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2015-2016 ANNUAL BUDGET
City Of Stephenville, Texas ANNUAL BUDGET REPORT FY 2015-2016 PREPARED BY FINANCE DEPARTMENT wgw City of Stephenville ANNUAL PROGRAM OF SERVICES 2015-2016 SUBMITTED TO THE MAYOR AND CITY COUNCIL AUGUST 1, 2015 This page intentionally left blank City of Stephenville Fiscal Year 2015-2016 Budget Cover Page The following statement is provided in accordance with state law: an amount of $325,811, which is a 6.63 percent increase from last The property tax revenue to be raised from new property added to the tax roll this year is $82,675. The members of the governing body voted on the budget as follows: FOR: AGAINST: PRESENT and not voting: ABSENT: None Property Tax Rate Comparison 2015-2016 2014-2015 Property Tax Rate $0.4900/100 $0.4900/100 Effective Tax Rate: $0.4647/100 $0.4824/100 Effective Maintenance & Operations Tax Rate: $0.4297/100 $0.4265/100 Rollback Tax Rate: $0.5214/100 $0.5317/100 Debt Rate: $0.0450/100 $0.0570/100 Total Debt obligation for City of Stephenville secured by property taxes: $ 4,335,000 This page left intentionally blank The mission of the City of Stephenville is to progressively provide cost effective programs and services that encourage the highest quality of life to our citizens. We dedicate ourselves to making Stephenville the most desirable place to live, work and play. We envision: a safe and secure environment, an informed citizenry, educational, recreational and cultural opportunities, enhanced economic viability, a high degree of mobility and Invitingand friendly park spaces. Working as a team, we pledge to be: respectful of individual dignity and rights, financially responsible, ethical and responsive to our customers, innovative in addressing community needs and Anorganization in which we can serve with pride. Quality service is the operating principle of the City of Stephenville and the responsibility of each of us. Quality means the continuous interaction and accountability of all citizens, elected officials andstaff in the enhancement of our community vision and the improvement of city-delivered services. This page intentionally left blank. TABLE OF CONTENTS 1 Budget Process 9 Budget Calendar 13 Organizational Chart 15 Community Profile 17 Miscellaneous Statistical Information 20 FINANCIAL SUMMARY Budget Summary by Fund 23 Statement of Projected Cash Flow 24 Summary of Revenues 25 Summary of Expenditures 26 Statement of Activities 27 Expense by Category 28 Capital & New Programs Priority List 29 GENERAL FUND Summary of General Fund Revenues 32 General Fund Expenditures 36 Central Government Division 43 Finance/Administration Division 53 Legal Division 61 Community Services Division 64 Fire Services Division 83 Police Services Division 93 Community Development Division 111 UTILITY FUND Summary of Utility Fund Revenues 119 Utility Fund Expenditures Utility Administration Department 124 Water Production 125 Water Distribution 127 Customer Service 129 Wastewater Collection 131 Wastewater Treatment 133 Utility Billing and Collections 135 SANITARY LANDFILL FUND Sanitary Landfill Department 140 Summary of Sanitary Landfill Fund Revenues 143 Sanitary Landfill Fund Expenditures 147 AIRPORT FUND Summary of Airport Fund Revenues 148 Airport Fund Expenditures 149 Airport Department STORM WATER DRAINAGE FUND 153 Storm Water Drainage Fund Expenditures 154 SPECIAL REVENUE FUND Summary of Special Revenue Fund Revenues 157 Special Revenue Fund Expenditures 158 CAPITAL IMPROVEMENTS & EQUIPMENT REPLACEMENT Capitalization Policy 162 Capital Improvement and Equipment Replacement Plan 165 NEW PROGRAMS 169 DEBT SERVICES Debt Service Policy 173 General Debt Service Fund 177 Debt Service Fund Summary 183 Utility Debt Service 181 Summary of Utility Debt Service Changes to Maturity 183 Enterprise Funds Debt Services 186 Summary of Enterprise Funds Debt Service Charges to Maturity 188 PERSONNEL Approved City Employee Positions 194 Personnel Requests 195 General Pay Plan 196 Disclosure of Employee Benefits 203 Holiday Schedule 204 Supplement Pay 206 Take Home Vehicle Schedule 208 Pay Dates 209 SUPPLEMENTAL SCHEDULES Effective Tax Rate Calculation 214 Property Values and Tax Rates Schedule 215 Property Tax Rate Comparison Schedule 216 Water Rate Comparison Schedule 219 Sewer Rate Comparison Schedule 220 Fee Schedule 221 Budget Ordinance 232 Tax Rate Ordinance 233 Advisory Board and Commissions 234 FUND, FISCAL & BUDGET POLICIES Comprehensive Fund Balance Policy 238 Basis of Accounting/Budgeting 250 BUDGET GLOSSARY 252 BUDGET OVERVIEW This page intentionally left blank. ` 298 West Washington Stephenville, Texas 76401-4257 (254) 918-1220 August 1, 2015 Honorable Mayor and City Council City of Stephenville, Texas Dear Mayor and City Council: I am pleased to present to you the Proposed Budget and Plan of Municipal Services for the fiscal year 2015-16. The Annual Budget and Plan of Municipal Services is the most important document that is adopted by the city council each year. In developing this document, as always, a significant amount of time is devoted by city council members and city staff. An annual budget is developed through an extensive process of reviewing requests received from citizens, various city departments, and external agencies, then prioritizing those requests in a manner that utilizes resources effectively, within fiscal constraints, while working to achieve goals set out by the city council. GOALS A list of goals that the City of Stephenville should strive toward on an ongoing basis includes the following: Ensure the Long-Term Financial Health of City Government Provide Quality Public Safety for current and future residents Sustain infrastructure enhancements with a five-year capital improvement plan Improve quality of life and appearance of the community through community partnerships and grants Active economic development by promoting development or redevelopment that efficiently uses land, infrastructure, and public services, and by implementing strategies to create and retain well-paying jobs Strong comprehensive planning to promote orderly and sustained development to increase taxable value This budget is intended to maintain the direction established by our citizens and the city council in order to meet the existing challenges and to effectively plan for future needs. 1 ` CITY OF STEPHENVILLE MISSION STATEMENT -effective programs and services that encourage the highest quality of life BUDGET OVERVIEW The 2015-2016 Program of Services totals $21,569,876 in expenses and $22,022,311 in revenues including $134,000 in capital leases to be issued to finance an ambulance and landfill equipment. Of the amount budgeted for total expenses, approximately $16.5 million is for continued operations, $1.6 capital replacement, and $3.9 million for debt service. The remaining budget is related to capital projects and new programs. The total city budget has been decreased by $486,010 compared to the 2014-15 amended mid-year budget. Below is a summary of revenues and expenses by fund. An in-depth analysis of revenues and expenses can be found in the Financial Summary Section of the document. General Fund Revenues General Fund revenues are expected to total $13,064,653, a decrease of $74k (.57%) over the FY15 projections. Sales tax revenues and property assessed valuations continue to increase at a moderate growth rate. Property tax revenue is expected to total $5,131,850, an increase of 2.37% above the FY 15 budget, based on maintaining the tax rate at $0.490 per $100 of taxable value. Maintaining the rate at the current level enables the City to absorb cost increases in personnel and operating costs. Property tax revenue makes up approximately 36% of the general fund revenues. Property taxes represent one of the most stable revenues of the city as unpaid taxes become liens on the property. Taxable property valuations increased 5.4% from $1.005 billion to $1.060 billion due to an increase in appraisals and largely as a result of $16.8M from new property. The average value per home has risen from an average taxable value of $101,450 in FY15 to $104,954 in FY16. 2015 Total Appraised Certified Value $1,060,320,946 2015 Value Under Protest $8,485,680 Total Appraised Value $1,068,806,626 $502.18 to $514.18 because of the overall increase in taxable values, The portion of the tax rate applied to debt service will be $0.0454 compared to $0.0570 from FY15. With the increase in property values, the maintenance and operations portion of the tax rate will increase to $.4446 per $100 property valuation, compared to $.4380 from FY2014-2015. Revenues will increase by $325,811. Operations and Maintenance Tax Rate $0.4446 Interest and Sinking Tax Rate 0.0454 Total Tax Rate $0.4900 2 ` TAX LEVY AND TAX RATE 6,000,0000.8000 5,000,000 0.495 0.490.49 0.6000 0.4850.485 0.475 0.465 0.46 4,000,000 0.445 0.4435 0.435 3,000,000 0.4000 2,000,000 1,000,0000.2000 TAX LEVYTAX RATE Sales tax collections have exceeded expectations in FY15 after increasing approximately 3.9% above collections in FY14. Sales tax revenues are budgeted to be stable. No major sales generators are currently under construction.Sales tax collections have grown 65% over the last decade. Sales tax is based on current trends and population growth from student enrollment at Tarleton State University. Development related revenues include building permits, inspections, and zoning related fees. New construction projects in the area of $15,000,000 are expected to begin or be completed during FY16.The City Council is reviewing standardized development fees and processes to streamline the development and building permit process. The subdivision ordinances are in need of updating and $40,000 is proposed for that process. New residential construction is steady with over 100 new residential permits projected through FY16. 3 ` User Fees. The fee schedule is reviewed annually for cost analysis and comparative services. A few adjustments are recommended to cemetery plot fees and recreation participation fees. User fees have been adjusted the last couple of years to reflect the increases in minimum wages. the budget. General Fund Expenses General Fund expenses are budgeted to total $12,135,818, which is a decrease of 2.88% below the FY15 budget. The major expense changes are listed below by category. Salaries and benefits are expected to increase 1.25% from the FY15 amended budget. We have implemented the final phase of a two and a half year program to adjust wages to the salary survey conducted in 2013. The City rebid its health insurance contract in FY14-15 and saved approximately 4.7% compared to prior year. Texas Municipal Retirement System (TMRS) will decrease 0.38% (14.85% to 14.47%) to ensure fund stability. The Council accepted the results of a city wide staffing study. The Council will need to consider the report recommendation of adding four new FTE to the workforce. The proposed budget for FY16 includes 3 of the 4 recommended new positions. An updated, professional salary survey is proposed in the amount of $30,000. A professional salary survey assists with fostering effective professional municipal government by attracting and retaining quality, customer-friendly employees. Operating expenses are expected to remain virtually unchanged. The utilities, insurance, supplies and materials are minimized for the ongoing maintenance of city equipment, vehicles, roadways, parks, etc. The Parks and Recreation Department will continue to provide a multitude of both youth and adult services and to assist in funding other special events for the community. Adult programs are designed to be cost neutral. Youth programs are designed to subsidize the cost by 40%. Splashville is expected to recoup 70% of expenditures. The FY15-16 budget contains $32,000 for special events. The FY15-16 budget contains the pay-as-you-go method of financing residential street improvements. This budget includes $200,000 for street maintenance projects, $40,000 for slurry seal, $10,000 for crack seal, and $6,000 for one street sweeping. We continue to participate with the North Central Texas Council of Governments aerial and mapping program. The code enforcement department has been allocated $10,000 this year to fund demolition of substandard structures. Capital outlay to continue our fleet and equipment replacement program is proposed at $459,000. A pavement management plan/funding study has been proposed in the amount of $65,000. The Mayor has requested funding for street design professional services in the amount of $100,000. Upon completion of these professional services, the Mayor has proposed utilizing up to $1,000,000 from the fund balance for street improvements. Transfers out have been discussed extensively. Council has committed to the airport runway extension project (Texas Department of Transportation Aviation Division) and the Bosque River Trail extension (Texas Department of Transportation). Council has committed to the Bosque River Trail extension (Texas Department of Transportation). The estimated project participation from the city is 38% or $545,338 plus cost overruns and real estate, respectively. The City has acquired or has agreement to acquire all but one of the identified properties for the trail extension. 4 ` Utility Fund Revenues Utility revenues total $6,553,275which is 1.78% decrease from the FY15 projected budget. Operating revenues include water, wastewater, storm water drainage, and landfill user fees. The increased user fee revenue is due to 3%water and sewer rate increases implemented in March 2014 and March 2015, to customer growth, and drought conditions. A water and sewer rate volume charge increase of 3% is proposed for March 2016.No increases are being proposed to the storm water drainage or landfill gate fees. Per the contract with Progressive Waste Solutions, the company can request increases in rates based on the Consumer Price Index (CPI) for the previous 12 months. Requests are brought forward by the company to coincide with the calendar year. The city is contracted with Progressive Waste Solutionsthrough 2018. UtilityFund Expenses Utility Fund expenses are budgeted to total $6,264,212which is a decrease of 2.74%below the FY15 projected budget. There is $2,753,860of debt service payments. Operating expenses total $3.5 million. The major expense changes are listed below by category. Operating expenses are expected to remain virtually unchanged. The utilities, insurance, supplies and materials are minimized for the ongoing maintenance of city equipment, vehicles, water, sewer, storm drainage, landfill, etc.In the past, the City implemented a pay-as-you-go method to finance improvements to the water and sanitary sewer systems. This budget contains an allocation of $125,000 for maintenance of the water wells, $125,000 for maintenance of the water distribution system, $15,000 for meter maintenance, $100,000 for maintenance of the water sewer collection systemand $100,000 for wastewater treatment plant maintenance.Per the contract with OMI, the company can request increases in rates based on Consumer Price Index (CPI) for the previous 12 months for the op plant. The contract costs are anticipated to increase 3.26%. The city is contracted with OMI through 2016. The total amount budgeted for storm water drainage is $529,804. There is $504,804 of debt service paymentsand $25,000 for maintenance projects for storm water drainage. The proposed landfill budget for FY16is $370,042, which is a $147,597 increase over FY15. This in increase is due to the lease (purchase) for a new compactor at the landfill. 5 ` Other services and charges are the water supply contract with the Upper Leon River Municipal Water District. The city has a contract to purchase 1.662 mgd (1,862 Ac-Ft) annually of water. Capital outlay is recommended for fleet and equipment replacement program of $69,000. Two new proposed capital lease payments of $105,300 and $30,600 will also begin in FY16 related to a replacement of the landfill compactor and an ambulance. Projects currently underway are the 2015 West End Water Line Relocation Project- $212,000, 2015 Street Rehabilitation Project- $368,000 allocated for construction, and the Methodist Branch Sewer Capacity Analysis- $18,000 for professional services. For FY16, there is approximately $6,200 recommended for the Garfield Ground Storage Tank evaluation, $26,000 for an expansion plan for the 536 AC tract Airport Well Field and $68,000 for a Basin 6 evaluation (50% coverage). Transfers out - The Utility Fund will pay for reimbursement of indirect costs to the General Fund in the amount of the General Fund pays and make adjustments as needed. New funding request- funding is proposed in the amount of $30,000.00 to begin Phase I of the East Side Sewer Easement Acquisition Other Funds Airport fund budget for FY16 is $93,437, which is a $3,109 increase over FY15. There is $24,634 of debt service payments in this budget. The goal is for the airport to break-even by covering the operational costs for FY16. The Airport Fund accounts for all funding received from outside organizations and grant funds received relating to capital improvements at the airport. We are on the Texas Department of Transportation Aviation Division project list to extend the runway. The funding requires 10% matching costs from the city. We have acquired some property and have removed structures. We still have properties on each end of the airport to be acquired. We have completed the Airport Layout Plan, and will engage in a funding agreement with TxDOT for the runway extension. The remaining city match is expected to be about $600,000. Special revenue funds are derived from hotel occupancy taxes, child safety fines and public safety restricted funds. The Stephenville Independent School District, CASA, and STAR Council on Substance Abuse have made applications for the projected $12,000 of the child safety funds. The police department has been allocated $3,700 for training from restricted revenues. As in the past, we are using a portion of the Special Revenue Fund to continue funding the Summer Concert Series. The partnership between the City of Stephenville and Tex Star Ford provides our community several opportunities during the summer to enjoy free concerts from well-known and rising stars in the music industry. In partnership with Keep Stephenville Beautiful, we are allotting funds for a Welcome to Stephenville sign. Under existing contracts, portions of the hotel occupancy taxes have again been budgeted for the Chamber of Commerce (4¢), Cross Timbers Fine Arts Council (1¢) and the Stephenville Museum (1¢). Economic Development (4B) fund is maintained for projects related to economic development. During fiscal year 2014- 2015 the city council authorized a sales tax election that would devote 1/8 of 1 cent This equal 12.5 cents of every sales tax dollar we receive. The citizens of Stephenville overwhelmingly voted to approve the 4B sales tax allocation. The City of Stephenville has a sales tax rate of $1.50 per $10. Thus, the City receives approximately $1.375 per $10.00 in sales and the 4B corporation, the Stephenville Economic Development Authority (SEDA) will receive .125 or $1.50 per $10 in sales. The sales tax allocation to SEDA begins on 10-01-15 and the first funds are expected to be received in December 2015. The city council has selected a board of directors for the corporation and 6 ` upon approval of the corporation, the board and the council will get down to the business of selecting an Executive Director. Capital projects fund is maintainedfor projects related to governmental activities. During fiscal year 1997-98the city council authorized the issuance of $2.7M in debt through the issuance of certificates of obligation to fund the extension of Wolfe Nursery Road and Frey Street. This fund has been created to account for the proceeds from that debt issuance and track the costs associated with this project. Construction proceeds were expended. We received assessments from the adjoining property owners for a portion of the enhancements to their property. The funds have been used to participate in economic developmentinitiatives. The proposed budget projects that the beginning fund balance will be $416,690.Council has committed to the Bosque River Trail extension (Texas Department of Transportation). The estimated project participation from the city is 38% or $545,338plus cost overruns and real estate, respectively. The City has acquired or has agreement to acquire all but one of the identified properties for the trail extension. Fund Balance Fund balance is basically defined as the amount of funds available that remain unencumbered and not appropriated. The city adopted by resolution a financial policy that requires maintaining a minimum fund balance equivalent to 25% of operating expenditures. This ideal fund balance equates to $5,100,144for FY16 and continues to be met. Fund balance is used as an indicator by bond rating agencies and other financial institutions in determining the c strong fund balance facilitates a better bond rating which in turn reduces the cssues debt. CONCLUSION As City Administrator, I believe it is my responsibility to submit to you a fiscally sound budget while ensuring that the level of service provided to our citizens and stakeholders remains high while addressing thegoals and expectations set by you. This operating budget reflects a variety of community issues, planning initiatives, and economic development opportunities.While we have discussed many alternatives this document funds the needs with reserves. Opportunities for increasing user fees, reducing our bad debt write-offs, finding ways to buy down debt, and economic development initiatives are constantly being evaluated. Staff is challenged daily to analytically look at the services we provide in an effort to find ways to be more efficient so we can provide better more cost effective services. As an example, a review of how the City bids the janitorial supplies resulted in a savings of at least $10,000.We are prepared to meet the expectations of the council and community and we are committed to the delivery of excellent service. The staff and I look forward to implementing this budget. Sincerely, Patrick C. Bridges City Administrator 7 ` This page intentionally left blank 8 ` The Budget Process government services and expenditures. Again this year, the City of Stephenville has made a great commitment tosetting community goals, performance objectives, and priorities. Below is the budget process of the City: I.Definition and Authority The budget is a financial plan for the fiscal year of operations that matches all planned revenues and expenditures with the services provided to the residents of the City, based on established budgetary policies. day of September of each calendar year. Suchfiscal year shall also constitute the budget and accounting year. II.Preparation and Submission of the Budget The budget preparation process begins in March before the beginning of the fiscal year. Under the City Charter, the City Administrator is responsible for preparing and recommending an operating budget for City Council heads to use in preparing their budgets. These guidelines are based on Council goals, anticipated revenues, levels of service desired and capital equipment and improvement needs. The Finance Department prepares the Budget Instructions Manual to be used in budget preparations. It includes the guidelines the City Administrator and Finance Director have developed, the budget calendar and specific instructions for completing the forms included in the Manual. These include requests for capital equipment and projects, operating budget request forms, authorized position forms, requests for new positions and requests for new and/or enhanced services. During April, the Finance staff meets individually with all department/division heads to explain the guidelines to be used in the preparation of their budget, distribute the budget instructions manual, the forms to be completed and deadlines to be met, and give any further directions for budget preparation. Department heads are responsible for expenditure estimates of their departments/divisions. Personnel cost information is provided to them by the Finance staff. In estimating other divisional expenses, department heads base their estimates on historical data adjusted for trends and possible rate increases. In May, the City Council and department/division heads attend a budget workshop at which the staff presents departmental programs, goals, objectives and needs in order to receive direction on programs and service levels from the Council. 9 ` By the end of June all operating budget and capital requests are due in the Finance office so that staff can begin compiling them and determining financing needs. Factors to be considered in determining items to be capitalized are as follows: Item can be permanently identified as an individual unit of property. Item has an anticipated useful life of five years or more. Item belongs to one of the following categories: Land Buildings and Structures Equipment Item constitutes a tangible, permanent addition to the value of City assets. Item does not constitute repair or maintenance. generally exceed $1,000. Note: If the item is less than $1,000, then the item should be a component unit of an asset meeting the above-stated criteria. After all the budgets are compiled, the City Administrator and the Finance Director meet with the department/division heads individually to discuss their budget submissions. By July, three-fourths of the current fiscal year is past, and the Finance department works to fine tune the revenue estimates. Revenue projections are generally based on historic receipts adjusted for rate increases and and trends, being careful not to overestimate revenue. The City Administrator submits to the City Council, at least sixty (60) days prior to the beginning of each budget year, the proposed budget for the following fiscal year. The budget provides a complete plan for the fiscal year and contains the following: A budget message, explanatory of the budget, which message shall contain an outline of the financial policies of the city for the fiscal year, shall set forth the reasons for salient changes from the previous fiscal year in expenditures and revenue items, and shall explain any major changes in the financial policy; A consolidated statement of receipts and expenditures for all funds; An analysis of property valuation; An analysis of the tax rate; Tax levies and tax collections by years for at least five (5) years for the number of years for which records are available; 10 ` General fund resources in detail; Summary of proposed expenditures by fund, department and activity; Summary of proposed expenditures by character and object; Detailed estimates of expenditures shown separately for each activity to support the summaries. Such estimates of expenditures are to include an itemization of positions showing the number of persons having each title and the rate of pay; A revenue and expense statement for all types of bonds; A description of all bond issues outstanding, showing rate of interest, date of issue, maturity date, amount authorized, amount issued and amount outstanding; A schedule of requirements for the principal and interest on each issue bonds; A special fund section; The appropriation ordinance; The tax levying ordinance; A capital improvement program for the budget year and proposed method of financing; A summary of the condition of machinery, equipment and buildings; A suggested legislative program and the highlights of the proposed administrative program. III. Adoption of the Budget The budget and all the supporting schedules shall be filed with the City Secretary when submitted to the Council and shall be open for public inspection by anyone interested. At the Council meeting at which time the budget is submitted, the Council will fix the time and place of a public hearing on the budget and shall cause to be published a notice of the hearing, setting forth the time and place thereof and presenting a condensed summary of the budget, at least seven (7) days before the date of the hearing. At the time and place set forth in the notice, or at any time and place to which the public hearing shall be from time to time adjourned, the council shall hold a public hearing on the budget submitted and all interested citizens shall be given an opportunity to be heard for or against any item or the amount of any item herein contained. The budget shall be adopted in original or amended form by the favorable votes of at least a majority of all members of the whole council and shall be finally adopted not later than seven (7) days prior to the beginning of the fiscal year. Should the council take no final action on or prior to such date, the budget as submitted shall be deemed to have finally been adopted by the council. Upon final adoption the budget shall be in effect for the stated fiscal year. 11 ` IV. Amending the Budget In cases of grave public necessity, emergency expenditures to meet unusual and unforeseen conditions which could not, by reasonable diligent thought and attention, have been included in the original budget may from time to time be authorized by the affirmative vote of at least six (6) members of the entire council, as amendments or supplements to the original budget. Such supplements or amendments shall be filed with the original budget. 12 ` City of Stephenville Proposed 2015-2016 Budget Calendar April, 2015 Prior year budget review and begin developing priorities for the next budget year May 8 Budget Packets to Division Directors May 11-31 Requests for written budget input from citizens June 2 Public input on citizen budget requests June 8 Budget preparation manuals due from Division Directors to Director of Finance June 22 - July 10 City Administrator and Director of Finance meet with Division Directors to review and develop budget July 25 (Statutory) Receive Certified Tax Rolls from the Central Appraisal District August 1 File a copy of complete budget with City Secretary August 4& 11 Publish notices of Council budget workshops and budget public hearing August 10-14 Council budget workshops August 18 Public hearing on budget; Set time, date and place of public hearing on proposed tax rate st September 1 Ordinance adopting budget; Public hearing on the proposed tax rate (1) nd September 8 Public hearing on the proposed tax rate (2) September 15 Ordinance adopting tax rate October 1 Begin new Budget Year 2015 2016 April, 2016 Mid-year budget review 13 ` This page intentionally left blank. 14 ` 15 ` Citizens of Stephenville Mayor & City Council City Boards & City Secretary Municipal Judge City Attorney Commissions Administrator Community Planning & Public Works Fire Finance Police ServicesBuilding Services Inspections Parks Criminal Water Production Accounting Fire Suppression Investigation Code Recreation Inforcements Patrol Utility Billing Fire Prevention Water Distribution Cemetaries Emergency Planning Communications Services Purchasing Customer Service Library Records Budget Wastewater Collection Senior Citizens Animal Control Audit Wastewater Treatment Airport Investments & Stormwate Ǩ Insurance {Ǩ"ûŵ"Ó Human Resources Landfill Information Technology Streets 16 ` This page intentionally left blank. 17 ` Community Profile Overview Stephenville is located in the heart of north Central Texas in Erath County and is home to approximately 19,560 people. Stephenville serves as the center of commerce and recreation to over 41,170 county residents. Stephenville was incorporated in 1889 and chartered a home-rule city under Texas law in 1961 and operates under a mayor-council form of government. A mayor and eight (8) council members are elected by majority of the entire city. Elections are held the second Saturday in May. Economy and Employment The City of Stephenville is the county seat and principal commercial, medical, retail and industrial center of Erath County. Stephenville has maintained its strong economic position. Our economy is based on agriculture and manufacturing. stock, has th always been an important agriculture producer in Erath County. The county is in the states 10 largest for cattle production in 2010. The city has been fortunate to have seven manufacturing industries in town. Four of the plants are among our list of top ten largest tax payers. Many people live in Stephenville and Erath County and commute to the Metroplex to work every day. The short distance aggressive development attitude to produce results. The City anticipates future growth in the local economy as a result of capital improvements completed this past year and new projects budgeted this year. The City has been successful in attracting several residential developments, single-family and multi-family. Retail sales for 2014 were $741M. The City has Wal-Mart Supercenter that has been a catalyst to the regional economy largest non-retail employers, providing employment for doctors, nurses and other health care personnel. Other organizations with more than 100 employees include Tarleton State University, a Division II NCAA Division university, the Stephenville Independent School District, the City of Stephenville, Erath County, and Senior Care Living. Stephenville and Erath County sit on the edge of the Barnett Shale formation. Minerals produced in the county include natural gas and limited amounts of oil. 18 ` Culture and Recreation More than forty local churches provide worship and fellowship for about twenty denominational groups. The nearest synagogue is located in Fort Worth. S Department, Stephenville Museum, and the Stephenville Public Library. Numerous organizations such as 4-H, Girl and Boy Scouts and Future Farmers of America encourage the personal growth of young people. Stephenville Parks and Recreation facilities include a multi-faceted sports complex with baseball and softball fields, soccer fields, and RV Park, picnic areas, tennis courts, and indoor recreation center, as well as an amphitheater which attracts many live concerts throughout the year. Many other cultural and recreational facilities are within a one and one-half hour drive east on US 377 in the Dallas/Fort Worth area. Stephenville offers all the amenities of small town life while the conveniences offered by a large metropolitan area are easily within reach. Education Stephenville schools provide high- offer progressive and diverse programs, and small enough to allow teachers and administrators to cultivate a personal, active interest in each student. The instructional staff at SISD is exceptionally well-qualified. Award winning programs in academics, fine arts, vocational education, athletics, and leadership are available to the 3,693students. 19 ` Tarleton State University, a member of the Texas A&M System, provides quality programs of undergraduate, graduate, and non-traditional education. The student body includes representatives from 220 Texas counties, 49 states and 19 foreign countries. Tarleton had a spring 2015 enrollment of 11,032 in Stephenville. The Tarleton core curriculum provides solid liberal arts foundation for all students. Tarleton offers 62 undergraduate and 28 graduate programs as well as a doctorate program in Educational Administration. Degree areas include agriculture, business administration, teacher education, allied health, the fine arts, social sciences, physical and biological sciences, humanities, mathematics and technology. Still over degree areas include preparation for professional schools such as dentistry, engineering, law, medicine and veterinary medicine. 20 ` Miscellaneous Statistical Information Date of incorporation August 6, 1889 Sewerage System: Miles of sanitary sewers 116 Number of treatment plants 1 Form of Government Home rule Number of service connections 5,680 Daily avg treatment in gallons 1,433,000 Max daily capacity in gallons 9,000,000 Number of Employees (excl police and fire): Full-time 62 Water System: Miles of water mains 126 City of Stephenville Facilities and Services: Number of service connections 5,887 Area in square miles 11.79 Number of fire hydrants 798 Miles of streets 92 Daily avg consumption in gallons 2,109,000 Number of street lights 1,127 Max daily capacity in gallons 5,750,000 Culture and Recreation: Recreation center 1 Parks 3 Park acreage 130 Swimming pools 1 Play Grounds 4 Amphitheater 1 Baseball/Softball Diamonds 11 Fire Protection: Number of stations 2 Number of fire personnel and officers 31 Number of volunteer firefighters 12 Number of fire calls answered 252 Number of ambulance calls answered 1,660 Number of inspections conducted 458 Police Protection: Number of stations 1 Number of police personnel and officers 54 Number of patrol units 10 Number of law violations: Physical arrests 987 Traffic violations 3,295 Parking violations 268 Criminal offenses 2,284 Calls for Service 9,723 21 ` FINANCIAL SUMMARY 22 ` This page intentionally left blank. 23 ` CITY OF STEPHENVILLE STATEMENT OF PROJECTED NET REVENUE OVER (EXPENDITURES) - ALL FUNDS FOR THE YEAR ENDED SEPTEMBER 30, 2016 CAPITALSPECIALSPECIALDEBTWATERSTORM GENERALPROJECTREVENUEREVENUESERVICESEWERWATERLANDFILLAIRPORT FUNDFUNDFUND 4BFUNDFUNDFUNDFUNDFUNDTOTAL PROJECTED NET REVENUE OVER (EXPENDITURES): REVENUE13,064,653463369,700466,667482,4636,553,275600,000370,400114,69022,022,311 EXPENDITURES12,135,8180374,800150,000482,4636,264,212529,804370,04293,43720,400,576 NET BASELINE BUDGET928,835463(5,100)316,6670289,06370,19635821,2531,621,735 CAPITAL REPLACEMENTS(872,000)0000(297,300)000(1,169,300) AND NEW PROGRAMS CHANGE IN NET RESERVES56,835463(5,100)316,6670(8,237)70,19635821,253452,435 POSITIVE (NEGATIVE) SPECIAL NOTE - Reserves will be used for: SPECIAL REVENUE WATER/SEWER Welcome to Stephenville5,100Capital Replacement8,237 Sign5,100 8,237 24 ` CITY OF STEPHENVILLE STATEMENT OF PROJECTED CASH FLOW - ALL FUNDSSTATEMENT OF PROJECTED CASH FLOW - ALL FUNDS FOR THE YEAR ENDED SEPTEMBER 30, 2016 CAPITALSPECIALSPECIALDEBTWATERSTORM GENERALPROJECTREVENUEREVENUESERVICESEWERWATERLANDFILLAIRPORT FUNDFUNDFUND 4BFUNDFUNDFUNDFUNDFUNDTOTAL ESTIMATED ENDING CASH BALANCE 10/1/2015: RESTRICTED:11,343,564 3 MONTH OPERATIONS3,463,587316,7491,464,28485,54322,582 RIGHT-OF-WAY1,000,000416,511 CAPITAL REPLACEMENT500,000500,000 FACILITIES600,000 GRANT MATCHING1,000,000359,617 ECONOMIC DEVELOPMENT50,000 DEBT SERVICE141,157822,087266,433 CUSTOMER DEPOSITS333,7141,300 UNRESTRICTED690,174350,930114,279128,99073,4301,357,803 EST CASH BALANCE 10/1/20157,303,761776,128316,7490141,1572,971,015880,712215,83396,01212,701,367 PROJECTED NET REVENUE OVER (EXPENDITURES): REVENUE13,064,653463369,700466,667482,4636,553,275600,000370,400114,69022,022,311 EXPENDITURES12,135,8180374,800150,000482,4636,264,212529,804370,04293,43720,400,576 NET 2015-2016 BUDGET:928,835463(5,100)316,6670289,06370,19635821,2531,621,735 ADD-BACK ITEMS: CHANGES IN: EQUIPMENT REPLACEMENT(459,000)(169,200)(628,200) NEW PROGRAMS/POSITIONS(413,000)(128,100)(541,100) NON-CASH ITEMS: LEASE PURCHASE PAYMENT30,600103,500134,100 TOTAL ADD-BACK ITEMS(841,400)0000(297,300)0103,5000(1,035,200) ESTIMATED ENDING CASH BALANCE 9/30/2016: RESTRICTED:10,670,475 3 MONTH OPERATIONS3,033,955311,649316,6671,566,05392,51123,359 RIGHT-OF-WAY675,000416,974 CAPITAL REPLACEMENT250,000500,000 FACILITIES700,000 GRANT MATCHING750,000359,61760,000 ECONOMIC DEVELOPMENT50,000 DEBT SERVICE141,157822,087266,433 CUSTOMER DEPOSITS333,7141,300 UNRESTRICTED1,932,242240,924184,475225,88133,9062,617,427 EST. CASH BALANCE 9/30/20167,391,196776,591311,649316,667141,1572,962,778950,908319,691117,26513,287,902 25 ` City of Stephenville Summary of Revenues Submission Date: August 1, 2015 Actual Budgeted AmountsRecommendedActual Amounts AmountsApprovedProposedBudget ChangesMay-15Percent YTD Source of Funds2013-20142014-152015-16Positive (Negative)YTDActual to Budget Taxes12,269,09712,250,18612,546,850(170,003)10,255,77983.72% Licenses and permits261,125173,800237,50063,700151,10086.94% Fines and forfeitures294,915266,000278,00012,000217,90781.92% Intergovernmental grants140,056103,10786,300(16,807)5,3955.23% Service charges8,617,5498,462,0948,505,09042,9965,347,86363.20% Interest on investments9,67312,6049,963(2,641)7,39458.66% Transfers207,067219,355277,94558,590146,24066.67% Other Income482,261316,11680,200(235,916)369,748116.97% Total Revenue 22,281,743 21,803,26222,021,848(248,081)16,501,42675.68% General Funds Taxes Property Taxes 4,316,355 4,427,9774,649,850221,8734,288,51996.85% Sales Tax 5,485,705 5,470,0005,133,333(336,667)3,895,73571.22% Other taxes 1,471,835 1,436,0001,465,00029,0001,293,15590.05% Licenses and permits 261,125 173,800237,50063,700151,10086.94% Fines and forfeitures 261,324 250,000262,00012,000207,07982.83% Intergovernmental 127,734 89,40772,600(16,807)2,4002.68% Service charges 931,716 950,800928,400(22,400)634,43966.73% Interest on investments 4,976 5,5005,000(500)4,13375.15% Transfers 196,531 208,825258,87050,045139,21666.67% Other Income323,773126,20052,100(74,100)167,353132.61% Total General Fund13,381,07413,138,50913,064,653(73,856)10,783,12982.07% Utility Fund Water sales3,698,8053,800,0003,800,00002,180,96557.39% Wastewater charges2,590,4822,500,0002,500,00001,718,85368.75% Service and delinquent charges218,607173,000203,00030,000155,34089.79% Interest on investments3,5615,5003,500(2,000)2,43144.20% Transfers10,53610,53019,0758,5457,02466.70% Other Income156,385189,51627,700(161,816)200,422105.75% Total Utility Fund6,678,3766,678,5466,553,275(125,271)4,265,03563.86% Landfill Fund Gate fees454,984343,604370,00026,396184,44653.68% Interest on investments32000620.00% Other Income2,10340040001,973493.25% Transfers00000.00% Total Landfill Fund457,119344,004370,40026,396186,481100.00% Airport Fund Hangar rental99,210105,000100,000(5,000)68,40665.15% Service and delinquent charges1,4401,4401,4400800 Intergovernmental Grants8,70510,00010,000000.00% Gasoline Sales2,9753,2503,25002,04362.86% Other Income00000.00% Transfers0000 Total Airport Fund112,330119,690114,690(5,000)71,24959.53% Storm Water Drainage Fund Storm water drainage fee619,330585,000599,00014,000404,61469.16% Interest on investments2601,5001,000(500)20013.33% Total Stormwater Fund619,590586,500600,00013,500404,81469.02% Other Funds Taxes Property Taxes 595,268 582,204482,000(100,204)565,15597.07% Sales Tax 4B - - 466,667466,667565,155 Hotel/Motel Tax 399,934 334,005350,00015,995213,21563.84% Fines and forfeitures 33,591 16,00016,000010,82867.68% Intergovernmental 3,617 3,7003,70002,99580.95% Interest on investments 844 104463359568546.15% Transfers - 000 Other Income - 00000.00% Total Other Funds 1,095,632 936,0131,318,830382,8171,357,916145.07% Total Funds22,281,74321,803,26222,022,311218,58617,068,62477.51% 26 ` City of Stephenville Summary of Expenditures Submission Date: August 1, 2015 Budgeted AmountsRecommended AmendedProposedBudget ChangesPercent YTD Source of Funds2014-152015-16Positive (Negative)Actual to Budget General Government: City council276,04053,072222,96834.08% City administrator160,189160,670(481)62.81% City secretary109,706114,266(4,560)67.49% Total General Government545,935328,008217,92749.22% Finance and Administration: Emergency management13,7505,3008,45089.38% Municipal buildings223,031210,53512,49660.75% Financial administration and accounting376,577379,422(2,845)68.32% Purchasing67,53568,466(931)59.48% Information Technology126,339135,860(9,521)44.38% Tax148,050148,050074.44% Legal counsel250,648129,522121,12686.33% Municipal court173,000168,0005,00062.08% Human resources104,19295,4978,69562.70% Total Finance and Administration1,483,1221,340,652142,47067.47% Community Services: Community Svc Administration100,790130,594(29,804) Recreation administration500,282457,81442,46853.54% Park maintenance583,151521,34861,80354.66% Cemeteries158,558125,88032,67863.95% Library270,883222,90047,98358.20% Street maintenance1,482,4541,006,050476,40444.39% Senior citizens center171,358115,36055,99858.56% Aquatic Center195,152161,86833,28416.75% Total Community Services3,462,6282,741,814720,81448.89% Fire Department: Fire and ambulance administration313,180316,365(3,185)58.08% Fire prevention and investigation186,939191,200(4,261)65.98% Fire suppression1,250,3231,218,09032,23359.36% Emergency medical services1,249,3521,191,60057,75262.37% Volunteer fire31,11724,9206,19739.33% Total Fire Department3,030,9112,942,17588,73660.67% Police Department: Police administration373,906420,760(46,854)47.90% Police patrol 2,277,9901,956,045321,94563.26% Police communications637,315635,4851,83056.98% Police support services161,152170,720(9,568)63.06% Criminal investigation640,704715,000(74,296)69.80% Professional Standards269,865271,250(1,385)61.30% Animal control205,172122,84082,332683.17% Public Safety Clerical243,719143,055100,66470.82% Total Police Department4,809,8234,435,155374,66888.81% Planning & Building Services Planning207,945126,08581,86064.93% Inspection227,615139,92587,69053.82% Code enforcement86,36782,0044,36338.39% Total Community Development521,927348,014173,91355.69% Non-Departmental: Transfers000 Total General Fund13,854,34612,135,8181,718,52867.58% Utility Fund Utilities administration190,000261,970(71,970)62.99% Water production817,858771,54846,31068.22% Water distribution918,667666,131252,53637.19% Water customer service201,085204,451(3,366)61.35% Wastewater collection707,486393,296314,19047.29% Wastewater treatment994,506996,656(2,150)67.19% Billing and collections209,697216,300(6,603)64.27% Transfers208,825258,870(50,045)66.67% Non-Departmental2,494,2512,494,990(739)43.98% Total Utility Fund6,742,3756,264,212478,16352.15% Landfill Fund Landfill operations331,641350,967(19,326)75.84% Transfers10,53019,075(8,545)66.70% Total Landfill Fund342,171370,042(27,871)75.56% Airport Fund Total Airport Fund90,32893,437(3,109)84.05% Storm Water Drainage Fund Operations528,798529,804(1,006) Transfers000 Total Storm Water Drainage Fund528,798529,804(1,006)78.15% Special Revenue Fund Economic Development150,000(150,000) Hotel/Motel/ChildSafety etc.365,665374,800 Total Special Revenue Fund365,665524,800(159,135)52.64% Debt Service Fund Total Debt Service Fund582,204482,46399,74194.07% Capital Projects Fund Total Capital Project Fund000 Total Expenditures22,505,88820,400,5762,105,31163.84% 27 ` City of Stephenville Proposed Statement of Activities Submission Date: August 1, 2015 Actual Program RevenuesNet (Expense) Revenue AmountsCharges forGovernmentalBusiness-Type Functions/Programs2014-15ExpensesServicesActivitiesActivitiesTotal Governmental activities: General government (1,660,982) 1,490,060258,870(1,227,590)(1,227,590) Public safety: Emergency Management (13,750) 5,300 (5,300)(5,300) Fire (2,458,718) 2,947,475521,500(2,425,975)(2,425,975) Police (4,681,681) 4,450,855(4,378,155)(4,378,155) Municipal Court 93,000 168,000274,900106,900106,900 Streets (1,452,011) 1,006,05030,000(976,050)(976,050) Cemetery (140,895) 125,88030,300(95,580)(95,580) Culture and recreation: Parks (564,414) 521,34829,193(492,155)(492,155) Recreation (328,046) 457,814112,500(345,314)(345,314) Tourism472,971466,667(6,304)(6,304) Senior Citizens Center (171,358) 115,36024,000(91,360)(91,360) Library (267,576) 222,9004,100(218,800)(218,800) Splashville (56,403) 161,868141,500(20,368)(20,368) Community development (327,676) 348,014252,500(95,514)(95,514) Long-term debt (582,204) 482,463(482,463)(482,463) Total governmental activities(12,612,713)12,976,3582,146,030(10,830,328)(10,830,328) Business-type acitivities: Water 279,990 4,447,6423,926,638(521,005)(521,005) Wastewater 637,190 1,969,4232,626,638657,215657,215 Storm Water Drainage 57,702 529,804600,00070,19670,196 Sanitary Landfill Enterprise1,833370,042370,400358358 Airport Enterprise 29,362 93,437114,69031,25331,253 Total business-type activities1,006,0777,410,3487,638,365228,017228,017 Total primary government(11,606,636)20,386,7069,784,395(10,830,328)228,017(10,602,311) General revenues: Taxes: Property taxes (GeneralFund & Debt Svc)5,131,8505,131,850 Sales tax5,133,3335,133,333 Other taxes1,815,0001,815,000 Investment earnings5,4635,463 Miscellaneous52,10052,100 Transfers13,870(13,870)0 Total general revenues and transfers12,151,616(13,870)12,137,746 Change in net assets1,321,288214,1471,535,435 Net assets-beginning8,537,7954,163,57212,701,367 Net assets-ending9,859,0834,377,71914,236,802 28 ` City of Stephenville Budgeted Expenses by Category FY 2015-2016 SalariesContractualDebtNonNew CapitalCapital Description& BenefitsServicesSuppliesMaintenanceServiceDepartProgramsReplacementImprovementTotal General Fund$ 9,160,411 $ 1,694,717 $ 605,410$ 644,680 $ 30,600$ 248,000$ 459,000$ 165,000$ 13,007,818 Capital Project Fund - Special Revenue Fund 374,800 374,800 Economic Development (4B) 150,000 150,000 Debt Service 482,463482,463 Enterprise Funds Water & Wastewater 1,322,3291,563,628 122,645501,7502,239,990513,87098,100 69,000130,2006,561,512 Storm Water Drainage 20025,000504,604529,804 Landfill 172,34142,12622,50010,500103,50019,075370,042 Airport 44,80375023,25024,63493,437 $10,655,081$3,870,274$751,305$1,205,180$3,385,791$532,945$346,100$528,000$295,200$21,569,876 29 ` NEW PROGRAMS / CAPITAL IMPROVEMENT PRIORITIES NEWCAPITALCAPITAL PROGRAMSREPLACEMENTIMPROVEMENT INCLUDEDINCLUDEDINCLUDED DIVISONDEPTDESCRIPTION2014-152014-152014-15 5102ADMINADMINISTRATIVE ASSISTANT 48,000 5105MUNICIPAL BLDUPGRADE FURNITURE CITY HALL OFFICES 20,000 5401HUMAN RESOURCESPROFESSIONAL SALARY SURVEY (in prep for FY16-17) 30,000 5502PARKMAIN PARKING LOT/ENTRANCE ROAD 50,000 5702PATROLRADAR UNITS 12,000 5801ADMINADMINISTRATIVE ASSISTANT 48,000 5801ADMINUPDATE SUBDIVISION ORDINANCE 40,000 5505STREETSPROFESSIONAL SERVICES FOR STREET PROJECT (10% of $1,000,000) 100,000 5505STREETSPAVEMENT MGMT PLAN / TRANSPORTATION UTILITY FUNDING STUDY 65,000 5501REC HALLREPLACE HEATER IN REC HALL 6,000 5501REC HALLSTAGE CURTAIN 15,000 5505STREET1 TON PICKUP (REPLACE 2009 FORD) 30,000 5505STREETBACKHOE (REPLACE 2004 CASE) 78,000 56XXALL DEPARTMENTSDIGITAL RADIO SYSTEM (Replace analog) 175,000 5702PATROLPATROL VEHICLES (3EA) 125,000 5705CIDPATROL VEHICLE 30,000 TOTAL GENERAL FUND 248,000 459,000 165,000 5000ADMINCITY ENGINEER 98,100 5001SEWEREAST SIDE SEWER EASENENT ACQUISITION ( PHASE I ) 30,000 5002DISTRIBUTION377 1M GAL GROUND STORAGE TANK EVALUATION 6,200 5002DISTRIBUTION536 AC TRACT AIRPORT WELL FIELD EXPANSION PLAN - PHASE I 26,000 5101COLLECTIONBASIN 6 EVALUATION (50% COVERAGE) 68,000 5003CUSTOMER SERVICE1/2 TON PICKUP TRUCK (REPLACE UNIT 130 - 2006 CHEVY) 22,000 5003CUSTOMER SERVICE1/2 TON PICKUP TRUCK (REPLACE UNIT 132 - 2008 FORD) 22,000 5102WWTPSKID STEER LOADER 25,000 TOTAL WATER & WASTEWATER 98,100 69,000 130,200 TOTAL ALL FUNDS 346,100 528,000 295,200 1,169,300 30 ` This page intentionally left blank. 