HomeMy WebLinkAbout2016-2017 ANNUAL BUDGET
City Of Stephenville, Texas ANNUAL BUDGET REPORT
FY 2016-2017
PREPARED BY
FINANCE DEPARTMENT
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City of Stephenville
ANNUAL PROGRAM OF SERVICES
2016-2017
SUBMITTED TO
THE MAYOR AND CITY COUNCIL
AUGUST 1, 2016
City of Stephenville
Fiscal Year 2016-2017
Budget Cover Page
The following statement is provided in accordance with state law:
budget by an amount of $165,353, which is a 3.19 percent increase from
last
property added to the tax roll this year is $103,740.
The members of the governing body voted on the budget as follows:
FOR: Kenny Weldon, Mark McClinton, Carla Trussell, Doug Svien, Brady Pendleton, Rhett Harrisson, Alan
Nix, Sherry Zachery, Jerry Warren
AGAINST: None
PRESENT and not voting: None
ABSENT: None
Property Tax Rate Comparison
2016-2017 2015-2016
Property Tax Rate $0.4900/100 $0.4900/100
Effective Tax Rate: $0.4816/100 $0.4647/100
Effective Maintenance & Operations Tax Rate: $0.4403/100 $0.4297/100
Rollback Tax Rate: $0.5325/100 $0.5214/100
Debt Rate: $0.0446/100 $0.0450/100Total
Debt obligation for City of Stephenville secured by property taxes: $ 3,920,000.
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The mission of the City of Stephenville is to progressively provide
cost effective programs and services that encourage the highest
quality of life to our citizens.
We dedicate ourselves to making Stephenville the most desirable place to live, work and play.
We envision:
a safe and secure environment,
an informed citizenry,
educational, recreational and cultural opportunities,
enhanced economic viability,
a high degree of mobility and
Invitingand friendly park spaces.
Working as a team, we pledge to be:
respectful of individual dignity and rights,
financially responsible,
ethical and responsive to our customers,
innovative in addressing community needs and
Anorganization in which we can serve with pride.
Quality service is the operating principle of the City of Stephenville and the responsibility of
each of us. Quality means the continuous interaction and accountability of all citizens,
elected officials and staff in the enhancement of our community vision and the improvement
of city-delivered services
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TABLE OF CONTENTS
1
Budget Process 9
Budget Calendar 13
Organizational Chart 15
Community Profile 17
Miscellaneous Statistical Information 19
FINANCIAL SUMMARY
Budget Summary by Fund 22
Statement of Projected Cash Flow 23
Summary of Revenues 24
Summary of Expenditures 25
Statement of Activities 26
Expense by Category 27
Capital & New Programs Priority List 28
GENERAL FUND
Summary of General Fund Revenues 31
General Fund Expenditures 35
Central Government Division 41
Finance/Administration Division 53
Legal Division 61
Community Services Division 67
Fire Services Division 83
Police Services Division 93
Community Development Division 109
UTILITY FUND
Summary of Utility Fund Revenues 117
Utility Fund Expenditures
Utility Administration Department 123
Water Production 125
Water Distribution 127
Customer Service 129
Wastewater Collection 131
Wastewater Treatment 133
Utility Billing and Collections 135
SANITARY LANDFILL FUND
Sanitary Landfill Department 140
Summary of Sanitary Landfill Fund Revenues 141
Sanitary Landfill Fund Expenditures 143
AIRPORT FUND
Summary of Airport Fund Revenues 146
Airport Fund Expenditures 148
STORM WATER DRAINAGE FUND 150
Storm Water Drainage Fund Expenditures 152
SPECIAL REVENUE FUND
Summary of Special Revenue Fund Revenues 154
Special Revenue Fund Expenditures 159
CAPITAL IMPROVEMENTS & EQUIPMENT REPLACEMENT
Capitalization Policy 162
Capital Improvement and Equipment Replacement Plan 166
NEW PROGRAMS 171
DEBT SERVICES
Debt Service Policy 176
General Debt Service Fund 178
Debt Service Fund Summary 181
Utility Debt Service 183
Summary of Utility Debt Service Changes to Maturity 184
Enterprise Funds Debt Services 187
Summary of Enterprise Funds Debt Service Charges to Maturity 188
PERSONNEL
Approved City Employee Positions 194
Personnel Requests 195
General Pay Plan 196
Disclosure of Employee Benefits 202
Holiday Schedule 203
Supplement Pay 204
Take Home Vehicle Schedule 206
Pay Dates 207
SUPPLEMENTAL SCHEDULES
Effective Tax Rate Calculation 212
Property Values and Tax Rates Schedule 213
Property Tax Rate Comparison Schedule 217
Water Rate Comparison Schedule 218
Sewer Rate Comparison Schedule 219
Fee Schedule 221
Budget Ordinance 233
Tax Rate Ordinance 234
Advisory Board and Commissions 235
FUND, FISCAL & BUDGET POLICIES
Comprehensive Fund Balance Policy 240
Basis of Accounting/Budgeting 252
BUDGET GLOSSARY 255
BUDGET
OVERVIEW
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298 West Washington Stephenville, Texas 76401-4257 (254) 918-1220
August 1, 2016
Honorable Mayor and City Council
City of Stephenville, Texas
Dear Mayor and City Council:
I am pleased to present to you the Proposed Budget and Plan of Municipal Services for the fiscal year 2016-17. The Annual
Budget and Plan of Municipal Services is the most important document that is adopted by the city council each year. In
developing this document, as always, a significant amount of time is devoted by city council members and city staff. An
annual budget is developed through an extensive process of reviewing requests received from citizens, various city
departments, and external agencies,then prioritizing those requests in a manner that utilizes resources effectively, within
fiscal constraints, while working to achieve goals set out by the city council.
GOALS
A list of goals that the City of Stephenville should strive toward on an ongoing basis includes the following:
Ensure the Long-Term Financial Health of City Government
Provide Quality Public Safety for current and future residents
Sustain infrastructure enhancements with a five-year capital improvement plan
Improve quality of life and appearance of the community through community partnerships
andgrants
Active economic development by promoting development or redevelopment that efficiently
uses land, infrastructure, and public services, and by implementing strategies to create and
retain well-paying jobs
Strong comprehensive planning to promote orderly and sustained development to increase
taxable value
This budgetis intended to maintain thedirection established by our citizens and the city council in order to meet the
existing challenges and to effectively plan for future needs.
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CITY OF STEPHENVILLE
MISSION STATEMENT
-effective programs and services that encourage the highest quality of life
BUDGET OVERVIEW
The 2016-2017 Program of Services totals $24,052,839 in expenses and $22,990,815 in revenues including $134,000 in
capital leases to be issued to finance an ambulance and landfill equipment. Of the amount budgeted for total expenses,
approximately $18.1 million is for continued operations, $303k capital replacement, and $3.5 million for debt service. The
remaining budget is related to capital projects and new programs. The total city budget has been decreased by $1,281,982
compared to the 2016-17 amended mid-year budget.
Below is a summary of revenues and expenses by fund. An in-depth analysis of revenues and expenses can be found in
the Financial Summary Section of the document.
General Fund Revenues
General Fund revenues are expected to total $13,091,462, an increase of $26k over the FY16 projections. Sales tax
revenues are flat but property assessed valuations continue to increase at a moderate growth rate.
Property tax revenue is expected to total $5,351,986, an increase of 4.29% above the FY 16 budget, based on maintaining
the tax rate at $0.490 per $100 of taxable value. Maintaining the rate at the current level enables the City to absorb cost
increases in personnel and operating costs. Property tax revenue makes up approximately 41% of the general fund
revenues. Property taxes represent one of the most stable revenues of the city as unpaid taxes become liens on the
property. Taxable property valuations increased 3.01% from $1.060 billion to $1.092 billion due to an increase inappraisals
and largely as a result of $21.1M from new property. The average value per home has risen from an average taxable value
of $104,954 in FY16 to $109,028 in FY17.
Total Appraised Value $1,092,242,104
$514.18 to $525.08 because of the overall increase in taxable values,
The portion of the tax rate applied to debt service will be $0.0446
compared to $0.0454 from FY165. With the increase in property values, the maintenance and operations portion of the
tax rate will increase to $.4454 per $100 property valuation, compared to $.4446 from FY2015-2016. Revenues will
increase by $165,353.
Operations and Maintenance Tax Rate $0.4454
Interest and Sinking Tax Rate 0.0446
Total Tax Rate $0.4900
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Sales tax collections have not met expectations in FY16 after increasing approximately 6.1% above collections in FY15.
Sales tax revenues are budgeted to be stable. No major sales generators are currently under construction. Sales tax
collections have grown 40% overthe last decade. Sales tax is based on current trends and population growth from student
enrollment at Tarleton State University.
Sales Tax Receipts
6,000,000
5,718,579
5,485,705
5,135,000
5,281,663
5,191,213
5,000,000
4,745,309
4,622,690
4,616,313
4,351,270
4,275,545
4,101,973
4,000,000
3,654,232
3,000,000
2,000,000
1,000,000
20052006200720082009201020112012201320142015Est 15-16Bud 16-
ActualBudgeted
17
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Development related revenues include building permits, inspections, and zoning related fees. New construction projects
in the area of $15,000,000 are expected to begin or be completed during FY17. The City Council is reviewing standardized
development fees and processes to streamline the development and building permit process. New residential
construction is steady with over 100 new residential permits projected through FY17.
User Fees. The fee schedule is reviewed annually for cost analysis and comparative services. A few adjustments are
recommended to cemetery plot fees and recreation participation fees. User fees have been adjusted the last couple of
years to reflect the increases in minimum wages.
the budget.
General Fund Expenses
General Fund expenses are budgeted to total $13,982,142, which is an increase of 3.02% above the FY16budget. The
major expense changes are listed below by category.
Salaries and benefits are expected to increase 5.22% from the FY16 amended budget. The City rebid its health
insurance contract in FY15-16 and incurred increases of approximately 22.2% compared to prior year.
contribution rate for the Texas Municipal Retirement System (TMRS) will decrease 0.02% (14.47% to 14.45%) to ensure
fund stability. The only recommended pay adjustment is CPI increase of 1.02%. The Council will need to consider the
recommendation of adding two new FTE to the workforce.
Operating expenses are expected to increase moderately. The utilities, insurance, supplies and materials are minimized
for the ongoing maintenance of city equipment, vehicles, roadways, parks, etc. The Parks and Recreation Department
will continue to provide a multitude of both youth and adult services and to assist in funding other special events for the
community. Adult programs are designed to be cost neutral. Youth programs are designed to subsidize the cost by 40%.
Splashville is expected to recoup 70% of expenditures. The FY16-17 budget contains $32,000 for special events. The
FY16-17 budget contains the pay-as-you-go method of financing residential street improvements. This budget includes
$750,000 for a major street project, $230,000 for street maintenance projects, $40,000 for slurry seal, $10,000 for crack
seal, and $6,000 for one street sweeping. We continue to participate with the North Central Texas Council of
Governments aerial and mapping program. The code enforcement department has been allocated $10,000 this year to
fund demolition of substandard structures.
Fleet Replacement to continue our fleet and equipment replacement program is proposed at $303,000.
Transfers out have been discussed extensively. Council has committed to the airport runway extension project (Texas
Department of Transportation Aviation Division) and the Bosque River Trail extension (Texas Department of
Transportation). Council has committed to the Bosque River Trail extension (Texas Department of Transportation). The
estimated project participation from the city is 38% or $545,338 plus cost overruns and real estate, respectively. The City
has acquired all of the identified properties for the trail extension. Construction of the trail extension is expected to
begin in September 2016.
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Utility Fund Revenues
Utility revenues total $6,669,775 which is 1.77% increase from the FY16 projected budget. Operating revenues include
water, wastewater, storm water drainage, and landfill user fees. The increased user fee revenue is due to 3%water and
sewer rate increases implemented in March 2015 and March 2016, to customer growth, and drought conditions. A water
and sewer rate volume charge increase of 3% is proposed for March 2017. No increases are being proposed to the storm
water drainage or landfill gate fees.
Per the contract with Progressive Waste Solutions, the company can request increases in rates based on the Consumer
Price Index (CPI) for the previous 12 months. Requests are brought forward by the company to coincide with the calendar
year. The city is contracted with Progressive Waste Solutions through 2018.
Utility Fund Expenses
Utility Fund expenses are budgeted to total $6,646,630 which is a decrease of 10.49% from the FY16 projected budget.
There is $2,239,995 of debt service payments. Operating expenses total $3.9 million. The major expense changes are listed
below by category.
Operating expenses are expected to remain virtually unchanged. The utilities, insurance, supplies and materials are
minimized for the ongoing maintenance of city equipment, vehicles, water, sewer, storm drainage, landfill, etc. In the past,
the City implemented a pay-as-you-go method to finance improvements to the water and sanitary sewer systems. This
budget contains an allocation of $125,000 for maintenance of the water wells, $265,000 for maintenance of the water
distribution system, $15,000 for meter maintenance, $50,000 for maintenance of the water sewer collection system and
$100,000 for wastewater treatment plant maintenance. Per the contract with OMI, the company can request increases in
rates based on Consumer Price Index (CPI) for the previous 12 months for the ope
plant. The contract costs are anticipated to increase 3.26%. The city is contracted with OMI through 20176. The total
amount budgeted for storm water drainage is $555,416. There is $505,216 of debt service payments and $50,000 for
maintenance projects for storm water drainage. The proposed landfill budget for FY17 is $856,181. This includes a one-
time operating transfer to the General Fund of $445,000 and $175,000 for the lease purchase of a shredder.
Other services and charges are the water supply contract with the Upper Leon River Municipal Water District. The city
has a contract to purchase 1.662 mgd (1,862 Ac-Ft) annually of water.
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Capital outlay is recommended for fleet and equipment replacement program of $69,000. Two new proposed capital
lease payments of $103,500, $30,600 and $120,000 will also begin in FY17 related to a replacement of the landfill
compactor, ambulance and fire truck. Projects currently underway are the 2016 Street Reconstruction Project-
$1,000,000, 2015 Street Rehabilitation Project- $338,000 allocated for construction.
Transfers out - The Utility Fund will pay for reimbursement of indirect costs to the General Fund in the amount of
$258,870. Each year we will analyze what portion of these costs the General Fund pays and make adjustments as needed.
Other Funds
Airport fund budget for FY17 is $97,763, which is a $4,326 increase over FY16. There is $24,753 of debt service payments
in this budget. The goal is for the airport to break-even by covering the operational costs for FY17. The Airport Fund
accounts for all funding received from outside organizations and grant funds received relating to capital improvements at
the airport. We are on the Texas Department of Transportation Aviation Division project list to extend the runway. The
funding requires 10% matching costs from the city. We have acquired some property and have removed structures. We
still have properties on each end of the airport to be acquired. We have completed the Airport Layout Plan, and will engage
in a funding agreement with TxDOT for the runway extension. The remaining city match is expected to be about $600,000.
Special revenue funds are derived from hotel occupancy taxes, child safety fines and public safety restricted funds. The
and STAR Council on Substance Abuse have made applications for the projected $4,000 of the child safety funds. The
police department has been allocated $3,700 for training from restricted revenues. As in the past, we are using a portion
of the Special Revenue Fund to continue funding the Summer Concert Series. The partnership between the City of
Stephenville and Tex Star Ford provides our community several opportunities during the summer to enjoy free concerts
from well-known and rising stars in the music industry. In partnership with Keep Stephenville Beautiful, we are allotting
funds for a Welcome to Stephenville sign. Under existing contracts, portions of the hotel occupancy taxes have again been
budgeted for the Chamber of Commerce (4¢), Cross Timbers Fine Arts Council (1¢) and the Stephenville Museum (1¢).
Economic Development (4B) fund is maintained for projects related to economic development. During fiscal year 2014-
2015 the city council authorized a sales tax election that would devote 1/8 of 1 cent. This equal 12.5 cents of every sales
tax dollar we receive. The citizens of Stephenville overwhelmingly voted to approve the 4B sales tax allocation. The City
of Stephenville has a sales tax rate of $1.50 per $10. Thus, the City receives approximately $1.375 per $10.00 in sales
and the 4B corporation, the Stephenville Economic Development Authority (SEDA) will receive .125 or $1.50 per $10 in
sales. The sales tax allocation to SEDA began on 10-01-15. The city council has selected a board of directors for the
corporation and upon approval of the corporation, the board and the council a new Executive Director was hired.
Capital projects fund is maintained for projects related to governmental activities. During fiscal year 1997-98 the city
council authorized the issuance of $2.7M in debt through the issuance of certificates of obligation to fund the extension
of Wolfe Nursery Road and Frey Street. This fund has been created to account for the proceeds from that debt issuance
and track the costs associated with this project. Construction proceeds were expended. We received assessments from
the adjoining property owners for a portion of the enhancements to their property. The funds have been used to
participate in economic development initiatives. The proposed budget projects that the beginning fund balance will be
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$416,690.Council has committed to the Bosque River Trail extension (Texas Department of Transportation). The estimated
project participation from the city is 22% or $545,338 plus cost overruns and real estate, respectively.
Fund Balance
Fund balance is basically defined as the amount of funds available that remain unencumbered and not appropriated. The
city adopted by resolution a financial policy that requires maintaining a minimum fund balance equivalent to 25% of
operating expenditures. This ideal fund balance equates to $6,676,773for FY17and continues to be met. Fund balance is
used as an indicator by bond rating agencies and other financial institutions in determining the c
strong fund balance facilitates a better bond rating which in turn reduces the cen it issues debt.
CONCLUSION
As City Administrator, I believe it is my responsibility to submit to you a fiscally sound budget while ensuring that the
level of service provided to our citizens and stakeholders remains as high as possible while addressingthegoals and
expectations set by you. This operating budget reflects a variety of community issues, planning initiatives, and economic
development opportunities.While we have discussed many alternatives this document funds the needs with reserves.
Opportunities for increasing user fees, reducing our bad debt write-offs, finding ways to buy down debt, and economic
development initiatives are constantly being evaluated. Staff is challenged daily to analytically look at the services we
provide in an effortto find ways to be more efficient so we can provide better more cost effective services. As an
example, the city has locked in utility rates for the next several years which will result in a savings opportunity. The
Police Department has proposed an initiative to begin leasing marked patrol units which over time will also result in
reduced cost to the City. We are prepared to meet the expectations of the council and community and we are
committed to the continued delivery of excellent service. The staff and I look forward to implementing this budget.
Sincerely,
Patrick C. Bridges
City Administrator
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The Budget Process
government services and expenditures. Again this year, the City of Stephenville has made a great commitment
to setting community goals, performance objectives, and priorities. Below is the budget process of the city:
I.Definition and Authority
The budget is a financial plan for the fiscal year of operations that matches all planned revenues and
expenditures with the services provided to the residents of the city, based on established budgetary policies.
The city charter establishes that the c
day of September of each calendar year. Such fiscal year shall also constitute the budget and accounting year.
II.Preparation and Submission of the Budget
The budget preparation process begins in March before the beginning of the fiscal year. Under the City Charter,
the City Administrator is responsible for preparing and recommending anoperating budget for City Council
consideration. He, along with the Finance Director,determines guidelines for the c
heads to use in preparing their budgets. These guidelines are based on council goals, anticipated revenues,
levels of service desired,and capital equipment and improvement needs.
The Finance Department prepares the Budget Instructions Manual to be used in budget preparations. It includes
the guidelines the City Administrator and Finance Director have developed, the budget calendar,and specific
instructions for completing the forms included in the manual. These include requests for capital equipment and
projects, operating budget request forms, authorized position forms, requests for new positions,and requests
for new and/or enhanced services.
During April, the finance staff meets individually with all department/division heads to explain the guidelines to
be used in the preparation of their budget, distribute the budget instructions manual, the forms to be completed
and deadlines to be met, and give any further directions for budget preparation. Department heads are
responsible for expenditure estimates of their departments/divisions. Personnel cost information is provided
to them by the finance staff. Inestimating other divisional expenses, department heads base their estimates
on historical data adjusted for trends and possible rate increases.
In May, the City Council and department/division heads attend a budget workshop at which the staff presents
departmental programs, goals, objectives,and needs in order to receive direction on programs and service levels
from the council.
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By the end of June all operating budget and capital requests are due in the finance office so that staff can begin
compiling them and determining financing needs. Factors to be considered in determining items to be
capitalized are as follows:
Item can be permanently identified as an individual unit of property
Item has an anticipated useful life of five years or more
Item belongs to one of the following categories:
o Land
o Buildings and Structures
o Equipment
Item constitutes a tangible, permanent addition to the value of city assets
Item does not constitute repair or maintenance
o Note: If the item is less than $1,000, then the item should be a component unit of an asset
meeting the above-stated criteria.
After all the budgets are compiled, the City Administrator and the Finance Director meet with the
department/division heads individually to discuss their budget submissions.
By July, three-fourths of the current fiscal year is past, and the Finance department works to fine-tune the
revenue estimates. Revenue projections are generally based on historic receipts adjusted for rate increases and
trends. The c
and trends, being careful not to overestimate revenue.
The City Administrator submits to the City Council, at least sixty (60) days prior to the beginning of each budget
year, the proposed budget for the following fiscal year. The budget provides a complete plan for the fiscal year
and contains the following:
A budget message, explanatory of the budget, which message shall contain an outline of the financial
policies of the city for the fiscal year, shall set forth the reasons for salient changes from the previous
fiscal year in expenditures and revenue items, and shall explain any major changes in the financial policy;
A consolidated statement of receipts and expenditures for all funds;
An analysis of property valuation;
An analysis of the tax rate; tax levies and tax collections by years for at least five (5) years for the number
of years for which records are available;
General fund resources in detail;
Summary of proposed expenditures by fund, department, and activity;
Summary of proposed expenditures by character and object;
Detailed estimates of expenditures shown separately for each activity to support the summaries. Such
estimates of expenditures are to include an itemization of positions showing the number of persons
having each title and the rate of pay;
A revenue and expense statement for all types of bonds;
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A description of all bond issues outstanding, showing rate of interest, date of issue, maturity date,
amount authorized, amount issued and amount outstanding;
A schedule of requirements for the principal and interest on each issue bonds;
A special fund section;
The appropriation ordinance;
The tax levying ordinance;
A capital improvement program for the budget year and proposed method of financing;
A summary of the condition of machinery, equipment, and buildings;
A suggested legislative program and the highlights of the proposed administrative program.
III. Adoption of the Budget
The budget and all the supporting schedules shall be filed with the City Secretary when submitted to the Council
and shall be open for public inspection by anyone interested. At the council meeting at which time the budget
is submitted, the council will fix the time and place of a public hearing on the budget and shall cause to be
published a notice of the hearing, setting forth the time and place thereof and presenting a condensed summary
of the budget, at least seven (7) days before the date of the hearing. At the time and place set forth in the
notice, or at any time and place to which the public hearing shall be from time to time adjourned, the council
shall hold a public hearing on the budget submitted and all interested citizens shall be given an opportunity to
be heard for or against any item or the amount of any item herein contained.
The budget shall be adopted in original or amended form by the favorable votes of at least a majority of all
members of the whole council and shall be finally adopted not later than seven (7) days prior to the beginning
of the fiscal year. Should the council take no final action on or prior to such date, the budget as submitted shall
be deemed to have finally been adopted by the council.
Upon final adoption the budget shall be in effect for the stated fiscal year.
IV. Amending the Budget
In cases of grave public necessity, emergency expenditures to meet unusual and unforeseen conditions which
could not, by reasonable diligent thought and attention, have been included in the original budget, may from
time to time be authorized by the affirmative vote of at least six (6) members of the entire council, as
amendments or supplements to the original budget. Such supplements or amendments shall be filed with the
original budget.
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City of Stephenville
Proposed 2016-2017 Budget Calendar
April, 2016 Prior year budget review and begin developing priorities for the next budget year
May 8 Budget Packets to Division Directors
May 9-31 Requests for written budget input from citizens
June 7 Public input on citizen budget requests
June 10 Budget preparation manuals due from Division Directors to Director of Finance
June 20 - July 15 City Administrator and Director of Finance meet with Division Directors to review
and develop budget
July 25 (Statutory) Receive Certified Tax Rolls from the Central Appraisal District
August 1 File a copy of complete budget with City Secretary
August 9& 16 Publish notices of Council budget workshops and budget public hearing
August 1-5 Council budget workshops
August 23 Public hearing on budget; Set time, date and place of public hearing on proposed tax
rate
st
September 6 Ordinance adopting budget; Public hearing on the proposed tax rate (1)
nd
September 13 Public hearing on the proposed tax rate (2)
September 20 Ordinance adopting tax rate
October 1 Begin new Budget Year 2016 2017
April, 2017 Mid-year budget review
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14
Citizens of
Stephenville
Mayor & City
Council
City
Municipal
Boards &
City Secretary
City Attorney
Judge
Commissions
Administrator
Planning &
Community
Public Works
Fire
Finance
Building Police
Services
Services
Inspections
Parks
Criminal
Water
Fire
Accounting
Investigation
Production
Suppression
Code
Recreation
Water
Patrol
Fire
Inforcements
Utility Billing
Distribution
Prevention
CemeteriesEmergency
Planning
Customer
Communications
Services
Purchasing
Service
Library
Wastewater
Records
Budget
Collection
Senior Citizens
Wastewater
Animal Control
Audit
Treatment
Airport
Investments &
Stormwater
Insurance
Drainage
Human
Landfill
Resources
Information
Technology
Streets
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16
Community Profile
Overview
Stephenville is located in the heart of north Central Texas in Erath County and is home to approximately 21,640people.
Stephenville serves as the center of commerce and recreation to over 41,122county residents.
Stephenville was incorporated in 1889 and chartered a home-rule city under Texas law in 1961 and operates under a
mayor-council form of government. A mayor and eight (8) council members are elected by majority of the entire city.
Elections are held on the May General Election date .
Economy and Employment
The City of Stephenville is the county seat and principal commercial, medical, retail and industrial center of Erath County.
Stephenville has maintained its strong economic position. Our economy is based on agriculture and manufacturing.
leading industry. Livestock, especially beef, dairy cattle,and other livestock, has
th
always been an important agriculture producer in Erath County. The county is in the states 10largest for cattle
production in 2010. The city has been fortunate to have seven manufacturing industries in town. Four of the plants are
among our list of top ten largest tax payers.
Many people live in Stephenville and Erath County and commute to the Metroplex to work every day. The short distance
to the Metroplex makes Stephenville an attractive place to live. The c
aggressive development attitude to produce results.
The city anticipates future growth in the local economy as a result of capital improvements completed this past year and
new projects budgeted this year. The city has been successful in attracting several residential developments, both single-
family and multi-family.
Retail sales for 2015were$741M.The city has Wal-Mart Supercenter that has been a catalyst to theregional economy
for several years and is one of the c
largest non-retail employers, providing employment for doctors, nurses,and other healthcare personnel. Other
organizations with more than 100 employees include Tarleton State University, a Division II NCAA Division university, the
Stephenville Independent School District, the City of Stephenville, Erath County, and Senior Care Living.
Stephenville and Erath County siton the edge of the Barnett Shale formation. Minerals produced in the county include
natural gas and limited amounts of oil.
Culture and Recreation
More than forty local churches provide worship and fellowship for about twenty denominational groups. The nearest
synagogue is located in Fort Worth.
S
Department, Stephenville Museum, and the Stephenville Public Library. Numerous organizations such as 4-H, Girl and
Boy Scouts,and Future Farmers of America encourage the personal growth of young people.
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Stephenville Parks and Recreation facilities include a multi-faceted sports complex with baseball and softball fields, soccer
fields, an RV Park, picnic areas, tennis courts, and indoor recreation center, as well as an amphitheater which attracts
many live concerts throughout the year.
Many other cultural and recreational facilities are within a one and one-half hour drive east on US 377 in the Dallas/Fort
Worth area. Stephenville offers all the amenities of small town life while the conveniences offered by a large metropolitan
area are easily within reach.
Education
Stephenville schools provide high
offer progressive and diverse programs, and small enough to allow teachers and administrators to cultivate a personal,
active interest in each student. The instructional staff at SISD is exceptionally well-qualified.
Award winning programs in academics, fine arts, vocational education, athletics, and leadership are available to the
3,693 students.
Tarleton State University, a member of the Texas A&M System, provides quality programs of undergraduate, graduate,
and non-traditional education. The student body includes representatives from 220 Texas counties, 49 states and 19
foreign countries.
Tarleton had a spring 2016 enrollment of 11,820 in Stephenville.
The Tarleton core curriculum provides solid liberal arts foundation for all students.
Tarleton offers 62 undergraduate and 28 graduate programs as well as a doctorate program in Educational Administration.
Degree areas include agriculture, business administration, teacher education, allied health, the fine arts, social sciences,
physical and biological sciences, humanities, mathematics, and technology.
Still other degree areas include preparation for professional schools such as dentistry, engineering, law, medicine and
veterinary medicine.
18
Miscellaneous Statistical Information
Date of incorporation August 6, 1889 Sewerage System:
Miles of sanitary sewers 116
Number of treatment plants 1
Form of Government Home-rule Number of service connections 5,680
Daily avg treatment in gallons 1,433,000
Max daily capacity in gallons 9,000,000
Number of Employees (excl police and fire):
Full-time 62
Water System:
Miles of water mains 126
City of Stephenville Facilities and Services: Number of service connections 5,887
Area in square miles 11.79 Number of fire hydrants 798
Miles of streets 92 Daily avg consumption in gallons 2,109,000
Number of street lights 1,127 Max daily capacity in gallons 5,750,000
Culture and Recreation:
Recreation center 1
Parks 3
Park acreage 130
Swimming pools 1
Play Grounds 4
Amphitheater 1
Baseball/Softball Diamonds 11
Fire Protection:
Number of stations 2
Number of fire personnel and officers 31
Number of volunteer firefighters 12
Number of fire calls answered 252
Number of ambulance calls answered 1,660
Number of inspections conducted 458
Police Protection:
Number of stations 1
Number of police personnel and officers 54
Number of patrol units 10
Number of law violations:
Physical arrests 987
Traffic violations 3,295
Parking violations 268
Criminal offenses 2,284
Calls for Service 9,723
19
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20
FINANCIAL
SUMMARY
21
22
23
City of Stephenville
Summary of Revenues
Submission Date: August 1, 2016
Budgeted AmountsRecommended
ApprovedProposedBudget ChangesPercent YTD
Source of Funds2015-162016-17Positive (Negative)Actual to Budget
Taxes12,134,14612,928,680328,53484.52%
Licenses and permits246,500242,500(4,000)61.30%
Fines and forfeitures278,000254,000(24,000)78.38%
Intergovernmental grants114,10086,300(27,800)4.73%
Service charges8,577,5668,670,09092,52462.35%
Interest on investments31,50026,000(5,500)23.47%
Transfers277,945722,945445,00052.61%
Other Income96,70060,300(36,400)382.37%
Total Revenue21,756,45722,990,815768,35875.85%
General Funds
Taxes
Property Taxes4,649,8504,865,847215,99792.23%
Sales Tax5,133,3335,133,333075.89%
Other taxes1,518,5001,580,00061,50085.16%
Licenses and permits246,500242,500(4,000)61.30%
Fines and forfeitures262,000246,000(16,000)79.04%
Intergovernmental100,40072,600(27,800)2.39%
Service charges933,400937,4004,00067.97%
Interest on investments23,0005,000(18,000)17.97%
Transfers258,870703,870445,00053.78%
Other Income68,60032,100(36,500)243.95%
Total General Fund13,194,45313,818,650624,19781.72%
Utility Fund
Water sales3,800,0003,800,000057.39%
Wastewater charges2,500,0002,600,000100,00068.75%
Service and delinquent charges203,000203,000076.52%
Interest on investments7,50020,00012,50032.41%
Transfers19,07519,075036.82%
Other Income27,70027,7000723.55%
Total Utility Fund6,557,2756,669,775112,50065.04%
Landfill Fund
Gate fees433,787425,000(8,787)42.52%
Interest on investments000.00%
Other Income400500100493.25%
Transfers000.00%
Total Landfill Fund434,187425,500(8,687)100.00%
Airport Fund
Hangar rental103,689100,000(3,689)65.97%
Service and delinquent charges1,4401,4400
Intergovernmental Grants10,00010,00000.00%
Gasoline Sales3,2503,250062.86%
Other Income0000.00%
Transfers000
Total Airport Fund118,379114,690(3,689)60.19%
Storm Water Drainage Fund
Storm water drainage fee599,000600,0001,00067.55%
Interest on investments1,0001,000020.00%
Total Stormwater Fund600,000601,0001,00067.47%
Other Funds
Taxes
Property Taxes482,463488,5006,037117.14%
Sales Tax 4B 466,667 466,000(667)
Hotel/Motel Tax350,000395,00045,00060.92%
Fines and forfeitures16,0008,000(8,000)67.68%
Intergovernmental3,7003,700080.95%
Interest on investments000#DIV/0!
Transfers000
Other Income0000.00%
Total Other Funds1,318,8301,361,20042,370102.96%
Total Funds22,223,12422,990,815767,69174.24%
24
25
City of Stephenville
Proposed Statement of Activities
Submission Date: August 1, 2016
Program RevenuesNet (Expense) Revenue
Charges forGovernmentalBusiness-Type
Functions/ProgramsExpensesServicesActivitiesActivitiesTotal
Governmental activities:
General government1,682,864703,870(975,394)(975,394)
Public safety:
Emergency Management 19,500 (19,500)(19,500)
Fire3,140,768521,500(2,619,268)(2,619,268)
Police4,673,768(4,601,068)(4,601,068)
Municipal Court166,000250,90084,90084,900
Streets1,794,42430,000(1,764,424)(1,764,424)
Cemetery165,77230,300(135,472)(135,472)
Culture and recreation:
Parks581,19629,193(552,003)(552,003)
Recreation529,317112,500(416,817)(416,817)
Tourism653,596466,000(187,596)(187,596)
Senior Citizens Center115,47024,000(91,470)(91,470)
Library232,8354,100(228,735)(228,735)
Splashville186,699141,500(45,199)(45,199)
Community development578,356257,500(320,856)(320,856)
Long-term debt488,446(488,446)(488,446)
Total governmental activities15,009,0112,571,363(12,437,648)(12,437,648)
Business-type acitivities:
Water4,446,8533,934,888(511,965)(511,965)
Wastewater2,115,1312,734,888619,757619,757
Storm Water Drainage555,416601,00045,58445,584
Sanitary Landfill Enterprise856,181425,500(430,681)(430,681)
Airport Enterprise97,763114,69026,92726,927
Total business-type activities8,071,3437,810,965(260,378)(260,378)
Total primary government23,080,35410,382,328(12,437,648)(260,378)(12,698,026)
General revenues:
Taxes:
Property taxes (GeneralFund & Debt Svc)5,354,3475,354,347
Sales tax5,133,3335,133,333
Other taxes1,975,0001,975,000
Investment earnings5,0005,000
Miscellaneous32,10032,100
Transfers13,870(13,870)0
Total general revenues and transfers12,513,650(13,870)12,499,780
Change in net assets76,002(274,248)(198,246)
Net assets-beginning8,063,0765,909,53313,972,609
Net assets-ending8,139,0785,635,28513,774,363
26
27
NEW PROGRAMS / FLEET / NON-MOBILE
EQUIPMENT REPLACEMENT
PRIORITIES
NEWFLEETNON-MOBILE
PROGRAMSREPLACEMENTREPLACEMENT
INCLUDEDINCLUDEDINCLUDED
DIVISONDEPTDESCRIPTION2016-172016-172016-17
5101COUNCILEMPLOYEE EFFICIENCY STUDY 25,000
5502PARKADDITIONAL FT PARK MAINTENANCE EMPLOYEE 45,180
5502PARKTRAILER w 60GAL SPRAYER / SPREADER / SEEDER 7,900
5502PARKMOWER-TX TURF GATOR 9,000
5505STREETSCISSOR LIFT 30,000
5505STREETASPHALT PAVER 84,000
5603FIRE SUPPRESSIONSCBA MASKS (INDIVIDUAL) / SCBA TESTING 7,130
5603FIRE SUPPRESSIONRIT-RESCUE BREATHING HOSE FOR ALL SCBA's 12,700
5604EMSLUCAS CPR COMPRESSION SYSTEM 39,609
5604EMSPOLARIS RANGER 6x6 16,000
5701POLICE ADMINADMINISTRATIVE ASSISTANT 49,837
5702PATROLK9 UNIT 45,000
5702PATROLPATROL CARS (4EA) LEASE PROGRAM 79,400
TOTAL GENERAL FUND 341,756 109,000 -
NEWFLEETNON-MOBILE
PROGRAMSREPLACEMENTREPLACEMENT
INCLUDEDINCLUDEDINCLUDED
DIVISONDEPTDESCRIPTION2016-172016-172016-17
5001PRODUCTIONCASE TRACTOR 28,000
5003CUSTOMER SERVICEPICKUP TRUCK 1/4 TON 24,000
5101WASTEWATER COLLECTIONSYSTEM EVALUATION BASIN 6 (PHASE II) part 2 of 2 74,000
5102WWTPLIFT STATION 1, PUMPS #1, #2, AND #3 REHAB 42,000
5102WWTPLIFT STATION 2 REHAB 23,500
5102WWTPSECONDARY CLARIFIER STILLING WELLS & SCUM ARMS 36,000
5102WWTPTURF TIGER RIDING MOWER 10,000
TOTAL WATER & WASTEWATER 175,500 52,000 10,000
NEWFLEETNON-MOBILE
PROGRAMSREPLACEMENTREPLACEMENT
INCLUDEDINCLUDEDINCLUDED
DIVISONDEPTDESCRIPTION2016-172016-172016-17
5001LANDFILLSHREADER -LEASE (1 of 5) PAYMENT 175,000
5001LANDFILL6in TRASH PUMP / TRAILER 25,000
5001LANDFILLPICKUP TRUCK 1/2 TON 45,000
TOTAL LANDFILL 200,000 45,000 -
TOTAL ALL FUNDS 717,256 206,000 10,000
933,256
28
GENERAL
FUND
29
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30
General Fund
The General Fund is responsible for providing basic services to the residents of the City. These services include Public
Safety (Municipal Court, Police and Fire); Public Works (Public Works, Streets); Community Development (Development,
Planning, Inspections); Parks and Recreation (Parks, Swimming Pool, Soccer Fields, Cemetery); Administrative Services
(Finance, Purchasing, Social Services, Management Information Services); City Administration (City Council, City Secretary,
Legal, City Manager).
The
Services. The City Council is responsible for establishing a tax rate for the General Fund.
State statues require that if the Maintenance and Operation (M&O) portion of the tax rate exceeds the effective tax rate,
then the City must publish a notice indicating the increase and hold a public hearing. If the increase is 8% or greater, the
-on.
The sales tax rate inside the City of Stephenville is 8.25%, with 1.375% being dedicated for City useand .125% dedicated
to Economic Development (4B). The remainder goes to the State (6.25%) and Erath County (0.5%).
