HomeMy WebLinkAbout1988-1989 PRELIMINARY ANNUAL BUDGETDATE
TO
FROM
M E M O R A N D U M
: August 25, 1988
Mayor,Councilmembers and City Atto
City Administrator Kurt Ackermann
SUBJECT : City Council Meeting 08/30/88
A special meeting of the City Council is called for Tuesday,
August 30, 1988 at 5:30 P.M. in the City Council Chambers for
consideration of the following items:.
Item I: PUBLIC HEARING AND ADOPTION OF -THE ANNUAL CITY
BUDGET FOR FISCAL YEAR 1988-89.
Item II: DISCUSSION REGARDING ADVALOREM TAX RATE FOR
FISCAL YEAR 1988-89.
NOTE: If the City Council elects to adopt an
advalorem rate greater.than 3% of the effective
.rate a record vote must 'be taken and a public
hearing scheduled. A "Notice of Public Hearing"
must be published at least seven days before
the hearing date.
At this time it appears that the public hearing
will be scheduled for September 13, 1988.
After the public hearing the City :Council would
schedule and announce'a meeting date to adopt
the tax rate at least 3-14 days from this date.
A "Notice of Vote on Tax Rate" must be published
before the meeting to adopt the tax rate. .This
meeting is.tentatively scheduled for September
20, 1988.
Tax Rate Levels: (.per $100.00 value)
1. Effective Rate 38.34
2. Current Rate 39.30�.
3. 3% over Effective Rate 39.49�
4. 8% over Effective Rate 41.41�
5. Proposed Rate (1.17%) 41.094-.
RECAP MEETING SCHEDULE:
Public Hearing Budget August 30, 1988
Public Hearing Tax Rate September 13, 1988
Adopt Tax Rate September 20, 1988
MEMORANDUM
DATE : September 8, 1988
TO : Mayor Pro Tem & Councilmembers/City Attorneys
FROM : Kurt Ackermann, City Administrator
SUBJECT : Public Hearinq on Ad Valorem Tax Rate
A special meeting of the City Council has been called for Tuesday, September 13,
1988 at 5:15 pm in the City Council Chambers, 354 N. Belknap, Stephenville, TX,
for the purpose of considering the following item:
EM I: A Public Hearing regarding the proposed ad valorem tax rate for fiscal
Cl'�
• year 1988-89.
COMMENT: At the conclusion of this hearing the City Council must set
the date, time, and place of the meeting at which it will vote on the
tax rate. The City Council must announce this date to persons present
at the hearing. The meeting must occur no sooner than 3 days nu more
than 14 days after the public hearing. The final meeting is currently
scheduled for Tuesday, September 20, 1988, in the Council Chambers at
5:30 pm. NO VOTE will be taken at this meeting on the tax rate.
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GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
City of Stephenville, Texas
For the Fiscal Year Beginning
October 1, 1987
President Executive Director
6
INTRODUCTION
TABLE OF CONTENTS
City Administrator's Budget Message 1
Budget Ordinance 7
Organizational Chart 8
BUDGET SUMMARIES
BUDGET DETAIL
All Funds Budget Summary 9
Revenue Summary IO
Expenditure/Expense Summary 11
Description and Schedule of Bonded Debt 12
New Program Requests and Funding 13
Revenue 16
Expenditure/Expense by Department 19
5 YEAR CAPITAL PLANS
Replacement Plan
Improvement Plan
14
109
112
V
City of Stephenville
354 NORTH BELKNAP STEPHENVILLE, TEXAS 76401
Honorable Mayor and Councilmembers
City of Stephenville
Subject: Proposed Budget for Fiscal Year 1989.
817-965-7887
The annual budget for fiscal year 1989 is hereby presented for your
consideration. This document represents the final draft of the city
budget and if adopted by the City Council will be formated for
submission to the Government Finance Officers Association in
competition for the Distinguished Budget Presentation Award.
The fiscal year 1989 budget is the combined total of the City's four
funds which consists of the General, Water and Wastewater, Sanitary
Landfill, and Airport. All but the General Fund are considered as
enterprises and are designated to be self-supporting. Houever we will
not be able to provide the Airport fund with sufficient income to
prevent it from operating at a deficit and therefore a General fund
transfer of $5,000.00 will be required to balance. The budget
appropriations for fiscal year 1989 totals $6,340,110.00 which is an
increase of $121,195.00, or 1.94%, over the previous year. A
comparison of Expense/Expenditure classification shous that operating
costs will increase by 157,219.00 and debt service requirements will
decrease in the Water & Wastewater Utility Fund by $36,024.00.
General Fund
Revenue for the General Fund totals $3,633,287.00 for fiscal year
1989, an increase of $75,683.00 over the previous year. General Fund
revenue is derived from several primary sources being ad valorem taxes,
$1,586,443.00 (44%), sales tax of $1,016,000.00 (28%), franchise fees
of $418,653 (12%), and miscellaneous revenues from user charges,
interest earnings, etc. totaling $612,191.00 (17%).
General Fund revenues are allocated to several city departments for
operations. Public safety being Police, Fire, and Emergency Medical
Services require a combined appropriation of $1,917,921.00 (53%) from
the General Fund. Remaining allocations are assigned to -the following
departments, Public Works, $689,606.00 (19%); Parks and Recreation,
$393,385 (11%); Finance, $225,b5l.00 (6%); General Government,
$157,406.00 (4%); remaining departments composed of Legal Services,
Library, and other non -departmental constitute $209,338.00 (6%>.
The General Fund also is proposed to maintain a cash reserve of
$500,000.00. This allocation will maintain a fund cash reserve of
approximately 96% of two months operation expenditures.
"Home of Tarieton State University"
-2-
w
No additional revenue is required to fund baseline operations over the
previous fiscal year. Additionally, programs totaling $194,772.00
Were financed under the fiscal year 88 tax rate of $0.393 per $100.00
valuation. In order to finance an additional $69,104.00 of programs the
City Council has proposed a tax rate of $0.4109 per $100.00 valuation.
The proposed rate is an increase of 4.5%. The major items financed on the
program list under the proposed tax rate are scheduled maintenance on fire
truck pumps, purchasing three Police Department vehicles for the Criminal
Investigation Division (in lieu of the City's current lease plan),
increasing business hours at the Library from 35 hours to 40 hours, and
continuation of the improvement plan for the Fire Training Field.
The General Fund maintains no debt service to finance major capital
improvements for buildings, facilities, or equipment.
According to data from the Texas Municipal League the City of Stephenville
ad valorem tax situation is Well below the average tax burden placed upon
citizens of cities with comparable population. For the year ending
September 1988 Stephenville compares as follows:
AVERAGE STEPHENVILLE
Population 15,110 15,250
Total Assessed Value $392 million $387 million
Tax Rate per $100.00 Value $0.47 $0.393
General Obligation Debt $3.7 million -0-
Estimated Property
Tax Revenue (97% collection) $1.8 million $1.5 million
A comparison of property tax rates with cities in our geographic area for the
year ending September 1988 ranks Stephenville as follows:
City (population)
Tax Rate (fy 88)
Brownwood
(
19,761)
$0.596
Granbury
(
5,250)
0.557
Cleburne
(
21,413)
0.550
Cisco
(
4,676)
0.550
Hico
(
1,375)
0.546
Abilene
(107,818)
0.487
Comanche
(
4,075)
0.480
Eastland
(
4,193)
0.463
Hamilton
(
3,819)
0.442
Weatherford
(
14#200)
0.409
Stephenville
(
15,250)
0.393
DeLeon
(
2,536)
0.384
Glen Rose
(
2,108)
0.296
Coleman
(
6,070)
0.222
*Mineral Wells and Dublin not reporting
C191C
e
Water and Wastewater Fund
Revenue for this enterprise fund is projected at $2,491,359.00 compared to fy
88 at $2,532,900.00. Water and Wastewater revenue is derived from user charges
exclusively. A cash reserve of $981,350.00 will be maintained in this fund to
meet debt service requirements as mandated by the fund's bond covenants and to
maintain an operating cash reserve.
Water and Wastewater rates will be in accordance with the consultant's
recommendations from Joe Naul and Associates. All water customers would pay a
volume charge of $1.30 per 1,000 gallons for the first 8,000 gallons and a
$1.59 per 1,000 gallons for all over 8,000 gallons. The corresponding volume
rate for sewer customers within the city will be $0.51 per 1,000 gallons of
water consumption. Customers outside the city limits will be charged a higher
rate of 115% the inside city limit schedule.
Additionally customers would pay a minimum monthly charge based upon meter size
according to'actual impact that group of customers makes on the system's
demand, as follows:
Customer Class Monthly Water Chg. Monthly Sewer Ch
Residential
5/8" meter size $ 6.01 $ 6.35
3/4" 10.97 6.35
1" 11.34 6.35
1-1/2" 17.92 6.35
2" 54.22 6.35
Commercial
5/8" meter size
$ 6.01
$ 10.99
3/411
10.97
42.52
ill
11.34
42.52
1-1/2"
17.92
109.91
211
90.52
109.91
3"
97.25
590.54
4" and larger
146.92
590.54
According to the report the average residential customer uses 8,000 gallons of
water per month. Under the adopted rate structure the monthly bill will
increase from $22.38 to $26.84.
Items requested in the fund's program list totaled $50,413.00. In order to
maintain a balanced budget this list was reduced to $1,420.00 which included
$920.00 for additional training and $500.00 for a portable air compressor.
The Water and Wastewater Fund currently maintains an outstanding debt of
A $9,315,000.00 for water and wastewater improvement bonds.
.r
-4-
Sanitary Landfill Fund
The operations of the sanitary landfill represents another enterprise fund
Which is solely supported by user fees. The Stephenville Landfill is the only
solid Waste site licensed in Erath County by the Texas Department of Health for
the collection of residential and certain commercial Waste materials. This.
facility serves the cities of Stephenville and Dublin, Erath County, Tarleton
State University, as Well as some private residents of adjoining counties.
Fiscal year 89 revenues are projected at $231,553.00, contrasted to fiscal year
88 of $214,540.00. Expenses for the fund Will balance to projected revenue
estimates.
No additional rate adjustments to those made during the preceding year are
proposed.
The City Council Will be asked to consider a recommendation that gate hours be
reduced in order to allow more operator time for maintenance to the bulldozer
and the landfill cells. Due to the increased volume of solid waste being
disposed at the site and the increasing degree of state regulation enforcement
by the Texas Department of Health the one operator assigned to the facility can
no longer provide the maintenance time needed for equipment and facility
upkeep. The Sanitary Landfill is still operated at the same staff and
equipment levels assigned when it opened in 1973. It is hoped that favorable
consideration will be given to this request in order to postpone future
requests for additonal manpower and equipment.
The Sanitary Landfill program list of $205,366.00 is not funded this fiscal
year.
Airport Fund
As stated previously, the operation of the city's airport is viewed as an
enterprise activity. This was done as a result of grant conditions mandated by
the Texas Aeronautics Commission. To meet the airport's projected
revenue needs a transfer of $5,000.00 is proposed from the General Fund.
Airport revenues are estimated at $25,125.00 and balance to the estimated
expenses of the same amount.
In order to generate additional revenue for facility operations the City
Council has enacted an increase in T-Hangar rental fees from $60.00 per month
to $90.00 per month. Additionally monthly tie -down fees are proposed to
increase from $15.00 per month to $20.00 per month.
A cash balance of $5,000.00 will be maintained.
No additional programs were requested for fiscal year 1989.
0
-5-
Personnel
No additinal personnel are planned for the coming year and therefore the city
Workforce Will remain at 103 employees. Personnel are allocated to departments
as follows:
General Government
2
Finance
4
Library
3
Parks & Recreation
6
Fire & Emergency Medical Service
23
Police
34
Public Works
12
Water
9
Wastewater
7
Utility Billing
2
Sanitary Landfill
1
Airport
0
TOTAL
103
Salary adjustments including fringe benefits, are funded by a total city
appropriation of $41,300.00 to be allocated by department heads for merit
increases only. No cost of living raises are approved for any employee. Any
salary increase must be earned by the employee based upon the performance of
his or her duties as evaluated by the appropriate supervisor.
I think it is interesting to note that when viewing the city workforce in terms
of employees per 1,000 population, the number has only increased from 6.4 per
1,000 in 1977 to 6.7 per 1,000 in 1987 and decreased from 7.3 per 1,000 in
1985. I feel certain that our governmental unit shows a far better ratio in
this area than any other level of government.
Personnel costs will constitute 43% of the proposed city budget totaling $2.7
million, which is comparable to personnel costs for fiscal year 88.
Permit Fees: Planning & Inspections
As discussed during budget workshops, fees for building, plumbing, and
electrical permits will increase by 10% effective October 1, 1988. This will
bring building permit fees up to 75% of those recommended by the Uniform
Building Code. Additionally, it is hoped that these fees will position the
city's inspectional services closer to a break-even operation; requiring less
tax subsidy from the General Fund.
Closing
On behalf of myself and our department heads, I would like to express my
appreciation to the Mayor and Councilmembers for your diligent efforts during
the budget workshops. I estimate that the City Council and staff contributed
approximately 570 manhours to these worksessions and many more hours were
spent in preparation during the preceding months. Several accomplishments were
-6-
made during the sessions to improve the budget process such as adoption and
implementation of the 5-year Capital Replacement and Improvement Plans.
We look forward to Working With the City Council during the coming year and
feel privileged for having the opportunity to serve our community and watching
it grow and improve.
Our city will be celebrating 100 years of public service during the coming
year. The citizens of our community should be proud of the accomplishments
they have made as a city and set higher goals to improve the quality of life
for Stephenvile as we embark upon the next 100 years.
Respectfully submitted,
Kurt J. Ackermann
City Administrator
0
-7-
ORDINANCE NO. 1988-08
a
AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT
OF THE CITY OF STEPHENVILLE FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 1988 AND ENDING SEPTEMBER 30,
1989 AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF
STEPHENVILLE FOR THE 1988-1989 FISCAL YEAR.
WHEREAS, the budget for the fiscal year beginning October 1,
1988 and ending September 30, 1989, was duly presented to
the City COuncil by the City Administrator and a public
hearing was ordered by the City Council and a public notice
was published in the Stephenville Empire Tribune said public
hearing was held according to said notice: now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE:
SECTION 1. That the appropriations for the fiscal year beginning
October 1, 1988 and ending September 30, 1989, for the support
of the general government of the City of Stephenville, Texas,
be fixed and determined for said terms in accordance with the
expenditures shown in the City's. fiscal year 1988-1989 budget.
SECTION 2. That the budget is hereby approved in all respects
and adopted as the City s budget for the fiscal year beginning
October 11, 1988 and ending September 30, 1989.
PASSED AND APPROVED this- the 30 day of August 1988.
ATTEST:
City Secretary
d
F.IX2' R I TOE.
Larry Hanmaett , Mayor
'
BUDGET SUIMARY
.ALL FUNDS
1988-1989 FISCAL
YEAR
eater and
Sanitary
General
vasteuater
Landfill
Airport
Total
Fund
Fund
Fund
Fund
ESTINATED REVENUES
Eeginning Bank Balance
460,000
981,350
200,000
51000
1 rot ,3i0
Property Taxes
11586,443
0
0
0
IfMbf 43
City Sales Tax
I1016,000
0
?
