223 22,523 22,523
=========== =========== =========== =========== =========== ============ ============
161
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
05 -STORM WATER DRAINAGE FUND ARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4450 STORM WATER DRAINAGE FEE 583,122 585,670 575,000 494,046 575,000 580,000 580,000
4453 PENALTY 5,557 5,869 0 4,936 0 5,000 5,000 4457 BILLING ADJUSTMENTS ( 538) ( 215) 0 0 0 0 0
TOTAL 4 SERVICE CHARGES 588,141 591,324 575,000 498,983 575,000 585,000 585,000
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 3,368 1,746 2,500 1,063 2,500 1,500 1,500 TOTAL 5 OTHER REVENUE 3,368 1,746 2,500 1,063 2,500 1,500 1,500
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 591,509 593,070 577,500 500,046 577,500 586,500 586,500
=========== =========== =========== =========== =========== ============ ============
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 4
ADOPTED BUDGET AS OF: JULY 31ST, 2012
05 -STORM WATER DRAINAGE FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
STORM WATER DRAINAGE
====================
2-CONTRACTUAL
5103-252 DUES & SUBSCRIPTIONS 200 200 500 200 500 200 200
TOTAL 2-CONTRACTUAL 200 200 500 200 500 200 200
4-MACHINE & EQUIPMENT MAINTENA 5103-414 STORM DRAINAGE MAINTENANCE 2,696 27,081 30,000 0 30,000 30,000 30,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 2,696 27,081 30,000 0 30,000 30,000 30,000
5-CAPITAL OUTLAY 5103-500 DEPRECIATION 253,993 254,826 0 0 0 0 0
5103-523 STORM WATER DRAINAGE CONST 0 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 253,993 254,826 0 0 0 0 0
7-DEBT SERVICE
5103-745 BOND AMORTIZATION 4,259 4,259 4,259 3,549 4,259 4,259 4,259 5103-750 BOND PRINCIPAL 0 0 225,000 225,000 235,000 235,000 235,000
5103-755 BOND INTEREST 319,440 311,252 303,615 154,032 294,518 294,518 294,518
TOTAL 7-DEBT SERVICE 323,700 315,511 532,874 382,581 533,777 533,777 533,777
________________________________________________________________________________________________
TOTAL STORM WATER DRAINAGE 580,589 597,618 563,374 382,781 564,277 563,977 563,977
________________________________________________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 580,589 597,618 563,374 382,781 564,277 563,977 563,977 =========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 580,589 597,618 563,374 382,781 564,277 563,977 563,977
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 10,921 ( 4,548) 14,126 117,265 13,223 22,523 22,523
=========== =========== =========== =========== =========== ============ ============
162
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163
SPECIAL
REVENUE
FUNDS
164
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165
Special Revenue Funds
Special revenue funds are used to account for specific revenues that are legally restricted to expenditure for
particular purposes.
Hotel/Motel Fund – This fund is used to account for the hotel occupancy taxes the City collects.
These taxes are restricted for use to enhance and promote tourism and convention activity within the
City.
Child Safety Fund – This fund is used to account for court costs used to operate a city school
crossing guard program, or programs designed to enhance child safety, health, or nutrition; including
child abuse prevention and intervention, and substance abuse prevention.
LEOSE Fund – This fund is used to account for restricted law enforcement officer education and
training activity.
Drug Forfeiture Fund- This fund is used to account for restricted law enforcement activities.
166
7-31-2012 08:24 AM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
07 -SPECIAL REVENUE FUND FUND FINANCIAL SUMMARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 315,436 351,316 292,200 228,383 292,200 316,200 316,200
FUND TOTAL REVENUES 315,436 351,316 292,200 228,383 292,200 316,200 316,200 =========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 310,556 371,709 354,700 167,406 289,700 379,700 379,700
FUND TOTAL EXPENDITURES 310,556 371,709 354,700 167,406 289,700 379,700 379,700
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 4,881 ( 20,393) ( 62,500) 60,977 2,500 ( 63,500) ( 63,500)
=========== =========== =========== =========== =========== ============ ============
7-31-2012 08:24 AM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET AS OF: JULY 31ST, 2012
07 -SPECIAL REVENUE FUND
DIVISION FINANCIAL SUMMARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY 0 TAXES 299,962 322,273 280,000 198,924 280,000 301,000 301,000
2 FINES AND FORFEITURES 11,085 24,898 8,500 29,203 8,500 11,500 11,500
3 INTERGOVERNMENTAL 3,728 3,698 3,700 0 3,700 3,700 3,700
5 OTHER REVENUE 662 447 0 256 0 0 0
FUND TOTAL REVENUES 315,436 351,316 292,200 228,383 292,200 316,200 316,200
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
9 SPECIAL REVENUE
=================
01 TOTAL EXPENSE 2-CONTRACTUAL 309,926 370,153 351,000 164,759 286,000 376,000 376,000
6-BANK CHARGES 630 1,556 3,700 2,647 3,700 3,700 3,700
TOTAL 01 TOTAL EXPENSE 310,556 371,709 354,700 167,406 289,700 379,700 379,700
________________________________________________________________________________________________
TOTAL 9 SPECIAL REVENUE 310,556 371,709 354,700 167,406 289,700 379,700 379,700
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 310,556 371,709 354,700 167,406 289,700 379,700 379,700
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 4,881 ( 20,393) ( 62,500) 60,977 2,500 ( 63,500) ( 63,500)
=========== =========== =========== =========== =========== ============ ============
167
7-31-2012 08:24 AM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET AS OF: JULY 31ST, 2012
07 -SPECIAL REVENUE FUND
ARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
0 TAXES 4040 MOTEL OCCUPANCY TAX 299,962 322,273 280,000 198,924 280,000 301,000 301,000
TOTAL 0 TAXES 299,962 322,273 280,000 198,924 280,000 301,000 301,000
2 FINES AND FORFEITURES
4210 CHILD SAFETY FINES 3,388 10,871 4,500 11,034 4,500 7,500 7,500 4220 DRUG FORFEITURE 1,322 0 0 10,000 0 0 0
4221 FEDERAL DRUG FORFEITURE 0 3,372 0 1,905 0 0 0
4222 MUNICIPAL COURT TECHNOLOGY 6,376 10,654 4,000 6,265 4,000 4,000 4,000
TOTAL 2 FINES AND FORFEITURES 11,085 24,898 8,500 29,203 8,500 11,500 11,500
3 INTERGOVERNMENTAL
4350 GRANTS 3,728 3,698 3,700 0 3,700 3,700 3,700
TOTAL 3 INTERGOVERNMENTAL 3,728 3,698 3,700 0 3,700 3,700 3,700
5 OTHER REVENUE 4501 INTEREST ON INVESTMENTS 662 447 0 256 0 0 0
4543 DONATIONS-SR. CITIZEN 0 0 0 0 0 0 0
TOTAL 5 OTHER REVENUE 662 447 0 256 0 0 0
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 315,436 351,316 292,200 228,383 292,200 316,200 316,200
=========== =========== =========== =========== =========== ============ ============
168
7-31-2012 08:24 AM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET
AS OF: JULY 31ST, 2012
07 -SPECIAL REVENUE FUND
DIVISION - 9 SPECIAL REVENUE
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 TOTAL EXPENSE ================
2-CONTRACTUAL
5901-253 H/M TAX-CHAMBER OF COMMERC 171,213 176,164 160,000 91,984 160,000 172,000 172,000
5901-254 H/M TAX-FINE ARTS COUNCIL 42,803 44,039 40,000 22,996 40,000 43,000 43,000
5901-255 HOTEL/MOTEL TAX 0 0 0 0 0 0 0 5901-255.000A H/M TAX-SPECIAL EVENTS 31,234 45,944 40,000 15,493 40,000 43,000 43,000
5901-255.000H H/M TAX-MUSEUM 58,676 44,638 40,000 26,750 40,000 43,000 43,000
5901-256.000A CHILD SAFETY-S.T.A.R. 2,000 2,000 2,000 2,500 2,000 2,500 2,500
5901-256.000B CHILD SAFETY-SISD 2,000 1,602 2,000 2,035 2,000 2,000 2,000
5901-256.000D CHILD SAFETY-CROSS TIMBERS 2,000 2,000 2,000 3,000 2,000 3,000 3,000 5901-256.000E CHILD SAFETY-P.R.C.A.C. 0 0 0 0 0 2,500 2,500
5901-257 WELCOME TO S'VILLE SIGN 0 0 15,000 0 0 15,000 15,000
5901-259 BRICK STREETS-HISTORICAL 0 45,168 50,000 1 0 50,000 50,000
5901-260 FEDERAL FORFEITURE 0 8,598 0 0 0 0 0 TOTAL 2-CONTRACTUAL 309,926 370,153 351,000 164,759 286,000 376,000 376,000
6-BANK CHARGES
5901-615 LEOSE-FD TRAINING 0 0 0 0 700 0 0
5901-617 LEOSE-PD TRAINING 630 1,556 3,700 2,647 3,000 3,700 3,700 5901-634 DRUG FORFEITURE 0 0 0 0 0 0 0
TOTAL 6-BANK CHARGES 630 1,556 3,700 2,647 3,700 3,700 3,700
________________________________________________________________________________________________
TOTAL 01 TOTAL EXPENSE 310,556 371,709 354,700 167,406 289,700 379,700 379,700 ________________________________________________________________________________________________________________________________________
TOTAL 9 SPECIAL REVENUE 310,556 371,709 354,700 167,406 289,700 379,700 379,700
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 310,556 371,709 354,700 167,406 289,700 379,700 379,700 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 4,881 ( 20,393) ( 62,500) 60,977 2,500 ( 63,500) ( 63,500)
=========== =========== =========== =========== =========== ============ ============
169
CAPITAL
IMPROVEMENTS
170
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171
Capital Improvements
A Capital Improvement Program is a schedule of public Physical Improvements to be constructed with estimated
resources available to finance the projected expenditures.
Capital Improvements are any expenditures of public funds for the purchase, construction, rehabilitation, replacement or
expansion of the physical assets of the community when the project is relatively large in size, expensive (the City’s capital
threshold is $1,000), long-term and permanent. Some common examples include streets, tennis courts, fire stations, water
and sewer lines and fire engines. Capital expenditures are financed from a variety of sources to include long-term and
short-term debt, current revenues, grants from other governmental entities and donations from foundations, businesses,
individuals and non-profit organizations. A detail listing of financing methods is found on the following pages.
Functions of a Capital Improvement Program
Estimating capital requirements, budgeting priority projects and developing revenue sources for proposed
improvements.
Scheduling all capital projects over a fixed period with the appropriate planning implementation and informing
the public of projected capital improvements.
Coordinating the activities of various departments in meeting project schedules.
Monitoring and evaluating the process of capital projects.
Capital Improvements Policy
The City of Stephenville prioritizes the funding of capital projects on the basis of a Capital Improvements Plan. The
functions of the Capital Improvement Plan are as follows:
1. Estimating capital requirements
2. Scheduling all capital projects over a fixed period with appropriate planning and implementation.
3. Budgeting priority projects and developing revenue sources for proposed improvements.
4. Coordinating the activities of various departments in meeting project schedules.
5. Monitoring and evaluating the process of capital projects.
6. Informing the public of projected capital improvements.
The following questions are considered when justifying a project:
1. What is the relationship of the project to the progress of the entire city?
2. Is the project part of a large program? How does it relate to the goals of the program?
172
3. How many citizens will be helped by it? How many citizens will be harmed or inconvenienced if the project is
not considered?
4. Will it add to the value of the surrounding area? Will it increase the valuation of the local property?
5. Will it increase efficiency or performance of a service? Will it reduce the on-going costs of a service or facility?
6. Will it provide a service required for economic development of the community? What improvements would be of
the most value in attracting commercial and industrial firms?
7. Is the project required to complete or make fully usable a major public improvement?
8. Will rapid urban growth in the area of the proposed project increase the cots of land acquisitions if the project is
deferred?
9. Is the project well identified by the citizens? Does it have established voter appeal?
10. Is the project needed to protect public health or safety?
Methods of Financing Capital Improvements Projects
Certificates of Obligations
Certificates of Obligations are issued with limited revenues pledged by the water and sewer systems. Voter approval is
not required.
Donations
Donations are periodically received, by the City, from individuals, business, foundations and non-profit organizations.
Earmarked Funds
With Earmarked Funds, monies are accumulated in advanced or set aside for capital construction or purchase. The
accumulation may result from surplus of earmarked operational revenues or sale of capital assets.
Enterprise Funds
Enterprise Funds are established from the delivery of specific services – where money paid to administer the services and
the expenses (as a result of providing services) are accounted for separate from the general fund budget of the City.
General Fund
General Fund is the financing of improvements from revenues such as general taxation, fees and services charges.
General Obligation Bonds
With General Obligation bonds, the taxing power of the jurisdiction is pledged to pay interest and retire the debt. General
Obligation Bonds can be sold to finance permanent types of improvements such as municipal buildings, street and parks
and recreation facilities. Voter approval is required.
Revenue Bonds
Revenue Bonds frequently are sold for projects that produce revenues, such as water and sewer systems. Voter approval
is not required.
Special Assessments
Public works that benefit particular properties may be financed more equitably by special assessments (i.e., paid by those
who directly benefit).
173
State and Federal Grant
State and Federal Gran-in-Aid programs are available for financing a number of programs. These may include streets,
water and sewer facilities, airports, parks and playgrounds. The costs of funding these facilities may be borne completely
by grant funds or a local share may be required.
Impacts of Capital Improvements on Operating Budget
Most of the capital improvements scheduled for FY 2012-2013 are routine replacements and/or upgrades of facilities or
equipment. There should be no major impact on operating budgets for most of the capital items scheduled. The
maintenance and operating costs related to most of the capital project items scheduled should be absorbed in the
corresponding division’s operating budget.
FY 2012-2013 Capital Improvements
The following pages identify the capital improvements that have been authorized in FY 2012-2013 and includes the
project or equipment, the department requesting the item, the fund in which expenditures will be reordered, the sources of
funds, the cost and the reason the project is being undertaken or equipment being purchased.
174
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175
CAPITAL IMPROVEMENTS & EQUIPMENT REPLACEMENT
CAPITAL NOT CAPITAL
INCLUDED INCLUDED REQUESTS CAPITAL REPLACEMENTS
FUND DEPT DESCRIPTION 2012-13 2012-13 2012-13 2013-14 2014-15 2015-16 2016-17
ADMINISTRATION
5105 MUNI BLDGS NEW ELEVATOR-125,000 125,000
5105 MUNI BLDGS ELEVATOR-REPAIR OPTION #1 21,500 21,500
5105 MUNI BLDGS ELEVATOR-REPAIR OPTION #2 6,500 6,500
5105 MUNI BLDGS CITY HALL ROOF-ONCOR GRANT 60,000 60,000
5201 FINANCE TECHNOLOGY 50,000 50,000
5102 MUNI BLDGS FURNITURE 5,000 5,000 5,000
5901 PUBLIC SAFETY BACKUP GENERATOR 56,200 56,200
TOTAL ADMINISTRATION 0 274,200 274,200 55,000 0 50,000 0
COMMUNITY SERVICES
5502 PARK 1/2 TON PICKUP TRUCK 20,000
5502 PARK 3/4 TON TRUCK CREWCAB 25,000 25,000
5502 PARK 3/4 TON PICKUP TRUCK 25,000 25,000
5502 PARK CASE TRACTOR 45,000 45,000
5502 PARK T40 TRACTOR 30,000
5502 PARK VENTRAC MOWER 20,000
5502 PARK RM674 REEL MOWER 17,500 17,500
5502 PARK TORO 4100 CUTTING DECK 3,500 3,500 3,500
5502 PARK TORO WORKMAN-BALLFIELD MX (RUNABOUT)8,500
5502 PARK UTILITY VEHICLES 12,000
5503 CEMETERY 3/4 TON PICKUP TRUCK 25,000
5503 CEMETERY BILLY GOAT LEAF VACUUM 5,000
5503 CEMETERY 48 " ZERO TURN RADIUS MOWER 10,000 10,000
5505 STREET STREET RECONSTRUCTION 500,000 500,000 500,000 500,000 500,000 500,000
5505 STREET ASPHALT ZIPPER
5505 STREET ASPHALT PAVER
5505 STREET CAT GRADER 200,000
5505 STREET 1/2 TON PICKUP TRUCK-CREWCAB 20,000 20,000
5505 STREET DUMP TRUCK 70,000
5505 STREET WATER TRUCK
TOTAL COMMUNITY SERVICE 121,000 500,000 621,000 570,000 568,500 580,500 725,000
FIRE AND EMS
5601 FIRE *AC REPLACEMENT STATION 1 15,000 15,000
5601 FIRE *BURN BUILDING AND TOWER 500,000
5603 FIRE SUPPRESSION BOOSTER TRUCK REPLACEMENT (Replace 1981)
5603 FIRE SUPPRESSION *RESCUE BREATHING BUDDY AIR HOSES
5603 FIRE SUPPRESSION *THERMAL IMAGING CAMERA 10,000 10,000
5603 FIRE SUPPRESSION *1250 GPM PUMPER TRUCK (Replace 1997)380,000 380,000
5603 FIRE SUPPRESSION SUTPHEN QUINT (Replace 1997) 650,000
5603 FIRE SUPPRESSION HOSE REPLACEMENT (1EA PER YR)6,000 6,000 6,000 6,000
5603 FIRE SUPPRESSION REPLACE SCBA's 112,500
5603 FIRE SUPPRESSION P25 COMPLIANT RADIO SYSTEM 154,000
5604 EMS *HEART MONITOR DEFIBRILLATOR 39,793 39,793 39,793 39,793
5604 EMS *AIR LIFT BAGS (Replacing 18yr old bags)7,012 7,012
5604 EMS *AMBULANCE REPLACEMENT (Replace 2005)140,000
5605 VOL FIRE *BUNKER GEAR REPLACEMENT 9,600 9,600 9,600 9,600
5104 EMERGENCY MGT STORM SIRENS 55,000
56XX ALL DEPARTMENTS RADIO- NARROW BAND UPDATE-JAN 2013 4,000 4,000
56XX ALL DEPARTMENTS TACTICAL MEDIC EQUIP REPLACE & TRAINING 22,492 22,492
56XX ALL DEPARTMENTS HAZMAT SUITS & DECONTAMINATION SHOWER 4,100 4,100
56XX ALL DEPARTMENTS DIGITAL RADIO SYSTEM (Replace analog) 70,000
56XX ALL DEPARTMENTS COMPUTERS (8EA)
TOTAL FIRE AND EMS 0 497,997 497,997 1,250,793 265,393 276,100 0
POLICE