31 ` GENERAL FUND 32 ` General Fund The General Fund is responsible for providing basic services to the residents of the City. These services include Public Safety (Municipal Court, Police and Fire); Public Works (Public Works, Streets); Community Development (Development, Planning, Inspections); Parks and Recreation (Parks, Swimming Pool, Soccer Fields, Cemetery); Administrative Services (Finance, Purchasing, Social Services, Management Information Services); City Administration (City Council, City Secretary, Legal, City Manager). The Gene City Council is responsible for establishing a tax rate for the General Fund. State statues require that if the Maintenance and Operation (M&O) portion of the tax rate exceeds the effective tax rate, then the City must publish a notice indicating the increase and hold a public hearing. If the increase is 8% or greater, the citizens havethe right to - The sales tax rate inside the City of Stephenville is 8.25%, with 1.375% being dedicated for City useand .125% dedicated to Economic Development (4B). The remainder goes to the State (6.25%) and Erath County (0.5%). 33 ` 8-12-2015 02:16 PM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND FUND FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY ALL REVENUE 12,802,199 13,381,073 13,138,509 12,601,992 13,064,653 13,064,653 13,064,653 FUND TOTAL REVENUES 12,802,199 13,381,073 13,138,509 12,601,992 13,064,653 13,064,653 13,064,653 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY ALL EXPENDITURES 12,257,441 12,608,952 13,854,346 11,380,996 12,618,927 12,190,818 12,135,818 FUND TOTAL EXPENDITURES 12,257,441 12,608,952 13,854,346 11,380,996 12,618,927 12,190,818 12,135,818 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 544,759 772,122 ( 715,837) 1,220,996 445,726 873,835 928,835 =========== =========== =========== =========== =========== ============ ============ 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 0 TAXES 10,726,245 11,273,895 11,333,977 10,506,375 11,248,183 11,248,183 11,248,183 1 LICENSES AND PERMITS 398,093 261,125 173,800 178,277 237,500 237,500 237,500 2 FINES AND FORFEITURES 329,473 261,324 250,000 209,601 262,000 262,000 262,000 3 INTERGOVERNMENTAL 69,065 127,734 89,407 76,207 72,600 72,600 72,600 4 SERVICE CHARGES 986,462 931,715 950,800 817,865 928,400 928,400 928,400 5 OTHER REVENUE 292,862 525,280 340,525 667,279 315,970 315,970 315,970 FUND TOTAL REVENUES 12,802,199 13,381,073 13,138,509 12,455,605 13,064,653 13,064,653 13,064,653 =========== =========== =========== =========== =========== ============ ============ 34 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 0 TAXES 4001 PROPERTY TAX 4,019,929 4,279,653 4,402,977 4,358,774 4,619,850 4,619,850 4,619,850 4001.000A REFUNDS ON PROPERTY TAXES ( 4,737) ( 2,945) 0 ( 4,421) 0 0 0 4003 PENALTY & INTEREST 33,330 36,731 25,000 0 30,000 30,000 30,000 4004 LATE RENDITION FEES 2,426 2,916 0 0 0 0 0 4010 CITY SALES TAX 5,281,663 5,485,705 5,470,000 4,767,849 5,133,333 5,133,333 5,133,333 4030 MIXED DRINKS TAX 40,720 50,288 41,000 57,169 50,000 50,000 50,000 4041 TELEPHONE GROSS RECEIPTS 58,203 81,345 80,000 45,589 80,000 80,000 80,000 4042 ELECTRIC GROSS RECEIPTS 733,152 748,554 745,000 788,434 745,000 745,000 745,000 4043 GAS GROSS RECEIPTS 102,855 106,650 130,000 133,651 105,000 105,000 105,000 4044 CABLE TV GROSS RECEIPTS 48,502 47,978 50,000 51,197 50,000 50,000 50,000 4045 WATER/WW GROSS RECEIPTS 255,349 255,044 245,000 178,723 255,000 255,000 255,000 4046 GARBAGE GROSS RECEIPTS TAX 154,852 181,976 145,000 129,410 180,000 180,000 180,000 TOTAL 0 TAXES 10,726,245 11,273,895 11,333,977 10,506,375 11,248,183 11,248,183 11,248,183 1 LICENSES AND PERMITS 4102 ANIMAL PERMIT FEES 2,010 1,935 500 775 2,000 2,000 2,000 4103 SOLICITOR'S LICENSES 140 145 250 13,322 150 150 150 4104 GARAGE SALE PERMITS 2,572 2,716 2,000 1,514 2,500 2,500 2,500 4110 TAXI CAB LICENSE 0 0 0 50 0 0 0 4112 LIQUOR LICENSE APPLICATION 60 210 250 60 250 250 250 4120 BUILDING PERMITS 265,916 168,306 100,000 110,323 180,000 180,000 180,000 4122 P&Z AND BOA APPLICATIONS 9,433 4,400 2,000 1,300 2,000 2,000 2,000 4123 FILING FEES - SUBD. PLATTS 2,220 3,940 1,000 2,980 3,000 3,000 3,000 4124 ELECTRICAL PERMITS 5,971 4,536 1,000 3,890 4,000 4,000 4,000 4126 MOBILE HOME PARK FEES 3,240 3,290 3,000 3,110 3,000 3,000 3,000 4127 PLUMBING PERMITS 5,689 5,959 3,000 5,602 5,000 5,000 5,000 4128 MECHANICAL PERMITS 725 500 400 475 400 400 400 4129 MOBILE HOME PERMITS 150 300 400 100 200 200 200 4130 FOOD SERVICE PERMITS 34,760 33,730 30,000 30,776 35,000 35,000 35,000 4131 PLAN REVIEW / FIRE CODE 65,207 31,159 30,000 4,000 0 0 0 TOTAL 1 LICENSES AND PERMITS 398,093 261,125 173,800 178,277 237,500 237,500 237,500 2 FINES AND FORFEITURES 4201 MUNICIPAL COURT FINES 328,409 260,977 245,000 209,131 261,000 261,000 261,000 4220 DELINQUENT FINES 1,064 347 5,000 470 1,000 1,000 1,000 TOTAL 2 FINES AND FORFEITURES 329,473 261,324 250,000 209,601 262,000 262,000 262,000 3 INTERGOVERNMENTAL 4301 ERATH COUNTY 0 0 0 0 0 0 0 4302 STEPHENVILLE ISD 62,077 74,744 68,000 68,207 69,000 69,000 69,000 4303 FIBER OPTIC LEASE 3,600 3,600 3,600 3,000 3,600 3,600 3,600 4350 GRANTS 3,388 49,390 17,807 5,000 0 0 0 4351 2009-10 JAG ARRA 2247701 0 0 0 0 0 0 0 TOTAL 3 INTERGOVERNMENTAL 69,065 127,734 89,407 76,207 72,600 72,600 72,600 35 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND ARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 4 SERVICE CHARGES 4401 FIRE DEPT MISCELLANEOUS 35,956 21,750 21,500 0 21,500 21,500 21,500 4403 EMERGENCY AMBULANCE 536,237 566,233 550,000 537,638 550,000 550,000 550,000 4405.0001 LIBRARY COPIER 1,356 1,645 900 1,883 200 200 200 4405.0002 LIBRARY MICROFILM COPIER 0 0 0 0 0 0 0 4405.0003 BOOKS 202 223 450 286 300 300 300 4405.0005 COMPUTER DISCS 0 0 0 0 0 0 0 4405.0006 LIBRARY MISCELLANEOUS 19 44 250 103 1,000 1,000 1,000 4406 LIBRARY FINES 450 498 1,000 632 1,000 1,000 1,000 4407 NON-RESIDENT FEES 1,280 1,113 1,500 795 1,000 1,000 1,000 4410 AQUATIC CTR-GATE FEES 106,084 95,940 110,000 57,705 103,500 103,500 103,500 4410.000A AQUATIC CTR-SWIMMING LESSO 8,295 9,655 8,000 7,351 8,000 8,000 8,000 4410.000B AQUATIC CTR-RENTAL RESERVA 12,258 7,378 12,000 7,446 12,000 12,000 12,000 4410.000C AQUATIC CTR-PROGRAM ACTIVI 4,813 4,157 4,500 1,760 4,500 4,500 4,500 4410.000D AQUATIC CTR-CONCESSION COM 7,298 5,141 7,000 0 7,000 7,000 7,000 4411 PARK FACILITIES RENTAL 10,865 12,868 10,000 6,726 12,500 12,500 12,500 4411.000C RENTAL-SR. CITIZEN FACILIT 2,625 3,657 2,500 1,710 2,500 2,500 2,500 4412 CAMPER SITE FEES 5,247 5,689 5,000 3,507 5,000 5,000 5,000 4413.000A REC. ADULT PROGRAM ACTIVIT 2,208 2,259 2,500 1,856 3,000 3,000 3,000 4413.000B REC. YOUTH PROGRAM ACTIVIT 45,705 12,206 5,000 8,751 5,500 5,500 5,500 4413.000C REC. SENIOR PROGRAM ACTIVI 9,035 7,908 7,500 7,138 7,500 7,500 7,500 4413.000D REC. SR. CITIZEN DANCES 12,986 13,329 14,000 9,653 14,000 14,000 14,000 4414.000A REC. ADULT LEAGUES 27,910 19,505 25,000 26,399 22,500 22,500 22,500 4414.000B REC. YOUTH LEAGUES 56,024 51,406 60,000 55,285 57,500 57,500 57,500 4415 REC. PROGRAM SPONSORS 10,850 10,720 10,000 11,255 10,000 10,000 10,000 4416 REC. SPECIAL EVENTS 7,519 3,653 10,000 5,587 5,000 5,000 5,000 4420 CEMETERY LOT SALES 17,663 36,866 30,000 23,565 25,000 25,000 25,000 4421 CEMETERY MISCELLANEOUS 0 0 300 0 300 300 300 4425 PUBLIC SAFETY REPORTS 3,573 2,893 2,500 2,148 2,500 2,500 2,500 4426 POLICE ESCORT FEES 0 120 1,000 190 1,000 1,000 1,000 4428 FALSE ALARMS 109 1,150 1,000 900 1,000 1,000 1,000 4435 LEASES 2,400 2,400 2,400 2,600 3,600 3,600 3,600 4440 PARKLAND DEDICATION FEE 6,600 ( 6,600) 0 0 0 0 0 4455 STREET CUTS/CURB/GUTTER 30,443 28,170 30,000 25,869 30,000 30,000 30,000 4465 LOT MOWING & DEMOLITION 20,451 9,743 15,000 9,130 10,000 10,000 10,000 TOTAL 4 SERVICE CHARGES 986,462 931,715 950,800 817,865 928,400 928,400 928,400 5 OTHER REVENUE 4501 INTEREST ON INVESTMENTS 6,497 2,492 5,000 3,752 4,500 4,500 4,500 4501.000A INTEREST ON CHECKING ACCOU 916 2,484 500 1,960 500 500 500 4510 SALE OF CITY EQUIPMENT 25,100 36,272 20,000 11,000 20,000 20,000 20,000 4515 SALE OF CITY LAND ( 150) 183,550 0 0 0 0 0 4520 INSURANCE PROCEEDS 37,200 54,482 20,000 26,931 20,000 20,000 20,000 4520.000H INSURACE PROCEEDS-HAIL DAM 0 0 0 365,851 0 0 0 4540 INSUFFICIENT CHECK FEES 90 180 200 90 100 100 100 4541 MISCELLANEOUS 12,342 12,405 15,000 13,889 10,000 10,000 10,000 4542 DONATIONS & CONTRIBUTIONS 0 32,491 0 210 0 0 0 4543 SR CIT-DONATIONS/MEMORIALS 2,071 2,237 1,000 2,212 1,000 1,000 1,000 4544 LIBRARY DONATIONS/MEMORIAL 287 691 5,000 432 1,000 1,000 1,000 4545 OVER - SHORT 0 0 0 0 0 0 0 4547 POLICE DEPT MISC ( 315) 1,466 65,000 66,934 0 0 0 4590 TRANS. FR OTHER FUNDS-ADM. 208,824 196,531 208,825 174,020 258,870 258,870 258,870 4591 TRANSFER FM LANDFILL 0 0 0 0 0 0 0 TOTAL 5 OTHER REVENUE 292,862 525,280 340,525 667,279 315,970 315,970 315,970 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 12,802,199 13,381,073 13,138,509 12,455,605 13,064,653 13,064,653 13,064,653 =========== =========== =========== =========== =========== ============ ============ 36 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ EXPENDITURE SUMMARY 1 CENTRAL GOVERNMENT ==================== 01 CITY COUNCIL ADMINISTRATION 1-PERSONNEL 22,207 20,283 23,792 18,897 21,224 21,224 21,224 2-CONTRACTUAL 32,211 45,819 245,148 88,193 37,248 29,248 29,248 3-GENERAL SERVICES 2,733 2,416 2,600 2,112 2,600 2,600 2,600 5-CAPITAL OUTLAY 0 0 4,500 11,460 0 0 0 TOTAL 01 CITY COUNCIL ADMINISTRATI 57,151 68,519 276,040 120,663 61,072 53,072 53,072 02 CITY ADMINISTRATOR 1-PERSONNEL 132,159 206,774 151,917 119,382 155,608 155,608 155,608 2-CONTRACTUAL 4,044 4,329 3,972 2,240 4,662 4,662 4,662 3-GENERAL SERVICES 93 195 4,300 4,063 400 400 400 TOTAL 02 CITY ADMINISTRATOR 136,297 211,298 160,189 125,685 160,670 160,670 160,670 03 CITY SECRETARY 1-PERSONNEL 74,737 78,729 89,779 71,170 94,079 94,079 94,079 2-CONTRACTUAL 13,704 9,564 14,177 13,871 14,437 14,437 14,437 3-GENERAL SERVICES 3,844 5,117 5,350 3,953 5,350 5,350 5,350 4-MACHINE & EQUIPMENT MAI 219 1,519 400 123 400 400 400 TOTAL 03 CITY SECRETARY 92,504 94,930 109,706 89,116 114,266 114,266 114,266 04 EMERGENCY MANAGEMENT 2-CONTRACTUAL 9,485 45,271 12,750 12,878 4,300 4,300 4,300 4-MACHINE & EQUIPMENT MAI 1,988 400 1,000 9,160 1,000 1,000 1,000 5-CAPITAL OUTLAY 0 54,653 0 0 0 0 0 TOTAL 04 EMERGENCY MANAGEMENT 11,473 100,324 13,750 22,038 5,300 5,300 5,300 05 MUNICIPAL BUILDING 1-PERSONNEL 39,294 39,690 43,517 34,710 45,552 45,552 45,552 2-CONTRACTUAL 46,356 39,049 48,440 68,369 54,935 52,935 52,935 3-GENERAL SERVICES 11,415 12,892 9,200 8,813 9,200 9,200 9,200 4-MACHINE & EQUIPMENT MAI 12,346 16,665 29,200 27,286 18,000 14,500 14,500 5-CAPITAL OUTLAY 0 21,212 0 0 0 0 0 8-NOT USED 250,000 500,000 0 0 0 0 0 TOTAL 05 MUNICIPAL BUILDING 359,411 629,508 130,357 139,178 127,687 122,187 122,187 06 MUNCIPAL SERVICE CENTER 1-PERSONNEL 37,295 37,637 43,517 32,785 45,668 45,669 45,669 2-CONTRACTUAL 29,191 33,588 32,007 23,423 32,029 31,029 31,029 3-GENERAL SERVICES 3,274 3,134 4,650 7,675 4,650 3,650 3,650 4-MACHINE & EQUIPMENT MAI 5,406 6,710 12,500 10,749 12,500 8,000 8,000 TOTAL 06 MUNCIPAL SERVICE CENTER 75,166 81,069 92,674 74,632 94,847 88,348 88,348 ________________________________________________________________________________________________ TOTAL 1 CENTRAL GOVERNMENT 732,002 1,185,648 782,716 571,312 563,842 543,843 543,843 =========== =========== =========== =========== =========== ============ ============ 2 FINANCE ========= 01 FINANCIAL ADMIN/ACCOUN 1-PERSONNEL 268,559 275,893 231,619 183,913 244,314 244,314 244,314 2-CONTRACTUAL 121,455 116,907 123,758 105,530 111,908 111,658 111,658 3-GENERAL SERVICES 2,581 1,115 1,200 468 1,200 950 950 4-MACHINE & EQUIPMENT MAI 48,472 59,242 20,000 15,717 22,500 22,500 22,500 6-BANK CHARGES 0 0 0 434 0 0 0 TOTAL 01 FINANCIAL ADMIN/ACCOUN 441,066 453,157 376,577 306,063 379,922 379,422 379,422 02 PURCHASING 1-PERSONNEL 57,164 59,011 63,013 49,216 63,944 63,944 63,944 2-CONTRACTUAL 1,831 2,752 4,072 1,161 4,072 4,072 4,072 3-GENERAL SERVICES 117 309 450 274 450 450 450 TOTAL 02 PURCHASING 59,111 62,072 67,535 50,652 68,466 68,466 68,466 03 INFORMATION TECHNOLOG 1-PERSONNEL 0 0 67,439 57,620 80,359 80,360 80,360 2-CONTRACTUAL 0 0 17,700 495 6,900 1,900 1,900 3-GENERAL SERVICES 0 0 1,200 152 1,600 1,100 1,100 4-MACHINE & EQUIPMENT MAI 0 0 40,000 36,308 55,000 52,500 52,500 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 03 INFORMATION TECHNOLOG 0 0 126,339 94,575 143,859 135,860 135,860 37 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 04 TAX 2-CONTRACTUAL 127,594 138,044 148,050 145,285 148,050 148,050 148,050 TOTAL 04 TAX 127,594 138,044 148,050 145,285 148,050 148,050 148,050 ________________________________________________________________________________________________ TOTAL 2 FINANCE 627,771 653,273 718,501 596,575 740,297 731,798 731,798 =========== =========== =========== =========== =========== ============ ============ 3 LEGAL ======= 01 LEGAL COUNSEL 1-PERSONNEL 99,636 91,569 85,476 77,683 113,350 113,350 113,350 2-CONTRACTUAL 11,557 15,940 165,172 154,998 16,172 16,172 16,172 3-GENERAL SERVICES 0 226 0 225 0 0 0 TOTAL 01 LEGAL COUNSEL 111,193 107,735 250,648 232,906 129,522 129,522 129,522 02 MUNICIPAL COURT 2-CONTRACTUAL 158,330 153,932 173,000 133,414 168,000 168,000 168,000 TOTAL 02 MUNICIPAL COURT 158,330 153,932 173,000 133,414 168,000 168,000 168,000 ________________________________________________________________________________________________ TOTAL 3 LEGAL 269,524 261,667 423,648 366,320 297,522 297,522 297,522 =========== =========== =========== =========== =========== ============ ============ 4 PERSONNEL =========== 01 HUMAN RESOURCES 1-PERSONNEL 54,803 56,206 59,560 46,751 63,841 63,840 63,840 2-CONTRACTUAL 44,151 44,721 42,232 33,729 35,457 30,457 30,457 3-GENERAL SERVICES 433 827 2,400 292 2,400 1,200 1,200 TOTAL 01 HUMAN RESOURCES 99,387 101,753 104,192 80,772 101,698 95,497 95,497 ________________________________________________________________________________________________ TOTAL 4 PERSONNEL 99,387 101,753 104,192 80,772 101,698 95,497 95,497 =========== =========== =========== =========== =========== ============ ============ 5 COMMUNITY SERVICES ==================== 00 COMMUNITY SVCS ADMIN 1-PERSONNEL 0 0 93,979 67,857 118,533 118,533 118,533 2-CONTRACTUAL 0 0 3,461 2,531 8,861 8,861 8,861 3-GENERAL SERVICES 0 0 3,050 3,380 3,200 3,200 3,200 4-MACHINE & EQUIPMENT MAI 0 0 300 0 300 0 0 TOTAL 00 COMMUNITY SVCS ADMIN 0 0 100,790 73,768 130,894 130,594 130,594 01 PARKS & RECREATION ADM 1-PERSONNEL 417,819 380,497 295,632 201,247 275,764 275,764 275,764 2-CONTRACTUAL 228,055 201,762 126,050 145,790 112,250 105,250 105,250 3-GENERAL SERVICES 72,050 87,544 68,300 61,509 69,500 69,500 69,500 4-MACHINE & EQUIPMENT MAI 4,787 4,264 10,300 8,734 10,300 7,300 7,300 TOTAL 01 PARKS & RECREATION ADM 722,711 674,067 500,282 417,280 467,814 457,814 457,814 02 PARK MAINTENANCE 1-PERSONNEL 317,804 337,832 348,647 246,635 346,230 324,044 324,044 2-CONTRACTUAL 14,634 19,172 82,104 165,030 105,654 87,654 87,654 3-GENERAL SERVICES 41,467 39,570 45,750 25,846 45,750 39,250 39,250 4-MACHINE & EQUIPMENT MAI 68,467 75,542 90,650 96,913 77,250 70,400 70,400 5-CAPITAL OUTLAY 121,605 0 16,000 213,468 0 0 0 TOTAL 02 PARK MAINTENANCE 563,978 472,117 583,151 747,892 574,884 521,348 521,348 03 CEMETERIES 1-PERSONNEL 116,468 118,129 124,536 100,370 126,983 126,983 101,983 2-CONTRACTUAL 6,834 6,865 8,222 6,207 8,222 7,597 7,597 3-GENERAL SERVICES 6,952 5,553 7,700 3,850 7,700 6,200 6,200 4-MACHINE & EQUIPMENT MAI 4,134 3,245 18,100 17,238 10,600 10,100 10,100 5-CAPITAL OUTLAY 7,378 22,638 0 0 0 0 0 TOTAL 03 CEMETERIES 141,767 156,430 158,558 127,665 153,505 150,880 125,880 38 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 04 LIBRARY 1-PERSONNEL 160,323 164,098 166,833 133,555 165,601 165,600 165,600 2-CONTRACTUAL 15,032 16,602 17,300 11,153 23,050 21,050 21,050 3-GENERAL SERVICES 24,474 26,709 24,750 23,390 22,250 22,250 22,250 4-MACHINE & EQUIPMENT MAI 16,803 13,392 57,000 48,758 16,500 14,000 14,000 5-CAPITAL OUTLAY 5,939 0 5,000 0 0 0 0 TOTAL 04 LIBRARY 222,572 220,801 270,883 216,855 227,401 222,900 222,900 05 STREET MAINTENANCE 1-PERSONNEL 395,891 402,771 419,496 327,469 424,842 424,842 424,842 2-CONTRACTUAL 322,382 235,250 325,758 190,582 326,058 294,058 294,058 3-GENERAL SERVICES 44,172 65,721 45,350 31,749 42,400 42,400 42,400 4-MACHINE & EQUIPMENT MAI 157,972 76,264 311,850 296,396 253,850 244,750 244,750 5-CAPITAL OUTLAY 226,999 74,624 380,000 20,893 0 0 0 TOTAL 05 STREET MAINTENANCE 1,147,416 854,630 1,482,454 867,089 1,047,150 1,006,050 1,006,050 06 SENIOR CITIZENS 1-PERSONNEL 66,428 68,207 70,382 55,393 71,735 71,734 71,734 2-CONTRACTUAL 37,293 38,402 40,476 55,472 39,476 31,376 31,376 3-GENERAL SERVICES 17,755 16,584 14,750 11,083 11,750 8,750 8,750 4-MACHINE & EQUIPMENT MAI 23,630 6,029 10,750 6,438 7,250 3,500 3,500 5-CAPITAL OUTLAY 7,068 0 35,000 39,830 0 0 0 TOTAL 06 SENIOR CITIZENS 152,175 129,223 171,358 168,216 130,211 115,360 115,360 07 AQUATIC CENTER 1-PERSONNEL 119,975 90,796 115,261 76,758 116,477 116,477 86,477 2-CONTRACTUAL 47,771 51,531 48,891 30,498 48,891 48,891 48,891 3-GENERAL SERVICES 17,394 14,575 18,000 20,832 18,000 14,000 14,000 4-MACHINE & EQUIPMENT MAI 13,288 8,908 13,000 13,721 13,000 12,500 12,500 5-CAPITAL OUTLAY 3,220 0 0 0 0 0 0 TOTAL 07 AQUATIC CENTER 201,648 165,809 195,152 141,808 196,368 191,868 161,868 ________________________________________________________________________________________________ TOTAL 5 COMMUNITY SERVICES 3,152,266 2,673,077 3,462,628 2,932,552 2,928,227 2,796,814 2,741,814 =========== =========== =========== =========== =========== ============ ============ 6 FIRE DEPARTMENT ================= 01 FIRE ADMINISTRATION 1-PERSONNEL 187,111 193,118 246,195 179,849 263,826 260,376 260,376 2-CONTRACTUAL 23,148 51,509 36,389 41,423 36,389 36,389 36,389 3-GENERAL SERVICES 3,869 7,925 4,700 5,469 5,700 5,600 5,600 4-MACHINE & EQUIPMENT MAI 3,319 9,108 21,800 13,247 21,800 14,000 14,000 5-CAPITAL OUTLAY 0 8,832 4,096 3,945 0 0 0 TOTAL 01 FIRE ADMINISTRATION 217,448 270,493 313,180 243,932 327,715 316,365 316,365 02 FIRE PREVENTION INVESTIGATI 1-PERSONNEL 116,844 164,548 168,089 138,193 172,748 172,750 172,750 2-CONTRACTUAL 6,889 4,075 7,710 5,379 8,010 7,310 7,310 3-GENERAL SERVICES 8,795 9,888 9,560 7,556 10,060 9,560 9,560 4-MACHINE & EQUIPMENT MAI 2,223 1,973 1,580 932 1,580 1,580 1,580 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 02 FIRE PREVENTION INVESTIGA 134,751 180,483 186,939 152,060 192,398 191,200 191,200 03 FIRE SUPPRESSION 1-PERSONNEL 1,040,913 1,088,994 1,130,980 850,693 1,118,403 1,118,406 1,118,406 2-CONTRACTUAL 18,920 20,059 26,284 22,192 26,284 26,284 26,284 3-GENERAL SERVICES 42,177 49,417 49,000 27,618 49,500 47,000 47,000 4-MACHINE & EQUIPMENT MAI 27,336 20,098 35,100 28,063 35,100 26,400 26,400 5-CAPITAL OUTLAY 4,081 0 3,652 3,665 0 0 0 TOTAL 03 FIRE SUPPRESSION 1,133,426 1,178,568 1,245,016 932,232 1,229,287 1,218,090 1,218,090 04 EMERGENCY MEDICAL SERVICE 1-PERSONNEL 1,009,241 995,655 1,057,892 804,645 1,044,830 1,044,833 1,044,833 2-CONTRACTUAL 23,108 27,482 32,667 20,746 32,667 31,167 31,167 3-GENERAL SERVICES 69,313 72,498 77,350 64,054 77,850 75,850 75,850 4-MACHINE & EQUIPMENT MAI 10,688 9,937 11,650 9,254 11,650 9,150 9,150 5-CAPITAL OUTLAY 134,935 37,421 75,100 75,104 0 0 0 7-DEBT SERVICE 0 0 0 0 30,600 30,600 30,600 TOTAL 04 EMERGENCY MED SERVICE 1,247,285 1,142,993 1,254,659 973,803 1,197,597 1,191,600 1,191,600 39 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 05 VOLUNTEER FIRE DEPARTMENT 1-PERSONNEL 9,353 10,179 10,991 6,890 11,291 11,294 11,294 2-CONTRACTUAL 6,814 7,542 12,126 7,475 12,126 10,126 10,126 3-GENERAL SERVICES 870 4,231 6,500 1,647 6,000 3,000 3,000 4-MACHINE & EQUIPMENT MAI 5 158 1,500 0 1,500 500 500 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 05 VOLUNTEER FIRE DEPARTMENT 17,042 22,109 31,117 16,013 30,917 24,920 24,920 ________________________________________________________________________________________________ TOTAL 6 FIRE DEPARTMENT 2,749,952 2,794,645 3,030,911 2,318,040 2,977,914 2,942,175 2,942,175 =========== =========== =========== =========== =========== ============ ============ 7 POLICE DEPARTMENT =================== 01 POLICE ADMINISTRATION 1-PERSONNEL 281,807 289,570 330,404 206,187 340,383 340,383 340,383 2-CONTRACTUAL 31,402 35,416 40,302 29,057 76,402 74,977 74,977 3-GENERAL SERVICES 1,918 1,840 3,100 2,055 3,100 2,900 2,900 4-MACHINE & EQUIPMENT MAI 0 0 100 5,350 2,600 2,500 2,500 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 01 POLICE ADMINISTRATION 315,127 326,826 373,906 242,650 422,485 420,760 420,760 02 PATROL 1-PERSONNEL 1,657,692 1,723,567 1,783,838 1,389,462 1,706,092 1,706,093 1,706,093 2-CONTRACTUAL 70,514 97,715 89,102 83,734 90,102 80,102 80,102 3-GENERAL SERVICES 148,168 135,114 174,300 95,256 174,300 132,600 132,600 4-MACHINE & EQUIPMENT MAI 25,833 32,187 37,250 26,257 37,250 37,250 37,250 5-CAPITAL OUTLAY 109,805 140,306 193,500 187,238 0 0 0 TOTAL 02 PATROL 2,012,012 2,128,890 2,277,990 1,781,948 2,007,744 1,956,045 1,956,045 03 COMMUNICATIONS 1-PERSONNEL 456,470 479,695 597,426 437,015 657,094 598,171 598,171 2-CONTRACTUAL 5,422 15,853 27,314 16,568 27,314 27,314 27,314 3-GENERAL SERVICES 8,998 14,864 12,575 6,898 13,200 10,000 10,000 5-CAPITAL OUTLAY 0 50,240 0 0 0 0 0 TOTAL 03 COMMUNICATIONS 470,890 560,651 637,315 460,481 697,608 635,485 635,485 04 SUPPORT SERVICES 1-PERSONNEL 135,484 134,272 145,804 116,289 155,170 155,172 155,172 2-CONTRACTUAL 5,749 6,120 7,198 4,569 10,048 9,298 9,298 3-GENERAL SERVICES 5,737 7,600 8,050 5,185 8,050 6,150 6,150 4-MACHINE & EQUIPMENT MAI 0 0 100 0 100 100 100 TOTAL 04 SUPPORT SERVICES 146,970 147,992 161,152 126,043 173,368 170,720 170,720 05 CRIMINAL INVESTIGATION 1-PERSONNEL 512,211 518,078 538,995 480,992 619,542 619,541 619,541 2-CONTRACTUAL 57,749 60,504 69,509 54,603 71,209 66,209 66,209 3-GENERAL SERVICES 26,071 34,291 27,200 24,097 28,000 24,750 24,750 4-MACHINE & EQUIPMENT MAI 3,953 2,699 5,000 944 5,000 4,500 4,500 5-CAPITAL OUTLAY 28,090 27,980 0 0 0 0 0 TOTAL 05 CRIMINAL INVESTIGATION 628,073 643,552 640,704 560,636 723,751 715,000 715,000 06 PROFESSIONAL STANDARD 1-PERSONNEL 221,029 231,451 241,693 192,289 247,877 247,877 247,877 2-CONTRACTUAL 7,227 9,085 10,122 6,581 10,122 9,823 9,823 3-GENERAL SERVICES 12,166 12,961 11,300 7,020 11,300 9,800 9,800 4-MACHINE & EQUIPMENT MAI 3,821 1,900 6,750 984 6,750 3,750 3,750 TOTAL 06 PROFESSIONAL STANDARD 244,243 255,397 269,865 206,873 276,049 271,250 271,250 07 ANIMAL CONTROL 1-PERSONNEL 83,042 92,889 94,124 60,437 89,037 89,037 89,037 2-CONTRACTUAL 3,419 5,766 5,803 3,176 5,803 5,303 5,303 3-GENERAL SERVICES 28,451 31,341 32,245 18,959 32,245 27,000 27,000 4-MACHINE & EQUIPMENT MAI 742 2,316 3,000 539 3,000 1,500 1,500 5-CAPITAL OUTLAY 0 0 70,000 68,936 0 0 0 TOTAL 07 ANIMAL CONTROL 115,654 132,311 205,172 152,047 130,085 122,840 122,840 09PUBLIC SAFETY CLERICAL 1-PERSONNEL 0 0 35,318 31,840 11,232 11,234 11,234 2-CONTRACTUAL 0 0 40,821 26,232 40,821 35,821 35,821 3-GENERAL SERVICES 0 0 16,820 3,592 16,820 16,000 16,000 4-MACHINE & EQUIPMENT MAI 0 0 95,000 103,103 80,000 80,000 80,000 5-CAPITAL OUTLAY 0 0 55,760 55,761 0 0 0 TOTAL 09PUBLIC SAFETY CLERICAL 0 0 243,719 220,528 148,873 143,055 143,055 ________________________________________________________________________________________________ TOTAL 7 POLICE DEPARTMENT 3,932,970 4,195,620 4,809,823 3,751,206 4,579,963 4,435,155 4,435,155 =========== =========== =========== =========== =========== ============ ============ 40 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 8 COMMUNITY DEVELOPMENT ======================= 01 PLANNING/DEVELOPMENT ADMIN 1-PERSONNEL 155,846 164,024 135,746 96,021 116,016 116,016 116,016 2-CONTRACTUAL 10,023 16,929 66,249 66,961 14,269 8,769 8,769 3-GENERAL SERVICES 1,411 1,378 2,050 5,130 1,300 1,300 1,300 4-MACHINE & EQUIPMENT MAI 4,083 3,810 3,900 1,393 0 0 0 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 01 PLANNING/DEVELOPMENT ADMI 171,365 186,142 207,945 169,505 131,585 126,085 126,085 02 INSPECTIONS 1-PERSONNEL 105,477 108,604 117,263 96,636 125,807 125,807 125,807 2-CONTRACTUAL 163,133 70,513 81,852 24,352 79,618 10,618 10,618 3-GENERAL SERVICES 2,424 8,646 4,700 9,694 3,200 2,000 2,000 4-MACHINE & EQUIPMENT MAI 633 841 1,800 14 1,500 1,500 1,500 5-CAPITAL OUTLAY 0 0 22,000 20,264 0 0 0 TOTAL 02 INSPECTIONS 271,667 188,605 227,615 150,959 210,125 139,925 139,925 03 CODE ENFORCEMENT 1-PERSONNEL 41,012 32,015 44,417 34,563 46,504 46,504 46,504 2-CONTRACTUAL 29,364 11,447 38,450 5,736 38,750 33,550 33,550 3-GENERAL SERVICES 1,067 789 2,900 492 1,900 1,450 1,450 4-MACHINE & EQUIPMENT MAI 0 122 600 283 600 500 500 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL 03 CODE ENFORCEMENT 71,442 44,372 86,367 41,075 87,754 82,004 82,004 ________________________________________________________________________________________________ TOTAL 8 COMMUNITY DEVELOPMENT 514,474 419,119 521,927 361,539 429,464 348,014 348,014 =========== =========== =========== =========== =========== ============ ============ 9 PUBLIC SAFETY FACILITY ======================== 01 PUBLIC SAFETY CLERICAL 1-PERSONNEL 55,991 57,150 0 0 0 0 0 2-CONTRACTUAL 41,044 41,705 0 0 0 0 0 3-GENERAL SERVICES 12,411 14,148 0 ( 204) 0 0 0 4-MACHINE & EQUIPMENT MAI 69,648 83,454 0 0 0 0 0 5-CAPITAL OUTLAY 0 127,693 0 0 0 0 0 TOTAL 01 PUBLIC SAFETY CLERICAL 179,095 324,149 0 ( 204) 0 0 0 ________________________________________________________________________________________________ TOTAL 9 PUBLIC SAFETY FACILITY 179,095 324,149 0 ( 204) 0 0 0 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ FUND TOTAL EXPENDITURES 12,257,441 12,608,952 13,854,346 11,380,996 12,618,927 12,190,818 12,135,818 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 544,759 772,122 ( 715,837) 1,220,996 445,726 873,835 928,835 =========== =========== =========== =========== =========== ============ ============ 41 ` City Council General Fund Central Government Division 51Department 01 Program Description Stephenville is a home-run city. The City Council consists of eight council members and a mayor. All members of the Council are elected at-large. The City Council operates under the Stephenville City Charter, City ordinances and State law. Four officers of the City are appointed by the City Council and operate under its guidance: City Administrator, City Attorney, City Secretary and Municipal Judge. The City Council is the policy-making arm of city government. It has a wide variety of tasks which include approving any expenditure of the City which exceeds the amount stipulated in the Charter and by State law, appointing board and commission members, ordering regular and special elections and considering zoning issues. The City Council must study, analyze and approve complex plans for expansion and rehabilitation of the Performance Objectives Develop policies which enhance the quality of life for the community while preserving its unique character and natural resources. Ensure the long-term financial viability of Stephenville. Promote community involvement and participation in local government. Attend regular and special Council meetings. 42 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 13 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 CITY COUNCIL ADMINISTRATION ============================== 1-PERSONNEL 5101-111 SALARIES 20,420 18,810 21,600 17,470 19,200 19,200 19,200 5101-112 OVERTIME 0 0 0 0 0 0 0 5101-113 PART-TIME WAGES 178 0 460 0 460 460 460 5101-122 SOCIAL SECURITY 1,575 1,423 1,688 1,385 1,504 1,504 1,504 5101-123 WORKERS' COMPENSATION 34 50 44 43 60 60 60 TOTAL 1-PERSONNEL 22,207 20,283 23,792 18,897 21,224 21,224 21,224 2-CONTRACTUAL 5101-211 POSTAGE 390 333 400 133 400 400 400 5101-212 COMMUNICATIONS 0 0 0 0 0 0 0 5101-213 PRINTING 3,648 1,490 3,000 2,834 3,000 3,000 3,000 5101-214 ADVERTISING & PUBLIC NOTIC 2,869 2,354 4,000 576 4,000 4,000 4,000 5101-215 EDUCATION & SCHOOLING 5,372 6,174 19,000 5,396 9,000 6,000 6,000 5101-224 INSURANCE 1,443 1,453 1,548 1,347 1,548 1,548 1,548 5101-252 DUES & SUBSCRIPTIONS 8,590 10,000 9,200 6,326 9,300 9,300 9,300 5101-253 OUTSIDE PROFESSIONAL 375 7,998 18,000 18,002 0 0 0 5101-254 SPECIAL SERVICES 9,524 16,018 190,000 53,580 10,000 5,000 5,000 TOTAL 2-CONTRACTUAL 32,211 45,819 245,148 88,193 37,248 29,248 29,248 3-GENERAL SERVICES 5101-317 PHOTO & DUPLICATION 93 182 0 330 0 0 0 5101-332 OPERATING SUPPLIES 2,640 2,235 2,600 1,782 2,600 2,600 2,600 TOTAL 3-GENERAL SERVICES 2,733 2,416 2,600 2,112 2,600 2,600 2,600 5-CAPITAL OUTLAY 5101-514 OTHER EQUIPMENT 0 0 4,500 11,460 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 4,500 11,460 0 0 0 ________________________________________________________________________________________________ TOTAL 01 CITY COUNCIL ADMINISTRATION 57,151 68,519 276,040 120,663 61,072 53,072 53,072 43 ` City Administrator General Fund Central Government Division 51Department 02 Program Description The City Administrator is appointed by the City Council and is the chief administrative and executive officer for the City. The City Administrator is responsible for the administration ofall City departments and transfers City Council policy into viable work programs. Program Personnel 2013-20142014-20152015-2016 Title City Administrator111 111 Performance Objectives Ensure the delivery of quality services to citizens through effective management and efficient administration. Coordinate the implementation of City Council goals and objectives with all City Departments. Facilitate community activities to address public requests for needs and services. promote a positive public image of the organization. Respond to citizen concerns and City Council requests in a timely manner. 44 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 14 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 CITY ADMINISTRATOR ===================== 1-PERSONNEL 5102-111 SALARIES 101,834 163,197 113,240 87,665 118,240 118,240 118,240 5102-112 OVERTIME 0 0 0 0 0 0 0 5102-121 RETIREMENT 16,248 24,992 16,810 13,466 17,721 17,721 17,721 5102-122 SOCIAL SECURITY 7,513 11,440 8,663 6,946 9,367 9,367 9,367 5102-123 WORKER'S COMPENSATION 199 231 257 239 429 429 429 5102-125 GROUP INSURANCE 6,364 6,914 9,347 8,067 6,251 6,251 6,251 5102-126 CAR ALLOWANCE 0 0 3,600 3,000 3,600 3,600 3,600 TOTAL 1-PERSONNEL 132,159 206,774 151,917 119,382 155,608 155,608 155,608 2-CONTRACTUAL 5102-211 POSTAGE ( 7) 1 0 0 0 0 0 5102-212 COMMUNICATION 742 702 900 426 840 840 840 5102-215 EDUCATION & SCHOOLING 1,430 2,217 1,250 798 2,000 2,000 2,000 5102-224 OTHER INSURANCE 544 545 572 550 572 572 572 5102-231 RENTAL 0 0 0 12 0 0 0 5102-252 DUES & SUBCRIPTIONS 1,336 864 1,250 454 1,250 1,250 1,250 TOTAL 2-CONTRACTUAL 4,044 4,329 3,972 2,240 4,662 4,662 4,662 3-GENERAL SERVICES 5102-314 OFFICE SUPPLIES 53 195 4,300 4,063 400 400 400 5102-332 OPERATING SUPPLIES 40 0 0 0 0 0 0 TOTAL 3-GENERAL SERVICES 93 195 4,300 4,063 400 400 400 ________________________________________________________________________________________________ TOTAL 02 CITY ADMINISTRATOR 136,297 211,298 160,189 125,685 160,670 160,670 160,670 45 ` City Secretary General FundCentral Government Division 51Department 03 Program Description The City Secretary is appointed by the City Council and in that the capacity records, maintains, and/or composes minutes, ordinance, resolutions, agendas, proclamations and other miscellaneous records. The City Secretary administers all municipal elections ordered by the City Council. This position is also Records Manager of the City and is responsible for the composition of the Records Retention and Destruction Schedule mandated by StateLaw. In addition, the City Secretary must see that all revisions to the Code of Ordinances are codified and distributed. Program Personnel 2013-20142014-20152015-2016 Title City Secretary 111 111 Performance Objectives . Administer regular and special elections in accordance with State Law and City Charter. Oversee the Records Management Program and compose and require compliance with the Retention/Destruction Schedule as mandated by State Law. Perform all duties for the City Council according to the City Charter and State Law. Perform all other duties of the office of the City Secretary in accordance with the law in a manner that best serves the citizens of Stephenville. 46 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 15 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 03 CITY SECRETARY ================= 1-PERSONNEL 5103-111 SALARIES 55,810 58,908 64,847 50,556 68,112 68,112 68,112 5103-112 OVERTIME 0 0 0 0 0 0 0 5103-121 RETIREMENT 8,904 9,050 9,627 7,949 10,379 10,379 10,379 5103-122 SOCIAL SECURITY 3,551 4,170 4,961 4,193 5,486 5,486 5,486 5103-123 WORKER'S COMPENSATION 108 125 147 147 251 251 251 5103-125 GROUP INSURANCE 6,364 6,476 6,597 5,326 6,251 6,251 6,251 5103-126 CAR ALLOWANCE 0 0 3,600 3,000 3,600 3,600 3,600 TOTAL 1-PERSONNEL 74,737 78,729 89,779 71,170 94,079 94,079 94,079 2-CONTRACTUAL 5103-211 POSTAGE 34 1 100 9 100 100 100 5103-212 COMMUNICATIONS 334 549 700 416 700 700 700 5103-215 EDUCATION & SCHOOLING 150 982 1,000 768 1,000 1,000 1,000 5103-224 OTHER INSURANCE 215 145 172 150 172 172 172 5103-252 DUES & SUBSCRIPTIONS 430 364 405 374 405 405 405 5103-253 OUTSIDE PROFESSIONAL 12,542 7,524 11,800 12,155 12,060 12,060 12,060 TOTAL 2-CONTRACTUAL 13,704 9,564 14,177 13,871 14,437 14,437 14,437 3-GENERAL SERVICES 5103-313 BOOKS & EDUCATIONAL MATERI 3,560 3,795 4,000 3,401 4,000 4,000 4,000 5103-314 OFFICE SUPPLIES 284 1,296 1,000 461 1,000 1,000 1,000 5103-317 PHOTO & DUPLICATION 0 0 50 91 50 50 50 5103-333 COMPUTER SUPPLIES 0 26 300 0 300 300 300 TOTAL 3-GENERAL SERVICES 3,844 5,117 5,350 3,953 5,350 5,350 5,350 4-MACHINE & EQUIPMENT MAINTENA 5103-413 OFFICE EQUIPMENT 219 1,519 400 123 400 400 400 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 219 1,519 400 123 400 400 400 ________________________________________________________________________________________________ TOTAL 03 CITY SECRETARY 92,504 94,930 109,706 89,116 114,266 114,266 114,266 47 ` Emergency Management General Fund Central Government Division 51 Department 04 Program Description Emergency Management provides funds for disaster preparedness related expenses. This includes funding for public information, siren maintenance planning, communication expenses and simulation training. Performance Objectives Maintain emergency warning sirens in operating condition. Maintain functional Emergency Operations Center (EOC). . 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 16 ADOPTED BUDGET 48 ` AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 04 EMERGENCY MANAGEMENT ======================= 2-CONTRACTUAL 5104-212 COMMUNICATIONS 9,277 42,302 2,500 2,003 3,000 3,000 3,000 5104-215 EDUCATION AND SCHOOLING 0 0 0 0 0 0 0 5104-251 UTILITIES 208 992 250 748 1,300 1,300 1,300 5104-254 SPECIAL SERVICES 0 1,978 10,000 10,127 0 0 0 TOTAL 2-CONTRACTUAL 9,485 45,271 12,750 12,878 4,300 4,300 4,300 4-MACHINE & EQUIPMENT MAINTENA 5104-414 OTHER EQUIPMENT MAINTENANC 1,988 400 1,000 9,160 1,000 1,000 1,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 1,988 400 1,000 9,160 1,000 1,000 1,000 5-CAPITAL OUTLAY 5104-514 OTHER EQUIPMENT 0 54,653 0 0 0 0 0 5104-516 COMPUTER EQUIPMENT 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 54,653 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 04 EMERGENCY MANAGEMENT 11,473 100,324 13,750 22,038 5,300 5,300 5,300 49 ` Municipal Building General Fund Central Government Division 51Department 05 Program Description The Municipal Building provides fund for maintenance for City Hall building as well as the elevator Program Personnel 2013-20142014-20152015-2016 Title Clerk II111 111 Performance Objectives . Provide a safe, clean and healthful environment for employees and citizens. Prolong the useful life of major building components of Stephenville City Hall. Prolong the life of equipment located inside City Hall. Provide good, prompt personal, face-to-face and phone assistance to citizens. 50 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 17 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 05 MUNICIPAL BUILDING ===================== 1-PERSONNEL 5105-111 SALARIES 21,934 22,566 25,513 20,235 27,503 27,503 27,503 5105-112 OVERTIME 0 0 0 0 0 0 0 5105-113 PART-TIME WAGES 5,377 5,098 5,200 4,319 5,200 5,200 5,200 5105-121 RETIREMENT 3,500 3,467 3,787 3,004 3,981 3,981 3,981 5105-122 SOCIAL SECURITY 2,065 2,075 2,350 1,914 2,502 2,502 2,502 5105-123 WORKER'S COMPENSATION 54 60 70 67 115 115 115 5105-125 GROUP INSURANCE 6,364 6,423 6,597 5,171 6,251 6,251 6,251 TOTAL 1-PERSONNEL 39,294 39,690 43,517 34,710 45,552 45,552 45,552 2-CONTRACTUAL 5105-212 COMMUNICATIONS 6,330 6,018 6,500 6,783 8,500 8,500 8,500 5105-215 EDUCATION & TRAINING 0 0 0 0 0 0 0 5105-224 INSURANCE 1,689 1,689 1,690 1,667 1,690 1,690 1,690 5105-231 RENTAL 7,905 7,970 8,000 6,073 8,200 8,200 8,200 5105-251 UTILITIES 13,749 16,724 17,000 10,439 17,000 15,000 15,000 5105-252 DUES & SUBSCRIPTIONS 3,249 122 500 0 500 500 500 5105-254 SPECIAL SERVICES 11,705 13,728 12,500 11,533 16,800 16,800 16,800 5105-255 DAMAGE CLAIMS 0 0 0 11,175 0 0 0 5105-255.000H HAIL DAMAGE CLAIMS 0 0 0 19,013 0 0 0 5105-260 PEST AND GERM CONTROL 883 533 550 510 545 545 545 5105-262 JANITORIAL SERVICE 846 ( 7,735) 1,700 1,176 1,700 1,700 1,700 TOTAL 2-CONTRACTUAL 46,356 39,049 48,440 68,369 54,935 52,935 52,935 3-GENERAL SERVICES 5105-317 PHOTO & DUPLICATION 2,415 1,253 1,500 1,131 1,500 1,500 1,500 5105-321 JANITORIAL SUPPLIES 3,474 2,443 1,500 959 1,500 1,500 1,500 5105-332 OPERATING SUPPLIES 4,351 7,558 5,000 5,912 5,000 5,000 5,000 5105-333 COMPUTER SUPPLIES 1,176 1,638 1,200 810 1,200 1,200 1,200 TOTAL 3-GENERAL SERVICES 11,415 12,892 9,200 8,813 9,200 9,200 9,200 4-MACHINE & EQUIPMENT MAINTENA 5105-413 OFFICE EQUIPMENT MAINTENAN 1,147 309 2,000 0 2,000 1,000 1,000 5105-414 ELEVATOR MAINTENANCE 9,026 9,266 9,700 8,031 8,500 8,500 8,500 5105-421 BUILDING MAINTENANCE 2,172 7,090 17,500 19,255 7,500 5,000 5,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 12,346 16,665 29,200 27,286 18,000 14,500 14,500 5-CAPITAL OUTLAY 5105-513 OFFICE EQUIPMENT 0 0 0 0 0 0 0 5105-514 OTHER EQUIPMENT 0 21,212 0 0 0 0 0 5105-520 BUILDING IMPROVEMENTS 0 0 0 0 0 0 0 5105-531 LAND ACQUISITION 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 21,212 0 0 0 0 0 8-NOT USED 5105-800 OPERATING TRANSFERS OUT 250,000 500,000 0 0 0 0 0 TOTAL 8-NOT USED 250,000 500,000 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 05 MUNICIPAL BUILDING 359,411 629,508 130,357 139,178 127,687 122,187 122,187 51 ` Municipal Service Center General FundCentral Government Division Department 01 51 Program Description street, utility and parks maintenance departments as well as thepurchasing department. Program Personnel 2013-20142014-20152015-2016 Title Clerk III111 111 Performance Objectives . Provide a safe, clean and healthful environment for employees and citizens. Prolong the useful life of major building components of the Service Center. Provide good, prompt personal, face-to-face and phone assistance to citizens. 52 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 19 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 06 MUNCIPAL SERVICE CENTER ========================== 1-PERSONNEL 5106-111 SALARIES 21,931 22,563 25,513 19,853 27,599 27,600 27,600 5106-112 OVERTIME 0 0 0 0 0 0 0 5106-113 PART-TIME WAGES 3,507 3,175 5,200 2,808 5,200 5,200 5,200 5106-121 RETIREMENT 3,499 3,467 3,787 2,948 3,994 3,994 3,994 5106-122 SOCIAL SECURITY 1,934 1,950 2,350 1,782 2,509 2,509 2,509 5106-123 WORKER'S COMPENSATION 60 60 70 67 115 115 115 5106-125 GROUP INSURANCE 6,364 6,423 6,597 5,326 6,251 6,251 6,251 TOTAL 1-PERSONNEL 37,295 37,637 43,517 32,785 45,668 45,669 45,669 2-CONTRACTUAL 5106-212 COMMUNICATIONS 6,192 6,026 6,500 4,839 6,500 6,500 6,500 5106-215 EDUCATION & TRAINING 345 0 0 0 0 0 0 5106-224 INSURANCE 2,046 2,046 2,207 2,184 2,060 2,060 2,060 5106-231 RENTAL 3,352 3,386 3,400 2,968 3,569 3,569 3,569 5106-251 UTILITIES 15,191 20,004 16,800 12,873 16,800 16,800 16,800 5106-254 SPECIAL SERVICES 510 570 600 240 600 600 600 5106-260 PEST CONTROL 456 456 500 320 500 500 500 5106-262 JANITORIAL SERVICE 1,100 1,100 2,000 0 2,000 1,000 1,000 TOTAL 2-CONTRACTUAL 29,191 33,588 32,007 23,423 32,029 31,029 31,029 3-GENERAL SERVICES 5106-317 COPIER 261 8 350 46 350 350 350 5106-321 JANITORIAL SUPPLIES 1,429 1,516 1,800 863 1,800 1,800 1,800 5106-323 GASOLINE AND OIL 0 0 0 6,162 0 0 0 5106-332 OPERATING SUPPLIES 1,585 1,611 2,500 604 2,500 1,500 1,500 TOTAL 3-GENERAL SERVICES 3,274 3,134 4,650 7,675 4,650 3,650 3,650 4-MACHINE & EQUIPMENT MAINTENA 5106-413 OFFICE EQUIPMENT 0 0 3,000 0 3,000 0 0 5106-414 EQUIPMENT MAINTENANCE 466 0 500 0 500 0 0 5106-421 BUILDING 4,940 6,710 9,000 10,749 9,000 8,000 8,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 5,406 6,710 12,500 10,749 12,500 8,000 8,000 ________________________________________________________________________________________________ TOTAL 06 MUNCIPAL SERVICE CENTER 75,166 81,069 92,674 74,632 94,847 88,348 88,348 ________________________________________________________________________________________________________________________________________ TOTAL 1 CENTRAL GOVERNMENT 732,002 1,185,648 782,716 571,312 563,842 543,843 543,843 =========== =========== =========== =========== =========== ============ ============ 53 ` Finance General FundFinance Division 52Department 01 Program Description Finance is responsible for the property, accurate and timely recording of collections and disbursements of City funds and the reporting of these transactions in accordance with Generally Accepted Accounting Principles. This division also develops, coordinates and mo annual Operating Budget and Capital Improvement Program. Further, Finance is responsible for cash management and investments, process receipts of City monies and performs payroll distribution. Program Personnel 2013-20142014-20152015-2016 Title Director of Finance & Administration111 Senior Accountant111 Accountant111 Information Systems Tech100 4.03.0 3.0 Performance Objectives Provide timely, accurate financial reporting to City Council, City departments and citizens. Maintain budgetary controls to ensure compliance with the annual budget as adopted by the City Council. Manage cash and investments to ensure that the City receives a maximum rate of return on its investments with minimal risk while maintaining an adequate cash flow. Maintain a system of internal controls that will ensure that the assets of the City are adequately protected. Provide financial reporting conformity with generally accepted accounting principles that receives the Government Finances Officers Association (GFOA) Certificate of Achievement. - 54 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 20 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 2 FINANCE (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 FINANCIAL ADMIN/ACCOUN ========================= 1-PERSONNEL 5201-111 SALARIES 195,983 200,910 169,676 133,042 180,461 180,461 180,461 5201-112 OVERTIME 0 0 0 0 0 0 0 5201-113 PART TIME WAGES 720 2,633 0 103 0 0 0 5201-121 RETIREMENT 31,262 30,870 25,188 20,274 26,726 26,726 26,726 5201-122 SOCIAL SECURITY 14,768 15,353 12,980 10,769 14,127 14,127 14,127 5201-123 WORKER'S COMPENSATION 369 432 385 480 648 648 648 5201-125 GROUP INSURANCE 25,457 25,694 19,790 16,245 18,752 18,752 18,752 5201-126 CAR ALLOWANCE 0 0 3,600 3,000 3,600 3,600 3,600 TOTAL 1-PERSONNEL 268,559 275,893 231,619 183,913 244,314 244,314 244,314 2-CONTRACTUAL 5201-211 POSTAGE 1,741 2,095 2,000 1,468 2,000 2,000 2,000 5201-212 COMMUNICATION 631 705 120 578 720 720 720 5201-213 PRINTING 204 47 500 108 500 250 250 5201-215 EDUCATION & SCHOOLING 2,920 2,571 1,500 3,051 3,000 3,000 3,000 5201-224 OTHER INSURANCE 577 581 688 599 688 688 688 5201-252 DUES & SUBSCRIPTIONS 1,146 766 950 705 1,000 1,000 1,000 5201-253 OUTSIDE PROFESSIONALS 36,433 29,934 28,000 23,172 27,000 27,000 27,000 5201-254 SPECIAL SERVICES 77,803 80,207 90,000 75,849 77,000 77,000 77,000 TOTAL 2-CONTRACTUAL 121,455 116,907 123,758 105,530 111,908 111,658 111,658 3-GENERAL SERVICES 5201-314 OFFICE SUPPLIES 142 0 500 14 500 250 250 5201-332 OPERATING SUPPLIES 2,404 1,034 200 454 200 200 200 5201-333 COMPUTER SUPPLIES 34 81 500 0 500 500 500 TOTAL 3-GENERAL SERVICES 2,581 1,115 1,200 468 1,200 950 950 4-MACHINE & EQUIPMENT MAINTENA 5201-413 OFFICE EQUIPMENT 11,846 10,073 5,000 240 5,000 5,000 5,000 5201-416 COMPUTER MAINTENANCE 36,626 49,169 15,000 15,477 17,500 17,500 17,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 48,472 59,242 20,000 15,717 22,500 22,500 22,500 6-BANK CHARGES 5201-610 BANK CHARGES 0 0 0 434 0 0 0 TOTAL 6-BANK CHARGES 0 0 0 434 0 0 0 ________________________________________________________________________________________________ TOTAL 01 FINANCIAL ADMIN/ACCOUN 441,066 453,157 376,577 306,063 379,922 379,422 379,422 55 ` Purchasing GGeneral FundFinance Division 52Department 02 ProgramDescription Purchasing Department procures all supplies, equipment and services for all departments within the City organization and is also responsible for the storage and warehousing of material and supplies. Procurement activities include establishing annual contract and blanket purchase orders to reduce costs; preparing bid specifications and tabulations; conducting bid proceedings; expediting materials; and preparing recommendations to the City Council for purchases over $25,000. This division is also responsible for vehicle inventory (i.e. titles and licenses) and disposal of City-owned surplus property. Program Personnel 2013-20142014-20152015-2016 Title Purchasing Manager111 111 Performance Objectives . Develop and maintain a level of performance considered above average by our customers while maintaining a high degree of efficiency and economy. Provide the City of Stephenville user departments with needed materials and services byutilizing best value purchases in a timely manner. Conduct sale of City-owned surplus property according to City ordinances. Maintain stock of all materials and supplies needed by other departments on a normal, routine basis. Deliver all requested supplies and materials to departments in a timely manner. 