,00t}
Other Taxes
106,665
0
0
0
I06,665
Gross Receipts Tax
418,653
0
0
0
418,653
License and Permits
36,910
0
c}
0
360910
Fines and Forfeitures
1I0,000
0
0
0
110,000
Intergovernmental Revenue
65,000
0
0
it
r5,000
Service Charges
113,420
0
I321000
i91750
2u5,i70
Interest on Investments
43,000
80,000
15,000
375
138,375
Mater User Charges
0
I1435,646
0
C1
1/4351046
Uastexater• User Charge:
0
897,763
0
0
S97,763
Franchise Revenue
0
0
84,553
0
34,553
Other Revenue
137,196
77,950
0
51000
220,146
TOTAL REVENUE AVAILABLE FOR USE
41093,287
31472,709
431,553
30,125
8,027,674
ESTIMATED EXFENDITUP,ES/EXPENSE
Sala,�ies
11958,902
315,306
40,196
0
2,314,404
Fringe Benefits
360,241
66,903
5,986
0
433,130
Operations •.•
11035,983
561,641
105,715
19,625
11722,964
Capital outlay
2001661
0
0
0
2001661
Depreciation
0
360,000
42,000
51500
407,500
Bond Payments
0
11022,615
0
0
1,022,615
Other
37,500
163,680
371656
0
238,836
TOTAL APPROPRIATIONS
31593,237
21490,145
2311553
25,125
6,340,110
Ending Bank Balance
500,000
982,5164
,00,000
5,000
11SiS71564
d
-to -
REVENUE SUMARY
THREE YEAR COMPARISON
ALL FUNDS
1986-87
Actual
1987-88
Budget
1987-SB
Projected
1988-S9
Budget
FUND: GENERAL
BEGINNING BALANCE
429,672
400,000
408,550
460,000
Property Tares
11031,962
11478,000
1,478,000
115861443
City Sales Tar
11016,361
1,072,000
100161000
11016,000
Other Taxes
63,740
62,000
61,165
106,665
Gross Receipts Tax
384,232
393,000
409,637
4181653
License and Permits
26,025
30,395
35,230
36,910
Fines and Forfeitures
105,II8
88,900
108,000
110,000
intergovernmental Revenue
63,016
61,800
105,000
65,000
Service Charges
105,268
163,575
1I1,505
113,420
Interest on Investments
31,392
30,000
43,000
43,000
Other
9,250
177,934
241,484
137,I96
Sub -Total
3,286,036
31957,604
4,017,571
4,093,287
FUND: HATER AND UASTEMATER
----------------
BEGINNING BALANCE
709,570
772,672
11066,594
981,350
Mater User Charges
I,431,697
11718,000
11541,287
11435,646
Uastenater User Charges
464,465
6001000
480,296
897,763
Interest on Investments
27I,92I
I37,50G
24E,000
80,OC�:�
Other
75,669
77,400
78,850
77,950
Sub -Total
21953,322
31305,572
31415,027
31472,709
FUND: SANITARY LANDFILL
BEGINNING BALANCE
247,422
150,000
148,283
200,000
Franchise Revenue
22,291
82,000
84,500
84,553
Landfill Gate Charges
88,490
114,540
114,540
I32,000
Interest on.Investments
14,920
181000
81500
15,000
Sub -Total
4331123
364,540
355,823
431,553
FUND: AIRPORT
BEGINNING BALANCE
12,763
0
71314
5,000
Hangar Rental
91059
17,280
12,960
17,280
Other Airport Revenue
120
11920
11655
21470
Interest on Investments
476
600
375
375
Transfer from General Fund
0
10,000
10,000
5,000
Sub -Total
22,418
29,800
32,304
301125
GRAND TOTAL REVENUE AND
BEGINNING BALANCES
61694,899
7,657,516
71820,725
81027,674
m
-11-
E%PENDITUREjfi1PENSE
SU'1my
THREE
YEAR COMPARISON
ALL MUDS"
1986-87
1987-88
1987-88
19°8-89
ACTUAL
BUDGET
PROJECTED
PROPOSED
General Fund
General Government
731539
145,471
137,328
157,406
Finance
103,642
211,355
211,341
225,631
Legal Services
72,471
73,622
73,134
83,308
Library
71,965
76,373
76,373
38,530
Parks and Recreation
340,975
374,869
374,720
3931385
Fire and EP}S
589,173
712,530
696,776
788,531
Police
9271656
110661558
1,072,380
4129,390
Public Vorks
576,241
699,308
667,006
6891t106
Non -Departmental
24,641
84,000
89,800
37,500
21780,304
31444,086
31398,858
315931287
dater and Rastexater• Fund
dater
548,841
546,741
536,631
5701810
Uasteltater
308,921
358,791
290,442
30&1574
Utility Billing and Collection
73,819
75,747
751177
64,466
Bond Payuents
11030,485
11058,639
1,058,6,-,9
11022,615
Otter Non -Departmental
436,145
490,571
490,571
523,680
21403,211
2,530,489
2,4511460
21490,145
Sanitary Landfill Fund
127,570
214,540
210,856
231,553
Airport Fund
27,482
29,800
'3,736
25,125
TOTAL APPROPRIATIONS
5,338,567
61218,915
61084,910
6,340,1I0
BALANCE FORWARD
1,356,332
1,4381601
1,735,815
1,687,564
GRAND TOTAL APPROPRIATIONS
AND BALANCE FORWARD
61694,899
7,657,516
71820,725
8,0271074
-12.-
CURRENT YEAR REQUIREMENTS
GENERAL OBLIGATION DEBT SUMMARY
FOR 1988-89
ISSUED PURPOSE
OUTSTANDING
PRINCIPAL
REQUIREMENTS
INTEREST
REQUIREMENTS
TOTAL
Y1976 RATER IMPROVEMENTS
1160,000.00
$15,000.00
$4,360.00
$19,360.00
1977 RATER IMPROVEMENTS
430,000.00
120,000.00
21,000.00
141,000.00
TOTALS
$590,000.00
$135,000.00
$25,360.00
$160060.00
CURRENT YEAR REQUIREMENTS
REVENUE DEBT SUMMARY
FOR 1988-89
PRINCIPAL
INTEREST
ISSUED
PURPOSE
OUTSTANDING
REQUIREMENTS
REQUIREMENTS
TOTAL
1905
WATER AND WASTEWATER
IMPROVEMENTS
$1,680,000.00
$190,000.00
$136,430.00
$326,430.00
1988
WATER AND WASTEWATER
IMPROVEMENTS
7,045,000.00
3000.00
505,825.00
535,825.00
TOTALS
$S172540.00
$220,000.00
1642,255.00
$862,255.00
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-14-
CITY OF STEPHENVILLE
GENERAL FOND NEW PROGRAM LIST
OVERALL
ACTIVITY
CAPITAL OR SUPPLEMENTAL BEQUEST
ACCUMULATED
AMOUNT TOTAL
BANKING
DESCRIPTION
DESCRIPTION
-----------------------------------------------
49
FINANCE/TAX
TAX NAP COPIES
10,000
370
339,776
340,146
50
FIRE.PREYENTION/INVESTIGATION
EDUCATIONAL MATERIALS
10,000
350,146
51
PUBLIC WORKS PLANNING
COMPUTER SYSTEM
700
350,846
52
CEMETERIES
FLAT BED TRAILER
540
351,386
53
CITY COUNCIL
TRAINING AND EDUCATION
12,850
364,236
54
STREET MAINTENANCE
PICK-UP TRUCK
5
11750
365,986
55
FIRE SUPPRESSION
PAGERS AND CHARGERS -
11000
366,986
56
57
CEMETERIES
FIRE ADMINISTRATION
MT. OLIVETT ROADS
PORTABLE RADIO AND AMPLIFIER
11500
368,486
58
FIRE SUPPRESSION
PORTABLE GENERATOR
1,200
1,850
369,686
372,536
59
PARKS RECREATION
PART-TIME WAGES
3,500
376,036
60
CEMETERIES
DUMP TRAILER
11700
377,736
61
61
FIRE AND EMS
FIRE AND EMS
VCR AND CAMERA
OPERATING PROCEDURE MANUAL
81000
385,736
63
FIRE AND EMS
COMPUTER SYSTEM AND PROGRAMS
10,500
396,236
64
FINANCE/PERSONNEL
COMPUTER PRINTER
2,800
3,000
399,036
402,036
65
CITY SECRETARY
STORAGE BUILDING
3,663
405,699
66
POLICE RECORDS
COMPUTER TERMINAL
5,000
410,699
67
PARKS RECREATION
CONCESSION BUILDING
158000
425,699
68
PARKS 4 RECR.
BALLFIELD WATERING SYSTEM
2,868
428,567
69
POLICE RECORDS
COMPUTER PRINTER
540
429,107
70
FIRE SUPPRESSION
SMOKE EJECTOR FAN
1,745
430,852
71
72
POLICE RECORDS
EMERGENCY MANAGEMENT
PAPER SHREDDER
WARNING SIRENS - 2
3I,100
461,952
73
FIRE SUPPRESSION
TRAINING FIELD FENCING
28000
21,411
463,952
485,363
74
POLICE RECORDS
PERSONNEL -OFFICE MANAGER
18,451
503,814
75
POLICE INVESTIGATION
PERSONNEL -SECRETARY
11,795
521,609
76
77
POLICE RECORDS
FIRE PREVENTION/INVESTIGATION
PERSONNEL -RECORDS CLERK
PERSONNEL-SANITARIAN/FIRE INSPECTOR
35,133
556,742
78
PARKS AMD RECR. ADMINISTRATION
ADDITIONAL POSTAGE
400
11000
557,142
558,142
79
PARKS AND RECR. ADMINISTRATION
ADDITIONAL COMMUNICATIONS
4,000
562,142
80
ANIMAL CONTROL
HUMANE SOCIETY CONTRIBUTION
1,625
563,767
81
ADMINISTRATION
LOGINS COMPUTER LEASE
-15-
CITY Of STEPHENVILLE
ENTERPRISE FONDS NEW PROGRAMS LIST
OVERALL ACTIVITY CAPITAL OR SUPPLEMENTAL REQUEST ACCUMULATED
RANKING DESCRIPTION DESCRIPTION AMOUNT TOTAL
----------------------------------------------------------------------------------------------------------
WATER AND WASTEWATER FUND
1
WATER PRODUCTION
TRAINING AND EDUCATION
920
920
2
WASTEWATER TREATMENT
PORTABLE AIR COMPRESSOR
500
1,420
-----------------------------ITEMS
-----------------------------
BELOW THIS LINE WERE NOT
3
WASTEWATER TREATMENT
RIDING MOWER
6,500
7,920
4
WASTEWATER TREATMENT
STORAGE BUILDING
20,000
27,920
5
BILLING AND COLLECTIONS
DRIVE-IN WINDOW 4 COUNTERS
15,000
42,920
6
ALL DEPARTMENTS
TARS UPDATE
7,493
50,413
SANITARY LANDFILL FOND
BELOW THIS LINE WERE NOT
1 LANDFILL SOLID WASTE EVALUATION STUDY 25,000 25,000
2 LANDFILL COMPACTION EQUIPMENT 180,000 205rOOO
3 LANDFILL TARS UPDATE 366 205,366
-16-
CITY OF STEPHENVILLE
GENERAL FUND REVENUE DETAIL
GENERAL FUND
1986-87
ACTUAL
1987-88
BUDGET
1987-88
PROJECTED
1988-89
BUDGET
BEGINNING BALANCE
429,672.00
400,000.00
408,550.00
460,000.00
1001
TAXES
Property Taxes
11051,962.00
1,478,000.00
11478,000.00
1,586,443.00
1003
Penalty and Interest
27,150.00
25,000.00
27,000.00
27,000.00
I0I0
City Sales Tax
11016,361.00
11072,000.00
11016,000.00
I1016,000.00
1020
Bank Franchise Tar
18,501.00
18,500.00
18,500.00
18,500.00
1030
Nixed Drinks
18,089.00
18,500.00
15,665.00
15,665.00
1040
Telecommunications Tax
0.00
0.00
0.00
10,500.00
1050
Hotel Occupancy Tax
0.00
0.00
0.00
35,000.00
Subtotal
21132,063.00
21612,000.00
21555,165.00
2,709,108.00
GROSS RECEIPTS TAX
1041
United Telephone
25,873.00
26,000.00
24,560.00
24,000.00
1042
Texas Electric
241,338.00
242,000.00
255,727.00
255,750.00
1043
Lone Star Gas
281047.00
29,000.00
29,587.00
29,600.00
1044
Northland Cable TV
32,974.00
33,000.00
36,763.00
39,763.00
1045
City dater and Nasteuater
56,000.00
63,000.00
63,000.00
69,540.00
Sub -total
384,232.00
393,000.00
409,637.00
418,653.00
LICENSE AND PERMITS
1102
Anival Shelter Fees
676.00
800.00
7I0.00
710.00
1103
Solicitor's License
0.00
100.00
260.00
260.00
1104
Garage Sales
11297.00
11600.00
11650.00
11650.00
1105
Burgular Alaru Fees
0.00
0.00
0.00
21800.00
I110
Taxi License
100.00
500.00
100.00
100.00
1111
Pool Hall License
353.00
0.00
400.00
400.00
1120
Building Permits
16,807.00
22,000.00
23,000.00
23,650.00
1122
P&2 and BOA Applications
21162.00
1,500.00
4,220.00
2,500.00
1123
Subdivision Filings
724.40
0.00
500.00
500.00
1124
Electric Permits
21186.00
600.00
650.00
725.00
1125
Electric License
0.00
11900.00
11900.00
10900.00
1126
Mobile Home Park License
717.00
595.00
11200.00
11000.00
1127
Plumbing Permits
11003.00
800.00
640.00
715.00
Sub -total
26,025.00
30f395.00
35,230.00
36,910.00
FINES AND FORFEITURES
120I
Municipal Court Fines
102,958.00
87,000.00
103,000.00
105,000.00
1220
Parking Fines
21160.00
11900.00
51000.00
51000.00
Sub -total
105,118-00 I05,118.00
88,900.00
108,000.00
110,000.00
INTERGOVERNMENTAL
1301
County -Fire Calls
51,680.00
52,200.00
95,000.00
55,000.00
1302
County-Anbulance Calls
7,800.00
7,800.00
81200.00
81200.00
1303
County -Library
11800.00
11800.00
1,800.00
1,800.00
1350
Federal -Revenue Sharing
11736.00
0.00
0.00
0.00
Sub -total
63,016.00
611800.00
105,000.00
65,000.00
r
CITY OF STEPHENVILLE
GENERAL FUND REVENUE DETAIL
1986-S7 1987-88 19S7-88 19SE-89
GENERAL FUND ACTUAL BUDGET PROJECTED BUDGET
SERVICE CHARGES
1401 Railroad firefighting
1403 Ambulance Calls
1405 Library Miscellaneous
1410 Suixming Pool
1411 Park Facilities Rental
1412 Camper Site Rental
1413 Recreation Progran Activities
1414 Recreation Leagues
1415 Recreation Tournaments
1416 Park Special Events
1417 Park Miscellaneous
1420 Sale of Cemetery Lots
1421 Cearetery Hiscellaneous
1425 Accident Reports
1435 Leases
Sub -total
OTHER
1501 Interest on Investments
1510 Sale of City Equipment
1515 Sale of City Land
1541 Miscellaneous
1590 Adw nistrative Fees
Sub -total
GENERAL FUND REVENUE
AND BEGINNING BALANCE
a
21000.00
31000.00
21500.00
21500.00
28,717.00
72,000.00
30,000.00
30,000.00
524.00
750.00
11000.00
715.00
11,732.00
12,000.00
12,000.00
12,000.00
11928.00
11500.00
11850.00
11850.00
31033.00
31750.00
31000.00
31000.00
12,662.00
10,040.00
121500.00
12,500.00
27,350.00
31,000.00
27,500.00
27,500.00
0.00
31000.00
31000.00
31000.00
I,C►SI.00
1,500.00
11080.00
1,200.00
21212.00
3,500.00
3,000.00
31000.00
12,600.00
20,000.00
10,000.00
10,000.00
305.00
325.00
325.00
325.00
11004.00
1,I00.00
11300.00
',640.00
150.00
150.00
2,450.00
�,230.00
268.00 163,575.00 111,505.00 113,420.40
105,
31,392.00
30,000.00
43,000.00
43,000.00
102.00
51000.00
51000.00
51000.00
81750.00
70,000.00
133,000.00
0.00
398.00
150.00
700.00
400.00
0.00
102,784.00
i01784.00
131,7906.00
40,642.00 207,934.00 254,484.00 180,196.00
31286,036.00 31957,604.00 4,0171571.00 4,093,2S7.00
-18-
CITY OF STEPHENVILLE
ENTERPRISE FUNDS REVENUE DETAIL
1986-87
1987-88
40748'
1988-89
DATER AND WASTEWATER FUND
ACTUAL
BUDGET
PROJECTED
BUDGET
BEGINNING BALANCE
709,570.00
772,672.00
I,066,594.00
981,350.00
1451 rater Sales
1143I,697.00
1,718,000.00
I1541,287.00
11435,646.00
1452 Wastewater Charges
464,465.00
600,000.00
583,139.00
897,763.00
1453 Penalty Billing
32,045.00
34,000.00
37,000.00
37,000.00
1454 Transfer Charges
21003.00
21400.00
1,800.00
1,800.00
1455 Connection Charges
22,410.00
24,000.00
IS,000.00
18,000.00
1456 Service and Delinquent Charges
13,168.00
12,000.00
14,600.00
141600.00
1457 Billing Adjustments
0.00
0.00
0.00
0.00
1460 Street Cuts and Restoration
760.00
11000.00
750.00
750.00
1461 dater Taps
2,000.00
21500.00
3,000.00
21200.00
1462 Sewer Taps
11160.00
11000.00
11600.00
11500.00
1501 Interest on Investments
271,921.00
137,500.00
248,000.00
80,000.00
1541 Hiscellaneous
21123.00
500.00
21100.00
2,100.00
WATER AND WASTEWATER
REVENUE AND BEGINNING BALANCE
21953,322.00
31305,572.00
31517,870.00
31472,709.00
19S6-87
1987-88
1987-88
1988-89
SANITARY LANDFILL FUND
ACTUAL
BUDGET
PROJECTED
BUDGET
BEGINNING BALANCE
247,422.00
150,000.00
148,283.00
200,000.00
1470 Garbage Franchise Fee
82,291.00
82,000.00
84,500.00
84,553.00
1471 Landfill Gate Charges
88,490.00
1141540.00
114,540.00
132,000.00
1501 Interest on Investments
14,920.00
181000.00
8,500.00
15,000.00
SANITARY LANDFILL REVENUE
AND BEGINNING BALANCE
433,123.00
364,540.00
355,823.00
431,353.00
1586-87 '
1987-88
1987-88
1988-89
AIRPORT FUND
ACTUAL
BUDGET
PROJECTED
BUDGET
BEGINNING BALANCE
12,763.00
0.00
7,314.00
51000.00
1435 Leases
120.00
120.00
120.00
120.00
1480 Hangar Rental
91059.00
171280.00
12,960.00
17,280.00
1481 Tie -Downs
0.00
800.00
575.00
1,390.00
1432 Fuel Sales
0.00
11000.00
960.00
960.00
1501 Interest on Investuents
476.00
600.00
375.00
375.00
1590 Transfer from General fund
0.00
_..,..�--------------..-..-------------
10,000.00
101000.00
..-_---_.--------
5fOOO.00
AIRPORT REVENUE AND
BEGINNING BALANCE
22,418.00
29,800.00
32,304.00
30,125.00
e
-19—
GENERAL GOVERN' I T SUMMARY
198c-$7
1987-88
1987-88
1988-89
GENERAL GOVERMENT
ACTUAL
BUDGET
PROJECTED
BUDGET
City Council
13,791.57
30,617.00
28,378.00
48,3I1.00
City Administrator
22,247.22
65,133.00
58,787.00
59,56.2".00
City Secretary
3I,354.05
43,79I.00
44,771.00
44,133.00
Epergency ltailayevent
6,146.31
----------------------------------------------------
5,930.00
5,392.00
5,400.00
TOTAL GENERAL GOVEMENT
73,539.15
145,471.00.
i37,328.00
157,406.00
_20_
01-0101
* GENERAL GOVERNMENT CITY COUNCIL ACCOUNT
* DEPARTMENT DIVISION/ACTIVITY A
• ACTIVITY DESCRIPTION:
• The Mayor and eight members of the C i ty Council are the policy
• making and legislative body of the City. City Council is res-
• Ponsible for making policy decisions relative to the types and
* level of services provided; adopting ordinances; approving major
purchases and contractual agreements; adopting the Annual Budget;*
and making appointments to various positions. Among the key
appointments made by City Council are the City Administrator,
City Attorney, Muncipal Court Judge, Fire Chief, Fire Marshal, �
City Secretary, and members of its other boards and commissions.