5702 PATROL VEHICLE (3EA) NORMAL ROTATION 110,000 110,000 110,000 110,000 110,000 110,000
5702 PATROL VEHICLE (3EA) ADDITIONAL POLICE 110,000 110,000
5702 PATROL VEHICLE (1EA) K9 UNIT 50,000 50,000
5703 COMMUNICATIONS RADIO CONSOLES 36,000 36,000
5705 CID VEHICLE (1EA) NORMAL ROTATION 27,500 27,500
TOTAL POLICE DEPARTMENT 137,500 196,000 333,500 110,000 110,000 110,000 110,000
COMMUNITY DEVELOPMENT
5801 PLANNING VEHICLE 10,000
5803 CODE ENFORCE VEHICLE 20,000
TOTAL COMMUNITY DEVELOPMENT 0 0 0 0 0 30,000 0
TOTAL GENERAL FUND 258,500 1,468,197 1,726,697 1,985,793 943,893 1,046,600 835,000
176
CAPITAL IMPROVEMENTS & EQUIPMENT REPLACEMENT
CAPITAL NOT CAPITAL
INCLUDED INCLUDED REQUESTS CAPITAL REPLACEMENTS
FUND DEPT DESCRIPTION 2012-13 2012-13 2012-13 2013-14 2014-15 2015-16 2016-17
WATER/WASTEWATER
5001 PRODUCTION REPLACE WELL METERS 60,000 60,000
5001 PRODUCTION REPLACE LILLIAN PS ROTATING ASSEMBLY 11,000 11,000 11,000 11,000
5001 PRODUCTION WELLSITE-MOWING TRACTOR (Replace '88model)12,000 12,000
5001 PRODUCTION RECOAT GARFIELD ELEVATED STORAGE 350,000
5001 PRODUCTION LILLIAN PUMP STATION OFFICE 20,000
5001 PRODUCTION RELOCATE SCADA TO LILLIAN PUMP STATION 125,000
5001-2 MAINTENANCE SEWER UTILITY LINES REHABILITATION 654,864 654,864 750,000 750,000 700,000 650,000
5001-2 MAINTENANCE SEWER UTILITY COLLECTION SYSTEM IMPROVEMENTS 345,136 345,136
5001-2 MAINTENANCE WATER UTILITY LINES REHABILITATION 750,000 750,000
5001-2 MAINTENANCE NEW WELLS 1,000,000 1,000,000
5001-2 MAINTENANCE AFTER HRS EMERGENCY TRAILER 6,000
5002 WATER DIST REPLACE SOUTH 1983 PUMP @ 377 GROUND STORAGE PS 21,000 21,000
5002 WATER DIST BACKHOE-(Replace existing '03 model)78,000
5002 WATER DIST DUMPTRUCK-(Replace existing '03 model)82,000
5002 WATER DIST MOWING TRACTOR-(Replace existing '93 model)35,000
5002 WATER DIST MINI EXCAVATOR 59,000
5002 WATER DIST 1/2 TON PICKUP (Replace '01 model)19,000 19,000
5101 COLLECTION 3/4 TON PICKUP (Replace '05 model)25,000
5101 COLLECTION 3/4 TON PICKUP (Replace '07 model)25,000
5101 COLLECTION DUMPTRUCK-(Replace existing '95 model)80,000 80,000
5101 COLLECTION BASIN 8 EVALUATION 62,000 62,000
5101 COLLECTION BASIN 6 EVALUATION 75,000
5101 COLLECTION BASIN 5 EVALUATION 60,000
5101 COLLECTION BASIN 9 EVALUATION 50,000
5101 COLLECTION BASIN 2 EVALUATION 48,000
5101 COLLECTION TAILER MOUNTED-HIGH VELOCITY 42,000
5102 WWTP PRIMARY CLARIFIER SLUDGE VALVES 18,000 18,000
5102 WWTP SECONDARY CLARIFIER SPLASH PLATE REPAIRS 8,500 8,500
5102 WWTP SECONDARY SCUM STATION PIPING IMPROVEMENTS 9,500 9,500
5102 WWTP COVER FOR CL2 CONTACT BASIN/SOLAR PANEL 14,000
5102 WWTP GRIT CHAMBER BLOWERS 15,000
5102 WWTP BAR SCREEN REHAB 8,800
5102 WWTP SOUTH SECONDARY DRIVE 45,000
5102 WWTP PORTABLE SAMPLERS FOR INDUSTRIAL PRETREATMENT PROGRAM 12,500
5102 WWTP PRIMARY SCUM STATION PUMP REPLACEMENT 20,500
5102 WWTP SECONDARY TREATMENT GENERATOR 38,000
5102 WWTP PRIMARY TREATMENT GENERATOR 148,000
5102 WWTP GRIT CLASSIFIER/WASHER 24,500
5102 WWTP REPLACE (2) RAW SLUDGE PUMPS 40,000
5102 WWTP INFLUENT LIFT STATION REHAB 150,000
TOTAL WATER/WASTEWATER FUND 135,000 2,904,000 3,051,000 1,311,800 995,000 1,141,500 1,032,000
LANDFILL
5001 LANDFILL ALL WEATHER BASE MATERIAL-ALLOW BRUSH DROPOFF 18,500
5001 LANDFILL LANDFILL COMPACTOR (Replace '90 model)425,000
5001 LANDFILL 1 TON PICKUP 25,000
5001 LANDFILL UTILITY VEHICLE (Polaris Ranger/JD Gator)15,000
5001 LANDFILL UTILITY TRAILER (Retrieve,store,transport scrap material)18,000
5001 LANDFILL BRUSH GRINDER 20,000 22,000
5001 LANDFILL CAPACITY SURVEY 5,200
5001 LANDFILL EQUIPMENT SERVICE SHOP 25,000
TOTAL LANDFILL 0 0 501,500 0 20,000 5,200 47,000
TOTAL ALL FUNDS 393,500 4,372,197 5,279,197 3,297,593 1,958,893 2,193,300 1,914,000
177
Mobile Equipment
Department Account Unit #Year Make Model ID #Purchase Price
MSC 01-5106-411 2004 Komatsu Fork Lift 580824A / FG25T-14 $20,450.00
Parks 01-5502-411-0002 2 2005 Chevrolet ¾ Ton Crew Cab 1GCHC23U25F892213 $19,949.16
Parks 01-5502-411-0006 6 2005 Chevrolet ¾ Ton Pickup 1GCHC24U85E243682 $15,871.41
Parks 01-5502-411-0092 92 1999 Chevrolet ½ Ton Pickup 1GCEC14VOXZ205624 $16,240.12
Parks 01-5502-411-0101 100 2033 Chevrolet ½ Ton Pickup 1GCHC24UX6E201581 $17,373.00
Parks 01-5502-411-0101 101 2007 Chevrolet ½ Ton Pickup 1GCEC14C87E547134 $17,289.54
Parks 01-5502-411-0102 102 2008 Chevrolet ¾ Ton Reg Cab Pickup 1GCHC24K68E180195 $19,239.25
Parks 01-5502-411-0103 103 2009 Ford F-250 ¾ ton Pickup 1FTNF20539EA47647 $16,147.75
Parks 01-5502-411-0105 105 2012 Ford Ford-F150 1/2 ton Pickup 1FTFX1CF6CKD45201 $20,767.77
Parks 01-5502-412-0008 8 2002 NH T-40 Tractor G509616 $16,014.00
Parks 01-5502-412-0011 11 1998 Case IH C60 Tractor JJE1001563 $17,871.00
Parks 01-5502-412-0013 13 1998 Kawasaki Mule 2500 JK1AFCA17WB518187 $7,400.00
Parks 01-5502-412 2009 John Deere TX Turf Gator 1M0TURFD040276 $7,948.32
Parks 01-5502-412-0104 104 2011 John Deere TX Turf Gator 1M0TURFJCBM060231 $7,643.64
Parks 01-5502-412-0104 104 2011 John Deere TX Turf Gator 1M0TURFJPBM060233 $7,643.64
Cemetery 01-5503-411-0093 93 2003 Chevrolet ¾ Ton Pickup 1GCGC24U83Z207539 $15,297.00
Cemetery 01-5503-411-0115 115 2009 Ford F-150 ½ ton Pickup 1FTRF12W89KB42014 $13,162.95
Street 01-5505-411-0008 8 1999 Chevrolet Pickup 1GCEC14V4XZ206873 Unknown
Street 01-5505-411-0009 9 2005 Chevrolet Dump Truck 1GBM7C1E95F521168 $36,857.13
Street 01-5505-411-0025 25 1995 Chevrolet Dump Truck 1GBL7H1P9SJ111148 $27,950.00
Street 01-5505-411-0027 27 1992 Chevrolet Dump Truck 1GBL7H1P1NJ104943 $24,889.63
Street 01-5505-411-0029 29 1999 Chevrolet Dump Truck 1GBM7H1BOXJ100765 $35,187.00
Street 01-5505-411-0120 120 2006 Chevrolet ½ Ton Pickup 3GCEC14VX6G207766 $13,581.00
Street 01-5505-411-0121 121 2008 Chevrolet Dump Truck 1GBT8C4B48F410672 $68,322.00
Street 01-5505-411-0123 123 2009 Ford F-150 ½ ton ext. cab pickup 1FTRX12W59KB42016 $15,805.00
Street 01-5505-411-0124 124 2011 Ford F250 3/4 Ton Pickup 1FTBF2A69BEC30910 $18,875.00
Street 01-5505-412 2004 Case 580M Backhoe N4C30343 $36,261.83
Street 01-5505-412-0002 2 1988 Caterpillar Loader 1HF00705 $61,695.83
Street 01-5505-412-0047 47 1982 Ford 1700 Tractor U-707906 $4,000.00
Street 01-5505-412-0053 53 2000 Caterpillar 120 H Grader 4MK758 $121,167.00
Street 01-5505-412-0055 55 1971 Caterpillar 941B Front End Loader 80H4246 $780.00
Street 01-5505-412-0101 101 2005 Self Propelled Power Brm 805313 $30,069.00
Street 01-5505-412-0220 220 2007 Caterpillar 924G Font End Loader DDA03383 $115,200.00
Street 01-5505-412-0221 221 2009 Dynapac CP142 2163BR2448 $65,650.00
Street 01-5505-412-0223 223 2011 F-750 Water Tanker Truck 3FRXF7FA2BV595260 $82,315.00
Fire & EMS 01-5602-411-0320 320 2003 Chevrolet ½ Ton Pickup 2GCEC19V031400618 $19,378.00
Fire & EMS 01-5602-411-0340 340 2008 Dodge 1/2 Ton Quad Cab Pickup 1D7HA18N08J181330 $16,453.00
Fire & EMS 01-5603-411-0321 321 2000 Chevrolet C-70 Truck 1GBL7H1BOYJ500984 $91,474.00
Fire & EMS 01-5603-411-0322 322 1981 Chevrolet C-60 Truck 1GBJ7DIE5BV110943 $27,000.00
Fire & EMS 01-5603-411-0324 324 1996 GMC Rescue Truck 1GDG6H1J0TJ500804 $74,702.00
Fire & EMS 01-5603-411-0325 325 1969 Chevrolet C-50 Truck CE539J815505 $7,500.00
Fire & EMS 01-5603-411-0326 326 1990 Chevrolet C-70 Truck 1GBL7H1POLJ203086 $69,000.00
Fire & EMS 01-5603-411-0332 332 1997 Sutphen Pumper 1S9A1BBD6V2003080 $196,902.00
Fire & EMS 01-5603-411-0333 333 1993 E-ONE H-160 Truck 4ENRAAA87P1002718 $141,040.00
Fire & EMS 01-5603-411-0335 335 1997 Sutphen MT Ladder 1S9A7LBDXV2003054 $449,699.00
Fire & EMS 01-5604-411-0328 328 2005 Ford E450 Ambulance 1FDX345PX5HB29848 $83,341.00
Fire & EMS 01-5604-411-0329 329 2001 Ford E450 Ambulance 1FDX345F61HA68824 $68,815.00
Fire & EMS 01-5604-411-0330 327 2008 Ford E450 Ambulance 1FDXE45P28DA54381 $109,807.50
Fire & EMS 01-5604-411-0334 334 2012 E-ONE Pumper 4EN6AAA85C1007302 $338,391.00
178
Mobile Equipment
Department Account Unit #Year Make Model ID #Purchase Price
Police (CID)01-5705-411-0190 190 2008 Dodge Quad Cab Pickup - Blue 1D7HA18N48J181329 $16,453.00
Police (CID)01-5705-411-0191 191 2008 Dodge Quad Cab Pickup - Silver 1D7HA18N28J181328 $16,578.00
Police (CID)01-5705-411-0192 192 2008 Dodge Charger 2B3KA43G58H254835 $17,261.00
Police (CID)01-5705-411-0193 193 2007 Dodge Charger 2B3KA43H27H817718 $24,958.80
Police (CID)01-5705-411-0195 195 2009 Dodge Charger - Dk. Blue 2B3KA43V09H597603 $21,371.00
Police (CID)01-5705-411-0196 196 2005 Chevrolet Tahoe 1GNEC13Z05R210492 $26,494.78
Police (Patrol)01-5702-411-0300 300 2008 Chevrolet Tahoe 1GNEC03058R199831 $27,608.00
Police (CID)01-5702-411-0302 194 2008 Dodge Charger 2B3KA43H68H227457 $25,667.44
Police (Patrol)01-5702-411-0304 304 2009 Dodge Charger-Stone White 2B3KA43T49H597604 $22,153.00
Police (Patrol)01-5702-411-0309 309 2009 Dodge Charger-Stone White 2B3KA43T89H597606 $28,202.00
Police (Patrol)01-5702-411-0306 306 2010 Chevrolet Tahoe 1GNMCAE05AR155705 $31,270.35
Police (Patrol)01-5702-411-0307 307 2010 Dodge Charger 2B3AA4CT5AH177818 $22,370.25
Police (Patrol)01-5702-411-0308 308 2010 Dodge Charger 2B3AA4CT3AH177817 $22,394.00
Police (Patrol)01-5702-411-0301 301 2011 Dodge Charger 2B3CL1CT3BH600382 $23,652.00
Police (Patrol)01-5702-411-0302 302 2011 Dodge Charger 2B3CL1CT5BH600383 $23,652.00
Police (Patrol)01-5702-411-0303 303 2011 Dodge Charger 2B3CL1CT1BH600381 $23,652.00
Police (Patrol)01-5702-411-0300 300 2012 Chevrolet Tahoe 1GNLC2E04CR246081 $25,327.00
Police (Patrol)01-5702-411-0309 309 2006 Dodge Charger 2B3KA43H66H369918 $24,597.00
Police (Patrol)01-5702-411-0304 304 2012 Chevrolet Caprice 6G1MK5U23CL631571 $26,537.65
Police (Patrol)01-5702-411-0305 305 2012 Chevrolet Caprice 6G1MK5U21CL633769 $26,537.65
Police (ACO)01-5707-411-0439 439 2008 Chevrolet Silverado Ext. Cab Pickup 1GCEC19J78E174399 $19,089.25
ComDevelop 01-5802-411-0095 95 2005 Chevrolet S10 Blazer 1GNCS13X55K121650 $17,330.00
ComDevelop 01-5802-411-0140 140 2008 Chevrolet Colorado Mid-Size Pickup 1GCCS149588176495 $13,664.25
ComDevelop 01-5803-411-0141 141 2009 Ford Ranger Mid-Size Pickup 1FTYR10DX9PA31682 $11,844.75
W&WW 02-5001-411-0133 133 2008 Chevrolet Colorado Pickup 1GCCS149088178476 $14,276.25
W&WW 02-5001-412-0087 87 1993 MF 231 Tractor 5681A0008/10169 Unknown
W&WW 02-5002-411-0080 80 1973 Chevrolet C-30 Truck CCZ333S129016 Unknown
W&WW 02-5002-411-0084 84 2001 Dodge Pickup 1B7HC16Y315231946 $14,487.00
W&WW 02-5002-411-0086 86 2003 Chevrolet Dump Truck 1GBM7J1E33F507056 $36,545.00
W&WW 02-5002-411-0088 88 2005 Ford F250 Pickup 1FTNF20595EB96395 $19,197.00
W&WW 02-5002-411-0131 131 2007 GMC ¾ Ton 1GTHC24U87E195961 $17,387.63
W&WW 02-5002-411-0132 132 2008 Ford F150 Reg Cab 1FTRF12W38KC42861 $16,359.75
W&WW 02-5003-412-0002 2 2012 John Deere TX Gator 1M04X2XDTBM070352 $10,849.00
W&WW 02-5002-412-0580 580 2003 Case Backhoe SM2CJJG0374808 $56,331.72
W&WW 02-5003-411-0130 130 2006 Chevrolet ½ Ton Pickup 3GCEC14V96G204373 $13,581.00
W&WW 02-5003-411-0134 134 2009 Ford F-150 ½ ton Pickup 1FTRF12WX9KB42015 $14,542.75
W&WW 02-5101-411-0074 74 1995 Chevrolet Dump Truck 1GBL7H1P6SJ111270 Unknown
W&WW 02-5101-411-0135 135 2009 Ford Ranger ext. cab Pickup 1FTYR14D99PA31683 $14,213.75
W&WW 02-5101-411-0136 136 2010 Ford F350 1 ton Pickup 1FTWF3A56AEB36867 $20,252.00
W&WW 02-5101-412-0081 81 2000 Volvo Sewer 4V5J32HE1YN868966 $151,855.49
W&WW 02-5101-412-0231 231 2012 John Deere 310SJ Backhoe 1T0310SJABD215118 $76,500.00
W&WW 02-5001-411-0137 137 2012 Ford F-150 ½ ton Pickup 1FTMF1CM0CKD45199 $18,103.33
W&WW 02-5001-411-0138 138 2012 Ford F-150 ½ ton Pickup 1FTMF1CM3CKD45200 $18,103.33
179
Mobile Equipment
Department Account Unit #Year Make Model ID #Purchase Price
WWTP 02-5102-411-0080 80 2007 John Deere
5603 4WD Tractor
W/Front End Loader
LV5603R-167319
W00542D-019386 $37,982.32
WWTP 02-5102-412-0230 230 2009 Volvo MC70B Skid Steer Loader 70076 $22,880.00
Landfill 03-5001-411-0077 77 1999 Chevrolet 1 Ton Pickup 1GCGC34R9XR718877 $21,000.00
Landfill 03-5001-411-0071 71 2002 Dodge ¾ Ton Pickup 3B7KC26Z62M267533 $16,396.00
Landfill 03-5001-412-0002 2006 CAT D6 Dozer GJB00298 $320,350.00
Landfill 03-5001-412-0003 3 1990 CAT 816 Compactor 15Z01109 $189,650.00
Landfill 03-5001-412-0005 5 1985 CAT 615 Scraper 46Z01175 $66,234.54
Landfill 03-5001-412-0006 6 2009 CAT Articulated Truck 725 B1L02075 $253,281.00
Landfill 03-5001-412-0007 7 2009 Komatsu
Hydraulic Excavator
PC300LC-8 A90726 $220,100.00
Airport 04-5001-411-0301 301 2005 Ford Crown Victoria 2FAFP71W35X145615 $23,888.00
180
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181
Non-Mobile Equipment
Department Account Year Make Model ID #Purchase Price
Parks & Recreation 01-5502-412 2000 Used RM 674 Reel Mower - model 3100 03201 $3,500.00
Parks & Recreation 01-5502-412 2002 New Holland Loader w/ Bucket YL355827 $4,500.00
Parks & Recreation 01-5502-412 2002 6' Box Blade 07079 $425.00
Parks & Recreation 01-5502-412 2002 48" Pallet Forks 26701 $725.00
Parks & Recreation 01-5502-412 Power Rake 1048,45358 $4,500.00
Parks & Recreation 01-5502-412 1997 Top Hat 16" Trailer w/ Tailgate (Black)4P7ES1628VT015082 $2,390.00
Parks & Recreation 01-5502-412 2002 PJ 12'x5' Trailer w/ Tailgate (Red)Y015992 Unknown
Parks & Recreation 01-5502-412 2005 Top Hat Trailer 4R7BU12145T057870 Unknown
Parks & Recreation 01-5502-412 2007 SCAG ZCAT 16 HP 36" Deck B3900040 $4,987.00
Parks & Recreation 01-5502-412 2000 Toro Reelmaster 3100-D 200000389 $8,000.00
Parks & Recreation 01-5502-412-0200 2006 Ventrac Mower XBB2163 $12,500.00
Parks & Recreation 01-5502-412-0201 2006 Toro Groundsmaster 4100D 260000756 $39,686.00
Parks & Recreation 2007 Toro Mower, Model 30411 270000565 $40,387.00
Parks & Recreation 01-5502-414 2007 7x16' Utility Trailer (Black)5GX5L162X8M009248 $2,195.00
Parks & Recreation 01-5502-414 2008 Kubota Zero Turn Mower ZG327P-60 (60" deck)12176 $7,900.00
Parks & Recreation 01-5502-414 2008 Kubota Zero Turn Mower ZG227-54 (54" deck)10598 $7,500.00
Parks & Recreation 01-5502-414 2006 Toro Workman 2110 260000803 $7,800.00
Parks & Recreation 01-5502-414 2005 Rhino Rotary Shredder 11156 $9,418.00
Parks & Recreation 01-5502-414 2008 John Deere 1200A Field Rake TC1200A160815 $9,464.30
Parks & Recreation 2004 Rahn Groomer N/A
Parks & Recreation 01-5502-414 2002 Load Traillandscape Trailer 4ZESH162X21148679 $2,390.00
Cemetery 01-5503-414 Unknown Unknown 16' Trailer w/ Tailgate (Red)Unknown
Cemetery 01-5503-414 2004 Steiner 230D Diesel Mower RC4459 $10,395.00
Cemetery 01-5503-414 2004 Billy Goat Leaf Vac 060904193 $3,865.95
Cemetery 01-5503-414 2005 Toro Zero Turn Z453 178665VD1017 $6,578.00
Cemetery 01-5502-414 2006 Top Hat Trailer w/4' Ramp 4R7BU12176T069187 $950.00
Cemetery 01-5503-412 2007 SCAG Turf Tiger 29 HP 61" Deck w/Canopy D7700011 $9,459.00
Cemetery 01-5503-414 2008 Kubota Zero Turn Mower ZG222-48 (48" deck)180525BD464 $6,400.00
Street 01-5505-412 2004 Ingersol Compactor Roller 175745 $23,346.51
Street 01-5505-412 2000 Leeboy Asphalt Paver 3169B $37,500.00
Street 01-5505-412 2004 Interstate 14PBS Falt Bed 1JKPBS1404M004881 $6,220.00
Street 01-5505-414 1998 Trailer (Black Flat Bed)Unknown
Street 01-5505-411-0122 2007 AZ500 Asphalt Zipper 480 w/Trailer 5000176 109FS08267U023975 $91,807.00
Street 2006 Longhorn Trailer ST24508116E002761
Street 01-5505-412-0222 2010 Bandit Wood Chipper 150XP 4FMUS1610AR023722 $27,148.00
Street 01-5505-412 1980 Trail King Trailer 1658280
Fire & EMS 01-5503-414 2004 Polaris Ranger 6x6 4XARF50A840446382 $10,259.85
182
Non-Mobile Equipment
Department Account Year Make Model ID #Purchase Price
Water & WasteWater 02-5001-514 2004 Skagg Turf Tiger Riding Mower 9360330 $7,000.00
Water & WasteWater 02-5002-412 1980 Flat Bed Trailer 16' (White)956-855 Unkown
Water & WasteWater 02-5002-412 1980 Black 6x8 Trailer (Holds Electric Eel)957-521 Unknown
Water & WasteWater 02-5002-412 1970 Equipment Trailer 16' Flat Bed (Red)Unknown
Water & WasteWater 02-5002-412 1988 Trailer 6x8 (White)Unknown
Water & WasteWater 02-5002-412 1980 6" Pump on Wheels (Blue)970159 Unknown
Water & WasteWater 02-5002-412 2005 Skagg Tiger Cub Mower STC48A-19KA A4805227 $5,900.00
Water & WasteWater02-5002-412-0085 1995 Shamrock SPT HVSM Trailer 1SGAE152XSB377326 Unknown
Water & WasteWater02-5002-412-0089 1999 Ingersol Air Compressor 296731UAJ222 $10,327.00
Water & WasteWater 02-5002-412-86 1999 Trailer Tra/REMORQUE4ZECF 1826X1127357 $2,895.00
Water & WasteWater 02-5002-412 2006 5x8 Black Longhorn Trailer 5J2US08186E002451 $675.00
Water & WasteWater 02-5002-412 2006 5x8 Black Longhorn Trailer 5J2US081X6E002760 $675.00
Parks 2004 Alumacraft 12 ft boat TX3371JZ or B-3371JZ-040317-6652
183
Tools & Hand Held Equipment
Department Account Year Make Model ID #FA #Purchase Price
Street 01-5505-412 1994 Concrete Saw 170627 178 $3,137.00
Street 01-5505-412 2006 Concrete Saw 663486 1062 $1,799.10
Street 01-5505-412 2006 Line Lazer Striper BA0959 1063 $3,946.00
Street 01-5505-412 2006 5x8 Black Longhorn Trailer 5J2US08116E002761 $695.00
Water & WasteWater 02-5002-412 Valve Exerciser machine 815 $3,200.00
Water & WasteWater 02-5002-412 Fire Hydrant Impact Wrench $5,800.00
Water & WasteWater 02-5002-412 Rammer Wacker Packer 1060 $3,299.99
184
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185
NEW
PROGRAMS
186
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187
NEW PROGRAMS - ENHANCED SERVICES
Division staff prepare budget requests based upon Council priorities, citizen requests, the strategic plan and
service demands. Base budgets are prepared and carefully reviewed against priorities. Enhanced services are
new programs and personnel changes deemed necessary by departments in order to provide required services
more timely and efficiently. The following is a cumulative list of those requests.