56 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 21 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 2 FINANCE (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 PURCHASING ============= 1-PERSONNEL 5202-111 SALARIES 41,804 43,124 45,971 35,830 47,106 47,106 47,106 5202-112 OVERTIME 0 0 0 0 0 0 0 5202-121 RETIREMENT 6,670 6,626 6,824 5,321 6,818 6,818 6,818 5202-122 SOCIAL SECURITY 2,246 2,640 3,517 2,636 3,604 3,604 3,604 5202-123 WORKER'S COMPENSATION 79 92 104 104 165 165 165 5202-125 GROUP INSURANCE 6,364 6,529 6,597 5,326 6,251 6,251 6,251 TOTAL 1-PERSONNEL 57,164 59,011 63,013 49,216 63,944 63,944 63,944 2-CONTRACTUAL 5202-211 POSTAGE 124 191 300 111 300 300 300 5202-212 COMMUNICATIONS 16 5 100 1 100 100 100 5202-214 ADVERTISING & PUBLIC NOTIC 453 395 1,500 266 1,500 1,500 1,500 5202-215 EDUCATION & SCHOOLING 822 1,534 1,700 412 1,700 1,700 1,700 5202-224 OTHER INSURANCE 144 145 172 150 172 172 172 5202-252 DUES & SUBSCRIPTIONS 272 482 300 222 300 300 300 TOTAL 2-CONTRACTUAL 1,831 2,752 4,072 1,161 4,072 4,072 4,072 3-GENERAL SERVICES 5202-314 OFFICE SUPPLIES 105 131 300 262 300 300 300 5202-332 OPERATING SUPPLIES 11 178 150 13 150 150 150 TOTAL 3-GENERAL SERVICES 117 309 450 274 450 450 450 ________________________________________________________________________________________________ TOTAL 02 PURCHASING 59,111 62,072 67,535 50,652 68,466 68,466 68,466 57 ` Information Systems General FundFinance Division 52Department 03 Program Description The information systems Techis responsible for the computer systems within a company.Information systems managers are responsible for the implementation of technology within an organization and direct the work of systems and business analysts, developers, support specialists and other computer-related workers. Program Personnel 2013-20142014-20152015-2016 Title Information Systems Tech011 1 01 Performance Objectives oversee installation; ensure backup systems operate effectively; purchase hardware and software; provide the ICT technology infrastructures for an organization; Contribute to organizational policy regarding quality standards and strategic planning. 58 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 22 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 2 FINANCE (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 03 INFORMATION TECHNOLOG ======================== 1-PERSONNEL 5203-111 SALARIES 0 0 49,577 38,099 51,692 51,693 51,693 5203-112 OVERTIME 0 0 0 0 0 0 0 5203-113 PART TIME WAGES 0 0 0 5,477 10,000 10,000 10,000 5203-121 RETIREMENT 0 0 7,360 5,656 7,481 7,481 7,481 5203-122 SOCIAL SECURITY 0 0 3,793 3,332 4,719 4,719 4,719 5203-123 WORKER'S COMPENSATION 0 0 112 0 216 216 216 5203-125 GROUP INSURANCE 0 0 6,597 5,057 6,251 6,251 6,251 TOTAL 1-PERSONNEL 0 0 67,439 57,620 80,359 80,360 80,360 2-CONTRACTUAL 5203-211 POSTAGE 0 0 100 0 100 100 100 5203-212 COMMUNICATIONS 0 0 600 495 800 800 800 5203-213 PRINTING 0 0 0 0 0 0 0 5203-215 EDUCATION 0 0 0 0 1,000 1,000 1,000 5203-224 OTHER INSURANCE 0 0 0 0 0 0 0 5203-252 DUES & SUBSCRIPTIONS 0 0 0 0 0 0 0 5203-253 OUTSIDE PROFESSIONALS 0 0 17,000 0 5,000 0 0 5203-254 SPECIAL SERVICES 0 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 0 0 17,700 495 6,900 1,900 1,900 3-GENERAL SERVICES 5203-314 OFFICE SUPPLIES 0 0 100 0 100 100 100 5203-332 OPERATING SUPPLIES 0 0 100 152 500 500 500 5203-333 COMPUTER SUPPLIES 0 0 1,000 0 1,000 500 500 TOTAL 3-GENERAL SERVICES 0 0 1,200 152 1,600 1,100 1,100 4-MACHINE & EQUIPMENT MAINTENA 5203-413 OFFICE EQUIPMENT 0 0 5,000 2,854 5,000 2,500 2,500 5203-416 COMPUTER EQUIPMENT 0 0 35,000 33,453 50,000 50,000 50,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 40,000 36,308 55,000 52,500 52,500 5-CAPITAL OUTLAY 5203-513 OFFICE EQUIPMENT 0 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 03 INFORMATION TECHNOLOG 0 0 126,339 94,575 143,859 135,860 135,860 59 ` Tax Services GGeneral FundFinance Division 52Department 04 Program Description Tax Administration Office duties are contracted out to the Erath County Appraisal District (ECAD) for property appraisal services and to the Erath County Tax Assessor-Collector for tax collection services. The function performed by the ECAD includes the appraisal of real and personal property located within the city limits of Stephenville. Erath County Tax Assessor-Collector is responsible for collection all current and delinquent property taxes levied by the City. 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 23 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION -2 FINANCE (--------2014-2015 --------)(--------------2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 04 TAX ====== 2-CONTRACTUAL 5204-253 OUTSIDE PROF.-ECAD 120,826 131,181 141,050 138,605 141,050 141,050 141,050 5204-253.000A OUTSIDEPROF.-ECTAC 6,768 6,863 7,000 6,681 7,000 7,000 7,000 TOTAL 2-CONTRACTUAL 127,594 138,044 148,050 145,285 148,050 148,050 148,050 ________________________________________________________________________________________________ TOTAL 04 TAX 127,594 138,044 148,050 145,285 148,050 148,050 148,050 ________________________________________________________________________________________________________________________________________ TOTAL 2 FINANCE 627,771 653,273 718,501 596,575 740,297 731,798 731,798 =========== =========== =========== =========== =========== ============ ============ 60 ` This page left intentionally blank 61 ` City Attorney General FundLegal Division 53Department 01 Program Description responsible for all legal affairs of the City. Duties of this office include provisions oflegal advice to the City Council, City Administrator, boards and commission, and all City departments; prosecutorial duties in Municipal Court; real estate matters including acquisitions, dispositions, and trade; and review of all contracts, resolutions, ordinances and items presented to the City Council. . Program Personnel 2013-20142014-20152015-2016 Title City Attorney111 111 Performance Objectives Prepare and review legal documents in a timely manner. Respond to Public Information requests in a timely manner. Prosecute all complaints in Municipal Court. Provide preventative legal advice to the City Council, City Administrator, and City Secretary, City Staff and City boards and commissions. 62 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 24 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 3 LEGAL (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 LEGAL COUNSEL ================ 1-PERSONNEL 5301-111 SALARIES 0 0 0 0 0 0 0 5301-113 PART-TIME WAGES 89,080 80,735 75,000 67,221 100,000 100,000 100,000 5301-122 SOCIAL SECURITY 6,738 6,124 5,738 5,508 7,650 7,650 7,650 5301-123 WORKERS COMP 0 0 0 0 0 0 0 5301-125 GROUP INSURANCE 3,817 4,710 4,738 4,954 5,700 5,700 5,700 TOTAL 1-PERSONNEL 99,636 91,569 85,476 77,683 113,350 113,350 113,350 2-CONTRACTUAL 5301-215 TRAVEL & EDUCATION 750 1,100 1,000 853 1,000 1,000 1,000 5301-224 INSURANCE 144 145 172 150 172 172 172 5301-253 OUTSIDE PROFESSIONALS 10,663 14,695 164,000 153,995 15,000 15,000 15,000 TOTAL 2-CONTRACTUAL 11,557 15,940 165,172 154,998 16,172 16,172 16,172 3-GENERAL SERVICES 5301-313 BOOKS & EDUCATIONAL 0 226 0 225 0 0 0 TOTAL 3-GENERAL SERVICES 0 226 0 225 0 0 0 ________________________________________________________________________________________________ TOTAL 01 LEGAL COUNSEL 111,193 107,735 250,648 232,906 129,522 129,522 129,522 63 ` Municipal Court General FundLegal Division 53Department 02 Program Description The Municipal Court handles the judicial processing of Class C misdemeanors that originate form traffic citations, citizen complaints, code violations and misdemeanor arrests occurring within the territorial limits of the City of Stephenville. The Municipal Court processing is predetermined by the Texas Code of Criminal Procedure and the Code of Judicial Conduct. In addition to the judicial processing, the Court prepares dockets, schedules trials, processes juries, records and collects fine payments sand issues warrants for Violation of Promise to Appear and Failure to Appear. The Municipal Court also processes code violations as part of the city-wide code enforcement effort. The City of Stephenville currently contracts with the Erath County Justice of the peace Precinct #1 to provide this service. The Justice of the Peace serves as the Municipal Court Judge. The judge presides over trails and hearings, levies fines, sets bai arraigns prisoners. 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 25 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION -3 LEGAL (--------2014-2015 --------)(--------------2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 MUNICIPAL COURT ================== 2-CONTRACTUAL 5302-253 OUTSIDE PROFESSIONALS 113,771 121,798 133,000 101,456 128,000 128,000 128,000 5302-254 SPECIAL SERVICES 44,560 32,134 40,000 31,957 40,000 40,000 40,000 TOTAL 2-CONTRACTUAL 158,330 153,932 173,000 133,414 168,000 168,000 168,000 ________________________________________________________________________________________________ TOTAL 02 MUNICIPAL COURT 158,330 153,932 173,000 133,414 168,000 168,000 168,000 ________________________________________________________________________________________________________________________________________ TOTAL 3 LEGAL 269,524 261,667 423,648 366,320 297,522 297,522 297,522 =========== =========== =========== =========== =========== ============ ============ 64 ` Human Resources General FundPersonnel Division 54Department 01 Program Description functions include employee recruitment and selection, employee job classification, safety, employee fringe benefit administration, performance evaluation, payroll administration and maintenance of official personnel records. insurance funds including: employee health insurance, worker insurance coverage. Program Personnel 2013-20142014-20152015-2016 Title Human Resource Manager111 111 Performance Objectives Hire and retain a qualified, trained and motivated workforce committed to providing courteous and efficient public service. employee screening, safety training, safety inspections, accident investigations and promotion of employee wellness. 65 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 26 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 4 PERSONNEL (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 HUMAN RESOURCES ================== 1-PERSONNEL 5401-111 SALARIES 39,138 40,424 43,132 33,624 46,914 46,915 46,915 5401-112 OVERTIME 0 0 0 0 0 0 0 5401-121 RETIREMENT 6,244 6,211 6,403 5,067 6,877 6,875 6,875 5401-122 SOCIAL SECURITY 2,980 3,050 3,330 2,635 3,635 3,635 3,635 5401-123 WORKER'S COMPENSATION 76 86 98 99 164 164 164 5401-125 GROUP INSURANCE 6,364 6,435 6,597 5,326 6,251 6,251 6,251 TOTAL 1-PERSONNEL 54,803 56,206 59,560 46,751 63,841 63,840 63,840 2-CONTRACTUAL 5401-211 POSTAGE 330 311 700 264 700 700 700 5401-212 COMMUNICATIONS 55 23 60 531 660 660 660 5401-213 PRINTING 220 200 150 211 150 150 150 5401-214 ADVERTISING & PUBLIC NOTIC 2,924 4,818 5,000 4,393 5,000 5,000 5,000 5401-215 EDUCATION & SCHOOLING 1,444 1,451 1,250 2,091 1,250 1,250 1,250 5401-224 INSURANCE 144 145 672 704 672 672 672 5401-252 DUES & SUBSCRIPTIONS 689 422 800 375 800 800 800 5401-253 OUTSIDE PROFESSIONAL 32,241 31,019 25,000 12,808 10,000 5,000 5,000 5401-254 SPECIAL SERVICES 6,104 4,531 7,000 10,922 15,725 15,725 15,725 5401-255 TUITION REIMBURSEMENT 0 1,800 1,600 1,431 500 500 500 TOTAL 2-CONTRACTUAL 44,151 44,721 42,232 33,729 35,457 30,457 30,457 3-GENERAL SERVICES 5401-313 BOOKS & EDUCATIONAL MATERI 0 0 200 0 200 200 200 5401-314 OFFICE SUPPLIES 433 827 1,000 292 1,000 1,000 1,000 5401-315 TESTING MATERIALS 0 0 1,000 0 1,000 0 0 5401-333 COMPUTER SUPPLIES 0 0 200 0 200 0 0 TOTAL 3-GENERAL SERVICES 433 827 2,400 292 2,400 1,200 1,200 ________________________________________________________________________________________________ TOTAL 01 HUMAN RESOURCES 99,387 101,753 104,192 80,772 101,698 95,497 95,497 ________________________________________________________________________________________________________________________________________ TOTAL 4 PERSONNEL 99,387 101,753 104,192 80,772 101,698 95,497 95,497 =========== =========== =========== =========== =========== ============ ============ 66 ` Community Service Administration G General FundCommunity Services Division 55Department 00 Program Description The Community Services Administration is primarily responsible for the day to day administration of all Community Services Programs including Recreation, Park maintenance, Cemeteries, Library, Senior Citizen Center, & Splashville Aquatic Center. Program Personnel 2014-20152015-2016 Title Community Services Director11 Administrative Assistant00 22 Performance Objectives Provide excellent leadership and foresight on all current and future park improvement projects. Adequately promote all recreation activities to all potential participants. Continue to provide excellent programs at minimum costs to the citizens. 67 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 27 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 00 COMMUNITY SVCS ADMIN ======================= 1-PERSONNEL 5500-111 SALARIES 0 0 68,114 48,685 85,937 85,937 85,937 5500-121 RETIREMENT 0 0 10,112 7,505 12,959 12,959 12,959 5500-122 SOCIAL SECURITY 0 0 5,211 3,371 6,850 6,850 6,850 5500-123 WORKER'S COMPENSATION 0 0 1,445 2,321 2,936 2,936 2,936 5500-125 GROUP INSURANCE 0 0 5,497 3,725 6,251 6,251 6,251 5500-126 CAR ALLOWANCE 0 0 3,600 2,250 3,600 3,600 3,600 TOTAL 1-PERSONNEL 0 0 93,979 67,857 118,533 118,533 118,533 2-CONTRACTUAL 5500-211 POSTAGE 0 0 200 0 200 200 200 5500-212 COMMUNICATIONS 0 0 700 842 1,100 1,100 1,100 5500-215 EDUCATION AND TRAINING 0 0 1,500 1,599 6,500 6,500 6,500 5500-224 INSURANCE 0 0 61 0 61 61 61 5500-252 DUES AND SUBSCRIPTIONS 0 0 1,000 90 1,000 1,000 1,000 TOTAL 2-CONTRACTUAL 0 0 3,461 2,531 8,861 8,861 8,861 3-GENERAL SERVICES 5500-313 BOOKS & EDUCATIONAL MATERI 0 0 0 0 0 0 0 5500-314 OFFICE SUPPLIES 0 0 500 566 500 500 500 5500-316 WEARING APPEARAL 0 0 0 0 150 150 150 5500-332 OPERATING SUPPLIES 0 0 2,250 2,243 2,250 2,250 2,250 5500-333 COMPUTER SUPPLIES 0 0 300 571 300 300 300 TOTAL 3-GENERAL SERVICES 0 0 3,050 3,380 3,200 3,200 3,200 4-MACHINE & EQUIPMENT MAINTENA 5500-413 OFFICE EQUIPMENT 0 0 300 0 300 0 0 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 300 0 300 0 0 ________________________________________________________________________________________________ TOTAL 00 COMMUNITY SVCS ADMIN 0 0 100,790 73,768 130,894 130,594 130,594 68 ` Recreation Administration General FundCommunity Services Division 55Department 01 Program Description The Recreation Department is primarily responsible for seeing that each and every resident of the City has the opportunity and the means by which to use their leisure time to its fullest potential. This responsibility is met by professional supervisors and employees offering a broad range of teams and individual activities on both a high and low organizational level. Residents have the opportunity to participate in any type of leisureactivities from cultural to physical. The opportunity is also available for simple aesthetic envelope, whether it isthe use of our outdoor facilities or viewing a sampling of regional arts and crafts offered from time to time. Program Personnel 2013-20142014-20152015-2016 Title Community Services Director100 Administrative Assistant100 Recreation Superintendent111 Recreation Supervisor111 RecreationClerk011 433 Performance Objectives Maintain high level of participation by citizens in all recreation activities. Adequately promote all recreation activities to all potential participants. Continue to provide excellent programs at minimum costs to the citizens. 69 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 28 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 PARKS & RECREATION ADM ========================= 1-PERSONNEL 5501-111 SALARIES 216,045 209,221 115,647 81,224 107,645 107,645 107,645 5501-112 OVERTIME 0 0 0 0 0 0 0 5501-113 PART-TIME WAGES 105,061 80,818 120,000 74,636 110,000 110,000 110,000 5501-121 RETIREMENT 34,471 32,126 17,168 12,063 15,579 15,579 15,579 5501-122 SOCIAL SECURITY 24,249 21,959 18,027 12,200 16,650 16,650 16,650 5501-123 WORKER'S COMPENSATION 6,171 6,934 5,000 4,878 7,138 7,138 7,138 5501-125 GROUP INSURANCE 31,821 29,441 19,790 16,245 18,752 18,752 18,752 TOTAL 1-PERSONNEL 417,819 380,497 295,632 201,247 275,764 275,764 275,764 2-CONTRACTUAL 5501-211 POSTAGE 863 2,000 2,300 1,044 2,000 2,000 2,000 5501-212 COMMUNICATIONS 2,143 1,895 1,500 967 1,500 1,500 1,500 5501-213 PRINTING 91 0 0 0 0 0 0 5501-214 ADVERTISING & PUBLIC NOTIC 7,725 2,351 6,000 2,191 7,500 7,500 7,500 5501-215 EDUCATION & SCHOOLING 4,018 5,138 3,000 1,775 4,500 4,500 4,500 5501-224 INSURANCE 916 921 1,000 950 1,000 1,000 1,000 5501-231 RENTAL 6,055 6,854 6,000 4,527 6,000 6,000 6,000 5501-251 UTILITIES 127,406 129,321 60,000 30,259 45,000 45,000 45,000 5501-252 DUES & SUBSCRIPTIONS 1,405 1,564 500 262 500 500 500 5501-253 OUTSIDE PROFESSIONALS 0 0 0 0 0 0 0 5501-254 SPECIAL SERVICES 77 0 0 0 0 0 0 5501-255 DAMAGE CLAIMS 0 13,400 0 36,155 0 0 0 5501-255.000H HAIL DAMAGE CLAIMS 0 0 0 46,671 0 0 0 5501-260 PEST & GERM CONTROL 934 684 250 160 250 250 250 5501-261 CONTRACT SVC.-OTHER 6,068 4,359 5,000 1,742 5,000 5,000 5,000 5501-261.000A CONTRACT SVC.-ADULT 995 1,348 2,500 122 1,000 0 0 5501-261.000Y CONTRACT SVC.-YOUTH 29,416 0 0 0 0 0 0 5501-262 JANITORIAL SUPPLIES 0 0 0 0 0 0 0 5501-264 SPECIAL EVENTS 39,945 31,926 38,000 18,968 38,000 32,000 32,000 TOTAL 2-CONTRACTUAL 228,055 201,762 126,050 145,790 112,250 105,250 105,250 3-GENERAL SERVICES 5501-313.000A REC. SUPPLIES-ADULT 13,491 14,766 14,000 8,810 14,000 14,000 14,000 5501-313.000Y REC. SUPPLIES-YOUTH 53,801 63,285 50,000 49,673 50,000 50,000 50,000 5501-314 OFFICE SUPPLIES 4,167 2,478 2,500 1,531 2,500 2,500 2,500 5501-317 PHOTO & DUPLICATION 562 1,058 500 862 500 500 500 5501-321 JANITORIAL SUPPLIES 0 0 1,000 633 1,000 1,000 1,000 5501-333 COMPUTER SUPPLIES 29 5,956 300 0 1,500 1,500 1,500 TOTAL 3-GENERAL SERVICES 72,050 87,544 68,300 61,509 69,500 69,500 69,500 4-MACHINE & EQUIPMENT MAINTENA 5501-413 OFFICE EQUIPMENT 226 0 300 0 300 300 300 5501-416 COMPUTER MAINTENANCE 4,561 3,146 2,500 2,490 2,500 2,500 2,500 5501-421 BUILDING MAINTENANCE 0 1,118 7,500 6,244 7,500 4,500 4,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 4,787 4,264 10,300 8,734 10,300 7,300 7,300 ________________________________________________________________________________________________ TOTAL 01 PARKS & RECREATION ADM 722,711 674,067 500,282 417,280 467,814 457,814 457,814 70 ` Park Maintenance General FundCommunity Services Division 55Department 02 Program Description outdoors. It is responsible for assuring that all of these facilities continue to reflect both beauty and heritage of the City of Stephenville, while remaining safe and usable by all citizens and visitors alike. Program Personnel 2013-20142014-20152015-2016 Title Parks & Cemeteries Superintendent111 Property Supervisor111 Park Maintenance233 Maintenance Person(2 PT) 333 788 0¤±¥®±¬ ¢¤ /¡©¤¢³¨µ¤² park and recreation facilities. Keep all park facilities maintained in a manner where all citizens will be proud at any time of the year. Keep all park facilities clean year round. Provide maintenance assistance to all participants in park and recreation activities. 71 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 30 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 PARK MAINTENANCE =================== 1-PERSONNEL 5502-111 SALARIES 186,701 191,652 198,715 154,890 200,640 200,640 200,640 5502-112 OVERTIME 162 103 0 0 5,000 5,000 5,000 5502-113 PART-TIME WAGES 61,940 74,969 90,500 40,949 80,000 60,000 60,000 5502-114 INCENTIVE PAY 1,084 1,084 1,080 1,643 1,080 1,080 1,080 5502-115 MAINTENANCE REIMBURSEMENT (18,000) ( 18,000) ( 33,000) ( 22,500) ( 33,000) ( 33,000) ( 33,000) 5502-121 RETIREMENT 30,069 29,732 29,660 23,322 29,919 29,919 29,919 5502-122 SOCIAL SECURITY 18,933 20,370 22,475 15,532 21,934 20,404 20,404 5502-123 WORKER'S COMPENSATION 5,094 5,805 6,234 6,172 9,403 8,747 8,747 5502-125 GROUP INSURANCE 31,821 32,117 32,983 26,628 31,254 31,254 31,254 TOTAL 1-PERSONNEL 317,804 337,832 348,647 246,635 346,230 324,044 324,044 2-CONTRACTUAL 5502-212 COMMUNICATIONS 1,798 1,700 1,800 1,100 1,800 1,800 1,800 5502-215 EDUCATION & SCHOOLING 347 615 750 197 2,500 2,500 2,500 5502-224 OTHER INSURANCE 6,580 8,270 7,854 7,742 7,854 7,854 7,854 5502-231 EQUIPMENT RENTAL 3,044 2,904 3,000 606 3,000 0 0 5502-251 UTILITIES 0 81 65,000 53,434 80,000 65,000 65,000 5502-253 PROFESSIONAL SERVICES 2,740 5,413 3,500 3,500 10,000 10,000 10,000 5502-254 SPECIAL SERVICES 126 190 200 50 200 200 200 5502-255 DAMAGE CLAIMS 0 0 0 44,168 0 0 0 5502-255.000H HAIL DAMAGE CLAIMS 0 0 0 53,913 0 0 0 5502-260 PEST CONTROL 0 0 0 320 300 300 300 TOTAL 2-CONTRACTUAL 14,634 19,172 82,104 165,030 105,654 87,654 87,654 3-GENERAL SERVICES 5502-311 AGRICUTURAL & CHEMICAL 9,582 8,859 10,000 10,000 10,000 9,000 9,000 5502-316 WEARING APPAREL 1,585 1,795 1,750 1,760 1,750 1,750 1,750 5502-318 SMALL TOOLS 3,141 2,175 3,000 1,039 3,000 2,000 2,000 5502-321 JANITORIAL SUPPLIES 2,540 5,281 3,000 3,386 3,000 3,000 3,000 5502-323 GAS & OIL 21,799 18,842 25,000 9,452 25,000 21,000 21,000 5502-332 OPERATING SUPPLIES 2,820 2,619 3,000 209 3,000 2,500 2,500 TOTAL 3-GENERAL SERVICES 41,467 39,570 45,750 25,846 45,750 39,250 39,250 4-MACHINE & EQUIPMENT MAINTENA 5502-411 VEHICLE MAINTENANCE 234 105 1,500 553 1,500 1,500 1,500 5502-411.0002 '05 CHEVY 3/4 CREW CAB TRU 0 0 0 0 0 0 0 5502-411.0006 '05 3/4 CHEVY PICK-UP 5 0 300 35 300 300 300 5502-411.0092 1999 CHEVY PICKUP 0 0 0 0 0 0 0 5502-411.0093 2003 CHEVY 3/4 PICK UP 0 15 650 8 650 300 300 5502-411.0094 '03 CHEV PICKUP 0 0 0 0 0 0 0 5502-411.0100 2006 CHEVY 3/4 PICKUP 0 8 300 40 300 300 300 5502-411.0101 2007 CHEVY SILVERADO 1/2 T 471 5 300 778 300 300 300 5502-411.0102 2008 CHEVY 3/4 TON P/UP 83 174 300 0 300 300 300 5502-411.0103 09 FORD F-250 3/4 TON PICK 36 463 300 87 300 300 300 5502-411.0105 2012 FORD 1/2 TON 514 107 300 781 300 300 300 5502-411.0106 2013 FORD F-250 3/4 TON 130 44 300 56 300 300 300 5502-412 MACHINERY MAINTENANCE 3,223 733 2,000 1,060 2,000 1,500 1,500 5502-412.0007 MOWERS 6,432 1,851 5,000 1,626 5,000 2,500 2,500 5502-412.0008 '02 NH T-40 TRACTOR 0 0 0 0 0 0 0 5502-412.0011 '98 CASE TRACTOR 0 0 0 0 0 0 0 5502-412.0013 UTILITY VEHICLES (3) 0 0 500 0 500 500 500 5502-412.0104 JOHN DEERE TX TURF GATOR ( 0 45 500 45 500 500 500 5502-412.0202 2012 KUBOTA TRACTOR 0 0 0 0 0 0 0 5502-412.0203 2012 JD 2653B REEL MOWER 0 0 0 0 0 0 0 5502-414 OTHER EQUIPMENT MAINTENANC 715 756 1,000 457 1,000 1,000 1,000 5502-421 BUILDING MAINTENANCE 8,137 8,307 1,500 5,757 7,500 7,500 7,500 5502-425 BOSQUE RIVER TRAIL MAINTEN 0 69 7,500 4,852 1,500 0 0 5502-426 LIGHT SYSTEM MAINTENANCE 4,563 3,249 5,000 1,486 5,000 3,000 3,000 5502-427 PARK MAINTENANCE 43,924 59,612 63,400 79,292 50,000 50,000 50,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 68,467 75,542 90,650 96,913 77,250 70,400 70,400 5-CAPITAL OUTLAY 5502-511 VEHICLES 59,827 0 0 0 0 0 0 5502-512 MACHINERY 0 0 0 0 0 0 0 5502-514 OTHER EQUIPMENT 25,038 0 16,000 15,395 0 0 0 5502-520 BUILDING IMPROVEMENTS 9,700 0 0 0 0 0 0 5502-525 HVAC SYSTEM 0 0 0 0 0 0 0 5502-527 PARK IMPROVEMENTS 0 0 0 198,073 0 0 0 5502-531 LAND 27,041 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 121,605 0 16,000 213,468 0 0 0 ________________________________________________________________________________________________ TOTAL 02 PARK MAINTENANCE 563,978 472,117 583,151 747,892 574,884 521,348 521,348 72 ` Cemeteries General FundCommunity Services Division 55 Department 03 Program Description The primary responsibility of the Cemetery Department is to insure that each of the City-owned cemeteries are maintained at a level which shows the greatest amount of understanding and respect to the citizens of Stephenville. The Cemetery Depa cemetery lots. Program Personnel 2013-20142014-20152015-2016 Title Cemetery Property Supervisor111 Cemetery Maintenance1.51.51.5 2.52.52.5 0¤±¥®±¬ ¢¤ /¡©¤¢³¨µ¤² Maintain the cemeteries in the most professional and understanding manner possible. Provide excellent customer service for persons needing cemetery services. Provide adequate schedule for year round maintenance of cemeteries. Provide excellent record keeping services for current and potential owners of burial plots 73 ` 8-12-2015 02:16 PM CITY OF STEPHENVILLE PAGE: 30 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 03 CEMETERIES ============= 1-PERSONNEL 5503-111 SALARIES 71,884 73,897 77,352 63,827 78,698 78,698 78,698 5503-113 PART-TIME WAGES 11,368 10,572 12,500 7,559 12,500 12,500 12,500 5503-115 SALARY SAVINGS 0 0 0 0 0 0 ( 25,000) 5503-121 RETIREMENT 11,577 11,458 11,483 9,556 11,390 11,390 11,390 5503-122 SOCIAL SECURITY 6,393 6,485 6,874 5,680 6,977 6,977 6,977 5503-123 WORKER'S COMPENSATION 2,518 2,870 3,134 3,098 4,916 4,916 4,916 5503-125 GROUP INSURANCE 12,728 12,847 13,193 10,651 12,502 12,502 12,502 TOTAL 1-PERSONNEL 116,468 118,129 124,536 100,370 126,983 126,983 101,983 2-CONTRACTUAL 5503-212 COMMUNICATIONS 1,092 1,068 1,100 889 1,100 1,100 1,100 5503-215 TRAVEL AND EDUCATION 0 0 125 0 125 0 0 5503-224 INSURANCE 964 778 1,407 1,362 1,407 1,407 1,407 5503-231 RENTAL 90 90 90 90 90 90 90 5503-251 UTILITIES 4,688 4,929 5,500 3,866 5,500 5,000 5,000 TOTAL 2-CONTRACTUAL 6,834 6,865 8,222 6,207 8,222 7,597 7,597 3-GENERAL SERVICES 5503-316 WEARING APPAREL 704 526 700 592 700 700 700 5503-318 SMALL TOOLS 535 712 750 83 750 750 750 5503-323 GAS & OIL 4,474 3,510 5,000 1,883 5,000 3,500 3,500 5503-332 OPERATING SUPPLIES 1,238 804 1,250 1,292 1,250 1,250 1,250 TOTAL 3-GENERAL SERVICES 6,952 5,553 7,700 3,850 7,700 6,200 6,200 4-MACHINE & EQUIPMENT MAINTENA 5503-411.0008 2002 NH T-40 TRACTOR 0 0 500 0 650 650 650 5503-411.0093 2003 CHEV 3/4 TON 95 0 0 0 0 0 0 5503-411.0115 2009 FORD F-150 1/2 TON PI 15 98 150 55 0 0 0 5503-411.0116 2014 FORD F-250 3/4 TON TR 0 197 0 44 0 0 0 5503-412 2007 SCAG MOWER 535 562 450 236 450 450 450 5503-414 EQUIPMENT MAINTENANCE 1,374 551 1,500 238 1,500 1,000 1,000 5503-421 BUILDING MAINTENANCE 169 17 500 165 500 500 500 5503-425 CEMETERY MAINTENANCE 1,947 1,821 15,000 16,500 7,500 7,500 7,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 4,134 3,245 18,100 17,238 10,600 10,100 10,100 5-CAPITAL OUTLAY 5503-511 VEHICLES 0 22,638 0 0 0 0 0 5503-514 OTHER EQUIPMENT 7,378 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 7,378 22,638 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 03 CEMETERIES 141,767 156,430 158,558 127,665 153,505 150,880 125,880 74 ` Library General FundCommunity Services Division 55 Department 04 Program Description books and other library material for the se of the public. Organize and maintain a card catalog to make library resources available to the public, to provide a place for the use of these materials and to serve as a center for reliable information. Continue to offer an array of services including reference assistance, interlibrary loans, word processing, Internet access, and programming for adults, young adults and for children. Program Personnel 2013-20142014-20152015-2016 Title Librarian111 Library Clerk2.52.52.5 3.53.53.5 Performance Objectives Provide open and equal access to information. Develop on-going communication and partnerships with other non-profit organizations in the community. Create opportunities for life-long learning. Encourage a love of reading. Provide excellent customer service to users of the library. Provide a safe, clean and healthful environment for employees and citizens. Prolong the useful life of major building components of the Municipal Library. 75 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 33 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 04 LIBRARY ========== 1-PERSONNEL 5504-111 SALARIES 95,406 98,694 102,936 80,212 102,936 102,935 102,935 5504-112 OVERTIME 0 0 0 0 0 0 0 5504-113 PART-TIME WAGES 21,613 21,667 19,200 17,518 19,200 19,200 19,200 5504-121 RETIREMENT 15,222 15,164 15,281 11,912 14,898 14,898 14,898 5504-122 SOCIAL SECURITY 8,763 9,041 9,343 7,635 9,343 9,343 9,343 5504-123 WORKER'S COMPENSATION 227 263 283 301 472 472 472 5504-125 GROUP INSURANCE 19,093 19,270 19,790 15,977 18,752 18,752 18,752 TOTAL 1-PERSONNEL 160,323 164,098 166,833 133,555 165,601 165,600 165,600 2-CONTRACTUAL 5504-211 POSTAGE 406 525 500 165 500 500 500 5504-212 COMMUNICATIONS 41 23 60 20 60 60 60 5504-213 PRINTING 0 0 0 0 0 0 0 5504-214 ADVERTISING & PUBLIC NOTIC 865 944 1,000 0 1,000 1,000 1,000 5504-215 EDUCATION & SCHOOLING 0 439 250 250 1,000 1,000 1,000 5504-224 INSURANCE 1,135 1,138 1,240 1,173 1,240 1,240 1,240 5504-231 RENTAL 746 799 800 599 800 800 800 5504-251 UTILITIES 10,463 11,310 12,000 7,505 12,000 12,000 12,000 5504-252 DUES & SUBSCRIPTIONS 961 974 1,000 972 1,000 1,000 1,000 5504-253 OUTSIDE PROFESSIONALS 0 0 0 0 0 0 0 5504-254 SPECIAL SERVICES 187 224 200 309 200 200 200 5504-255 SPECIAL EVENTS 0 0 0 0 5,000 3,000 3,000 5504-260 PEST CONTROL 228 228 250 160 250 250 250 5504-262 JANITORIAL SERVICE 0 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 15,032 16,602 17,300 11,153 23,050 21,050 21,050 3-GENERAL SERVICES 5504-313 BOOKS & EDUCATIONAL MATERI 20,186 21,413 20,000 19,592 17,500 17,500 17,500 5504-314 OFFICE SUPPLIES 724 947 750 45 750 750 750 5504-317 PHOTO & DUPLICATION 721 748 750 453 750 750 750 5504-321 JANITORIAL SUPPLIES 990 981 1,000 963 1,000 1,000 1,000 5504-332 OPERATING SUPPLIES 742 765 750 722 750 750 750 5504-333 COMPUTER SUPPLIES 1,111 1,855 1,500 1,615 1,500 1,500 1,500 TOTAL 3-GENERAL SERVICES 24,474 26,709 24,750 23,390 22,250 22,250 22,250 4-MACHINE & EQUIPMENT MAINTENA 5504-414 EQUIPMENT MAINTENANCE 4,354 4,528 1,500 150 1,500 1,500 1,500 5504-416 COMPUTER MAINTENANCE 4,214 2,398 10,000 7,604 5,000 5,000 5,000 5504-421 BUILDING MAINTENANCE 8,235 6,466 45,500 41,004 10,000 7,500 7,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 16,803 13,392 57,000 48,758 16,500 14,000 14,000 5-CAPITAL OUTLAY 5504-514 OTHER EQUIPMENT 0 0 5,000 0 0 0 0 5504-520 BUILDING IMPROVEMENTS 5,939 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 5,939 0 5,000 0 0 0 0 ________________________________________________________________________________________________ TOTAL 04 LIBRARY 222,572 220,801 270,883 216,855 227,401 222,900 222,900 76 ` Streets General FundCommunity Services Division 55 Department 05 Program Description The Street Department manages, maintains and repairs City streets, sidewalk, drainage ways and rights-of-way. The services provided are concrete work, patching, street cleaning, tree cutting, ditch cleaning, blade work and other street maintenance. Responsibilities include traffic control, emergency response operations, special events and assistance in code enforcement. Daily, the department inspects roadway for sign repair, pavements management and sight obstructions. Program Personnel 2013-20142014-20152015-2016 Title Street Superintendent111 Crew Leader111 Heavy Equipment Operator333 Street Maintenance 2.52.52.5 7.57.57.5 Performance Objectives Protect theinvestment in the public transportation system through preventative maintenance and on- going rehabilitation of streets and sidewalks. Blade roads in best way that can be achieved. Sweep as many streets as possible. Patch potholes in a manner that they remain in place longer. Handle pothole complaints in a timely manner. 77 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 35 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 05 STREET MAINTENANCE ===================== 1-PERSONNEL 5505-111 SALARIES 266,718 273,593 281,896 219,804 282,193 282,193 282,193 5505-112 OVERTIME 1,877 141 5,000 0 5,000 5,000 5,000 5505-113 PART-TIME WAGES 0 0 0 0 0 0 0 5505-114 ON CALL PAY 5,220 5,220 5,200 4,060 5,200 5,200 5,200 5505-121 RETIREMENT 43,795 42,964 43,362 33,323 42,318 42,318 42,318 5505-122 SOCIAL SECURITY 20,827 21,150 22,345 17,626 22,368 22,368 22,368 5505-123 WORKER'S COMPENSATION 12,893 14,738 15,517 15,378 24,007 24,007 24,007 5505-125 GROUP INSURANCE 44,562 44,964 46,176 37,279 43,756 43,756 43,756 TOTAL 1-PERSONNEL 395,891 402,771 419,496 327,469 424,842 424,842 424,842 2-CONTRACTUAL 5505-211 POSTAGE 57 2 100 0 100 100 100 5505-212 COMMUNICATIONS 1,165 1,146 1,200 1,274 1,500 1,500 1,500 5505-214 ADVERTISING 489 264 500 0 500 500 500 5505-215 TRAINING & EDUCATION 118 558 1,000 40 1,000 500 500 5505-224 INSURANCE 6,224 7,691 7,958 7,802 7,958 7,958 7,958 5505-231 RENTAL 8,345 7,268 10,000 7,116 10,000 6,000 6,000 5505-251 UTILITIES 198,511 197,881 225,000 145,122 225,000 200,000 200,000 5505-252 DUES & SUBSCRIPTIONS 0 0 0 0 0 0 0 5505-253 OUTSIDE PROFESSIONALS 54,746 20,440 27,500 16,520 27,500 25,000 25,000 5505-255.000H HAIL DAMAGE CLAIMS 0 0 0 242 0 0 0 5505-261 OTHER CONTRACTUAL SERVICES 52,726 0 52,500 12,466 52,500 52,500 52,500 TOTAL 2-CONTRACTUAL 322,382 235,250 325,758 190,582 326,058 294,058 294,058 3-GENERAL SERVICES 5505-312 CHEMICALS 287 62 2,500 2,500 2,500 2,500 2,500 5505-314 OFFICE SUPPLIES 158 1,527 200 26 200 200 200 5505-316 WEARING APPAREL 3,072 2,672 3,150 2,792 3,150 3,150 3,150 5505-318 SMALL TOOLS 1,331 5,452 2,000 1,974 2,000 2,000 2,000 5505-322 STREET SIGNS & MARKINGS 14,677 27,201 10,000 8,716 10,000 10,000 10,000 5505-323 GAS & OIL 23,836 25,480 25,000 14,630 22,050 22,050 22,050 5505-332 OPERATING SUPPLIES 811 3,327 2,500 1,111 2,500 2,500 2,500 TOTAL 3-GENERAL SERVICES 44,172 65,721 45,350 31,749 42,400 42,400 42,400 4-MACHINE & EQUIPMENT MAINTENA 5505-411 VEHICLE MAINTENANCE 1,609 1,139 2,000 1,645 2,000 2,000 2,000 5505-411.0008 1999 CHEV PICKUP 0 0 0 0 0 0 0 5505-411.0009 2005 CHEVY DUMP TRUCK 25 0 500 0 500 300 300 5505-411.0013 1999 CHEVY PICKUP 0 0 500 0 500 300 300 5505-411.0025 1995 CHEV DUMP TRUCK 1,037 0 500 0 500 300 300 5505-411.0026 2002 DODGE PICKUP 0 0 500 0 500 300 300 5505-411.0027 1992 CHEV DUMP TRUCK 378 0 500 0 500 300 300 5505-411.0029 1999 CHEVROLET DUMPTRUCK 0 0 0 0 0 0 0 5505-411.0120 2006 CHEVY 1/2 PICKUP 785 40 500 55 500 300 300 5505-411.0121 2008 CHEVY DUMPTRUCK 46 0 1,500 0 1,500 500 500 5505-411.0122 2007 ASPHALT ZIPPER 0 0 1,000 932 1,000 1,000 1,000 5505-411.0123 09 FORD F-150 1/2 TON PICK 98 55 500 55 500 300 300 5505-411.0124 2011 FORD F250 PICK UP 44 44 500 102 500 300 300 5505-411.0125 2013 FORD F-150 1/2 TON 52 52 0 51 0 0 0 5505-411.0126 2015 DODGE RAM QUAD CAB 0 0 0 0 0 0 0 5505-411.0223 2011 F-750 WATER TRUCK 0 0 0 0 0 0 0 5505-412 MACHINERY MAINTENANCE 11,661 7,268 5,500 4,557 5,500 5,500 5,500 5505-412.0001 1979 INGRAM PNEUMATIC ROLL 0 0 0 0 0 0 0 5505-412.0002 1988 CATERPILLAR LOADER 118 0 2,500 133 2,500 1,000 1,000 5505-412.0047 1982 1700 FORD TRACTOR 0 0 0 0 0 0 0 5505-412.0053 2000 CAT 120 H GRADER 0 0 2,000 0 2,000 1,000 1,000 5505-412.0054 2004 INGERSOL COMPACT ROLL 0 0 0 0 0 0 0 5505-412.0055 1971 CAT 941B FRONT END 0 0 3,500 0 3,500 0 0 5505-412.0058 2004 LEEBOY ASPHALT PAVER 0 0 0 317 0 0 0 5505-412.0101 2005 POWER BROOM 0 0 350 92 350 350 350 5505-412.0220 2007 CATERPILLAR 924G FRON 0 0 0 0 0 0 0 5505-412.0224 2004 CASE BACKHOE 580M 0 0 0 0 0 0 0 5505-414 OTHER EQUIPMENT MAINTENANC 1,086 3,983 1,500 209 1,500 1,000 1,000 5505-422 RIGHT OF WAY MAINTENANCE 122,006 40,743 268,000 271,027 200,000 200,000 200,000 5505-423 STREET CUTS 19,027 22,940 20,000 17,223 30,000 30,000 30,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 157,972 76,264 311,850 296,396 253,850 244,750 244,750 5-CAPITAL OUTLAY 5505-511 VEHICLES 20,960 74,624 30,000 20,893 0 0 0 5505-512 MACHINERY 0 0 0 0 0 0 0 5505-514 OTHER EQUIPMENT 0 0 0 0 0 0 0 5505-522 RIGHTS OF WAY 0 0 0 0 0 0 0 5505-525 STREETS 206,039 0 350,000 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 226,999 74,624 380,000 20,893 0 0 0 ________________________________________________________________________________________________ TOTAL 05 STREET MAINTENANCE 1,147,416 854,630 1,482,454 867,089 1,047,150 1,006,050 1,006,050 78 ` Senior Citizens GeneralFundCommunity Services Division 55 Department 06 Program Description The Senior Citizen Department is responsible for seeing that each and every senior citizen resident of Stephenville has the opportunity and the means by which to use their leisure time to its fullest potential. Provide the opportunity for reaction programs, congregate meals, transportation and leisure activities from cultural to physical. Program Personnel 2013-20142014-20152015-2016 Title Senior Citizens Facility Manager111 .5.5.5 1.51.51.5 0¤±¥®±¬ ¢¤ /¡©¤¢³¨µ¤² Provide highly-trained, qualified personnel to adequately manage the senior citizen programs. Provide interestingand educational programs. Provide a safe, clean and healthful environment for employees and citizens. Prolong the useful life of major building components of Senior Citizens Center. . 79 ` 7-22-2015 03:03 PM CITY OF STEPHENVILLE PAGE: 37 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 06 SENIOR CITIZENS ================== 1-PERSONNEL 5506-111 SALARIES 34,120 35,005 37,091 28,873 38,066 38,065 38,065 5506-112 OVERTIME 132 86 0 0 0 0 0 5506-113 PART-TIME WAGES 16,065 16,913 16,000 12,826 16,000 16,000 16,000 5506-121 RETIREMENT 5,444 5,379 5,506 4,288 5,509 5,509 5,509 5506-122 SOCIAL SECURITY 3,419 3,345 4,061 2,970 4,136 4,136 4,136 5506-123 WORKER'S COMPENSATION 884 1,002 1,127 1,110 1,773 1,773 1,773 5506-125 GROUP INSURANCE 6,364 6,479 6,597 5,326 6,251 6,251 6,251 TOTAL 1-PERSONNEL 66,428 68,207 70,382 55,393 71,735 71,734 71,734 2-CONTRACTUAL 5506-211 POSTAGE 795 1,753 3,000 1,259 2,000 2,000 2,000 5506-212 COMMUNICATIONS 1,143 677 780 569 780 780 780 5506-214 ADVERTISING & PUBLIC NOTIC 3,651 3,318 3,500 3,329 3,500 3,500 3,500 5506-215 EDUCATION & SCHOOLING 0 0 200 0 200 200 200 5506-224 INSURANCE 1,135 1,136 1,196 1,174 1,196 1,196 1,196 5506-231 RENTAL 1,586 1,639 1,600 1,289 1,600 1,600 1,600 5506-251 UTILITIES 9,389 10,235 10,000 6,911 10,000 10,000 10,000 5506-252 DUES & SUBSCRIPTIONS 105 125 100 131 100 100 100 5506-253 OUTSIDE PROFESSIONALS 14,810 14,245 14,000 11,750 14,000 7,200 7,200 5506-254 SPECIAL SERVICES 172 831 600 248 600 300 300 5506-255 DAMAGE CLAIMS 0 0 0 8,765 0 0 0 5506-255.000H HAIL DAMAGE CLAIMS 0 0 0 15,648 0 0 0 5506-260 PEST & GERM CONTROL 502 483 500 415 500 500 500 5506-261 CONTRACT SERVICES 4,005 3,960 5,000 3,984 5,000 4,000 4,000 TOTAL 2-CONTRACTUAL 37,293 38,402 40,476 55,472 39,476 31,376 31,376 3-GENERAL SERVICES 5506-313 RECREATION SUPPLIES 7,431 6,484 6,500 5,750 5,000 2,000 2,000 5506-314 OFFICE SUPPLIES 567 537 750 341 750 750 750 5506-317 PHOTO & DUPLICATION 470 945 500 581 500 500 500 5506-321 JANITORIAL SUPPLIES 1,862 1,885 1,500 771 1,500 1,500 1,500 5506-332 OPERATING SUPPLIES 7,022 6,484 5,000 3,562 4,000 4,000 4,000 5506-333 COMPUTER SUPPLIES 403 249 500 79 0 0 0 TOTAL 3-GENERAL SERVICES 17,755 16,584 14,750 11,083 11,750 8,750 8,750 4-MACHINE & EQUIPMENT MAINTENA 5506-413 OFFICE EQUIPMENT MAINTENAN 1,393 145 1,250 278 1,250 500 500 5506-414 OTHER EQUIPMENT MAINTENANC 136 186 2,000 1,638 1,000 500 500 5506-421 BUILDING MAINTENANCE 22,102 5,698 7,500 4,523 5,000 2,500 2,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 23,630 6,029 10,750 6,438 7,250 3,500 3,500 5-CAPITAL OUTLAY 5506-520 BUILDING IMPROVEMENTS 7,068 0 0 0 0 0 0 5506-525 OTHER CONSTRUCTION 0 0 35,000 39,830 0 0 0 TOTAL 5-CAPITAL OUTLAY 7,068 0 35,000 39,830 0 0 0 ________________________________________________________________________________________________ TOTAL 06 SENIOR CITIZENS 152,175 129,223 171,358 168,216 130,211 115,360 115,360 80 ` Splashville Aquatic Center General FundCommunity Services Division 55 Department 07 Program Description The Splashville Aquatic Center is responsible for providing a variety of water related recreational activities for the citizensof Stephenville. Programs and activities include swim lessons, swim team, water aerobics, birthday celebrations, special eventsand corporate gatherings. 0¤±¥®±¬ ¢¤ /¡©¤¢³¨µ¤² Provide highly-trained, qualified personnel to adequately manage the Splashville Aquatic Complex. Continually provide and evaluate a variety of programming. Provide a safe, clean and fun environment for citizens and visitors. Extend and protect the life of the facility. . 81 ` 8-12-2015 02:16 PM CITY OF STEPHENVILLE PAGE: 36 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 5 COMMUNITY SERVICES (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 07 AQUATIC CENTER ================= 1-PERSONNEL 5507-113 PART-TIME WAGES 109,635 82,329 105,000 69,265 105,000 105,000 105,000 5507-115 SALARY SAVINGS 0 0 0 0 0 0 (30,000) 5507-122 SOCIAL SECURITY 8,384 6,301 8,033 5,299 8,033 8,033 8,033 5507-123 WORKERS COMPENSATION 1,955 2,166 2,228 2,194 3,444 3,444 3,444 TOTAL 1-PERSONNEL 119,975 90,796 115,261 76,758 116,477 116,477 86,477 2-CONTRACTUAL 5507-211 POSTAGE 0 16 250 18 250 250 250 5507-212 COMMUNICATIONS 3,890 1,807 2,000 1,573 2,000 2,000 2,000 5507-214 ADVERTISING AND PUBLIC NOT 1,242 225 1,000 1,615 1,000 1,000 1,000 5507-215 EDUCATION AND SCHOOLING 0 540 250 1,497 250 250 250 5507-224 INSURANCE 2,555 2,555 2,641 2,641 2,641 2,641 2,641 5507-251 UTILITIES 38,792 45,635 42,500 22,942 42,500 42,500 42,500 5507-254 SPECIAL SERVICES 0 220 0 0 0 0 0 5507-260 PEST AND GERM CONTROL 228 228 250 160 250 250 250 5507-264 SPECIAL EVENTS 1,063 304 0 52 0 0 0 TOTAL 2-CONTRACTUAL 47,771 51,531 48,891 30,498 48,891 48,891 48,891 3-GENERAL SERVICES 5507-312 CHEMICALS AND POOL SUPPLIE 9,813 10,892 13,000 13,656 13,000 10,000 10,000 5507-313 AQUATIC SUPPLIES 874 378 1,000 931 1,000 1,000 1,000 5507-316 WEARING APPAREL 0 1,152 1,000 1,886 1,000 0 0 5507-321 JANITORIAL SUPPLIES 1,578 639 1,000 857 1,000 1,000 1,000 5507-332 OPERATING SUPPLIES 5,129 1,515 2,000 3,502 2,000 2,000 2,000 TOTAL 3-GENERAL SERVICES 17,394 14,575 18,000 20,832 18,000 14,000 14,000 4-MACHINE & EQUIPMENT MAINTENA 5507-413 OFFICE EQUIPMENT MAINTENAN 0 0 500 600 500 500 500 5507-414 OTHER EQUIPMENT MAINTENANC 475 1,196 1,500 656 1,500 1,000 1,000 5507-416 COMPUTER MAINTENANCE 4,227 3,637 2,500 1,130 2,500 2,500 2,500 5507-421 BUILDING MAINTENANCE 236 235 1,000 1,251 1,000 1,000 1,000 5507-425 SWIMMING POOL MAINTENANCE 8,350 3,840 7,500 10,084 7,500 7,500 7,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 13,288 8,908 13,000 13,721 13,000 12,500 12,500 5-CAPITAL OUTLAY 5507-514 OTHER EQUIPMENT 3,220 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 3,220 0 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 07 AQUATIC CENTER 201,648 165,809 195,152 141,808 196,368 191,868 161,868 ________________________________________________________________________________________________________________________________________ TOTAL 5 COMMUNITY SERVICES 3,152,266 2,673,077 3,462,628 2,932,552 2,928,227 2,796,814 2,741,814 =========== =========== =========== =========== =========== ============ ============ 82 ` Fire Administration General FundFire Division 56 Department 01 Program Description The Fire Administration Department is responsible for management of all fire division activities and policies, plan for the future, evaluate performance, develop and administer budgets, maintain records and files, counsel and resolve conflicts, represent fire personnel to the City leaders and represent City leaders to the fire personnel. Program Personnel 2013-20142014-20152015-2016 Title Fire Chief 111 Fire Training Officer 111 Administrative Assistant 011 233 Performance Objectives Ensure readiness of the department to respond to emergencies. Ensure all laws and rules which involve the City anddepartments are maintained. Provide efficient and effective management of Fire Services. Provide a safe, clean and healthful environment for employees and citizens. Prolong the useful life of major building components of Fire Stations # 1 and # 2. 