� ACTIVITY GOALS:
To effectively represent the residents of Stephenville.
To formulate and enact public policy.
To provide leadership as the legislative and policy making body
of the community.
ACTIVITY OBJECTIVES:
To act as the elected representatives of Stephenville residents
and formulate public policy to meet community needs.
To consider, evaluate, and make decisions on various items of
business brought before City Council.
To allocate available funds -in the most efficient and effective
manner so the residents receive the hightest level of services
at the lowest possible cost.
To review and evaluate the objectives of all muncipal activities
through study, evaluation, and adoption of the Annual Budget.
n
CITY OF STEPHENVILLE
-21-
*
* GENERAL GOVERNMENT CITY COUNCIL 01-0101
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1986-87 11987-88 11987-88 ' 1988-89 BUDGET
* BUDGET DATA ' ACTUAL 'BUDGETED 'ESTIMATE ;PROPOSED ;ADOPTED
*
* EXPENDITURE
* PERSONNEL ; 11,S4S ; 25,717 23,993 ; 28,876 ; 28,876
■ OPERATIONS 2,247 4,900 ; 4,385 ; 4,435 ; 19,435
■ CAPITAL I I / oot
* TOTAL ; 13,792 ; 30,617 ; 28,378 ; 33,311 ; 48,311
* FUNDING SUMMARY:
• i i i � �
* TOTAL I
* PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 9 ; 9
* PART TIME
* SEASONAL
* ACTIVITY MEASURES:
* Number of city '
* council meetings i 40 ; ; 45 ; 40
* Number of public I
* hearings 22 ; ; 20 ; 20 •
* Number of city
* ordinances 18 ; 1 20 20 "
* Number of
• resolutions 11 15 ; 15 ;
1
■
*
■
CITY OF STEPHENVILLE
-22-
*
*
* GENERAL GOVERNMENT CITY ADMINISTRATOR 01-0102
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION:
* The office of the City administrator is directed by the City
* Council to serve as the City's chief administrative officer
* implementing, executing and enforcing policies and ordinances
* enacted by legislative authority. The City Administrator is
* responsible for the supervision of the City's day to day oper-
* ation providing executive supervision to the City's various
* departments and directing special assignments.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY GOALS:
* Provide all Municipal services necessary to the citizens Within
* the scope and outline of the City's budget on an efficient basis.*
* Provide staff support services to the City Council required to
* assist in dealing With public issues and needs.
* Provide direction and promote professionalism among management
* and supervisory personnel.
* Promote a desire to be responsive and sensitive to the needs of
* of the public among City employees.
* Promote to the public a positive image of the City government
* and its employees.
*
*
*
*
* ACTIVITY OBJECTIVES:
* Assist the City Council in development and implementation of the
* capital projects program.
* Continue development of the Citys surface Water supply project
* Develop updating of the City's comprehensive plan.
* Develop employee communication programs Which encourage and
* facilitate input to the policy decision and implementation
* process.
* Assign staff to research and recommend professional development
* criteria and job training programs.
* Identify methods of disseminating information to citizens
* regarding City operations.
*
*
*
*
* *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
r
CITY OF STEPHENVILLE
-23-
• GENERAL GOVERNMENT CITY ADMINISTRATOR 01-0102
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 ; 1988-89 BUDGET
BUDGET DATA ,; ACTUAL ;BUDGETED !ESTIMATE ;PROPOSED ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 19,956 ; 63,283 ; 57,652 ; 57,986 ; 57,986
OPERATIONS ; 2,291 ; 1,850 ; 1,135 ; 11,176 ; 11P576
CAPITAL
TOTAL ; 22,247 ; 65,133 ; 58,787 ; 597162 ; 59,562
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME
SEASONAL
ACTIVITY MEASURES:
City Council meet- ;
ings attended ; 20 ; ; 43 ; 40 ;
Council committee
meetings attended ; 75 ; ; 62 ; 55 ;
Board & Commission
meetings attended ; 15 ; ; 8 ; 20
Community service
contacts ; 60 ; ; 97 ; 97 ;
Media contacts ; 30 ; ; 190 ; 190 ;
Citizen contacts ; 1200 ; ; 463 ; 463 ;
Departmental
conferences ; 175 ; ; 388 ; 388 ;
Executive staff ;
performance reviews; 7 ; ; 7 ; 7
City Council
contacts ; 500 ; ; 760 ; 760 ;
CITY OF STEPHENVILLE
_24_
01-0103
* GENERAL GOVERNMENT CITY SECRETARY ACCOUNT
* DEPARTMENT DIVISION/ACTIVI,,�TY.., A
� ilt i1E � � ilt � ilE j1E iIF j1E ilE alE � � a1F � ilE � ili ilt :31E. ilE ' alE � � � � ilE a1E � i1E i1E �
* ACTIVITY DESCRIPTION:
* The office of the City Secretary
is responsible for recording
* and maintaining the.City Council
minutes, agendas, ordinances,
resolutions and all official City
records.
The office is responsible for all
municipal elections, attesting
to and signing all official City
documents, administration of
oaths of office, maintains the City
Seal, issuing soliciting
permits, publication of all legal
notices, ordinances, etc. and
directs the update of the Code of
Ordinances. The office is
responsible also for the administrative and/or clerical duties
as prescribed by the City Council
and/or City Administrator.
.
ACTIVITY GOALS:
To record and maintain all official records of the City.
To direct the municipal elections as prescribed by State law.
To perform the duties of City Secretary in an efficient and
professional manner.
* ACTIVITY OBJECTIVES:
To have agendas and City Council packets ready for mailing by
noon Friday prior to Tuesday council meeting.
To have all minutes completed by fourth day after meeting.
* To publish all ordinances and any other documents as required by
state law and City Charter.
To administer City elections in accordance with applicable
federal, state, and local laws.
To improve the records storage system.
To provide the Council/City Administrator with research infor-
promptly upon request.
To provide prompt and -accurate clerical services to the City
Council/City Administrator.'
0
CITY OF STEPHENVILLE
-25
* GENERAL GOVERNMENT CITY SECRETARY 01-0103
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 :1987-88 1988-89 BUDGET
BUDGET DATA ; ACTUAL ,BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED_
EXPENDITURE SUMMARY:
PERSONNEL ; 27,209 ; 29,996 ; 30,976 ; 31,337 ; 31,337
OPERATIONS ; 4,145 ; 6,195 ; 4,250 ; 12,796 ; 12,796
CAPITAL ; ; 7,600 ; 9,545
TOTAL ; 31,354 ; 43,791 ; 44,771 ; 44,133 ; 44,133
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME
SEASONAL
ACTIVITY MEASURES:
Agendas prepared
for mailing ; 40 ; ; 45 ; 40
Minutes prepared ; 40 ; ; 45 ; 40
Ordinances & other
documents published; 15 ; ; 20 ; 20
Elections admin-
istered ; 1 ; 2 ; 2
Number of City
Council Committee
meetings ; 40 ; ; 54 ; 40
City Council
committee reports
prepared ; 55 ; ; 54 ; 40
Agendas prepared
for executive staff; ;
& employee confer-
ences ; 10 ; ; 10 ; 12
Agendas prepared
for departmental
conferences ; 0 ; ; 0 ; 0
Citizen contacts ; 300 ; ; 800 ; 800
City Council in-
quires 200 250 250
CITY OF STEPHENVILLE
� 01-0104 �
* GENERAL GOVERNMENT EMERGENCY MANAGEMENT ACCOUNT
DEPARTMENT DIVISION/ACTIVI-TY ;
*
�
ACTIVITY DESCRIPTION:
Emergency Management is to provide for emergency operations for
�
*
the citizens of the City of Stephenville.
Existing forms of
to
*
government including Federal, State, and
Local units are
cooperate in the formulation and implementation of such
is to its
operations. The City of Stephenville
lives, minimize damage,
responsible
alleviate suffering,
citizens to save
and to restore and rehabilitate property
and society in the
event of a natural disaster or national emergency including
nuclear attack.
ACTIVITY GOALS:
Warn citizens of impending
emergency situations.
Educate public of emergency
preparedness.
Coordinate operations With other governmental units.
Peak Steam Generation Plant
regarding
Coordinate With Comanche
evacuation operations.
Review emergency operation
procedures.
ACTIVITY OBJECTIVES:
Identify and procure Warning devices and operations equipment.
Review and develope existing emergency operations plan.
Provide training drills, materials, and sessions for emergency
operations staff.
Develope and disseminate public service announcements.
CITY OF STEPHENVILLE
27
* GENERAL GOVERNMENT EMERGENCY MANAGEMENT 01-0104
0 DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 ; 1988-89 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL
OPERATIONS ; 67146 ; 5,930 ; 5,392 ; 5,400 ; 5,400
CAPITAL
TOTAL ; 6,146 ; 5,930 ; 56392 ; 50400 ; 57400
FUNDING SUMMARY: ;
TOTAL
PERSONNEL SUMMARY: ;
FULL TIME REGULAR
PART TIME
SEASONAL
ACTIVITY MEASURES:
Warning system
tests ; 12 ; ; 12 ; 12
Operation drills ; 1 ; 1 1 �'
Planning & training;
* sessions ; 1 ; ; 6 ; 3
EOC activations ; 2 ; ; 2 ; 2
* Number of emergency;
Warning sirens ; 6 ; ; 6 ; 6
CITY OF STEPHENVILLE
-29—
FINANCE SURMARY
1986-87 1987-88 1987-88 1988-89
FINANCE ACTUAL BUDGET PROJECTED BUDGET
Adninistratiou 9 Accounting
Purchasing
Personnel
Tax
TOTAL FINANCE
55,155.72
102,600.00
102,591.00
107,062.00
5,707.80
14,150.00
14,147.00
14,888.00
5,647.69
14,455.00
14,453.00
15,005.00
37,130.52
80,150.00
8O,150.00
58,676.00
103,641.73
2II,355.00
21I,341.00
225,631.00
-30-
* FINANCE ADMINISTRATION/ACCOUNTING 01-0201
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The Finance Department, under the supervision of the Finance
Director, is responsible for the administration, supervision,
and overall planning for the City's financial activities. This
includes: recording and reporting financial transactions, main-
taining the permanent accounting records, investment of idle
funds, the Annual Budget, preparation of financial statements
and special reports for various staff and Council members,
overseeing all disbursements and collections, payroll, and
assisting the auditors in the preparation of the Comprehensive
Annual Financial Report.
ACTIVITY GOALS:
To provide accurate financial information to the Council and
staff on a timely basis.
To prepare audit workpapers and assist the auditors on a timely
and efficient basis.
To assist in preparation and presentation of the Annual Budget.
Work toward a 100% investment of idle funds at the highest
possible yield.
To process cash receipts and disbursements on a time
basis.
Maintain accurate fixed asset records.
ACTIVITY OBJECTIVES:
To provide accurate, up-to-date financial reports for City
departments in a timely manner so that proper budget monitoring
can be maintained.
To provide special reports for City Council, City Administrator,
and City Department Heads as needed.
Continue to produce a comprehensive annual financial report that
meets the Certificate of Achievement for Excellence in Financial
Reporting standards of the Government Finance Officer's Associ-
ation.
Complete the transition for line -item bu,et to program budget.
To maintain idle funds investment ratio of at least 97%.
To insure that vouchers are processed and mailed withing 30 days
of receipt and approval.
Deposit all cash receipts on a daily basis.
To provide accurate, up-to-date, computerized fixed assets
records.
CITY OF STEPHENVILLE
* *
* FINANCE ADMINISTRATION/ACCOUNTING 01-0201
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1986-87 11987-88 11987-88 1988-89 BUDGET
* BUDGET DATA ACTUAL 'BUDGETED 'ESTIMATE 'PROPOSED 'ADOPTED
* EXPENDITURE SUMMARY:
* PERSONNEL ; 35,779 ; 83,990 ; 84,661 ; 85,743 ; 86,862
* OPERATIONS 19,110 ; 18,010 ; 17,330 17,700 ; 17,700
* CAPITAL 266 ; 600 ; 600 ; ; 2,500
* i i i i i AMQ • �L11'+ *
* TOTAL ; 55,155 ; 102,600 i 102,591 ; 103,443 ; 107,062
* FUNDING SUMMARY:
* TOTAL
* PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 3 ; 3 3 3 ; 3
* PART TIME ;
* SEASONAL ;
* ACTIVITY MEASURES:
* Monthly financial
* reports ; 12 ; ; 12 12
* Number of special
* reports requested ; 40 ; ; 45 ; 45 ;
* Certificate of a-
* chievement awards ; yes ; ; yes ; yes ;
* Distinguished bud-
* get presentation
* award ; no ; ; yes ; yes ;
* Type of budget ;line -item; ; program ; program ;
* Percentage of idle ; ;
* funds invested ; 97% ; 100% ; 100% ;
* Times vouchers pro-;
* cessed and mailed ;
* by the 15th ; 12 ; ; 12 ; 12 ;
* Workdays receipts
* were deposited ; 247/253 ; ; 247/253 ; 247/253 ;
* Fixed asset records;
* on computer ; yes ; ; yes ; yes ;
* Monthly financial
* meetings with the
* City Administrator ; 8 ; ; 8 ; 8 i
* City Administrator
CITY OF STEPHENVILLE
9
-32-
* FINANCE PURCHASING 01-0202
* DEPARTMENT DIVISION/ACTI.VITY ACCOUNT
9k 91E 91E 91E � 91E ili !IE � � 91E 91E 9� 9� 31E ili 91E � i1E 91E � ...91E 91E 91E }91E 91E 91E 91E 91E 91f 91E 91E 91E 91E 91E
91F 91E � 91E 9If 91E 9� 91E ilE ilE i� 91E 91i 91E 91F 91E 9� 91E 91E 91E 91E 91E 91E 91E i1F 91E 91E ilE 91E 31E 91E 91E ilE 91E 91E
ACTIVITY DESCRIPTION:
This activity, under the supervision of the Finance Director
is responsible for coordinating the requisition of materials
between City departments and vendors by administering city
purchasing policies. This includes request for purchase orders,
preparing bid request and a detail knowledge of budget prepa-
ration for all departments.
91F 91E 91E 9� 91E 91E 91E 91E 91E 9IF � � 91E 91E 9� 91E 9� 9� 9� 91E 91E 91E 91E 91E 91E 9� 91E ilE '11E 91E 91F ilE 31E i1E ilE
91E 91E gilt 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E 91E
ACTIVITY GOALS:
Receiving request and issuing purchase orders.
Prepare bid request and receive and tabulate completed bid re-
quests.
Keep abreast on all laws concerning purchasing laws.
