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HomeMy WebLinkAbout1989-1990 ANNUAL PROGRAM OF SERVICESMR ANNUAL PROGRAM OF SERVICES OF THE CITY OF STEPHENVILLE, TEXAS For the Fiscal Year October 1, 1989 thru September 30, 1.990 0" Nq MAYOR George Swearingen MR CITY COUNCIL Bob Self -Mayor Pro Tem Ray Reynolds Vicki Truss Joel H i l l i n CITY ADMINISTRATOR Donald B. Davis Prepared By Charlene D. Young Director of Finance MR MR Helen Martin Jim McSwain Jim Bostic -w PIR TABLE OF CONTENTS Fiq INTRODUCTION ►W Distinguished Budget Presentation Award ............... 1 Budget Message................... Long Range Goa 1 s , Objectives, j eet i ves , artid Po 1 i c i c.� s ............ `1 Organizational Chart.................................'n FW Key Administrative Officials .........................;'1 -:)umn-iary of BL.rdc_�et Structure, Preparation, Procedures �_ind Policies ................. _ ............_.... 1.6 a Budget Ca ......................................" �. BUDGET SUMMARIES A Ba 1 at -iced BLIdget ............................ .......::'N 11114 Comb i ned Budget Sumrnmary-A 1 1 Funds ..................... Revenue Surnrii.ary - Three Year Compar i son---h 1 1 Funds .... 3 1 Genera 1 FUrid Re.venLie Summary -- Graph. Value of Taxable Property-10 Year Comparison -Chart. �3 Tax in this Geogr,.aphi c Area --Graph ..... .... ...... Tax Revenue-� by Source-10 Year Compar i sorc-Chartt ...... "?�i Water & Wastewater Fund Revenues --Graph............... 6 Sanitary Landfill Fund Revenueti-Graph................37 Airport Fund R(::!venues-Graph .................. ........_16 Expend i ture/E xpense Summary -Three Year Compar i son-- PEI AllFunds.............................................�;� -� General Fur)(J Exj:jend i ture Surnrnary--Graph ............... 40 Water & Watstewa ter Expense Summary --Graph ............. 4 Sandtary L..andfi11 Expense Summary -Graph. . . . . 0 ........ 4 Airport Fund Summary-Graph...........................dl:�; General Fund New Program List........................44. Enterprise Funds New Program Lists ...................46 Summary of Capital Outlay Funded -General Fund ........ 413 Summary o f Capital Outlay Funded -Enterprise Funds .... 49 :�umrnary o r Cor�cd i t i cans of Machinery, , Equipment , & ran Buildings............................................Sr:� Compar i t i ve `) Luciy of Workforce -All Funds ............. M+ DEBT SERVICE FUND Debt Service Funds -Dialogue ..........................gin General Obligation Debt Summary ...................... S�� Requirerrnent�,, All G.U. Bonds ......................... 57 Requ i rements , 1976 Water I rnprov(--2m ants ................ 58 Requ i rement.!; , 1977 Water ImE:)rovement a ................ 59 RevenueDeb t ` Uifirnary................................. .. Requirements, A11 Revenue Bonds......................E> Requ i re-ments , 1985 Water and Wastewater [ mprovementr .64 Requ i rements, 1988 Water and Way >tirwatt~r 1.r,ipr-overY un is . (b5 GENERAL FUND RevenueDetail.......................................68 Departmental Detail General Government Summary ......................... 71. CityCuunci'I.................................... City Administrator..............................?4 CitySer'cretc-try ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 EmergencyManagement ............................. -i- FinanceSummary........................:...........t31 Administrati on/Accounting ................... .....t�:' PuT.chas i ng...................................... Nil Personnel.......................................86 Tax.............................................88 LegalL-r,vic::e Summary..............................91 Legal Counsel...................................9? Municipal Court.................................94 Library............................................96 Parks & Recreation Summary ......................... 99 Recr-e at i on/Adm i n i strat i on.......... ........... 100 Park Maintenance ............................... 1.0 C'-, Cefnete-r i u _,..................................... ] 04 FireSuinrriary......................................lei: Admini>tration.................................108 Prevent i C,i'a/Invest i gati on ....................... 1.10 `auppre:,s i or) . . . . . . ................... ........... 11 : Emergency Medical Service ...................... PoliceSu(ninary....................................1]l Administration.................................].1Ei Patrol.........................................1'c:� Cornmuni c.ati on ................................. 1�'.�' Records and Identification .....................1�'�l Criminal Investigation.... ................ ....1�'E.� Parking Ei) f orceinent ................ ........... 1 Animal Control ................................. 1 3iJ Public Works`JuMMary ..............................I � P l ann i ng/Aden i n i s tra t i or-i ............ ........... 1.34 In5pe.ction.....................................1a(, Stree-t Maintenance ................. ........... Street Lighting .................... ...........14C1 Municipal Building ................. ...........l.�l;� Non--Dep,:Ir trnc:ri to 1 .................................. 144, WATER AND WASTEWATER FUND Revenue L)L•t;ail......................................148 Departmental Detail Water, and Wastewater Summary......................14�) Water Production ................... ...........]Su Water Distribution............................. Wastewater Collection .......................... Wastewater Treatment ............... ...........].5f� Billing and Collection ............. ........... 1 c�t3 Non -- Departmental .................... ........... MISCELLANEOUS FUNDS SANITARY LANDFILL FUND RevenueDetail....................................1C��� Departmental Detai1...............................]66 AIRPORT FUND RevenueDetail ........................ ...........169 Department -al Detail ............................... 1'/Ca F" go ORDINANCES Appropriations Ordinance............................1.73 'Tax Rate Ordinance..................................174 MR SUPPLEMENTAL General Informat i on ................................. 1.75 Assignment of Pay Grades to Classificatior►.......... lyn Tax Revenue and Distribution ........................1."78 MR Utility Rates ....................................... Mi .-ce 1 1 aneou,., Statistics ............................ Bud<,_jet Glossary.....................................181 CAPITAL REPLACEMENT AND IMPROVEMENT PLANS Capital Replacement Plan ............................168 GeneralFund......................................19" EnterpriseFunds..................................1`3 Capital Improvement Plan............................191 GeneraFund......................................19� Enterprise Funds .................................. MR MR F" M, 1w M, P" /// GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Stephenville, Texas For the Fiscal Year Beginning October 1, 1988 President Executive Director / —1— The Government Finance Officers Association of the United States and Canada (GFOA) presented an award for Distinguished Budget Presentation to the City of Stephenville for its annual budget for the fiscal year beginning October 1, 1988. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications medium. r, The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. M" r r on M r r �1 M 354 NORTH BELKNAP City of Stephenville STEPHENVILLE, TEXAS 76401 (August 31, 1989 SUBJECT: PROPOSED BUDGET FOR FISCAL YEAR 1990. 817-965-7887 The proposed annual budget for fiscal year 1990 is nereby presented for your consideration. The fiscal year 1990 budget is the combined total of the city's four funds which consist of the general, water and wastewater, sanitary landfill, and airport. All but the general fund are considered as enterprises and are designed to be self-supporting. However, we will not be able to provide the airport fund with sufficient income to prevent it from operating at a deficit and therefore a general fund transfer of $5,000.00 will be required to maintain a positive cash balance. The budget appropriations for fiscal year 1990 totals $6,815,836.00 which is an increase of $475,726, or 7.50%, over the previous year. A comparison of expense/expenditure classification shows that operating costs will increase by $470,101.00 and debt service requirement will increase in the water & wastewater utility fund by $5,625.00. GENERAL FUND Proposed revenue for the general fund totals $3,82-8,038.00 for fiscal year 1990, an increase of $194,751.00 over the previous year. General fund revenue is derived from several primary sources. Property t:,x revenue is proposed to be $1,700,210.00 which remains, as last year, at 44% of revenue derived. Sales tax of $1,046,000.00 (27%), franchise fees of $452,000.00 (12%), and miscellaneous revenues from user charges, interest earning, etc. of $629,828.00 (17%) also remain at steady precentages. General fund revenues are allocated to several city departments for operations. Public safety being police, fire, and emergency medical services require a combined appropriation of $2,068,704.00 (54%) from the general fund. Remaining allocations are assigned to the following departments: public works, $736.937.00 (19%); parks and recreation, $401,108.00 (10%); finance, $241,336.00(6%); general government, $154,237.00 (4%); Remaining departments composed of legal services, library, and nondepartmental constitute $22S,716.00 (6%). All of these precentages vary no more than one percent from fiscal year 19B9. A goal of the city council for the past two years has been to reach a cash reserve of two to three months operating expenditures. As of fiscal year 1990 this goal has been reached. Additional revenue of $26,183.00 was required to fund baseline operations. However, baseline operations for fiscal year 1990 'Home of Tarleton State University' -3- i i included the 1990 column of the five year replacement plan, which if continued over time will greatly mproves the working condition of our machinery, equipment, and other fac i 1 l;ties . Programs totaling $168,568.00 were financed for fiscal year 1990 by a r' combination of revenue sources. Increasing the property tax rate to $0.4692 per $100.00 valuation generates an additional $113,767.00 and increases the effective tax rate by 5.8% above fiscal year 1989. Increase in property tax r► collection due to more shopping in Stephenville should generate an additional $20,000.00 and franchise taxes from other uilities and additional interest on investments add $65,347.00 to revenue. The major items financed on the program list include pay plan revisions for the Police Department due to the implementation of civil service, additional overtime t-or all departments, roofing the recreational hall, and an additional employee in police dispatch. The general fund maintains no debt, therefore Stephenville has no tax supported debt. According to data from the Texas Municipal League, the City of Stephenville property tax rate is well below the average tax burden placed upon citizens of other cities. For the fiscal year ended September 1989, Stephenville compares as follows: Average Rate* Rate Other Cities `)tephenville POPULATION - 109000 TO 20,000 $0.5138 $0.4109 20 CITIES CLOSEST IN POPULATION $0.5256 $0.4109 r CITIES IN SAME GEOGRAPIC AREA $0.5223 $0.4109 *Tax rates in Texas are per $100 of assessed valuation. WATER AND WASTEWATER FUND TA Revenue for the enterprise fund is projected at $2,644,6W compared to fiscal year 1989 at $2,491,359. Water and wastewater revenue is derived from user charges exclusively. A cash reserve will be maintained it this fund sufficient to meet debt service requirements as mandated by the funt.'s bond covenants and to maintain an operating cash reserve. Water and wastewater rates will be in accordance with the consultant's five year rate plan from Nall and Associates. Their report indicates the need for a 4%, increase in water rates beginning with the January 1190 bills. All water customers will pay a volume charge of $1.35 per 1,000 gall ins, an increase from $1.30, for the first 8,000 gallons; and they will pay $1 o5 per 1,000 gallons, an increase from $1.59, for all over 8,000 gallons. Vc;lume sewer rates will remain the same at $0.51 per 1,000 gallons of water cGosumption. Customers outside the city limits will be charged a higher rate of' 1157. the inside city l i rn i t schedule. P"' -4- 8 G2 Additionally, customers Will pay a minimum monthly charge based upon meter size according to the actual impact that group of customers makes on the system, as follows. Water rates shown are With the 4% increase as of January 1990: CUSTOMER CLASS MONTHLY WATER CHARGE MONTHLY SEWER CHARGE RESIDENTIAL 5/8" Meter Size $ 6.25 $ 6.35 3/4" 11.41 6.35 1" 11.79 6.35 a 1&1/2" 18.64 6.3; 2f' 56.39 6.35 COMMERCIAL 5/8" Meter size $ 6.25 $10.99 3/4" 11.41 42.52 1 to 11.79 42.52 1&1/2" 18.64 109.911 2" 94.14 109.9 4,. 3" 101.14 590.54 4'o 152.80 590.54:t_. According to the report, the average residential customer uses 8,000 gallons of water per month. Under the adopted rate structure the combined monthly water and sewer bill will increase in January from $26.84 to $27.48. The other rate increases were a transfer charge going from $10.00 to $20.00 and a delinquent tea charge going from $17.50 to $20.00 effective October 1989. Items requested in the fund's program list totaled $54,607.00. These were able to be funded within the 1990 budget. The major items include overtime pay, additional water facility maintenance, and an earth boring machine. The water and wastewater fund currently maintains ar) outstanding debt of $8,960,000.00 for water and wastewater improvement bonds. This is the only debt of the city . SANITARY LANDFILL FUND The operations of the sanitary landfill represent another enterprise fund which is solely supported by user fees. The Stephenville landfill is the only solid waste site licensed in Erath County by the Texas Department of Health for the collection of residential and certain commercial waste materials. This facility serves the cities of Stephenville and Dublin, Lrath County, Tarleton State University, as well as some private residents of adjoining counties. Fiscal year 1990 revenues are projected at $369,260.00, contrasted to fiscal year 1989 of $231,553.00. The significant increase is due to a rate increase during 1989 which was necessary to cover increased expenses. These expenses were a result of increased enforcement of cell lining requirements and other a•� -5- V" additional operational procedures. Expenses for the fund will balance to projected revenue, plus build up a small portion of the cash reserve which was greatly depleted during fiscal year 1989. Additional programs in the amount of $95,011 were funded for fiscal year 1990. The major items on this list include a #615 scraper, a gart.age compactor, and a pickup truck. AIRPORT The operation of the city's airport is viewed as an enterprise activity. This was done as a result of grant conditions mandated by the Texas Aeronautics Commission. To meet the airport's projected expense reeds, a transfer of $5,000.00 is needed from the general fund. Airport reve.-)ues are estimated at $20,055 and cash reserve of $12,520 will be needed to cover projected expenses. Additional programs in the amount of $14,000.00 were funded for fiscal year 1990. These items are resurfacing the pavement around the airplane hangars and removing an underground fuel tank. PERSONNEL One additional employee was hired at the sanitary landfill during 1989 to comply with state and federal operating standards. As part of this budget an additional police dispatcher is being funded bringing toe total workforce to 105 employees. Personnel are allocated to departments as follows; GENERAL GOVERMENT 2 FINANCE 4 LIBRARY 3 PARKS AND RECREATION 6 FIRE AND EMERGENCY MEDICAL SERVICE 23 POLICE 35 PUBLIC WORKS 12 WATER 9 WASTEWATER 7 UTILITY BILLING AND COLLECTIONS 2 SANITARY LANDFILL 2 TOTAL 105 Salary adjustments included a consumer price index all employees considered to be performing satisfactoi evaluation. Step increases within pay grades were a% who scored well above average. Fourteen employees bonuses based on exceptionally high evaluation score! by the council. Salaries, including two additional part-time and seasonal employees, overtime and $2,5380,024.00. -6- justment of 5.8% for y based on their job ilable to employees ere eligable for and this was funded 11-time employees, until pay totals �l rya Personnel costs, including fringe benefits, will constitute 45% of the city budget, which is considered low for a service oriented organization. a" BALANCED BUDGET CONCEPT The budget is presented as a "Balanced Budget". Projected expenditures must am not exceed projected revenues. This budgetary objective requires that any decreases in revenues must be offset by a matching decrease in expeditures or alternative revenues must be identified. POLICY CHANGES IWO The City Council passed Long Term Goals, Objectives and Policies on December 1, 1988. These include policy changes. Those which have been implemented or should be implemented within the next year are marked by astericks in the copy ,..� Following this letter. FINANCIAL POSITION The City of Stephenville will maintain a strong financial position. The City has virtually no dependence on state or federal revenues. The predominant revenue sources for the general fund are property and sales tax. Property tax collections remain at a high percentage and sales tax collections continue to increase at a relatively steady pace. The general fund reserve has increased to a level which has been the council's goal for the past few years. The City of Stephenville, like most communities and businesses in this country, is certainly not in a position to fund all of its wants, nor is the city in a position to fund all of its needs. However, all of the needs have been prioritized, and those needs which have not been funded are those which are considered beyond the priority need of maintaining a stable tax structure. Simply put, the City of Stephenville has a program to continually address the needs of the City. The City is not in a position to fix everything at once, but this does not represent procrastination or disregard for these needs. As one looks at the goals and objectives there are substantial improvements which have benefited from a gradual, yet direct, address of problems. The City has seen the address of accounting and budget problems tackled with significant results; the needs for capital replacement and improvement plans addressed; improved investment practices; improved water suppy; water, sewer, and sanitary landfill master planning; boundary and annextion projection; etc. Ue will continue to address the problems of the City, and hope -the general public recognizes the dedication and need of prioritization as problems occur. OUTLOOK The greatest asset any community has is its citizens. Embodied in these citizens is a vast inventory of talent and skills which, when channeled �., constructively, can lead the community into the future. When citizens, through the City Government or Civic Organizations, confront responsibilites and treat them as challenges by providing and improving facililes, maintaining the existing infrastructure, and expanding the community economic base to generate required financial resources, then the community prospers. Quality of life is —7— M" f� i improved for current citizens, but possibly even more important, we pass on to future generations a community Which they Will be proud to live in and a community Which provides'' }jobs With Which they can comfortably support there families Without having to move elsewhere. Tarleton State University has recongnized its challenge for the future. � Planning and implementation is already underway to expand the campus and facilities. A substantial growth in enrollment is it progress. This will present to the City the need to meet a growing deman( for such services as improvement to the traffic circulation plan, adequate titer suppy, increased - public saftey, etc. A factor Which has become a substantial budgetary der.ind is the increasing responsibilty being place upon cities by federal ail state mandates. Compounding the budgetary impact of these mandates uil. be the drying up of ,•� federal and state funds to pay for the implementation (' these requirements. I Local Government will be responsible for what previously ell into the Federal Government's domain. Cities are finding themselves rt ponsible for meeting criteria of the clean Water act which will result in incr( sed budget resources for wastewater operations,'' Indentifying and removing uni ceptable lead levels in drinking water, new methods of landfill construc- on, monitoring of groundwater for dangerous contamination, and enforcement f non -point drainage requirements. �. Their are many challenges on the horizon for the City o- Stephenville; but as we complete the celebration of 100 years as an incorpora- d city and look back at what has already been accomplished in that time, it set s that with teamwork and continued community spirit we will be able to face tho! challenges. CLOSING On behalf of myself and our department heads, I'wot d like to express my appreciation to the Mayor and Councilmembers for th( r efforts during the budget workshop. City Staff and Council contribute( many hours to these work sessions and many more hours in preparation during he preceding months. City Administration and Staff look foruord to working ith the City Council during the coming year and feel privileged for having tl oportunity to serve our community and watching it's progress over the years. RESPECTFULLY SUBMITTED, oxi Charlene D. Young Acting City Administrator �+ -8- 1 A" C I T'Y OF STEPHENV I LLE LONG TERM GOALS, OBJECTIVES, AND POLICIES PURPOSE AND DEFINITION oft Tile development of statements of Goals, Objectives, and Policie is a very important effort in the preparation of _ a comprehens i P, *l z_ln and in budgeting. These statements are the guideline for the -ii:)ec i f i c: �+ form of the different elements of the plan. In addition, tt-ie adopted Goals, Objectives, and Policies will provide the City government with direction regarding specific development issues thr-at may be brought be -Fore them for consideration. The following definitions are provided: Goals are a general statement of the community's desired ultimate physical, social, economic, or environmental status. Goals set the tone for development decisions in terms of the community's desired qualities of life. Objectives are the approaches toward achieving the type of quality living status expressed by the community's goals. They identify the things or actions that should be changed to set the course toward achieving goals. Policies are directives adopted by the City Council that establish an official means by which objectives are carried out toward -the achievement of the ultimate goal. A policy specifies the steps 'that are necessary to make objectives operative. Policies are as specific and as measurable as possible so that they can be put into action with consis-Lency to the council's intent and their effectiveness evaluated. METHODOLOGY we In establishing and adoption of statements of Goals, Objectives and Policies, it is preferred that these statements reflect the resident's understanding of the character and nature iii which they wish ON i-i+eve 1 op . In order to assL1r`e that the Goals, Objectives, and Policies were responsive to the desires of the residents, a citizen survey was sent to approximately 4,000 households in the city which included a broad range of topics "" including: 1. Residential Land Use 2. Commercial and Industrial Land Use an 3. Community Facilities 4. Utilities S. Thoroughfares 6. Parks and Recreation THE ITEMS WITH ASTERICKS BESIDE THEM ARE BEING OR WILL BE ADDRESSED IN THE. 1989--90 BUDGET YEAR. M= ON RESIDENTIAL GOALS, OBJECTIVES AND POLICIES Goals 1 - Preserve the existing low density character of the City that currenty exists. 2 - Preserve the integrity of the prrperty values that currently exist within the City. 3 - Preserve and promote the historical integrity of the City. 4 - Acknowledge that the City should encourage new residential development provided that each new development makes a positive contribution to its neigl.bors and to the community. 5 - All residential development within -Lhe City shall promote the health, safety, and welfare of all citizens of the community. 6 - Encourage growth and development of a wide variety of housing types and price ranges in appropriate areas to meet the needs needs of all citizens, including students, elderly, and poor. Obiec_tive 1 - Establish guidelines pertaining to residential densities for new developments located within the cor, crate limits of the community. *Policy 1 - Update existing zoning ordi antes and develop new zoning ordinances that specifically re alate the general densities of units in residential distr =ts developed within the corporate limits of the City. Policy 2 - Monitor closely the amount of land developed and/or zoned for residential uses by type propos J and deny those that will disrupt the general ratio of the iltimate residential densities as shown in the Comprehensive ]an as adopted by the City. ObJective2 - Coordinate the historical prese ration efforts within the City with other involved agencies and impacti 3 elements. Policy 2-1 - Coordinate efforts with a 3ropriate historical - preservation groups in order to develop a plan for historical preservation for Stephenville. Policy 2-2 - Inventory continually curr..nt historical assets with intent to define and establish historic areas and districts. Policy 2-3 - Participate in historical p.eservation efforts by encouraging public improvements of sidew.lks, streets, and drainage in both the original residential and business areas of Stephenville. -10- Ob_Jective 3 - Establish regulations pertaining to the preservation of historical areas located Within the corporate limits. Po1icy 3-1 - Encourage the establishment of a Hi storica1 Preservation District and adopt it as part of the official Zoning Document of the City of Stephenville. Policy-3-2 - The City Will encourage the redevelopment of property in the designated Historical Preservation District to be architecturally compatible to the historical character of the structure by requiring permits to be appro4ed by the authorities officially designated as being responsible for historical development Within the District. *Object i ve 4 - Estab 1 i sh proper deve 1 opment contru l s that reclu i re pr- i or - approval and monitoring of residential development. *Policy 4-1 - Adopt applications and. procedur•e5 for site plan reviews, preliminary platting, final platting and engineering designs. *Policy 4-2 - Inspection of all new residential construction and enforce building permits. *Policy 4-3 - Enforce current ordinances and regulations and adopt new ordinances and regulations that assist in controlling street and yard parking, signage, refuse and i,uisance elements, and animal control. wObJective S - Encourage engineering and planning designs for future developments to provide maximum amenities. *Policy 5-1 - Require developers to provide dedications �+ and/or funds in lieu of land, landscaping, and screening as appropriate during -the platting process. Policy 5-2 - Utilize professional staff to monitor all proposed development. COMMERCIAL AND INDUSTRIAL GOALS, OBJECTIVES AND POLICIES *Goal 1 - Encourage continued development and expansion of existing industrial users/employers and attract major industrial users/employers +•� that will provide a strong economic base for the City of Stephenville. 