83 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 37 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 FIRE ADMINISTRATION ====================== 1-PERSONNEL 5601-111 SALARIES 135,514 139,373 173,861 126,936 185,043 185,043 185,043 5601-113 PART TIME WAGES 0 1,527 5,200 1,151 5,200 2,000 2,000 5601-115 INCENTIVE PAY 4,096 4,096 4,080 3,185 4,080 4,080 4,080 5601-121 RETIREMENT 22,275 22,043 26,415 19,749 27,893 27,895 27,895 5601-122 SOCIAL SECURITY 10,549 10,967 14,010 10,494 15,141 14,896 14,896 5601-123 WORKER'S COMPENSATION 1,949 2,227 2,537 2,427 4,117 4,110 4,110 5601-125 GROUP INSURANCE 12,728 12,885 16,492 12,906 18,752 18,752 18,752 5601-126 CAR ALLOWANCE 0 0 3,600 3,000 3,600 3,600 3,600 TOTAL 1-PERSONNEL 187,111 193,118 246,195 179,849 263,826 260,376 260,376 2-CONTRACTUAL 5601-211 POSTAGE 223 432 250 55 250 250 250 5601-212 COMMUNICATIONS 2,538 2,120 2,000 1,701 2,000 2,000 2,000 5601-215 TRAINING & EDUCATION 3,527 4,269 4,000 2,724 4,000 4,000 4,000 5601-224 INSURANCE 675 4,021 3,523 3,478 3,523 3,523 3,523 5601-231 RENTAL 0 3,091 3,096 2,318 3,096 3,096 3,096 5601-251 UTILITIES 9,695 22,201 15,600 13,320 15,600 15,600 15,600 5601-252 DUES & SUBSCRIPTIONS 1,881 1,064 850 379 850 850 850 5601-253 OUTSIDE PROFESSIONALS 3,917 360 200 373 200 200 200 5601-254 SPECIAL SERVICES 236 13,430 6,000 4,932 6,000 6,000 6,000 5601-255 DAMAGE CLAIMS 0 0 0 622 0 0 0 5601-255.000H HAIL DAMAGE CLAIMS 0 0 0 9,577 0 0 0 5601-258 STATE FEES 0 64 310 0 310 310 310 5601-260 PEST CONTROL 456 456 560 320 560 560 560 TOTAL 2-CONTRACTUAL 23,148 51,509 36,389 39,799 36,389 36,389 36,389 3-GENERAL SERVICES 5601-313 BOOKS & EDUCATIONAL MATERI 0 0 100 0 100 0 0 5601-314 OFFICE SUPPLIES 0 0 0 0 1,000 1,000 1,000 5601-316 WEARING APPAREL 289 22 800 525 800 800 800 5601-317 PHOTO & DUPLICATION 0 270 0 206 0 0 0 5601-321 JANITORIAL SUPPLIES 3,232 6,482 3,000 1,862 3,000 3,000 3,000 5601-323 GAS & OIL 0 0 0 563 0 0 0 5601-332 OPERATING SUPPLIES 218 505 300 775 300 300 300 5601-333 COMPUTER SUPPLIES 130 646 500 1,538 500 500 500 TOTAL 3-GENERAL SERVICES 3,869 7,925 4,700 5,469 5,700 5,600 5,600 4-MACHINE & EQUIPMENT MAINTENA 5601-411.0196 2005 CHEVY TAHOE 0 100 750 591 750 750 750 5601-413 OFFICE EQUIPMENT MAINTENAN 54 0 5,800 2,535 5,800 3,000 3,000 5601-414 OTHER EQUIPMENT MAINTENANC 0 125 250 0 250 250 250 5601-416 COMPUTER EQUIPMENT 0 1,014 0 0 0 0 0 5601-421 BUILDING MAINTENANCE 3,265 7,869 15,000 10,120 15,000 10,000 10,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 3,319 9,108 21,800 13,247 21,800 14,000 14,000 5-CAPITAL OUTLAY 5601-513 OFFICE EQUIPMENT 0 0 0 140 0 0 0 5601-514 OTHER EQUIPMENT 0 8,832 4,096 3,805 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 8,832 4,096 3,945 0 0 0 ________________________________________________________________________________________________ TOTAL 01 FIRE ADMINISTRATION 217,448 270,493 313,180 242,308 327,715 316,365 316,365 84 ` Fire Prevention & Inspections General FundFire Division 56 Department 02 Program Description The Fire Prevention & Inspections Department includes the Fire Marshal. The purpose of this department is to systematically reduce the number and severity of fires in Stephenville through public education about fire safety and prevention, code enforcement, business facility inspections, home inspections, first aid and arson investigation toward prosecution. Program Personnel 2013-20142014-20152015-2016 Title Fire Marshal 111 Fire Inspector111 222 Performance Objectives Complete plan reviews in a timelymanner. Oversee business facility inspections. Oversee arson investigations. 85 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 39 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 FIRE PREVENTION INVESTIGATI ============================== 1-PERSONNEL 5602-111 SALARIES 79,114 106,393 114,632 89,628 118,408 118,410 118,410 5602-112 OVERTIME 792 7,287 2,000 6,346 2,000 2,000 2,000 5602-115 INCENTIVE PAY 6,073 8,191 8,160 6,371 8,160 8,160 8,160 5602-121 RETIREMENT 13,712 18,724 18,525 15,202 18,608 18,608 18,608 5602-122 SOCIAL SECURITY 6,465 9,281 9,547 8,051 9,835 9,835 9,835 5602-123 WORKER'S COMPENSATION 1,582 1,824 2,032 1,945 3,235 3,235 3,235 5602-125 GROUP INSURANCE 9,107 12,847 13,193 10,651 12,502 12,502 12,502 TOTAL 1-PERSONNEL 116,844 164,548 168,089 138,193 172,748 172,750 172,750 2-CONTRACTUAL 5602-211 POSTAGE 79 0 50 52 50 50 50 5602-212 COMMUNICATIONS 32 517 900 717 1,200 1,200 1,200 5602-215 TRAINING & EDUCATION 2,315 2,037 3,500 2,849 3,500 3,500 3,500 5602-224 INSURANCE 662 861 960 915 960 960 960 5602-252 DUES & SUBSCRIPTIONS 223 574 1,400 492 1,400 1,400 1,400 5602-255 DAMAGE CLAIMS 3,579 0 0 0 0 0 0 5602-258 STATE FEES 0 85 200 0 200 200 200 5602-261 OTHER CONTRACTUAL SERVICES 0 0 700 0 700 0 0 TOTAL 2-CONTRACTUAL 6,889 4,075 7,710 5,026 8,010 7,310 7,310 3-GENERAL SERVICES 5602-313 BOOKS & EDUCATIONAL MATERI 869 1,067 860 875 860 860 860 5602-314 OFFICE SUPPLIES 0 0 0 0 500 500 500 5602-316 WEARING APPAREL 444 1,147 800 1,231 800 800 800 5602-317 PHOTO & DUPLICATION 199 157 200 57 200 200 200 5602-318 SMALL TOOLS 0 0 1,200 1,584 1,200 1,200 1,200 5602-323 GAS & OIL 4,573 5,309 5,000 3,352 5,000 5,000 5,000 5602-332 OPERATING SUPPLIES 191 304 1,000 214 1,000 500 500 5602-333 COMPUTER SUPPLIES 2,519 1,904 500 243 500 500 500 TOTAL 3-GENERAL SERVICES 8,795 9,888 9,560 7,556 10,060 9,560 9,560 4-MACHINE & EQUIPMENT MAINTENA 5602-411 VEHICLE MAINTENANCE 0 654 0 0 0 0 0 5602-411.0320 2003 CHEVY P/U 810 121 750 315 750 750 750 5602-411.0340 2008 DODGE QUAD CAB PICK U 1,214 1,181 750 609 750 750 750 5602-411.0341 2005 CHEVY TAHOE 0 0 0 8 0 0 0 5602-414 OTHER EQUIPMENT MAINTENANC 198 16 80 0 80 80 80 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 2,223 1,973 1,580 932 1,580 1,580 1,580 5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________ TOTAL 02 FIRE PREVENTION INVESTIGATI 134,751 180,483 186,939 151,707 192,398 191,200 191,200 86 ` Fire Suppression General FundFire Division 56 Department 03 Program Description The Mission of the Stephenville Fire Department is to preserve and protect life and property while safeguarding the which includes fire rescue,fire suppression and prevention, hazardous material mitigation, code enforcement, business facility inspections, home inspections, first aid and public education about fire safety and prevention. Program Personnel 2013-20142014-20152015-2016 Title Fire Captain222 Fire Lieutenant111 Fire Sergeant 222 Firefighter999 141414 Performance Objectives Provide efficient and effective management of Fire Services. Maintain operationalreadiness level that will meet the emergency demands of the community. Provide firefighting forces and resources necessary to execute quick, effective, skillful and caring responses to emergency situation. Respond to emergency incidents in a timely manner. Keep emergency vehicles and department facilities maintained. 87 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 40 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 03 FIRE SUPPRESSION =================== 1-PERSONNEL 5603-111 SALARIES 641,376 666,923 695,853 518,371 692,902 692,905 692,905 5603-112 OVERTIME 82,519 96,657 100,000 77,645 100,000 100,000 100,000 5603-115 INCENTIVE PAY 39,885 40,198 40,920 28,768 34,200 34,200 34,200 5603-121 RETIREMENT 121,855 123,509 124,219 92,883 119,706 119,706 119,706 5603-122 SOCIAL SECURITY 57,074 60,203 64,013 48,434 63,273 63,273 63,273 5603-123 WORKER'S COMPENSATION 11,355 12,653 13,622 13,216 20,811 20,811 20,811 5603-125 GROUP INSURANCE 86,849 88,851 92,353 71,378 87,511 87,511 87,511 TOTAL 1-PERSONNEL 1,040,913 1,088,994 1,130,980 850,693 1,118,403 1,118,406 1,118,406 2-CONTRACTUAL 5603-212 COMMUNICAITONS 1,033 1,036 1,100 710 1,100 1,100 1,100 5603-215 TRAINING & EDUCATION 8,166 10,593 12,500 10,166 12,500 12,500 12,500 5603-224 INSURANCE 5,760 7,039 7,509 7,996 7,509 7,509 7,509 5603-252 DUES & SUBSCRIPTIONS 1,624 0 2,475 50 2,475 2,475 2,475 5603-258 STATE FEES 2,338 1,391 2,700 2,869 2,700 2,700 2,700 TOTAL 2-CONTRACTUAL 18,920 20,059 26,284 21,792 26,284 26,284 26,284 3-GENERAL SERVICES 5603-313 BOOKS & EDUCATIONAL MATERI 0 0 500 0 500 0 0 5603-314 OFFICE SUPPLIES 0 0 0 0 500 500 500 5603-316 WEARING APPAREL 15,161 14,328 15,000 7,723 15,000 15,000 15,000 5603-318 SMALL TOOLS 4,360 11,670 12,000 5,868 12,000 10,000 10,000 5603-323 GAS & OIL 17,040 17,137 18,000 10,716 18,000 18,000 18,000 5603-332 OPERATING SUPPLIES 4,713 4,779 2,500 2,261 2,500 2,500 2,500 5603-333 COMPUTER SUPPLIES 902 1,503 1,000 980 1,000 1,000 1,000 TOTAL 3-GENERAL SERVICES 42,177 49,417 49,000 27,547 49,500 47,000 47,000 4-MACHINE & EQUIPMENT MAINTENA 5603-411 VEHICLE MAINTENANCE 0 483 500 164 500 500 500 5603-411.0321 '00 CHEV C-70 TRUCK 3,102 237 1,500 658 1,500 750 750 5603-411.0322 '81 CHEV C-60 TRUCK 243 0 1,500 0 1,500 750 750 5603-411.0324 '96 GMC RESCUE TRUCK 729 2,248 2,200 3,768 2,200 1,000 1,000 5603-411.0326 '90 CHEV C-70 TRUCK 440 3,993 1,500 426 1,500 1,500 1,500 5603-411.0332 '97 SUTPHEN PUMPER 6,577 3,726 5,000 5,740 5,000 2,500 2,500 5603-411.0333 '93 E-ONE H-160 TRUCK 622 1,314 5,000 50 5,000 5,000 5,000 5603-411.0334 2012 E-ONE PUMPER TRUCK 1,427 1,612 5,000 8,668 5,000 5,000 5,000 5603-411.0335 '97 SUTPHEN MT 12,496 3,869 9,500 5,380 9,500 6,000 6,000 5603-412 MACHINERY MAINTENANCE 27 0 400 133 400 400 400 5603-414 OTHER EQUIPMENT MAINTENANC 1,671 2,616 3,000 2,490 3,000 3,000 3,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 27,336 20,098 35,100 27,476 35,100 26,400 26,400 5-CAPITAL OUTLAY 5603-511 VEHICLES 4,081 0 0 0 0 0 0 5603-514 OTHER EQUIPMENT 0 0 3,652 3,665 0 0 0 TOTAL 5-CAPITAL OUTLAY 4,081 0 3,652 3,665 0 0 0 ________________________________________________________________________________________________ TOTAL 03 FIRE SUPPRESSION 1,133,426 1,178,568 1,245,016 931,173 1,229,287 1,218,090 1,218,090 88 ` Emergency Medical Services General FundFire Division 56 Department 04 Program Description The Stephenville FireDepartment provides emergency medical services for the City. They provide pre-hospital care and emergency ambulance transportation of the sick and injured to the hospital. Program Personnel 2013-20142014-20152015-2016 Title 3 Fire Captain111 Fire Lieutenant222 Fire Sergeant111 Firefighter999 161313 Performance Objectives Provide efficient and effective management of emergency medical services. Maintain operational readiness level that will meet the emergency demands of the community. Provide highly-trained, qualified personnel and resources necessary to execute quick, effective, skillful and caring responses to emergency situations. Respond to emergency incidents in a timely manner. Keep emergency vehicles and department facilities maintained. 89 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 42 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 04 EMERGENCY MEDICAL SERVICE ============================ 1-PERSONNEL 5604-111 SALARIES 630,859 614,541 671,004 499,352 664,608 664,608 664,608 5604-112 OVERTIME 72,357 85,405 75,000 65,226 75,000 75,000 75,000 5604-115 INCENTIVE PAY 37,654 34,879 37,200 25,438 33,480 33,480 33,480 5604-121 RETIREMENT 118,215 112,960 116,267 87,740 111,889 111,889 111,889 5604-122 SOCIAL SECURITY 55,577 55,309 59,915 45,674 59,141 59,141 59,141 5604-123 WORKER'S COMPENSATION 10,239 11,783 12,750 12,507 19,452 19,455 19,455 5604-125 GROUP INSURANCE 84,339 80,779 85,756 68,706 81,260 81,260 81,260 TOTAL 1-PERSONNEL 1,009,241 995,655 1,057,892 804,645 1,044,830 1,044,833 1,044,833 2-CONTRACTUAL 5604-212 COMMUNICATIONS 2,603 2,929 3,000 2,044 3,000 3,000 3,000 5604-215 TRAINING & EDUCATION 8,643 11,588 12,500 7,696 12,500 12,500 12,500 5604-224 INSURANCE 3,605 4,988 5,317 5,027 5,317 5,317 5,317 5604-252 DUES & SUBSCRIPTIONS 1,657 120 2,000 0 2,000 500 500 5604-253 OUTSIDE PROFESSIONALS 4,041 4,645 7,200 5,512 7,200 7,200 7,200 5604-258 STATE FEES 2,560 3,212 2,650 226 2,650 2,650 2,650 TOTAL 2-CONTRACTUAL 23,108 27,482 32,667 20,504 32,667 31,167 31,167 3-GENERAL SERVICES 5604-312 AMBULANCE SUPPLIES 38,737 45,159 42,350 45,885 42,350 42,350 42,350 5604-314 OFFICE SUPPLIES 0 0 0 0 500 500 500 5604-316 WEARING APPAREL 13,967 10,468 15,000 6,770 15,000 15,000 15,000 5604-318 SMALL TOOLS 2,160 1,925 2,500 1,648 2,500 2,000 2,000 5604-323 GAS & OIL 13,908 13,700 16,500 7,506 16,500 15,000 15,000 5604-332 OPERATING SUPPLIES 0 451 0 172 0 0 0 5604-333 COMPUTER SUPPLIES 540 794 1,000 1,340 1,000 1,000 1,000 TOTAL 3-GENERAL SERVICES 69,313 72,498 77,350 63,322 77,850 75,850 75,850 4-MACHINE & EQUIPMENT MAINTENA 5604-411 VEHICLE MAINTENANCE 0 46 750 1,082 750 750 750 5604-411.0327 '08 FORD E-450 AMBULANCE 5,765 6,442 2,000 4,665 2,000 2,000 2,000 5604-411.0328 '05 FORD E-450 AMBULANCE 2,460 2,654 2,000 2,593 2,000 2,000 2,000 5604-411.0329 2012 FORD E-450 AMBULANCE 190 666 2,000 127 2,000 2,000 2,000 5604-411.0330 2015 FORD E-450 AMBULANCE 0 0 0 89 0 0 0 5604-412.0001 2004 POLARIS RANGER 6X6 0 130 0 0 0 0 0 5604-414 OTHER EQUIPMENT MAINTENANC 2,273 0 4,900 411 4,900 2,400 2,400 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 10,688 9,937 11,650 8,967 11,650 9,150 9,150 5-CAPITAL OUTLAY 5604-511 VEHICLES 132,990 0 30,000 30,000 0 0 0 5604-514 OTHER EQUIPMENT 1,945 37,421 45,100 45,104 0 0 0 TOTAL 5-CAPITAL OUTLAY 134,935 37,421 75,100 75,104 0 0 0 7-DEBT SERVICE 5604-750 LEASE PYMT-2015 FORD AMBUL 0 0 0 0 30,600 30,600 30,600 TOTAL 7-DEBT SERVICE 0 0 0 0 30,600 30,600 30,600 ________________________________________________________________________________________________ TOTAL 04 EMERGENCY MEDICAL SERVICE 1,247,285 1,142,993 1,254,659 972,542 1,197,597 1,191,600 1,191,600 90 ` Volunteer Fire Department General FundFire Division 56 Department 05 Program Description The Stephenville Volunteer Fire Department provides back-up manpower for the on-duty paid firefighting personnel, primarily in the area of fire suppression. The department usually maintains between 15 and20 volunteer members. Performance Objectives Maintain operational readiness level that will meet the emergency demands of the community. Provide firefighting forces and resources necessary to execute quick, effective, skillful and caring responses to emergency situations. Respond for assistance to on-duty firefighters in emergency situations in a timely manner. 91 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 44 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 6 FIRE DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 05 VOLUNTEER FIRE DEPARTMENT ============================ 1-PERSONNEL 5605-113 VOLUNTEER WATER 5,635 6,699 7,500 3,385 7,500 7,500 7,500 5605-121 RETIREMENT 2,875 2,600 2,600 2,217 2,900 2,900 2,900 5605-123 WORKER'S COMPENSATION 843 880 891 880 891 894 894 TOTAL 1-PERSONNEL 9,353 10,179 10,991 6,482 11,291 11,294 11,294 2-CONTRACTUAL 5605-215 TRAINING & EDUCATION 3,091 2,997 7,500 4,917 7,500 6,000 6,000 5605-224 OTHER INSURANCE 1,320 1,320 1,326 1,412 1,326 1,326 1,326 5605-251 UTILITIES 1,898 2,115 2,500 956 2,500 2,000 2,000 5605-252 DUES & SUBSCRIPTIONS 505 1,110 800 0 800 800 800 TOTAL 2-CONTRACTUAL 6,814 7,542 12,126 7,286 12,126 10,126 10,126 3-GENERAL SERVICES 5605-316 WEARING APPAREL 870 2,401 5,000 1,157 4,500 2,000 2,000 5605-318 SMALL TOOLS 0 830 500 0 500 500 500 5605-332 OPERATING SUPPLIES 0 1,000 1,000 0 1,000 500 500 TOTAL 3-GENERAL SERVICES 870 4,231 6,500 1,157 6,000 3,000 3,000 4-MACHINE & EQUIPMENT MAINTENA 5605-414 OTHER EQUIPMENT MAINTENANC 0 0 500 0 500 0 0 5605-421 BUILDING MAINTENANCE 5 158 1,000 0 1,000 500 500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 5 158 1,500 0 1,500 500 500 5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________ TOTAL 05 VOLUNTEER FIRE DEPARTMENT 17,042 22,109 31,117 14,925 30,917 24,920 24,920 ________________________________________________________________________________________________________________________________________ TOTAL 6 FIRE DEPARTMENT 2,749,952 2,794,645 3,030,911 2,312,655 2,977,914 2,942,175 2,942,175 =========== =========== =========== =========== =========== ============ ============ 92 ` Police Administration General FundPolice Division 57 Department 01 Program Description The Police Administration department manages and coordinates the various police activities of the City. Planning and research, hiring, discipline, training, budgeting and personnel functions are conducted by administration. Program Personnel 2013-20142014-20152015-2016 Title Police Chief111 Police Captain2 22 333 Performance Objectives Deliver quality Police services to the citizens of Stephenville. Ensure readiness of the department to respond to emergencies. Ensure all laws and rules which involve the City and departments are maintained Prolong the useful life of major building components of police station. 93 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 45 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 POLICE ADMINISTRATION ======================== 1-PERSONNEL 5701-111 SALARIES 208,417 215,440 244,576 150,663 250,229 250,229 250,229 5701-112 OVERTIME 372 0 0 961 0 0 0 5701-115 INCENTIVE PAY 2,127 2,210 2,160 1,894 3,240 3,240 3,240 5701-121 RETIREMENT 33,840 33,618 36,628 23,128 37,206 37,206 37,206 5701-122 SOCIAL SECURITY 15,038 15,591 18,875 11,387 19,666 19,666 19,666 5701-123 WORKER'S COMPENSATION 3,455 4,005 4,775 4,277 7,690 7,690 7,690 5701-125 GROUP INSURANCE 18,558 18,707 19,790 12,078 18,752 18,752 18,752 5701-126 CAR ALLOWANCE 0 0 3,600 1,800 3,600 3,600 3,600 TOTAL 1-PERSONNEL 281,807 289,570 330,404 206,187 340,383 340,383 340,383 2-CONTRACTUAL 5701-212 COMMUNICATIONS 1,833 2,327 2,000 1,747 2,500 2,500 2,500 5701-215 EDUCATION & SCHOOLING 3,010 5,768 6,425 2,554 6,425 5,000 5,000 5701-224 INSURANCE 1,712 1,822 2,022 1,955 2,022 2,022 2,022 5701-225 INTER-AGENCY AGREEMENT 0 0 0 0 28,000 28,000 28,000 5701-252 DUES & SUBSCRIPTIONS 840 1,311 1,205 1,162 1,205 1,205 1,205 5701-253 OUTSIDE PROFESSIONALS 1,250 3,000 3,500 5,200 11,100 11,100 11,100 5701-254 SPECIAL SERVICES 157 187 150 0 150 150 150 5701-255 DAMAGE CLAIMS 0 0 0 520 0 0 0 5701-255.000H HAIL DAMAGE CLAIMS 0 0 0 520 0 0 0 5701-263 PRISONER CONTRACT 22,600 21,000 25,000 15,200 25,000 25,000 25,000 TOTAL 2-CONTRACTUAL 31,402 35,416 40,302 28,859 76,402 74,977 74,977 3-GENERAL SERVICES 5701-313 BOOKS & EDUCATIONAL MATERI 75 0 200 0 200 0 0 5701-316 WEARING APPAREL 1,193 1,563 1,800 1,282 1,800 1,800 1,800 5701-323 GAS & OIL 0 42 0 0 0 0 0 5701-332 OPERATING SUPPLIES 223 175 1,000 719 1,000 1,000 1,000 5701-333 COMPUTER SUPPLIES 428 61 100 54 100 100 100 TOTAL 3-GENERAL SERVICES 1,918 1,840 3,100 2,055 3,100 2,900 2,900 4-MACHINE & EQUIPMENT MAINTENA 5701-411.0198 2011 DODGE CHARGER 0 0 0 0 2,500 2,500 2,500 5701-414 OTHER EQUIPMENT MAINTENANC 0 0 100 0 100 0 0 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 100 0 2,600 2,500 2,500 5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________ TOTAL 01 POLICE ADMINISTRATION 315,127 326,826 373,906 237,102 422,485 420,760 420,760 94 ` Police Patrol General Fund Police Division 57 Department 02 Program Description The Police Patrol Department responsibilities are to take reports of crime, do follow-up investigations, handle calls for service, enforce traffic laws, regulate non-criminal conduct and perform community policing activities. Patrol officers -to-face contact with citizens. Program Personnel 2013-20142014-20152015-2016 Title Police Captain000 Police Lieutenant211 Police Sergeant466 Patrol Officer191919 252626 Performance Objectives Deliver quality Police services to the citizens of Stephenville. Respond to emergency calls for assistance in a timely and effective manner. Create a positive police community relationship and environment. Promote safety and community involvement in crime reduction. 95 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 46 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 PATROL ========= 1-PERSONNEL 5702-111 SALARIES 1,079,821 1,109,760 1,193,829 874,509 1,152,826 1,152,826 1,152,826 5702-112 OVERTIME 95,022 120,046 83,500 121,339 65,000 65,000 65,000 5702-115 INCENTIVE PAY 11,670 11,980 11,520 8,118 9,000 9,000 9,000 5702-116 SHIFT DIFFERENTIAL 16,830 14,244 15,850 11,222 16,900 16,900 16,900 5702-121 RETIREMENT 192,077 193,646 190,936 150,787 179,998 179,998 179,998 5702-122 SOCIAL SECURITY 89,645 93,575 98,394 77,711 95,145 95,145 95,145 5702-123 WORKER'S COMPENSATION 17,785 22,873 24,893 24,392 37,204 37,205 37,205 5702-125 GROUP INSURANCE 154,843 157,443 164,916 121,385 150,019 150,019 150,019 TOTAL 1-PERSONNEL 1,657,692 1,723,567 1,783,838 1,389,462 1,706,092 1,706,093 1,706,093 2-CONTRACTUAL 5702-212 COMMUNICATIONS 12,504 12,555 14,000 9,433 15,000 15,000 15,000 5702-215 EDUCATION & SCHOOLING 30,201 39,586 50,000 39,246 50,000 40,000 40,000 5702-224 INSURANCE 16,419 20,872 22,002 22,244 22,002 22,002 22,002 5702-253 OUTSIDE PROFESSIONAL 2,466 6,420 3,000 2,363 3,000 3,000 3,000 5702-254 SPECIAL SERVICES 96 0 100 137 100 100 100 5702-255 DAMAGE CLAIMS 8,827 18,281 0 175 0 0 0 5702-255.000H HAIL DAMAGE CLAIMS 0 0 0 8,535 0 0 0 TOTAL 2-CONTRACTUAL 70,514 97,715 89,102 82,133 90,102 80,102 80,102 3-GENERAL SERVICES 5702-313 BOOKS & EDUCATIONAL MATERI 1,252 441 1,000 64 1,000 1,000 1,000 5702-316 WEARING APPAREL 37,537 36,328 40,500 30,377 40,500 30,000 30,000 5702-317 PHOTO & DUPLICATION 277 278 400 94 400 400 400 5702-323 GAS & OIL 82,365 66,096 99,200 33,801 99,200 69,200 69,200 5702-332 OPERATING SUPPLIES 22,459 24,867 25,000 23,380 25,000 25,000 25,000 5702-333 COMPUTER SUPPLIES 4,277 7,104 8,200 6,060 8,200 7,000 7,000 TOTAL 3-GENERAL SERVICES 148,168 135,114 174,300 93,775 174,300 132,600 132,600 4-MACHINE & EQUIPMENT MAINTENA 5702-411 VEHICLE MAINTENANCE 886 2,566 1,000 1,120 1,000 1,000 1,000 5702-411.0300 2012 CHEVY TAHOE 3,106 1,873 3,125 1,023 3,125 3,125 3,125 5702-411.0301 2014 CHEVY CAPRICE 1,981 5,300 3,125 2,477 3,125 3,125 3,125 5702-411.0302 2014 CHEVY CAPRICE 4,014 2,896 3,125 1,738 3,125 3,125 3,125 5702-411.0303 2011 DODGE CHARGER 1,904 1,629 3,125 503 3,125 3,125 3,125 5702-411.0304 2015 CHEVY CAPRICE 3,015 4,261 3,125 1,024 3,125 3,125 3,125 5702-411.0305 2015 CHEVY TAHOE 2,213 3,426 3,125 4,994 3,125 3,125 3,125 5702-411.0306 2013 CHEVY TAHOE 2,081 1,613 3,125 1,737 3,125 3,125 3,125 5702-411.0307 2013 CHEVY CAPRICE 2,662 2,670 3,125 3,046 3,125 3,125 3,125 5702-411.0308 2013 CHEVROLET CAPRICE 2,100 2,662 3,125 1,179 3,125 3,125 3,125 5702-411.0309 2006 DODGE CHARGER 6 156 0 83 0 0 0 5702-411.0310 2014 CHEVROLET CAPRICE 0 6 3,125 2,196 3,125 3,125 3,125 5702-414 OTHER EQUIPMENT MAINTENANC 1,864 3,129 5,000 4,497 5,000 5,000 5,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 25,833 32,187 37,250 25,618 37,250 37,250 37,250 5-CAPITAL OUTLAY 5702-511 VEHICLES 109,805 140,306 112,500 111,369 0 0 0 5702-512 RADIOS AND ASSOCIATED EQUI 0 0 25,000 24,134 0 0 0 5702-514 OTHER EQUIPMENT 0 0 56,000 51,734 0 0 0 TOTAL 5-CAPITAL OUTLAY 109,805 140,306 193,500 187,238 0 0 0 ________________________________________________________________________________________________ TOTAL 02 PATROL 2,012,012 2,128,890 2,277,990 1,778,226 2,007,744 1,956,045 1,956,045 96 ` Police Safety Communications General FundPolice Division 57 Department 03 Program Description The Communications Department operates a twenty-four hour a day, seven days a week police and fire communications function. Dispatchers are responsible for all incoming calls to the Police Department. They either dispatch these calls to field officers or route them to the proper Department member. The dispatchers handle calls for service forthe Fire/EMS Services and all 911 calls within the City, Fire District, and after hours City utility radio service. Other special functions performed by the dispatcher include warrants and license checks and serve as receptionist for the Public Safety Building. Program Personnel 2013-20142014-20152015-2016 Title Dispatchers121212 121212 Performance Objectives Support the functions of the Police and Fire/EMS operations of the City of Stephenville. Handle all calls in a timely and effective manner. Reduce the amount of in-house service delays on non-priority calls for service. Quickly and accurately retrieve all requests for information by police officers. 97 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 48 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 03 COMMUNICATIONS ================= 1-PERSONNEL 5703-111 SALARIES 253,003 278,678 346,458 258,935 412,734 414,622 414,622 5703-112 OVERTIME 64,125 57,411 50,000 43,590 50,000 0 0 5703-113 PART-TIME WAGES 1,226 0 0 0 0 0 0 5703-115 INCENTIVE PAY 5,171 5,508 5,760 3,893 5,040 5,040 5,040 5703-116 SHIFT DIFFERENTIAL 4,923 4,345 7,500 4,565 7,500 7,500 7,500 5703-121 RETIREMENT 52,327 53,116 69,889 46,204 68,786 61,823 61,823 5703-122 SOCIAL SECURITY 24,186 25,679 37,546 23,876 36,358 32,678 32,678 5703-123 WORKER'S COMPENSATION 595 822 1,113 1,101 1,666 1,498 1,498 5703-125 GROUP INSURANCE 50,914 54,135 79,160 54,851 75,010 75,010 75,010 TOTAL 1-PERSONNEL 456,470 479,695 597,426 437,015 657,094 598,171 598,171 2-CONTRACTUAL 5703-212 COMMUNICATIONS 281 378 700 275 700 700 700 5703-215 EDUCATION & SCHOOLING 3,565 11,792 24,000 13,348 24,000 24,000 24,000 5703-224 INSURANCE 1,154 1,162 2,064 1,796 2,064 2,064 2,064 5703-252 DUES & SUBSCRIPTIONS 92 0 150 124 150 150 150 5703-253 OUTSIDE PROFESSIONAL 330 2,521 400 1,001 400 400 400 TOTAL 2-CONTRACTUAL 5,422 15,853 27,314 16,544 27,314 27,314 27,314 3-GENERAL SERVICES 5703-316 WEARING APPAREL 1,093 712 1,575 620 2,200 1,000 1,000 5703-332 OPERATING SUPPLIES 4,880 10,235 6,500 2,737 6,500 5,000 5,000 5703-333 COMPUTER SUPPLIES 3,025 3,917 4,500 3,541 4,500 4,000 4,000 TOTAL 3-GENERAL SERVICES 8,998 14,864 12,575 6,898 13,200 10,000 10,000 5-CAPITAL OUTLAY 5703-514 OTHER EQUIPMENT 0 50,240 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 50,240 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 03 COMMUNICATIONS 470,890 560,651 637,315 460,457 697,608 635,485 635,485 98 ` Police Support Services General FundPolice Division 57 Department 04 Program Description Police Support Services is the central storehouse for all criminal records and some departmental records by or for the Stephenville Police Department. This department functions to maintain accurate and secure files that may be quickly retrieved for use by the Department, other law enforcement agencies and the general public. This Department is responsible for monthly Uniform Crime Reports for the State of Texas as well as many monthly and yearly departmental statistical reports. Program Personnel 2013-20142014-20152015-2016 Title Police Captain000 Police Lieutenant111 Records Clerk2.522 3.533 Performance Objectives Support the functions of the Police and Fire/EMS operations of the City of Stephenville. Maintain accurate, secure files that may be promptly retrieved for use by the department and other law enforcement agencies. Quickly and accurately retrieve all requests for information by police officers and the general public. 99 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 49 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 04 SUPPORT SERVICES =================== 1-PERSONNEL 5704-111 SALARIES 86,019 87,890 93,486 76,075 101,253 101,255 101,255 5704-112 OVERTIME 448 503 1,000 536 1,000 1,000 1,000 5704-113 PART-TIME WAGES 11,831 9,366 13,200 8,032 13,200 13,200 13,200 5704-115 INCENTIVE PAY 1,105 1,084 1,080 843 1,080 1,080 1,080 5704-121 RETIREMENT 14,114 13,844 14,187 11,586 14,955 14,955 14,955 5704-122 SOCIAL SECURITY 7,698 7,538 8,321 6,685 8,915 8,915 8,915 5704-123 WORKER'S COMPENSATION 1,006 1,205 1,337 1,331 2,265 2,265 2,265 5704-125 GROUP INSURANCE 13,263 12,841 13,193 11,201 12,502 12,502 12,502 TOTAL 1-PERSONNEL 135,484 134,272 145,804 116,289 155,170 155,172 155,172 2-CONTRACTUAL 5704-211 POSTAGE 1,881 2,577 2,000 1,144 2,000 2,000 2,000 5704-212 COMMUNICATIONS 805 775 600 407 700 700 700 5704-213 PRINTING 364 496 1,500 147 1,500 750 750 5704-215 EDUCATION & SCHOOLING 1,557 1,056 1,750 1,069 4,500 4,500 4,500 5704-224 INSURANCE 1,141 1,215 1,348 1,304 1,348 1,348 1,348 5704-253 OUTSIDE PROFESSIONAL 0 0 0 445 0 0 0 TOTAL 2-CONTRACTUAL 5,749 6,120 7,198 4,516 10,048 9,298 9,298 3-GENERAL SERVICES 5704-316 WEARING APPAREL 978 628 600 508 600 600 600 5704-317 PHOTO AND DUPLICATION 0 737 2,400 0 2,400 1,000 1,000 5704-332 OPERATING SUPPLIES 2,679 3,809 2,900 1,982 2,900 2,400 2,400 5704-333 COMPUTER SUPPLIES 2,080 2,427 2,150 2,696 2,150 2,150 2,150 TOTAL 3-GENERAL SERVICES 5,737 7,600 8,050 5,185 8,050 6,150 6,150 4-MACHINE & EQUIPMENT MAINTENA 5704-413 OFFICE EQUIPMENT MAINTENAN 0 0 100 0 100 100 100 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 100 0 100 100 100 ________________________________________________________________________________________________ TOTAL 04 SUPPORT SERVICES 146,970 147,992 161,152 125,991 173,368 170,720 170,720 100 ` Criminal Investigations General Fund Police Division 57 Department 05 Program Description The Criminal Investigations Department is responsible for the investigation of offenses requiring more expertise, or more time than can be provided by the Patrol Officer making the initial report. They additionally conduct advanced crime scene investigations requiring specialized techniques. Investigators are also responsible for the investigation of narcotics and vice activities with the City. This department is consulted on all search warrants prepared by the Police Department and coordinates with state and federal law enforcement agencies when necessary. Program Personnel 2013-20142014-20152015-2016 Title Police Captain000 Police Lieutenant111 Investigators566 Records Clerk111 788 Performance Objectives Respond to calls for service from the community in a timely and effective manner. Investigate all incidents with the purpose of recoveringproperty and/or apprehending suspects. Increase offense clearance rate for improved citizen satisfaction. 101 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 50 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 05 CRIMINAL INVESTIGATION ========================= 1-PERSONNEL 5705-111 SALARIES 330,965 336,322 357,081 314,392 410,110 410,110 410,110 5705-112 OVERTIME 27,526 26,723 25,000 19,729 25,000 25,000 25,000 5705-114 ON CALL PAY 4,753 5,184 5,200 4,556 5,200 5,200 5,200 5705-115 INCENTIVE PAY 10,423 10,173 9,480 12,528 15,720 15,720 15,720 5705-121 RETIREMENT 60,162 59,617 58,899 52,825 66,001 66,001 66,001 5705-122 SOCIAL SECURITY 27,781 28,526 30,052 27,497 34,886 34,885 34,885 5705-123 WORKER'S COMPENSATION 5,614 6,409 7,107 6,993 12,619 12,619 12,619 5705-125 GROUP INSURANCE 44,988 45,125 46,176 42,471 50,006 50,006 50,006 TOTAL 1-PERSONNEL 512,211 518,078 538,995 480,992 619,542 619,541 619,541 2-CONTRACTUAL 5705-212 COMMUNICATIONS 5,243 5,092 4,400 3,921 5,700 5,700 5,700 5705-213 PRINTING 12 66 100 63 100 100 100 5705-215 EDUCATION & SCHOOLING 9,458 13,350 20,000 12,217 20,000 15,000 15,000 5705-216 INVESTIGATIVE TRAVEL EXPEN 619 2,069 2,500 716 2,500 2,500 2,500 5705-224 INSURANCE 4,481 5,554 6,409 6,252 6,409 6,409 6,409 5705-231 RENTAL 10,898 11,151 11,000 11,154 11,000 11,000 11,000 5705-252 DUES & SUBSCRIPTIONS 0 240 100 70 500 500 500 5705-253 OUTSIDE PROFESSIONALS 13,502 5,741 5,000 3,585 5,000 5,000 5,000 5705-261 DRUG ENFORCEMENT 13,535 17,241 20,000 13,186 20,000 20,000 20,000 TOTAL 2-CONTRACTUAL 57,749 60,504 69,509 51,165 71,209 66,209 66,209 3-GENERAL SERVICES 5705-316 WEARING APPAREL 3,658 4,045 4,200 3,554 5,000 5,000 5,000 5705-317 PHOTO & DUPLICATION 131 0 1,000 169 1,000 250 250 5705-323 GAS & OIL 7,358 9,462 5,000 4,885 5,000 5,000 5,000 5705-332 OPERATING SUPPLIES 9,935 14,712 12,000 10,591 12,000 12,000 12,000 5705-333 COMPUTER SUPPLIES 4,989 6,073 5,000 4,864 5,000 2,500 2,500 TOTAL 3-GENERAL SERVICES 26,071 34,291 27,200 24,063 28,000 24,750 24,750 4-MACHINE & EQUIPMENT MAINTENA 5705-411 MOTOR VEHICLES 0 20 0 0 0 0 0 5705-411.0190 2008 DODGE QUAD CAB PICK U 148 634 750 83 750 750 750 5705-411.0191 2008 DODGE QUAD CAB PICK U 1,208 0 750 117 750 750 750 5705-411.0192 2008 DODGE CHARGER 290 1,304 750 102 750 750 750 5705-411.0193 2007 DODGE CHARGER 814 307 750 72 750 750 750 5705-411.0195 2009 DODGE CHARGER 1,260 54 0 0 0 0 0 5705-411.0196 2013 FORD EXPEDITION 233 293 750 323 750 750 750 5705-411.0197 2014 FORD F-150 4 DOOR PIC 0 88 750 187 750 750 750 5705-414 OTHER EQUIPMENT MAINTENANC 0 0 500 0 500 0 0 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 3,953 2,699 5,000 883 5,000 4,500 4,500 5-CAPITAL OUTLAY 5705-511 VEHICLES 28,090 27,980 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 28,090 27,980 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 05 CRIMINAL INVESTIGATION 628,073 643,552 640,704 557,103 723,751 715,000 715,000 102 ` Police Professional Standards General FundPolice Division 57 Department 06 Program Description The Professional Standards Departmentis responsible for coordinating educational programs, crime stoppers, neighborhood crime watch programs and the Citizens Police Academy. Program Personnel 2013-20142014-20152015-2016 Title Lieutenant111 Sergeant110 Police Officer112 333 Performance Objectives Reduce crime through public education and collaborative community efforts. Provide an effective educational program for students. Work effectively with citizens through community outreach programs. 103 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 52 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 06 PROFESSIONAL STANDARD ======================== 1-PERSONNEL 5706-111 SALARIES 156,731 161,467 171,815 133,905 176,252 176,252 176,252 5706-112 OVER TIME 2,126 6,231 4,000 5,178 4,000 4,000 4,000 5706-115 INCENTIVE PAY 2,530 2,530 2,520 2,037 2,880 2,880 2,880 5706-121 RETIREMENT 25,941 26,342 26,474 21,093 26,505 26,505 26,505 5706-122 SOCIAL SECURITY 11,993 12,539 13,643 10,696 14,010 14,010 14,010 5706-123 WORKER'S COMPENSATION 2,615 3,009 3,451 3,404 5,478 5,478 5,478 5706-125 GROUP INSURANCE 19,093 19,334 19,790 15,977 18,752 18,752 18,752 TOTAL 1-PERSONNEL 221,029 231,451 241,693 192,289 247,877 247,877 247,877 2-CONTRACTUAL 5706-212 COMMUNICATIONS 2,575 2,933 2,500 1,647 2,500 2,500 2,500 5706-215 EDUCATION & SCHOOLING 2,561 3,981 4,500 2,458 4,500 4,500 4,500 5706-216 INVESTIGATIVE TRAVEL 380 313 500 314 500 500 500 5706-224 INSURANCE 1,712 1,822 2,022 1,955 2,022 2,023 2,023 5706-252 DUES & SUBSCRIPTIONS 0 35 600 0 600 300 300 TOTAL 2-CONTRACTUAL 7,227 9,085 10,122 6,374 10,122 9,823 9,823 3-GENERAL SERVICES 5706-316 WEARING APPAREL 1,275 1,750 1,800 1,147 1,800 1,800 1,800 5706-323 GAS & OIL 4,663 5,154 3,000 2,926 3,000 3,000 3,000 5706-332 OPERATING SUPPLIES 4,743 5,155 5,000 2,296 5,000 4,000 4,000 5706-333 COMPUTER SUPPLIES 1,485 903 1,500 651 1,500 1,000 1,000 TOTAL 3-GENERAL SERVICES 12,166 12,961 11,300 7,020 11,300 9,800 9,800 4-MACHINE & EQUIPMENT MAINTENA 5706-411.0194 2009 DODGE CHARGER 15 195 2,250 62 2,250 750 750 5706-411.0309 2010 CHEVY TAHOE 3,807 1,705 4,500 916 4,500 3,000 3,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 3,821 1,900 6,750 978 6,750 3,750 3,750 ________________________________________________________________________________________________ TOTAL 06 PROFESSIONAL STANDARD 244,243 255,397 269,865 206,661 276,049 271,250 271,250 104 ` Animal Control General Fund Police Division 57 Department 07 Program Description The Animal Control Department is responsible for enforcing animal control City ordinances and State regulations, care and disposition of impounded animals. This Department also addresses health and safety issues concerning animal enclosures. Program Personnel 2013-20142014-20152015-2016 Title Animal Control Officers222 222 Performance Objectives Ensure that persons walking on public property in the City are free of reasonable concern for being threatened by dogs running at large. Handle all citizen calls for assistance in a timely and efficient manner. Reduce the number of stray animals within the City. Educate the community in animal control. 105 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 53 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 07 ANIMAL CONTROL ================= 1-PERSONNEL 5707-111 SALARIES 55,290 59,927 63,000 38,164 59,410 59,410 59,410 5707-112 OVERTIME 1,219 3,798 1,500 3,361 1,500 1,500 1,500 5707-115 INCENTIVE PAY 361 361 360 143 0 0 0 5707-121 RETIREMENT 9,075 9,848 9,628 6,202 8,816 8,816 8,816 5707-122 SOCIAL SECURITY 4,323 4,870 4,962 3,302 4,660 4,660 4,660 5707-123 WORKER'S COMPENSATION 1,088 1,237 1,481 1,253 2,149 2,149 2,149 5707-125 GROUP INSURANCE 11,685 12,847 13,193 8,013 12,502 12,502 12,502 TOTAL 1-PERSONNEL 83,042 92,889 94,124 60,437 89,037 89,037 89,037 2-CONTRACTUAL 5707-212 COMMUNICATIONS 1,150 1,298 1,100 723 1,100 1,100 1,100 5707-215 EDUCATION & SCHOOLING 680 2,142 3,000 1,243 3,000 2,500 2,500 5707-224 INSURANCE 451 536 603 558 603 603 603 5707-252 DUES AND SUBSCRIPTIONS 50 100 100 0 100 100 100 5707-253 OUTSIDE PROFESSIONALS 1,088 350 1,000 564 1,000 1,000 1,000 5707-255 DAMAGE CLAIMS 0 1,341 0 0 0 0 0 TOTAL 2-CONTRACTUAL 3,419 5,766 5,803 3,089 5,803 5,303 5,303 3-GENERAL SERVICES 5707-316 WEARING APPAREL 626 735 500 510 500 500 500 5707-323 GAS & OIL 7,686 6,944 8,700 2,410 8,700 7,000 7,000 5707-332 OPERATING SUPPLIES 3,138 6,662 6,045 1,871 6,045 2,500 2,500 5707-334 ANIMAL SHELTER 17,000 17,000 17,000 14,167 17,000 17,000 17,000 TOTAL 3-GENERAL SERVICES 28,451 31,341 32,245 18,959 32,245 27,000 27,000 4-MACHINE & EQUIPMENT MAINTENA 5707-411.0439 2015 FORD F-350 TRUCK 742 2,316 3,000 539 3,000 1,500 1,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 742 2,316 3,000 539 3,000 1,500 1,500 5-CAPITAL OUTLAY 5707-511 VEHICLES 0 0 70,000 68,936 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 70,000 68,936 0 0 0 ________________________________________________________________________________________________ TOTAL 07 ANIMAL CONTROL 115,654 132,311 205,172 151,960 130,085 122,840 122,840 106 ` Public Safety Clerical General Fund Public Safety Facility Division 57 Department 09 Program Description The Public Safety Department is responsible for the administrative and/or clerical duties as prescribed by the Chief of Police and the Fire Chief. It provides funds for maintenance of the Public Safety building as well as the custodial, Program Personnel 2013-20142014-20152015-2016 Title Public Safety Clerk111 111 Performance Objectives Support the functions of the Police and Fire administration of the City of Stephenville. Provide good, prompt personal, face-to-face and phone assistance to citizens. Provide a safe, clean and healthful environment for employees and citizens. Prolong the useful life of major building components of the Stephenville Public Safety Building. 107 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 54 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 7 POLICE DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 09PUBLIC SAFETY CLERICAL ======================== 1-PERSONNEL 5709-111 SALARIES 0 0 20,100 20,071 0 0 0 5709-113 PART TIME WAGES 0 0 10,400 7,163 10,400 10,400 10,400 5709-121 RETIREMENT 0 0 1,630 1,630 0 0 0 5709-122 SOCIAL SECURITY 0 0 1,500 1,262 796 796 796 5709-123 WORKER'S COMPENSATION 0 0 75 102 36 38 38 5709-125 GROUP INSURANCE 0 0 1,613 1,613 0 0 0 TOTAL 1-PERSONNEL 0 0 35,318 31,840 11,232 11,234 11,234 2-CONTRACTUAL 5709-212 COMMUNICATIONS 0 0 6,300 4,841 6,300 6,300 6,300 5709-224 INSURANCE 0 0 1,601 1,579 1,601 1,601 1,601 5709-231 RENTAL 0 0 6,000 3,740 6,000 6,000 6,000 5709-251 UTILITIES 0 0 25,000 13,904 25,000 20,000 20,000 5709-260 PEST AND GERM CONTROL 0 0 420 160 420 420 420 5709-262 JANITORIAL SERVICE 0 0 1,500 252 1,500 1,500 1,500 TOTAL 2-CONTRACTUAL 0 0 40,821 24,476 40,821 35,821 35,821 3-GENERAL SERVICES 5709-314 OFFICE SUPPLIES 0 0 7,500 1,700 7,500 7,500 7,500 5709-317 PHOTO & DUPLICATION 0 0 4,320 386 4,320 3,500 3,500 5709-321 JANITORIAL SUPPLIES 0 0 3,500 1,439 3,500 3,500 3,500 5709-333 COMPUTER SUPPLIES 0 0 1,500 66 1,500 1,500 1,500 TOTAL 3-GENERAL SERVICES 0 0 16,820 3,592 16,820 16,000 16,000 4-MACHINE & EQUIPMENT MAINTENA 5709-413 OFFICE EQUIPMENT MAINTENAN 0 0 70,000 76,548 50,000 50,000 50,000 5709-421 BUILDING MAINTENANCE 0 0 25,000 26,295 30,000 30,000 30,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 95,000 102,843 80,000 80,000 80,000 5-CAPITAL OUTLAY 5709-525 OTHER CONSTRUCTION 0 0 55,760 55,761 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 55,760 55,761 0 0 0 ________________________________________________________________________________________________ TOTAL 09PUBLIC SAFETY CLERICAL 0 0 243,719 218,512 148,873 143,055 143,055 108 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 58 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 9 PUBLIC SAFETY FACILITY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 PUBLIC SAFETY CLERICAL ========================= 1-PERSONNEL 5901-111 SALARIES 33,197 33,957 0 0 0 0 0 5901-113 PART TIME WAGES 7,922 8,252 0 0 0 0 0 5901-121 RETIREMENT 5,297 5,218 0 0 0 0 0 5901-122 SOCIAL SECURITY 3,128 3,204 0 0 0 0 0 5901-123 WORKER'S COMPENSATION 84 96 0 0 0 0 0 5901-125 GROUP INSURANCE 6,364 6,423 0 0 0 0 0 TOTAL 1-PERSONNEL 55,991 57,150 0 0 0 0 0 2-CONTRACTUAL 5901-212 COMMUNICATIONS 6,230 6,604 0 0 0 0 0 5901-224 INSURANCE 1,531 1,532 0 0 0 0 0 5901-231 RENTAL 8,353 5,771 0 0 0 0 0 5901-251 UTILITIES 23,067 25,982 0 0 0 0 0 5901-260 PEST AND GERM CONTROL 228 228 0 0 0 0 0 5901-262 JANITORIAL SERVICE 1,635 1,589 0 0 0 0 0 TOTAL 2-CONTRACTUAL 41,044 41,705 0 0 0 0 0 3-GENERAL SERVICES 5901-314 OFFICE SUPPLIES 6,324 5,786 0 0 0 0 0 5901-317 PHOTO & DUPLICATION 1,796 3,092 0 0 0 0 0 5901-321 JANITORIAL SUPPLIES 2,799 3,918 0 ( 0 0 0 5901-333 COMPUTER SUPPLIES 1,492 1,352 0 0 0 0 0 TOTAL 3-GENERAL SERVICES 12,411 14,148 0 ( 0 ) 0 4-MACHINE & EQUIPMENT MAINTENA 5901-413 OFFICE EQUIPMENT MAINTENAN 52,316 59,430 0 0 0 0 0 5901-414 OTHER EQUIPMENT MAINTENANC 924 800 0 0 0 0 0 5901-421 BUILDING MAINTENANCE 16,408 23,224 0 0 0 0 0 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 69,648 83,454 0 0 0 0 0 5-CAPITAL OUTLAY 5901-527 IMPROVEMENT 0 127,693 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 127,693 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL 01 PUBLIC SAFETY CLERICAL 179,095 324,149 0 0 0 0 ________________________________________________________________________________________________________________________________________ TOTAL 9 PUBLIC SAFETY FACILITY 179,095 324,149 0 0 0 0 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ TOTAL 7 POLICE DEPARTMENT 3,932,970 4,195,620 4,809,823 3,736,011 4,579,963 4,435,155 4,435,155 =========== =========== =========== =========== =========== ============ ============ 109 ` Planning & Building Services General FundPlanning & BuildingServicesDivision 58 Department 01 Program Description Planning & Building Servicesprovides planning, community development and building inspection services. Planning responsibilities include processing zoning changes, specific use permit requests, and abandonment requests; processing Board of Adjustment variance requests and reviewingand processing subdivision plats; providing administrative support for Planning and Zoning Commission and Board of Adjustment; providing information concerning subdivision regulations, zoning changes, census data, population changes and land use changes. The Planning & Building Services includes Director of Community Development, Planning/GIS Tech, Building Inspectors and Code Enforcement Officer. Program Personnel 2013-20142014-20152015-2016 Title Director of Planning & Building Services111 Planning/GIS Tech110 221 Performance Objectives Provide satisfactory support to the Board of Adjustment, Planning and Zoning Commission, Plan Review Committee and the citizens of Stephenville in all zoning ordinance variance requests. Ensure that all property within the City is maintained according to City codes and ordinances. Achieve compliance with all applicable construction and zoning codes. File all reports in a timely manner. 110 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 55 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 8 COMMUNITY DEVELOPMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 PLANNING/DEVELOPMENT ADMIN ============================= 1-PERSONNEL 5801-111 SALARIES 116,437 122,455 89,418 70,043 85,913 85,913 85,913 5801-112 OVERTIME 0 496 0 0 0 0 0 5801-121 RETIREMENT 18,577 18,894 19,212 10,662 13,042 13,042 13,042 5801-122 SOCIAL SECURITY 8,805 9,482 9,900 5,651 6,894 6,894 6,894 5801-123 WORKER'S COMPENSATION 369 387 423 428 316 316 316 5801-125 GROUP INSURANCE 11,659 12,309 13,193 7,438 6,251 6,251 6,251 5801-126 CAR ALLOWANCE 0 0 3,600 1,800 3,600 3,600 3,600 TOTAL 1-PERSONNEL 155,846 164,024 135,746 96,021 116,016 116,016 116,016 2-CONTRACTUAL 5801-211 POSTAGE 295 112 500 115 300 300 300 5801-212 COMMUNICATIONS 718 636 800 439 800 800 800 5801-213 PRINTING 54 183 100 825 100 100 100 5801-214 ADVERTISING & PUBLIC NOTIC 1,111 897 1,000 1,635 1,200 1,200 1,200 5801-215 TRAINING & EDUCATION 1,625 2,166 3,000 1,628 2,000 500 500 5801-224 INSURANCE 360 291 344 299 344 344 344 5801-252 DUES & SUBSCRIPTIONS 768 984 1,025 272 1,025 1,025 1,025 5801-253 OUTSIDE PROFESSIONALS 165 8,226 52,000 60,842 3,000 3,000 3,000 5801-254 SPECIAL SERVICES 4,928 3,436 7,480 893 5,500 1,500 1,500 TOTAL 2-CONTRACTUAL 10,023 16,929 66,249 66,949 14,269 8,769 8,769 3-GENERAL SERVICES 5801-313 BOOKS & EDUCATIONAL MATERI 485 774 300 336 750 750 750 5801-314 OFFICE SUPPLIES 40 140 900 1,524 200 200 200 5801-317 PHOTO & DUPLICATION 0 77 50 0 50 50 50 5801-332 OPERATING SUPPLIES 113 0 300 1,842 300 300 300 5801-333 COMPUTER SUPPLIES 773 388 500 1,428 0 0 0 TOTAL 3-GENERAL SERVICES 1,411 1,378 2,050 5,130 1,300 1,300 1,300 4-MACHINE & EQUIPMENT MAINTENA 5801-413 OFFICE EQUIPMENT MAINTENAN 4,083 3,810 3,900 1,393 0 0 0 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 4,083 3,810 3,900 1,393 0 0 0 5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________ _______________________________________________________________________________________________ TOTAL 01 PLANNING/DEVELOPMENT ADMIN 171,365 186,142 207,945 169,493 131,585 126,085 126,085 111 ` Inspections General Fund Community DevelopmentDivision 58 Department 02 Program Description The Inspections Department responsibilities include processing applications for construction and remodeling of structures; processing sign applications and demolition permits; and inspecting construction plans and structures to ensure compliance with building codes. These personnel also investigate zoning violations and any City Code violations. Program Personnel 2013-20142014-20152015-2016 Title Building Inspector 222 222 Performance Objectives Process building permit applications, inspections, and verificationsand perform inspections in a timely manner. Achieve compliance with all applicable construction and zoning codes. Complete inspections of new construction in a timely manner. File all reports in a timely manner. 