91E
91E
91E
91t
� 91E
91E �
� 91E 91E 91E 91E 91E 9� 91E 91E 91E 9� 91E 91E � 9� 91E 91E 9� 9�r 91E 91E 91F 91i 91E 91E 91E 91E ilE ilE ilE 91E 91E 91E 91E 91E
9� 9� 9I! 9� 9� 9>f 91i � 91t � � � 911 � 911 11E 91E 91E 9� 91E � 9� 91E 91E 9lE � !IE ilE 91E ilE ilE !IE ilE 91E 91E
ACTIVITY OBJECTIVES:
To issue purchase orders and post daily.
Prepare bid specifications within one week from the time req-
uested.
To provide bid tabulations for the City Council and City depart-
ment Heads as needed.
91E �
91E �
� 91E
� 91E
� 91E
91E �
91E 91E 91E ilE 9� 91E 91E 91E � 91E 9� 91E 91E 9� 91E 9� 91E 91E 91E 91E 91E 91E 9� 91E 91E 9N'r 91E 91E 91E 91E 91E 91E 91E 91E 91E
CITY OF STEPHENVILLE
-33-
FINANCE PURCHASING 01-0202
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1988-89 BUDGET
BUDGET DATA ! ACTUAL ;BUDGETED !ESTIMATE !PROPOSED !ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 41128 ; 12,580 ; 12,902 ; 13,228 ; 13,228
OPERATIONS ; 1,580 ; 1,570 ; 1,245 ; 1,660 ; 1,660
CAPITAL
TOTAL ; 5,708 ; 14,150 ; 14,147 ; 14,888 ; 14,888
FUNDING SUMMARY:
L
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; .5 ; ; .5 ; .5 ; .5
PART TIME
SEASONAL
* * * * * * * * * * * * * * * * * * 0 * * * * . * * * * * * * * * * * * w
ACTIVITY MEASURES:
Number of purchase
orders ; 2,160 ; ; 21580 ; 2,500 ;
Number of formal
bids processed ; 41 ; ; 50 ; 20 ;
CITY OF STEPHENVILLE
-34-
•
FINANCE PERSONNEL 01-0203
•
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
,
ACTIVITY DESCRIPTION:
This activity, under the supervision of the Finance Director
is responsible for the recruitment of applicants and duties
associated with the implementation of the City personnel pro-
grams. This includes periodic reviews of the City's pay plan
maintaining personnel files on all City employees, adminis-
tering the City employee fringe benefit program and provide
staff support to Department Heads.
ACTIVITY GOALS:
To assist department heads in recruitment and screening of pros-
pective employees.
To conduct periodic reviews of the City's pay plan, job classi-
fication and fringe benefit programs and make recommendatins for
adjustment.
Maintain personnel files on all City employees, handling in-
quiries from emplyees regarding fringe benefits and other
*
personnel matters.
Administer City employees hospitalization plan and worker's
compensation claims and make recommendations for ammendment.
Keep abreast on all laws concerning personnel matters.
Implement Safety Programs.
Improve communications concerning personnel matters.
ACTIVITY OBJECTIVES:
Screen prospective employees in a timely manner for the Depart-
ment Heads.
Keep all job descriptions complete and up-to-date.
Conduct a yearly salary survey for at least one-third of the
city positions.
To maintain complete and accurate employee personnel records.
To complete and submit employee insurance and worker's compen-
satin claims within one working day.
Maintain and keep current the safety handbook.
Review and implement procedures of the Safety Committee.
Review with Department Heads current promotional criteria and
evaluate ways to improve or implement these.
CITY OF STEPHENVILLE
_35_
* FINANCE PERSONNEL 01-0203
• * DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87
11987-88
11987-88
1
1988-89
BUDGET
BUDGET DATA
ACTUAL
!BUDGETED
;ESTIMATE
;PROPOSED
!ADOPTED
EXPENDITURE SUMMARY:
* PERSONNEL
;
4,128
;
12,580
;
12,913
;
13,23S
;
13,235
OPERATIONS
;
1,520
;
1,875
;
1,540
;
1,770
;
1,770
CAPITAL
TOTAL
;
5,648
;
14,455
;
14,453
;
15,005
;
15,005
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
;
.5
;
.5
;
.5
;
.5
;
.5
PART TIME
;
SEASONAL
ACTIVITY MEASURES:
Number of appli-
cation processed
;
S00
;
;
400
;
400
;
New employees pro-
cessed
;
11
;
;
8
Terminiations pro-
cessed
;
9;
7
i
5
i
Number of personnel;
records maintained
;
102
;
;
103
;
103
;
Insurance claims
;
processed
Workmens compen-
sation claims filed;
10
;
;
15
;
10
Number of Safety
;
Committee meetings
held
;
2
;
;
5
;
12
;
Safety training
;
Workshops attended
;
1
;
;
2
2
CITY OF STEPHENVILLE
-36-
FINANCE TAX 01-0204
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
� ACTIVITY DESCRIPTION:
� Funds have been designated for the City's
pro -rated portion of
�
the costs for the Erath County Appraisal
District and of the
publicly mandated central collection and
assessment by Erath
County. No appraisals, collection, or assessments
will be per-
formed by this division.
ACTIVITY GOALS:
N/A
ACTIVITY OBJECTIVES:
N/A
CITY OF STEPHENV ILLE
-37-
* FINANCE TAX 01-0204
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL
OPERATIONS ; 37,131 ; 80,150 ; 80,150 ; 88,676 ; 88,676
CAPITAL
TOTAL ; 37,131 ; 80,150 ; 80,150 ; 88,676.1 88,676
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ;
PART TIME
SEASONAL
ACTIVITY MEASURES:
N/A
CITY OF STEPHENVILLE
_39_
LEGAL SERVICES SUKRARY
1986-87 1987-88 1987-88 1988-89
LEGAL SERVICES ACTUAL BUDGET PROJECTED BUDGET
Legal Counsel
Nunicipal Courts
TOTAL LEGAL SERVICES
53,672.04
53,345.00
5I,575.00
62,391.00
18,799.36
20,277.00
24 559.00
20,917.00
72,471.40 73,622.00 73,134.00 83,308.00
• LEGAL SERVICES LEGAL COUNSEL 01-0301
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The City Attorney attends all regular Council meeting and other
meetings as needed in an advisory capacity. Approves the form
of all legal instruments such as ordinances, resolutions and
contracts prior to their adoption by Council. Files appropriate
pleadings related to litigation in Which the City is involved.
Actively pursues delinquent taxpayers upon certification by
the City's Tax Office.
* ACTIVITY GOALS:
To advise the City Council on legal matters.
To represent the city in any judicial proceeding.
To prepare all ordinances, resolutions, and other legal docU-
ments as directed by the City Council.
ACTIVITY OBJECTIVES:
'To establish minimum response time on requests for legal advice
and opinions.
To provide legal advice and counseling as quickly as possible
When necessary.
Attend all regular & other requested meetings.
CITY OF STEPHENVILLE
-41-
■ r r r r•■� r r• e a: r••■ r s r* r• r�■ w re *� r r r r�■ �r
* LEGAL SERVICES LEGAL COUNSEL 01-0301
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
■ r r r � • ■ r ■ : : s ■ ■ e w r r ■ « ■ ■ • • ■ r r • �r r • « r • e ■ • s
• • +r +r s ■ r ■ r s e • • • +t r • : r r r ■ � w ■ • r � r • • • r �r • • w s
+ ; 1986-87 11987-88 :1987-88 1988-89 BUDGET
* BUDGET DATA ' ACTUAL 'BUDGETED 'ESTIMATE 'PROPOSED ;ADOPTED •
+ EXPENDITURE SUMMARY:
* PERSONNEL
* OPERATIONS ; 53,672 ; 53,345 ; 51,S7S ; 53,391 ; 62,391
r
• CAPITAL
+' TOTAL 53,672 ; 53,345 ; 51,575 ; S3,391 ; 62,391
• FUNDING SUMMARY:
• TOTAL ;
• PERSONNEL SUMMARY: i
* FULL TIME REGULAR
* PART TIME 1; 2 2 2 2 +
* SEASONAL
r +r r r • • r « • • ■ s r� �e ■ • � r s . r ■ . r . x r • ♦ rr r . ■ � r r •
r � w r s • r ■ • � • � ■ +ir r r r ■ +r r . r r ■ r � s � r • � r ■ . . ■ ■ •
* ACTIVITY MEASURES:
* Regualr council
* meetings attended ; 40 ; 45 ; 40
• Ordinances prepared; 1
• and reviewed ; 20 ; ; 25 ; 20
• Resolutions pre-
* pared and reviewed ; S ; ; 10 ; 10 •
31F Mf M • • • • ilt • Yf 3f • ■ Y k • • 1k ■ ?M • ME 'Y iM Mt alF • ME Mt ! � if • ■ • ■ +k IF
CITY OF STEPHENVILLE
_a?_
•
LEGAL SERVICES MUNCIPAL COURT O1--0302
ACCOUNT
•
DEPARTMENT DIVISION/ACTIVITY
•
•
ACTIVITY DESCRIPTION:
The primary function of this activity is the City's Muncipal
•
Court, Which has jurisdiction Within the territorial limits of
•
City over all Class C misdemeanors. Duties include: receive
•
.the
and maintain court dockets; issues Warrants, subpoenas, and
•
notices; perfects appeal bonds; attend court sessions; and
perform all duties prescribed by state law.
ACTIVITY GOALS:
To maintain a fair and inpartial Muncipal Court.
1'o compile and maintain complete and accurate court records.
ACTIVITY OBJECTIVES:
To maintain an accurate court docket.
To issue accurate warrents.
*
To perfect appeal bonds.
CITY OF STEPHENVILLE
-43-
* LEGAL SERVICES MUNICIPAL COURT 01-0302
• * DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1 1988-89 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ESTIMATE ;PROPOSED _;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 18,048 ; 18,512 ; 18,384 ; 18,392 ; 18,392
OPERATIONS ; 751 ; 1,765 ; 3,175 ; 2,525 ; 2,525
CAPITAL
TOTAL ; 18,799 ; 207277 ; 21,559 ; 20,917 ; 20,917
FUNDING SUMMARY:
TOTAL ;
PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME ; 1.5 ; 1.5 ; 1.5 ; 1.5 ; 1.5
SEASONAL
ACTIVITY MEASURES:
Cases filed ; 2,370 ; ; 27270 ; 2,500 ;
Court cases ; 190 ; ; 160 ; 200 ;
Warrants issued ; 790 ; ; 756 ; 830 ;
Appeals perfected ; 22 ; ; 4 ; 10 ;
Amount of fines
collected ; 102,958 ; ; 103,000 ; 105,000 ;
CITY OF STEPHENVILLE
-44-
•
LIBRARY LIBRARY 01-0401
•
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
To assemble, preserve and organize a collection of books and
other library materials for the use of the public of Erath
County. To organize and maintain the card catalog, to make
library resources available to public, and to provide a place
for the use of the above materials and serve as a center of
reliable information.
ACTIVITY GOALS:
Provide a Well trained staff to assist the public and accommodate*
their needs in library service.
Expand library services to meet public demand.
Improve library facility to better utilize space available.
Expand facilities to accommodate current growth rate.
ACTIVITY OBJECTIVES:
Evaluate training needs.
Evaluate training resources available.
Establish budgetary requirements and time plan for achievement
of training goals.
Increase library hours to meet TLA standards and guidelines
for Texas Public Libraries.
Make necessary budgetary requests to acommodate changes in
hours.
Assess suggestions as outlines by consultant from Texas State
Library concerning utilization of present facility and/or
expansion of current facility.
Develope a time plan for implementing necessary changes and
budgetary requests.
CITY OF STEPHENVILLE
-45-
r ■ • * * * r * r * r r r * * r • r r • ■ rr r * • r * * * * * * r * : * r ■
* *
* LIBRARY LIBRARY 01-0401
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
• il[ * * * * ! * ■ * #� *
*
* BUDGET DATA
ik 1F * * ik
; 1986-87
' ACTUAL
* • * * fM
11987-88
'BUDGETED
MF iM * fIF •
:1987-88
'ESTIMATE
• ! • # *
1988-89
'PROPOSED
* +Y: • +Y� Mt *
BUDGET
'ADOPTED
* EXPENDITURE SUMMARY:
N �
■ PERSONNEL
48,152
; 51,102
; 51,756
;
52,273
;
63,236
* OPERATIONS
; 25,813
; 25,271
; 25,271
;
25,294
;
25,294
* CAPITAL
* TOTAL
• FUNDING SUMMARY:
;
*
; 71,965
; 76,373
; 76,373
;
77,567
;
88,530
* TOTAL
* PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 3 3; 3 3 3
• PART TIME
* SEASONAL
* ACTIVITY MEASURES: ;
■ Circulation ; 66,019 ; ; 66,000 ; 67,500 ;
+� New patrons ; 729 ; 800 ; 800
* Story hour attend- ;
* ance ; 1,912 ; ; 2,000 ; 2,000 ;
* Workshops attended ; 4 ; ; 7 ; 10
• Hours per week open; 35 ; ; 35 ; 40
* Volumes ; 29,211 ; ; 30,211 ; 31,500 ;
CITY OF STEPHENVILLE
-47—
PARKS AND RECREATION SUMRY
-- 1986-87 1987-88 1987-88 1988-89
PARKS AND RECREATION ACTUAL BUDGET PROJECTED BUDGET
Recreation/Administration
Parks flairtenance
Cemeteries
TOTAL PARKS AND RECREATION
205,256.16
206,580.00
206,138.00
207,928.00
95,325.67
118,202.00
119,401.00
140,188.00
40,393.57
50,087.00
49,181.00
---------------------
45,269.00
--------------
340,975.40 374,869.00 374,720.00 393,385.00
* PARK & RECREATION' RECREATION/ADMINISTRATION 01-0501
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The Recreation Department is primarily responsible for seeing
that each and every resident of Stehenville has the opportunity
and the means by Which to use their leisure time to its fullest
potential. This responsibility is met by professional super-
visors and employees offering a broad range of team and indi-
vidual activities on both a high and low organizational level.
Residents have the opportunity to participate in any type of
leisure activities from cultural, to physical. The opportunity
is also available for simple aesthetic envelope, whether it be
the use of our outdoor facilities or viewing a sampling of re-
gional arts and crafts offered from time to time.
ACTIVITY GOALS:
'To continue to offer
every opportunity for the residents of
Stephenville to enjoy
their leisure time.
To strive to keep our
standards at the uppermost level.
To assure the accessibility
and useability of all of the
recreation facilities
and programs.
ACTIVITY OBJECTIVES:
To continue present recreation schedule and develop additional
classes that will increase citizen participation.
Increase the number of senior citizens activities and the
number of participants.
To find and retain quality instructors for all recreation
classes.
To schedule and administer various special tournaments and
activities.
To administer the various league programs in a professional
manner.
To find a means by which to expand existing programs, (espe-
cially pee wee basketball) using existing facilities.
To schedule and administer various umpire, referee, and coaches
clinics and schools that will insure that we have the finest
umpires, referees, and coaches available.
To computerize all programs.
CITY OF STEPHENVILLE
-49-
* *
* PARK & RECREATION RECREATION/ADMINISTRATION 01-0501
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1986-87 11987-88 11987-88 ! 1988-89 BUDGET
* BUDGET DATA ' ACTUAL 'BUDGETED 'ESTIMATE 'PROPOSED 'ADOPTED
* EXPENDITURE SUMMARY: i i i i �j,l�tt MJt
* PERSONNEL ; 95,103 102,380 ; 101,593 ; 102,695 ; 104,528
* OPERATIONS ; 109,553 ; 99,700 ; 100,045 ; 103,400 ; 103,400
* CAPITAL ; ; 4,500 ; 4,500 ; 0 ; 0
* TOTAL ; 205,256 ; 206,580 ; 206,138 206,095 ; 207,928
* FUNDING SUMMARY:
* TOTAL i
* PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 3 ; 3 ; 3 3 ; 3
* PART TIME ; 11 ; 11 ; 11 11 ; 11
* SEASONAL ; 12S ; 125 ; 12S 125 ; 125
* ACTIVITY MEASURES:
* Recreation classes ; 40 ; ; 43 ; 48 ;
* Handicapped pro-
* grams
i 4 i I 5 5
* Senior citizens
* activities ; 2 ; ; 4 ; 5 ;
* Class enrollment ; 900 ; 1000 ; 1300
* Instructors ; 18 ; ; 20 ; 23 ;
* Tournaments hosted ; 9 ; ; 6 ; 6 ;
* Outdoor leagues ; 16 ; ; 16 ; 16 ;
* Indoor leagues ; 7; ; 8 I 8 i
* Participants in
* outdoor leagues ; 1600 ; ; 1800 ; 1900 ;
* Participants in
* indoor leagues ; 600 ; ; 650 ; 700 ;
* Number of coaches 50 ; 55 60 ;
* Officials for adult;
* and youth leagues ; 60 ; ; 65,; 65 ;
* Number of adult ; ; ; i i
* teams ; 66 ; ; 75 ; 75 ;
* Number of youth
* teams ; 75 ; ; 88 ; 90 ;
* Special events ; 17 ; ; 17 ; 18 ;
CITY OF STEPHENVILLE
ilt 31f ilE 91E i1E 3iE CIE ilE iIF j1F alE 91E � i1E �E i1F ilfr ilE 'JIE iIE Ali CIE � 3Kr � dIF ilE i1F i1E 31E 31F ilE i1E iif � `
PARK & RECREATION PARK MAINTENANCE O1-OS02
DEPARTMENT DIVISION/ACTIVITY ACCOUNT ,
ACTIVITY DESCRIPTION:
Park maintenance is primarily
responsible for maintaining all
of the city's public facilities
whether it is indoors or out-
doors. It is responsible for
assuring that all of these facil-
ities continue to reflect both
the beauty and heritage of
Stephenville, while remaining
safe, and useable by all residents
and visitors alike.