31
8-04-2016 01:13 PM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
FUND FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 13,381,073 14,447,647 13,194,453 12,424,927 13,091,462 13,091,462 13,818,650
FUND TOTAL REVENUES 13,381,073 14,447,647 13,194,453 12,424,927 13,091,462 13,091,462 13,818,650
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 12,284,410 13,295,766 14,882,835 12,535,976 13,353,717 13,257,142 13,982,142
FUND TOTAL EXPENDITURES 12,284,410 13,295,766 14,882,835 12,535,976 13,353,717 13,257,142 13,982,142
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 1,096,664 1,151,881 ( 1,688,382) ( 111,049) ( 262,255) ( 165,680) ( 163,492)
=========== =========== =========== =========== =========== ============ ============
8-04-2016 01:13 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
0 TAXES 11,273,895 11,709,394 11,301,683 10,758,515 11,295,992 11,295,992 11,579,180
1 LICENSES AND PERMITS 261,125 227,979 246,500 266,240 252,500 252,500 252,500
2 FINES AND FORFEITURES 261,324 240,542 262,000 147,821 246,000 246,000 246,000
3 INTERGOVERNMENTAL 127,734 200,580 100,400 165,332 72,600 72,600 72,600
4 SERVICE CHARGES 931,715 1,107,590 933,400 786,749 928,400 928,400 927,400
5 OTHER REVENUE 525,280 961,563 350,470 300,270 295,970 295,970 740,970
FUND TOTAL REVENUES 13,381,073 14,447,647 13,194,453 12,424,927 13,091,462 13,091,462 13,818,650
=========== =========== =========== =========== =========== ============ ============
32
8-04-2016 01:13 PM CITY OF STEPHENVILLE PAGE: 10
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
ARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
0 TAXES
4001 PROPERTY TAX 4,279,653 4,367,295 4,619,850 4,699,003 4,735,992 4,735,992 4,835,847
4001.000A REFUNDS ON PROPERTY TAXES( 2,945) ( 4,519) 0 ( 26,387) 0 0 0
4003 PENALTY & INTEREST 36,731 39,719 30,000 0 30,000 30,000 30,000
4004 LATE RENDITION FEES 2,916 3,554 0 0 0 0 0
4010 CITY SALES TAX 5,485,705 5,718,579 5,133,333 4,610,588 4,950,000 4,950,000 5,133,333
4030 MIXED DRINKS TAX 50,288 59,163 50,000 62,225 60,000 60,000 60,000
4041 TELEPHONE GROSS RECEIPTS 81,345 58,586 80,000 42,721 80,000 80,000 80,000
4042 ELECTRIC GROSS RECEIPTS 748,554 788,434 745,000 782,192 780,000 780,000 780,000
4043 GAS GROSS RECEIPTS 106,650 133,651 105,000 104,766 105,000 105,000 105,000
4044 CABLE TV GROSS RECEIPTS 47,978 116,546 103,500 123,439 120,000 120,000 120,000
4045 WATER/WW GROSS RECEIPTS 255,044 252,543 255,000 224,154 255,000 255,000 255,000
4046 GARBAGE GROSS RECEIPTS TAX 181,976 175,842 180,000 135,815 180,000 180,000 180,000
TOTAL 0 TAXES 11,273,895 11,709,394 11,301,683 10,758,515 11,295,992 11,295,992 11,579,180
1 LICENSES AND PERMITS
4102 ANIMAL PERMIT FEES 1,935 1,085 2,000 936 2,000 2,000 2,000
4103 SOLICITOR'S LICENSES 145 13,797 150 405 150 150 150
4104 GARAGE SALE PERMITS 2,716 2,161 2,500 1,900 2,500 2,500 2,500
4110 TAXI CAB LICENSE 0 50 0 0 0 0 0
4112 LIQUOR LICENSE APPLICATION 210 120 250 240 250 250 250
4120 BUILDING PERMITS 168,306 154,812 180,000 222,053 190,000 190,000 190,000
4122 P&Z AND BOA APPLICATIONS 4,400 1,500 2,000 900 2,000 2,000 2,000
4123 FILING FEES - SUBD. PLATTS 3,940 3,850 3,000 1,830 3,000 3,000 3,000
4124 ELECTRICAL PERMITS 4,536 4,874 4,000 4,182 4,000 4,000 4,000
4126 MOBILE HOME PARK FEES 3,290 3,110 3,000 1,400 3,000 3,000 3,000
4127 PLUMBING PERMITS 5,959 6,469 5,000 6,370 5,000 5,000 5,000
4128 MECHANICAL PERMITS 500 600 400 1,700 400 400 400
4129 MOBILE HOME PERMITS 300 200 200 150 200 200 200
4130 FOOD SERVICE PERMITS 33,730 31,351 35,000 15,013 30,000 30,000 30,000
4131 PLAN REVIEW / FIRE CODE 31,159 4,000 9,000 9,162 10,000 10,000 10,000
TOTAL 1 LICENSES AND PERMITS 261,125 227,979 246,500 266,240 252,500 252,500 252,500
2 FINES AND FORFEITURES
4201 MUNICIPAL COURT FINES 260,977 239,824 261,000 147,499 245,000 245,000 245,000
4220 DELINQUENT FINES 347 718 1,000 322 1,000 1,000 1,000
TOTAL 2 FINES AND FORFEITURES 261,324 240,542 262,000 147,821 246,000 246,000 246,000
3 INTERGOVERNMENTAL
4302 STEPHENVILLE ISD 74,744 68,207 69,000 70,128 69,000 69,000 69,000
4303 FIBER OPTIC LEASE 3,600 3,600 3,600 3,000 3,600 3,600 3,600
4350 GRANTS 49,390 128,773 27,800 92,204 0 0 0
TOTAL 3 INTERGOVERNMENTAL 127,734 200,580 100,400 165,332 72,600 72,600 72,600
4 SERVICE CHARGES
4401 FIRE DEPT MISCELLANEOUS 21,750 21,750 21,500 0 21,500 21,500 21,500
4403 EMERGENCY AMBULANCE 566,233 691,787 550,000 444,495 550,000 550,000 550,000
4405.0001 LIBRARY COPIER 1,645 2,372 200 1,916 200 200 200
4405.0003 BOOKS 223 330 300 139 300 300 300
4405.0006 LIBRARY MISCELLANEOUS 44 138 1,000 131 1,000 1,000 1,000
4406 LIBRARY FINES 498 758 1,000 680 1,000 1,000 1,000
4407 NON-RESIDENT FEES 1,113 1,110 1,000 795 1,000 1,000 0
4410 AQUATIC CTR-GATE FEES 95,940 99,944 103,500 63,212 103,500 103,500 103,500
4410.000A AQUATIC CTR-SWIMMING LESSO 9,655 10,166 8,000 9,474 8,000 8,000 8,000
4410.000B AQUATIC CTR-RENTAL RESERVA 7,378 9,646 12,000 5,680 12,000 12,000 12,000
4410.000C AQUATIC CTR-PROGRAM ACTIVI 4,157 3,427 4,500 1,397 4,500 4,500 4,500
4410.000D AQUATIC CTR-CONCESSION COM 5,141 6,174 7,000 24,224 7,000 7,000 7,000
4411 PARK FACILITIES RENTAL 12,868 10,145 12,500 8,961 12,500 12,500 12,500
4411.000C RENTAL-SR. CITIZEN FACILIT 3,657 2,140 2,500 3,740 2,500 2,500 2,500
4412 CAMPER SITE FEES 5,689 5,053 5,000 6,036 5,000 5,000 5,000
4413.000A REC. ADULT PROGRAM ACTIVIT 2,259 2,528 3,000 982 3,000 3,000 3,000
4413.000B REC. YOUTH PROGRAM ACTIVIT 12,206 15,769 5,500 5,077 5,500 5,500 5,500
4413.000C REC. SENIOR PROGRAM ACTIVI 7,908 9,445 7,500 7,665 7,500 7,500 7,500
4413.000D REC. SR. CITIZEN DANCES 13,329 12,635 14,000 3,739 14,000 14,000 14,000
4414.000A REC. ADULT LEAGUES 19,505 30,552 22,500 24,369 22,500 22,500 22,500
4414.000B REC. YOUTH LEAGUES 51,406 66,042 57,500 64,823 57,500 57,500 57,500
4415 REC. PROGRAM SPONSORS 10,720 15,448 10,000 10,950 10,000 10,000 10,000
4416 REC. SPECIAL EVENTS 3,653 7,870 5,000 2,298 5,000 5,000 5,000
4419 BALL FIELD CONCESSIONS 0 1,938 0 10,465 0 0 0
4420 CEMETERY LOT SALES 36,866 23,383 30,000 56,878 25,000 25,000 25,000
4421 CEMETERY MISCELLANEOUS 0 0 300 0 300 300 300
4425 PUBLIC SAFETY REPORTS 2,893 3,115 2,500 2,531 2,500 2,500 2,500
4426 POLICE ESCORT FEES 120 190 1,000 0 1,000 1,000 1,000
4428 FALSE ALARMS 1,150 1,150 1,000 1,950 1,000 1,000 1,000
4435 LEASES 2,400 2,800 3,600 1,450 3,600 3,600 3,600
4440 PARKLAND DEDICATION FEE ( 6,600) 0 0 0 0 0 0
33
4455 STREET CUTS/CURB/GUTTER 28,170 42,749 30,000 14,674 30,000 30,000 30,000
4465 LOT MOWING & DEMOLITION 9,743 7,039 10,000 8,018 10,000 10,000 10,000
TOTAL 4 SERVICE CHARGES 931,715 1,107,590 933,400 786,749 928,400 928,400 927,400
8-04-2016 01:13 PM CITY OF STEPHENVILLE PAGE: 11
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
ARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 2,492 5,875 22,500 35,791 4,500 4,500 4,500
4501.000A INTEREST ON CHECKING ACCOU 2,484 ( 1,158) 500 2,006 500 500 500
4510 SALE OF CITY EQUIPMENT 36,272 11,165 36,500 46,169 20,000 20,000 20,000
4515 SALE OF CITY LAND 183,550 0 0 ( 750) 0 0 0
4520 INSURANCE PROCEEDS 54,482 49,913 20,000 24,218 0 0 0
4520.000H INSURACE PROCEEDS-HAIL DAM 0 404,938 0 0 0 0 0
4520.000T TORNADO INSURANCE PROCEEDS 0 0 0 12,367 0 0 0
4540 INSUFFICIENT CHECK FEES 180 120 100 0 100 100 100
4541 MISCELLANEOUS 12,405 15,472 10,000 3,672 10,000 10,000 10,000
4542 DONATIONS & CONTRIBUTIONS 32,491 210 0 0 0 0 0
4543 SR CIT-DONATIONS/MEMORIALS 2,237 2,450 1,000 716 1,000 1,000 1,000
4544 LIBRARY DONATIONS/MEMORIAL 691 529 1,000 348 1,000 1,000 1,000
4547 POLICE DEPT MISC 1,466 149,287 0 1,714 0 0 0
4560 CAPITAL LEASE PROCEEDS 0 113,938 0 0 0 0 0
4590 TRANS. FR OTHER FUNDS-ADM. 196,531 208,824 258,870 174,020 258,870 258,870 258,870
4591 TRANSFER FM LANDFILL 0 0 0 0 0 0 445,000
TOTAL 5 OTHER REVENUE 525,280 961,563 350,470 300,270 295,970 295,970 740,970
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 13,381,073 14,447,647 13,194,453 12,424,927 13,091,462 13,091,462 13,818,650
=========== =========== =========== =========== =========== ============ ============
34
8-04-2016 01:13 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
________________________________________________________________________________________________________________________________________
EXPENDITURE SUMMARY
1 CENTRAL GOVERNMENT
====================
01 CITY COUNCIL ADMINISTRATION
1-PERSONNEL 20,283 22,982 21,224 17,527 21,807 21,807 21,807
2-CONTRACTUAL 45,819 126,776 91,585 90,589 54,420 54,420 54,420
3-GENERAL SERVICES 2,416 3,264 2,600 2,554 2,600 2,600 2,600
4-MACHINE & EQUIPMENT MAI 0 0 4,730 5,454 0 0 0
5-CAPITAL OUTLAY 0 11,553 0 0 0 0 0
TOTAL 01 CITY COUNCIL ADMINISTRATI 68,519 164,576 120,139 116,124 78,827 78,827 78,827
02 CITY ADMINISTRATOR
1-PERSONNEL 206,774 153,798 203,997 172,812 218,996 218,996 218,996
2-CONTRACTUAL 4,329 3,480 4,677 6,744 11,950 11,950 11,950
3-GENERAL SERVICES 195 4,295 400 430 400 400 400
TOTAL 02 CITY ADMINISTRATOR 211,298 161,573 209,074 179,987 231,346 231,346 231,346
03 CITY SECRETARY
1-PERSONNEL 78,729 90,627 94,468 77,561 96,770 96,770 96,770
2-CONTRACTUAL 9,564 14,246 14,452 13,704 14,380 14,380 14,380
3-GENERAL SERVICES 5,117 6,180 5,350 3,700 5,350 5,350 5,350
4-MACHINE & EQUIPMENT MAI 1,519 437 400 0 400 400 400
TOTAL 03 CITY SECRETARY 94,930 111,491 114,670 94,965 116,900 116,900 116,900
04 EMERGENCY MANAGEMENT
2-CONTRACTUAL 45,271 13,664 16,300 15,114 18,500 18,500 18,500
4-MACHINE & EQUIPMENT MAI 400 9,160 1,000 0 1,000 1,000 1,000
5-CAPITAL OUTLAY 54,653 0 0 0 0 0 0
TOTAL 04 EMERGENCY MANAGEMENT 100,324 22,824 17,300 15,114 19,500 19,500 19,500
05 MUNICIPAL BUILDING
1-PERSONNEL 39,690 44,022 45,941 37,552 47,401 47,401 47,401
2-CONTRACTUAL
3-GENERAL SERVICES 12,892 11,358 9,200 5,375 9,200 9,200 9,200
4-MACHINE & EQUIPMENT MAI 16,665 29,790 44,500 35,623 17,200 17,200 17,200
5-CAPITAL OUTLAY 21,212 0 20,000 18,874 0 0 0
8-NOT USED 500,000 0 0 350,000 0 0 0
TOTAL 05 MUNICIPAL BUILDING 629,508 164,389 172,607 498,076 120,406 120,406 120,406
06 MUNCIPAL SERVICE CENTER
1-PERSONNEL 37,637 41,423 46,058 36,240 47,578 47,578 47,578
2-CONTRACTUAL 33,588 30,141 31,211 22,152 31,125 30,125 30,125
3-GENERAL SERVICES 3,134 3,482 3,650 14,440 3,650 3,650 3,650
4-MACHINE & EQUIPMENT MAI 6,710 31,342 8,000 13,363 11,000 11,000 11,000
TOTAL 06 MUNCIPAL SERVICE CENTER 81,069 106,389 88,919 86,195 93,353 92,353 92,353
________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 1,185,648 731,241 722,709 990,462 660,332 659,332 659,332
=========== =========== =========== =========== =========== ============ ============
2 FINANCE
=========
01 FINANCIAL ADMIN/ACCOUN
1-PERSONNEL 275,893 233,813 245,482 207,924 259,950 259,950 259,950
2-CONTRACTUAL 116,907 128,326 111,532 90,179 107,490 107,490 107,490
3-GENERAL SERVICES 1,115 2,131 950 2,701 1,500 1,500 1,500
4-MACHINE & EQUIPMENT MAI 59,242 15,717 22,500 16,615 22,500 22,500 22,500
6-BANK CHARGES 0 865 0 911 0 0 0
TOTAL 01 FINANCIAL ADMIN/ACCOUN 453,157 380,853 380,464 318,330 391,440 391,440 391,440
02 PURCHASING
1-PERSONNEL 59,011 62,650 64,333 55,796 69,870 69,870 69,870
2-CONTRACTUAL 2,752 2,157 4,087 1,230 4,075 4,075 4,075
3-GENERAL SERVICES 309 336 450 303 450 450 450
TOTAL 02 PURCHASING 62,072 65,143 68,870 57,329 74,395 74,395 74,395
03 INFORMATION TECHNOLOG
1-PERSONNEL 0 73,638 80,749 67,614 87,545 87,545 87,545
2-CONTRACTUAL 0 5,870 1,915 708 2,075 2,075 2,075
3-GENERAL SERVICES 0 298 1,100 779 1,600 1,600 1,600
4-MACHINE & EQUIPMENT MAI 0 40,854 52,500 43,108 57,500 57,500 57,500
TOTAL 03 INFORMATION TECHNOLOG 0 120,660 136,264 112,210 148,720 148,720 148,720
35
04 TAX
2-CONTRACTUAL 138,044 145,564 148,050 151,422 155,926 155,926 155,926
TOTAL 04 TAX 138,044 145,564 148,050 151,422 155,926 155,926 155,926
________________________________________________________________________________________________
TOTAL 2 FINANCE 653,273 712,219 733,648 639,291 770,481 770,481 770,481
=========== =========== =========== =========== =========== ============ ============
8-04-2016 01:13 PM CITY OF STEPHENVILLE PAGE: 4
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
3 LEGAL
=======
01 LEGAL COUNSEL
1-PERSONNEL 91,569 102,193 113,350 81,192 136,725 136,725 116,725
2-CONTRACTUAL 15,940 158,509 16,172 18,211 16,175 16,175 16,175
3-GENERAL SERVICES 226 225 0 207 0 0 0
TOTAL 01 LEGAL COUNSEL 107,735 260,927 129,522 99,611 152,900 152,900 132,900
02 MUNICIPAL COURT
2-CONTRACTUAL 153,932 159,922 168,000 129,639 166,000 166,000 166,000
TOTAL 02 MUNICIPAL COURT 153,932 159,922 168,000 129,639 166,000 166,000 166,000
________________________________________________________________________________________________
TOTAL 3 LEGAL 261,667 420,849 297,522 229,250 318,900 318,900 298,900
=========== =========== =========== =========== =========== ============ ============
4 PERSONNEL
===========
01 HUMAN RESOURCES
1-PERSONNEL 56,206 59,475 64,229 55,605 69,771 69,771 69,771
2-CONTRACTUAL 44,721 40,655 40,472 40,839 37,980 37,980 87,980
3-GENERAL SERVICES 827 1,117 1,200 1,811 1,400 1,400 1,400
TOTAL 01 HUMAN RESOURCES 101,753 101,247 105,901 98,255 109,151 109,151 159,151
________________________________________________________________________________________________
TOTAL 4 PERSONNEL 101,753 101,247 105,901 98,255 109,151 109,151 159,151
=========== =========== =========== =========== =========== ============ ============
5 COMMUNITY SERVICES
====================
00 COMMUNITY SVCS ADMIN
1-PERSONNEL 0 91,847 118,922 98,086 122,198 122,198 122,198
2-CONTRACTUAL 0 3,338 8,870 5,764 5,875 5,375 5,375
3-GENERAL SERVICES 0 3,457 3,200 2,015 3,300 3,300 3,300
TOTAL 00 COMMUNITY SVCS ADMIN 0 98,643 130,992 105,865 131,373 130,873 130,873
01 PARKS & RECREATION ADM
1-PERSONNEL 380,497 240,748 286,932 244,419 331,317 331,317 331,317
2-CONTRACTUAL 201,762 122,064 105,350 80,959 107,250 100,750 100,750
3-GENERAL SERVICES 87,544 83,651 69,500 81,838 77,750 77,750 77,750
4-MACHINE & EQUIPMENT MAI 4,264 10,063 10,300 10,996 19,500 19,500 19,500
5-CAPITAL OUTLAY 0 0 25,950 25,443 0 0 0
TOTAL 01 PARKS & RECREATION ADM 674,067 456,526 498,032 443,655 535,817 529,317 529,317
02 PARK MAINTENANCE
1-PERSONNEL 337,832 315,196 333,490 283,092 299,526 299,526 299,526
2-CONTRACTUAL 19,172 207,630 95,825 117,719 108,020 107,020 127,020
3-GENERAL SERVICES 39,570 29,036 39,250 25,416 41,250 36,250 36,250
4-MACHINE & EQUIPMENT MAI 75,542 101,296 78,400 75,146 121,400 118,400 118,400
5-CAPITAL OUTLAY 0 195,115 50,000 222,233 0 0 0
TOTAL 02 PARK MAINTENANCE 472,117 848,272 596,965 723,607 570,196 561,196 581,196
03 CEMETERIES
1-PERSONNEL 118,129 122,183 102,761 93,562 119,262 119,262 119,262
2-CONTRACTUAL 6,865 7,635 7,771 6,038 7,710 7,710 7,710
3-GENERAL SERVICES 5,553 5,214 6,200 3,516 6,200 6,200 6,200
4-MACHINE & EQUIPMENT MAI 3,245 17,813 10,100 6,886 32,600 32,600 32,600
5-CAPITAL OUTLAY 22,638 0 0 0 0 0 0
TOTAL 03 CEMETERIES 156,430 152,846 126,832 110,001 165,772 165,772 165,772
04 LIBRARY
1-PERSONNEL 164,098 170,151 166,768 138,128 173,275 173,275 173,275
2-CONTRACTUAL 16,602 14,460 21,104 11,857 20,560 19,560 19,560
3-GENERAL SERVICES 26,709 24,171 22,250 15,165 26,500 26,500 26,500
4-MACHINE & EQUIPMENT MAI 13,392 43,600 14,000 10,887 13,500 13,500 13,500
5-CAPITAL OUTLAY 0 5,228 0 0 0 0 0
TOTAL 04 LIBRARY 220,801 257,610 224,122 176,038 233,835 232,835 232,835
36
05 STREET MAINTENANCE
1-PERSONNEL 402,771 412,410 427,565 352,356 441,174 441,174 441,174
2-CONTRACTUAL 235,250 244,050 485,702 246,311 295,750 295,750 295,750
3-GENERAL SERVICES 65,721 38,083 42,400 30,550 45,350 40,350 40,350
4-MACHINE & EQUIPMENT MAI 76,264 273,548 284,750 387,919 267,150 267,150 267,150
5-CAPITAL OUTLAY 74,624 32,063 1,446,000 468,942 0 0 750,000
TOTAL 05 STREET MAINTENANCE 854,630 1,000,155 2,686,417 1,486,078 1,049,424 1,044,424 1,794,424
8-04-2016 01:13 PM CITY OF STEPHENVILLE PAGE: 5
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
06 SENIOR CITIZENS
1-PERSONNEL 68,207 71,265 72,123 62,783 72,385 72,385 72,385
2-CONTRACTUAL 38,402 39,661 31,404 21,866 29,835 29,835 29,835
3-GENERAL SERVICES 16,584 15,946 8,750 7,230 9,750 9,750 9,750
4-MACHINE & EQUIPMENT MAI 6,029 9,507 3,500 1,970 3,500 3,500 3,500
5-CAPITAL OUTLAY 0 39,830 0 0 0 0 0
TOTAL 06 SENIOR CITIZENS 129,223 176,209 115,777 93,849 115,470 115,470 115,470
07 AQUATIC CENTER
1-PERSONNEL 90,796 103,995 76,477 87,386 105,449 105,449 105,449
2-CONTRACTUAL 51,531 42,024 48,923 32,689 48,000 48,000 48,000
3-GENERAL SERVICES 14,575 16,786 14,000 26,951 21,250 21,250 21,250
4-MACHINE & EQUIPMENT MAI 8,908 17,443 12,500 5,284 12,000 12,000 12,000
TOTAL 07 AQUATIC CENTER 165,809 180,247 151,900 152,310 186,699 186,699 186,699
________________________________________________________________________________________________
TOTAL 5 COMMUNITY SERVICES 2,673,077 3,170,508 4,531,037 3,291,403 2,988,586 2,966,586 3,736,586
=========== =========== =========== =========== =========== ============ ============
_________________________________________________________________________________________________________________________________________
6 FIRE DEPARTMENT
=================
01 FIRE ADMINISTRATION
1-PERSONNEL 193,118 233,666 261,544 213,826 267,481 267,481 267,481
2-CONTRACTUAL 51,509 41,897 36,484 41,809 39,686 39,686 39,686
3-GENERAL SERVICES 7,925 7,254 5,600 8,093 6,600 6,600 6,600
4-MACHINE & EQUIPMENT MAI 9,108 17,021 14,000 15,073 30,300 30,300 30,300
5-CAPITAL OUTLAY 8,832 3,910 175,000 185,205 0 0 0
TOTAL 01 FIRE ADMINISTRATION 270,493 303,748 492,628 464,006 344,067 344,067 344,067
02 FIRE PREVENTION INVESTIGATI
1-PERSONNEL 164,548 175,723 173,528 147,376 178,587 178,587 178,587
2-CONTRACTUAL 4,075 5,873 7,421 6,590 8,770 8,370 8,370
3-GENERAL SERVICES 9,888 10,422 9,560 5,319 9,560 9,560 9,560
4-MACHINE & EQUIPMENT MAI 1,973 2,008 1,580 2,058 2,330 2,330 2,330
TOTAL 02 FIRE PREVENTION INVESTIGA 180,483 194,025 192,089 161,343 199,247 198,847 198,847
03 FIRE SUPPRESSION
1-PERSONNEL 1,088,994 1,085,942 1,123,852 862,862 1,113,711 1,113,711 1,113,711
2-CONTRACTUAL 20,059 23,884 27,373 21,992 27,155 25,680 25,680
3-GENERAL SERVICES 49,417 42,625 47,000 22,906 47,000 44,000 44,000
4-MACHINE & EQUIPMENT MAI 20,098 38,008 26,400 18,270 25,400 25,400 25,400
5-CAPITAL OUTLAY 0 3,665 0 0 0 0 0
7-DEBT SERVICE 0 0 100,000 449,833 120,000 120,000 120,000
TOTAL 03 FIRE SUPPRESSION 1,178,568 1,194,124 1,324,625 1,375,863 1,333,266 1,328,791 1,328,791
04 EMERGENCY MEDICAL SERVICE
1-PERSONNEL 995,655 1,024,361 1,049,890 866,297 1,069,192 1,069,192 1,069,192
2-CONTRACTUAL 27,482 25,768 31,554 29,311 38,850 37,350 37,350
3-GENERAL SERVICES 72,498 86,820 75,850 63,133 79,550 79,550 79,550
4-MACHINE & EQUIPMENT MAI 9,937 13,443 9,150 6,276 10,150 9,150 9,150
5-CAPITAL OUTLAY 37,421 189,360 0 0 0 0 0
7-DEBT SERVICE 0 0 30,600 30,584 30,600 30,600 30,600
TOTAL 04 EMERGENCY MEDICAL SERVICE 1,142,993 1,339,753 1,197,044 995,601 1,228,342 1,225,842 1,225,842
05 VOLUNTEER FIRE DEPARTMENT
1-PERSONNEL 10,179 9,123 11,294 6,988 11,391 11,391 11,391
2-CONTRACTUAL 7,542 9,276 10,126 4,799 10,130 8,830 8,830
3-GENERAL SERVICES 4,231 1,724 3,000 0 3,000 3,000 3,000
4-MACHINE & EQUIPMENT MAI 158 0 500 10 500 500 500
TOTAL 05 VOLUNTEER FIRE DEPARTMENT 22,109 20,124 24,920 11,798 25,021 23,721 23,721
________________________________________________________________________________________________
TOTAL 6 FIRE DEPARTMENT 2,794,645 3,051,774 3,231,306 3,008,609 3,129,943 3,121,268 3,121,268
=========== =========== =========== =========== =========== ============ ============
37
8-04-2016 01:13 PM CITY OF STEPHENVILLE PAGE: 7
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
7 POLICE DEPARTMENT
===================
01 POLICE ADMINISTRATION
1-PERSONNEL 289,570 267,978 341,551 281,927 348,210 348,210 348,210
2-CONTRACTUAL 35,416 38,778 75,260 48,569 89,815 71,815 71,815
3-GENERAL SERVICES 1,840 2,358 2,900 1,641 2,900 2,900 2,900
4-MACHINE & EQUIPMENT MAI 0 27,628 19,345 20,142 2,500 2,500 2,500
TOTAL 01 POLICE ADMINISTRATION 326,826 336,743 439,056 352,278 443,425 425,425 425,425
02 PATROL
1-PERSONNEL 1,723,567 1,724,284 1,715,429 1,412,864 1,806,246 1,806,246 1,731,246
2-CONTRACTUAL 97,715 87,656 84,044 72,144 93,900 83,900 83,900
3-GENERAL SERVICES 135,114 116,064 132,600 63,302 143,100 122,100 122,100
4-MACHINE & EQUIPMENT MAI 32,031 30,068 37,250 30,271 34,250 34,250 34,250
5-CAPITAL OUTLAY 140,306 187,608 137,000 134,816 0 0 0
TOTAL 02 PATROL 2,128,734 2,145,679 2,106,323 1,713,397 2,077,496 2,046,496 1,971,496
03 COMMUNICATIONS
1-PERSONNEL 479,695 576,820 602,831 489,431 647,014 647,014 647,014
2-CONTRACTUAL 15,853 12,461 27,500 12,446 15,705 15,705 15,705
3-GENERAL SERVICES 14,864 9,449 10,000 7,559 10,500 10,500 10,500
5-CAPITAL OUTLAY 50,240 0 0 0 0 0 0
TOTAL 03 COMMUNICATIONS 560,651 598,731 640,331 509,436 673,219 673,219 673,219
04 SUPPORT SERVICES
1-PERSONNEL 134,272 147,895 155,950 122,828 159,211 159,211 159,211
2-CONTRACTUAL 6,120 4,984 9,487 7,307 8,475 8,475 8,475
3-GENERAL SERVICES 7,600 6,603 6,150 4,145 6,150 6,150 6,150
4-MACHINE & EQUIPMENT MAI 0 0 100 0 100 100 100
TOTAL 04 SUPPORT SERVICES 147,992 159,481 171,687 134,280 173,936 173,936 173,936
05 CRIMINAL INVESTIGATION
1-PERSONNEL 518,078 611,974 622,653 538,653 713,706 713,706 713,706
2-CONTRACTUAL 60,504 76,993 67,260 50,982 77,230 72,230 72,230
3-GENERAL SERVICES 34,291 28,768 24,750 13,960 27,550 22,950 22,950
4-MACHINE & EQUIPMENT MAI 2,645 1,720 4,500 1,901 8,750 8,750 8,750
5-CAPITAL OUTLAY 27,980 0 0 0 0 0 0
7-DEBT SERVICE 0 0 30,000 14,000 25,200 25,200 25,200
TOTAL 05 CRIMINAL INVESTIGATION 643,498 719,456 749,163 619,496 852,436 842,836 842,836
06 PROFESSIONAL STANDARD
1-PERSONNEL 231,451 244,960 249,045 205,225 254,719 254,719 254,719
2-CONTRACTUAL 9,085 7,634 10,105 5,923 10,060 10,060 10,060
3-GENERAL SERVICES 12,961 9,322 9,800 5,213 10,800 9,800 9,800
4-MACHINE & EQUIPMENT MAI 1,900 1,189 3,750 2,268 3,750 3,750 3,750
TOTAL 06 PROFESSIONAL STANDARD 255,397 263,105 272,700 218,629 279,329 278,329 278,329
07 ANIMAL CONTROL
1-PERSONNEL 92,889 73,217 89,815 78,152 97,474 97,474 97,474
2-CONTRACTUAL 5,766 3,988 5,835 4,355 5,805 5,805 5,805
3-GENERAL SERVICES 31,341 25,461 27,000 18,275 27,750 25,750 25,750
4-MACHINE & EQUIPMENT MAI 2,316 543 1,500 362 1,200 1,200 1,200
5-CAPITAL OUTLAY 0 68,936 0 0 0 0 0
TOTAL 07 ANIMAL CONTROL 132,311 172,145 124,150 101,145 132,229 130,229 130,229
09PUBLIC SAFETY CLERICAL
1-PERSONNEL 0 34,054 11,234 7,857 11,233 11,233 11,233
2-CONTRACTUAL 0 35,785 35,821 28,684 35,365 35,365 35,365
3-GENERAL SERVICES 0 6,822 16,000 6,026 16,000 16,000 16,000
4-MACHINE & EQUIPMENT MAI 0 103,683 80,000 79,385 100,000 100,000 100,000
5-CAPITAL OUTLAY 0 55,761 0 0 0 0 0
TOTAL 09PUBLIC SAFETY CLERICAL 0 236,105 143,055 121,953 162,598 162,598 162,598
________________________________________________________________________________________________
TOTAL 7 POLICE DEPARTMENT 4,195,410 4,631,446 4,646,465 3,770,614 4,794,668 4,733,068 4,658,068
=========== =========== =========== =========== =========== ============ ============
38
8-04-2016 01:13 PM CITY OF STEPHENVILLE PAGE: 8
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
8 COMMUNITY DEVELOPMENT
=======================
01 PLANNING/DEVELOPMENT ADMIN
1-PERSONNEL 164,024 126,356 228,505 109,968 274,866 186,907 186,907
2-CONTRACTUAL 16,929 89,003 123,800 175,972 19,310 19,310 19,310
3-GENERAL SERVICES 1,378 5,776 1,300 2,789 2,700 2,700 2,700
4-MACHINE & EQUIPMENT MAI 3,810 3,493 11,000 10,897 8,000 8,000 8,000
5-CAPITAL OUTLAY 0 37 0 0 0 0 0
TOTAL 01 PLANNING/DEVELOPMENT ADMI 186,142 224,666 364,605 299,625 304,876 216,917 216,917
02 INSPECTIONS
1-PERSONNEL 108,604 120,177 126,585 123,511 114,526 202,485 202,485
2-CONTRACTUAL 70,513 27,667 45,111 37,236 66,335 66,035 66,035
3-GENERAL SERVICES 8,646 9,815 2,000 1,952 4,350 4,350 4,350
4-MACHINE & EQUIPMENT MAI 658 9 1,500 132 1,500 1,500 1,500
5-CAPITAL OUTLAY 0 20,264 0 0 0 0 0
TOTAL 02 INSPECTIONS 188,422 177,931 175,196 162,831 186,711 274,370 274,370
03 CODE ENFORCEMENT
1-PERSONNEL 32,015 43,915 46,893 40,085 51,122 51,122 51,122
2-CONTRACTUAL 11,447 29,143 25,603 5,063 34,567 31,567 31,567
3-GENERAL SERVICES 789 543 1,450 490 3,880 3,880 3,880
4-MACHINE & EQUIPMENT MAI 122 283 500 0 500 500 500
TOTAL 03 CODE ENFORCEMENT 44,372 73,885 74,446 45,637 90,069 87,069 87,069
________________________________________________________________________________________________
TOTAL 8 COMMUNITY DEVELOPMENT 418,936 476,482 614,247 508,093 581,656 578,356 578,356
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 12,284,410 13,295,766 14,882,835 12,535,976 13,353,717 13,257,142 13,982,142
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 1,096,664 1,151,881 ( 1,688,382) ( 111,049) ( 262,255) ( 165,680) ( 163,492)
=========== =========== =========== =========== =========== ============ ============
39
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40
City Council
General FundCentral Government Division 51Department 01
Program Description
Stephenville is a home-rule city. The City Council consists of eight council members and a mayor. All
members of the Council are elected at-large. The City Council operates under the Stephenville City
Charter, City ordinances and State law. Four officers of the City are appointed by the City Council and
operate under its guidance: City Administrator, City Attorney, City Secretary and Municipal Judge.
The City Council is the policy-making arm of city government. It has a wide variety of tasks which include
approving any expenditure of the City which exceeds the amount stipulated in the Charter and by State
law, appointing board and commission members, ordering regular and special elections and considering
zoning issues.
The City Council must study, analyze and approve complex plans for expansion and rehabilitation of the
Performance Objectives
Develop policies which enhance the quality of life for the community while preserving its
unique character and natural resources.
Ensure the long-term financial viability of Stephenville.
Promote community involvement and participation in local government.
Attend regular and special Council meetings.
41
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 CITY COUNCIL ADMINISTRATION
==============================
1-PERSONNEL
5101-111 SALARIES 18,810 21,310 19,200 15,360 19,200 19,200 19,200
5101-113 PART-TIME WAGES 0 0 460 838 1,000 1,000 1,000
5101-121 RETIREMENT 0 0 0 7 0 0 0
5101-122 SOCIAL SECURITY 1,423 1,629 1,504 1,256 1,545 1,545 1,545
5101-123 WORKERS' COMPENSATION 50 43 60 54 62 62 62
5101-125 GROUP INSURANCE 0 0 0 11 0 0 0
TOTAL 1-PERSONNEL 20,283 22,982 21,224 17,527 21,807 21,807 21,807
2-CONTRACTUAL
5101-211 POSTAGE 333 184 400 43 400 400 400
5101-213 PRINTING 1,490 3,396 3,000 3,549 3,000 3,000 3,000
5101-214 ADVERTISING & PUBLIC NOTIC 2,354 926 4,000 890 4,000 4,000 4,000
5101-215 EDUCATION & SCHOOLING 6,174 11,566 6,000 1,549 6,000 6,000 6,000
5101-224 INSURANCE 1,453 1,347 1,687 1,571 1,720 1,720 1,720
5101-252 DUES & SUBSCRIPTIONS 10,000 6,326 9,300 7,753 9,300 9,300 9,300
5101-253 OUTSIDE PROFESSIONAL 7,998 19,252 0 3,750 15,000 15,000 15,000
5101-254 SPECIAL SERVICES 16,018 83,780 67,198 71,484 15,000 15,000 15,000
TOTAL 2-CONTRACTUAL 45,819 126,776 91,585 90,589 54,420 54,420 54,420
3-GENERAL SERVICES
5101-317 PHOTO & DUPLICATION 182 510 0 1,534 0 0 0
5101-332 OPERATING SUPPLIES 2,235 2,755 2,600 1,020 2,600 2,600 2,600
TOTAL 3-GENERAL SERVICES 2,416 3,264 2,600 2,554 2,600 2,600 2,600
4-MACHINE & EQUIPMENT MAINTENA
5101-413 OFFICE EQUIPMENT MAINT. 0 0 4,730 5,454 0 0 0
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 4,730 5,454 0 0 0
5-CAPITAL OUTLAY
5101-514 OTHER EQUIPMENT 0 11,553 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 11,553 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 01 CITY COUNCIL ADMINISTRATION 68,519 164,576 120,139 116,124 78,827 78,827 78,827
42
City Administrator
General FundCentral Government Division 51Department 02
Program Description
The city administrator is appointed by the city council and is the chief administrative and executive
officer for the city.
The city administrator is responsible for the administration of all city departments and transfers city
council policy into viable work programs.
Performance Objectives
Ensure the delivery of quality services to citizens through effective management and
efficient administration.
Coordinate the implementation of city council goals and objectives with all city
departments.
Facilitate community activities to address public requests for needs and services.
programs, services and issues and
promote a positive public image of the organization.
Respond to citizen concerns and city council requests in a timely manner.
43
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 CITY ADMINISTRATOR
=====================
1-PERSONNEL
5102-111 SALARIES 163,197 114,482 166,240 129,757 162,791 162,791 162,791
5102-121 RETIREMENT 24,992 17,537 17,721 19,260 24,144 24,144 24,144
5102-122 SOCIAL SECURITY 11,440 8,711 9,367 10,127 12,775 12,775 12,775
5102-123 WORKER'S COMPENSATION 231 239 429 394 598 598 598
5102-125 GROUP INSURANCE 6,914 9,109 6,640 10,394 15,088 15,088 15,088
5102-126 CAR ALLOWANCE 0 3,720 3,600 2,880 3,600 3,600 3,600
TOTAL 1-PERSONNEL 206,774 153,798 203,997 172,812 218,996 218,996 218,996
2-CONTRACTUAL
5102-211 POSTAGE 1 0 0 40 0 0 0
5102-212 COMMUNICATION 702 550 840 730 700 700 700
5102-215 EDUCATION & SCHOOLING 2,217 798 2,000 2,295 7,500 7,500 7,500
5102-224 OTHER INSURANCE 545 550 587 575 750 750 750
5102-231 RENTAL 0 12 0 0 0 0 0
5102-252 DUES & SUBCRIPTIONS 864 1,570 1,250 2,609 3,000 3,000 3,000
TOTAL 2-CONTRACTUAL 4,329 3,480 4,677 6,249 11,950 11,950 11,950
3-GENERAL SERVICES
5102-314 OFFICE SUPPLIES 195 4,063 400 329 400 400 400
5102-317 PHOTO & DUPLICATION 0 232 0 35 0 0 0
5102-332 OPERATING SUPPLIES 0 0 0 12 0 0 0
TOTAL 3-GENERAL SERVICES 195 4,295 400 376 400 400 400
________________________________________________________________________________________________
TOTAL 02 CITY ADMINISTRATOR 211,298 161,573 209,074 179,436 231,346 231,346 231,346
44
City Secretary
General FundCentral Government Division 51Department 03
Program Description
The city secretary is appointed by the city council and in that the capacity records, maintains, and/or
composes minutes, ordinance, resolutions, agendas, proclamations and other miscellaneous records.
The city secretary administers all municipal elections ordered by the city council. This position is also
records manager of the city and is responsible for the composition of the records retention and
destruction schedule mandated by state law. In addition, the city secretary must see that all revisions
to the code of ordinances are codified and distributed.
Program Personnel
Title 2014-20152015-20162016-2017
City Secretary 111
111
Performance Objectives
Administer regular and special elections in accordance with state law and city
charter.
.
Oversee the records management program and compose and require compliance
with the retention/destruction schedule as mandated by state law.
Perform all duties for the city council according to the city charter and state law.
Perform all other duties of the office of the city secretary in accordance with the law
in a manner that best serves the citizens of Stephenville.
45
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 CITY SECRETARY
=================
1-PERSONNEL
5103-111 SALARIES 58,908 65,022 68,112 55,869 69,267 69,267 69,267
5103-121 RETIREMENT 9,050 10,185 10,379 8,502 10,535 10,535 10,535
5103-122 SOCIAL SECURITY 4,170 5,187 5,486 4,627 5,571 5,571 5,571
5103-123 WORKER'S COMPENSATION 125 147 251 226 253 253 253
5103-125 GROUP INSURANCE 6,476 6,367 6,640 5,458 7,544 7,544 7,544
5103-126 CAR ALLOWANCE 0 3,720 3,600 2,880 3,600 3,600 3,600
TOTAL 1-PERSONNEL 78,729 90,627 94,468 77,561 96,770 96,770 96,770
2-CONTRACTUAL
5103-211 POSTAGE 1 9 100 38 100 100 100
5103-212 COMMUNICATIONS 549 561 700 423 700 700 700
5103-215 EDUCATION & SCHOOLING 982 998 1,000 1,093 1,000 1,000 1,000
5103-224 OTHER INSURANCE 145 150 187 175 175 175 175
5103-252 DUES & SUBSCRIPTIONS 364 374 405 484 405 405 405
5103-253 OUTSIDE PROFESSIONAL 7,524 12,155 12,060 11,492 12,000 12,000 12,000
TOTAL 2-CONTRACTUAL 9,564 14,246 14,452 13,704 14,380 14,380 14,380
3-GENERAL SERVICES
5103-313 BOOKS & EDUCATIONAL MATERI 3,795 4,424 4,000 3,320 4,000 4,000 4,000
5103-314 OFFICE SUPPLIES 1,296 1,362 1,000 232 1,000 1,000 1,000
5103-317 PHOTO & DUPLICATION 0 94 50 0 50 50 50
5103-333 COMPUTER SUPPLIES 26 300 300 147 300 300 300
TOTAL 3-GENERAL SERVICES 5,117 6,180 5,350 3,700 5,350 5,350 5,350
4-MACHINE & EQUIPMENT MAINTENA
5103-413 OFFICE EQUIPMENT 1,519 437 400 0 400 400 400
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 1,519 437 400 0 400 400 400
________________________________________________________________________________________________
TOTAL 03 CITY SECRETARY 94,930 111,491 114,670 94,965 116,900 116,900 116,900
46
Emergency Management
General FundCentral Government Division 51Department 04
Program Description
Emergency management provides funds for disaster preparedness related expenses. This includes
funding for public information, siren maintenance planning, communication expenses and simulation
training.
Performance Objectives
Maintain emergency warning sirens in operating condition.
.
Maintain functional Emergency Operations Center (EOC).
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION -1 CENTRAL GOVERNMENT
(--------2015-2016 --------)(--------------2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
04 EMERGENCY MANAGEMENT
=======================
2-CONTRACTUAL
5104-212 COMMUNICATIONS 42,302 2,468 15,000 13,822 17,000 17,000 17,000
5104-215 EDUCATION AND SCHOOLING 0 58 0 0 0 0 0
5104-251 UTILITIES 992 1,011 1,300 1,155 1,500 1,500 1,500
5104-254 SPECIAL SERVICES 1,978 10,127 0 0 0 0 0
TOTAL 2-CONTRACTUAL 45,271 13,664 16,300 14,976 18,500 18,500 18,500
4-MACHINE & EQUIPMENT MAINTENA
5104-414 OTHER EQUIPMENT MAINTENANC 400 9,160 1,000 0 1,000 1,000 1,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 400 9,160 1,000 0 1,000 1,000 1,000
5-CAPITAL OUTLAY
5104-514 OTHER EQUIPMENT 54,653 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 54,653 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 04 EMERGENCY MANAGEMENT 100,324 22,824 17,300 14,976 19,500 19,500 19,500
47
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48
Municipal Building
General FundCentral Government Division 51Department 05
Program Description
The Municipal building provides fund for maintenance for City Hall building as well as the elevator
Program Personnel
Title 2014-20152015-20162016-2017
Clerk II111
111
Performance Objectives
.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of Stephenville City Hall.
Prolong the life of equipment located inside city hall.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
49
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
05 MUNICIPAL BUILDING
=====================
1-PERSONNEL
5105-111 SALARIES 22,566 26,094 27,503 22,231 27,783 27,783 27,783
5105-113 PART-TIME WAGES 5,098 5,412 5,200 4,452 5,400 5,400 5,400
5105-121 RETIREMENT 3,467 3,867 3,981 3,217 4,017 4,017 4,017
5105-122 SOCIAL SECURITY 2,075 2,369 2,502 2,091 2,538 2,538 2,538
5105-123 WORKER'S COMPENSATION 60 67 115 103 119 119 119
5105-125 GROUP INSURANCE 6,423 6,213 6,640 5,458 7,544 7,544 7,544
TOTAL 1-PERSONNEL 39,690 44,022 45,941 37,552 47,401 47,401 47,401
2-CONTRACTUAL
5105-212 COMMUNICATIONS 6,018 7,909 8,500 9,292 7,000 7,000 7,000
5105-224 INSURANCE 1,689 1,667 1,721 1,708 1,705 1,705 1,705
5105-231 RENTAL 7,970 7,871 8,200 5,593 7,300 7,300 7,300
5105-251 UTILITIES 16,724 15,254 15,000 10,490 17,000 17,000 17,000
5105-252 DUES & SUBSCRIPTIONS 122 140 500 0 500 500 500
5105-254 SPECIAL SERVICES 13,728 14,452 16,800 10,474 10,800 10,800 10,800
5105-255.000H HAIL DAMAGE CLAIMS 0 30,188 0 0 0 0 0
5105-255.000T TORNADO DAMAGE CLAIMS 0 0 0 4,572 0 0 0
5105-260 PEST AND GERM CONTROL 533 563 545 160 600 600 600
5105-262 JANITORIAL SERVICE ( 7,735) 1,176 1,700 0 1,700 1,700 1,700
TOTAL 2-CONTRACTUAL 39,049 79,220 52,966 42,290 46,605 46,605 46,605
3-GENERAL SERVICES
5105-317 PHOTO & DUPLICATION 1,253 1,131 1,500 664 1,500 1,500 1,500
5105-321 JANITORIAL SUPPLIES 2,443 1,620 1,500 707 1,500 1,500 1,500
5105-332 OPERATING SUPPLIES 7,558 7,710 5,000 3,350 5,000 5,000 5,000
5105-333 COMPUTER SUPPLIES 1,638 897 1,200 483 1,200 1,200 1,200
TOTAL 3-GENERAL SERVICES 12,892 11,358 9,200 5,204 9,200 9,200 9,200
4-MACHINE & EQUIPMENT MAINTENA
5105-413 OFFICE EQUIPMENT MAINTENAN 309 0 1,000 325 1,000 1,000 1,000
5105-414 ELEVATOR MAINTENANCE 9,266 8,031 8,500 8,281 8,700 8,700 8,700
5105-421 BUILDING MAINTENANCE 7,090 21,759 35,000 33,204 7,500 7,500 7,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 16,665 29,790 44,500 41,810 17,200 17,200 17,200
5-CAPITAL OUTLAY
5105-513 OFFICE EQUIPMENT 0 0 20,000 18,874 0 0 0
5105-514 OTHER EQUIPMENT 21,212 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 21,212 0 20,000 18,874 0 0 0
8-NOT USED
5105-800 OPERATING TRANSFERS OUT 500,000 0 0 350,000 0 0 0
TOTAL 8-NOT USED 500,000 0 0 350,000 0 0 0
________________________________________________________________________________________________
TOTAL 05 MUNICIPAL BUILDING 629,508 164,389 172,607 495,730 120,406 120,406 120,406
50
Municipal Service Center
General FundCentral Government Division 51Department 06
Program Description
The Municipal Service Center reflects the costs of maiervice center
which houses the street, utility and parks maintenance departments as well as the purchasing
department.
Program Personnel
Title 2014-20152015-20162016-2017
Clerk II111
111
Performance Objectives
.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of the service center.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
51
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
06 MUNCIPAL SERVICE CENTER
==========================
1-PERSONNEL
5106-111 SALARIES 22,563 25,541 27,600 22,489 27,927 27,927 27,927
5106-113 PART-TIME WAGES 3,175 3,464 5,200 2,934 5,400 5,400 5,400
5106-121 RETIREMENT 3,467 3,786 3,994 3,254 4,038 4,038 4,038
5106-122 SOCIAL SECURITY 1,950 2,198 2,509 2,002 2,550 2,550 2,550
5106-123 WORKER'S COMPENSATION 60 67 115 103 119 119 119
5106-125 GROUP INSURANCE 6,423 6,367 6,640 5,458 7,544 7,544 7,544
TOTAL 1-PERSONNEL 37,637 41,423 46,058 36,240 47,578 47,578 47,578
2-CONTRACTUAL
5106-212 COMMUNICATIONS 6,026 5,963 6,500 4,868 6,500 6,500 6,500
5106-215 EDUCATION & TRAINING 0 0 0 150 0 0 0
5106-224 INSURANCE 2,046 2,184 2,242 2,229 2,225 2,225 2,225
5106-231 RENTAL 3,386 3,414 3,569 3,225 3,500 3,500 3,500
5106-251 UTILITIES 20,004 17,764 16,800 9,422 16,800 16,800 16,800
5106-254 SPECIAL SERVICES 570 390 600 360 600 600 600
5106-260 PEST CONTROL 456 426 500 320 500 500 500
5106-262 JANITORIAL SERVICE 1,100 0 1,000 0 1,000 0 0
TOTAL 2-CONTRACTUAL 33,588 30,141 31,211 20,575 31,125 30,125 30,125
3-GENERAL SERVICES
5106-317 COPIER 8 50 350 11 350 350 350
5106-321 JANITORIAL SUPPLIES 1,516 1,337 1,800 1,120 1,800 1,800 1,800
5106-323 GASOLINE AND OIL 0 0 0 12,071 0 0 0
5106-332 OPERATING SUPPLIES 1,611 2,095 1,500 912 1,500 1,500 1,500
TOTAL 3-GENERAL SERVICES 3,134 3,482 3,650 14,114 3,650 3,650 3,650
4-MACHINE & EQUIPMENT MAINTENA
5106-414 EQUIPMENT MAINTENANCE 0 0 0 641 1,000 1,000 1,000
5106-421 BUILDING 6,710 31,342 8,000 12,639 10,000 10,000 10,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 6,710 31,342 8,000 13,281 11,000 11,000 11,000
________________________________________________________________________________________________
TOTAL 06 MUNCIPAL SERVICE CENTER 81,069 106,389 88,919 84,209 93,353 92,353 92,353
________________________________________________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 1,185,648 731,241 722,709 985,441 660,332 659,332 659,332
=========== =========== =========== =========== =========== ============ ============
52
Finance
General FundCentral Government Division 52Department 01
Program Description
Finance is responsible for the property, accurate and timely recording of collections and disbursements
of City funds and the reporting of these transactions in accordance with Generally Accepted Accounting
Principles. This division also develops, coordin
annual operating budget and capital improvement program. Further, finance is responsible for cash
management and investments, processingreceipts of city monies and performingpayroll distribution.
Program Personnel
Title 2014-20152015-20162016-2017
Director of Finance &
Administration111
Senior Accountant111
Accountant111
3 3 3
Performance Objectives
Provide timely, accurate financial reporting to city council, city departments and
citizens.
Maintain budgetary controls to ensure compliance with the annual budget as adopted
by the city council.
Manage cash and investmentsto ensure that the city receives a maximum rate of
return on its investments with minimal risk while maintaining an adequate cash flow.
Maintain a system of internal controls that will ensure that the assets of the city are
adequately protected.
Provide financial reporting conformity with generally accepted accounting principles
that receives the Government Finances Officers Association (GFOA) Certificate of
Achievement.
-rd internal departments of the city.
53
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 2 FINANCE
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 FINANCIAL ADMIN/ACCOUN
=========================
1-PERSONNEL
5201-111 SALARIES 200,910 170,877 180,461 153,166 190,073 190,073 190,073
5201-113 PART TIME WAGES 2,633 103 0 0 0 0 0
5201-121 RETIREMENT 30,870 25,967 26,726 22,651 28,088 28,088 28,088
5201-122 SOCIAL SECURITY 15,353 13,295 14,127 12,273 14,862 14,862 14,862
5201-123 WORKER'S COMPENSATION 432 480 648 582 695 695 695
5201-125 GROUP INSURANCE 25,694 19,371 19,920 16,373 22,632 22,632 22,632
5201-126 CAR ALLOWANCE 0 3,720 3,600 2,880 3,600 3,600 3,600
TOTAL 1-PERSONNEL 275,893 233,813 245,482 207,924 259,950 259,950 259,950
2-CONTRACTUAL
5201-211 POSTAGE 2,095 1,930 2,000 1,645 2,000 2,000 2,000
5201-212 COMMUNICATION 705 707 720 496 720 720 720
5201-213 PRINTING 47 108 250 99 250 250 250
5201-215 EDUCATION & SCHOOLING 2,571 3,388 3,000 2,541 3,000 3,000 3,000
5201-224 OTHER INSURANCE 581 599 562 566 520 520 520
5201-252 DUES & SUBSCRIPTIONS 766 962 1,000 515 1,000 1,000 1,000
5201-253 OUTSIDE PROFESSIONALS 29,934 28,170 27,000 19,789 30,000 30,000 30,000
5201-254 SPECIAL SERVICES 80,207 92,463 77,000 64,528 70,000 70,000 70,000
TOTAL 2-CONTRACTUAL 116,907 128,326 111,532 90,179 107,490 107,490 107,490
3-GENERAL SERVICES
5201-314 OFFICE SUPPLIES 0 368 250 502 500 500 500
5201-332 OPERATING SUPPLIES 1,034 1,763 200 2,199 500 500 500
5201-333 COMPUTER SUPPLIES 81 0 500 0 500 500 500
TOTAL 3-GENERAL SERVICES 1,115 2,131 950 2,701 1,500 1,500 1,500
4-MACHINE & EQUIPMENT MAINTENA
5201-413 OFFICE EQUIPMENT 10,073 240 5,000 252 5,000 5,000 5,000
5201-416 COMPUTER MAINTENANCE 49,169 15,477 17,500 16,363 17,500 17,500 17,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 59,242 15,717 22,500 16,615 22,500 22,500 22,500
6-BANK CHARGES
5201-610 BANK CHARGES 0 865 0 911 0 0 0
TOTAL 6-BANK CHARGES 0 865 0 911 0 0 0
________________________________________________________________________________________________
TOTAL 01 FINANCIAL ADMIN/ACCOUN 453,157 380,853 380,464 318,330 391,440 391,440 391,440
54
Purchasing
General FundCentral Government Division 52Department 02
Program Description
Purchasing department procures all supplies, equipment and services for all departments within the city
organization and is also responsible for the storage and warehousing of material and supplies.
Procurement activities include establishing annual contract and blanket purchase orders to reduce costs;
preparing bid specifications and tabulations; conducting bid proceedings; expediting materials; and
preparing recommendations to the city council for purchases over $25,000. This division is also
responsible for vehicle inventory (i.e. titles and licenses) and disposal of city-owned surplus property.
Program Personnel
Title 2014-20152015-20162016-2017
Purchasing Manager111
111
Performance Objectives
.
Develop and maintain a level of performance considered above average by our
customers while maintaining a high degree of efficiency and economy.
Provide the City of Stephenville user departments with needed materials and services
byutilizing best value purchases in a timely manner.
Conduct sale of city-ownedsurplus property according to city ordinances.
Maintain stock of all materials and supplies needed by other departments on a
normal, routine basis.
Deliver all requested supplies and materials to departments in a timely manner.
55
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 2 FINANCE
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 PURCHASING
=============
1-PERSONNEL
5202-111 SALARIES 43,124 46,074 47,106 41,159 50,894 50,894 50,894
5202-121 RETIREMENT 6,626 6,829 6,818 5,956 7,358 7,358 7,358
5202-122 SOCIAL SECURITY 2,640 3,275 3,604 3,075 3,893 3,893 3,893
5202-123 WORKER'S COMPENSATION 92 104 165 148 181 181 181
5202-125 GROUP INSURANCE 6,529 6,367 6,640 5,458 7,544 7,544 7,544
TOTAL 1-PERSONNEL 59,011 62,650 64,333 55,796 69,870 69,870 69,870
2-CONTRACTUAL
5202-211 POSTAGE 191 158 300 164 300 300 300
5202-212 COMMUNICATIONS 5 4 100 4 100 100 100
5202-214 ADVERTISING & PUBLIC NOTIC 395 471 1,500 535 1,500 1,500 1,500
5202-215 EDUCATION & SCHOOLING 1,534 1,078 1,700 38 1,700 1,700 1,700
5202-224 OTHER INSURANCE 145 150 187 175 175 175 175
5202-252 DUES & SUBSCRIPTIONS 482 297 300 315 300 300 300
TOTAL 2-CONTRACTUAL 2,752 2,157 4,087 1,230 4,075 4,075 4,075
3-GENERAL SERVICES
5202-314 OFFICE SUPPLIES 131 262 300 276 300 300 300
5202-332 OPERATING SUPPLIES 178 74 150 27 150 150 150
TOTAL 3-GENERAL SERVICES 309 336 450 303 450 450 450
________________________________________________________________________________________________
TOTAL 02 PURCHASING 62,072 65,143 68,870 57,329 74,395 74,395 74,395
56
Information Systems
General FundCentral Government Division 52Department 03
Program Description
The information systems tech is responsible for the computer systems within a company. Information
systems managers are responsible for the implementation of technology within an organization and
direct the work of systems and business analysts, developers, support specialists and other computer-
related workers.
Program Personnel
Title 2014-20152015-21062016-2017
Information Systems Tech111
111
Performance Objectives
Oversee installation;
Ensure backup systems operate effectively;
Purchase hardware and software;
Provide the ICT technology infrastructures for an organization;
Contribute to organizational policy regarding quality standards and strategic planning.
57
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 2 FINANCE
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 INFORMATION TECHNOLOG
========================
1-PERSONNEL
5203-111 SALARIES 0 49,148 51,693 44,956 55,801 55,801 55,801
5203-113 PART TIME WAGES 0 6,953 10,000 6,432 10,800 10,800 10,800
5203-121 RETIREMENT 0 7,282 7,481 6,506 8,068 8,068 8,068
5203-122 SOCIAL SECURITY 0 4,156 4,719 4,060 5,095 5,095 5,095
5203-123 WORKER'S COMPENSATION 0 0 216 203 237 237 237
5203-125 GROUP INSURANCE 0 6,099 6,640 5,458 7,544 7,544 7,544
TOTAL 1-PERSONNEL 0 73,638 80,749 67,614 87,545 87,545 87,545
2-CONTRACTUAL
5203-211 POSTAGE 0 0 100 0 100 100 100
5203-212 COMMUNICATIONS 0 665 800 511 800 800 800
5203-215 EDUCATION 0 0 1,000 150 1,000 1,000 1,000
5203-224 OTHER INSURANCE 0 0 15 46 175 175 175
5203-253 OUTSIDE PROFESSIONALS 0 5,205 0 0 0 0 0
TOTAL 2-CONTRACTUAL 0 5,870 1,915 708 2,075 2,075 2,075
3-GENERAL SERVICES
5203-314 OFFICE SUPPLIES 0 26 100 0 100 100 100
5203-332 OPERATING SUPPLIES 0 271 500 302 500 500 500
5203-333 COMPUTER SUPPLIES 0 0 500 477 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 0 298 1,100 779 1,600 1,600 1,600
4-MACHINE & EQUIPMENT MAINTENA
5203-413 OFFICE EQUIPMENT 0 6,626 2,500 2,000 2,500 2,500 2,500
5203-416 COMPUTER EQUIPMENT 0 34,228 50,000 41,108 55,000 55,000 55,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 40,854 52,500 43,108 57,500 57,500 57,500
5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________
TOTAL 03 INFORMATION TECHNOLOG 0 120,660 136,264 112,210 148,720 148,720 148,720
58
Tax Services
General FundCentral Government Division 52Department 04
Program Description
Tax administration office duties are contracted out to the Erath County Appraisal District (ECAD) for
property appraisal services and to the Erath County Tax Assessor-Collector for tax collection services.
The function performed by the ECAD includes the appraisal of real and personal property located within
the city limits of Stephenville. Erath County Tax Assessor-Collector is responsible for collection all current
and delinquent property taxes levied by the city.
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION -2 FINANCE
(--------2015-2016 --------)(--------------2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
04 TAX
======
2-CONTRACTUAL
5204-253 OUTSIDE PROF.-ECAD 131,181 138,605 141,050 144,789 148,926 148,926 148,926
5204-253.000A OUTSIDE PROF.-ECTAC 6,863 6,959 7,000 6,633 7,000 7,000 7,000
TOTAL 2-CONTRACTUAL 138,044 145,564 148,050 151,422 155,926 155,926 155,926
________________________________________________________________________________________________
TOTAL 04 TAX 138,044 145,564 148,050 151,422 155,926 155,926 155,926
________________________________________________________________________________________________________________________________________
TOTAL 2 FINANCE 653,273 712,219 733,648 635,219 770,481 770,481 770,481
=========== =========== =========== =========== =========== ============ ============
59
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60
City Attorney
General FundCentral Government Division 53Department 01
Program Description
responsible for all legal affairs of the city.
Duties of this office include provisions of legal advice to the city council, city administrator, boards and
commission, and all city departments; prosecutorial duties in Municipal Court; real estate matters including
acquisitions, dispositions, and trade; and review of all contracts, resolutions, ordinances and items presented to
the city council.
Program Personnel
Title 2014-20152015-20162016-2017
City Attorney111
111
Performance Objectives
Prepare and review legal documents in a timely manner.
Respond to Public Information requests in a timely manner.
Prosecute all complaints in Municipal Court.
Provide preventative legal advice to the City Council, City Administrator, and City Secretary, City
Staff and City boards and commissions.
61
8-04-2016 01:13 PM CITY OF STEPHENVILLE PAGE: 23
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 3 LEGAL
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 LEGAL COUNSEL
================
1-PERSONNEL
5301-113 PART-TIME WAGES 80,735 89,381 100,000 69,883 120,000 120,000 100,000
5301-122 SOCIAL SECURITY 6,124 6,772 7,650 5,777 9,180 9,180 9,180
5301-125 GROUP INSURANCE 4,710 6,040 5,700 5,532 7,545 7,545 7,545
TOTAL 1-PERSONNEL 91,569 102,193 113,350 81,192 136,725 136,725 116,725
2-CONTRACTUAL
5301-215 TRAVEL & EDUCATION 1,100 2,256 1,000 0 1,000 1,000 1,000
5301-224 INSURANCE 145 150 172 147 175 175 175
5301-253 OUTSIDE PROFESSIONALS 14,695 156,103 15,000 18,065 15,000 15,000 15,000
TOTAL 2-CONTRACTUAL 15,940 158,509 16,172 18,211 16,175 16,175 16,175
3-GENERAL SERVICES
5301-313 BOOKS & EDUCATIONAL 226 225 0 207 0 0 0
TOTAL 3-GENERAL SERVICES 226 225 0 207 0 0 0
________________________________________________________________________________________________
TOTAL 01 LEGAL COUNSEL 107,735 260,927 129,522 99,611 152,900 152,900 132,900
62
Municipal Court
General FundCentral Government Division 53Department 02
Program Description
The Municipal Court handles the judicial processing of class C misdemeanors that originate from traffic citations,
citizen complaints, code violations and misdemeanor arrests occurring within the territorial limits of the City of
Stephenville. The Municipal Court processing is predetermined by the Texas Code of Criminal Procedure and the Code
of Judicial Conduct. In addition to the judicial processing,the court prepares dockets, schedules trials, processes juries,
records and collects fine payments sand issues warrants for Violation of Promise to Appear and Failure to Appear. The
Municipal Court also processes code violations as part of the city-wide code enforcement effort.
The City of Stephenville currently contracts with the Erath County Justice of the Peace Precinct 1 to provide this
service. The Justice of the Peace serves as the Municipal Court Judge. The judge presides over trails and hearings,
levies fines, sets bail
and arraigns prisoners.
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION -3 LEGAL
(--------2015-2016 --------)(--------------2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 MUNICIPAL COURT
==================
2-CONTRACTUAL
5302-253 OUTSIDE PROFESSIONALS 121,798 121,748 128,000 106,165 131,000 131,000 131,000
5302-254 SPECIAL SERVICES 32,134 38,174 40,000 23,474 35,000 35,000 35,000
TOTAL 2-CONTRACTUAL 153,932 159,922 168,000 129,639 166,000 166,000 166,000
________________________________________________________________________________________________
TOTAL 02 MUNICIPAL COURT 153,932 159,922 168,000 129,639 166,000 166,000 166,000
________________________________________________________________________________________________________________________________________
TOTAL 3 LEGAL 261,667 420,849 297,522 229,250 318,900 318,900 298,900
=========== =========== =========== =========== =========== ============ ============
63
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64
Human Resources
General FundCentral Government Division 53Department 04
Program Description
The Human Resources Department is responsible for administering the c
Major functions include employee recruitment and selection, employee job classification, safety, employee fringe
benefit administration, performance evaluation, payroll administration and maintenance of official personnel records.
The Human Resources Department isalsoresponsible for the administering and monitoring the c
Program Personnel
Title 2014-20152015-20162016-2017
Human Resource Manager111
111
Performance Objectives
Hire and retain a qualified, trained and motivated workforce committed to providing
courteous and efficient public service.
employee screening, safety training, safety inspections, accident investigations and
promotion of employee wellness.