112 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 56 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 8 COMMUNITY DEVELOPMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 INSPECTIONS ============== 1-PERSONNEL 5802-111 SALARIES 74,727 76,637 84,304 65,686 91,880 91,880 91,880 5802-112 OVERTIME 134 1,037 300 4,134 300 300 300 5802-121 RETIREMENT 11,944 11,933 12,559 10,365 13,341 13,341 13,341 5802-122 SOCIAL SECURITY 5,616 5,774 6,472 5,366 7,052 7,052 7,052 5802-123 WORKER'S COMPENSATION 327 375 435 433 732 732 732 5802-125 GROUP INSURANCE 12,728 12,847 13,193 10,651 12,502 12,502 12,502 TOTAL 1-PERSONNEL 105,477 108,604 117,263 96,636 125,807 125,807 125,807 2-CONTRACTUAL 5802-211 POSTAGE 680 707 900 166 800 800 800 5802-212 COMMUNICATIONS 730 734 800 438 800 800 800 5802-213 PRINTING 334 13 200 375 200 200 200 5802-215 TRAINING & EDUCATION 161 501 3,280 1,510 1,500 500 500 5802-224 INSURANCE 583 737 817 773 818 818 818 5802-252 DUES & SUBSCRIPTIONS 416 301 855 110 500 0 0 5802-253 OUTSIDE PROFESSIONALS 96,570 30,278 60,000 12,384 60,000 0 0 5802-254 SPECIAL SERVICES 63,661 37,243 15,000 7,550 15,000 7,500 7,500 5802-255.000H HAIL DAMAGE CLAIMS 0 0 0 984 0 0 0 TOTAL 2-CONTRACTUAL 163,133 70,513 81,852 24,291 79,618 10,618 10,618 3-GENERAL SERVICES 5802-313 BOOKS & EDUCATIONAL MATERI 0 5,584 500 5,223 500 500 500 5802-314 OFFICE SUPPLIES 641 803 200 181 200 200 200 5802-317 PHOTO & DUPLICATION 0 0 200 0 200 0 0 5802-323 GAS & OIL 1,456 1,307 3,000 549 1,500 1,000 1,000 5802-332 OPERATING SUPPLIES 327 0 300 202 300 50 50 5802-333 COMPUTER SUPPLIES 0 953 500 3,528 500 250 250 TOTAL 3-GENERAL SERVICES 2,424 8,646 4,700 9,681 3,200 2,000 2,000 4-MACHINE & EQUIPMENT MAINTENA 5802-411.0095 2005 CHEVY S10 BLAZER 633 183 500 5 500 0 0 5802-411.0140 2008 CHEVY COLORADO 0 658 500 26 500 500 500 5802-411.0142 2015 CHEVROLET COLORADO 0 0 0 ( 17) 0 500 500 5802-413 OFFICE EQUIPMENT MAINTENAN 0 0 500 0 250 250 250 5802-414 OTHER EQUIPMENT MAINTENANC 0 0 300 0 250 250 250 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 633 841 1,800 14 1,500 1,500 1,500 5-CAPITAL OUTLAY 5802-511 VEHICLES 0 0 22,000 20,264 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 22,000 20,264 0 0 0 ________________________________________________________________________________________________ TOTAL 02 INSPECTIONS 271,667 188,605 227,615 150,886 210,125 139,925 139,925 113 ` Code Enforcement General Fund Community Development Division 58 Department 03 Program Description Code Enforcement provides inspection processing and review for compliance with the Health and Sanitation Ordinance adopted by the City. This ordinance provides protection for the citizens of Stephenville for conditions which are detrimental to their health and safety through enforcement of environmental and consumer health-related statues. Program Personnel 2013-20142014-20152015-2016 Title Code Enforcement Officer111 111 Performance Objectives Ensure that all commercial food service establishments operate within State and local standards. Ensure that all property within the City is maintained according to City codes and ordinances. Achieve compliance with all applicable construction and zoning codes. File all reports in a timely manner. 114 ` 7-16-2015 09:46 AM CITY OF STEPHENVILLE PAGE: 57 ADOPTED BUDGET AS OF: JULY 31ST, 2015 01 -GENERAL FUND DIVISION - 8 COMMUNITY DEVELOPMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 03 CODE ENFORCEMENT =================== 1-PERSONNEL 5803-111 SALARIES 27,963 21,975 30,746 23,736 32,748 32,748 32,748 5803-112 OVERTIME 0 487 0 0 0 0 0 5803-121 RETIREMENT 4,462 3,460 4,564 3,524 4,740 4,740 4,740 5803-122 SOCIAL SECURITY 2,098 1,682 2,352 1,824 2,505 2,505 2,505 5803-123 WORKERS' COMPENSATION 125 151 158 153 260 260 260 5803-125 GROUP INSURANCE 6,364 4,259 6,597 5,326 6,251 6,251 6,251 TOTAL 1-PERSONNEL 41,012 32,015 44,417 34,563 46,504 46,504 46,504 2-CONTRACTUAL 5803-211 POSTAGE 6,566 1,701 5,000 597 5,000 5,000 5,000 5803-212 COMMUNICATIONS 304 507 300 336 600 600 600 5803-213 PRINTING 0 13 200 13 200 200 200 5803-214 ADVERTISING & PUBLIC NOTIC 0 0 200 0 200 0 0 5803-215 TRAINING & EDUCATION 300 513 1,050 1,207 1,050 1,050 1,050 5803-224 INSURANCE 276 346 385 365 385 385 385 5803-252 DUES & SUBSCRIPTIONS 111 0 115 111 115 115 115 5803-253 OUTSIDE PROFESSIONAL 1,200 1,200 1,200 1,000 1,200 1,200 1,200 5803-254 SPECIAL SERVICES 20,607 7,167 30,000 2,035 30,000 25,000 25,000 TOTAL 2-CONTRACTUAL 29,364 11,447 38,450 5,663 38,750 33,550 33,550 3-GENERAL SERVICES 5803-313 BOOKS & EDUCATION MATERIAL 0 0 100 0 100 0 0 5803-314 OFFICE SUPPLIES 20 62 200 242 200 200 200 5803-317 PHOTO DUPLICATION 0 0 50 0 50 0 0 5803-323 GAS & OIL 1,047 727 2,000 174 1,000 1,000 1,000 5803-332 OPERATING SUPPLIES 0 0 50 0 50 0 0 5803-333 COMPUTER SUPPLIES 0 0 500 77 500 250 250 TOTAL 3-GENERAL SERVICES 1,067 789 2,900 492 1,900 1,450 1,450 4-MACHINE & EQUIPMENT MAINTENA 5803-411.0141 2009 FORD RANGER 0 122 500 283 500 500 500 5803-414 OTHER EQUIPMENT 0 0 100 0 100 0 0 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 122 600 283 600 500 500 5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________ TOTAL 03 CODE ENFORCEMENT 71,442 44,372 86,367 41,002 87,754 82,004 82,004 ________________________________________________________________________________________________________________________________________ TOTAL 8 COMMUNITY DEVELOPMENT 514,474 419,119 521,927 361,381 429,464 348,014 348,014 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 12,257,441 12,608,952 13,854,346 10,777,348 12,618,927 12,190,818 12,190,818 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/UNDER) EXPENDITURES 544,759 772,122 ( 715,837) 1,678,256 445,726 873,835 873,835 =========== =========== =========== =========== =========== ============ ============ 115 ` UTILITY FUND 116 ` This page intentionally left blank 117 ` Utility Fund The Utility Fund is an Enterprise Fund of the City. Enterprise Funds are used to account for those operations that are financed and operated in a manner similar to private business enterprises. The intent is that the costs of providing goods and services to the general public on a continuing basis be financed or recovered primarily through user charges. Services provided by the Utility Fund include utility administration, water production and distribution, wastewater collection and treatment, utility customer service (meter reading) and utility billing and collections. s are set by the City Council. 118 ` 119 ` 120 ` 7-16-2015 09:48 AM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET AS OF: JULY 31ST, 2015 02 -WATER AND WASTEWATER FUND FUND FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY ALL REVENUE 6,450,270 6,678,376 6,678,546 5,093,682 6,553,275 6,553,275 6,553,275 FUND TOTAL REVENUES 6,450,270 6,678,376 6,678,546 5,093,682 6,553,275 6,553,275 6,553,275 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY ALL EXPENDITURES 5,186,634 3,758,387 6,742,375 5,464,871 6,317,212 6,264,212 6,264,212 FUND TOTAL EXPENDITURES 5,186,634 3,758,387 6,742,375 5,464,871 6,317,212 6,264,212 6,264,212 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/UNDER) EXPENDITURES 1,263,636 2,919,989 ( 63,829) ( 371,189) 236,063 289,063 289,063 =========== =========== =========== =========== =========== ============ ============ 7-16-2015 09:48 AM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2015 02 -WATER AND WASTEWATER FUND DIVISION FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 4 SERVICE CHARGES 6,394,295 6,507,894 6,473,000 4,890,828 6,503,000 6,503,000 6,503,000 5 OTHER REVENUE 55,975 170,482 205,546 202,854 50,275 50,275 50,275 FUND TOTAL REVENUES 6,450,270 6,678,376 6,678,546 5,093,682 6,553,275 6,553,275 6,553,275 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY O WATER DEPARTMENT ================== 00 UTILITIES ADMINISTRATION 1-PERSONNEL 107,708 113,172 175,078 137,115 239,848 239,848 239,848 2-CONTRACTUAL 20,729 65,535 14,472 22,757 17,222 17,222 17,222 3-GENERAL SERVICES 116 306 450 2,447 450 400 400 4-MACHINE & EQUIPMENT MAI 0 0 0 0 4,500 4,500 4,500 TOTAL 00 UTILITIES ADMINISTRATION 128,553 179,012 190,000 162,320 262,020 261,970 261,970 01 WATER PRODUCTION 1-PERSONNEL 197,659 208,475 211,527 170,632 214,617 214,617 214,617 2-CONTRACTUAL 400,490 428,452 416,011 317,067 416,011 414,511 414,511 3-GENERAL SERVICES 15,956 15,120 18,120 8,208 18,120 15,120 15,120 4-MACHINE & EQUIPMENT MAI 148,322 187,520 127,900 132,909 127,900 127,300 127,300 5-CAPITAL OUTLAY 0 0 43,300 42,058 0 0 0 TOTAL 01 WATER PRODUCTION 762,427 839,567 816,858 670,875 776,648 771,548 771,548 02 WATER DISTRIBUTION 1-PERSONNEL 328,803 322,130 387,933 213,031 343,522 343,522 343,522 2-CONTRACTUAL 141,115 159,784 248,134 102,810 170,434 153,434 153,434 3-GENERAL SERVICES 42,539 36,198 46,375 31,012 46,375 42,875 42,875 4-MACHINE & EQUIPMENT MAI 118,785 101,440 151,225 89,016 137,500 126,300 126,300 5-CAPITAL OUTLAY 0 0 85,000 72,748 0 0 0 TOTAL 02 WATER DISTRIBUTION 631,242 619,551 918,667 508,617 697,831 666,131 666,131 03 CUSTOMER SERVICE 1-PERSONNEL 146,201 153,867 161,119 126,004 165,135 165,135 165,135 2-CONTRACTUAL 9,620 6,319 2,816 3,638 4,016 4,016 4,016 3-GENERAL SERVICES 19,156 16,995 19,550 10,568 19,550 18,050 18,050 4-MACHINE & EQUIPMENT MAI 49,783 27,711 17,600 ( 169) 17,600 17,250 17,250 TOTAL 03 CUSTOMER SERVICE 224,761 204,892 201,085 140,041 206,301 204,451 204,451 ________________________________________________________________________________________________ TOTAL O WATER DEPARTMENT 1,746,983 1,843,022 2,126,610 1,481,852 1,942,800 1,904,100 1,904,100 =========== =========== =========== =========== =========== ============ ============ 121 ` 7-16-2015 09:48 AM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET AS OF: JULY 31ST, 2015 02 -WATER AND WASTEWATER FUND DIVISION FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 1 WASTEWATER DEPARTMENT ======================= 01 WASTEWATER COLLECTION 1-PERSONNEL 192,818 198,559 212,371 195,926 254,981 254,981 254,981 2-CONTRACTUAL 4,995 54,323 8,615 7,921 8,915 8,915 8,915 3-GENERAL SERVICES 19,670 27,404 28,000 15,574 28,000 23,000 23,000 4-MACHINE & EQUIPMENT MAI 73,481 31,448 109,500 38,046 109,500 106,400 106,400 5-CAPITAL OUTLAY 0 0 350,000 152,807 0 0 0 TOTAL 01 WASTEWATER COLLECTION 290,963 311,734 708,486 410,274 401,396 393,296 393,296 02 WASTEWATER TREATMENT 2-CONTRACTUAL 810,068 845,701 881,656 864,731 901,656 896,656 896,656 4-MACHINE & EQUIPMENT MAI 31,119 81,212 112,850 143,612 100,000 100,000 100,000 TOTAL 02 WASTEWATER TREATMENT 841,187 926,913 994,506 1,008,343 1,001,656 996,656 996,656 ________________________________________________________________________________________________ TOTAL 1 WASTEWATER DEPARTMENT 1,132,150 1,238,647 1,702,992 1,418,617 1,403,052 1,389,952 1,389,952 =========== =========== =========== =========== =========== ============ ============ 2 BILLING AND COLLECTIONS ========================= 01 UTILITY BILLING & COLLECTIO 1-PERSONNEL 87,776 89,842 98,243 76,760 104,226 104,226 104,226 2-CONTRACTUAL 63,870 67,111 69,074 47,186 69,074 68,874 68,874 3-GENERAL SERVICES 22,684 26,563 24,200 20,447 24,200 23,200 23,200 4-MACHINE & EQUIPMENT MAI 16,783 17,805 18,180 17,336 20,000 20,000 20,000 TOTAL 01 UTILITY BILLING & COLLECT 191,114 201,320 209,697 161,730 217,500 216,300 216,300 ________________________________________________________________________________________________ TOTAL 2 BILLING AND COLLECTIONS 191,114 201,320 209,697 161,730 217,500 216,300 216,300 =========== =========== =========== =========== =========== ============ ============ 9 NON DEPARTMENTAL ================== 01 NON DEPARTMENTAL 5-CAPITAL OUTLAY 1,323,634 1,374,319 0 0 0 0 0 6-BANK CHARGES 45 6,490 0 0 0 0 0 7-DEBT SERVICE 460,991 398,609 2,249,251 2,049,929 2,239,990 2,239,990 2,239,990 8-NOT USED 331,717 (1,304,020) 453,825 352,743 513,870 513,870 513,870 TOTAL 01 NON DEPARTMENTAL 2,116,387 475,398 2,703,076 2,402,672 2,753,860 2,753,860 2,753,860 ________________________________________________________________________________________________ TOTAL 9 NON DEPARTMENTAL 2,116,387 475,398 2,703,076 2,402,672 2,753,860 2,753,860 2,753,860 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ FUND TOTAL EXPENDITURES 5,186,634 3,758,387 6,742,375 5,464,871 6,317,212 6,264,212 6,264,212 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/UNDER) EXPENDITURES 1,263,636 2,919,989 ( 63,829) ( 371,189) 236,063 289,063 289,063 =========== =========== =========== =========== =========== ============ ============ 122 ` 7-16-2015 09:48 AM CITY OF STEPHENVILLE PAGE: 5 ADOPTED BUDGET AS OF: JULY 31ST, 2015 02 -WATER AND WASTEWATER FUND ARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 4 SERVICE CHARGES 4451 WATER SALES 3,590,583 3,698,805 3,800,000 2,629,120 3,800,000 3,800,000 3,800,000 4452 WASTEWATER CHARGES 2,575,384 2,590,482 2,500,000 2,058,462 2,500,000 2,500,000 2,500,000 4453 PENALTY BILLING 110,402 100,566 90,000 74,666 100,000 100,000 100,000 4454 TRANSFER CHARGES 4,980 4,360 4,000 4,000 4,000 4,000 4,000 4455 CONNECTION CHARGES 35,410 35,040 31,000 26,868 31,000 31,000 31,000 4456 SERVICE CHARGES 12,697 17,560 10,000 15,931 10,000 10,000 10,000 4457 BILLING ADJUSTMENTS ( 3,624) ( 57,617) ( 15,000) ( 17,374) ( 25,000) ( 25,000) ( 25,000) 4458 DELINQUENT CHARGES 36,760 50,220 30,000 43,890 40,000 40,000 40,000 4459 PRO-RATA/MISCELLANEOUS 14,041 45,753 10,000 10,649 20,000 20,000 20,000 4460 STREET CUTS &RESTORATION 904) 10,003 5,000 11,010 10,000 10,000 10,000 4461 WATER TAPS 13,632 11,361 5,000 27,246 10,000 10,000 10,000 4462 SEWER TAPS 3,675 300 2,000 5,500 2,000 2,000 2,000 4465 PERMITS 1,260 1,060 1,000 860 1,000 1,000 1,000 TOTAL 4 SERVICE CHARGES 6,394,295 6,507,894 6,473,000 4,890,828 6,503,000 6,503,000 6,503,000 5 OTHER REVENUE 4501 INTEREST ON INVESTMENTS 2,898 1,236 5,000 1,217 3,000 3,000 3,000 4501.000A INTEREST ON CHECKING ACCOU 883 2,325 500 1,941 500 500 500 4520 INSURANCE PROCEEDS 13,899 0 0 2,000 0 0 0 4520.000H INSURANCE PROCEEDS-HAIL DA 0 0 0 2,852 0 0 0 4535 LEASES 772 7,207 7,200 6,432 7,200 7,200 7,200 4540 INSUFFICIENT CHECK CHARGES 0 0 0 30 0 0 0 4541 MISCELLANEOUS 9,052 127,534 500 551 500 500 500 4545 OVER - SHORT 7 40 0 ( 27) 0 0 0 4590 ADMINISTRATIVE FEE 10,536 10,536 10,530 8,780 19,075 19,075 19,075 4591 GRANT PROCEEDS 0 0 162,316 159,131 0 0 0 4595 CREDIT CARD FEES 11,033 12,635 12,000 11,292 12,000 12,000 12,000 4596 WEB CREDIT CARD FEES 6,895 8,970 7,500 8,656 8,000 8,000 8,000 TOTAL 5 OTHER REVENUE 55,975 170,482 205,546 202,854 50,275 50,275 50,275 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 6,450,270 6,678,376 6,678,546 5,093,682 6,553,275 6,553,275 6,553,275 =========== =========== =========== =========== =========== ============ ============ 123 ` Utility Administration Utility FundAdministrative ServicesDivision 60 Program Description The Utilities Administration Department directs and coordinates the activities of the water, wastewaterand landfill services of the City of Stephenville. Planning, research, hiring, discipline, training, budgeting and personnel functions are conducted by administration. Program Personnel 2013-20142014-20152015-2016 Title Utilities Director111 Administrative Assistant011 Planning/GIS Tech001 3 12 Performance Objectives Develop and maintain quality utility programs and innovative services that are administered in a friendly, helpful manner. Respond to customer requests and issues quickly and fairly, with the intention of satisfying each customer. Increase the public awareness of utility issues and topics through proactive communication with citizens. Deliver superior utility services to the citizens of Stephenville. 124 ` 7-16-2015 09:48 AM CITY OF STEPHENVILLE PAGE: 6 ADOPTED BUDGET AS OF: JULY 31ST, 2015 02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 00 UTILITIES ADMINISTRATION =========================== 1-PERSONNEL 5000-111 SALARIES 80,633 85,640 126,714 98,322 176,923 176,923 176,923 5000-121 RETIREMENT 12,850 12,799 18,811 15,041 26,127 26,127 26,127 5000-122 SOCIAL SECURITY 6,134 6,333 9,694 7,914 13,810 13,810 13,810 5000-123 WORKER'S COMPENSATION 1,727 1,977 3,066 2,456 636 636 636 5000-125 GROUP INSURANCE 6,364 6,423 13,193 10,382 18,752 18,752 18,752 5000-126 CAR ALLOWANCE 0 0 3,600 3,000 3,600 3,600 3,600 TOTAL 1-PERSONNEL 107,708 113,172 175,078 137,115 239,848 239,848 239,848 2-CONTRACTUAL 5000-211 POSTAGE 64 42 100 43 100 100 100 5000-212 COMMUNICATIONS 738 632 700 505 750 750 750 5000-214 ADVERTISING 458 37 0 0 0 0 0 5000-215 TRAINING & EDUCATION 1,083 3,774 3,000 2,563 5,700 5,700 5,700 5000-224 INSURANCE 144 145 172 150 172 172 172 5000-252 DUES & SUBSCRIPTION 615 501 500 316 500 500 500 5000-253 OUTSIDE PROFESSIONAL 17,626 60,405 10,000 19,182 10,000 10,000 10,000 TOTAL 2-CONTRACTUAL 20,729 65,535 14,472 22,757 17,222 17,222 17,222 3-GENERAL SERVICES 5000-313 BOOKS & EDUCATIONAL MATERI 0 0 50 0 50 0 0 5000-314 OFFICE SUPPLIES 20 35 100 124 100 100 100 5000-333 COMPUTER SUPPLIES 96 270 300 2,323 300 300 300 TOTAL 3-GENERAL SERVICES 116 306 450 2,447 450 400 400 4-MACHINE & EQUIPMENT MAINTENA 5000-413 OFFICE EQUIPMENT MAINTENAN 0 0 0 0 4,500 4,500 4,500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 0 0 4,500 4,500 4,500 ________________________________________________________________________________________________ TOTAL 00 UTILITIES ADMINISTRATION 128,553 179,012 190,000 162,320 262,020 261,970 261,970 125 ` Water Production Utility FundWater Operations Division 50 Department 01 Program Description The Water Production Division is primarily responsible for producing safe and acceptable water in accordance with State and Federal health standards. The water production activity is responsible for operating and maintaining water wells, storage tanks, instrumentation and the pumping of potable water to the residents of the City of Stephenville. Program Personnel 2013-20142014-20152015-2016 Title Water Plant Supervisor111 Plant Operators222 333 Performance Objectives Provide a safe drinking source for the Stephenville community. Stay abreast of the changing regulations to meet the new drinking standards. Continually upgrade the existing facilities to meet regulatory requirements, maintain quality -use needs. Operate facilities in a cost efficient manner to minimize water rate increases. 126 ` 7-16-2015 09:48 AM CITY OF STEPHENVILLE PAGE: 7 ADOPTED BUDGET AS OF: JULY 31ST, 2015 02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 WATER PRODUCTION =================== 1-PERSONNEL 5001-111 SALARIES 124,871 131,521 135,759 105,787 137,447 137,447 137,447 5001-112 OVERTIME 12,069 12,073 12,000 11,042 12,000 12,000 12,000 5001-114 ON-CALL PAY 3,510 5,050 3,440 3,890 3,440 3,440 3,440 5001-115 INCENTIVE PAY 2,376 2,414 2,160 1,968 2,520 2,520 2,520 5001-121 RETIREMENT 22,552 22,948 22,766 18,228 22,492 22,492 22,492 5001-122 SOCIAL SECURITY 10,590 11,153 11,732 9,637 11,889 11,889 11,889 5001-123 WORKER'S COMPENSATION 2,869 3,636 3,880 3,832 6,077 6,077 6,077 5001-125 GROUP INSURANCE 18,822 19,681 19,790 16,249 18,752 18,752 18,752 TOTAL 1-PERSONNEL 197,659 208,475 211,527 170,632 214,617 214,617 214,617 2-CONTRACTUAL 5001-211 POSTAGE 157 417 100 95 100 100 100 5001-212 COMMUNICATIONS 3,195 3,937 3,800 3,241 3,800 3,800 3,800 5001-215 TRAINING & EDUCATION 1,996 1,015 3,000 544 3,000 1,500 1,500 5001-224 INSURANCE 9,486 9,379 10,161 10,094 10,161 10,161 10,161 5001-251 UTILITIES 197,763 237,924 210,000 121,934 210,000 210,000 210,000 5001-252 DUES & SUBSCRIPTIONS 360 360 700 360 700 700 700 5001-254 SPECIAL SERVICES-ULRMWD 165,194 152,004 168,000 161,492 168,000 168,000 168,000 5001-255.000H HAIL DAMAGE CLAIMS 0 0 0 226 0 0 0 5001-258 STATE FEES 21,407 22,504 20,000 18,441 20,000 20,000 20,000 5001-260 PEST AND GERM CONTROL 932 912 250 639 250 250 250 TOTAL 2-CONTRACTUAL 400,490 428,452 416,011 317,067 416,011 414,511 414,511 3-GENERAL SERVICES 5001-314 OFFICE SUPPLIES 20 479 20 92 20 20 20 5001-316 WEARING APPAREL 1,800 1,249 1,800 1,222 1,800 1,800 1,800 5001-318 SMALL TOOLS 303 145 300 50 300 300 300 5001-323 GAS & OIL 13,084 11,059 15,500 6,204 15,500 12,500 12,500 5001-332 OTHER SUPPLIES 750 2,188 500 640 500 500 500 TOTAL 3-GENERAL SERVICES 15,956 15,120 18,120 8,208 18,120 15,120 15,120 4-MACHINE & EQUIPMENT MAINTENA 5001-411 VEHICLE MAINTENANCE 0 25 100 3 100 0 0 5001-411.0073 2005 CHEVY MID-SIZE PICKUP 0 0 500 0 500 250 250 5001-411.0085 2005 CHEVY MID-SIZE PICK-U 0 0 500 0 500 250 250 5001-411.0133 2008 CHEVY COLORADO PICK U 670 131 500 0 500 500 500 5001-411.0137 2012 FORD F-150 PICK UP 189 153 0 642 0 0 0 5001-411.0138 2012 FORD F-150 PICK UP 215 171 0 56 0 0 0 5001-411.0330 2014 FORD F-150 1/2 TON 0 120 0 231 0 0 0 5001-412.0087 '98 CASE TRACTOR 139 438 300 1,326 300 300 300 5001-414 OTHER EQUIPMENT MAINTENANC 3,586 1,141 1,000 2,095 1,000 1,000 1,000 5001-423 WATER FACILITY MAINTENANCE 143,522 185,341 125,000 128,556 125,000 125,000 125,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 148,322 187,520 127,900 132,909 127,900 127,300 127,300 5-CAPITAL OUTLAY 5001-512 MACHINERY & EQUIPMENT 0 0 12,000 11,408 0 0 0 5001-514 OTHER EQUIPMENT 0 0 31,300 30,650 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 43,300 42,058 0 0 0 ________________________________________________________________________________________________ TOTAL 01 WATER PRODUCTION 762,427 839,567 816,858 670,875 776,648 771,548 771,548 127 ` Water Distribution Utility FundWater Operations Division 50 Department 02 Program Description Water Distribution is responsible for routine inspection of water distribution lines; installation of water taps and meters; rehabilitation and replacement of damaged or inefficient water lines; meters; fire hydrants and values. The Department takes routine water samples to test the safety and efficiency of the system. The Department will continue to maintain water system lines and equipment as well as continue to recognize, follow and meet all Environmental Protection Agency and SafeDrinking Water Act regulations. Program Personnel 2013-20142014-20152015-2016 Title Crew Leader222 Heavy Equipment Operator111 Light Equipment Operator222 Laborer II111 666 Performance Objectives Ensure safe, efficient delivery of water to the Stephenville community. Maintain highest standard of water quality, meeting EPA and TCEQ standards. Minimize system losses due to aged infrastructure. Enhance customer service through efficient service. repair and replacement of existing ones. 128 ` 7-16-2015 09:48 AM CITY OF STEPHENVILLE PAGE: 9 ADOPTED BUDGET AS OF: JULY 31ST, 2015 02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 WATER DISTRIBUTION ===================== 1-PERSONNEL 5002-111 SALARIES 217,293 215,479 258,209 142,684 227,925 227,925 227,925 5002-112 OVERTIME 7,201 5,790 9,500 3,511 9,500 9,500 9,500 5002-114 ON CALL PAY 4,320 3,250 3,480 1,430 3,480 3,480 3,480 5002-115 INCENTIVE PAY 2,773 2,891 2,880 2,249 2,880 2,880 2,880 5002-121 RETIREMENT 36,972 34,767 40,686 22,351 35,283 35,283 35,283 5002-122 SOCIAL SECURITY 17,414 17,043 20,966 11,727 18,650 18,650 18,650 5002-123 WORKER'S COMPENSATION 3,682 4,928 6,036 5,896 8,299 8,299 8,299 5002-125 GROUP INSURANCE 39,147 37,981 46,176 23,183 37,505 37,505 37,505 TOTAL 1-PERSONNEL 328,803 322,130 387,933 213,031 343,522 343,522 343,522 2-CONTRACTUAL 5002-211 POSTAGE 49 181 150 16 150 150 150 5002-212 COMMUNICATIONS 1,207 1,488 1,400 1,175 1,700 1,700 1,700 5002-215 TRAINING & EDUCATION 2,084 2,273 2,000 1,060 2,000 2,000 2,000 5002-224 INSURANCE 2,929 3,988 3,764 3,653 3,764 3,764 3,764 5002-231 RENTAL 200 0 100 324 100 100 100 5002-251 UTILITIES 126,187 135,151 150,000 88,797 150,000 135,000 135,000 5002-252 DUES & SUBSCRIPTIONS 720 600 720 480 720 720 720 5002-253 OUTSIDE PROFESSIONALS 7,740 12,602 90,000 6,841 12,000 10,000 10,000 5002-255 DAMAGE CLAIMS 0 3,500 0 22 0 0 0 5002-255.000H HAIL DAMAGE CLAIMS 0 0 0 443 0 0 0 TOTAL 2-CONTRACTUAL 141,115 159,784 248,134 102,810 170,434 153,434 153,434 3-GENERAL SERVICES 5002-312 CHEMICALS 17,479 15,518 20,000 18,505 20,000 20,000 20,000 5002-314 OFFICE SUPPLIES 140 167 100 21 100 100 100 5002-316 WEARING APPAREL 3,775 2,795 3,775 1,687 3,775 3,775 3,775 5002-318 SMALL TOOLS 988 4,967 2,500 768 2,500 1,500 1,500 5002-323 GAS & OIL 16,655 11,147 17,500 8,164 17,500 15,000 15,000 5002-332 OTHER SUPPLIES 3,502 1,604 2,500 1,868 2,500 2,500 2,500 TOTAL 3-GENERAL SERVICES 42,539 36,198 46,375 31,012 46,375 42,875 42,875 4-MACHINE & EQUIPMENT MAINTENA 5002-411 VEHICLE MAINTENANCE 28 0 300 0 300 100 100 5002-411.0080 '73 CHEVY 1-TON #80 34 15 500 15 500 500 500 5002-411.0084 '01 DODGE 1/2 TON #84 523 0 0 0 0 0 0 5002-411.0086 '03 CHEVY DUMP TRUCK 2,797 464 1,500 244 1,500 1,500 1,500 5002-411.0088 2005 FORD 3/4 TON - UNIT#8 1,493 446 500 0 500 500 500 5002-411.0131 2007 GMC SIERRA 2500 TRUCK 499 0 0 0 0 0 0 5002-411.0139 2013 DODGE RAM 1500 1/2 TO 405 158 500 111 500 500 500 5002-411.0230 2013 FORD F-250 3/4 TON 99 330 500 650 500 500 500 5002-411.0331 2014 FORD F-250 3/4 TON TR 0 120 0 96 0 0 0 5002-412 MACHINERY MAINTENANCE 1,197 2,001 2,000 1,025 2,000 2,000 2,000 5002-412.0089 AIR COMPRESSOR 99 INGLESOR 34 116 200 0 200 200 200 5002-412.0580 2003 CASE BACKHOE 1,401 1,974 3,500 0 3,500 2,500 2,500 5002-414 GENERATOR MAINTENANCE 2,322 3,420 3,000 3,935 3,000 3,000 3,000 5002-423 WATER FACILITY MAINTENANCE 107,953 92,396 138,725 82,939 125,000 115,000 115,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 118,785 101,440 151,225 89,016 137,500 126,300 126,300 5-CAPITAL OUTLAY 5002-511 VEHICLES 0 0 85,000 72,748 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 85,000 72,748 0 0 0 ________________________________________________________________________________________________ TOTAL 02 WATER DISTRIBUTION 631,242 619,551 918,667 508,617 697,831 666,131 666,131 129 ` Customer Service Utility Fund Water Operations Division 50 Department 03 Program Description The Customer Service Division is responsible for the accurate reading of all water meters within the service area. Plans and coordinates with utility billing and collections department. This office also handles connections and disconnections of service. It is also responsible for field service and some water meter repairs. They provide back-up for water/wastewater personnel for utility problems. Program Personnel 2013-20142014-20152015-2016 Title Customer Service Supervisor111 Crew Leader000 Light Equipment Operator111 Meter Reader111 333 Performance Objectives Accurately read all water meters each month. Deliver services to customers in a timely manner. Maintain the water meter replacement program. 130 ` 7-16-2015 09:48 AM CITY OF STEPHENVILLE PAGE: 11 ADOPTED BUDGET AS OF: JULY 31ST, 2015 02 -WATER AND WASTEWATER FUND DIVISION - O WATER DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 03 CUSTOMER SERVICE =================== 1-PERSONNEL 5003-111 SALARIES 98,965 103,525 107,258 84,614 110,534 110,534 110,534 5003-112 OVERTIME 1,840 3,962 5,000 2,537 5,000 5,000 5,000 5003-115 INCENTIVE PAY 1,084 1,084 1,080 843 1,080 1,080 1,080 5003-121 RETIREMENT 16,270 16,434 16,825 13,067 16,878 16,878 16,878 5003-122 SOCIAL SECURITY 7,461 7,658 8,670 6,762 8,921 8,921 8,921 5003-123 WORKER'S COMPENSATION 2,075 2,276 2,496 2,477 3,970 3,970 3,970 5003-125 GROUP INSURANCE 18,506 18,927 19,790 15,704 18,752 18,752 18,752 TOTAL 1-PERSONNEL 146,201 153,867 161,119 126,004 165,135 165,135 165,135 2-CONTRACTUAL 5003-211 POSTAGE 52 0 75 0 75 75 75 5003-212 COMMUNICATIONS 689 891 830 1,193 2,030 2,030 2,030 5003-213 PRINTING 180 266 150 102 150 150 150 5003-215 TRAINING & EDUCATION 542 1,792 500 534 500 500 500 5003-224 INSURANCE 611 686 1,011 944 1,011 1,011 1,011 5003-252 DUES & SUBSCRIPTIONS 360 360 250 360 250 250 250 5003-255 DAMAGE CLAIMS 7,187 2,325 0 505 0 0 0 TOTAL 2-CONTRACTUAL 9,620 6,319 2,816 3,638 4,016 4,016 4,016 3-GENERAL SERVICES 5003-313 BOOKS & EDUCATIONAL MATERI 0 0 100 0 100 100 100 5003-316 WEARING APPAREL 1,250 1,450 1,500 1,049 1,500 1,500 1,500 5003-318 SMALL TOOLS 219 153 150 111 150 150 150 5003-323 GAS & OIL 17,456 14,692 17,500 9,234 17,500 16,000 16,000 5003-332 OTHER SUPPLIES 231 700 300 174 300 300 300 TOTAL 3-GENERAL SERVICES 19,156 16,995 19,550 10,568 19,550 18,050 18,050 4-MACHINE & EQUIPMENT MAINTENA 5003-411 VEHICLE MAINTENANCE 0 0 100 0 100 0 0 5003-411.0130 2006 CHEVROLET PICK UP 79 108 500 1,676 500 500 500 5003-411.0132 2008 FORD F150 PICKUP 184 567 500 347 500 500 500 5003-411.0134 2009 FORD F-150 1/2 TON PI 602 973 500 406 500 500 500 5003-412.0002 2011 JOHN DEERE GATOR 27 441 500 85 500 500 500 5003-414 OTHER EQUIPMENT MAINTENANC 0 36 500 0 500 250 250 5003-423 METER MAINTENANCE 48,890 25,587 15,000 ( 2,683) 15,000 15,000 15,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 49,783 27,711 17,600 ( 169) 17,600 17,250 17,250 5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________ TOTAL 03 CUSTOMER SERVICE 224,761 204,892 201,085 140,041 206,301 204,451 204,451 ________________________________________________________________________________________________________________________________________ TOTAL O WATER DEPARTMENT 1,746,983 1,843,022 2,126,610 1,481,852 1,942,800 1,904,100 1,904,100 =========== =========== =========== =========== =========== ============ ============ 131 ` Wastewater Collection Utility FundWastewater Services Division 51Department 01 Program Description The Wastewater Collection Department maintains and rehabilitates the wastewater collection system, through routine inspections of system facilities and restoration of broke or collapsed mains. The Department provides maintenance services, including the installation of wastewater taps; the clearing, jet cleaning and camera inspection of lines. Program Personnel 2013-20142014-20152015-2016 Title WW/WWtr Superintendent111 Crew Leader111 Heavy Equipment Operator111 Light Equipment Operator222 555 Performance Objectives Maintain all public wastewater collection system lines in free-flowing condition to protect the health and environment. Respond quickly and efficiently to customer requests regarding the collection system. 132 ` 7-16-2015 09:48 AM CITY OF STEPHENVILLE PAGE: 12 ADOPTED BUDGET AS OF: JULY 31ST, 2015 02 -WATER AND WASTEWATER FUND DIVISION - 1 WASTEWATER DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 WASTEWATER COLLECTION ======================== 1-PERSONNEL 5101-111 SALARIES 122,371 128,998 137,868 124,263 166,590 166,590 166,590 5101-112 OVERTIME 7,100 5,179 6,000 7,333 6,000 6,000 6,000 5101-114 ON-CALL PAY 2,610 2,140 3,480 2,700 3,480 3,480 3,480 5101-115 INCENTIVE PAY 2,184 1,929 1,800 1,572 2,160 2,160 2,160 5101-121 RETIREMENT 21,290 21,429 22,141 20,161 25,795 25,795 25,795 5101-122 SOCIAL SECURITY 10,103 10,602 11,410 10,493 13,635 13,635 13,635 5101-123 WORKER'S COMPENSATION 3,957 3,667 3,285 3,319 6,067 6,067 6,067 5101-125 GROUP INSURANCE 23,202 24,614 26,387 26,086 31,254 31,254 31,254 TOTAL 1-PERSONNEL 192,818 198,559 212,371 195,926 254,981 254,981 254,981 2-CONTRACTUAL 5101-212 COMMUNICATIONS 1,238 1,621 1,500 1,139 1,800 1,800 1,800 5101-215 TRAINING & EDUCATION 1,616 1,432 2,000 1,920 2,000 2,000 2,000 5101-224 INSURANCE 1,223 3,337 3,715 3,581 3,715 3,715 3,715 5101-231 RENTAL 300 300 300 519 300 300 300 5101-251 UTILITIES 138 138 500 163 500 500 500 5101-252 DUES SUBSCRIPTIONS 480 360 600 600 600 600 600 5101-253 OUTSIDE PROFESSIONALS 0 47,135 0 0 0 0 0 TOTAL 2-CONTRACTUAL 4,995 54,323 8,615 7,921 8,915 8,915 8,915 3-GENERAL SERVICES 5101-316 WEARING APPAREL 2,282 2,674 2,000 2,625 2,000 2,000 2,000 5101-318 SMALL TOOLS 412 305 500 94 500 500 500 5101-323 GAS & OIL 16,202 23,070 25,000 12,386 25,000 20,000 20,000 5101-332 OTHER SUPPLIES 775 1,355 500 468 500 500 500 TOTAL 3-GENERAL SERVICES 19,670 27,404 28,000 15,574 28,000 23,000 23,000 4-MACHINE & EQUIPMENT MAINTENA 5101-411 VEHICLE MAINTENANCE 0 0 100 0 100 0 0 5101-411.0135 2009 FORD RANGER PICKUP 238 87 500 55 500 500 500 5101-411.0136 2010 FORD F 350 1 TON 295 96 500 44 500 250 250 5101-411.0230 2013 CHEVY DUMPTRUCK 0 0 1,000 0 1,000 500 500 5101-411.0233 2015 FORD F-750 DUMP TRUCK 0 121 0 7 0 0 0 5101-412 MACHINERY MAINTENANCE 0 0 100 0 100 0 0 5101-412.0081 H V SEWER MACHINE 2000 VO 0 0 2,000 0 2,000 1,000 1,000 5101-412.0085 1995 TRAILER HVSM 0 0 500 0 500 250 250 5101-412.0231 2011 JOHN DEERE BACKHOE 650 308 0 300 0 0 0 5101-412.0232 2012 FREIGHTLINER/VACCON T 1,600 3,774 2,500 3,336 2,500 2,500 2,500 5101-412.0590 '96 590 CASE BACKHOE/LOADE 0 0 1,000 0 1,000 500 500 5101-414 OTHER EQUIPMENT MAINTENANC 684 266 800 61 800 400 400 5101-424 SEWER FACILITY MAINTENANCE 69,132 26,723 100,000 17,710 100,000 100,000 100,000 5101-424.000B LIFT STATION MAINTENANCE 881 74 500 16,533 500 500 500 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 73,481 31,448 109,500 38,046 109,500 106,400 106,400 5-CAPITAL OUTLAY 5101-527 WATER&SEWER LINE REPLACEME 0 0 350,000 152,807 0 0 0 TOTAL 5-CAPITAL OUTLAY 0 0 350,000 152,807 0 0 0 ________________________________________________________________________________________________ TOTAL 01 WASTEWATER COLLECTION 290,963 311,734 708,486 410,274 401,396 393,296 393,296 133 ` Wastewater Treatment Utility FundWastewater Services Division 51Department 02 Program Description The purpose of function of the Wastewater Treatment division is to receive and treat the spent water from a community, containing the wastes from domestic, industrial or commercial use and the surface water runoff and groundwater which may enter the system through infiltration. The Stephenville Wastewater Treatment Plant is an activated sludge process. The activated sludge process in an aerobic biological process in which microorganisms grow by using oxidizable material in the wastewater as food. The microorganisms are recycled to the treatment plant in order to increase the rate of reaction. The City contracts with OMI to provide this service. Performance Objectives Maintain compliance with State and Federal requirements for operation and maintenance of the Wastewater Treatment Plant in order to protect the health and wellbeing of the citizens of Stephenville, Erath County and the State of Texas. Operate the facilities in the most cost efficient manner possible while maintaining effluent quality. Provide treatment of wastewater collected to meet permit requirements. 134 ` 7-16-2015 09:48 AM CITY OF STEPHENVILLE PAGE: 14 ADOPTED BUDGET AS OF: JULY 31ST, 2015 02 -WATER AND WASTEWATER FUND DIVISION - 1 WASTEWATER DEPARTMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 02 WASTEWATER TREATMENT ======================= 2-CONTRACTUAL 5102-224 INSURANCE 5,133 4,511 4,656 4,656 4,656 4,656 4,656 5102-251 UTILITIES 105,827 113,094 125,000 84,605 125,000 120,000 120,000 5102-254 SPECIAL SERVICES 0 55 0 0 20,000 20,000 20,000 5102-258 STATE FEES 20,323 21,029 22,000 31,620 22,000 22,000 22,000 5102-261 CONTRACTUAL SERVICES-OMI 678,784 707,011 730,000 743,850 730,000 730,000 730,000 TOTAL 2-CONTRACTUAL 810,068 845,701 881,656 864,731 901,656 896,656 896,656 4-MACHINE & EQUIPMENT MAINTENA 5102-412.0230 2009 SKID STEER LOADER 0 0 0 1,383 0 0 0 5102-424 SEWER FACILITY MAINTENANCE 31,119 81,212 112,850 142,230 100,000 100,000 100,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 31,119 81,212 112,850 143,612 100,000 100,000 100,000 5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________ _______________________________________________________________________________________________ TOTAL 02 WASTEWATER TREATMENT 841,187 926,913 994,506 1,008,343 1,001,656 996,656 996,656 ________________________________________________________________________________________________________________________________________ TOTAL 1 WASTEWATER DEPARTMENT 1,132,150 1,238,647 1,702,992 1,418,617 1,403,052 1,389,952 1,389,952 =========== =========== =========== =========== =========== ============ ============ 135 ` Utility Billing & Collections Utility FundBilling & Collections Division 52Department 01 Program Description The Utility Billing and Collections Department bills and collects for all City utility services as well as handling new development services creations; utility service requests; bad debt and non-payment issues; customer assistance with conservation and utility programs; payment options and arrangements; maintenance of City utility account records; and billing inquiries. Program Personnel 2013-20142014-20152015-2016 Title Utility Billing Clerks222 222 Performance Objectives Process payments and cash receipts and make deposits in a timely manner. Prepare and mail correct, concise utility bills to all customers in a timely manner. Provide good, prompt personal, face-to-face and phone assistance to citizens. 136 ` 7-16-2015 09:48 AM CITY OF STEPHENVILLE PAGE: 15 ADOPTED BUDGET AS OF: JULY 31ST, 2015 02 -WATER AND WASTEWATER FUND DIVISION - 2 BILLING AND COLLECTIONS (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 UTILITY BILLING & COLLECTIO ============================== 1-PERSONNEL 5201-111 SALARIES 61,059 62,936 69,303 54,060 74,893 74,893 74,893 5201-121 RETIREMENT 9,708 9,627 10,288 8,028 10,839 10,839 10,839 5201-122 SOCIAL SECURITY 4,165 4,297 5,302 3,870 5,729 5,729 5,729 5201-123 WORKER'S COMPENSATION 116 134 157 151 263 263 263 5201-125 GROUP INSURANCE 12,728 12,847 13,193 10,651 12,502 12,502 12,502 TOTAL 1-PERSONNEL 87,776 89,842 98,243 76,760 104,226 104,226 104,226 2-CONTRACTUAL 5201-211 POSTAGE 32,224 33,292 32,000 24,352 32,000 32,000 32,000 5201-212 COMMUNICATIONS 11 12 30 10 30 30 30 5201-213 PRINTING 233 309 500 398 500 500 500 5201-215 TRAINING & EDUCATION 0 0 200 0 200 0 0 5201-224 INSURANCE 289 291 344 299 344 344 344 5201-253 OUTSIDE PROFESSIONALS 15,600 15,398 16,000 15,675 16,000 16,000 16,000 5201-254 SPECIAL SERVICES 15,514 17,809 20,000 6,451 20,000 20,000 20,000 TOTAL 2-CONTRACTUAL 63,870 67,111 69,074 47,186 69,074 68,874 68,874 3-GENERAL SERVICES 5201-314 OFFICE SUPPLIES 40 51 700 ( 449) 700 200 200 5201-332 OPERATING SUPPLIES 308 722 0 0 0 0 0 5201-333 COMPUTER SUPPLIES 0 393 1,000 0 1,000 500 500 5201-334 CREDIT CARD CHARGES 7,864 10,354 7,500 7,511 7,500 7,500 7,500 5201-335 WEB CREDIT CARD FEES 14,472 15,042 15,000 13,385 15,000 15,000 15,000 TOTAL 3-GENERAL SERVICES 22,684 26,563 24,200 20,447 24,200 23,200 23,200 4-MACHINE & EQUIPMENT MAINTENA 5201-413 OFFICE (COMPUTER) MAINTENA 16,783 17,805 18,180 17,336 20,000 20,000 20,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 16,783 17,805 18,180 17,336 20,000 20,000 20,000 ________________________________________________________________________________________________ TOTAL 01 UTILITY BILLING & COLLECTIO 191,114 201,320 209,697 161,730 217,500 216,300 216,300 ________________________________________________________________________________________________________________________________________ TOTAL 2 BILLING AND COLLECTIONS 191,114 201,320 209,697 161,730 217,500 216,300 216,300 =========== =========== =========== =========== =========== ============ ============ 137 ` 7-16-2015 09:48 AM CITY OF STEPHENVILLE PAGE: 16 ADOPTED BUDGET AS OF: JULY 31ST, 2015 02 -WATER AND WASTEWATER FUND DIVISION - 9 NON DEPARTMENTAL (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 NON DEPARTMENTAL =================== 5-CAPITAL OUTLAY 5901-500 DEPRECIATION 1,320,959 1,374,319 0 0 0 0 0 5901-550 GAIN ON SALE OF ASSETS 2,675 0 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 1,323,634 1,374,319 0 0 0 0 0 6-BANK CHARGES 5901-610 BANK CHARGES 45 6,490 0 0 0 0 0 TOTAL 6-BANK CHARGES 45 6,490 0 0 0 0 0 7-DEBT SERVICE 5901-730 2001 BOND INTEREST 161,568 119,231 97,997 97,870 50,261 50,261 50,261 5901-731 2013 BOND INTEREST 0 7,211 41,044 28,843 24,154 24,154 24,154 5901-740 2014 CAPITAL LEASE INTERES 0 0 88,520 51,550 69,566 69,566 69,566 5901-741 2004 BOND INTEREST 194,658 230,381 73,490 44,989 54,621 54,621 54,621 5901-742 2003A BOND INTEREST 7,948 0 0 0 0 0 0 5901-744 2003B BOND INTEREST 36,516 26,329 10,200 5,300 9,450 9,450 9,450 5901-745 BOND AMORTIZATION 38,298 0 0 0 0 0 0 5901-750 BOND PRINCIPAL ( 5,477) 0 1,924,616 1,812,518 2,027,414 2,027,414 2,027,414 5901-755 2006 BOND INTEREST 27,479 15,458 13,384 8,860 4,524 4,524 4,524 TOTAL 7-DEBT SERVICE 460,991 398,609 2,249,251 2,049,929 2,239,990 2,239,990 2,239,990 8-NOT USED 5901-800 GROSS RECEIPTS TAX-TO GENE 255,349 255,044 245,000 178,723 255,000 255,000 255,000 5901-801 ADMIN. FEE-TRANSFER TO GEN 208,824 208,824 208,825 174,020 258,870 258,870 258,870 5901-802 TRANSFER-CAPITAL PROJECTS 132,456) ( 1,767,888) 0 0 0 0 0 TOTAL 8-NOT USED 331,717 ( 1,304,020) 453,825 352,743 513,870 513,870 513,870 ________________________________________________________________________________________________ TOTAL 01 NON DEPARTMENTAL 2,116,387 475,398 2,703,076 2,402,672 2,753,860 2,753,860 2,753,860 ________________________________________________________________________________________________________________________________________ TOTAL 9 NON DEPARTMENTAL 2,116,387 475,398 2,703,076 2,402,672 2,753,860 2,753,860 2,753,860 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 5,186,634 3,758,387 6,742,375 5,464,871 6,317,212 6,264,212 6,264,212 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 1,263,636 2,919,989 ( 63,829) ( 371,189) 236,063 289,063 289,063 =========== =========== =========== =========== =========== ============ ============ 138 ` 139 ` SANITARY LANDFILL FUND 140 ` Sanitary Landfill Fund The Sanitary Landfill Fund is a Special Revenue Fund which derives its revenue from fees for the disposal of solid waste at the Stephenville Municipal Landfill. The City of Stephenville Landfill is a Type IV landfill, which is permitted to accept only brush and/or construction demolition waste and rubbish (trash) that are free of putrescibleand household wastes. It is responsible for receiving permits from the Texas Commission on Environmental Qualityand other agencies required when new cells are constructed for placement of solid wastes. Program Personnel 2013-20142014-20152015-2016 Title Supervisor111 Heavy Equipment Operator I111 Landfill Assistant (* 2-P/T) 1*11 333 Performance Objectives Provide daily cover for all solid waste deposited into landfill. Respond to customer requests regarding the landfill quickly and efficiently. Process payments and cash receipts and make deposits in a timely manner. Provide good, prompt personal, face-to-face and phone assistance to citizens. 141 ` 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET AS OF: JULY 31ST, 2015 03 -SANITARY LANDFILL FUND FUND FINANCIAL SUMMARY (--------2014-2015 --------)(--------------2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY ALL REVENUE 298,068 457,119 344,004 462,695 370,400 370,400 370,400 FUND TOTAL REVENUES 298,068 457,119 344,004 462,695 370,400 370,400 370,400 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY ALL EXPENDITURES 282,951 305,179 342,171 297,448 370,042 370,042 370,042 FUND TOTAL EXPENDITURES 282,951 305,179 342,171 297,448 370,042 370,042 370,042 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 15,118 151,940 1,833 165,247 358 358 358 =========== =========== =========== =========== =========== ============ ============ 142 ` 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2015 03 -SANITARY LANDFILL FUND DIVISION FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 4 SERVICE CHARGES 291,502 454,984 343,604 458,117 370,000 370,000 370,000 5 OTHER REVENUE 6,566 2,135 400 4,578 400 400 400 FUND TOTAL REVENUES 298,068 457,119 344,004 462,695 370,400 370,400 370,400 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY 0 SANITARY LANDFILL =================== 01 TOTAL LANDFILL EXPENSE 1-PERSONNEL 135,979 142,129 157,715 138,168 172,341 172,341 172,341 2-CONTRACTUAL 27,348 33,850 37,426 28,904 42,126 42,126 42,126 3-GENERAL SERVICES 17,753 20,030 22,500 14,109 22,500 22,500 22,500 4-MACHINE & EQUIPMENT MAI 3,029 23,665 10,500 3,954 10,500 10,500 10,500 5-CAPITAL OUTLAY 88,307 74,970 0 0 0 0 0 7-DEBT SERVICE ( 1) 0 103,500 103,533 103,500 103,500 103,500 8-NOT USED 10,536 10,536 10,530 8,780 19,075 19,075 19,075 TOTAL 01 TOTAL LANDFILL EXPENSE 282,951 305,179 342,171 297,448 370,042 370,042 370,042 ________________________________________________________________________________________________ TOTAL 0 SANITARY LANDFILL 282,951 305,179 342,171 297,448 370,042 370,042 370,042 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ FUND TOTAL EXPENDITURES 282,951 305,179 342,171 297,448 370,042 370,042 370,042 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 15,118 151,940 1,833 165,247 358 358 358 =========== =========== =========== =========== =========== ============ ============ 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET AS OF: JULY 31ST, 2015 03 -SANITARY LANDFILL FUND ARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 4 SERVICE CHARGES 4471 LANDFILL GATE FEES 291,502 454,984 343,604 458,117 370,000 370,000 370,000 TOTAL 4 SERVICE CHARGES 291,502 454,984 343,604 458,117 370,000 370,000 370,000 5 OTHER REVENUE 4501 INTEREST ON INVESTMENTS 19 32 0 81 0 0 0 4535 LEASES 400 350 400 400 400 400 400 4540 INSUFFICIENT CHECK CHARGES 30 120 0 30 0 0 0 4541 MISCELLANEOUS 4,457 0 0 623 0 0 0 4545 OVER - SHORT 65 0 0 0 0 0 0 4595 CREDIT CARD FEES 1,595 1,633 0 3,494 0 0 0 TOTAL 5 OTHER REVENUE 6,566 2,135 400 4,628 400 400 400 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 298,068 457,119 344,004 462,745 370,400 370,400 370,400 =========== =========== =========== =========== =========== ============ ============ 143 ` 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET AS OF: JULY 31ST, 2015 03 -SANITARY LANDFILL FUND DIVISION - 0 SANITARY LANDFILL (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 TOTAL LANDFILL EXPENSE ========================= 1-PERSONNEL 5001-111 SALARIES 74,344 78,249 96,491 80,887 106,950 106,950 106,950 5001-112 OVERTIME 1,061 352 3,000 7,148 3,000 3,000 3,000 5001-113 PART-TIME WAGES 24,851 26,600 20,000 9,107 10,000 10,000 10,000 5001-121 RETIREMENT 11,730 11,798 12,365 12,761 15,913 15,913 15,913 5001-122 SOCIAL SECURITY 7,567 7,948 7,902 7,634 9,176 9,176 9,176 5001-123 WORKER'S COMPENSATION 3,698 4,335 4,764 4,899 8,550 8,550 8,550 5001-125 GROUP INSURANCE 12,728 12,847 13,193 15,732 18,752 18,752 18,752 TOTAL 1-PERSONNEL 135,979 142,129 157,715 138,168 172,341 172,341 172,341 2-CONTRACTUAL 5001-211 POSTAGE 1,038 1,163 1,500 26 1,500 1,500 1,500 5001-212 COMMUNICATIONS 1,738 2,104 2,000 1,424 2,200 2,200 2,200 5001-215 TRAINING & EDUCATION 713 0 1,000 9 1,000 1,000 1,000 5001-224 INSURANCE 4,492 4,418 4,506 4,462 4,506 4,506 4,506 5001-231 RENTAL 1,589 1,406 1,320 1,123 1,320 1,320 1,320 5001-251 UTILITIES 384 443 1,100 316 600 600 600 5001-253 OUTSIDE PROFESSIONAL 0 0 5,500 0 5,500 5,500 5,500 5001-254 SPECIAL SERVICES 10,155 15,251 15,000 2,377 15,000 15,000 15,000 5001-255 DAMAGE CLAIMS 0 325 0 14,954 0 0 0 5001-258 STATE FEES 7,237 8,477 5,000 4,213 10,000 10,000 10,000 5001-261 OTHER CONTRACTUAL SERVICES 0 264 500 0 500 500 500 TOTAL 2-CONTRACTUAL 27,348 33,850 37,426 28,904 42,126 42,126 42,126 3-GENERAL SERVICES 5001-314 OFFICE SUPPLIES 364 188 500 264 500 500 500 5001-316 WEARING APPAREL 1,082 1,159 1,200 1,517 1,200 1,200 1,200 5001-318 SMALL TOOLS 142 741 500 135 500 500 500 5001-323 GAS & OIL 14,252 16,030 20,000 10,633 20,000 20,000 20,000 5001-332 OTHER SUPPLIES 501 451 200 354 200 200 200 5001-333 COMPUTER SUPPLIES 80 0 100 100 100 100 100 5001-334 CREDIT CARD FEES 1,331 1,459 0 1,106 0 0 0 TOTAL 3-GENERAL SERVICES 17,753 20,030 22,500 14,109 22,500 22,500 22,500 4-MACHINE & EQUIPMENT MAINTENA 5001-411.0071 2002 DODGE TRUCK 0 0 500 0 500 500 500 5001-411.0077 1999 Chevy 1 TON 181 481 700 0 700 700 700 5001-412 MACHINERY MAINTENANCE 0 0 500 0 500 500 500 5001-412.0002 D6-R DOZER 2,369 22,260 2,500 1,265 2,500 2,500 2,500 5001-412.0003 1990 CAT 816 COMPACTOR 72 552 2,500 0 2,500 2,500 2,500 5001-412.0006 2008 CAT 725 HAULTRUCK 0 0 2,500 226 2,500 2,500 2,500 5001-412.0007 2009 KOMATSU EXCAVATOR 246 0 1,000 729 1,000 1,000 1,000 5001-414 OTHER EQUIPMENT MAINTENANC 48 0 0 0 0 0 0 5001-415 SCALE MAINTENANCE 0 0 0 1,506 0 0 0 5001-421 BUILDING MAINTENANCE 114 372 300 228 300 300 300 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 3,029 23,665 10,500 3,954 10,500 10,500 10,500 5-CAPITAL OUTLAY 5001-500 DEPRECIATION 88,307 74,970 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 88,307 74,970 0 0 0 0 0 7-DEBT SERVICE 5001-750 LEASE PRINCIPAL 0 0 103,500 103,533 103,500 103,500 103,500 5001-755 INTEREST ( 1) 0 0 0 0 0 0 TOTAL 7-DEBT SERVICE ( 1) 0 103,500 103,533 103,500 103,500 103,500 8-NOT USED 5001-800 ADMIN. FEE-TRANSFER TO WAT 10,536 10,536 10,530 8,780 19,075 19,075 19,075 TOTAL 8-NOT USED 10,536 10,536 10,530 8,780 19,075 19,075 19,075 ________________________________________________________________________________________________ TOTAL 01 TOTAL LANDFILL EXPENSE 282,951 305,179 342,171 297,448 370,042 370,042 370,042 ________________________________________________________________________________________________________________________________________ TOTAL 0 SANITARY LANDFILL 282,951 305,179 342,171 297,448 370,042 370,042 370,042 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 282,951 305,179 342,171 297,448 370,042 370,042 370,042 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/UNDER) EXPENDITURES 15,118 151,940 1,833 165,297 358 358 358 =========== =========== =========== =========== =========== ============ ============ 144 ` This page intentionally left blank. 