HomeMy WebLinkAbout1988-1989 ANNUAL PROGRAM OF SERVICEANNUAL PROGRAM OF SERVICES
OF
THE CITY OF STEPHENVILLE, TEXAS
For the Fiscal Year
October 1, 1988 thru September 30, 1989
MAYOR
Larry Hammett
CITY COUNCIL
Allen Horne - Mayor Pro Tem Helen Martin
Maxine Uameron Joel Hillin
James McSWa i n J i m Bostic
Bob Self Vicki Truss
CITY ADMINISTRATOR
Kurt Ackermann
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TABLE OF CONTENTS
INTRODUCTION
Distinguished Budget Presentation Award ................ 1
Budget Message........................................3
,.� Organizational Chart.................................11
Key Administrative Officials .........................12
Long Range Goals, Objectives, and Policies ...........
13
BUDGET SUMMARIES
All Funds Budget Summary-Graph.......................26
Budget Summary - All Funds ...........................27
r� Revenue Summary - Graph..............................28
Three Year Revenue Summary - All Funds...............29
Expenditure/Expense Summary - Graph... 30.
Three Year Expenditure Summary - All Fund s............ 31
General Fund New Programs List.......................32
Enterprise Funds New Programs List...................34
Summary of the Condition of Machinery, Equipment,
andBuildings........................................35
Summary of Capital Outlay ............................36
History of Property Valuation, Levy, and Collection..38
e., Ten Year Tax Revenues by Source......................39
Ten Year Expenditure by Function.....................40
Ten Year Revenue by Source ...........................41
DEBT SERVICE FUND
General. Obligation Debt Summary ......................4.4
Requirements, All G.O. Bonds .........................45
Requirements, 1976 Water Improvements................46
Requirements, 1977 Water Improvements................47
RevenueDebt Summary.................................49
Requirements, All Revenue Bonds......................SO
Requirements, 1985 Water and Wastewater Improvements.51
Requirements, 1988 Water and Wastewater Improvements.52
GENERAL FUND
RevenueDetail.......................................S4
Departmental Detail
ism General Government Summary .........................57
CityCouncil....................................S8
City Administrator..............................60
A City Secretary...................................62
Emergency Management ............................64
FinanceSummary....................................67
Administration/Accounting .......................68
�► Purchasing......................................70
Personnel.......................................72
Tax.............................................74
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LegalService Summary..............................77
LegalCounsel...................................78
Municipal Court.................................80
Library............................................84
Parks & Recreation Summary..........................87
Recreation/Administration .......................88
ParkMaintenance................................90
Cemeteries......................................92_
FireSummary.......................................95
Administration..................................96
Prevention/Investigation ........................98
Suppression....................................100
Emergency Medical Service ......................102
PoliceSummary....................................105
Administration.................................10'
Patrol.........................................108
Communications.................................110
Records and Identification .....................112
Criminal Investigation .........................114
Parking Enforcement ............................116
Animal Control.............................:...1.18
Public Works Summary..............................121
Planning/Administration .............. .......... 122
Inspection.....................................124
StreetMaintenance.............................126
Street Lighting................................128
Municipal Building ........ :.................... 130
Non-Departmental..................................134
WATER AND WASTEWATER FUND
Revenue Detail......................................138
Departmental Detail
Water and Wastewater Summary ......................139
Water Production...............................140
Water Distribution.............................142
Wastewater Collection ..........................144
Wastewater Treatment ...........................146
Billing and Collection .........................148
Non- Departmental................................150
MISCELLANEOUS FUNDS
SANITARY LANDFILL FUND
RevenueDetail....................................155
Departmental Detail...............................1S6
AIRPORT FUND
RevenueDetail....................................159
Departmental Detail...............................160
ORDINANCES
Appropriations Ordinance ............................163
TaxRate Ordinance..................................164
SUPPLEMENTAL
General Information.................................165
5tephenville's Centennial Celebration...............166
Budget Preparation Procedures and Policies ..........
166
1988-89 Budget Calendar.............................170
Assignment of Pay Grades to Classification .......... 176
Tax Revenue and Distribution ........................174
Utility Rates.......................................175
Miscellaneous Statistics ............................176
BudgetGlossary.....................................177
CAPITAL REPLACEMENT AND IMPROVEMENT PLANS
Capital Replacement Plan
GeneralFund......................................184
EnterpriseFunds..................................187
Capital Improvement Plan
GeneralFund......................................188
EnterpriseFunds..................................191
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTEDTO
City of Stephenville, Texas
— For the Fiscal Year Beginning
October 1, 1987
President Executive Director /
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City of Stephenville
1 1 1 354 NORTH BELKNAP STEPHENVILLE, TEXAS 76401 817-965-7887
August 30, 1988
Honorable Mayor and Councilmembers
City of Stephenville
Subject: Proposed Budget for Fiscal Year 1989.