INCLUDED NOT REQUEST
FUND DEPT DESCRIPTION 2012-2013 INCLUDED AMOUNT
ADMINISTRATION
5101 COUNCIL AUTOMATED AGENDA SYSTEM 12,000 12,000
5102 ADMIN ASST CITY ADMINISTRATOR 90,000 90,000
5102 ADMINISTRATION ECONOMIC DEVELOPMENT DIRECTOR 100,000 100,000
5102 ADMIN CAR ALLOWANCE 6,000 6,000
5103 CITY SECRETARY CAR ALLOWANCE 6,000 6,000
5103 CITY SECRETARY PART TIME RECORDS CLERK 10,400 10,400
5105 MUNICIPAL BLD RETROFIT COUNCIL CHAMBERS 30,000 30,000
5105 MUN BLD,MSC,LIBRARY JANITOR (PART-TIME TO FULL-TIME)27,000 27,000
5106 MSC INCREASE PARKING LOT 11,000 11,000
5106 MSC SECURITY CAMERA SYSTEM 4,000 4,000
5106 MSC MAG CARD READER (GAS BOY FUEL SYSTEM)3,500 3,500
5201 FINANCE CAR ALLOWANCE 6,000 6,000
5401 HUMAN RESOURCES COMPETITIVE PAY STRUCTURE TBD
5401 HUMAN RESOURCES INCREASED VACATION FOR LT EMPLOYEES TBD
5401 HUMAN RESOURCES TMRS MATCHING CONTRIBUTION 6% TO 7%TBD
5401 HUMAN RESOURCES RETIREE HEALTH INSURANCE TBD
5401 HUMAN RESOURCES SICK LEAVE PAYOFF -RETIREMENT TBD
5401 HUMAN RESOURCES SICK LEAVE POOL TBD
5401 HUMAN RESOURCES SUCESSION PLANNING PROGRAM 10,000 10,000
TOTAL ADMINISTRATION - 315,900 315,900
COMMUNITY SERVICES
5501 ADMIN CAR ALLOWANCE 6,000 6,000
5501 PARK PITCHING MACHINE 5,000 5,000
5502 PARK PARKING LOT IMPROVEMENTS-BALL FIELD 50,000 50,000
5502 PARK REFINISH REC HALL GYM FLOOR 10,000 10,000
5502 PARK REPLACE STAGE CURTAIN 10,000 10,000
5502 PARK YOUTH BASEBALL/SOFTBALL FIELD #2 50,000 50,000
5502 PARK CENTURY PARK IRRIGATION 10,000 10,000
5502 PARK BLEACHER COVERS 50,000 50,000
5502 PARK RV RENOVATION 25,000 25,000
5502 PARK LIONS CLUB FLD RENOVATION (IRRIGATION & FENCING)20,000 20,000
5502 PARK BIRDSONG AMPITHEATER - NEW ROOF/COVER 20,000 20,000
5502 PARK REC HALL-HISTORICAL MARKER 1,100 1,100
5502 PARK WETLANDS 50,000 50,000
5503 CEMETERY ROAD PAVING WITHIN WEST END (2nd half)25,000 25,000
5504 LIBRARY IRRIGATION & LANDSCAPING ****7,500 7,500
5505 STREETS 1 TON FLATBED TRUCK 27,000 27,000
5505 STREETS MINI EXCAVATOR 40,000 40,000
5505 STREETS SKID STEER LOADER 45,000 45,000
5505 STREETS SCISSOR LIFT 30,000 30,000
5505 STREETS JUMPING JACK (MATERIAL COMPACTOR) 2,500 2,500
5505 STREETS RECONSTRUCT TARLETON RR CROSSING 30,000 30,000
5506 SR. CITIZEN RESURFACE MAIN ACTIVITY ROOM FLOOR ****10,000 10,000
5507 SPASHVILLE ADA CHAIR LIFT (NEW FEDERAL REGULATION)7,500 7,500
5507 SPASHVILLE CHAISE LOUNGE CHAIRS 2,750 2,750
***** Matching Funds
TOTAL COMMUNITY SERVICE 85,000 449,350 534,350
FIRE AND EMS
5601 ADMIN CAR ALLOWANCE 6,000 6,000
5601 ADMIN ASST FIRE CHIEF 78,650 78,650
56xx ALL DEPARTMENTS STORE FIRE/EMS REPORTS ELECTRONICALLY 53,380 53,380
56xx ALL DEPARTMENTS INCREASE MINIMUM STAFFING TO 9EA (6 NEW EE)315,000 315,000
5602 PREVENTION PUBLIC EDUCATION ACCOUNT (SUPPLIES)3,945 3,945
5602 PREVENTION FIRE PREVENTION TRAILER W/GEN & SOUND SYS 18,050 18,050
5602 PREVENTION DRY MIST DECON SYSTEM 50,000 50,000
5602 PREVENTION SPARKY FIRE DOG/PUMPER ROBOT 10,000 10,000
5603 FIRE SUPPRESSION COMPUTER SCBA MOUNTED ACCOUNTABILITY 7,900 7,900
5603 FIRE SUPPRESSION RESCUE BREATHING HOSE FOR ALL SCBA (22)11,700 11,700
5603 FIRE SUPPRESSION INCIDENT COMMAND VEHICLE 39,600 39,600
5604 EMS AUTO PULSE CPR BOARD 34,000 34,000
5104 EMERG MGMT REVERSE 911 34,706 34,706
TOTAL FIRE AND EMS - 662,931 662,931
P0LICE
5701 ADMIN CAR ALLOWANCE 6,000 6,000
5702 PATROL POLICE (Night Shift) INCENTIVE PAY 19,600 19,600
5702 PATROL POLICE OFFICERS (7EA) CRIMES RECOMMENDED 386,000 386,000
5702 PATROL POLICE OFFICER- K9 UNIT 57,000 57,000
5702 PATROL K9 ANIMAL, EUIPMENT,VET, FOOD, UNIFORMS ETC 34,000 34,000
5702 PATROL DIRECTIONAL RADAR TRAILER 10,100 10,100
5703 COMMUNICATIONS DISPATCHERS (Night Shift) INCENTIVE PAY 5,000 5,000
5703 COMMUNICATIONS DISPATCHER (2EA)92,000 92,000
5703 COMMUNICATIONS DISPATCHER (2EA) TRAINING FOR EACH 3,000 3,000
5704 SUPPORT SERVICES RECORDS CLERK (FULL TIME)37,931 37,931
5705 CID CRIMINAL INVESTIGATOR 67,500 67,500
5705 CID CRIMINAL INVESTIGATOR-TRAINING/EDUCATION 2,500 2,500
5702 PATROL POLICE CADETS 85,500 85,500
5702 PATROL POLICE ACADEMY FOR CADETS 4,000 4,000
5702 PATROL PROJECT 25 RADIO COMPLIANCE 10,000 10,000
5703 COMMUNICATIONS COMPUTER/WORKSTATIONS (2EA) 3,500 3,500
5704 SUPPORT SERVICES DIGITAL SCANNER 40,000 40,000
TOTAL POLICE DEPARTMENT - 863,631 863,631
COMMUNITY DEVELOPMENT
5801 ADMIN CAR ALLOWANCE 6,000 6,000
5801 PLANNING UPDATE DOWNTOWN DISTRICT MASTER PLAN 50,000 50,000
5801 PLANNING HP DESIGN JET T2300 (Print/Scan/Copy)7,500 7,500
5801 PLANNING SUBDIVISION CODIFICATION 2,800 2,800
5801 PLANNING FEMA-LOMR (Letter of Map Revision)19,000 19,000
5803 CODE ENFORCEMENT XPLORER TABLET PC/SOFTWARE/ACCESSORIES 5,570 5,570
TOTAL COMMUNITY DEVELOPMENT - 90,870 90,870
TOTAL GENERAL FUND 85,000 2,382,682 2,467,682
188
NEW PROGRAMS - ENHANCED SERVICES
Division staff prepare budget requests based upon Council priorities, citizen requests, the strategic plan and
service demands. Base budgets are prepared and carefully reviewed against priorities. Enhanced services are
new programs and personnel changes deemed necessary by departments in order to provide required services
more timely and efficiently. The following is a cumulative list of those requests.
INCLUDED NOT REQUEST
FUND DEPT DESCRIPTION 2012-2013 INCLUDED AMOUNT
WATER/WASTEWATER
5000 ADMIN CAR ALLOWANCE 6,000 6,000
5000 ADMIN CAD/GIS TECHNICIAN 40,000 40,000
5001 PRODUCTION DOWNHOLE WELL CAMERA 25,000 25,000
5001 PRODUCTION SECURITY SYSTEMS AT PUMP STATIONS 15,000 15,000
5001 PRODUCTION RECOAT GARFIELD ELEVATED STORAGE 350,000 350,000
5002 WATER DISTR WAREHOUSE INVENTORY MANAGER 48,000 48,000
5102 WWTP LIFT STATION GENERATOR 128,000 128,000
5201 UTILITY BILLING AUTOMATED METER READING SYSTEM 2,970,000 2,970,000
TOTAL WATER/WASTEWATER - 3,582,000 3,582,000
LANDFILL
5001 LANDFILL 6-INCH TRASH PUMP WITH TRAILER 12,000 12,000
TOTAL LANDFILL - 12,000 12,000
AIRPORT
5001 AIRPORT REPLACE CARPET WITH TILE-TERMINAL BUILDING 10,000 10,000
5001 AIRPORT DEMOLITION FM 205 HOUSE 8,000 8,000
5001 AIRPORT SPEED SWEEPER (50% GRANT MATCH)TBD
5001 AIRPORT RESKIN OLD HANGARS TBD
TOTAL AIRPORT 10,000 8,000 18,000
CAPITAL PROJECTS
MUSEUM FENCE FOR SEPERATION FROM BRT AREA TBD **
MUSEUM LIAISON BETWEEN COUNCIL & HISTORICAL COMMISSION NC **
PARK BRT-COPMPREHENSIVE PLAN TO EXPAND-GRANT WRITER TBD **
PARK DISC GOLF COURSE 15,000 15,000 **
PARK RESKIN PAVILIONS 80,000 80,000
PARK BICYCLE PATH(S) PARK/CITY 25,000 25,000 **
PARK WATER (DRINKING) FOUNTAINS TBD
PARK REC HALL/SR CITIZENS/COMMUNITY CENTER/MULTIPURPOSE 16,000,000 16,000,000 **
SPLASHVILLE REDUCED ADMITTANCE FOR LOW INCOME TBD **
LIBRARY NEW FACILITY 4,000,000 4,000,000 **
CEMETARY RELOCATE GAS LINE 10,000 10,000
STREETS RED LIGHT CAMERAS-VARIOUS INTERSECTIONS TBD **
STREETS ST. LUKE's CURB REPAIR TBD **
STREETS LONG ST PAVING-RR TRACKS TO GRAHAM TBD **
STREETS STOP SIGN-LONG ST AND ALEXANDER ROAD TBD **
STREETS SIDEWALK ON DALE (BETWEEN GILBERT & SHS)TBD **
STREETS SPEED LIMIT/CHILDREN AT PLAY SIGNS-LYDIA ST.TBD **
STREETS ALEXANDER ROAD-LANDSCAPE,CURB&GUTTER,SIDEWALKS TBD **
WWW ANNEX UTILITY SERVICES 500,000
WATER AIRPORT WELL FIELD-NEW WELLS TBD
SEWER EAST SIDE SEWER EXTENSION (PHASE I)1,500,000
STORM STORM DRAINAGE MASTERPLAN PROJECTS 10,000,000
STORM PADDOCK ST & PECAN ST. DRAINAGE TO RACE TBD **
AIRPORT EXTEND RUNWAY (10% GRANT MATCH)300,000
ANIMAL SHELTER FUNDING FOR HUMANE SOCITEY / NEW SHELTER TBD **
TOTAL CAPITAL PROJECTS - 20,130,000 32,430,000
TOTAL ALL FUNDS 95,000 26,114,682 38,509,682
** Citizen budget requests TBD=to be determined
189
DEBT
SERVICE
190
Debt Service Policy
Debt Service Policy
The City’s goal is to fund capital improvement projects on a “pay-as-you-go” basis whenever possible. For large
infrastructure projects or large pieces of equipment, debt financing is sometimes required. The City’s debt management
objective is to maintain levels of debt service that does not adversely impact tax or utility rates and does not hinder the
City’s ability to effectively operate the utility systems, street network, or other facilities. Debt financed projects must
meet the City’s long-term financing criteria as included in the Fiscal and Budgetary Policy.
When the City of Stephenville utilizes long-term debt financing, it will ensure that the debt is soundly financed by:
Conservatively projecting the revenue sources that will be utilized to pay the debt.
Financing the improvement over a period of time not greater than the useful life of the asset.
Debt and Tax Rate Limitations
All taxable property within the City is subject to the assessment, levy and collection by the City of a continuing,
direct annual ad valorem tax sufficient to provide for the payment of principal and interest on the Bonds within
the limits prescribed by law. Article XI, Section 5, of the Texas Constitution is applicable to the City and limits
its maximum ad valorem tax rate to $2.50 per $100 of assessed valuation for all City purposes.
Calculation of Legal Debt Margin – October 1, 2012
Taxable Assessed Valuation $946,820,238
Constitutional Limit 2.50% of assessed valuation
Maximum Constitutional Revenue Available $23,670,505
Tax Rate to Achieve Maximum Tax Revenue $2.50 per $100 of valuation
Tax Rate for FY 2012-2013 $0.485 per $100 of valuation
Available Unused Constitutional Max Tax Rate $2.015of assessed valuation
The City operates under a Home Rule Charter that adopts the constitutional provisions. Under rules
promulgated by the Office of the Attorney General of Texas, such office will not approve tax bonds of the City
unless the City can demonstrate its ability to pay debt service requirements on all outstanding City tax bonds,
including the issue to be approved.
191
Debt Service
General Obligation Interest and Sinking Fund
This fund derives its revenue from property taxes. The amount of the taxes levied is determined by the City Council. The
function of this fund is to retire bonded indebtedness and pay the interest on the indebtedness. The debt, which this fund
retires, was issued by the City for General Fund capital equipment and infrastructure.
Utility Fund Bonds
Detail for Utility-related debt is located in the non-departmental section of the Utility Fund’s budget.
Landfill Capital Lease
Detail for Landfill related debt is located in the Landfill budget.
Airport Bonds
Detail for Airport related debt is located in the Airport budget.
Stormwater Drainange Bonds
Detail for the drainage related debt is located in the Stormwater Drainage budget.
Current Debt Requirements
The total Debt Service requirements for the City of Stephenville in fiscal year 2012-2013 is $3,226,990. The
total General Obligation debt service requirements for fiscal year 2012-2013 is $582,189 the Utility systems
bond requirement equals $1,977,660, and the Enterprise systems bond requirement equal $667,141.
Funds for the G.O. Debt Service expenses will come from ad valorem taxes ($582,189). The Water and Sewer
System Bonds are funded by and paid directly from the Utility Operating Fund. The Enterprise system debts
are funded by and paid directly from the respective operating funds.
The following pages detail the future annual principal and interest requirements for the City’s outstanding debt
obligations as of October 1, 2013. Through 2033, the City has a total of $24,872,660 in principal to retire and
$6,954,4981 in interest payments.
192
DEBT MANAGEMENT
The City's goal is to fund capital improvement projects on a "pay as you go" basis wherever possible. For large
infrastructure projects and during heavy growth, debt financing is usually required. The City's debt management
objective is to maintain level debt service that does not adversely impact tax or utility rates and does not hinder the
City's ability to effectively operate the utility systems, street network, or other facilities. The City's debt payments
must stay within provisions of state law, bond covenants and council adopted policies. All of these criteria and
objectives are met with the debt financing in this budget. The City's bonds are rated "A" with Standard & Poors and
"A3" with Moody's.
AVERAGE
INTEREST ORIGINAL FINAL OUTSTANDING CURRENT CURRENT CURRENT YR
ISSUED/PURPOSE RATE ISSUE MATURITY 10/1/2012 PRINCIPAL INTEREST PAYMENTS
TAX SUPPORTED DEBT
2008 STREETS 4.060%1,325,000 February-15 530,000 170,000 18,067 188,067
2009 AQUATICS 3.850%1,500,000 February-19 1,435,000 60,000 54,853 114,853
2011 FIRE STATION/STREET 1.750%4,000,000 February-31 3,780,000 215,000 64,269 279,269
TOTAL TAX SUPPORTED BONDS 6,825,000 5,745,000 445,000 137,189 582,189
REVENUE BONDS
2001 WATER SYSTEM 4.590%5,500,000 June-16 3,520,000 390,000 161,568 551,568
2002 WWTP BELT PRESS 4.450%1,150,000 June-12 0 0 0 0
2003 WWTP REFUNDING 2.750%4,975,000 June-13 430,000 430,000 11,825 441,825
2003 WATER WELLS 3.500%1,600,000 June-18 750,000 175,000 26,250 201,250
2004 WATER SYSTEM 4.450%7,160,000 June-19 5,805,000 340,000 197,951 537,951
2006 WATER SYSTEM 3.770%2,000,000 February-16 905,000 215,000 30,066 245,066
2008 STORM DRAINAGE 4.060%4,130,000 February-33 3,970,000 60,000 159,964 219,964
2006 STORM DRAINAGE 3.920%4,300,000 February-27 3,520,000 175,000 134,554 309,554
2003 AIRPORT HANGARS 4.125%275,000 February-20 127,865 20,000 5,115 25,115
TOTAL REVENUE BONDS 31,090,000 19,027,865 1,805,000 727,292 2,532,292
TOTAL BONDS 37,915,000 24,772,865 2,250,000 864,482 3,114,482
Water,
10,527,500
, 42%
Airport, 127,865 , 1%
Streets, 2,030,000 , 8%FireStation, 2,280,000 , 9%
Sewer, 882,500 , 4%
Storm,
7,490,000 ,
30%
Aquatics, 1,435,000 , 6%
Debt Management
193
General Debt Service Fund
Debt Service accounts for all funds required to finance the payment of interest and principal on all general debt, serial and
term, other than the payable exclusively from special assessments and revenue debt issued for and serviced by a
governmental enterprise. The City has authorized the following issues:
General Obligation Bonds
Certificates of Obligation, Series 2008 – On March 11, 2008, the City Council authorized the issuance of $1,325,000 in
bonds for the purpose of providing funds to finance the costs of improving streets within the City and extending and
improving water and sewer lines related in connection with such street improvements and to pay the associated costs of
issuance.
Certificates of Obligation, Series 2009 – On March 17, 2009, the City Council authorized the issuance of $1,500,000 in
bonds for the purpose of providing funds to finance the costs of building an Aquatic Center and to pay the associated costs
of issuance.
Certificates of Obligation, Series 2011 – On August 2,2011 the City Council authorized the issuance of $4,000,000 in
bonds for the purpose of providing funds to finance the costs of building a Fire Station #2 and a Major Thoroughfare
Street Renovation and to pay the associated costs of issuance.