145 ` AIRPORT FUND 146 ` This page intentionally left blank. 147 ` Airport Fund The Stephenville Clark RegionalAirport, consist of one main lighted runway precision approach path indicator (PAPI) equipped. Buildings include two 8-unit T-hangars, one 12-unit T-hangar, 2-corporate hangers, a main hangar/shop building and the new terminal building which lounge. The operations of the airport are contracted to Stephenville Aviation, Inc. A City Council appointed Airport Advisory Board, consisting of sevencitizens, is established to make recommendations regarding studies, construction, improvements and related airport matters. This fund was established to fund the on-going operations associated with the public aviation facilities at the Stephenville Clark RegionalAirport. The major revenues are derived from hangar rentals and ground lease payments. 148 ` 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET AS OF: JULY 31ST, 2015 04 -AIRPORT FUND FUND FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY ALL REVENUE 137,852 112,329 119,690 88,705 114,690 114,690 114,690 FUND TOTAL REVENUES 137,852 112,329 119,690 88,705 114,690 114,690 114,690 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY ALL EXPENDITURES 183,146 192,640 90,328 131,770 94,187 93,437 93,437 FUND TOTAL EXPENDITURES 183,146 192,640 90,328 131,770 94,187 93,437 93,437 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES ( 45,293) ( 80,311) 29,362 ( 43,065) 20,503 21,253 21,253 =========== =========== =========== =========== =========== ============ ============ 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2015 04 -AIRPORT FUND DIVISION FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 4 SERVICE CHARGES 109,699 103,624 109,690 88,705 104,690 104,690 104,690 5 OTHER REVENUE 28,153 8,705 10,000 0 10,000 10,000 10,000 FUND TOTAL REVENUES 137,852 112,329 119,690 88,705 114,690 114,690 114,690 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY AIRPORT ======= 01 TOTAL AIRPORT FUND EXPENSE 2-CONTRACTUAL 42,071 43,791 41,603 57,860 45,303 44,803 44,803 3-GENERAL SERVICES 458 1,283 750 1,022 750 750 750 4-MACHINE & EQUIPMENT MAI 15,110 21,605 23,500 31,354 23,500 23,250 23,250 5-CAPITAL OUTLAY 120,572 122,604 0 16,993 0 0 0 7-DEBT SERVICE 4,934 3,357 24,475 24,541 24,634 24,634 24,634 TOTAL 01 TOTAL AIRPORT FUND EXPENS 183,146 192,640 90,328 131,770 94,187 93,437 93,437 ________________________________________________________________________________________________ TOTAL AIRPORT 183,146 192,640 90,328 131,770 94,187 93,437 93,437 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ FUND TOTAL EXPENDITURES 183,146 192,640 90,328 131,770 94,187 93,437 93,437 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES ( 45,293) ( 80,311) 29,362 ( 43,065) 20,503 21,253 21,253 =========== =========== =========== =========== =========== ============ ============ 149 ` 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET AS OF: JULY 31ST, 2015 04 -AIRPORT FUND ARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 4 SERVICE CHARGES 4435 LEASES 1,440 1,440 1,440 800 1,440 1,440 1,440 4480 HANGAR RENTAL 105,314 99,210 105,000 85,306 100,000 100,000 100,000 4482 GASOLINE SALES 2,945 2,975 3,250 2,600 3,250 3,250 3,250 TOTAL 4 SERVICE CHARGES 109,699 103,624 109,690 88,705 104,690 104,690 104,690 5 OTHER REVENUE 4541 MISCELLANEOUS 501 816 0 0 0 0 0 4591 GRANT PROCEEDS 27,652 7,889 10,000 0 10,000 10,000 10,000 TOTAL 5 OTHER REVENUE 28,153 8,705 10,000 0 10,000 10,000 10,000 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 137,852 112,329 119,690 88,705 114,690 114,690 114,690 =========== =========== =========== =========== =========== ============ ============ 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET AS OF: JULY 31ST, 2015 04 -AIRPORT FUND DIVISION - AIRPORT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 TOTAL AIRPORT FUND EXPENSE ============================= 2-CONTRACTUAL 5001-211 POSTAGE 71 12 50 6 50 50 50 5001-212 COMMUNICATIONS 1,007 976 960 800 960 960 960 5001-215 TRAINING & EDUCATION 856 860 500 119 1,200 1,200 1,200 5001-224 INSURANCE 3,725 3,326 3,993 3,618 3,993 3,993 3,993 5001-251 UTILITIES 26,957 29,274 30,000 22,375 30,000 30,000 30,000 5001-252 DUES & SUBSCRIPTIONS 1,730 1,531 2,000 682 2,000 1,500 1,500 5001-253 OUTSIDE PROFESSIONAL 1,447 3,784 100 26,457 100 100 100 5001-254 SPECIAL SERVICES 0 0 0 0 3,000 3,000 3,000 5001-258 STATE FEES 2,451 200 200 200 200 200 200 5001-260 PEST CONTROL 228 228 200 160 200 200 200 5001-261 CONTRACTUAL SERVICES 3,600 3,600 3,600 3,444 3,600 3,600 3,600 TOTAL 2-CONTRACTUAL 42,071 43,791 41,603 57,860 45,303 44,803 44,803 3-GENERAL SERVICES 5001-321 JANITORIAL SUPPLIES 398 1,283 500 427 500 500 500 5001-332 OTHER SUPPLIES 60 0 250 595 250 250 250 TOTAL 3-GENERAL SERVICES 458 1,283 750 1,022 750 750 750 4-MACHINE & EQUIPMENT MAINTENA 5001-411.0301 2008 CHEVY TAHOE 162 618 500 128 500 500 500 5001-414 OTHER EQUIPMENT MAINTENANC 965 100 500 0 500 250 250 5001-420 AWOS MAINTENANCE 0 497 1,500 5,469 1,500 1,500 1,500 5001-421 BUILDING MAINTENANCE 529 827 1,000 1,602 1,000 1,000 1,000 5001-422 AIRPORT MAINTENANCE 13,454 19,563 20,000 24,155 20,000 20,000 20,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 15,110 21,605 23,500 31,354 23,500 23,250 23,250 5-CAPITAL OUTLAY 5001-500 DEPRECIATION 120,572 122,604 0 0 0 0 0 5001-523 AIRPORT IMPROVEMENTS 0 0 0 16,993 0 0 0 TOTAL 5-CAPITAL OUTLAY 120,572 122,604 0 16,993 0 0 0 7-DEBT SERVICE 5001-750 BOND PRINCIPAL 0 0 21,000 21,000 22,000 22,000 22,000 5001-755 BOND INTEREST 4,934 3,357 3,475 3,541 2,634 2,634 2,634 TOTAL 7-DEBT SERVICE 4,934 3,357 24,475 24,541 24,634 24,634 24,634 ________________________________________________________________________________________________ TOTAL 01 TOTAL AIRPORT FUND EXPENSE 183,146 192,640 90,328 131,770 94,187 93,437 93,437 ________________________________________________________________________________________________________________________________________ TOTAL AIRPORT 183,146 192,640 90,328 131,770 94,187 93,437 93,437 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 183,146 192,640 90,328 131,770 94,187 93,437 93,437 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES ( 45,293) ( 80,311) 29,362 ( 43,065) 20,503 21,253 21,253 =========== =========== =========== =========== =========== ============ ============ 150 ` This page left intentionally blank 151 ` STORM WATER DRAINAGE FUND 152 ` Storm Water Drainage Fund The Storm Water Drainage Fund was established to collect funds to construct and maintain the storm water drainage system throughout the City. Annual maintenance of storm water facilities are handled through this fund. Major storm water drainage construction projects are recommended by the City Administrator and approved by the City Council. Fees are billed monthly and are based on the size of the parcel of property owned by each resident or business owner. 153 ` 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET AS OF: JULY 31ST, 2015 05 -STORM WATER DRAINAGE FUND FUND FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY ALL REVENUE 621,448 619,590 586,500 485,142 600,000 600,000 600,000 FUND TOTAL REVENUES 621,448 619,590 586,500 485,142 600,000 600,000 600,000 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY ALL EXPENDITURES 402,876 541,434 528,798 413,266 554,804 529,804 529,804 FUND TOTAL EXPENDITURES 402,876 541,434 528,798 413,266 554,804 529,804 529,804 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 218,573 78,156 57,702 71,876 45,196 70,196 70,196 =========== =========== =========== =========== =========== ============ ============ 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2015 05 -STORM WATER DRAINAGE FUND DIVISION FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 4 SERVICE CHARGES 620,259 619,330 585,000 484,866 599,000 599,000 599,000 5 OTHER REVENUE 1,190 260 1,500 276 1,000 1,000 1,000 FUND TOTAL REVENUES 621,448 619,590 586,500 485,142 600,000 600,000 600,000 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY 1 CENTRAL GOVERNMENT ==================== STORM WATER DRAINAGE 2-CONTRACTUAL 0 0 200 0 200 200 200 4-MACHINE & EQUIPMENT MAI 5,610 13,475 30,000 34,280 50,000 25,000 25,000 5-CAPITAL OUTLAY 273,818 274,458 0 0 0 0 0 6-BANK CHARGES 300 0 0 0 0 0 0 7-DEBT SERVICE 121,647 253,501 498,598 378,986 504,604 504,604 504,604 8-NOT USED 1,500 0 0 0 0 0 0 TOTAL STORM WATER DRAINAGE 402,876 541,434 528,798 413,266 554,804 529,804 529,804 ________________________________________________________________________________________________ TOTAL 1 CENTRAL GOVERNMENT 402,876 541,434 528,798 413,266 554,804 529,804 529,804 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ FUND TOTAL EXPENDITURES 402,876 541,434 528,798 413,266 554,804 529,804 529,804 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 218,573 78,156 57,702 71,876 45,196 70,196 70,196 =========== =========== =========== =========== =========== ============ ============ 154 ` 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET AS OF: JULY 31ST, 2015 05 -STORM WATER DRAINAGE FUND ARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 4 SERVICE CHARGES 4450 STORM WATER DRAINAGE FEE 613,750 610,315 580,000 484,999 599,000 599,000 599,000 4453 PENALTY 6,458 6,024 5,000 4,316 0 0 0 4457 BILLING ADJUSTMENTS 51 2,991 0 ( 4,449) 0 0 0 TOTAL 4 SERVICE CHARGES 620,259 619,330 585,000 484,866 599,000 599,000 599,000 5 OTHER REVENUE 4501 INTEREST ON INVESTMENTS 1,190 260 1,500 276 1,000 1,000 1,000 TOTAL 5 OTHER REVENUE 1,190 260 1,500 276 1,000 1,000 1,000 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 621,448 619,590 586,500 485,142 600,000 600,000 600,000 =========== =========== =========== =========== =========== ============ ============ 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET AS OF: JULY 31ST, 2015 05 -STORM WATER DRAINAGE FUND DIVISION - 1 CENTRAL GOVERNMENT (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ STORM WATER DRAINAGE ==================== 2-CONTRACTUAL 5103-252 DUES & SUBSCRIPTIONS 0 0 200 0 200 200 200 TOTAL 2-CONTRACTUAL 0 0 200 0 200 200 200 4-MACHINE & EQUIPMENT MAINTENA 5103-414 STORM DRAINAGE MAINTENANCE 5,610 13,475 30,000 34,280 50,000 25,000 25,000 TOTAL 4-MACHINE & EQUIPMENT MAINTENA 5,610 13,475 30,000 34,280 50,000 25,000 25,000 5-CAPITAL OUTLAY 5103-500 DEPRECIATION 273,818 274,458 0 0 0 0 0 TOTAL 5-CAPITAL OUTLAY 273,818 274,458 0 0 0 0 0 6-BANK CHARGES 5103-610 BANK CHARGES 300 0 0 0 0 0 0 TOTAL 6-BANK CHARGES 300 0 0 0 0 0 0 7-DEBT SERVICE 5103-745 BOND AMORTIZATION ( 24,175) 0 0 0 0 0 0 5103-750 BOND PRINCIPAL 0 0 255,000 255,000 270,000 270,000 270,000 5103-755 BOND INTEREST 145,822 253,501 243,598 123,986 234,604 234,604 234,604 TOTAL 7-DEBT SERVICE 121,647 253,501 498,598 378,986 504,604 504,604 504,604 8-NOT USED 5103-802 TRANSFER-CAPITAL PROJECTS 1,500 0 0 0 0 0 0 TOTAL 8-NOT USED 1,500 0 0 0 0 0 0 ________________________________________________________________________________________________ TOTAL STORM WATER DRAINAGE 402,876 541,434 528,798 413,266 554,804 529,804 529,804 ________________________________________________________________________________________________________________________________________ TOTAL 1 CENTRAL GOVERNMENT 402,876 541,434 528,798 413,266 554,804 529,804 529,804 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 402,876 541,434 528,798 413,266 554,804 529,804 529,804 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 218,573 78,156 57,702 71,876 45,196 70,196 70,196 =========== =========== =========== =========== =========== ============ ============ 155 ` SPECIAL REVENUE FUNDS 156 ` Special Revenue Funds Special revenue funds are used to account for specificrevenues that are legally restricted to expenditure for particular purposes. Economic Development (4B) This fund is used to account for the 4B sales taxes the City collects. These taxes are restricted for use to enhance and promote economic development within the City. Hotel/Motel Fund This fund is used to account for the hotel occupancy taxes the City collects. These taxes are restricted for use to enhance and promote tourism and convention activity within the City. Child Safety Fund This fund is used to account for court costs used to operate a city school crossing guard program, or programs designed to enhance child safety, health, or nutrition; including child abuse prevention and intervention, and substance abuse prevention. LEOSE FundThis fund is used to account for restricted law enforcement officer education and training activity. Drug Forfeiture Fund-This fund is used to account for restricted law enforcement activities. 157 ` 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET AS OF: JULY 31ST, 2015 07 -SPECIAL REVENUEFUND FUND FINANCIAL SUMMARY (--------2014-2015 --------)(--------------2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY ALL REVENUE 366,162 437,263 353,705 247,509 836,367 836,367 836,367 FUND TOTAL REVENUES 366,162 437,263 353,705 247,509 836,367 836,367 836,367 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY ALL EXPENDITURES 345,397 466,166 365,665 273,932 524,800 524,800 524,800 FUND TOTAL EXPENDITURES 345,397 466,166 365,665 273,932 524,800 524,800 524,800 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 20,765 ( 28,903) ( 11,960) ( 26,422) 311,567 311,567 311,567 =========== =========== =========== =========== =========== ============ ============ 158 ` 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2015 07 -SPECIAL REVENUE FUND DIVISION FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 0 TAXES 334,086 399,934 334,005 233,074 816,667 816,667 816,667 2 FINES AND FORFEITURES 31,764 33,591 16,000 11,328 16,000 16,000 16,000 3 INTERGOVERNMENTAL 0 3,617 3,700 2,995 3,700 3,700 3,700 5 OTHER REVENUE 312 122 0 114 0 0 0 FUND TOTAL REVENUES 366,162 437,263 353,705 247,509 836,367 836,367 836,367 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY 9 SPECIAL REVENUE ================= 01 TOTAL EXPENSE 2-CONTRACTUAL 341,871 464,184 361,965 274,101 521,100 521,100 521,100 6-BANK CHARGES 3,526 1,982 3,700 ( 169) 3,700 3,700 3,700 TOTAL 01 TOTAL EXPENSE 345,397 466,166 365,665 273,932 524,800 524,800 524,800 ________________________________________________________________________________________________ TOTAL 9 SPECIAL REVENUE 345,397 466,166 365,665 273,932 524,800 524,800 524,800 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ FUND TOTAL EXPENDITURES 345,397 466,166 365,665 273,932 524,800 524,800 524,800 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 20,765 ( 28,903) ( 11,960) ( 26,422) 311,567 311,567 311,567 =========== =========== =========== =========== =========== ============ ============ 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET AS OF: JULY 31ST, 2015 07 -SPECIAL REVENUE FUND ARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 0 TAXES 4010 CITY SALES 4B TAX 0 0 0 0 466,667 466,667 466,667 4040 MOTEL OCCUPANCY TAX 334,086 399,934 334,005 233,074 350,000 350,000 350,000 TOTAL 0 TAXES 334,086 399,934 334,005 233,074 816,667 816,667 816,667 2 FINES AND FORFEITURES 4210 CHILD SAFETY FINES 18,048 7,202 12,000 3,246 12,000 12,000 12,000 4220 DRUG FORFEITURE 0 12,345 0 1,094 0 0 0 4221 FEDERAL DRUG FORFEITURE 987 3,587 0 2,232 0 0 0 4222 MUNICIPAL COURT TECHNOLOGY 12,729 10,457 4,000 4,756 4,000 4,000 4,000 TOTAL 2 FINES AND FORFEITURES 31,764 33,591 16,000 11,328 16,000 16,000 16,000 3 INTERGOVERNMENTAL 4350 GRANTS 0 3,617 3,700 2,995 3,700 3,700 3,700 TOTAL 3 INTERGOVERNMENTAL 0 3,617 3,700 2,995 3,700 3,700 3,700 5 OTHER REVENUE 4501 INTEREST ON INVESTMENTS 312 122 0 114 0 0 0 TOTAL 5 OTHER REVENUE 312 122 0 114 0 0 0 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 366,162 437,263 353,705 247,509 836,367 836,367 836,367 =========== =========== =========== =========== =========== ============ ============ 159 ` 7-16-2015 09:49 AM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET AS OF: JULY 31ST, 2015 07 -SPECIAL REVENUE FUND DIVISION - 9 SPECIAL REVENUE (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 TOTAL EXPENSE ================ 2-CONTRACTUAL 5901-250 ECONOMIC DEVELOPMENT 4B 0 0 0 0 150,000 150,000 150,000 5901-253 H/M TAX-CHAMBER OF COMMERC 190,906 228,668 190,860 110,164 200,000 200,000 200,000 5901-254 H/M TAX-FINE ARTS COUNCIL 47,727 57,167 47,715 27,541 50,000 50,000 50,000 5901-255 HOTEL/MOTEL TAX 0 0 0 140 0 0 0 5901-255.000A H/M TAX-SPECIAL EVENTS 43,130 38,765 47,715 92,836 50,000 50,000 50,000 5901-255.000H H/M TAX-MUSEUM 47,945 57,837 48,775 31,520 41,600 41,600 41,600 5901-256.000A CHILD SAFETY-S.T.A.R. 2,500 2,500 2,500 2,500 3,000 3,000 3,000 5901-256.000B CHILD SAFETY-SISD 2,000 4,000 3,600 3,600 2,000 2,000 2,000 5901-256.000C CHILD SAFETY-CASA 0 0 0 0 3,000 3,000 3,000 5901-256.000D CHILD SAFETY-CROSS TIMBERS 3,000 3,000 3,300 3,300 3,000 3,000 3,000 5901-256.000E CHILD SAFETY-P.R.C.A.C. 2,500 2,500 2,500 2,500 3,500 3,500 3,500 5901-257 WELCOME TO S'VILLE SIGN 0 0 15,000 0 15,000 15,000 15,000 5901-259 BRICK STREETS-HISTORICAL 0 69,747 0 0 0 0 0 5901-260 FEDERAL FORFEITURE 2,163 0 0 0 0 0 0 TOTAL 2-CONTRACTUAL 341,871 464,184 361,965 274,101 521,100 521,100 521,100 6-BANK CHARGES 5901-617 LEOSE-PD TRAINING 630 1,982 3,700 169) 3,700 3,700 3,700 5901-634 DRUG FORFEITURE 2,896 0 0 0 0 0 0 TOTAL 6-BANK CHARGES 3,526 1,982 3,700 ( 169) 3,700 3,700 3,700 ________________________________________________________________________________________________ TOTAL 01 TOTAL EXPENSE 345,397 466,166 365,665 273,932 524,800 524,800 524,800 ________________________________________________________________________________________________________________________________________ TOTAL 9 SPECIAL REVENUE 345,397 466,166 365,665 273,932 524,800 524,800 524,800 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 345,397 466,166 365,665 273,932 524,800 524,800 524,800 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 20,765 ( 28,903) ( 11,960) ( 26,422) 311,567 311,567 311,567 =========== =========== =========== =========== =========== ============ ============ 160 ` 161 ` CAPITAL IMPROVEMENTS 162 ` Capital Improvements A Capital Improvement Program is a schedule of public Physical Improvements to be constructed with estimated resources available to finance the projected expenditures. Capital Improvements are any expenditures of public funds for the purchase, construction, rehabilitation, replacement or threshold is $1,000), long-term and permanent. Some common examples include streets, tennis courts, fire stations, water and sewer lines and fire engines. Capital expenditures are financed from a variety of sources to include long-term and short- term debt, current revenues, grants from other governmental entities and donations from foundations, businesses, individuals and non-profit organizations. A detail listing of financing methods is found on the following pages. Functions of a Capital Improvement Program Estimating capital requirements, budgeting priority projects and developing revenue sources for proposed improvements. Scheduling all capital projects over a fixed period with the appropriate planning implementation and informing the public of projected capital improvements. Coordinating the activities of various departments in meeting project schedules. Monitoring and evaluating the process of capital projects. Capital Improvements Policy The City of Stephenville prioritizes the funding of capital projects on the basis of a Capital Improvements Plan. The functions of the Capital Improvement Plan are as follows: 1.Estimating capital requirements 2.Scheduling all capital projects over a fixed period with appropriate planning and implementation. 3.Budgeting priority projects and developing revenue sources for proposed improvements. 4.Coordinating the activities of various departments in meeting project schedules. 5.Monitoring and evaluating the process of capital projects. 6.Informing the public of projected capital improvements. The following questions are considered whenjustifying a project: 1.What is the relationship of the project to the progress of the entire city? 2.Is the project part of a large program? How does it relate to the goals of the program? 163 ` 3. How many citizens will be helped by it? How many citizens will be harmed or inconvenienced if the project is not considered? 4. Will it add to the value of the surrounding area? Will it increase the valuation of the local property? 5. Will it increase efficiency or performance of a service? Will it reduce the on-going costs of a service or facility? 6. Will it provide a service required for economic development of the community? What improvements would be of the most value in attracting commercial and industrial firms? 7. Is the project required to complete or make fully usable a major public improvement? 8. Will rapid urban growth in the area of the proposed project increase the cots of land acquisitions if the project is deferred? 9. Is the project well identified by the citizens? Does it have established voter appeal? 10. Is the project needed to protect public health or safety? Methods of Financing Capital Improvements Projects Certificates of Obligations Certificates of Obligations are issued with limited revenues pledged by the water and sewer systems. Voter approval is not required. Donations Donations are periodically received, by the City, from individuals, business, foundations and non-profit organizations. Earmarked Funds With Earmarked Funds, monies are accumulated in advanced or set aside for capital construction or purchase. The accumulation may result from surplus of earmarked operational revenues or sale of capital assets. Enterprise Funds Enterprise Funds are established from the delivery of specific services where money paid to administer the services and the expenses (as a result of providing services) are accounted for separate from the general fund budget of the City. General Fund General Fund is the financing of improvements from revenues such as general taxation, fees and services charges. General Obligation Bonds With General Obligation bonds, the taxing power of the jurisdiction is pledged to pay interest and retire the debt. General Obligation Bonds can be sold to finance permanent types of improvements such as municipal buildings, street and parks and recreation facilities. Voter approval is required. Revenue Bonds Revenue Bonds frequently are sold for projects that produce revenues, such as water and sewer systems. Voter approval is not required. 164 ` Special Assessments Public works that benefit particular properties may be financed more equitably by special assessments (i.e., paid by those who directly benefit). State and Federal Grant State and Federal Gran-in-Aid programs are available for financing a number of programs. These may include streets, water and sewer facilities, airports, parks and playgrounds. The costs of funding these facilities may be borne completely by grant funds or a local share may be required. Impacts of Capital Improvements on Operating Budget Most of the capital improvements scheduled for FY 2013-2014 are routine replacements and/or upgrades of facilities or equipment. There should be no major impact on operating budgets for most of the capital items scheduled. The maintenance and operating costs related to most of operating budget. FY 2015-2016 Capital Improvements The following pages identify the capital improvements that have been authorized in FY 2015-2016 and includes the project or equipment, the department requesting the item, the fund in which expenditures will be reordered, the sources of funds, the cost and the reason the project is being undertaken or equipment being purchased. 165 ` CAPITAL IMPROVEMENT REQUEST CAPITAL NOTCAPITAL INCLUDEDINCLUDEDREQUEST FUNDDEPTDESCRIPTIONFY15-16FY15-16FY15-16FY16-17FY17-18FY18-19FY19-20 COMMUNITY SERVICES 5501REC HALLREPLACE HEATER IN REC HALL6,0006,000 5501REC HALLSTAGE CURTAIN15,00015,000 5505STREETSTREET RECONSTRUCTION500,000500,000500,000500,000500,000500,000 5505STREET1 TON PICKUP (REPLACE 2009 FORD)30,00030,000 5505STREETLEEBOY ASPHALT PAVER70,00070,000 5505STREETDUMP TRUCK (REPLACE 1995 CHEVROLET)85,00085,000 5505STREETBACKHOE (REPLACE 2004 CASE)78,00078,000 5505STREETDUMP TRUCK (REPLACE 1999 CHEVROLET)85,000 5505STREETFRONT END LOADER (REPLACE 1971 CATERPILLAR)80,000 5505STREETFRONT END LOADER (REPLACE 1998 CATERPILLAR)80,000 5505STREETCOMPACT ROLLER (REPLACE 2004 INGERSOL)45,000 5505STREETGRADER (REPLACE 2000 CATERPILLAR) TOTAL COMMUNITY SERVICE129,000655,000784,000585,000580,000580,000545,000 FIRE AND EMS 56XXALL DEPARTMENTSDIGITAL RADIO SYSTEM (Replace analog)175,000175,000 5603FIRE SUPPRESSION1250GPM PUMPER (Replace 97 Sutphen Pumper & 96 Rescue Truck)450,000450,000 5601FIRE ADMINISTRATIONPAINT/REPAIR FS#1 (R&R metal door, sheet rock, paint 1st & 2nd floor)13,40013,400 5604EMS *HEART MONITOR DEFIBRILLATOR (Year 1 of 3)39,79339,79339,79339,793 5603FIRE SUPPRESSIONRESCUE EQUIPMENT TRAILER (to be used with above)9,5009,500 5602FIRE PREVENTION1/2 TON PICKUP TRUCK (Replace 2003 Chevy)36,00036,000 5604EMS *AIR LIFT BAGS (Replacing 19yr old bags)10,12710,127 5604EMS *TRAINING AIDS (Adult/Child/Infant Airway Intubation Equipment)5,7165,716 5603FIRE SUPPRESSIONTRAINING AIDS (Rescue Randy/Smoke Generator)4,7004,700 5603FIRE SUPPRESSIONLADDER TRUCK (Replace 97 Sutphen Quint Ladder Truck)650,000650,000 5601FIRE ADMINISTRATIONBURN BUILDING AND TOWER500,000500,000 5603FIRE SUPPRESSION *RESCUE BREATHING BUDDY AIR HOSES11,70011,700 5603FIRE SUPPRESSIONHOSE REPLACEMENT (1EA PER YR)6,0006,0006,000 5603FIRE SUPPRESSIONREPLACE SCBA's112,500 5605VOL FIRE *BUNKER GEAR REPLACEMENT9,6009,6009,600 5104EMERGENCY MGTCASA WX (ADVANCED RADAR SYSTEM)3,0003,0003,0003,0003,0003,000 56XXALL DEPARTMENTSTACTICAL MEDIC EQUIP REPLACEMENT 4,9754,975 56XXALL DEPARTMENTSTACTICAL MEDIC EQUIP TRAINING4,0004,000 56XXALL DEPARTMENTSHAZMAT SUITS & DECONTAMINATION SHOWER4,3004,300 TOTAL FIRE AND EMS175,0001,762,8111,937,81158,393155,2933,0003,000 POLICE 5702PATROLPATROL VEHICLES (3EA)125,000170,000 5705CIDPATROL VEHICLE30,00030,000 TOTAL POLICE155,0000200,0000000 TOTAL GENERAL FUND459,0002,417,8112,921,811643,393735,293583,000548,000 166 ` 167 ` NEW PROGRAMS 168 ` 169 ` This page intentionally left blank. 170 ` 171 ` NEW PROGRAMS - ENHANCED SERVICES Division staff prepare budget requests based upon Council priorities, citizen requests, the strategic plan and service demands. Base budgets are prepared and carefully reviewed against priorities. Enhanced services are new programs and personnel changes deemed necessary by departments in order to provide required services more timely and efficiently. The following is a cumulative list of those requests. INCLUDEDNOTREQUEST FUNDDEPTDESCRIPTION2015-2016INCLUDEDAMOUNT WATER/WASTEWATER 5000ADMINCITY ENGINEER 98,100 98,100 5102WWTPLIFT STATION GENERATOR 128,000 128,000 TOTAL WATER/WASTEWATER 98,100 128,000 226,100 LANDFILL 5001LANDFILLALL WEATHER BASE MATERIAL-ALLOW BRUSH DROPOFF 18,500 18,500 5001LANDFILL6-INCH TRASH PUMP WITH TRAILER 25,000 25,000 5001LANDFILLSHREDDER 600,000 600,000 TOTAL LANDFILL - 643,500 643,500 AIRPORT 5001AIRPORTRESKIN OLD HANGARSTBD 5001AIRPORTNEW COMMERCIAL HANGER 180,000 180,000 TOTAL AIRPORT - 180,000 180,000 CAPITAL PROJECTS MUSEUMFENCE FOR SEPERATION FROM BRT AREATBD** STREETSSTREET SWEEPER 220,000 220,000 STREETSPROFESSIONAL SERVICES FOR STREET PROJECT (10% of $1,000,000) 100,000 100,000 STREETSPAVEMENT MGMT PLAN / TRANSPORTATION UTILITY FUNDING STUDY 65,000 65,000 STREETSSCISSOR LIFT 30,000 STREETSLONG ST PAVING-RR TRACKS TO GRAHAMTBDTBD** STREETSSIDEWALK ON DALE (BETWEEN GILBERT & SHS)TBDTBD** STREETSALEXANDER ROAD-LANDSCAPE,CURB&GUTTER,SIDEWALKSTBDTBD** WATER PRODUCTIONAIRPORT WELL FIELD-NEW WELLSTBDTBD SEWEREAST SIDE SEWER EXTENSION ( PHASE I ) EAST 1,500,000 1,500,000 SEWEREAST SIDE SEWER EASENENT ACQUISITION ( PHASE I ) 30,000 30,000 SEWEREAST SIDE SEWER EXTENSION ( PHASE II) NORTH 7,500,000 7,500,000 SEWERSSO PROJECTS (BASIN 3, BASIN 7, BASIN 8, BASIN 10) 1,500,000 1,500,000 STORMSTORM DRAINAGE MASTERPLAN PROJECTS 10,000,000 10,000,000 STORMPADDOCK ST & PECAN ST. DRAINAGE TO RACETBDTBD** AIRPORTEXTEND RUNWAY (10% GRANT MATCH) 750,000 750,000 ANIMAL SHELTERFUNDING FOR HUMANE SOCITEY / NEW SHELTERTBDTBD** TOTAL CAPITAL PROJECTS 195,000 21,470,000 21,695,000 TOTAL ALL FUNDS 541,100 25,158,589 26,149,689 ** Citizen budget requests TBD=to be determined 172 ` This page left intentionally blank 173 ` DEBT SERVICE 174 ` Debt Service Policy Debt Service Policy -as-you- objective is to maintain levels ofdebt service that does not adversely impact tax or utility rates and does not hinder the meet -term financing criteria as included in the Fiscal and Budgetary Policy. When the City of Stephenville utilizes long-term debt financing, it will ensure that the debt is soundly financed by: Conservatively projecting the revenue sources that will be utilized to pay the debt. Financing the improvement over a period of time not greater than the useful life of the asset. Debt and Tax Rate Limitations All taxable property within the City is subject to the assessment, levy and collection by the City of a continuing, direct annualad valorem tax sufficient to provide for the payment of principal and interest on the Bonds within the limits prescribed by law. Article XI, Section 5, of the Texas Constitution is applicable to the City and limits its maximum ad valorem tax rate to $2.50 per $100 of assessed valuation for all City purposes. Calculation of Legal Debt Margin October 1, 2015 Taxable Assessed Valuation$1,060,320,946 Constitutional Limit2.50% of assessed valuation Maximum Constitutional Revenue Available$26,508,024 Tax Rate to Achieve Maximum Tax Revenue$2.50 per $100 of valuation Tax Rate for FY 2015-2016$0.49per $100 of valuation Available Unused Constitutional Max Tax Rate$2.01of assessed valuation The City operates under a Home RuleCharter that adopts the constitutional provisions. Under rules promulgated by the Office of the Attorney General of Texas, such office will not approve tax bonds of the City unless the City can demonstrate its ability to pay debt service requirements on all outstanding City tax bonds, including the issue to be approved. 175 ` Debt Service General Obligation Interest and Sinking Fund This fund derives its revenue from property taxes. The amount of the taxes levied is determined by the City Council. The function of this fund is to retire bonded indebtedness and pay the interest on the indebtedness. The debt, which this fund retires, was issued by the City for General Fund capital equipment and infrastructure. Utility Fund Bonds Detail for Utility-related debt is located in the non- Airport Bonds Detail for Airport related debt is located in the Airport budget. Stormwater Drainage Bonds Detail for the drainage related debt is located in theStormwater Drainage budget. Current Debt Requirements The total Debt Service requirements for the City of Stephenville in fiscal year 2015-2016is $3,250,690. The total General Obligation debt service requirements for fiscal year 2015-2016is $481,463the Utility systems bond requirement equals $2,239,988, and the Enterprise systems bond requirement equal $529,239. Funds for the G.O. Debt Service expenses will come from ad valorem taxes ($481,463). The Water and Sewer System Bonds are funded by and paid directly from the Utility Operating Fund. The Enterprise system debts are funded by and paid directly from the respective operating funds. t obligations as of October 1, 2016. Through 2033, the City has a total of $21,359,684in principal to retire and $4,348,068in interest payments. 176 ` DEBT MANAGEMENT The City's goal is to fund capital improvement projects on a "pay as you go" basis wherever possible. For large infrastructure projects and during heavy growth, debt financing is usually required. The City's debt management objective is to maintain level debt service that does not adversely impact tax or utility rates and does not hinder the City's ability to effectively operate the utility systems, street network, or other facilities. The City's debt payments must stay within provisions of state law, bond covenants and council adopted policies. All of these criteria and objectives are met with the debt financing in this budget. The City's bonds are rated "AA-" with Standard & Poors and "A3" with Moody's. AVERAGE INTERESTORIGINALFINALOUTSTANDINGCURRENTCURRENTCURRENT YR ISSUED/PURPOSERATEISSUEMATURITY10/1/2016PRINCIPALINTERESTPAYMENTS TAX SUPPORTED DEBT 2011 FIRE STATION/STREET1.750%4,000,000February-313,180,000165,00054,206219,206 2014 (REFUND 2009)AQUATIC1.750%1,315,000February-311,155,000250,00012,257262,257 TOTAL TAX SUPPORTED BONDS5,315,0004,335,000415,00066,463481,463 REVENUE BONDS 2001 WATER SYSTEM4.590%5,500,000June-161,095,0001,095,00050,2611,145,261 2013 (REFUND 2003B)2.000%575,000June-18490,00035,0009,45044,450 2014 (REFUND 2004 )1.190%6,490,000June-194,790,000400,00054,621454,621 2006 WATER SYSTEM3.770%2,000,000February-16240,000240,0004,524244,524 2013 SEWER SYSTEM2.490%1,000,000February-24980,00020,00024,15344,153 TOTAL WATER/SEWER BONDS15,565,0007,595,0001,790,000143,0091,933,009 2006 STORM DRAINAGE3.920%4,300,000February-272,970,000200,000112,504312,504 2013 (REFUND 2008)2.000%3,910,000February-333,615,00070,000122,100192,100 TOTAL STORM BONDS8,210,0006,585,000270,000234,604504,604 2003 AIRPORT HANGARS4.125%275,000February-2065,85022,0002,63524,635 TOTAL REVENUE BONDS24,050,00014,245,8502,082,000380,2472,462,247 TOTAL BONDS29,365,00018,580,8502,497,000446,7102,943,710 CAPITAL LEASE (AMI Syetem)2,988,450February-242,778,834237,41469,566306,980 TOTAL DEBT32,353,45021,359,6842,734,414516,2763,250,690 Debt Management Capital Lease, 2,778,834.38 Aquatic, 1,155,000 Water, 6,495,000 Storm, 6,585,000 FireStation, 2,003,400 Airport, 65,850 Streets, 1,176,600 Sewer, 1,100,000 177 ` General Debt Service Fund Debt Service accounts for all funds required to finance the payment of interest and principal on all general debt, serial and term, other than the payable exclusively from special assessments and revenue debt issued for and serviced by a governmental enterprise. The City has authorized the following issues: General Obligation Bonds Certificatesof Obligation, Series 2014 (Refund 2009)On March 17, 2009, the City Council authorized the issuance of $1,500,000 in bonds for the purpose of providing funds to finance the costs of building an Aquatic Centerand to pay the associated costs of issuance.On April 1, 2014,the City Council passed an ordinance authorizing the issuance of $1,315,000 General Obligation Refunding Bonds, Series 2014 for the purpose of refinancing the Series 2009previously issued. Certificates of Obligation, Series 2011On August 2,2011the City Council authorized the issuance of $4,000,000 in bonds for the purpose of providing funds to finance the costs of building a Fire Station #2 and a Major Thoroughfare Street Renovationand to pay the associated costs of issuance. 178 ` 7-16-2015 09:50 AM CITY OF STEPHENVILLE PAGE: 1 ADOPTED BUDGET AS OF: JULY 31ST, 2015 08 -DEBT SERVICE FUND FUND FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY ALL REVENUE 589,806 595,990 582,204 574,709 482,463 482,463 482,463 FUND TOTAL REVENUES 589,806 595,990 582,204 574,709 482,463 482,463 482,463 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY ALL EXPENDITURES 579,122 582,888 582,204 548,200 482,463 482,463 482,463 FUND TOTAL EXPENDITURES 579,122 582,888 582,204 548,200 482,463 482,463 482,463 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 10,684 13,102 0 26,509 0 0 0 =========== =========== =========== =========== =========== ============ ============ 7-16-2015 09:50 AM CITY OF STEPHENVILLE PAGE: 2 ADOPTED BUDGET AS OF: JULY 31ST, 2015 08 -DEBT SERVICE FUND DIVISION FINANCIAL SUMMARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ REVENUE SUMMARY 0 TAXES 589,390 595,268 582,100 574,127 482,000 482,000 482,000 5 OTHER REVENUE 417 722 104 582 463 463 463 FUND TOTAL REVENUES 589,806 595,990 582,204 574,709 482,463 482,463 482,463 =========== =========== =========== =========== =========== ============ ============ EXPENDITURE SUMMARY DEBT SERVICE ============ 01 TOTAL EXPENSES 6-BANK CHARGES 0 295 0 693 1,000 1,000 1,000 7-DEBT SERVICE 579,122 582,593 582,204 547,507 481,463 481,463 481,463 TOTAL 01 TOTAL EXPENSES 579,122 582,888 582,204 548,200 482,463 482,463 482,463 ________________________________________________________________________________________________ TOTAL DEBT SERVICE 579,122 582,888 582,204 548,200 482,463 482,463 482,463 =========== =========== =========== =========== =========== ============ ============ ________________________________________________________________________________________________________________________________________ FUND TOTAL EXPENDITURES 579,122 582,888 582,204 548,200 482,463 482,463 482,463 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 10,684 13,102 0 26,509 0 0 0 =========== =========== =========== =========== =========== ============ ============ 179 ` 7-16-2015 09:50 AM CITY OF STEPHENVILLE PAGE: 3 ADOPTED BUDGET AS OF: JULY 31ST, 2015 08 -DEBT SERVICE FUND ARY (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 0 TAXES 4001 PROPERTY TAXES 584,287 590,043 582,100 574,127 482,000 482,000 482,000 4003 PENALTY & INTEREST 5,103 5,224 0 0 0 0 0 TOTAL 0 TAXES 589,390 595,268 582,100 574,127 482,000 482,000 482,000 5 OTHER REVENUE 4501 INTEREST ON CHECKING 417 722 104 582 463 463 463 TOTAL 5 OTHER REVENUE 417 722 104 582 463 463 463 ________________________________________________________________________________________________________________________________________ FUND TOTAL REVENUES 589,806 595,990 582,204 574,709 482,463 482,463 482,463 =========== =========== =========== =========== =========== ============ ============ 7-16-2015 09:50 AM CITY OF STEPHENVILLE PAGE: 4 ADOPTED BUDGET AS OF: JULY 31ST, 2015 08 -DEBT SERVICE FUND DIVISION - DEBT SERVICE (-------- 2014-2015 --------)(-------------- 2015-2016 --------------) 2012-2013 2013-2014 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED _________________________________________________________________________________________________________________________________________ 01 TOTAL EXPENSES ================= 6-BANK CHARGES 5001-610 BANK CHARGES 0 295 0 693 1,000 1,000 1,000 TOTAL 6-BANK CHARGES 0 295 0 693 1,000 1,000 1,000 7-DEBT SERVICE 5001-750 BOND PRINCIPAL 455,000 465,000 505,000 534,225 415,000 415,000 415,000 5001-755 BOND INTEREST 124,122 117,593 77,204 13,282 66,463 66,463 66,463 TOTAL 7-DEBT SERVICE 579,122 582,593 582,204 547,507 481,463 481,463 481,463 ________________________________________________________________________________________________ TOTAL 01 TOTAL EXPENSES 579,122 582,888 582,204 548,200 482,463 482,463 482,463 ________________________________________________________________________________________________________________________________________ TOTAL DEBT SERVICE 579,122 582,888 582,204 548,200 482,463 482,463 482,463 =========== =========== =========== =========== =========== ============ ============ FUND TOTAL EXPENDITURES 579,122 582,888 582,204 548,200 482,463 482,463 482,463 =========== =========== =========== =========== =========== ============ ============ REVENUES OVER/(UNDER) EXPENDITURES 10,684 13,102 0 26,509 0 0 0 =========== =========== =========== =========== =========== ============ ============ 180 ` Summary of Debt Service Charges to Maturity 20164,335,000.00415,000.0066,463.00481,463.00 20173,920,000.00390,000.0097,445.25487,445.25 20183,530,000.00365,000.00128,193.00493,193.00 20193,165,000.00380,000.00121,694.50501,694.50 20202,785,000.00180,000.00114,538.00294,538.00 20212,605,000.00190,000.00106,675.00296,675.00 20222,415,000.00200,000.0098,387.50298,387.50 20232,215,000.00205,000.0089,781.25294,781.25 20242,010,000.00215,000.0080,856.25295,856.25 20251,795,000.00225,000.0071,506.00296,506.00 20261,570,000.00235,000.0061,731.00296,731.00 20271,335,000.00245,000.0051,532.00296,532.00 20281,090,000.00255,000.0040,906.00295,906.00 2029835,000.00265,000.0029,856.00294,856.00 2030570,000.00280,000.0018,275.00298,275.00 2031290,000.00290,000.006,162.00296,162.00 4,335,000.001,184,001.755,519,001.75 181 ` 182 ` Utility Debt Service Utility Debt Service accounts for all funds required to finance the payment of interest and principal on all debt which is debt includes the following issues: Utility System Revenue Bonds Combination Tax & Revenue Certificates of Obligation, Series 2001On June 19, 2001, the City Council passed an ordinance authorizing the issuance of $5,500,000 in bonds for the purpose o obligations incurred with respect to the acquisition, construction and equipment of certain improvements and extensions for n, water transmission and distribution lines and water wellsand to pay legal, fiscal and engineering fees in connection with these projects. Combination Tax & Revenue Refunding Bonds, Series 2013 (Refund 2003B)On April 15, 2003, the City Council passed contractual obligations incurred with respect to the acquisition, construction and equipment of the water system improvements, including providing additional water wells and water linesand paying legal, fiscal and engineering fees in connection with these projects.On November 6, 2012, the City Council passed an ordinance authorizing the issuance of $570,000 General Obligation Refunding Bonds, Series 2013 for the purpose of refinancing the Series 2003B previously issued. Combination Tax & Revenue Certificates of Obligation, Series 2014 (Refund 2004)On March 23, 2004, the City Council passed an ordinance authorizing the issu contractual obligations incurred with respect to the acquisition, construction and equipment of certain public improvements for the City including: (i) additional water we distribution system, (ii) water line improvements, pumping facilities and storage to provide a surface water sourcefor the City and (iii) paying the costs of legal, fiscal and engineering fees in connection with these projects. On April 1, 2014,the City Council passed an ordinance authorizing the issuance of $5,175,000 General Obligation Refunding Bonds, Series 2014 for the purpose of refinancing the Series 2004 previously issued Combination Tax & Revenue Certificates of Obligation, Series 2006On March 7, 2006, the City Council passed an l obligations for (i) the acquisition and construction of water and sewer line extensions, (ii) improvements to the streets in the City associated with such utility line extensions and (iii) payment of legal, fiscal and engineering fees in connection with these projects. Combination Tax & Revenue Certificates of Obligation, Series 2013On November19,2013, the City Council passed an ordinance authorizing the issuance of $1 obligations for (i) the acquisition and construction ofsewer line extensions,(ii) repairsto the streets in the City associated with such sewerline extensions and (iii) payment of legal, fiscal and engineering fees in connection with these projects. Capital LeaseOn June 3, 2014, the City Council approved a capital lease of $2,988,450 for theinstallation of an Advanced Metering Infrastructure (AMI) system. 183 ` This page intentionally left blank. 184 ` 185 ` 186 ` 187 ` Enterprise Funds Debt Service Enterprise Funds Debt Service amounts for all funds required to finance the payment of interest and principal on all debt which is retired primarily fro the following issues: Airport Fund Combination Tax & Revenue Certificates of Obligations, Series 2003AOn March 18, 2003, the City Council passed an ordinance authorizing the issuance of $275,000 in bonds for the purpose of paying all or portions of the s for the City to-wit: the acquisition, construction and equipment of municipal airport improvements, including utility (water and sewer lines) service to the hangers e improvements and a new t-hanger for the airport. Stormwater Drainage Fund Combination Tax & Revenue Certificates to Obligations, Series 2006AOn October 17, 2006, the City Council passed an ordinance authorizing the issuance of $4,300,000 in bonds forthe purpose of paying all or a Combination Tax & Revenue Certificates to Obligations, Series 2013 (Refund 2008)On March 11, 2008, the City Council passed an ordinance authorizing the issuance of $4,130,000 in bonds for the purpose of paying all November 6, 2012, the City Council passedan ordinance authorizing the issuanceof $3,910,000 General Obligation Refunding Bonds, Series 2013 for the purpose of refinancing the Series 2008Bonds previously issued. 188 ` This page intentionally left blank. 189 ` 190 ` This page intentionally left blank. 191 ` 192 ` 193 ` This page left intentionally blank 194 ` PERSONNEL 195 ` FULL TIME EMPLOYEE APPROVED CITY EMPLOYEE POSITIONS HISTORY RecommendedRequested DEPARTMENTFY11-12FY12-13FY13-14FY14-15FY15-16FY15-16 ADMINISTRATION City Administrator 111111 Administative Assistant----11 City Secretary 111111 TOTAL 222233 FINANCE Finance 333333 Information Technology 111112 Purchasing 111111 TOTAL 555556 PERSONNEL Human Resources 111111 MSC 111111 City Hall 111112 TOTAL 333334 COMMUNITY SERVICES Recreation 555445 Park Maintenance 655556 Cemetery 222222 Library 333333 Streets 777777 Senior Citizens Recreation 111111 TOTAL 242323222224 FIRE Administration 222333 Prevention 222222 Suppression 141414141420 Emergency Medical 131313131313 TOTAL 313131323238 POLICE Administration 333333 Administative Assistant-----1 Patrol 252525252531 Communications 8812121212 Support Services 222223 C.I.D.677777 Prof. Stand 333333 Animal Control 222222 Public Safety 111000 TOTAL 505155545462 PLANNING & BUILDING SERVICES Admin.