65
8-04-2016 01:13 PM CITY OF STEPHENVILLE PAGE: 25
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 4 PERSONNEL
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 HUMAN RESOURCES
==================
1-PERSONNEL
5401-111 SALARIES 40,424 43,246 46,915 40,842 50,702 50,702 50,702
5401-121 RETIREMENT 6,211 6,501 6,875 5,980 7,417 7,417 7,417
5401-122 SOCIAL SECURITY 3,050 3,262 3,635 3,176 3,925 3,925 3,925
5401-123 WORKER'S COMPENSATION 86 99 164 150 183 183 183
5401-125 GROUP INSURANCE 6,435 6,367 6,640 5,458 7,544 7,544 7,544
TOTAL 1-PERSONNEL 56,206 59,475 64,229 55,605 69,771 69,771 69,771
2-CONTRACTUAL
5401-211 POSTAGE 311 322 700 203 700 700 700
5401-212 COMMUNICATIONS 23 664 660 503 660 660 660
5401-213 PRINTING 200 211 150 382 150 150 150
5401-214 ADVERTISING & PUBLIC NOTIC 4,818 6,883 5,000 3,135 5,000 5,000 5,000
5401-215 EDUCATION & SCHOOLING 1,451 2,101 1,250 1,154 1,500 1,500 1,500
5401-224 INSURANCE 145 704 687 246 670 670 670
5401-252 DUES & SUBSCRIPTIONS 422 375 800 724 800 800 800
5401-253 OUTSIDE PROFESSIONAL 31,019 16,262 15,000 17,450 10,000 10,000 10,000
5401-254 SPECIAL SERVICES 4,531 11,502 15,725 16,643 18,000 18,000 18,000
5401-255 TUITION REIMBURSEMENT 1,800 1,631 500 400 500 500 500
5401-256 PERFORMANCE AWARDS 0 0 0 0 0 0 50,000
TOTAL 2-CONTRACTUAL 44,721 40,655 40,472 40,839 37,980 37,980 87,980
3-GENERAL SERVICES
5401-313 BOOKS & EDUCATIONAL MATERI 0 0 200 0 200 200 200
5401-314 OFFICE SUPPLIES 827 1,101 1,000 1,770 1,000 1,000 1,000
5401-317 PHOTO & DUPLICATION 0 16 0 42 0 0 0
5401-333 COMPUTER SUPPLIES 0 0 0 0 200 200 200
TOTAL 3-GENERAL SERVICES 827 1,117 1,200 1,811 1,400 1,400 1,400
________________________________________________________________________________________________
TOTAL 01 HUMAN RESOURCES 101,753 101,247 105,901 98,255 109,151 109,151 159,151
________________________________________________________________________________________________________________________________________
TOTAL 4 PERSONNEL 101,753 101,247 105,901 98,255 109,151 109,151 159,151
=========== =========== =========== =========== =========== ============ ============
66
Community Service Administration
General FundCentral Government Division 55Department 00
Program Description
The Community Services Administration is primarily responsible for the day-to-day administration of all community
services programsincluding recreation, park maintenance, cemeteries, library, senior citizen center, andSplashville
Aquatic Center.
Program Personnel
Title 2014-20152015-20162016-2017
Community Services Director 111
111
Performance Objectives
Provide excellent leadership and foresight on all current and future park improvement projects.
Adequately promote all recreation activities to all potential participants.
Continue to provide excellent programs at minimum costs to the citizens.
67
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
00 COMMUNITY SVCS ADMIN
=======================
1-PERSONNEL
5500-111 SALARIES 0 66,902 85,937 70,736 87,789 87,789 87,789
5500-121 RETIREMENT 0 10,293 12,959 10,653 13,213 13,213 13,213
5500-122 SOCIAL SECURITY 0 4,594 6,850 5,702 6,991 6,991 6,991
5500-123 WORKER'S COMPENSATION 0 2,321 2,936 2,659 3,061 3,061 3,061
5500-125 GROUP INSURANCE 0 4,767 6,640 5,458 7,544 7,544 7,544
5500-126 CAR ALLOWANCE 0 2,970 3,600 2,880 3,600 3,600 3,600
TOTAL 1-PERSONNEL 0 91,847 118,922 98,086 122,198 122,198 122,198
2-CONTRACTUAL
5500-211 POSTAGE 0 0 200 0 100 100 100
5500-212 COMMUNICATIONS 0 1,073 1,100 894 1,100 1,100 1,100
5500-215 EDUCATION AND TRAINING 0 2,060 6,500 4,744 3,500 3,500 3,500
5500-224 INSURANCE 0 0 70 4 175 175 175
5500-252 DUES AND SUBSCRIPTIONS 0 206 1,000 122 1,000 500 500
TOTAL 2-CONTRACTUAL 0 3,338 8,870 5,764 5,875 5,375 5,375
3-GENERAL SERVICES
5500-314 OFFICE SUPPLIES 0 571 500 22 500 500 500
5500-316 WEARING APPEARAL 0 0 150 123 150 150 150
5500-317 PHOTO AND DUPLICATION 0 73 0 8 100 100 100
5500-332 OPERATING SUPPLIES 0 2,243 2,250 1,830 2,250 2,250 2,250
5500-333 COMPUTER SUPPLIES 0 571 300 0 300 300 300
TOTAL 3-GENERAL SERVICES 0 3,457 3,200 1,982 3,300 3,300 3,300
4-MACHINE & EQUIPMENT MAINTENA ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________
TOTAL 00 COMMUNITY SVCS ADMIN 0 98,643 130,992 105,832 131,373 130,873 130,873
68
Recreation Administration
General FundCentral Government Division 55Department 01
Program Description
The Recreation Department is primarily responsible for ensuringthat each and every resident of the city has the
opportunity and the means by which to use their leisure time to its fullest potential. This responsibility is met by
professional supervisors and employees offering a broad range of teams and individual activities on both a high and
low organizational level. Residents have the opportunity to participate in any type of leisure activities from cultural
to physical. The opportunity is also available for simple aesthetic enjoyment, whether it is the use of our outdoor
facilities or viewing a sampling of regional arts and crafts offered from time to time.
Program Personnel
Title 2014-20152015-20162016-2017
Recreation Superintendent111
Recreation Supervisor111
Recreation Clerk111
Aquatics Manager011
344
Performance Objectives
Maintain high level of participation by citizens in all recreation activities.
Adequately promote all recreation activities to all potential participants.
Continue to provide excellent programs at minimum costs to the citizens.
69
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 PARKS & RECREATION ADM
=========================
1-PERSONNEL
5501-111 SALARIES 209,221 104,526 117,645 105,119 142,352 142,352 142,352
5501-112 OVERTIME 0 0 0 219 0 0 0
5501-113 PART-TIME WAGES 80,818 82,313 110,000 83,297 110,000 110,000 110,000
5501-115 INCENTIVE PAY 0 0 0 250 360 360 360
5501-121 RETIREMENT 32,126 15,493 15,579 15,234 20,633 20,633 20,633
5501-122 SOCIAL SECURITY 21,959 14,168 16,650 14,679 19,332 19,332 19,332
5501-123 WORKER'S COMPENSATION 6,934 4,878 7,138 6,414 8,464 8,464 8,464
5501-125 GROUP INSURANCE 29,441 19,371 19,920 19,207 30,176 30,176 30,176
TOTAL 1-PERSONNEL 380,497 240,748 286,932 244,419 331,317 331,317 331,317
2-CONTRACTUAL
5501-211 POSTAGE 2,000 2,200 2,000 873 2,000 2,000 2,000
5501-212 COMMUNICATIONS 1,895 1,289 1,500 1,233 2,000 2,000 2,000
5501-214 ADVERTISING & PUBLIC NOTIC 2,351 6,880 7,500 6,234 7,500 7,500 7,500
5501-215 EDUCATION & SCHOOLING 5,138 3,554 4,500 2,197 6,100 6,100 6,100
5501-224 INSURANCE 921 950 1,100 813 900 900 900
5501-231 RENTAL 6,854 6,852 6,000 9,161 6,000 6,000 6,000
5501-251 UTILITIES 129,321 36,591 45,000 15,741 45,000 40,000 40,000
5501-252 DUES & SUBSCRIPTIONS 1,564 402 500 200 500 500 500
5501-254 SPECIAL SERVICES 0 0 0 249 0 0 0
5501-255 DAMAGE CLAIMS 13,400 16,725 0 0 0 0 0
5501-260 PEST & GERM CONTROL 684 213 250 160 250 250 250
5501-261 CONTRACT SVC.-OTHER 4,359 1,944 5,000 1,360 5,000 3,500 3,500
5501-261.000A CONTRACT SVC.-ADULT 1,348 396 0 0 0 0 0
5501-264 SPECIAL EVENTS 31,926 44,069 32,000 37,779 32,000 32,000 32,000
TOTAL 2-CONTRACTUAL 201,762 122,064 105,350 75,999 107,250 100,750 100,750
3-GENERAL SERVICES
5501-313.000A REC. SUPPLIES-ADULT 14,766 17,475 14,000 12,769 16,000 16,000 16,000
5501-313.000Y REC. SUPPLIES-YOUTH 63,285 62,298 50,000 49,812 50,000 50,000 50,000
5501-314 OFFICE SUPPLIES 2,478 1,706 2,500 2,162 2,500 2,500 2,500
5501-315 CONCESSION SUPPLIES 0 0 0 11,987 5,000 5,000 5,000
5501-317 PHOTO & DUPLICATION 1,058 1,045 500 1,129 750 750 750
5501-321 JANITORIAL SUPPLIES 0 1,126 1,000 1,560 2,000 2,000 2,000
5501-333 COMPUTER SUPPLIES 5,956 0 1,500 1,701 1,500 1,500 1,500
TOTAL 3-GENERAL SERVICES 87,544 83,651 69,500 81,120 77,750 77,750 77,750
4-MACHINE & EQUIPMENT MAINTENA
5501-413 OFFICE EQUIPMENT 0 0 3,300 3,168 2,000 2,000 2,000
5501-416 COMPUTER MAINTENANCE 3,146 2,719 2,500 5,725 2,500 2,500 2,500
5501-421 BUILDING MAINTENANCE 1,118 7,344 4,500 2,103 15,000 15,000 15,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 4,264 10,063 10,300 10,996 19,500 19,500 19,500
5-CAPITAL OUTLAY
5501-512 MACHINERY & EQUIPMENT 0 0 6,000 5,511 0 0 0
5501-514 RECREATION EQUIPMENT 0 0 19,950 19,932 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 25,950 25,443 0 0 0
________________________________________________________________________________________________
TOTAL 01 PARKS & RECREATION ADM 674,067 456,526 498,032 437,977 535,817 529,317 529,317
70
Park Maintenance
General FundCentral Government Division 55Department 02
Program Description
Park Maintenance is primarily responsible for maintaining all the c
outdoors. It is responsible for assuring that all of these facilities continue to reflect both beauty and heritage of the
City of Stephenville, while remaining safe and usable by all citizens and visitors alike.
Program Personnel
Title 2014-20152015-20162016-2017
Parks & Cemeteries
Superintendent111
Property Supervisor111
Park Maintenance333
Maintenance Person(2 PT) 111
666
Performance Objectives
Maintain highly qualified, trained personnel to adequately maintain c
park and recreation facilities.
Keep all park facilities maintained ina manner where all citizens will be proud at any time of the
year.
Keep all park facilities clean year-round.
Provide maintenance assistance to all participants in park and recreation activities.
71
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 PARK MAINTENANCE
===================
1-PERSONNEL
5502-111 SALARIES 191,652 200,210 200,640 165,724 201,048 201,048 201,048
5502-112 OVERTIME 103 0 5,000 4,011 5,000 5,000 5,000
5502-113 PART-TIME WAGES 74,969 57,531 67,500 50,423 25,000 25,000 25,000
5502-114 INCENTIVE PAY 1,084 2,584 1,080 2,764 1,080 1,080 1,080
5502-115 MAINTENANCE REIMBURSEMENT( 18,000) ( 33,000) ( 33,000) ( 17,100) ( 25,800) ( 25,800) ( 25,800)
5502-121 RETIREMENT 29,732 30,154 29,919 25,034 29,947 29,947 29,947
5502-122 SOCIAL SECURITY 20,370 19,708 20,404 17,591 17,758 17,758 17,758
5502-123 WORKER'S COMPENSATION 5,805 6,172 8,747 7,860 7,773 7,773 7,773
5502-125 GROUP INSURANCE 32,117 31,837 33,200 26,786 37,720 37,720 37,720
TOTAL 1-PERSONNEL 337,832 315,196 333,490 283,092 299,526 299,526 299,526
2-CONTRACTUAL
5502-212 COMMUNICATIONS 1,700 1,358 1,800 894 1,120 1,120 1,120
5502-215 EDUCATION & SCHOOLING 615 197 2,500 1,792 2,500 1,500 1,500
5502-224 OTHER INSURANCE 8,270 7,742 8,025 7,960 7,900 7,900 7,900
5502-231 EQUIPMENT RENTAL 2,904 1,072 0 521 1,000 1,000 1,000
5502-251 UTILITIES 81 89,139 65,000 69,982 65,000 65,000 65,000
5502-253 PROFESSIONAL SERVICES 5,413 3,873 18,000 35,739 30,000 30,000 30,000
5502-254 SPECIAL SERVICES 190 96 200 12 200 200 20,200
5502-255.000H HAIL DAMAGE CLAIMS 0 103,725 0 500 0 0 0
5502-260 PEST CONTROL 0 426 300 320 300 300 300
TOTAL 2-CONTRACTUAL 19,172 207,630 95,825 117,719 108,020 107,020 127,020
3-GENERAL SERVICES
5502-311 AGRICUTURAL & CHEMICAL 8,859 7,491 9,000 9,675 11,000 11,000 11,000
5502-316 WEARING APPAREL 1,795 1,760 1,750 1,811 1,750 1,750 1,750
5502-318 SMALL TOOLS 2,175 1,358 2,000 978 1,500 1,500 1,500
5502-321 JANITORIAL SUPPLIES 5,281 4,594 3,000 3,977 3,500 3,500 3,500
5502-323 GAS & OIL 18,842 13,430 21,000 7,520 21,000 16,000 16,000
5502-332 OPERATING SUPPLIES 2,619 402 2,500 1,454 2,500 2,500 2,500
TOTAL 3-GENERAL SERVICES 39,570 29,036 39,250 25,416 41,250 36,250 36,250
4-MACHINE & EQUIPMENT MAINTENA
5502-411 VEHICLE MAINTENANCE 105 560 1,500 21 1,500 1,500 1,500
5502-411.0006 '05 3/4 CHEVY PICK-UP 0 35 300 35 300 300 300
5502-411.0093 2003 CHEVY 3/4 PICK UP 15 15 300 15 300 300 300
5502-411.0100 2006 CHEVY 3/4 PICKUP 8 40 300 15 300 300 300
5502-411.0101 2007 CHEVY SILVERADO 1/2 T 5 793 300 0 300 300 300
5502-411.0102 2008 CHEVY 3/4 TON P/UP 174 65 300 16 300 300 300
5502-411.0103 09 FORD F-250 3/4 TON PICK 463 292 300 72 300 300 300
5502-411.0105 2012 FORD 1/2 TON 107 800 300 15 300 300 300
5502-411.0106 2013 FORD F-250 3/4 TON 44 66 300 345 300 300 300
5502-412 MACHINERY MAINTENANCE 733 1,828 1,500 268 1,500 1,500 1,500
5502-412.0007 MOWERS 1,851 3,034 2,500 2,030 2,500 2,500 2,500
5502-412.0013 UTILITY VEHICLES (3) 0 0 500 0 500 500 500
5502-412.0104 JOHN DEERE TX TURF GATOR ( 45 45 500 0 500 500 500
5502-414 OTHER EQUIPMENT MAINTENANC 756 1,117 1,000 1,027 1,000 1,000 1,000
5502-421 BUILDING MAINTENANCE 8,307 1,357 7,500 4,022 7,500 5,000 5,000
5502-425 BOSQUE RIVER TRAIL MAINTEN 69 5,797 0 546 3,000 2,500 2,500
5502-426 LIGHT SYSTEM MAINTENANCE 3,249 2,850 3,000 12,273 6,000 6,000 6,000
5502-427 PARK MAINTENANCE 59,612 82,604 58,000 54,448 95,000 95,000 95,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 75,542 101,296 78,400 75,146 121,400 118,400 118,400
5-CAPITAL OUTLAY
5502-514 OTHER EQUIPMENT 0 15,395 0 182 0 0 0
5502-527 PARK IMPROVEMENTS 0 179,720 50,000 222,052 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 195,115 50,000 222,233 0 0 0
________________________________________________________________________________________________
TOTAL 02 PARK MAINTENANCE 472,117 848,272 596,965 723,607 570,196 561,196 581,196
72
Cemeteries
General FundCentral Government Division 55Department 0.
Program Description
The primary responsibility of the cemetery departmentis to ensure that each of the city-owned cemeteries
are maintained at a level which shows the greatest amount of understanding and respect to the citizens of
Stephenville. The cemetery ds on all
cemetery lots.
Program Personnel
Title 2014-20152015-20162016-2017
Cemetery Property Supervisor111
Cemetery Maintenance1.51.51.5
2.52.52.5
Performance Objectives
Maintain the cemeteries in the most professional and understanding manner possible.
Provide excellent customer service for persons needing cemetery services.
Provide adequate schedule for year round maintenance of cemeteries.
Provide excellent record keeping services for current and potential owners of burial plots
73
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 CEMETERIES
=============
1-PERSONNEL
5503-111 SALARIES 73,897 78,988 78,698 56,472 70,550 70,550 70,550
5503-112 OVERTIME 0 0 0 43 0 0 0
5503-113 PART-TIME WAGES 10,572 8,795 12,500 8,284 12,500 12,500 12,500
5503-115 SALARY SAVINGS 0 0 ( 25,000) 0 0 0 0
5503-121 RETIREMENT 11,458 11,806 11,390 8,257 10,200 10,200 10,200
5503-122 SOCIAL SECURITY 6,485 6,762 6,977 5,172 6,353 6,353 6,353
5503-123 WORKER'S COMPENSATION 2,870 3,098 4,916 4,418 4,571 4,571 4,571
5503-125 GROUP INSURANCE 12,847 12,735 13,280 10,915 15,088 15,088 15,088
TOTAL 1-PERSONNEL 118,129 122,183 102,761 93,562 119,262 119,262 119,262
2-CONTRACTUAL
5503-212 COMMUNICATIONS 1,068 1,109 1,100 927 1,100 1,100 1,100
5503-224 INSURANCE 778 1,362 1,581 1,555 1,520 1,520 1,520
5503-231 RENTAL 90 90 90 90 90 90 90
5503-251 UTILITIES 4,929 5,074 5,000 2,986 5,000 5,000 5,000
TOTAL 2-CONTRACTUAL 6,865 7,635 7,771 5,558 7,710 7,710 7,710
3-GENERAL SERVICES
5503-316 WEARING APPAREL 526 592 700 571 700 700 700
5503-318 SMALL TOOLS 712 437 750 47 750 750 750
5503-323 GAS & OIL 3,510 2,765 3,500 1,839 3,500 3,500 3,500
5503-332 OPERATING SUPPLIES 804 1,420 1,250 676 1,250 1,250 1,250
TOTAL 3-GENERAL SERVICES 5,553 5,214 6,200 3,133 6,200 6,200 6,200
4-MACHINE & EQUIPMENT MAINTENA
5503-411 VEHICLE MAINTENANCE 0 0 0 54 0 0 0
5503-411.0008 2002 NH T-40 TRACTOR 0 0 650 0 650 650 650
5503-411.0115 2009 FORD F-150 1/2 TON PI 98 103 0 55 0 0 0
5503-411.0116 2014 FORD F-250 3/4 TON TR 197 44 0 51 0 0 0
5503-412 2007 SCAG MOWER 562 334 450 91 450 450 450
5503-414 EQUIPMENT MAINTENANCE 551 648 1,000 1,172 1,000 1,000 1,000
5503-421 BUILDING MAINTENANCE 17 165 500 128 500 500 500
5503-425 CEMETERY MAINTENANCE 1,821 16,519 7,500 4,463 30,000 30,000 30,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 3,245 17,813 10,100 6,014 32,600 32,600 32,600
5-CAPITAL OUTLAY
5503-511 VEHICLES 22,638 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 22,638 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 03 CEMETERIES 156,430 152,846 126,832 108,267 165,772 165,772 165,772
74
Library
General FundCentral Government Division 55Department 04
Program Description
,and organize a collection of books
and other library material for the use of the public. Organize and maintain a card catalog to make library resources
available to the public, to provide a place for the use of these materials and to serve as a center for reliable
information. Continue to offer an array of services including reference assistance, interlibrary loans, word processing,
Internet access, and programming for adults, young adults and for children.
Program Personnel
Title 2014-20152015-20162106-2017
Librarian111
Library Clerk2.52.52.5
3.53.53.5
Performance Objectives
Provide open and equal access to information.
Develop on-going communication and partnerships with other non-profit organizations in the
community.
Create opportunities for life-long learning.
Encourage a love of reading.
Provide excellent customer service to users of the library.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of the municipal library.
75
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
04 LIBRARY
==========
1-PERSONNEL
5504-111 SALARIES 98,694 102,999 102,935 80,224 106,037 106,037 106,037
5504-113 PART-TIME WAGES 21,667 22,998 19,200 22,553 19,200 19,200 19,200
5504-121 RETIREMENT 15,164 15,266 14,898 11,613 15,331 15,331 15,331
5504-122 SOCIAL SECURITY 9,041 9,484 9,343 8,030 9,581 9,581 9,581
5504-123 WORKER'S COMPENSATION 263 301 472 424 494 494 494
5504-125 GROUP INSURANCE 19,270 19,102 19,920 15,285 22,632 22,632 22,632
TOTAL 1-PERSONNEL 164,098 170,151 166,768 138,128 173,275 173,275 173,275
2-CONTRACTUAL
5504-211 POSTAGE 525 177 500 336 500 500 500
5504-212 COMMUNICATIONS 23 31 60 217 60 60 60
5504-214 ADVERTISING & PUBLIC NOTIC 944 500 1,000 0 500 500 500
5504-215 EDUCATION & SCHOOLING 439 250 1,000 0 1,000 1,000 1,000
5504-224 INSURANCE 1,138 1,173 1,294 1,255 1,250 1,250 1,250
5504-231 RENTAL 799 799 800 714 800 800 800
5504-251 UTILITIES 11,310 10,036 12,000 6,279 12,000 12,000 12,000
5504-252 DUES & SUBSCRIPTIONS 974 972 1,000 68 1,000 1,000 1,000
5504-254 SPECIAL SERVICES 224 309 200 68 200 200 200
5504-255 SPECIAL EVENTS 0 0 3,000 1,677 3,000 2,000 2,000
5504-260 PEST CONTROL 228 213 250 160 250 250 250
TOTAL 2-CONTRACTUAL 16,602 14,460 21,104 10,773 20,560 19,560 19,560
3-GENERAL SERVICES
5504-313 BOOKS & EDUCATIONAL MATERI 21,413 19,302 17,500 12,479 18,000 18,000 18,000
5504-314 OFFICE SUPPLIES 947 888 750 267 1,000 1,000 1,000
5504-317 PHOTO & DUPLICATION 748 453 750 573 750 750 750
5504-321 JANITORIAL SUPPLIES 981 1,191 1,000 869 1,500 1,500 1,500
5504-332 OPERATING SUPPLIES 765 722 750 722 750 750 750
5504-333 COMPUTER SUPPLIES 1,855 1,615 1,500 642 1,500 1,500 1,500
5504-333.000A ELECTRONIC SUPPLIES 0 0 0 0 3,000 3,000 3,000
TOTAL 3-GENERAL SERVICES 26,709 24,171 22,250 15,551 26,500 26,500 26,500
4-MACHINE & EQUIPMENT MAINTENA
5504-414 EQUIPMENT MAINTENANCE 4,528 1,131 1,500 100 1,500 1,500 1,500
5504-416 COMPUTER MAINTENANCE 2,398 7,808 5,000 4,903 6,000 6,000 6,000
5504-421 BUILDING MAINTENANCE 6,466 34,661 7,500 5,884 6,000 6,000 6,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 13,392 43,600 14,000 10,887 13,500 13,500 13,500
5-CAPITAL OUTLAY
5504-514 OTHER EQUIPMENT 0 5,228 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 5,228 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 04 LIBRARY 220,801 257,610 224,122 175,339 233,835 232,835 232,835
76
Streets
General FundCentral Government Division 55Department 05
Program Description
The street department manages, maintains and repairs city streets, sidewalk, drainage ways and rights-of-way. The
services provided are concrete work, patching, street cleaning, tree cutting, ditch cleaning, blade work and other
street maintenance. Responsibilities include traffic control, emergency response operations, special events and
assistance in code enforcement. Daily, the department inspects roadway for sign repair, pavements management and
sight obstructions.
Program Personnel
Title 2014-20152015-20162016-2017
Street Superintendent111
Crew Leader111
Heavy Equipment Operator333
Street Maintenance 2.52.52.5
7.57.57.5
Performance Objectives
Protect theinvestment in the public transportation system through preventative maintenance and
ongoing rehabilitation of streets and sidewalks.
Blade roads in best way that can be achieved.
Sweep as many streets as possible.
Patch potholes in a manner that they remain in place longer.
Handle pothole complaints in a timely manner.
77
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
05 STREET MAINTENANCE
=====================
1-PERSONNEL
5505-111 SALARIES 273,593 282,652 282,193 234,859 287,418 287,418 287,418
5505-112 OVERTIME 141 0 5,000 0 5,000 5,000 5,000
5505-114 ON CALL PAY 5,220 5,220 5,200 4,240 5,200 5,200 5,200
5505-121 RETIREMENT 42,964 42,767 42,318 34,657 43,030 43,030 43,030
5505-122 SOCIAL SECURITY 21,150 21,823 22,368 18,824 22,768 22,768 22,768
5505-123 WORKER'S COMPENSATION 14,738 15,378 24,007 21,573 24,951 24,951 24,951
5505-125 GROUP INSURANCE 44,964 44,572 46,479 38,203 52,807 52,807 52,807
TOTAL 1-PERSONNEL 402,771 412,410 427,565 352,356 441,174 441,174 441,174
2-CONTRACTUAL
5505-211 POSTAGE 2 0 100 43 100 100 100
5505-212 COMMUNICATIONS 1,146 1,609 1,500 1,043 1,500 1,500 1,500
5505-214 ADVERTISING 264 0 500 1,071 500 500 500
5505-215 TRAINING & EDUCATION 558 79 500 41 500 500 500
5505-224 INSURANCE 7,691 7,802 9,602 9,511 9,650 9,650 9,650
5505-231 RENTAL 7,268 7,233 6,000 7,647 6,000 6,000 6,000
5505-251 UTILITIES 197,881 198,341 200,000 119,625 200,000 200,000 200,000
5505-253 OUTSIDE PROFESSIONALS 20,440 16,520 125,000 4,227 25,000 25,000 25,000
5505-254 SPECIAL SERVICES 0 0 90,000 70,100 0 0 0
5505-261 OTHER CONTRACTUAL SERVICES 0 12,466 52,500 2,060 52,500 52,500 52,500
TOTAL 2-CONTRACTUAL 235,250 244,050 485,702 215,368 295,750 295,750 295,750
3-GENERAL SERVICES
5505-312 CHEMICALS 62 0 2,500 2,500 2,500 2,500 2,500
5505-314 OFFICE SUPPLIES 1,527 26 200 0 200 200 200
5505-316 WEARING APPAREL 2,672 2,792 3,150 2,424 3,150 3,150 3,150
5505-318 SMALL TOOLS 5,452 2,004 2,000 484 2,000 2,000 2,000
5505-322 STREET SIGNS & MARKINGS 27,201 13,538 10,000 14,133 10,000 10,000 10,000
5505-323 GAS & OIL 25,480 17,964 22,050 10,273 25,000 20,000 20,000
5505-332 OPERATING SUPPLIES 3,327 1,759 2,500 640 2,500 2,500 2,500
TOTAL 3-GENERAL SERVICES 65,721 38,083 42,400 30,455 45,350 40,350 40,350
4-MACHINE & EQUIPMENT MAINTENA
5505-411 VEHICLE MAINTENANCE 1,139 2,607 2,000 468 5,000 5,000 5,000
5505-411.0009 2005 CHEVY DUMP TRUCK 0 0 300 185 300 300 300
5505-411.0013 1999 CHEVY PICKUP 0 0 300 0 300 300 300
5505-411.0025 1995 CHEV DUMP TRUCK 0 0 300 0 300 300 300
5505-411.0026 2002 DODGE PICKUP 0 0 300 0 300 300 300
5505-411.0027 1992 CHEV DUMP TRUCK 0 0 300 445 300 300 300
5505-411.0029 1999 CHEVROLET DUMPTRUCK 0 0 0 149 0 0 0
5505-411.0120 2006 CHEVY 1/2 PICKUP 40 55 300 0 0 0 0
5505-411.0121 2008 CHEVY DUMPTRUCK 0 0 500 124 500 500 500
5505-411.0122 2007 ASPHALT ZIPPER 0 932 1,000 261 1,000 1,000 1,000
5505-411.0123 09 FORD F-150 1/2 TON PICK 55 95 300 82 0 0 0
5505-411.0124 2011 FORD F250 PICK UP 44 102 300 135 300 300 300
5505-411.0125 2013 FORD F-150 1/2 TON 52 51 0 327 0 0 0
5505-411.0126 2015 DODGE RAM QUAD CAB 0 44 0 103 0 0 0
5505-411.0223 2011 F-750 WATER TRUCK 0 0 0 877 0 0 0
5505-412 MACHINERY MAINTENANCE 7,268 7,196 5,500 3,635 5,500 5,500 5,500
5505-412.0002 1998 CATERPILLAR LOADER 0 133 1,000 109 1,000 1,000 1,000
5505-412.0053 2000 CAT 120 H GRADER 0 0 1,000 139 1,000 1,000 1,000
5505-412.0054 2004 INGERSOL COMPACT ROLL 0 0 0 191 0 0 0
5505-412.0058 2000 LEEBOY ASPHALT PAVER 0 317 0 0 0 0 0
5505-412.0101 2006 POWER BROOM 0 92 350 0 350 350 350
5505-412.0220 2007 CATERPILLAR 924G FRON 0 0 0 100 0 0 0
5505-412.0224 2004 CASE BACKHOE 580M 0 0 0 99 0 0 0
5505-414 OTHER EQUIPMENT MAINTENANC 3,983 397 1,000 537 1,000 1,000 1,000
5505-422 RIGHT OF WAY MAINTENANCE 40,743 255,005 240,000 239,959 200,000 200,000 200,000
5505-423 STREET CUTS 22,940 6,524 30,000 17,392 30,000 30,000 30,000
5505-425 BRIDGE MAINTENANCEW 0 0 0 0 20,000 20,000 20,000
5505-426 LIGHT SYSTEM MAINTENANCE 0 0 0 119,687 0 0 0
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 76,264 273,548 284,750 385,004 267,150 267,150 267,150
5-CAPITAL OUTLAY
5505-511 VEHICLES 74,624 20,893 108,000 94,487 0 0 0
5505-525 STREETS 0 11,170 1,338,000 374,455 0 0 750,000
TOTAL 5-CAPITAL OUTLAY 74,624 32,063 1,446,000 468,942 0 0 750,000
________________________________________________________________________________________________
TOTAL 05 STREET MAINTENANCE 854,630 1,000,155 2,686,417 1,486,078 1,049,424 1,044,424 1,794,424
78
Senior Citizens
General FundCentral Government Division 55Department 06
Program Description
The Senior Citizen Department is responsible for seeing that each and every senior citizen resident of Stephenville has
the opportunity and the means by which to use their leisure time to its fullest potential. Provide the opportunity for
reaction programs, congregate meals, transportation and leisure activities from cultural to physical.
Program Personnel
2014-20152015-20162016-2017
Title
Senior Citizens Facility Manager111
.5.5.5
1.51.51.5
Performance Objectives
Provide highly-trained, qualified personnel to adequately manage the senior citizen programs.
Provide interesting and educational programs.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components ofthe Senior Citizens Center.
.
79
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
06 SENIOR CITIZENS
==================
1-PERSONNEL
5506-111 SALARIES 35,005 37,131 38,065 30,283 37,528 37,528 37,528
5506-112 OVERTIME 86 0 0 0 0 0 0
5506-113 PART-TIME WAGES 16,913 17,394 16,000 17,525 16,000 16,000 16,000
5506-121 RETIREMENT 5,379 5,503 5,509 4,382 5,426 5,426 5,426
5506-122 SOCIAL SECURITY 3,345 3,759 4,136 3,541 4,095 4,095 4,095
5506-123 WORKER'S COMPENSATION 1,002 1,110 1,773 1,593 1,792 1,792 1,792
5506-125 GROUP INSURANCE 6,479 6,367 6,640 5,458 7,544 7,544 7,544
TOTAL 1-PERSONNEL 68,207 71,265 72,123 62,783 72,385 72,385 72,385
2-CONTRACTUAL
5506-211 POSTAGE 1,753 1,280 2,000 973 2,000 2,000 2,000
5506-212 COMMUNICATIONS 677 760 780 731 780 780 780
5506-214 ADVERTISING & PUBLIC NOTIC 3,318 3,983 3,500 408 2,000 2,000 2,000
5506-215 EDUCATION & SCHOOLING 0 0 200 0 200 200 200
5506-224 INSURANCE 1,136 1,174 1,224 1,199 1,155 1,155 1,155
5506-231 RENTAL 1,639 1,639 1,600 1,314 1,600 1,600 1,600
5506-251 UTILITIES 10,235 9,695 10,000 4,996 10,000 10,000 10,000
5506-252 DUES & SUBSCRIPTIONS 125 131 100 45 100 100 100
5506-253 OUTSIDE PROFESSIONALS 14,245 14,970 7,200 4,560 7,200 7,200 7,200
5506-254 SPECIAL SERVICES 831 248 300 390 300 300 300
5506-260 PEST & GERM CONTROL 483 468 500 415 500 500 500
5506-261 CONTRACT SERVICES 3,960 5,314 4,000 5,345 4,000 4,000 4,000
TOTAL 2-CONTRACTUAL 38,402 39,661 31,404 20,376 29,835 29,835 29,835
3-GENERAL SERVICES
5506-313 RECREATION SUPPLIES 6,484 7,386 2,000 1,517 2,000 2,000 2,000
5506-314 OFFICE SUPPLIES 537 565 750 361 750 750 750
5506-317 PHOTO & DUPLICATION 945 725 500 332 500 500 500
5506-321 JANITORIAL SUPPLIES 1,885 1,370 1,500 783 1,500 1,500 1,500
5506-332 OPERATING SUPPLIES 6,484 5,613 4,000 3,598 4,000 4,000 4,000
5506-333 COMPUTER SUPPLIES 249 287 0 94 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 16,584 15,946 8,750 6,686 9,750 9,750 9,750
4-MACHINE & EQUIPMENT MAINTENA
5506-413 OFFICE EQUIPMENT MAINTENAN 145 769 500 84 500 500 500
5506-414 OTHER EQUIPMENT MAINTENANC 186 1,919 500 10 500 500 500
5506-421 BUILDING MAINTENANCE 5,698 6,819 2,500 1,877 2,500 2,500 2,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 6,029 9,507 3,500 1,970 3,500 3,500 3,500
5-CAPITAL OUTLAY
5506-525 OTHER CONSTRUCTION 0 39,830 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 39,830 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 06 SENIOR CITIZENS 129,223 176,209 115,777 91,815 115,470 115,470 115,470
80
Splashville Aquatic Center
General FundCentral Government Division 55Department 07
Program Description
The Splashville Aquatic Center is responsible for providing a variety of water related recreational activities for the
citizensof Stephenville. Programs and activities include swim lessons, swim team, water aerobics, birthday
celebrations, special events and corporate gatherings.
Performance Objectives
Provide highly-trained, qualified personnel to adequately manage the Splashville Aquatic Complex.
Continually provide and evaluate a variety of programming.
Provide a safe, clean and fun environment for citizens and visitors.
Extend and protect the life of the facility.
81
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 5 COMMUNITY SERVICES
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
07 AQUATIC CENTER
=================
1-PERSONNEL
5507-113 PART-TIME WAGES 82,329 94,566 95,000 78,301 95,000 95,000 95,000
5507-115 SALARY SAVINGS 0 0 ( 30,000) 0 0 0 0
5507-122 SOCIAL SECURITY 6,301 7,235 8,033 5,990 7,268 7,268 7,268
5507-123 WORKERS COMPENSATION 2,166 2,194 3,444 3,094 3,181 3,181 3,181
TOTAL 1-PERSONNEL 90,796 103,995 76,477 87,386 105,449 105,449 105,449
2-CONTRACTUAL
5507-211 POSTAGE 16 268 250 0 250 250 250
5507-212 COMMUNICATIONS 1,807 1,891 2,000 1,861 2,000 2,000 2,000
5507-214 ADVERTISING AND PUBLIC NOT 225 2,115 1,000 0 1,000 1,000 1,000
5507-215 EDUCATION AND SCHOOLING 540 1,497 250 2,836 1,750 1,750 1,750
5507-224 INSURANCE 2,555 2,641 2,673 2,685 2,750 2,750 2,750
5507-251 UTILITIES 45,635 33,347 42,500 18,682 40,000 40,000 40,000
5507-254 SPECIAL SERVICES 220 0 0 0 0 0 0
5507-260 PEST AND GERM CONTROL 228 213 250 160 250 250 250
5507-264 SPECIAL EVENTS 304 52 0 0 0 0 0
TOTAL 2-CONTRACTUAL 51,531 42,024 48,923 26,224 48,000 48,000 48,000
3-GENERAL SERVICES
5507-312 CHEMICALS AND POOL SUPPLIE 10,892 9,787 10,000 12,121 10,000 10,000 10,000
5507-313 AQUATIC SUPPLIES 378 931 1,000 2,309 1,500 1,500 1,500
5507-315 CONCESSION SUPPLIES 0 0 0 9,269 5,000 5,000 5,000
5507-316 WEARING APPAREL 1,152 1,886 0 1,890 1,750 1,750 1,750
5507-321 JANITORIAL SUPPLIES 639 989 1,000 648 1,000 1,000 1,000
5507-332 OPERATING SUPPLIES 1,515 3,193 2,000 ( 2,269) 2,000 2,000 2,000
TOTAL 3-GENERAL SERVICES 14,575 16,786 14,000 23,969 21,250 21,250 21,250
4-MACHINE & EQUIPMENT MAINTENA
5507-413 OFFICE EQUIPMENT MAINTENAN 0 600 500 0 500 500 500
5507-414 OTHER EQUIPMENT MAINTENANC 1,196 656 1,000 0 1,000 1,000 1,000
5507-416 COMPUTER MAINTENANCE 3,637 1,548 2,500 0 2,000 2,000 2,000
5507-421 BUILDING MAINTENANCE 235 3,132 1,000 1,383 1,000 1,000 1,000
5507-425 SWIMMING POOL MAINTENANCE 3,840 11,506 7,500 3,888 7,500 7,500 7,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 8,908 17,443 12,500 5,271 12,000 12,000 12,000
5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________
TOTAL 07 AQUATIC CENTER 165,809 180,247 151,900 142,850 186,699 186,699 186,699
________________________________________________________________________________________________________________________________________
TOTAL 5 COMMUNITY SERVICES 2,673,077 3,170,508 4,531,037 3,291,403 2,988,586 2,966,586 3,736,586
=========== =========== =========== =========== =========== ============ ============
82
Fire Administration
General FundCentral Government Division 56Department 01
Program Description
The Fire Administration Department is responsible for management of all fire division activities and policies, plan for
the future, evaluate performance, develop and administer budgets, maintain records and files, counsel and resolve
conflicts, represent fire personnel to the city leaders and represent city leaders to the fire personnel.
Program Personnel
Title 2014-20152015-20162016-2017
Fire Chief
111
Fire Training Officer 111
Administrative Assistant 111
333
Performance Objectives
Ensure readiness of the department to respond to emergencies.
Ensure all laws and rules which involve the city and departments are maintained.
Provide efficient and effective management of fire services.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building components of Fire Stations # 1 and # 2.
83
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 FIRE ADMINISTRATION
======================
1-PERSONNEL
5601-111 SALARIES 139,373 166,842 185,043 150,873 187,077 187,077 187,077
5601-112 OVERTIME 0 90 0 0 0 0 0
5601-113 PART TIME WAGES 1,527 1,379 2,000 1,512 2,600 2,600 2,600
5601-115 INCENTIVE PAY 4,096 4,096 4,080 3,327 4,080 4,080 4,080
5601-121 RETIREMENT 22,043 25,863 27,895 22,731 28,158 28,158 28,158
5601-122 SOCIAL SECURITY 10,967 13,217 14,896 12,440 15,098 15,098 15,098
5601-123 WORKER'S COMPENSATION 2,227 2,427 4,110 3,690 4,236 4,236 4,236
5601-125 GROUP INSURANCE 12,885 16,031 19,920 16,373 22,632 22,632 22,632
5601-126 CAR ALLOWANCE 0 3,720 3,600 2,880 3,600 3,600 3,600
TOTAL 1-PERSONNEL 193,118 233,666 261,544 213,826 267,481 267,481 267,481
2-CONTRACTUAL
5601-211 POSTAGE 432 107 250 121 250 250 250
5601-212 COMMUNICATIONS 2,120 2,136 2,000 3,275 2,000 2,000 2,000
5601-215 TRAINING & EDUCATION 4,269 4,161 4,000 3,218 4,000 4,000 4,000
5601-224 INSURANCE 4,021 4,100 3,618 3,592 3,420 3,420 3,420
5601-231 RENTAL 3,091 3,091 3,096 1,965 3,096 3,096 3,096
5601-251 UTILITIES 22,201 21,061 15,600 16,210 19,000 19,000 19,000
5601-252 DUES & SUBSCRIPTIONS 1,064 404 850 664 850 850 850
5601-253 OUTSIDE PROFESSIONALS 360 373 200 3,984 200 200 200
5601-254 SPECIAL SERVICES 13,430 6,032 6,000 3,923 6,000 6,000 6,000
5601-255 DAMAGE CLAIMS 0 0 0 2,330 0 0 0
5601-258 STATE FEES 64 0 310 0 310 310 310
5601-260 PEST CONTROL 456 426 560 320 560 560 560
5601-262 JANITORIAL SERVICE 0 5 0 0 0 0 0
TOTAL 2-CONTRACTUAL 51,509 41,897 36,484 39,601 39,686 39,686 39,686
3-GENERAL SERVICES
5601-314 OFFICE SUPPLIES 0 0 1,000 724 1,000 1,000 1,000
5601-316 WEARING APPAREL 22 561 800 820 800 800 800
5601-317 PHOTO & DUPLICATION 270 281 0 252 0 0 0
5601-321 JANITORIAL SUPPLIES 6,482 3,149 3,000 3,488 4,000 4,000 4,000
5601-323 GAS & OIL 0 606 0 973 0 0 0
5601-332 OPERATING SUPPLIES 505 821 300 574 300 300 300
5601-333 COMPUTER SUPPLIES 646 1,836 500 1,112 500 500 500
TOTAL 3-GENERAL SERVICES 7,925 7,254 5,600 7,943 6,600 6,600 6,600
4-MACHINE & EQUIPMENT MAINTENA
5601-411.0196 2005 CHEVY TAHOE 100 591 750 9 750 750 750
5601-413 OFFICE EQUIPMENT MAINTENAN 0 3,045 3,000 2,356 3,000 3,000 3,000
5601-414 OTHER EQUIPMENT MAINTENANC 125 54 250 517 250 250 250
5601-416 COMPUTER EQUIPMENT 1,014 0 0 0 0 0 0
5601-421 BUILDING MAINTENANCE 7,869 13,331 10,000 12,192 26,300 26,300 26,300
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 9,108 17,021 14,000 15,073 30,300 30,300 30,300
5-CAPITAL OUTLAY
5601-513 OFFICE EQUIPMENT 0 105 0 0 0 0 0
5601-514 OTHER EQUIPMENT 8,832 3,805 175,000 185,205 0 0 0
TOTAL 5-CAPITAL OUTLAY 8,832 3,910 175,000 185,205 0 0 0
________________________________________________________________________________________________
TOTAL 01 FIRE ADMINISTRATION 270,493 303,748 492,628 461,647 344,067 344,067 344,067
84
Fire Prevention & Inspections
General FundCentral Government Division 56Department 02
Program Description
The Fire Prevention & Inspections Department is made up of the fire marshal and fire inspector. The purpose of this
department is to systematically reduce the number and severity of fires in Stephenville through public education about
fire safety and prevention, code enforcement, business facility inspections, home inspections, first aid,and arson
investigation toward prosecution.
Program
Personnel
Title 2014-20152015-20162016-2017
Fire Marshal 111
Fire Inspector111
222
Performance Objectives
Complete plan reviews in a timely manner.
Oversee business facility inspections.
Oversee arson investigations.
85
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 FIRE PREVENTION INVESTIGATI
==============================
1-PERSONNEL
5602-111 SALARIES 106,393 115,577 118,410 96,534 120,978 120,978 120,978
5602-112 OVERTIME 7,287 7,818 2,000 5,982 2,000 2,000 2,000
5602-115 INCENTIVE PAY 8,191 8,191 8,160 6,653 8,160 8,160 8,160
5602-121 RETIREMENT 18,724 19,506 18,608 15,795 18,960 18,960 18,960
5602-122 SOCIAL SECURITY 9,281 9,951 9,835 8,590 10,032 10,032 10,032
5602-123 WORKER'S COMPENSATION 1,824 1,945 3,235 2,907 3,369 3,369 3,369
5602-125 GROUP INSURANCE 12,847 12,735 13,280 10,915 15,088 15,088 15,088
TOTAL 1-PERSONNEL 164,548 175,723 173,528 147,376 178,587 178,587 178,587
2-CONTRACTUAL
5602-211 POSTAGE 0 61 50 0 50 50 50
5602-212 COMMUNICATIONS 517 1,254 1,200 1,239 1,800 1,800 1,800
5602-215 TRAINING & EDUCATION 2,037 3,094 3,500 2,119 3,500 3,500 3,500
5602-224 INSURANCE 861 915 1,071 1,045 1,820 1,820 1,820
5602-252 DUES & SUBSCRIPTIONS 574 548 1,400 555 1,400 1,000 1,000
5602-255.000T TORNADO DAMAGE CLAIMS 0 0 0 300 0 0 0
5602-258 STATE FEES 85 0 200 85 200 200 200
5602-261 OTHER CONTRACTUAL SERVICES 0 0 0 500 0 0 0
TOTAL 2-CONTRACTUAL 4,075 5,873 7,421 5,843 8,770 8,370 8,370
3-GENERAL SERVICES
5602-313 BOOKS & EDUCATIONAL MATERI 1,067 875 860 0 860 860 860
5602-314 OFFICE SUPPLIES 0 0 500 124 500 500 500
5602-316 WEARING APPAREL 1,147 1,925 800 246 800 800 800
5602-317 PHOTO & DUPLICATION 157 57 200 0 200 200 200
5602-318 SMALL TOOLS 0 1,696 1,200 803 1,200 1,200 1,200
5602-323 GAS & OIL 5,309 3,982 5,000 3,426 5,000 5,000 5,000
5602-332 OPERATING SUPPLIES 304 1,551 500 205 500 500 500
5602-333 COMPUTER SUPPLIES 1,904 336 500 515 500 500 500
TOTAL 3-GENERAL SERVICES 9,888 10,422 9,560 5,319 9,560 9,560 9,560
4-MACHINE & EQUIPMENT MAINTENA
5602-411 VEHICLE MAINTENANCE 654 7 0 56 0 0 0
5602-411.0320 2003 CHEVY P/U 121 1,259 750 125 750 750 750
5602-411.0340 2008 DODGE QUAD CAB PICK U 1,181 724 750 1,089 750 750 750
5602-411.0341 2012 CHEVY TAHOE 0 8 0 723 750 750 750
5602-414 OTHER EQUIPMENT MAINTENANC 16 9 80 24 80 80 80
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 1,973 2,008 1,580 2,017 2,330 2,330 2,330
5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________
TOTAL 02 FIRE PREVENTION INVESTIGATI 180,483 194,025 192,089 160,555 199,247 198,847 198,847
86
Fire Suppression
General FundCentral Government Division 56Department 03
Program Description
The mission of the Stephenville Fire Department is to preserve and protect life and property while safeguarding the
environment and the c
which includes fire rescue, firesuppression and prevention, hazardous material mitigation, code enforcement,
business facility inspections, home inspections, first aid and public education about fire safety and prevention.
Program Personnel
Title 2014-20152015-20162016-2017
Fire Captain222
Fire Lieutenant111
Fire Sergeant
222
Firefighter999
141414
Performance Objectives
Provide efficient and effective management of fire services.
Maintain operational readiness level that will meet the emergency demands of the community.
Provide firefighting forces and resources necessary to execute quick, effective, skillful and caring
responses to emergency situation.
Respond to emergency incidents in a timely manner.
Keep emergency vehicles and department facilities maintained.
87
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 FIRE SUPPRESSION
===================
1-PERSONNEL
5603-111 SALARIES 666,923 671,508 692,905 512,027 663,483 663,483 663,483
5603-112 OVERTIME 96,657 98,316 100,000 85,354 100,000 100,000 100,000
5603-115 INCENTIVE PAY 40,198 37,066 34,200 35,322 44,760 44,760 44,760
5603-121 RETIREMENT 123,509 119,689 119,706 91,597 116,856 116,856 116,856
5603-122 SOCIAL SECURITY 60,203 60,183 63,273 49,001 61,831 61,831 61,831
5603-123 WORKER'S COMPENSATION 12,653 13,216 20,811 18,701 20,765 20,765 20,765
5603-125 GROUP INSURANCE 88,851 85,963 92,957 70,861 106,016 106,016 106,016
TOTAL 1-PERSONNEL 1,088,994 1,085,942 1,123,852 862,862 1,113,711 1,113,711 1,113,711
2-CONTRACTUAL
5603-212 COMMUNICAITONS 1,036 1,065 1,100 767 1,100 1,100 1,100
5603-215 TRAINING & EDUCATION 10,593 11,904 12,500 9,292 12,500 12,500 12,500
5603-224 INSURANCE 7,039 7,996 8,598 8,417 8,380 8,380 8,380
5603-252 DUES & SUBSCRIPTIONS 0 50 2,475 0 2,475 1,000 1,000
5603-258 STATE FEES 1,391 2,869 2,700 2,695 2,700 2,700 2,700
TOTAL 2-CONTRACTUAL 20,059 23,884 27,373 21,170 27,155 25,680 25,680
3-GENERAL SERVICES
5603-313 BOOKS & EDUCATIONAL MATERI 0 499 0 87 0 0 0
5603-314 OFFICE SUPPLIES 0 0 500 74 500 500 500
5603-316 WEARING APPAREL 14,328 13,992 15,000 11,375 15,000 15,000 15,000
5603-318 SMALL TOOLS 11,670 10,717 10,000 4,065 10,000 10,000 10,000
5603-323 GAS & OIL 17,137 13,873 18,000 5,267 18,000 15,000 15,000
5603-332 OPERATING SUPPLIES 4,779 2,484 2,500 869 2,500 2,500 2,500
5603-333 COMPUTER SUPPLIES 1,503 1,061 1,000 517 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 49,417 42,625 47,000 22,253 47,000 44,000 44,000
4-MACHINE & EQUIPMENT MAINTENA
5603-411 VEHICLE MAINTENANCE 483 187 500 514 500 500 500
5603-411.0321 '00 CHEV C-70 TRUCK 237 665 750 426 750 750 750
5603-411.0322 '81 CHEV C-60 TRUCK 0 0 750 0 750 750 750
5603-411.0324 '96 GMC RESCUE TRUCK 2,248 3,768 1,000 25 0 0 0
5603-411.0326 '90 CHEV C-70 TRUCK 3,993 426 1,500 274 1,500 1,500 1,500
5603-411.0332 '97 SUTPHEN PUMPER 3,726 6,830 2,500 5,404 2,500 2,500 2,500
5603-411.0333 '93 E-ONE H-160 TRUCK 1,314 621 5,000 548 5,000 5,000 5,000
5603-411.0334 2012 E-ONE PUMPER TRUCK 1,612 10,707 5,000 5,826 5,000 5,000 5,000
5603-411.0335 '97 SUTPHEN MT 3,869 10,096 6,000 2,476 6,000 6,000 6,000
5603-411.0366 2014 FORD F-550 TRUCK 0 16 0 308 0 0 0
5603-412 MACHINERY MAINTENANCE 0 137 400 57 400 400 400
5603-414 OTHER EQUIPMENT MAINTENANC 2,616 4,555 3,000 2,412 3,000 3,000 3,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 20,098 38,008 26,400 18,270 25,400 25,400 25,400
5-CAPITAL OUTLAY
5603-514 OTHER EQUIPMENT 0 3,665 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 3,665 0 0 0 0 0
7-DEBT SERVICE
5603-750 LEASE 2016 E-PUMPER 0 0 100,000 449,833 120,000 120,000 120,000
TOTAL 7-DEBT SERVICE 0 0 100,000 449,833 120,000 120,000 120,000
________________________________________________________________________________________________
TOTAL 03 FIRE SUPPRESSION 1,178,568 1,194,124 1,324,625 1,374,388 1,333,266 1,328,791 1,328,791
88
Emergency Medical Services
General FundCentral Government Division 56Department 04
Program Description
The Stephenville Fire Department provides emergency medical services for the city. They provide pre-hospital care
and emergency ambulance transportation of the sick and injured to the hospital.
Program Personnel
Title 2014-20152015-20162016-2017
Fire Captain112
Fire Lieutenant222
Fire Sergeant111
Firefighter998
131313
Performance Objectives
Provide efficient and effective management of emergency medical services.
Maintain operational readiness level that will meet the emergency demands of the community.
Provide highly-trained, qualified personnel and resources necessary to execute quick, effective,
skillful and caring responses to emergency situations.
Respond to emergency incidents in a timely manner.
Keep emergency vehicles and department facilities maintained.