ACTIVITY GOALS:
To continue to care for and maintain the facilities of the City.
To ensure each and every area of the City available for public
use is safe and appealing to whoever might wish to make us
of them.
ACTIVITY OBJECTIVES:
Mow and maintain all developed park areas at least once each
week to keep facilities in a safe attractive manner.
Continue mowing program which includes city owned property.
Implement brush control and erosion prevention along Bosque
River.
Provide good turf management for ballfield and playground areas.
Repair roads through city parks and campground areas.
Repair and rennovate picnic areas in city parks as needed.
Repaint and repair swimming pool yearly along with yearly
maintenance of filter system.
Maintain all electrical systems (6 ballfields, 2 pavilions,
horseshoe courts, tennis courts, outdoor stage, 4 concession
stands, 3 outdoor restroom facilities, gymnasium, pool, maint-
enance building).
Reduce repairs to public buildings due to vandalism by 2S%. �
Reduce equipment downtime.
* Inspect all city park playgrounds and public facilities on a
weekly basis and with a quarterly written report.
Pick up trash in all -city park facilities daily, empty trash
containers twice per week in off season and three times per week
during peek periods.
Install electrical system in the south side of the park.
Devise emergency procedure in the event park flooding.
Improve workout areas for baseball and softball.
CITY OF STEPHENVILLE
-51-
* PARK & RECREATION PARK MAINTENANCE 01-OS02 *
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ; 1986-87 11987-88 11987-88 ' 1988-89 BUDGET
* BUDGET DATA ' ACTUAL 'BUDGETED 'ESTIMATE 'PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
* PERSONNEL ; 59,639 ; 58,077 ; 59,565 ; 61,138 ; 63,988
* OPERATIONS ; 28,972 ; 37,500 ; 37,225 ; 38,700 ; 42,700
* �
CAPITAL ; 6,715 ; 22,625 ; 22,611 ; 0 ; 33,500
* TOTAL ; 95,326 ; 118,202 ; 119,401 ; 99,838 140,188
* FUNDING SUMMARY:
* TOTAL
* PERSONNEL SUMMARY:
* FULL TIME REGULAR 2 2 i 2 i 2 2
3 3 , ,
* PART TIME ; 5 ; 3 3 ' *
* SEASONAL 15 12 ; 12 ; 12 ; 12
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY MEASURES:
* Maintenance and up-;
* keep of river bank 11000 Hrs.; 11500 Hrs.II500 Hrs.;
* Repair on picnic ; ; i i 1
* tables :20 tables; 132 tableslIS tables;
* Daily maintenance
* on pool and fil-
tering system 114 hr/wk ; 114 hr/wk :14 hr/wk ;
* Electrical system i I
* repairs ; 30 yr ; ; 30 yr ; 30 yr ;
* Public building
* repair due to van-
* dalism (occurences
* per year) ; 60 ; ; 45 ; 40 ;
* Down time for trac-;
* tors from March 1- ;
* October 1 110 hr/wk ; :10 hr/wk ; 7 hr/wk
* Down time for vehi-;
* icles from October ;
* 1-September 3 ; 5 hr/uk ; 115 hr/uk ; 3 hr/wk ;
* Develop baseball
* and softball work-
* out areas ; 8 ; ; 10 ; 20 ;
CITY OF STEPHENVILLE
-52-
CIE
* PARK & RECREATION CEMETERIES 01-0503
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT ;
ACTIVITY DESCRIPTION:
The primary responsibility of the Cemetery Department is to
insure that each of the cemeteries in the city's care are
maintained at a level Which shows the greatest amount of under-
standing and respect for the citizens of Stephenville. The
Cemetery Department personnel are responsible for selling and
keeping records of all cemetery lots, and doing so in the most
professional and understanding manner possible.
ACTIVITY GOALS:
To continue to maintain the cemetery grounds and records in a
professinal and understanding manner that will enlist the trust
of the citizens of Stephenville.
ACTIVITY OBJECTIVES:
Repair roads in all cemeteries.
Reduce vehicle and machinery down tifrie.
Mow all hand mown areas at least once a month, April through
August.
Erect fence along drive at Mt. Olivett.
CITY OF STEPHENVILLE
-53-
PARK & RECREATION CEMETERIES 01-0503
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
I III
EXPENDITURE SUMMARY:
1 1 1 1 I IIE
PERSONNEL ; 30,535 ; 34,137 ; 33,287 ; 33,769 ; 33,769
1 III
OPERATIONS ; 3,948 ; 4,950 ; 4,907 ; 5,700 ; 5,700_
CAPITAL I 5,911 ; 11,000 ; 10,987 ; 5,000 ; 5,800
III
1 I �
TOTAL ; 40,394 ; 50,087 ; 49,181 ; 44,469 ; 45,269
FUNDING SUMMARY:
1 1 III
I I �
TOTAL
PERSONNEL SUMMARY:
* FULL TIME REGULAR
PART TIME i 5 i 4 i 4 4; 4
SEASONAL
ACTIVITY MEASURES:
Molding man hours :2000 hrs.; 12000 hrs.12000 hrs.;
Equipment mainte-
nance 12300 hrs.; 12SOO hrs.12500 hrs.;
+� Roads repaired 11500 ft. ; ; 700 ft. ; 700 ft. ;
Lots sold ; 40 ; ; 45 ; 40 ;
Available lots ; 15SO ; ; 1505 ; 1465 ;
Funerals held ; 47 ; 57 ; 60 ;
Fence -Mt. Olivett
1 I I I
(fence installed) ; -0- ; ; 600 ft . ; -0-
1 �
1 � �
I I III
1 III
IN i i i i I
1 I III
1 I �
I I �
I 1 III
I 1 IIE
I 1 �
III i i i I I
I 1 III
CITY OF STEPHENVILLE
11
-55—
FIRE AND AMBULANCE
Adalinistratiorn
Freventirn/1"u estigation
Suppression
Emergency Medical services
TOTAL FIRE AND AMBULANCE
9
FIRE SUWRY
1986-87 1987-88 1987-88 1988-89
ACTUAL BUDGET PROJECTED BUDGET
79,767.65
83,742.00
66,762.00
76,42I.00
36,701.66
40f661.00
39,768.00
41,699.00
276,423.80
295,884.00
301,879.00
363,003.00
196,280.04
------------------------------------------------------
292,243.00
288,367.00
307,408.00
589,I73.15
712,530.00
696,77-0.00
788,531.00
8
-56-
• FIRE ADMINISTRATION 01-0601
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
This division coordinates and directs the activities of the
Fire Department; including training for fire suppression, fire
prevention, and emergency medical services as well as budget
preparation and management.
ACTIVITY GOALS:
To strive to improve the services that this department provides
to the community with a properly trained, well equipped, and
efficiently run Fire Department.
ACTIVITY OBJECTIVES:
Improve training program.
Lower insurance key rate.
Improve record keeping program.
Improve preventative vehicle maintenance program.
To equip and train personnel as well as keep proper records for
dealing with Hazardous Material incidents and trying to comply
with SARA title III right to know law.
0
CITY OF STEPHENVILLE
-57-
FIRE ADMINISTRATION 01-0601
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 72,815 ; 75,329 ; 59,290 ; 60,061 ; 69,193
OPERATIONS ; 6,952 ; 8,413 ; 7,472 ; 7,228 ; 7,228
CAPITAL
TOTAL ; 79,767 ; 83,742 ; 66,762 ; 670289 ; 76,421
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY: ;
FULL TIME REGULAR ; 1.5 ; 1.5 ; 1.5 ; 1.5 ; 1.5
PART TIME ;
SEASONAL ;
ACTIVITY MEASURES:
Training hours of
paid personnel ; 2,968 ; ; 3,443 ; 2,500 ;
Training hours of ;
volunteer personnel; 11,184 ; ; 1,264 ; 11200 ;
Key rate ; .30 ; ; .30 ; .30 ;
Number of paid
personnel ; 23 ; ; 23 ; 23 ;
Number of volun-
teer ; 40 ; ; 40 ; 40 ;
Comb. Personnel ; 15 ; ; 14 ; 14 ;
CITY OF STEPHENVILLE
• FIRE PREVENTION/INVESTIGATION 01-0602 �
• DEPARTMENT DIVISION/ACTIVITY Y; ACCOUNT
ACTIVITY DESCRIPTION:
This division is responsible for fire code enforcement, fire law
enforement, fire cause determination, arson detection, inspect-
ions, responding to complaints of fire hazards, and public fire
education.
ACTIVITY GOALS:
To better educate the public of hazards of fire.
. To enforce the laws and codes pertaining to fire.
ACTIVITY OBJECTIVES:
Set up an in-service inspection program.
Improve record Keeping.
Improve public fire education.
CITY OF STEPHENVILLE
-59-
FIRE PREVENTION/INVESTIGATION 01-0602
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1 1988-89 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED_-
EXPENDITURE SUMMARY:
* PERSONNEL ; 29,899 ; 32,479 ; 31,591 ; 32,150 ; 32,150
OPERATIONS ; 61803 ; 8,182 ; 8,177 ; 8,097 ; 8,149
CAPITAL ; ; ; ; ; 1,400
TOTAL ; 36,702 ; 40,661 ; 39,768 ; 40,247 ; 41,699
FUNDING SUMMARY: ;
TOTAL
PERSONNEL SUMMARY: ;
FULL TIME REGULAR
PART TIME
SEASONAL
ACTIVITY MEASURES:
Number of inspec-
tions ; 130 ; ; 90 ; 250 ;
Number of man hours; 48.5 ; ; 50 ; 125 ;
Number of public
education programs ; 23 ; ; 25 ; 30 ;
Estimated number of;
attendance ; 11324** ; ; 2,000** ; 20500** ;
Number of: ;
a) Complaints ; 304 ; ; 300 ; 300 ;
b) Inspections ; 504 ; ; 550 ; 550 ;
c) Man Hours ; 181 ; ; 180 ; 180
d) Letters Mailed ; 263 ; ; 265 ; 265
Does not include radio audience
CITY OF STEPHENVILLE
•
FIRE
SUPPRESSION 01-0603
•
DEPARTMENT
DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
This division is responsible
for the effective containment and
extinguishment of fires
and provides rescue services as Well
as aid or assistance to
the community When called upon.in any
emergency. Respond to
hazadous material incidents.
ACTIVITY GOALS:
To continue to provide
quick response to reported fires.
To continue to provide
quick response to request for aid.
To assist the community
When called upon in any emergency.
ACTIVITY OBJECTIVES:
To maintain a response
time of 3 to 4 minutes inside the City
limits.
Have shift personnel involved in in-service inspection program
so they can become more
familiar With local buildings etc. as
well as prevent possible
hazards.
CITY OF STEPHENVILLE
-61-
FIRE SUPPRESSION 01-0603
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 ; 1988-89 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 243,578 ; 2611159 ; 266,728 ; 271,710 ; 271,710
OPERATIONS ; 29,404 ; 29,525 ; 29,951 ; 29,523 ; 54,293
CAPITAL ; 3,442 ; 5,200 ; 5,200 ; 0 ; 37,000
TOTAL ; 276,424 ; 295,884 ; 301,879 ; 301,233 ; 363,003
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 9.5 ; 9.5 ; 9.5 ; 9.5 ; 9.5
PART TIME
* SEASONAL
ACTIVITY MEASURES. -
Number of fire runs; 347 ; ; 472 ; 363 ;
a) Inside city
limits ; 199 ; ; 216 ; 193 ;
b) Outside city
limits ; 148 ; ; 256 ; 170 ;
Number of general
alarms ; 20 ; ; 18 ; 19 ;
Response time din ;
minutes)
a) Inside city
limits ; 3.6 ; ; 3.2 ; 3.7 ;
b) Outside city ;
* limits ; 10.9 ; ; 11.9 ; 11.0 ;
CITY OF STEPHENVILLE
Q
-62-
• FIRE EMERGENCY MEDICAL SERVICE 01-0604
• DEPARTMENT DIVISION/ACTIVITY s ACCOUNT
ACTIVITY DESCRIPTION:
This division provides emergency medical services, pre -hospital
care, and emergency transportation for the sick and injured.
CPR, vehicle extrication, rescues, bandaging and splinting are
Ambulance stand-by for special events, and emergency transfer
of patients from our local hospital to other hospitals available.*
ACTIVITY GOALS:
To continue to provide a quick and dependable response to request*
for an emergency ambulance by and for the citizens of our com-
munity.
To Work toward improving the quality of care given, through
proper training techniques and use of the latest equipment.
Attempt to keep emergency ambulance service available to our
community by trying to eliminate non -emergency runs or tying
up our ambulance for extended periods of time.
Meet or exceed Texas Department of Health requirements on
training and equipment for basic life support.
ACTIVITY OBJECTIVES:
Maintain a response time in the 3 minute range inside the City
limits.
Improve record keeping.
Reduce number of non -emergency runs.
Improve the training program.
Improve the vehicle preventative maintenance program.
CITY OF STEPHENVILLE
-63-
FIRE EMERGENCY MEDICAL SERVICE 01-0604
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * * * * * * * * * * * 4 * * * * * 0 # 0 * * * 0
1986-87 11987-88 11987-88 ; 1988-89 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 169,73S ; 265,389 ; 261,169 ; 270p6OO ; 270v6OO
OPERATIONS ; 25,783 ; '26,854 ; 27,198 ; 27,308 ; 27,308
CAPITAL ; 762 ; ; ; 1 9,S00
TOTAL ; 196,280 ; 292,243 ; 288,367 ; 297,908 ; 307,408
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME
SEASONAL
ACTIVITY MEASURES:
Ambulance Runs ; 6S4 ; ; 565 ; 609 ;
a) Inside city ;
limits ; 514 ; ; 414 ; 464•
b) Outside city
limits ; 107 ; ; 117 ; 112 ;
Runs to other
cities ; 33 ; ; 34 ; 33 ;
Responce Time (in
minutes) ;
a) Inside city
+� limits ; 2.4 ; ; 2.2 ; 2.8 ;
* b) Outside city
* limits ; 8.7 ; ; 9.1 ; 9.0 ;
CITY OF STEPHENVILLE
-65—
POLICE SUMAR;
1986-87 1937-88 1987-88 1988-89
POLICE ACTUAL BUDGET PROJECTED BUDGET
AJiiinistratior.
Patrol
Commuuicatioils
Records
Cribinal Investigation
Parking Enf;rceaent
k1i'val Control
TOTAL POLICE
116,074.24
130,894.00
149,913.00
214,657.00
450,360.11
542,436.00
507,555.00
535,027.00
03,912.80
92,709.00
109,901.00
98.942.00
30,463.93
32,412.00
34,104.00
35,484.00
206,513.59
224,090.00
228,121.00
200,655.00
8,370.77
8,990.00
7,640.00
9,013.00
31,960.93
35,027.00
35,146.00
35,612.00
-------------------------------------------------------
927,656.37
I,0661558.00
1,072,380.00
1,1209,390.00
It
-66-
• POLICE ADMINISTRATION 01-0701
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The police administration activity manages and coordinates the
* various police activities of the City. Planning must be done
on a continual basis to provide for future needs: and research
must be done to facilitate the planning process. Hiring, firing
training, disciplinary action, and other peronnel functions are
conducted through administration.
ACTIVITY GOALS:
To coordinate and manage the resources of the police department
enabling the City to provide a comprehensive law inforcement and
crime prevention program for the residents of Stephenville.
ACTIVITY OBJECTIVES:
To manage the police department so as to provide prompt delivery
of quality law enforcement services.
To ensure that each activity within the police department
acheives its goals and objectives.
To Work toward upgrading police equipmentto provide improved
service.
To improve the selection process to ensure htat only the best
available applicants are selected and retained.
To provide employees of the Stephenville Police Department with
the proper training to accomplish thier jobs in a professional
manner.
To keep employee turnover at less than 10% per year.