& Planning 222211 Administative Assistant----11 Inspections 222222 Code Enforcement 111111 TOTAL 555555 WATER & WASTEWATER Water Administration 111233 City Engineer----11 Water Production 333333 Water Distribution 656666 Customer Service 333333 Wastewater Collection 565555 Wastewater Treatment 000000 Pollution Control 000000 Utility Billing 222222 TOTAL 202020212323 SOLID WASTE Landfill 222333 TOTAL 222333 Grand Total 142142146147150168 196 ` PERSONNEL REQUESTS INCLUDEDNOTREQUESTED FUNDDEPTDESCRIPTION2015-2016INCLUDED2015-2016 ADMINISTRATION 5101COUNCILWEB MANAGER 45,000 45,000 5102ADMINADMINISTRATIVE ASSISTANT 48,000 48,000 5105 MUN BLD,MSC,LIBRARYJANITOR (PART-TIME TO FULL-TIME) 30,000 30,000 TOTAL ADMINISTRATION 48,000 75,000 123,000 PARKS & RECREATION 5501ADMINRECREATION COORDINATOR AQUATIC/ATHLETIC 46,379 46,379 5502PARKFACILITES MAINTENANCE DEPARTMENT/MGR 48,000 48,000 TOTAL PARK & RECREATION - 94,379 94,379 FIRE AND EMS 56xxALL DEPARTMENTSINCREASE MINIMUM STAFFING TO 9EA (6 NEW EE) 325,944 325,944 5601ADMINASST FIRE CHIEF 93,500 93,500 TOTAL FIRE AND EMS - 419,444 419,444 P0LICE 5709PUBLIC SAFETY CLERICALADMINISTRATIVE ASSISTANT - 48,000 48,000 5702PATROLPOLICE OFFICER- K9 UNIT 59,000 59,000 5702PATROLPOLICE OFFICERS (4) SERGEANT (1) H.E.A.T. 324,000 324,000 5704SUPPORT SERVICESRECORDS CLERK (FULL TIME) 45,061 45,061 TOTAL POLICE - 369,061 369,061 COMMUNITY DEVELOPMENT 5801ADMINADMINISTRATIVE ASSISTANT 48,000 48,000 TOTAL COMMUNITY DEVELOPMENT 48,000 - 48,000 TOTAL GENERAL FUND 96,000 588,823 684,823 WATER/WASTEWATER 5000ADMINCITY ENGINEER 98,100 98,100 TOTAL WATER/WASTEWATER 98,100 - 98,100 TOTAL ALL FUNDS 242,100 1,546,707 1,788,807 197 ` GENERAL PAY PLAN FINANCE AND ADMINISTRATION 2015-2016 POSITIONStartingMinMidMidMax Clerk INon-Exempt 8-5Annual$17,500$18,375$19,294$20,258 Monthly$1,458$1,531$1,608$1,688 Hourly$8.41$8.83$9.28$9.74 Clerk IINon-Exempt 8-5Annual$23,718$24,904$26,149$27,455 Monthly$1,977$2,075$2,179$2,288 Hourly$11.40$11.97$12.57$13.20 Clerk IIINon-Exempt 8-5Annual$31,385$32,954$34,601$36,330 Monthly$2,615$2,746$2,883$3,028 Hourly$15.09$15.84$16.64$17.47 AccountantNon-Exempt 8-5Annual$35,160$36,917$38,762$40,700 Monthly$2,930$3,076$3,230$3,392 Hourly$16.90$17.75$18.64$19.57 Purchasing ManagerExemptAnnual$40,200$42,316$44,543$46,770 Human Resources ManagerMonthly$3,350$3,526$3,712$3,897 Senior AccountantHourly$19.33$20.34$21.42$22.49 IT ManagerExemptAnnual$44,378$46,596$48,925$51,500 Monthly$3,698$3,883$4,077$4,292 Hourly$21.34$22.40$23.52$24.76 DirectorExemptAnnual$90,160 Monthly$7,513 Hourly$43.35 City SecretaryExemptAnnual$66,600 Monthly$5,550 Hourly$32.02 City AdministratorExemptAnnual$120,500 Monthly$10,042 Hourly$57.93 COMMUNITY DEVELOPMENT 2015-2016 POSITIONMinMidMidMax Code Compliance InspectorNon-Exempt 8-5Annual$28,250$29,661$31,144$32,700 Monthly$2,354$2,472$2,595$2,725 Hourly$13.58$14.26$14.97$15.72 Building InspectorNon-Exempt 8-5Annual$39,312$41,277$43,340$45,236 Monthly$3,276$3,440$3,612$3,770 Hourly$18.90$19.84$20.84$21.75 Planner/GISExemptAnnual$44,906$47,150$47,459$49,957 Monthly$3,742$3,929$3,955$4,163 Hourly$21.59$22.67$22.82$24.02 Building OfficialExemptAnnual$48,156 Monthly$4,013 Hourly$23.15 DirectorExemptAnnual$85,865 Monthly$7,155 Hourly$41.28 198 ` GENERAL PAY PLAN RECREATION 2015-2016 POSITIONMinMidMidMax ClerkNon-Exempt 8-5Annual$24,277$25,490$26,764$28,102 Monthly$2,023$2,124$2,230$2,342 Hourly$11.67$12.25$12.87$13.51 Athletic CoordinatorNon-Exempt 8-5Annual$24,000$32,681$36,770 Sr Citizens Center CoordinatorMonthly$2,000$2,723$3,064 Hourly$11.54$15.71$17.68 Recreation SuperintendentExemptAnnual$49,956 Monthly$4,163 Hourly$24.02 DirectorExemptAnnual$85,865 Monthly$7,155 Hourly$41.28 LIBRARY 2015-2016 POSITIONMinMidMidMax ClerkNon-Exempt 8-5Annual$24,277$25,491$26,765$28,102 Monthly$2,023$2,124$2,230$2,342 Hourly$11.67$12.26$12.87$13.51 LibrarianExemptAnnual$45,819 Monthly$3,818 Hourly$22.03 MAINTAINANCE 2015-2016 With Certification Pay POSITIONMinMidMidMax CertificatesMaximum Laborer IINon-Exempt 8-5Annual$25,086$26,340$27,657$29,040$29,040 Monthly$2,091$2,195$2,305$2,420$2,420 Hourly$12.06$12.66$13.30$13.96$13.96 Light Equipment OperatorNon-Exempt 8-5Annual$29,644$31,126$32,681$33,290$33,650 Monthly$2,470$2,594$2,723$2,774$30$2,804 Hourly$14.25$14.96$15.71$16.00$16.18 Park SupervisorNon-Exempt 8-5Annual$36,270$38,083$39,987$43,031$43,391 Cemetery SupervisorMonthly$3,023$3,174$3,332$3,586$30$3,616 Hourly$17.44$18.31$19.22$20.69$20.86 SupervisorNon-Exempt 8-5Annual$38,728$40,664$42,696$44,830$44,830 Monthly$3,227$3,389$3,558$3,736$3,736 Hourly$18.62$19.55$20.53$21.55$21.55 Parks SuperintendentExemptAnnual$56,006$56,006 Monthly$4,667$4,667 Hourly$26.93$26.93 199 ` GENERAL PAY PLAN STREET 2015-2016 With Certification Pay POSITIONMinMidMidMax CertificatesMaximum Laborer IINon-Exempt 8-5Annual$25,086$26,340$27,657$29,040$29,040 Monthly$2,091$2,195$2,305$2,420$2,420 Hourly$12.06$12.66$13.30$13.96$13.96 Light Equipment OperatorNon-Exempt 8-5Annual$27,639$28,825$30,640$31,790$31,790 Monthly$2,303$2,402$2,553$2,649$2,649 Hourly$13.29$13.86$14.73$15.28$15.28 Heavy Equipment OperatorNon-Exempt 8-5Annual$32,930$34,576$36,304$38,121$38,121 Monthly$2,744$2,881$3,025$3,177$3,177 Hourly$15.83$16.62$17.45$18.33$18.33 Crew LeaderNon-Exempt 8-5Annual$43,986$43,986 Monthly$3,666$3,666 Hourly$21.15$21.15 Street SuperintendentExemptAnnual$56,006$56,006 Monthly$4,667$4,667 Hourly$26.93$26.93 PUBLIC WORKS 2015-2016 With Certification Pay POSITIONMinMidMidMax CertificatesMaximum Laborer INon-Exempt 8-5Annual$16,258$17,070$17,923$18,819$19,899 Monthly$1,355$1,423$1,494$1,568$90$1,658 Hourly$7.82$8.21$8.62$9.04$7.22 Light Equipment OperatorNon-Exempt 8-5Annual$28,825$31,100$33,000$42,581$43,661 Monthly$2,402$2,592$2,750$3,548$90$3,638 Hourly$13.86$14.95$15.87$20.47$20.99 Heavy Equipment OperatorNon-Exempt 8-5Annual$31,730$35,000$34,910$36,655$37,735 Monthly$2,644$2,917$2,909$3,055$90$3,145 Hourly$15.25$16.83$16.78$17.62$18.14 Crew LeaderNon-Exempt 8-5Annual$37,999$39,898$41,892$43,986$45,066 Monthly$3,167$3,325$3,491$3,666$90$3,756 Hourly$18.27$19.18$20.14$21.15$21.67 Customer Service SupervisorNon-Exempt 8-5Annual$39,433$41,404$43,473$45,646$46,726 Monthly$3,286$3,450$3,623$3,804$90$3,894 Hourly$18.96$19.91$20.90$21.95$22.46 200 ` 201 ` PUBLIC SAFETY PAY PLAN FIRE STEPS 2015-2016 With Certification Pay POSITIONStartingMinMidMidMaxParamedic 3 CertificatesMaximum Firefighter/EMTNon-ExemptAnnual$40,555$42,581$42,581$44,704$47,265$51,345 Shift 24/48Monthly$3,380$3,548$3,548$3,725$3,939$250$90$4,279 27 day w/OTHourly$14.71$15.44$15.44$16.21$17.14$18.62 FIRE RANKS 2015-2016 With Certification Pay POSITIONMinMidMaxParamedic 3 CertificatesMaximum Fire LieutenantNon-ExemptAnnual$50,460$53,139$55,795$59,875 Shift 24/48Monthly$4,205$4,428$4,650$250$90$4,990 27 day w/OTHourly$18.30$19.27$20.23$21.71 Fire InspectorNon-Exempt 8-5Annual$55,795$59,875 Monthly$4,650$250$90$4,990 Hourly$26.82$28.79 Fire CaptainNon-Exempt 8-5Annual$48,518$50,943$53,489$57,569 (Training Officer)Monthly$4,043$4,245$4,457$250$90$4,797 Hourly$17.59$18.47$25.72$27.68 Fire CaptainNon-ExemptAnnual$55,924$58,867$61,966$60,004 Shift 24/48Monthly$4,660$4,906$5,164$250$90$5,000 27 day w/OTHourly$20.28$21.35$22.47$21.76 Fire MarshalNon-Exempt 8-5Annual$55,095$57,849$60,740$59,175 Monthly$4,591$4,821$5,062$250$90$4,931 Hourly$19.98$20.98$29.20$21.46 Fire Battalion ChiefNon-ExemptAnnual$63,410$66,579$66,579$70,659 Shift 24/48Monthly$5,284$5,548$5,548$250$90$5,888 27 day w/OTHourly$22.99$24.14$24.14$25.62 ChiefExemptAnnual$93,334$93,334 Monthly$7,778$7,778 Hourly$44.87$44.87 202 ` PUBLIC SAFETY PAY PLAN POLICE CIVILIANS 2015-2016 With Certification Pay POSITIONMinMaxInvestigator Pay 3 CertificatesMaximum Records ClerkNon-Exempt 8-5Annual$32,000$36,000$36,000 Property/Crime Scene TechMonthly$2,667$3,000$3,000 Hourly$15.38$17.31$17.31 Administrative AssistantNon-Exempt 8-5Annual$32,858$34,500$34,500 Monthly$2,738$2,875$2,875 Hourly$11.91$16.59$16.59 Animal Control OfficerNon-ExemptAnnual$29,657$32,806$33,886 12/10 ShiftMonthly$2,471$2,734$90$2,824 Hourly$14.26$15.77$16.29 POLICE STEPS 2015-2016 With Certification Pay POSITIONStartingMinMidMidMaxInvestigator Pay 3 CertificatesMaximum DispatcherNon-ExemptAnnual$31,045$33,917$35,613$35,871$37,664$38,744 12 Hour ShiftMonthly$2,587$2,826$2,968$2,989$3,139$90$3,229 Hourly$14.93$12.30$17.12$13.01$18.11$18.63 Dispatcher SupervisorNon-ExemptAnnual$41,449 12 Hour ShiftMonthly$3,454 Hourly$19.93 Police CadetNon-ExemptAnnual$39,211$39,211 80/14 Day CycleMonthly$3,268$3,268 12 Hour ShiftHourly$18.85$18.85 Police OfficerNon-ExemptAnnual$41,700$43,784$44,385$46,860$49,245$52,725 Investigator80/14 Day CycleMonthly$3,475$3,649$3,699$3,905$4,104$200$90$4,394 12 Hour ShiftHourly$20.05$21.05$21.34$22.53$23.68$25.35 POLICE RANKS 2015-2016 With Certification Pay POSITIONMinMidMaxInvestigator Pay 3 CertificatesMaximum Detective SergeantNon-Exempt 8-5Annual$45,503$45,503$55,135$56,215 80/14 Day CycleMonthly$3,792$3,792$4,595$90$4,685 12 Hour ShiftHourly$21.88$21.88$26.51$27.03 Patrol SergeantNon-Exempt 8-5Annual$52,260$54,872$59,241$60,321 80/14 Day CycleMonthly$4,355$4,573$4,937$90$5,027 12 Hour ShiftHourly$25.12$26.38$28.48$29.00 Police LieutenantNon-ExemptAnnual$64,228$68,128$68,128$69,208 80/14 Day CycleMonthly$5,352$5,677$5,677$90$5,767 12 Hour ShiftHourly$30.88$32.75$32.75$33.27 Police Deputy ChiefExemptAnnual$71,749$75,335$79,100$80,180 Monthly$5,979$6,278$6,592$90$6,682 Hourly$34.49$36.22$38.03$38.55 ChiefExemptAnnual$99,761$99,761 Monthly$8,313$8,313 Hourly$47.96$47.96 203 ` This page intentionally left blank. 204 ` DISCLOSURE OF EMPLOYEE BENEFITS PAID VACATION: 2 Weeks per fiscal year; 3 Weeks per year after 10 years of service. SICK LEAVE: 10 Days per fiscal year accumulative to 120 working days. PAID HOLIDAYS: 13 Holidays per year WORKER'S COMPENSATION INSURANCE: All employees are covered as of employment date. FICA CONTRIBUTIONS: Social Security and Medicare tax contributions are maintained on all employees. GROUP HOSPITALIZATION : Coverage available as of the first day of the month following hire date with the City. City currently pays for employee coverage; dependent coverage available through payroll deductions by means of straight purchase or through the Section 125 Plan. CAREFLITE: Coverage available as of the first day of the month following hire date with the City. City currently pays for employee coverage and their households including college students. Individuals with Medicaid are not eligible for a CareFlite membership by state law. DENTAL INSURANCE: Coverage available as of the first day of the month following hire date with the City. City currently pays for employee coverage; dependent coverage available through payroll deductions by means of straight purchase or through the Section 125 Plan. VOLUNTARY INSURANCE: There are several voluntary insurance plans to choose from such as additional life, Long-Term Disability, Short-Term Disability, AD&D, Cancer, Heart/Stroke, and plans for your spouse and children. T.M.R.S. RETIREMENT: 6 % payroll deduction with two times matching amount made by City. 20 year retirement with completion of 20 years of creditable service with the Texas Municipal Retirement System. DEATH BENEFIT: The City provides a death benefit through TMRS in the amount of one times the annual salary. LONGEVITY PAY: $4.00 per month for each year of service years 1 through 10. $6.00 per month for each year after 10 years of service. TUITION REIMBURSEMENT: $400.00 per semester for accredited courses completed with a "C" or better. Employees are eligible after completion of one year of service and courses must apply to position. DEFERRED COMPENSATION/CAFETERIA PLAN: Employees are eligible to participate in a Section 457 Deferred Compensation plan and a Section 125 Cafeteria Plan. CREDIT UNION: Employees are eligible to enroll with the Members Trust Credit Union. PAY PLAN: Administered by City Council. SERVICE AWARDS: Given annually for 5, 10, 15, 20, 25 ... years of service with the City. UNIFORMS: Furnished to Fire, Ambulance, Cemetery, Parks & Recreation, Police, Street, Landfill, Water, and Wastewater Departments (See Department Director). BONDS: Professional and general liability is maintained on all employees. CERTIFICATION PAY: Paid to employees within the Fire, Police and Water/Wastewater Department. The City pays $30.00 for each certification over the minimum required for a position. A maximum of three certifications will be paid. 205 ` HOLIDAY SCHEDULE (®«¨£ ¸ ΑΏΐΔ ΑΏΐΕ th 1. Veterans Day November 11 (Wednesday) th 2. Thanksgiving November 26 (Thursday) th 3. Day after Thanksgiving November 27 (Friday) th 4. Christmas Holiday December 24 (Thursday) th 5. Christmas Holiday December 25 (Friday) st 6 January 1 (Friday) 7. Martin Luther King Day January 18th (Monday) th 8 February 15 (Monday) ( 9. Good Friday March 25thFriday) th 10. Memorial Day May 30 (Monday) 11. Independence Day July 4th (Monday) th 12. Labor Day September 5(Monday) 13. Floating Holiday * 206 ` This page intentionallyleft blank. 207 ` 208 ` 209 ` CITY PERSONNEL WHO TAKE HOME CITY VEHICLES POLICE DEPARTMENT: 1. C.I.D. Investigator on call, who resides within city limits. PARKS & RECREATION DEPARTMENT: 1. Park Superintendent CEMETERY DEPARTMENT: 1. Cemetery Superintendent STREET DEPARTMENT: 1. Street Superintendent 2. On call employee, who resides within city limits. UTILITIES DEPARTMENT: 1. Utilities Superintendent 2. On call employees (2), who resides within city limits. 210 ` City of Stephenville Pay Dates October 2015- September 2016 OctoberApril 98 2322 NovemberMay 66 2020 DecemberJune 43 1817 JanuaryJuly 11 1515 2929 FebruaryAugust 1212 2626 MarchSeptember 119 2523 * Direct deposit will be on Friday instead of Thursday. 211 ` SUPPLEMENTAL SCHEDULES 212 ` 213 ` 214 ` 215 ` 2015 Property Tax Rates in City of Stephenville This notice concerns the 2015 property tax rates for City of Stephenville. It presents information about three tax rates. Last year's tax rate is the actual tax rate the taxing unit used to determine property taxes last year. This year's effective tax rate would impose the same total taxes as last year if you compare properties taxed in both years. This year's rollback tax rate is the highest tax rate the taxing unit can set before taxpayers start rollback procedures. In each case these rates are found by dividing the total amount of taxes by the tax base (the total value of taxable property) with adjustments as required by state law. The rates are given per $100 of property value. Last year's tax rate: Last year's operating taxes $ 4,340,022 Last year's debt taxes $ 571,319 Last year's total taxes $ 4,911,341 Last year's tax base $ 1,002,314,490.00 Last year's total tax rate $0.4900/$100 This year's effective tax rate: Last year's adjusted taxes$ 4,888,634 (after subtracting taxes on lost property) ÷ This year's adjusted tax base$ 1,051,934,236 (after subtracting value of new property) =This year's effective tax rate $0.4647/$100 (Maximum rate unless unit publishes notices and holds hearings.) This year's rollback tax rate: Last year's adjusted operating taxes$ 6,152,629 (after subtracting taxes on lost property and adjusting for any transferred function, tax increment financing, state criminal justice mandate, and/or enhanced indigent healthcare expenditures) ÷ This year's adjusted tax base $ 1,051,934,236 =This year's effective operating rate $0.5849/$100 x 1.08=this year's maximum operating rate $0.6316/$100 + This year's debt rate $0.0450/$100 = This year's total rollback rate $0.6766/$100 -Sales tax adjustment rate $0.1552/$100 =Rollback tax rate $0.5214/$100 Statement of Increase/Decrease If City of Stephenville adopts a 2015 tax rate equal to the effective tax rate of $0.4647 per $100 of value, taxes would increase compared to 2014 taxes by $55,403. Schedule A - Unencumbered Fund Balance The following estimated balances will be left in the unit's property tax accounts at the end of the fiscal year. These balances are not encumbered by a corresponding debt obligation. Type of Property Tax Fund Balance GENERAL FUND 8,879,867 DEBT SERVICE FUND 153,365 Schedule B - 2015 Debt Service The unit plans to pay the following amounts for long-term debts that are secured by property taxes. These amounts will be paid from property tax revenues (or additional sales tax revenues, if applicable). Principal or Contract Interest to be Description of Debt Payment to be Paid Paid from Other Amounts from Property Taxes Property Taxes to be Paid Total Payment FIRE STATION #2 165,000 54,206 0 219,206 AQUATIC 2009 ISSUE 250,000 12,257 0 262,257 Total required for 2015 debt service $481,463 =- Amount (if any) paid from Schedule A $ 0 - Amount (if any) paid from other resources $ 0 - Excess collections last year $ 0 = Total to be paid from taxes in 2015 $481,463 + Amount added in anticipation that the unit will $ 0 collect only 100.00% of its taxes in 2015 = Total debt levy $481,463 Schedule C - Expected Revenue from Additional Sales Tax In calculating its effective and rollback tax rates, the unit estimated that it will receive $1,658,763 in additional sales and use tax revenues. This notice contains a summary of actual effective and rollback tax rates' calculations. You can inspect a copy of the full calculations at 320 W College Stephenville Tx 76401. Name of person preparing this notice: Jennifer Carey Title: Tax Assessor-Collector Date Prepared: 07/17/2015 216 ` 217 ` 218 ` 219 ` 2015 Annual TML Taxation and Debt Service RevenueTotalTotalFiscal Total NetGross G.O. BondCertificates OutstandingYear City PopulationTaxableTax IndebtIndebtednesObligationTax NotesMunicipal Utilities and FacilitiesBegins Rateednesss Little Elm31,0002,060,061,4760.664970041,715,000031,990,0000AP CE FG L LK M MB P PK S SC SL W 10/01 Southlake28,2345,680,109,4410.462000036,746,9451,100,00064,660,0000CE L MB PK S SC W 10/01 Harker Heights28,1691,595,264,1640.677000029,593,23922,441,76152,035,0000CE L MB PK S SP W 10/01 Lake Jackson27,4511,504,098,9140.387500017,165,84310,145,0008,304,1570CE GC L MB PK S SL SP W 10/01 Weatherford27,0211,721,207,9710.486600053,615,00031,600,00013,485,000110,000 L LK MB PK S SC SL SP W 10/01 Paris26,5391,530,367,0880.50195005,630,00038,045,0005,435,0000AP C CE FG L LK M MB P PK S SP W 10/01 Kingsville26,322722,791,4050.84220008,570,00018,415,00015,710,0000 L MB PK S SL SP W 10/01 Greenville26,0101,532,700,3340.699000033,565,00018,860,0007,555,0000AM AP C CE GC L LK M MB P PK S SP W 10/01 San Benito25,391598,526,0240.72812505,005,17523,210,88228,216,057130,000AM AP C CE FG L MB P PK S SL SP W 10/01 Cibolo23,8901,654,955,2160.445400038,715,0009,030,000300,0000 MB PK S W 10/01 Plainview22,343771,746,5920.60380000012,625,0000AP CE GC L MB PK S SL SP W 10/01 Benbrook22,2061,577,485,1680.65750007,700,00004,245,0000C CE GC L MB PK SC SP ZZ 10/01 Sachse22,0261,424,592,0450.770819034,545,00001,405,0000 L MB PK S SC W 10/01 Saginaw21,2571,276,285,5870.510000014,250,0002,915,00010,110,0000CE L MB PK S SC SP W 10/01 Corinth20,9811,538,127,0640.59489007,045,000017,920,0000 MB PK S W 10/01 Hutto20,5001,087,131,7860.528691015,850,000040,960,0000 L LK MB PK S W ZZ 10/01 Ennis19,7951,410,087,8700.695000027,700,0009,930,00011,931,2850AP CE H L LK MB PK S W 10/01 Orange19,613906,396,8440.681310014,385,000215,000300,0000 L MB PK S SL SP W 10/01 Belton19,57280,024,8700.659800014,889,5775,375,42620,265,0000CE L MB PK S W 10/01 Murphy19,5151,614,305,5600.570000029,380,00008,135,0002,705,000CE MB PK S W 10/01 Universal City19,372991,821,6960.56049209,946,8173,608,0003,090,0000CE GC L MB PK S W 10/01 Stephenville19,3201,005,609,1230.49000004,840,0009,310,0006,926,8270AP L MB PK S SC W 10/01 Angleton19,280768,769,4490.72350004,225,000017,145,0000 PK S SP W 10/01 Horizon City18,997751,261,2330.4279980580,000000 MB P PK SC 10/01 Portland18,500963,862,1380.600630014,220,00014,488,00000CE L LK MB PK S SC SP W 10/01 Bellaire17,8494,022,863,5620.393600077,610,000000CE L MB PK S SL SP W 10/01 Nederland17,587991,437,2800.591853011,545,00006,545,0000 L MB PK S SC SL SP W 10/01 White Settlement16,714572,762,6530.69066005,240,0006,560,0001,240,0004,013,336CE L MB PK S SC SP W 10/01 Forney16,6501,047,122,7520.723486064,350,000012,260,0000 L MB PK S SC W 10/01 Gainesville16,569853,775,2060.687822021,435,000012,660,0000AP C CE GC LK MB PK S SC SL SP W ZO 10/01 Uvalde16,507551,480,7700.784000028,410,000022,075,000330,000AP C CE GC GS MB P PK S SL SP W 10/01 Mercedes16,352456,451,3770.7750000968,51713,041,17322,400,690325,000CE L MB P PK S SL SP W 10/01 Taylor16,233834,291,6410.813893021,950,868027,829,1320AM AP C L MB PK S SP W 10/01 Brenham16,1471,102,575,4690.49120006,938,26812,970,00012,175,0001,040,000AP CE GS L MB P PH PK S SL SP W 10/01 Mount Pleasant16,081838,624,5110.34374004,105,0003,325,00000AP C CE FG L LK MB PK S SL SP W 10/01 Gatesville15,985360,686,1430.41000001,500,0005,030,00011,420,000307,705AM AP C CE FG L MB PH PK S SP W ZZ 10/01 Sulphur Springs15,868853,749,4330.440000001,310,000233,000,0000AP L LK MB PK S SC W 10/01 Hereford15,608538,725,9360.320900002,115,00000AP CE GC MB PK S SL SP W 10/01 Humble15,5001,468,920,1170.2000000006,235,0000CE L MB PK S SC SP W 10/01 Addison15,4073,805,580,8410.561800090,462,000024,188,0000AP CE MB PK S SP W 10/01 West University Place15,3694,788,986,1840.36179008,096,9073,785,00011,750,00051,775,000 MB PK S SC SL SP W 01/01 Seagoville15,130460,560,1320.71381001,998,88902,814,3660 L MB PK S SC W 10/01 Alton15,050314,020,2130.459100000548,0000CE MB PK S SC SP 10/01 Katy15,0131,378,628,9020.54672001,430,000000CE L MB PK S SC SL W 10/01 Dumas14,989549,391,7440.17041002,560,00018,455,000747,2380GC GS MB PK S SL SP W 10/01 Live Oak14,751968,468,5340.510000022,110,0000765,000565,000CE LK MB PK S SP W 10/01 Jacksonville14,747539,559,1340.65960008,595,000000C L LK PK S SC SP W 10/01 Crowley14,102742,658,9130.6968290935,000435,000750,0000CE L MB PK S W 10/01 220 ` 2015 Annual TML Water Rate Survey Residential and Commercial Water Costs Residential WaterCommercial Water CityFee ForTotalAverageFee For PopulationCustomersUsage Population GroupPopulation5,000 Gal.10,000 Gal.50,000 Gal.200,000 Gal. 20,001 - 25,000 Colleyville24,97424.2943.549,44720,000231.141,144.64 Alvin24,90519.4237.916,9444,800210.06853.46 Watauga24,35032.3762.578,1005,236316.94327.91 Corsicana23,92629.0044.008,8836,128239.37726.87 University Park23,79727.1548.658,81518,000364.701,249.70 Kerrville22,94614.4943.639,7334,200194.18855.68 Denison22,78427.7039.209,8140162.65590.15 Plainview22,34340.3549.707,6028,300139.20485.70 Sachse21,59623.3638.167,4685,510272.301,160.00 Corinth20,98137.1250.976,87012,002349.701,351.70 Hutto20,50054.9091.354,4157,000472.781,566.28 Brownwood20,40239.5854.497,3277,480247.75694.93 20,001 - 25,000Averages30.8150.357,9528,969266.73917.25 15,001 - 20,000 Ennis19,79537.5052.505,7187,000172.50622.50 Alice19,68227.1444.147,2908,000190.40754.40 Orange19,61320.6033.156,9385,000148.55525.05 Terrell19,59935.6659.515,2996,000376.121,228.12 Belton19,40923.7540.005,4777,506170.00657.50 Midlothian19,33035.2954.244,4405,812255.06856.56 Stephenville19,32029.2548.505,8876,358277.26839.76 Angleton19,28028.7052.146,1120302.851,170.35 Universal City19,15524.4333.435,85812,000202.81540.31 Murphy18,96039.7554.505,95917,000289.75974.95 Portland18,50028.9444.045,5966,400207.93738.93 Pampa18,33241.1959.548,1104,600224.52832.02 Nederland17,58717.5031.756,8825,000145.75574.75 Bellaire17,43514.9828.486,6347,800173.34679.59 South Houston17,35421.5532.664,4868,838177.86552.86 Gainesville16,56934.7353.736,1430334.31964.31 White Settlement16,54332.0553.805,4007,500318.791,068.79 Uvalde16,50715.3929.846,3970293.001,260.50 Highland Village16,50031.9040.155,4198,000186.65689.15 Mercedes16,31322.9833.334,3285,400160.29539.79 Brenham16,14724.7943.697,3525,468170.72725.72 Mount Pleasant16,08119.7031.705,3666,000127.70487.70 Forney16,03027.0049.005,3378,000258.001,083.00 Taylor16,00039.3764.625,6888,300324.811,076.31 Gatesville15,98535.0050.003,5686,000170.00620.00 Sulphur Springs15,73824.7142.416,3755,000184.01715.01 Hereford15,60819.3033.055,58510,000158.05945.55 Seagoville15,47821.2233.223,84812,716213.82757.44 Humble15,45316.6026.854,0425,000256.55804.05 Addison15,17917.6529.303,59111,000122.42804.44 15,001 - 20,000Averages26.9542.745,6357,618219.63802.31 221 ` 2015 Annual TML Wastewater Rate Survey Residential and Commercial Wastewater Costs Residential SewerCommercial Sewer Population GroupCity Fee ForTotalFee For City NamePopulation5,000 Gal.10,000 Gal.Customers50,000 Gal.200,000 Gal. 20,001 - 25,000 Colleyville24,97418.4632.668,779146.26572.26 Alvin24,90525.4739.526,671152.42573.92 Watauga24,35031.8547.828,100175.64654.90 Corsicana23,92633.0048.007,922190.00640.00 University Park23,79729.1744.227,542164.62616.12 Kerrville22,94634.4060.258,841283.551,108.55 Denison22,78425.7838.018,709186.97710.36 Plainview22,34319.0527.057,13691.05331.05 Sachse21,59630.3852.737,015254.65925.15 Corinth20,98149.3977.396,595301.391,141.39 Hutto20,50037.7258.676,492324.851,047.85 Brownwood20,40223.9239.976,857199.88799.47 20,001 - 25,000Averages29.8847.197,555205.94760.09 15,001 - 20,000 Ennis19,79522.8630.065,58594.25326.75 Alice19,68220.9630.566,626107.36395.36 Orange19,61347.9091.206,694437.601,736.60 Terrell19,59940.5258.375,177342.96878.46 Belton19,40921.5039.004,557179.00704.00 Midlothian19,33050.9079.705,453332.671,196.67 Stephenville19,32028.2547.005,680197.00759.50 Angleton19,28020.5433.546,173177.84684.84 Universal City19,15523.0150.764,400210.36808.86 Murphy18,96028.5037.005,799190.00640.00 Portland18,50031.2435.895,196147.71287.21 Pampa18,33222.8626.667,610108.51393.51 Nederland17,58719.0035.506,858167.50664.00 Bellaire17,43518.0330.036,505126.03486.03 South Houston17,35426.1537.904,426194.12569.12 Gainesville16,56934.4450.946,087204.38757.88 White Settlement16,54324.7744.275,300250.97880.97 Uvalde16,50721.0021.003,20946.0046.00 Highland Village16,50047.6084.605,215269.40966.90 Mercedes16,31323.0029.153,998116.87350.87 Brenham16,14725.9448.196,623226.19893.69 Mount Pleasant16,08115.7524.504,85094.50357.00 Forney16,03030.6054.605,337246.60966.60 Taylor16,00032.3358.885,375271.281,067.78 Gatesville15,98515.5026.002,798110.00425.00 Sulphur Springs15,73823.6030.425,685166.82678.32 Hereford15,60818.7424.344,97579.03472.78 Seagoville15,47832.1763.823,568317.021,266.52 Humble15,45328.5034.754,061253.30838.30 Addison15,17926.4539.562,574223.0978.59 15,001 - 20,000Averages27.3643.165,212195.70683.60 222 ` CITY OF STEPHENVILLE FEE SCHEDULE BY DEPARTMENT DEPT. DESCRIPTION CURRENT 0201 FISCAL SERVICES TABC- Liquor License Application Fee 60.00 Solicitation Permit, non-refundable application fee 25.00 Solicitation Permit, non-refundable investigation fee per person 25.00 Taxicab Permit (per year) 50.00 Copying Charges (per page)(staff copied) .25 Ad Valorem Taxes (per hundred) .490 Hotel/Motel Occupancy Tax .07 City Sales Tax .015 Operations . 0138 4B Economic Development . 0012 Franchise Fees: (based on Gross Receipts) Cable Television (renew 2014) 4% Electricity (set by PUC/per kwh) 4% Garbage (renew 2013) 7% Gas (renew 2020) 4% Telephone (per access line set by PUC) .59/1.32/2.01 Garage Sale Permits: Prior to Garage Sale 3.00 Day of Garage Sale 5.00 Returned Check Fee 30.00 Late Charge Past Due Date (gross billing) 10% Credit Card Process 2.50 0302 MUNICIPAL COURT As Set by Municipal Court Judge 0501 LEISURE SERVICES Gymnasium Rental: Profit 250.00 Non-Profit 125.00 Small Pavilion & Century Park Rental: Half Day (4 hours) Must be done before 2p 75.00 Full Day (8hours) 150.00 Large Pavilion Half Day (4 hours) Must be done before 2p 150.00 Full Day (Hours) 300.00 223 ` DEPT. DESCRIPTION CURRENT RV Hook-Up: Per Night 20.00 Senior Citizens (55 or older) 15.00 Birdsong Amphitheater: Half Day (4 hours) 150.00* Full Day (8 hours) 300.00* *$50.00 electrical Ticketed/For-profit events$1.00 per ticket sold for event. Recreation: Adult League (per team) 325.00 Baseball League Fees (Tb, cp, pinto/rec, pinto/comp, 8u gfp) 50.00 (10u gfp, 12u gfp) 65.00 (10u bb, 12u bb) 65.00 (15u gfp) 65.00 (15u, bb) 65.00 Non Baseball Youth Leagues (per person) 50.00 Youth Programs 40.00* Sibling discount (Must reside in same household) (-$10) Field RentalPer Field Per Day 150.00 Field lighting (per hour) 10.00 *Registration fees for individual sports may vary depending on participation for each class. Splashville Swimming Pool: Daily Admission (per person) 5.50 Ages 2 & under free Senior Citizen (65 & Up)/Military Family (Military ID Required) 3.00 Twilight Fee (2 hours prior to closing) 2.00 Monday Mania 3.00 Daily Discount Passes 224 ` DEPT. DESCRIPTION CURRENT 5 visits 20.00 10 visits 38.00 20 visits 70.00 Unlimited Individual Season Pass $115.00 Unlimited Family Pass ** 225.00 Party Area Rental (Mon-Sat) (3.75 per guest) (up to 24) 45.00 Noon to 2:00 pm or 3:00 pm to 5:00 pm (Tuesday thru Saturday) Private Party Rental 750.00 Swimming Lessons 50.00 **Family of four (4) $10.00 for each additional person. All members must reside in the same household. 0503 CEMETERY Cemetery Lots: City Resident 600.00 Non-City Resident 750.00 0504 LIBRARY SERVICES Replace Lost Books cost Non-Resident Fee (out-of-city per household) 15.00 Fines for Late Return (per day) .25 Copy Machine (per copy, self-serve) .10 Late Fee Video Return (per day) 1.00 Inter-Library Loan (postage) -0- Replacement Card Fee 2.00 0505 STREETS SERVICES Street Cuts: Asphalt Surfaces Over Concrete (per sq ft): 3.75 Brick Surface Over Concrete (per sq ft): 5.25 Parade Permits: Type A Less than 50 units 50.00 Type B More than 50 units 100.00 Type C Motorcades or parades otherwise Marches included in this category. 25.00 5506 Community Center Daily Rental Fee (8:00AM 10:00PM) $150.00 Senior Members $50.00 Set-up of tables and chairs (Optional) $50.00 0603 FIRE SERVICES Non-Routine Response Fee: Per Unit (per hour) 70.00 Supplies cost 225 ` DEPT. DESCRIPTION CURRENT 0700 POLICE SERVICES Accident Reports 6.00 Finger Printing (2 card max per person ea. additional 5.00) 10.00 Offense Reports (for 1st page, $.10 each additional page) 1.00 False Alarm Fee (per occurrence after five per year) 50.00 Police Escort (per nonprofit event, except funerals) 190.00 Solicitor Investigation Fee (Non Refundable) 25.00 ANIMAL CONTROL Dog License: Male 20.00 Neutered Male 5.00 Female 20.00 Spayed Female 5.00 Guard dog Bond + 35.00 Dangerous dog Bond +50.00 Cat License: Male 20.00 Neutered Male 5.00 Female 20.00 Spayed Female 5.00 Multiple Dog Permit -0- 50.00 License Replacement 5.00 Livestock $25/yr + inspection Boarding/Riding Stables $25/yr + inspection Late Fee for Licenses 5.00 Late Fee for Permits 10.00 Impoundment Fee (Established and collected by animal shelter) 0801 PLANNING SERVICES Zoning Ordinance 25.00 Subdivision: Ordinance 50.00 Specifications 25.00 Design Standards 25.00 Zone Change Applications: Acre or Less 300.00 1.01 to 5 Acres 400.00 5.01 or More 500.00 Mapping: City Zoning Map 3ft L x 5ft 50.00 2ft L x 3ft W 30.00 2ft L x 3ft W 30.00 11in L x 17in W 20.00 226 ` DEPT. DESCRIPTION CURRENT City Limits and Street Map 3ft L x5ft 30.00 3ft L x 3ft W 25.00 2ft L x 3ft W 15.00 11in L x 17in W 5.00 Parkland Dedication (In-lieu of) Per Dwelling Unit Per single-family dwelling unit 600.00 Per dwelling unit for duplex, townhome, condominium, apts. 300.00 Board of Adjustment Applications 200.00 Subdivision Filing Fees: Preliminary Plat (per plat) 200.00 (per lot) 10.00 Final Plat (per plat) 200.00 (per lot) 10.00 Replat (per plat) 200.00 Site Development Plan (per plan) 200.00 (water,sewer,streets,storm drain engineering review) Comprehensive Plan 100.00 0802 INSPECTION SERVICES Food Service Permit: Annual Inspection: 250.00 Administrative fee 75.00 Contractor fee 175.00 Pre-opening: 125.00 Administrative fee 25.00 Contractor fee 100.00 Complaint 100.00 Reinspection 75.00 Mobile food (with commissary/without) 225/150 Administrative fee 75.00 Contractor fee (with commissary/without) 150/75 Temporary Mobile food-Inspection/Contractor Fee 50.00 Mobile Home Park License (per park) 10.00 (per lot) 10.00 Mobile Home Inspection 25.00 Certificate of Occupancy 25.00 Inspections outside of normal business hours (per hour) 50.00 227 ` DEPT. DESCRIPTION CURRENT BUILDING PERMIT FEE SCHEDULE General Construction Permit Fees: Value $1 to $500flat fee 25.00 Value $501 to $2,000, minimum 24.00+ pro-rated for each $100 above $500 3.00 Value $2,001 to $25,000, minimum 70.00+ pro-rated for each $1,000 above $2,000 14.00 Value $25,001 to 50,000, minimum 392.00+ pro-rated for each $1,000 above $25,000 10.00 Value $50,001 to $100,000, minimum 642.00+ pro-rated for each $1,000 above $50,000 7.00 Value $100,001 to $500,000, minimum 992.00+ pro-rated for each $1,000 above $100,000 6.00 Value $500,001 to $1,000,000, minimum 3,392.00+ pro-rated for each $1,000 above $500,000 5.00 Value $1,000,001 and up, minimum 5,892.00+ pro-rated for each $1,000 above $1,000,000 4.00 Demolition Permit 25.00 Structure Relocation Permit 25.00 ELECTRICAL PERMIT FEES Issuance fee for each permit 25.00 Additional permit fees: Installation of Service: Up to 600 volts (residential) 6.00 Up to 600 volts (commercial) 12.00 Over 600 volts (residential or commercial) 17.00 Equipment Motors: 0 to 10 Hp 3.00 11 to 50 Hp 4.00 50 to 100 Hp 5.00 Over 100 Hp 6.00 Appliances 3.00 Swimming Pools 8.25 Other 4.00 Re-inspection Fee 25.00 License Reciprocation Letter 6.00 Penalty. In the event any work, for which a permit is required by this chapter, is begin prior to obtaining said permit, the permit fee shall be doubled. The payment of such doubled fee shall not relieve any person from fully complying with the requirements of this chapter in execution of work nor from other penalties prescribed herein. 228 ` DEPT. DESCRIPTION CURRENT PLUMBING PERMIT AND LAWN SPRINKLER FEES Issuance fee for each permit 25.00 Fee for each fixture or opening to receive waste 3.00 Building Sewer 5.00 Water Heater 3.00 Gas Piping Systems 4.00 Gas System Test 4.00 Industrial Waste Pre-Treatment Interceptor 6.00 Water Service Line 4.00 Installation, alteration and repair of water piping or water treating equipment 3.00 Repair or alteration and repair of water piping or water treating equipment 3.00 Repair or alteration of drainage or vent piping 3.00 Lawn Sprinkler System 3.00 Grease or Sand Trap 6.00 Other 4.00 Re-inspection Fee 25.00 MECHANICAL PERMIT FEES Issuance fee for each permit 25.00 Re-inspection Fee 25.00 PLAN REVIEW FEE SCHEDULE (Council 5/13/2008) Commercial and Multi-Family: Value $1 to $10,000 $50.00 Value $10,001 to $25,000 $70.69+ pro-rated for each $1000 above $10,000 $5.46 Value $25,001 to $50,000, minimum $152.59+ pro-rated for each $1,000 above $25,000 $3.94 Value $50,001 to $100,000, minimum $251.09+ pro-rated for each $1,000 above $50,000 $2.73 Value $100,001 to $500,000, minimum $387.59+ pro-rated for each $1,000 above $100,000 $2.19 Value $500,001 to $1,000,000, minimum $1,263.59+ pro-rated for each $1,000 above $500,000 $1.85 Value $1,000,001 and up, minimum $2,188.59+ pro-rated for each $1,000 above $1,000,000 $1.23 Fire Code(Fire Alarm and Sprinkler System): Value Up to $250,000 $500.00 Value $251,001 to $500,000 $850.00 Value $500,001 to $1,000,000 $1,100.00 Value $1,000,001 to $3,000,000 $1,600.00 Value $1,000,001 to $3,000,000 $1,600.00 Value $3,000,001 to $6,000,000 $2,400.00 Value $6,000,001 and up $2,400.00 229 ` DEPT. DESCRIPTION CURRENT 0803 CODE ENFORCEMENT SERVICES Health and Sanitation Administrative Fees: First Violation 25.00 Second Violation 50.00 Third Violation 100.0 3000 WATER FUND Water Rates: Minimum Bill (0 gallons used) 5/8 inch and ¾ inch meter 11.00 1 inch 24.29 1 ½ inch 51.57 2 inch 89.76 3 inch 198.87 4 inch and larger 351.63 Plus Volume Chargeper 1,000 gallons 3.75 Multifamily Billing: 70% of number of living units (per unit) 8.40 Plus Volume Charge--per 1,000 gallons 3.75 Residential Surcharge per thousand gallon (May - September) Over 12,000 gallons 1.00 Over 25,000 gallons 3.00 Over 50,000 gallons 4.00 Outside City Limits 115% Customer Deposits: Residential 150.00 Residential deposits shall be made either: (a) in cash at the time of making application; or (b) one-third to be paid in cash at the time of making application and the remaining two- thirds to be billed on the first two months billing; or (c) an applicant for residential connection may present a let most recent utility company which represents a satisfactory payment history for at least twelve (12) months preceding the date of application. To be satisfactory, the letter must not indicate that the applicant has been advised of late payment more than two (2) times during the period. (d) Any customer whose account has been active for twelve (12) months and has not been advised of a late payment during that period, shall be entitled to their deposit for utility service being applied to the account balance or refunded by check within thirty (30) days. 230 ` DEPT. DESCRIPTION CURRENT Commercial 2X monthly usage For commercial connections: (a) a service deposit shall be required which shall be equal to an estimate of the cost of sixty (60) days utility service, with a five hundred dollar ($500.00) minimum deposit. The amount of the deposit shall be estimated by the utility billing clerks or his or her authorized representative. Where billing figures for a comparable establishment are not available to establish the deposit for a commercial connection, the utility billing clerks shall estimate a two-month billing based upon information received from the applicant. The utility office shall review the estimate and within the first three months make the appropriate adjustment in the deposit amount. (b) Commercial deposits shall be made in cash. The Director of Finance or his or her authorized representative may authorize an alternative method of deposit for commercial accounts on a case by case basis (c) When and if it is found that the deposit required and is collected in accordance with the above schedule is not sufficient to protect the City from losses that may occur over a period of two (2) months, the Director of Finance may, at his or her discretion, require an additional cash deposit, or may require an additional deposit if for any reason the amount of the deposit becomes less than the originally required under the schedules hereinabove set forth. A customer with an existing account established before October 1, 2005, will not be required to establish -payment. In that event, the deposit requirements of this section will apply. Basic Service Charges: Connection Fee 20.00 Transfer Fee 20.00 After 5:00 p.m. or weekends (additional) 40.00 Damaged Meter Charge cost Fire Hydrant Meter Deposit 1,200.00 Non-Pay Reconnect Fee 30.00 Check Read (each, after two free annually) 10.00 Temporary Service (72 hours) 20.00+cost Temporary Cut-Off for Repair 20.00 Leak Test (each, after two free annually) 10.00 231 ` DEPT. DESCRIPTION CURRENT Water Tap Charges: 5/8 inch and ¾ inch taps 660.00 1 inch tap 817.00 1 ½ inch tap 1,305.00 2 inch tap 1,772.00 Water Tap Charges do not include street repair. The City provides residential and commercial meters up to 1-inch diameter. The cost of city- approved water meters larger than 1-inch shall be borne by the developer. Contact Customer Service -cost - 3100 SEWER FUND Sewer Rates: Minimum Bill (0 gallons used) 9.50 Plus Volume Charge--per 1,000 gallons 3.50 Multifamily Billing: 70% of Number of Living Units (per unit) 9.50 Plus Volume Chargeper 1,000 gallons 3.50 Residential Winter Months Averaging (Dec, Jan, Feb) Outside City Limits 115% Sewer Tap: 4-inch tap 450.00 6-inch tap 537.50 Man-Hole (at cost) 1200.00 Sewer Tap Charges do not include street repair. Charges for Industrial Pretreatment: Compliance Sampling (in house) BOD (per pound) .016 TSS (per pound) .15 3200 STORMWATER DRAINAGE Single Family Residential Properties (per property/per month): 0 to 5,000 sq. ft. 2.00 5,001 to 21,780 sq. ft. 3.00 Over 21,780 sq. ft. 4.00 Commercial and all other properties (per property/per month): Equivalent Residential Units (ERU): ERU=LAND AREA (sq. ft.) div by 6,000 sq.ft DETAINED ERU 3.00 UNDETAINED ERU 5.10 UNDEVELOPED EXEMPT 232 ` DEPT. DESCRIPTION CURRENT 5001 SANITATION SERVICES (Progressive Waste) effective 1/1/15 Garbage Rates Frequency 1X 2X 3X 4X 5X 6X Extra Residential N/A 11.58 N/A N/A N/A N/A 5.79 Commercial 18.80 N/A N/A N/A N/A N/A 9.61 2 yard 65.90 110.76 155.62 N/A N/A N/A 41.58 3 yard 90.02 120.68 184.02 241.86 299.68 N/A 49.25 4 yard 98.75 141.93 249.74 336.49 423.24 509.98 56.07 6 yard 117.03 177.00 308.88 414.04 519.20 625.88 69.72 8 yard 132.27 242.18 359.74 480.37 604.66 727.14 83.20 Fuel Surcharge. Each month a fuel surcharge is added to the water bills based upon the average fuel cost incurred by Progressive Waste in providing service to the City. 4471 LANDFILL Regular Rate Gate Fees: Minimum (Up to 800 lbs.) 20.00 PerTon 50.00 Inadequate Containment Fee Doubled Pull Off (Per Each) 25.00 3001 AIRPORT Airport Hangars (per month): North side 135.00 South side 185.00 Small Corner 195.00 Large Corner 210.00 New Airport Hangars (per month): Small 200.00 Large 225.00 Commercial 800.00 Monthly Aircraft Tiedown/Parking 15.00 Fuel Tax (per gallon) .05 Commercial Land Lease (per square foot) .10 233 ` ORDINANCE NO. 2015- AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF STEPHENVILLE, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016, AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF STEPHENVILLE FOR THE 2015- 2016 FISCAL YEAR. WHEREAS, the budget for the fiscal year beginning October 1, 2015 and ending September 30, 2016, was duly presented to the City Council by the City Administrator and a public notice was posted in the Stephenville City Hall. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: SECTION 1. That the appropriations for the fiscal year beginning October 1, 2015 and ending September 30, 2016, for the support of the general government of the City of Stephenville, Texas, be fixed and determined for said terms in accordance with the expenditures shown in the City's fiscal year 2015-2016 budget. SECTION 2. That the budget is hereby approved in all respects and adopted as the City's budget for the fiscal year beginning October 1, 2015 and ending September 30, 2016. st PASSED and APPROVED this the 1day of September, 2015. ___________________ Jerry K. Weldon II, Mayor ATTEST: ___________________________________ Cindy L. Stafford, City Secretary ___________________________________ Reviewed by Patrick C. Bridges, City Administrator _________________________________ Approved as to form and legality Randy Thomas, City Attorney 234 ` ORDINANCE NO. 2015- AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF STEPHENVILLE, FOR THE TAX YEAR 2015. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: That we, the City Council of the City of Stephenville, Texas, do hereby levy or adopt the tax rate of $100.00 valuation for this city for tax year 2015, as follows: $ 0.4446 for the purpose of maintenance and operation. $ 0.0454 for the payment of principal and interest on bonds. $ 0.4900 Total Tax Rate The Tax Assessor/Collector is hereby authorized to assess and collect the taxes of the City of Stephenville, Texas, employing the above tax rate. th PASSED and APPROVED this the 15 day of September, 2015. ____________________________________ Jerry K. Weldon II, Mayor ATTEST: ___________________________________ Cindy L. Stafford, City Secretary ___________________________________ Reviewed by Patrick C. Bridges, City Administrator _________________________________ Approved as to form and legality Randy Thomas, City Attorney 235 ` Advisory Boards and Commissions In addition to the permanent advisory boards and commissions listed, the Council also appoints temporary advisor committees from time to time to address specific, short term issues. The 2014 Membership of Advisory Boards and Commissions include: Airport Advisory Board. Studies and makes recommendations to the City Council regarding operations and facility improvements of the municipal airport. Ensures that the municipal airport is efficiently and adequately meeting the needs of the City and the air transportation industry. L. G. Molenaar Dana Brinkley Hardy Hampton Frank Burke Jubel Caldwell Rick Tennyson Robert Couch Board of Adjustment. Hears and decides appeals that allege that there was an error in any order, requirements, decision or determination made by a City administrative officer, department of board. Also acts on applications that are submitted for a variance or a special exception to City zoning regulations. Elizabeth Baxter Nicki Jones Colby Pack Moumin Quazi Building Board. Hears and renders decisions on ruling by City building inspectors or officials in regards to code interpretation, enforcement and substandard housing or structures within the City. Rick Hale Danny Phillips Fred Parker Brent Virgin Seth Moore Electrical Board. Hears and renders decisions on ruling by City building inspector or officials in regards to code interpretation, enforcement and substandard electrical work within the City. Rod Rutledge David Bragg David Picha Scott Thompson Kenneth Howell Water Conservation Committee. Advises the City Council on policy matters affecting the Western Conservation programs and events. Sudarshan Kurwadkar Hennen Cummings Manon Shockey Dr. Carol Thompson Mark Miller Parks and Recreation Advisory Board. Recommends, to the City Council, uses of parkland and parks/recreation facilities and improvements in programs, activities and facilities to meet community recreation needs and interests. Cary Strohmeyer Dennis Jones Dale Dorothy Joe Altebaumer Contessa Harrison Jason La Touche Daron Trussell 236 ` Advisory Boards and Commissions Planning and Zoning Commission. Studies and reviews plans and recommends to the City Council action to be taken in regard to City growth and development and comprehensive community planning. Also, makes recommendations and acts as a hearing board on zoning requests. Drafts new development regulations and conducts periodic review of plans and regulations. Richard Petronis Janet Whitley Justin Allison John Baxter Metta Collier Bill Muncey Mark Wallace Kerry Schlinder Jason Lovell Lisa LaTouche Dangerous Buildings Abatement Board. Hears and renders decisions on ruling by City building inspectors or officials in regards to code interpretation and enforcement on substandard structures within the City. Brad Chilton Michael D. Stephens Jeff Owens Jeremiah Dennis Joseph Hansen Plumbing Board. Hears and renders decisions on ruling by City building inspectors or officials in regards to code interpretation and enforcement on substandard plumbing work within the City. Steven Forbus Jon Young Larry Graham J. D. Walker John Weber Bobby Mangrum Senior Citizen Advisory Board. Recommends to the City Council action to be taken in regard to facilities and improvements in programs, activities and facilities to meet community senior citizen needs and interests. Tom Konz Faye Howell Roy Hayes Jana Saucedo Patsy Jones Library Advisory Board. Recommends to the City Council action to be taken in regard to facilities and improvements in programs, activities and facilities to meet library needs and interests. Emily McLemore Evelyn Velchoff Shirley Bittenbinder Darla Fent Kim Benestante Katy Eichenbert Carla Trussell Jo Ann Phillips Mechanical Board. Hears and renders decisions on ruling by City building inspectors or officials in regards to code interpretation and enforcement on substandard mechanical work within the City. Bobby Mangrum Mike Walker James Walker Steven Deviney Rick Alderfere 237 ` FUND, FISCAL & BUDGETARY POLICIES 238 ` This page left intentionally blank 239 ` CITY OF STEPHENVILLE, TEXAS COMPREHENSIVE FUND BALANCE POLICY BACKGROUND be retained by the City to provide a stable financial base at all times. To retain this stable financial base, the City needs to maintain a General Fund fund balance sufficient to fund all cash flows of the City, to provide financial reserves for unanticipated expenditures and/or revenue shortfalls of an emergency nature, to provide funds for the disparity in timing between property tax collection and expenditures, and to secure and maintain investment grade to identify certain requirements for replenishing any fund balance reserves utilized. Fund Balance Reporting and -One objective of this standard was to improve, including the understandability, the usefulness of fund balance information by providing clear fund balance classifications. GASB-54 abandons the reserved, unreserved, and designated classifications of fund balance and replaced them with five classifications: nonspendable, restricted, committed, assigned, and unassigned. The requirements of this 2011. GASB-54 requires local governments to focus on the constraints imposed upon resources when reporting fund balance in governmental funds. The fund balance classifications indicate the level of constraints placed upon how resources can be spent and identify the sources of those constraints. The following five classifications serve to inform readers of the financial statements of the extent to which the City is bound to honor constraints on the specific purposes for which resources in a fund can be spent. DEFINITIONS Nonspendable Fund Balance a spendable form such as prepaid items or (b) legally or contractually required to be maintained intact such as an endowment. Restricted Fund Balance Fund balance rep specific purposes stipulated by law or by the external providers of those resources. Committed Fund Balance -imposed limitations set in place prior to the end of the fiscal period. These amounts can be used only for the specific purposes determined by a formal action of the City Council, which is the highest level of decision-making authority, and that require the same level of formal action to remove the constraint. Assigned Fund Balance constraint that represents an intended use established by the City Council or by their designated body or official. The purpose of the assignment must be narrower than the purpose of the General Fund. Formal action is not 240 ` necessary to impose, remove, or modify a constraint in Assigned Fund Balance. Additionally, this category is used to reflect the appropriation of a portion of existing fund balance to eliminate a projected deficit in the subsequent Unassigned Fund Balance balance and includes all spendable amounts not contained within the other classifications. COMPREHENSIVE FUND BALANCE POLICIES 1.0 Policy on committing funds In accordance with GASB- constrain amounts in such a manner must occur prior to year end; however, the actual dollar amount may be determined in the subsequent period. For example, the City Council may approve a motion prior to year end to report within the year-end financial statements, if available, up to a specified dollar amount as Committed Fund Balance for capital projects. The exact dollar amount to be reported as Committed Fund Balance for capital projects may not be known at the time of approval due to the annual financial audit not yet being completed. This amount can be determined at a later date when known and appropriately reported within the year-end financial statements due to the governing body approving this action before year-end. It is the policy of the City that the City Council may commit fund balance for any reason that is consistent with the definition of Committed Fund Balance contained within GASB-54. Examples of reasons to commit fund balance would be to display intentions to use portions of fund balance for future capital projects, stabilization funds, or to earmark special General Fund revenue streams unspent at year-end that are intended to be used for specific purposes. After approval by the City Council, the amount reported as Committed Fund Balance cannot be reversed without utilizing the same process required to commit the funds. Therefore, in accordance with GASB-54, it is the policy of the City that funds can only be removed from the Committed Fund Balance category after motion and approval by the City Council. 2.0 Policy on assigning funds In accordance with GASB-54, funds that are intended to be used for a specific purpose but have not received the formal approval action at the governing body level may be recorded as Assigned Fund Balance. Likewise, redeploying assigned resources to an alternative use does not require formal action by the governing body. GASB-54 states that resources can be assigned by the governing body or by another internal body or person whom the governing body gives the authority to do so, such as a committee or employee of the City. Therefore, having considered the requirements to assign fund balance, it is the policy of the City that the City Administrator will have the authority to assign fund balance of this organization based on intentions for use of fund balance communicated by the City Council. 241 ` 3.0 Policy on Unassigned General Fund fund balance It is the goal of the City to achieve and maintain an unassigned General Fund fund balance equal to 25% of budgeted expenditures. The City considers a balance of less than 20% to be a cause for concern, barring unusual or deliberate circumstances, and a balance of more than 30% as excessive. An amount in excess of 30% is to be considered for reservation to accumulate funding for capital projects and equipment, and/or to reduce the tax levy requirements, and shall be determined in conjunction with the annual budget process. In the event that the unassigned General Fund fund balance is less than the policy anticipates, the City shall plan to adjust budget resources in the subsequent fiscal years to restore the balance. Appropriation from unassigned General Fund fund balance shall require the approval of the City Council and shall be only for one-time expenditures, such as capital purchases, and not for ongoing expenditures unless a viable plan designated to sustain the expenditures is simultaneously adopted. 242 ` Fiscal and Budgetary Policies I. Statement of Purpose The City of Stephenville is committed to financial management through integrity, prudent stewardship, planning, accountability, full disclosure and communication. The broad purpose of these Fiscal and Budgetary Policies are to enable the City to achieve and maintain a long-term stable and positive financial condition, and provide guidelines for the day-to- Policy scope generally spans areas of accounting and fiscal reporting, internal controls, both operating and capital budgeting, revenue management, investment and asset management, debt management and forecasting. This is done in order to: Demonstrate to the citizens of Stephenville, the investment community, and the bond rating agencies that the City is committed to a strong fiscal operation; Provide precedents for future policy-makers and financial managers on common financial goals and strategies; Fairly present and fully disclose the financial position of the City on conformity to generally accepted accounting principals (GAAP); and Demonstrate compliance with finance-related legal andcontractual issues in accordance with the Texas Local Government Code and other legal mandates. These policies will be reviewed and updated annually as part of the budget preparation process. II.Operating Budget Policy Statement A.Preparation Budgeting is an essential element of financial planning, control, and evaluation process of The budget includes all of the operating departments of the City. It also includes the debt service funds, all capital improvement programs, and all enterprise funds. The Finance Department prepares the budget, with the cooperation of all departments, and under the direction of the City Administrator who makes necessary changesand transmits the document to the City Council. 1. Proposed Budget Under the City Charter, the City Administrator is responsible for preparing and recommending an operating budget for City Council consideration. Such budget shall provide a complete plan for the fiscal year within the provisions ofthe City Charter. a.A budget message which shall outline the proposed financial policies for the next year with explanations of any change from previous years in expenditures and any 243 ` major changes in policy and complete statement regarding the financial conditions of the City b. The budget shall include four basis segments for review and evaluation: (1) personnel costs, (2) line item budget for operations and maintenance costs, (3) service level adjustments for increases or decreases to existing service levels, and (4) revenues. c. The budget review process shall include the City Council participation in the development of each of the four segments of the proposed budget. 2. Adoption of the Budget The budget and all supporting schedules shall be filed with the City Secretary when submitted to the Council and shall be open for public inspection by anyone interested. At the Council meeting at which time the budget is submitted, the Council will name the time and place of a budget public hearing and will publish the notice of the public hearing at least ten (10) days before the date of the hearing. At this hearing, interested citizens may express their opinions concerning items of expenditure, giving their reasons for wishing the increase or decrease in any items of expense. After the public hearing, the Council shall analyze the budget, making any additions or deletions which they feel appropriate, and shall, at least twenty (20) days prior to the beginning of the next fiscal year, adopt the budget by a favorable majority vote of all members of the Council. Should the Council take no action on or prior to such day, the budget, as submitted, shall be deemed to have been finally and unanimously adopted by the Council. B. Balanced Budget The goal of the City is to balance the operating budget with the current revenues, whereby, current revenues would match and fund on-going expenditures/expenses. C. Planning The budget process will be coordinated so that major policy issues are identified prior to the budget approval date. This will allow the City Council adequate time for consideration of appropriate decisions and analysis of financial impacts. D. Reporting Summary financial reports will be presented to the City Council quarterly. These reports will be in a format appropriate to enable the City Council to understand the overall budget and financial status. The City Administrator will also present a mid-year report to the City Council following the end of the second fiscal quarter which updates the status of projects and related financial goals set forth in the budget. E. Control and Accountability 244 ` Each Department Director, appointed by the City Administrator, will be responsible for the administration of his/her departmental budget. This includes accomplishing the objectives adopted as part of the budget and monitoring each departmental budget for compliance with spending limitations. F. Contingency Appropriations The budget may include contingency appropriations within designated operating departmental budgets. These funds are to offset expenditures for unexpected maintenance or other unanticipated or unforeseen expenses that might occur during the year. III. Asset Management A. Cash Management and Investments The City Council has formally approved a separate Investment Policy for the City of Stephenville that meets the requirements of the Public Funds Investment Act (PFIA), Section 2256 of the Texas Local Government Code. This policy is reviewed annually by the City Council, and it applies to all financial assets held by the City. 1. Statement of Cash Management Philosophy The City shall maintain a comprehensive cash management program to include the effective collection of all accounts receivable, the prompt deposit of receipts to the C the prudent investment of idle funds in accordance with this policy. 2. Objectives - following listed in priority order: a. Safety of the principal invested b. Liquidity and availability of cash to pay obligations when due c. investment policy. 3. Safekeeping and Custody - Investments may only be purchased through brokers/dealers who meet the criteria detailed in the investment policy, which also addresses internal controls related to investments. 4. Standard of Care and Reporting Investments will be made with judgment and care, always considering the safety of principal to be invested and the probable income to be investment program and ensures all investments are made in compliance with the investment policy. An investment report, providing both summary and detailed information, will be presented to the City Council quarterly. 5. Authorized Investments The City can currently invest in the following: a. U.S Treasury and Agency securities; 245 ` b. Obligations of this state or other states, agencies, counties, cities, rated as to investment quality by a nationally recognized investment rating firm of not less than A; c. Certificates of Deposit; d. Fully collateralized Repurchase Agreements; e. No-load Money Market Mutual Funds; f. Investment Pools that meet the requirements of PFIA. B. Fixed Assets These assets will be reasonably safeguarded and properly accounted for, and prudently insured. 1. Capitalization Criteria For purposes of budgeting and accounting classification, the following criteria must be capitalized: The asset is owned by the City. The expected useful life of the asset must be longer than one year, or extend the life of an identifiable existing asset by more than one year. The original cost of the asset must be at least $1,000. The asset must be tangible. On-going repairs and general maintenance are not capitalized. 2. New Purchases All costs associated with bringing the asset into working order will be capitalized as part of the asset costs. This will include start up costs, engineering or consultant type fees as part of the asset cost once the decision or commitment to purchase the asset is made. The cost of land acquired should include all related costs associated with its purchase. 3. Improvements and Replacement Improvements will be capitalized when they extend the original life of an asset or when they make the asset more valuable than it was originally. significant nature and meet all the capitalization criteria. 4. Contributed Capital Infrastructure assets received from developers or as a result of annexation will be recorded as equity contributions when they are received. 5. Distributions Systems All costs associated with public domain assets, such as streets and utility distribution lines will be capitalized in accordance with the capitalization policy. Costs should include engineering, construction and other related costs including right-of-way acquisition. 6. Reporting and Inventory The Finance Department will maintain the permanent records of acquisition, depreciation and expected useful life. Periodically, random sampling at the department level will be performed to inventory fixed assets assigned to that department Director whose department has been assigned the asset. 246 ` IV. Debt Management The City of Stephenville recognizes the primary purpose of capital facilities is to provide services to the citizens. Using debt financing to meet the capital needs of the community must be evaluated according to efficiency and equity. Efficiency must be evaluated to determine the highest rate of return for a given investment of resources. Equity is resolved by determining who should pay for the cost of capital improvements. In meeting demand for additional services, the City will strive to bal-as-you- The City realizes that failure to meet the demands of growth may inhibit its continued economic vitality, but also ng-range financial condition. The City will issue debt only for the purpose of acquiring or constructing capital assets for the general benefit of its citizens and to allow it to fulfill its various purposes as a city. A. Usage of Debt Debt financing will be considered for non-continuous capital improvements which citizens will be benefited. Alternatives for financing will be explored prior to debt issuance and include, but not limited to: Grants Use of Reserve Funds Use of Current Revenues Contributions from developers and others Leases Impact Fees When the City utilizes long-term financing, it will ensure that the debt is soundly financed by conservatively projecting revenue sources that will be used to pay the debt. It will not finance the improvement over a period of time greater than the useful life of the improvement and it will determine that the cost benefit of the improvement, including interest costs, is positive to the community. B. Types of Debt 1. General Obligation Bonds General obligation bonds must be authorized by a vote of the citizens of Stephenville. They are used only to fund capital assets of the general government and are not to be used to fund operating needs of the City. The full faith and c bonds. Conditions for issuance of general obligation debt include: When the project will have a significant impact on the tax rate; When the project may be controversial even though it is routine in nature; or When the project falls outside normal bounds of projects the City has typically done. 2. Revenue Bonds Revenue bonds will be issued to provide for the capital needs of any activities where the capital requirements are necessary for a continuation or expansion of a service. The improved activity shall produce a revenue stream to fund the debt service requirements of the necessary improvement to provide service expansion. The average life of the obligation should not exceed the useful life of the asset(s) to be funded by the bond issue. 247 ` 3. Certificates of obligation or contract obligations may be used to fund capital requirements that are not otherwise covered either by general (tax-supported) by a specific revenue stream(s) or a combination of both. Typically, the When the proposed debt will have a minimal impact on future effective property tax rates; When the projects to be funded are within the normal bounds of city capital projects, such as roads, parks, various infrastructure and City facilities; and When the average life of the obligation does not exceed the useful life of the asset(s) to be funded by the issue. Certificates of obligation will be the least preferred method of financing and will be used with prudent care and judgment by the City Council. Every effort will be made to ensure public participation in decisions relating to debt financing. C. Method of Sale The City will use a competitive bidding process in the sale of bonds unless a condition in the bond market or the nature of the issue warrants a negotiated bid. In such situations, the City will publicly present the reasons for the negotiated sale. The City will rely on the recommendation of the financial advisor in selection of the underwriter or direct purchaser. D. Disclosure Full disclosure of operating costs along with capital costs will be made to the bond rating agencies and other users 0f financial information. The City staff, with the assistance of the financial advisor and bond counsel, will prepare the necessary materials for presentation to the rating agencies and will aid in the production of the preliminary Official Statements. The City will take the responsibility for the accuracy of all financial information released. E. Federal Requirements The City will maintain procedures to comply with arbitrage rebate and other Federal requirements. F. Debt Restructuring The City will issue bonds not to exceed the useful life of the asset being financed. The structure should approximate level debt service unless operational matters dictate otherwise. Market factors, such as the effects of tax-exempt designations, the cost of early redemption options and the like, will be given consideration during the structuring of long-term debt instruments. G. Debt Coverage Ratio Refers to the number of times the current combined debt service requirements or payments would be covered by the current operating revenues, net of on-going ordinance for outstanding utility debt requires a combined minimum 1.25 times coverage ratio. H. Bond Reimbursement Resolutions The City may utilize bond reimbursements a tool to manage its debt issues, due to arbitrage requirements and project timing. In so doing, the City uses its capital eficial to the City. 248 ` The City Council may authorize a bond reimbursement resolution for General Capital projects that term of the existing City Council. The City Council may also authorize revenue bond reimbursements for approved utility and other self-supporting capital projects. V. Other Funding Alternatives When at all possible, the City will research alternative funding opportunities prior to issuing debt or increasing user-related fees. A. Grants All potential grants will be examined for any matching requirements and the source of those requirements identified. A grant funding worksheet, reviewed by Finance, that clearly identifies funding sources, outcomes and other relevant information will be presented and approved by the City Council prior to any grant application being submitted. It must be clearly understood that any resulting operation requirements of the grant could be discontinued once the term and conditions of the project have been terminated. The City Council must authorize acceptance of any grant funding. B. Use of Reserve Funds - The City may authorize the use of reserve funds to potentially delay or eliminate a proposed bond issue. This may occur due to higher than anticipated fund balances in prior years, thus eliminating or reducing the needs for debt proceeds, or postpone a bond issue until market conditions are more beneficial or timing of the related capital improvements does not correspond with the planned bond issue. Reserve funds used in this manner are replenished upon issuance of the proposed debt. C. Developer Contributions utility capital plans to offset those impacts. D. Leases The City may authorize the use of lease financing for certain operating equipment when it is determined that the cost benefit of such arrangement is advantageous to the City. E. Impact Fees The City will impose impact fees as allowable under state law for both water and wastewater services. These fees will be calculated in accordance with statute and reviewed at least every three years. All fees collected will fund projects identified within the Fee study and as required by state laws. VI. Financial Conditions and Reserves The City of Stephenville will maintain budgeted minimum reserves in the ending working capital/fund balances to provide a secure, healthy financial base for the City in the event of a natural disaster or other emergency, allow stability of City operations should revenues fall short of budgeted projections and 249 ` provide available resources to implement budgeted expenditures without regard to actual timing of cash flows into the City. A. Operational Coverage of 1.00, such that operating revenues will at least equal or exceed current operating expenditures. Deferrals, short- term loans, or one-time sources will be avoided as budget balancing techniques. B. Operating Reserves City wide the City will maintain reserves at a minimum of ninety (90) days (25%) of net budgeted operating expenditures. Net budgeted operating expenditures are defined as total budgeted expenditures less interfund transfers and charges, general debt service (tax- supported), direct cost for purchased power and payments from third party grant monies. 1. General Fund The unobligated fund balance in the General Fund should equal at least ninety (90) days or 25% of annual budgeted General Fund expenditures. 2. Utility Fund Working capital reserves in the Utility Fund should be 25% or ninety (90) days. For all other funds, the fund balance is an indication of the balance of each particular fund at a specific time. The ultimate goal of each such fund is to have expended the fund balance at the conclusion of the activity for which the fund was established. Reserve requirements will be calculated as part of the annual budget process and any additional required funds to be added to the reserve balances will be appropriated within the budget. Funds in excess of the minimum reserves may be expended for City purposes at the will of the City Council once it has been determined that the use of the excess will not endanger reserve requirements in future years. C. Liabilities and Receivables Procedures will be followed to maximize discounts and reduce penalties offered by creditors. Current liabilities will be paid within 30 days of receiving the invoice. Accounts receivable procedures will target collection for a maximum of 30 days of service. Receivables aging past 120 days will be sent to a collection agency. D. Capital Projects Funds Every effort will be made for all monies within the Capital Projects Funds to be expended within thirty-six (36) months of receipt. The fund balance will be invested and income generated will offset increases in construction costs or other costs associated with the projects. Capital project funds are intended to be expended totally, with any unexpected excess to be transferred to the Debt Service Fund to service project-related debt service. E. General Debt Service Funds - Revenues within this fund are stable, based on property tax debt service payments may be met in a timely manner. The fund balance should not fall below th one month or 1/12 annual debt service requirements, in accordance with IRS guidelines. E. Investment of Reserve Funds - investment policy. 250 ` VII. Internal Controls A. Written Procedures Wherever possible, written procedures will be established and maintained by the Director of Finance for all functions involving cash handling and/or accounting throughout the City. These procedures will embrace the general concepts of fiscal responsibility set forth in this policy statement. B. Department Directors Responsibility - Each department director is responsible for ensuring that good internal controls are followed throughout the department, that all Finance Department directives are implemented and that all independent auditor internal control recommendations are addressed. 251 ` Basis of Accounting/Budgeting The budgetary and accounting policies contained in the budget document conform to generally accepted accounting principles (GAAP) as established by the Governmental Accounting Standards Board (GASB). The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate ous funds are grouped into the following categories of fund types: Governmental Fund Types Include the General Fund, Debt Service Fund, Special Revenue Funds, and Capital Projects Fund. The City accounts and budgets for all general government funds using the modified accrual basis. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual (i.e., both measurable and available). Available revenues collected within the current period or soon thereafter are used to pay liabilities of the current period. Expenditures represent a decrease of financial resources, and other than interest on general long-term debt, are recorded when the fund liability is incurred, if measurable. Interest on general long- term debt is recorded when due. Exceptions to this general rule include: (1) accumulated unpaid vacation, sick pay, and other employee benefits which are not accrued; (2) principal and interest on general long-term debt which is recognized when due; and (3) prepaid expenses, which are not recorded. Proprietary Fund Types Include the Utility Fund, and are accounted and budgeted for on a cost-of-services or accounting, revenues are recognized when earned and expenses are recognized when incurred. For purposes of this budget presentation, depreciation is not displayed and capital expenditures and bond principal payments are shown as utilized by each fund. Governmental Fund Types Governmental Fund Types are those through which most governmental functions of the City are financed. The for in the Proprietary and Fiduciary types) are accounted for through the Governmental Fund Types. General Fund: The General Fund is the general operating fund of the City and accounts for the ordinary operations of the City that are financed from taxes and other general revenues. It is used to account for all financial resources except those required to be accounted for in another fund. Major functions financed by the General Fund include: Administration, Administrative Services, Fire and Police, Community Development and Community Services. Special Revenue Fund: The Special Revenue Funds account for the accumulation and distribution of resources. The Hotel/Motel Tax Fund accounts for the tax revenues received from local hotels and bed and breakfasts and for expenditures made within guidelines of the Texas Hotel Occupancy Tax Act. The Child Safety Fund accounts for the court costs used to enhance child safety, health, nutrition; including child abuse prevention and intervention and substance abuse prevention. The LEOSE Fund accounts for restricted law enforcement officer education and training activity. 252 ` Debt Service Fund: The Debt Service Fund is used to account for accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs other that debt serviced by Proprietary Fund Types. The revenue source is principally ad valorem taxes levied by the City. Capital Projects Fund: Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities and equipment. Proprietary Fund Types Enterprise Funds are used to account for operations that are either financed and operated in a manner similar to private business enterprises, or where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management, control, accountability, or other purposes. Utility Fund: This fund accounts for water and sewer services for the residents of the City. All activities necessary to provide such services are accounted for in the fund, including administration, operation, maintenance, financing and related debt service, and billing and collection. Sanitary Landfill Fund: This fund accounts for solid waste collection and disposal services provided to the residents of the City. Airport Fund: This fund accounts for municipal airport services and to support air transportation and charter services. Storm Water Drainage Fund: This fund accounts for the maintaining of existing storm water drainage ways and the construction of new drainage ways. 253 ` Budget Glossary The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To help the reader of the 2015-16 Annual Budget document to better understand these terms, a budget glossary has been included. Account: A term used to identify an individual asset, liability, expenditure control, revenue control, encumbrance control, or fund balance. Accounting System: Records and procedures which are used to record, classify and report information on the financial status and operations of the entity. Accrual Basis of Accounting: A basis of accounting under which revenues are recorded when earned and expenditures are recorded as soon as they result in liabilities for benefits received, notwithstanding that the receipt of the revenue or the payment of the expenditure may take place, in whole or in part, in another accounting period. Activity: A specific and distinguishable line of work performed by one or more organizational components of a governmental unit for the purpose of accomplishing a function for which the governmental unit is responsible. See also Function. Ad Valorem Taxes: In proportion to value. A basis for levy of taxes upon property. See Property Taxes. Amended Budget: Includes the adopted budget for a fiscal year, plus any budget amendments or budget transfers. Appraised Value (Assessed Valuation): The value of real and/or personal property assigned by the assessor as a basis for the levying of property taxes. (Property values are established by the Erath County Tax Appraisal District.) Appropriation: An authorization granted by the legislative body to make expenditures and to incur obligations for specific purposes. Assets: Resources owned or held by the City, which have a monetary value. Authorized Positions: Employee positions, which are authorized in the adopted budget, to be filled during the year. Available (Undesignated) Fund Balance: This refers to the funds remaining from the prior year, which are available for appropriation and expenditure in the current year. Base Budget: Cost of continuing the existing levels of service in the current budget year. Bond: A long-term IOU or promise to pay a sum of money (the face amount of the bond) on a specific date(s) (the bond maturity date) at a specified interest rate. Bonded Debt: That portion of indebtedness represented by outstanding bonds. 254 ` Budget Glossary Bond Ordinance: An ordinance or resolution authorizing a bond issue. Bond Refinancing: The pay-off and re-issuance of bonds, to obtain better interest rates and/or bond conditions. Budget: An annual plan of financial operation embodying an estimate of proposed expenditures and the estimated means of financing them. The approved budget is authorized by ordinance and thus specifies the legal spending limits for the fiscal year. Budget Calendar: The schedule of key dates which the City follows in the preparation and adoption of the budget. Budget Document: The instrument used by the budget-making authority to present a comprehensive financial plan of operations to the City Council. Budget Message: The opening section of the budget which provides the City Council and the public with a summary of the most important aspects of the budget, changes from previous years and views and recommendations of the City Administrator. Budget Ordinance: The official enactment, by the City Council, to legally authorize the City Staff to obligate and expend the resources of the City. Capital Improvements Program (CIP): A long-range plan for providing the capital outlays necessary to ensure that adequate services are provided the residents of the City. The plan includes improvements to, or the acquisition of, structural improvements and major equipment purchases. Capital Projects Fund: A fund created to account for financial resources to be used for the acquisition and/or the construction of major capital facilities or equipment. Capital Outlays: Expenditures for items which have a useful life in excess of one year and a purchase cost of at least $1,000. Included in this category is the cost of land, buildings, permanent improvements, machinery, large tools, rolling and stationary equipment. Cash Basis of Accounting: The basis of accounting in which transactions are recorded when cash is either received or disbursed. Cash Management: The proper management of the cash necessary to pay for government services while investing temporary, idle, excess cash in order to earn interest revenue. Bonds that finance a variety of public improvement projects which can be backed by general revenues, backed by a specific revenue stream, or a combination of both. Certificates of obligation will be used to fund capital assets where bond issues are not warranted as a result of the cost of the asset(s) to be funded through the instrument. This type of bond generally does not require voter approval. 255 ` Budget Glossary City Charter: The document that establishes the City as an incorporated political subdivision (municipal government) in accordance with the statutes of the State of Texas. Contingency: A budgetary reserve set aside for emergencies or unforeseen expenditures. Current Taxes: Taxes that are due within one year. Debt Service Fund: The fund used to account for the payment of principal and interest on all long-term debt. st Delinquent Taxes: Real or personal property taxes that remain unpaid on or after February 1 of each year upon which penalties and interest are assessed. Department: A major administrative organizational unit of the City, which indicates overall management responsibility of one or more activities. Deficit: The excess of expenditures over revenues during an accounting period. Depreciation: The process of estimating and recording the expired useful life of a fixed asset which is used to distribute its cost over its revenue producing years. Encumbrance: The commitment of appropriate funds to purchase an item or service. To encumber funds means to set aside or commit funds for specified future expenditure. Enterprise Fund: A fund established to finance and account for operations (1) that are financed and operated in a manner similar to private business enterprises- where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (2) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Erath County Appraisal District: An entity established by the State of Texas to ensure uniform property appraisals for all taxing entities in Erath County. Expenditure: Funds spent in accordance with the budgeted appropriations on assets or goods and services obtained. Expenses: A decrease in net total assets. Expenses represent the total cost of operations during a period regardless of the timing of related expenditures. Fiscal Year: A 12-month period to which the annual operating budget applies. (The City of Stephenville has established October 1 through September 30 as its fiscal year.) Fixed Asset: Assets of a long-term character, which are intended to continue to be held or used. Examples of fixed assets include items such as land, buildings, machinery, furniture and other equipment. 256 ` Budget Glossary Franchise Fee: A fee paid by public service businesses for the use of City streets, alleys and property in providing their services to the citizens of the City. Services requiring franchises include electricity, telephone, natural gas, cable television, sanitation, taxicab, water and wastewater. Full Faith and Credit: A pledge of the general taxing power of the City to repay debt obligations (the term typically used in reference to bonds.) Full Time Equivalent (FTE): A part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year, or full value of one for a full-time position. Function: A group of related activities aimed at accomplishing a major service for which the City is responsible. For example, public safety is a function. Fund: An accounting entity with a self-balancing set of accounts that record financial transactions for specific activities or government functions. Fund Balance: The excess of assets over liabilities and reserves. General Fund: The fund established to account for those resources devoted to financing the general administration of the City and traditional services provided to citizens. Service activities include fire and police protection, streets, drainage, park maintenance and recreational activities. General Ledger: A listing of various accounts, which are necessary to reflect the financial position of a fund. Generally Accepted Accounting Principles (GAAP): The uniform minimum standards and guidelines for financial accounting and reporting. The primary authoritative body on the application of GAAP to state and local governments is the Governmental Accounting Standards Board (GASB). General Obligation Bonds: Bonds that finance a variety of public improvement projects, which pledge the full faith, credit and taxing power of the City. This type of bond requires voter approval. Grants: Contributions or gifts of cash or other assets from another government to be used or expended for a specific purpose, activity or facility. Impact Fees: Fees assessed to developers to help defray a portion of the costs that naturally result from increased development. By Texas law, these fees must be used for capital acquisition or debt service relating to capital projects. Infrastructure: Roads, bridges, curbs and gutters, street, sidewalks, drainage systems, lighting systems, water lines, wastewater lines and other improvements that are installed for the common good. Intrafund Transfers: Funds transferred from one fund to another fund for specific purposes: i.e., debt service, reimbursement for services. 257 ` Budget Glossary Intergovernmental Revenue: Funds received from federal, state and other local government sources in the form of grants, shared revenues and payments in lieu of taxes. Investments: Securities purchased and held for the production of income in the form of interest, dividends, rentals or base payments. Invoice: A bill requesting payment for goods or services by a vendor or other governmental unit. Levy: To impose taxes, special assessments, or service charges for the support of City activities. Liabilities: Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed or refunded at some future date. This term does not include encumbrances. Line-Item Budget: A budget prepared along departmental lines that focus on what is to be bought. Modified Accrual Accounting: A basis of accounting in which expenditures are accrued, but revenues are accounted for on a cash basis. This accounting technique is combination of cash and accrual accounting since expenditures are immediately incurred as a liability, while revenues are not recorded until they are actually received. Object of Expenditure: An expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt, and furniture. Objective: Desired output oriented accomplishments, which can be measured and achieved within a given time frame. Operating Budget: Operating budgets serve many purposes within a governmental entity, but they have two primary purposes: (1) to plan the services that are going to be offered during the coming year and set priorities; (2) to conform with legal requirements to ensure that expenditures do not exceed those appropriated. Operating budgets are also called Annual Budgets. See Budget. Ordinance: A formal legislative enactment by the governing board of a municipality. Pay-as-you-go Basis: A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing. Performance Measure: Data collected to determine how effective or efficient a program is in achieving its objectives. Personnel Costs: Costs related to compensating employees including salaries, wages, insurance, payroll taxes and retirement contributions. Property Tax: valuation and the tax rate. 258 ` Budget Glossary Real Property: Property classified by the State Property Tax Board including residential single and multi- family, vacant lots, acreage, farm and ranch improvements, commercial and industrial, and oil, gas and other mineral reserves. Refunding Bonds: Bonds issued to retire bonds already outstanding. The refunding bonds may be sold for cash and outstanding bonds redeemed in cash, or the refunding bonds may be exchanged with holders of outstanding bonds. Reserves: An account used to indicate that a portion of a fund balance is restricted for a specific purpose. Resolution: A special or temporary order of the City; an order of the City requiring less legal formality than an ordinance. Retained Earnings: The equity account reflecting the accumulated earnings of the Proprietary Funds. Revenue: Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, shared revenues and interest income. Revenue Bonds: Bonds whose principal and interest are payable exclusively from a revenue enterprise or project, pledged as the funding source before issuance. Services: Operational expenses related to professional or technical services and other outside organizations. Special Assessment: Charges imposed against property because that property receives a special benefit by virtue of some public improvement, separate and apart from the general benefit accruing to the public at large. Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or for major capital projects) that are legally restricted to expenditure for specified purposes. Supervisory Control and Data Acquisition (SCADA): Electronic monitoring of water pump stations, sewer lift stations, pumps and motors at the wastewater treatment plant. Surplus: The excess of the assets of a fund over its liabilities, or if the fund has other resources and obligations; the excess of resources over the obligations. The term should not be used without a properly descriptive adjective unless its meaning is apparent from the context. See also Fund Balance. st Tax Base: The total value of all real, personal and mineral property in the City as of January 1 of each year, as certified by the Erath County Appraisal District. The tax base represents net value after all exemptions. 259 ` Budget Glossary Tax Levy: The total amount to be raised by general property taxes for purposes specified in the Tax Levy Ordinance. Tax Levy Ordinance: An ordinance by means of which taxes are levied. Tax Rate: The amount of tax stated in terms of a unit of the tax base; for example, 44 cents per $100 of assessed valuation of taxable property. Tax Roll: The official list showing the amount of taxes levied against each taxpayer or property. Transfers In/Out: Amounts transferred from one fund to another to assist in financing the services or programs for the recipient fund. User Charges: The payment of a fee for a direct receipt of a public service by the party benefiting from the service. Unencumbered Fund Balance: For budget purposes, the unencumbered fund balance is the amount of undesignated fund balance of a fund available for allocation. Unreserved Fund Balance: is available for general appropriation. Unreserved Fund Balance: is available for general appropriation. Working Capital: For enterprise funds, the excess of current assets over current liabilities. Working capital of a fund is important because budgeted expenditures of the fund must be provided for from cash receipts during the year supplemented by working capital carried over from prior years, if any. 260