2 - Provide an economic climate for the City that will encourage the establishment of commercial and industrial businesses that will be of benefit to the comMun i ty, promote stability and diversification and which are environmentally sound. 3 - Provide for identified industrial districts within the City and buffer these areas from adjacent, incompatible land uses. P" a" -11- Pw Objectives and Policies Objective 1 - Encourage commercial and industrial development to occur so that it is complimentary and compatible with surrounding land uses. *Policy 1-1 - Discourage the zoning or commercial usage of land that has the potential of becoming undesirable strip commercial development, which is characterized by c.ne or more of the following problems: a. shallow lots, usually between 100 and 20C. feet deep ' i b. numerous small ownerships co numerous curb cuts for entrances d. numerous small buildings with no architectural unity �+ e. little or no landscaping in and around tl � parking lots f. limited parking usually restricted to tie front setback area or along the street Policy 1-2 - Deny all commercial and industi'al developments that do not comply with the intent of the adopted :omprehensive Plan. Policy 1-3 - Encourage heavy industrial land uses to develop within designated industriE districts. *Objective 2 - Promote the use of arterial Streets for the most desirable use of commercial and industrial lant and to influence the direction of development as part of a comprehensi� � growth policy. *Policy 2-1 - Encourage commercial land uses develop adjacent to major arterials and encourage restricted access to these thoroughfares. *Policy 2-2 - Develop comprehensive plan for 3adways and utilities suitable for major industrial use - ma imize use of existing (paid -for) systems. *Objective 3 - Promote a commitment to long -ange planning for commercial and industrial land uses. *Policy 3-1 - Adopt and implement non-p -amid zoning in all commercial and industrial zoning districts. �+ *Policy 3-2 - Prepare checklists and evaivat 3n forms that will be used by the Planning and Zoning Commissi i on all requests for annexation, variances and rezoning. i *Policy 3-3 - Condition all industrial :velopment permits on developer -financed extensions of city uti ities and roadways in strict conformity with City specifications. r� _12_ i Objective 4 - Establish zoning ordinances and regulations that will enable City officials to comply with the adopted Comprehensive Plan. Policy 4-1 - Define heavy industrial and light industrial by use of performance standards. �► *Policy 4-2 - Utilize zoning to encourage that industrial development be buffered by commercial property or major roadways so as not to abut residential areas. Provide requests i'or buffers adjacent to residential neighborhoods with preference given to natural buffers. Objective S - Develop policy on process of assurance to residents of positive or negative environmental impacts of future heavy industry. Policy 5-1 - Require an environmental impact analysis, the Cost of which is to be assumed by development, for all heavy industrial uses. Analysis shall have an Environmental Protection Plan that shall be approved by the City. Objective 6 - Develop regulations that promote architecturally aesthetic exteriors for commercial and industrial structures. +� Policy 6-1 - Require 80% masonry veneer on the exterior portions of all commercial and industrial buildings visible From a street. Policy 6-2 - Require lighting in conjunction with development as it occurs. Objective 7 - Preserve the integrity of existing commercial Areas, especially the central business district. Policy 7-1 - Seek any funding sources available to enhance the attractiveness of the urban streetscape in the CBD. Policy 7-2 - Designate as nun -conforming uses those that are not compatible with established commercial land uses. Policy 7-3 - Denote central business district as a a first site for appropriate commercial development. COMMUNITY FACILITIES GOALS, OBJECTIVES AND POLICIES Goals 1 - Realize that the character of Stephenville is primarily that of a growing city and that community facilities should provide a sense of community identity. n� *2 - Provide the citizens of Stephenville with adequate facilities no -13- MR and staff to serve the community in the areas of: Fire protection City government Educational development Cultural growth Health care Police services civil defense Recreat i-ona l.. activities Community assembly *3 -- Promote and encourage a spirit of co-operation between taxing entities to provide all facilities necessary with no duplication. *4 - Encourage cooperation between City and iniversity to provide joint use of facilities whenever practical. *S - Incorporate Tarleton State Univers :y plans into overall comprehensive planning efforts of the City. Objectives and Policies Objective 1 - Provide a coordinated plan ac iressing the future community facility needs in appropriate sequencini Policy- - Utilize the standards for implementation of community facilities as delineated in - ie Comprehensive Plan when evaluating future community facilities I •ojects. Policy 1-2 - Include community fac i l i t i l i as a portion of the Capital Improvements Program adopted by the iity. *Policy 1-3 - Encourage input from representatives of the appropriate City agencies, County school district, university, and water district regarding the ievelopment of future community facilities and public buildings. Objective 2 - Encourage the preservation of the h itorical character of the City in the planning, construction and ri iodeling of community facilities. *Policy 2-1 - Encourage wherever possible, de ?lopment of community Facilities to provide areas for asembly and %hibits. Policy 2--2 - Apply criteria used regar- ing construction and restoration of historical characterist :s to community facilities where possible. *Objective 3_ - Provide administrative space fo the regular business conducted by the City. *Policy 3-1 - Provide space for City emplo aes and meeting rooms Tor council, commissions and other official dies. -14- M UTILITY GOALS. OBJECTIVES AND POLICIES *Goals 1 - Provide -the citizens of Stephenville with utility service necessary for the health, safety and general welfare of the Community. *2 - Provide for the planned future development of utilities that will be equitable to and enhance the total community. Objectives and Policies Objective 1 - Encourage the commitment to maintain, improve, and upgrade the present water and sewer system and to promote informed citizen involvement. Policy 1-1 - Provide opportunity for public involvement through the public hearing process regarding the utility plans of each development submitted to the City. *Objective 2 - Extend utility services propm-0 y into newly annexed areas as soon as financially feasibly. *Policy 2-1 - Adopt annexation policies that will evaluate the financial and physical responsibilities of areas being considered for annexation. Objective 3 - Provide for the planned future development of utilities that will be equitable to and enhance the total community. *Policy 3-1 - Develop design criteria for all water, sewer, storm drains, and other utility construction projects, including commercial, industrial, and residential developments. Policy 3-2 - Encourage all utilities to be placed underground whenever possible. Policy 3-3 - Develop standards for placement and require future development to comply with this standard whenever possible. *Policy 3-4 - Develop uniform and equitable methods of recovering construction costs of future utilities and require developers to comply at the time of platting or building permit issuance. �+ Policy 3-5 - Monitor the installation and construction of all utilities of which it has authority and regulate installation and construction practices by codes, permits and ordinances and Aw enforce the same. THOROUGHFARE GOALS, OBJECTIVES AND POLICIES Goals 1 - Ensure that the thoroughfare system has sufficient capacity by functional classification for the development densities and land uses served. aw ao -15- a" - Encourage and participate in the development of a balanced transportation system capable of moving both people and goods in a safe, expeditious, economical and environmentally sensitive manner. 3 - Recognize the impact of the regional -thoroughfare system on the community, and maintain improved coordination with the various elements of the system. 4 - Preserve the traffic carrying capabilit; and level of service of new arterial thoroughfares and enhai :e that of existing arterial thoroughfares. 5 - Encourage the organization of land ises in a manner that facilitates an efficient and cost of active thoroughfare system. b_ - Reduce the amount of traffic in and thr igh neighborhoods when possible. 7 - Establish and implement a One-way stree i plan in the Central Business District using major north, s ith, east and west streets. Objectives and Policies *Objective 1 - Develop a thoroughfare system bas i upon the.principles of functional classification and design. *Policy 1-1 - Adopt a Thorough ire Plan that designates the general locations and classifications of thoroughfares as an interactive and complemei .-ary plan. *Policy 1-2 - Determine the appropriate •ight-of-way width for all street systems within the City and ?signate this general data on the Thoroughfare Plan as adopted by ie City. *Policy 1-3 - Require that all dedicate streets in future developments within the City conform to the Thoroughfare Plan regarding right-of-way and paving widths. *Objective 2 - Provide methods in the form of re ilations and policies that enable City officials to control the plac nent and construction standards of existing and proposed thoroughfares. *Policy 2-1 - Encourage the designs of neighborhoods which have a limited number of access streets inter acting on arterial or major collector streets. *Policy 2-2 - Provide regulations which :ontrol designs of street intersections, lengths of cul-de-s :s, dead-end streets, and looping streets. *Policy 2-3 - Monitor the need for and the acceptability of alternative routes for hazardous materia 3 and heavy truck transportation. *Policy 2-4 - Require new development to iesign all streets in accordance with the street details and stand "ds. -16- "M Objective 3 - Provide a concerted effort to have thorOL19hfare systems address the needs of the handicapped, aged, children, and F:Aedestr i an oriented activities. Policy 3-1 - Provide subdivision regulations, design standards and zoning ordinances for handicapped, aged, and alternative meads of transportation such as bicycling and Walking. *Objective 4_ - Improve the overall traffic circulation based on the needs of residential, commercial, industrial, and recreational use:; and avoid detrimental traffic impacts on residential areas_ *Policy 4-1 - Preserve and enhance the ability of arterial thoroughfares to move large volumes of -tr.aff i c safely at high levels of service. *Policy 4-2 - Encourage other government agencies to improve their portion of the transportation system to expedite the movement of non -local traffic through the City. *Policy 4-3 - Use the thoroughfare improvements, Whatever their nature, as inducements to shape growth. *Policy 4-4 - Expend the funds necessary to bring the City into compliance with a comprehensive street -name sign ordinance. *Policy 4-5 - Restrict number of "cut throught" streets in neighborhoods and, through design, restrict "cut through" traffic. *Ob i ect i ve S- Provide direct access to each residential lot within the City with a public dedicated right-of-way. �► *Policy_ S--1 - Deny all plats or site plans 'that do not provide direct access by dedication to any platted residential lot in a submitted development. *Policy S-2 - Deny any plat or site plan that does not provide dedicated right-of-way in accordance witli the- intent of the Thoroughfare Plan as shown on the future land use map as adopted by the C i ty . *Policy S-3 - Deny any plat or site plan that directly conflicts with the intent of the Thoroughfare Plan as shown on the future land use map as adopted by the City. PARKS AND RECREATION GOALS OBJECTIVE AND POLICIES Goals 1 - Provide a system of parks, recreation, and open space that is compatible with the environment and conducive to residential �+ neighborhoods. OR IM -17- OR 2 - Realize that the natural environment and ecosystems are a substantial quality that contributes to the character of the City and should be preserved and protected. 3 - Encourage development of neighborhood parks throughout Stephenville. Objectives and Policies Objective - Develop a Park plan that meets a variety of needs at the City -Wide level as well as the neighborhood level'. L Policy 1 - Adopt the following as general definitions of Park and Recreational requirements: Neighborhood Area Parks Neighborhood Park - The facilities of the neighborhood park should be designed primarily for elementary schcol children and should serve the neighborhood with open, free, and organized play space. The neighborhood park should contain a minimum of 0.2 acres per 100 persons within the service area. The minimum size should be four acres. Facilities may include playground equipment, tennis, volleyball, and basketball courts, baseball and softball fields, and a shelter -comfort station. Playground - The playground is a small area +)hich serves a part or section of the neighborhood, similar in concept to a vacant lot in which small children can play. This small park provides open space for rest and passive recreation within the more extensively developed portions of a city. Any er ipment placed in this playground should be low maintenance equipmF t. Community Area Parks Community Park - The facilities of the cc designed primarily for teenagers and younc neighborhoods within the community. The contain 0.2 acres per 100 persons within t minimum of fifteen acres. Facilities may i playfields as well as special use faciliti recreation building for various group me jogging paths, bike path, and other us community in which the park is located. -18- munity park should be adults .of the several community park should e service area with a elude playgrounds and s such as a community tings, swimming pool, s geared to serve the A Pl ayf i el d - -rhe p 1 ayf i el d is an open area that is often, but riot always, a part of the community park. The facilities of the playField are primarily for organized sports and group games. The Little League, Pony League and Pee Wee Football are typical of organizations which would utilize the playfield's facilities. Lighting and spectator facilities are highly desirable. City-wide Park Central Park - The central park is generally the major park for the entire city. The central park should be in an area of natural beauty and large enough to convey an open and peaceful atmosphere. Generally speaking, the central park should be accessible by major thoroughfares from all parts of the city and contain 0.6 acres per 100 persons served, with a minimum of 50 acre5. All age groups should be considered in the design of the central park and the facilities should include all those of the commur► i ty park, plus a golf course. Policy 1 - Give top priority to developing parrs along the definition of neighborhood parks. These parks need to be able to serve the needs of the city at the present. Subsequent priority would be community area parks, then a city-wide part., since one is in existence. Policy 2 - Require all parks to conform to tht? following patterns: TYPE SIZE MINIMUM A. Neighborhood Area 0.2 acres per 100 Minimum 4 acres B. Community Area 0.2 acres per 100 Minimum 15 acres C. City Wide 0.6 acres per 100 m i n i rnum SO acres �a Objective 2 - Utilize existing park resources to the highest and best use. *Policy 1 - Encourage developing new recreational fcac:ilities within existing Narks System. *Policy 2 - Continue to jointly use school playgrounds as neighborhood recreation areas. a~ Policy 3 - Increase improvements on existing park facilities to insure safety of participants and spectators. Policy 4 - Use all City judicial authority to serve, protect and maintain the park and recreation system. The City will also prohibit any use of motorized vehicles to be operated on the established park, recreation, and open space system unless specifically authorized by the City Council. *Policy 5 - Encourage cooperation between the City, the public school system and the university to allow joint use of facilities whenever feasible and agreeable to all parties. an -19- on , @ 4, 0-4 air u � a o `f' N to N 44 .n O C O O .oj c .4 ; 14 0-1 • to a '1 w ` i ON .n ul a C O 0 41 N ,F •p a I• I KEY ADMINISTRATIVE OFFICIALS POSITION LENGTH OF SERVICE AME f04 DONALD DAVIS CITY ADMINISTRATOR O YEARS CHARLENt YOUNG FINANCE DIRECTOR 11 YEARS � DANNY JOHNSON PUBLIC WORKS DIRECTOR 26 YEARS ra DOUG CONNER POLICE CHIEF 18 YEARS JIMMY MOONEY FIRE CHIEF 21 YLARS RONNIE ISHAM PARKS/RECREATION DIRECTOR 23 YEARS JOYCE PEMBERTON CITY SECRETARY 24 YEARS MARILYNN ALFORD LIBRARIAN 17 YEARS JOSEPH CHANDLER CITY ATTORNEY 50 YEARS F" ram —21— on SUMMARY OF BUDGET STRUCTURE, PREPARATION, PROCEDURES AND POLICIES Approximately 7% over the prior fiscal year, the 1989x9V Cituresdget totals $6,815,836. This includes General Fund e p of $3,828,038 and Enterprise expenses of $2,987,798. na`hmfund pasta seperate and balanced budget. Cl ra351entwhi�h� isp5� of 'the funded in the General Fund tot led$233 operating budget. In the enterprise funds depreciatnotl*s bedeetthe and capital replacements nimprovements improvements Which are not depreciation figure. There are no capital part of the operating budget. Budget Structured by Fund General Fund. The General Fund is used to account for ill revenues �•+ and expenditures not accounted for in other funds anc relating to general operations of the City. It funds General Governat.-sit, Finance, Legal Services, Library, Parks and Recreation, Fire �-,nd Emergency Medical Services, Police, and Public Works. Major revenue sources are Property Tax, Sales Tax, Gross Receipts Tax, Fines, License and Permits, and Service Charges. This is the only fund sup::orted by tax revenues. ccout for Enterprise Funds. Enterprise funds are established tc '- account simil.rprivate operations financed and operated in a manner the intent is that costs Of business enterprises -- where on��e providing goods or services troutheuserechargesral lic continuing basis be financed or recovered through Water and Wastewater Fund. The Water and Wastewater Fv*d is used to Systems. p is financed account for the City's Water and Wastewater as a seperate business which is funded thrc-.-gh water and and operated wastewater charges and the associated fees charged to cu.: omers of the and service. Water charges are designed to cover water I oduction distribution costs and sewer charges are designed to c'r wastewater collection and treatment costs. I Sanitary Landfill Fund. The Sanitary Landfill Fu.id is used to account for the City's 100 acre landfill, which ie. the only one It is financed and operated ,is a seperate �* licensed in Erath County. business which is funded through residential and cfmle.sial garbage pick-up and fees for entering and dumping at the land with operating the fees are designed to cover all expenses associated landfill. i _22_ F" MR Airport Fund. The Airport Fund is also operated as Un enterprise fund, however user charges are not quite sufficient to cover expenses. As a result, the General Fund has in most years contributed a small M" subsidy. Revenue is derived primarily from hangar rental. Debt Service Fund. The Debt,Service Fund revenues will be provided MR from water and wastewater user fees. The proceeds are for repayment of bonded debt, which is all in the Water and Wastewater Fund. Preparation, Procedures and Policy The budget process was initiated on April 27, 1989 i;hen the City Management Team met with the City Council for a policy planning session. This session established Council's primary goals and objectives which would be incorporated in the preliminary budget document. On May 12, 1989, the Budget Preparation Manuals were issued to all City department heads. This manual provided guidance on standardized M14 procedures for the detailed expenditure items common throughout the City. Standard cost reports for supplies, insurance, utilities, maintenance, and other expenditures were included. The standard forms am to be used along with item -by -item instructions were also a part of the Budget Preparation Manual. The departments then submitted to the City Administrator a budget of estimated expenditures for the ensuing fiscal year. These expenditure estimates were reviewed extensively for accuracy, reasonableness, and cost effectiveness. The next step was the estimation of revenues to provide funding for the expenditures that passed the various reviews. Some assumptions were necessary to forecast revenues for this budget. Many income sources are based on the growth rate of the City. FM Stephenville has favorably increased in population and has experienced this trend for several years which makes growth rate forcasting effective. We assume a growth rate the average of 1980-present. Other revenue is forecast based on a five-year trend, however with M" fluctuations in the economy, this was used less this year and shorter term forecasting was substituted. in the Water and Wastewater Fund, a professional consulting firm has forcasted revenue and required rates Im for the next five years, so this study was used extensively in determining revenue figures. The utility companies are called each year and asked to project any rate increases they may have which would affect the City. MR Pa MR —23— om 1 s Some of the major revenue categories and how they are projected `MIN follow: Property Tax Revenue. The property tax rate is determined after all necessary expenditures are determined. The state limits municipal tax rates to $2.50 per $100 valuation. Stephenville's tax rate for I989- 1990 has been set at $0.4692 per $100 valuation. �' r►, Sales Tax. The sales tax rate for purchases in Stephenville is 7.5% of the sale. Of this amount, the state receives 6x, the county receives I/2% and the city receives l%. The money is collected by the businesses in town, they submit the entire amount to tie state, and the state reimburses the counties and cities_ for their portion. Since collections have been up and down the past three years, the 1988-1989 projection was used as the 1989-1990 budget figure. Gross Receipts Tax. The utility companies pay a percent;'nge of their gross receipts (either 2% or 3%) to the City. Since thi'-is based on their sales of services, we contact each utility concern;ng projected rate and service increases to determine the budget figure. Water and Wastewater User Charges. These are the 'sates paid by customers to obtain these services and all of the proceed. go into the Water and Wastewater Fund. Rates are set according,t a five year plan which started in 1988-1989. A copy of the rates is presented in the supplemental section of this document. Franchise Revenue. The City contracts with an out ide firm for garbage pick-up. Residential service is required 41 d commercial service is optional. The City receives 17.5% of gross .eceipts from garbage collections, and that revenue is recorded in his account. All proceeds go to support the Sanitary Landfill Fund, Projections are made based on historical data. The City Administrator prioritized the new program requi-Its submitted by the department heads. Upon completing all necessar! reviews, the City Administrator presented the preliminary budget dt' ument to the City Council on August 3, 1989 to start a two week . ghtly budget workshop. A general overview of the City's financia and economic condition was undertaken. Afer this, each department . -ad presented his/her departmental budget to the Council for it review and questioning. The Council reviewed the new program reque, .s in detail, determined which programs to fund and adjusted reve.;,e sources to adequately provide funds. The public hearing on the budget was conducted on Augu : 31. Notice of the public hearing was published in advance in the I ;al newspaper and a copy of the preliminary budget was placed on f !e for public viewing in the office of the City Secretary. No one f )m the public addressed the City Council during the public hear fig. The City Council is required by charter to pass the budget or finance before September Ist, which it did on August 31. r� i -24- P" A�1 Generally accepted accounting practices (GAAP) are utilized as the basis for the budget. During the fiscal year, budgetary control is maintained by frequent review of departmental appropriation balances and through the use of a purchase order system and a computerized finance system. Purchase orders which would exceed appropriated balances are not released until further review and approval by the proper management authority. An integral part of this control process is to insure that capital expenditures are for those items specifically approved in the budget unless proper exceptions have been granted. Departmental appropriations that have not been expended by the end of the fiscal year Iapse and will not be available in the e,isuing fiscal M+ year unless the appropriation is resubmitted and approved. Budget revisions within a department