The proposed annual budget for fiscal year 1989 is hereby presented
for your consideration.
The fiscal year 1989 budget is the combined total of the City's four
funds which consists of the General, Water and Wastewater, Sanitary
Landfill, and Airport. All but the General Fund are considered as
enterprises and are designated to be self-supporting. However we uill
not be able to provide the Airport Fund with sufficient income to
prevent it from operating at a deficit and therefore a General Fund
transfer of $5,000.00 will be required to balance. The budget
appropriations for fiscal year 1989 totals $6,340,110.00 which is an
increase of $121,195.00, or 1.94%, over the previous year. A
comparison of Expense/Expenditure classification shous that operating
costs will increase by 157,219.00 and debt service requirements will
decrease in the Water & Wastewater Utility Fund by $36,024.00.
General Fund
Revenue for the General Fund totals $3,633,287.00 for fiscal year
1989, an increase of $75,683.00 over the previous year. General Fund
revenue is derived from several primary sources being ad valorem taxes,
$1,S86,443.00 (44%), sales tax of $1,016,000.00 (28%), franchise fees
of $418,653 (12%), and miscellaneous revenues from user charges,
interest earnings, etc. totaling $622,191.00 (17%).
General Fund revenues are allocated to several city departments for
operations. Public Safety being Police, Fire, and Emergency Medical
Services require a combined appropriation of $1,917,921.00 (53%) from
the General Fund. Remaining allocations are assigned to the following
departments: Public Works, $689,606.00 (19%); Parks and Recreation,
$393,385 (11%); Finance, $225,361.00 (6%); General Government,
$157,406.00 (4%); remaining departments composed of Legal Services,
Library, and other non -departmental constitute $209,338.00 (6%).
The General Fund also is proposed to maintain a cash reserve of
$500,000.00. This allocation will maintain a fund cash reserve of
approximately 96% of two months operation expenditures.
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"Home of Tarleton State University"
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No additional revenue is required to fund baseline operations over the �+
previous fiscal year. Additionally, programs totaling $194,772.00 1
Were financed under the fiscal year 1988 tax rate of $0.393 per $100.00
valuation. In order to finance an additional $69,104.00 of programs the
City Council has proposed a tax rate of $0.4109 per $100.00 valuation. 7
The proposed rate is an increase of 4.5%. The major items financed on the
program list under the proposed tax rate are scheduled maintenance on fire
truck pumps, purchasing three Police Department vehicles for the Criminal
Investigation Division (in lieu of the City's current lease plan),
increasing business hours at the Library from 35 hours to 40 hours, and
continuation of the improvement plan for the Fire Training Field.
The General Fund maintains no debt service to finance major capital
improvements for buildings, facilities, or equipment.
According to data from the Texas Municipal League the City of Stephenville
ad valorem tax situation is Well below the average tax burden placed upon
citizens of cities with comparable population. For the year ending
September 1988 Stephenville compares as follows:
AVERAGE STEPHENVILLE P,
Population 15,110 1511250
Total Assessed Value $392 million $387 million
Tax Rate per $100.00 Value $0.47 $0.393
Tax Supported Debt $3.7 million -0-
Estimated Property
Tax Revenue (97% collection) $1.8 million $1.5 million
A comparison of property tax rates with cities in our geographic area for the
year ending September 1988 ranks Stephenville as follows:
City
Population_
Tax Rate E"
FY 88
8rownwood
19,761
$0.596
Granbury
511250
0.557
Cleburne
21,413
0.550
Cisco
4,676
0.550
Hico
1,375
0.546
Abilene
107,818
0.487
Comanche
4,075
0.480
Eastland
4,193
0.463 r+
Hamilton
3,819
0.442
Weatherford
14,200
0.409
Stephenville
15,250
0.393
DeLeon
2,536
0.384
Glen Rose
2,108
0.296
Coleman
6,070
0.222
*Mineral Wells and Dublin not reporting
OR
,., Water and Wastewater Fund
Revenue for this enterprise fund is projected at $2,491,359.00 compared to
fiscal year 1988 at $2,532,900.00. Water and Wastewater revenue is derived
from user charges exclusively. A cash reserve of $981,350.00 will be
maintained in this fund to meet debt service requirements as mandated by the
fund's bond covenants and to maintain an operating cash reserve.