194
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195
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET AS OF: JULY 31ST, 2012
08 -DEBT SERVICE FUND
FUND FINANCIAL SUMMARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 601,475 531,757 587,847 588,739 582,289 582,289 582,289
FUND TOTAL REVENUES 601,475 531,757 587,847 588,739 582,289 582,289 582,289
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY ALL EXPENDITURES 604,278 518,116 587,847 507,540 582,289 582,289 582,289
FUND TOTAL EXPENDITURES 604,278 518,116 587,847 507,540 582,289 582,289 582,289
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 2,804) 13,641 0 81,199 0 0 0
=========== =========== =========== =========== =========== ============ ============
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
08 -DEBT SERVICE FUND
DIVISION FINANCIAL SUMMARY (-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
0 TAXES 601,391 531,674 587,747 588,413 582,189 582,189 582,189
5 OTHER REVENUE 83 83 100 325 100 100 100
FUND TOTAL REVENUES 601,475 531,757 587,847 588,739 582,289 582,289 582,289
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
DEBT SERVICE
============
01 TOTAL EXPENSES 6-BANK CHARGES 1,000 500 0 0 0 0 0
7-DEBT SERVICE 603,278 517,616 587,847 507,540 582,289 582,289 582,289
TOTAL 01 TOTAL EXPENSES 604,278 518,116 587,847 507,540 582,289 582,289 582,289
________________________________________________________________________________________________
TOTAL DEBT SERVICE 604,278 518,116 587,847 507,540 582,289 582,289 582,289
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 604,278 518,116 587,847 507,540 582,289 582,289 582,289
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 2,804) 13,641 0 81,199 0 0 0
=========== =========== =========== =========== =========== ============ ============
196
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET AS OF: JULY 31ST, 2012
08 -DEBT SERVICE FUND
ARY
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________
0 TAXES 4001 PROPERTY TAXES 594,787 524,215 587,747 588,413 582,189 582,189 582,189
4003 PENALTY & INTEREST 6,604 7,459 0 0 0 0 0
TOTAL 0 TAXES 601,391 531,674 587,747 588,413 582,189 582,189 582,189
5 OTHER REVENUE 4501 INTEREST ON CHECKING 83 83 100 325 100 100 100
TOTAL 5 OTHER REVENUE 83 83 100 325 100 100 100
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 601,475 531,757 587,847 588,739 582,289 582,289 582,289 =========== =========== =========== =========== =========== ============ ============
7-25-2012 02:28 PM CITY OF STEPHENVILLE PAGE: 4
ADOPTED BUDGET
AS OF: JULY 31ST, 2012
08 -DEBT SERVICE FUND DIVISION - DEBT SERVICE
(-------- 2011-2012 --------)(-------------- 2012-2013 --------------)
2009-2010 2010-2011 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 TOTAL EXPENSES =================
6-BANK CHARGES
5001-610 BANK CHARGES 1,000 500 0 0 0 0 0 TOTAL 6-BANK CHARGES 1,000 500 0 0 0 0 0
7-DEBT SERVICE
5001-750 BOND PRINCIPAL 460,000 420,000 440,000 440,000 445,000 445,000 445,000
5001-755 BOND INTEREST 143,278 97,616 147,847 67,540 137,289 137,289 137,289 TOTAL 7-DEBT SERVICE 603,278 517,616 587,847 507,540 582,289 582,289 582,289
________________________________________________________________________________________________
TOTAL 01 TOTAL EXPENSES 604,278 518,116 587,847 507,540 582,289 582,289 582,289
________________________________________________________________________________________________________________________________________
TOTAL DEBT SERVICE 604,278 518,116 587,847 507,540 582,289 582,289 582,289
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 604,278 518,116 587,847 507,540 582,289 582,289 582,289 =========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 2,804) 13,641 0 81,199 0 0 0
=========== =========== =========== =========== =========== ============ ============
197
Summary of Debt Service Charges to Maturity
Summary of Debt Service Charges to Maturity
General Obligation Bonds and Certificates of Obligation -Tax Supported
Year Ending Outstanding
Total
September 30th Beginning of Year Principal Interest Requirements
2013 5,745,000.00 445,000.00 137,189.00 582,189.00
2014 5,300,000.00 465,000.00 123,897.50 588,897.50
2015 4,835,000.00 405,000.00 110,779.57 515,779.57
2016 4,430,000.00 425,000.00 97,967.00 522,967.00
2017 4,005,000.00 410,000.00 120,978.00 530,978.00
2018 3,595,000.00 395,000.00 142,680.00 537,680.00
2019 3,200,000.00 415,000.00 126,639.00 541,639.00
2020 2,785,000.00 180,000.00 114,538.00 294,538.00
2021 2,605,000.00 190,000.00 106,675.00 296,675.00
2022 2,415,000.00 200,000.00 98,387.50 298,387.50
2023 2,215,000.00 205,000.00 89,781.25 294,781.25
2024 2,010,000.00 215,000.00 80,856.25 295,856.25
2025 1,795,000.00 225,000.00 71,506.00 296,506.00
2026 1,570,000.00 235,000.00 61,731.00 296,731.00
2027 1,335,000.00 245,000.00 51,531.00 296,531.00
2028 1,090,000.00 255,000.00 40,906.00 295,906.00
2029 835,000.00 265,000.00 29,856.00 294,856.00
2030 570,000.00 280,000.00 18,275.00 298,275.00
2031 290,000.00 290,000.00 6,162.00 296,162.00
198
199
Certificates of Obligation
Series 2008 - $1,325,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2013 170,000.00 18,067.00 188,067.00
2014 175,000.00 11,063.50 186,063.50
2015 185,000.00 3,755.50 188,755.50
530,000.00 32,886.00 562,886.00
Certificates of Obligation
Series 2009 - $1,500,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2013 60,000.00 54,853.00 114,853.00
2014 65,000.00 52,415.00 117,415.00
2015 60,000.00 49,974.07 109,974.07
2016 260,000.00 43,761.00 303,761.00
2017 315,000.00 32,547.00 347,547.00
2018 330,000.00 19,961.00 349,961.00
2019 345,000.00 6,789.00 351,789.00
1,435,000.00 260,300.07 1,695,300.07
Certificates of Obligation
Series 2011 - $4,000,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2013 215,000.00 64,269.00 279,269.00
2014 225,000.00 60,419.00 285,419.00
2015 160,000.00 57,050.00 217,050.00
2016 165,000.00 54,206.00 219,206.00
2017 95,000.00 88,431.00 183,431.00
2018 65,000.00 122,719.00 187,719.00
2019 70,000.00 119,850.00 189,850.00
2020 180,000.00 114,538.00 294,538.00
2021 190,000.00 106,675.00 296,675.00
2022 200,000.00 98,387.50 298,387.50
2023 205,000.00 89,781.25 294,781.25
2024 215,000.00 80,856.25 295,856.25
2025 225,000.00 71,506.00 296,506.00
2026 235,000.00 61,731.00 296,731.00
2027 245,000.00 51,531.00 296,531.00
2028 255,000.00 40,906.00 295,906.00
2029 265,000.00 29,856.00 294,856.00
2030 280,000.00 18,275.00 298,275.00
2031 290,000.00 6,162.00 296,162.00
3,780,000.00 1,337,149.00 5,117,149.00
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201
Utility Debt Service
Utility Debt Service accounts for all funds required to finance the payment of interest and principal on all debt which is retired
primarily from revenues or earnings of the City’s Utility Fund. Such debt includes the following issues:
Utility System Revenue Bonds
Combination Tax & Revenue Certificates of Obligation, Series 2001 – On June 19, 2001, the City Council passed an ordinance
authorizing the issuance of $5,500,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations incurred
with respect to the acquisition, construction and equipment of certain improvements and extensions for the City’s water system, to wit:
a water storage facility, a booster pump station, water transmission and distribution lines and water wells and to pay legal, fiscal and
engineering fees in connection with these projects.
Combination Tax & Revenue Refunding Bonds, Series 2003A – On April 15, 2003, the City Council passed an ordinance authorizing
the issuance of $4,975,000 in bonds for the purpose of providing funds to refund the City of Stephenville’s outstanding prior lien
utility system revenue bonds originally issued to pay for sewer plant improvements.
Combination Tax & Revenue Refunding Bonds, Series 2003B – On April 15, 2003, the City Council passed an ordinance authorizing
the issuance of $1,600,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations incurred with
respect to the acquisition, construction and equipment of the water system improvements, including providing additional water wells
and water lines and paying legal, fiscal and engineering fees in connection with these projects.
Combination Tax & Revenue Certificates of Obligation, Series 2004 – On March 23, 2004, the City Council passed an ordinance
authorizing the issuance of $7,160,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations incurred
with respect to the acquisition, construction and equipment of certain public improvements for the City including: (i) additional water
wells, pumping facilities and water lines to connect the wells to the City’s water distribution system, (ii) water line improvements,
pumping facilities and storage to provide a surface water source for the City and (iii) paying the costs of legal, fiscal and engineering
fees in connection with these projects.
Combination Tax & Revenue Certificates of Obligation, Series 2006 – On March 7, 2006, the City Council passed an ordinance
authorizing the issuance of $2,000,000 in bonds for the purpose of paying all or a portion of the City’s contractual obligations for (i)
the acquisition and construction of water and sewer line extensions, (ii) improvements to the streets in the City associated with such
utility line extensions and (iii) payment of legal, fiscal and engineering fees in connection with these projects.
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Summary of Utility Debt Charges to Maturity
Year Ending Outstanding
Total
September 30th Beginning of Year Principal Interest Requirements
2013 11,410,000.00 1,550,000.00 427,660.00 1,977,660.00
2014 9,860,000.00 1,600,000.00 372,015.00 1,972,015.00
2015 8,260,000.00 1,670,000.00 304,697.00 1,974,697.00
2016 6,590,000.00 1,740,000.00 234,425.50 1,974,425.50
2017 4,850,000.00 1,565,000.00 165,799.00 1,730,799.00
2018 3,285,000.00 1,615,000.00 112,230.00 1,727,230.00
2019 1,670,000.00 1,670,000.00 56,947.00 1,726,947.00
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Combination Tax & Revenue
Certificates of Obligation
Series 2001 - $5,500,000
Principal Due - June 1
Fiscal Year Principal Interest Total
2013 390,000.00 161,568.00 551,568.00
2014 995,000.00 143,667.00 1,138,667.00
2015 1,040,000.00 97,996.00 1,137,996.00
2016 1,095,000.00 50,260.50 1,145,260.50
3,520,000.00 453,491.50 3,973,491.50
Subordinate Lein Utility
System Revenue Bonds
Series 2003A - $4,975,000
Principal Due - June 1
Fiscal Year Principal Interest Total
2013 430,000.00 11,825.00 441,825.00
430,000.00 11,825.00 441,825.00
206
Utility System Revenue
& Refunding Bonds
Series 2003B - $1,600,000
Principal Due - June 1
Fiscal Year Principal Interest Total
2013 175,000.00 26,250.00 201,250.00
2014 40,000.00 20,125.00 60,125.00
2015 40,000.00 18,725.00 58,725.00
2016 35,000.00 17,325.00 52,325.00
2017 225,000.00 16,100.00 241,100.00
2018 235,000.00 8,225.00 243,225.00
750,000.00 106,750.00 856,750.00
Utility System Revenue
& Improvement Bonds
Series 2004 - $7,160,000
Principal Due - June 1
Fiscal Year Principal Interest Total
2013 340,000.00 197,951.00 537,951.00
2014 345,000.00 186,357.00 531,357.00
2015 360,000.00 174,592.00 534,592.00
2016 370,000.00 162,316.00 532,316.00
2017 1,340,000.00 149,699.00 1,489,699.00
2018 1,380,000.00 104,005.00 1,484,005.00
2019 1,670,000.00 56,947.00 1,726,947.00
5,805,000.00 1,031,867.00 6,836,867.00
Utility System Revenue
& Improvement Bonds
Series 2006 - $2,000,000
Principal Due - June 1
Fiscal Year Principal Interest Total
2013 215,000.00 30,066.00 245,066.00
2014 220,000.00 21,866.00 241,866.00
2015 230,000.00 13,384.00 243,384.00
2016 240,000.00 4,524.00 244,524.00
905,000.00 69,840.00 974,840.00
207
Enterprise Funds Debt Service
Enterprise Funds Debt Service amounts for all funds required to finance the payment of interest and principal
on all debt which is retired primarily from revenues of earning of the City’s Enterprise Funds list. Such debt
includes the following issues:
Landfill Fund
Capital Lease – On November 4, 2008, the City Council approved a capital lease of $220,100 for the purpose of
acquiring a Caterpillar Excavator.
Capital Lease – On November 4, 2008, the City Council approved a capital lease of $253,631 for the purpose of
acquiring a Komatsu Haul Truck.
Airport Fund
Combination Tax & Revenue Certificates of Obligations, Series 2003A – On March 18, 2003, the City Council
passed an ordinance authorizing the issuance of $275,000 in bonds for the purpose of paying all or portions of
the City’s contractual obligations for certain public improvements for the City to-wit: the acquisition,
construction and equipment of municipal airport improvements, including utility (water and sewer lines) service
to the hangers for restrooms, perimeter access pond, rehabilitation of 50’ of existing taxiway, drainage
improvements and a new t-hanger for the airport.
Stormwater Drainage Fund
Combination Tax & Revenue Certificates to Obligations, Series 2006A – On October 17, 2006, the City
Council passed an ordinance authorizing the issuance of $4,300,000 in bonds for the purpose of paying all or a
portion of the City’s contractual obligations for stormwater drainage improvements Phase I.
Combination Tax & Revenue Certificates to Obligations, Series 2008 – On March 11, 2008, the City Council
passed an ordinance authorizing the issuance of $4,130,000 in bonds for the purpose of paying all or a portion
of the City’s contractual obligations for stormwater drainage improvements Phase II.
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Summary of Enterprise Debt Service Charges to Maturity
Year Ending Outstanding Total
September 30th Beginning of Year Principal Interest Requirements
2013 7,663,740 354,660 312,481 667,141
2014 7,363,000 266,000 296,436 562,436
2015 7,097,000 271,000 285,530 556,530
2016 6,826,000 287,000 274,159 561,159
2017 6,539,000 298,000 262,220 560,220
2018 6,241,000 306,000 249,816 555,816
2019 5,935,000 295,000 231,837 526,837
2020 5,640,000 305,000 219,972 524,972
2021 5,335,000 320,000 207,613 527,613
2022 5,015,000 335,000 194,660 529,660
2023 4,680,000 345,000 181,213 526,213
2024 4,335,000 360,000 167,272 527,272
2025 3,975,000 375,000 152,737 527,737
2026 3,600,000 390,000 137,610 527,610
2027 3,210,000 405,000 121,891 526,891
2028 2,805,000 420,000 105,357 525,357
2029 2,385,000 440,000 87,899 527,899
2030 1,945,000 460,000 69,629 529,629
2031 1,485,000 475,000 50,649 525,649
2032 1,010,000 495,000 30,958 525,958
2033 515,000 515,000 10,455 525,455
210
Landfill Capital Lease-Haul Truck
Series 2008 - $253,631
Principal Due - December 1st
Fiscal Year Principal Interest Total
2013 53,919.62 3,639.69 57,559.31
53,919.62 3,639.69 57,559.31
Landfill Capital Lease-Excavator
Series 2008 - $220,100
Principal Due - December 1st
Fiscal Year Principal Interest Total
2013 45,740.46 1,863.54 47,604.00
45,740.46 1,863.54 47,604.00
Airport Combination Tax & Revenue Certificates of Obligation
Series 2003A - $275,000
Principal Due - June 1
Fiscal Year Principal Interest Total
2013 20,000 12,460.00 32,460.00
2014 21,000 11,410.00 32,410.00
2015 21,000 10,290.00 31,290.00
2016 22,000 9,100.00 31,100.00
2017 23,000 7,840.00 30,840.00
2018 21,000 6,510.00 27,510.00
128,000.00 57,610.00 185,610.00
Combination Tax & Revenue Certificates of Obligation
Series 2006A - $4,300,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2013 175,000.00 134,554.00 309,554.00
2014 185,000.00 127,498.00 312,498.00
2015 190,000.00 120,148.00 310,148.00
2016 200,000.00 112,504.00 312,504.00
2017 205,000.00 104,566.00 309,566.00
2018 215,000.00 96,334.00 311,334.00
2019 220,000.00 87,808.00 307,808.00
2020 230,000.00 78,988.00 308,988.00
2021 240,000.00 69,776.00 309,776.00
2022 250,000.00 60,172.00 310,172.00
2023 260,000.00 50,176.00 310,176.00
2024 270,000.00 39,788.00 309,788.00
2025 280,000.00 29,008.00 309,008.00
2026 295,000.00 17,738.00 312,738.00
2027 305,000.00 5,978.00 310,978.00
3,520,000.00 1,135,036.00 4,655,036.00
211
Combination Tax & Revenue Certificates of Obligation
Series 2008 - $4,130,000
Principal Due - February 15
Fiscal Year Principal Interest Total
2013 60,000.00 159,964.00 219,964.00
2014 60,000.00 157,528.00 217,528.00
2015 60,000.00 155,092.00 215,092.00
2016 65,000.00 152,554.50 217,554.50
2017 70,000.00 149,814.00 219,814.00
2018 70,000.00 146,972.00 216,972.00
2019 75,000.00 144,028.50 219,028.50
2020 75,000.00 140,983.50 215,983.50
2021 80,000.00 137,837.00 217,837.00
2022 85,000.00 134,487.50 219,487.50
2023 85,000.00 131,036.50 216,036.50
2024 90,000.00 127,484.00 217,484.00
2025 95,000.00 123,728.50 218,728.50
2026 95,000.00 119,871.50 214,871.50
2027 100,000.00 115,913.00 215,913.00
2028 420,000.00 105,357.00 525,357.00
2029 440,000.00 87,899.00 527,899.00
2030 460,000.00 69,629.00 529,629.00
2031 475,000.00 50,648.50 525,648.50
2032 495,000.00 30,957.50 525,957.50
2033 515,000.00 10,454.50 525,454.50
3,970,000.00 2,452,240.00 6,422,240.00
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213
PERSONNEL
214
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215
FULL TIME EMPLOYEE APPROVED CITY EMPLOYEE POSITIONS
HISTORY Recommended
DEPARTMENT FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13
ADMINISTRATION
City Administrator 1 1 1 1 1 1
City Secretary 1 1 1 1 1 1
TOTAL 2 2 2 2 2 2
FINANCE
Finance 3 3 3 3 4 4
Purchasing 1 1 1 1 1 1
TOTAL 4 4 4 4 5 5
PERSONNEL
Human Resources 1 1 1 1 1 1
MSC 1 1 1 1 1 1
City Hall 1 1 1 1 1 1
TOTAL 3 3 3 3 3 3
COMMUNITY SERVICES
Recreation 5 5 5 5 5 5
Park Maintenance 5 5 5 5 6 5
Cemetery 2 2 2 2 2 2
Library 3 3 3 3 3 3
Streets 7 7 7 7 7 7
Senior Citizens Recreation 1 1 1 1 1 1
TOTAL 23 23 23 23 24 23
FIRE
Administration 2 2 2 2 2 2
Prevention 2 2 2 2 2 2
Suppression 12 14 14 14 14 14
Emergency Medical 12 13 13 13 13 13
TOTAL 28 31 31 31 31 31
POLICE
Administration 1 1 1 1 3 3
Patrol 25 27 27 27 25 25
Communications 8 8 8 8 8 8
Support Services 2 3 3 3 2 2
C.I.D.7 7 7 7 6 7
Prof. Stand 1 1 1 1 3 3
Animal Control 2 2 2 2 2 2
Public Safety 1 1 1 1 1 1
TOTAL 47 50 50 50 50 51
COMMUNITY DEVELOPMENT
Admin.& Planning 2 2 2 2 2 2
Inspections 2 2 2 2 2 2
Code Enforcement 1 1 1 1 1 1
TOTAL 5 5 5 5 5 5
WATER & WASTEWATER
Water Administration 1 1 1 1 1 1
Water Production 3 3 3 3 3 3
Water Distribution 6 6 6 6 6 5
Customer Service 3 3 3 3 3 3
Wastewater Collection 5 5 5 5 5 6
Wastewater Treatment 0 0 0 0 0 0
Pollution Control 0 0 0 0 0 0
Utility Billing 2 2 2 2 2 2
TOTAL 20 20 20 20 20 20
SOLID WASTE
Landfill 1 2 2 2 2 2
TOTAL 1 2 2 2 2 2
GRAND TOTAL 133 140 140 140 142 142
216
GENERAL PAY PLAN
FINANCE AND ADMINISTRATION
POSITION Starting Min Max
Clerk I Non-Exempt 8-5 Annual $17,500 $20,600
Monthly $1,458 $1,717
Hourly $8.41 $9.90
Clerk II Non-Exempt 8-5 Annual $20,000 $23,675
Monthly $1,667 $1,973
Hourly $9.62 $11.38
Clerk III Non-Exempt 8-5 Annual $24,150 $29,148
Monthly $2,013 $2,429
Hourly $11.61 $14.01
Accountant Non-Exempt 8-5 Annual $28,500 $36,672
Monthly $2,375 $3,056
Hourly $13.70 $17.63
Human Resources ManagerExempt Annual $37,008 $41,196
Purchasing Manager Monthly $3,084 $3,433
Senior Accountant Hourly $17.79 $19.81
Director Exempt Annual $73,130
Monthly $6,094
Hourly $35.16
City Secretary Exempt Annual $53,581
Monthly $4,465
Hourly $25.76
City Administrator Exempt Annual $100,000
Monthly $8,333
Hourly $48.08
217
COMMUNITY SERVICES
POSITION Starting Min Max
Clerk I Non-Exempt 8-5 Annual $17,500 $20,600
Monthly $1,458 $1,717
Hourly $8.41 $9.90
Clerk II Non-Exempt 8-5 Annual $20,000 $23,675
Monthly $1,667 $1,973
Hourly $9.62 $11.38
Clerk III Non-Exempt 8-5 Annual $24,150 $29,148
Monthly $2,013 $2,429
Hourly $11.61 $14.01
Laborer II Non-Exempt 8-5 Annual $25,524 $28,140
Monthly $2,127 $2,345
Hourly $12.27 $13.53
Light Equipment OperatorNon-Exempt 8-5 Annual $27,144 $29,652
Monthly $2,262 $2,471
Hourly $13.05 $14.26
Recreation Coordinator Non-Exempt 8-5 Annual $27,192 $31,920
Sr Citizens Center Coordinator Monthly $2,266 $2,660
Hourly $13.07 $15.35
Recreation Supervisor Non-Exempt 8-5 Annual $28,500 $33,250
Monthly $2,375 $2,771
Hourly $13.70 $15.99
Crew Leader Non-Exempt 8-5 Annual $33,732 $38,088
Cemetery Property Supervisor Monthly $2,811 $3,174
Hourly $16.22 $18.31
Recreation SuperintendentExempt Annual $35,004 $46,608
Librarian Monthly $2,917 $3,884
Hourly $16.83 $22.41
Parks Superintendent Exempt Annual $50,424
Monthly $4,202
Hourly $24.24
Director Exempt Annual $74,160
Monthly $6,180
Hourly $35.65
218
STREET
POSITION Starting Min Max
Laborer II Non-Exempt 8-5 Annual $25,524 $28,140
Monthly $2,127 $2,345
Hourly $12.27 $13.53
Light Equipment OperatorNon-Exempt 8-5 Annual $27,144 $29,652
Monthly $2,262 $2,471
Hourly $13.05 $14.26
Heavy Equipment OperatorNon-Exempt 8-5 Annual $30,744 $35,712
Monthly $2,562 $2,976
Hourly $14.78 $17.17
Crew Leader Non-Exempt 8-5 Annual $36,048 $41,196
Monthly $3,004 $3,433
Hourly $17.33 $19.81
Street Superintendent Exempt Annual $52,020
Monthly $4,335
Hourly $25.01
COMMUNITY DEVELOPMENT
POSITION Starting Min Max
Code Enforcement OfficerNon-Exempt 8-5 Annual $26,004 $30,000
Monthly $2,167 $2,500
Hourly $12.50 $14.42
Building Inspector Non-Exempt 8-5 Annual $36,048 $41,736
Monthly $3,004 $3,478
Hourly $17.33 $20.07
Planner/GIS Exempt Annual $39,000 $48,000
Monthly $3,250 $4,000
Hourly $18.75 $23.08
Director Exempt Annual $74,160
Monthly $6,180
Hourly $35.65
219
PUBLIC WORKS
POSITION Starting Min Max
Laborer I Non-Exempt 8-5 Annual $17,916 $18,816
Monthly $1,493 $1,568
Hourly $8.61 $9.05
Laborer II Non-Exempt 8-5 Annual $25,524 $28,140
Meter Reader Monthly $2,127 $2,345
Hourly $12.27 $13.53
Light Equipment OperatorNon-Exempt 8-5 Annual $27,144 $29,652
Monthly $2,262 $2,471
Hourly $13.05 $14.26
Heavy Equipment OperatorNon-Exempt 8-5 Annual $30,744 $35,712
Water Plant Operator I Monthly $2,562 $2,976
Hourly $14.78 $17.17
Crew Leader Non-Exempt 8-5 Annual $36,048 $39,912
Water Plant Operator II Monthly $3,004 $3,326
Hourly $17.33 $19.19
Water Plant Supervisor Non-Exempt 8-5 Annual $39,144 $45,060
Customer Service Supervisor Monthly $3,262 $3,755
Hourly $18.82 $21.66
Water/WWtr SuperintendentExempt Annual $45,000 $52,000
Monthly $3,750 $4,333
Hourly $21.63 $25.00
Director Exempt Annual $77,500
Monthly $6,458
Hourly $37.26
220
PUBLIC SAFETY PAY PLAN
FIRE DEPARTMENT
POSITION Starting Min Max
Firefighter/EMT Non-Exempt Annual $36,132 $37,836 $44,136
Shift 24/48 Monthly $3,011 $3,153 $3,678
27 day w/OT Hourly $13.10 $13.72 $16.00
Fire Lieutenant Non-Exempt Annual $45,456 $49,164
Shift 24/48 Monthly $3,788 $4,097
27 day w/OT Hourly $16.48 $17.83
Fire Inspector Non-Exempt 8-5 Annual $45,456 $49,164
Monthly $3,788 $4,097
Hourly $21.85 $23.64
Fire Captain Non-Exempt Annual $51,624 $54,204
Shift 24/48 Monthly $4,302 $4,517
27 day w/OT Hourly $18.72 $19.65
Fire Captain Non-Exempt 8-5 Annual $48,000 $55,536
(Training Officer)Monthly $4,000 $4,628
Hourly $23.08 $26.70
Fire Battalion Chief Non-Exempt Annual $56,916 $59,760
Shift 24/48 Monthly $4,743 $4,980
27 day w/OT Hourly $20.64 $21.67
Fire Marshal Non-Exempt 8-5 Annual $51,996 $60,252
Monthly $4,333 $5,021
Hourly $25.00 $28.97
Chief Exempt Annual $78,276
Monthly $6,523
Hourly $37.63
221
POLICE DEPARTMENT
POSITION Starting Min Max
Admin Svcs Assistant Non-Exempt 8-5 Annual $24,150 $29,148
Property Clerk Monthly $2,013 $2,429
Hourly $11.61 $14.01
Animal Control Officer Non-Exempt Annual $26,250 $30,720
12/10 Shift Monthly $2,188 $2,560
Hourly $12.62 $14.77
Public Safety Secretary Non-Exempt 8-5 Annual $26,250 $30,900
Monthly $2,188 $2,575
Hourly $12.62 $14.86
Dispatcher Non-Exempt Annual $27,900 $29,664 $32,844
12 Hour Shift Monthly $2,325 $2,472 $2,737
Hourly $13.41 $14.26 $15.79
Police Officer Non-Exempt Annual $36,132 $37,836 $44,136
80/14 Day Cycle Monthly $3,011 $3,153 $3,678
12 Hour Shift Hourly $17.37 $18.19 $21.22
Patrol Sergeant Non-Exempt 8-5 Annual $45,456 $49,164
80/14 Day Cycle Monthly $3,788 $4,097
12 Hour Shift Hourly $21.85 $23.64
Police Lieutenant Non-Exempt Annual $51,624 $54,204
80/14 Day Cycle Monthly $4,302 $4,517
12 Hour Shift Hourly $24.82 $26.06
Police Captain Non-Exempt 8-5 Annual $56,916 $59,760
Monthly $4,743 $4,980
Hourly $27.36 $28.73
Chief Exempt Annual $78,276
Monthly $6,523
Hourly $37.63
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DISCLOSURE OF EMPLOYEE BENEFITS
PAID VACATION: 2 Weeks per fiscal year; 3 Weeks per year after 10 years of service.