may be made with the approval of the City Administration. Any revisions that alter the total of a MM department or the total expenditures must be approved by the City Council. MR MR I" MR M, W F" ram F" -25- MR P" i I DATE April April Apr i 1 27 May 12 May May May June June 12-23 June 26-30 June 26-30 CITY OF STEPHENVILLE 1989-90 BUDGET CALENDAR, i RESPONSIBILITY ACTION REQUIRED f City Administrator/ Review Budg►3t Process and Set r Finance Budget Calendar Finance/Accounting Prepare Budijet Manuals for use by Department Heads ' City Council/ Planning se►sion in which Department �. Administrative Staff Heads and City Council discuss 1 priorities :Tor the coming budget. This enab 1 ehi the staff to bring a preliminary budget to the Council which repre"ents their input r� Finance/Accounting Distribution-, of Budget Manuals to Department Leads Finance/Personnel Preparation of Projected Salary MIR Schedule of Existing Personnel for all Departments; Distribution Projections are based on a Council approved parr policy passed in f December 19;='8 Finance Finance/Accounting All Department Heads Finance City Administrator/ Finance City Administrator/ Finance July 3-6 City Administrator -26- Prepare Rev%.?nue Estimates based on ' trends and calculated projections Prepare Fin ncial and Economic r+ Trends. Th:.se are 36 graphic and numeric trev--)ds, over a 12 year history which indicate positive or negative results due to budgetary d --isions & the local economy Department Activity Budgets to be complete /turned in Tabulate & :-)alyze Budget Requests ! Departmenta* & Activity Review with Departs ant Heads. Revisions made At thi! time Further Rev' 3 ion of Revenue �*+ Estimates b. red on updated year-to-dat+ information Prioritize 1' �w Programs FOR i i 0" rR P" CITY OF STEPHENVILLE 1989-90 BUDGET CALENDAR DATE RESPONSIBILITY ACTION REQUIRED July 3-21 Finance Prepare Preliminary Budget July 21 City Administrator/ Finalize Preliminary Budget Finance JU l y 26 Central Appraisal Dist. Rece i p -1. of Final Tax Roll + August 3-16 City Administrator Budget Workshops City Council Department pleads r� August 24 City Secretary Publish Notice of Public Hearing August 24 Finance File Cupy of Proposed Budget �+ With the City Secretary for ran August 31 City Council Sept. 6 City Council Sept. 11 City Council F" fMq rMq M" rMq -27- Public Information Hold Public Hearing and Adopt Budget Ordinance Public Hearing on Tax Rate Adoption of Tax Rate Ordinance PM ram A BALANCED BUDGET ranq FISCAL YEAR 1989--90 ranq A SUMMARY OF THE GENERAL OPERATING FUND AND THE ENTERPRISE FUND;) BY CATEGORY. T� REVENUES: M, GENERAL FUND , 828 ► 038 WATER AND WASTEWATER FUND :' 16441,810 SANITARY LANDFILL FUND 369,260 ram AIRPORT FUND 20105S TOTAL Ea t36%116.3 fum EXPENDITURES/EXPENSES: sm PERSONAL SERVICES $.',064,334 r+y OPERATING C.OS,rS '1 , 7 S9 , 862 CAPITAL OUTLAY 2791F396 ram' DEPRECIATION 4477500 DEBT RET I REMrNT 1 , 028 , 240 OTHER 2363504 piq TOTAL $6 2 B 1 `3, 836 7 7 ram _29_ MR COABINED BUDGET SUAAARY ALL FUNDS FISCAL YEAR 1989-I990 Rater and Sanitary Combined Total General Nastewater Landfill Airport Memorandum Fund Fund Fund Fund Only) Beginning Bank Balance $850,000 $1►186,863 $608000 $161000 $2,112,863 Revenues 3,828,038 21644,810 369,260 15,055 6,857,163 TOTAL FUNDS AVAILABLE 4,678,038 3,831,673 429,260 31,055 8,970,026 Expenditures/Expense 3,823,038 2t605t445 349,778 32,575 6,810436 Operating Profit (Loss) S,000 39,365 19,482 (17,520) 46027 AVAILABLE OVER (UNDER) EXPENDITURES/EXPENSES 855,000 11226,228 79,482 (10520) 2,159,190 Transfers In (out) (5,000) 0 0 MOO 0 ENDING BANK BALANCE $850t00O $I,226,228 $79,482 $3,480 $2,159,190 —30— I" REVENUE SUMMARY THREE YEAR COMPARISON WM ALL FUNDS 1987-88 1988-89 1988-89 1989-90 Actual Budget Projected Budget GENERAL FUND BEGINNING BALANCE $408,550 $460tOOO $741,480 $850r000 Property Taxes I,489,744 I,586,443 I,586,443 1,700,210 City Sales Tax 985,068 1t026r5OO lo046,000 1,046,000 Other Taxes 73,924 96,165 57,665 74,665 Gross Receipts Tax 409,637 418,653 449,577 452,000 License and Permits 38,532 36,910 23,110 25,750 Fines and Forfeitures 99,168 110,000 103,000 l03tOOO ram, Intergovernmental Revenue I04,855 65,000 64,100 64,100 Service Charges I52,288 113,420 149,315 148,715 Interest on Investments 46,993 43,000 75,000 75,000 Other 251,676 137,196 142,438 138,598 '" ------------ ------------ ------------ ------------ Sub-Total 41060,535 4,093,287 4,438,128 4,678,038 �+ WATER AND WASTEWATER FUND BEGINNING BALANCE 1,088,876 981,350 ll057,871 1,186,863 Water User Charges 1,573,540 I,435,646 1,435,646 11536,385 Wastewater User Charges 577,I79 897,763 897,763 932,775 Interest on Investments 219,800 80,000 150,000 100,000 Other 79,410 77,950 73,650 75,650 ------------ F" Sub -Total ------------ 31538,805 ------------ 31472,709 ------------ 3,614,936 31831,673 SANITARY LANDFILL FUND Mq BEGINNING BALANCE 148,282 200,000 168,135 60,000 Franchise Revenue 84,615 84,553 85,500 85,500 Landfill Gate Charges 111,303 I32,OOO 144,000 167,000 Landfill Surcharge 0 0 38,000 1i3,760 Interest on Investments 9,087 15,000 8,500 3,000 ------------ Sub-Total ------------ 353,287 ------------ 431,553 ------------ 444,235 429,260 AIRPORT FUND BEGINNING BALANCE 71314 5,000 11,786 16,000 Hangar Rental 130557 17,280 12,960 12,960 Other Airport Revenue 1,236 2,470 1,720 I,720 Interest on Investments 463 315 375 375 Transfer from General Fund 0 51000 0 MOO ------------ ------------ ------------ ------------ Sub-Total 22,570 30,125 26,841 36,055 GRAND TOTAL REVENUE AND BEGINNING BALANCES $7,975,197 $8, M 674 $8,524,I40 $8,975,016 0" -31- GENERAL, FUND REVELS .E : WA MARY r� f77 r� r� r I PTX SrX © W ACMAL C3RT FM ® S9 PRaJWMD WC IJ H 90 BUDGET PTX - Property Tax FNS - Fii :s & Forfeitures STX - Sales Tax SVC - Se),ice Charges GRT - Gross Receipts Tax OTH - Otl.:r COMMENTARY .============== _...- This graph is intended as an aid to interpreting the Gea...:ral Fund section of the Revenue Summary -Three Year Comparison. Depicted bove are revenue amounts for the major groupings of the General Fund Revt:. tue sources. The relative size of each group is readily apparent and .t is also immedi- ately obvious that the Property Tax and Sales & Use Tax ;ounces comprise a major portion of the City's General Fund revenue. Thy first column rep- resents the actual revenues for Fiscal Year 1988,' the s( :ond column, the anticipated final revenues for Fiscal Year 1989, while Le third column. represents the proposed revenues for Fiscal Year-1990. The "other" grouping includes penalty and interest on tu :es, license and permits, intergovernmental revenue, interest on investmE ,ts, and administrative transfer charges. None of these individually was a sign ficant amount. The only category with a steady increase is property ta: This is due to a ccmbination of moderate rate increases and the increa: ng valuation of Property. -32- CITY OF STEPHENVILLE _ ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY LAST TEN FISCAL YEARS MR RATIO OF REAL PROPERTY PERSONAL PROPERTY TOTAL TOTAL ASSESSED TO TOTAL FISCAL ASSESSED' ESTIMATED ASSESSED ESTIMATED. ASSESSED ESTIMATED ESTIMATED YEAR— VALUE_ ACTUAL VALUE V^,A.LUE ACTUAL VALUE VALUE ACTUAL VALUE ACTUAL VALUE 1979 $ 58,812,341 S 5808128341 $26,953,966, $26,953,966 S 85,766,307 $ 85,766,307 100.00% 1980 6785130035 67,513,035 31,388,662 •.31,388,662 '• 98,901,697 98,901,697 100.00 1981 768149,016 76,149,016 348806,918 ,34,SO6,918,:110,9558934 1100955,934 100.00 .1982 928910,621 9289100621 41,109,776 41,109,776 134,020,397 ' 134,020,397 100.00 r+ 1983 25188440691 25108440691 51,609,945 5106096945 3038454,636 303*454,636 100.00 1984 254,227;545 254,227,545 52,096,748 .52#096,748 306,324,293 306,324,293 100.00 1985 256,730,472 256,730,472 468320*969 46*320*969 .303,051,441 303*051,441 100.00 1986 281*512*519 2810512,519 60,200*523 •60,200,523 341,713,D42 3418713,042 100.00 1987 '294,870,534 294,870,534 6888608195 688860,195 363,730,729 363,730,729 100.00 1988 30081468632 300,146,632 85,216,323 .85,216,323 385,362,955 3850362,955 100.00 • C�`ARY This chart displays the property value for the City of Stephenville for the past ten years. The large increase between 1982 and 190 was due to.complete reappraisals by the new, state mandated, appraisal districts. The city almost halved its tax rate at this point. Since 1986, moderate increases have occured due in part to valuation increases and increases from housing starts and commer- cial development. n■r Of special note, the continued increases in valuation during the past four years is a clear indicator that the econcmi.c foundation of Stephenville is �., strong and in better condition than many areas in Texas and the rest of the country. MR P" MR M, -33- M" w a�0� n (D0� a-nan cn N• 0 4 • ro Il � o N%,, �G rt� (D " j n 2o:-3 -00 . (D�U� 8 .�D F-I �K13. o rt r� �r a CD CD OW (Do �Ntn0 liry � I" MR rm �9 �t ram r" MR r" M4 pq MR an Mr•1r4M^NMr4InN 0% rt M f- � f� Op t'r1 �7, N rt �O N c•1 a w w w w w w w w + + ao r•1 �o ra r1 o u'� ao n in oo M rl rl Ln 0 0 r-1 &n cn In o+ Hw w + w w • w w w w r•t r{ r-1 r) w-4 e-t N N N N F Q r4 r4 00%Wl%0MM%T rt.7'Ort%Drlt-W0 H rl 00 ti0 1n In w w w w w w w w w A •'1• n .T !T � r-f o► ao to r4 r! N N r1 rl r-t A c/� t+'1.tr•fONm-Twm1n W -�T 0 -47' %D l- 0% r- I- M " CA f- m .T m m %D %Q 0% f- w w w w w + w • w x a;Ucr►1w 0ocrlaocn4 U Ln &n m N in w .* n �r-t rt N N N c'►� cY1 � �' f�+ �o�0000+�ooinrfoo cr1w0%NOnmm%D%D O F MOOrl.7rtONm0 w w w + w w w cn �MNw �o.o+ ww o:%C WW .o000r-m%T..T w .tLnwr%ot-0%0% 0% M VJ W z AW r tad N%acnr4f�C4cnAANI1 pG [-c O in O N N rl N r-1 1- .f rl w + • w w + w w w Ei OthMMM/�MN0%w F AG n D% Ln c•1 th w .-1 N n N !n W .7•Tinw%Dnwo+O&n C4 CA. H z :04 a W awwai Now to 0 w wa W 0%0r4C4cn %Df`Go O E-N a rn oo ao Co co co 0o co co o0 0%0%Ch0%to0%mm0%oh r1 rl r4 rt rl r-t r••f r-1 r•1 .-I H !n cn � N N � rd U •rl rd 9 U) o rd }%1 • 0 w 3 U) M rg o A b � V N •� U O NAs N N rn r- U rd [IS �i •U) UU) s~ •� 44 U b ,a 8 � • � U rb Y (0 r. U) 1� m '4 �'O W W VJJI VJ 4J UU>10 I E-4 U1 4J U A O U N •� r�i w •� EO .� Ln M 1 I" W AT E R 'R��'� A r�T E WATER FUND REVENUES #�. ,a r. r ' #1.3 �'�'r�{f It.� %\0% aeY, rr ,,•• t �,� r�•r,�f �� � fr•�'J ,�/ rye 0Pa 1 ,1,, a• r �.� jam"' • `�' r �' • `y ;,' r''' 16 ' rr°rjr't C •ry sA � •�y �r?.•'�� r �1. }i�'�•r�.•' X. �� �~� �•• r•'r••' •f r 1 ,�' k •y' '� f J�''••'r . 1'•r1 '� �'•,r• � � r+'1 ••1''1 ''r 1 by •'�. �i jr•' f•+. 1. r',r•'•� tti. L r�!'.•''r� 1'JrdlrJ • 1 'fr,'1f•'�•r,! •� r< �. '`•�, y rrf,••• a • 1' �1' , 'y I r rr,• XX V/Jy9 16 r rr�l! j, � f' ••. '+y r�� r'r ' �, 1 1 �J. � it r r •',r r �. IA'.! +'r' � • 1161 � i! '•.� f � . 1 y� .?•11 a r r' r rrl r �a rr' 1 r' ,• , r r 1' . r WA'1`EF. CH RG E~ i SEVER CHARGES INTE R.E�T I r� il.•�. OTHER COMMENTARY This graph is intended as an aid to interpreting the Wat:r and Wastewater Fund section of the Revenue Summary - Three Year Coppari on. Depicted above are revenue amounts for the major groupings of the Water and Wastewater Fund sources. The Water and Wastewater Fund is aself-supporting ente? ,rise. Water user ?� charges cover water expenses, as do Wastewater charges,C.:•ver wastewater expense. Rates have risen in wastewater and gone down in water to accomplish this goal, as is indicated in the graph. , r Interest on investments has been decreasing due to spend:.ng the 1985 and 1988 Water and Wastewater Construction funds. �+ other revenue, including other miscellaneous charges, he . remained constant. M" POR P" MR F" M P" F" #1 .0 # 1 fjo #1 :.+ # 1 AD 1 10 T �f ACTUAL GATE CHA SURCHANraE „ea PPajEcTf_=D COMMENTARY I NT7 MEST 1-93 BUDGET The Sanitary Landfill Fund is a self-supporting enterprise fund in which the revenue generated supports the expense of operations. This is the P" reason for the changes over the three year period in revenue generated. State and federal mandates on landfill operation have added extensively to the cost - of operating a sanitary landfill. Franchise revenue, which is 17.5% of the gross receipts of the garbage pick-up contractor has remained steady. However, fees for dumping at the landfill (gate charges) were increased significantly in the Spring of 1989 to offset required expenses. A surcharge was added to each garbage customer in the summer of 1989 to further offset increased expenses. Interest on investments has decreased as a result of spending cash reserve to meet required expenses. The City will attempt to start rebuilding the cash balance in 1989-1990. 0" am -37- P" AIRPORT FUND RD-/.ENUE SUMMAR'."Y 0�r py 7T 1 ,r '•••, f+�r°rrr i C �iT rr rr ••, `► r"r•� ?r r P r •: err f�rjr}, f'• ' r r,••�•r 4 • '_,' ,r ,r• r.I r• •% � r? r {} r` rr• ff�rr, fr r,rr• � r � r' �r.•••rr HANGAR RENT rr i"y3 ACrTiJAL SEWiC:E CH INTEREST 1 M AP4L- rr.M = g3 PROJECTED SID BUDGET COMMWrARY The City contracts the operation of the airport to a pri ate f inn. Two sets of eight airplane hangars are owned by the City anc rental inane is revenue of the City. In addition, the City receives per gallon on fuel sales and 60% of tie -down fees. r■+ Interest on investments is minimal- A $5,000 transfer fran the General Fund will be necessw in 1989-1990 to keep the Airport in a positive cash flaw. -38- M M" General Fund General Government Finance Legal Services Library Parks and Recreation Fire and ENS Police �+ Public Works Mon -Departmental EIPENDI?ORE/EIPENSE SUARARY THREE YEAR CONPARISOM ALL FONDS 1987-88 1988-89 1988-89 1989-90 ACTUAL BUDGET PROJECTED BUDGET $145,669 $157,406 $158,384 $154,237 188,170 225,631 216,570 241,336 53,231 83,308 71,106 80,484 74,886 881530 851701 92,132 397,527 393085 390,551 4011108 712,155 788,531 785,804 816,665 1,054,429 1,129,390 1,204,419 I,252,039 630,227 689,606 665,680 736,937 63,465 37,500 30,000 53,000 3,319459 3,593,287 3,608,215 3,828,038 Water and Wastewater Fund Water 544,563 576,810 528,678 566,653 Wastewater 190,479 302,574 284,419 372,698 Utility Billing and Collection 70,753 64,466 64,290 65,114 Bond Payments 1,908,017 I,012,615 1,022,615 I,0181240 Other Mon -Departmental 546,789 513,680 563,680 572,740 ------------ 3,360,601 ------------ 2,490,145 ------------ 2,463,681 ------------ 21605,445 Sanitary Landfill Fund 221,463 231,553 366,974 349,778 n•q - Airport Fund 22,485 15,125 15,060 32,575 E., TOTAL APPROPRIATIONS ------------ $014,408 ------------ $6,340,110 ------------ $6,453,931 ------------ $6,815,836 BALANCE FORWARD 1,050,789 1,687,564 2,070,209 21159,190 GRAND TOTAL APPROPRIATIONS r•, AND BALANCE FORWARD $7,975,197 $8,027,674 $8,514,140 $8,975,016 -39- MR .•-. rr-r-. r. 1 rl I K I M cVDC7'K1n1THPF SUMMARY o1.3 111.2 #1.1 $1.0 *].% .0 *-X7 ip.E t.4 03.3 #0. 40.1 WN GC T FlNriiJCE LrAswL— v9 ACTUAL [ ] B9 PROJECTED 90 BUDGET COMMENTARY This graph is intended as an aid in intengthe General Summ.r Fund section of the Expenditure/Expense Y o e pre- ceding page. It depicts the amount of chang- in the depart- ments of ..the General Fund. The graph is a good way for casual users of the budget to compare the relative size.of each department. -40- No 0" F" MR I" MM pm� foe I" MR MR MATER ')./VASTE--%1'VATE:P,* EXPP-4SE SI,---IN1IN1IAF,'f #1 .7 i . ja rr #12? — # '. 04 IS — 71 7 W.J.4 I set, PP .6 ee % I- jr WATER WASTEWATER BILLA: CELL BOND PAY OTHER Z8 ACTUAL PRMECTED o r r 1 qn- BUDGET CCMMWrARY This graph depicts the amount of change in the departments of the Water and Wastewater Fund. These expenses are completely supported by the revenue of the Fund. The large measure for bond payments in FY 1988 is due to an advanced refunding of a bond issue. Other expenses is comprised primarily of depreciation. -41- No SANITARY LANDFILL EXPENSE SUMMARY �� r���� f �,I �r� rf � f J• r V. lop �� � •� F 'J� f� �'�`.� r! rr• �,f �r•'�Y J �,. �+j '.,.,'� r Ole Je • ' ,,.'�'•f� •; ,+ rf�, rJ• ,rr 'f� ;, ,.•i' r'f ",rrf� ', f' 40 ACTUAL. Ea PRCUECTED 90 BUDGET COMMI RY This graph depicts the expenses of the Sanitary landfi,L over a three year period. The large increase between F'Y 1988 and 1989 is due to rate and federal mandates requiring major improvements. This trend cou I possibly continue. -42- CITY OF STEPHENVILLE GENERAL FOND NEW PROGRAM LIST OVERALL ACTIVITY CAPITAL OR SUPPLEMENTAL REQUEST ACCUMULATED RANKING ---------------- DESCRIPTION ------ -------------- ------- DESCRIPTION -------------------------- ----•-------- ------- AMOUNT ---- ------------- TOTAL 1 POLICE - ALL DIVISIONS CIVIL SERVICE PAY 51,013 5I,013 2 ALL DEPARTMENTS TMRS UPDATE 4,691 55,704 3 ALL DEPARTMENTS REMOVAL AND REPLACEMENT OF FUEL TAK.:S 22,000 77,704 4 PARKS RECREATION/ADMINISTRATION ROOF SIDES OF RECR. HALL - REPLACEMENT 25,000 102,704 5 PUBLIC WORKS BUILDING MAINTENANCE TERMITE TREATMENT 300 103004 6 ALL DEPARTMENTS 14 MERIT BONUSES 21800 105004 7 POLICE PATROL 5 PORTABLE RADIOS -REPLACEMENT t 41010 109014 8 POLICE PATROL PATROL OVERTIME 12,000 121014 9 POLICE CID TASK FORCE OVERTIME 15,000 136,814 10 OTHER GENERAL DEPARTMENTS ESTIMATED OVERTIME 3,054 139,868 11 FIRE SUPPRESION PROTECTIVE HOODS 720 140,588 12 POLICE ADMINISTRATION UPDATE POLICY MANUAL FOR CIVIL SER CE 11500 142,088 13 PUBLIC WORKS PLANNING TCAPA CONFERENCE 300 142088 14 POLICE RECORDS UPGRADE TRAINING 600 142,988 15 POLICE ANIMAL CONTROL UPGRADE TRAINING 150 143,138 16 FIRE SUPPRESSION VOLUNTEER FIREMEN SCHOOLING 11000 144,138 17 LIBRARY PART-TIME RATE INCREASE TO $4.00 585 144,723 18 LEGAL - MUNICIPAL COURT PAY ADJUSTMENT 493 145,216 19 LEGAL - MUNICIPAL COURT MONEY FOR JURY TRIALS 800 146,016 20 GENERAL GOVERNMENT CITY COUNCIL UPDATE P.A. SYSTEM 1,500 147,516 21 POLICE COMMUNICATIONS PERSONNEL - DISPATCHER 13,732 161,248 22 POLICE RECORDS PERSONNEL - PART-TIME CLERK 7,320 168,568 BELOW THIS LINE WERE NOT 23 FIRE ADMININSTRATION DUES TO PROFESSIONAL PUBLICATION 72 168,640 24 POLICE COMMUNICATION BASE STATION - REPLACEMENT 5,075 173,715 25 PARKS RECREATION SWIMMING POOL CHLORINATOR -REPLACEMENT 3,500 177,215 26 POLICE PATROL RADAR UNIT -REPLACEMENT 3,005 180,220 27 GENERAL GOVERNMENT CITY COUNCIL PLAQUES FOR MAYORIAL TRAIL 1,530 181,750 28 FIRE PREVENTION/INVESTIGATION UPDATED NFPA CODES -REPLACEMENT 314 182,064 29 PUBLIC WORKS PLANNING BLUE LINE COPIER -REPLACEMENT 6,500 188,564 30 POLICE PATROL SATELLITE TRAINING NETWORK 4,656 193,220 31 FIRE SUPPRESSION OFFICER DEVELOPMENT COURSE 975 194,195 32 PARK MAINTENANCE UPGRADE TRAINING 300 194,495 33 POLICE COMMUNICATIONS DISPATCH RECORDER 15,632 210,127 34 FIRE EMS SCOOP STRETCHERS 630 210,757 35 FIRE PREVENTIONANVESTIGATION PORTABLE RADIO 950 211,707 36 PARKS RECREATION RECREATIONAL SUPPLIES 3,000 214,707 37 PUBLIC WORKS PLANNING COMPUTER AND WORD PROCESSOR 15,000 229,707 38 CEMETERIES FLAT BED TRAILER 700 230t4O7 39 PUBLIC WORKS STREETS ASPHALT STORAGE TANK -REPLACEMENT 101000 240*407 40 FIRE SUPPRESSION 5 PAGERS AND CHARGERS 1,750 242,157 41 CEMETERIES MT. OLIVETT ROADS 19000 243,157 42 FIRE SUPPRESSION PORTABLE GENERATOR 1,500 244,657 43 PARKS RECREATION PART-TIME WAGES 2,850 247,507 44 CEMETERIES DUMP TRAILER MOO 251,007 45 FIRE SUPPRESSION AND EMS STANDARD OPERATING PROCEDURES 81000 259,007 46 FIRE SUPPRESSION FLOATING PUMP 1,200 260s2O7 47 FIRE AND EMS COMPUTER SYSTEM AND PROGRAMS 10,550 270,757 48 GENERAL GOVERNMENT STORAGE BUILDING MOO 275,757 -44- FR MR CITY OF STEPHENVILLE GENERAL FUND NEW PROGRAM LIST w OVERALL ACTIVITY CAPITAL OR SUPPLEMENTAL REQUEST ACCUMULATED RANKING DESCRIPTION DESCRIPTION AMOUNT -------------- TOTAL -------------------------------------- 49 PARKS RECREATION -------------- --------- ------- ---------- -------------- CONCESSION BUILDING LL FIELD 51000 280,757 A' 50 PARKS RECREATION BALLFIELD WATER SYSTEM 150000 295,757 51 POLICE RECORDS COMPUTER PRINTER 2,868 298,625 52 FIRE SUPPRESSION SMOKE FAN 1,300 299,925 53 POLICE RECORDS PAPER SHREDDER 1,745 30I,670 54 PUBLIC WORKS STREETS PAINT STRIPING MACHINE 81000 309,670 55 GENERAL GOVERNMENT 6 EMERGENCY WARNING SIRENS 32,600 342,270 56 POLICE PATROL INCREASE IN FIREARM QUALIFICATION 2,510 344,780 57 POLICE PATROL PRACTICE AMMUNITION 4,710 349,490 58 FIRE SUPPRESSION PAYING AT TRAINING FIELD 2,000 351,490 59 FIRE SUPPRESSION FENCE AT TRAINING FIELD 2,000 353,490 60 POLICE CID PERSONNEL - SECRETARY 18,382 371,872 61 POLICE RECORDS PERSONNEL - CLERK 18,748 390,620 62 LIBRARY ENCLOSE LOADING DOCK AREA 15,500 406tl2O iw 63 POLICE CID INVESTIGATIVE TRAVEL 11000 407,120 64 POLICE CID BUY MONEY 11000 408rl2O 65 PARK MAINTENANCE YOUTH BALLFIELD 10,000 418,120 66 POLICE RECORDS UNIFORMS FOR RECORDS PERSONNEL 11000 419,120 67 PARK MAINTENANCE SOUTH ENTRANCE PARK ROAD 75,000 494,120 68 POLICE ADMINISTRATION CLOTHING ALLOWANCE -PATROL LIEUTENANT 600 494,720 69 POLICE PATROL UNIFORM COLOR CHANGE 9,945 504,665 �+ 70 ALL DEPARTMENTS CITY DINNER OR CHRISTMAS GIFT 11200 505,865 71 POLICE CID PATROL PERSONNEL AND BENEFITS 22,256 528,121 72 POLICE - ALL DIVISIONS EDUCATIONAL INCENTIYE 15,890 544,011 73 POLICE - ALL DIVISIONS ASSIGNMENT PAY 21102 546,I13 w, p" m" w Ew -45- r 1 CITY OF STEPHENVILLE ENTERPRISE FONDS NEW PROGRAMS LIST OVERALL ACTIVITY CAPITAL OR SUPPLEMENTAL REQUEST ACCUMULATED RANKING DESCRIPTION DESCRIPTION , AMOUNT TOTAL ------------------------------------------------------------------------------••-------------------------- WATER AND WASTEWATER FUND 1 WATER - ALL DIVISIONS OVERTIME PAY 24,178 24,I78 2 WATER PRODUCTION WATER FACILITY MAINTENANCE 15,000 39,178 3 WATER PRODUCTION EARTH BORING MACHINE 6,500 45,678 4 WATER DISTRIBUTION SEASONAL EMPLOYEE 21240 471918 r, 5 WASTEWATER TREATMENT SEASONAL EMPLOYEE 2,240 50,158 6 WATER DISTRIBUTION SIGNS AND BARRICADES 2,400 52,558 7 WASTEWATER COLLECTION TRAINING AND EDUCATION 10240 53,798 8 WATER AND WASTEWATER THIS UPDATE - ALL DIVISIONS 809 54,607 ---------------------------- 'TENS BELOW THIS LINE WERE NOT FUNDED=====_= SANITARY LANDFILL FOND 1 LANDFILL 615 SCRAPER(5 YR. PAYOUT) 2I,670 21,670 2 LANDFILL COMPACTOR (5 YR. ?HOOT) 39,875 61,545 3 LANDFILL PICKUP TRUCK - REPLACEMENT l4,300 75,845 4 LANDFILL WATER WELL - REPLACEMENT 99800 85,645 5 LANDFILL STORAGE BUILDING - REPLACEMENT 3,000 889645 6 LANDFILL FUEL TANK - REPLACEMENT C HO 94,935 7 LANDFILL THIS UPDATE 76 95,011 ---______�------------------=====ITEMS BELOW THIS LINE WERE NOT FORDED=======: •__-_----_-______------=__ 8 LANDFILL DU DOZER (3 YR.. PAYOUT) REPLACEMI f 401000 135,011 f AIRPORT FOND I AIRPORT RESURFACE PAVEMENT AROUND HANGARS 111000 I1,000 2 AIRPORT REMOVE ABANDONED FUEL TANK 39000 14,000 r __«------------------------------ITEMS BELOW THIS LINE WERE NOT FUNDED======� •---- ----------------------------- r -46- CITY OF STEPHENVILLE SUMMARY OF CAPITAL OUTLAY GENERAL FUND FISCAL YEAR 1989-1990 DESCRIPTION DEPARTMENT BUI:ETED AMOUNT Public Address System Re -roof Recreation Hall Turf Vehicle 2 Hand-held Radios Ballfield Poles and Wiring Re -top Rock Fence Copy Machine Vehicle for Fire Marshal Booster Fire Truck(5 yr.payout) Air Packs Couches and Chairs 3 Patrol Vehicles Protective Body Armor Radar Unit Copy Machine Animal Control Vehicle 5 Portable Radios Dump Truck Loader (3 year payout) General Government $1,500 Parks and Recreation 25,000 Parks and Recreation 51000 Parks and Recreation 1,500 Parks and Recreation 10,000 Parks and Recreation 21000 Fire and EMS 3,600 Fire and EMS 14,900 Fire and EMS 15,000 Fire and EMS 2,500 Fire and EMS 2,750 Police 51,630 Police 4,260 Police 3,005 Police 4,490 Police 15,000 Police 41010 Public Works 27,000 Public Works 18,206 $211,351 * Additional information on these items provided in the apital improvement section of this document. -48- I�1 Pq CITY OF STEPHENVILLE SUMMARY OF CAPITAL OUTLAY ENTERPRISE FUNDS rap FISCAL YEAR 1989-1990 ---------------------------------------------------------------------- DESCRIPTION DEPARTMENT BUDGETED AMOUNT ---------------------------------------------------------------------- WATER AND WASTEWATER FUND , fop Water Line Replacement Water $150,000 High Velocity Sewer Machine Wastewater 150,000 Wastewater Line Replacement Wastewater 50,000 Boring Machine Water and Wastewater ----6,500- $356,500 SANITARY LANDFILL FUND Pick-up Truck Landfill $14,300 Water Well Landfill 9,800 Storage Building Landfill 3,000 Fuel Tank Landfill 6 , 290 Garbage Compactor (5 yr. payout) Landfill 391,875 #615 Scraper (5 yr. payout) Landfill 21,670 $94,935 Additional information on these items provided in the capital improvement section of this document. -49- r Summary of the Conditions of Machinery, Equipment, and Buildings Water -Wastewater Fund - Equipment and machinery have been responsibly maintained and replaced as needed due to the continued funding for depreciation. The water system is enjoying major improvements through funding from revenue bonds. In general, buildings are becoming delapidated and replacements should be planned for. Landfill Fund - Existing equipment and buildings are in good condition. Additional equipment is required, as addressed in the capital improvement plan, to enhance operational efficiencies. Airport Fund - Maintenance of runways, buildings, and equipment has kept this facility in good condition. Additional maintenance is required on apron areas around the T-Hangars. General Fund - Equipment and machinery in this fund is in fair to good condition. Several departments have included reE-,lacement items in the five-year capital replacement programs. Building; are becoming old and in need of renovation. r PM 7 -50- f�q CITY OF STEPHENVILLE COMPARATIVE STUDY OF WORKFORCE FULL TIME EMPLOYEES GENERAL FUND ACTUAL ACTUAL PROPOSED DEPARTMENT 1988-89 1989-89 1990-91 GENERAL GOVERNMENT 2 2 2 FINANCE 4 4 4 LIBRARY 3 3 3 PARK & RECREATION 6 6 6 FIRE & AMBULANCE 23 23 23 POLICE 34 35 35 PUBLIC WORKS 12 12 12 TOTAL GENERAL FUND 84 85 85 WATER & WASTEWATER FUND WATER PRODUCTION 2 2 2 WATER DISTRIBUTION 5 5 5 WASTEWATER COLLECTION 6 6 6 WASTEWATER TREATMENT 3 3 3 BILLING & COLLECTION 2 2 2 ran TOTAL WATER & WASTEWATER 18 18 18 SANITARY LANDFILL SOLID WASTE 2 2 2 TOTAL SANITARY LANDFILL 2 2 2 TOTAL WORKFORCE 104 105 105 MR -51- 7 Debt Service Funds r r The City has two debt service funds, the General Obligation Debt Service Fund and the Revenue Bond Debt Service Fund. Since all outstanding bonds were..issued for the purpose of r+ water and wastewater system improvements, all bond payment are made from the Water and Wastewater Enterrrise Fund. As a result, no City of Stephenville debt is paid for by taxes. In terms of the City's long-term financial picture, the existing bonds will be paid for by 2006. Since they are paid for by water and wastewater user charges, they will have no �^ effect on the future tax rates. Unless additional debt is issued, .revenue from the Water and Wastewater Fund should be sufficient to continue making bond payments with minimal r, effect on rates. The schedules of requirements for each issue also shows the original amount of the issues and the purpose of each issue. r" The City is not restricted by bonding limitations. _ n f r _54_ I mm a" ram raq P" m m MR General Obligation Debt Service Fund The General Obligation Debt Service Fund is used to ac.:cok in t I"or payment of principal and interest can the C i ty of S*tephenv i '1 1 e' s general obligation bonds. Evan thou(jh they are general obligation bonds, they Were issued for the purpose of making i n-iprovements to the Water System . Because of this, they are not supported by the General Fund or -taxes. -55- CURRENT YEAR REQUIREMENTS GENERAL OBLIGATION DEBT SUMMARY FOR 1989-90 CURRENT CURRENT ISSUED PURPOSE OUTSTANDING PRINCIPAL INTEREST TOTAL -------------- 1976 rater Improvements $I45,000.00 $15,000.00 $5,981.25 $20,981.25 1977 Nater Improvements 310,000.00 130,000.00 14,700.00 144,700.00 TOTALS $455,000.00 $145,000.00 $20,681.25 $165,681.25 P" rM r —56— rom IV" r=4 �� ram mm ran ram ram MR p" P" Ful ran FISCAL YEAR 1989-90 1990-91 1991-92 1992-93 1993-94 1994-9S 1995-96 TOTALS DEBT SERVICE SCHEDULE OF REQUIREMENTS GENERAL OBLIGTION BONDS ALL ISSUES PRINCIPAL REQUIREMENTS $ 14S,000.00 1so,000.00 70,000.00 20,000.00 207000.00 25,000.00 25.000.00 $ 4SS.000.00 INTEREST REQUIREMENTS $ 20,681.25 129262.50 6,037.S0 3,712.50 2,887.SO 2,062.50 1,031.25 $ 48=675.00 —57— TOTAL REQUIREMENTS $ 165,681.25 162,262.SO 76,037.50 23,712.SO 22,887.SO 27,o62.s0 26,r 03.1 .25 $ S03,675.00 DEBT SERVICE SCHEDULE OF REQUIREMENTS GENERAL OBILGATION BONDS 1976 WATER IMPROVEMENT BENDS PRINCIPAL INTEREST TOTAL MATURITY .REQUIREMENTS REQUIREMENTS ,REQUIREMENTS 1-10-90 2,990.63 2,990.63 7-10-90 $ 15,000.00 $ 2,990.62 $ 17,990.62 1-10-91 2,681.25 2,681.25 7-10-91 20,000.00 2,681.25 22,681.25 1-10-92 2,268.75 2,268.75 7-10-92 20,000.00 2,268.75 221,268.75 1-10-93 1,856.25 1,856.25 7-10-93 207000.00 1,856.25 21,856.25 1-10-94 1,443.75 1,443.75 7--10-94 20*000.00 1,443.75 21,443.75 1-10-95 1,031.25 1,031.25 7-10-95 25,000.00 1,031.25 26,031.25 1-10-96 515.63 515.63 7-10-96 25,000.00 S15.62 25.515. 