89
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
04 EMERGENCY MEDICAL SERVICE
============================
1-PERSONNEL
5604-111 SALARIES 614,541 644,934 664,608 518,105 664,467 664,467 664,467
5604-112 OVERTIME 85,405 82,562 75,000 87,749 75,000 75,000 75,000
5604-115 INCENTIVE PAY 34,879 32,840 33,480 33,005 39,120 39,120 39,120
5604-121 RETIREMENT 112,960 112,929 111,889 92,426 112,568 112,568 112,568
5604-122 SOCIAL SECURITY 55,309 56,859 59,141 49,630 59,562 59,562 59,562
5604-123 WORKER'S COMPENSATION 11,783 12,507 19,455 17,480 20,003 20,003 20,003
5604-125 GROUP INSURANCE 80,779 81,729 86,317 67,901 98,472 98,472 98,472
TOTAL 1-PERSONNEL 995,655 1,024,361 1,049,890 866,297 1,069,192 1,069,192 1,069,192
2-CONTRACTUAL
5604-212 COMMUNICATIONS 2,929 2,947 3,000 2,020 3,100 3,100 3,100
5604-215 TRAINING & EDUCATION 11,588 9,368 12,500 8,360 12,500 11,000 11,000
5604-224 INSURANCE 4,988 5,027 5,704 5,536 5,500 5,500 5,500
5604-252 DUES & SUBSCRIPTIONS 120 940 500 480 500 500 500
5604-253 OUTSIDE PROFESSIONALS 4,645 6,727 7,200 9,228 14,600 14,600 14,600
5604-258 STATE FEES 3,212 760 2,650 2,837 2,650 2,650 2,650
TOTAL 2-CONTRACTUAL 27,482 25,768 31,554 28,461 38,850 37,350 37,350
3-GENERAL SERVICES
5604-312 AMBULANCE SUPPLIES 45,159 59,434 42,350 44,396 42,350 42,350 42,350
5604-314 OFFICE SUPPLIES 0 5,235 500 147 500 500 500
5604-316 WEARING APPAREL 10,468 8,758 15,000 10,636 15,000 15,000 15,000
5604-318 SMALL TOOLS 1,925 2,505 2,000 1,037 5,700 5,700 5,700
5604-323 GAS & OIL 13,700 9,356 15,000 5,985 15,000 15,000 15,000
5604-332 OPERATING SUPPLIES 451 192 0 404 0 0 0
5604-333 COMPUTER SUPPLIES 794 1,340 1,000 57 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 72,498 86,820 75,850 62,661 79,550 79,550 79,550
4-MACHINE & EQUIPMENT MAINTENA
5604-411 VEHICLE MAINTENANCE 46 1,091 750 115 750 750 750
5604-411.0327 '08 FORD E-450 AMBULANCE 6,442 4,665 2,000 4,713 2,000 2,000 2,000
5604-411.0328 '05 FORD E-450 AMBULANCE 2,654 3,977 2,000 193 1,000 2,000 2,000
5604-411.0329 2012 FORD E-450 AMBULANCE 666 194 2,000 275 2,000 1,000 1,000
5604-411.0330 2015 FORD E-450 AMBULANCE 0 370 0 149 2,000 1,000 1,000
5604-412.0001 2004 POLARIS RANGER 6X6 130 0 0 700 0 0 0
5604-414 OTHER EQUIPMENT MAINTENANC 0 3,147 2,400 130 2,400 2,400 2,400
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 9,937 13,443 9,150 6,276 10,150 9,150 9,150
5-CAPITAL OUTLAY
5604-511 VEHICLES 0 143,938 0 0 0 0 0
5604-514 OTHER EQUIPMENT 37,421 45,423 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 37,421 189,360 0 0 0 0 0
7-DEBT SERVICE
5604-750 LEASE PYMT-2015 FORD AMBUL 0 0 30,600 30,584 30,600 30,600 30,600
TOTAL 7-DEBT SERVICE 0 0 30,600 30,584 30,600 30,600 30,600
________________________________________________________________________________________________
TOTAL 04 EMERGENCY MEDICAL SERVICE 1,142,993 1,339,753 1,197,044 994,278 1,228,342 1,225,842 1,225,842
90
Volunteer Fire Department
General FundCentral Government Division 56Department 05
Program Description
The Stephenville Volunteer Fire Department provides back-up manpower for the on-duty paid firefighting personnel,
primarilyin the area of fire suppression. The department usually maintains between 15 and20 volunteer members.
Performance Objectives
Maintain operational readiness level that will meet the emergency demands of the community.
Provide firefighting forces andresources necessary to execute quick, effective, skillful and caring
responses to emergency situations.
Respond for assistance to on-duty firefighters in emergency situations in a timely manner.
91
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 6 FIRE DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
05 VOLUNTEER FIRE DEPARTMENT
============================
1-PERSONNEL
5605-113 VOLUNTEER WATER 6,699 5,543 7,500 3,689 7,500 7,500 7,500
5605-121 RETIREMENT 2,600 2,700 2,900 2,408 3,000 3,000 3,000
5605-123 WORKER'S COMPENSATION 880 880 894 891 891 891 891
TOTAL 1-PERSONNEL 10,179 9,123 11,294 6,988 11,391 11,391 11,391
2-CONTRACTUAL
5605-215 TRAINING & EDUCATION 2,997 6,311 6,000 1,575 6,000 5,000 5,000
5605-224 OTHER INSURANCE 1,320 1,412 1,326 1,469 1,330 1,330 1,330
5605-251 UTILITIES 2,115 1,553 2,000 1,472 2,000 2,000 2,000
5605-252 DUES & SUBSCRIPTIONS 1,110 0 800 220 800 500 500
TOTAL 2-CONTRACTUAL 7,542 9,276 10,126 4,735 10,130 8,830 8,830
3-GENERAL SERVICES
5605-316 WEARING APPAREL 2,401 1,724 2,000 0 2,000 2,000 2,000
5605-318 SMALL TOOLS 830 0 500 0 500 500 500
5605-332 OPERATING SUPPLIES 1,000 0 500 0 500 500 500
TOTAL 3-GENERAL SERVICES 4,231 1,724 3,000 0 3,000 3,000 3,000
4-MACHINE & EQUIPMENT MAINTENA
5605-414 OTHER EQUIPMENT MAINTENANC 0 0 0 0 500 500 500
5605-421 BUILDING MAINTENANCE 158 0 500 10 0 0 0
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 158 0 500 10 500 500 500
5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________
TOTAL 05 VOLUNTEER FIRE DEPARTMENT 22,109 20,124 24,920 11,734 25,021 23,721 23,721
________________________________________________________________________________________________________________________________________
TOTAL 6 FIRE DEPARTMENT 2,794,645 3,051,774 3,231,306 3,002,602 3,129,943 3,121,268 3,121,268
=========== =========== =========== =========== =========== ============ ============
92
Police Administration
General FundCentral Government Division 57Department 01
Program Description
The Police administration department manages and coordinates the various police activities of the city. Planning and
research, hiring, discipline, training, budgeting,and personnel functions are conducted by administration.
Program Personnel
Title 2014-20152015-20162016-2017
Police Chief111
Assistant Chief1 11
2
22
Performance Objectives
Deliver quality police services to the citizens of Stephenville.
Ensure readiness of the department to respond to emergencies.
Ensure all laws and rules which involve the city and departments are maintained
Prolong the useful life of major building components of police station.
93
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE: 45
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 POLICE ADMINISTRATION
========================
1-PERSONNEL
5701-111 SALARIES 215,440 198,011 250,229 204,363 252,964 252,964 252,964
5701-112 OVERTIME 0 1,105 0 1,817 0 0 0
5701-115 INCENTIVE PAY 2,210 2,617 3,240 2,642 3,240 3,240 3,240
5701-121 RETIREMENT 33,618 30,359 37,206 30,774 37,562 37,562 37,562
5701-122 SOCIAL SECURITY 15,591 14,409 19,666 16,008 19,875 19,875 19,875
5701-123 WORKER'S COMPENSATION 4,005 4,277 7,690 6,910 7,936 7,936 7,936
5701-125 GROUP INSURANCE 18,707 14,680 19,920 16,533 23,033 23,033 23,033
5701-126 CAR ALLOWANCE 0 2,520 3,600 2,880 3,600 3,600 3,600
TOTAL 1-PERSONNEL 289,570 267,978 341,551 281,927 348,210 348,210 348,210
2-CONTRACTUAL
5701-212 COMMUNICATIONS 2,327 2,553 2,500 1,995 2,500 2,500 2,500
5701-215 EDUCATION & SCHOOLING 5,768 4,170 5,000 5,001 5,000 5,000 5,000
5701-224 INSURANCE 1,822 1,955 2,305 2,267 2,260 2,260 2,260
5701-225 INTER-AGENCY AGREEMENT 0 0 28,000 0 28,000 10,000 10,000
5701-252 DUES & SUBSCRIPTIONS 1,311 1,337 1,205 1,437 1,205 1,205 1,205
5701-253 OUTSIDE PROFESSIONALS 3,000 7,618 11,100 16,150 25,700 25,700 25,700
5701-254 SPECIAL SERVICES 187 25 150 79 150 150 150
5701-255 DAMAGE CLAIMS 0 520 0 0 0 0 0
5701-263 PRISONER CONTRACT 21,000 20,600 25,000 11,300 25,000 25,000 25,000
5701-266 WEAPONS PURCHASING PROGRAM 0 0 0 2,776 0 0 0
TOTAL 2-CONTRACTUAL 35,416 38,778 75,260 41,006 89,815 71,815 71,815
3-GENERAL SERVICES
5701-316 WEARING APPAREL 1,563 1,472 1,800 960 1,800 1,800 1,800
5701-323 GAS & OIL 42 0 0 94 0 0 0
5701-332 OPERATING SUPPLIES 175 782 1,000 532 1,000 1,000 1,000
5701-333 COMPUTER SUPPLIES 61 104 100 55 100 100 100
TOTAL 3-GENERAL SERVICES 1,840 2,358 2,900 1,641 2,900 2,900 2,900
4-MACHINE & EQUIPMENT MAINTENA
5701-411.0198 2011 DODGE CHARGER 0 392 2,500 1,193 2,500 2,500 2,500
5701-411.0199 POLARIS ATV 0 0 0 2,199 0 0 0
5701-414 OTHER EQUIPMENT MAINTENANC 0 27,236 16,845 16,740 0 0 0
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 27,628 19,345 20,132 2,500 2,500 2,500
5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________
TOTAL 01 POLICE ADMINISTRATION 326,826 336,743 439,056 344,705 443,425 425,425 425,425
94
Police Patrol
General FundCentral Government Division 57Department 02
Program Description
The Police Patrol Department responsibilitiesare to take reports of crime, do follow-up investigations, handle calls for
service, enforce traffic laws, regulate non-criminal conduct,and perform community policing activities. Patrol officers
are the d-to-face contact with citizens.
Program Personnel
Title 2014-20152015-20162015-2016
Police Captain000
Police Lieutenant111
Police Sergeant665
Patrol Officer191918
262624
Performance Objectives
Deliver quality police services to the citizens of Stephenville.
Respond to emergency calls for assistance in a timely and effective manner.
Create a positive police community relationship and environment.
Promote safety and community involvement in crime reduction.
95
8-04-2016 01:13 PM CITY OF STEPHENVILLE PAGE: 46
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 PATROL
=========
1-PERSONNEL
5702-111 SALARIES 1,109,760 1,091,456 1,152,826 875,846 1,202,619 1,202,619 1,202,619
5702-111.000S SALARY SAVINGS 0 0 0 0 0 0 ( 75,000)
5702-112 OVERTIME 120,046 158,426 65,000 123,678 65,000 65,000 65,000
5702-114 ON CALL PAY 0 640 0 15,027 0 0 0
5702-115 INCENTIVE PAY 11,980 10,125 9,000 8,432 10,800 10,800 10,800
5702-116 SHIFT DIFFERENTIAL 14,244 13,804 16,900 9,929 16,900 16,900 16,900
5702-121 RETIREMENT 193,646 188,950 179,998 149,317 187,277 187,277 187,277
5702-122 SOCIAL SECURITY 93,575 94,268 95,145 78,053 99,092 99,092 99,092
5702-123 WORKER'S COMPENSATION 22,873 24,392 37,205 33,542 39,563 39,563 39,563
5702-125 GROUP INSURANCE 157,443 142,222 159,355 119,039 184,995 184,995 184,995
TOTAL 1-PERSONNEL 1,723,567 1,724,284 1,715,429 1,412,864 1,806,246 1,806,246 1,731,246
2-CONTRACTUAL
5702-212 COMMUNICATIONS 12,555 14,343 15,000 11,235 15,600 15,600 15,600
5702-215 EDUCATION & SCHOOLING 39,586 47,483 40,000 31,540 50,000 40,000 40,000
5702-224 INSURANCE 20,872 22,244 25,944 26,134 25,200 25,200 25,200
5702-253 OUTSIDE PROFESSIONAL 6,420 3,207 3,000 2,605 3,000 3,000 3,000
5702-254 SPECIAL SERVICES 0 205 100 0 100 100 100
5702-255 DAMAGE CLAIMS 18,281 175 0 630 0 0 0
TOTAL 2-CONTRACTUAL 97,715 87,656 84,044 72,144 93,900 83,900 83,900
3-GENERAL SERVICES
5702-313 BOOKS & EDUCATIONAL MATERI 441 824 1,000 1,133 1,500 1,500 1,500
5702-316 WEARING APPAREL 36,328 38,366 30,000 27,161 40,000 40,000 40,000
5702-317 PHOTO & DUPLICATION 278 173 400 88 400 400 400
5702-323 GAS & OIL 66,096 43,100 69,200 20,339 69,200 50,200 50,200
5702-332 OPERATING SUPPLIES 24,867 25,402 25,000 10,633 25,000 25,000 25,000
5702-333 COMPUTER SUPPLIES 7,104 8,198 7,000 3,947 7,000 5,000 5,000
TOTAL 3-GENERAL SERVICES 135,114 116,064 132,600 63,302 143,100 122,100 122,100
4-MACHINE & EQUIPMENT MAINTENA
5702-411 VEHICLE MAINTENANCE 2,566 1,120 1,000 85 1,000 1,000 1,000
5702-411.0300 2015 CHEVY TAHOE 1,873 1,752 3,125 1,817 2,825 2,825 2,825
5702-411.0301 2014 CHEVY CAPRICE 5,300 2,638 3,125 714 2,825 2,825 2,825
5702-411.0302 2014 CHEVY CAPRICE 2,896 2,067 3,125 1,503 2,825 2,825 2,825
5702-411.0303 2011 DODGE CHARGER 1,629 1,052 3,125 456 2,825 2,825 2,825
5702-411.0304 2015 CHEVY CAPRICE 4,261 1,787 3,125 940 2,825 2,825 2,825
5702-411.0305 2015 CHEVY TAHOE 3,426 5,272 3,125 1,699 2,825 2,825 2,825
5702-411.0306 2016 CHEVY TAHOE 1,613 1,928 3,125 2,271 2,825 2,825 2,825
5702-411.0307 2016 CHEVY TAHOE 2,670 3,501 3,125 4,298 2,825 2,825 2,825
5702-411.0308 2016 CHEVROLET TAHOE 2,662 1,808 3,125 1,669 2,825 2,825 2,825
5702-411.0310 2014 CHEVROLET CAPRICE 6 2,590 3,125 1,913 2,825 2,825 2,825
5702-414 OTHER EQUIPMENT MAINTENANC 3,129 4,553 5,000 12,906 5,000 5,000 5,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 32,031 30,068 37,250 30,271 34,250 34,250 34,250
5-CAPITAL OUTLAY
5702-511 VEHICLES 140,306 111,883 125,000 122,846 0 0 0
5702-512 RADIOS AND ASSOCIATED EQUI 0 24,870 0 0 0 0 0
5702-514 OTHER EQUIPMENT 0 50,854 12,000 11,970 0 0 0
TOTAL 5-CAPITAL OUTLAY 140,306 187,608 137,000 134,816 0 0 0
________________________________________________________________________________________________
TOTAL 02 PATROL 2,128,734 2,145,679 2,106,323 1,713,397 2,077,496 2,046,496 1,971,496
96
Police Safety Communications
General FundCentral Government Division 57Department 03
Program Description
The Communications Department operates a twenty-four-hour-a-day, seven-day-a-week police and fire
communications function. Dispatchers are responsible for all incoming calls to the police department. They either
dispatch these calls to field officers or route them to the proper department member. The dispatchers handle calls
forservice forthe Fire/EMS Services and all 911 calls within the city, fire district, and after-hours city utility radio
service. Other special functions performed by the dispatcher include warrants and license checks.
Program Personnel
Title 2014-20152015-20162016-2017
Dispatcher121212
121212
Performance Objectives
Support the functions of the Police and Fire/EMS operations of the City of
Stephenville.
Handle all calls in a timely and effective manner.
Reduce the amount of in-house service delays on non-priority calls for service.
Quickly and accurately retrieve all requests for information by police officers.
97
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 COMMUNICATIONS
=================
1-PERSONNEL
5703-111 SALARIES 278,678 346,591 414,622 335,218 441,208 441,208 441,208
5703-112 OVERTIME 57,411 58,587 0 ( 8,502) 0 0 0
5703-115 INCENTIVE PAY 5,508 5,018 5,040 4,109 5,040 5,040 5,040
5703-116 SHIFT DIFFERENTIAL 4,345 5,959 7,500 6,010 7,500 7,500 7,500
5703-121 RETIREMENT 53,116 61,685 61,823 55,972 65,603 65,603 65,603
5703-122 SOCIAL SECURITY 25,679 30,526 32,678 29,454 34,712 34,712 34,712
5703-123 WORKER'S COMPENSATION 822 1,101 1,498 1,357 1,622 1,622 1,622
5703-125 GROUP INSURANCE 54,135 67,353 79,670 65,812 91,329 91,329 91,329
TOTAL 1-PERSONNEL 479,695 576,820 602,831 489,431 647,014 647,014 647,014
2-CONTRACTUAL
5703-212 COMMUNICATIONS 378 729 700 781 1,100 1,100 1,100
5703-215 EDUCATION & SCHOOLING 11,792 8,811 24,000 9,121 12,000 12,000 12,000
5703-224 INSURANCE 1,162 1,796 2,250 2,095 2,055 2,055 2,055
5703-252 DUES & SUBSCRIPTIONS 0 124 150 0 150 150 150
5703-253 OUTSIDE PROFESSIONAL 2,521 1,001 400 450 400 400 400
TOTAL 2-CONTRACTUAL 15,853 12,461 27,500 12,446 15,705 15,705 15,705
3-GENERAL SERVICES
5703-316 WEARING APPAREL 712 620 1,000 208 1,500 1,500 1,500
5703-332 OPERATING SUPPLIES 10,235 4,599 5,000 4,365 5,000 5,000 5,000
5703-333 COMPUTER SUPPLIES 3,917 4,230 4,000 2,186 4,000 4,000 4,000
TOTAL 3-GENERAL SERVICES 14,864 9,449 10,000 6,759 10,500 10,500 10,500
5-CAPITAL OUTLAY
5703-514 OTHER EQUIPMENT 50,240 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 50,240 0 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 03 COMMUNICATIONS 560,651 598,731 640,331 508,635 673,219 673,219 673,219
98
Police Support Services
General FundCentral Government Division 57Department 04
Program Description
Police Support Services is the central storehouse for all criminal records and some departmental records by or for the
Stephenville Police Department. This department functions to maintain accurate and secure files that may be quickly
retrieved for use by the department, other law enforcement agenciesand the general public. This department is
responsible for monthly Uniform Crime Reports for the State of Texas as well as many monthly and yearly
departmental statistical reports.
Program Personnel
Title 2014-20152015-20162016-2017
Police Captain000
Police Lieutenant111
Records Clerk21.51.5
32.52.5
Performance Objectives
Support the functions of the Police and Fire/EMS operations of the City of
Stephenville.
Maintain accurate, secure files that may be promptly retrieved for use by the
department and other law enforcement agencies.
Quickly and accurately retrieve all requests for information by police officers
and the general public.
99
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE: 49
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
04 SUPPORT SERVICES
===================
1-PERSONNEL
5704-111 SALARIES 87,890 97,706 101,255 82,539 102,397 102,397 102,397
5704-112 OVERTIME 503 647 1,000 266 1,000 1,000 1,000
5704-113 PART-TIME WAGES 9,366 10,705 13,200 6,946 13,200 13,200 13,200
5704-115 INCENTIVE PAY 1,084 1,084 1,080 881 1,080 1,080 1,080
5704-121 RETIREMENT 13,844 14,839 14,955 12,141 15,105 15,105 15,105
5704-122 SOCIAL SECURITY 7,538 8,298 8,915 7,105 9,002 9,002 9,002
5704-123 WORKER'S COMPENSATION 1,205 1,331 2,265 2,035 2,339 2,339 2,339
5704-125 GROUP INSURANCE 12,841 13,284 13,280 10,915 15,088 15,088 15,088
TOTAL 1-PERSONNEL 134,272 147,895 155,950 122,828 159,211 159,211 159,211
2-CONTRACTUAL
5704-211 POSTAGE 2,577 1,376 2,000 1,669 2,000 2,000 2,000
5704-212 COMMUNICATIONS 775 642 700 702 720 720 720
5704-213 PRINTING 496 147 750 470 750 750 750
5704-215 EDUCATION & SCHOOLING 1,056 1,069 4,500 2,954 3,500 3,500 3,500
5704-224 INSURANCE 1,215 1,304 1,537 1,511 1,505 1,505 1,505
5704-253 OUTSIDE PROFESSIONAL 0 445 0 0 0 0 0
TOTAL 2-CONTRACTUAL 6,120 4,984 9,487 7,307 8,475 8,475 8,475
3-GENERAL SERVICES
5704-316 WEARING APPAREL 628 628 600 480 600 600 600
5704-317 PHOTO AND DUPLICATION 737 0 1,000 0 1,000 1,000 1,000
5704-332 OPERATING SUPPLIES 3,809 3,280 2,400 2,596 2,400 2,400 2,400
5704-333 COMPUTER SUPPLIES 2,427 2,696 2,150 1,069 2,150 2,150 2,150
TOTAL 3-GENERAL SERVICES 7,600 6,603 6,150 4,145 6,150 6,150 6,150
4-MACHINE & EQUIPMENT MAINTENA
5704-413 OFFICE EQUIPMENT MAINTENAN 0 0 100 0 100 100 100
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 100 0 100 100 100
________________________________________________________________________________________________
TOTAL 04 SUPPORT SERVICES 147,992 159,481 171,687 134,280 173,936 173,936 173,936
100
Criminal Investigations
General FundCentral Government Division 57Department 05
Program Description
The Criminal Investigations Department is responsible for the investigation of offenses requiring more expertise, or
more time than can be provided by the patrol officer making the initial report. They additionally conduct advanced
crime scene investigations requiring specialized techniques. Investigators are also responsible for the investigation of
narcotics and vice activities with the city. This department is consulted on all search warrants prepared by the police
department and coordinates with state and federal law enforcement agencies when necessary.
Program Personnel
Title 2014-20152015-20162016-2017
Police Captain000
Police Lieutenant111
Investigators677
Property Clerk111
899
Performance Objectives
Respond to calls for service from the community in a timely and effective manner.
Investigate all incidents with the purpose of recovering property and/or apprehending
suspects.
Increase offense clearance rate for improved citizen satisfaction.
101
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
05 CRIMINAL INVESTIGATION
=========================
1-PERSONNEL
5705-111 SALARIES 336,322 403,431 410,110 336,979 464,578 464,578 464,578
5705-112 OVERTIME 26,723 26,594 25,000 38,825 25,000 25,000 25,000
5705-114 ON CALL PAY 5,184 5,707 5,200 4,420 5,200 5,200 5,200
5705-115 INCENTIVE PAY 10,173 16,570 15,720 14,659 20,880 20,880 20,880
5705-121 RETIREMENT 59,617 67,831 66,001 57,626 74,554 74,554 74,554
5705-122 SOCIAL SECURITY 28,526 34,043 34,885 30,901 39,448 39,448 39,448
5705-123 WORKER'S COMPENSATION 6,409 6,993 12,619 11,339 15,750 15,750 15,750
5705-125 GROUP INSURANCE 45,125 50,805 53,118 43,904 68,296 68,296 68,296
TOTAL 1-PERSONNEL 518,078 611,974 622,653 538,653 713,706 713,706 713,706
2-CONTRACTUAL
5705-212 COMMUNICATIONS 5,092 6,295 5,700 4,547 6,600 6,600 6,600
5705-213 PRINTING 66 63 100 39 100 100 100
5705-215 EDUCATION & SCHOOLING 13,350 21,599 15,000 11,603 20,000 20,000 20,000
5705-216 INVESTIGATIVE TRAVEL EXPEN 2,069 1,516 2,500 1,079 2,500 2,500 2,500
5705-224 INSURANCE 5,554 6,252 7,460 7,313 7,330 7,330 7,330
5705-231 RENTAL 11,151 13,669 11,000 11,403 15,000 15,000 15,000
5705-252 DUES & SUBSCRIPTIONS 240 70 500 226 700 700 700
5705-253 OUTSIDE PROFESSIONALS 5,741 8,822 5,000 7,443 5,000 5,000 5,000
5705-261 DRUG ENFORCEMENT 17,241 18,707 20,000 7,329 20,000 15,000 15,000
TOTAL 2-CONTRACTUAL 60,504 76,993 67,260 50,982 77,230 72,230 72,230
3-GENERAL SERVICES
5705-316 WEARING APPAREL 4,045 4,394 5,000 3,385 10,000 5,400 5,400
5705-317 PHOTO & DUPLICATION 0 328 250 20 50 50 50
5705-323 GAS & OIL 9,462 7,002 5,000 4,230 5,000 5,000 5,000
5705-332 OPERATING SUPPLIES 14,712 12,016 12,000 5,922 10,000 10,000 10,000
5705-333 COMPUTER SUPPLIES 6,073 5,028 2,500 368 2,500 2,500 2,500
TOTAL 3-GENERAL SERVICES 34,291 28,768 24,750 13,926 27,550 22,950 22,950
4-MACHINE & EQUIPMENT MAINTENA
5705-411 MOTOR VEHICLES 20 0 0 124 0 0 0
5705-411.0190 2008 DODGE QUAD CAB PICK U 634 83 750 725 2,000 2,000 2,000
5705-411.0191 2008 DODGE QUAD CAB PICK U 0 719 750 64 2,000 2,000 2,000
5705-411.0192 2008 DODGE CHARGER 1,304 108 750 581 2,000 2,000 2,000
5705-411.0193 2007 DODGE CHARGER 307 72 750 212 0 0 0
5705-411.0196 2013 FORD EXPEDITION 293 427 750 105 750 750 750
5705-411.0197 2014 FORD F-150 4 DOOR PIC 88 313 750 90 2,000 2,000 2,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 2,645 1,720 4,500 1,901 8,750 8,750 8,750
5-CAPITAL OUTLAY
5705-511 VEHICLES 27,980 0 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 27,980 0 0 0 0 0 0
7-DEBT SERVICE
5705-730 ENTERPRISE LEASE 0 0 0 0 25,200 25,200 25,200
5705-750 LEASE-ENTERPRISE VEHICLES 0 0 30,000 14,000 0 0 0
TOTAL 7-DEBT SERVICE 0 0 30,000 14,000 25,200 25,200 25,200
________________________________________________________________________________________________
TOTAL 05 CRIMINAL INVESTIGATION 643,498 719,456 749,163 619,462 852,436 842,836 842,836
102
Police Professional Standards
General FundPolice Division 57 Department 06
Program Description
The Professional Standards Departmentis responsible for coordinating educational programs, crime stoppers,
neighborhood crime watch programs and the Citizens Police Academy.
Program Personnel
Title 2014-20152015-20162016-2017
Lieutenant111
Sergeant100
Police Officer122
333
Performance Objectives
Reduce crime through public education and collaborative community efforts.
Provide an effective educational program for students.
Work effectively with citizens through community outreach programs.
103
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
06 PROFESSIONAL STANDARD
========================
1-PERSONNEL
5706-111 SALARIES 161,467 172,203 176,252 143,689 178,228 178,228 178,228
5706-112 OVER TIME 6,231 7,149 4,000 4,340 4,000 4,000 4,000
5706-115 INCENTIVE PAY 2,530 2,679 2,880 2,348 2,880 2,880 2,880
5706-121 RETIREMENT 26,342 27,151 26,505 21,906 26,763 26,763 26,763
5706-122 SOCIAL SECURITY 12,539 13,272 14,010 11,486 14,161 14,161 14,161
5706-123 WORKER'S COMPENSATION 3,009 3,404 5,478 4,923 5,654 5,654 5,654
5706-125 GROUP INSURANCE 19,334 19,102 19,920 16,533 23,033 23,033 23,033
TOTAL 1-PERSONNEL 231,451 244,960 249,045 205,225 254,719 254,719 254,719
2-CONTRACTUAL
5706-212 COMMUNICATIONS 2,933 2,496 2,500 2,473 2,500 2,500 2,500
5706-215 EDUCATION & SCHOOLING 3,981 2,868 4,500 1,043 4,500 4,500 4,500
5706-216 INVESTIGATIVE TRAVEL 313 314 500 120 500 500 500
5706-224 INSURANCE 1,822 1,955 2,305 2,267 2,260 2,260 2,260
5706-252 DUES & SUBSCRIPTIONS 35 0 300 20 300 300 300
TOTAL 2-CONTRACTUAL 9,085 7,634 10,105 5,923 10,060 10,060 10,060
3-GENERAL SERVICES
5706-316 WEARING APPAREL 1,750 1,387 1,800 960 1,800 1,800 1,800
5706-323 GAS & OIL 5,154 3,477 3,000 368 3,000 2,000 2,000
5706-332 OPERATING SUPPLIES 5,155 3,707 4,000 1,843 5,000 5,000 5,000
5706-333 COMPUTER SUPPLIES 903 751 1,000 2,041 1,000 1,000 1,000
TOTAL 3-GENERAL SERVICES 12,961 9,322 9,800 5,213 10,800 9,800 9,800
4-MACHINE & EQUIPMENT MAINTENA
5706-411.0194 2009 DODGE CHARGER 195 137 750 311 750 750 750
5706-411.0309 2010 CHEVY TAHOE 1,705 1,052 3,000 977 3,000 3,000 3,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 1,900 1,189 3,750 1,288 3,750 3,750 3,750
________________________________________________________________________________________________
TOTAL 06 PROFESSIONAL STANDARD 255,397 263,105 272,700 217,649 279,329 278,329 278,329
104
Animal Control
General Fund Police Division 57 Department 07
Program Description
The Animal Control Department is responsible for enforcing animal control City ordinances and State regulations, care
and disposition of impounded animals.
This Department also addresses health and safety issues concerning animal enclosures.
Program Personnel
Title 2014-20152015-20162016-2017
Animal Control Officers222
222
Performance Objectives
Ensure that persons walking on public property in the City are free of reasonable concern for
being threatened by dogs running at large.
Handle all citizen calls for assistance in a timely and efficient manner.
Reduce the number of stray animals within the City.
Educate the community in animal control.
105
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
07 ANIMAL CONTROL
=================
1-PERSONNEL
5707-111 SALARIES 59,927 47,102 59,410 50,939 63,316 63,316 63,316
5707-112 OVERTIME 3,798 4,048 1,500 1,856 1,500 1,500 1,500
5707-115 INCENTIVE PAY 361 234 0 587 720 720 720
5707-121 RETIREMENT 9,848 7,632 8,816 7,725 9,475 9,475 9,475
5707-122 SOCIAL SECURITY 4,870 3,893 4,660 4,199 5,014 5,014 5,014
5707-123 WORKER'S COMPENSATION 1,237 1,253 2,149 1,931 2,361 2,361 2,361
5707-125 GROUP INSURANCE 12,847 9,055 13,280 10,915 15,088 15,088 15,088
TOTAL 1-PERSONNEL 92,889 73,217 89,815 78,152 97,474 97,474 97,474
2-CONTRACTUAL
5707-212 COMMUNICATIONS 1,298 1,072 1,100 977 1,100 1,100 1,100
5707-215 EDUCATION & SCHOOLING 2,142 1,629 2,500 2,047 2,500 2,500 2,500
5707-224 INSURANCE 536 558 1,135 1,109 1,105 1,105 1,105
5707-252 DUES AND SUBSCRIPTIONS 100 0 100 50 100 100 100
5707-253 OUTSIDE PROFESSIONALS 350 729 1,000 172 1,000 1,000 1,000
5707-255 DAMAGE CLAIMS 1,341 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 5,766 3,988 5,835 4,355 5,805 5,805 5,805
3-GENERAL SERVICES
5707-316 WEARING APPAREL 735 951 500 308 750 750 750
5707-323 GAS & OIL 6,944 2,922 7,000 1,946 7,000 5,000 5,000
5707-332 OPERATING SUPPLIES 6,662 4,588 2,500 1,854 3,000 3,000 3,000
5707-334 ANIMAL SHELTER 17,000 17,000 17,000 14,167 17,000 17,000 17,000
TOTAL 3-GENERAL SERVICES 31,341 25,461 27,000 18,275 27,750 25,750 25,750
4-MACHINE & EQUIPMENT MAINTENA
5707-411.0439 2015 FORD F-350 TRUCK 2,316 543 1,500 362 1,200 1,200 1,200
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 2,316 543 1,500 362 1,200 1,200 1,200
5-CAPITAL OUTLAY
5707-511 VEHICLES 0 68,936 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 68,936 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 07 ANIMAL CONTROL 132,311 172,145 124,150 101,145 132,229 130,229 130,229
106
Public Safety Clerical
General Fund Public Safety Facility Division 57 Department 09
Program Description
The Public Safety Department is responsible for the administrative and/or clerical duties as prescribed by the Chief of
Police and the Fire Chief. It provides funds for maintenance of the Public Safety building as well as the custodial,
Performance Objectives
Support the functions of the Police and Fire administration of the City of Stephenville.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
Provide a safe, clean and healthful environment for employees and citizens.
Prolong the useful life of major building componentsof the Stephenville Public Safety Building.
107
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 7 POLICE DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
09PUBLIC SAFETY CLERICAL
========================
1-PERSONNEL
5709-111 SALARIES 0 20,071 0 0 0 0 0
5709-112 OVERTIME 0 355 0 0 0 0 0
5709-113 PART TIME WAGES 0 8,884 10,400 7,249 10,400 10,400 10,400
5709-121 RETIREMENT 0 1,630 0 0 0 0 0
5709-122 SOCIAL SECURITY 0 1,400 796 576 796 796 796
5709-123 WORKER'S COMPENSATION 0 102 38 33 37 37 37
5709-125 GROUP INSURANCE 0 1,613 0 0 0 0 0
TOTAL 1-PERSONNEL 0 34,054 11,234 7,857 11,233 11,233 11,233
2-CONTRACTUAL
5709-212 COMMUNICATIONS 0 5,961 6,300 4,865 6,500 6,500 6,500
5709-224 INSURANCE 0 1,579 1,601 1,486 1,445 1,445 1,445
5709-231 RENTAL 0 4,780 6,000 4,313 5,500 5,500 5,500
5709-251 UTILITIES 0 23,001 20,000 14,242 20,000 20,000 20,000
5709-260 PEST AND GERM CONTROL 0 213 420 166 420 420 420
5709-262 JANITORIAL SERVICE 0 252 1,500 0 1,500 1,500 1,500
TOTAL 2-CONTRACTUAL 0 35,785 35,821 25,072 35,365 35,365 35,365
3-GENERAL SERVICES
5709-314 OFFICE SUPPLIES 0 3,929 7,500 2,951 7,500 7,500 7,500
5709-317 PHOTO & DUPLICATION 0 542 3,500 279 3,500 3,500 3,500
5709-321 JANITORIAL SUPPLIES 0 2,284 3,500 1,913 3,500 3,500 3,500
5709-333 COMPUTER SUPPLIES 0 66 1,500 0 1,500 1,500 1,500
TOTAL 3-GENERAL SERVICES 0 6,822 16,000 5,142 16,000 16,000 16,000
4-MACHINE & EQUIPMENT MAINTENA
5709-413 OFFICE EQUIPMENT MAINTENAN 0 76,548 50,000 59,025 90,000 90,000 90,000
5709-414 OTHER EQUIPMENT MAINTENANC 0 260 0 0 0 0 0
5709-421 BUILDING MAINTENANCE 0 26,875 30,000 20,183 10,000 10,000 10,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 103,683 80,000 79,209 100,000 100,000 100,000
5-CAPITAL OUTLAY
5709-525 OTHER CONSTRUCTION 0 55,761 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 55,761 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 09PUBLIC SAFETY CLERICAL 0 236,105 143,055 117,280 162,598 162,598 162,598
________________________________________________________________________________________________________________________________________
TOTAL 7 POLICE DEPARTMENT 4,195,410 4,631,446 4,646,465 3,770,614 4,794,668 4,733,068 4,658,068
=========== =========== =========== =========== =========== ============ ============
108
Planning & Building Services
General FundPlanning & BuildingServicesDivision 58 Department 01
Program Description
Planning & Building Servicesprovides planning, community development and building inspection services. Planning
responsibilities include processing zoning changes, specific use permit requests, and abandonment requests;
processing Board of Adjustment variance requests and reviewingand processing subdivision plats; providing
administrative support for Planning and Zoning Commission and Board of Adjustment; providing information
concerning subdivision regulations, zoning changes, census data, population changes and land use changes.
The Planning & Building Services includes Director of Community Development, Planning/GIS Tech, Building Inspectors
and Code Enforcement Officer.
Program Personnel
Title 2014-20152015-20162016-2017
Director of Planning & Building
Services111
Planning/GIS Tech111
Building Official011
233
Performance Objectives
Provide satisfactory support to the Board of Adjustment, Planning and Zoning
Commission, Plan Review Committee and the citizens of Stephenville in all
zoning ordinance variance requests.
Ensure that all property within the City is maintained according to City codes and
ordinances.
Achieve compliance with all applicable construction and zoning codes.
File all reports ina timely manner.
109
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 8 COMMUNITY DEVELOPMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 PLANNING/DEVELOPMENT ADMIN
=============================
1-PERSONNEL
5801-111 SALARIES 122,455 93,166 198,013 80,680 201,299 135,636 135,636
5801-112 OVERTIME 496 0 0 0 0 0 0
5801-121 RETIREMENT 18,894 14,088 13,042 12,037 29,711 20,217 20,217
5801-122 SOCIAL SECURITY 9,482 7,201 6,894 5,802 15,721 10,697 10,697
5801-123 WORKER'S COMPENSATION 387 428 316 271 735 501 501
5801-125 GROUP INSURANCE 12,309 9,524 6,640 8,778 23,800 16,256 16,256
5801-126 CAR ALLOWANCE 0 1,950 3,600 2,400 3,600 3,600 3,600
TOTAL 1-PERSONNEL 164,024 126,356 228,505 109,968 274,866 186,907 186,907
2-CONTRACTUAL
5801-211 POSTAGE 112 128 300 206 300 300 300
5801-212 COMMUNICATIONS 636 464 800 430 800 800 800
5801-213 PRINTING 183 929 100 201 100 100 100
5801-214 ADVERTISING & PUBLIC NOTIC 897 1,841 1,200 188 1,200 1,200 1,200
5801-215 TRAINING & EDUCATION 2,166 3,571 500 3,975 5,350 5,350 5,350
5801-224 INSURANCE 291 299 375 349 515 515 515
5801-252 DUES & SUBSCRIPTIONS 984 739 1,025 413 545 545 545
5801-253 OUTSIDE PROFESSIONALS 8,226 80,122 116,500 126,144 3,000 3,000 3,000
5801-254 SPECIAL SERVICES 3,436 909 3,000 4,066 7,500 7,500 7,500
TOTAL 2-CONTRACTUAL 16,929 89,003 123,800 135,972 19,310 19,310 19,310
3-GENERAL SERVICES
5801-313 BOOKS & EDUCATIONAL MATERI 774 336 750 0 750 750 750
5801-314 OFFICE SUPPLIES 140 1,782 200 405 200 200 200
5801-317 PHOTO & DUPLICATION 77 203 50 181 50 50 50
5801-332 OPERATING SUPPLIES 0 2,027 300 1,385 300 300 300
5801-333 COMPUTER SUPPLIES 388 1,428 0 818 1,400 1,400 1,400
TOTAL 3-GENERAL SERVICES 1,378 5,776 1,300 2,789 2,700 2,700 2,700
4-MACHINE & EQUIPMENT MAINTENA
5801-413 OFFICE EQUIPMENT MAINTENAN 3,810 3,493 11,000 10,897 8,000 8,000 8,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 3,810 3,493 11,000 10,897 8,000 8,000 8,000
5-CAPITAL OUTLAY
5801-513 OFFICE EQUIPMENT 0 37 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 37 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 01 PLANNING/DEVELOPMENT ADMIN 186,142 224,666 364,605 259,625 304,876 216,917 216,917
110
Inspections
General Fund Community Development Division 58 Department 02
Program Description
The Inspections Department responsibilities include processing applications for construction and remodeling of
structures; processing sign applications and demolition permits; and inspecting construction plans and structures to
ensure compliance with building codes. These personnel also investigate zoning violations and any City Code
violations.
Program Personnel
Title 2014-20152015-20162016-2017
Building Inspector 211
Permit Clerk011
222
Performance Objectives
Process building permit applications, inspections, and verificationsand perform inspections
in a timely manner.
Achieve compliance with all applicable construction and zoning codes.
Complete inspections of new construction in a timely manner.
File all reports in a timely manner.
111
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 8 COMMUNITY DEVELOPMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 INSPECTIONS
==============
1-PERSONNEL
5802-111 SALARIES 76,637 83,425 91,880 89,699 80,597 146,260 146,260
5802-112 OVERTIME 1,037 4,453 300 438 300 300 300
5802-121 RETIREMENT 11,933 13,023 13,341 13,139 11,696 21,190 21,190
5802-122 SOCIAL SECURITY 5,774 6,629 7,052 6,728 6,189 11,212 11,212
5802-123 WORKER'S COMPENSATION 375 433 732 658 656 891 891
5802-125 GROUP INSURANCE 12,847 12,214 13,280 12,848 15,088 22,632 22,632
TOTAL 1-PERSONNEL 108,604 120,177 126,585 123,511 114,526 202,485 202,485
2-CONTRACTUAL
5802-211 POSTAGE 707 228 800 250 800 500 500
5802-212 COMMUNICATIONS 734 1,070 800 1,256 800 800 800
5802-213 PRINTING 13 388 200 0 200 200 200
5802-215 TRAINING & EDUCATION 501 592 500 0 2,800 2,800 2,800
5802-224 INSURANCE 737 773 1,311 1,285 1,250 1,250 1,250
5802-252 DUES & SUBSCRIPTIONS 301 110 0 0 485 485 485
5802-253 OUTSIDE PROFESSIONALS 30,278 14,534 34,000 33,797 30,000 30,000 30,000
5802-254 SPECIAL SERVICES 37,243 9,973 7,500 162 30,000 30,000 30,000
5802-255.000T TORNADO DAMAGE CLAIMS 0 0 0 435 0 0 0
TOTAL 2-CONTRACTUAL 70,513 27,667 45,111 37,186 66,335 66,035 66,035
3-GENERAL SERVICES
5802-313 BOOKS & EDUCATIONAL MATERI 5,584 5,223 500 0 500 500 500
5802-314 OFFICE SUPPLIES 803 210 200 1,097 200 200 200
5802-323 GAS & OIL 1,307 653 1,000 379 1,000 1,000 1,000
5802-332 OPERATING SUPPLIES 0 202 50 0 50 50 50
5802-333 COMPUTER SUPPLIES 953 3,528 250 317 2,600 2,600 2,600
TOTAL 3-GENERAL SERVICES 8,646 9,815 2,000 1,793 4,350 4,350 4,350
4-MACHINE & EQUIPMENT MAINTENA
5802-411.0140 2008 CHEVY COLORADO 658 26 500 0 500 500 500
5802-411.0141 2009 FORD RANGER 0 0 0 132 0 0 0
5802-411.0142 2015 CHEVROLET COLORADO 0 ( 17) 500 0 500 500 500
5802-413 OFFICE EQUIPMENT MAINTENAN 0 0 250 0 250 250 250
5802-414 OTHER EQUIPMENT MAINTENANC 0 0 250 0 250 250 250
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 658 9 1,500 132 1,500 1,500 1,500
5-CAPITAL OUTLAY
5802-511 VEHICLES 0 20,264 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 20,264 0 0 0 0 0
________________________________________________________________________________________________
TOTAL 02 INSPECTIONS 188,422 177,931 175,196 162,622 186,711 274,370 274,370
112
Code Compliance
General Fund Community Development Division 58 Department 03
Program Description
Code Complianceprovides inspection processing and review for compliance with the Health and Sanitation Ordinance
adopted by the City. This ordinance provides protection for the citizens of Stephenville for conditions which are
detrimental to their health and safety through enforcement of environmental and consumer health-related statues.
Program Personnel
Title 2014-20152015-20162016-2017
Code ComplianceOfficer111
111
Performance Objectives
Ensure that all commercial food service establishments operate within State and local
standards.
Ensure that all property within the City is maintained according to City codes and ordinances.
Achieve compliance with all applicable construction and zoning codes.
File all reports in a timely manner.
113
7-27-2016 04:47 PM CITY OF STEPHENVILLE PAGE: 57
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
01 -GENERAL FUND
DIVISION - 8 COMMUNITY DEVELOPMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 CODE ENFORCEMENT
===================
1-PERSONNEL
5803-111 SALARIES 21,975 30,595 32,748 28,080 35,453 35,453 35,453
5803-112 OVERTIME 487 0 0 0 0 0 0
5803-121 RETIREMENT 3,460 4,534 4,740 4,124 5,126 5,126 5,126
5803-122 SOCIAL SECURITY 1,682 2,266 2,505 2,201 2,712 2,712 2,712
5803-123 WORKERS' COMPENSATION 151 153 260 234 287 287 287
5803-125 GROUP INSURANCE 4,259 6,367 6,640 5,446 7,544 7,544 7,544
TOTAL 1-PERSONNEL 32,015 43,915 46,893 40,085 51,122 51,122 51,122
2-CONTRACTUAL
5803-211 POSTAGE 1,701 763 5,000 327 5,000 2,000 2,000
5803-212 COMMUNICATIONS 507 511 600 398 600 600 600
5803-213 PRINTING 13 13 200 0 200 200 200
5803-215 TRAINING & EDUCATION 513 1,207 1,050 0 2,052 2,052 2,052
5803-224 INSURANCE 346 365 438 426 460 460 460
5803-252 DUES & SUBSCRIPTIONS 0 222 115 50 55 55 55
5803-253 OUTSIDE PROFESSIONAL 1,200 1,200 1,200 1,000 1,200 1,200 1,200
5803-254 SPECIAL SERVICES 7,167 24,863 17,000 2,437 25,000 25,000 25,000
TOTAL 2-CONTRACTUAL 11,447 29,143 25,603 4,638 34,567 31,567 31,567
3-GENERAL SERVICES
5803-314 OFFICE SUPPLIES 62 273 200 252 200 200 200
5803-323 GAS & OIL 727 193 1,000 122 1,000 1,000 1,000
5803-333 COMPUTER SUPPLIES 0 77 250 116 2,680 2,680 2,680
TOTAL 3-GENERAL SERVICES 789 543 1,450 490 3,880 3,880 3,880
4-MACHINE & EQUIPMENT MAINTENA
5803-411.0141 2005 CHEVY S10 BLAZER 122 283 500 0 500 500 500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 122 283 500 0 500 500 500
5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________
TOTAL 03 CODE ENFORCEMENT 44,372 73,885 74,446 45,212 90,069 87,069 87,069
________________________________________________________________________________________________________________________________________
TOTAL 8 COMMUNITY DEVELOPMENT 418,936 476,482 614,247 467,459 581,656 578,356 578,356
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 12,284,410 13,295,766 14,882,835 12,535,976 13,353,717 13,257,142 13,982,142
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 1,096,664 1,151,881 ( 1,688,382) ( 111,049) ( 262,255) ( 165,680) ( 163,492)
=========== =========== =========== =========== =========== ============ ============
114
UTILITY
FUND
115
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116
Utility Fund
The Utility Fund is an Enterprise Fund of the City. Enterprise Funds are used to account for those operations
that are financed and operated in a manner similar to private business enterprises. The intent is that the costs
of providing goods and services to the general public on a continuing basis be financed or recovered primarily
through user charges.
Services provided by the Utility Fund include utility administration, water production and distribution,
wastewater collection and treatment, utility customer service (meter reading) and utility billing and collections.
rce of revenue is the charge for water and sewer services. Utility rates are set by the City Council.