SICK LEAVE: 10 Days per fiscal year accumulative to 120 working days.
PAID HOLIDAYS: 11 Holidays per year
WORKER'S COMPENSATION INSURANCE: All employees are covered as of employment date.
FICA CONTRIBUTIONS: Social Security and Medicare tax contributions are maintained on all employees.
GROUP HOSPITALIZATION : Coverage available as of the first day of the month following hire date with the City. City
currently pays for employee coverage; dependent coverage available through payroll deductions by means of straight purchase or
through the Section 125 Plan.
DENTAL INSURANCE: Coverage available as of the first day of the month following hire date with the City. City currently pays
for employee coverage; dependent coverage available through payroll deductions by means of straight purchase or through the Section
125 Plan.
T.M.R.S. RETIREMENT: 6 % payroll deduction with two times matching amount made by City. 20 year retirement with
completion of 20 years of creditable service with the Texas Municipal Retirement System.
DEATH BENEFIT: The City provides a death benefit through TMRS in the amount of one times the annual salary.
LONGEVITY PAY: $4.00 per month for each year of service years 1 through 10. $6.00 per month for each year after 10 years of
service.
TUITION REIMBURSEMENT: $400.00 per semester for accredited courses completed with a "C" or better. Employees are
eligible after completion of one year of service and courses must apply to position.
DEFERRED COMPENSATION/CAFETERIA PLAN: Employees are eligible to participate in a Section 457 Deferred
Compensation plan and a Section 125 Cafeteria Plan.
CREDIT UNION: Employees are eligible to enroll with the Members Trust Credit Union.
PAY PLAN: Administered by City Council.
SERVICE AWARDS: Given annually for 5, 10, 15, 20, 25 ... years of service with the City.
UNIFORMS: Furnished to Fire, Ambulance, Cemetery, Parks & Recreation, Police, Street, Landfill, Water, and Wastewater
Departments (See Department Director).
BONDS: Professional and general liability is maintained on all employees.
CERTIFICATION PAY: Paid to employees within the Fire, Police and Water/Wastewater Department. The City pays $30.00 for
each certification over the minimum required for a position. A maximum of three certifications will be paid.
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225
HOLIDAY SCHEDULE
Holiday 2012 2013
1. Thanksgiving November 22nd (Thursday)
2. Day after Thanksgiving November 23rd (Friday)
3. Christmas Holiday December 24th (Monday)
4. Christmas Holiday December 25th (Tuesday)
5.ANewAYear’sADay January 1st (Tuesday)
6.APresidents’ADay February 18th (Monday)
7. Good Friday March 29th (Friday)
8. Memorial Day May 27th (Monday)
9. Independence Day July 4th (Thursday)
10. Labor Day September 2nd (Monday)
11. Floating Holiday *
*TakenAatAemployee’sAdiscretion,AwithAapprovalAofAhis/herAsupervisor.*
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227
CITY OF STEPHENVILLE
Supplemental Pay
FOR FISCAL YEAR 2012-2013
#
Certificate Pay Employees Monthly Pay
Parks & Recreation:
Pesticide Applicator 1 30
Aquatic Facilities 2 30
Public Works:
Groundwater C 10 30
Groundwater B 7 30
Groundwater A 0 90
Wastewater Collection II 6 30
Wastewater Collection III 4 30
Fire:
Paramedic 23 250
Masters 1 30
Advanced 16 30
Intermediate 21 30
EMS Instructor 8 30
Fire Investigator 2 30
Police:
Dispatch Basic 7 30
Dispatch Intermediate 6 30
Dispatch Advanced 2 30
Peace Officer Intermediate 24 30
Peace Officer Advanced 24 30
Peace Officer Master 14 30
Investigator Stipend 1 200
Animal Control Intermediate 1 30
Animal Control Advanced 1 30
#Current
Longevity Pay*Employees Monthly Pay*
Year 0-1 7 0
Year 1 4 4
Year 2 to 5 41 4
Year 6 to 10 29 4
Year 11 to 15 28 6
Year 16 to 25 17 6
Year 26 to Retirement 16 6
* Per month for each year of service .
State law requires $4 per month for each year
of service for public safety.
228
CITY OF STEPHENVILLE
Health Insurance
For FISCAL YEAR 2012-2013
Current
#Monthly Cost
Coverage Employees Standard Plan
Employees 137 513.05$
Spouse 3 749.78$
Children 6 391.72$
Family 0 1,141.21$
Dental Insurance
For FISCAL YEAR 2012-2013
#Current
Coverage Employees Monthly Cost
Employees 138 21.79$
Spouse 20 22.20$
Children 15 36.48$
Family 31 58.68$
229
CITY PERSONNEL WHO TAKE HOME CITY VEHICLES
POLICE DEPARTMENT:
1. C.I.D. Investigator on call, who resides within city limits.
PARKS & RECREATION DEPARTMENT:
1. Park Superintendent
CEMETERY DEPARTMENT:
1. Cemetery Superintendent
STREET DEPARTMENT:
1. Street Superintendent
2. On call employee, who resides within city limits.
FIRE DEPARTMENT:
1. Fire Marshal
UTILITIES DEPARTMENT:
1. On call employees (2), who resides within city limits.
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231
SUPPLEMENTAL
SCHEDULES
232
2012 Property Tax Rates in City of Stephenville
This notice concerns the 2012 property tax rates for City of Stephenville. It presents information about three tax rates. Last year's tax rate is the actual tax rate the taxing unit used to determine property taxes last year. This year's effective tax rate would impose the same total taxes as last year if you compare properties taxed in both years. This year's rollback tax rate is the highest tax rate the taxing unit can set before taxpayers start rollback procedures. In each case these rates are found by dividing the total amount of taxes by the tax base (the total value of taxable property) with adjustments as required by state law. The
rates are given per $100 of property value.
Last year's tax rate:
Last year's operating taxes $3,750,167
Last year's debt taxes $586,578
Last year's total taxes $4,336,745
Last year's tax base $894,174,227
Last year's total tax rate $0.4850/$100
This year's effective tax rate:
Last year's adjusted taxes
(after subtracting taxes on lost property)
÷ This year's adjusted tax base
(after subtracting value of new property)
$4,323,035
$932,414,088
=This year's effective tax rate $0.4636/$100
(Maximum rate unless unit publishes notices and holds hearings.)
This year's rollback tax rate:
Last year's adjusted operating taxes
(after subtracting taxes on lost property and adjusting for any transferred function, tax increment financing, state criminal justice mandate, and/or enhanced indigent healthcare expenditures)
$5,283,073
÷ This year's adjusted tax base $932,414,088
=This year's effective operating rate $0.5666/$100
x 1.08=this year's maximum operating rate $0.6119/$100
+ This year's debt rate $0.0614/$100
= This year's total rollback rate $0.6733/$100
-Sales tax adjustment rate $0.1719/$100
=Rollback tax rate $0.5014/$100
Statement of Increase/Decrease If City of Stephenville adopts a 2012 tax rate equal to the effective tax rate of $0.4636 per $100 of value, taxes would increase compared to 2011 taxes by $52,714. Schedule A - Unencumbered Fund Balance The following estimated balances will be left in the unit's property tax accounts at the end of the fiscal year. These balances are not encumbered by a corresponding debt obligation.
Type of Property Tax Fund Balance
GENERAL FUND 7,548,104 DEBT SERVICE FUND 106,908
Schedule B - 2012 Debt Service The unit plans to pay the following amounts for long-term debts that are secured by property taxes. These amounts will be paid from property tax revenues (or additional sales tax revenues, if applicable).
Description of Debt
Principal or Contract
Payment to be Paid from
Property Taxes
Interest to be Paid
from Property Taxes
Other Amounts
to be Paid Total Payment
2011 ISSUE 215,000 64,269 0 279,269
2009 ISSUE 60,000 54,853 0 114,853
2008 ISSUE 170,000 18,067 0 188,067
Total required for 2012 debt service $582,189
- Amount (if any) paid from Schedule A $0
- Amount (if any) paid from other resources $0
- Excess collections last year $0
= Total to be paid from taxes in 2012 $582,189
+ Amount added in anticipation that the unit will
collect only 100.00% of its taxes in 2012 $0
= Total debt levy $582,189
Schedule C - Expected Revenue from Additional Sales Tax In calculating its effective and rollback tax rates, the unit estimated that it will receive $1,628,013 in additional sales and use tax revenues.
This notice contains a summary of actual effective and rollback tax rates' calculations. You can inspect a copy of the full calculations at 320 W College Stephenville Tx 76401. Name of person preparing this notice: Jennifer Carey Title: Tax Assessor-Collector
Date Prepared: July 25, 2012
233
PROPERTY VALUES AND TAX RATE
CERTIFIED CURRENT PERCENTAGE OF
ASSESSED TAXABLE TAX TAX TAX TAX
YEAR VALUE RATE LEVY COLLECTIONS COLLECTIONS
GENERAL FUND:
2002 518,434,194 0.3812 1,976,456 1,978,994 100.1%
2003 559,676,816 0.3913 2,190,015 2,232,940 102.0%
2004 592,209,895 0.4106 2,431,636 2,420,378 99.5%
2005 645,521,116 0.4094 2,642,906 2,638,571 99.8%
2006 720,365,601 0.3997 2,879,594 2,890,532 100.4%
2007 818,383,838 0.3811 3,118,613 3,112,817 99.8%
2008 890,768,449 0.3762 3,351,153 3,362,281 100.3%
2009 894,236,300 0.3762 3,363,943 3,309,535 98.4%
2010 882,532,413 0.4015 3,543,248 3,472,383 98.0%
2011 895,586,826 0.4194 3,755,749 3,680,634 98.0%
2012 946,820,238 0.4235 4,009,889 3,929,691 98.0%
DEBT SERVICE:
2002 518,434,194 0.1038 537,950 538,058 100.0%
2003 559,676,816 0.0937 542,509 536,015 98.8%
2004 592,209,895 0.0744 440,582 441,150 100.1%
2005 645,521,116 0.0656 423,319 434,986 102.8%
2006 720,365,601 0.0653 470,106 471,189 100.2%
2007 818,383,838 0.0639 523,195 522,360 99.8%
2008 890,768,449 0.0588 523,690 525,925 100.4%
2009 894,236,300 0.0673 601,995 590,323 98.1%
2010 882,532,413 0.0585 516,401 506,073 98.0%
2011 895,586,826 0.0656 587,847 576,090 98.0%
2012 946,820,238 0.0615 582,189 570,545 98.0%
234
CITY OF STEPHENVILLE
CERTIFIED TAX ROLL COMPARISONS
2011--2012
2008 2009 2010 2011 2012 DIFFERENCE
LAND - HOMESITE 84,783,740 83,512,670 86,351,190 88,397,600 93,273,020 4,875,420
LAND - NON HOMESITE 124,829,060 125,504,750 122,739,460 120,835,310 116,241,810 (4,593,500)
LAND - AG MARKET
LAND - TIMBER MARKET
LAND MARKET VALUE 209,612,800 209,017,420 209,090,650 209,232,910 209,514,830 281,920
IMPROVEMENTS - HOMESITE 361,220,150 369,701,040 381,289,950 404,697,300 434,931,250 30,233,950
IMPROVEMENTS - NON HOMESITE 340,224,180 339,311,700 351,463,160 337,144,480 352,478,900 15,334,420
IMPROVEMENTS 720,840,750 720,698,930 732,753,110 741,841,780 787,410,150 45,568,370
PERSONAL PROPERTY 242,531,120 256,303,000 231,010,050 249,389,170 321,848,440 72,459,270
MINERALS 0 0
AGRICULTURAL PRODUCTIVITY 14,495,910 14,734,900 14,683,600 14,564,800 14,833,600 268,800
PERSONAL PROPERTY 257,027,030 271,037,900 245,693,650 263,953,970 336,682,040 72,728,070
TOTAL MARKET VALUE 1,187,480,580 1,200,754,250 1,187,537,410 1,215,028,660 1,333,607,020 118,578,360
EXEMPT PROPERTY 216,311,900 212,423,640 227,676,690 227,398,160 259,067,690 31,669,530
PRODUCTIVITY LOSS 14,212,910 14,487,900 14,435,710 14,320,370 14,569,800 249,430
AG USE 0
HOMESTEAD CAP LOSS 2,584,240 921,100 255,490 123,810 197,330 73,520
TOTAL EXEMPT PROPERTY 233,109,050 227,832,640 242,367,890 241,842,340 273,834,820 31,992,480
TOTAL ASSESSED PROPERTY 954,371,530 972,921,610 945,169,520 973,186,320 1,059,772,200 86,585,880
EXEMPTIONS:
HOMESTEAD
OLD AGE($15,000)14,173,270 14,025,290 13,476,850 13,404,330 13,807,160 402,830
DISABLED PERSONS($10,000)750,000 660,000 630,000 630,000 623,100 (6,900)
DISABLED VET($3,000)1,216,760 2,279,000 2,932,100 3,070,760 2,879,630 (191,130)
POLLUTION CONTROL 200,304 223,770 462,504 238,734 582,204 343,470
OTHER
MINIMUM VALUE 8,440 6,200 10,780 12,390 9,720 (2,670)
FREEPORT 46,370,938 60,778,658 45,057,341 60,243,280 95,050,148 34,806,868
ABATEMENT 883,369 712,392 67,532 0 0
TOTAL EXEMPTIONS 63,603,081 78,685,310 62,637,107 77,599,494 112,951,962 14,962,387
NET TAXABLE 890,768,449 894,236,300 882,532,413 895,586,826 946,820,238 71,623,493
TAX RATE PER $100 VALUATION 0.4350 0.4435 0.4600 0.4850 0.4850
TAX LEVY $3,874,843 $3,965,938 $4,059,649 $4,343,596 $4,592,078 248,482
235
236
2012 Annual TML Taxation and Debt Service
Revenue Total Fiscal
Total Net Gross G.O. Bond Bond Certificates of Year
City Populatio Taxable Tax Rate Indebtedness Indebtedness Obligation Municipal Utilities and Facilities Begins
Copperas Cove 32,032 1,084,647,856 0.7639000 17,445,058 39,000,000 6,340,000 C CE GC L MB PK S SC SL SP W 10/1
Deer Park 32,010 1,884,291,921 0.7200000 29,200,000 8,645,000 7,965,000 AM CE GC L MB PK S SC SP W 10/1
Schertz 32,000 2,137,179,795 0.4843000 47,505,000 11,439,400 7,990,600 CE L MB PK S SC SP W 10/1
Farmers Branch 31,300 3,631,789,854 0.5295000 5,545,000 0 17,495,000 C L MB PK S SC SL SP W 10/1
Cleburne 30,400 1,737,065,515 0.7199900 18,803,413 88,830,000 5,062,000 AM AP C CE GC L LK MB PH PK S SC SL SP T W 10/1
Kyle 28,543 1,393,434,337 0.4253990 30,892,951 0 35,810,000 L MB PK S SP W 10/1
Leander 27,650 1,756,754,642 0.6704200 55,190,000 1,405,000 53,840,000 GC L LK MB PK S SP W 10/1
Southlake 27,282 5,462,579,683 0.4620000 41,524,955 28,967,074 52,540,000 CE L MB PK S SC W 10/1
Big Spring 27,282 547,006,700 0.9495000 16,685,000 2,110,000 405,000 AM AP C CE GC LK MB P PK S SC SL SP W ZZ 10/1
Greenville 27,200 1,382,052,700 0.6990000 38,395,000 32,945,000 6,895,000 AM AP C CE GC L LK M MB P PK S SP W 10/1
Lake Jackson 26,849 1,419,681,558 0.3900000 18,046,472 11,765,000 12,278,528 CE GC L MB PK S SL SP W 10/1
Seguin 26,842 1,364,201,375 0.5073000 28,475,000 22,600,000 10,760,000 AP CE FG GC L MB PK S SP W 10/1
Little Elm 26,840 1,576,247,493 0.6649710 30,679,400 10,255,000 25,350,600 CE L MB P PK S SC W 10/1
Harker Heights 26,700 1,396,109,446 0.6770000 1,240,000 1,215,000 2,455,000 CE L MB PK S SP W 10/1
Paris 26,539 1,461,827,737 0.5200000 4,633,120 12,141,880 7,285,000 AP C CE FG L LK M MB P PK S SL SP W 10/1
Colleyville 24,974 3,730,446,941 0.3559000 7,900,000 3,600,000 115,000 CE L MB PK S W 10/1
Watauga 24,350 964,069,253 0.5890010 14,300,000 985,000 8,580,000 CE L LK MB PK S SC W 10/1
Alvin 24,236 907,541,107 0.8436000 11,476,175 10,145,000 8,637,434 C L MB PK S SC SL SP W 10/1
Denison 24,127 833,057,034 0.6533770 6,455,000 6,581,217 11,805,000 C L LK MB P PK S SC SL SP W 10/1
University Park 23,500 5,568,088,524 0.2784500 0 0 0 MB PK S SP W 10/1
Kerrville 22,946 1,753,647,357 0.5625000 4,565,700 5,694,300 17,607,275 AM AP CE GC L LK MB P PH PK S SL SP W 10/1
Plainview 22,194 748,287,793 0.5785000 0 0 15,805,000 AP CE GC L MB PK S SL SP W 10/1
Benbrook 21,400 1,482,411,046 0.6575000 540,000 0 2,600,000 C CE GC L MB PK SC SP ZZ 10/1
Corinth 20,981 1,390,506,927 0.5913500 10,860,000 0 21,370,000 MB PK S W 10/1
Saginaw 19,870 1,127,782,890 0.4840000 10,920,000 4,990,000 10,310,000 CE L MB PK S SC SP W 10/1
Stafford 19,825 2,051,013,058 0.0000000 635,000 0 0 CE MB P PK SP 10/1
Ennis 19,795 1,339,671,916 0.6950000 19,676,957 11,743,043 0 AP CE H L LK MB PK S W 10/1
Alice 19,682 1,073,438,304 0.2889130 8,910,000 4,495,000 11,588,000 AP GC L LK MB PK S SL SP W 10/1
Orange 19,613 825,038,965 0.7450000 10,290,000 4,560,000 6,270,000 L MB PK S SL SP W 10/1
Angleton 19,123 665,937,431 0.7235000 6,580,000 0 12,933,836 PK S SP W 10/1
Dickinson 18,680 768,821,940 0.4086000 11,310,000 10,255,000 1,055,000 L MB 10/1
Portland 18,500 782,962,612 0.6140710 10,645,000 10,426,000 4,575,000 CE L LK MB PK S SC SP W 10/1
Belton 18,216 767,959,433 0.6540000 7,320,000 0 9,900,000 CE L MB PK S W 10/1
Stephenville 18,150 895,586,826 0.4850000 2,185,000 12,900,000 7,861,865 AP C L MB PK S SC W 10/1
Bay City 17,614 654,461,676 0.5698100 2,795,000 0 11,765,000 AP CE GS PH PK S SL SP W 10/1
Nederland 17,547 960,734,800 0.5780000 12,920,000 0 7,405,000 L MB PK S SL SP W 10/1
Hutto 17,000 760,287,220 0.5075800 2,850,000 0 47,355,000 L LK MB PK S W ZZ 10/1
Bellaire 16,855 3,206,212,748 0.3999000 71,540,000 0 0 CE L MB PK S SL SP W 10/1
Horizon City 16,735 686,802,749 0.3112500 280,000 0 0 MB P PK SC 10/1
Gainesville 16,569 751,711,096 0.6470000 19,540,000 0 8,625,000 AP C CE GC LK MB PK S SC SL SP W ZO 10/1
White Settlement 16,543 502,548,436 0.7421350 8,050,000 185,000 7,500,000 CE L MB PK S SC W 10/1
Uvalde 16,507 443,089,886 0.5928000 9,691,191 0 0 AP C CE FG GC GS MB P PK S SL SP W ZZ 10/1
Highland Village 16,500 1,647,945,364 0.5696300 15,265,000 0 17,450,000 PK S W 10/1
Brenham 16,147 998,947,118 0.5432000 24,355,000 14,165,000 14,485,000 AP CE GS L MB P PH PK S SL SP W 10/1
Groves 16,144 761,844,500 0.6161000 6,935,000 0 4,850,000 CE L MB PK S SC SL W 10/1
Gatesville 15,751 323,646,818 0.3400000 145,000 5,315,000 4,840,000 AM AP C FG L MB PH PK S SL SP W ZZ 10/1
Mount Pleasant 15,564 787,577,120 0.3165000 4,385,000 22,040,000 1,290,000 AP C CE FG L LK MB PK S SL SP W 10/1
Taylor 15,191 758,073,844 0.8138930 18,867,365 0 31,322,665 AM AP C L MB PH PK S SP W 10/1
Humble 15,133 1,178,720,128 0.2000000 0 0 9,965,000 CE MB PK S SC SP W 10/1
237
City
Population
Total
Customers
Average
UsagePopulation Group Population 5,000 Gal.10,000 Gal.50,000 Gal.200,000 Gal.