62 $ 145.000.00_ __$ 258575.00 $ 170,575.00 Original Issue: $375,000.00 Purpose: 3 Water Wells -58- �1 F1 DEBT SERVICE MR SCHEDULE OF REQUIREMENTS `R GENERAL OBLIGATION BONUS 1977 WATER IMPROVEMENT BONDS PRINCIPAL INTEREST TOTAL MATURITY REQUIREMENTS_ REQUIREMENTS REQUIREMENTS 2-1-90 $ 1307000.00 $ 9,300.00 $ 139,300.00 8--1-90 5v400.00 5,400.00 2-1-91 1307000.00 5,400.00 135,400.00 B-1-91 1,500.00 1,soo.00 2-1-92 S0,000.00 1,S00.00 S11500.00 _ root $ 310,000.00 $ 23, 100.00 $ 333,100.00 rum Original Issue: $910,000.00 Purpose: Water Pumping Station and Transmission Lines 7 t�q -59- P" n MR MR MR fan "I REVENUE BOND DEBT SERVICE FUND The Revenue Bond Debt Service Fund is used to account for Revenue Bonds whose principal and interest are payable exclusively from earnings of the City of Stephenville's Water and Wastewater Enterprise Fund. I" f" a" rR MR rM MR -61- M" P� 1 CURRENT YEAR REQUIREMENTS REVENUE DEBT SUMMARY FOR 1989-90 CURRENT CURRENT ISSUED PURPOSE OUTSTANDING PRINCIPAL INTEREST TOTAL 1985 Aater and wastewater Improvements �114901000.00 $200,000.00 0126,610.00 p^326,610.00 1988 hater and Vastevater Improvements 7,015,000.00 35,000.00 504,825.00 539,825.00 TOTALS i815051000.00 $235,000.00 03I,435.00 $866,435.00 r r —62— I" Fm MR p" MR run MR P" MR F" m ism SIR P" m FISCAL YEAR 1989-90 1990-91 1991--92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 20OS-06 TOTALS DEBT SERVICE SCHEDULE OF REQUIREMENTS REVENUE BONDS ALL ISSUES PRINCIPAL REQUIREMENTS $ 23S,000.00 2907000.00 30S,000.00 3307000.00 360t000.00 380,000.00 415#000.00 445,000.00 475,000.00 510,000.00 545,000.00 580,000.00 625,000.00 720,000,00 775,000,00 845,000.00 $8,50S,000.00 INTEREST REQUIREMENTS $ 631,435.00 6139597.50 591,817.SO 568,287.50 S42,112.50 S12,6S2.50 480IS32-SO 4S3,142.50 423,10S,00 390,330.00 3S4,375.00 31S,407.50 273,357.S0 227,420.00 177,840.00 123,120.00 64,220.00 $6,742,752.50 —63— TOTAL REQUIREMENTS $ 866,435.00 9032597.50 896,817.50 898,287.50 902,112-SO 892,652.50 895,532.50 8980142.50 898,105.00 900,330.00 8997375.00 895,407.SO 898,35Z.50 897,420.00 897,840.00 898,120.00 909,220.00 $1S,247,752.50 MR MATURITY 12-1-89 6-1--90 12-1-90 6-1-91 12-1-91 6-1-92 12-1-92 6 1-93 12-1-93 6-1-94 12-1-94 6-1-95 TOTALS DEBT SERVICE SCHEDULE OF REQUIREMENTS REVENUE BONDS 1985 WATER AND WASTEWATER IMPROVEMEf•;T BONDS PRINCIPAL REQUIREMENTS $ 200,000.00 220,000.00 23S,000.00 25S,000.00 280,000.00 300,000.00 $1,490,000.00 INTEREST REQUIREMENTS $ 63,305.00 63,305.00 5S,305.00 S5,305.00 46,340.00 46,340.00 36,587.SO 36,S87.50 25,7S0.00 2S,750.00 13,S00.00 13.500_. 00 $ 481.S7S.00 TOTAL REQUIREMENTS $ 63,305.00 263,305.00 5S,305.00 275,305.00 46,340.00 281,340.00 36,S87.50 291 , S87.5C) 25,750.00 305,is0.00 13,500.00 313 . S00_. 00 $1.971.575.00 ORIGINAL ISSUE: $1,855,000 PURPOSE: WATER AND WASTEWATER SYSTEM EXPANSION 8: IMPROVEMENT -64- DEBT SERVICE SCHEDULE OF REQUIREMENTS REVENUE BONDS 1988 WATER AND WASTEWATER IMPROVEMET.T BONDS PRINCIPAL INTEREST TOTAL MATURITY REQUIREMENTS REQUIREMENTS REQUIREMENTS 12-1-89 252,412.50 252,412.50 6-1-90 35,000.00 252,412.50 287,412.50 12-1-90 2510493.75 251,493.75 6-1-91 70,000.00 251,493.75 321,493.75 12-1-91 249,568.75 249,568.75 6-1-92 70,000.00 249,568.75 319,568.75 12-1-92 247,556.25 247,556.25 6-1-93 75,000.00 247,556.25 322,556.25 Owl 12-1-93 245• 306.25 245,306.25 1 6-1-94 80,000.00 245,306.25 325,306.25 12-1-94 242,826.25 2429826.25 6-1-95 80,000.00 242,826.25 322,826.25 12-1-95 240t266.25 240t266.25 r■•i 6-1-96 415,000.00 240,266.25 655,266.25 12-1-96 266,571.25 226,571.25 6-1-97 445,000.00 266,571.25 671,571.?S 12-1-97 211,552.50 211,552.50 6-1-98 475,000.00 211,552.50 686,552.50 12-1-98 195,165.00 195,165.00 6-1-99 510,000.00 195,165.00 705,16S.00 12-1-99 177,187.50 177,187.50 6-1-00 545,000.00 177,187.50 722,187.50 12-1-00 157,703.75 157,703.7S 6-1-01 580,000.00 175,703.75 737,703.75 12-1-01 136,678.75 136,678.75 6-1-02 625,000.00 136,678.75 761,678.7S 12-1-02 113,710.00 113,710.00 6-1-03 670,000.00 113,710.00 783#710.00 12-1-03 88,920.00 88,920.00 6-1-04 720,000.00 88#920.00 808,920.00 12-1-04 61,560.00 61,560.00 6-1-05 775,000.00 61,560.00 836,560.00 12-1-05 329110.00 32,110.00 6-1-06 TOTALS 845,000.00 $7.015.000.00 32,110.00 -$6,261,177.50 877,11.E $13,276,177.50 Original Purpose: Issue: $7,045,000.00 Water & Wastewater System Expansion & Iciprovement -65- fan rm9 RM rim rm" rmq IMI GENERAL FUND The General Fund is used to account for all revenues and expenditures iiut accounted for in other fund�ti and relating to general operations of the City of Step heriv i I I e - It funds General Government, Finance, Legal Services, Library, Park -a and Recrea-tiunt 1. iru- and F-MS, Police, i-nid Public Works. Major revenue sources are Property Tax, Sales Tax, and Gr--OS5 PER; Receipts Tax. MR m m pm� IM9 rawl MR MR -67- MR r" CITY OF STEPHENVILLE GENERAL FOND REVENUE DETAIL 1987-88 GENERAL FUND ACTUAL 1988-89 BUDGET 1988-89 PROJECTED 1989-90 BUDGET BEGINNING BALANCE $408,550.00 $460tOO6.00 $741,480.00 $850,000.00 I001 TAXES Property Taxes 1,489,743.98 1,586,443.00 1,586,443.0( I,700t2lO.00 1003 Penalty and Interest 36,431.16 27,000.00 42,000.00 37,000.00 1010 City Sales Tax 985,067.62 11026,500.00 1,046,000.00 1046000.00 1020 Bank Franchise Tax 21,987.88 18,500.00 0.00 22,000.00 1030 fixed Drinks 15,503.93 15,665.00 15,665.00 15,665.00 1050 Hotel Occupancy Tax 0.00 35,000.00 0.00 0.00 Sub -total 21548,734.57 2,709,108.00 2,690,108.00 2,820,875.00 GROSS RECEIPTS TAX 1041 United Telephone 24,560.46 HALO O 25,965.00 26,000.00 1042 Texas Electric 255,126.67 255,750.00 281,132.00 282,000.00 1043 Lone Star Gas 29,587.12 29,600.00 31,867.00 32,000.00 1044 Northland Cable TV 36,762.64 . 39,763.00 41,073.09 42000.00 1045 City Rater and lastevater 63,000.00 69,540.00 69,540.01 70t000.00 Sub-total ---------------------- 409,636.89 --------------------------------------- 418,653.00 449,577.6. 452,000.00 1102 LICENSE AND PERMITS Animal Shelter Fees 709.49 710.00 300.00 300.00 1103 Solicitor's License 300.00 260.00 560.0 400.00 1I04 Garage Sales 1,536.00 11650.00 MOM. 1,500.00 1105 Burgular Alarm Fees 0.00 20800.00 O.C1 2,800.00 1110 Taxi License 50.00 100.00 100.( 100.00 I111 Pool Hall License 87.39 400.00 100.1 100.00 1120 Building Permits 27,523.77 23,650.00 13000.1 13,000.00 1122 PIZ and BOA Applications 4,421.00 2,500.00 2,800.( 2,800.00 1123 Subdivision Filings 494.00 500.00 150.i 150.00 1124 Electric Permits 529.40 725.00 11200.1 1,200.00 1125 Electric License 1,138.55 11900.00 11000.1 1,000.00 1126 mobile Home Park License 1,178.00 1000.00 1,200.1 lt200.00 1127 Plumbing Permits 564.70 715.00 1,200.i ---------------- ll200.00 Sub-total ------------------------------------------•• 38,532.30 36,910.00 23,llO.i 25,750.00 1201 FINES AND FORFEITURES municipal Court Fines 94,478.16 1050000.00 100,000.11 100,000.00 1220 Parking Fines 4,790.00 5,000.00 3,000.t 3,000.00 ------------- Sub-total ----------------------------------------------- 99,268.16 110,000.00 103,000.0 103,000.00 .: p"1 rR MR ro" M MR run FEM rom FM FEq P" ra► P" rR CITY OF STEPHENVILLE GENERAL FOND REVENUE DETAIL 1987-88 1988-89 1988-89 1989-90 GENERAL FUND ACTUAL BUDGET PROJECTED BUDGET INTERGOVERNlIEMTAL 1301 County -Fire Calls 1302 County -Ambulance Calls 1303 County -Library Sub -total SERVICE CHARGES 140I Railroad Firefighting 1403 Ambulance Calls 1405 Library Miscellaneous 1410 Swimming Pool 1411 Park Facilities Rental 1412 Camper Site Rental 1413 Recreation Program Activities 1414 Recreation Leagues 1415 Recreation Tournaments 1416 Part Special Events 1417 Park Miscellaneous 1420 Sale of Cemetery Lots 1421 Cemetery Miscellaneous 1425 Accident Reports 1435 Leases Sub -total OTHER 1501 Interest on Investments 1510 Sale of City Equipment 1515 Sale of City Land 1541 Miscellaneous 1590 Administrative Fees Sub -total GENERAL FUND REVENUE AND BEGINNING 6ALANCE 941800.00 55,000.00 551060.01 550000.00 8,255.00 8,200.00 7,300.0 7,300.00 11800.00 11800.00 1,80040 11800.00 --------------- --------- 104,855.00 -----N--------------------------- 65,000.00 64,100.00 64,100.00 21500.00 21500.00 73,782.48 30,000.00 415.00 715.00 9,259.53 128000.00 1,525.45 1,850.00 904.00 MOM 9,696.30 12,500.00 31,697.50 27,500.00 0.00 3,000.00 18080.00 1,200.00 1,339.32 MOON 111000.00 10,000.00 320.00 325.00 1029.25 2,600.00 7,439.26 3,230.00 152,288.09 ll3,420.00 1, OM$ 2 0 500.00 700000.00 709000.00 185.00 785.00 10,000.00 l0,000.00 1,600.n 1,600.60 LOOM 2,000.00 10,000.00 100000.00 3200030 32,000.00 0.0) 0.00 11100.00 18100.00 10500.:.0 10500.00 13,500.63 13,500.00 300.:0 300.00 MOO.') LOOM 1,430.4 830.00 149,315.1 148,715.00 4093.45 43,000.00 75,000. 0 75,000.00 1,973.72 50000.00 100500. 0 3,000.00 133,199.39 0.00 42. 0 0.00 13,719.17 400.00 100. 0 100.00 102084.00 I31,796.00 131,796 0 135,498.00 --------- ----- - 298,669.73 180,196.00 11L M 0 213,598.00 $4,060434.74 $4,093,287.00 $4,438,128.10 $4, M 038.00 s.^.-----NSss�=-=ss.:�Ns�Ssssssss:.s�3ssrs.:r,:sssL'sssassssss==s -69- F" GENERAL GOVERNMENT SUMMARY GENERAL GOVERNMENT 1987-88 ACTUAL 1988-89 BUDGET 1988-89 PROJECTED 1989-90 BUDGET City Council 35,805.08 48011.00 47,291.00 39,841.00 City Administrator 59,881.50 59,562.00 59,727.00 56,905.00 City Secretary 44,183.44 44,133.00 45j40&1.00 51,527.00 Emergency Management 5,799.20 5l400.00 5,964.00 5,964.00 TOTAL GENERAL GOVERNMENT ------------------------------------------------------------ 145,669.21 1S7,406.00 158,384.00 154,237.00 —71— GENERAL GOVERNMENT CITY COUNCIL O1-0101 ACCOUNT^ DEPARTMENT DIVISION/ACTIVITY ACTIVITY DESCRIPTION: ity Council eight members of the CCouncie are policy r The Mayor and making and legislative body of the City. Cit; Council ponsible for making policy decisions relative ordipain` to the types and major 'thepAnnnualgBudget;* r level of services provided; adopting contractual agreements; adopts purchases and and making appointments to various positions. Among the Key Administrator-, appointments made by City Council are the Cit: and members of its ether boards and commissiol i. ACTIVITY GOALS: To effectively represent the residents of Ste. �epville. To formulate and enact public policy. the legislative and )licy making body To provide leadership as of the community. ACTIVITY OBJECTIVES: the elected representatives of Step �nville residents To act as and formulate public policy to meet community -seeds. items of us To consider, evaluate, and make decisions on 3rio business brought before l; i ty Council . funds in the most effic apt and effective �+ To allocate available manner so the residents receive -the highest 1 gel of services at the lowest possible cost. evaluate the objectives of all anicipal activities r" � To review and study, evaluation and adoption of the annual Budget. through r i CITY OF STEPHENVILLE _72_ rum * GENERAL GOVERNMENT CITY COUNCIL 01--0101 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT rim 1987-88 :1988-89 11988-89 1989-90 BUDGET BUDGET DATA ACTUAL ;BUDGETED ESTIMATE ,PROPOSED ;ADOPTED EXPENDITURE SUMMARY: PERSONNEL ; 30,7861 28,876; 28,87611 28F876; 28,876 1 � OPERATIONS 5,0201, 19,43S; 18,4151, 91465: 9,46S 1 CAPITAL 0; O; 0; 1,500; 1,500 1 �11 TOTAL 39,841 35,806; 48,31111 4772911, 39#841: 1 � � I 1 1 1 � � 1 �1 PERSONNEL SUMMARY: ; ; 1 iN FULL TIME REGULAR ; 0 0 0 PART TIME ; 9 ; 9 i 9 ; 9 ; 9 r� SEASONAL ; 0 ; 0 ; 0 ; 0 ; 0 ACTIVITY MEASURES: Number of city ; 1 council meetings 40 ; ; 40 40 Number of public hearings ; 10 ; ; 10 ; 10 ; Number of city ordinances passed ; 30 ; ; is ; 15 Number of ' 8 8 resolutions passed ; 8 ; 1 Number of budget work sessions ; 6 6 6 * Number of planning ; ; 1 sessions 0 ; 0 ; O ; 1 � 1 � I � 1 � 1 � 1 ill I ' -73- CITY OF STEPHENVILLE No GENERAL GOVERNMENT CITY ADMINISTRATOR 01-0102 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: The office of the City Administrator is directed by the City Council to serve as the City's chief administrative officer implementing, executing and enforcing policieb and ordinances { enacted by legislative authority. The City Administrator is � responsible for the supervision of the City's day to day oper- ation providing executive super -vision to the City's various departments and directing special assignments. ACTIVITY GOALS: Provide all Municipal services necessary to V e citizens within the scope and outline of the City's budget on an efficient basis.* Provide staff support services to the City Co-..nciI required to � assist in dealing with public issues and need!;. Provide direction and promote professionalism among management and supervisory personnel. Promote a desire to be responsive and sensitive to the needs of of the public among City employees. too Promote to the public a posit i ve image of the City government and its employees. ACTIVITY OBJECTIVES: Assist the City Council in development and i m 1 errientat i on of the capital projects program. Continue development of the C i ty's surface wa ar, supply project. Develop updating of the City's comprehensive ]an. Develop employee c ornrnun i ca t i on programs wh i c: encourage and � facilitate input to the policy decision and i 31ementation process. Assign staff to research and recommend profes ional development � * criteria and job training programs. r+ * Identify methods of disseminating information to citizens regarding City operations. i CITY OF STEPHENVILLE _74_ i FM * GENERAL GOVERNMENT CITY ADMINISTRATOR 01-0102 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987-88 11988-89 11988-89 1 1989-90 BUDGET BUDGET DATA ACTUAL ,BUDGETED ;FSTIMATE ;PROPOSED ;ADOPTED � EXPENDITURE SUMMARY: PERSONNEL ; 58,261 ; 57,986; 5970011, 54,374: 54,374 OPERATION �S � , 1621� ,, 1576� ,, 726' , _.. 2,S'�1 It ' 0 2,531 CAPITAL 0; 0; 0; 0; 0 TOTAL ; 59,882; 59PS6211 59,72'7; 56,905; 56,905 PERSONNEL SUMMARY: FULL TIME REGULAR PART TIME i 0 i 0 i 0 0 0 SEASONAL ; 0 0 0 0 0 M ACTIVITY MEASURES: ; City Council meet- ; rim ings attended ; 49 ; ; 40 ; 40 Council committee ' meetings attended 53 91 72 Board & Commission ' meetings attended ; 11 ; ; 8 ; 10 Community service contacts 98 ; ; 109 ; 109 Media contacts ; 103 ; 102 102 Citizen contacts ; 4.44 ' 365 ; 400 Departmental ; r•► conferences ; 447 ; ; 296 ; 370 ; Executive staff ; performance reviews; 7 ; 7 7 City Council contacts 68S ; 584 ; 630 Capital Plan part of budget ; -75- "" CITY OF STEPHENV I LLE 1� GENERAL GOVERNMENT CITY SECRETARY U 1--U 1 G3 rA DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: The office of the City Secretary is responsible for recording j and maintaining the City Council minutes, agendas, ordinances, - resolutions and all official City records. The office is responsible for all municipal e.ections, attesting to and signing all official City documents, a -ministration of oaths of office, maintains the City Seal, issL.ing soliciting permits, publication of all legal notices, ordinances, etc. and directs the update of the Code of Ordinances. The office is responsible also for the administrative and/or clerical duties as prescribed by the City Council and/or City Administrator. ACTIVITY GOALS: To record and maintain all official records o the City. * To direct the municipal elections as prescribed by State law. To perform the duties of City Secretary in an efficient and professional manner. ACTIVITY OBJECTIVES: P" To have agendas and City Council packets read.. for mailing by noon Friday prior to Tuesday council meeting. To have all minutes completed by fourth day a ter meeting. To publish all ordinances and any other documents as required by state law and City Charter. To administer City elections in accordance wi:h applicable federal, state, and local laws. To improve the records storage system. _ To provide the Council/City Administrator wit, research infor- mation promptly upon request. r' To provide prompt and accurate clerical servi,:es to the City Council/City Administrator. 7 CITY OF STEPHENVILLE -76- ram * GENERAL GOVERNMENT CITY SECRETARY 01-0103 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987-88 11988-89 11988-89 1989-90 BUDGET BUDGET DATA 'ACTUAL 'BUDGETED 'ESTIMATE 'PROPOSED !ADOPTED EXPENDITURE SUMMARY: ; ' , PERSONNEL ; 31,272; 31,33711 32141S; 37,8151 37,81S OPERATIONS ; 3,367; 12,796; 12?987; 131712'1 13,712 +� CAPITAL ; 92,545; 01, 04, 01 0 TOTAL ; 44,1841, 44,133, 4S,402; 51,S27; 51,527 ti+ PERSONNEL SUMMARY: ; 1 FULL TIME REGULAR ; ]. 1 1 1 ' 0 PART TIME ; 0 0 0 0 0 � p � SEASONAL ; 0 ; 0 � 0 � , ACTIVITY MEASURES: ; Agendas prepared ; 40 for rna i 1 i ng ; 40 ; , 40 ' Minutes prepared ; 4.0 ; ; 40 ; 40 Ordinances & other 20 20 documents published; 30 ; Elections admin- ^., 3 � i stored 3 Number of City ; Council Committee �+ meetings ; 65 ; , 85 85 , ' City Council ' committee reports prepared ; 60 ; ; 70 ; 70 Agendas prepared for, executive staff, ' & employee con is er- 10 10 ' �► �, ences Citizen contacts ; 11 1,ogs ; ; 11460 ; 1,460 City Council in- S00 ; ; 730 ; 730 p., quires ; CITY OF STEPHENVILLE F" GENERAL GOVERNMENT EMERGENCY MANAGEMENT A1 ACCCOUNOUN T � DEPARTMENT DIVISION/ACTIVITY I ACTIVITY DESCRIPTION: Emergency Management is to provide for emergency operations for the citizens of the City of Stephenville. Ex �i st i ng for -ins of government including Federal, State, and Local units are to cooperate in the formulation and implementatic:n of such its operations. The City of Stephenville is respUnsible to c i t i tens to save l i ves , m i n i in i ze damage , a l l e%. i s to suf fey i � and to restore and rehabilitate property and society in the ever -It of a natural disaster or national emerge_ ncy inc 1 ud'i nq nuclear attack. � r� ACTIVITY GOALS: Warn citizens of impending emergency situations. Educate public of emergency preparedness. other governmental units. I Coordinate operations with Coordinate with Comanche Peak Steam Generation Plant regarding � evacuation operations. � � Review emergency operation procedures. arE ata ACTIVITY OBJECTIVES: Idr:nt i fy and procure warming dev i c:es and operr..t i ons ��<�u i pm`�nt . Review and develop existing emergency operations plan. Provide training drills, materials, and sessions for, emergency operations staff. Develop and d i ssern i nate public service announ _emen'ts . arE CITY OF STEPHENV I LLE -78- GENERAL GOVERNMEN-r EMERGENCY MANAGEMENT 01--0104 ' DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987--88 ; 1988-89 ; 1988--89 ' 1989-90 BUDGET BUDGET DATA ', ACTUAL ;BUDGETED ;ESTIMA1E ;PROPOSED ',ADOPTED EXPENDITURE SUMMARY: ; PERSONNEL ; 0; 0; 0; oil OPERATIONS 517991, S , 400 ; 5 , `-%64 ; S9,96411 5 , 964 � CAPITAL 11 1 oil It o; , o; 1 o, 0 -rOT'AL ; S 799 ; 5 , 400', 5 , `l64 ; S , 964 ; 5,964. , 11 PERSONNEL SUMMARY: 0' 0 � FULL TIME REGULAR 0 11 0 0 0 0 PART TIME ; 0 0 0 0 ' 0 SEASONAL 0 0 0 ' ACTIVITY MEASURES -!- Warning system ; 12 ; 12 tests 12 2 2 ; Operation drills ; 1 Planning & training; ; ' 1 sessions ; �'(� ' , 15 12 6 E OC act i vat i ores ; ? Number of emergency ; , 6 ' * warning sirens ; 6 6 ' I It I It CITY OF STEPHENV I LL..E _7 9 MR FINANCE SUMMARY FINANCE 1987-88 ACTUAL 1988-89 BUDGET 1988-89 PROJECTED 1989-90 BUDGET Administration I Accounting 101,199.57 107,062.00 107,312.00 I01,062.00 Purchasing 13,868.77 14,888.00 14,475.00 11,828.00 Personnel 14,728.86 15005.00 16,643.00 39,306.00 Tax 58,372.57 88,676.00 78,140.00 89,140.00 TOTAL FINANCE ---------------------- 188,169.77 ------------------------------------------------------------ ------------------------------------- 115,631.00 . 216,570.00 241,336.00 -81— 01-0201 FINANCE ADMINISTRATION/ACCOUNTING ACCOUNT DEPARTMENT DIVISION/ACTIVITY ACTIVITY DESCRIPTION: The Finance Department, under the supervision of the Finance Director, is responsible for the administration, supervision , and overall planning for the City's financial activities. This includes: recording and reporting financial transactions, main- � twining the permanent accounting records, investment of idle funds, the Annual Budget, preparation of financial statements � and special reports for various staff and Council members, overseeing all disbursements and collections �nd assisting the � auditors in the preparation of the Comprehensive Annual Financial* Report. � ACTIVITY GOALS: � information to she Council a To provide accurate financialand staff on a timely basis. To prepare audit workpapers and as the au.iitors on a timely and efficient basis. To assist in preparation and presentation of the Annual Budget. Have 100% investment of idle funds or -the highest possible yield.* To process cash receipts and disbursements on a timely basis. Maintain accurate fixed asset records. ACTIVITY OBJECTIVES: To provide accurate, up-to-date f i nanc i a 1 r•ep _,rts far C i ty departments in a timely manner so that proper- budget monitor i rig � can be maintained. 'To provide special reports for City Council, i�ity Administrator, and City Department Heads as needed. Continue to produce a comprehensive annual fl.iancia1 report that meets the Certificate of Achievement for Excc I l ence in Financial Reporting standards of the Government Financ(- Officer's Associ- ation. Continue to produce a City Budget that meets the criteria to receive the Distinguished Budget Presentation. Award. * Continue to make improvements to the new program budget. * To maintain idle funds investment ratio of 1t.07. To insure that vouchers are processed and ma',led withing 30 days * of receipt and approval. Deposit all cash receipts on a daily basis. +� To provide accurate, up-to-date, computerizecn fixed assets records. _82_ CITY OF STEPHENVILLE as � * * FINANCE DEPARTMENT BUDGET DATA ADMINISTRATION/ACCOUNTING 01.-0201 DIVISION/ACTIVITY ACCOUNT 1987-88 ; 1988-89 ; 1988--89 1989-90 BUDGET --- ACTUAL !BUDGETED ; EST IMA-I !PROPOSED 'ADOPTED � EXPENDITURE SUMMARY: PERSONNEL ; 84,497; 86,862; 87,682; 83,777; 83t777 OPERATIONS 15 112; 17,700; 17,1 : 0; I 170-285: 17,285 11 It1 CAPITAL ; 115901, 2. , 500 ; 2 , 5O0'j oil 0 1 TOTAL ; 101 , 199 ; 107,06211 1. 07 , ' 12 ; t ].0 ]. , 0621, 1019062 1 PERSONNEL SUMMARY -!- 3 2.5 2.5 � FULL TIME REGULAR ; 3 ; 3 0 0 PART TIME ; 0 0 0 ; 0 0 SEASONAL , 0 0 0 ; � met ACTIVITY MEASURES: Month l y f i nanc i a 1 ; re 12 ; 12 ; 12 ; Certi f icate of a- �- ' YES ; YES ; � c:h i everner��t awards, YES , � D it� t I ng' u I shied bud-- i ilt yet presentation ; YES YES ; YES award i , Percentage of idle 100% ; ; 1.00 % ; 100% funds i nve5 Led Times vouchers pro-; ' cessed at lid mailed 1? � 12 by the 15til Workdays receipts ALL ; ALL were depos i ted ; ALL ; ; Fixed asset records ; on computer ; YES ; ; YEAS ; YES Monti-, l y f i nanc i a l meetings With the City Acim i n i s 1:ra tur- ; 10 ; 12 i 1' ram► 5 year Capital Plan! NO ; YES YES in budget ; r" CITY OF STEPHENVILLE -83- Pq i FINANCE PURCHASING 01-020 � DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: This activity, under- the supervision of the Finance Director - is responsible for coordinating the requisitic:.n of materials - between City departments and vendors by administering city purchasing policies. This includes request for purchase orders, � � bid requests and a detailed knowledge of the budget. preparing ACTIVITY GOALS: Receiving request and issuing purchase orders. Prepare bid request and receive and tabulate completed bid re- quests. Keep abreast of all laws concerning municipal purchasing. � ACTIVITY OBJECTIVES: To issue purchase orders and post daily. Prepare bid specifications ' within one week fr,am the time r��rl- r � i_,ested. To provide bid -tabulations for the City Counc i 1 and City c�����.�r t- � ment Heads as needed. CITY OF STEPHENVILLE -84- i LJ Fo fop � * * FINANCE DEPARTMENT BUDGET DATA PURCHASING 01-0202 DIVISION/ACTIVITY ACCOUNT 1987--68 ; 1988--89 ; 19F38- 89 ; 1989-90 BUDGET ACTUAL ',BUDGETED ; EST I MATE 'PROPOSED !ADOPTED EXPENDITURE SUMMARY: ; PERSONNEL ; 12 908 ; 13 , 228 ; 13 , ,?84', 101, 338; 10,388 � OPERATIONS ; , 9611, 1,660, 1,191; 11490; 1,490 CAPITAL ; oil 0l oil 0; 0 TOTAL ; 131,86914 146,8801, 14,4751 11,8281 11,828 PERSONNEL SUMMARY: ; FULL TIME REGULAR ; .S .S .S .S 0 ; .5 0 PAI-R,r TIME ; O ; 0 ; 0 ; 0 0 0 SEASONAL i 0 i 0 ACTIVITY MEASURES -!