117
Utility Fund Expenditures 2016-2017
306,513
258,870
Admin
Production
793,190
Distribution
CustSvc
1,984,995
Collection
856,337
Treatment
Billing/Collection
NonDept
208,870
Debt
255,000
429,816
1,065,696
Transfer
249,843
118
119
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
02 -WATER AND WASTEWATER FUND
FUND FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 6,678,376 6,704,807 6,557,275 5,599,627 6,669,775 6,669,775 6,669,775
FUND TOTAL REVENUES 6,678,376 6,704,807 6,557,275 5,599,627 6,669,775 6,669,775 6,669,775
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 3,758,387 5,642,408 7,425,628 6,491,861 6,484,380 6,409,130 6,409,130
FUND TOTAL EXPENDITURES 3,758,387 5,642,408 7,425,628 6,491,861 6,484,380 6,409,130 6,409,130
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 2,919,989 1,062,399 ( 868,353) ( 892,234) 185,395 260,645 260,645
=========== =========== =========== =========== =========== ============ ============
REVENUE SUMMARY
4 SERVICE CHARGES 6,507,894 6,463,212 6,503,000 5,524,264 6,601,000 6,601,000 6,601,000
5 OTHER REVENUE 170,482 241,595 54,275 75,363 68,775 68,775 68,775
FUND TOTAL REVENUES 6,678,376 6,704,807 6,557,275 5,599,627 6,669,775 6,669,775 6,669,775
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
REVENUES
4 SERVICE CHARGES
4451 WATER SALES 3,698,805 3,517,517 3,800,000 3,068,078 3,800,000 3,800,000 3,800,000
4452 WASTEWATER CHARGES 2,590,482 2,602,862 2,500,000 2,274,536 2,600,000 2,600,000 2,600,000
4453 PENALTY BILLING 100,566 98,843 100,000 80,484 100,000 100,000 100,000
4454 TRANSFER CHARGES 4,360 5,220 4,000 4,040 4,000 4,000 4,000
4455 CONNECTION CHARGES 35,040 37,442 31,000 29,331 31,000 31,000 31,000
4456 SERVICE CHARGES 17,560 20,627 10,000 14,074 10,000 10,000 10,000
4457 BILLING ADJUSTMENTS ( 57,617) 41,983 ( 25,000) ( 23,990) ( 35,000) ( 35,000) ( 35,000)
4458 DELINQUENT CHARGES 50,220 52,420 40,000 35,090 40,000 40,000 40,000
4459 PRO-RATA/MISCELLANEOUS 45,753 17,793 20,000 6,077 20,000 20,000 20,000
4460 STREET CUTS & RESTORATION 10,003 14,978 10,000 9,814 10,000 10,000 10,000
4461 WATER TAPS 11,361 43,193 10,000 16,855 15,000 15,000 15,000
4462 SEWER TAPS 300 9,274 2,000 9,175 5,000 5,000 5,000
4465 PERMITS 1,060 1,060 1,000 700 1,000 1,000 1,000
TOTAL 4 SERVICE CHARGES 6,507,894 6,463,212 6,503,000 5,524,264 6,601,000 6,601,000 6,601,000
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 1,236 1,888 7,000 22,078 19,500 19,500 19,500
4501.000A INTEREST ON CHECKING ACCOU 2,325 2,531 500 1,954 500 500 500
4510 SALE OF CITY EQUIPMENT 0 20,000 0 0 0 0 0
4520 INSURANCE PROCEEDS 0 2,000 0 0 0 0 0
4520.000H INSURANCE PROCEEDS-HAIL DA 0 2,852 0 0 0 0 0
4535 LEASES 7,207 6,432 7,200 811 7,200 7,200 7,200
4540 INSUFFICIENT CHECK CHARGES 0 30 0 0 0 0 0
4541 MISCELLANEOUS 127,534 7,627 500 4,265 500 500 500
4545 OVER - SHORT 40 17 0 ( 26) 0 0 0
4590 ADMINISTRATIVE FEE 10,536 10,536 19,075 8,780 19,075 19,075 19,075
4591 GRANT PROCEEDS 0 162,316 0 14,085 0 0 0
4595 CREDIT CARD FEES 12,635 14,322 12,000 12,183 12,000 12,000 12,000
4596 WEB CREDIT CARD FEES 8,970 11,044 8,000 11,232 10,000 10,000 10,000
TOTAL 5 OTHER REVENUE 170,482 241,595 54,275 75,363 68,775 68,775 68,775
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 6,678,376 6,704,807 6,557,275 5,599,627 6,669,775 6,669,775 6,669,775
=========== =========== =========== =========== =========== ============ ============
120
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
02 -WATER AND WASTEWATER FUND
DIVISION FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
EXPENDITURE SUMMARY
O WATER DEPARTMENT
==================
00 UTILITIES ADMINISTRATION
1-PERSONNEL 113,172 180,296 275,016 198,019 287,048 287,048 287,048
2-CONTRACTUAL 65,535 22,916 733,425 793,982 17,565 17,565 17,565
3-GENERAL SERVICES 306 2,421 400 740 400 400 400
4-MACHINE & EQUIPMENT MAI 0 0 4,500 0 4,500 1,500 1,500
TOTAL 00 UTILITIES ADMINISTRATION 179,012 205,633 1,013,341 992,740 309,513 306,513 306,513
01 WATER PRODUCTION
1-PERSONNEL 208,475 214,620 215,785 176,371 220,570 220,570 220,570
2-CONTRACTUAL 428,452 453,124 444,897 371,833 442,700 432,700 432,700
3-GENERAL SERVICES 15,120 9,863 15,120 6,130 15,120 12,620 12,620
4-MACHINE & EQUIPMENT MAI 187,520 152,939 227,300 255,942 129,050 127,300 127,300
TOTAL 01 WATER PRODUCTION 839,567 830,545 903,102 810,277 807,440 793,190 793,190
02 WATER DISTRIBUTION
1-PERSONNEL 322,130 276,561 345,856 250,597 359,217 359,217 359,217
2-CONTRACTUAL 159,784 146,928 186,050 95,657 185,945 185,945 185,945
3-GENERAL SERVICES 36,198 28,750 42,875 24,263 42,875 34,875 34,875
4-MACHINE & EQUIPMENT MAI 101,440 110,373 126,300 94,187 276,300 276,300 276,300
TOTAL 02 WATER DISTRIBUTION 619,551 562,611 701,081 464,704 864,337 856,337 856,337
03 CUSTOMER SERVICE
1-PERSONNEL 153,867 158,262 166,303 135,089 173,510 173,510 173,510
2-CONTRACTUAL 6,319 4,619 4,134 4,357 4,560 4,560 4,560
3-GENERAL SERVICES 16,995 13,050 18,050 4,319 14,050 14,050 14,050
4-MACHINE & EQUIPMENT MAI 27,711 13,700 17,250 11,849 16,750 16,750 16,750
5-CAPITAL OUTLAY 0 0 44,000 46,070 0 0 0
TOTAL 03 CUSTOMER SERVICE 204,892 189,631 249,737 201,684 208,870 208,870 208,870
________________________________________________________________________________________________
TOTAL O WATER DEPARTMENT 1,843,022 1,788,420 2,867,261 2,469,406 2,190,160 2,164,910 2,164,910
=========== =========== =========== =========== =========== ============ ============
1 WASTEWATER DEPARTMENT
=======================
01 WASTEWATER COLLECTION
1-PERSONNEL 198,559 247,711 256,927 243,913 320,561 320,561 320,561
2-CONTRACTUAL 54,323 8,549 77,115 76,895 8,355 8,355 8,355
3-GENERAL SERVICES 27,404 19,396 23,000 10,684 21,000 21,000 21,000
4-MACHINE & EQUIPMENT MAI 31,448 43,009 106,400 22,305 129,900 79,900 79,900
5-CAPITAL OUTLAY 0 0 79,900 79,811 0 0 0
TOTAL 01 WASTEWATER COLLECTION 311,734 318,665 543,342 433,608 479,816 429,816 429,816
02 WASTEWATER TREATMENT
2-CONTRACTUAL 845,701 900,309 896,656 895,776 965,696 965,696 965,696
4-MACHINE & EQUIPMENT MAI 81,212 150,943 100,000 130,762 100,000 100,000 100,000
5-CAPITAL OUTLAY 0 0 25,000 24,955 0 0 0
TOTAL 02 WASTEWATER TREATMENT 926,913 1,051,252 1,021,656 1,051,493 1,065,696 1,065,696 1,065,696
________________________________________________________________________________________________
TOTAL 1 WASTEWATER DEPARTMENT 1,238,647 1,369,917 1,564,998 1,485,101 1,545,512 1,495,512 1,495,512
=========== =========== =========== =========== =========== ============ ============
2 BILLING AND COLLECTIONS
=========================
01 UTILITY BILLING & COLLECTIO
1-PERSONNEL 89,842 98,198 105,004 86,927 104,163 104,163 104,163
2-CONTRACTUAL 67,111 64,843 91,305 75,529 97,480 97,480 97,480
3-GENERAL SERVICES 26,563 28,022 23,200 25,538 23,200 23,200 23,200
4-MACHINE & EQUIPMENT MAI 17,805 41,066 20,000 20,967 25,000 25,000 25,000
TOTAL 01 UTILITY BILLING & COLLECT 201,320 232,129 239,509 208,961 249,843 249,843 249,843
________________________________________________________________________________________________
TOTAL 2 BILLING AND COLLECTIONS 201,320 232,129 239,509 208,961 249,843 249,843 249,843
121
=========== =========== =========== =========== =========== ============ ============
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
02 -WATER AND WASTEWATER FUND
DIVISION FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
9 NON DEPARTMENTAL
==================
01 NON DEPARTMENTAL
5-CAPITAL OUTLAY 1,374,319 1,483,457 0 ( 92,573) 0 0 0
6-BANK CHARGES 6,490 0 0 148 0 0 0
7-DEBT SERVICE 398,609 307,117 2,239,990 2,043,547 1,984,995 1,984,995 1,984,995
8-NOT USED ( 1,304,020) 461,367 513,870 377,270 513,870 513,870 513,870
TOTAL 01 NON DEPARTMENTAL 475,398 2,251,941 2,753,860 2,328,393 2,498,865 2,498,865 2,498,865
________________________________________________________________________________________________
TOTAL 9 NON DEPARTMENTAL 475,398 2,251,941 2,753,860 2,328,393 2,498,865 2,498,865 2,498,865
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 3,758,387 5,642,408 7,425,628 6,491,861 6,484,380 6,409,130 6,409,130
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 2,919,989 1,062,399 ( 868,353) ( 892,234) 185,395 260,645 260,645
=========== =========== =========== =========== =========== ============ ============
122
Utility Administration
Utility FundAdministrative ServicesDivision 60
Program Description
The Utilities Administration Department directs and coordinates the activities of the water, wastewater and landfill
services of the City of Stephenville. Planning, research, hiring, discipline, training, budgeting and personnel functions
areconducted by administration.
Program Personnel
2014-20152015-20162016-2017
Title
Utilities Director111
Engineer 011
Administrative Assistant111
233
Performance Objectives
Develop and maintain quality utility programs and innovative services that are
administered in a friendly, helpful manner.
Respond to customer requests and issues quickly and fairly, with the intention of
satisfying each customer.
Increase the public awareness of utility issues and topics through proactive
communication with citizens.
Deliver superior utility services to the citizens of Stephenville.
123
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
02 -WATER AND WASTEWATER FUND
DIVISION - O WATER DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
00 UTILITIES ADMINISTRATION
===========================
1-PERSONNEL
5000-111 SALARIES 85,640 132,445 210,923 146,885 211,684 211,684 211,684
5000-121 RETIREMENT 12,799 19,370 26,127 21,683 31,126 31,126 31,126
5000-122 SOCIAL SECURITY 6,333 9,839 13,810 11,403 16,469 16,469 16,469
5000-123 WORKER'S COMPENSATION 1,977 2,456 636 572 770 770 770
5000-125 GROUP INSURANCE 6,423 12,466 19,920 14,596 23,399 23,399 23,399
5000-126 CAR ALLOWANCE 0 3,720 3,600 2,880 3,600 3,600 3,600
TOTAL 1-PERSONNEL 113,172 180,296 275,016 198,019 287,048 287,048 287,048
2-CONTRACTUAL
5000-211 POSTAGE 42 75 100 19 100 100 100
5000-212 COMMUNICATIONS 632 731 750 836 750 750 750
5000-214 ADVERTISING 37 0 0 0 0 0 0
5000-215 TRAINING & EDUCATION 3,774 3,854 5,700 6,558 5,700 5,700 5,700
5000-224 INSURANCE 145 150 375 306 515 515 515
5000-252 DUES & SUBSCRIPTION 501 316 500 535 500 500 500
5000-253 OUTSIDE PROFESSIONAL 60,405 17,790 726,000 785,726 10,000 10,000 10,000
TOTAL 2-CONTRACTUAL 65,535 22,916 733,425 793,982 17,565 17,565 17,565
3-GENERAL SERVICES
5000-314 OFFICE SUPPLIES 35 143 100 187 100 100 100
5000-317 PHOTO & DUPLICATION 0 43 0 77 0 0 0
5000-333 COMPUTER SUPPLIES 270 2,235 300 476 300 300 300
TOTAL 3-GENERAL SERVICES 306 2,421 400 740 400 400 400
4-MACHINE & EQUIPMENT MAINTENA
5000-413 OFFICE EQUIPMENT MAINTENAN 0 0 4,500 0 4,500 1,500 1,500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 4,500 0 4,500 1,500 1,500
________________________________________________________________________________________________
TOTAL 00 UTILITIES ADMINISTRATION 179,012 205,633 1,013,341 992,740 309,513 306,513 306,513
124
Water Production
Utility FundWater Operations Division 50 Department 01
Program Description
The Water Production Division is primarily responsible for producing safe and acceptable water in accordance with
State and Federal health standards.
The water production activity is responsible for operating and maintaining water wells, storage tanks, instrumentation
and the pumping of potable water to the residents of the City of Stephenville.
Program Personnel
2014-20152015-20162016-2017
Title
Water Plant Supervisor111
Plant Operators222
333
Performance Objectives
Provide a safe drinking source for the Stephenville community.
Stay abreast of the changing regulations to meet the new drinking standards.
Continually upgrade the existing facilities to meet regulatory requirements, maintain quality
-use needs.
Operate facilities in a cost efficient manner to minimize water rate increases.
125
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
02 -WATER AND WASTEWATER FUND
DIVISION - O WATER DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 WATER PRODUCTION
===================
1-PERSONNEL
5001-111 SALARIES 131,521 136,088 137,447 112,069 139,008 139,008 139,008
5001-112 OVERTIME 12,073 13,065 12,000 8,390 12,000 12,000 12,000
5001-114 ON-CALL PAY 5,050 4,670 3,440 3,620 3,440 3,440 3,440
5001-115 INCENTIVE PAY 2,414 2,530 2,520 2,055 2,520 2,520 2,520
5001-121 RETIREMENT 22,948 23,176 22,492 18,254 22,694 22,694 22,694
5001-122 SOCIAL SECURITY 11,153 11,832 11,889 9,921 12,008 12,008 12,008
5001-123 WORKER'S COMPENSATION 3,636 3,832 6,077 5,461 6,268 6,268 6,268
5001-125 GROUP INSURANCE 19,681 19,428 19,920 16,601 22,632 22,632 22,632
TOTAL 1-PERSONNEL 208,475 214,620 215,785 176,371 220,570 220,570 220,570
2-CONTRACTUAL
5001-211 POSTAGE 417 135 100 322 100 100 100
5001-212 COMMUNICATIONS 3,937 3,949 3,800 3,376 4,000 4,000 4,000
5001-215 TRAINING & EDUCATION 1,015 544 1,500 1,165 1,500 1,500 1,500
5001-224 INSURANCE 9,379 10,094 10,547 10,508 10,500 10,500 10,500
5001-251 UTILITIES 237,924 192,832 210,000 117,780 210,000 200,000 200,000
5001-252 DUES & SUBSCRIPTIONS 360 360 700 360 700 700 700
5001-253 OUTSIDE PROFESSIONALS 0 0 30,000 0 0 0 0
5001-254 SPECIAL SERVICES-ULRMWD 152,004 223,155 168,000 215,600 195,000 195,000 195,000
5001-258 STATE FEES 22,504 21,202 20,000 22,085 20,000 20,000 20,000
5001-260 PEST AND GERM CONTROL 912 852 250 639 900 900 900
TOTAL 2-CONTRACTUAL 428,452 453,124 444,897 371,833 442,700 432,700 432,700
3-GENERAL SERVICES
5001-314 OFFICE SUPPLIES 479 92 20 51 20 20 20
5001-316 WEARING APPAREL 1,249 1,346 1,800 1,191 1,800 1,800 1,800
5001-317 PHOTO & DUPLICATION 0 0 0 90 0 0 0
5001-318 SMALL TOOLS 145 80 300 93 300 300 300
5001-323 GAS & OIL 11,059 7,453 12,500 4,118 12,500 10,000 10,000
5001-332 OTHER SUPPLIES 2,188 891 500 587 500 500 500
TOTAL 3-GENERAL SERVICES 15,120 9,863 15,120 6,130 15,120 12,620 12,620
4-MACHINE & EQUIPMENT MAINTENA
5001-411 VEHICLE MAINTENANCE 25 3 0 0 1,000 1,000 1,000
5001-411.0073 2005 CHEVY MID-SIZE PICKUP 0 0 250 0 250 0 0
5001-411.0085 2005 CHEVY MID-SIZE PICK-U 0 0 250 0 250 0 0
5001-411.0133 2008 CHEVY COLORADO PICK U 131 0 500 0 500 0 0
5001-411.0137 2012 FORD F-150 PICK UP 153 657 0 516 250 0 0
5001-411.0138 2012 FORD F-150 PICK UP 171 438 0 390 250 0 0
5001-411.0330 2014 FORD F-150 1/2 TON 120 286 0 832 250 0 0
5001-412.0087 '98 CASE TRACTOR 438 1,335 300 13 300 300 300
5001-414 OTHER EQUIPMENT MAINTENANC 1,141 3,814 1,000 1,001 1,000 1,000 1,000
5001-423 WATER FACILITY MAINTENANCE 185,341 146,405 225,000 253,191 125,000 125,000 125,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 187,520 152,939 227,300 255,942 129,050 127,300 127,300
5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________
TOTAL 01 WATER PRODUCTION 839,567 830,545 903,102 810,277 807,440 793,190 793,190
126
Water Distribution
Utility FundWater Operations Division 50 Department 02
Program Description
Water Distribution is responsible for routine inspection of water distribution lines; installation of water taps and
meters; rehabilitation and replacement of damaged or inefficient water lines; meters; fire hydrants and values. The
Department takes routine water samples to test the safety and efficiency of the system. The Department will
continue to maintain water system lines and equipment as well as continue to recognize, follow and meet all
Environmental Protection Agency and Safe Drinking Water Act regulations.
Program Personnel
Title 2014-20152015-20162016-2017
Crew Leader222
Heavy Equipment Operator111
Light Equipment Operator233
Laborer II100
666
Performance Objectives
Ensure safe, efficient delivery of water to the Stephenville community.
Maintain highest standard of water quality, meeting EPA and TCEQ
standards.
Minimize system losses due to aged infrastructure.
Enhance customer service through efficient service.
repair and replacement of existing ones.
127
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
02 -WATER AND WASTEWATER FUND
DIVISION - O WATER DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 WATER DISTRIBUTION
=====================
1-PERSONNEL
5002-111 SALARIES 215,479 187,865 227,925 166,700 233,814 233,814 233,814
5002-112 OVERTIME 5,790 5,091 9,500 5,989 9,500 9,500 9,500
5002-114 ON CALL PAY 3,250 2,190 3,480 1,840 3,480 3,480 3,480
5002-115 INCENTIVE PAY 2,891 2,891 2,880 2,348 2,880 2,880 2,880
5002-121 RETIREMENT 34,767 29,428 35,283 25,672 36,098 36,098 36,098
5002-122 SOCIAL SECURITY 17,043 14,807 18,650 13,618 19,100 19,100 19,100
5002-123 WORKER'S COMPENSATION 4,928 5,896 8,299 7,585 8,680 8,680 8,680
5002-125 GROUP INSURANCE 37,981 28,392 39,839 26,845 45,665 45,665 45,665
TOTAL 1-PERSONNEL 322,130 276,561 345,856 250,597 359,217 359,217 359,217
2-CONTRACTUAL
5002-211 POSTAGE 181 21 150 370 150 150 150
5002-212 COMMUNICATIONS 1,488 1,711 1,700 1,223 1,700 1,700 1,700
5002-215 TRAINING & EDUCATION 2,273 1,060 2,000 1,206 2,000 2,000 2,000
5002-224 INSURANCE 3,988 3,653 4,180 4,059 4,075 4,075 4,075
5002-231 RENTAL 0 324 100 100 100 100 100
5002-251 UTILITIES 135,151 130,916 135,000 75,388 135,000 135,000 135,000
5002-252 DUES & SUBSCRIPTIONS 600 480 720 600 720 720 720
5002-253 OUTSIDE PROFESSIONALS 12,602 8,741 10,000 6,580 10,000 10,000 10,000
5002-254 SPECIAL SERVICES 0 0 32,200 6,130 32,200 32,200 32,200
5002-255 DAMAGE CLAIMS 3,500 22 0 0 0 0 0
TOTAL 2-CONTRACTUAL 159,784 146,928 186,050 95,657 185,945 185,945 185,945
3-GENERAL SERVICES
5002-312 CHEMICALS 15,518 12,212 20,000 10,465 20,000 15,000 15,000
5002-314 OFFICE SUPPLIES 167 36 100 394 100 100 100
5002-316 WEARING APPAREL 2,795 1,937 3,775 2,017 3,775 3,775 3,775
5002-318 SMALL TOOLS 4,967 1,480 1,500 1,625 1,500 1,500 1,500
5002-323 GAS & OIL 11,147 10,395 15,000 7,811 15,000 12,000 12,000
5002-332 OTHER SUPPLIES 1,604 2,689 2,500 1,952 2,500 2,500 2,500
TOTAL 3-GENERAL SERVICES 36,198 28,750 42,875 24,263 42,875 34,875 34,875
4-MACHINE & EQUIPMENT MAINTENA
5002-411 VEHICLE MAINTENANCE 0 0 100 0 100 100 100
5002-411.0080 '73 CHEVY 1-TON #80 15 833 500 16 500 500 500
5002-411.0086 '03 CHEVY DUMP TRUCK 464 333 1,500 2,119 1,500 1,500 1,500
5002-411.0088 2005 FORD 3/4 TON - UNIT#8 446 0 500 0 500 500 500
5002-411.0139 2013 DODGE RAM 1500 1/2 TO 158 169 500 377 500 500 500
5002-411.0230 2013 FORD F-250 3/4 TON 330 778 500 329 500 500 500
5002-411.0331 2014 FORD F-250 3/4 TON TR 120 192 0 111 0 0 0
5002-412 MACHINERY MAINTENANCE 2,001 1,834 2,000 944 2,000 2,000 2,000
5002-412.0089 AIR COMPRESSOR 99 INGLESOR 116 0 200 132 200 200 200
5002-412.0580 2003 CASE BACKHOE 1,974 135 2,500 880 2,500 2,500 2,500
5002-414 GENERATOR MAINTENANCE 3,420 4,100 3,000 3,679 3,000 3,000 3,000
5002-423 WATER FACILITY MAINTENANCE 92,396 101,999 115,000 85,600 265,000 265,000 265,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 101,440 110,373 126,300 94,187 276,300 276,300 276,300
5-CAPITAL OUTLAY ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________
TOTAL 02 WATER DISTRIBUTION 619,551 562,611 701,081 464,704 864,337 856,337 856,337
128
Customer Service
Utility Fund Water Operations Division 50 Department 03
Program Description
The Customer Service Division is responsible for the accurate reading of all water meters within the service area. Plans
and coordinates with utility billing and collections department. This office also handles connections and
disconnections of service.
It is also responsible for field service and some water meter repairs. They provide back-up for water/wastewater
personnel for utility problems.
Program Personnel
Title 2014-20152015-20162016-2017
Customer Service Supervisor111
2
Light Equipment Operator12
Meter Reader100
333
Performance Objectives
Accurately read all water meters each month.
Deliver services to customers in a timelymanner.
Maintain the water meter replacement program.
129
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
02 -WATER AND WASTEWATER FUND
DIVISION - O WATER DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
03 CUSTOMER SERVICE
===================
1-PERSONNEL
5003-111 SALARIES 103,525 108,130 110,534 90,233 114,061 114,061 114,061
5003-112 OVERTIME 3,962 2,894 5,000 3,147 5,000 5,000 5,000
5003-115 INCENTIVE PAY 1,084 1,084 1,080 991 1,080 1,080 1,080
5003-121 RETIREMENT 16,434 16,589 16,878 13,655 17,370 17,370 17,370
5003-122 SOCIAL SECURITY 7,658 8,312 8,921 7,351 9,191 9,191 9,191
5003-123 WORKER'S COMPENSATION 2,276 2,477 3,970 3,567 4,176 4,176 4,176
5003-125 GROUP INSURANCE 18,927 18,776 19,920 16,144 22,632 22,632 22,632
TOTAL 1-PERSONNEL 153,867 158,262 166,303 135,089 173,510 173,510 173,510
2-CONTRACTUAL
5003-211 POSTAGE 0 11 75 197 75 75 75
5003-212 COMMUNICATIONS 891 1,944 2,030 1,613 2,500 2,500 2,500
5003-213 PRINTING 266 210 150 102 150 150 150
5003-215 TRAINING & EDUCATION 1,792 645 500 994 500 500 500
5003-224 INSURANCE 686 944 1,129 1,091 1,085 1,085 1,085
5003-252 DUES & SUBSCRIPTIONS 360 360 250 360 250 250 250
5003-255 DAMAGE CLAIMS 2,325 505 0 0 0 0 0
TOTAL 2-CONTRACTUAL 6,319 4,619 4,134 4,357 4,560 4,560 4,560
3-GENERAL SERVICES
5003-313 BOOKS & EDUCATIONAL MATERI 0 0 100 0 100 100 100
5003-316 WEARING APPAREL 1,450 1,259 1,500 971 1,500 1,500 1,500
5003-318 SMALL TOOLS 153 111 150 87 150 150 150
5003-323 GAS & OIL 14,692 11,506 16,000 2,685 12,000 12,000 12,000
5003-332 OTHER SUPPLIES 700 174 300 162 300 300 300
5003-333 COMPUTER SUPPLIES 0 0 0 414 0 0 0
TOTAL 3-GENERAL SERVICES 16,995 13,050 18,050 4,319 14,050 14,050 14,050
4-MACHINE & EQUIPMENT MAINTENA
5003-411.0130 2006 CHEVROLET PICK UP 108 1,711 500 105 500 500 500
5003-411.0132 2008 FORD F150 PICKUP 567 352 500 445 500 500 500
5003-411.0134 2009 FORD F-150 1/2 TON PI 973 501 500 891 500 500 500
5003-411.0500 2016 CHEVY SILVERADO 1/2 T 0 0 0 17 0 0 0
5003-411.0501 2016 CHEVY SILVERADO 1/2 T 0 0 0 17 0 0 0
5003-412.0002 2011 JOHN DEERE GATOR 441 85 500 0 0 0 0
5003-414 OTHER EQUIPMENT MAINTENANC 36 0 250 153 250 250 250
5003-423 METER MAINTENANCE 25,587 11,050 15,000 10,222 15,000 15,000 15,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 27,711 13,700 17,250 11,849 16,750 16,750 16,750
5-CAPITAL OUTLAY
5003-511 VEHICLES 0 0 44,000 46,070 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 44,000 46,070 0 0 0
________________________________________________________________________________________________
TOTAL 03 CUSTOMER SERVICE 204,892 189,631 249,737 201,684 208,870 208,870 208,870
TOTAL O WATER DEPARTMENT 1,843,022 1,788,420 2,867,261 2,469,406 2,190,160 2,164,910 2,164,910
=========== =========== =========== =========== =========== ============ ============
130
Wastewater Collection
Utility FundWastewater Services Division 51Department 01
Program Description
The Wastewater Collection Department maintains and rehabilitates the wastewater collection system, through
routine inspections of system facilities and restoration of broke or collapsed mains. The Department provides
maintenance services, including the installation of wastewater taps; the clearing, jet cleaning and camera inspection
of lines.
Program Personnel
Title 2014-20152015-20162016-2017
WW/WWtr Superintendent111
Crew Leader111
Heavy Equipment Operator122
Light Equipment Operator222
566
Performance Objectives
Maintain all public wastewater collection system lines in free-flowing condition to protect
the health and environment.
Respond quickly and efficiently to customer requests regarding the collection system.
131
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
02 -WATER AND WASTEWATER FUND
DIVISION - 1 WASTEWATER DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 WASTEWATER COLLECTION
========================
1-PERSONNEL
5101-111 SALARIES 128,998 159,899 166,590 158,106 206,935 206,935 206,935
5101-112 OVERTIME 5,179 9,439 6,000 6,711 6,000 6,000 6,000
5101-114 ON-CALL PAY 2,140 3,480 3,480 3,020 3,480 3,480 3,480
5101-115 INCENTIVE PAY 1,929 2,134 2,160 2,055 2,160 2,160 2,160
5101-121 RETIREMENT 21,429 25,769 25,795 24,581 31,602 31,602 31,602
5101-122 SOCIAL SECURITY 10,602 12,898 13,635 12,567 16,721 16,721 16,721
5101-123 WORKER'S COMPENSATION 3,667 3,319 6,067 5,452 7,597 7,597 7,597
5101-125 GROUP INSURANCE 24,614 30,774 33,200 31,421 46,066 46,066 46,066
TOTAL 1-PERSONNEL 198,559 247,711 256,927 243,913 320,561 320,561 320,561
2-CONTRACTUAL
5101-212 COMMUNICATIONS 1,621 1,583 1,800 1,015 1,500 1,500 1,500
5101-215 TRAINING & EDUCATION 1,432 1,920 2,000 3,069 2,000 2,000 2,000
5101-224 INSURANCE 3,337 3,581 3,915 3,517 3,455 3,455 3,455
5101-231 RENTAL 300 586 300 300 300 300 300
5101-251 UTILITIES 138 279 500 344 500 500 500
5101-252 DUES SUBSCRIPTIONS 360 600 600 720 600 600 600
5101-253 OUTSIDE PROFESSIONALS 47,135 0 0 0 0 0 0
5101-254 SPECIAL SERVICES 0 0 68,000 67,930 0 0 0
TOTAL 2-CONTRACTUAL 54,323 8,549 77,115 76,895 8,355 8,355 8,355
3-GENERAL SERVICES
5101-316 WEARING APPAREL 2,674 2,866 2,000 2,776 2,000 2,000 2,000
5101-318 SMALL TOOLS 305 463 500 176 500 500 500
5101-323 GAS & OIL 23,070 15,562 20,000 7,165 18,000 18,000 18,000
5101-332 OTHER SUPPLIES 1,355 505 500 567 500 500 500
TOTAL 3-GENERAL SERVICES 27,404 19,396 23,000 10,684 21,000 21,000 21,000
4-MACHINE & EQUIPMENT MAINTENA
5101-411.0135 2009 FORD RANGER PICKUP 87 70 500 53 250 250 250
5101-411.0136 2010 FORD F 350 1 TON 96 64 250 44 500 500 500
5101-411.0230 2013 FORD F-250 0 0 500 0 0 0 0
5101-411.0233 2015 FORD F-750 DUMP TRUCK 121 14 0 284 0 0 0
5101-412.0081 H V SEWER MACHINE 2000 VO 0 0 1,000 0 1,000 1,000 1,000
5101-412.0085 1985 TRAILER HVSM 0 0 250 113 250 250 250
5101-412.0231 2012 JOHN DEERE BACKHOE 308 714 0 798 0 0 0
5101-412.0232 2012 FREIGHTLINER/VACCON T 3,774 5,327 2,500 3,189 2,500 2,500 2,500
5101-412.0590 '96 590 CASE BACKHOE/LOADE 0 0 500 0 500 500 500
5101-414 OTHER EQUIPMENT MAINTENANC 266 81 400 1,113 400 400 400
5101-415 MANHOLE MAINTENANCE 0 0 0 0 24,000 24,000 24,000
5101-424 SEWER FACILITY MAINTENANCE 26,723 20,205 100,000 16,479 100,000 50,000 50,000
5101-424.000B LIFT STATION MAINTENANCE 74 16,533 500 231 500 500 500
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 31,448 43,009 106,400 22,305 129,900 79,900 79,900
5-CAPITAL OUTLAY
5101-527 WATER&SEWER LINE REPLACEME 0 0 79,900 79,811 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 79,900 79,811 0 0 0
________________________________________________________________________________________________
TOTAL 01 WASTEWATER COLLECTION 311,734 318,665 543,342 433,608 479,816 429,816 429,816
132
Wastewater Treatment
Utility FundWastewater Services Division 51Department 02
Program Description
The purpose of function of the Wastewater Treatment division is to receive and treat the spent water from a
community, containing the wastes from domestic, industrial or commercial use and the surface water runoff and
groundwater which may enter the system through infiltration.
The Stephenville Wastewater Treatment Plant is an activated sludge process. The activated sludge process in an
aerobic biological process in which microorganisms grow by using oxidizable material in the wastewater as food. The
microorganisms are recycled to the treatment plant in order to increase the rate of reaction.
The City contracts with OMI to provide this service.
Performance Objectives
Maintain compliance with State and Federal requirements for operation and maintenance of
the Wastewater Treatment Plant in order to protect the health and wellbeing of the citizens of
Stephenville, Erath County and the State of Texas.
Operate the facilities in the most cost efficient manner possible while maintaining effluent
quality.
Provide treatment of wastewater collected to meet permit requirements.
133
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
02 -WATER AND WASTEWATER FUND
DIVISION - 1 WASTEWATER DEPARTMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
02 WASTEWATER TREATMENT
=======================
2-CONTRACTUAL
5102-224 INSURANCE 4,511 4,656 4,656 4,710 4,656 4,656 4,656
5102-251 UTILITIES 113,094 121,595 120,000 67,259 120,000 120,000 120,000
5102-254 SPECIAL SERVICES 55 0 20,000 32,211 20,000 20,000 20,000
5102-255 DAMAGE CLAIMS 0 0 0 11,703 0 0 0
5102-258 STATE FEES 21,029 31,631 22,000 18,856 22,000 22,000 22,000
5102-261 CONTRACTUAL SERVICES-OMI 707,011 742,428 730,000 761,038 799,040 799,040 799,040
TOTAL 2-CONTRACTUAL 845,701 900,309 896,656 895,776 965,696 965,696 965,696
4-MACHINE & EQUIPMENT MAINTENA
5102-412.0230 2008 SKID STEER LOADER 0 1,383 0 0 0 0 0
5102-424 SEWER FACILITY MAINTENANCE 81,212 149,561 100,000 130,362 100,000 100,000 100,000
5102-425 WWTP GENERATOR MAINTENANCE 0 0 0 400 0 0 0
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 81,212 150,943 100,000 130,762 100,000 100,000 100,000
5-CAPITAL OUTLAY
5102-511 VEHICLES 0 0 25,000 24,955 0 0 0
TOTAL 5-CAPITAL OUTLAY 0 0 25,000 24,955 0 0 0
________________________________________________________________________________________________
TOTAL 02 WASTEWATER TREATMENT 926,913 1,051,252 1,021,656 1,051,493 1,065,696 1,065,696 1,065,696
________________________________________________________________________________________________________________________________________
TOTAL 1 WASTEWATER DEPARTMENT 1,238,647 1,369,917 1,564,998 1,485,101 1,545,512 1,495,512 1,495,512
=========== =========== =========== =========== =========== ============ ============
134
Utility Billing & Collections
Utility FundBilling & Collections Division 52Department 01
Program Description
The Utility Billing and Collections Department bills and collects for all City utility services as well as handling new
development services creations; utility service requests; bad debt and non-payment issues; customer assistance with
conservation and utility programs; payment options and arrangements; maintenance of City utility account records;
and billing inquiries.
Program Personnel
Title 2014-20152015-20162016-2017
Utility Billing Clerks222
222
Performance Objectives
Process payments and cash receipts and make deposits in a timely manner.
Prepare and mail correct, concise utility bills to all customers in a timely manner.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
135
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
02 -WATER AND WASTEWATER FUND
DIVISION - 2 BILLING AND COLLECTIONS
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 UTILITY BILLING & COLLECTIO
==============================
1-PERSONNEL
5201-111 SALARIES 62,936 70,202 74,893 62,209 72,734 72,734 72,734
5201-121 RETIREMENT 9,627 10,301 10,839 9,001 10,516 10,516 10,516
5201-122 SOCIAL SECURITY 4,297 4,809 5,729 4,565 5,564 5,564 5,564
5201-123 WORKER'S COMPENSATION 134 151 263 236 261 261 261
5201-125 GROUP INSURANCE 12,847 12,735 13,280 10,915 15,088 15,088 15,088
TOTAL 1-PERSONNEL 89,842 98,198 105,004 86,927 104,163 104,163 104,163
2-CONTRACTUAL
5201-211 POSTAGE 33,292 36,170 32,000 26,260 32,000 32,000 32,000
5201-212 COMMUNICATIONS 12 13 30 6 30 30 30
5201-213 PRINTING 309 398 500 0 500 500 500
5201-224 INSURANCE 291 299 375 349 350 350 350
5201-253 OUTSIDE PROFESSIONALS 15,398 15,675 16,000 16,425 20,000 20,000 20,000
5201-254 SPECIAL SERVICES 17,809 12,022 42,400 32,488 44,600 44,600 44,600
5201-255 CHARITY WRITEOFF 0 266 0 0 0 0 0
TOTAL 2-CONTRACTUAL 67,111 64,843 91,305 75,529 97,480 97,480 97,480
3-GENERAL SERVICES
5201-314 OFFICE SUPPLIES 51 ( 449) 200 0 200 200 200
5201-317 PHOTO & DUPLICATION 0 0 0 12 0 0 0
5201-332 OPERATING SUPPLIES 722 0 0 0 0 0 0
5201-333 COMPUTER SUPPLIES 393 0 500 0 500 500 500
5201-334 CREDIT CARD CHARGES 10,354 10,365 7,500 7,994 7,500 7,500 7,500
5201-335 WEB CREDIT CARD FEES 15,042 18,106 15,000 17,531 15,000 15,000 15,000
TOTAL 3-GENERAL SERVICES 26,563 28,022 23,200 25,538 23,200 23,200 23,200
4-MACHINE & EQUIPMENT MAINTENA
5201-413 OFFICE (COMPUTER) MAINTENA 17,805 41,066 20,000 20,967 25,000 25,000 25,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 17,805 41,066 20,000 20,967 25,000 25,000 25,000
________________________________________________________________________________________________
TOTAL 01 UTILITY BILLING & COLLECTIO 201,320 232,129 239,509 208,961 249,843 249,843 249,843
________________________________________________________________________________________________________________________________________
TOTAL 2 BILLING AND COLLECTIONS 201,320 232,129 239,509 208,961 249,843 249,843 249,843
=========== =========== =========== =========== =========== ============ ============
136
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
02 -WATER AND WASTEWATER FUND
DIVISION - 9 NON DEPARTMENTAL
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 NON DEPARTMENTAL
===================
5-CAPITAL OUTLAY
5901-500 DEPRECIATION 1,374,319 1,480,563 0 ( 92,573) 0 0 0
5901-550 GAIN ON SALE OF ASSETS 0 2,894 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 1,374,319 1,483,457 0 ( 92,573) 0 0 0
6-BANK CHARGES
5901-610 BANK CHARGES 6,490 0 0 148 0 0 0
TOTAL 6-BANK CHARGES 6,490 0 0 148 0 0 0
7-DEBT SERVICE
5901-730 2001 BOND INTEREST 119,231 82,088 50,261 50,261 0 0 0
5901-731 2013 BOND INTEREST 7,211 89,404 24,154 12,201 23,655 23,655 23,655
5901-740 2014 CAPITAL LEASE INTERES 0 88,520 69,566 35,208 63,528 63,528 63,528
5901-741 2004 BOND INTEREST 230,381 22,392 54,621 28,501 44,090 44,090 44,090
5901-744 2003B BOND INTEREST 26,329 12,461 9,450 4,900 6,850 6,850 6,850
5901-750 BOND PRINCIPAL 0 0 2,027,414 1,907,953 1,846,872 1,846,872 1,846,872
5901-755 2006 BOND INTEREST 15,458 12,251 4,524 4,524 0 0 0
TOTAL 7-DEBT SERVICE 398,609 307,117 2,239,990 2,043,547 1,984,995 1,984,995 1,984,995
8-NOT USED
5901-800 GROSS RECEIPTS TAX-TO GENE 255,044 252,543 255,000 203,250 255,000 255,000 255,000
5901-801 ADMIN. FEE-TRANSFER TO GEN 208,824 208,824 258,870 174,020 258,870 258,870 258,870
5901-802 TRANSFER-CAPITAL PROJECTS( 1,767,888) 0 0 0 0 0 0
TOTAL 8-NOT USED ( 1,304,020) 461,367 513,870 377,270 513,870 513,870 513,870
________________________________________________________________________________________________
TOTAL 01 NON DEPARTMENTAL 475,398 2,251,941 2,753,860 2,328,393 2,498,865 2,498,865 2,498,865
________________________________________________________________________________________________________________________________________
TOTAL 9 NON DEPARTMENTAL 475,398 2,251,941 2,753,860 2,328,393 2,498,865 2,498,865 2,498,865
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 3,758,387 5,642,408 7,425,628 6,491,861 6,484,380 6,409,130 6,409,130
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 2,919,989 1,062,399 ( 868,353) ( 892,234) 185,395 260,645 260,645
=========== =========== =========== =========== =========== ============ ============
137
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138
SANITARY
LANDFILL
FUND
139
Sanitary Landfill Fund
The Sanitary Landfill Fund is a Special Revenue Fund which derives its revenue from fees for the disposal of solid
waste at the Stephenville Municipal Landfill.
The City of Stephenville Landfill is a Type IV landfill, which is permitted to accept only brush and/or construction
demolition waste and rubbish (trash) that are free of putrescibleand household wastes.
It is responsible for receiving permits from the Texas Commission on Environmental Qualityand other agencies
required when new cells are constructed for placement of solid wastes.
Program Personnel
Title 2014-20152015-21062016-2017
Supervisor111
Heavy Equipment Operator I111
Gate Attendant 011
Landfill Assistant (* 2-P/T) 1*.5.5
33.53.5
Performance Objectives
Provide daily cover for all solid waste deposited into landfill.
Respond to customer requests regarding the landfill quickly and efficiently.
Process payments and cash receipts and make deposits in a timelymanner.
Provide good, prompt personal, face-to-face and phone assistance to citizens.
140
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
03 -SANITARY LANDFILL FUND
FUND FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 457,119 965,427 434,187 706,536 425,400 425,400 425,400
FUND TOTAL REVENUES 457,119 965,427 434,187 706,536 425,400 425,400 425,400
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 305,179 404,169 433,829 363,061 415,181 411,181 856,181
FUND TOTAL EXPENDITURES 305,179 404,169 433,829 363,061 415,181 411,181 856,181
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 151,940 561,258 358 343,475 10,219 14,219 ( 430,781)
=========== =========== =========== =========== =========== ============ ============
141
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
03 -SANITARY LANDFILL FUND
DIVISION FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 454,984 955,391 433,787 700,623 425,000 425,000 425,000
5 OTHER REVENUE 2,135 10,036 400 5,913 400 400 400
FUND TOTAL REVENUES 457,119 965,427 434,187 706,536 425,400 425,400 425,400
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
0 SANITARY LANDFILL
===================
01 TOTAL LANDFILL EXPENSE
1-PERSONNEL 142,129 179,316 173,509 147,885 178,726 178,726 178,726
2-CONTRACTUAL 33,850 34,505 94,745 74,328 80,380 80,380 80,380
3-GENERAL SERVICES 20,030 21,164 22,500 13,351 22,500 18,500 18,500
4-MACHINE & EQUIPMENT MAI 23,665 5,758 10,500 4,789 11,000 11,000 11,000
5-CAPITAL OUTLAY 74,970 152,857 10,000 9,929 0 0 0
7-DEBT SERVICE 0 33 103,500 103,998 103,500 103,500 103,500
8-NOT USED 10,536 10,536 19,075 8,780 19,075 19,075 464,075
TOTAL 01 TOTAL LANDFILL EXPENSE 305,179 404,169 433,829 363,061 415,181 411,181 856,181
________________________________________________________________________________________________
TOTAL 0 SANITARY LANDFILL 305,179 404,169 433,829 363,061 415,181 411,181 856,181
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 305,179 404,169 433,829 363,061 415,181 411,181 856,181
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 151,940 561,258 358 343,475 10,219 14,219 ( 430,781)
=========== =========== =========== =========== =========== ============ ============
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
03 -SANITARY LANDFILL FUND
ARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4471 LANDFILL GATE FEES 454,984 955,391 433,787 694,747 425,000 425,000 425,000
TOTAL 4 SERVICE CHARGES 454,984 955,391 433,787 694,747 425,000 425,000 425,000
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 32 182 0 2,138 0 0 0
4535 LEASES 350 400 400 350 400 400 400
4540 INSUFFICIENT CHECK CHARGES 120 30 0 150 0 0 0
4541 MISCELLANEOUS 0 493 0 0 0 0 0
4595 CREDIT CARD FEES 1,633 8,931 0 2,813 0 0 0
TOTAL 5 OTHER REVENUE 2,135 10,036 400 5,450 400 400 400
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 457,119 965,427 434,187 700,197 425,400 425,400 425,400
=========== =========== =========== =========== =========== ============ ============
142
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
03 -SANITARY LANDFILL FUND
DIVISION - 0 SANITARY LANDFILL
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 TOTAL LANDFILL EXPENSE
=========================
1-PERSONNEL
5001-111 SALARIES 78,249 108,348 106,950 88,882 108,450 108,450 108,450
5001-112 OVERTIME 352 9,032 3,000 3,294 3,000 3,000 3,000
5001-113 PART-TIME WAGES 26,600 12,220 10,000 10,351 10,000 10,000 10,000
5001-115 INCENTIVE PAY 0 0 0 101 0 0 0
5001-121 RETIREMENT 11,798 16,460 15,913 13,126 16,113 16,113 16,113
5001-122 SOCIAL SECURITY 7,948 9,499 9,176 7,916 9,291 9,291 9,291
5001-123 WORKER'S COMPENSATION 4,335 4,899 8,550 7,683 8,839 8,839 8,839
5001-125 GROUP INSURANCE 12,847 18,858 19,920 16,533 23,033 23,033 23,033
TOTAL 1-PERSONNEL 142,129 179,316 173,509 147,885 178,726 178,726 178,726
2-CONTRACTUAL
5001-211 POSTAGE 1,163 26 1,500 0 1,500 1,500 1,500
5001-212 COMMUNICATIONS 2,104 2,185 2,200 2,205 2,830 2,830 2,830
5001-215 TRAINING & EDUCATION 0 9 1,000 1,220 1,000 1,000 1,000
5001-224 INSURANCE 4,418 4,462 4,725 4,643 4,630 4,630 4,630
5001-231 RENTAL 1,406 1,563 1,320 1,150 1,320 1,320 1,320
5001-251 UTILITIES 443 480 600 285 600 600 600
5001-253 OUTSIDE PROFESSIONAL 0 0 5,500 354 5,500 5,500 5,500
5001-254 SPECIAL SERVICES 15,251 5,307 47,000 33,700 40,500 40,500 40,500
5001-255 DAMAGE CLAIMS 325 14,954 5,400 5,400 0 0 0
5001-258 STATE FEES 8,477 5,520 25,000 25,371 22,000 22,000 22,000
5001-261 OTHER CONTRACTUAL SERVICES 264 0 500 0 500 500 500
TOTAL 2-CONTRACTUAL 33,850 34,505 94,745 74,328 80,380 80,380 80,380
3-GENERAL SERVICES
5001-314 OFFICE SUPPLIES 188 392 500 195 500 500 500
5001-316 WEARING APPAREL 1,159 1,517 1,200 1,332 1,200 1,200 1,200
5001-318 SMALL TOOLS 741 618 500 262 500 500 500
5001-323 GAS & OIL 16,030 15,475 20,000 9,233 20,000 16,000 16,000
5001-332 OTHER SUPPLIES 451 394 200 172 200 200 200
5001-333 COMPUTER SUPPLIES 0 100 100 0 100 100 100
5001-334 CREDIT CARD FEES 1,459 2,668 0 2,157 0 0 0
TOTAL 3-GENERAL SERVICES 20,030 21,164 22,500 13,351 22,500 18,500 18,500
4-MACHINE & EQUIPMENT MAINTENA
5001-411.0071 2002 DODGE TRUCK 0 0 500 0 500 500 500
5001-411.0077 1999 Chevy 1 TON 481 106 700 0 700 700 700
5001-412 MACHINERY MAINTENANCE 0 0 500 0 500 500 500
5001-412.0002 D6-R DOZER 22,260 1,297 2,500 0 2,500 2,500 2,500
5001-412.0003 1990 CAT 816 COMPACTOR 552 0 2,500 0 2,500 2,500 2,500
5001-412.0006 2008 CAT 725 HAULTRUCK 0 226 2,500 72 2,500 2,500 2,500
5001-412.0007 2009 KOMATSU EXCAVATOR 0 1,708 1,000 487 1,000 1,000 1,000
5001-412.0008 2014 TANA E320 COMPACTOR 0 350 0 3,295 0 0 0
5001-412.0009 2012 JD GATOR 0 0 0 0 500 500 500
5001-415 SCALE MAINTENANCE 0 1,506 0 381 0 0 0
5001-421 BUILDING MAINTENANCE 372 566 300 554 300 300 300
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 23,665 5,758 10,500 4,789 11,000 11,000 11,000
5-CAPITAL OUTLAY
5001-500 DEPRECIATION 74,970 152,857 0 0 0 0 0
5001-514 OTHER EQUIPMENT 0 0 10,000 9,929 0 0 0
TOTAL 5-CAPITAL OUTLAY 74,970 152,857 10,000 9,929 0 0 0
7-DEBT SERVICE
5001-750 LEASE PRINCIPAL 0 33 103,500 103,998 103,500 103,500 103,500
TOTAL 7-DEBT SERVICE 0 33 103,500 103,998 103,500 103,500 103,500
8-NOT USED
5001-800 ADMIN. FEE-TRANSFER TO WAT 10,536 10,536 19,075 8,780 19,075 19,075 19,075
5001-801 OPERATING TRANSFER OUT 0 0 0 0 0 0 445,000
TOTAL 8-NOT USED 10,536 10,536 19,075 8,780 19,075 19,075 464,075
________________________________________________________________________________________________
TOTAL 01 TOTAL LANDFILL EXPENSE 305,179 404,169 433,829 363,061 415,181 411,181 856,181
________________________________________________________________________________________________________________________________________
TOTAL 0 SANITARY LANDFILL 305,179 404,169 433,829 363,061 415,181 411,181 856,181
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 305,179 404,169 433,829 363,061 415,181 411,181 856,181
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 151,940 561,258 358 343,475 10,219 14,219 (430,781)
=========== =========== =========== =========== =========== ============ ============
143
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144
AIRPORT
FUND
145
Airport Fund
The Stephenville Clark RegionalAirport, consist of one main lighted runway precision approach path
indicator (PAPI) equipped. Buildings include two 8-unit T-hangars, one 12-unit T-hangar, 2-corporate
hangers, a main hangar/shop building and the new terminal building which
lounge. The operations of the airport are contracted to Stephenville Aviation, Inc.
A City Council appointed Airport Advisory Board, consisting of sevencitizens, is established to make
recommendations regarding studies,construction, improvements and related airport matters.
This fund was established to fund the on-going operations associated with the public aviation facilities at
the Stephenville Clark RegionalAirport. The major revenues are derived from hangar rentals and ground
lease payments.
AIRPORT REVENUE/OPERATING EXPENSE-10YR HISTORY
$150,000
$125,000
$100,000
$75,000
$50,000
$25,000
$0
Service Chg Revenue
Operating Expense
146
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
04 -AIRPORT FUND
FUND FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 112,329 121,959 118,379 89,201 114,690 114,690 114,690
FUND TOTAL REVENUES 112,329 121,959 118,379 89,201 114,690 114,690 114,690
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 192,640 207,538 97,126 107,339 97,773 97,763 97,763
FUND TOTAL EXPENDITURES 192,640 207,538 97,126 107,339 97,773 97,763 97,763
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 80,311) ( 85,579) 21,253 ( 18,138) 16,917 16,927 16,927
=========== =========== =========== =========== =========== ============ ============
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
04 -AIRPORT FUND
DIVISION FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 103,624 107,544 108,379 89,201 104,690 104,690 104,690
5 OTHER REVENUE 8,705 14,415 10,000 0 10,000 10,000 10,000
FUND TOTAL REVENUES 112,329 121,959 118,379 89,201 114,690 114,690 114,690
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
AIRPORT
=======
01 TOTAL AIRPORT FUND EXPENSE
2-CONTRACTUAL 43,791 54,463 44,892 69,818 43,910 43,910 43,910
3-GENERAL SERVICES 1,283 1,485 750 651 1,000 1,000 1,000
4-MACHINE & EQUIPMENT MAI 21,605 21,722 26,850 13,193 28,100 28,100 28,100
5-CAPITAL OUTLAY 122,604 126,435 0 0 0 0 0
7-DEBT SERVICE 3,357 3,432 24,634 23,677 24,763 24,753 24,753
TOTAL 01 TOTAL AIRPORT FUND EXPENS 192,640 207,538 97,126 107,339 97,773 97,763 97,763
________________________________________________________________________________________________
TOTAL AIRPORT 192,640 207,538 97,126 107,339 97,773 97,763 97,763
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 192,640 207,538 97,126 107,339 97,773 97,763 97,763
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 80,311) ( 85,579) 21,253 ( 18,138) 16,917 16,927 16,927
=========== =========== =========== =========== =========== ============ ============
147
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
04 -AIRPORT FUND
ARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4435 LEASES 1,440 1,440 1,440 800 1,440 1,440 1,440
4480 HANGAR RENTAL 99,210 102,671 103,689 85,980 100,000 100,000 100,000
4482 GASOLINE SALES 2,975 3,433 3,250 2,421 3,250 3,250 3,250
TOTAL 4 SERVICE CHARGES 103,624 107,544 108,379 89,201 104,690 104,690 104,690
5 OTHER REVENUE
4541 MISCELLANEOUS 816 1,080 0 0 0 0 0
4591 GRANT PROCEEDS 7,889 13,335 10,000 0 10,000 10,000 10,000
TOTAL 5 OTHER REVENUE 8,705 14,415 10,000 0 10,000 10,000 10,000
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 112,329 121,959 118,379 89,201 114,690 114,690 114,690
=========== =========== =========== =========== =========== ============ ============
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
04 -AIRPORT FUND
DIVISION - AIRPORT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 TOTAL AIRPORT FUND EXPENSE
=============================
2-CONTRACTUAL
5001-211 POSTAGE 12 24 50 6 50 50 50
5001-212 COMMUNICATIONS 976 985 960 1,733 960 960 960
5001-214 ADVERTISING 0 0 0 749 1,000 1,000 1,000
5001-215 TRAINING & EDUCATION 860 216 1,200 1,188 1,200 1,200 1,200
5001-224 INSURANCE 3,326 3,618 4,082 3,844 4,100 4,100 4,100
5001-231 RENTAL 0 0 0 22,748 0 0 0
5001-251 UTILITIES 29,274 29,813 30,000 20,612 30,000 30,000 30,000
5001-252 DUES & SUBSCRIPTIONS 1,531 920 1,500 837 1,500 1,500 1,500
5001-253 OUTSIDE PROFESSIONAL 3,784 13,666 100 13,234 100 100 100
5001-254 SPECIAL SERVICES 0 763 3,000 0 1,000 1,000 1,000
5001-258 STATE FEES 200 200 200 200 200 200 200
5001-260 PEST CONTROL 228 213 200 160 200 200 200
5001-261 CONTRACTUAL SERVICES 3,600 4,044 3,600 4,505 3,600 3,600 3,600
TOTAL 2-CONTRACTUAL 43,791 54,463 44,892 69,818 43,910 43,910 43,910
3-GENERAL SERVICES
5001-321 JANITORIAL SUPPLIES 1,283 890 500 651 750 750 750
5001-332 OTHER SUPPLIES 0 595 250 0 250 250 250
TOTAL 3-GENERAL SERVICES 1,283 1,485 750 651 1,000 1,000 1,000
4-MACHINE & EQUIPMENT MAINTENA
5001-411.0301 2008 CHEVY TAHOE 618 135 500 240 500 500 500
5001-414 OTHER EQUIPMENT MAINTENANC 100 0 250 0 250 250 250
5001-420 AWOS MAINTENANCE 497 5,966 1,500 5,469 2,750 2,750 2,750
5001-421 BUILDING MAINTENANCE 827 1,718 1,000 1,741 1,000 1,000 1,000
5001-422 AIRPORT MAINTENANCE 19,563 13,904 23,600 5,743 23,600 23,600 23,600
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 21,605 21,722 26,850 13,193 28,100 28,100 28,100
5-CAPITAL OUTLAY
5001-500 DEPRECIATION 122,604 126,435 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 122,604 126,435 0 0 0 0 0
7-DEBT SERVICE
5001-750 BOND PRINCIPAL 0 0 22,000 21,000 23,000 23,000 23,000
5001-755 BOND INTEREST 3,357 3,432 2,634 2,677 1,763 1,753 1,753
TOTAL 7-DEBT SERVICE 3,357 3,432 24,634 23,677 24,763 24,753 24,753
________________________________________________________________________________________________
TOTAL 01 TOTAL AIRPORT FUND EXPENSE 192,640 207,538 97,126 107,339 97,773 97,763 97,763
________________________________________________________________________________________________________________________________________
TOTAL AIRPORT 192,640 207,538 97,126 107,339 97,773 97,763 97,763
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 192,640 207,538 97,126 107,339 97,773 97,763 97,763
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 80,311) ( 85,579) 21,253 ( 18,138) 16,917 16,927 16,927
=========== =========== =========== =========== =========== ============ ============
148
STORM WATER
DRAINAGE
FUND
149
Storm Water Drainage Fund
The Storm Water Drainage Fund was established to collect funds to construct and maintain the storm water
drainage system throughout the City. Annual maintenance of storm water facilities are handled through
this fund. Major storm water drainage construction projects are recommended by the City Administrator
and approved by the City Council.