20,001 - 25,000
Colleyville 24,974 23.74 42.44 9,189 10,500 192.04 753.04
Watauga 24,350 32.37 62.57 8,162 6,359 316.89 1,163.87
Alvin 24,236 18.87 36.84 6,789 5,137 204.17 829.67
Marshall 24,089 24.24 44.19 9,198 5,000 220.39 818.89
Corsicana 23,700 29.60 44.60 8,866 6,700 248.97 736.47
Kerrville 22,946 24.73 39.63 9,541 8,000 185.43 786.93
Denison 22,682 27.70 39.20 9,901 5,000 162.65 590.15
Plainview 22,194 30.00 38.50 7,845 9,000 119.75 434.75
Corinth 20,981 37.12 50.97 6,794 8,299 349.70 1,351.70
Sachse 20,800 22.67 37.02 7,051 6,284 264.49 1,126.99
Brownwood 20,402 38.39 52.83 7,212 7,480 240.20 673.34
20,001 - 25,000 Averages 28.13 44.44 8,232 7,069 227.70 842.35
15,001 - 20,000
Saginaw 19,995 24.62 44.37 6,914 8,000 250.05 1,013.55
Ennis 19,795 37.50 52.50 4,973 8,000 172.50 622.50
Alice 19,682 27.14 44.14 7,263 8,000 190.40 754.40
Orange 19,613 19.62 31.57 6,937 5,000 141.45 499.95
Terrell 19,599 33.04 55.14 5,973 6,000 348.57 1,137.95
Angleton 19,123 25.08 45.68 6,700 6,000 229.08 1,009.08
Angleton 19,123 25.08 45.68 6,700 6,000 229.08 1,009.08
Midlothian 18,750 32.80 51.30 5,201 7,395 226.44 770.97
Palestine 18,712 14.60 28.60 7,036 5,500 163.60 636.10
Belton 18,665 23.75 40.00 5,229 9,910 170.00 657.50
Portland 18,500 27.14 40.74 5,438 6,800 192.63 678.63
Stephenville 18,290 27.25 43.50 5,706 7,550 252.26 739.76
Converse 18,198 20.10 29.20 6,531 6,194 83.49 311.49
Converse 18,198 20.10 29.20 6,531 6,194 83.49 311.49
Murphy 18,020 33.25 46.50 5,850 18,000 262.70 750.20
Pampa 17,994 37.62 55.47 8,165 5,000 213.35 748.85
Nederland 17,547 17.50 31.75 6,844 5,000 145.75 574.75
Hutto 17,000 47.73 79.43 4,052 4,700 411.16 1,362.16
South Houston 16,983 21.55 32.66 4,455 6,500 177.86 552.86
Bellaire 16,855 14.98 28.48 6,559 24,000 173.34 679.59
Gainesville 16,569 37.41 55.86 6,128 5,884 328.77 940.77
Uvalde 16,507 14.28 20.23 5,660 17,000 125.25 418.30
Highland Village 16,500 31.90 40.15 5,358 8,000 186.65 689.15
Brenham 16,147 18.90 47.30 7,250 4,409 185.00 740.00
Groves 16,144 19.09 35.04 6,395 4,484 162.64 650.56
Gatesville 15,751 33.75 47.50 3,586 6,000 157.50 570.00
Sulphur Springs 15,738 23.66 40.61 6,336 5,000 176.21 684.71
Forney 15,646 24.20 44.09 4,932 5,996 239.47 991.57
Hereford 15,608 17.80 31.05 5,281 10,000 146.05 896.05
Mercedes 15,570 22.31 32.36 4,207 5,400 156.62 525.62
Mount Pleasant 15,564 19.70 31.70 5,367 6,581 127.70 487.70
Taylor 15,191 39.57 64.62 5,611 10,900 324.81 1,076.31
Humble 15,133 16.60 26.85 3,847 9,000 227.05 774.55
15,001 - 20,000 Averages 25.75 41.61 5,849 7,830 201.85 735.34
Fee For
Commercial Water
Fee For
2012 Annual TML Water Rate Survey
Residential and Commercial Water Costs
Residential Water
238
Population Group City Total
City Name Population 5,000 Gal.10,000 Gal.Customers 50,000 Gal.200,000 Gal.
20,001 - 25,000
Colleyville 24,974 16.01 27.76 8,530 121.76 474.26
Watauga 24,350 31.85 47.82 8,150 175.61 654.83
Alvin 24,236 24.75 38.40 6,519 148.13 557.63
Marshall 24,089 28.99 51.29 8,187 229.69 898.69
Corsicana 23,700 29.75 42.50 7,911 167.50 550.00
Kerrville 22,946 30.40 52.25 8,747 243.55 948.55
Denison 22,682 25.80 38.05 8,959 187.50 712.50
Plainview 22,194 18.20 25.85 7,379 87.05 316.55
Corinth 20,981 49.39 77.39 6,530 301.39 1,141.39
Sachse 20,800 29.55 51.30 6,768 247.77 900.27
Brownwood 20,402 22.56 37.70 6,855 188.52 754.01
20,001 - 25,000 Averages 27.93 44.57 7,685 190.77 718.97
15,001 - 20,000
Saginaw 19,995 20.57 31.57 6,819 198.71 770.00
Ennis 19,795 22.86 22.86 4,765 94.25 326.75
Alice 19,682 20.96 30.56 6,229 107.36 395.36
Orange 19,613 45.63 86.88 6,709 416.88 1,654.38
Terrell 19,599 39.41 56.78 5,863 333.53 854.57
Angleton 19,123 19.75 32.25 6,700 171.00 658.50
Angleton 19,123 19.75 32.25 6,700 171.00 658.50
Midlothian 18,750 38.35 60.05 4,751 251.25 902.25
Palestine 18,712 16.20 35.95 7,036 221.00 821.00
Belton 18,665 21.50 39.00 4,335 179.00 704.00
Portland 18,500 31.24 35.89 5,070 147.71 287.21
Stephenville 18,290 25.25 41.00 5,531 167.00 639.50
Converse 18,198 14.09 19.34 6,283 83.27 318.77
Converse 18,198 16.28 16.28 6,283 83.27 318.77
Murphy 18,020 16.00 22.00 5,600 130.00 430.00
Pampa 17,994 20.35 25.48 7,546 97.30 353.80
Nederland 17,547 19.00 35.50 6,777 167.50 664.00
Hutto 17,000 37.72 58.67 5,915 324.85 1,047.85
South Houston 16,983 26.15 37.90 4,391 194.12 569.12
Bellaire 16,855 18.03 30.03 6,373 126.03 486.03
Gainesville 16,569 33.42 49.42 5,883 198.30 735.30
Uvalde 16,507 14.45 16.05 4,922 39.00 1,139.14
Highland Village 16,500 47.60 84.60 5,166 269.40 966.90
Brenham 16,147 25.94 48.19 6,513 226.19 893.69
Groves 16,144 19.07 34.17 6,299 154.97 619.88
Gatesville 15,751 15.50 26.00 2,784 110.00 425.00
Sulphur Springs 15,738 22.57 29.09 5,257 159.49 485.49
Forney 15,646 19.92 34.92 4,402 154.92 604.92
Hereford 15,608 15.74 21.34 4,986 75.23 450.23
Mercedes 15,570 22.31 28.26 3,918 113.24 339.74
Mount Pleasant 15,564 15.75 24.50 4,816 94.50 357.00
Taylor 15,191 32.33 58.88 5,330 271.28 1,067.78
Humble 15,133 28.50 34.75 3,652 230.80 815.80
15,001 - 20,000 Averages 24.31 37.59 5,564 174.62 659.43
Fee ForFee For
Residential Sewer Commercial Sewer
2012 Annual TML Wastewater Rate Survey
Residential and Commercial Wastewater Costs
239
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
AS OF OCTOBER 1, 2012
DEPT. DESCRIPTION CURRENT PROP FEE
0201 FISCAL SERVICES
TABC- Liquor License Application Fee 60.00
Solicitation Permit (per person, minimum one month) 20.00
Taxicab Permit (per year) 50.00
Copying Charges (per page)(staff copied) .25
Ad Valorem Taxes (per hundred) .485 .485 Hotel/Motel Occupancy Tax .07
City Sales Tax .015
Franchise Fees: (based on Gross Receipts)
Cable Television (renew 2014) 4%
Electricity (set by PUC/per kwh) 4%
Garbage (renew 2013) 7%
Gas (renew 2020) 4%
Telephone (per access line set by PUC) .59/1.32/2.01
Garage Sale Permits:
Prior to Garage Sale 3.00
Day of Garage Sale 5.00
Returned Check Fee 30.00
Late Charge Past Due Date (gross billing) 10.%
Credit Card Processing 2.50
0302 MUNICIPAL COURT –As Set by Municipal Court Judge
0501 LEISURE SERVICES
Gymnasium Rental:
Profit 250.00
Non-Profit 125.00
Pavilion & Century Park Rental:
1 – 75 people (4 hours) 50.00*
76 – 150 people (4hours) 125.00*
151 – 350 people (4hours) 200.00*
Over 350 people (4hours) 300.00 min.**
*$50.00 per hour for each additional hour
** Cost determined by event
240
DEPT. DESCRIPTION CURRENT PROP FEE
RV Hook-Up:
Per Night 15.00
Senior Citizens (55 or older) 10.00
Birdsong Amphitheater:
Non-ticketed/Non-profit events
1 – 75 people (4 hours) 150.00*
76 – 150 people (4 hours) 300.00*
151 – 350 people (4 hours) 400.00*
Over 350 people (4 hours) 500.00**
*$50.00 per hour for each additional hour
**$500.00 minimum cost determined by event
Ticketed/For-profit events—$500.00 minimum cost determined by event.
Recreation:
Adult League (per team) 300.00
Youth League (per person) 35.00
Youth Programs (i.e. dance) 30.00*
Non-Resident Fee (per person per activity) 10.00
Field Rental—Per Field Per Day 150.00
Field Lighting (per hour) 10.00
*Registration fees for individual sports may vary depending on participation for each class.
Splashville Swimming Pool:
Daily Admission (per person) 5.00
Ages 2 & Under free
Twilight Fee (2 hours prior to closing) 3.00
Senior Citizen (65 & up) 3.00
Passes *
Special Rate Individual Passes (Non-Resident/Resident)
5 visits 20.25/16.25
10 visits 37.50/30.00
20 visits 68.75/55.00 30 visits 93.75/75.00 Family Passes** 250.00/200.00
Party Area Rental (Mon-Sat) 45.00
Noon to 2:00 pm or 3:00 pm to 5:00 pm
Private Party Rental 750.00
Swimming Lessons 50.00
*City residents receive a 20% discount with proof of residency.
**Family of four (4) $10.00 for each additional person. All members must reside in the same household.
241
DEPT. DESCRIPTION CURRENT PROP FEE
0503 CEMETERY
Cemetery Lots:
City Resident 425.00
Non-City Resident 500.00
0504 LIBRARY SERVICES
Replace Lost Books cost
Non-Resident Fee (out-of-city per household) 15.00
Fines for Late Return (per day) .25
Copy Machine (per copy, self-serve) .10
Late Fee Video Return (per day) 1.00
Inter-Library Loan (postage) -0-
Replacement Card Fee 2.00
0505 STREETS SERVICES
Street Cuts:
Asphalt Surfaces Over Concrete (per sq ft): 3.75
Brick Surface Over Concrete (per sq ft): 5.25
Parade Permits:
Type A – Less than 50 units 50.00
Type B – More than 50 units 100.00
Type C – Motorcades or parades otherwise
notAclassifiedAinA“ ”AorA“B”.AA
Marches included in this category. 25.00
0603 FIRE SERVICES
Non-Routine Response Fee:
Per Unit (per hour) 70.00
Supplies cost
0604 AMBULANCE SERVICES Service and Supplies—See attached Exhibit A Special Events Stand-By:
Service and Supplies – See attached Exhibit A
Special Events Stand-By:
Minimum, three hours 150.00
Each additional hour 50.00
EMS Provider Permit 25.00
242
DEPT. DESCRIPTION CURRENT PROP FEE
0700 POLICE SERVICES
Accident Reports 6.00
Finger Printing (2 card max per person ea additional 5.00) 10.00
Offense Reports (for 1st page, $.10 each additional page ) 1.00
False Alarm Fee (per occurrence after five per year) 50.00
Police Escort (per nonprofit event, except funerals) 150.00
ANIMAL CONTROL
Dog License:
Male 20.00
Neutered Male 5.00
Female 20.00
Spayed Female 5.00
Guard dog Bond + 35.00
Dangerous dog Bond +50.00
Cat License:
Male 20.00
Neutered Male 5.00
Female 20.00
Spayed Female 5.00
License Replacement 5.00
Livestock $25/yr + inspection
Boarding/Riding Stables $25/yr + inspection
Late Fee for Licenses 5.00
Late Fee for Permits 10.00
Impoundment Fee (Established and collected by animal shelter)
0801 PLANNING SERVICES
Zoning Ordinance 25.00
Subdivision:
Ordinance 50.00
Specifications 25.00
Design Standards 25.00
Flood Plain Maps 10.00 REMOVE
Zone Change Applications:
Acre or Less 300.00
1.01 to 5 Acres 400.00
5.01 or More 500.00
Mapping:
City Zoning Map
3ft L x 5ft W 0 50.00 2ft L x 3ft W 0 30.00
11int L x 17in W 0 20.00
243
DEPT. DESCRIPTION CURRENT PROP FEE
City Limits and Street Map
3ft L x 5ft W 0 25.00 2ft L x 3ft W 0 15.00
11int L x 17in W 0 5.00
Parkland Dedication (In-lieu of) Per Dwelling Unit 600.00
Board of Adjustment Applications 200.00
Subdivision Filing Fees:
Preliminary Plat (per plat) 200.00
(per lot) 10.00
Final Plat (per plat) 200.00
(per lot) 10.00
Replat (per plat) 200.00
Site Development Plan (per plan) 200.00
Comprehensive Plan 100.00
0802 INSPECTION SERVICES
Food Service Permit:
Annual Inspection: 240.00
Administrative fee 75.00
Contractor fee 160.00
Pre-opening: 100.00
Administrative fee 25.00
Contractor fee 75.00
Complaint 75.00
Reinspection 50.00
Mobile food (with commissary/without) 150/125
Administrative fee 75.00
Contractor fee (with commissary/without) 75/50
Temporary 100.00
Administrative fee 75.00
Contractor fee 25.00
Mobile Home Park License (per park) 10.00
(per lot) 10.00
Mobile Home Inspection 25.00
Certificate of Occupancy 25.00
Inspections outside of normal business hours (per hour) 50.00
244
DEPT. DESCRIPTION CURRENT PROP FEE
BUILDING PERMIT FEE SCHEDULE
General Construction Permit Fees:
Value $1 to $500—flat fee 25.00
Value $501 to $2,000, minimum 24.00+
pro-rated for each $100 above $500 3.00
Value $2,001 to $25,000, minimum 70.00+
pro-rated for each $1,000 above $2,000 14.00
Value $25,001 to 50,000, minimum 392.00+
pro-rated for each $1,000 above $25,000 10.00
Value $50,001 to $100,000, minimum 642.00+
pro-rated for each $1,000 above $50,000 7.00
Value $100,001 to $500,000, minimum 992.00+
pro-rated for each $1,000 above $100,000 6.00
Value $500,001 to $1,000,000, minimum 3,392.00+
pro-rated for each $1,000 above $500,000 5.00
Value $1,000,001 and up, minimum 5,892.00+
pro-rated for each $1,000 above $1,000,000 4.00
Demolition Permit 25.00
Structure Relocation Permit 25.00
ELECTRICAL PERMIT FEES
Issuance fee for each permit 25.00
Additional permit fees:
Installation of Service:
Up to 600 volts (residential) 6.00
Up to 600 volts (commercial) 12.00
Over 600 volts (residential or commercial) 17.00
Equipment Motors:
0 to 10 Hp 3.00
11 to 50 Hp 4.00
50 to 100 Hp 5.00
Over 100 Hp 6.00
Appliances 3.00
Swimming Pools 8.25
Other 4.00
Re-inspection Fee 25.00
License Reciprocation Letter 6.00
Penalty. In the event any work, for which a permit is required by this chapter, is begin prior to obtaining said
permit, the permit fee shall be doubled. The payment of such doubled fee shall not relieve any person from
fully complying with the requirements of this chapter in execution of work nor from other penalties prescribed
herein.
245
DEPT. DESCRIPTION CURRENT PROP FEE
PLUMBING PERMIT AND LAWN SPRINKLER FEES
Issuance fee for each permit 25.00
Fee for each fixture or opening to receive waste 3.00
Building Sewer 5.00
Water Heater 3.00
Gas Piping Systems 4.00
Gas System Test 4.00
Industrial Waste Pre-Treatment Interceptor 6.00
Water Service Line 4.00
Installation, alteration and repair of water piping or
water treating equipment 3.00
Repair or alteration and repair of water piping or
water treating equipment 3.00
Repair or alteration of drainage or vent piping 3.00
Lawn Sprinkler System 3.00
Grease or Sand Trap 6.00
Other 4.00
Re-inspection Fee 25.00
MECHANICAL PERMIT FEES
Issuance fee for each permit 25.00
Re-inspection Fee 25.00
PLAN REVIEW FEE SCHEDULE (Council 5/13/2008)
Commercial and Multi-Family:
Value $1 to $10,000 $50.00
Value $10,001 to $25,000 $70.69+
pro-rated for each $1000 above $10,000 $5.46
Value $25,001 to $50,000, minimum $152.59+
pro-rated for each $1,000 above $25,000 $3.94
Value $50,001 to $100,000, minimum $251.09+
pro-rated for each $1,000 above $50,000 $2.73
Value $100,001 to $500,000, minimum $387.59+
pro-rated for each $1,000 above $100,000 $2.19
Value $500,001 to $1,000,000, minimum $1,263.59+
pro-rated for each $1,000 above $500,000 $1.85
Value $1,000,001 and up, minimum $2,188.59+
pro-rated for each $1,000 above $1,000,000 $1.23
Fire Code(Fire Alarm and Sprinkler System):
Value Up to $250,000 $500.00
Value $251,001 to $500,000 $850.00
Value $500,001 to $1,000,000 $1,100.00 Value $1,000,001 to $3,000,000 $1,600.00
Value $1,000,001 to $3,000,000 $1,600.00
Value $3,000,001 to $6,000,000 $2,400.00
Value $6,000,001 and up $2,400.00
pro-rated for each $1,000 above $6,000,000 $0.25
246
DEPT. DESCRIPTION CURRENT PROP FEE
0803 CODE ENFORCEMENT SERVICES
Health and Sanitation Administrative Fees:
First Violation 25.00
Second Violation 50.00
Third Violation 100.00
3000 WATER FUND
Water Rates:
Minimum Bill (0 gallons used)
5/8 inch and ¾ inch meter 11.00
1 inch 24.29
1 ½ inch 51.57
2 inch 89.76
3 inch 198.87
4 inch and larger 351.63
Plus Volume Charge—per 1,000 gallons 3.25 3.35
Multifamily Billing:
70% of number of living units (per unit) 8.40
Plus Volume Charge--per 1,000 gallons 3.25 3.35
Residential Surcharge per thousand gallon (May - September)
Over 12,000 gallons 1.00
Over 25,000 gallons 3.00
Over 50,000 gallons 4.00
Outside City Limits 115%
Customer Deposits:
Residential 100.00
Residential deposits shall be made either:
(a) in cash at the time of making application; or
(b) one-third to be paid in cash at the time of making application and the remaining two-
thirds to be billed on the first two months billing; or
(c) anAapplicantAforAresidentialAconnectionAmayApresentAaAletterAofAcreditAfromAapplicant’sA
most recent utility company which represents a satisfactory payment history for at
least twelve (12) months preceding the date of application. To be satisfactory, the
letter must not indicate that the applicant has been advised of late payment more than
two (2) times during the period.