4
CITY OF STEPHENVILLE
-67-
POLICE ADMINISTRATION 01-0701
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1 1986-87 11987-88 11987-88 i 1988-89 BUDGET
BUDGET DATA ! ACTUAL !BUDGETED !ESTIMATE !PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 770260 ; 87,757 ; 90,397 ; 124,636 ; 138,463
OPERATIONS ; 371844 ; 43,137 ; 59,516 ; 61,269 ; 61,519
CAPITAL ; 970 ; ; ; ; 14,675
TOTAL ; 116,074 ; 130,894 ; 149,913 ; 185,905 ; 214,657
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 3 ; 4 ; 4 ; 4 ; 4
PART TIME ;
SEASONAL
ACTIVITY MEASURES:
Number of training
hours ; 1200 ; ; 2000 ; 2500
Number of employees'
in training ; 23 ; ; 32 ; 32
* Employee annual
turnover percentage; 6.2S% ; ; 12.S% ; 8.00%
CITY OF STEPHENVILLE
-68-
* POLICE POLICE PATROL 01-0702
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The Police Patrol activity provides the first response to crimi-
nal activity and calls for police service and serves to deter
criminal acts through observation and inspection. It also reg-
ulates traffic, enforeces federal, state and local laws and or-
dinances, investigates vehicle accidents, and responds to all
types of service calls including the preliminary investigation
of reported or suspected crimes.
ACTIVITY GOALS:
To provide thorough and complete patrol of the City.
To enforce all laws in a non-discriminatory manner.
To respond as quickly as possible to request for police service.
To investigate each reported offense as completely as possible
so C.I.D. time involved will be minimized.
ACTIVITY OBJECTIVES:
Develope better relations Within the community.
Prepare a training program that will handle new law, procedures
and technological advances.
Upgrade equipment that is used in everyday functions.
To reduce average response time.
CITY OF STEPHENVILLE
-69-
POLICE POLICE PATROL 01-0702
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 111987-88 ; 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED !ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 395,735 ; 464,665 ; 423,037 ; 454,247 ; 454,247
OPERATIONS ; 43,476 ; 41,771 ; 45,507 ; 43,532 ; 46,787
CAPITAL ; 11,149 ; 36,000 ; 39,011 ; 0 ; 33,993
TOTAL ; 450,360 ; 542,436 ; 507,555 ; 497,779 ; 535p027
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 19 ; 19 ; 19 ; 19 ; 19
PART TIME
SEASONAL
ACTIVITY MEASURES:
Number of calls
answered ; 50181 ; ; 6,000 ; 6,200
Number of tickets
given ; 1,626 ; ; 1,500 ; 1,450
Number of public
appearances ; 20 ; ; 25 ; 25
Number of schools
attended ; 8 ; ; 12 ; 15
Number of manhours
* attending schools ; 296 ; ; 400 ; 450
Number of officers
* certified firearm
proficient ; 30 ; ; 30 ; 30
Number of patrol
cars ; 6 ; ; 6 ; 6
* Number of miles
driven ; 254,004 ; ; 240,000 ; 260v000
CITY OF STEPHENVILLE
POLICE COMMUNICATIONS 01-0703
• • DEPARTMENT
DIVISION/ACTIVITY ACCOUNT
�It ilE i1E 'JIE 31E 31E i1E � � ilE i1E � ilE 91E � � i1E ilE j1E ilt i1E � ilE ilE k ilE ilE � 91E i1F 91E 91fc i1E 91E ilE ilE
ACTIVITY DESCRIPTION:
� The dispatchers, under the supervision of the dispatching �
sargent are responsible for taking all incoming calls, making
call cards, and relaying necessary information to the patrolmen
or investigators. Any information concerning other departments
is placed on radio log sheets be the dispatchers. Dispatchers
deal with the geneal public by issuing garage sale permits,
issuing dog tags, listening to complaints etc. They enter in--
formation concerning stolen property into the computer and
delete it when property is recovered. They run teletype
services for all agencies in the county.
* ACTIVITY GOALS:
* To assist the patrol division and investigators in as efficient
a manner as possible.
To display an interested and congenial manner of dealing with
the public.
To have a good job rapport between the dispatchers and other
departments.
* * * * * * * * * * * * * * * * * fib' * * * * * * * * * * * * * * * 0
ACTIVITY OBJECTIVES:
To insure that all incoming calls are received and followed
through properly.
To display an -interested and congenial manner of dealing with
the public.
To maintain the highest degree of efficiency possible in all
aspects of dispatching.
CITY OF STEPHENVILLE
-71-
POLICE COMMUNICATIONS 01-0703
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
; 1986-87 11987-88 11987-88 ; 1988-89 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 7S,158 ; 86,174 ; 98,887 ; 82,565 ; 82,S65
OPERATIONS ; 8,755 ; 6,535 ; 11,014 ; 10,377 ; 10*377
CAPITAL ; ; ; ; ; 6,000
TOTAL ; 83,913 ; 92,709 ; 109,901 ; 92,942 ; 98,942
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 4 ; 4 ; 4 ; 4 ; 4
PART TIME ; 1
SEASONAL
+� ACTIVITY MEASURES:
Logged responses
by officers ; 5,181 ; ; S,878 ; 6,000
CITY OF STEPHENVILLE
_72_
w
• POLICE RECORDS AND IDENTIFICATION 01-0704
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
This division is the official memory of the Police Department.
* It provides reference and a foundation for case and personnel
management. Also, crime statistics are compiled in order to
educate the public and measure the departments productivity.
ACTIVITY GOALS:
Provide accurate and timely reports to management and to -the
City Council.
Provide information to the patrol and criminal investigation
divisions to assist in the investigation and prevention of crime.*
ACTIVITY OBJECTIVES:
Increase personnel
in records section, to enable the records
section to produce
more detailed summary of police department
activity. Use the
certified officer presently in the records
section to Work in
other areas related to crime analysis.
CITY OF STEPHENVILLE
-73-
POLICE RECORDS AND IDENTIFICATION 01-0704
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 24,868 ; 28,260 ; 28,774 ; 28,747 ; 28,747
OPERATIONS ; 51596 ; 4,152 ; 5,330 ; 6,737 ; 6,737
CAPITAL
TOTAL ; 30,464 ; 32,412 ; 34,104 ; 35,484 ; 357484
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME
SEASONAL
ACTIVITY MEASURES:
Number of reports
processed:
Offense ; 11698 ; ; 1,480 ; 1,550 ;
Incident ; 113 ; ; 242 ; 275 ;
Accident ; 563 ; ; 624 ; 675 ;
Pawn Ticket ; 4,224 ; ; 4,970 ; 5,200 ;
Arrest ; 688 ; ; 528 ; 575 ;
Tickets ; 1,626 ; ; 1,315 ; 1,450 ;
Info. Bulletins ; 19 ; ; -0- ; 52 ;
Council Reports ; N/A ; ; N/A ; 14 ;
Management Reports ; N/A ; ; N/A ; 14 ;
Data Releases: ;
* Government Agencies, N/A ; ;uncounted; 730 ;
Public ; N/A ; ;uncounted; 875 ;
CITY OF STEPHENVILLE
_74-
� 01-0705 �
• POLICE CRIMINAL INVESTIGATION ACCOUNT �
• DEPARTMENT DIVISION/ACTIVITY
ACTIVITY DESCRIPTION:
The Criminal Investigation Division is responsible far the
investigation of all offenses (except Class C misdemeanors)
beyond the preliminary stages. Activities include: Following
up on all felonies, and misdemeanors, conducting crime scene
searches where specialized investigative techniques are
necessary, proper collection of evidence, questioning of wit-
nesses and suspects, surveillance, presentation of various
public speaking programs, liaison with other police agencies,
presentation of prosecution data for the District and County
Attornies, court testimony, investigation of all juvenile cases
and the adhearance to Texas Family Code, and obtaining and ex-
ecution of search warrants.
ACTIVITY GOALS:
To raise clearance
rate of all part
I. crimes: murder, rape,
robbery, aggravated
assault, burglary, theft, and auto theft.
Continual education
of detectives in
most current court cases
involving searches,
seizures and rules of evidence.
Specialize in criminal
investigation
allowing detectives to
become expert in a
type of criminal
investigation field.
To professionalize
CID's image with
the community.
ACTIVITY OBJECTIVES:
To use crime analysis, intellignece, informants, and work with
the Patrol division and all other law enforcement agencies to
achieve a higher clearance rate of crimes.
'To develop better interview and interogation techr�iuues through
training and experience.
To attend schools and seminars conducted by qualified and ap-
*
proved academies and universities.
newsletters pertaining to
To subscribe to current magazines and
recent court decisions.
To keep abreast of new investigative techniques and rules of
evidence.
To present a positive attitude in public relations.
To present a better verbal and visual appearance to the public.
To preform a professional job in crime scene and case prepara-
tion.
Id
CITY OF STEPHENVILLE
-75-
* POLICE CRIMINAL INVESTIGATION 01-0705
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
BUDGET DATA
1986-87
ACTUAL
11987-88
;BUDGETED
11987-88
;ESTIMATE
; 1988-89
PROPOSED
BUDGET
;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL
; 152,097
; 1687850
; 176,741
;
141,600
; 141,600
OPERATIONS
; 540417
; 53,785
; 49,925
;
42,555
; 29,055
CAPITAL
;
; 1,455
; 1,455
;
0
; 30,000
TOTAL
; 206,514
; 224,090
; 228,121
;
184,155
; 200,655
FUNDING SUMMARY:
TOTAL
* PERSONNEL SUMMARY: ;
FULL TIME REGULAR ; 3 ; 4 ; 4 ; 5 ; 5
PART TIME ; ; ; 0 ; 2 ; 2
SEASONAL
ACTIVITY MEASURES:
Hours of schools
attended ; 160 ; 460 ; 458 ; 460 ;
Clearance rate ; 40% ; 48% ; 3S% ; 40% ;
Cases assigned ; 1,303 ; 1,357 ; 1,285 ; 1,355 ;
Criminal cases
+� filed in court ; 192 ; ; 150 ; 190 ;
CITY OF STEPHENVILLE
• POLICE PARKING ENFORCEMENT 01-0706
•DEPARTMENT
ye ye yc �e aeD�IeVISION/ACTIVITY ACCOUNT
yt
ACTIVITY DESCRIPTION:
The parking enforcement officer primarily Works the downtown
area to enforce overtime and improper parking.
ACTIVITY GOALS:
To enforce parking violations.
ACTIVITY OBJECTIVES:
To enforce the two hour parking limit.
To enforce other parking violations.
CITY OF STEPHENVILLE
-77-
* POLICE PARKING ENFORCEMENT 01-0706
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 ; 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ,ESTIMATE ;PROPOSED ;ADOPTED___ +�
EXPENDITURE SUMMARY:
PERSONNEL ; 7,172 ; 701844 ; 61646 ; 7,870 ; 7,870
OPERATIONS ; 11,199 ; 1,146 ; 994 ; 1,143 ; 1,143
CAPITAL
TOTAL ; 8,371 ; 8,990 ; 7,640 ; 9,013 ; 9,013
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME
SEASONAL
ACTIVITY MEASURES:
Number of two hour
parking tickets
given ; S00 ; ; 1,200 ; 1,200 ;
CITY OF STEPHENVILLE
_7g_
s
01-0707
s POLICE ANIMAL CONTROL DIVISION/ACTIVITY ACCOUNT �
0 DEPARTMENT
s ACTIVITY DESCRIPTION:
* The animal control division provides protection from dangerous �
• animals and investigates animal abuse. This division also
+� enforces ordinances regulating control of animals involving un-
leashed animals, stray animals, and animals not properly con-
* trolled by their owners. This division also enforces licensing
* and inoculation requirements.
ACTIVITY GOALS:
* To provide enforcement of municipal and state laws regarding s
* animal control and protection.
� s
s �
� s
s �
+� ACTIVITY OBJECTIVES:
* Reduce the number of dog bites by impounding loose animals.
s Be alert for diseased and rabid animals. s
* Protect animals against abuse. s
s �
s �
s �
s �
s �
s �
CITY OF STEPHENVILLE
311I AN3Hd31S 30 AIM
0
i 00v L8£ ; 86S ; slewtue paseaoaa
1 OOZ`T 9604T SW T Slleo a6ael qe Boo
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SLZ`T 99Z`T i 6924T ; papunodwL slewLub
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= S3unSb3W AI I A 113V
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t T T T T dyin938 3W I l 1-inA
= AHvwwnS 13NNOS83d
i i i i i 1d101
=Amdwwns 9NIONn3
ZT9`S£ i ZT94S£ i 9VT4S£ i LZO`S£ i 19641£ i 1d101
6TS`OT i 61S`OT i LO£`OT 1 6W OT i T£9`OT i SNOIlb83d0
£604SZ i £604SZ i 6£84VZ i 89S4VZ i 0££`TZ i 13NNOSH3d
r A8vwwns 38n1ION3dX3
03ld0OV; 03SOd0ddi 31VWI1S3a 03139an9; 1dn10d VIVO 139an9
139t1n9 68-886T i 88-L86Ti 88-L86Ti L8-986T
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LOLO-TO 10a1NO3 1bWINb 30I10d
-6L-
-81—
PUBLIC UORK'S SUMMARY
1986-87 1987-88 1987-88 1988-89
PUBLIC WORKS ACTUAL BUDGET PROJECTED BUDGET
Administration/Planning
Inspections
Street Raintenanae
Street Lighting
Planicipal Building
TOTAL PUBLIC WORKS
34,313.90
114,184.00
112,888.00
117,916.00
31,250.25
54,416.00
51,883.00
54,312.00
404,507.85
415,284.00
404,433.00
412,528.00
91,160.40
95,000.00
76,000.00
81,000.00
15,008.99
20,424.00
21, 02.00
?3,850.00
576,241.39 699,308.00 667,006.00 6u9,606.00
-8a-
* PUBLIC WORKS PLANNING/ADMINISTRATION 01-0801
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION:
* The planning department provides coordination, processing, and
* staff review of all zoning cases, plats, site plans, plat
* vacations, and development proposals; staff support to the
* Planning -Zoning Commission , Board of Adjustments, and City
* Council. Assists property owners in zoning matters and infor-
* mation relating to the Zoning and sub division ordinances,
* assists developers and engineers in planning matters; investi-
gates zoning ordinance violations; reviews comprehensive plan
* and land use plan as needed.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY GOALS:
*
* To develope and maintain a planning program which is responsive
* to the decision making needs of the City Administrator, City
* Council, boards and commissions, public and developers.
* Provide timely and uniform information of zoning information to
* developers, engineers and the public.
* Continue to strive for a greater emphasis on public reactions.
*
*
*
*
*
*
*
*
*
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * *
* ACTIVITY OBJECTIVES:
* To provide asistance to the various boards, commissions,
City
* Administrator and City Council through reports and attendance
* at the meetings.
* To provide informmtion to developers and property owners
and to
* assist them in implementatin of their plans.
* To recommend amendments to city zoning, subdivision, and
code of
* ordinances as may be required.
* To provide training to.employees.
*
*
*
*
*
*
*
CITY OF STEPHENVILLE
-83-
PUBLIC WORKS PLANNING/ADMINISTRATION 01-0801
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
BUDGET DATA
!
1986-87
ACTUAL
11987-88
;BUDGETED
11987-88
!ESTIMATE
1988-89
!PROPOSED_
BUDGET
!ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL
;
267436
; 69,017
; 67,614
; 68,054
; 717711
OPERATIONS
;
7,878
; 45,167
; 457274
; 46,205
; 46,205
* CAPITAL
TOTAL
;
34,314
; 114,184
; 112,888
; 114,259
; 117v916
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ;
2
;
2 ;
2
;
2
;
2
PART TIME
SEASONAL
ACTIVITY MEASURES:
P-Z staff reports ;
53
;
;
58
;
60
* BOA staff reports ;
24
;
;
23
;
20
Number of sub-
division plats/or
replats processed ;
33
;
;
35
;
40
;
Number of zoning
requests processed ;
11
;
;
18
;
20
;
Number of B.O.A.
applications pro-
cessed ;
24
;
;
23
;
20
Hours of training
credit received ;
0
;
;
0
;
12
Man hours attending;
meetings ;
60
;
;
75
;
80
;
Zoing ordinance
reviews and updates;
9
;
;
5
;
5
;
R.O.W. Purchase
and sale reviews ;
-0-
;
;
4
;
5
;
Comprehensive Plan
work sessions ;
2
;
;
6
;
4
;
CITY OF STEPHENVILLE.
-84-
* PUBLIC WORKS INSPECTION f 01-0802
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT * :
* ACTIVITY DESCRIPTION:
* To issue licenses and permits according to code requirements and
* collection of fees; to inspect new and existing buildings for
* code compliance and safety; to enforce all applicable codes as
* adopted by the City Council and to enhance the character and
* safety of the community.
*
ACTIVITY GOALS:
*
To
increase overall efficiency of operations.
*
To
maintain a higher level of compliance and enforcement.
*
To
improve public relations and personal contact.
*
*
*
*
*
*
*
*
*
*
*
*
*
* * i * ,* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY OBJECTIVES: *
* To enforce the provisions of the City of Stephenville Building,
+ Electrical, Plumbing, and Zoning Codes, as adopted by the City
* Council.
* To provide
inspections
as soon as possible when they are
* requested.
* To process
applications
for permits and customer need in a
* timely manner.
* To provide
training to
employees.
* To provide
information
to the public in a timely manner.