- Number- of purchase orders issued ; 242S ; 2400 ; 2S00 Number of formal ; ' 1 42 48 bids processed 36 Number of training ; sessions attended ; 1 1 2 Pal FM , MR CITY OF STEPHENVILLE _85_ No i - � PERSONNEL 0 1. -02U3 � � FINANCE DIVISION/ACTIVITY ACCOUNT � DEPARTMENT ACTIVITY DESCRIPTION: This activity, under the supervision of the Finance Director ; is responsible for the recruitment of applicants ersonne 1 dutiesnd pro- City � associated with the implementation of the yp 1 ran , of the 'C i tY s pay p a gr:arns . This includes periodic reviews files on all City employees, adminis- maintaining personnel tering the City employee fringe benefit program, providing staff support to Department Heads, payroll and risk management. r� ACTIVITY GOALS: department heads in recruitment and screening of pros- To assist pective employees. job classi- To conduct periodic reviews of the City s pay plan, forte fication and fringe benefit programs and make recommendations adjustment. handling in-- Maintain personnel files on all City employees, � quiries from employees regarding fringe benefits and other personnel matters. Administer City employees hospitalization plan and worker's compensation claims and make recommendations for ammendment. Keep abreast on all laws concerning personnel matters. Implement Safety Programs. Improve communications concerning personae 1 matters. !'+ ACTIVITY OBJECTIVES: Screen prospective employees in a timely manner for the Depart- ment Heads. Keep all job descriptions complete and up-to-date. Conduct salary surveys. To maintain complete and accurate employee personnel records. yee insurance and worker To complete and submit emplo's compEn- * sation claims within one working day. Maintain and keep current the safety handbook. the Safety Committee. Review and implement procedures of Department Heads current promotional criteria and Review with evaluate ways to improve or implement these. Revise and republish the employee handbook. r� _86_ CITY OF STEPHENVILLE I FINANCE PERSONNEL 01-0203 DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987--H8 ; 1988-89 ; 1988-89 1989-90 BUDGET BUDGET DATA ACTUAL !BUDGETED ; ESTIMATE ; PROP-OSFD ; ADAPTED EXPENDITURE SUMMARY: ; PERSONNEL 13r1781, 13 # 2351, 14 P 8 37 ; 37 , S 16 : 37 , S 16 It 11 It Is OPERATIONS 1,551; 1,770; 1,Fsv6; 11790; 1,790 CAPITAL ; 01, oil oil oil0 * TOTAL 11 141,72911 15,005; 16,6431 39,306; 39,306 PERSONNEL SUMMARY: ; FULL TIME REGULAR ; .S ; •S ; •S 1 1 PART TIME ; 0 ; 0 ; O ; .S ; •5 �► SEASONAL ; 0 ; 0 ; 0 0 0 ACTIVITY MEASURES: ; Number of appli- ; cation processed i 400 � j 290 i 300 New employees pro- cessed ; 10 ; $ 8 * Terminiations pro- cessed ; 11 8 8 Number of personnel; records maintained ; 103 ; ; 103 ; 103 Insurance claims processed ; 0 � � 0 0 '� Workmens compen- sation claims filed; 18 ; ; 8 ; 10 ; Number of Safety ; Committee meetings Safety training Workshops attended ; 1 ; O ; 1 Other training Workshops attented 2 ; 1 2 Conducted salary ; survey ; YES ; ; YES ; YES ; Meetings With ' employees -87- CITY OF STEPHENVILLE L_� i Or-0204 FINANCE TAX ACCOUNT DEPARTMENT DIVISION/ACTIVITY ACTIVITY DESCRIPTION: Funds have been designated for the City's pro --rated portion of the costs for the Erath County Central Appraisal District, ,and of the publicly mandated central collection and assessment by � Erath County. No appraisals, collection, or assessments Will be performed by this division. r� ACTIVITY GOALS: N/A ACTIVITY OBJECTIVES: N/A � � r CITY OF STEPHENVILLE F" FINANCE TAX 01-0204. * DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987--88 11988-89 11988-89 - 1989-90 BUDGET BUDGET DATA ' ACTUAL_ ' BUDGETED !ESTIMATE !PROPOSED !ADOPTED 1 EXPENDITURE SUMMARY: ; 1 1 1 Ill jll — PERSONNEL 1 , ; 1 1 1 1 of 0� 1 1 oil0' 1 O OPERATIONS ; 58,373; 88,67611 78,140; 89,140; 89,140 �l CAPITAL I 11 1 ,1 ' oil0, I , 0, 1 l 0; 0 ill 1 1 � TOTAL 11 58,373; 88,676: 78VI401, 890140: 89,140 1 , 1 1 IIc 111 1 1 IIF 1 1 , � , 1 ill � 1 � PERSONNEL SUMMARY: 1 FULL TIME REGULAR 1 1 � PART TIME 1 ' ' 1 IIE r� SEASONAL 1 ACTIVITY MEASURES: N/A 1 1 1 � 1 1 � 1 all 1 1 111 run I 1 � 1 � Pq � 1 1 ilE 1 I � 1 , I ill 1 � 1 , I 1 Ill I 1 � 1 � FUR I �11 � 1 ' 1 I i�l 111 ilE '11f III ill ill 111 �11 IIE CIE 111 ili � '111 111 ilt 111 ill ill 111 iIE �11 ill ill IIE IR 111 111 111 ill iIl ill i1E ilE Ali 111 �11 jll 4711 CITY OF STEPHENVILLE -89- 1R LEGAL SERVICES SURNARY LEGAL SERVICES 1987-88 ACTUAL 1988-89 BUDGET 1988-89 PROJECTED 1989-90 BUDGET Legal Counsel 31,290.07 62,391.00 49,160.00 56,678.00 Aunicipal Courts 21,940.48 20,917.00 21,946.00 23,806.00 TOTAL LEGAL SERVICES ------------------------------------------------------------ 53,230.55 83,308.00 71,106.00 80,484.00 —91— f LEGAL SERVICES LEGAL COUNSEL 01-0301 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: The City Attorney and/or Assistant City Attorney attend all reg- ular Council meetings and other meetings as n•eded in an advisory* capacity. They approve the form of all legal instruments such as* ordinances, resolutions and contracts prior t their adoption by Council. They file appropriate pleadings rel,ted to litigation in which the City is involved and actively pu,sue delinquent tax-* payers upon certification by the City's Tax O Fice. ACTIVITY GOALS: To advise the City Council on legal matters. To represent the city in any judicial proceed ig. To prepare all ordinances, resolutions, and o ner legal docu- ments as directed by the City Council. ACTIVITY OBJECTIVES: To establish minimum response time on request for legal advice" and opinions. -Fo provide legal advice and counseling as qui <ly as possible when necessary. Attend all regular & other requested meetings CITY OF STEPHENVILLE -92- r�q * LEGAL SERVICES LEGAL COUNSEL 01-0301 ACCOUNT * DEPARTMENT DIVISION/ACTIVITY 1987-88 11988-89 ;1988-89 11989-90_BUDGET BUDGET DATA ACTUAL 'BUDGETED 'ESTIMATE 'PROPOSED 'ADOPTED EXPENDITURE SUMMARY: ; PERSONNEL ; 9100, 0; 1,1y0; 1,368; 1,368 � OPERATIONS 30,380; 62,391; 4771-/70; SS,310; SS,310 CAPITAL 0; 0; 0; 01 0 � +� TOTAL 31,290; 621391; 49,!60; 56,678; 56,678 + ; 1 fun ram PERSONNEL SUMMARY: 0 ' 0 0 * FULL TIME REGULAR ; 0 ; 0 ; 2' 2 ' PART TIME ' 2 2 ; 0 ; 0 ; 0 ; 0 SEASONAL ; 0 ; ACTIVITY MEASURES: Regular council 40 ; 40 ; meetings attended ; 40 ; ; +" 1 Ordinances and resolutions pre- ?..0 ' 2.0 � pared and reviewed ; 30 1 , Number of judicial ; 1 + S 3 proceedings � S ; � MR ; Fop -93- CITY OF STEPHENVILLE MR I LEGAL SERVICES MUNCIPAL COURT 01-0302 ACCOUNT DEPARTMENT DIVISION/ACTIVITY ACTIVITY DESCRIPTION: The primary function of this activity is the City's Muncipal Court, Which has jurisdiction Within the territorial limits of the City over all Class C misdemeanors. Duties include: receive* � and maintain court dockets; issues Warrants, subpoenas? and notices; perfects appeal bonds; attend court -essions; and perform all duties prescribed by state law. ACTIVITY GOALS: To maintain a fair and inpartial Muncipal Cou t. �^ To compile and maintain complete and accurate -ourt records. ACTIVITY OBJECTIVES: To maintain an accurate court docket. To issue accurate warrants. To perfect appeal bonds. CITY OF STEPHENVILLE -94- MR rAm rmq mq f" MR m rul MR m raq ran ran * LEGAL SERVICES MUNICIPAL COURT 01-0302 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987-88 11988-89 ;1988--89 1989-90 BUDGET BUDGET DATA ' ACTUAL 'BUDGETED 'ESTIMAIf= 'PROPOSED 'ADOPTED EXPENDITURE SUMMARY: PERSONNEL ; 19,564; 18,392; 191538: 20,031; 20,031 It 11 Is 1 OPERATIONS ; 2 , 376 ; 2,52511 2 , 4 08 ; 3 , 775 ; .3 , 775 CAPITAL; 0; 0; 0; n, 0 TOTAL ; 21,940; 201917'1 21V9461, 2.3,806; 23,806 PERSONNEL SUMMARY: FULL I1ML- REGULAR ; 0 0 0 0 ' 1 1 1 � PART TIME 1 , 0 O O SEASONAL , 0 , 0 , ACTIVITY MEASURES: ; Eases filed ; 1934 ; ; 195(:� ; 1950 Court cases 169S ; 45 ; 150 Appeals perfected ; 0 0 Amount of fines collected ; 94,478 ; ;100,000 ;100,000 -95- MR CITY OF STEPHENVILLE i LIBRARY LIBRARY 01--0401 � DEPARTMENT DIVISION/ACTIVITY ACCOUNT * ACTIVITY DESCRIPTION: W To assemble, preserve and organize a collection of books and W other library materials for the use of the pul �l i c of Erath County. To organize and maintain the card ca+alog, to make library resources available to public, and to provide a place for the use of the above materials and serve s a center of reliable information. ACTIVITY GOALS: �+ Provide a Well trained staff to assist the pu lic and accommodate* their needs in library service. Expand library services to meet public demand Improve library facility to better utilize sp ce available. Expand facilities to accommodate current grow h rate. ACTIVITY OBJECTIVES: Evaluate training needs. Evaluate training resources available. Establish budgetary requirements and time pla for achievement rum of training goals. Assess suggestions as outlined by consultant rom Texas State Library concerning utilization of present fac lity and/or expansion of current facility. Develop a time plan for implementing necessar changes and budgetary requests. CITY OF STEPHE.NVILLE -96- m * * LIBRARY DEPARTMENT BUDGET DATA LIBRARY 01-0401 DIVISION/ACTIVITY ACCOUNT 1987-88 ; 1988-89 ; 1988--85 1989-90 BUDGET ACTUAL ;BUDGETED ;ESTIMATE_ ;PROPOSED _!ADOPTED � t t t t t t � EXPENDITURE SUMMARY: ; t t t t ' PERSONNEL S11942; 63,236; 62,`_-;34; 68,675; 68,67S OPERATIONS ; 22,9441 25,294; 23,I67: 23,597: 23,S57 Fm It It I CAPITAL 0; 0; 0; 0: 0 t t TOTAL , 7,886, 4 88 530 ; 85 701 ; 92. 232 ; 920232 rfi PERSONNEL SUMMARY: FULL T 1 ME REGULAR ; 3 ; 3 ; 3 ; 3 ; 3 � PART TIME 1 SEASONAL i 0 i 0 i 0 i 0 0 *,ACTIVITY MEASURES: ; a Circulation ; 61,205 ; ; 64,000 ; 6S,000 ; New patrons ; 742 ; ; 7S0 ; 750 ; � Story hour attend- ; ance 2.165 ; 2,25 ; 2,S00 Workshops attended ; 14 ; ; 8 ; 10 Hours per Week opt�n', 36 ; ; 'e40 40 ; Volumes 30,764 ; 32,360 ; 34,360 t � � run i t1t ran CITY OF STEPHENVILLE -97- m rMI MR MR 'M PARKS AND RECREATION SUARARY 1987-88 1988-89 1988-89 1989-90 ,E, PARKS AND RECREATION ACTUAL BUDGET PROJECTED BUDGET Recreation/Administration 130,691.58 207,928.00 205,664.00 209v89O.00 Parks Raintenance 119,680.46 140,188.00 139,831.00 I48,564.00 Cemeteries 47,154.73 45,269.00 45,055.00 41,654.00 TOTAL PARKS AND RECREATION ----------------------------------------------------- 397,516.77 393,385.00 390,551.00 ------ 4019108.00 —99— PARK & RECREATION RECREATION/ADMINISTRATION 01-0501 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: The Recreation Department is primarily responsible for seeing j that each and every resident of Stehenville has the opportunity and the means by which to use their leisure time to its fullest 7 potential. This responsibility is met by professional super- visors and employees offering a broad range o team and indi- vidual activities on both a high and low orga izational level. * Residents have the opportunity to participate in any type of r leisure -activities from cultural to physical The opportunity is also available for aesthetic enjoyment, wh ther it be the use of our outdoor facilities or viewing sampling of re- gional arts and crafts offered from time. to t ne. ACTIVITY GOALS: To continue to offer every opportunity for th residents of Stephenville to enjoy their leisure time. !� To strive to keep our standards at the upperm st level. To assure the accessibility and useability of all of the recreation facilities and programs. ACTIVITY OBJECTIVES: r To continue the present recreation schedule a J develop additional classes that will increase citizen participation. Increase the number of senior citizens activi ies and the number of participants. To find and retain quality instructors for al recreation classes. To schedule and administer various special to rnaments and r' activities. To administer the various league programs in professional manner. r" To find a means by which to expand existing F ograms, (espe- cially pee wee basketball) using existing fac lities. To schedule and administer various umpire, re eree, and coach r clinics and scliou i s that will insure that we ave the finest umpires, referees, and coaches available. To computerize all programs. -100- CITY OF STEPHENVILLE r F=1 PEI • • PARK & RECREATION DEPARTMENT BUDGET DATA RECREATION/ADMINISTRATION DIVISION/ACTIVITY 1987-88 11988-89 11988-89 ; 1989-90 ACTUAL 'BUDGETED 'ESTIMATE 'PROPOSED 01-0501 ACCOUNT BUDGET_ !ADOPTED EXPENDITURE SUMMARY: PERSONNEL ; 102,525; 104,528; 1031:33S; 10S7971; 105,971 OPERATIONS It ; , 11 124,S01; 103,400; i 102,3291 103,919; Is 103,919 � CAPITAL ; 3,666; 0, � 0i G, 0 i 11 I TOTAL ; 230,692; 207r928: 205,E-64; 209,890: 209,890 fool i PERSONNEL SUMMARY: 3 ; 3 * FULL TIME REGULAR ; 3 ; 3 ; 3 ; 11 ' 11 ; 11PART 11 , 11 ; 125 ; 125 ; , 125 ; 125 ; 125 funSEASONALE ; ACTIVITY MEASURES: ' S0 Recreation classes ; 43 ; ; 48 ' Handicapped pro- ; i 6 6 grams 5 ' Senior citizens 3 3 ; activities Class enrollment ; ; 4 ; 17000 ; ; ' 1,400 ; 1,500 r� * Instructors 20 33 38 416 Tournaments hosted i 6 � � 4 � * Outdoor leagues ; 16 ; ; 16 ; 8 Indoor leagues ; 8 , 8 ' *. Participants in outdoor leagues ; ; 1,8000 It 1,90�� ; 2, 000 "4 Participants in ; i ' 8 ' 900 ; indoor leagues ; 650 , � , 95 9� 105 Number of coaches ; 55 , , Officials for adult; i 65 ; 65 * and youth leagues ; 65 ; ; Number of adult 75 ; 65 ; 65 ; teams ; ; Number of youth 98 ' 100 teams 88 , 17 22 ; 17 , Special events ram -101- CITY OF STEPHENVILLE PARK & RECREATION PARK MAINTENANCE 01-0502 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: Park maintenance is primarily responsible for r.sintoutdoo all of the city's public facilities whether indoor! or outdoors It is responsible for assuring that all of theta herita! facilities a of Stephenville,* continue to reflect both the beauty and while remaining safe, and useable by all resid, its and visitors alike. ACTIVITY GOALS: To continue to care for and maintain the .facil ties of the City. To ensure each and every area of the City avai able for public use is safe and appealing. ACTIVITY OBJECTIVES: Mow and maintain all developed park areas at 1 Est once each week to keep facilities in a safe attractive c edition. Continue mowing program which includes city ow ed property. Implement brush control and erosion prevention along Bosque River. Provide good turf management for ballfield and 3layground areas. Repair roads through city parks and campground areas. Repair and rennovate picnic areas in city park as needed. Repaint and repair swimming pool yearly along ith yearly maintenance of filter system. Maintain all electrical systems (6 ballfields, 2 pavilions, horseshoe courts, tennis courts, outdoor stage 4 concession stands, 3 outdoor restroom facilities, gymnasi M. pool, maint- enance building). Reduce repairs to public buildings due to vanc lism by 25�. Reduce equipment downtime by SM � Inspect all city park playgrounds and public f cilities on a weekly basis and submit a quarterly written re ort. Install electrical system in the south side of the park. Devise emergency procedure in the event of par flooding. Improve workout areas for baseball and softbal CITY OF STEPHENVILLE -102- foul rim W * PARK & RECREATION PARK MAINTENANCE 01-0502' * DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987-88 I1988-89 I1988---89 ; 1989-90 BUDGET BUDGET DATA ACTUAL ',BUDGETED ; EST I MATE ; PROPOSED ; ADOPTf= D EXPENDITURE SUMMARY: ; PERSONNEL ; 60,092I 63,988I 63,432: 66,8111 66,811 OPERATIONS ; 38,S88I 40,200I 4C',400I 40,253: 40,2S3 CAPITAL ' 21,001I 36#0001, 36,0001 1 411S00: 41,500 r" TOTAL ; 119,681I 140,1881 139,832: 148,564: 148,564 PERSONNEL SUMMARY: �+ FULL TIME REGULAR ; 2 ' � 2_ ` � `2 ' 2 � ' 2 � PART TIME ; 5 5 5 5 ' 5 SEASONAL ; 12 12 ; 12 I 12 i 1.2 ACTIVITY MEASURES: ; Maintenance and up-; keep of river bank I1,000 hrsl I1,000 hrsI1,500 hrs; Repair on picnic: •tabl es 2 Daily maintenance, on pool ; 14hr/wkl ; 14hr/wk; 14hr/wk; Electrical system repairs ; 30 hrs I ; :30 hrs I 30 hrs I Building i repair due to van- dalism (occurence5 50 ; per year) ; 45 ; ; 50 ; Down time for trac-; -tors from March 1- October 1 I 10hr/wkl ; 3 hr/wk; 3 hr/wkl Down time for vehi--I I I I ' i c l es from October- 1--September 3 I I I 1 Shr/wk ; I ; 1 hr/wk ; 1 hr /wk ; Develop baseball I i and softball work- I I I I I out areas I 10 I I 14 I 20 "' CITY OF STEPHENVILLE -103- I PARK & RECREATION CEMETERIES 01-OSO3 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: The primary responsibility of the Cemetery bepartment is to insure that each of the cemeteries in the City's care are maintained at a level which shows the greatL.st amount of under- standing and respect for the citizens of Stephenville. Personnel* are responsible for selling and keeping records of all cemetery lots, and doing so in the most professional and understanding manner possible. � r ACTIVITY GOALS: " To continue to maintain the cemetery grounds and records in a professional and understanding manner that will enlist the trust of the citizens of Stephenville. ACTIVITY OBJECTIVES: *� Repair roads in all cemeteries. Reduce vehicle and machinery down time. Mow all hand mown areas at least once a month, April through August. '� �•, Erect fence along drive at Mt. Olivett. � � r -104- CITY OF STEPHENVILLE fun * * PARK & RECREATION DEPARTMENT BUDGET DATA CEMETERIES DIVISION/ACTIVITY 1987-88 11988--89 11988-89 ACTUAL ;BUDGETED ;ESTIMATE. 1989-90 ;PROPOSED 01-0503 ACCOUNT BUDGET � ;ADOPTED EXPENDITURE SUMMARY: PERSONNEL ; 32,757; 33,769; 331SS5; 3S,096; 35,096 � 11 1 1 OPERATIONS ; 3,427; S,700; 5,100; S1,558; 5,S58 ran CAPITAL ; 10,97111 S,800, 5,F300; 2,000; 21000 TOTAL ; 47,1551 45,269; 45,055: 42,654, 42.,654 PERSONNEL SUMMARY: FULL TIME REGULAR ; 1 PART TIME ; 4 ; 4 ; 4 ; 4 ; 4 SEASONAL ; O ; 0 ; 0 ; 0 0 ACTIVITY MEASURES: * Mowing man hours 2,000 ; 2,200 ; 29000 � Equipment mainte- nance hours 2,500 ; ; 2,500 ; 2,S00 Roads repaired (ft); 0 ; ; 0 ; 700 ; Lots sold ; 45 ; ; 40 ; 40 ; Available lots 1,505 ; ; 1,4:."-) ; 1,385 Funerals held ; S7 ; ; 45 ; SCE � Fence -Mt. O 1 i vet t (fence installed) 0 ; 0 ; 0 MR -105- CITY OF STEPHENVILLE m" r FIRE SUMMARY FIRE AND AMBULANCE I987-88 ACTUAL 1988-89 BUDGET 1988-89 PROJECTED 1989-90 BUDGET Administration 68,287.39 76,421.00 69,597.00 77,906.00 Prevention/Investigation 38,986.98 41,699.00 4lt520.00 58,927.00 Suppression 309,324.71 363,003.00 361,730.00 351,818.00 Emergency Medical Services 295,655.77 307t4O8.00 312,957.00 328,014.00 TOTAL FIRE AND AMBULANCE ------------------------------------------------------------ 1I2,254.85 788,531.00 785,804.00 816,665.00 —107— FIRE ADMINISTRATION 01-0601 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: This division coordinates and directs the activities of the Fire Department; including training for fire sL ppress i on, fire prevention, and emergency medical services as :all as budget preparation and management. ACTIVITY GOALS: To strive to improve the services that this department provides � to the community with a properly trained, well equipped, and efficiently operate Fire Department. ACTIVITY OBJECTIVES: Improve training program. Lower insurance key rate. Improve record keeping program. * Improve preventative vehicle maintenance progr n. To equip and train personnel as well as keep p )per records for dealing with Hazardous Material incidents and -ying to comply with SARA title III right to know law. CITY OF STEPHENVILLE -108- rom FIRE ADMINISTRATION 01-0601 DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987-88 11988-89 11988-89 ; 1989-90 BUDGET BUDGET DATA ACTUAL ;BUDGETED ;ESTIMA-IE ;PROPOSED 'ADOPTED_ EXPENDITURE SUMMARY: PERSONNEL 61,145: 69,193; 62,15.3; 661859; 66,859 * , , OPERATIONS 7,142; 71P228; 7,4.44; 7,447; 7,447 CAPITAL ; 0; 0; 0; 3,600: 3,600 TOTAL 77,906 77,906; ; 68,287; 76,421; 695,591; r•a �' PERSONNEL SUMMARY: FULL TIME REGULAR ; 1.5 ; 1.5 1.5 ; 1.5 PART TIME 0 0 i 0 i 0 i 0 SEASONAL ; 0; 0; 0; 0 0 ACTIVITY MEASURES -- Training hours of paid personnel ; 2,900 ; ; 2,686 ; 2.9600 ; Training hours of volunteer personnel; 10,144 ; 1,242 1,200 Key rate ; .30 .3U ; .30 Paid personnel 23 ; 23 23 Volunteers ; 40 ; ; 4C" ; 40 Combined Personnel ; 13 ; ; 13 ; 13 -109- ''� CITY OF STEPHENVILLE � FIRE PREVENTION/INVESTIGATION 01-0602 � DEPARTMENT DIVISION/ACTIVITY ACCOUNT low ACTIVITY DESCRIPTION: for�:ement, fire law This division is responsible for fire code en enforement, fire cause determination, arson detection, inspect- fire ions, responding to complaints of fire hazards, ind public education. ACTIVITY GOALS: To better educate the public of hazards of fire. To enforce the laws and codes pertaining to fire ACTIVITY OBJECTIVES: Set up an in-service inspection program. _ Improve record keeping. Improve public fire education. *� CITY OF STEPHENVILLE -110- M * FIRE PREVENTION/INVESTIGATION 01-0602 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987-88 11988-89 11988-89 ; 1989-90 BUDGET BUDGET DATA ; ACTUAL .;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED___ EXPENDITURE SUMMARY: PERSONNEL ; 32,037; 32,150; 32,341; 35,586; 35,586 OPERATIONS 6,950; 871491, 7,779; 8,441; 8,441 * CAPITAL ; 0; 1,400; 1,400; 14,900; 14,900 , * TOTAL 38,987; 41,699; 410,5201, 58,927; 58,927 fop * PERSONNEL SUMMARY: FULL TIME REGULAR PART TIME ; 0 ; 0 0 ; 0 ; 0 SEASONAL ; 0 ; 0 ; 0 ; 0 0 ACTIVITY MEASURES: Number of inspec- tions ; 100 ; ; 130 150 ; Number ofman hours; 39 ; ; 56 ; 70 Number of public ; education programs ; 24 ; ; 30 ; 30 Estimated number of; attendance 2,000 1,10k ; 11,000 Number of: a) Complaints ; 156 ; 175 ; 150 ; F" b) Inspections c) Man Hours ; 120 ; ; 150 100 d) Letters Mailed ; 166 ; 160 ; 170 ; -lll- CITY OF STEPHENVILLE P"+ � FIRE SUPPRESSION 01-0603 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: This division is responsible for the effective containment and extinguishing of fires and provides rescue services as well * - as aid or assistance to the community when celled upon in any emergency. Respond to hazerdous material ir, idents. ACTIVITY GOALS: To continue to provide quick response to rep rted fires. To continue to provide quick response to rec ests for aid. To assist the community when called upon in ny emergency. - ACTIVITY OBJECTIVES: To maintain a response time of 3 to 4 minute inside the City limits. Have shift personnel involved in an in-servi B inspection program* so they can become more familiar with local aildings etc. as well as prevent possible hazards. { CITY OF STEPHENVILLE -112- MR 1�1 � • FIRE SUPPRESSION 01-0603 • DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987-88 11988-89 11988-89 1 1989-90 BUDGET BUDGET DATA ACTUAL 'BUDGETED !ESTIMATE ;PROPOSED ADOPTED 1 � EXPENDITURE SUMMARY: ; PERSONNEL ; 275,820; 271,710; 278,022; 299,058; 299,058 11 It 1 ilt OPERATIONS ' 28v 366; 60,293, 527708; 32,510; 32,S10 CAPITAL 5,13911 3190001, 31,000; 20,250: 2012SO 1 i 1 i11 TOTAL ; 309,325; 363,003; 361,730; 3517818; 3519818 1 1 1 Ilf PERSONNEL SUMMARY: FULL TIME REGULAR ; 9.5 ; 9.S ; 9.5 ; 9.S 9.5 PART TIME ; O i O O 0 0 0 i SEASONAL ; 0 ; O ' O 0 � ACTIVITY MEASURES: ; I 1 � * Number of fire runs , 476 332 ; 360 a) Inside city ' 1 i rn i is 185 ; 215 ; ; 168 ; b) Outside city 11 limits ; 261 ; ; 164 ; 175 � 1 III Number of general 11 ' alarms 1 24 ; ; 30 ; 28 1 { 1 11{ Response time (in 1 11{ minutes) ' a) Inside city ; limits ; 3.84 ; ; 3.73 ; 3.75 ; b) Outside city ' limits ; 11.71 ; ; 12.25 12.25 1 1 111 1 { 1 111 1 � 1 111 � 1� -113- CITY OF STEPHENVILLE MR FIRE EMERGENCY MEDICAL SERVICE 01-0604 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: This division provides emergency medical services, pre -hospital care, and emergency transportation for the sick and injured, � _ CPR vehicle extrication, rescues, bandaging and splinting. Ambulance stand-by for special events and emergt-ncY transfer of patients from our local hospital to other hospitals are available. ACTIVITY GOALS: To continue to provide a quick and dependable response to request* for an emergency ambulance by and for the c i t i zi .-ns of our com- munity. To work toward improving the quality of care given, through �•, proper training techniques and use of the latestequipment. Attempt to keep emergency ambulance service available to our � community by trying to eliminate non -emergency uns or tying up our ambulance for extended periods of time. Meet or exceed Texas Department of Health requi ements on training and equipment for basic life support. ACTIVITY OBJECTIVES: Maintain a response time in the 3 minute range nside the City 1 ts. Improve record keeping. Reduce number of non -emergency runs. Improve the training program. Improve the vehicle preventative maintenance pr- gram. 1 CITY OF STEPHENVILLE !^ -114- * FIRE EMERGENCY MEDICAL SERVICE 1-O ACCOUNT A � DEPARTMENT DIVISION/ACTIVITY rAm ; 1988--89 .;_ 1989-90 BUDGET_�_ BUDGET DATA ACTUAL !BUDGE TED ; EST IMA-f I---- iPROPOSED ; ADOPTl'F..D_� _ �. , EXPENDITURE SUMMARY-0 PERSONNEL 268 , 288 ; 270 , 600 ; 276 , ] 13 ; 299 , 7`-;6 ; :"99 , 796 OPERATIONS '?7 , 36t3 ; 27 , _s08 ; 28, -:l:,y it 2 58 CAPITAL o It 9,500; , �,�17L;; ;:,; 0 TOTAL It �. 9S 656 ; 30704081 r 31. ' , 957 ; ,l?(.) C� .�•'1 , :a._ '? 6' 014 , PERSONNEL SUMMARY: FULL f I ME I�EGUL AFC ; 11 ; 1 1 0 PAR r TIME 0 0 O 0 i �+ SEASONAL i 0 i 0 i ACTIVITY MEASURES: 583 ; 60C � Ambulance Run; ; 671 a) Inside city � 477 ' 44�1 ' , 460 ; �•a l i to i t s , , k7 j Ou t s i cle c i l:Y 120 , 1 irnit� 1 `j© , � Rur')s Lo c3thf:-r- ' 20 c;. i t i es ' � '.�6 hesporIse T i me (i n ; rn i nutes) a) Inside c i tY 3.05 3.00 � 3.00 limits b) Outs ir]e ci Ly (3.18 � � �. 17 ' 9.1C) , �"► 1 �iniits , i ' -115- c I TY nF 13TE-f- f ENV I L LE-: MR r" MR am POLICE SURNARY 1987-88 I988-89 1988-89 1909-90 POLICE ACTUAL BUDGET PROJECTED BODGE? Administration 149,042.20 214,657.00 249,307.00 227,100.00 Patrol 516,949.77 535,027.00 581,831.00 650,676.00 Communications 107,659.25 98,942.00 104,785.00 109,240.00 Records 34,321.92 35,484.00 40,079.00 39,424.00 Criminal Investigation 205,789.90 200t655.00 195,716.00 173,2l7.00 Parking Enforcement 4,880.52 9,013.00 8o075.00 0.00 Animal Control 35,785.67 35,612.00 34,626.00 52082.00 TOTAL POLICE -------------------------------------------------------- lt054,429.23 1,129,390.00 I,204,419.00 1,252,039.00 aM f" IM V" —117— fm POLICE ADMINISTRATION 01-0701 �••� DEPARTMENT DIVISION/ACTIVITY ACCOUNT i ACTIVITY DESCRIPTION: The police administration division manages and .coordinates the � 1 various police activities of the City. Planning must be done � on a continual basis to provide for future needi and research must be done to facilitate the planning process. Hiring, firing training, disciplinary action, and other person.tel functions are conducted by administration. r ACTIVITY GOALS: To coordinate and manage the resources of the police department enabling the City to provide a comprehensive law enforcement and crime prevention program for the residents of Stephenville. � � � l ACTIVITY OBJECTIVES: �•+ To manage the police department so as to provic:z! prompt delivery of quality law enforcement services. To ensure that each division within the police department achieves its goals and objectives. To work toward upgrading police equipment to provide improved service. To improve the selection process to ensure that only the best !