(d) Any customer whose account has been active for twelve (12) months and has not been
advised of a late payment during that period, shall be entitled to their deposit for utility
service being applied to the account balance or refunded by check within thirty (30)
days.
247
DEPT. DESCRIPTION CURRENT PROP FEE
Commercial
2X monthly usage
For commercial connections:
(a) a service deposit shall be required which shall be equal to an estimate of the cost of sixty
(60) days utility service, with a five hundred dollar ($500.00) minimum deposit. The
amount of the deposit shall be estimated by the utility billing clerks or his or her authorized
representative.
Where billing figures for a comparable establishment are not available to establish the
deposit for a commercial connection, the utility billing clerks shall estimate a two-month
billing based upon information received from the applicant. The utility office shall review
the estimate and within the first three months make the appropriate adjustment in the
deposit amount.
(b) Commercial deposits shall be made in cash. The Director of Finance or his or her
authorized representative may authorize an alternative method of deposit for commercial
accounts on a case by case basis
(c) When and if it is found that the deposit required and is collected in accordance with the
above schedule is not sufficient to protect the City from losses that may occur over a
period of two (2) months, the Director of Finance may, at his or her discretion, require an
additional cash deposit, or may require an additional deposit if for any reason the amount
of the deposit becomes less than the originally required under the schedules hereinabove
set forth.
A customer with an existing account established before October 1, 2005, will not be required to
establishAanAadditionalAdepositAunlessAandAuntilAtheAcustomer’sAserviceAisAterminatedAforAnon-payment.
In that event, the deposit requirements of this section will apply.
Basic Service Charges:
Connection Fee 20.00
Transfer Fee 20.00
After 5:00 p.m. or weekends (additional) 20.00
Damaged Meter Charge cost
Fire Hydrant Meter Deposit 1,000.00
Non-Pay Reconnect Fee 20.00
Check Read (each, after two free annually) 10.00
Temporary Service (72 hours) 20.00+cost
Temporary Cut-Off for Repair 20.00
Leak Test (each, after two free annually) 10.00
Water Tap Charges:
5/8 inch and ¾ inch taps 420.00
1 inch tap 534.00
1 ½ inch tap 1,010.00
2 inch tap 1,395.00
Street Boring Charge (per linear foot) 10.00
248
DEPT. DESCRIPTION CURRENT PROP FEE
3100 SEWER FUND
Sewer Rates:
Minimum Bill (0 gallons used) 9.50
Plus Volume Charge--per 1,000 gallons 3.15 3.25
Multifamily Billing:
70% of Number of Living Units (per unit) 9.50
Plus Volume Charge—per 1,000 gallons 3.15 3.25
Residential Winter Months Averaging (Dec, Jan, Feb)
Outside City Limits 115%
Sewer Tap:
4-inch tap 300.00
6-inch tap 375.00
Charges for Industrial Pretreatment:
Compliance Sampling (in house)
BOD (per pound) .016
TSS (per pound) .15
3200 STORMWATER DRAINAGE
Single Family Residential Properties (per property/per month):
0 to 5,000 sq. ft. 2.00
5,001 to 21,780 sq. ft. 3.00
Over 21,780 sq. ft. 4.00
Commercial and all other properties (per property/per month):
Equivalent Residential Units (ERU):
ERU=LAND AREA (sq. ft.) div by 6,000 sq.ft DETAINED ERU 3.00
UNDETAINED ERU 5.10
UNDEVELOPED EXEMPT
5001 SANITATION SERVICES (IESI)
Garbage Rates
Frequency 1X 2X 3X 4X 5X 6X Extra
Residential N/A 10.26 N/A N/A N/A N/A 5.23
Commercial 17.66 N/A N/A N/A N/A N/A 8.67
2 yard 60.58 101.82 N/A N/A N/A N/A 38.23
3 yard 82.76 110.94 169.17 222.34 275.50 N/A 45.26
4 yard 90.78 130.48 229.59 309.34 389.09 488.83 51.55
6 yard 107.59 162.72 283.95 380.63 477.30 575.37 64.09
8 yard 121.60 222.64 330.71 441.61 555.87 668.46 76.49
Fuel Surcharge. Each month a fuel surcharge is added to the water bills based upon the average fuel cost
incurred by IESI in providing service to the City.
249
DEPT. DESCRIPTION CURRENT PROP FEE
4471 LANDFILL
Regular Rate Gate Fees:
Minimum (Up to 1000 lbs.) 15.00
Per Ton 40.00
Inadequate Containment Fee Doubled
Pull Off (Per Each) 25.00
3001 AIRPORT
Airport Hangars (per month):
North side 135.00
South side 185.00
Small Corner 195.00
Large Corner 210.00
Commercial 800.00
Monthly Aircraft Tiedown/Parking 15.00
Fuel Tax (per gallon) .05
Commercial Land Lease (per square foot) .10
New Airport Hangars (per month):
Small 200.00
Large 225.00
250
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251
ORDINANCE NO. 2012-
AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF
STEPHENVILLE, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012, AND ENDING
SEPTEMBER 30, 2013, AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF STEPHENVILLE
FOR THE 2012-2013 FISCAL YEAR.
WHEREAS, the budget for the fiscal year beginning October 1, 2012 and ending
September 30, 2013, was duly presented to the City Council by the City Administrator and a
public notice was posted in the Stephenville City Hall.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE,
TEXAS:
SECTION 1. That the appropriations for the fiscal year beginning October 1, 2012 and
ending September 30, 2013, for the support of the general government of the City of
Stephenville, Texas, be fixed and determined for said terms in accordance with the
expenditures shown in the City's fiscal year 2012-2013 budget.
SECTION 2. That the budget is hereby approved in all respects and adopted as the
City's budget for the fiscal year beginning October 1, 2012 and ending September 30, 2013.
PASSED and APPROVED this the 4th day of September, 2012.
___________________
Jerry K. Weldon II, Mayor
ATTEST:
___________________________________
Cindy L. Stafford,
City Secretary
___________________________________
Reviewed by Mark A. Kaiser,
City Administrator
_________________________________
Approved as to form and legality
Randy Thomas, City Attorney
252
ORDINANCE NO. 2012-
AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF STEPHENVILLE, FOR THE TAX YEAR
2012.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE,
TEXAS:
That we, the City Council of the City of Stephenville, Texas, do hereby levy or adopt the
tax rate of $100.00 valuation for this city for tax year 2012, as follows:
$ 0.4235 for the purpose of maintenance and operation.
$ 0.0615 for the payment of principal and interest on bonds.
$ 0.4850 Total Tax Rate
The Tax Assessor/Collector is hereby authorized to assess and collect the taxes of the
City of Stephenville, Texas, employing the above tax rate.
PASSED and APPROVED this the 18th day of September, 2012.
____________________________________
Jerry K. Weldon II, Mayor
ATTEST:
___________________________________
Cindy L. Stafford,
City Secretary
___________________________________
Reviewed by Mark A. Kaiser,
City Administrator
_________________________________
Approved as to form and legality
Randy Thomas, City Attorney
253
Advisory Boards and Commissions
In addition to the permanent advisory boards and commissions listed, the Council also appoints
temporary advisor committees from time to time to address specific, short term issues. The 2012
Membership of Advisory Boards and Commissions include:
Airport Advisory Board. Studies and makes recommendations to the City Council regarding operations
and facility improvements of the municipal airport. Ensures that the municipal airport is efficiently and
adequately meeting the needs of the City and the air transportation industry.
Bill Chandler Dana Brinkley Hardy Hampton
Frank Burke Jubel Caldwell Rick Tennyson
Robert Couch
Board of Adjustment. Hears and decides appeals that allege that there was an error in any order,
requirements, decision or determination made by a City administrative officer, department of board. Also
acts on applications that are submitted for a variance or a special exception to City zoning regulations.
Elizabeth Baxter Nicki Jones Perry Elliott
Deanna Glasgow Moumin Quazi
Building Board. Hears and renders decisions on ruling by City building inspectors or officials in regards
to code interpretation, enforcement and substandard housing or structures within the City.
David Jacquess Fred Parker Dennis Shumate
Danny Phillips Steve Bowman
Electrical Board. Hears and renders decisions on ruling by City building inspector or officials in regards
to code interpretation, enforcement and substandard electrical work within the City.
Johnny Davis David Bragg David Picha
Mark Hunter Kenneth Howell
Water Conservation Committee. Advises the City Council on policy matters affecting the Western
Conservation programs and events.
Sudarshan Kurwadkar Hennen Cummings Manon Shockey
Dr. Carol Thompson Mark Miller
Parks and Recreation Advisory Board. Recommends, to the City Council, uses of parkland and
parks/recreation facilities and improvements in programs, activities and facilities to meet community
recreation needs and interests.
Cary Strohmeyer Kayla Peak Dale Dorothy
Jerry Land Joe Altebaumer Jason La Touche
David Picha
254
Advisory Boards and Commissions
Planning and Zoning Commission. Studies and reviews plans and recommends to the City Council
action to be taken in regard to City growth and development and comprehensive community planning.
Also, makes recommendations and acts as a hearing board on zoning requests. Drafts new development
regulations and conducts periodic review of plans and regulations.
Richard Petronis Jerry Warren Caryl Chilton
Dell Burdick Metta Collier Bill Muncey
Matt Harpole Janet Whitley Jason Lovell
Tawnya Doggett
Dangerous Buildings Abatement Board. Hears and renders decisions on ruling by City building
inspectors or officials in regards to code interpretation and enforcement on substandard structures within
the City.
Brad Chilton Michael D. Stephens Jeff Owens
Jeremiha Dennis Gerrit Schouten
Plumbing Board. Hears and renders decisions on ruling by City building inspectors or officials in regards
to code interpretation and enforcement on substandard plumbing work within the City.
Steven Forbus Clarence Young Larry Graham
J. D. Walker John Weber Dan Rivers
Bobby Mangrum
Senior Citizen Advisory Board. Recommends to the City Council action to be taken in regard to
facilities and improvements in programs, activities and facilities to meet community senior citizen needs
and interests.
Tom Konz Robin Wollert Roy Hayes
Jana Saucedo Patsy Jones
Library Advisory Board. Recommends to the City Council action to be taken in regard to facilities and
improvements in programs, activities and facilities to meet library needs and interests.
Emily McLemore Michael Mason Mary Hall
Shirley Bittenbinder Margie Derrick
Bette Kline Katy Eichenberg
Mechanical Board. Hears and renders decisions on ruling by City building inspectors or officials in
regards to code interpretation and enforcement on substandard mechanical work within the City.
Bobby Mangrum Mike Walker James Walker
Steven Deviney Rick Alderfer
255
FISCAL &
BUDGETARY
POLICIES
256
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257
Fiscal and Budgetary Policies
I. Statement of Purpose
The City of Stephenville is committed to financial management through integrity, prudent stewardship, planning,
accountability, full disclosure and communication. The broad purpose of these Fiscal and Budgetary Policies are
to enable the City to achieve and maintain a long-term stable and positive financial condition, and provide
guidelines for the day-to-day planning and operations of the City’s financial affairs.
Policy scope generally spans areas of accounting and fiscal reporting, internal controls, both operating and
capital budgeting, revenue management, investment and asset management, debt management and forecasting.
This is done in order to:
Demonstrate to the citizens of Stephenville, the investment community, and the bond rating
agencies that the City is committed to a strong fiscal operation;
Provide precedents for future policy-makers and financial managers on common financial goals and
strategies;
Fairly present and fully disclose the financial position of the City on conformity to generally
accepted accounting principals (GAAP); and
Demonstrate compliance with finance-related legal and contractual issues in accordance with the
Texas Local Government Code and other legal mandates.
These policies will be reviewed and updated annually as part of the budget preparation process.
II. Operating Budget Policy Statement
A. Preparation
Budgeting is an essential element of financial planning, control, and evaluation process of
municipal government. The “Operating Budget” is the City’s annual financial operating plan.
The budget includes all of the operating departments of the City. It also includes the debt
service funds, all capital improvement programs, and all enterprise funds. The Finance
Department prepares the budget, with the cooperation of all departments, and under the direction
of the City Administrator who makes necessary changes and transmits the document to the City
Council.
1. Proposed Budget – Under the City Charter, the City Administrator is responsible for
preparing and recommending an operating budget for City Council consideration. Such
budget shall provide a complete plan for the fiscal year within the provisions of the City
Charter.
a. A budget message which shall outline the proposed financial policies for the next
year with explanations of any change from previous years in expenditures and any
major changes in policy and complete statement regarding the financial conditions
of the City
258
b. The budget shall include four basis segments for review and evaluation: (1)
personnel costs, (2) line item budget for operations and maintenance costs, (3)
service level adjustments for increases or decreases to existing service levels, and
(4) revenues.
c. The budget review process shall include the City Council participation in the
development of each of the four segments of the proposed budget.
2. Adoption of the Budget – The budget and all supporting schedules shall be filed with the
City Secretary when submitted to the Council and shall be open for public inspection by
anyone interested.
At the Council meeting at which time the budget is submitted, the Council will name the
time and place of a budget public hearing and will publish the notice of the public
hearing at least ten (10) days before the date of the hearing. At this hearing, interested
citizens may express their opinions concerning items of expenditure, giving their reasons
for wishing the increase or decrease in any items of expense. After the public hearing,
the Council shall analyze the budget, making any additions or deletions which they feel
appropriate, and shall, at least twenty (20) days prior to the beginning of the next fiscal
year, adopt the budget by a favorable majority vote of all members of the Council.
Should the Council take no action on or prior to such day, the budget, as submitted, shall
be deemed to have been finally and unanimously adopted by the Council.
B. Balanced Budget
The goal of the City is to balance the operating budget with the current revenues, whereby,
current revenues would match and fund on-going expenditures/expenses.
C. Planning
The budget process will be coordinated so that major policy issues are identified prior to the
budget approval date. This will allow the City Council adequate time for consideration of
appropriate decisions and analysis of financial impacts.
D. Reporting
Summary financial reports will be presented to the City Council quarterly. These reports will be
in a format appropriate to enable the City Council to understand the overall budget and financial
status. The City Administrator will also present a mid-year report to the City Council following
the end of the second fiscal quarter which updates the status of projects and related financial
goals set forth in the budget.
E. Control and Accountability
Each Department Director, appointed by the City Administrator, will be responsible for the
administration of his/her departmental budget. This includes accomplishing the objectives
adopted as part of the budget and monitoring each departmental budget for compliance with
spending limitations.
F. Contingency Appropriations
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The budget may include contingency appropriations within designated operating departmental
budgets. These funds are to offset expenditures for unexpected maintenance or other
unanticipated or unforeseen expenses that might occur during the year.
III. Asset Management
A. Cash Management and Investments
The City Council has formally approved a separate Investment Policy for the City of
Stephenville that meets the requirements of the Public Funds Investment Act (PFIA), Section
2256 of the Texas Local Government Code. This policy is reviewed annually by the City
Council, and it applies to all financial assets held by the City.
1. Statement of Cash Management Philosophy – The City shall maintain a comprehensive
cash management program to include the effective collection of all accounts receivable,
the prompt deposit of receipts to the City’s depository, the payment of obligations, and
the prudent investment of idle funds in accordance with this policy.
2. Objectives - The City’s investment program will be conducted as to accomplish the
following listed in priority order:
a. Safety of the principal invested
b. Liquidity and availability of cash to pay obligations when due
c. Receive the highest possible rate of return (yield) consistent with the City’s
investment policy.
3. Safekeeping and Custody - Investments may only be purchased through brokers/dealers
who meet the criteria detailed in the investment policy, which also addresses internal
controls related to investments.
4. Standard of Care and Reporting – Investments will be made with judgment and care,
always considering the safety of principal to be invested and the probable income to be
derived. The Director of Finance is responsible for overall management of the City’s
investment program and ensures all investments are made in compliance with the
investment policy. An investment report, providing both summary and detailed
information, will be presented to the City Council quarterly.
5. Authorized Investments – The City can currently invest in the following:
a. U.S Treasury and Agency securities;
b. Obligations of this state or other states, agencies, counties, cities, rated as to
investment quality by a nationally recognized investment rating firm of not less than
A;
c. Certificates of Deposit;
d. Fully collateralized Repurchase Agreements;
e. No-load Money Market Mutual Funds;
f. Investment Pools that meet the requirements of PFIA.
B. Fixed Assets
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These assets will be reasonably safeguarded and properly accounted for, and prudently insured.
1. Capitalization Criteria – For purposes of budgeting and accounting classification, the
following criteria must be capitalized:
The asset is owned by the City.
The expected useful life of the asset must be longer than one year, or extend the life
of an identifiable existing asset by more than one year.
The original cost of the asset must be at least $1,000.
The asset must be tangible.
On-going repairs and general maintenance are not capitalized.
2. New Purchases – All costs associated with bringing the asset into working order will be
capitalized as part of the asset costs. This will include start up costs, engineering or
consultant type fees as part of the asset cost once the decision or commitment to
purchase the asset is made. The cost of land acquired should include all related costs
associated with its purchase.
3. Improvements and Replacement – Improvements will be capitalized when they extend
the original life of an asset or when they make the asset more valuable than it was
originally. The replacement of assets’ components will normally be expensed unless
they are of a significant nature and meet all the capitalization criteria.
4. Contributed Capital – Infrastructure assets received from developers or as a result of
annexation will be recorded as equity contributions when they are received.
5. Distributions Systems – All costs associated with public domain assets, such as streets
and utility distribution lines will be capitalized in accordance with the capitalization
policy. Costs should include engineering, construction and other related costs including
right-of-way acquisition.
6. Reporting and Inventory – The Finance Department will maintain the permanent records
of the City’s fixed assets, including description, cost, department of responsibility, date
of acquisition, depreciation and expected useful life. Periodically, random sampling at
the department level will be performed to inventory fixed assets assigned to that
department. Responsibility for safeguarding the City’s fixed assets lies with the
department Director whose department has been assigned the asset.
IV. Debt Management
The City of Stephenville recognizes the primary purpose of capital facilities is to provide services to the citizens.
Using debt financing to meet the capital needs of the community must be evaluated according to efficiency and
equity. Efficiency must be evaluated to determine the highest rate of return for a given investment of resources.
Equity is resolved by determining who should pay for the cost of capital improvements. In meeting demand for
additional services, the City will strive to balance the needs between debt financing and “pay-as-you-go”
methods. The City realizes that failure to meet the demands of growth may inhibit its continued economic
vitality, but also realizes that too much debt may have detrimental effects on the City’s long-range financial
condition.
The City will issue debt only for the purpose of acquiring or constructing capital assets for the general benefit of
its citizens and to allow it to fulfill its various purposes as a city.
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A. Usage of Debt – Debt financing will be considered for non-continuous capital improvements which
citizens will be benefited. Alternatives for financing will be explored prior to debt issuance and include,
but not limited to:
Grants
Use of Reserve Funds
Use of Current Revenues
Contributions from developers and others
Leases
Impact Fees
When the City utilizes long-term financing, it will ensure that the debt is soundly financed by
conservatively projecting revenue sources that will be used to pay the debt. It will not finance
the improvement over a period of time greater than the useful life of the improvement and it will
determine that the cost benefit of the improvement, including interest costs, is positive to the
community.
B. Types of Debt –
1. General Obligation Bonds – General obligation bonds must be authorized by a vote of
the citizens of Stephenville. They are used only to fund capital assets of the general
government and are not to be used to fund operating needs of the City. The full faith
and credit of the City as well as the City’s ad valorem taxing authority back general
obligation bonds. Conditions for issuance of general obligation debt include:
When the project will have a significant impact on the tax rate;
When the project may be controversial even though it is routine in nature; or
When the project falls outside normal bounds of projects the City has typically done.
2. Revenue Bonds – Revenue bonds will be issued to provide for the capital needs of any
activities where the capital requirements are necessary for a continuation or expansion of
a service. The improved activity shall produce a revenue stream to fund the debt service
requirements of the necessary improvement to provide service expansion. The average
life of the obligation should not exceed the useful life of the asset(s) to be funded by the bond
issue.
3. Certificates of Obligation (CO’s) – Certificates of obligation or contract obligations may
be used to fund capital requirements that are not otherwise covered either by general
obligation or revenue bonds. Debt service for CO’s may be either from general
revenues (tax-supported) by a specific revenue stream(s) or a combination of both.
Typically, the City may issue CO’s when the following conditions are met:
When the proposed debt will have a minimal impact on future effective property tax
rates;
When the projects to be funded are within the normal bounds of city capital projects,
such as roads, parks, various infrastructure and City facilities; and
When the average life of the obligation does not exceed the useful life of the asset(s)
to be funded by the issue.
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Certificates of obligation will be the least preferred method of financing and will be used
with prudent care and judgment by the City Council. Every effort will be made to
ensure public participation in decisions relating to debt financing.
C. Method of Sale – The City will use a competitive bidding process in the sale of bonds unless a
condition in the bond market or the nature of the issue warrants a negotiated bid. In such
situations, the City will publicly present the reasons for the negotiated sale. The City will rely
on the recommendation of the financial advisor in selection of the underwriter or direct
purchaser.