Fees are billed monthly and are based on the size of the parcel of property owned by each resident or
business owner.
STORM WATER REVENUE/OPERATING EXPENSE-10YR HISTORY
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Service Chg RevenueOperating Expense
150
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
05 -STORM WATER DRAINAGE FUND
FUND FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 619,590 612,262 600,000 525,120 601,000 601,000 601,000
FUND TOTAL REVENUES 619,590 612,262 600,000 525,120 601,000 601,000 601,000
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 541,434 558,573 529,804 393,707 555,416 555,416 555,416
FUND TOTAL EXPENDITURES 541,434 558,573 529,804 393,707 555,416 555,416 555,416
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 78,156 53,689 70,196 131,413 45,584 45,584 45,584
=========== =========== =========== =========== =========== ============ ============
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
05 -STORM WATER DRAINAGE FUND
DIVISION FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
4 SERVICE CHARGES 619,330 611,826 599,000 523,368 600,000 600,000 600,000
5 OTHER REVENUE 260 435 1,000 1,752 1,000 1,000 1,000
FUND TOTAL REVENUES 619,590 612,262 600,000 525,120 601,000 601,000 601,000
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
1 CENTRAL GOVERNMENT
====================
STORM WATER DRAINAGE
2-CONTRACTUAL 0 0 200 34 200 200 200
4-MACHINE & EQUIPMENT MAI 13,475 46,780 25,000 4,061 50,000 50,000 50,000
5-CAPITAL OUTLAY 274,458 274,458 0 0 0 0 0
7-DEBT SERVICE 253,501 237,335 504,604 389,612 505,216 505,216 505,216
TOTAL STORM WATER DRAINAGE 541,434 558,573 529,804 393,707 555,416 555,416 555,416
________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 541,434 558,573 529,804 393,707 555,416 555,416 555,416
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 541,434 558,573 529,804 393,707 555,416 555,416 555,416
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 78,156 53,689 70,196 131,413 45,584 45,584 45,584
=========== =========== =========== =========== =========== ============ ============
151
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
05 -STORM WATER DRAINAGE FUND
ARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
4 SERVICE CHARGES
4450 STORM WATER DRAINAGE FEE 610,315 610,339 599,000 518,965 600,000 600,000 600,000
4453 PENALTY 6,024 5,371 0 4,402 0 0 0
4457 BILLING ADJUSTMENTS 2,991 ( 3,884) 0 0 0 0 0
TOTAL 4 SERVICE CHARGES 619,330 611,826 599,000 523,368 600,000 600,000 600,000
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 260 435 1,000 1,752 1,000 1,000 1,000
TOTAL 5 OTHER REVENUE 260 435 1,000 1,752 1,000 1,000 1,000
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 619,590 612,262 600,000 525,120 601,000 601,000 601,000
=========== =========== =========== =========== =========== ============ ============
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
05 -STORM WATER DRAINAGE FUND
DIVISION - 1 CENTRAL GOVERNMENT
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
STORM WATER DRAINAGE
====================
2-CONTRACTUAL
5103-252 DUES & SUBSCRIPTIONS 0 0 200 34 200 200 200
TOTAL 2-CONTRACTUAL 0 0 200 34 200 200 200
4-MACHINE & EQUIPMENT MAINTENA
5103-414 STORM DRAINAGE MAINTENANCE 13,475 46,780 25,000 4,061 50,000 50,000 50,000
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 13,475 46,780 25,000 4,061 50,000 50,000 50,000
5-CAPITAL OUTLAY
5103-500 DEPRECIATION 274,458 274,458 0 0 0 0 0
TOTAL 5-CAPITAL OUTLAY 274,458 274,458 0 0 0 0 0
6-BANK CHARGES ___________ ___________ ___________ ___________ ___________ ____________ ____________
7-DEBT SERVICE
5103-750 BOND PRINCIPAL 0 0 270,000 270,000 280,000 280,000 280,000
5103-755 BOND INTEREST 253,501 237,335 234,604 119,612 225,216 225,216 225,216
TOTAL 7-DEBT SERVICE 253,501 237,335 504,604 389,612 505,216 505,216 505,216
8-NOT USED ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________
TOTAL STORM WATER DRAINAGE 541,434 558,573 529,804 393,707 555,416 555,416 555,416
________________________________________________________________________________________________________________________________________
TOTAL 1 CENTRAL GOVERNMENT 541,434 558,573 529,804 393,707 555,416 555,416 555,416
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 541,434 558,573 529,804 393,707 555,416 555,416 555,416
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 78,156 53,689 70,196 131,413 45,584 45,584 45,584
=========== =========== =========== =========== =========== ============ ============
152
SPECIAL REVENUE
FUNDS
153
Special Revenue Funds
Special revenue funds are used to account for specific revenues that are legally restricted to expenditure for
particular purposes.
Economic Development (4B) This fund is used to account for the 4B sales taxes the City collects.
These taxes are restricted for use to enhance andpromote economic development within the City.
Hotel/Motel Fund This fund is used to account for the hotel occupancy taxes the City collects.
These taxes are restricted for use to enhance and promote tourism and convention activity within
the City.
Child Safety Fund This fund is used to account for court costs used to operate a city school crossing
guard program, or programs designed to enhance child safety, health, or nutrition; including child
abuse prevention and intervention, and substance abuse prevention.
LEOSE FundThis fund is used to account for restricted law enforcement officer education and
training activity.
Drug Forfeiture Fund-This fund is used to account for restricted law enforcement activities.
154
HOTEL OCCUPANCY/TAX REVENUES-10 YR. HISTORY
$500,000700
600
$400,000
500
$300,000
400
300
$200,000
200
$100,000
100
$00
Revenues# of Beds
155
156
8-04-2016 03:08 PM CITY OF STEPHENVILLE PAGE: 1
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
07 -SPECIAL REVENUE FUND
FUND FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 437,263 464,519 836,367 496,684 856,700 856,700 872,700
FUND TOTAL REVENUES 437,263 464,519 836,367 496,684 856,700 856,700 872,700
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 466,166 494,846 524,800 400,826 674,800 679,712 730,505
FUND TOTAL EXPENDITURES 466,166 494,846 524,800 400,826 674,800 679,712 730,505
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 28,903) ( 30,327) 311,567 95,858 181,900 176,988 142,195
=========== =========== =========== =========== =========== ============ ============
8-04-2016 03:08 PM CITY OF STEPHENVILLE PAGE: 2
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
07 -SPECIAL REVENUE FUND
DIVISION FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
0 TAXES 399,934 442,853 816,667 480,531 845,000 845,000 861,000
2 FINES AND FORFEITURES 33,591 17,843 16,000 11,667 8,000 8,000 8,000
3 INTERGOVERNMENTAL 3,617 3,654 3,700 3,596 3,700 3,700 3,700
5 OTHER REVENUE 122 169 0 890 0 0 0
FUND TOTAL REVENUES 437,263 464,519 836,367 496,684 856,700 856,700 872,700
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
0 SEDA
======
00 SEDA
1-PERSONNEL 0 0 100,145 16,681 0 0 142,984
2-CONTRACTUAL 0 0 32,355 35,710 0 0 85,309
3-GENERAL SERVICES 0 0 5,000 2,255 0 0 7,500
4-MACHINE & EQUIPMENT MAI 0 0 5,000 1,649 0 0 0
7-DEBT SERVICE 0 0 0 0 0 0 100,000
8-NOT USED 0 0 7,500 0 0 0 15,000
TOTAL 00 SEDA 0 0 150,000 56,295 0 0 350,793
________________________________________________________________________________________________
TOTAL 0 SEDA 0 0 150,000 56,295 0 0 350,793
=========== =========== =========== =========== =========== ============ ============
9 SPECIAL REVENUE
=================
01 TOTAL EXPENSE
2-CONTRACTUAL 464,184 494,356 371,100 344,531 671,100 676,012 376,012
6-BANK CHARGES 1,982 490 3,700 0 3,700 3,700 3,700
TOTAL 01 TOTAL EXPENSE 466,166 494,846 374,800 344,531 674,800 679,712 379,712
________________________________________________________________________________________________
TOTAL 9 SPECIAL REVENUE 466,166 494,846 374,800 344,531 674,800 679,712 379,712
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 466,166 494,846 524,800 400,826 674,800 679,712 730,505
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 28,903) ( 30,327) 311,567 95,858 181,900 176,988 142,195
=========== =========== =========== =========== =========== ============ ============
157
8-04-2016 01:14 PM CITY OF STEPHENVILLE PAGE: 3
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
07 -SPECIAL REVENUE FUND
ARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
0 TAXES
4010 CITY SALES 4B TAX 0 0 466,667 234,499 450,000 450,000 466,000
4040 MOTEL OCCUPANCY TAX 399,934 442,853 350,000 246,032 395,000 395,000 395,000
TOTAL 0 TAXES 399,934 442,853 816,667 480,531 845,000 845,000 861,000
2 FINES AND FORFEITURES
4210 CHILD SAFETY FINES 7,202 5,763 12,000 4,691 4,000 4,000 4,000
4220 DRUG FORFEITURE 12,345 1,064 0 0 0 0 0
4221 FEDERAL DRUG FORFEITURE 3,587 2,232 0 2,039 0 0 0
4222 MUNICIPAL COURT TECHNOLOGY 10,457 8,783 4,000 4,936 4,000 4,000 4,000
TOTAL 2 FINES AND FORFEITURES 33,591 17,843 16,000 11,667 8,000 8,000 8,000
3 INTERGOVERNMENTAL
4350 GRANTS 3,617 3,654 3,700 3,596 3,700 3,700 3,700
TOTAL 3 INTERGOVERNMENTAL 3,617 3,654 3,700 3,596 3,700 3,700 3,700
4 SERVICE CHARGES ___________ ___________ ___________ ___________ ___________ ____________ ____________
5 OTHER REVENUE
4501 INTEREST ON INVESTMENTS 122 169 0 890 0 0 0
TOTAL 5 OTHER REVENUE 122 169 0 890 0 0 0
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 437,263 464,519 836,367 496,684 856,700 856,700 872,700
=========== =========== =========== =========== =========== ============ ============
158
8-04-2016 01:14 PM CITY OF STEPHENVILLE PAGE: 4
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
07 -SPECIAL REVENUE FUND
DIVISION - 0 SEDA
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
00 SEDA
=======
1-PERSONNEL
5000-111 SALARIES 0 0 75,000 12,692 0 0 100,000
5000-113 PART TIME WAGES 0 0 0 0 0 0 7,800
5000-121 RETIREMENT 0 0 9,000 1,891 0 0 14,390
5000-122 SOCIAL SECURITY 0 0 6,013 942 0 0 8,134
5000-123 WORKER'S COMPENSATION 0 0 282 0 0 0 375
5000-125 GROUP INSURANCE 0 0 6,250 706 0 0 6,885
5000-126 CAR ALLOWANCE 0 0 3,600 450 0 0 5,400
TOTAL 1-PERSONNEL 0 0 100,145 16,681 0 0 142,984
2-CONTRACTUAL
5000-211 POSTAGE 0 0 0 0 0 0 500
5000-212 COMMUNICATION 0 0 1,000 515 0 0 1,000
5000-213 MILEAGE REIMBURSEMENT 0 0 0 0 0 0 1,000
5000-214 ADVERTISEMENT 0 0 5,000 1,972 0 0 2,500
5000-215 EDUCATION & SCHOOLING 0 0 2,500 201 0 0 7,500
5000-223 MARKETING 0 0 0 0 0 0 29,400
5000-224 OTHER INSURANCE 0 0 0 0 0 0 1,205
5000-225 MEETINGS 0 0 0 0 0 0 2,825
5000-231 RENTAL 0 0 21,000 8,610 0 0 23,979
5000-251 UTILITIES 0 0 2,500 591 0 0 2,400
5000-252 DUES & SUBSCRIPTIONS 0 0 355 2,175 0 0 6,000
5000-253 ATTORNEY AND ENGINEERING F 0 0 0 0 0 0 6,000
5000-254 SPECIAL SERVICES 0 0 0 21,393 0 0 1,000
5000-262 JANITORIAL SERVICE 0 0 0 253 0 0 0
TOTAL 2-CONTRACTUAL 0 0 32,355 35,710 0 0 85,309
3-GENERAL SERVICES
5000-312 OFFICE SUPPLIES 0 0 5,000 0 0 0 2,500
5000-317 PHOTO AND DUPLICATION 0 0 0 0 0 0 1,000
5000-332 OPERATING SUPPLIES 0 0 0 2,255 0 0 2,500
5000-333 COMPUTER SUPPLIES 0 0 0 0 0 0 1,500
TOTAL 3-GENERAL SERVICES 0 0 5,000 2,255 0 0 7,500
4-MACHINE & EQUIPMENT MAINTENA
5000-413 OFFICE EQUIPMENT 0 0 5,000 1,649 0 0 0
TOTAL 4-MACHINE & EQUIPMENT MAINTENA 0 0 5,000 1,649 0 0 0
7-Economic Development
5000-700 ECONOMIC DEVELOPMENT PROJE 0 0 0 0 0 0 100,000
TOTAL 7-DEBT SERVICE 0 0 0 0 0 0 100,000
8-NOT USED
5000-801 ADMINISTRATIVE FEE 0 0 7,500 0 0 0 15,000
TOTAL 8-NOT USED 0 0 7,500 0 0 0 15,000
________________________________________________________________________________________________
TOTAL 00 SEDA 0 0 150,000 56,295 0 0 350,793
________________________________________________________________________________________________________________________________________
TOTAL 0 SEDA 0 0 150,000 56,295 0 0 350,793
=========== =========== =========== =========== =========== ============ ============
159
8-04-2016 03:08 PM CITY OF STEPHENVILLE PAGE: 6
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
07 -SPECIAL REVENUE FUND
DIVISION - 9 SPECIAL REVENUE
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 TOTAL EXPENSE
================
2-CONTRACTUAL
5901-250 ECONOMIC DEVELOPMENT 4B 0 0 0 0 300,000 300,000 0
5901-253 H/M TAX-CHAMBER OF COMMERC 228,668 249,509 200,000 171,444 200,000 200,000 200,000
5901-254 H/M TAX-FINE ARTS COUNCIL 57,167 62,377 50,000 42,861 50,000 56,429 56,429
5901-255 HOTEL/MOTEL TAX 0 140 0 0 0 0 0
5901-255.000A H/M TAX-SPECIAL EVENTS 38,765 106,993 50,000 65,671 50,000 56,429 56,429
5901-255.000H H/M TAX-MUSEUM 57,837 63,436 41,600 42,799 41,600 48,154 48,154
5901-256.000A CHILD SAFETY-S.T.A.R. 2,500 2,500 3,000 3,000 3,000 0 0
5901-256.000B CHILD SAFETY-SISD 4,000 3,600 2,000 2,000 2,000 0 0
5901-256.000C CHILD SAFETY-CASA 0 0 3,000 3,000 3,000 0 0
5901-256.000D CHILD SAFETY-CROSS TIMBERS 3,000 3,300 3,000 3,000 3,000 0 0
5901-256.000E CHILD SAFETY-P.R.C.A.C. 2,500 2,500 3,500 3,500 3,500 0 0
5901-256.000F SIGNALIZED CROSS WALK PROJ 0 0 0 7,256 0 0 0
5901-257 WELCOME TO S'VILLE SIGN 0 0 15,000 0 15,000 15,000 15,000
5901-259 BRICK STREETS-HISTORICAL 69,747 0 0 0 0 0 0
TOTAL 2-CONTRACTUAL 464,184 494,356 371,100 344,531 671,100 676,012 376,012
6-BANK CHARGES
5901-617 LEOSE-PD TRAINING 1,982 490 3,700 0 3,700 3,700 3,700
TOTAL 6-BANK CHARGES 1,982 490 3,700 0 3,700 3,700 3,700
________________________________________________________________________________________________
TOTAL 01 TOTAL EXPENSE 466,166 494,846 374,800 344,531 674,800 679,712 379,712
________________________________________________________________________________________________________________________________________
TOTAL 9 SPECIAL REVENUE 466,166 494,846 374,800 344,531 674,800 679,712 379,712
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 466,166 494,846 524,800 400,826 674,800 679,712 730,505
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES ( 28,903) ( 30,327) 311,567 95,858 181,900 176,988 142,195
=========== =========== =========== =========== =========== ============ ============
160
CAPITAL
IMPROVEMENTS
161
Capital Improvements
A Capital Improvement Program is a schedule of public Physical Improvements to be constructed with estimated resources
available to finance the projected expenditures.
Capital Improvements are any expenditures of public funds for the purchase, construction, rehabilitation, replacement or
expansion of the physical assets of the co
threshold is $1,000), long-term and permanent. Some common examples include streets, tennis courts, fire stations,
water and sewer lines and fire engines. Capital expenditures are financed from a variety of sources to include long-term
and short-term debt, current revenues, grants from other governmental entities and donations from foundations,
businesses, individuals and non-profit organizations. A detail listing of financing methods is found on the following pages.
Functions of a Capital Improvement Program
Estimating capital requirements, budgeting priority projects and developing revenue sources for proposed
improvements.
Scheduling all capital projects over a fixedperiod with the appropriate planning implementation and informing
the public of projected capital improvements.
Coordinating the activities of various departments in meeting project schedules.
Monitoring and evaluating the process of capital projects.
Capital Improvements Policy
The City of Stephenville prioritizes the funding of capital projects on the basis of a Capital Improvements Plan. The
functions of the Capital Improvement Plan are as follows:
1.Estimating capital requirements
2.Scheduling all capital projects over a fixed period with appropriate planning and implementation.
3.Budgeting priority projects and developing revenue sources for proposed improvements.
4.Coordinating the activities of various departments in meeting project schedules.
5.Monitoring and evaluating the process of capital projects.
6.Informing the public of projected capital improvements.
162
The following questions are considered when justifying a project:
1. What is the relationship of the project to the progress of the entire city?
2. Is the project part of a large program? How does it relate to the goals of the program?
3. How many citizens will be helped by it? How many citizens will be harmed or inconvenienced if the project is not
considered?
4. Will it add to the value of the surrounding area? Will it increase the valuation of the local property?
5. Will it increase efficiency or performance of a service? Will it reduce the on-going costs of a service or facility?
6. Will it provide a service required for economic development of the community? What improvements would be
of the most value in attracting commercial and industrial firms?
7. Is the project required to complete or make fully usable a major public improvement?
8. Will rapid urban growth in the area of the proposed project increase the cots of land acquisitions if the project is
deferred?
9. Is the project well identified by the citizens? Does it have established voter appeal?
10. Is the project needed to protect public health or safety?
Methods of Financing Capital Improvements Projects
Certificates of Obligations
Certificates of Obligations are issued with limited revenues pledged by the water and sewer systems. Voter approval is
not required.
Donations
Donations are periodically received, by the City, from individuals, business, foundations and non-profit organizations.
Earmarked Funds
With Earmarked Funds, monies are accumulated in advanced or set aside for capital construction or purchase. The
accumulation may result from surplus of earmarked operational revenues or sale of capital assets.
Enterprise Funds
Enterprise Funds are established from the delivery of specific services where money paid to administer the services and
the expenses (as a result of providing services) are accounted for separate from the general fund budget of the City.
163
General Fund
General Fund is the financing of improvements from revenues such as general taxation, fees and services charges.
General Obligation Bonds
With General Obligation bonds, the taxing power of the jurisdiction is pledged to pay interest and retire the debt. General
Obligation Bonds can be sold to finance permanent types of improvements such as municipal buildings, street and parks
and recreation facilities. Voter approval is required.
Revenue Bonds
Revenue Bonds frequently are sold for projects that produce revenues, such as water and sewer systems. Voter approval
is not required.
Special Assessments
Public works that benefit particular properties may be financed more equitably by special assessments (i.e., paid by those
who directly benefit).
State and Federal Grant
State and Federal Gran-in-Aid programs are available for financing a number of programs. These may include streets,
water and sewer facilities, airports, parks and playgrounds. The costs of funding these facilities may be borne completely
by grant funds or a local share may be required.
Impacts of Capital Improvements on Operating Budget
Most of the capital improvements scheduled for FY 2013-2014 are routine replacements and/or upgrades of facilities or
equipment. There should be no major impact on operating budgets for most of the capital items scheduled. The
maintenance and operating costs related to most of the capital project items scheduled should be absorbed in the
FY 2016-2017 Capital Projects and Fleet /Non-Mobile Equipment Replacement
The following pages identify the capital improvements that have been authorized in FY 2016-2017 and includes the project
or equipment, the department requesting the item, the fund in which expenditures will be reordered, the sources of
funds, the cost and the reason the project is being undertaken or equipment being purchased.
164
CITY OF STEPHENVILLE
CAPITAL PROJECTS UNDER CONSIDERATION
REQUEST
DEPTDESCRIPTIONAMOUNT
STREETANNUAL STREET MAINTENANCE & RECONSTRUCTION PROJECT 1,000,000
SEWEREAST SIDE SEWER EXTENSION ( PHASE I ) 10,000,000
PARKREPAIR VARIOUS ROADS IN CITY PARK50,000
WATER & SEWERUTILITY LINES REHABILITATION-ANNUAL REPLACEMENT OF FAILING LINES 1,000,000
WWTPPRIMARY TREATMENT SYSTEM GENERATOR165,000
PARKRECREATION HALL REMODEL RESTROOMS/ AC UNITS120,000
WATER PRODUCTIONFULL WATER SYSTEM EVALUATION 120,000
LANDFILLPURCHASE SHREDDER/EXPAND LANDFILL LIFE 650,000
SENIOR CITIZENREMODEL SENIOR CITIZEN CENTER (PHASE II-DOWNSTAIRS) 50,000
PARKBUILD RESTROOM NEAR AMPHITHEATER 110,000
ANIMAL SHELTERFUNDING FOR HUMANE SOCITEY / NEW SHELTER 1,500,000
HISTORICALDOWNTOWN HISTORICAL BRICK REPLACEMENTTBD
PARKBUILD RESTROOM NEAR NORTH SIDE OF RIVER 100,000
SEWERBASIN 9 EVALUATION 50,000
SEWERBASIN 5 EVALUATION 60,000
SEWERBASIN 2 EVALUATION 48,000
LIBRARY/SENIOR CITIZENLIBRARY/SENIOR CITIZEN (CONSTRUCT NEW BLD IN EXISTING SPACE) 1,500,000
SEWERBASIN 6 EVALUATION-PHASE II 74,000
SEWERBASIN 1 EVALUATION 45,000
SEWERBASIN 4 EVALUATION 50,000
WATERGARFIELD GROUND STORAGE TANK-REHABILITATION 550,000
PARKRECREATION HALL PARKING LOT-ADDITIONAL 200,000
FIREBURN BUILDING/TRAINING TOWER 500,000
PARKLION'S FIELD LIGHTS - REPLACE 175,000
MUSEUMOXFORD HOUSE "PARKING LOT/STREET RECONSTRUCTION" 125,000
PARKBASEBALL/SOFTBALL FIELD-COSTRUCT NEW AT YOUTH COMPLEX 225,000
PARKOPTIMIST PARK LIGHTS - REPLACE 175,000
STREETSADD SIDEWALK ON E. TARLETON - (VINE (BRT) TO GRAHAM ) 100,000
PARKYOUTH BASEBALL FIELD (NYC 3) LIGHTS - REPLACE 175,000
PARKSAINT GOBAIN FIELD LIGHTS - REPLACE 175,000
PARKSHADE STRUCTURE OVER BLEACHERS SOFTBALL/BASEBALL FIELDS 50,000
PARKBOSQUE RIVER TRAIL PHASE III - LINGLEVILLE RD TO RIVER NORTH 350,000
PARKNEW FLAG FOOTBALL FIELDS - IRRIGATION/GRASS SEED 50,000
PARKDOG PARK - NEW 50,000
PARKBOSQUE RIVER TRAIL - NEW PLAYGROUND/PARK ALONG EXISTING TRAIL 200,000
PARKOPTIMIST PARK - RESURFACE/WIDEN TRAIL 200,000
PARKOPTIMIST PARK - ADDITIONAL PARKING 100,000
AIRPORTHANGERS 1,000,000
AIRPORTEXTEND RUNWAY (10% GRANT MATCH) 750,000
STORMSTORM DRAINAGE MASTERPLAN PROJECTS 10,000,000
TOTAL CAPITAL PROJECTS 31,842,000
165
166
FLEET & HEAVY EQUIPMENT REPLACEMENT
CAPITAL NOTCAPITAL
Original INCLUDEDINCLUDEDREQUEST
FUNDDEPTACCOUNTYearMakeModelDescCostFY16-17FY16-17FY16-17
ADMINISTRATION
5106MSC5106-4112004KOMATSUFG25TFORKLIFT20,450
TOTAL ADMINISTRATION20,450
COMMUNITY SERVICES
5502PARK5502-411-00062005CHEVROLET3/4 TON PICKUP TRUCK15,871
5502PARK5502-411-00932003CHEVROLET3/4 TON PICKUP TRUCK15,297
5502PARK5502-411-01002006CHEVROLET1/2 TON PICKUP TRUCK17,373
5502PARK5502-411-01012007CHEVROLET1/2 TON PICKUP TRUCK17,300
5502PARK5502-411-01022008CHEVROLET3/4 TON PICKUP TRUCK19,240
5502PARK5502-411-01032009FORDF2503/4 TON PICKUP TRUCK16,148
5502PARK5502-411-01052012FORDF1501/2 TON PICKUP TRUCK20,800
5502PARK5502-411-01052013FORDF2503/4 TON PICKUP TRUCK23,895
5502PARK5502-412.00072009JOHN DEEREMOWER-TX TURF GATOR7,9509,0009,000
5502PARK5502-412.00072011JOHN DEEREMOWER-TX TURF GATOR7,645
5502PARK5502-412.00072011JOHN DEEREMOWER-TX TURF GATOR7,645
5502PARK5502-412.00072006VENTRAC MOWER12,500
5502PARK5502-412-02022012KUBOTAM8560 HFTRACTOR35,931
5502PARK5502-412-02032012JOHN DEERE2653BREEL MOWER24,421
5502PARK5502-412.00072007TORO30,411REEL MOWER40,387
5503CEMETERY5503-411-01152009FORDF1501/2 TON PICKUP TRUCK13,163
5503CEMETERY5503-411-01162014FORDF2503/4 TON PICKUP TRUCK22,638
5503CEMETERY5503-411-00082002NEW HOLLANDT40TRACTOR16,000
5503CEMETERY5503-4122007SCAGTURF TIGER29HP 61"DECK CANOPY9,500
5505STREET5505-411-00092005CHEVROLETDUMP TRUCK36,900
5505STREET5505-411-00251995CHEVROLETDUMP TRUCK27,950
5505STREET5505-411-00271992CHEVROLETDUMP TRUCK24,89085,00085,000
5505STREET5505-411-00291999CHEVROLETDUMP TRUCK35,187
5505STREET5505-411-01212008CHEVROLETDUMP TRUCK68,322
5505STREET5505-411-01222007ZIPPERAZ500ASPHALT ZIPPER91,807
5505STREET5505-411-01232009FORDF1501/2 TON PICKUP TRUCK-CREWCAB15,805
5505STREET5505-411-01242011FORDF2503/4 TON PICKUP TRUCK18,875
5505STREET5505-411-01252013FORDF1501/2 TON PICKUP TRUCK-CREWCAB20,585
5505STREET5505-411-02232011FORDF750WATER TANKER TRUCK82,315
5505STREET5504-411-02242015FORDF750DUMP TRUCK74,624
5505STREET5505-411-01262015DODGERAM 15001/2 TON QUAD CAB PICKUP TRUCK24,893
5505STREET5505-412-02252016JOHN DEERE310SLBACKHOE88,000
5505STREET5505-412-00021998CATERPILLARLOADER61,696
5505STREET5505-412-00471982FORD1700TRACTOR4,000
5505STREET5505-412-00532000CATERPILLAR120HGRADER121,167
5505STREET5505-412-00542004INGERSOL COMPACT ROLLER23,500
5505STREET5505-412-00551971CATERPILLAR941BLOADER-FRONT END7,80075,00075,000
5505STREET5505-412-00582000LEEBOYASPHALT PAVER37,50084,00084,000
5505STREET5505-412-01012005SELF PROPELLEDPOWER BROOM30,000
5505STREET5505-412-02202007CATERPILLAR924GLOADER-FRONT END115,200
5505STREET5505-412-02212009PNEUMATIC TIRE ROLLERCP142DYNAPAC65,650
5505STREET5505-412-02222010BANDIT150XPWOODCHIPPER27,148
TOTAL COMMUNITY SERVICE1,447,51893,000160,000253,000
167
FLEET & HEAVY EQUIPMENT REPLACEMENT
CAPITAL NOTCAPITAL
Original INCLUDEDINCLUDEDREQUEST
FUNDDEPTACCOUNTYearMakeModelDescCostFY16-17FY16-17FY16-17
FIRE AND EMS
5602FIRE PREVENTATION5602-411-03202003CHEVROLET1/2 TON PICKUP TRUCK19,37836,00036,000
5602FIRE PREVENTATION5602-411-03402008DODGE1/2 TON PICKUP TRUCK-CREWCAB16,453
5602FIRE PREVENTATION5602-411-03412005CHEVROLETTAHOESUV26,495
5602FIRE PREVENTATION5602-411-03412012CHEVROLETTAHOESUV25,327
5603FIRE SUPPRESSION5603-411-03321997SUTPHENPUMPER196,902
5603FIRE SUPPRESSION5603-411-03342012E-ONEPUMPER338,391
5603FIRE SUPPRESSION5603-411-03351997SUTPHENMT LADDER449,699
5603FIRE SUPPRESSION5603-411-03212000CHEVROLETC-70 TRUCK91,474
5603FIRE SUPPRESSION5603-411-03221981CHEVROLETC-60 TRUCK27,000
5603FIRE SUPPRESSION5603-411-03261990CHEVROLETC-70 TRUCK69,000
5603FIRE SUPPRESSION5603-411-03662014FORDF550BRUSH TRUCK116,645
5603FIRE SUPPRESSION5603-411-03241996GMCRESCUE TRUCK74,702
5603FIRE SUPPRESSION5603-411-03331993E-ONEH-160 TRUCK141,040
5604EMS5604-411-03272008FORDE450AMBULANCE109,807
5604EMS5604-411-03282005FORDE450AMBULANCE83,341
5604EMS5604-411-03292012FORDE450AMBULANCE137,349
5604EMS5604-411-03302015FORDE450AMBULANCE143,938
5604EMS5604-412-00012004POLARIS RANGER6 X 610,29616,00016,000
TOTAL FIRE AND EMS2,077,23716,00036,00052,000
POLICE
5702PATROL5702-411-01992015POLARISRANGER CREWUTILITY VEHICLE24,000
5702PATROL5702-411-03062013CHEVROLETTAHOETAHOE SUV26,409
5702PATROL5702-411-03032011DODGECHARGERPATROL VEHICLE23,65219,85019,850
5702PATROL5702-411-03072013CHEVROLETCAPRICEPATROL VEHICLE26,78719,85019,850
5702PATROL5702-411-03082013CHEVROLETCAPRICEPATROL VEHICLE26,78719,85019,850
5702PATROL5702-411-03012014CHEVROLETCAPRICEPATROL VEHICLE27,45219,85019,850
5702PATROL5702-411-03022014CHEVROLETCAPRICEPATROL VEHICLE27,452
5702PATROL5702-411-03102014CHEVROLETCAPRICEPATROL VEHICLE27,452
5702PATROL5702-411-03002015CHEVROLETTAHOESUV29,715
5702PATROL5702-411-03052015CHEVROLETTAHOESUV29,715
5702PATROL5702-411-03042015CHEVROLETCAPRICEVEHICLE27,720
5702PATROL5702-411-03062016CHEVROLETTAHOESUV34,233
5702PATROL5702-411-03072016CHEVROLETTAHOESUV34,233
5702PATROL5702-411-03082016CHEVROLETTAHOESUV34,233
5705CID5705-411-01902008DODGEBLUEQUAD CAB PICKUP16,453
5705CID5705-411-01912008DODGESILVERQUAD CAB PICKUP16,578
5705CID5705-411-01922008DODGECHARGERPATROL VEHICLE17,261
5705CID5705-411-01962013FORDEXPEDITIONSUV28,090
5705CID5705-411-01972014FORDF1501/2 TON PICKUP TRUCK27,130
5705CIDRENTAL2016DODGECHARGERVEHICLEN/A
5705CIDRENTAL2015NISSANALTIMAVEHICLEN/A
5705CIDRENTAL2015CHEVROLETMALIBUVEHICLEN/A
5706PROFESSIONAL STANDARDS5706-411-03092010CHEVROLETTAHOEPATROL VEHICLE31,270
5707ACO5707-411-04392015FORDF3501 TON 4X4 DIESEL TRUCK39,679
TOTAL POLICE DEPARTMENT576,301079,400079,400
COMMUNITY DEVELOPMENT
5802INSPECTIONS5802-411-01412009FORDRANGER1/2 TON PICKUP TRUCK11,885
5802INSPECTIONS5802-411-01422015CHEVROLETCOLORADO1/2 TON PICKUP TRUCK20,265
5803CODE ENFORCEMENT5803-411-00952005CHEVROLETS10 BLAZERS10 BLAZER17,33026,00026,000
TOTAL COMMUNITY DEVELOPMENT49,48026,000
TOTAL GENERAL FUND4,170,986188,400196,000410,400
168
FLEET & HEAVY EQUIPMENT REPLACEMENT
CAPITAL NOTCAPITAL
Original INCLUDEDINCLUDEDREQUEST
FUNDDEPTACCOUNTYearMakeModelDescCostFY16-17FY16-17FY16-17
WATER/WASTEWATER
5001PRODUCTION5001-411-01372012FORDF1501/2 TON PICKUP TRUCK18,103
5001PRODUCTION5001-411-01382012FORDF1501/2 TON PICKUP TRUCK18,103
5001PRODUCTION5001-411-03302014FORDF1501/2 TON EXT CAB PICKUP TRUCK24,415
5001PRODUCTION5001-412-00871998CASE IHC60TRACTOR17,87128,00028,000
5002WATER DIST5002-411-00801973CHEVROLETC30TRUCK (WeLL Pulling Rig)8,000
5002WATER DIST5002-411-00862003CHEVROLETDUMP TRUCK36,545
5002WATER DIST5002-411-01392013DODGERAM 15001/2 TON PICKUP TRUCK22,025
5002WATER DIST5002-411-02302013DODGERAM 15001/2 TON EXT CAB PICKUP TRUCK34,962
5002WATER DIST5002-411-03312014FORDF2503/4 TON CREW CAB PICKUP TRUCK40,957
5002WATER DIST5002-412-05802015CATERPILLAR420FBACKHOE92,748
5002WATER DIST5002-412-00851995JOHN DEEREMODEL 4039TRACTOR10,500
5002WATER DIST5002-412-00891999INGERSOLAIR COMPRESSOR10,327
5003CUSTOMER SERVICE5003-411-05002016CHEVROLETSILVERADO1/2 TON PICKUP TRUCK26,035
5003CUSTOMER SERVICE5003-411-05012016CHEVROLETSILVERADO1/2 TON PICKUP TRUCK26,035
5003CUSTOMER SERVICE5003-411-01342009FORDF1501/2 TON PICKUP TRUCK14,54324,00024,000
5003CUSTOMER SERVICE5003-412-00022012JOHN DEERETX-GATOR10,849
5101COLLECTION5101-411-01352009FORDRANGER1/2 TON PICKUP TRUCK14,21424,00024,000
5101COLLECTION5101-411-01362010FORDF3501 TON PICKUP TRUCK20,252
5101COLLECTION5101-412-02312012JOHN DEERE310SJBACKHOE76,500
5101COLLECTION5101-412-02322012FREIGHTLINERV390VACCON TRUCK301,365
5101COLLECTION5101-412-02332015FORDF750DUMP TRUCK86,214
5102WWTP5102-411-00802007JOHN DEERE5603TRACTOR/FRONT END LOADER37,982
5102WWTP5102-412-02302008VOVLOMC70BSKID STEER LOADER22,880
TOTAL WATER/WASTEWATER FUND971,42552,00024,00076,000
LANDFILL
5001LANDFILL5001-411-00712002DODGE3/4 TON PICKUP TRUCK16,396
5001LANDFILL5001-411-00771999CHEVROLET1/2 TON PICKUP TRUCK21,00045,00045,000
5001LANDFILL5001-412-00022006CATERPILLARD6DOZER320,350
5001LANDFILL5001-412-00031990CATERPILLAR816COMPACTOR189,650
5001LANDFILL5001-412-00062008CATERPILLAR725ARTICULATED TRUCK253,281
5001LANDFILL5001-412-00072009KOMATSUPC300LCEXCAVATOR220,100
5001LANDFILL5001-412-00082014TANAE320COMPACTOR486,500
TOTAL LANDFILL1,507,27745,000045,000
AIRPORT
5001AIRPORT5001-411-03012008CHEVROLETTAHOESUV27,608
TOTAL AIRPORT0000
TOTAL ALL FUNDS6,649,687285,400220,000531,400
169
NON MOBILE EQUIPMENT REPLACEMENT
CAPITAL NOTCAPITAL
INCLUDEDINCLUDEDREQUEST
FY16-17FY16-17FY16-17
DepartmentYearMakeModelPurchase Price
Parks & Recreation2000TORO674 Reel Mower - model 3100$3,500.00
Parks & Recreation2002New HollandLoader w/ Bucket$4,500.00
Parks & Recreation2002Modern6' Box Blade$425.00
Parks & Recreation2002Unknown48" Pallet Forks$725.00
Parks & Recreation2004SteinerPower Rake$4,500.00
Parks & Recreation1997Top Hat16" Trailer w/ Tailgate (Black)$2,390.00
Parks & Recreation2001PJ12'x5' Trailer w/ Tailgate (Red)$2,000.00
Parks & Recreation2005Top HatTrailer$2,000.00
Parks & Recreation2007SCAG ZCAT 16 HP 36" Deck$4,987.00
Parks & Recreation2000TOROREELMASTER 3100-D$8,000.00
Parks & Recreation2008Unknown7x16' Utility Trailer (Black)$2,195.00
Parks & Recreation2008KubotaZero Turn Mower ZG327P-60 (60" deck)$7,900.0011,00011,000
Parks & Recreation2008KubotaZero Turn Mower ZG227-54 (54" deck)$7,500.00
Parks & Recreation2005RhinoRotary Shredder$9,418.00
Parks & Recreation2008John Deere1200A Field Rake$9,464.3015,00015,000
Parks & Recreation2004RahnGROOMER$8,500.00
Parks & Recreation2002HomemadeLoad Traillandscape Trailer$2,390.00
Parks & Recreation2004UnknownALUMACRAFT 12 FT BOAT$2,000.00
Parks & Recreation2014SCAG 61" TURF TIGER MOWER (STT61V-26CH-EFI)$9,675.00
Parks & Recreation2014TOROCUTTING UNIT$13,390.00
Parks & Recreation2015EAST TX TRAILEDUMP TRAILER (7' x 12' BLACK)$5,450.00
Cemetery2004Unknown16' Trailer w/ Tailgate (Red)$2,500.00
Cemetery2004Billy GoatLeaf Vac$3,865.95
Cemetery2006Top HatTrailer w/4' Ramp$950.00
Cemetery2008KubotaZero Turn Mower ZG222-48 (48" deck)$6,400.00
Cemetery2012SCAG48" Cheetah SCZ48V Zero Turn Mower$7,378.21
Cemetery2014SCAG61" TURF TIGER MOWER$9,675.00
Street2004Interstate14PBS Falt Bed$6,220.00
Street 1980 Trail KingTRAILER
Street 1970 HomemadeUTILITY TRAILER$800.00
Street 1998 HomemadeTRAILER (BLACK FLAT BED)
Street 2006 LonghornTRAILER
Street 2014 CENTEXUTILITY TRAILER$980.00
COMMUNITY SERVICES 026,00026,000
Water & WasteWater2004SkaggTurf Tiger Riding Mower$7,000.0010,00010,000
Water & WasteWater2007H & HUtility Trailerfree - receive from court order
Water & WasteWater2014Utility Trailer$21,300.00
Water & WasteWater2014SCAG52" DECK CHEETAH MOWER$8,395.00
Water & WasteWater2015SCAGTurf Tiger Riding Mower$9,350.00
Water & WasteWater1980UnknownFlat Bed Trailer 16' (White)Unkown
Water & WasteWater1980UnknownBlack 6x8 Trailer (Holds Electric Eel)Unknown
Water & WasteWater1988UnknownTrailer 6x8 (White)Unknown
Water & WasteWater1980Unknown6" Pump on Wheels (Blue)Unknown
Water & WasteWater2005SkaggTiger Cub Mower STC48A-19KA$5,900.00
Water & WasteWater1999UnknownTrailer Tra/REMORQUE4ZECF$2,895.00
Water & WasteWater2006Longhorn5x8 Black Longhorn Trailer$675.00
Water & WasteWater2006Longhorn5x8 Black Longhorn Trailer$675.00
Water & WasteWater2012Longhorn5X8 Utility Trailer$599.99
WATER 10,000010,000
Landfill1970UnknownEquipment Trailer 16' Flat Bed (Red)Unknown
LANDFILL 0
Totals10,00026,00036,000
170
NEW
PROGRAMS
171
NEW PROGRAMS - ENHANCED SERVICES
Division staff prepare budget requests based upon Council priorities, citizen requests, the strategic plan and
service demands. Base budgets are prepared and carefully reviewed against priorities. Enhanced services are
new programs and personnel changes deemed necessary by departments in order to provide required services
more timely and efficiently. The following is a cumulative list of those requests.
INCLUDEDNOTREQUEST
FUNDDEPTDESCRIPTION2016-2017INCLUDEDAMOUNT
ADMINISTRATION
5101COUNCILEMPLOYEE EFFICIENCY STUDY 25,000 25,000
5101COUNCILAUTOMATED AGENDA SYSTEM 15,000 15,000
5101COUNCILI PAD'S 10,000 10,000
5101COUNCILREPAINT/TEXTURE ETC COUNCIL CHAMBERS 3,500 3,500
5105MUNICIPAL BUILDINGREPAINT/TEXTURE CEILING ETC 2ND FLOOR 9,500 9,500
5105 MUN BLD,MSC,LIBRARYJANITOR (PART-TIME TO FULL-TIME) 37,000 37,000
5106MSCSECURITY CAMERA SYSTEM 4,500 4,500
5106MSCINCREASE PARKING LOT 11,000 11,000
5401HUMAN RESOURCESINCREASED VACATION FOR LT EMPLOYEESTBD
5401HUMAN RESOURCESTMRS MATCHING CONTRIBUTION 6% TO 7%TBD
5401HUMAN RESOURCESRETIREE HEALTH INSURANCETBD
5401HUMAN RESOURCESSICK LEAVE PAYOFF -RETIREMENTTBD
5401HUMAN RESOURCESSICK LEAVE POOLTBD
TOTAL ADMINISTRATION 25,000 90,500 115,500
COMMUNITY SERVICES
5502PARKTRAILER w 60GAL SPRAYER / SPREADER / SEEDER 7,900 7,900
5502PARKADDITIONAL FT PARK MAINTENANCE EMPLOYEE 45,180 45,180
TOTAL COMMUNITY SERVICE 53,080 - 53,080
STREET DEPARTMENT
5505STREETSTREET SWEEPER 220,000 220,000
5502STREETSCISSOR LIFT 30,000 30,000
TOTAL STREET DEPARTMENT 30,000 220,000 250,000
FIRE AND EMS
56xxALL DEPARTMENTSTMRS INCREASE TO 7%TBD
56xxALL DEPARTMENTSINCREASE MINIMUM STAFFING TO 9EA (6 NEW EE) 336,000 336,000
5603FIRE SUPPRESSIONSCBA MASKS (INDIVIDUAL) / SCBA TESTING 7,130 7,130
5604EMSLUCAS CPR COMPRESSION SYSTEM 39,609 39,609
5603FIRE SUPPRESSIONUNMANNED GROUND MONITOR NOZZLES 7,500 7,500
5603FIRE SUPPRESSIONRIT-RESCUE BREATHING HOSE FOR ALL SCBA (22) 12,700 12,700
56xxALL DEPARTMENTSEXERCISE EQUIPMENT 4,455 4,455
5603FIRE SUPPRESSIONMULITI-FORCE FORCIBLE DOOR SIMULATOR 7,045 7,045
5603FIRE SUPPRESSIONTRAINING AIDS RESCUE/FIRE SUPPRESSION 4,700 4,700
5603FIRE SUPPRESSIONWILDLAND (PPE) FOR TIFMAS STRIKE TEAM (9MEMBERS) 5,850 5,850
5604EMSADULT / CHILD / INFANT AIRWAY TRAINING AID 5,716 5,716
5603FIRE SUPPRESSIONSHIPPING CONTAINER (2EA) CONTAINED SPACE TRAINING 6,800 6,800
56xxALL DEPARTMENTSIAFF-ANNUAL PHYSICAL ASSESSMENT 14,500 14,500
56xxALL DEPARTMENTSINCREASED VACATION FOR LT EMPLOYEESTBDTBD
5603FIRE SUPPRESSIONBUNKER GEAR STORAGE LOCKERS (16EA) FS#1 5,000 5,000
56xxALL DEPARTMENTSPUBLIC EDUCATION ACCOUNT 3,945 3,945
5603FIRE SUPPRESSIONCOMPUTER SCBA MOUNTED ACCOUNTABILITY 9,900 9,900
5603FIRE SUPPRESSIONPORTABLE DECONTAMINATION SHOWER / (2EA) HAZMAT SUITS 5,000 5,000
56xxALL DEPARTMENTSINCIDENT COMMAND VEHICLE 48,600 48,600
5601ADMINASST FIRE CHIEF 105,000 105,000
5603FIRE SUPPRESSIONCONFINED SPACE "RESCUE" EQUIPMENT 7,600 7,600
5602PREVENTIONFIRE PREVENTION TRAILER 8,500 8,500
TOTAL FIRE AND EMS 59,439 586,111 645,550
P0LICE
5709PUBLIC SAFETYADMINISTRATIVE ASSISTANT 49,837 49,837
5709PUBLIC SAFETYIT SPECIALIST 62,650 62,650
5701ADMINDOCUMENT MANAGEMENT SYSTEM (POWER DMS) 7,500 7,500
5702PATROLK9 UNIT VEHICLE 66,300 66,300
5702PATROLK9 DOG & EQUIPMENT 20,000 11,500 11,500
5702PATROLK9 UNIT VEHICLE/GAS & OIL 10,000 9,000 9,000
5702PATROLK9 UNIT VET CARE/FOOD 4,100 4,100
5702PATROLK9 UNIT TRAINING/AMMO 5,000 3,500 3,500
5702PATROLK9 UNIT UNIFORMS/EQUIPMENT 10,000 2,000 2,000
-
5702PATROLPOLICE OFFICERS (4) SERGEANT (1) H.E.A.T. 336,000 336,000
5702PATROLH.E.A.T.VEHICLES (3) 190,000 190,000
5702PATROLH.E.A.T.WEARING APPAREL 20,000 20,000
5702PATROLH.E.A.T TRAINING/AMMO 15,000 15,000
TOTAL POLICE DEPARTMENT 94,837 727,550 777,387
PLANNING AND BUILDING SERVICES
5801ADMINUPDATE ZONING ORDINANCE 60,000 60,000
TOTALPLANNING AND BUILDING SERVICES - 60,000 60,000
TOTAL GENERAL FUND 262,356 1,684,161 1,901,517
172
173
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174
DEBT
SERVICE
175
Debt Service Policy
Debt Service Policy
-as-you-
objective is to maintain levels of debt service that does not adversely impact tax or utility rates and does not hinder the
-term financing criteria as included in the Fiscal and Budgetary Policy.
When the City of Stephenville utilizes long-term debt financing, it will ensure that the debt is soundly financed by:
Conservatively projecting the revenue sources that will be utilized to pay the debt.
Financing the improvement over a period of time not greater than the useful life of the asset.
Debt and Tax Rate Limitations
All taxable property within the City is subject to the assessment, levy and collection by the City of a continuing,
direct annual ad valorem tax sufficient to provide for the payment of principal and interest on the Bonds within
the limits prescribed by law. Article XI, Section 5, of the Texas Constitution is applicable to the City and limits
its maximum ad valorem tax rate to $2.50 per $100 of assessed valuation for all City purposes.
Calculation of Legal Debt Margin October 1, 2016
Taxable Assessed Valuation$1,092,242,104
Constitutional Limit2.50% of assessed valuation
Maximum Constitutional Revenue Available$26,508,024
Tax Rate to AchieveMaximum Tax Revenue$2.50 per $100 of valuation
Tax Rate for FY 2016-2017$0.49per $100 of valuation
Available Unused Constitutional Max Tax Rate$2.01of assessed valuation
The City operates under a Home Rule Charter that adopts the constitutional provisions. Under rules
promulgated by the Office of the Attorney General of Texas, such office will not approve tax bonds of the City
unless the City can demonstrate its ability to pay debt service requirements on all outstanding City tax bonds,
including the issue to be approved.
176
Debt Service
General Obligation Interest and Sinking Fund
This fund derives its revenue from property taxes. The amount of the taxes levied is determined by the City Council. The
function of this fund is to retire bonded indebtedness and pay the interest on the indebtedness. The debt, which this fund
retires, was issued by the City for General Fund capital equipment and infrastructure.
Utility Fund Bonds
Detail for Utility-related debt is located in the non-depart
Airport Bonds
Detail for Airport related debt is located in the Airport budget.
Stormwater Drainage Bonds
Detail for the drainage related debt is located in the StormWater Drainage budget.
Current Debt Requirements
The total Debt Service requirements for the City of Stephenville in fiscal year 2016-2017is $3,002,410. The total
General Obligation debt service requirements for fiscal year 2016-2017is $487,445the Utility systems bond
requirement equals $1,984,995, and the Enterprise systems bond requirement equal $529,971.
Funds for the G.O. Debt Service expenses will come from ad valorem taxes ($487,445). The Water and Sewer
System Bonds are funded by and paid directly from the Utility Operating Fund. The Enterprise system debts are
funded by and paid directly from the respective operating funds.
obligations as of October 1, 2017. Through 2033, the City has a total of $18,625,270in principal to retire and
$3,831,793in interest payments.
177
General Debt Service Fund
Debt Service accounts for all funds required to finance the payment of interest and principal on all general debt, serialand
term, other than the payable exclusively from special assessments and revenue debt issued for and serviced by a
governmental enterprise. The City has authorized the following issues:
General Obligation Bonds
Certificates of Obligation, Series 2014 (Refund 2009)On March 17, 2009, the City Council authorized the issuance of
$1,500,000 in bonds for the purpose of providing funds to finance the costs of building an Aquatic Center and to pay the
associated costs of issuance.On April 1, 2014, theCity Council passed an ordinance authorizing the issuance of $1,315,000
General Obligation Refunding Bonds, Series 2014 for the purpose of refinancing the Series 2009 previously issued.
Certificates of Obligation, Series 2011On August 2,2011 the City Council authorized the issuance of $4,000,000 in bonds
for the purpose of providing funds to finance the costs of building a Fire Station #2 and a Major Thoroughfare Street
Renovation and to pay the associated costs of issuance.