�+. available applicants are selected and retained. To provide employees of the Stephenville PolicE. Department with the proper training to accomplish thier jobs ir, a professional manner. ? To keep employee turnover at less than 10% per ear. n i CITY OF STEPHENVILLE -118- on r'C1L i CE ADMINISTRATION O 1--0701. * DEPARTMENT DIVISION/ACTIVITY ACCOUNT 11 1987•-88 ; 1988--89 ; 1988--89 i 1_989-90 BUDGET BUDGET DATA ACTUAL ' BUDGETED F51' T MATE !PROPOSED ; AEiot-,-rED_-_- ,M . EXPENDITURE SUMMARY: � ` I I � 311 PERSONNEL ; 92 , 641 i 138,4631 1 S6 , U 38 ; 14 S , 797 ; I46,797 OPERATIONS ; 56,4011 611i19; 78, 94; 1 81,303; 81,303 � CAPITAL ; 0; 14,675; 14,675; oil 0FM � TOTAL 249,307: 22.7,100: 227,100 � i 149,0421 214,657: 1 � Fan , , I 1 � PERSONNEL SUMMARY: 4 4 FULL TIME REGULAR ; 3 4 4 ' ' 0 ; 0 PART TIME ' 0 ; 0 ; O ; 0rim I 0 p � SEASONAL i U 0 ' ' ` ACTIVITY MEASURES. - Number v F training 1,200 ; ; 2,S(10 ; 3, 000 hours I ilI rim Number of emp 1 oyees', Employee annual h 2 % I I turnover perc_ent�icle , . , � I III I � 1 � 1 1 � � 1 ilI I I � I I � I j11 1 , � I I � 1 � -119- CITY OF STE=PHENV I LL_E M � POLICE POLICE PATROL 01.-0702 ACCOUNT � s'+ ' DEPARTMENT DIVISION/ACTIVITY * ACTIVITY DESCRIPTION: The Police Patrol division provides the first response to crimi- nal activity, calls for police service and determines criminal acts through,observation and inspectioi.. It also reg- ulates traffic, enforces federal, state and loc 1 laws and or- dinances, investigates vehicle accidents, and r sponds to all types of service calls including the preliminar: investigation of reported or suspected crimes. ACTIVITY GOALS: To provide thorough and complete patrol of the ity. To enforce all laws in a non-discriminatory mar er. To respond as quickly as possible to request fc police service. ^" To investigate each reported offense as complei ly as possible so C.I.D. time involved will be minimized. ACTIVITY OBJECTIVES: Develop better relations within the community. that will handle nee law, procedures Prepare a training program and technological advances. * Upgrade equipment that is used in everyday fun( ions. Reduce average response time. CITY OF STEPHENVILLE -120- Pon am' POLICE POLICE PATROL 01--0702• • DEPARTMENT DIVISION/ACTIVITY ACCOUNT . ; 1987-88 ; 1988--89 i 1988--89 i 1989-90 BUDGET BUDGET DATA JACTUAL, 'BUDGETED 'ESTIMATE 'PROPOSED 'ADOPTED EXPENDITURE SUMMARY: PERSON NEL ' � 423 848; � 454,247; 489,4011 542,1141 542,114 ow OPERATIONS ; 531420; 46,787; 46v937; , 4516S7; 4S,657 � `u' CAPITAL ; 39,682; 33,993; 3:3,993; 62,905; 62,905 +� TOTAL ; 516,950; 535,027; 570,330; 650,6761 650,676 1 PERSONNEL SUMMARY: ; 20 ; 2.0 ; 20 ; 20 ' FULL TIME REGULAR ; 20 ; 0 0 0 PART TIME ; 0 0 ' 0 ; ' 0 SEASONAL ; 0 ; 0 ; , ACTIVITY MEASURES: Number of calls answered ; ; 60000 ; ; 7,248 ; 7,500 Number of tickets ; 1,367 ; ; 1,590 ; 11600 liven Number of public 25 25 appearances ; 22 ' Number of schools ; It I 12 ; 15 attended ; 10 ; ; , Number of manhours attending schools ; 400 ; ; 400 ; 450 ; Number of officers certified firearm ; 30 ; 30 proficient ; 30 ; ; Number of patrol ; 5 S cars ' ' Number of miles driven ; 212,498 ; ; 241,000 ; 245,000 Response time ; N/A ; ; 5 min ; 4 min CITY OF STEPHENVILLE -121- POLICE COMMUNICATIONS 01--0703 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: The dispatchers, under the supervision of thy dispatching sergeant are responsible for taking all inco.,ing calls, making n call cards, and relaying necessary information to the patrolmen or investigators. Any information concernir,j other departments is placed on radio log sheets to be dispatched. Dispatchers enter information concerning stolen property into the computer and delete it When property is recovered. To assist the patrol division and investigators in as efficient � a manner as possible. P` To display an interested and congenial attitude in dealing With the public. To have a good job rapport between dispatchers and other departments. ACTIVITY OBJECTIVES: To insure that all incoming calls are received and followed � through properly. To display an interested and congenial manner of dealing with P" the public. To maintain the highest degree of efficiency possible in all aspects of dispatching. Ion CITY OF STEPHENVILLE r -122- fI rq � 91F POLICE COMMUNICATIONS 01-0703 DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1 `787--88 ; 1988-89 ; 1988--8- 9 ; 1989-90 BUDGET BUDGET DATA ACTUAL_ ;BUDGETED !ESTIMATE ; PRoPQSL C)__Lt� [)0_ Pl FLU 1 1 � ale EXPENDITURE SUMMARY: ; PERSONNEL 96 , `a76 ; 82 , S65 1, 87 , `J`-F.i ; 99 , 788 ; 99 , 788 � OPERATIONS , , 11 c 1101,37711 � , .363 , i � 1 10 v u-__7 , 1 �'�' � 9 , h ,� 1 9 45'_ , CAPITAL ; 1 , 320 ; 6 , 000 ; 6 , t-100 ; o ; Q � 1 1 TOTAL ; 107 , 6591, 98, 9421 104,7 ti5 ; 1.09 , 2411 ; �109, 24•0 � r•4 � , , , 1 1 1 1 1 >YF 1 PERSONNEL SUMMARY -- FULL 11 ME Rf::.GUL-AFC ; 4 ; 4 ; 4 5 PART TIME 2 2 ? n n SEASONAL. 0 ; 0 0 0 U � ACTIVITY MEASURES: Logged re5ponset> ; 1 by officer 5 ; 6 , 300 ; 7 , 2-00 ; 7,350 ; � I ( t 1 ill � 1 1 � � , I ilE CITY OF 51'E'.PHENVTLLE: -123- � POLICE RECORDS AND IDENTIFICATION 01-0704 DEPARTMENT DIVISION/ACTIVITY ACCOUNT j � � ACTIVITY DESCRIPTION: This division is the official memory of the Police Department. It provides reference and a foundation for case and personnel management. Also, crime statistics are compiled in order to educate the public and measure the departments productivity. ACTIVITY GOALS: Provide accurate and timely reports to manageme.it and to the � City Council. and criminal investigation Provide information to the patrol tion divisions to assist in the investigation and prevention of crime. � ACTIVITY OBJECTIVE: Produce more detailed records of Police Departn ant Activity. � r � jIE alE i1F ilE �E Ali � � � ilE ilE � � � � � � � i1E � ilE ilE jIE ilE F iIE ilE � � ilE j1E i1E i1F d1E CITY OF STEPHENVILLE ' -124- * POLICE RECORDS AND IDENTIFICATION 01--0704 � * DEPARTMENT DIVISION/ACTIVITY ACCOUNT Fml 3.987--88 ; .1988-89 ; 1988--89 1989-90 BUDGET-----.. BUDGET DATA ACTUAL_. ',BUDGETED ; F.ST I MATE A PROPOSEL. ' ADoPTF D __ � EXPENDITURE SUMMARY: PERSONNEL ; 28 , 772 ; 28 , 747 ; 321071, 26 , 976 ; 26 , 976 , 1 It PE+ OPERATIONS RATIONS ; S , 307 ; 6 , !37 ; 8 , 008 ; 7 , ` 58 ; 7 , `! 58 � , It 1 CAPITAL ; 242; 0; O; 4,490; 4,490 � TOTAL ; 39,424 34,321; 3S,484: 40?079; 3914241, FUNDING SUMMARY_ram TO,rAL ; PERSONNEL SUMMARY: FULL TIME REGULAR i 1 1 i 1. PART TIME ; 0 ; 0 ; 0 SEASONAL ; 0 ; 0 ; 0 0 0 ACTIVITY MEASURES: 1 Number of reports processed: Offense , 1,419 , ' 2 37i� .• ' 2 �I.00 , Incident ; 282 ; ; 454 ; S00 Accident 598 ; ; 826 ; 875 Pawn T i cket ; 3,100 ; ; 4,00(.) ; 4, S00 Arrest 450 ; 81:5 875 'r i cl<e't s 1 , .369 2,S14. 2, 600 ; � COUnc i l Reports ; 0 ; ; 1:' ; 12 ; Data Releases: ' ` Government Agencies ; N/A 72S 750 Pub I i c ; N/A ; ; r3Si i ; 890 ; -125- OR CITY OF STEPHENV I LL_E � POLICE CRIMINAL INVESTIGATION 01-070S DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: * The Criminal Investigation Division is responsible for the investigation of all offenses (except Class C misdemeanors) beyond the preliminary stages. Activities incli:de: following up on all felonies and misdemeanors, conducting crime scene ~' searches where specialized investigative techni.ues are necessary, proper collection of evidence, questioning of wit- nesses and suspects, surveillance, presentation of various r* public speaking programs, liaison with other police agencies, presentation of prosecution data for the Distri::t and County Attorn i es , court test i rnony, investigation of a l' juvenile cases * and -the adhearance to Texas Family Code, and ob aining and ex- � ecution oi= search warrants. ACTIVITY GOALS: To raise clearance rate of all part I crimes: (i rder, rape, low robbery, aggravated assault, burglary, theft, a, .d auto theft. Continual education of detectives in most currE'-)t court cases involving searches, seizures and rules of evidE-)ce. Specialize in criminal investigation allowing c •tectives to become expert in a type of criminal investigation field. To professionalize CID's image with the commun` y. ACTIVITY OBJECTIVES: +� To use crime analysis, intelligence, informant, and work with the Patrol division and all other law inforcemt t agencies to achieve a higher clearance rate of crimes. To develop better interview and interrogation chniques through 'training and experience. To attend schools and seminars conducted by qui ified and ap- proved academies and universities. E� To subscribe to current magazines and newslett( •s pertaining to recent court decisions. To keep abreast of new investigative techniques and rules of evidence. To present a positive attitude in public relat ins. To present a better verbal and visual appearanc ! to the public. To perform a professional job in crime scene ar l case prepara- tion. FIE FIE ilf ill ilE � 91f � jlf � 'llE ill � ilE � � � � � � � � � i1F FIE F ilE � ilE ilE i1E !IE ilE � !IE r -126- CITY OF STEPHENVILLE r4 r'" * * POLICE DEPARTMENT BUDGET DATA ; CRIMINAL INVESTIGATION 01. -0705 DIVISION/ACTIVITY ACCOUNT 1987---88 ; 1988-89 111988-89 ! 1989-90 BUDGET ACTUAL ; BUDGE,TED :ESTIMATE !PROPOSED ; AQ0PTED � , , , 1 ► all EXPENDITURE SUMMARY: ; PERSONNEL 158,9671 141,600: 136,0861 125,018: 144,975 1 1 1 1 1 1 1 1 1 OPERATIONS 44 , 143 ; 29 , 055 ; 19 , 6 3011 28 , 480 ; 2 8 , '24 2 I I 1 1 CAPITAL 2 , 680 ; 30 , 000 ; 30 , (-100 ; O ; 0 I I I 1 1 all TOTAL ; 42105, 790 ; 200 , 655 ; 185 , % 16 ; 1. 53 , 498 ; ] 7 3 01217 1 � 1 � ilE � j j 1 1 1 all `a"' *,PERSONNEL SUMMARY: FULL TIME REGULAR ; S ; 4 4 � 4 � PART TIME 0 ; 0 ; 0 ; 0 0 � SEASONAL ; 0 0 0 0 0 ACTIVITY MEASURES: Hours of schools attended ; 497 ; ; 328 ; 41�0 Clearance rate 1 , 33a � , ' 1 37` i 40 Cases assigned ; 1,084 ; ; 1,273 ; 1,300 � Criminal cases ; filed in court 1,58 ; 173 ; 180 Specialization act-r i eved I all 1 l 1 ilE 1 all 1 ilF 1 all �4 -1.27- CITY OF STEPHENV I LLE i � POLICE PARKING ENFORCEMENT 01-0706 ACCOUNT � DEPARTMENT -�� DIVISION/ACTIVITY x i ACTIVITY DESCRIPTION: being eliminated for fiscal year 1989-90 due to de - f" � Division creased need and lack of cost effectiveness. ACTIVITY GOALS: pw ACTIVITY OBJECTIVES: CITY OF STEPHENV I Ll_E -128- 3-11JAN3Wd3lS. O A110 mm -6ZT- 6, 61 uantF 6w o osz o0v �.���i� t cu l >I.jpri inoi-I oral. j n .aagmnN 538ns` Aw Al I A 113d i,,w 0 i 0 0 i Cl i -1dNOW� 5i 0 i 0 i 1 i T i l i _-7w 11 1 avcl 0 0 0 o 0 mv-ino*-�a :-jw I.1 -I-In =AHvwwnS 13NN0Sa3d �+ 0 i 0 iSLf-)`9 iE:T0'6 i099`17 _ 0 U t o to :0 -lViIdV3 i i i 0 � 0 0 l lJl t' T 1 :i7v T` T 599 SNO I1V�13d0 � 0 0 za) ` 9 , 0Lq ` L 5zz ` v 13NNOSHi ld AavwwnS 3HnlIaN3dX3 AF Q,.I.riCIOV , cJ_:JSOd0yd , 3.t bl�l I1S 3 + (IJIDJQnfl ,-IVf1J.;1V , dlba 139On9 r.�+ 13 Jana 06-6261 , 69-996 T '1 69-996 T : qq-. Z q6 T * 1Nn033d AlIAIlOV/NOISIAIO 1N3W123dd3a * 90/.0-- T 0 1N3WD3803N3 ON I AdVd 33I 10d POLICE ANIMAL CONTROL 01-0707 DEPARTMENT DIVISION/ACTIVITY ACCOUNT � � � � r 1 ACTIVITY DESCRIPTION: r� The Animal Control Division provides protection from dangerous animals and investigates animal abuse. This division also enforces ordinances regulating control of an.,nals involving un- leashed animals, stray animals, and animals rot properly con- trolled by their owners. This division also enforces licensing and inoculation requirements. ACTIVITY GOALS: r To provide enforcement of municipal and state: laws regarding. � animal control and protection. � � r � � I r ACTIVITY OBJECTIVES: Reduce the number of dog bites by impounding loose animals. Be alert for diseased and rabid animals. * r' Protect animals against abuse. � � rj1E ijE ilE !IE ilE j1E jlf ilE jlf j1E i1E ilE ilE � ilf ilE 31f jIE � � i1F 91E ilE 91E E ilE iIE ilf ilE ilf 31E CIE i0F i�E ilE CITY OF STEPHENVILLE -130- r f i r rjlq * P01-ICE ANIMAL CONTROL 01-0707 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987-88 ; 1988--89 ; 1988--89 1989-90 BUDGET___ BUDGET DATA ______L A[�"rUAL_ ;ElU(JC�E'1�FI� trSl'TMA-1E= _I -ipF�t�f'I]'-Fly ;AI_i1�IP1;E l�)___ � EXPENDITURE SUMMARY PERSONNEL_ 24 , b 14 ; 2570931, ?U , E,n t � ; :'b , 640 � OPERA-r I ONS ; 1 l , 172 ; 10 , 519 , 10 , ; 94 ; 1 0, 7 4? ; 10 , 742 CAPITAL ; 0; 0; 0; 1`.i,i_00; � 15,000ram .1 OTAL ; 35 , 786 ; 35 , f� 1. 2 i 34 ,1.:26 ; 52 , =:ri:, ; 52 , 382 * PERSONNEL SUMMARY: ; FULL TIME REGULAR ; 1 ; 1 I'ART TIME i 1 i 1 i 1 1 1 SEASONAL ; 0 ; 0 ; 0 0 ; 0' ACTIVITY MEASURES: An i ma 1 s 1 i cen sed ; 1.50 ; ; 170 ; 185 An i roa 15 i MPOUncled ; t , :3.:3h 1,37S 1,400 +"1 * An i ma 1 V i to ca-ses ; 12 ; ; 1.8 25 [Dog a t 1 arge ca 1 1 s ; 2,700 ; 3,000 3,300 [deceased an i nia 1 s 300 ' , 350 375 FOR , ilt flWl i -131- CITY OF STEPHENV I LLE to" MR MR t�l m PUBLIC NORKS SUMMARY PUBLIC WORKS 1987-88 ACTUAL 1988-89 BUDGET 1988-89 PROJECTED 1989-90 BUDGET Adainistration/Planning 117,656.33 117,916.00 114,520.00 124,040.00 Inspections 51,637.35 54,312.00 54,382.00 61,290.00 Street Maintenance 352,514.75 412,528.00 395,257.00 445,727.00 Street Lighting 88,445.51 81,000.00 82000.00 83,000.00 Municipal Building 19,973.10 23,850.00 18,721.00 22,880.00 TOTAL PUBLIC WORKS ------------------------------------------------------------ 630r227.04 689,606.00 665,680.00 736,937.00 —133— * PUBLIC WORKS PLANNING/ADMINISTRATION 01-0801 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: r. The planning department provides coordination, processing, and staff review of all zoning cases, plats, site plans, plat vacations, and development proposals; staff support to the Planning -Zoning Commission , Board of Adjussments, and City Council. Assists property owners in zoning natters and infor- mation relating to the Zoning and subdivisitjn ordinances, assists developers and engineers in planning matters; investi- gates zoning ordinance violations; reviews comprehensive plan and land use plan as needed. ACTIVITY GOALS: To develop and maintain a planning program ihich is responsive r' to the decision making needs of the City Administrator, City Council, boards and commissions, public and Developers. Provide timely and. uniform information on zL .-ii ng to developers,, r+ engineers and the public. Continue to strive for a greater emphasis on public relations. ACTIVITY OBJECTIVES: To provide asistance to the various boards, :ommissions, City Administrator and City Council through repot :s and attendance * at the meetings. To provide information to developers and pr )erty owners and to assist them in implementation of their plan To recommend amendments to city zoning, sub+ vision, and code of ordinances as may be required. * To provide training to employees. CITY OF STEPHENVILLE a —134— MR * PL)BL I C WORKS PLANNING/ADMINISTRATION 01--0801 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT ram 1987-88-:1988-89 111988-89 _L_1989-90 BUDGET ram BUDGET DATA ACTUAL- 1 BUDGETED ; F_ST T MA fE !PROPOSED I ADOP-(ED _ t � EXPENDITURE SUMMARY;_ PERSONNEL ; 69 , S26 ; 71 , 71 1. 1 69 , :w � 2 ; 78 , 0 36 ; /6 , U 36 � 1 � t tt 1 t t 1 OPERATIONS ; 48 , 130 ; 46 , 205 ; 45 , : ,78 ; 46 , 004 ; 46 , 004 � CAPITAL 19 oil 0; 0; i,; c� t t � t t t t TOTAL_ ' 117 656' 117 916' 114 `.;20' 1.24 040: 124,040 i t t t i PERSONNEL SUMMARY: FULL TIME REGULAR 2 ; 2 2 2 2 PART TIME ; 0 ; 0 0 0 ; 0 SEASONAL ; 0 ; 0 ; 0 ; 0 ; 0 * ACTIVITY MEASURES: P--Z staff reports ; 57 ; 45 SO BOA staff reports ; 20 ; ; 24 ; 2.4 Subdivision plats/ replats processed ; 31 ; ; 15 ; 1S Zoning requests processed 1 15 ; 20 ; 2S B.O.A. applications; processed 20 24 24 Hours of training ; 0 ; ; 8 20 Hours attending meetings ; 70 ; ; 75 ; 70 ; Zoning Ordinance �► reviews and updates; 7 ; ; 6 5 R.O.W. purchase ; and sale reviews ; 4 ; ; 4 ; 5 Comprehensive Plan ;fool Work sessions ; 9 ; ; 12 10 Public presen- tations ; 2 ; ; 2 ; 2 FM -135— CITY OF STEPHENV I LLE am PUBLIC WORKS INSPECTION 01-0802 r, DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: - To issue licenses and permits according to code requirements and collection of fees; to inspect new and existi:*ig buildings for code compliance and safety; to enforce all ap,ilicable codes as adopted by the City Council and to enhance the character and Iwo safety of the community. ACTIVITY GOALS: To increase overall efficiency of operations. r To maintain a higher level of compliance and enforcement. To improve public relations and personal contact. � ACTIVITY OBJECTIVES: To enforce the provisions of the City of Step:+enville Building, Electrical, Plumbing, and Zoning Codes, as adopted by the City Council. To provide inspections as soon as possible wh.-n they are requested. To process applications for permits in a time+y manner. r To provide training to employees. j To provide information to the public in a tim.ly manner. Develop and implement a computerized record k eping system. � � I CITY OF S'TEPHENVILLE -136- r r mm * PUBLIC WORKS INSPECTION 01-0802 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT FOR 1987-88 ; 1988-89 ; 1988--89 1988-90 B_UDGET ..._._._ DATA �TEO ESTMAIE ACTUAL BUDGE ; } ; Ah1P'EI=)BUDGET _ EXPENDITURE SUMMARY:.fowl ; ; PERSONNEL 46 , 943 : 47 , 902 ; 49 , O64 ol 57 , 27 `i ; 57,275 � 11 I 1 OPERATIONS ; 4,695; 4,--?10; 4010.3; 4pol.st, 4,01.5 CAPITAL_ ; 0; 1,500: 1,;'.15 0pal TOTAL 61,290 51,638;_ 54,3121, 54,38211 61,29C�; MIR ful PERSONNEL SUMMARY: FULL TIME REGULAR ; 2 ; 2 ; 2 ; 2 ; 2 PART TIME ; 0 0 0 0 0 SEASONAL 0 ; 0 ; 0 0 O Fowl ACTIVITY MEASURES: Number of inspec- t i ons performed ; 1,028 ; ; 1 , 33/ ; 1,250 ; Permits issued: ; ; i I Bu �i 1 d i ng 234 19ti 200 Electrical 69 ; ; 120 ; 100 P 1 umb i ny ; 87 ; .Ou 190 Si gn 24 ; S Demo 1 i t i on and House Moving ; 10 ; ; 2r:r ; 25 Board meet i ngs : Electric ; 3 3 3 PIUmbing ; 3 i 1 3 Building ; ? ; :3 ; 3 1-luur'5 cal' tra i ni ng credit received ; 0 ; � G) 0 f'ub I i c: tat i ons 0 ' Computer i zed re- cord keeping ; 0 ; ; c;r ; 0 -137- "" CITY OF STEPHENV1LLE PUBLIC WORKS STREET MAINTENANCE 01-0803 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: The Street Maintenance Division provides maintenance and re- � construction of streets, alleys, drainage way:, street name signs, regulatory signs, and right of ways. The department is � r responsible for street sweeping, seal coating, street overlays, street cut repairs, and sanding of streets during icing condi- tions. Additionally, the street maintenance division provides support to other departments that may require the services of r� equipment and manpower. ACTIVITY GOALS: To develop a systematic street maintenance prujram of seal coating, overlaying, patching, street name sic;. -is, street regula- tory sign replacements and street sweeping. To respond to citizen needs in regards to strf-,2ts, street right of ways and drainage problems in a timely mannar. �+ ACTIVITY OBJECTIVES: To follow guidelines of the Asphalt Institute ind develop a pave-* ment distress survey of each street in the C i ,, , . To continue to repair potholes in the streets intil streets can !� be repaired with overlay or sealcoat. To sweep the downtown areas once per week and ;weep residential areas twice per year. Major streets will be :,ept as needed to maintain a clean appearance. To continue to replace street name signs until all the old signs have been replaced. To replace old regulatory signs and to ensure ill signs meet r state uniform traffic manual standards. 'fo replace existing culverts and drains with -,alley gutters and storm sewers. To continue to process "Action Request" forms and respond to citizen needs promptly. To provide training opportunities to all persc.inel. CITY OF STEPHENVILLE -138- r * * PUBLIC WORKS DEPARTMENT BUDGET DATA STREET MAINTENANCE DIVISION/ACTIVITY 1987-88 ; 1988-89 ; 1. 988 -89 ACTUAL !BUDGETED ; EST I MA'f E i 1989-90 '_PROPOSES) ACCOUNT BUDGET !ADOPTED EXPENDITURE SUMMARY: PERSONNEL ; 140,390; 161,855; 1SS,472; 181,444; 181,444 OPERATIONS 143,3271 225,8801 219,177; 219,071; 419,077 CAPITAL ; 68 , 7 98 ; 24 , 793 ; 20 , (-eti ; 4S , 4S,206 � TOTAL ; 352 51.51 412, S28 ; 395,:?57 ; 445, 727 ; 44S, 727 PERSONNEL SUMMARY: ; FULL TIME REGULAR ; 8 8 8 e 8 PART TIME ; 0 0 0 0 0 SEASONAL 0 ; 0 ; 0 ; 0 ; 0 ACTIVITY MEASURES: Miles of streets maintained ; 6S ; 65 ; 65 , Square yards of streets seal coated ; 6,584 ; ; 10, 0i_- 0 ; 20,000 * Square yards of ; i streets over 1 ayed ; 2.382 ; ; 3,000 ; S,000 St. Guts repaired ; ; ; 1U0 ; 1Ci0 , Feet of street reconstruction ; ; ; 1,000 ; 1 , O00 , Number of street 1 name signs replaced', 150 25 Number of action 11 requests Worked ; 124 ; ; 1.i0 ; 1.30 Hours of training ; credits received 72 ; ; 1.20 3.2.0 rim* Systematic main- Y[S ; YES _ tence program YES ; ; Street sweeping ' YES Yh_S ; YES ! �' program ; -139- CITY OF STEPHENVILLE PM � PUBLIC WORKS STREET LIGHTING of-o8oa. ACCOUNT DEPARTMENT DIVISION/ACTIVITY ACTIVITY DESCRIPTION: This activity provides for repair and maintenanc-�: of street lights in the City. ACTIVITY GOALS: r N/A � � � I r ACTIVITY OBJECTIVES: N/A PER PM CITY OF STEPHENVILLE -140- r F" * * PUBLIC WORKS DEPARTMENT BUDGET DATA STREET LIGHTING DIVISION/ACTIVITY 1987-88 11988--89 ;1988-89 ACTUAL ', BUDGETED ; EST I MA I E 1989-90 ; PROPO`) D 01--0804 ACCOUNT BUDGET !ADOPTED � EXPENDITURE SUMMARY: r� RcOPERSONNEL0i, PERSONNEL � , 0; oil o: 0 ; It + OPERATIONS ; 88 , 446 ; 81 , 000 ; 82 , Hoo ; 83 , 000 ; 83 , 000 �., I It CAPITAL. ; 0; 0; 0; o: 0 TOTAL ; 88 446 ; 81,0001 UUO ; 82 , 800 ; 83 , 000 ; 830000 , FMtam PERSONNEL SUMMARY. - FULL TIME. IREGUI- AR ; 0 ; 0 0 ; 0 0 PART TIME ; 0 0 0 0 ' 0 SEASONAL- ; 0 ; U 0 ; 0 11 0 ACTIVITY MEASURES: Street 1 i ght.s inei i nta i r�ec:1 ; 905 ' , 910 ; y�S City leased c uara 1 i gh is 60 6o ; 60 ; CITY OF STEPHENVILLE -141- � PUBLIC WORKS MUNICIPAL BUILDING 01-0805 ACCOUNT � DEPARTMENT DIVISION/ACTIVITY *t ACTIVITY DESCRIPTION: the responsiblility for the maintenance of { This activity has City Hall. � ACTIVITY GOALS: ^ N/A � 1 ACTIVITY OBJECTIVES: N/A ^ CITY OF STEPHENVILLE -142- MR * PUBLIC WORKS MUNICIPAL BUILDING 01-080S � * DEPARTMENT DIVISION/ACTIVITY ACCOUNT ran 1987-88 111988--89 1,1988--89 _-1989--90BUDGET a'►BUDGET DATA AC-rLJAI_ = BUDGETED I EST I MATE_ 1 PROPOSED ADOPTED_w t EXPENDITURE SUMMARY �r PERSONNEL; oil oil 0: �:� ; 0 � OPERATIONS 19 , 9731, 2378501, 18 , ,"''? 1 ; 22, 8t3C� ; '? , 880 � CAPITAL 0, 0: 0; 0: 0 all I, 1, 1 , 1 1 1 1 all TOTAL 1 1979731, 23 , t350 ll 18 , 721 ; 22 , 880 ; 22,88C) 1 1 1 1 1 31E 1 I 1 I 1 all i I Ill PERSONNEL SUMMARY: FULL 'TIME REGULAR ; U ; 0 11 0 ; to ; 0 PART TIME ; 0 ; 0 ; U ; 0 ; 0 SEASONAL ; 0 ; 0 ; 0 Q i 0 ACTIVITY MEASURES: all N/A ( , t all i � i i 1 a � 1 I ill 1 iIE 1 ill I ilE 1 ill , 1 all 1 1 ill all 1 IIl 1 all 1 I 1 1 ill Ill � j j I 1 i ill 1 t 1 1 1 Ill Ill ilE ill ill all a1E all ill ill ill all IIE ill all ill ill ilE Ill ill Ill ill ilE all all aIE >� all '11f Ill all Ill ill Ill ilE Ill Ill ill all —143— C I 'f Y OF STEPHENV I LLE ram * NON -DEPARTMENTAL GENERAL FUND 01-9999 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: ! This activity funds several non -departmental charges not re- flected in departmental budgets. 1988-89 1989-90 BUDGET BUDGET � Non -Departmental Charges: Band $ SOO.00 $ S00.00 Senior Citizens 20,000.00 20,000.00 Committee on Aging 5,000.00 S,000.00 r, Teen Center -0- -0- s Museum Ground Maintenance 1,000.00 -0- Lot Mowing 1,000.00 500.00 Facility Improvement -0- -0- Transfer to Airport S,000.00 51,000.00 Other 5.000.00 22,000.00 TOTAL GENERAL NUN -DEPARTMENTAL $37,SO0.00 $539,000.00 ACTIVITY GOALS: N/A ACTIVITY OBJECTIVEai low CITY OF STEPHENVILLE -144- NON -DEPARTMENTAL DEPARTMENT BUDGET DATA ;ACTUAL GENERAL FUND DIVISION/ACTIVITY 1986-87 ; 1987--88 ; 1987-88 1988-89 ; BUDGETED ; ESTIMATE_ PROPOSED 01--9999 ACCOUNT BUDGET ! ADOPfE D__.__ EXPENDITURE SUMMARY: PERSONNEL 0 i 0 i 0; 0 0 OPERATIONS 24,641 ; 84 , 000 ; 89 , 800 ; 5.3 , 000 53 , 000 CAPITAL ; 0; 0; 0 0 0 T01"AL ; 24 , 641 ; 84,100 ; 89 , 8Ci0 ; E33,000 53,000 FUNDING SUMMARY_ 1 TOTAL PERSONNEL SUMMARY: FULL TIME REGULAR PART TIME ; � � � ► � SEASONAL ACTIVITY MEASURES: N/A CITY OF STEPHENVILLE -145- m rAq rAI Rol m Si WATER AND WASTEWATER FUND The Water & Wastewater fund is used to account for the City u-f* Stepr*jenv i 1 1 e' b Water and Wastewater system that is Financed and operated in a manner similar to private b�_is i nes5 enterprises - Where the intent is that the. total c o,.;ts of providing thie5e goods or services -to the geri ra 1 public on a continuing basis he financed or recovered primarily through PEI user- charges. mm m MR L_J� -147- CITY OF STEPHENVILLE ENTERPRISE FONDS REVENUE DETAIL 1987-88 1988-89 1988-89 1989-90 WATER AND WASTEWATER FOND ACTUAL BUDGET PROJECTED BUDGET BEGINNING BALANCE $1,088,875.58 $981050.00 $1,057,877.0.' $1,186,863.00 1451 Water Sales 1,573,540.38 1,435,646.00 1,435,646.Ot 1,536085.00 1452 Wastewater Charges 577,178.72 897,763.00 897,763.0. 931,775.00 1453 Penalty Billing 36,315.96 37,000.00 35,000.00 37,000.00 r 1454 Transfer Charges 1,245.47 1,800.00 1,300.0. It300.00 1455 Connection Charges 20,400.00 18,000.00 18,000.00 18,000.00 1456 Service and Delinquent Charges 13,416.62 14,600.00 15,0OO.OU 15,000.00 1460 Street Cats and Restoration ljl40.00 750.00 600.0:*. 600.00 1461 later Taps 3,025.00 2,200.00 1,300.0% 1,300.00 1462 Sewer Taps 1,700.00 1,500.00 350 A, 350.00 1501 Interest on Investments 219,800.36 80,000.00 l50j000.00 100,000.00 1541 Biscellaneous 2,167.30 2,100.00 1,100.06 2,100.00 WATER AND WASTEWATER ------------------------------------------------------------ REVENUE AND BEGINNING BALANCE $3,538,805.39 ----------------------------------------------- $3,472,709.00 $3,6141936.0 $3,83I,673.00 —148— rM PM r' i t+� MR M WATER AND WASTEWATER FUND SUARARY 1987-88 1988-89 1988-89 1989-90 WATER AND WASTEWATER FUND ACTUAL BUDGET PROJECTED BUDGET Water Production 288,211.08 184,321.00 284,034.00 296,800.00 Water Distribution 256,351.02 192,489.00 244,644.00 269,853.00 Wastewater Collection I60,085.77 168,395.00 I15,603.00 222,980.00 Wastewater Treatment I30,393.34 134,179.00 168,8I6.00 I49,718.00 Billing and Collections 70,752.89 64,466.00 64,290.00 65,114.00 Non -Departmental 2,454,806.l9 11546,295.00 I,586,295.00 I,600,98O.0O TOTAL WATER AND WASTEWATER FUND ------------------------------------------------------------ 3,360,601.29 2,490,145.00 2,463,682.00 2,605,445.00 —149— WATER WATER PRODUCTION 02-3001 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: The water production division is responsible For operating and maintaining water wells, storage tanks, instrt-mentation, and the pumping of potable drinking water to the .