D. Disclosure – Full disclosure of operating costs along with capital costs will be made to the bond
rating agencies and other users 0f financial information. The City staff, with the assistance of
the financial advisor and bond counsel, will prepare the necessary materials for presentation to
the rating agencies and will aid in the production of the preliminary Official Statements. The
City will take the responsibility for the accuracy of all financial information released.
E. Federal Requirements – The City will maintain procedures to comply with arbitrage rebate and
other Federal requirements.
F. Debt Restructuring – The City will issue bonds not to exceed the useful life of the asset being
financed. The structure should approximate level debt service unless operational matters dictate
otherwise. Market factors, such as the effects of tax-exempt designations, the cost of early
redemption options and the like, will be given consideration during the structuring of long-term
debt instruments.
G. Debt Coverage Ratio – Refers to the number of times the current combined debt service
requirements or payments would be covered by the current operating revenues, net of on-going
operating expenses of the City’s combined utilities (Water and Wastewater). The current bond
ordinance for outstanding utility debt requires a combined minimum 1.25 times coverage ratio.
H. Bond Reimbursement Resolutions – The City may utilize bond reimbursements a tool to
manage its debt issues, due to arbitrage requirements and project timing. In so doing, the City uses
its capital reserves “cash” to delay bond issues until such time when issuance is favorable and beneficial to
the City.
The City Council may authorize a bond reimbursement resolution for General Capital projects
that have a direct impact on the City’s ad valorem tax rate when the bonds will be issued within
the term of the existing City Council.
The City Council may also authorize revenue bond reimbursements for approved utility and
other self-supporting capital projects.
V. Other Funding Alternatives
When at all possible, the City will research alternative funding opportunities prior to issuing debt or increasing
user-related fees.
A. Grants – All potential grants will be examined for any matching requirements and the source of
those requirements identified. A grant funding worksheet, reviewed by Finance, that clearly
identifies funding sources, outcomes and other relevant information will be presented and
approved by the City Council prior to any grant application being submitted. It must be clearly
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understood that any resulting operation requirements of the grant could be discontinued once the
term and conditions of the project have been terminated. The City Council must authorize
acceptance of any grant funding.
B. Use of Reserve Funds - The City may authorize the use of reserve funds to potentially delay or
eliminate a proposed bond issue. This may occur due to higher than anticipated fund balances in
prior years, thus eliminating or reducing the needs for debt proceeds, or postpone a bond issue
until market conditions are more beneficial or timing of the related capital improvements does
not correspond with the planned bond issue. Reserve funds used in this manner are replenished
upon issuance of the proposed debt.
C. Developer Contributions – The City will require developers who negatively impact the City’s
utility capital plans to offset those impacts.
D. Leases – The City may authorize the use of lease financing for certain operating equipment
when it is determined that the cost benefit of such arrangement is advantageous to the City.
E. Impact Fees – The City will impose impact fees as allowable under state law for both water and
wastewater services. These fees will be calculated in accordance with statute and reviewed at
least every three years. All fees collected will fund projects identified within the Fee study and
as required by state laws.
VI. Financial Conditions and Reserves
The City of Stephenville will maintain budgeted minimum reserves in the ending working capital/fund
balances to provide a secure, healthy financial base for the City in the event of a natural disaster or other
emergency, allow stability of City operations should revenues fall short of budgeted projections and
provide available resources to implement budgeted expenditures without regard to actual timing of cash
flows into the City.
A. Operational Coverage – The City’s goal is to maintain operations coverage of 1.00, such that
operating revenues will at least equal or exceed current operating expenditures. Deferrals, short-
term loans, or one-time sources will be avoided as budget balancing techniques.
B. Operating Reserves – City wide the City will maintain reserves at a minimum of ninety (90)
days (25%) of net budgeted operating expenditures. Net budgeted operating expenditures are
defined as total budgeted expenditures less interfund transfers and charges, general debt service
(tax-supported), direct cost for purchased power and payments from third party grant monies.
1. General Fund – The unobligated fund balance in the General Fund should equal at least
ninety (90) days or 25% of annual budgeted General Fund expenditures.
2. Utility Fund –Working capital reserves in the Utility Fund should be 25% or ninety (90)
days.
For all other funds, the fund balance is an indication of the balance of each particular fund at a
specific time. The ultimate goal of each such fund is to have expended the fund
balance at the conclusion of the activity for which the fund was established.
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Reserve requirements will be calculated as part of the annual budget process and any additional
required funds to be added to the reserve balances will be appropriated within the budget. Funds
in excess of the minimum reserves may be expended for City purposes at the will of the City
Council once it has been determined that the use of the excess will not endanger reserve
requirements in future years.
C. Liabilities and Receivables – Procedures will be followed to maximize discounts and reduce
penalties offered by creditors. Current liabilities will be paid within 30 days of receiving the
invoice. Accounts receivable procedures will target collection for a maximum of 30 days of
service. Receivables aging past 120 days will be sent to a collection agency.
D. Capital Projects Funds – Every effort will be made for all monies within the Capital Projects
Funds to be expended within thirty-six (36) months of receipt. The fund balance will be
invested and income generated will offset increases in construction costs or other costs
associated with the projects. Capital project funds are intended to be expended totally, with any
unexpected excess to be transferred to the Debt Service Fund to service project-related debt
service.
E. General Debt Service Funds - Revenues within this fund are stable, based on property tax
revenues. Balances are maintained to meet contingencies and to make certain that the next
year’s debt service payments may be met in a timely manner. The fund balance should not fall
below one month or 1/12th annual debt service requirements, in accordance with IRS guidelines.
E. Investment of Reserve Funds - The reserve funds will be invested in accordance with the City’s
investment policy.
VII. Internal Controls
A. Written Procedures – Wherever possible, written procedures will be established and maintained
by the Director of Finance for all functions involving cash handling and/or accounting
throughout the City. These procedures will embrace the general concepts of fiscal responsibility
set forth in this policy statement.
B. Department Directors Responsibility - Each department director is responsible for ensuring
that good internal controls are followed throughout the department, that all Finance Department
directives are implemented and that all independent auditor internal control recommendations
are addressed.
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Basis of Accounting/Budgeting
The budgetary and accounting policies contained in the budget document conform to generally accepted
accounting principles (GAAP) as established by the Governmental Accounting Standards Board (GASB). The
accounts of the City are organized on the basis of funds and account groups, each of which is considered a
separate budgetary and accounting entity. Within the budget, the City’s various funds are grouped into the
following categories of fund types:
Governmental Fund Types – Include the General Fund, Debt Service Fund, Special Revenue Funds, and
Capital Projects Fund. The City accounts and budgets for all general government funds using the modified
accrual basis. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual
(i.e., both measurable and available). Available revenues collected within the current period or soon thereafter
are used to pay liabilities of the current period. Expenditures represent a decrease of financial resources, and
other than interest on general long-term debt, are recorded when the fund liability is incurred, if measurable.
Interest on general long-term debt is recorded when due. Exceptions to this general rule include: (1) accumulated
unpaid vacation, sick pay, and other employee benefits which are not accrued; (2) principal and interest on
general long-term debt which is recognized when due; and (3) prepaid expenses, which are not recorded.
Proprietary Fund Types – Include the Utility Fund, and are accounted and budgeted for on a cost-of-services or
“capital maintenance” measurement focus, using the accrual basis of accounting. Under the accrual basis of
accounting, revenues are recognized when earned and expenses are recognized when incurred. For purposes of
this budget presentation, depreciation is not displayed and capital expenditures and bond principal payments are
shown as utilized by each fund.
Governmental Fund Types
Governmental Fund Types are those through which most governmental functions of the City are financed. The
acquisition, use, and balances of the City’s expendable resources and the related liabilities (except those
accounted for in the Proprietary and Fiduciary types) are accounted for through the Governmental Fund Types.
General Fund: The General Fund is the general operating fund of the City and accounts for the ordinary
operations of the City that are financed from taxes and other general revenues. It is used to account for all
financial resources except those required to be accounted for in another fund. Major functions financed by
the General Fund include: Administration, Administrative Services, Fire and Police, Community
Development and Community Services.
Special Revenue Fund: The Special Revenue Funds account for the accumulation and distribution of
resources. The Hotel/Motel Tax Fund accounts for the tax revenues received from local hotels and bed and
breakfasts and for expenditures made within guidelines of the Texas Hotel Occupancy Tax Act. The Child
Safety Fund accounts for the court costs used to enhance child safety, health, nutrition; including child abuse
prevention and intervention and substance abuse prevention. The LEOSE Fund accounts for restricted law
enforcement officer education and training activity.
Debt Service Fund: The Debt Service Fund is used to account for accumulation of resources for, and the
payment of, general long-term debt principal, interest and related costs other that debt serviced by
Proprietary Fund Types. The revenue source is principally ad valorem taxes levied by the City.
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Capital Projects Fund: Capital Projects Funds are used to account for financial resources to be used for the
acquisition or construction of major capital facilities and equipment.
Proprietary Fund Types
Enterprise Funds are used to account for operations that are either financed and operated in a manner similar to
private business enterprises, or where the governing body has decided that periodic determination of revenues
earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management,
control, accountability, or other purposes.
Utility Fund: This fund accounts for water and sewer services for the residents of the City. All activities
necessary to provide such services are accounted for in the fund, including administration, operation,
maintenance, financing and related debt service, and billing and collection.
Sanitary Landfill Fund: This fund accounts for solid waste collection and disposal services provided to the
residents of the City.
Airport Fund: This fund accounts for municipal airport services and to support air transportation and
charter services.
Storm Water Drainage Fund: This fund accounts for the maintaining of existing storm water drainage
ways and the construction of new drainage ways.
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Budget Glossary
The Annual Budget contains specialized and technical terminology that is unique to public finance and
budgeting. To help the reader of the 2012-13 Annual Budget document to better understand these terms, a
budget glossary has been included.
Account: A term used to identify an individual asset, liability, expenditure control, revenue control,
encumbrance control, or fund balance.
Accounting System: Records and procedures which are used to record, classify and report information on
the financial status and operations of the entity.
Accrual Basis of Accounting: A basis of accounting under which revenues are recorded when earned and
expenditures are recorded as soon as they result in liabilities for benefits received, notwithstanding that the
receipt of the revenue or the payment of the expenditure may take place, in whole or in part, in another
accounting period.
Activity: A specific and distinguishable line of work performed by one or more organizational
components of a governmental unit for the purpose of accomplishing a function for which the
governmental unit is responsible. See also Function.
Ad Valorem Taxes: In proportion to value. A basis for levy of taxes upon property. See Property Taxes.
Amended Budget: Includes the adopted budget for a fiscal year, plus any budget amendments or budget
transfers.
Appraised Value (Assessed Valuation): The value of real and/or personal property assigned by the
assessor as a basis for the levying of property taxes. (Property values are established by the Erath County
Tax Appraisal District.)
Appropriation: An authorization granted by the legislative body to make expenditures and to incur
obligations for specific purposes.
Assets: Resources owned or held by the City, which have a monetary value.
Authorized Positions: Employee positions, which are authorized in the adopted budget, to be filled
during the year.
Available (Undesignated) Fund Balance: This refers to the funds remaining from the prior year, which
are available for appropriation and expenditure in the current year.
Base Budget: Cost of continuing the existing levels of service in the current budget year.
Bond: A long-term IOU or promise to pay a sum of money (the face amount of the bond) on a specific
date(s) (the bond maturity date) at a specified interest rate.
Bonded Debt: That portion of indebtedness represented by outstanding bonds.
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Budget Glossary
Bond Ordinance: An ordinance or resolution authorizing a bond issue.
Bond Refinancing: The pay-off and re-issuance of bonds, to obtain better interest rates and/or bond
conditions.
Budget: An annual plan of financial operation embodying an estimate of proposed expenditures and the
estimated means of financing them. The approved budget is authorized by ordinance and thus specifies the
legal spending limits for the fiscal year.
Budget Calendar: The schedule of key dates which the City follows in the preparation and adoption of the
budget.
Budget Document: The instrument used by the budget-making authority to present a comprehensive
financial plan of operations to the City Council.
Budget Message: The opening section of the budget which provides the City Council and the public with
a summary of the most important aspects of the budget, changes from previous years and views and
recommendations of the City Administrator.
Budget Ordinance: The official enactment, by the City Council, to legally authorize the City Staff to
obligate and expend the resources of the City.
Capital Improvements Program (CIP): A long-range plan for providing the capital outlays necessary to
ensure that adequate services are provided the residents of the City. The plan includes improvements to, or
the acquisition of, structural improvements and major equipment purchases.
Capital Projects Fund: A fund created to account for financial resources to be used for the acquisition
and/or the construction of major capital facilities or equipment.
Capital Outlays: Expenditures for items which have a useful life in excess of one year and a purchase
cost of at least $1,000. Included in this category is the cost of land, buildings, permanent improvements,
machinery, large tools, rolling and stationary equipment.
Cash Basis of Accounting: The basis of accounting in which transactions are recorded when cash is either
received or disbursed.
Cash Management: The proper management of the cash necessary to pay for government services while
investing temporary, idle, excess cash in order to earn interest revenue.
Certificates of Obligation (CO’s): Bonds that finance a variety of public improvement projects which
can be backed by general revenues, backed by a specific revenue stream, or a combination of both.
Certificates of obligation will be used to fund capital assets where bond issues are not warranted as a result
of the cost of the asset(s) to be funded through the instrument. This type of bond generally does not require
voter approval.
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Budget Glossary
City Charter: The document that establishes the City as an incorporated political subdivision (municipal
government) in accordance with the statutes of the State of Texas.
Contingency: A budgetary reserve set aside for emergencies or unforeseen expenditures.
Current Taxes: Taxes that are due within one year.
Debt Service Fund: The fund used to account for the payment of principal and interest on all long-term
debt.
Delinquent Taxes: Real or personal property taxes that remain unpaid on or after February 1st of each year
upon which penalties and interest are assessed.
Department: A major administrative organizational unit of the City, which indicates overall management
responsibility of one or more activities.
Deficit: The excess of expenditures over revenues during an accounting period.
Depreciation: The process of estimating and recording the expired useful life of a fixed asset which is
used to distribute its cost over its revenue producing years.
Encumbrance: The commitment of appropriate funds to purchase an item or service. To encumber funds
means to set aside or commit funds for specified future expenditure.
Enterprise Fund: A fund established to finance and account for operations (1) that are financed and
operated in a manner similar to private business enterprises- where the intent of the governing body is that
the costs (expenses, including depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (2) where the governing body
has decided that periodic determination of revenues earned, expenses incurred, and/or net income is
appropriate for capital maintenance, public policy, management control, accountability, or other purposes.
Erath County Appraisal District: An entity established by the State of Texas to ensure uniform property
appraisals for all taxing entities in Erath County.
Expenditure: Funds spent in accordance with the budgeted appropriations on assets or goods and services
obtained.
Expenses: A decrease in net total assets. Expenses represent the total cost of operations during a period
regardless of the timing of related expenditures.
Fiscal Year: A 12-month period to which the annual operating budget applies. (The City of Stephenville
has established October 1 through September 30 as its fiscal year.)
Fixed Asset: Assets of a long-term character, which are intended to continue to be held or used. Examples
of fixed assets include items such as land, buildings, machinery, furniture and other equipment.
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Budget Glossary
Franchise Fee: A fee paid by public service businesses for the use of City streets, alleys and property in
providing their services to the citizens of the City. Services requiring franchises include electricity,
telephone, natural gas, cable television, sanitation, taxicab, water and wastewater.
Full Faith and Credit: A pledge of the general taxing power of the City to repay debt obligations (the
term typically used in reference to bonds.)
Full Time Equivalent (FTE): A part-time position converted to the decimal equivalent of a full-time
position based on 2,080 hours per year, or full value of one for a full-time position.
Function: A group of related activities aimed at accomplishing a major service for which the City is
responsible. For example, public safety is a function.
Fund: An accounting entity with a self-balancing set of accounts that record financial transactions for
specific activities or government functions.
Fund Balance: The excess of assets over liabilities and reserves.
General Fund: The fund established to account for those resources devoted to financing the general
administration of the City and traditional services provided to citizens. Service activities include fire and
police protection, streets, drainage, park maintenance and recreational activities.
General Ledger: A listing of various accounts, which are necessary to reflect the financial position of a
fund.
Generally Accepted Accounting Principles (GAAP): The uniform minimum standards and guidelines
for financial accounting and reporting. The primary authoritative body on the application of GAAP to state
and local governments is the Governmental Accounting Standards Board (GASB).
General Obligation Bonds: Bonds that finance a variety of public improvement projects, which pledge
the full faith, credit and taxing power of the City. This type of bond requires voter approval.
Grants: Contributions or gifts of cash or other assets from another government to be used or expended for
a specific purpose, activity or facility.
Impact Fees: Fees assessed to developers to help defray a portion of the costs that naturally result from
increased development. By Texas law, these fees must be used for capital acquisition or debt service
relating to capital projects.
Infrastructure: Roads, bridges, curbs and gutters, street, sidewalks, drainage systems, lighting systems,
water lines, wastewater lines and other improvements that are installed for the common good.
Intrafund Transfers: Funds transferred from one fund to another fund for specific purposes: i.e., debt
service, reimbursement for services.
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Budget Glossary
Intergovernmental Revenue: Funds received from federal, state and other local government sources in
the form of grants, shared revenues and payments in lieu of taxes.
Investments: Securities purchased and held for the production of income in the form of interest,
dividends, rentals or base payments.
Invoice: A bill requesting payment for goods or services by a vendor or other governmental unit.
Levy: To impose taxes, special assessments, or service charges for the support of City activities.
Liabilities: Debt or other legal obligations arising out of transactions in the past which must be liquidated,
renewed or refunded at some future date. This term does not include encumbrances.
Line-Item Budget: A budget prepared along departmental lines that focus on what is to be bought.
Modified Accrual Accounting: A basis of accounting in which expenditures are accrued, but revenues
are accounted for on a cash basis. This accounting technique is combination of cash and accrual
accounting since expenditures are immediately incurred as a liability, while revenues are not recorded until
they are actually received.
Object of Expenditure: An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and furniture.
Objective: Desired output oriented accomplishments, which can be measured and achieved within a given
time frame.
Operating Budget: Operating budgets serve many purposes within a governmental entity, but they have
two primary purposes: (1) to plan the services that are going to be offered during the coming year and set
priorities; (2) to conform with legal requirements to ensure that expenditures do not exceed those
appropriated. Operating budgets are also called Annual Budgets. See Budget.
Ordinance: A formal legislative enactment by the governing board of a municipality.
Pay-as-you-go Basis: A term used to describe a financial policy by which capital outlays are financed
from current revenues rather than through borrowing.
Performance Measure: Data collected to determine how effective or efficient a program is in achieving
its objectives.
Personnel Costs: Costs related to compensating employees including salaries, wages, insurance, payroll
taxes and retirement contributions.
Property Tax: Ad valorem tax levied on both real and personal property according to the property’s
valuation and the tax rate.
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Budget Glossary
Real Property: Property classified by the State Property Tax Board including residential single and multi-
family, vacant lots, acreage, farm and ranch improvements, commercial and industrial, and oil, gas and
other mineral reserves.
Refunding Bonds: Bonds issued to retire bonds already outstanding. The refunding bonds may be sold
for cash and outstanding bonds redeemed in cash, or the refunding bonds may be exchanged with holders
of outstanding bonds.
Reserves: An account used to indicate that a portion of a fund balance is restricted for a specific purpose.
Resolution: A special or temporary order of the City; an order of the City requiring less legal formality
than an ordinance.
Retained Earnings: The equity account reflecting the accumulated earnings of the Proprietary Funds.
Revenue: Funds that the government receives as income. It includes such items as tax payments, fees
from specific services, receipts from other governments, fines, forfeitures, shared revenues and interest
income.
Revenue Bonds: Bonds whose principal and interest are payable exclusively from a revenue enterprise or
project, pledged as the funding source before issuance.
Services: Operational expenses related to professional or technical services and other outside
organizations.
Special Assessment: Charges imposed against property because that property receives a special benefit by
virtue of some public improvement, separate and apart from the general benefit accruing to the public at
large.
Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources (other than
special assessments, expendable trusts, or for major capital projects) that are legally restricted to
expenditure for specified purposes.
Supervisory Control and Data Acquisition (SCADA): Electronic monitoring of water pump stations,
sewer lift stations, pumps and motors at the wastewater treatment plant.
Surplus: The excess of the assets of a fund over its liabilities, or if the fund has other resources and
obligations; the excess of resources over the obligations. The term should not be used without a properly
descriptive adjective unless its meaning is apparent from the context. See also Fund Balance.
Tax Base: The total value of all real, personal and mineral property in the City as of January 1st of each
year, as certified by the Erath County Appraisal District. The tax base represents net value after all
exemptions.
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Budget Glossary
Tax Levy: The total amount to be raised by general property taxes for purposes specified in the Tax Levy
Ordinance.
Tax Levy Ordinance: An ordinance by means of which taxes are levied.
Tax Rate: The amount of tax stated in terms of a unit of the tax base; for example, 44 cents per $100 of
assessed valuation of taxable property.
Tax Roll: The official list showing the amount of taxes levied against each taxpayer or property.
Transfers In/Out: Amounts transferred from one fund to another to assist in financing the services or
programs for the recipient fund.
User Charges: The payment of a fee for a direct receipt of a public service by the party benefiting from
the service.
Unencumbered Fund Balance: For budget purposes, the unencumbered fund balance is the amount of
undesignated fund balance of a fund available for allocation.
Unreserved Fund Balance: The portion of a fund’s balance that is not restricted for a specific purpose
and is available for general appropriation.
Unreserved Fund Balance: The portion of a fund’s balance that is not restricted for a specific purpose
and is available for general appropriation.
Working Capital: For enterprise funds, the excess of current assets over current liabilities. Working
capital of a fund is important because budgeted expenditures of the fund must be provided for from cash
receipts during the year supplemented by working capital carried over from prior years, if any.