* Develope and implement
a computerized record keeping system.
*
*
*
*
*
*
*
*
*
*
*
*
*
CITY OF STEPHENVILLE
_85_
PUBLIC WORKS INSPECTION 01-0802
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 25,835 ; 50,192 ; 47,515 ; 47,902 ; 47,902
OPERATIONS ; 4,729 ; 4,224 ; 4,368 ; 4,910 ; 4,910
CAPITAL ; 686 ; ; ; ; 1,500
TOTAL ; 31,250 ; 54,4161; 51,883 ; 52,812 ; 54,312
FUNDING SUMMARY. -
TOTAL
* PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 2 ; 2 ; 2 ; 2 ; 2
PART TIME
SEASONAL
ACTIVITY MEASURES:
Number of inspec-
tions performed ; 11,258 ; ; 1,150 ; 1,200 ;
Permits issued:
Building ; 162 ; ; 155 ; 150 ;
Electrical ; 272 ; ; 260 ; 255 ;
Plumbing ; 226 ; ; 225 ; 200 ;
Sign ; 63 ; ; 80 ; 70 ;
Demolition ; N/A ; ; 10 ; 12 ;
House Moving ; N/A ; ; 10 ; 12 ;
Board meetings:
Electric ; 6 ; ; 6 ; 6 ;
Plumbing ; 0 ; ; 6 ; 6
Building ; 3 ; ; 6 ; 6 ;
Hours of training
credit received ; -O- ; ; 20 ; 20 ;
CITY OF STEPHENVILLE
-86-
• PUBLIC WORKS STREET MAINTENANCE 01-0803
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT _
ACTIVITY DESCRIPTION:
The street maintenance division provides maintenance and re-
construction of streets, alleys, drainage ways, street name
signs, regulatory signs, and right of ways. The department is
responsible for street sweeping, seal coating, street overlays
street cut repairs, and sanding of streets during icing condi-
tions. Additionally, the street maintenance division provides
support to other departments that may require the services of
equipment and manpower.
ACTIVITY GOALS:
* To develope a systematic street maintenance program of seal
coating, overlaying, patching, street name signs, street regula-
tory sign replacements and'street sweeping.
To respond to citizen'needs in regards to streets, street right
of ways and drainage problems in a timely manner.
ACTIVITY OBJECTIVES:
To follow guidelines of asphalt institute and develope a pave-
ment distress survey of each street in the City.
To continue to repair potholes in the streets until streets can
be repaired with overlay or sealcoat.
To sweep the downtown areas once per week and sweep residential
0 areas twice per year. Major streets will be swept as needed to
maintain a clean appearance.
To continue to replace street name signs until all the old signs
have been replaced.
To replace old regulatory signs and to ensure all signs meet
state uniform traffic manual standards.
To replace existing culverts and drains with valley gutters and
storm sewers.
To continue to process "Action Request" forms and respond to
citizen needs promptly.
To provide training opportunities to all personnel.
CITY OF STEPHENVILLE
_87_
PUBLIC WORKS STREET MAINTENANCE 01-0803
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1988-89 BUDGET
BUDGET DATA ; ACTUAL BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 151,292 ; 1559504 ; 140,336 ; 161,855 ; 161,855
OPERATIONS ; 230,208 ; 217*380 ; 221,697 ; 225,880 ; 22S,880
CAPITAL ; 2301.008 ; 42,400 ; 42,400 ; 24,393 ; 24,793
TOTAL ; 404,508 ; 415,284 ; 404,433 ; 412,128 ; 412,528
FUNDING SUMMARY: ;
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 8 ; 8 ; 8 ; 8 ; 8
PART TIME
* SEASONAL ;
ACTIVITY MEASURES:
Miles of streets
maintained ; 65 ; ; 65 ; 67 ;
Square yards of ;
streets seal coated; 108,558 ; ; 100,000 ; 100,000 ;
Square yards of ;
streets overlayed ; 3,340 ; ; 25,000 ; 25,000 ;
St. cuts repaired ; N/A ; ; 100 ; 100 ;
Feet of street ;
reconstruction ; 6,150 ; ; 1,000 ; 1,200 ;
Number of street
name signs replaced; 20.0 ; ; 200 ; 200 ;
Number of action ;
requests Worked ; 225 ; ; 200 ; 200 ;
Hours of training
credits received ; 64 ; ; 100 ; 100 ;
CITY OF STEPHENVILLE
..gg_
� :. O l -0804 �
+� PUBLIC WORKS -STREET LIGHTING �;
DEPARTMENT
DIVISION/ACTIVITY' ACCOUNT
ACTIVITY DESCRIPTION:
� activit provides for repair and maintenance of street
This Y �
* lights. in the C i tY . +�
ACTIVITY GOALS:
• N/A
* ACTIVITY OBJECTIVES: +�
* N/A
CITY OF STEPHENVIL.LE
-89-
1�
PUBLIC WORKS STREET LIGHTING 01-0804
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* 1 1986-87 11987-88 11987-88 1988-89 BUDGET
BUDGET DATA ACTUAL !BUDGETED ;ESTIMATE !PROPOSED ;ADOPTED
� 1 1 1 1 1 IfE
! 1 1 1 1
EXPENDITURE SUMMARY:
1 1 1 1 1
PERSONNEL
OPERATIONS ; 91,160 ; 95,000 ; 76,000 ; 81,000 ; 81,000
� 1
CAPITAL
� 1 1 1 1 1 ICE
TOTAL ; 911,160 1 95,000 ; 76,000 ; 81,000 ; 81,000
FUNDING SUMMARY:
1 1 1 1 1
� L i i i i 111
TOTAL
+� PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME
SEASONAL
ACTIVITY MEASURES:
Street lights
maintained ; 880 1 893 1 ; 910 ; �!
City leased
+� Guard lights 1 27 ; 27 ; ; 27 1
1 1 1 1 !
1 �
ICI 1 1 1 i i �
� I 1 1 1 I ill
1 1 1 1 1
1 1 I 1 1
1 1 1 1 1
1 1 1 1 1
i i i i 1
1 1 1 1 !
� 1 1 I 1 1 ill
1 I 1 1 !
� 1 1 1 1 1 ifl
1 1 1 1 1
1 1 1 1 1
� 1 1 1 1 1 ill
1 1 1 1 1
CITY OF STEPHENVILLE
• PUBLIC WORKS MUNICIPAL BUILDING O1-OBOS
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
This activity has the responsiblility for the maintenance of
City Hall.
ACTIVITY GOALS:
N/A
ACTIVITY OBJECTIVES:
N/A
CITY OF STEPHENVILLE
-91-
PUBLIC WORKS MUNICIPAL BUILDING 01-0805
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 ,; 1988-89 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL
OPERATIONS ; 15,009 ; 20,424 ; 21,802 ; 23,850 ; 23,8S0
CAPITAL
�• i i i i i �
TOTAL ; 15,009 ; 20,424 ; 21,802 ; 23,8SO ; 23,8SO
FUNDING SUMMARY:
J
TOTAL
* PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME
SEASONAL
ACTIVITY MEASURES:
N/A
CITY OF STEPHENVILLE
-93—
WATER AND WASTEWATER FUND SUMMARY
1986-87 1987-88 1987-88 19S8-89
WATER AND WASTEWATER FUND ACTUAL BUDGET PROJECTED BUDGET
Water Production
Water Distribution
Wastexater Collection,
WasteHater Treatment
Billing and Collections
Non -Departmental
TOTAL WATER AND WASTEWATER FUND
274,155.79
274,204.00
274,896.00
284,321.00
274,685.34
272,537.00
261,735.00
292,439.00
167,171.80
219,276.00
168,877.00
168,395.00
141,749.05
139,515.00
121,565.00
134,179.00
78,819.11
75,747.00
75,177.00
64,466.00
1,466,630.38
1,549,210.00
1,549,210.00
i,5461295.00
-------------
21403,211.47 2,530,489.00 2,451,460.00 21490,145.00
-94-
* WATER WATER PRODUCTION 02-3001
* DEPARTMENT DIVISION/ACTT-VZTY ACCOUNT
ACTIVITY DESCRIPTION:
The water production activity is responsible for operating
and
maintaining water wells, storage tanks, instrumentation, and
the pumping of potable drinking water to the residents of
the
City of Stephenville. Supervisors, water plant operators,
and
ground keeping personel are included in this activity.
ACTIVITY GOALS:
To meet customer demands for water during peek times of consump-
tion and provide adequate water for fire protection.
To reduce overtime requirements of personnel.
To have better.qualified employees.
To keep well sites, pump stations, and storage tank sites neat,
painted, and well groomed.
ACTIVITY OBJECTIVES:
To continue to try to obtain a surface
water supply on the
Paluxy watershed.
+�
to continue to drill wells as needed to
meet customer demands.
To produce water meeting Department of
Health parameters.
To maintain wells, pumps, and storage
tanks in proper working
order.
To provide training opportunities for
all personnel.
CITY OF STEPHENVILLE
-95-
WATER WATER PRODUCTION 02-3001
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1 1986-87 11987-88 11987-88 1 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 61,466 ; 45,504 ; 47,211 ; 47,505 ; 52,891
OPERATIONS ; 212,690 ; 228,700 ; 227,685 ; 230,510 ; 231,430
TOTAL ; 274,156 ; 274,204 ; 274,896 ; 278,015 ; 2841,321
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY. -
FULL TIME REGULAR ; 2 ; 2 ; 2 ; 2 ; 2
PART TIME
SEASONAL
ACTIVITY MEASURES:
Number of water
wells ; 29 ; ; 28 ; 29 ;
Gallons produced
per year ; 861MG ; ; 890MG ; 910MG ;
Water samples
collected ; 220 ; ; 255 ; 255
Water samples
with co 1 i form
organisms present ; 0 ; ; 0 ; 0
Gallons of e l evated ;
storage ; 500,000 ; 11250,000 11250,000
Gallons of water in;
ground storage 12500,000 ; ;4500,000 :4500v000 ;
Population of City ; 14,850 ; ; 1511250 ; 15,550 ;
Hours of training
credit received ; 40 ; ; 80 ; 80 ;
CITY OF STEPHENVILLE
- 9�
*
WATER WATER DISTRIBUTION 02-3002
*
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The Water distribution activity is responsible for assuring
delivery of potable Water to the residents Without a deteriora-
tion of quality during the delivery process. Maintain adequate
tap pressures, and provide adequate Water for fire protection
purposes, by providing general and preventative maintenance to
the Water distribution system.
ACTIVITY GOALS:
To have better qualified employees.
To reduce overtime requirements of personnel.
To reduce meter reading errors and increase efficency of meter
readings.
To provide Water to customers in adequate amounts and pressures
to meet the needs of customers.
To provide adequate fire protection to the residents.
Strive for better customer relations.
ACTIVITY OBJECTIVES:
*
To provide training opportunities for all personnel.
To flush, color code and paint fire hydrants.
To replace small inadequate Water lines and Water lines requir-
ing high maintenance due to leaks.
Replace old and defective fire hydrants.
Test and replace Water meters at 10 year intervals.
Operate Water valve periodically and replace defective valves.
CITY OF STEPHENVILLE
-97-
1�
WATER WATER DISTRIBUTION 02-3002
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 ; 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 140,725 ; 129,937 ; 121,800 ; 150,314 ; 150,314
OPERATIONS ; 133,961 ; 142,600 ; 139,935 ; 142,175 ; 142,17S
I 1 1 1 1
� 1 1 1 I 1 IlE
1 t 1 I 1
TOTAL ; 274,686 ; 272,537 ; 261,735 ; 292,489 ; 292,489
FUNDING SUMMARY:
� 1 1 1 I 1 111
1 1 1 1 1
1 1 1 1 1
� 1 1 1 1 1 Ill
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR 7 7+ 7 7 i 7
PART TIME
SEASONAL
1 1 1 1 1
ACTIVITY MEASURES:
Water main leaks
1 1 I I 1
repaired ; 135 ; ; 40 ; 30
Water meters tested;
and replaced ; 50 ; ; 400 ; 700
Number of new
1 1 1 t 1
meters installed ; 75 ; ; 35 ; 35 ;
Number of fire
hydrants ; 400 ; ; 520 ; 52S
Fire hydrants re-
paried or replaced ; 10 ; ; 12 ; 24
Hours of training
credit received ; 120 ; ; 240 ; 560
� 1 I 1 1 1 Ili
I I 1 1 1
� I 1 I 1 1 IlE
1 1 1 I 1
� 1 1 1 1 I ilE
1 1 1 1 1
1 1 1 I 1
1 1 1 1 1
� 1 1 1 1 1 ill
1 1 1 1 1
� 1 1 1 1 1 iKr
1 l 1 1 1
Ilt ilt 111 111 iM 111 ill ill ill 111 ill ill � � Ili III 111 Ill 111 IM �1 ilE 111 IIE ill 111 #ll Ifl 111 111 Ifl 111 111 111 Ili ill ill Ill
CITY OF STEPHENVILLE
_9S_
•
WASTEWATER WASTEWATER COLLECTION
02- 1
•DEPARTMENT
I SyION/A,CTIVY ITyYy�.
�...
ACCOU
yyy�
`DyIV
y�C�CO�UNTy
�
ACTIVITY DESCRIPTION:
The Wastewater collection activity provides for the collection
and transmission of all wastewater to the wastewater
treatment
facility.
ACTIVITY GOALS:
To reduce main line stoppages.
. To have better qualified employees.
To reduce overtime requirements for employees.
To reduce infiltration and exfiltration during times
of heavy
�
rainfall.
To provide wastewater collection to all city residents.
Strive for better customer relations.
ACTIVITY OBJECTIVES:
To provide a continual preventative maintenance program.
To provide training opportunities to all employees.
To extend service mains to all areas of the city not
served at
the present time.
CITY OF STEPHENVILLE
It
-99-
* WASTEWATER WASTEWATER COLLECTION 02-3101
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 ,; 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED !ADOPTED �
EXPENDITURE SUMMARY:
PERSONNEL ; 103,084 ; 98,564 ; 83,907 ; 81,118 ; 81,118
OPERATIONS ; 64,088 ; 120,712 ; 84,970 ; 870277 ; 87,277
TOTAL ; 167,172 ; 219,276 ; 168,877 ; 168,395 ; 168,395
FUNDING SUMMARY:
1 ' '
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 4 ; 4 ; 4 ; 4 ; 4
PART TIME
SEASONAL
ACTIVITY MEASURES:
Number of main l i ne ;
stoppages Worked ; 58 ; ; 24 ; 20
Number of tap line
stoppages Worked ; 27 ; ; 30 ; 30
Number of feet of
sewer mains rodded,;
flushed for pre-
+� ventative mainten-
ance ; 849000 ; ; 47,934 ; 30,000
Hours of training
* credit ; 120 ; ; 240 ; 240
CITY OF STEPHENVILLE.
-10o-
02-3102
* WASTEWATER WASTEWATER TREATMENT E ACCOUNT
* DEPARTMENT
DIVISION/ACTIVITY ACCO-
� �It jlt � � � � � j1E ilt �' �It ilE' jIE � � � j1E alE � � •`•�, . �;•''�.. t� . �1t alE � � � � � j1E � �
ACTIVITY DESCRIPTION:
The wastewater treatment activity provides for the treatment
* and disposal of wastewater While meeting the requirements of the
Texas Water Commission and the Evironmental Protection Agency.
ACTIVITY GOALS:
To provide for the disposal of wastewater in a safe and sanitary
. manner.
To reduce overtime requirements of personnel.
To have better qualified employees.
ACTIVITY OBJECTIVES:
To provide a continual preventative maintenance program.
To reduce plant down time and overtime.
To monitor treatment plant influent and effluent to assure it
meets regulatory agencies requirements.
To provide training opportunities to all employees.
To dispose of all grits, rags, and sludges according to regula-
tory agencies requirements.
CITY OF STEPHENVILLE
-101-
* WASTEWATER WASTEWATER TREATMENT 02-3102
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 68,723 ; 64,769 ; 64,967 ; 59,721 ; S9,721
OPERATIONS ; 73,026 ; 74,746 ; S6,598 ; 74,458 ; 74,4S8
TOTAL ; 141,749 ; 139,S1S ; 121,565 ; 134,179 ; 134,179
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 3 ; 3 ; 3 ; 3 ; 3
PART TIME
SEASONAL
ACTIVITY MEASURES:
Number of times
wastewater effluent;
did not meet State '
& Federal standards; 1 ; ; 2 ; 0 ;
Hours of training
credit received
a) Schools ; 60 ; ; 120 ; 240
b) Assc.Meetings ; 50 ; ; 60 ; 72 ;
Gallons treated
per year ; SOON ; ; 520M ; 520M
Average daily flow
in gallons ; -1.37 ; ; 1 11.321mgd ;
Average B.O.D. per
year ; 8mg/1 ; ; 6mg/1 ; 6mg/1 ;
Average T.S.S. per
year ; 10mg/1 ; ; 8mg/1 ; 8mg/1
CITY OF STEPHENVILLE
-102-
� r
* FINANCE UTILITY BILLING & COLLECTION 02-3201
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
This activity under the supervision of the Finance Director, is
responsible for billing and collection of all water, sewer and
garbage customer accounts; -and all associated recordkeeping.