-esidents of the � City of Stephenville. Supervisors, water p 1 c.. '�t operators, and ground keeping personel are included in this 41 vision. low ACTIVITY GOALS: To meet customer demands for water during pea. times of consump- tionand provide adequate water for fire prot ction. To reduce overtime requirements of personnel. To have better qualified employees. To keep well sites, pump stations, and storaq.. tank sites neat, * painted, and well groomed. To continue to try to obtain a surface water upply on the Pa1uxy watershed. l� ACTIVITY OBJECTIVES:. To continue to drill wells as needed to meet ustomer demands. To produce water meeting Department of Heald- parameters. To maintain wells, pumps, and storage tanks i proper working * order. To provide training opportunities for all per onnel. r* r r CITY OF STEPHENVILLE r -150- miq r+t * WATER WATER PRODUCTION 02--3001. • DEPARTMENT DIVISION/ACTIVITY ACCOUNT rim 1987-88 ; 1988-89 ; 1988-89 ;1989-90 BUDGET BUDGET DATA ACTUAL_ ; BUDGF_TED ; E_ST I MATE ; PRQPtl9e'C. 'ADOPTED EXPENDITURE SUMMARY: PERSONNEL ; 48,826; S21891; 48,0461, 54,264I 54,264 � OPERATIONS 239 , .3B6 ; 213 , 430 ; 235 , 988 1, 242,536,1 242,536 I l I 1 1 1 I I 1 rim TOTAL ; 2'88,212; 284,32.1; 284,034; 2961800; 2.96,800 1 1 I 1 1 1 I 1 1 1 t1E i 1 1 I 1 1 1 I 1 I PERSONNEL SUMMARY: FULL TIME REGULAR 2 ; 2 ; 2 2 2 PART TIME ; 0 ; 0 0 ; 0 0 t� SEASONAL 0 0 0 i 0 i U ACTIVITY MEASURES -- Number of water - wells ; 29 ; ; 21-3 ; 28 ; Ga 1 l ons produced per year ; 972 , 461 ; ; 9Fi(.►mg ; 950rnq ; Water- samples collected ; 24S 25S ; Water samples w i th col i form organisms present 0 ; ; 1 ; 0 Gallons of elevated ; storage ; 500,000: ;1,2S0,000;1,250,0C10', Gallon-3 of watr:�r -i n ; ; 1 * ground storage :4,500,0001 114,5001,000;4-,500,000; Population of City 15 , 4-SO ; 11 15 , 4 c,01, 15 , 800 : Hours of training credit received I 40 I 1 60 ' 1 80 Rol Pursu i r-ig surface water rights ; YES ; ; YES:, ; YES 1 I 1 1 I r•� �' i i i i � � -151- CITY OF STEPHENVILLE 1M1 WATER WATER DISTRIBUTION 02-3002 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: The Water distribution division is responsible for assuring delivery of portable water to the residents without a deteriora- tion of quality during the delivery process. Maintain adequate tap pressures, and provide adequate water for Fire protection ' purposes, by providing guneral and preventive maintenance to the water distribution system. � ACTIVITY GOALS: To have better qualified employees. 'ro provide water -to customers in adequate ame,, -tits and pressures to meet the needs of customers. To provide adequate fire protection to the rE idents. Igo * Strive for better customer relations. ACTIVITY OBJECTIVES: To provide training opportunities for all per onne1. � To flush, color code and paint fire hydrants. To replace small inadequate water lines and u ter lines requir- ing high maintenance due to leaks. Replace old and defective fire hydrants. Test and replace water meters at 10 year intE vals. Operate water valve periodically and replace efective valves. CITY OF STEPHENVILLE -152- rMn * WA,rER WATER DISTRIBUTION 02-3002 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT ram �+ 1987-88 :1988-89 ;1988-89 i 1989-90 BUDGET BUDGET DATA L ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOP-rED 1 1 1 I EXPENDITURE SUMMARY: i 1 1 1 1 * PERSONNEL 129 , 792 ; 1 SO , 314 ; 126 , !._ 301, 128 , 329 ; 128 , 329 * OPERATIONS 1.26,S59; 142,17S; 118,114; 141,S24; 141,524 PER * i -- * TOTAL ; 2561,351: 292,489; 244,644; 269,853: 269,8S3 1 PERSONNEL SUMMARY -- FULL TIME REGULAR ; 7 ; 7 ; S ; S 5 * PART TIME ; 0 ; 0 ; O �'+ * SEASONAL 0 ; 0 ; 0ran 1 1 * ACTIVITY MEASURES -- Water main leaks repaired ; 85 ; ; 46 ; 40 Water meters tested; and replaced 5S ; 600 700 Number of new rim * meters installed 35 ; ; 20 30 * Number of fire ; * hydrants 450 ; ; 525 S30 ; Fire hydrants re- paried or replaced 12 ; ; 20 20 * Hours of training credit received 100 ; 480 ; 560 � , 1 * l 1 1 1 1 psi -153- CITY OF STEPHENVILLE L.-I WASTEWATER WASTEWATER COLLECTION 02-3101 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: The wastewater collection division provides for the collection and transmission of all wastewater to the wastewater treatment facility. Pon ACTIVITY GOALS: -ro provide a continual preventative maintenan a program. To provide training opportunities to all employees. To extend service mains to all areas of the city not served at the present time. To strive for better customer relations. ACTIVITY OBJECTIVES: To reduce main line stoppages. To have better qualified employees. To reduce infiltration and exfiltration durir times of heavy rainfall. low CITY OF STEPHENVILLE -154- F" * * WASTEWATER DEPARTMENT BUDGET DATA WASTEWATER COLLECTION 02-3101 DIVISION/ACTIVITY ACCOUNT 1987-88 ; .1988-89 ; 1988--89 1989-90 BUDGET AC'TUAL ; BUDGETED ; ESTIMATE !PROPOSED ; Af►oFrED � EXPENDITURE SUMMARY: PERSONNEL 780752; 81,118; 861:352: 139,742; 1.39,742 � OPERATIONS 81,3341, 870,2771, 29112f51; 83,238: 53,238 � MR TOTAL 1 160,086; 168,395: 115,603: 222,980: ---- 222,980 PERSONNEL SUMMARY -- FULL MIME REGULAR ; 4 ; 4 ; 6 ; 6 ; 6 PART .r I ME ; 0 0 0 0 0 SEASONAL i O i 0 i 0 0 0 ACTIVITY MEASURES: Number of main line! stoppages worked 23 ; ; 30 ; 35 Number of tap 1 i rye stoppages Worked ; 19 ; 20 ; 25 ; Number of feet of sewer mains rodded,; ; flushed for pre- ventative mainten- ance ; 21,000 ; ; 20,000 20,000 ; Hours of training ; ; credit 240 ; ; 240 ; 240 -155- C I TY OF STEPHENV ILLE WASTEWATER WASTEWATER TREATMENT 02-3102 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: * The wastewater treatment division provides for the treatment and disposal of wastewater while meeting the 1equirements of the - Texas Water Commission and the Evironmental Protection Agency. ACTIVITY GOALS: To provide for the disposal of wastewater in z safe and sanitary manner. To have better qualified employees. ACTIVITY OBJECTIVES: To provide a continual preventive maintenance program. To reduce plant down time. To monitor treatment plant influent and efflu nt to assure it meets regulatory agencies requirements. To provide training opportunities to all empl yees. To dispose of all grits, rags, and sludges ac ording to regula- tory agencies requirements. CITY OF STEPHENVILLE -156- ran m F" faq tam P" cant rAq PN► rs" raq ran m fan tun mm Fm * WASTEWATER WASTEWATER TREATMENT 02-3102 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987-88 11988-89 11988-89 ; 1989-90 BUDGET BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED '.ADOPTED__ EXPENDITURE SUMMARY: ; PERSONNEL ; 65,1441 599721: 61,650; 77,874; 77,874 It ; It OPERATIONS 65,2491 741F458: 107,166: 71,844; 71,844 TOTAL 130,393; 134,179; 168,816; 149,718; 149,718 PERSONNEL SUMMARY: FULL TIME REGULAR 3 ; 3 ; 3 ; 3 3 PART TIME ; 0 ; 0 0 ; 1 ; 1 SEASONAL 0 ; 0 ; 0 ACTIVITY MEASURES: ; Number of times Wastewater effluent; did not meet State ; ; & Federal standards; S 26 0 ; Hours of training credit received ; a) Schools ; N/A ; ; 120 240 ; b) Assc.Meetings ; N/A ; ; 30 36 ; Gallons treated It per year ; 494 m. ; SOO m.; S20 m. ; Average daily flow in gallons 11.4S1 mgd; :1.369 mgd;1.427 mgd; Average B.O.D. per ; I 11 11 year ; 8. 59 ; ; 19 mg/11 7 Average T.S.S. per ; ; 1 year 10.2 ; ; 15. 12mq/ 1. ; 6 ; CITY OF STEPHENVILLE -157- FINANCE UTILITY BILLING & COLLECTION 02-3201 � r, DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: This division under the supervision of the Firance Diector, is r responsible for billing and collection of all, Water, sewer and garbage customer accounts; and all associated recordkeeping. ACTIVITY GOALS: To assist customers in obtaining and terminat ng water, waste- water and other related services in a timely .-anner. To maintain the financial integrity of the water, wastewater ,.., and garbage fund through prompt and accurate 'illing, collection, and accounting for utility paymer.. s for services provided, and the collection of past due acco nts. To provide all services to the public in a co'-rteous and prompt manner. , ACTIVITY OBJECTIVES: Work effectively with the field personnel in n effort to provide the customer with requested informati n and service. * To continue to process service orders within he same working * day. To input meter readings accurately and on a t nely basis so that bills are calculated correctly and are m iled on time. * Monitor water pumped versus water billed. Deposit cash receipts daily. To mail past due reminders at least one week rior to ter- mination of services. Implement a cross reference and identificatic system to assist in locating delinquent customers. Post all payments daily. Submit accurate reports to the accounting dep rtment. To communicate billing and payment procedures to the customer in a knowledgable and understandable manner. CITY OF STEPHENVILLE -158- r+.A ram * FINANCE UTILITY BILLING & COLLECTION 02-3201 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987--88 ; 1988--89 ; 19H8-89 ' 1989-90 BUDGET _. BUDGET DATA ACTUAL -',BUDGETED ; ESTIMATE. PROPOSED ',ADt1NTED EXPENDITURE SUMMARY: ' 39 799' 39 799 PERSONNEL 36,2.07: 38,1651 39,174, � OPERATIONS 34,546; 26,301; 25,1161 25,315; 25,315 TOTAL It70t7531 64,466; 64,290; 65,114; 65,114 ' PERSONNEL SUMMARY: ' 2 � 2 ; 2. 2 +� FULL TIME REGULAR 2 0 * PART •f I ME 11 0 0 ' 0 ' 0 SEASONAL 0 0 ; O an �' ACTIVITY MEASURES: Number of accounts monthly average ; 4,950 S1000 ; S1021 New accounts ; 948 ; 9`12 ' 9.36 ' ram 843 941 Terminations 745 ' ; Transfers 260 301 ' 290 ' Days collections Were deposited daily 248/254 248/254 248/254 � Days collections �+ were posted daily ; 254/254 ; 254 254 ' Utility bills mailed & drafted ; 59,400 ; ; 61,474 ; 63,170 Number of past due reminders mailed 7,280 ; ; 6,782 ; 6, 289 +� Number of months statements and/or reminders mailed as scheduled Percentage of error; 99y ; 99% free statements 98� + -159- CITY OF STEPHENVILLE t� l i NON -DEPARTMENTAL WATER & WASTEWATER FUND 02-9999 DEPARTMENT DIVISION/ACTIVITY ACCOUNT low ACTIVITY DESCRIPTION: This activity funds several non -departmental charges not re- flected in departmental budgets. WR 1988-89 1989-90 i BUDGET BUDGET Non -Departmental Charges: Debt Requirements $19,022,615.00 $1 028,240.00 Transfer to General Fund 69,540.00 707000.00 Administrative Transfer 94,140.00 960P240.00 Depreciation 400vOOO.00 Other _ 6.500.00 * $1,546,295.00 $1,600,980.00 ^" ACTIVITY GOALS: N/A ACTIVITY OBJECTIVES: N/A -160- CITY OF STEPHENVILLE P" * NON —DEPARTMENTAL WATER & WASTEWATER FUND 02-9999 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1986-87 11987-88 :1987-88 : 1'9 —_9 BUDGET BUDGET DATA ' ACTUAL !BUDGETED ',ESTIMATE ' PROP(ISED ' AL'�OP'fED EXPENDITURE SUMMARY: PERSONNEL i Oi oil oil0' 0 OPERATIONS ;1,466,630;1,S49,210;1,S49,2L0;1,600,980:1,600,980 TOTAL ;1,466,630;1,549,210;1,S49,210;1,600,9H0;1,600,980 FUNDING SUMMARY: TOTAL PERSONNEL SUMMARY: ' FULL TIME REGULAR PART TIME SEASONAL ACTIVITY MEASURES: N/A s ' FOR ran —161— CITY OF STEPHENVILL_E rR OR MR n r1mI r-M rem SANITARY LANDFILL FUND fool The Sanitary LandFill Fund is used to account for the City of Stephenville's Sanitary Landfill that is financed and operated in a manner similar to private business enterprises where the intent is that the total costs of providing this service to the general public on a cor• t i nu i ng basis be Financial or rec:overred primarily through user charges. M FMI M R" Mq M MR -163- Mn ran OR No r-M CITY OF STEPHENVILLE ENTERPRISE FONDS REVENUE DETAIL 1987-88 1988-89 1988-89 1989-90 r-MI SANITARY LANDFILL FUND ACTUAL BUDGET PROJECTED BUDGET BEGINNING BALANCE $148,282.48 $200t000.00 $168,235.00 $60000.00 1470 Garbage Franchise Fee 84,6I4.64 84,553.00 85,500.00 85,500.00 1471 Landfill Cate Fees 111,302.74 I32,000.00 144,000.00 167,000.00 1412 Landfill Surcharge 0.00 0.00 38,000.Ot 113,760.00 1501 Interest on Investments 9,087.21 ------------------------------------------------------------ 15,0M A 3,000.00 � SANITARY LANDFILL REVENUE AND BEGINNING BALANCE $353,187.07 $43I,553.00 $444,135.00 $429,160.00 —165— SANITARY LANDFILL SOLID WASTE LANDFILL 03--5001 DEPARTMENT DIVISION/ACTIVITY ACCOUNT ACTIVITY DESCRIPTION: The solid waste department is responsible for the disposal of solid wastes and brush received from residential and commercial customers located in Stephenville, Dublin and Erath County. The department is responsible for receiving p?rmits from The r' State Health Department and other agencies as may be required when new cells are constructed for placement of solid wastes. Work crews are required to compact and cover the solid wastes r, daily. ACTIVITY GOALS: Work with engineers and City Council in complying with State Health Department regulations. To identify alternate means of solid waste disposal. Identify ways to extend useable life of landfill. ACTIVITY OBJECTIVES: To cover the solid wastes dumped at the landfill each day with dirt as required by State Health Department. To keep roads to the landfill clean and keep andfill and adjacent property free of litter. To respond to complaints as soon as possible. To provide training to department personnel t.rough seminars and schools." Research more methods of operation. CITY OF STEPHENVILLE -166- PIR out * * SANITARY LANDFILL DEPARTMENT BUDGET DATA SOLID WASTE LANDFILL 03-5001 DIVISION/ACTIVITY ACCOUNT 1987-88 11988-89 11988-89 1989-90 BUDGET ACTUAL 'BUDGETED 'ESTIMAIE ;PROPOSED ,ADOPTED EXPENDITURE SUMMARY: rat �+ PERSONNEL ; 35,861: 46,182; SO,299: ' 69?374; 6991.374 OPERATIONS 119 371 ; 1 OS , 715 ; 237 , 01.9 ; 1.37 , 595 ; 137,59S rim i OTHER ' , 66 231 ' 79 656 + � 79 F�56' ' 142 809' 142,809 � �+ TOTAL ; 221,4631 2.31 , 5S3 ; 366,9741 349 , 778 ; 34.9 , 778 � + ; PERSONNEL SUMMARY: FULL TIME REGULAR ; 1 1 2 2 2 PART TIME 4 4 4 4 ' 4 �+ �+ SEASONAL 0 ; 0 0 ; 0 ; 0 ACTIVITY MEASURES: + Number of days + ' �+ solid Waste are not; covered per State �+ Flea 1 th Department 10 10 �+ rules 40 Complaints on ' �+ operation of 1 and- fill 3 5 0 ' Hours of training ' credits received ; 0 i ' �+ Number of customers; 12,000 ; ; 10,000 ; 10,000 ; Pet -suing alternate NO; � ; YES 4 means of d i sposd 1 ; NO ; -167- CITY OF STEPHENVILLE r" AIRPORT FUND The Airport Fund is used to account for the City of Stephenville's Airport. Although partially subsidized by the General Fund, it is financed and operated in a manner similar to private business enterprises - Where the intent is that the total costs of providing these services to the general r' public on a continuing basis be financed or recovered primarily through user charges. -1F8- PM MR no No CITY OF STEPHENVILLE ENTERPRISE FONDS REVENUE DETAIL 1987-88 1988-89 1988-89 My-90 r'" AIRPORT FOND ACTUAL BUDGET PROJECTED BUDGET BEGINNING BALANCE $7,314.00 $5000.00 $11,786.38 $16000.00 1435 Leases 120.00 120.00 120.00 120.00 1480 Hangar Rental 13,557.00 17,280.00 12,960.00 12,960.00 1401 fie -Downs 545.72 11390.00 550.00 550.00 1482 Fuel Sales 571.12 960.00 1,050.00 1,050.00 1501 Interest on Investments 462.65 375.00 375.00 375.00 1590 Transfer from General Fund 0.00 ------------------------------------------------------------ 5,000.00 0.00 5,000.00 AIRPORT REVENUE AND BEGINNING BALANCE $22,570.49 $30tl25.00 $26,841.38 $36,055.00 —169— AIRPORT AIRPORT 04-6001 DEPARTMENT DIVISION/ACTIVITY ACCOUNT 7 � � 1 ACTIVITY DESCRIPTION: (� The Stephenville Municipal Airport, Clark Field, consists of one main lighted runway, VASI equipped, and one crosswind runway. Included is a nondirectional radio and unicorn. Buildings in- clude -two 8-unit T--hangers , a main hangar/shop building and terminal area housing a small office and visitor's lounge. Although the airport facilities are owned by the City of Stephenville, operations are contracted to C&F Aviation. Additionally a City Council appointed Airport Advisory Board, � consisting of eight citizens, is established to make recommenda- tions regarding studies, construction, improvements, and related r, * matters. ACTIVITY GOALS: - To provide a lousiness service airport to meet the needs of the flying public in the Stephenville area. ACTIVITY OBJECTIVES: N/A 17 CITY OF STEPHENVILLE -170- r 1 MR 0 AIRPORT AIRPORT 04-6001 * DEPARTMENT DIVISION/ACTIVITY ACCOUNT 1987-88 :1988-89 11988-89 i 1989-90 BUDGET BUDGET DATA ; ACTUAL ;BUDGETED !ESTIMATE! PROPOSED ,ADOPTED _ * EXPENDITURE SUMMARY: ; PERSONNEL 992; 0; a; a OPERATIONS ; 10,899: 19,6251 1 9,5(30; 27,075: 27,075 OTHER ; 10 594 ; 5 , 500 ; 5 , 500 ; 5 , SOC) ; 5 , 50a � , TOTAL ; 22,485; 25,125; 15,060; 32,575; 321,575 PERSONNEL SUMMARY: 0 ; 0 FULL TIME REGULAR ; 0 ; 0 ; 0 ; 0' 0 PART TIME ; 0 0 0 ; 0 0 ; 0 ; 0 �+ SEASONAL ; 0 ; ACTIVITY MEASURES: ; N/A ; Rol MR ip -171- MR CITY OF STE.PHENV I LLE MW ORDINANCE NO. 1989-20 ON AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF STEPHENVILLE FOR THE FISCAL YEAR BEGINNING OCTOBER 11 1989 AND ENDING SEPTEMBER 30, MR 1990 AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF STEPHENVILLE FOR THE 1989-1990 FISCAL YEAR. WHEREAS, the budget for the fiscal year beginning October 11 1989 and ending September 30, 1990, was duly presented to the City Council by the City Administrator and a public hearing was ordered by the City Council and a public notice was published in the Stephenville Emn?re Tribune said public hearing was held according to said notice: now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE: SECTION 1. That the appropriations for the fiscal year beginning october 1, 1989 and ending September 30, 1990, for the support of the general government of the City of Stephenville, Texas, be fixed and determined for said terms in accordance with the expenditures shown in the City's fiscal year 1989-1990 budget. SECTION 2. That the budget is hereby approved in all respects and adopted as the City's budget for the fiscal year beginning october 1, 1989 and ending September 30,1990. PASSED AND APPROVED this the 31 day of August 1989. 0" rim APPROVED rim Geo a Swearinge Mayor FM ATTEST: FM -� it Secretary PM M0 . W -173- r ORDINANCE NO. 1989 - 18 AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF STEPHENVILLE, TEXAS FOR THE TAX YEAR 1989. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS: r: That we, the City Council of the City of Stephenville, Texas, do hereby levy or adopt the tax rate on $100.00 valuation for this city for tax year 1989 as follows: $.4692 for the purpose of maintenance and opera-Cion. $.0000 for the payment of principal and interest on bonds. $.4692 The Tax -Assessor -Collector is hereby authorized to a:.sess and collect the taxes of the City of Stephenville, Texas, employing the above tax rate. PASSED AND ADOPTED this llth day of September 1989. ATTEST: 241,) lty ecretary Geor Swearingen Mayor -174- 7 MR MR am CITY OF STEPHENVILLE, TEXAS GENERAL INFORMATION Stephenville was settled in about 1854 and named for John M. Stephen. Stephen had secured the title for land where Stephenville is now located and came with a party of thirty poineers. The first post office was opened in 1857 and the town was subsequently incorporated in 1889. 1-hF! university that was to become Tarleton State University openc;d it's doors in Stephenville in 1893. Stephenville has experienced a steady population growth in the last three decades; population at the i,y60 census was 7,359, at the 1970 census it was 9,297, and at the 1980 census it was 11,881. The 1987 population is 1S,2SO. The City of Stephenville is the county seat and principal commercial and industrial center of Erath County, located sixty five miles southwest of Fort Worth, at the:, intersection of U.S. �., Highways 67, 2.81, and 377. Dunn and Bradstreet rate 290 business establishments. Principal manufacturer's produce sandpaper, automotive parts, elec-L':ric switches, and products relating to the oil industry. r•q Stephenville has historically been a trade center for the agriculture and dairy region surrounding the: City. The economic �+ condition is good, as shown by the steady increases in sales tax collections. The City offers inducements such as the Stephenville Municipal Airport, cultural and recreational �., activities, and office and retail centers. MR M am -175- qW CITY OF STEPHENVILLE ASSIGNMENT OF PAY GRADES TO CLASSIFICATIONS 1989-1990 FISCAL YEAR CLASS PAY OF STEP STEP STEP STEP STEP STEP STEP CODE CLASS TITLE GRADE EMPLOYEES A B C D B F G 802 90% 952 1001 105% 1101 115% ANININSTRATIYS GROUP 1100 ACCOUNTING CLERK II IS 1 1257 1414 1492 1571 1650 1728 1807 1102 COMPUTER OPER17OR 15 0 1257 1414 1492 1571 1650 1728 1807 1112 CLERK II 12 2 1085 1220 1288 1356 1424 1492 1559 1201 PERSONNEL 24 1 1950 2193 2315 2437 2559 2681 2803 1121 PURCH/ACCOUNT 15 1 1257 1414 1492 1571 1650 1728 1807 1811 SECRETARY 13 1 1140 1283 1354 1425 1496 1568 1639 1815 CITY SECRETARY 24 1950 2193 2315 2437 2559 2681 2803 LABOR & TRADES GROUP 3101 LABORER 8 0 893 1004 106D 1116 1172 1228 1283 3102 LIGHT EQUIP OPER 10 8 984 1107 1169 1230 1292 1353 1415 3103 HEAVY EQUIP OPBR 12 8 1085 1220 1288 1356 1424 1492 1559 3221 STREET FOREMAN 17 I 1386 1559 1645 1732 1819 1905 1992 3231 WATER & VV FOREMAN 17 2 1386 1559 1645 1732 1819 1905 1992 3251 STREET SUPERVISOR 18 1 1455 1637 1728 1819 1910 2001 2092 3252 VATER & VW SUPERVI 18 2 1455 1637 1728 1819 1910 2001 2092 3271 S?RBBT SUPERINTEND 21 1 1684 1895 2000 2105 2210 2316 2421 3281 WATER & WV SUPER 24 1 1950 2193 2315 2437 2559 2681 2803 3405 VA?ER PLAN? OPERAT 13 1 1140 1283 1354 1425 1496 1568 1639 3401 WASTEWATER PLANT 0 13 2 1140 1283 1354 1425 1496 1568 1639 3410 LAB TECHNICIAN 16 0 1319 1484 1567 1649 1731 1814 1896 3650 PARK SUPERVISOR 17 1 1386 1559 1645 1732 1819 1905 1992 3655 CBNETERY SUPBRVISO 17 1 1386 1559 1645 1732 1819 1905 1992 3621 RECREATION SUPERVI 18 1 1455 1637 1728 1819 1910 2001 2092 PROFESSIONAL & MANAGERIAL GROUP 5101 LIBRARIAN I8 1 1257 1414 1492 1571 1650 1728 1807 5111 ASS? LIBRARIAN 10 1 810 912 962 1013 1064 1114 1165 5121 LIBRARY CLERK 7 1 771 868 916 964 1012 1060 1109 5501 DIRECTOR, PARRS S 24 1 1950 2193 2315 2437 2559 2681 2803 5521 DIRECTOR, PUBLIC V 28 1 2369 2665 2813 2961 3109 3257 3405 5531 DIRECTOR OF FINANC 29 1 2487 2798 2954 3109 3264 3420 3575 5591 CITY ADMINISTRATOR 35 1 3334 3750 3959 4167 4315 4584 4792 PUBLIC SAFETY GROUP 7101 ANIMAL CONTROL OFF ID 1 984 -1107 1169 1230 1292 1353 1415 7300 FIRE RBCRUIT 13 0 1140 1283 1354 1425 1496 1568 1639 7301 FIRE PRIVATE 16 2 1319 1484 1567 1649 1731 1814 1896 7306 FIRE APPARATUS OPR 18 13 1455 1637 1728 1815 1910 2001 2092 -176- CITY OF S?EPHENYILLE ASSIGNMENT OF PAY GRADE TO CLASSIFICATIONS 1989.1990 FISCAL YEAR CLASS PAY OF STEP STEP STEP STEP STEP STEP STEP CODE CLASS TITLE GRADE EMPLOYEES A B C D E F G 801 901 951 100% 1051 1101 1151 7309 FIRE LIEUTENANT 20 3 1604 1805 1905 2005 2105 2206 2306 7321 FIRE CAPTAIN 22 2 1768 1989 2100 2210 2321 2431 2542 7332 ASST FIRE CHIEF 24 1 1950 2193 2315 2437 2559 2681 2803 MR, 7341 FIRE MARSHAL 24 1 1950 2193 2315 2437 2559 2681 2803 7351 FIRE CHIEF 21 1 2257 2539 2680 2821 2962 3103 3244 7511 RADIO DISPATCHER 11 4 1034 1163 1227 1292 1357 1421 1486 7506 ID & RECORDS CLBRE 12 1 1085 1220 1288 1356 1424 1492 1559 7516 SENIOR DISPATCHER 11 1 1386 1559 1645 1732 1819 1905 1992 = 7521 POLICE OFFICER 15 1414 1489 1578 1666 1750 7526 POLICE CORPORAL 0 1838 7536 POLICE SERGEANT 8 1929 2027 * 7571 POLICE LIEUTENANT 3 2128 2234 7575 POLICE CAPTAIN 24 1 1950 2193 2315 2437 2559 2681 2803 FOR 7581 POLICE CHIEF 21 1 2257 2539 2680 2821 2962 3103 3244 TECHNICAL GROUP MR 8101 BUILDING INSPECTOR 15 0 1257 1414 1492 1571 1650 1728 1807 8106 INSPECTOR 20 1 1604 1805 1905 2005 2105 2206 2306 8111 PUBLIC KES INSPECT 20 1 1604 1805 1905 2005 2105 2206 2306 'ml 8095 PLAN & INSPECT C00 20 1 1604 1805 1905 2005 2105 2206 2306 ! DUE TO THE IMPLEMENTATION OF CIVIL SERVICE SOME OF THE POSITIONS IN THE POLICE DEPARTMENT DO NOT P-91 HAVE AS MANY STEPS AS THE OTHER POSITIONS IN THE CITY. OCTOBER 1, 1989 rml F" im Fm wal am -.177- m ESTIMATED AD VALOREM TAX REVENUES AND DISTRIBUTION 1989--90 TOTAL ASSESSED VALUE LESS EXEMPTIONS OVER 65............ 28,672,391 DISABLED VERTERANS.... 208,316 DISABLED PERSONS ...... 