178
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
08 -DEBT SERVICE FUND
FUND FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
ALL REVENUE 595,990 581,713 482,463 479,484 488,500 488,500 488,500
FUND TOTAL REVENUES 595,990 581,713 482,463 479,484 488,500 488,500 488,500
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
ALL EXPENDITURES 582,888 582,845 482,463 449,697 488,446 488,446 488,446
FUND TOTAL EXPENDITURES 582,888 582,845 482,463 449,697 488,446 488,446 488,446
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 13,102 ( 1,132) 0 29,787 54 54 54
=========== =========== =========== =========== =========== ============ ============
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
08 -DEBT SERVICE FUND
DIVISION FINANCIAL SUMMARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
0 TAXES 595,268 580,996 482,000 478,964 488,000 488,000 488,000
5 OTHER REVENUE 722 717 463 520 500 500 500
FUND TOTAL REVENUES 595,990 581,713 482,463 479,484 488,500 488,500 488,500
=========== =========== =========== =========== =========== ============ ============
EXPENDITURE SUMMARY
DEBT SERVICE
============
01 TOTAL EXPENSES
6-BANK CHARGES 295 693 1,000 0 1,000 1,000 1,000
7-DEBT SERVICE 582,593 582,153 481,463 449,697 487,446 487,446 487,446
TOTAL 01 TOTAL EXPENSES 582,888 582,845 482,463 449,697 488,446 488,446 488,446
________________________________________________________________________________________________
TOTAL DEBT SERVICE 582,888 582,845 482,463 449,697 488,446 488,446 488,446
=========== =========== =========== =========== =========== ============ ============
________________________________________________________________________________________________________________________________________
FUND TOTAL EXPENDITURES 582,888 582,845 482,463 449,697 488,446 488,446 488,446
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 13,102 ( 1,132) 0 29,787 54 54 54
=========== =========== =========== =========== =========== ============ ============
179
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
08 -DEBT SERVICE FUND
ARY
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
REVENUES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
0 TAXES
4001 PROPERTY TAXES 590,043 575,423 482,000 478,964 488,000 488,000 488,000
4003 PENALTY & INTEREST 5,224 5,573 0 0 0 0 0
TOTAL 0 TAXES 595,268 580,996 482,000 478,964 488,000 488,000 488,000
5 OTHER REVENUE
4501 INTEREST ON CHECKING 722 717 463 520 500 500 500
TOTAL 5 OTHER REVENUE 722 717 463 520 500 500 500
________________________________________________________________________________________________________________________________________
FUND TOTAL REVENUES 595,990 581,713 482,463 479,484 488,500 488,500 488,500
=========== =========== =========== =========== =========== ============ ============
7-27-2016 04:48 PM CITY OF STEPHENVILLE PAGE:
ADOPTED BUDGET
AS OF: JULY 31ST, 2016
08 -DEBT SERVICE FUND
DIVISION - DEBT SERVICE
(-------- 2015-2016 --------)(-------------- 2016-2017 --------------)
2013-2014 2014-2015 CURRENT Y-T-D + DEPARTMENT CITY ADMIN. COUNCIL
EXPENDITURES ACTUAL ACTUAL BUDGET ENCUMBERED REQUESTED RECOMMENDED ADOPTED
_________________________________________________________________________________________________________________________________________
01 TOTAL EXPENSES
=================
6-BANK CHARGES
5001-610 BANK CHARGES 295 693 1,000 0 1,000 1,000 1,000
TOTAL 6-BANK CHARGES 295 693 1,000 0 1,000 1,000 1,000
7-DEBT SERVICE
5001-750 BOND PRINCIPAL 465,000 505,000 415,000 415,000 390,000 390,000 390,000
5001-755 BOND INTEREST 117,593 77,153 66,463 34,697 97,446 97,446 97,446
TOTAL 7-DEBT SERVICE 582,593 582,153 481,463 449,697 487,446 487,446 487,446
________________________________________________________________________________________________
TOTAL 01 TOTAL EXPENSES 582,888 582,845 482,463 449,697 488,446 488,446 488,446
________________________________________________________________________________________________________________________________________
TOTAL DEBT SERVICE 582,888 582,845 482,463 449,697 488,446 488,446 488,446
=========== =========== =========== =========== =========== ============ ============
FUND TOTAL EXPENDITURES 582,888 582,845 482,463 449,697 488,446 488,446 488,446
=========== =========== =========== =========== =========== ============ ============
REVENUES OVER/(UNDER) EXPENDITURES 13,102 ( 1,132) 0 29,787 54 54 54
=========== =========== =========== =========== =========== ============ ============
180
Summary of Debt Service Charges to Maturity
20173,920,000.00390,000.0097,445.25487,445.25
20183,530,000.00365,000.00128,193.00493,193.00
20193,165,000.00380,000.00121,694.50501,694.50
20202,785,000.00180,000.00114,538.00294,538.00
20212,605,000.00190,000.00106,675.00296,675.00
20222,415,000.00200,000.0098,387.50298,387.50
20232,215,000.00205,000.0089,781.25294,781.25
20242,010,000.00215,000.0080,856.25295,856.25
20251,795,000.00225,000.0071,506.00296,506.00
20261,570,000.00235,000.0061,731.00296,731.00
20271,335,000.00245,000.0051,532.00296,532.00
20281,090,000.00255,000.0040,906.00295,906.00
2029835,000.00265,000.0029,856.00294,856.00
2030570,000.00280,000.0018,275.00298,275.00
2031290,000.00290,000.006,162.00296,162.00
3,920,000.001,117,538.755,037,538.75
General Debt Service -Tax Supported
500,000
400,000
300,000
Principal
200,000
Interest
100,000
0
20172019202120232025202720292031
181
182
Utility Debt Service
Utility Debt Service accounts for all funds required to financethe payment of interest and principal on all debt which is
Utility System Revenue Bonds
Combination Tax & Revenue Refunding Bonds, Series 2013 (Refund 2003B)On April 15, 2003, the City Council passed an
contractual obligationsincurred with respect to the acquisition, construction and equipment of the water system
improvements, including providing additional water wells and water lines and paying legal, fiscal and engineering fees in
connection with these projects.On November 6, 2012, the City Council passed an ordinance authorizing the issuanceof
$570,000 General Obligation Refunding Bonds, Series 2013 for the purpose of refinancing the Series 2003B previously
issued.
Combination Tax & Revenue Certificates of Obligation, Series 2014 (Refund 2004)On March 23, 2004, the City Council
contractual obligations incurred with respect to the acquisition, construction and equipment of certain public
improvements for the City including: (i) additional water wells, pumping facilities and water lines to connect the wells to
em, (ii) water line improvements, pumping facilities and storage to provide a surface
water source for the City and (iii) paying the costs of legal, fiscal and engineering fees in connection with these projects.
On April 1, 2014, the City Council passed an ordinance authorizing the issuance of $5,175,000 General Obligation
Refunding Bonds, Series 2014 for the purpose of refinancing the Series 2004 previously issued
Combination Tax & Revenue Certificates of Obligation, Series 2013On November 19, 2013, the City Council passed an
contractual obligations for (i) the acquisition and construction of sewer line extension s, (ii) repairs to the streets in the City
associated with such sewer line extensions and (iii) payment of legal, fiscal and engineering fees in connection with these
projects.
Capital LeaseOn June 3, 2014, the City Council approved a capital lease of $2,988,450 for theinstallation of an Advanced
Metering Infrastructure (AMI) system.
183
Utility Debt Service
2,000,000
1,500,000
Principal
1,000,000
Interest
500,000
0
20172018201920202021202220232024
184
185
186
Enterprise Funds Debt Service
Enterprise Funds Debt Service amounts for all funds required to finance the payment of interest and principal
on all debt which is retired primarily fro
includes the following issues:
Airport Fund
Combination Tax & Revenue Certificates of Obligations, Series 2003AOn March 18, 2003, the City Council
passed an ordinance authorizing the issuance of $275,000 in bonds for the purpose of paying all or portions of
o-wit: the acquisition,
construction and equipment of municipal airport improvements, including utility (water and sewer lines) service
improvements and a new t-hanger for the airport.
Stormwater Drainage Fund
Combination Tax & Revenue Certificates to Obligations, Series 2006AOn October 17, 2006, the City Council
passed an ordinance authorizing the issuance of $4,300,000 in bonds for the purpose of paying all or a portion
Combination Tax & Revenue Certificates to Obligations, Series 2013 (Refund 2008)On March 11, 2008, the
City Council passed an ordinance authorizing the issuance of $4,130,000 in bonds for the purpose of paying all
November 6, 2012,the City Council passedan ordinance authorizing the issuanceof $3,910,000 General
Obligation Refunding Bonds, Series 2013 for the purpose of refinancing the Series 2008Bonds previously
issued.
187
Summary of Enterprise Debt Service Charges to Maturity
2017 6,358,850 303,000 226,971 529,971
2018 6,055,850 305,850 216,369 522,219
2019 5,750,000 295,000 205,558 500,558
2020 5,455,000 305,000 195,238 500,238
2021 5,150,000 315,000 184,526 499,526
2022 4,835,000 330,000 173,372 503,372
2023 4,505,000 340,000 161,376 501,376
2024 4,165,000 350,000 148,588 498,588
2025 3,815,000 365,000 135,333 500,333
2026 3,450,000 380,000 121,513 501,513
2027 3,070,000 395,000 107,128 502,128
2028 2,675,000 405,000 93,725 498,725
2029 2,270,000 420,000 80,825 500,825
2030 1,850,000 440,000 65,200 505,200
2031 1,410,000 450,000 47,400 497,400
2032 960,000 470,000 29,000 499,000
2033 490,000 490,000 9,800 499,800
6,358,850
2,201,921 8,560,771
188
Enterprise Revenue Debt Service
600,000
500,000
400,000
300,000
Principal
Interest
200,000
100,000
-
189
190
191
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192
PERSONNEL
193
FULL TIME EMPLOYEEAPPROVED CITY EMPLOYEE POSITIONS
HISTORY Approved
DEPARTMENTFY12-13FY13-14FY14-15FY15-16FY16-17
ADMINISTRATION
City Administrator 11111
Administative Assistant---11
City Secretary 11111
TOTAL 22233
FINANCE
Finance 33333
Information Technology 11111
Purchasing 11111
TOTAL 55555
PERSONNEL
Human Resources 11111
MSC 11111
City Hall 11111
TOTAL 33333
COMMUNITY SERVICES
Recreation 55455
Park Maintenance 55556
Cemetery 22222
Library 33333
Streets 77777
Senior Citizens Recreation 11111
TOTAL 23232223 24
FIRE
Administration 22333
Prevention 22222
Suppression 1414141414
Emergency Medical 1313131313
TOTAL 3131323232
POLICE
Administration 33333
Administative Assistant----1
Patrol 2525252424
Communications 812121212
Support Services 22222
C.I.D.77799
Prof. Stand 33333
Animal Control 22222
Public Safety 11000
TOTAL 51555455 56
PLANNING & BUILDING SERVICES
Admin.& Planning 22222
Administative Assistant---11
Inspections 22222
Code Enforcement 11111
TOTAL 55566
WATER & WASTEWATER
Water Administration 11222
City Engineer---11
Water Production 33333
Water Distribution 56666
Customer Service 33333
Wastewater Collection 65566
Wastewater Treatment 00000
Pollution Control 00000
Utility Billing 22222
TOTAL 2020212323
SOLID WASTE
Landfill 22333
TOTAL 22333
Grand Total 142146147153155
194
PERSONNEL REQUESTS
INCLUDEDNOTREQUESTED
FUNDDEPTDESCRIPTION2016-2017INCLUDED2016-2017
ADMINISTRATION
5105 MUN BLD,MSC,LIBRARYJANITOR (PART-TIME TO FULL-TIME) 37,000 37,000
TOTAL ADMINISTRATION - 37,000 37,000
PARKS & RECREATION
5502PARKADDITIONAL FT PARK MAINTENANCE EMPLOYEE 45,180 45,180
TOTAL PARK & RECREATION 45,180 - 45,180
FIRE AND EMS
56xxALL DEPARTMENTSASST FIRE CHIEF 100,080 100,080
TOTAL FIRE AND EMS - 100,080 100,080
P0LICE
5709PUBLIC SAFETYADMINISTRATIVE ASSISTANT 49,837 49,837
5709PUBLIC SAFETYIT SPECIALIST - 62,650 62,650
5702PATROLPOLICE OFFICERS (4) SERGEANT (1) H.E.A.T. 336,000 336,000
TOTAL POLICE 49,837 398,650 448,487
TOTAL GENERAL FUND 95,017 535,730 630,747
WATER/WASTEWATER
5000ADMINISTRATIONSTORES/WAREHOUSE INVENTORY MANAGER - 53,500 53,500
5000ENGINEERINGCONSTUCTION INSPECTION & COORDINATION SUPERINTENDENT - 76,000 76,000
TOTAL WATER/WASTEWATER - 129,500 129,500
TOTAL ALL FUNDS 95,017 665,230 760,247
195
GENERAL PAY PLAN
FINANCE AND ADMINISTRATION
2016-2017
POSITIONStartingMinMidMidMax
Clerk INon-Exempt 8-5Annual$17,679$18,562$19,491$20,465
Monthly$1,473$1,547$1,624$1,705
Hourly$8.50$8.92$9.37$9.84
Clerk IINon-Exempt 8-5Annual$23,960$25,158$26,415$27,735
Monthly$1,997$2,096$2,201$2,311
Hourly$11.52$12.09$12.70$13.33
Clerk IIINon-Exempt 8-5Annual$31,705$33,290$34,954$36,701
Monthly$2,642$2,774$2,913$3,058
Hourly$15.24$16.00$16.80$17.64
AccountantNon-Exempt 8-5Annual$39,272$41,234$43,295$45,459
Monthly$3,273$3,436$3,608$3,788
Hourly$18.88$19.82$20.81$21.86
Purchasing ManagerExemptAnnual$43,415$45,700$48,106$50,510
Human Resources ManagerMonthly$3,618$3,808$4,009$4,209
Senior AccountantHourly$20.87$21.97$23.13$24.28
IT ManagerExemptAnnual$47,999$50,397$52,916$55,561
Monthly$4,000$4,200$4,410$4,630
Hourly$23.08$24.23$25.44$26.71
DirectorExemptAnnual$77,888$81,781$85,868$91,080
Monthly$6,491$6,815$7,156$7,590
Hourly$37.45$39.32$41.28$43.79
City SecretaryExemptAnnual$57,881$60,773$63,811$67,683
Monthly$4,823$5,064$5,318$5,640
Hourly$27.83$29.22$30.68$32.54
SEDA DirectorExemptAnnual$86,389$90,707$95,240$100,000
Monthly$7,199$7,559$7,937$8,333
Hourly$41.53$43.61$45.79$48.08
City AdministratorExemptAnnual$108,424$113,843$119,533$126,787
Monthly$9,035$9,487$9,961$8,583
Hourly$52.13$54.73$57.47$60.96
COMMUNITY DEVELOPMENT
2016-2017
POSITIONMinMidMidMax
Code Compliance InspectorNon-Exempt 8-5Annual$30,545$32,071$33,674$35,357
Monthly$2,545$2,673$2,806$2,946
Hourly$14.68$15.42$16.19$17.00
Building InspectorNon-Exempt 8-5Annual$39,478$41,451$43,522$45,697
Monthly$3,290$3,454$3,627$3,808
Hourly$18.98$19.93$20.92$21.97
Building OfficialExemptAnnual$56,726$59,561$62,537$65,663
Monthly$4,727$4,963$5,211$5,472
Hourly$27.27$28.63$30.07$31.569
Planner/GISExemptAnnual$43,488$45,661$47,943$50,467
Monthly$3,624$3,805$3,995$4,206
Hourly$20.91$21.95$23.05$24.26
Permit ClerkExemptAnnual$30,108$31,613$33,193$34,852
$2,509$2,634$2,766$2,904
$14.48$15.20$15.96$16.76
DirectorExemptAnnual$75,716$79,500$83,473$87,645
Monthly$6,310$6,625$6,956$7,304
Hourly$36.40$38.22$40.13$42.14
196
RECREATION
2016-2017
POSITIONMinMidMidMax
ClerkNon-Exempt 8-5Annual$23,091$24,245$25,457$26,730
Monthly$1,924$2,020$2,121$2,227
Hourly$11.10$11.66$12.24$12.85
Athletic CoordinatorNon-Exempt 8-5Annual$25,215$27,316$33,014$36,160
Sr Citizens Center CoordinatorMonthly$2,101$2,276$2,751$3,013
Hourly$12.12$13.13$15.87$17.38
Recreation SuperintendentExemptAnnual$56,577
Monthly$4,715
Hourly$27.20
DirectorExemptAnnual$87,645
Monthly$7,304
Hourly$42.14
LIBRARY
2016-2017
POSITIONMinMidMidMax
ClerkNon-Exempt 8-5Annual$24,525$25,750$27,037$28,389
Monthly$2,044$2,146$2,253$2,366
Hourly$11.79$12.38$13.00$13.65
LibrarianExemptAnnual$30,306$46,286
Monthly$2,526$3,857
Hourly$14.57$22.25
MAINTAINANCE
2016-2017 With Certification Pay
POSITIONMinMidMidMax CertificatesMaximum
Laborer IINon-Exempt 8-5Annual$25,342$26,609$27,939$29,336
Monthly$2,112$2,217$2,328$2,445
Hourly$12.18$12.79$13.43$14.10
Light Equipment OperatorNon-Exempt 8-5Annual$29,946$31,443$33,014$33,640$34,000
Monthly$2,496$2,620$2,751$2,803$30$2,833
Hourly$14.40$15.12$15.87$16.17$16.35
Park SupervisorNon-Exempt 8-5Annual$35,851$37,643$39,524$40,408$39,884
Cemetery SupervisorMonthly$2,988$3,137$3,294$3,367$30$3,324
Hourly$17.24$18.10$19.00$19.43$19.18
SupervisorNon-Exempt 8-5Annual$39,123$41,079$43,132$45,287
Monthly$3,260$3,423$3,594$3,774
Hourly$18.81$19.75$20.74$21.77
Parks SuperintendentExemptAnnual$56,577
Monthly$4,715
Hourly$27.20
197
STREET
2016-2017 With Certification Pay
POSITIONMinMidMidMax CertificatesMaximum
Laborer IINon-Exempt 8-5Annual$25,342$26,609$27,939$29,336$29,336
Monthly$2,112$2,217$2,328$2,445$2,445
Hourly$12.18$12.79$13.43$14.10$14.10
Light Equipment OperatorNon-Exempt 8-5Annual$27,921$29,119$36,674$31,814$31,814
Monthly$2,327$2,427$3,056$2,651$2,651
Hourly$13.42$14.00$17.63$15.30$15.30
Heavy Equipment OperatorNon-Exempt 8-5Annual$33,266$34,929$36,674$38,510$38,510
Monthly$2,772$2,911$3,056$3,209$3,209
Hourly$15.99$16.79$17.63$18.51$18.51
Crew LeaderNon-Exempt 8-5Annual$44,435$44,435
Monthly$3,703$3,703
Hourly$21.36$21.36
Street SuperintendentExemptAnnual$56,577$56,577
Monthly$4,715$4,715
Hourly$27.20$27.20
PUBLIC WORKS 0
2016-2017 With Certification Pay
POSITIONMinMidMidMax CertificatesMaximum
Laborer INon-Exempt 8-5Annual$16,423$17,244$18,106$19,011$20,091
Monthly$1,369$1,437$1,509$1,584$90$1,674
Hourly$7.90$8.29$8.70$9.04$7.29
Light Equipment OperatorNon-Exempt 8-5Annual$29,119$31,417$32,379$43,015$44,095
Monthly$2,427$2,618$2,698$3,585$90$3,675
Hourly$14.00$15.10$15.57$20.68$21.20
Heavy Equipment OperatorNon-Exempt 8-5Annual$32,631$35,357$36,367$37,029$38,109
Monthly$2,719$2,946$3,031$3,086$90$3,176
Hourly$15.69$17.00$17.48$17.80$18.32
Crew LeaderNon-Exempt 8-5Annual$38,387$40,305$42,320$44,435$45,515
Monthly$3,199$3,359$3,527$3,703$90$3,793
Hourly$18.46$19.38$20.35$21.36$21.88
Customer Service SupervisorNon-Exempt 8-5Annual$41,453$43,525$45,700$47,985$49,065
Monthly$3,454$3,627$3,808$3,999$90$4,089
Hourly$19.93$20.93$21.97$23.07$23.59
198
199
200
POLICE CIVILIANS
2016-2017 With Certification Pay
POSITIONMinMidMaxInvestigator Pay 3 CertificatesMaximum
Records ClerkNon-Exempt 8-5Annual$30,788$32,326$36,367$36,367
Property/Crime Scene TechMonthly$2,566$2,694$3,031$3,031
Hourly$14.80$15.54$17.48$17.48
Administrative AssistantNon-Exempt 8-5Annual$31,613$33,193$34,852$34,852
Monthly$2,634$2,766$2,904$2,904
Hourly$15.20$15.96$16.76$16.76
Animal Control OfficerNon-ExemptAnnual$29,960$31,457$33,141$34,221
12/10 ShiftMonthly$2,497$2,621$2,762$90$2,852
Hourly$14.40$15.12$15.93$16.45
POLICE STEPS
2016-2017 With Certification Pay
POSITIONStartingMinMidMidMaxInvestigator Pay 3 CertificatesMaximum
DispatcherNon-ExemptAnnual$31,362$34,264$35,976$36,237$38,048$39,128
12 Hour ShiftMonthly$2,613$2,855$2,998$3,020$3,171$90$3,261
Hourly$15.078$16.473$17.296$17.422$18.292$18.81
Dispatcher SupervisorNon-ExemptAnnual$41,872
12 Hour ShiftMonthly$3,489
Hourly$20.13
Police CadetNon-ExemptAnnual$39,611$39,611
80/14 Day CycleMonthly$3,301$3,301
12 Hour ShiftHourly$19.04$19.04
Police OfficerNon-ExemptAnnual$42,125$44,231$44,838$47,338$49,747$53,227
Investigator80/14 Day CycleMonthly$3,510$3,686$3,736$3,945$4,146$200$90$4,436
12 Hour ShiftHourly$20.25$21.26$21.56$22.76$23.92$25.59
POLICE RANKS
2016-2017 With Certification Pay
POSITIONMinMidMaxInvestigator Pay 3 CertificatesMaximum
Detective SergeantNon-Exempt 8-5Annual$50,394$53,046$55,697$56,777
80/14 Day CycleMonthly$4,199$4,421$4,641$90$4,731
12 Hour ShiftHourly$24.23$25.50$26.78$27.30
Patrol SergeantNon-Exempt 8-5Annual$54,284$56,997$59,845$60,925
80/14 Day CycleMonthly$4,524$4,750$4,987$90$5,077
12 Hour ShiftHourly$26.10$27.40$28.77$29.29
Police LieutenantNon-ExemptAnnual$64,883$68,823$68,823$69,903
80/14 Day CycleMonthly$5,407$5,735$5,735$90$5,825
12 Hour ShiftHourly$31.19$33.09$33.09$33.61
Police Deputy ChiefExemptAnnual$72,481$76,103$79,907$80,987
Monthly$6,040$6,342$6,659$90$6,749
Hourly$34.85$36.59$38.42$38.94
ChiefExemptAnnual$100,779$100,779
Monthly$8,398$8,398
Hourly$48.45$48.45
201
DISCLOSURE OF EMPLOYEE BENEFITS
PAID VACATION: 2 Weeks per fiscal year; 3 Weeks per year after 10 years of service.
SICK LEAVE: 10 Days per fiscal year accumulative to 120 working days.
PAID HOLIDAYS: 13 Holidays per year
WORKER'S COMPENSATION INSURANCE: All employees are covered as of employment date.
FICA CONTRIBUTIONS: Social Security and Medicare tax contributions are maintained on all employees.
GROUP HOSPITALIZATION: Coverage available as of the first day of the month following hire date with the City. City currently pays for employee
coverage; dependent coverage available through payroll deductions by means of straight purchase or through the Section 125 Plan.
CAREFLITE/AIRVAC: Coverage available as of the first day of the month following hire date with the City. City currently pays for employee coverage
and their households including college students. Individuals with Medicaid are not eligible for a Care Flite membership by state law.
TELEHEALTH: Provides 24/7/365 access to board-certified doctors via telephone consultations that can diagnose, recommend treatment and
prescribe medication.
DENTAL INSURANCE: Coverage available as of the first day of the month following hire date with the City. City currently pays for employee coverage;
dependent coverage available through payroll deductions by means of straight purchase or through the Section 125 Plan.
VOLUNTARY INSURANCE: There are several voluntary insurance plans to choose from such as additional life, Long-Term Disability, Short-Term
Disability, AD&D, Cancer, Heart/Stroke, and plans for your spouse and children.
T.M.R.S. RETIREMENT: 6 % payroll deduction with two times matching amount made by City. 20 year retirement with completion of 20 years of
creditable service with the Texas Municipal Retirement System.
DEATH BENEFIT: The City provides a death benefit through TMRS in the amount of one times the annual salary.
LONGEVITY PAY: $4.00 per month for each year of service years 1 through 10. $6.00 per month for each year after 10 years of service.
TUITION REIMBURSEMENT: $400.00 per semester for accredited courses completed with a "C" or better. Employees are eligible after completion
of one year of service and courses must apply to position.
DEFERRED COMPENSATION/CAFETERIA PLAN: Employees are eligible to participate in a Section 457 Deferred Compensation plan and a Section 125
Cafeteria Plan.
CREDIT UNION: Employees are eligible to enroll with the Members Trust Credit Union.
PAY PLAN: Administered by City Council.
SERVICE AWARDS: Given annually for 5, 10, 15, 20, 25 ... years of service with the City.
UNIFORMS: Furnished to Fire, Ambulance, Cemetery, Parks & Recreation, Police, Street, Landfill, Water, and Wastewater Departments (See
Department Director).
BONDS: Professional and general liability is maintained on all employees.
CERTIFICATION PAY: Paid to employees within the Fire, Police and Water/Wastewater Department. The City pays $30.00 for each certification over
the minimum required for a position. A maximum of three certifications will be paid.
202
HOLIDAY SCHEDULE
(®«¨£ ¸ ΑΏΐΕ ΑΏΐΖ
th
1. Veterans Day November 11 (Friday)
th
2. Thanksgiving November 24 (Thursday)
th
3. Day after Thanksgiving November 25 (Friday)
rd
4. Christmas Holiday December 23 (Friday)
th
5. Christmas Holiday December 26 (Monday)
nd
6 January 2 (Monday)
th
7. Martin Luther King Day January 16 (Monday)
th
8 February 20 (Monday)
th
9. Good Friday April 14 (Friday)
th
10. Memorial Day May 29 (Monday)
th
11. Independence Day July 4 (Tuesday)
th
12. Labor Day September 4(Monday)
13. Floating Holiday *
203
CITY OF STEPHENVILLE
Supplemental Pay
FOR FISCAL YEAR 2016-2017
#
Certificate PayEmployeesMonthly Pay
Parks & Recreation:
Pesticide Applicator130
Aquatic Facilities330
Public Works:
Groundwater C1130
Groundwater B630
Groundwater A090
Wastewater Collection II530
Wastewater Collection III430
Fire:
Paramedic27250
Masters230
Advanced1430
Intermediate1830
EMS Instructor530
Fire Investigator330
Police:
Dispatch Intermediate530
Dispatch Advanced430
Dispatch Master430
Peace Officer Intermediate2830
Peace Officer Advanced2430
Peace Officer Master1630
Investigator Stipend6200
Animal Control Intermediate130
Animal Control Advanced130
#Current
Longevity Pay*EmployeesMonthly Pay*
Year 0-1200
Year 1144
Year 2 to 5324
Year 6 to 10314
Year 11 to 15176
Year 16 to 25216
Year 26 to Retirement116
* Per month for each year of service .
State law requires $4 per month for each year
of service for public safety.
204
CITY OF STEPHENVILLE
Health Insurance
For FISCAL YEAR 2016-2017
Current
# Monthly Cost
Coverage Employees Standard Plan
Employees 144 $ 573.78
Spouse 3 $ 838.52
Children 17 $ 438.08
Family 1 $ 1,276.26
Dental Insurance
For FISCAL YEAR 2016-17
# Current
Coverage Employees Monthly Cost
Employees 144 $ 24.94
Spouse 20 $ 25.40
Children 15 $ 41.74
Family 30 $ 67.14
205
CITY PERSONNEL WHO TAKE HOME CITY VEHICLES
POLICE DEPARTMENT:
1. C.I.D. Investigator on call, who resides within city limits.
PARKS & RECREATION DEPARTMENT:
1. Park Superintendent
CEMETERY DEPARTMENT:
1. Cemetery Superintendent
STREET DEPARTMENT:
1. Street Superintendent
2. On call employee, who resides within city limits.
UTILITIES DEPARTMENT:
1. Utilities Superintendent
2. On call employees (2), who resides within city limits.
206
City of Stephenville Pay Dates
October 2016- September 2017
OctoberApril
77
2121
NovemberMay
45
1819
DecemberJune
22
1616
3030
JanuaryJuly
1314
2728
FebruaryAugust
1011
2425
MarchSeptember
108
2422
207
208
SUPPLEMENTAL
SCHEDULES
209
Agriculture
Retail Sales (Million)
Other
Construction
$800,000,000
Manufacturing
$700,000,000
Wholesale Trade
Building/Garden Supplies
$600,000,000
General Merchandise
$500,000,000
Food Stores
Automotive Stores
$400,000,000
Apparel Stores
HomeFurnishings
$300,000,000
Eat/Drink Places
$200,000,000
Misc Retail
Services
$100,000,000
$0
2006200720082009201020112012201320142015
210
Sales Tax Receipts
6,000,000
5,718,579
5,485,705
5,135,000
5,281,663
5,191,213
5,000,000
4,745,309
4,622,690
4,616,313
4,351,270
4,275,545
4,101,973
4,000,000
3,654,232
3,000,000
2,000,000
1,000,000
20052006200720082009201020112012201320142015Est 15-16Bud 16-
ActualBudgeted
17
211
2016 Property Tax Rates in City of Stephenville
This notice concerns the 2016 property tax rates for City of Stephenville. It presents information
about three tax rates. Last year's tax rate is the actual tax rate the taxing unit used to determine
property taxes last year. This year's effective tax rate would impose the same total taxes as last year if
you compare properties taxed in both years. This year's rollback tax rate is the highest tax rate the
taxing unit can set before taxpayers start rollback procedures. In each case these rates are found by
dividing the total amount of taxes by the tax base (the total value of taxable property) with
adjustments as required by state law. The rates are given per $100 of property value.
Last year's tax rate:
Last year's operating taxes $ 4,706,076
Last year's debt taxes $ 480,557
Last year's total taxes $ 5,186,633
Last year's tax base $ 1,058,496,531.00
Last year's total tax rate $0.4900/$100
This year's effective tax rate:
Last year's adjusted taxes$ 5,158,977
(after subtracting taxes on lost property)
÷ This year's adjusted tax base$ 1,071,070,624
(after subtracting value of new property)
=This year's effective tax rate $0.4816/$100
(Maximum rate unless unit publishes notices and holds hearings.)
This year's rollback tax rate:
Last year's adjusted operating taxes$ 6,376,013
(after subtracting taxes on lost property and adjusting for any
transferred function, tax increment financing, state criminal justice
mandate, and/or enhanced indigent healthcare expenditures)
÷ This year's adjusted tax base $ 1,071,070,624
=This year's effective operating rate $0.5953/$100
x 1.08=this year's maximum operating rate $0.6429/$100
+ This year's debt rate $0.0446/$100
= This year's total rollback rate $0.6875/$100
-Sales tax adjustment rate $0.1550/$100
=Rollback tax rate $0.5325/$100
Statement of Increase/Decrease
If City of Stephenville adopts a 2016 tax rate equal to the effective tax rate of $0.4816 per $100 of
value, taxes would increase compared to 2015 taxes by $73,605.
Schedule A - Unencumbered Fund Balance
The following estimated balances will be left in the unit's property tax accounts at the end of the
fiscal year. These balances are not encumbered by a corresponding debt obligation.
Type of Property Tax Fund Balance
GENERAL FUND 9,793,590
DEBT SERVICE FUND 143,058
Schedule B - 2016 Debt Service
The unit plans to pay the following amounts for long-term debts that are secured by property taxes.
These amounts will be paid from property tax revenues (or additional sales tax revenues, if
applicable).
Principal or Contract Interest to be
Description of Debt Payment to be Paid Paid from Other Amounts
from Property Taxes Property Taxes to be Paid Total Payment
FIRE STATION #2 95,000 88,431 0 183,431
AQUATIC 2009 ISSUE 295,000 9,014 0 304,014
Total required for 2016 debt service $487,445
=- Amount (if any) paid from Schedule A $ 0
- Amount (if any) paid from other resources $ 0
- Excess collections last year $ 0
= Total to be paid from taxes in 2016 $487,445
+ Amount added in anticipation that the unit will $ 0
collect only 100.00% of its taxes in 2016
= Total debt levy $487,445
Schedule C - Expected Revenue from Additional Sales Tax
In calculating its effective and rollback tax rates, the unit estimated that it will receive $1,692,690 in
additional sales and use tax revenues.
This notice contains a summary of actual effective and rollback tax rates' calculations. You can
inspect a copy of the full calculations at 320 W College Stephenville Tx 76401.
Name of person preparing this notice: Jennifer Carey
Title: Tax Assessor-Collector
Date Prepared: 07/25/2016
212
PROPERTY VALUES AND TAX RATE
CERTIFIED CURRENTPERCENTAGE OF
ASSESSEDTAXABLETAXTAX TAXTAX
YEARVALUERATELEVY COLLECTIONSCOLLECTIONS
GENERAL FUND:
2006 719,255,771 0.3998 2,875,585 3,341,227116.19%
2007 818,383,838 0.3811 3,118,861 3,637,568116.63%
2008 890,768,449 0.3762 3,351,071 3,869,244115.46%
2009 894,236,300 0.3762 3,364,117 3,329,29198.96%
2010 882,532,413 0.4015 3,543,368 3,580,881101.06%
2011 895,586,826 0.4194 3,756,091 3,752,30699.90%
2012 946,820,238 0.4235 4,009,784 4,019,929100.25%
2013 983,590,328 0.4357 4,285,503 4,279,65399.86%
2014 1,005,609,123 0.4330 4,354,288 4,367,295100.30%
2015 1,060,320,946 0.4446 4,714,187 4,683,66699.35%
2016 1,092,242,104 0.4454 4,864,846 N/AN/A
DEBT SERVICE
2006 719,255,7710.0652 468,955 471,19090.10%
2007 818,383,8380.0639 522,947 522,36099.73%
2008 890,768,4490.0588 523,772 525,92587.39%
2009 894,236,3000.0673 601,821 594,787115.21%
2010 882,532,4130.0585 516,281 524,21589.23%
2011 895,586,8260.0656 587,505 586,492100.72%
2012 946,820,2380.0615 582,294 584,287100.17%
2013 983,590,3280.0593 583,269 590,043102.94%
2014 1,005,609,1230.0570 573,197 575,423119.53%
2015 1,060,320,9460.0454 481,386 478,96498.32%
2016 1,092,242,1040.0446 487,140 N/AN/A
213
GENERAL FUND TAX LEVY AND TAX RATE
0.5000
0.4500
5,100,000
0.4000
0.3500
4,100,000
0.3000
3,100,000
0.2500
0.2000
2,100,000
0.1500
0.1000
1,100,000
0.0500
100,000
-
GF TaxLevy
Debt TaxLevy
GF TaxRate
Debt TaxRate
214
CITY OF STEPHENVILLE
CERTIFIED TAX ROLL COMPARISON
FY12-13FY13-14FY14-15FY15-16FY16-17Difference
201220132014201520162015-2016
LAND - HOMESITE93,273,02093,266,220111,755,860117,259,960117,957,730697,770
LAND - NON HOMESITE116,241,810119,946,570264,165,360265,431,380267,967,7102,536,330
LAND - AG MARKET0
LAND - TIMBER MARKET0
LAND MARKET VALUE209,514,830213,212,790375,921,220382,691,340385,925,4403,234,100
IMPROVEMENTS - HOMESITE434,931,250440,234,580457,237,360453,396,110474,458,53021,062,420
IMPROVEMENTS - NON HOMESITE352,478,900368,695,500406,181,110455,236,710466,719,65011,482,940
IMPROVEMENTS787,410,150808,930,080863,418,470908,632,820941,178,18032,545,360
PERSONAL PROPERTY321,848,440391,561,870346,184,290368,015,800382,496,97014,481,170
AGRICULTURAL PRODUCTIVITY14,833,60014,250,32014,154,10013,763,55013,582,660(180,890)
PERSONAL PROPERTY336,682,040405,812,190360,338,390381,779,350396,079,63014,300,280
TOTAL MARKET VALUE1,333,607,0201,427,955,0601,599,678,0801,673,103,5101,723,183,25050,079,740
EXEMPT PROPERTY259,067,690259,109,427433,801,348447,561,330460,143,38712,582,057
PRODUCTIVITY LOSS14,569,80013,989,59013,890,96013,468,63013,295,950(172,680)
AG USE0
HOMESTEAD CAP LOSS197,330102,340148,740270,62069,120(201,500)
TOTAL EXEMPT PROPERTY273,834,820273,201,357447,841,048461,300,580473,508,45712,207,877
TOTAL ASSESSED PROPERTY1,059,772,2001,154,753,7031,151,837,0321,211,802,9301,249,674,79337,871,863
0
EXEMPTIONS:0
HOMESTEAD0
OLD AGE($15,000)13,807,16013,995,83013,940,09014,611,48014,760,580149,100
DISABLED PERSONS($10,000)623,100593,140500,570481,050411,090(69,960)
DISABLED VET($3,000)2,879,6303,471,0803,786,0003,640,3504,092,020451,670
POLLUTION CONTROL582,204582,204601,657568,154568,1540
OTHER0
MINIMUM VALUE9,72012,14012,39012,90011,130(1,770)
FREEPORT95,050,148125,008,98199,887,202113,918,050119,339,7155,421,665
ABATEMENT027,500,00027,500,00018,250,00018,250,0000
TOTAL EXEMPTIONS112,951,962171,163,375146,227,909151,481,984157,432,6895,950,705
0
NET TAXABLE946,820,238983,590,3281,005,609,1231,060,320,9461,092,242,10431,921,158
TAX RATE PER $100 VALUATION0.48500.49500.49000.49000.49000
TAX LEVY$4,592,078$4,868,772$4,927,485$5,195,573$5,351,986156,414
215
216
2016 Annual TML Taxation and Debt Service
Fiscal
Total
G.O. Bond Revenue Bond Total Certificates
Year
CityPopulationTotal Net Taxable Gross Tax RateOutstanding Municipal Utilities and Facilities
IndebtednessIndebtednessof Obligation
Begins
Tax Notes
Waxahachie32,3442,521,188,6210.680000038,600,00019,710,00095,150,0000AM AP C CE FG LK MB P PK S SC W 10/01
Southlake29,0866,649,540,2470.462000034,341,874750,00058,555,0000CE L MB PK S SC W 10/01
Harker Heights28,5261,653,988,2470.677000027,805,07721,084,92448,890,0010CE L MB PK S SP W 10/01
Lake Jackson27,6041,650,645,3710.360000015,523,2048,960,00015,861,7960CE GC L MB PK S SL SP W 10/01
Paris26,539153,373,4560.50195007,285,00038,545,0005,170,0000AP C CE FG J L LK M MB P PK S SP W 10/01
Greenville26,1801,591,766,5040.699000044,971,00015,980,0007,280,0000AM AP C CE GC J L LK M MB P PK S SP W 10/01
Alvin25,5251,087,861,2640.838600016,810,000014,360,000895,000C L MB PK S SC SL SP W 10/01
Balch Springs25,363715,276,4210.80300005,915,0008,710,00000CE L MB PK SC SP 10/01
Sachse23,6811,635,609,7490.757279037,750,000000 L MB PK S SC W 10/01
Kerrville22,9462,012,804,4350.56250000058,429,8230AM AP CE GC L LK MB P PH PK S SL SP W 10/01
Plainview22,343791,156,2570.62880000011,415,0000AP CE GC L MB PK S SL SP W 10/01
Midlothian22,0002,509,554,5030.708244046,602,07324,310,0002,850,0001,110,000AP CE MB PK S W 10/01
Hutto22,0001,257,517,6670.528500017,380,335059,184,6650 L LK MB PK S W ZZ 10/01
Saginaw21,7031,308,751,7860.544000023,980,0002,490,0006,440,0000CE L MB PK S SC SP W 10/01
Brownwood20,402814,960,6730.74630005,260,000025,295,000450,000AM AP CE L MB PK S SC SL SP W 10/01
Murphy20,2301,774,655,4350.550000027,650,00009,805,0002,100,000CE MB PK S W 10/01
Belton20,128945,597,1280.659800015,226,47613,243,52428,470,0000CE L MB PK S W 10/01
Stafford19,8252,513,160,0000.00000000000CE MB P PK SP ZZ 10/01
Orange19,613887,910,1060.700000012,565,00004,845,0000 L MB PK S SL SP W 10/01
Dickinson19,595848,099,1510.40861008,450,00001,055,0000 L MB 10/01
Angleton19,472816,433,3430.71759803,440,000015,513,7390 PK S SP W 10/01
Stephenville19,3741,060,320,9460.49000004,335,0007,595,0006,585,0000AP L MB PK S SC W 10/01
Horizon City19,332740,318,4820.4527230580,000015,000,0000 MB P PK SC 10/01
Portland18,5001,087,247,9680.5294500012,409,00016,182,6371,565,000CE L LK MB PK S SC SP W 10/01
Pampa18,401633,111,7000.6571750807,941,2220AM CE GC L LK MB PK S SC SL SP W 10/01
Nederland17,5871,021,540,5820.59185309,915,00002,430,0000 L MB PK S SC SL SP W 10/01
Forney17,5361,149,202,4040.698483055,540,000015,405,0000 L MB PK S SC W 10/01
Mineral Wells17,450592,534,6080.5300000300,525133,07100AP C L MB PK S SP W 10/01
White Settlement16,896636,777,6220.73310308,665,0007,305,0009,540,000155,000CE J L MB PK S SC SP W 10/01
Mercedes16,591522,712,9430.75500001,265,000160,000930,000165,000CE J L MB P PK S SL SP W 10/01
Gainesville16,569852,757,4830.697822019,955,000021,315,00030,745AP C CE GC LK MB PK S SC SL SP W ZO 10/01
Uvalde16,507610,383,1170.78400000026,780,0000AP C CE GC GS MB P PK S SL SP W 10/01
Highland Village16,5001,921,244,8090.569630013,060,000023,205,0000 MB PK S W 10/01
Taylor16,483902,850,7230.81389309,190,000011,870,0000AM AP C L MB PK S SP W 10/01
Brenham16,2971,188,742,2370.47310005,844,5429,165,00011,590,000760,000AP CE GS L MB P PH PK S SL SP W 10/01
Mount Pleasant16,081881,528,3570.3437000025,300,00010,340,0000AP C CE FG L LK MB PK S SL SP W 10/01
Gatesville15,985386,710,9840.45000001,365,0004,920,00010,905,000177,085AM AP C CE FG L MB PH PK S SP W ZZ 10/01
Sulphur Springs15,975881,510,6830.44000000010,695,0000AP L LK MB PK S SC W 10/01
Seagoville15,723494,621,9200.713800006,581,667181,3330 J L MB PK S SC W 10/01
West University Place15,6045,444,082,0220.331790049,300,000010,975,0000 MB PK S SC SL SP W 01/01
Katy15,5911,777,863,0320.52672001,570,000000CE L MB PK S SC SL W 10/01
Alton15,497331,648,4540.454000000614,0000CE MB PK S SC SP 10/01
Live Oak15,1161,107,713,3180.467690020,885,0000520,000365,000CE LK MB PK S SP W 10/01
Dumas14,989562,861,3910.29000009,122,20014,542,80000GC GS MB PK S SL SP W 10/01
Jacksonville14,747555,827,4300.65960007,700,000000C L LK PK S SC SP W 10/01
Crowley14,572730,428,3760.7392700695,000445,000770,0000CE L MB PK S W 10/01
217
2016 Annual TML Water Rate Survey
Residential WaterCommercial Water
Population GroupCityFee ForTotalAverageFee For
PopulationCustomersUsage
5,000 Gal.10,000 Gal.50,000 Gal.200,000 Gal.
20,001 - 25,000
Colleyville24,97428.6050.109,73011,000262.441,243.44
Marshall24,75124.9745.529,2175,000227.02843.52
University Park24,39622.3544.708,8050134.1033.20
Corsicana23,98930.8048.058,8836,000261.42816.42
Sachse23,68133.6154.918,0628,506391.481,667.98
Kerrville22,94626.7343.6310,0587,224194.18866.68
Denison22,90731.1843.9110,0173,631182.30654.65
Plainview22,34340.3549.707,5996,202139.20485.70
Hutto22,00060.52100.674,7756,000520.881,725.38
Midlothian22,00038.6259.025,9454,400285.08948.08
Corinth20,98137.1250.976,9469,108349.701,351.70
Brownwood20,40240.0754.917,3517,480249.29694.49
Murphy20,23040.1560.036,0756,970325.051,116.15
Belton20,12832.9550.406,2000190.00713.50
20,001 - 25,000Averages34.8654.047,8336,793265.15940.06
15,001 - 20,000
Ennis19,79535.0052.505,78012,000179.26626.26
Universal City19,72128.5639.425,87712,000151.76547.76
Alice19,68234.1456.247,1868,000247.56981.06
Orange19,61321.3234.326,9864,000153.83543.83
Terrell19,59940.6367.836,0005,600428.481,398.98
Angleton19,47235.3863.086,4217,000308.081,343.08
Stephenville19,37430.7550.505,9628,000287.26879.76
Portland18,50031.7648.265,8365,170243.45817.95
Nederland17,58719.4935.397,0394,000162.59641.09
Forney17,53627.0049.006,0654,290263.501,088.50
Mineral Wells17,45034.4162.716,3034,450297.88950.38
Mercedes16,5912.9833.334,4197,000160.29539.79
Gainesville16,56935.8055.406,6265,489375.07997.54
Uvalde16,50715.3921.845,7650215.00860.00
Taylor16,48340.1856.615,9026,3002,370.899,360.89
Brenham16,29724.7943.697,5255,262170.72725.72
Mount Pleasant16,08119.7031.705,4175,000127.70487.70
Gatesville15,98535.0050.003,1946,000170.00620.00
Sulphur Springs15,97525.2043.256,4485,000187.65729.15
Seagoville15,72328.6866.934,0234,861384.601,074.60
Humble15,61617.3328.033,8955,000267.84839.43
Hereford15,60820.4735.075,1509,000167.471,002.98
West University Place15,60434.0861.075,4979,600541.911,647.41
Katy15,59116.4030.015,4509,000186.75610.26
Addison15,45719.5533.103,6877,384141.42547.92
Live Oak15,11620.1725.132,8366,986222.34408.84
15,001 - 20,000Averages26.7045.175,5886,656323.591,164.26
218
2016 Annual TML Wastewater Rate Survey
Residential SewerCommercial Sewer
Population GroupCityFee For TotalFee For
City NamePopulationCustomers
5,000 Gal.10,000 Gal.50,000 Gal.200,000 Gal.
20,001 - 25,000
Colleyville24,97421.4437.148,941162.74633.74
Marshall24,75129.8452.798,239236.39924.89
University Park24,39620.7541.507,440207.50830.00
Corsicana23,98938.0058.007,923240.00840.00
Sachse23,68139.3668.317,559342.831,211.33
Kerrville22,94634.4060.2511,876283.551,108.55
Denison22,90728.8141.078,941190.37714.98
Plainview22,34324.2529.507,14095.50343.00
Hutto22,00039.6161.617,233341.041,100.04
Midlothian22,00056.1287.875,930366.751,319.25
Corinth20,98149.3977.396,672301.391,141.39
Brownwood20,40224.8041.446,885207.24828.88
Murphy20,23033.1048.205,939169.00622.00
Belton20,12835.0060.504,900237.00915.50
20,001 - 25,000Averages33.9254.687,544241.52895.25
15,001 - 20,000
Ennis19,79530.4930.495,469143.60497.60
Universal City19,72126.8741.075,687233.00923.00
Alice19,68226.1338.636,542139.77514.77
Orange19,61349.55943.356,744452.751,796.75
Terrell19,59948.5369.936,000410.861,052.86
Angleton19,47216.9430.4450134.83562.83
Stephenville19,37426.0042.505,773174.50669.50
Portland18,50036.5942.095,376173.34338.34
Nederland17,58719.0935.746,993168.94669.94
Forney17,53630.6054.605,410257.10977.10
Mineral Wells17,45038.3966.647,000241.87942.37
Mercedes16,59123.0029.154,083116.87350.87
Gainesville16,56943.0863.735,912255.85948.82
Uvalde16,50719.6525.055,11530.4058.60
Taylor16,48346.5971.995,665275.191,037.19
Brenham16,29726.9449.196,728227.19894.69
Mount Pleasant16,08115.7524.504,87794.50357.00
Gatesville15,98517.5530.102,891130.50507.00
Sulphur Springs15,97526.4738.035,754182.83725.83
Seagoville15,72336.3272.073,730358.071,430.57
Humble15,61629.7536.283,672265.45875.19
Hereford15,60819.8825.834,95684.98502.73
West University Place15,60420.2435.045,416169.57613.57
Katy15,5918.4414.475,02991.00364.00
Alton15,49727.0038.503,550105.00330.00
Addison15,45726.4939.632,588223.46880.46
Live Oak15,11616.1224.324,702171.00684.00
15,001 - 20,000Averages27.8774.575,043193.05722.43
219
220
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
DEPT. DESCRIPTION CURRENT PROPOSED
0201 FISCAL SERVICES
TABC- Liquor License Application Fee 60.00
Solicitation Permit, non-refundable application fee 25.00
Solicitation Permit, non-refundable investigation
fee per person 25.00
Taxicab Permit (per year) 50.00
Copying Charges (per page)(staff copied) .25
Ad Valorem Taxes (per hundred) .490
Hotel/Motel Occupancy Tax .07
City Sales Tax .015
Operations . 0138
4B Economic Development . 0012
Franchise Fees: (based on Gross Receipts)
Cable Television (renew 2014) 4%
Electricity (set by PUC/per kwh) 4%
Garbage (renew 2013) 7%
Gas (renew 2020) 4%
Telephone (per access line set by PUC) .59/1.32/2.01
Garage Sale Permits:
Prior to Garage Sale 3.00
Day of Garage Sale 5.00
Returned Check Fee 30.00
Late Charge Past Due Date (gross billing) 10%
Credit Card Process 2.50
0302 MUNICIPAL COURT As Set by Municipal Court Judge
0501 LEISURE SERVICES
Gymnasium Rental:
Profit 250.00
Non-Profit 125.00
Per Hour 20.00
For games/hour 50.00
Concession Stand (per day) 50.00
Small Pavilion & Century Park Rental:
Half Day (4 hours) Must be done before 2p 75.00
Full Day (8hours) 150.00
221
DEPT. DESCRIPTION CURRENT PROPOSED
Large Pavilion
Half Day (4 hours) Must be done before 2p 150.00
Full Day (Hours) 300.00
RV Hook-Up:
Per Night 20.00
Senior Citizens (55 or older) 15.00
Birdsong Amphitheater:
Half Day (4 hours) 150.00*
Full Day (8 hours) 300.00*
*$50.00 electrical
Ticketed/For-profit events$1.00 per ticket sold for event.
Bosque River Trail
Per half day 4 hours complete by 2pm 75.00
Per day full 8 hours 150.00
Recreation:
Adult League (per team) 325.00
Baseball League Fees
(Tb, cp, pinto/rec, pinto/comp, 8u gfp) 50.00
(10u gfp, 12u gfp) 65.00
(10u bb, 12u bb) 65.00
(15u gfp) 65.00
(15u, bb) 65.00
Non Baseball Youth Leagues (per person) 50.00
Youth Programs 40.00*
Sibling discount (Must reside in same household) (-$10)
Field RentalPer Field Per Day 150.00
Field lighting (per hour) 10.00
Field Rental per hour (Field is not game ready) 20.00
Field Rental per hour (Game ready-field worked once per day) 50.00
Ballfields may be rented April through September for tournaments 150.00
On Saturday and Sunday only. SPARD reserves all concession rights.
*Registration fees for individual sports may vary depending on participation for each class.