ACTIVITY GOALS:
To assist customers in obtaining and terminating water, waste-
water and other related services in a timely manner.
To maintain the financial integrity of the water, wastewater
and garbage fund through prompt and accurate billing,
collection, and accounting for utility payments for services
provided, and the collection of past due accounts.
To provide all services to the public in a courteous and prompt
manner.
ACTIVITY 08JECTIVES:
Work effectively with the field personnel in an effort to
prov i clt, ti re cu°a 1:��;;;�:r u i 1:h requested ini urma t i or, ,Cid
To :�ur;Linuc to process service orders within the same working
day.
To input meter readings accurately and on a timely basis so
that bills are calculated correctly and are mailed on time.
Monitor water pumped versus water billed.
Deposit cash receipts daily.
To mail past due reminders at least one week prior to ter-
mination of services.
Implement a cross reference and identification system to assist
in locating delinquent customers.
Post all payments daily.
Submit accurate reports to the accounting department.
To communicate billing and payment procedures to the customer in
a knowledgable and understandable manner.
CITY OF STEPHENVI.LLE
-103-
* FINANCE UTILITY BILLING & COLLECTION 02-3201
• * DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87
11987-88
11987-88
1988-89
BUDGET
BUDGET DATA
ACTUAL
;BUDGETED
;ESTIMATE
;PROPOSED
;ADOPTED_
EXPENDITURE SUMMARY:
PERSONNEL
;
53,824
;
36,650
;
36,696
;
37,551
;
38,165
OPERATIONS
;
24,995
;
39,097
;
38,481
;
26,301
;
26,301
TOTAL
;
78,819
;
75,747
;
75,177
;
63,852
;
6.4,466
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
i
2
2;
2
i
2
i
2 "E
PART TIME
SEASONAL
ACTIVITY MEASURES:
* Number of accounts
monthly average
;
4,976
;
;
4,997
;
510018
New accounts
;
962
;
;
956
;
950
Terminations
;
720
;
;
818
;
916
Transfers
;
252
;
;
211
;
200
;
Days collections
* Were deposited
daily
;
247/253
;
;
247/253
;
247/253
;
* Days collections
Were posted daily
;
253/253
;
;
253/253
;
253/253
* Utility bills
mailed & drafted
;
59.,230
;
;
61,304
;
63,000
Number of past due
reminders mailed
;
7,428
;
;
6,935
;
6,442
Number of months
statements and/or
reminders mailed
as scheduled
;
72
;
;
12
;
12
Percentage of error'
free statements
;
98%
;
;
997
;
997
CITY OF STEPHENVILLE
-104-
•
SANITARY LANDFILL SOLID WASTE LANDFILL 03-SO01
•
DEPARTMENT DIVISION/ACTIVITY, ACCOUNT
v
ACTIVITY DESCRIPTION:
The solid Waste department is responsible for the disposal of
solid Wastes and brush received from residential and commercial
customers located in Stephenville, Dublin and Erath County.
The department is responsible for receiving permits from The
State Health Department and other agencies as may be required
When new cells are constructed for placement of solid Wastes.
Work crews are required to compact and cover the solid wastes
daily.
ACTIVITY GOALS:
Work with engineers and City Council in complying with State
Health Department regulations.
To identify alternate means of solid Waste disposal.
Identify ways to extend useable life of landfill.
ACTIVITY OBJECTIVES:
To cover the solid wastes dumped at the landfill each day with
dirt as required by State Health Department.
To keep roads to the landfill cleaned up and keep landfill and
adjacent property free of litter.
To respond to complaints as soon as possible.
To provide training to department personnel through seminars
and schools.
Research more methods of operation.
CITY OF STEPHENVILLE
-105-
SANITARY LANDFILL SOLID WASTE LANDFILL 03-5001
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 i 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED 'ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 69,570 ; 53,584 ; 43,055 ; 450882 ; 46,182
OPERATIONS ; 29,500 ; 93,743 ; 100,588 ; 105,715 ; 105,715
OTHER ; 28,500 ; 67,213 ; 67,213 ; 79,656 ; 79,656
TOTAL ; 127,570 ; 214,540 ; 210,856 ; 231,253 ; 231,553
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME ; 3 ; 4 ; 4 ; 4 ; 4
SEASONAL
ACTIVITY MEASURES:
Number of days
solid Waste are not;
covered per State
Health Department
* rules ; 7 ; ; 9 7
Complaints on
operation of land-
fill ; 1 ; ; 10 ; 5
Hours of training
credits received ; 0 ; ; 20 ; 5
Number of customers; 11,857 ; ; 111,000 ; 11,500
CITY OF STEPHENVILLE
-i06-
AIRPORT AIRPORT 04-6001
DEPARTMENT DIVISION/ACTIVI;TY. ACCOUNT
ACTIVITY DESCRIPTION:
The Stephenville Municipal Airport, Clark Field, consists of one
main lighted runway, VASI equipped, and one crosswind runway.
Included is a nondirectional radio and unicom. Buildings in-
clude two 8-unit T-hangers, a main hangar/shop building and
terminal area housing a small office and visitor's lounge. As
a convenience for airport visitors the City also provides a
courtesy car. Although the airport facilities are owned by the
City of Stephenville, operations are contracted to C&F Aviation.
Additionally a City Council appointed Airport Advisory Board,
consisting of eight citizens, is established to make recommenda-
tions regarding studies, construction, improvements, and re-
lated matters.
• ACTIVITY GOALS:
• To provide a business service airport to meet the needs of the
flying public in the Stephenville area.
ACTIVITY OBJECTIVES:
N/A
s
CITY OF STEPHENVILLE
-107-
AIRPORT AIRPORT 04-6001
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 ; 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 0; 0; 0; 0; 0
OPERATIONS ; 16,982 ; 19,300 ; 13,236 ; 19,625 ; 19,625
OTHER ; 10,500 ; 10,500 ; 10,500 ; 10,500 ; 5,500
TOTAL ; 27,482 ; 29,800 ; 23,736 ; 30,125 ; 25,125
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME
SEASONAL
ACTIVITY MEASURES:
N/A
CITY OF STEPHENVILLE
—t09—
R
•
CITY OF STEPHENVILLE
5 YEAR
CAPITAL REPLACEMENT PLAN
------------------------
GENERAL FOND
------------
GENERAL GOVERNMENT
Sub -total
FINANCE
Typewriter
Copy Machine
Sub -total
LEGAL
Computer Program Changes
Typewriter
Sub -total
LIBRARY
Micro -film Reader
Shelving
Book Charge Machine
Copy Machine
Typewriter
Renovate Checkout Area
Sub -total
PARKS AND RECREATION
Pick-up Truck
Meedeaters
Pipe Fence Optimist Field
Tractor and Mower
Turf Vehicle
Radio and Pagers
Playground Equipment
Picnic Tables, Benches, Grills
Poles 6 Underground Miring - LL Field
Floor S Fence - Equip. Storage Bld.
P.A. System and Speakers
Pitching Machine
f
Sub -total
1988-89 I989-90 1990-91 1991-92 1992-93
------------------------------------------------------------------------------
------------------------------------------------------------------------------
0 0 0 0 0
350
6,000
------------------------------------------------------------------------------
0 350 6,000 0 0
11000 I1000
350
------------------------------------------------------------------------------
0 11000 0 11350 0
1,500
1,000
660
2,000
300
2,000
------------------------------------------------------------------------------
0 3,500 1,660 300 2,000
2,500
23,000
11,000
800 800
30,000
I0000
3,500 3,000 3,000
10,000
5,000
2,000
1,500
------------------------------------------------------------------------------
36,000 28,000 16,300 30,000 13,800
5,000
1,500 1,500
10,000
-110-
CITY OF STEPHENVILLE
•
5 YEAR
CAPITAL REPLACEHENT PLAN
------------------------
1988-89
------------------------------------------------------------------------------
1989-90
1990-91
1991-92
1992-93
CEHETERY
Pick-up Track
11,000
Back Pack Blower
400
400
Needeaters
400
400
Re -top Rock Fence - West End
MOO
Lights for Entrance Gate
-----------------------
11000
-----------------------------------
Sub-total
----------- ---------
800
2,000
19000
111800
0
FIRE AND AMBULANCE
Fire MarshaI's Car
15,650
Ambulance Chassis
I6,800
Aerial/Pamper Truck (10 yr. payout)
34,000
46,637
46,637
46,637
Booster Truck (5 yr. payout)
I3,400
10,201
10,201
10,201
1500' of 3' Fire Hose
41000
Copy Machine
MOO
Bunker Gear
91000
Station Appliances
3,500
Station Generators
6,000
Air Pack Bottles
570
11800
Station Furniture
2,000
2,000
Portable Generator
1,200
Air Packs
3,000
31000
Portable Radio
1,400
Pagers and Chargers
1,750
Rescue Tool
9,500
Haz-Mat Suits
91000
Hose Nozzles
2,000
2,000
-----------------
Sub-total
---------------------------------------------
11,470
70,550
----------------
72,638
89,338
70,588
POLICE
Animal Control Vehicle and Cage
15,500
Teletype
61000
Radar Units
31005
3,005
Protective Vests
31255
3,255
Patrol Vehicles
27,420
41,400
17,800
42,000
28,200
Portable Radios with Chargers (5)
31065
31500
Copy bachine
1,500
Typewriters (3)
LOU
Sirens
400
400
Furniture
MOO
Camera
150
Light Bars (2)
11250
Protective Cage
------------------
500
--------------------------
550 t
Sub-total
----------------------------------
42,745
66,060
29,800
46,550
31,000
w
-111-
CITY OF STEPHENVILLE
5 YEAR
CAPITAL REPLACEMENT PLAN
------------------------
PUBLIC WORKS
Dump Truck
Pager
Two -Way Radio
Loader
10 Ton Iron Wheel Roller
Street Sweeper (5 yr. payout)
Pick-up Truck
Motor Grader (5 yr. payout)
Sub -total
TOTAL GENERAL FOND
WATER AND WASTEWATER FOND
Nigh Velocity Sewer Machine
Computer Upgrade
Booster Pump - Airport Pump Station
Water Line Replacement
Wastewater Line Replacement
Tractor with Mower
Pick-up Truck
Dump Truck
Backhoe
Sewer Rodder
City Park Lift Station
TOTAL WATER AND WASTEWATER FOND
LANDFILL FUND
Bulldozer
Pick-up Truck
Equipment Shelter
Land Purchase for New Site
TOTAL LANDFILL FUND
1988-89
------------------------------------------------------------------------------
I989-90
1990-91
1991-92
1992-93
25,000
26,000
16,000
500
11000
19,393
18,206
17,0I7
25,000
18,000
I8,271
18,271
18,271
12,000
13,000
20,000
20,301
20,301
------------------------------------------------------------------------------
20,893
73,206
106,288
77,572
38,572
111,908
244,666
233,686
256,910
155,960
25,000
50,000
I0,000
MONO
150,000
150,000
150,000
150,000
50,000
50,000
50,000
50,000
50,000
18,000
11,800
11,800
11,800
12,000
24,000
26,000
55,000
12,000
25,000
------------------------------------------------------------------------------
2lO,000
304,800
148400
290,800
238,000
80,000
II,500 12,000
8,000
100,000
------------------------------------------------------------------------------
19,500 80,000 0 I12,000 0
-------------------------------------------------------------------------------
------------------------------------------------------------------------------
CITY OF STEPHENVILLE
5 YEAR
CAPITAL IMPROVEMENT PLAN
1988-89 1989-90 1990-91 1991-92 1992-93
--------------------------------------------------------------------------
GENERAL FOND
GENERAL GOVERNMENT
2 Warning Sirens
15,550
15,550
Storage Building
3,000
Microfilm
I0,000
------------------------------------------------------------------------------
Sub-total
0
31000
15,550
101000
158550
FINANCE
Computer Printer
11800
Ambulance Billing Software
2,500
Audit Program
5,000
------------------------------------------------------------------------------
Sub-total
21500
21800
51000
0
0
LEGAL
Computer Printer
20000
0
0
0
------------------------------------------------------------------------------
Sub-total
21000
0
0
0
LIBRARY
Magazine Shelving
11300
Shelving End Panels
1,200
Expand Parking Lot
20500
------------------------------------------------------------------------------
Sub-total
0
21500
11500
0
0
PARKS AND RECREATION
Recreation Nall Renovation
150,000
Land Acquisition
170,000
MOO
20,000
20,000
Bath House
30,000
Coomunity/Recreation Center
11800,000
Concession Building-LL FieId
5,000
Watering System for Ballfields
15,000
Outdoor Stage
100,000
Neighborhood Park Development
50,000
50,000
50,000
50,000
Equipment Storage Building
100000
Develop New Park Lands
100,000
50,000
50,000
50,000
Computer
10,000
Ballfield-Youth
108000
Swiaming Pool
400,000
Concession Building -Optimist Field
58000
Pavilion -Opt. and Norton Fields
25,000
Parking Lot -Norton Field
------------------------------------------------------------------------------
10,000
-113—
CITY OF STEPHENVILLE
5 YEAR
CAPITAL IRPROVENENT PLAN
------------------------
1988-89 1989-90 I990-91 1991-92 1992-93
------------------------------------------------------------------------------
Sub-total 0 2,445,000 165,000 l20o000 520,000
CEbETERY
Dump Trailer
31500
Office and Storage Building -Buff Fund
5,000
Flat Bed Trailer
700
Roads - At. Olivett
11000
Roads - East End
10000 11000 18000
Portable Radio and Pager
11000
Fence - It. Olivett
10000
Computer
31000
Hest End Cemetery- Long St. Entrance
10,000
Roads - Nest End
41000
------------------------------------------------------------------------------
Sub -total
51000 81100 14,000 41000 11000
FIRE AND ARBOLANCE
1000' of 4' Rose
7,500
Computer Systea
10,500
Rescue Ropes and Equipment
6,000
Naz-Nat Suits and Equipment
6,000
Scoop Stretchers
550
Fire Nose Tester
MOO
Training Field Building
31,000
Addition to Station I
100,000
Office Furniture
11500
Portable Generator
11100
Air Pack Bottles
570
11800
50' Ground Ladder
11100
VCR, Camera, Training Baterials
1,700
Fence - Training Field
2,000
Portable Radio and Amplifier
11500
Smoke Fan
540
Floating Puop
I1200
Carbide Chainsaw
975
5 Pagers and Chargers
11750
Sub-total
------------------------------------------------------------------------------
37,000
134,010
71100 1,775 0
POLICE
Building Addition
14,675
Paper Shredder
1,745
Computer Terminal and Board
31663
Computer Printer
1,868
i Dispatch Recorder (80% Grant)
3,126
` Investigator Vehicles (3)
16,5OO
Radio Scramblers
a
13,510
-114-
CITY OF STEPHENVILLE
5 YEAR
CAPITAL IMPROVEMENT PLAN
1988-89 1989-90
1990-91
1991-92 1992-93
Computer Printer
------------------------------------------------------------------------------
21900
Pager
503 1,507
Patrol Car, Equipped
11,000
Typewriter
1,000
Portable Radios
750
800
Body Microphone
41000
Batons
bZ5
Computer Furniture
500
Microfilm Reader and Printer
4,000
Sub-total
------------------------------------------------------------------------------
31,678 17,409
24,375
21,210 0
PUBLIC WORKS
Asphalt Tank and Piping
81000
Pager
400
Asphalt Lay -down Machine
75,000
Self -Propelled Chip Spreader
50,000
Dump Truck
24,000
Paint Striper
81000
Computer and Software
10,000
Pick-up Truck
12,000
--------------------------------------
Sub-total
-------------------- --------------------
400 62,000 75,000 50,000 0
TOTAL GENERAL FUND
76,578 2,6740I9 308,625 207,985 536,550
WATER AND WASTEWATER FUND
Drive -In Window and Counters
25,000
Portable Air Compressor
500
Storage Building - WW Plant
10,000
Riding Mower
61500
Sewer Outfall Line (Park)
11500,000
Sewer Lines
50,000 50,000
Forms Burster
7,500
Computer Printer
21800
Computerized Meter Reading System
20000
Radio System
I5,000
Sewer Trunk Line (East)
11500,000
------------------------------------------------------------------------------
TOTAL WATER AND WASTEWATER FUND
500 1,564,300 57,500 10500,000 65,000
t
-115—
• CITY OF STEPHENVILLE
5 YEAR
CAPITAL IMPROVEMENT PLAN
------------------------
LANDFILL FOND
Landfill Compactor
Weighing Equipment
Solid Waste Evaluation Study
Resource Recovery System
1988-89 1989-90 1990-91 1991-92 1992-93
------------------------------------------------------------------------------
180,000
Z5,OOO
20,000
------------------------------------------------------------------------------
YO?AL LANDFILL FOND 0 205►000 20,000 0 0
6
a