369,244 NET TAXABLE VALUE RATE PER $100 1989-90 TAX LEVY ESTIMATED PERCENT OF COLLECTIONS ESTIMATED CURRENT TAX COLLECTIONS CURRENT 'TAXES DELINQUENT TAXES PENALTY & INTEREST TOTAL 4.02 , 881, 047 "�737631, 096 .4692 1,753,077 97% 1,700,210 SUMMARY OF TAX COLLEC IONS 1,700,210 50,000 74.665 1,824,875 PROPOSED DISTRIBUTI N FUND TAX RATE PERCENT OF ESTIMATED TOTAL COLLECTIONS GENERAL DEBT SERVICE TOTAL .4692 PER $100 100% 1,700,210 .0000 PER $100 0 0 .4692 PER $100 100% 1,700,210 -178- FOM X" MONTHLY RATE SCHEDULE - WATER, WASTEWATER, AND GARBAGE an EFFECTIVE JANUARY 1, 1990 O"The table below summarizes the monthly minimum customer charge by user class. Water Charges increase by meter size according to the actual impact that the same group of meters makes on the system. Sewer charges increase in a similar ..manner. Monthly Customer Water Charge Residential �+ 5/8" Meter Size 6.25 3/4" 11.41 1+l 11.79 1&1/2" 18.64 2 if S6.39 Commercial ''+ 5/8" Meter Size 6.25 3/411 11.41 1++ 11.79 1&1/21+ 18.64 2" 94.14 399 101.14 4« 152.80 Monthly Sewer Charge 6.35 6.35 6.35 6.35 6.35 10.99 42.52 42.52 109.91 109.91 590.S4 590.54 Volume charges to all water customers within customers within the City are: M+ 1,000 - 8,000 gallons 1.3S per thousand 9,000 and over 1.65 per thousand Volume charges to sewer customers within the City are: Residential - $0.S1 per 1,000 gallons of water consumption to a maximum of 12,000 gallons Commercial - $O.S1 per 1,000 gallons of water consumption MR Any Customer outside the City will be charged 115% of the inside City rate. M" IM Garbage pick-up rates to customers within the City are: Residential 5.00 per month Commercial Set by garbage contractor -179- CITY OF STEPHENVILLE MISCELLANEOUS STATISTICS Date of incorporation august 6, 1889 Form of government lome rule City Charter Adopted 1.961 .95 square miles Area 017 Miles of streets 891 Number of street lights �i Fire protection: Number of stations Number of firemen and officers (exclusive 3 of volunteer firemen) Police protection: Number of stations Number of certified policemen and officers 8 Muncipal water department: Number of consumer accounts ,OOS Average daily consumption ,307,260 gallons Miles of water mains 10 Sewers: Sanitary sewers 25 miles 1/2 miles Storm Recreation and culture: with 78 acres Number of parks Number of libraries City Employees 05 Number of Major Manufacturers: 9 School enrollment: 5,019 Public Tarleton State University 3,902 -180- ow no BUDGET GLOSSARY WN Accrual Accounting: A basis of accounting in Which debits and credits are recorded at the time they are incurred as opposed to When cash is actually received or spent. For example, in accrual "R accounting, a revenue Which Was earned between October 1 and September 30, but for which payment was not received until November 10, is recorded as being received on September 30 rather than on November MR 10. Activity: A service performed by a department or division. MR Activity Measures: Specific quantitive measures of work performed within an activity or program. They may also measure results obtained through an activity or program. ram Ad Valorem Tax: A tax computed from the assessed valuation of land and improvements. Appropriation: An authorization made by the legislative body of a government which permits officials to incur obligations against and to make expenditures of governmental resources. Specific appropriations are usually made at the fund level and are granted for a one-year period. Appropriation Ordinance: The official enactment by the legislative body establishing the legal authority for officials to obligate and expend resources. FAR Assessed Valuation: A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Tarrant Appraisal District). Assets: Resources owned or help by the City which have monetary value. MR Audit: A comprehensive investigation of the ;nanner in which the government's resources were actually utilized. A financial audit is a review of the accounting system and financial information to determine how government funds were spent and whether expenditures are in compliance with the legislative body's appropriations. A performance audit consists of a review of how well the government met its stated goals. Balance Sheet: A financial statement that discloses the assets, liabilities, reserves and balances of a specific, governmental fund as of a specific date. Bond: A written promise to pay a sum of money on a specific date at �t specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. -181- Budget: The Ci ty's f,i nanc i a 1 plan for a specific fiscal year that i! contains both the estimated revenues to be received during the year and the proposed expenditures to be incurred to achieve stated objectives. MOO r. I Budget Adjustment: A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Mansfield's City Charter requires City Council approval through the adoption of a F" supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditures account) for any inter departmental or inter fund adjustments. City starF has the prerogative to adjust expenditures within a departmental budget. Budget Calendar: The schedule of key dates or milestones which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document: The instrument used by the b.dget-making authority to present a comprehensive financial program to the City Council. Budget_ Message: The opening section of the budget which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgetary Control: The control or management of the organization in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. Budget Funds: Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Council approval is composed of budget funds. Capital Equipment: See Capitalization Policy. Capital Improvement Program: A plan for capital expenditures to provide long-lasting physical improvements to be incurred over a fixed period of several future years. Capital Improvement Program Budget: A Capital Improvement Program r! (CIP) Budget is a separate budget from the operating budget. Items in the CIP are usually contruction projects designed to improve the value of the government assets. Examples of capital improvement projects include new roads, sewer lines, buildings, recreational facilities and large scale remodeling. The City Council receives a separate document that details the CIP costs for the upcoming fiscal year. -182- PM Cash Management: The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing _funds in order to achieve the highest interest and return available for temporary cash balances. Current Taxes: Taxes that are levied and due within one year. Debt Service Fund: A fund used to account for the monies set aside for the payment of interest and principal to holders of the City's general obligation and revenue bonds, the sale of which finances long-- term capital improvements, such as facilities, streets and drainage, parks and water/wastewater systems. Debt Services: The City's obligation to pay the principal and interest of all bonds and other debt instruments to a pre -determined payment schedule. Delinquent Taxes: Taxes that remain unpaid on and after the date on which a penalty for non-payment is attached. Department: A functional unit of the City containing one or more divisions or activities. Depreciation: The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in the order to replace the item at the end of its useful life. Disbursement: Payment for goods and services in cash or by check. Division: A section of a department. Encumbrance: The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditures. Emcumbrances: Obligations in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation and for +� which a part of the appropriation is reserved. When paid, the encumbrance is liquidated. Enterprise Fund: A fund established to accourit for operations that are financed and operated in a manner simil,ir to private business enterprises --where the intent of the governing I-jody is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. ow -183- No Estimated Revenue: ,The amount of projected revenue to be collected during the fiscal year. The amount of revenue appropriated is the amount approved by Council. Expenditures: The cost of goods received or services rendered Whether cash payments have been made or encumbered. Fiscal Year: - The time period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Mansfield has specified October 1 to September 30 as its fiscal year. Fixed Assets: Assets of long-term character Which are intended to continue to be held or used, such as land, buildings, machinery, furniture and other equipment. Full Faith and Credits: A pledge of the general taxing power of a government to a government to repay debt obligations (typically used in reference to bonds). Fund: A fiscal and accounting entity With a self -balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. Fund Balance: The excess of a fund's current assets over its current liabilities; sometimes called working capital ir, enterprise funds. A negative fund balance is often referred to as a deficit. General Fund: The fund used to account for all financial resources except those required to be accounted for in anotl--ier fund. The General Fund is tax supported. General Obligation Debt: Monies owed on interest and principal to holders of the City's general obligation bonds. The debt may be supported by revenue provided from real property which is assessed through the taxation power of the local governmental unit. Stephenville's G.O. Debt is supported by the Water and Wastewater Fund. Interfund Trantfers: Amounts transferred from one fund to another. Intergovernmental Revenue: Revenue received from another government for a specified purpose. In Mansfield, these funds are from the State of Texas and the Federal Government. Inventory_: A detailed listing of property currently held by the government. Invoice: A bill requesting payment for goods or services by a vendor or other governmental unit. -184- MR Levy: To impose taxes, special assessments, or service charges for the support of City activities. .a Liabilities: Debt or other legal obligations arising out of transactions in the past Which must be liquidated, renewed, or refunded at some future date. This term does not include encumbrances. �. Long Term Debt: Debt with a maturity of more than one year after the date of issuance. Modified Accrual Accounting: A basis of accounting in which expenditures are accrued but revenues are accounted for a cash basis. This accounting technique is a combination of cash and accrual accounting since expenditures are immediately incurred as a liability while revenues are not recorded until they are actually received or are "measurable" and "available for expenditure." Since this type of accounting basis is a conservative financial approach, it is recommended as the standard for most governmental funds. F" Obiect: As used in expenditure classification, this term applies to the article purchased or the service obtained (as distinguished from the results obtained from expenditures). Examples are personal services, contractual services, materials,.and supplies. MR Operating Budget: Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary MR means by which most of the financing, acquisition, spending, and service delivery activities of the City are controlled. The use of annual operating budgets is required by State Law. 'M Performance Budget: A budget that focuses upon activities rather than line items. Work load and unit cost data Eire collected in order to assess the efficiency of services. Typical data collected might include miles of streets paved per year, cost of paved streets per mile, tons of garbage collected per man hour, or, cost per man hour of garbage collection. Pro ram Budget: A budget that focuses upon the goals and objectives of an agency or jurisdiction rather tha upon its organizational budget classes of expenditure. Reimbursement: Repayment to a specific fund for expenditures incurred or services performed by that fund to or for the benefit of MR another fund. Reserve: An account used to indicate that a portion of fund MR resources is restricted for a specific purpose, or is not available for appropriation and subsequent spending. OR am -.185- No P" Revenue Bonds: Bonds usually sold for constructing a project that Will produce revenue' for the government. The revenue is used to pay the principal and interest of the bond. Revenues: All amounts of money received by a government from external sources other than expense refunds, capital contributions, and residual equity transfers. 1 Risk Management: An organized attempt to 1-:rotect a government's assets against accidental loss in the most economical method. Supplemental Request: A request to budget an activity at a level above current service levels in order to achieve increased or additional objectives. !' TMRS Update: An upgrade of employee and retired employee benefits Within the Texas Municipal Retirement System. The upgrade includes retirement at 2S years of service, option to purchase prior service credit, updated service credit for retired employees, and the option to purchase military service credit. Tax Rate: A percentage applied to all taxable property to raise general revenues. It is derived by dividing the total tax levy the by taxable net property valuation. Taxes: Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. -186- FM am an a� am MR MR 5 YEAR CAPITAL REPLACEMENT AND IMPROVEMENT PLANS The City of Stephenville developed, for the first time, a five year capital replacement and improvement plan for fiscal year 1988-1989. This year we are attempting to make improvements in the original plan by explaining how it functions with our operating budgets and by integrating the replacement plan into our operating baseline. On the pages that follow, the capital replacement plan and then the capital Improvement plan are presented. We hope that the accompanying dialogue will assist the reader in understanding how these plans ,., function within our city. M" on on No Am 0" -187- 5 YEAR CAPITAL REPLACEMENT PLAN The five year capital replacement plan is organized in'an effort to relatively evenly distribute the cost of replacement items in each )f the five years. The more evenly the cost can be distributed over the fivJ years, the smaller the impact on revenue sources such as the property tax rate. This is the first time in which year one of the fix,- year replacement plan (1989-1990) has been included in our baseline budget,�which is the budget as first presented to the City Council in a balanced form. It appears that the City has reached the point where needed replacements from the five year plan can be funded without the need to produce additional revenue Replacements in the enterprise funds may be funded by the Council without affecting revenue, as long as they do not exceed the amount budgeted for depreciation in each of the individual funds. i Additional Detail on 1989-I990 Capital Replacements General Fund Parks, Recreation and Cemeteries. Turf Vehicle. This replaces a 1979 turf vehicle ised primarily for park maintenance. This will allow continuance of thv same level of services with no additional operating costs. Funding is exclusively out of the current year budget. Two Hand-held Radios. These will replace non-ope.-ational units and save employee time by being able to communicate with the office or other work sites. There would be no impact on future budn:ts except for the time saving factor. BallfieId Poles, Wiring and Lighting. The wiring and lighting at this particular baIlfield are unsafe for players ar.I spectators. The new lighting system will reduce the City's liability an( improve the ability to use the baIlfield at night. There should be no op .-ating cost increase as a result. Re -top Rock Fence at Cemetery. This will a53ist in maintaining the historical rock fence surrounding one of the City cemeteries. This should cut down on minor maintenance jobs throughout the ni :t few years. Re -roof Roof at Recreation Hall. The existing roof is in poor shape which results in damaging the interior of the buildil i and sometimes causing special events to be cancelled. This replacemc ,t should prevent minor repair jobs. Fire and EMS. Vehicle for Fire Marshal. Replacement of a 1971.0 vehicle with very high maintenance costs. Will not affect future budget., except for maintenance savings. Copy Machine. Replacement of a 1982 copier :cihich is out of service frequently due to breakdowns. Should not add to operating costs in future years. -188- U-1-1 �* Booster Fire Truck. This will replace a 1969 fire truck which is not operational much of the time. This purchase will provide better fire service for the community and will affect the next five years budgets, as it is being purchased on a pay -out plan. Air Packs. To replace 15 year old air packs. This should provide additional safety to the firefighters and have no impact on future budgets. Fire Station Furniture. Current furniture in very poor shape. Will be used for study and relaxation and not affect future budgets. Police. Animal Control Vehicle and Cage. Maintaining current vehicle is cost prohibitive. Will allow continued animal control service and not impact future budgets. Radar Unit. Maintenance on 1976 unit is cost prohibitive. Will allow continued traffic control. Ten Protective Vests. Replace older vests with newer and more effective vests to protect the lives of our officers. Three Patrol Vehicles. Routine replacement. Five Portable Radios and Chargers. Replace broken radios so that all officers have access to one. Copy Machine. Replace broken copy machine and allow records personnel to maintain adequate files. Public Works. Dump Truck. Replace a 1974 truck with high maintenance costs. Should have no effect on future budgets. Loader. This will affect the next three years budgets as it is being purchased on a pay -out plan. It will allow for more efficient use of employee time. Water and Wastewater Fund High Velocity Sewer Machine. To replace a 1979 machine. It will be paid fin for in this budget year and improve the service of cleaning sewer lines. Water Line Replacement. Replacement of old or undersized lines should improve service and reduce maintenance on these lines. Wastewater Line Replacement. Same as above. on Sanitary Landfill Fund Pick-up Truck. Replaces a 1979 vechicle for transportation and equipment am moving. Water Well. Existing well needs to be abandoned to provide more landfill space. This will save land space. Storage Building. Needed to replace the building which was torn down in 'R 1988 to provide room for additional cell construction. Fuel Tank. Existing tank does not meet new safety standards. on MR MM M" -189- am CITY OF STEPHENVILLE 5 YEAR CAPITAL REPLACEMENT PLAN GENERAL FUND ------------------------ 1989-90 1990-9I 1991-92 1992-93 1993-94 ------------- -------- --------------- ---------- ---------------------------- GENERAL GOVERNMENT ----------- ------------------------ --------------------- ------------------- Sub-total 0 0 0 0 FINANCE Copy Machine 150000 ---------- --------- Sub-total 0 15,000 0 0 0 LEGAL Typewriter I1000 Calculator 150 -------------------------------- ----------- ------------------------------- Sub-total 0 0 11150 0 0 LIBRARY Micro -film Reader 11500 Shelving 11500 Copy Machine 3,000 Renovate Checkout Area MOO -------------------------------------------------------------- Sub-total 0 3,500 11500 ------------ 3,000 0 PARKS, RECREATION AND CEMETERIES Turf Vehicle 51000 Nand -Held Radios 11500 10500 Poles i Underground Hiring - LL Field 10,000 Re -top Rock Fence -Nest End Cemetery 2,000 Re -roof Recreation Hall 25,000 Swimming Pool Chlorinator MOO Push Mowers for Cemeteries 800 800 800 800 Pickup Trucks, Park I1,000 1I1000 Pickup Truck, Cemeteries 110000 Weedeaters, Park 800 800 Weedeaters, Cemeteries 400 400 Tractor and Mower 30,000 Playground Equipment 101000 Picnic Tables, Benches, Grills 3,000 3,000 Pitching Machine 11500 Light System Controller I01000 Back Pack Blower 400 400 Lights for Entrance Gate, Cemetery I,000 --------------------------------------------------------------------------- Sub-total 43,500 31,600 44,100 14,600 12,600 —190— tat CITY OF STEPHENVILLE 5 YEAR m+ CAPITAL REPLACEMENT PLAN GENERAL FOND ----------------------- 1989-90 1990-91 199I-92 1992-93 1993-94 00--------------------------------------------------------------------------- FIRE AND AMBULANCE Fire Marshal's Vehicle 14,900 Copy Machine 3,604 Aerial/Pumper Truck (10 yr. payout) 35,000 60,200 57,400 54,600 Booster Truck (5 yr. payout) MOOD 14,850 13,950 13,050 12,150 Air Packs 21500 2,500 Station Furniture 21750 Anbulance Chassis 23,000 Bunker Gear 90000 Station Appliances 3,500 Station Generators 7,500 Pagers and Chargers I1750 Portable Generator 1,500 Naz-Mat Suits 9,000 1,000 ft. Fire Nose 3,500 Nose Nozzles 2,000 2,000 Air Pack Bottles 11980 Lawn Mower 250 "q 35 MR Camera 504 Typewriter Z75 275 Truck Chassis 18,500 --------------------------------------------------------------------------- Sub -total 38,750 849080 113,425 83,700 67,025 POLICE Animal Control Vehicle and Cage 15,000 Radar Unit 3,005 3,005 10 Protective Vests 4,260 Patrol Vehicles 51,630 35,000 54,000 37,000 57,000 Portable Radios with Chargers (5) 41010 Copy Machine 41490 Base Station 51075 Typewriters (3) 11000 Sirens 400 400 Furniture 2,000 Camera 150 Light Bars (2) 11250 „q Protective Cage 500 --------------------------------------------------------------------------- Sub-total 82,395 45,480 55,050 39,250 57,000 PUBLIC IORXS Dump Truck 27,000 28,000 29,004 Loader (Scheduled Payout) 18,206 17,017 Pick-up Truck 13,800 13,000 Street Sweeper (5 yr. payout) - 1 9 1 - 18,000 18,000 I8,000 i 1 CITY OF STEPHENVILLE 5 YEAR CAPITAL REPLACEMENT PLAIT GENERAL FOND ------------------------ 1989-90 1990-91 199I-92 1992-93 1993-94 --------------------------------------------------------------------------- Rotor Grader (5 yr. payout) 20,000 20,3Ol 20,301 20,3OI Blue Line Copier 61500 Asphalt Storage Tank 10,000 Sub -total 45,206 67,317 79,301 38,301 67,301 TOTAL GENERAL FOND 209,851 246,977 294,526 178,851 203,926 -192- on IM CITY Of STEPHENVILLE 5 YEAR am CAPITAL REPLACEMENT PLAN ENTERPRISE FUNDS ------------------------ a, WATER AND WASTEWATER FOND ------------------------- `0' High Velocity Sewer Machine Computer Upgrade later Line Replacement mo Wastewater Line Replacement Tractor with lower Pick-up Truck FUR Dump Track Backhoe Draft Encoder City Park Lift Station OR TOTAL WATER AND WASTEWATER FUND SANITARY LANDFILL FUND ---------------------- Bulldozer Pick-up Truck Rater Well Storage Building Fuel Tank TOTAL LANDFILL FUND 0" MR fm M" IM ."M 1989-90 --------------------------------- 1990-91 1991-92 -------- ------- 1992-93 ----------- ---------------- 1993-94 1500000 50,000 150,000 150,000 150,000 MONO 150,000 50,000 501000 50,000 50,000 50,000 18,000 1I400 11,800 11,800 12,000 24,000 26,000 55,000 6,000 25,000 ------------------------------------- 350,000 236,800 ----------------------- 358,800 --------------- 243,800 11L M 40,000 43,200 48,600 14,300 9,800 3,000 6,290 --------------------------------------------------------------------------- 33,390 400000 43,200 48,600 0 -193- No 5 YEAR CAPITAL IMPROVEMENT PLAN The five year capital improvement plan contains item__ which could possibly be funded out of the operating budgets. It,_.ns which are financially too large to be funded in this manner are -not included since a bond issue would be needed and the City Council' has made no definite plans for one at this time. Requests coming from the current year of the five year improvement plan are included in the New Program Lists which are in the Budget Summary section. They are prioritized along with the non -capital requests and the City Council decides which items should and can be funded. r, As you will see by reviewing the five year capital improvement plan, *' very few items were able to be funded in fiscal year l9h9-1990. The other requests for this year were moved into subsequent year's columns. This is primarily due to the fact that these ar additional, not replacement, items which require additional revenue sources. Additional Detail on 1989-1990 Capital Improvements General Fund The item funded from this Iist for 1989-1990 is an upgrade to the public address system in the City Council Chambers. This will improve the ability of spectators to hear the proceedings and allow the required taping of meetings to be of a better quality. Water and Wastewater Fund Boring Machine. This will allow tunneling under streets in order to lay or repair water and sewer lines. This will nave having to tear out sections of street and then repairing the street, reducing manhours and saving money. It will benefit,future years financially. Sanitary Landfill Fund Landfill Compactor. Compacts solid waste allowing Lore waste to be deposited in the current landfill therefore exten 'ing the life of the IandfiIl. It will save money by making bettej use of land space, but will affect the next five budget years .Iue to a pay- out plan. �+ #615 Scraper. The City has been leasing this equipment and it is more cost effective to purchase. It will be paid out over five years. 7" -194- an CITY OF STEPHENVILLE 5 YEAR CAPITAL IRPROYERENT PLAN GENERAL FUND ------------------------ 1989-90 1990-9I 1991-92 1992-93 1993-94 GENERAL GOVERMENT --------------------------------------------------------------------------- 2 Warning Sirens 32,600 Public Address System I1500 Storage Building 51000 Aicrofilm 101000 ---------------------------------------------------------------------------- Sub-total I,500 37,600 1010l0 0 0 FINANCE Computer Printer 2180 Audit Program 51000 --------------------------------------------------- ------------------------ Sub-total 0 0 21800 50000 0 LEGAL Sub -total ----------------------- 0 ---------------------------------------------------- 0 0 0 0 LIBRARY Enclose Loading Dock Area 15,500 Sub-total --------------------------------------------------------------------------- 0 15,500 0 0 0 PARKS AND RECREATION Concession Building-LL Field 50000 Watering System for BaIifields 15,000 Youth Ballfield 101000 Computer 10,000 Riding rower 61000 Equipment Storage Building 10,000 Pavilion -Opt. and Norton Fields 25,000 Parking Lot -Norton Field 10,000 --------------------------------------------------------------------------- Sub-total 0 91,000 0 0 0 CERETERY Dump Trailer 3,500 Flat Bed Trailer 700 Roads - Mt. Olivett 11000 Roads - East End I,000 I1000 Portable Radio 11000 Fence - fit. Olivett 11000 Computer 3,0('0 West End Cemetery- Long St. Entrance — 19 5 — I01000 CITY OF STEPHENVILLE 5 YEAR CAPITAL IMPROVEMENT PLAN GENERAL FOND ------------------------ 1989-90 1990-91 199I -92 1992-93 1993-94 ---------------- ----------------- ------------- ------------------------------ Riding Mower M 13 Roads - Rest End 41000 Sub -total 0 I2,200 1715 J I1000 0 FIRE AND AMBULANCE Computer System 10,500 Rescue Ropes and Equipment 61000 Scoop Stretchers 630 Fire Rose Tester 2,500 Office Furniture MOO Portable Generator 10500 Air Pack Bottles 11910 50' Ground Ladder l'20J VCR and Camera I1700 Fence - Training Field 2000 Paying - Training Field 21000 Portable Radio 950 Smoke Fan 1,300 11300 Floating Pump 11200 Carbide Chainsaw 11000 5 Pagers and Chargers 1,750 Sub-total --------------------------------------------------------------------------- 0 31,330 51EE3 31000 0 POLICE Dispatch Recorder 15,632 Paper Shredder 11745 Computer Printer 2,868 2,940 Radio Scramblers 13,510 Patrol Vehicle 27,000 Typewriter 11000 Portable Radios 750 80 Microfilm Reader and Printer 410P0 ----------------------------------- Sub-total 0 48,995 ------------------------------- 2I,210 0 0 PUBLIC RORKS Paint Striping Machine 80000 Computer and Software I5,000 Self -Propelled Chip Spreader 60,f.J Asphalt Lay -down Machine 750000 Dump Truck Tandem Axle 401000 --------------------------------------------------------------------------- Sub-total 0 980000 I0010k4f0 0 0 —196— CITY OF STEPHENVILLE 5 YEAR W. CAPITAL IRPROVERENT PLAN GENERAL FUND ------------------------ 1989-90 1990-91 1991-91 1991-93 1993-94 --------------------------------------------------------------------------- TOTAL GENERAL FOND 10500 334t615 157,190 99000 0 p" MR MR go am o" 00 M9 p" am M" MR -197- p" CITY OF STEPHENVILLE 5 YEAR CAPITAL IRPROVERENT PLAN ENTERPRISE FUNDS ------------------------ I989-90 1990-91 1991-92 1992-93 1993-94 RATER AND RASTERATER FUND --------------------------------------------------------------------------- ------------------------- Riding Rower 6,500 Sewer Lines 50,000 50,000 50,000 Forms Burster 71500 Computer Terminal and Board 3,663 Computer Printer 2,8�J Computerized Reter Reading System 50,000 46,000 46,000 46,000 Radio System 15,000 Boring Rachine 6,500 TOTAL WATER AND WASTERATER FUND --------------------------------------------------------------------------- 6,500 110,163 48,800 118,500 96,000 SANITARY LANDFILL FUND ---------------------- Landfill Compactor 39,875 37,700 35,525 33,350 31,175 615 Scraper(5yr. Payout) 21,670 33,000 31,000 29,000 27,000 TOTAL LANDFILL FUND --------------------------------------------------------------------------- 61,545 70,7OO 66,E=5 62,350 58,175 -198-