Splashville Swimming Pool:
Daily Admission (per person) 5.50
Ages 2 & under free
Senior Citizen (65 & Up)/Military Family (Military ID Required) 3.00
222
Twilight Fee (2 hours prior to closing) 2.00
Monday Mania 3.00
DEPT. DESCRIPTION CURRENT PROPOSED
Daily Discount Passes
5 visits 20.00
10 visits 38.00
20 visits 70.00
Unlimited Individual Season Pass $115.00 Unlimited Family Pass ** 225.00
Party Area Rental (Mon-Sat) (3.75 per guest) (up to 24) 45.00
Noon to 2:00 pm or 3:00 pm to 5:00 pm (Tuesday thru Saturday)
Private Party Rental 750.00
Swimming Lessons 50.00
**Family of four (4) $10.00 for each additional person. All members must reside in the same household.
0503 CEMETERY
Cemetery Lots:
City Resident 600.00
Non-City Resident 750.00
0504 LIBRARY SERVICES
Replace Lost Books cost
Fines for Late Return (per day) .25
Copy Machine (per copy, self-serve) .10
Late Fee Video Return (per day) 1.00
Inter-Library Loan (postage) -0-
Replacement Card Fee 2.00
0505 STREETS SERVICES
Street Cuts:
Asphalt Surfaces Over Concrete (per sq ft): 3.75
Brick Surface Over Concrete (per sq ft): 5.25
Parade Permits:
Type A Less than 50 units 50.00
Type B More than 50 units 100.00
Type C Motorcades or parades otherwise
Marches included in this category. 25.00
5506 Community Center
Daily Rental Fee (8:00AM 10:00PM) $150.00
Senior Members $50.00
Set-up of tables and chairs (Optional) $50.00
0603 FIRE SERVICES
Non-Routine Response Fee:
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Per Unit (per hour) 70.00
Supplies cost
DEPT. DESCRIPTION CURRENT PROPOSED
0700 POLICE SERVICES
Accident Reports 6.00
Finger Printing (2 card max per person ea. additional 5.00) 10.00
Offense Reports (for 1st page, $.10 each additional page) 1.00
False Alarm Fee (per occurrence after five per year) 50.00
Police Escort (per nonprofit event, except funerals) 190.00
Solicitor Investigation Fee (Non Refundable) 25.00
ANIMAL CONTROL
Dog License:
Male 20.00
Neutered Male 5.00
Female 20.00
Spayed Female 5.00
Guard dog Bond + 35.00
Dangerous dog Bond +50.00
Cat License:
Male 20.00
Neutered Male 5.00
Female 20.00
Spayed Female 5.00
Multiple Dog Permit -0- 50.00
License Replacement 5.00
Livestock $25/yr + inspection
Boarding/Riding Stables $25/yr + inspection
Late Fee for Licenses 5.00
Late Fee for Permits 10.00
Impoundment Fee (Established and collected by animal shelter)
0801 PLANNING SERVICES
Zoning Ordinance 25.00
Subdivision:
Ordinance 50.00
Specifications 25.00
Design Standards 25.00
Zone Change Applications:
Acre or Less 300.00
1.01 to 5 Acres 400.00
5.01 or More 500.00
Mapping:
City Zoning Map
3ft L x 5ft 50.00
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2ft L x 3ft W 30.00
2ft L x 3ft W 30.00
11in L x 17in W 20.00
DEPT. DESCRIPTION CURRENT PROPOSED
City Limits and Street Map
3ft L x 3ft W 25.00
2ft L x 3ft W 15.00
11in L x 17in W 5.00
Parkland Dedication (In-lieu of) Per Dwelling Unit
Per single-family dwelling unit 600.00
Per dwelling unit for duplex, townhome, condominium, apts. 300.00
Board of Adjustment Applications 200.00
Subdivision Filing Fees:
Preliminary Plat (per plat) 200.00
(per lot) 10.00
Final Plat (per plat) 200.00
(per lot) 10.00
Replat (per plat) 200.00
Site Development Plan (per plan) 200.00
(water,sewer,streets,storm drain engineering review)
Comprehensive Plan 100.00
0802 INSPECTION SERVICES
Food Service Permit:
Annual Inspection: 250.00
Administrative fee 75.00
Contractor fee 175.00
Pre-opening: 125.00
Administrative fee 25.00
Contractor fee 100.00
Complaint 100.00
Reinspection 75.00
Mobile food (with commissary/without) 225/150
Administrative fee 75.00
Contractor fee (with commissary/without) 150/75
Temporary Mobile food-Inspection/Contractor Fee 50.00
Mobile Home Park License (per park) 10.00
(per lot) 10.00
225
Mobile Home Inspection 25.00
Certificate of Occupancy 25.00
Inspections outside of normal business hours (per hour) 50.00
DEPT. DESCRIPTION CURRENT PROPOSED
BUILDING PERMIT FEE SCHEDULE
General Construction Permit Fees:
Value $1 to $500flat fee 25.00
Value $501 to $2,000, minimum 24.00+
pro-rated for each $100 above $500 3.00
Value $2,001 to $25,000, minimum 70.00+
pro-rated for each $1,000 above $2,000 14.00
Value $25,001 to 50,000, minimum 392.00+
pro-rated for each $1,000 above $25,000 10.00
Value $50,001 to $100,000, minimum 642.00+
pro-rated for each $1,000 above $50,000 7.00
Value $100,001 to $500,000, minimum 992.00+
pro-rated for each $1,000 above $100,000 6.00
Value $500,001 to $1,000,000, minimum 3,392.00+
pro-rated for each $1,000 above $500,000 5.00
Value $1,000,001 and up, minimum 5,892.00+
pro-rated for each $1,000 above $1,000,000 4.00
Demolition Permit 25.00
Structure Relocation Permit 25.00
ELECTRICAL PERMIT FEES
Issuance fee for each permit 25.00
Additional permit fees:
Installation of Service:
Up to 600 volts (residential) 6.00
Up to 600 volts (commercial) 12.00
Over 600 volts (residential or commercial) 17.00
Equipment Motors:
0 to 10 Hp 3.00
11 to 50 Hp 4.00
50 to 100 Hp 5.00
Over 100 Hp 6.00
Appliances 3.00
Swimming Pools 8.25
Other 4.00
Re-inspection Fee 25.00
License Reciprocation Letter 6.00
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Penalty. In the event any work, for which a permit is required by this chapter, is begin prior to obtaining said
permit, the permit fee shall be doubled. The payment of such doubled fee shall not relieve any person from
fully complying with the requirements of this chapter in execution of work nor from other penalties prescribed
herein.
DEPT. DESCRIPTION CURRENT PROPOSED
PLUMBING PERMIT AND LAWN SPRINKLER FEES
Issuance fee for each permit 25.00
Fee for each fixture or opening to receive waste 3.00
Building Sewer 5.00
Water Heater 3.00
Gas Piping Systems 4.00
Gas System Test 4.00
Industrial Waste Pre-Treatment Interceptor 6.00
Water Service Line 4.00
Installation, alteration and repair of water piping or
water treating equipment 3.00
Repair or alteration and repair of water piping or
water treating equipment 3.00
Repair or alteration of drainage or vent piping 3.00
Lawn Sprinkler System 3.00
Grease or Sand Trap 6.00
Other 4.00
Re-inspection Fee 25.00
MECHANICAL PERMIT FEES
Issuance fee for each permit 25.00
Re-inspection Fee 25.00
PLAN REVIEW FEE SCHEDULE (Council 5/13/2008)
Commercial and Multi-Family:
Value $1 to $10,000 $50.00
Value $10,001 to $25,000 $70.69+
pro-rated for each $1000 above $10,000 $5.46
Value $25,001 to $50,000, minimum $152.59+
pro-rated for each $1,000 above $25,000 $3.94
Value $50,001 to $100,000, minimum $251.09+
pro-rated for each $1,000 above $50,000 $2.73
Value $100,001 to $500,000, minimum $387.59+
pro-rated for each $1,000 above $100,000 $2.19
Value $500,001 to $1,000,000, minimum $1,263.59+
pro-rated for each $1,000 above $500,000 $1.85
Value $1,000,001 and up, minimum $2,188.59+
pro-rated for each $1,000 above $1,000,000 $1.23
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Fire Code(Fire Alarm and Sprinkler System):
Value Up to $250,000 $500.00
Value $251,001 to $500,000 $850.00
Value $500,001 to $1,000,000 $1,100.00
Value $1,000,001 to $3,000,000 $1,600.00
Value $1,000,001 to $3,000,000 $1,600.00
Value $3,000,001 to $6,000,000 $2,400.00
Value $6,000,001 and up $2,400.00
DEPT. DESCRIPTION CURRENT PROPOSED
0803 CODE ENFORCEMENT SERVICES
Health and Sanitation Administrative Fees:
First Violation 25.00
Second Violation 50.00
Third Violation 100.00
3000 WATER FUND
Water Rates:
Minimum Bill (0 gallons used)
5/8 inch and ¾ inch meter 11.00
1 inch 24.29
1 ½ inch 51.57
2 inch 89.76
3 inch 198.87
4 inch and larger 351.63
Plus Volume Chargeper 1,000 gallons 3.95
Multifamily Billing:
70% of number of living units (per unit) 8.40
Plus Volume Charge--per 1,000 gallons 3.95
Residential Surcharge per thousand gallon (May - September)
Over 12,000 gallons 1.00
Over 25,000 gallons 3.00
Over 50,000 gallons 4.00
Outside City Limits 115%
Customer Deposits:
Residential 150.00
Residential deposits shall be made either:
(a) in cash at the time of making application; or
(b) one-third to be paid in cash at the time of making application and the remaining two-
thirds to be billed on the first two months billing; or
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(c) an applicant for residential connection may present a letter of credit from ap
most recent utility company which represents a satisfactory payment history for at least
twelve (12) months preceding the date of application. To be satisfactory, the letter must
not indicate that the applicant has been advised of late payment more than two (2) times
during the period.
(d) Any customer whose account has been active for twelve (12) months and has not been
advised of a late payment during that period, shall be entitled to their deposit for utility
service being applied to the account balance or refunded by check within thirty (30)
days.
DEPT. DESCRIPTION CURRENT PROPOSED
Commercial
2X monthly usage
For commercial connections:
(a) a service deposit shall be required which shall be equal to an estimate of the cost of sixty
(60) days utility service, with a five hundred dollar ($500.00) minimum deposit. The amount
of the deposit shall be estimated by the utility billing clerks or his or her authorized
representative.
Where billing figures for a comparable establishment are not available to establish the
deposit for a commercial connection, the utility billing clerks shall estimate a two-month
billing based upon information received from the applicant. The utility office shall review
the estimate and within the first three months make the appropriate adjustment in the
deposit amount.
(b) Commercial deposits shall be made in cash. The Director of Finance or his or her authorized
representative may authorize an alternative method of deposit for commercial accounts on
a case by case basis
(c) When and if it is found that the deposit required and is collected in accordance with the
above schedule is not sufficient to protect the City from losses that may occur over a period
of two (2) months, the Director of Finance may, at his or her discretion, require an additional
cash deposit, or may require an additional deposit if for any reason the amount of the deposit
becomes less than the originally required under the schedules hereinabove set forth.
A customer with an existing account established before October 1, 2005, will not be required to establish
-payment. In that
event, the deposit requirements of this section will apply.
Basic Service Charges:
Connection Fee 20.00
Transfer Fee 20.00
After 5:00 p.m. or weekends (additional) 40.00
Damaged Meter Charge cost
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Fire Hydrant Meter Deposit 1,200.00
Non-Pay Reconnect Fee 30.00
Check Read (each, after two free annually) 10.00
Temporary Service (72 hours) 20.00+cost
Temporary Cut-Off for Repair 20.00
Leak Test (each, after two free annually) 10.00
DEPT. DESCRIPTION CURRENT PROPOSED
Water Tap Charges:
5/8 inch and ¾ inch taps 660.00
1 inch tap 817.00
1 ½ inch tap 1,305.00
2 inch tap 1,772.00
Water Tap Charges do not include street repair.
The City provides residential and commercial meters up to 1-inch diameter. The cost of
city- approved water meters larger than 1-inch shall be borne by the developer. Contact
-cost
-
3100 SEWER FUND
Sewer Rates:
Minimum Bill (0 gallons used) 9.50
Plus Volume Charge--per 1,000 gallons 3.50
Multifamily Billing:
70% of Number of Living Units (per
unit) 9.50
Plus Volume Chargeper 1,000 gallons 3.50
Residential Winter Months Averaging (Dec, Jan, Feb)
Outside City Limits 115%
Sewer Tap:
4-inch tap 450.00
6-inch tap 537.50
Man-Hole AT COST
Sewer Tap Charges do not include street repair.
Charges for Industrial Pretreatment:
Compliance Sampling (in house)
BOD (per pound) .016
TSS (per pound) .15
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3200 STORMWATER DRAINAGE
Single Family Residential Properties (per property/per month):
0 to 5,000 sq. ft. 2.00
5,001 to 21,780 sq. ft. 3.00
Over 21,780 sq. ft. 4.00
Commercial and all other properties (per property/per month):
Equivalent Residential Units (ERU):
ERU=LAND AREA (sq. ft.) div by
6,000sq.ft
DETAINED ERU 3.00
UNDETAINED ERU 5.10
UNDEVELOPED EXEMPT
DEPT. DESCRIPTION CURRENT PROPOSED
5001 SANITATION SERVICES (Progressive Waste) effective 1/1/15
Garbage Rates
Frequency 1X 2X 3X 4X 5X 6X Extra
Residential N/A 11.58 N/A N/A N/A N/A 5.79
Commercial 18.80 N/A N/A N/A N/A N/A 9.61
2 yard 65.90 110.76 155.62 N/A N/A N/A 41.58
3 yard 90.02 120.68 184.02 241.86 299.68 N/A 49.25
4 yard 98.75 141.93 249.74 336.49 423.24 509.98 56.07
6 yard 117.03 177.00 308.88 414.04 519.20 625.88 69.72
8 yard 132.27 242.18 359.74 480.37 604.66 727.14 83.20
Fuel Surcharge. Each month a fuel surcharge is added to the water bills based upon the average fuel cost incurred
by Progressive Waste in providing service to the City.
4471 LANDFILL
Regular Rate Gate Fees:
Minimum (Up to 800 lbs.) 20.00
PerTon 50.00
Inadequate Containment Fee Doubled
Pull Off (Per Each) 25.00
3001 AIRPORT
Airport Hangars (per month):
North side 135.00
South side 185.00
Small Corner 195.00
Large Corner 210.00
New Airport Hangars (per month):
231
Small 200.00
Large 225.00
Commercial 800.00
Monthly Aircraft Tie down/Parking 15.00
Fuel Tax (per gallon) .05
Commercial Land Lease (per square foot) .10
232
ORDINANCE NO. 2016-O-
AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF STEPHENVILLE,
TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30,
2017, AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF STEPHENVILLE FOR THE 2016-
2017 FISCAL YEAR.
WHEREAS, the budget for the fiscal year beginning October 1, 2016 and ending
September 30, 2017, was duly presented to the City Council by the City Administrator and a
public notice was posted in the Stephenville City Hall.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS:
SECTION 1. That the appropriations for the fiscal year beginning October 1, 2016 and
ending September 30, 2017, for the support of the general government of the City of
Stephenville, Texas, be fixed and determined for said terms in accordance with the expenditures
shown in the City's fiscal year 2016-2017 budget.
SECTION 2. That the budget is hereby approved in all respects and adopted as the City's
budget for the fiscal year beginning October 1, 2016 and ending September 30, 2017.
th
PASSED and APPROVED this the 6day of September, 2016.
___________________
Jerry K. Weldon II, Mayor
ATTEST:
___________________________________
Cindy L. Stafford,
City Secretary
___________________________________
Reviewed by Patrick C. Bridges,
City Administrator
_________________________________
Approved as to form and legality
Randy Thomas, City Attorney
233
ORDINANCE NO. 2016-O-
AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF STEPHENVILLE, FOR THE TAX YEAR 2016.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS:
That we, the City Council of the City of Stephenville, Texas, do hereby levy or adopt the
tax rate of $100.00 valuation for this city for tax year 2016, as follows:
$ 0.4446 for the purpose of maintenance and operation.
$ 0.4454 for the payment of principal and interest on bonds.
$ 0.4900 Total Tax Rate
The Tax Assessor/Collector is hereby authorized to assess and collect the taxes of the
City of Stephenville, Texas, employing the above tax rate.
th
PASSED and APPROVED this the 20 day of September, 2016.
____________________________________
Jerry K. Weldon II, Mayor
ATTEST:
___________________________________
Cindy L. Stafford,
City Secretary
___________________________________
Reviewed by Patrick C. Bridges,
City Administrator
_________________________________
Approved as to form and legality
Randy Thomas, City Attorney
234
Advisory Boards and Commissions
In addition to the permanent advisory boards and commissions listed, the Council also appoints
temporary advisor committees from time to time to address specific, short term issues. The
2016 Membership of Advisory Boards and Commissions include:
Airport Advisory Board. Studies and makes recommendations to the City Council regarding operations
and facility improvements of the municipal airport. Ensures that the municipal airport is efficiently and
adequately meeting the needs of the City and the air transportation industry.
L. G. Molenaar Dana Brinkley Hardy Hampton
Curt Norman Jubel Caldwell Rick Tennyson
Robert Couch
Board of Adjustment. Hears and decides appeals that allege that there was an error in any order,
requirements, decision or determination made by a City administrative officer, department of board. Also
acts on applications that are submitted for a variance or a special exception to City zoning regulations.
David Baskett Vic Cogburn
Stephen McKethan Moumin Quazi
Building Board. Hears and renders decisions on ruling by City building inspectors or officials in regards to
code interpretation, enforcement and substandard housing or structures within the City.
Rick Hale Danny Phillips Seth Moore
Fred Parker Brent Virgin
Electrical Board. Hears and renders decisions on ruling by City building inspector or officials in regards to
code interpretation, enforcement and substandard electrical work within the City.
Rod Rutledge David Bragg
Scott Thompson Kenneth Howell
Water Conservation Committee. Advises the City Council on policy matters affecting the Western
Conservation programs and events.
Sudarshan Kurwadkar Dr. Hennen Cummings Manon Shockey
Dr. Carol Thompson Mark Miller
235
Advisory Boards and Commissions
Parks and Recreation Advisory Board. Recommends, to the City Council, uses of parkland and
parks/recreation facilities and improvements in programs, activities and facilities to meet community
recreation needs and interests.
Cary Strohmeyer Cheryl Hatton Contessa Harrison
Jason La Touche Daron Trussell Colby Pack
Dennis Jones
Planning and Zoning Commission. Studies and reviews plans and recommends to the City Council action
to be taken in regard to City growth and development and comprehensive community planning. Also,
makes recommendations and acts as a hearing board on zoning requests. Drafts new development
regulations and conducts periodic review of plans and regulations.
Richard Petronis Janet Whitley Lisa LaTouche
Milton Woodrow Horner Kerry Schindler Nick Robinson
Mark Wallace Bill Muncey Metta Collier
Justin Allison
Dangerous Buildings Abatement Board. Hears and renders decisions on ruling by City building inspectors
or officials in regards to code interpretation and enforcement on substandard structures within the City.
Brad Chilton Jeremiah Dennis Jeffery Clay Owens
Michael D. Stephens
Plumbing Board. Hears and renders decisions on ruling by City building inspectors or officials in regards to
code interpretation and enforcement on substandard plumbing work within the City.
Steven Forbus John Weber Ed Weber
Jon Young Bobby Mangrum Larry Graham
Senior Citizen Advisory Board. Recommends to the City Council action to be taken in regard to facilities
and improvements in programs, activities and facilities to meet community senior citizen needs and
interests.
Tom Konz Patsy Jones Jana Saucedo
Carlene Sutton Roy Hayes Laura Rock
Marlene Dupas
236
Advisory Boards and Commissions
Library Advisory Board. Recommends to the City Council action to be taken in regard to facilities and
improvements in programs, activities and facilities to meet library needs and interests.
Molly Stewart Darla Fent Shirley Bittenbinder
Katy Eichenberg Jo Ann Phillips Katherine Horak Smith
Carla Trussell
Mechanical Board. Hears and renders decisions on ruling by City building inspectors or officials in regards
to code interpretation and enforcement on substandard mechanical work within the City.
Bobby Mangrum Mike Walker James Walker
Steven Deviney Rick Alderfer
Western Heritage Committee.
Metta Collier Bob Doty Dr. Linda Jones
Ilda Martinez Chad Decker
Stephenville Type B Economic Development Authority
Matt Harpole Keith Brown Michelle Dunkerley
Marion Cole Nathan Heller Shelby Slawson
Wendell Hollingsworth
237
238
FUND, FISCAL &
BUDGETARY
POLICIES
239
CITY OF STEPHENVILLE, TEXAS
COMPREHENSIVE FUND BALANCE POLICY
BACKGROUND
be retained by the City to provide a stable financial base at all times. To retain this stable financial base, the City
needs to maintain a General Fund fund balance sufficient to fund all cash flows of the City, to provide financial
reserves for unanticipated expenditures and/or revenue shortfalls of an emergency nature, to provide funds for
the disparity in timing between property tax collection and expenditures, and to secure and maintain investment
and to identify certain requirements for replenishing any fund balance reserves utilized.
Fund Balance Reporting and
-One objective of this standard was to improve, including the
understandability, the usefulness of fund balance information by providing clear fund balance classifications.
GASB-54 abandons the reserved, unreserved, and designated classifications of fund balance and replaced them
with five classifications: nonspendable, restricted, committed, assigned, and unassigned. The requirements of
September 30, 2011.
GASB-54 requires local governments to focus on the constraints imposed upon resources when reporting fund
balance in governmental funds. The fund balance classifications indicate the level of constraints placed upon how
resources can be spent and identify the sources of those constraints. The following five classifications serve to
inform readers of the financial statements of the extent to which the City is bound to honor constraints on the
specific purposes for which resources in a fund can be spent.
DEFINITIONS
Nonspendable Fund Balance represents fund balance that is (a) not
in a spendable form such as prepaid items or (b) legally or contractually required to be maintained intact such as
an endowment.
Restricted Fund Balance that can be spent only on
the specific purposes stipulated by law or by the external providers of those resources.
Committed Fund Balance -imposed limitations set in place prior
to the end of the fiscal period. These amounts can be used only for the specific purposes determined by a formal
action of the City Council, which is the highest level of decision-making authority, and that require the same level
of formal action to remove the constraint.
Assigned Fund Balance
constraint that represents an intended use established by the City Council or by their designated body or official.
The purpose of the assignment must be narrower than the purpose of the General Fund. Formal action is not
240
necessary to impose, remove, or modify a constraint in Assigned Fund Balance. Additionally, this category is used
to reflect the appropriation of a portion of existing fund balance to eliminate a projected deficit in the subsequent
Unassigned Fund Balance
balance and includes all spendable amounts not contained within the other classifications.
COMPREHENSIVE FUND BALANCE POLICIES
1.0 Policy on committing funds
In accordance with GASB-
constrain amounts in such a manner must occur prior to year end; however, the actual dollar amount may be
determined in the subsequent period.
For example, the City Council may approve a motion prior to year end to report within the year-end financial
statements, if available, up to a specified dollar amount as Committed Fund Balance for capital projects. The
exact dollar amount to be reported as Committed Fund Balance for capital projects may not be known at the
time of approval due to the annual financial audit not yet being completed. This amount can be determined at a
later date when known and appropriately reported within the year-end financial statements due to the governing
body approving this action before year-end.
It is the policy of the City that the City Council may commit fund balance for any reason that is consistent with
the definition of Committed Fund Balance contained within GASB-54. Examples of reasons to commit fund
balance would be to display intentions to use portions of fund balance for future capital projects, stabilization
funds, or to earmark special General Fund revenue streams unspent at year-end that are intended to be used for
specific purposes.
After approval by the City Council, the amount reported as Committed Fund Balance cannot be reversed without
utilizing the same process required to commit the funds. Therefore, in accordance with GASB-54, it is the policy
of the City that funds can only be removed from the Committed Fund Balance category after motion and approval
by the City Council.
2.0 Policy on assigning funds
In accordance with GASB-54, funds that are intended to be used for a specific purpose but have not received the
formal approval action at the governing body level may be recorded as Assigned Fund Balance. Likewise,
redeploying assigned resources to an alternative use does not require formal action by the governing body.
GASB-54 states that resources can be assigned by the governing body or by another internal body or person
whom the governing body gives the authority to do so, such as a committee or employee of the City.
241
Therefore, having considered the requirements to assign fund balance, it is the policy of the City that the City
Administrator will have the authority to assign fund balance of this organization based on intentions for use of
fund balance communicated by the City Council.
3.0 Policy on Unassigned General Fund fund balance
It is the goal of the City to achieve and maintain an unassigned General Fund fund balance equal to 25% of
budgeted expenditures. The City considers a balance of less than 20% to be a cause for concern, barring unusual
or deliberate circumstances, and a balance of more than 30% as excessive. An amount in excess of 30% is to be
considered for reservation to accumulate funding for capital projects and equipment, and/or to reduce the tax
levy requirements, and shall be determined in conjunction with the annual budget process. In the event that the
unassigned General Fund fund balance is less than the policy anticipates, the City shall plan to adjust budget
resources in the subsequent fiscal years to restore the balance.
Appropriation from unassigned General Fund fund balance shall require the approval of the City Council and shall
be only for one-time expenditures, such as capital purchases, and not for ongoing expenditures unless a viable
plan designated to sustain the expenditures is simultaneously adopted.
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Fiscal and Budgetary Policies
I. Statement of Purpose
The City of Stephenville is committed to financial management through integrity, prudent stewardship, planning,
accountability, full disclosure and communication. The broad purpose of these Fiscal and Budgetary Policies are
to enable the City to achieveand maintain a long-term stable and positive financial condition, and provide
guidelines for the day-to-
Policy scope generally spans areas of accounting and fiscal reporting, internal controls,both operating and capital
budgeting, revenue management, investment and asset management, debt management and forecasting. This
is done in order to:
Demonstrate to the citizens of Stephenville, the investment community, and the bond rating
agencies that the City is committed to a strong fiscal operation;
Provide precedents for future policy-makers and financial managers on common financial goals and
strategies;
Fairly present and fully disclose the financial position of the City on conformity to generally accepted
accounting principals (GAAP); and
Demonstrate compliance with finance-related legal and contractual issues in accordance with the
Texas Local Government Code and other legal mandates.
These policies will be reviewed and updated annually aspart of the budget preparation process.
II.Operating Budget Policy Statement
A.Preparation
Budgeting is an essential element of financial planning, control, and evaluation process of
financial operating plan. The
budget includes all of the operating departments of the City. It also includes the debt service
funds, all capital improvement programs, and all enterprise funds. The Finance Department
prepares the budget, with the cooperation of all departments, and under the direction of the
City Administrator who makes necessary changes and transmits the document to the City
Council.
1. Proposed Budget Under the City Charter, the City Administrator is responsible for
preparing andrecommending an operating budget for City Council consideration. Such
243
budget shall provide a complete plan for the fiscal year within the provisions of the City
Charter.
a. A budget message which shall outline the proposed financial policies for the next
year with explanations of any change from previous years in expenditures and any
major changes in policy and complete statement regarding the financial conditions
of the City
b. The budget shall include four basis segments for review and evaluation: (1)
personnel costs, (2) line item budget for operations and maintenance costs, (3)
service level adjustments for increases or decreases to existing service levels, and
(4) revenues.
c. The budget review process shall include the City Council participation in the
development of each of the four segments of the proposed budget.
2. Adoption of the Budget The budget and all supporting schedules shall be filed with the
City Secretary when submitted to the Council and shall be open for public inspection by
anyone interested.
At the Council meeting at which time the budget is submitted, the Council will name the
time and place of a budget public hearing and will publish the notice of the public hearing
at least ten (10) days before the date of the hearing. At this hearing, interested citizens
may express their opinions concerning items of expenditure, giving their reasons for
wishing the increase or decrease in any items of expense. After the public hearing, the
Council shall analyze the budget, making any additions or deletions which they feel
appropriate, and shall, at least twenty (20) days prior to the beginning of the next fiscal
year, adopt the budget by a favorable majority vote of all members of the Council.
Should the Council take no action on or prior to such day, the budget, as submitted, shall
be deemed to have been finally and unanimously adopted by the Council.
B. Balanced Budget
The goal of the City is to balance the operating budget with the current revenues, whereby,
current revenues would match and fund on-going expenditures/expenses.
C. Planning
The budget process will be coordinated so that major policy issues are identified prior to the
budget approval date. This will allow the City Council adequate time for consideration of
appropriate decisions and analysis of financial impacts.
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D. Reporting
Summary financial reports will be presented to the City Council quarterly. These reports will be
in a format appropriate to enable the City Council to understand the overall budget and financial
status. The City Administrator will also present a mid-year report to the City Council following
the end of the second fiscal quarter which updates the status of projects and related financial
goals set forth in the budget.
E. Control and Accountability
Each Department Director, appointed by the City Administrator, will be responsible for the
administration of his/her departmental budget. This includes accomplishing the objectives
adopted as part of the budget and monitoring each departmental budget for compliance with
spending limitations.
F. Contingency Appropriations
The budget may include contingency appropriations within designated operating departmental
budgets. These funds are to offset expenditures for unexpected maintenance or other
unanticipated or unforeseen expenses that might occur during the year.
III. Asset Management
A. Cash Management and Investments
The City Council has formally approved a separate Investment Policy for the City of Stephenville
that meets the requirements of the Public Funds Investment Act (PFIA), Section 2256 of the Texas
Local Government Code. This policy is reviewed annually by the City Council, and it applies to all
financial assets held by the City.
1. Statement of Cash Management Philosophy The City shall maintain a comprehensive
cash management program to include the effective collection of all accounts receivable,
the prudent investment of idle funds in accordance with this policy.
2. Objectives -
following listed in priority order:
a. Safety of the principal invested
b. Liquidity and availability of cash to pay obligations when due
c. Receive the highest possib
investment policy.
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3. Safekeeping and Custody - Investments may only be purchased through brokers/dealers
who meet the criteria detailed in the investment policy, which also addresses internal
controls related to investments.
4. Standard of Care and Reporting Investments will be made with judgment and care,
always considering the safety of principal to be invested and the probable income to be
derived. The Director of Finance is responsible for overa
investment program and ensures all investments are made in compliance with the
investment policy. An investment report, providing both summary and detailed
information, will be presented to the City Council quarterly.
5. Authorized Investments The City can currently invest in the following:
a. U.S Treasury and Agency securities;
b. Obligations of this state or other states, agencies, counties, cities, rated as to
investment quality by a nationally recognized investment rating firm of not less than
A;
c. Certificates of Deposit;
d. Fully collateralized Repurchase Agreements;
e. No-load Money Market Mutual Funds;
f. Investment Pools that meet the requirements of PFIA.
B. Fixed Assets
These assets will be reasonably safeguarded and properly accounted for, and prudently insured.
1. Capitalization Criteria For purposes of budgeting and accounting classification, the
following criteria must be capitalized:
The asset is owned by the City.
The expected useful life of the asset must be longer than one year, or extend the life
of an identifiable existing asset by more than one year.
The original cost of the asset must be at least $5,000.
The asset must be tangible.
On-going repairs and general maintenance are not capitalized.
2. New Purchases All costs associated with bringing the asset into working order will be
capitalized as part of the asset costs. This will include start up costs, engineering or
consultant type fees as part of the asset cost once the decision or commitment to
purchase the asset is made. The cost of land acquired should include all related costs
associated with its purchase.
3. Improvements and Replacement Improvements will be capitalized when they extend
the original life of an asset or when they make the asset more valuable than it was
are of a significant nature and meet all the capitalization criteria.
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4. Contributed Capital Infrastructure assets received from developers or as a result of
annexation will be recorded as equity contributions when they are received.
5. Distributions Systems All costs associated with public domain assets, such as streets
and utility distribution lines will be capitalized in accordance with the capitalization
policy. Costs should include engineering, construction and other related costs including
right-of-way acquisition.
6. Reporting and Inventory The Finance Department will maintain the permanent records
description, cost, department of responsibility, date
of acquisition, depreciation and expected useful life. Periodically, random sampling at
the department level will be performed to inventory fixed assets assigned to that
department. Responsibility fo
department Director whose department has been assigned the asset.
IV. Debt Management
The City of Stephenville recognizes the primary purpose of capital facilities is to provide services to the citizens.
Using debt financing to meet the capital needs of the community must be evaluated according to efficiency and
equity. Efficiency must be evaluated to determine the highest rate of return for a given investment of resources.
Equity is resolved by determining who should pay for the cost of capital improvements. In meeting demand for
-as-you-
methods. The City realizes that failure to meet the demands of growth may inhibit its continued economic
-range financial
condition.
The City will issue debt only for the purpose of acquiring or constructing capital assets for the general benefit of
its citizens and to allow it to fulfill its various purposes as a city.
A. Usage of Debt Debt financing will be considered for non-continuous capital improvements which
citizens will be benefited. Alternatives for financing will be explored prior to debt issuance and include,
but not limited to:
Grants
Use of Reserve Funds
Use of Current Revenues
Contributions from developers and others
Leases
Impact Fees
When the City utilizes long-term financing, it will ensure that the debt is soundly financed by
conservatively projecting revenue sources that will be used to pay the debt. It will not finance
the improvement over a period of time greater than the useful life of the improvement and it
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will determine that the cost benefit of the improvement, including interest costs, is positive to
the community.
B. Types of Debt
1. General Obligation Bonds General obligation bonds must be authorized by a vote of
the citizens of Stephenville. They are used only to fund capital assets of the general
government and are not to be used to fund operating needs of the City. The full faith
obligation bonds. Conditions for issuance of general obligation debt include:
When the project will have a significant impact on the tax rate;
When the project may be controversial even though it is routine in nature; or
When the project falls outside normal bounds of projects the City has typically done.
2. Revenue Bonds Revenue bonds will be issued to provide for the capital needs of any
activities where the capital requirements are necessary for a continuation or expansion
of a service. The improved activity shall produce a revenue stream to fund the debt
service requirements of the necessary improvement to provide service expansion. The
average life of the obligation should not exceed the useful life of the asset(s) to be funded by the
bond issue.
3. Certificates of obligation or contract obligations may
be used to fund capital requirements that are not otherwise covered either by general
(tax-supported) by a specific revenue stream(s) or a combination of both. Typically, the
When the proposed debt will have a minimal impact on future effective property tax
rates;
When the projects to be funded are within the normal bounds of city capital projects,
such as roads, parks, various infrastructure and City facilities; and
When the average life of the obligation does not exceed the useful life of the asset(s)
to be funded by the issue.
Certificates of obligation will be the least preferred method of financing and will be used
with prudent care and judgment by the City Council. Every effort will be made to ensure
public participation in decisions relating to debt financing.
C. Method of Sale The City will use a competitive bidding process in the sale of bonds unless a
condition in the bond market or the nature of the issue warrants a negotiated bid. In such
situations, the City will publicly present the reasons for the negotiated sale. The City will rely on
the recommendation of the financial advisor in selection of the underwriter or direct purchaser.
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D. Disclosure Full disclosure of operating costs along with capital costs will be made to the bond
rating agencies and other users 0f financial information. The City staff, with the assistance of the
financial advisor and bond counsel, will prepare the necessary materials for presentation to the
rating agencies and will aid in the production of the preliminary Official Statements. The City will
take the responsibility for the accuracy of all financial information released.
E. Federal Requirements The City will maintain procedures to comply with arbitrage rebate and
other Federal requirements.
F. Debt Restructuring The City will issue bonds not to exceed the useful life of the asset being
financed. The structure should approximate level debt service unless operational matters dictate
otherwise. Market factors, such as the effects of tax-exempt designations, the cost of early
redemption options and the like, will be given consideration during the structuring of long-term
debt instruments.
G. Debt Coverage Ratio Refers to the number of times the current combined debt service
requirements or payments would be covered by the current operating revenues, net of on-going
ordinance for outstanding utility debt requires a combined minimum 1.25 times coverage ratio.
H. Bond Reimbursement Resolutions The City may utilize bond reimbursements a tool to manage
its debt issues, due to arbitrage requirements and project timing. In so doing, the City uses its capital
eficial to the City.
The City Council may authorize a bond reimbursement resolution for General Capital projects
the term of the existing City Council.
The City Council may also authorize revenue bond reimbursements for approved utility and other
self-supporting capital projects.
V. Other Funding Alternatives
When at all possible, the City will research alternative funding opportunities prior to issuing debt or increasing
user-related fees.
A. Grants All potential grants will be examined for any matching requirements and the source of
those requirements identified. A grant funding worksheet, reviewed by Finance, that clearly
identifies funding sources, outcomes and other relevant information will be presented and
approved by the City Council prior to any grant application being submitted. It must be clearly
understood that any resulting operation requirements of the grant could be discontinued once
the term and conditions of the project have been terminated. The City Council must authorize
acceptance of any grant funding.
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B. Use of Reserve Funds - The City may authorize the use of reserve funds to potentially delay or
eliminate a proposed bond issue. This may occur due to higher than anticipated fund balances
in prior years, thus eliminating or reducing the needs for debt proceeds, or postpone a bond
issue until market conditions are more beneficial or timing of the related capital improvements
does not correspond with the planned bond issue. Reserve funds used in this manner are
replenished upon issuance of the proposed debt.
C. Developer Contributions
utility capital plans to offset those impacts.
D. Leases The City may authorize the use of lease financing for certain operating equipment when
it is determined that the cost benefit of such arrangement is advantageous to the City.
E. Impact Fees The City will impose impact fees as allowable under state law for both water and
wastewater services. These fees will be calculated in accordance with statute and reviewed at
least every three years. All fees collected will fund projects identified within the Fee study and
as required by state laws.
VI. Financial Conditions and Reserves
The City of Stephenville will maintain budgeted minimum reserves in the ending working capital/fund
balances to provide a secure, healthy financial base for the City in the event of a natural disaster or other
emergency, allow stability of City operations should revenues fall short of budgeted projections and
provide available resources to implement budgeted expenditures without regard to actual timing of cash
flows into the City.
A. Operational Coverage
operating revenues will at least equal or exceed current operating expenditures. Deferrals,
short-term loans, or one-time sources will be avoided as budget balancing techniques.
B. Operating Reserves City wide the City will maintain reserves at a minimum of ninety (90) days
(25%) of net budgeted operating expenditures. Net budgeted operating expenditures are
defined as total budgeted expenditures less interfund transfers and charges, general debt service
(tax-supported), direct cost for purchased power and payments from third party grant monies.
1. General Fund The unobligated fund balance in the General Fund should equal at least
ninety (90) days or 25% of annual budgeted General Fund expenditures.
2. Utility Fund Working capital reserves in the Utility Fund should be 25% or ninety (90)
days.
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For all other funds, the fund balance is an indication of the balance of each particular fund at a
specific time. The ultimate goal of each such fund is to have expended the fund
balance at the conclusion of the activity for which the fund was established.
Reserve requirements will be calculated as part of the annual budget process and any additional
required funds to be added to the reserve balances will be appropriated within the budget.
Funds in excess of the minimum reserves may be expended for City purposes at the will of the
City Council once it has been determined that the use of the excess will not endanger reserve
requirements in future years.
C. Liabilities and Receivables Procedures will be followed to maximize discounts and reduce
penalties offered by creditors. Current liabilities will be paid within 30 days of receiving the
invoice. Accounts receivable procedures will target collection for a maximum of 30 days of
service. Receivables aging past 120 days will be sent to a collection agency.
D. Capital Projects Funds Every effort will be made for all monies within the Capital Projects Funds
to be expended within thirty-six (36) months of receipt. The fund balance will be invested and
income generated will offset increases in construction costs or other costs associated with the
projects. Capital project funds are intended to be expended totally, with any unexpected excess
to be transferred to the Debt Service Fund to service project-related debt service.
E. General Debt Service Funds - Revenues within this fund are stable, based on property tax
revenues. Balances are maintained to meet contingencies and to make certain that the next
th
below one month or 1/12 annual debt service requirements, in accordance with IRS guidelines.
E. Investment of Reserve Funds -
investment policy.
VII. Internal Controls
A. Written Procedures Wherever possible, written procedures will be established and maintained
by the Director of Finance for all functions involving cash handling and/or accounting throughout
the City. These procedures will embrace the general concepts of fiscal responsibility set forth in
this policy statement.
B. Department Directors Responsibility - Each department director is responsible for ensuring that
good internal controls are followed throughout the department, that all Finance Department
directives are implemented and that all independent auditor internal control recommendations
are addressed.
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Basis of Accounting/Budgeting
The budgetary and accounting policies contained in the budget document conform to generally accepted
accounting principles (GAAP) as established by the Governmental Accounting Standards Board (GASB). The
accounts of the City are organized on the basis of funds and account groups, each of which is considered a
ed into the
following categories of fund types:
Governmental Fund Types Include the General Fund, Debt Service Fund, Special Revenue Funds, and Capital
Projects Fund. The City accounts and budgets for all general government funds using the modified accrual basis.
Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual (i.e., both
measurable and available). Available revenues collected within the current period or soon thereafter are used
to pay liabilities of the current period. Expenditures represent a decrease of financial resources, and other than
interest on general long-term debt, are recorded when the fund liability is incurred, if measurable. Interest on
general long-term debt is recorded when due. Exceptions to this general rule include: (1) accumulated unpaid
vacation, sick pay, and other employee benefits which are not accrued; (2) principal and interest on general long-
term debt which is recognized when due; and (3) prepaid expenses, which are not recorded.
Proprietary Fund Types Include the Utility Fund, and are accounted and budgeted for on a cost-of-services or
accounting, revenues are recognized when earned and expenses are recognized when incurred. For purposes of
this budget presentation, depreciation is not displayed and capital expenditures and bond principal payments
are shown as utilized by each fund.
Governmental Fund Types
Governmental Fund Types are those through which most governmental functions of the City are financed. The
accounted for in the Proprietary and Fiduciary types) are accounted for through the Governmental Fund Types.
General Fund: The General Fund is the general operating fund of the City and accounts for the ordinary
operations of the City that are financed from taxes and other general revenues. It is used to account for all
financial resources except those required to be accounted for in another fund. Major functions financed by
the General Fund include: Administration, Administrative Services, Fire and Police, Community Development
and Community Services.
Special Revenue Fund: The Special Revenue Funds account for the accumulation and distribution of
resources. The Hotel/Motel Tax Fund accounts for the tax revenues received from local hotels and bed and
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breakfasts and for expenditures made within guidelines of the Texas Hotel Occupancy Tax Act. The Child
Safety Fund accounts for the court costs used to enhance child safety, health, nutrition; including child abuse
prevention and intervention and substance abuse prevention. The LEOSE Fund accounts for restricted law
enforcement officer education and training activity.
Debt Service Fund: The Debt Service Fund is used to account for accumulation of resources for, and the
payment of, general long-term debt principal, interest and related costs other that debt serviced by
Proprietary Fund Types. The revenue source is principally ad valorem taxes levied by the City.
Capital Projects Fund: Capital Projects Funds are used to account for financial resources to be used for the
acquisition or construction of major capital facilities and equipment.
Proprietary Fund Types
Enterprise Funds are used to account for operations that are either financed and operated in a manner similar to
private business enterprises, or where the governing body has decided that periodic determination of revenues
earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy,
management, control, accountability, or other purposes.
Utility Fund: This fund accounts for water and sewer services for the residents of the City. All activities
necessary to provide such services are accounted for in the fund, including administration, operation,
maintenance, financing and related debt service, and billing and collection.
Sanitary Landfill Fund: This fund accounts for solid waste collection and disposal services provided to the
residents of the City.
Airport Fund: This fund accounts for municipal airport services and to support air transportation and charter
services.
Storm Water Drainage Fund: This fund accounts for the maintaining of existing storm water drainage ways
and the construction of new drainage ways.
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Budget Glossary
The Annual Budget contains specialized and technical terminology that is unique to public finance and
budgeting. To help the reader of the 2015-16 Annual Budget document to better understand these terms,
a budget glossary has been included.
Account: A term used to identify an individual asset, liability, expenditure control, revenue control,
encumbrance control, or fund balance.
Accounting System: Records and procedures which are used to record, classify and report information on
the financial status and operations of the entity.
Accrual Basis of Accounting: A basis of accounting under which revenues are recorded when earned and
expenditures are recorded as soon as they result in liabilities for benefits received, notwithstanding that
the receipt of the revenue or the payment of the expenditure may take place, in whole or in part, in another
accounting period.
Activity: A specific and distinguishable line of work performed by one or more organizational components
of a governmental unit for the purpose of accomplishing a function for which the governmental unit is
responsible. See also Function.
Ad Valorem Taxes: In proportion to value. A basis for levy of taxes upon property. See Property Taxes.
Amended Budget: Includes the adopted budget for a fiscal year, plus any budget amendments or budget
transfers.
Appraised Value (Assessed Valuation): The value of real and/or personal property assigned by the
assessor as a basis for the levying of property taxes. (Property values are established by the Erath County
Tax Appraisal District.)
Appropriation: An authorization granted by the legislative body to make expenditures and to incur
obligations for specific purposes.
Assets: Resources owned or held by the City, which have a monetary value.
Authorized Positions: Employee positions, which are authorized in the adopted budget, to be filled during
the year.
Available (Undesignated) Fund Balance: This refers to the funds remaining from the prior year, which are
available for appropriation and expenditure in the current year.
Base Budget: Cost of continuing the existing levels of service in the current budget year.
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Budget Glossary
Bond: A long-term IOU or promise to pay a sum of money (the face amount of the bond) on a specific
date(s) (the bond maturity date) at a specified interest rate.
Bonded Debt: That portion of indebtedness represented by outstanding bonds.
Bond Ordinance: An ordinance or resolution authorizing a bond issue.
Bond Refinancing: The pay-off and re-issuance of bonds, to obtain better interest rates and/or bond
conditions.
Budget: An annual plan of financial operation embodying an estimate of proposed expenditures and the
estimated means of financing them. The approved budget is authorized by ordinance and thus specifies
the legal spending limits for the fiscal year.
Budget Calendar: The schedule of key dates which the City follows in the preparation and adoption of the
budget.
Budget Document: The instrument used by the budget-making authority to present a comprehensive
financial plan of operations to the City Council.
Budget Message: The opening section of the budget which provides the City Council and the public with a
summary of the most important aspects of the budget, changes from previous years and views and
recommendations of the City Administrator.
Budget Ordinance: The official enactment, by the City Council, to legally authorize the City Staff to obligate
and expend the resources of the City.
Capital Improvements Program (CIP): A long-range plan for providing the capital outlays necessary to
ensure that adequate services are provided the residents of the City. The plan includes improvements to,
or the acquisition of, structural improvements and major equipment purchases.
Capital Projects Fund: A fund created to account for financial resources to be used for the acquisition
and/or the construction of major capital facilities or equipment.
Capital Outlays: Expenditures for items which have a useful life in excess of one year and a purchase cost
of at least $1,000. Included in this category is the cost of land, buildings, permanent improvements,
machinery, large tools, rolling and stationary equipment.
Cash Basis of Accounting: The basis of accounting in which transactions are recorded when cash is either
received or disbursed.
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Budget Glossary
Cash Management: The proper management of the cash necessary to pay for government services while
investing temporary, idle, excess cash in order to earn interest revenue.
Bonds that finance a variety of public improvement projects which can
be backed by general revenues, backed by a specific revenue stream, or a combination of both. Certificates
of obligation will be used to fund capital assets where bond issues are not warranted as a result of the cost
of the asset(s) to be funded through the instrument. This type of bond generally does not require voter
approval.
City Charter: The document that establishes the City as an incorporated political subdivision (municipal
government) in accordance with the statutes of the State of Texas.
Contingency: A budgetary reserve set aside for emergencies or unforeseen expenditures.
Current Taxes: Taxes that are due within one year.
Debt Service Fund: The fund used to account for the payment of principal and interest on all long-term debt.
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Delinquent Taxes: Real or personal property taxes that remain unpaid on or after February 1 of each year
upon which penalties and interest are assessed.
Department: A major administrative organizational unit of the City, which indicates overall management
responsibility of one or more activities.
Deficit: The excess of expenditures over revenues during an accounting period.
Depreciation: The process of estimating and recording the expired useful life of a fixed asset which is used
to distribute its cost over its revenue producing years.
Encumbrance: The commitment of appropriate funds to purchase an item or service. To encumber funds
means to set aside or commit funds for specified future expenditure.
Enterprise Fund: A fund established to finance and account for operations (1) that are financed and
operated in a manner similar to private business enterprises- where the intent of the governing body is that
the costs (expenses, including depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (2) where the governing body
has decided that periodic determination of revenues earned, expenses incurred, and/or net income is
appropriate for capital maintenance, public policy, management control, accountability, or other purposes.
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Budget Glossary
Erath County Appraisal District: An entity established by the State of Texas to ensure uniform property
appraisals for all taxing entities in Erath County.
Expenditure: Funds spent in accordance with the budgeted appropriations on assets or goods and services
obtained.
Expenses: A decrease in net total assets. Expenses represent the total cost of operations during a period
regardless of the timing of related expenditures.
Fiscal Year: A 12-month period to which the annual operating budget applies. (The City of Stephenville has
established October 1 through September 30 as its fiscal year.)
Fixed Asset: Assets of a long-term character, which are intended to continue to be held or used. Examples
of fixed assets include items such as land, buildings, machinery, furniture and other equipment.
Franchise Fee: A fee paid by public service businesses for the use of City streets, alleys and property in
providing their services to the citizens of the City. Services requiring franchises include electricity,
telephone, natural gas, cable television, sanitation, taxicab, water and wastewater.
Full Faith and Credit: A pledge of the general taxing power of the City to repay debt obligations (the term
typically used in reference to bonds.)
Full Time Equivalent (FTE): A part-time position converted to the decimal equivalent of a full-time position
based on 2,080 hours per year, or full value of one for a full-time position.
Function: A group of related activities aimed at accomplishing a major service for which the City is
responsible. For example, public safety is a function.
Fund: An accounting entity with a self-balancing set of accounts that record financial transactions for
specific activities or government functions.
Fund Balance: The excess of assets over liabilities and reserves.
General Fund: The fund established to account for those resources devoted to financing the general
administration of the City and traditional services provided to citizens. Service activities include fire and
police protection, streets, drainage, park maintenance and recreational activities.
General Ledger: A listing of various accounts, which are necessary to reflect the financial position of a fund.
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Budget Glossary
Generally Accepted Accounting Principles (GAAP): The uniform minimum standards and guidelines for
financial accounting and reporting. The primary authoritative body on the application of GAAP to state and
local governments is the Governmental Accounting Standards Board (GASB).
General Obligation Bonds: Bonds that finance a variety of public improvement projects, which pledge the
full faith, credit and taxing power of the City. This type of bond requires voter approval.
Grants: Contributions or gifts of cash or other assets from another government to be used or expended
for a specific purpose, activity or facility.
Impact Fees: Fees assessed to developers to help defray a portion of the costs that naturally result from
increased development. By Texas law, these fees must be used for capital acquisition or debt service
relating to capital projects.
Infrastructure: Roads, bridges, curbs and gutters, street, sidewalks, drainage systems, lighting systems,
water lines, wastewater lines and other improvements that are installed for the common good.
Intrafund Transfers: Funds transferred from one fund to another fund for specific purposes: i.e., debt
service, reimbursement for services.
Intergovernmental Revenue: Funds received from federal, state and other local government sources in
the form of grants, shared revenues and payments in lieu of taxes.
Investments: Securities purchased and held for the production of income in the form of interest, dividends,
rentals or base payments.
Invoice: A bill requesting payment for goods or services by a vendor or other governmental unit.
Levy: To impose taxes, special assessments, or service charges for the support of City activities.
Liabilities: Debt or other legal obligations arising out of transactions in the past which must be liquidated,
renewed or refunded at some future date. This term does not include encumbrances.
Line-Item Budget: A budget prepared along departmental lines that focus on what is to be bought.
Modified Accrual Accounting: A basis of accounting in which expenditures are accrued, but revenues are
accounted for on a cash basis. This accounting technique is combination of cash and accrual accounting
since expenditures are immediately incurred as a liability, while revenues are not recorded until they are
actually received.
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Budget Glossary
Object of Expenditure: An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and furniture.
Objective: Desired output oriented accomplishments, which can be measured and achieved within a given
time frame.
Operating Budget: Operating budgets serve many purposes within a governmental entity, but they have
two primary purposes: (1) to plan the services that are going to be offered during the coming year and set
priorities; (2) to conform with legal requirements to ensure that expenditures do not exceed those
appropriated. Operating budgets are also called Annual Budgets. See Budget.
Ordinance: A formal legislative enactment by the governing board of a municipality.
Pay-as-you-go Basis: A term used to describe a financial policy by which capital outlays are financed from
current revenues rather than through borrowing.
Performance Measure: Data collected to determine how effective or efficient a program is in achieving its
objectives.
Personnel Costs: Costs related to compensating employees including salaries, wages, insurance, payroll
taxes and retirement contributions.
Property Tax:
valuation and the tax rate.
Real Property: Property classified by the State Property Tax Board including residential single and multi-
family, vacant lots, acreage, farm and ranch improvements, commercial and industrial, and oil, gas and
other mineral reserves.
Refunding Bonds: Bonds issued to retire bonds already outstanding. The refunding bonds may be sold for
cash and outstanding bonds redeemed in cash, or the refunding bonds may be exchanged with holders of
outstanding bonds.
Reserves: An account used to indicate that a portion of a fund balance is restricted for a specific purpose.
Resolution: A special or temporary order of the City; an order of the City requiring less legal formality than
an ordinance.
Retained Earnings: The equity account reflecting the accumulated earnings of the Proprietary Funds.
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Budget Glossary
Revenue: Funds that the government receives as income. It includes such items as tax payments, fees
from specific services, receipts from other governments, fines, forfeitures, shared revenues and interest
income.
Revenue Bonds: Bonds whose principal and interest are payable exclusively from a revenue enterprise or
project, pledged as the funding source before issuance.
Services: Operational expenses related to professional or technical services and other outside
organizations.
Special Assessment: Charges imposed against property because that property receives a special benefit by
virtue of some public improvement, separate and apart from the general benefit accruing to the public at
large.
Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources (other than
special assessments, expendable trusts, or for major capital projects) that are legally restricted to
expenditure for specified purposes.
Supervisory Control and Data Acquisition (SCADA): Electronic monitoring of water pump stations, sewer
lift stations, pumps and motors at the wastewater treatment plant.
Surplus: The excess of the assets of a fund over its liabilities, or if the fund has other resources and
obligations; the excess of resources over the obligations. The term should not be used without a properly
descriptive adjective unless its meaning is apparent from the context. See also Fund Balance.
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Tax Base: The total value of all real, personal and mineral property in the City as of January 1 of each year,
as certified by the Erath County Appraisal District. The tax base represents net value after all exemptions.
Tax Levy: The total amount to be raised by general property taxes for purposes specified in the Tax Levy
Ordinance.
Tax Levy Ordinance: An ordinance by means of which taxes are levied.
Tax Rate: The amount of tax stated in terms of a unit of the tax base; for example, 44 cents per $100 of
assessed valuation of taxable property.
Tax Roll: The official list showing the amount of taxes levied against each taxpayer or property.
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Budget Glossary
Transfers In/Out: Amounts transferred from one fund to another to assist in financing the services or
programs for the recipient fund.
User Charges: The payment of a fee for a direct receipt of a public service by the party benefiting from the
service.
Unencumbered Fund Balance: For budget purposes, the unencumbered fund balance is the amount of
undesignated fund balance of a fund available for allocation.
Unreserved Fund Balance:
is available for general appropriation.
Unreserved Fund Balance: The porti
is available for general appropriation.
Working Capital: For enterprise funds, the excess of current assets over current liabilities. Working capital
of a fund is important because budgeted expenditures of the fund must be provided for from cash receipts
during the year supplemented by working capital carried over from prior years, if any.
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