Water and Wastewater rates will be in accordance with the consultant's
recommendations from Joe Naul and Associates. All water customers would pay a
volume charge of $1.30 per 1,000 gallons for the first 8,000 gallons and a
$1.59 per 1,000 gallons for all over 8,000 gallons. The corresponding volume
rate for sewer customers within the city will be $0.51 per 1,000 gallons of
water consumption. Customers outside the city limits will be charged a higher
rate of 115% the inside city limit schedule.
Additionally customers would pay a minimum monthly charge based upon meter size
according to actual impact that group of customers makes on the system's
demand, as follows:
MR
Customer Class Monthly Water Chg. Monthly Sewer Chg.
Residential
5/8" meter size $ 6.01 $ 6.35
3/4" 10.97 6.35
1" 11.34 6.35
1-1/2" 17.92 6.35
2" 54.22 6.35
Commercial
5/8" meter size $ 6.01 $ 10.99
3/4" 10.97 42.52
lit 11.34 42.52
1-1/2" 17.92 109.91
211 90.52 109.91
311 97.25 590.54
4" and larger 146.92 590.54
According to the report the average residential customer uses 8,000 gallons of
water per month. Under the adopted rate structure the monthly bill will
increase from $22.38 to $26.84.
Items requested in the fund's program -list totaled $50,413.00. In order to
maintain a balanced budget this list was reduced to $1,420.00 which included
$920.00 for additional training and $500.00 for a portable air compressor.
The Water and Wastewater Fund currently maintains an outstanding debt of
$9,315,000.00 for water and wastewater improvement bonds.
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Sanitary Landfill Fund
The operations of the sanitary landfill represents another enterprise fund'
Which is solely supported by user fees. The Stephenville Landfill is the only
solid Waste site licensed in Erath County by the Texas Department of Health for
the collection of residential and certain commercial Waste materials. This
facility serves the cities of Stephenville and Dublin, Erath County, Tarleton
State University, as Well as some private residents of adjoining counties.
Fiscal year 1989 revenues are projected at $231,553.00, contrasted to fiscal
year 1988 of $214,540.00. Expenses for the fund Will balance to projected
revenue estimates.
No additional rate adjustments to those made during the preceding year are
proposed.
The City Council Will be asked to consider a recommendation that gate hours be
reduced in order to allow more operator time for maintenance to the bulldozer
and the landfill cells. Due to the increased volume of solid waste being
disposed at the site and the increasing degree of state regulation enforcement
by the Texas Department of Health the one operator assigned to the facility can
no longer provide the maintenance time needed for equipment and facility
upkeep. The Sanitary Landfill is still operated at the same staff and
equipment levels assigned when it opened in 1973. It is hoped that favorable
consideration will be given to this request in order to postpone future
requests for additonal manpower and equipment.
The Sanitary Landfill program list of $205,366.00 is not funded this fiscal
year.
Airport Fund
As stated previously, the operation of the city's airport is viewed as an
enterprise activity. This was done as a result of grant conditions mandated by
the Texas Aeronautics Commission. To meet the airport's projected
revenue needs a transfer of $5,000.00 is proposed from the General Fund.
Airport revenues are estimated at $25,125.00 and balance to the estimated
expenses of the same amount.
In order to generate additional revenue for facility operations the City
Council has enacted an increase in T-Hangar rental fees from $60.00 per month
to $90.00 per month. Additionally monthly tie -down fees are proposed to
increase from $15.00 per month to $20.00 per month.
A cash balance of $5,000.00 will be maintained.
No additional programs were requested for fiscal year 1989.
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+� Personnel
No additinal personnel are planned for
Workforce Will remain at 103 employees.
as follows:
General Government
Finance
Library
Parks & Recreation
Fire & Emergency Medical Service
Police
Public Works
Water
Wastewater
Utility Billing
Sanitary Landfill
Airport
TOTAL
the coming year and therefore the city
Personnel are allocated to departments
2
4
3
6
23
34
12
9
7
2
1
0
103
Salary adjustments including fringe benefits, are funded by a total city
appropriation of $41,300.00 to be allocated by department heads for merit
increases only. No cost of living raises are approved for any employee. Any
salary increase must be earned by the employee based upon the performance of
his or her duties as evaluated by the appropriate supervisor.
I think it is interesting to note that when viewing the city workforce in terms
of employees per 1,000 population, the number has only increased from 6.4 per
1,000 in 1977 to 6.7 per 1,000 in 1987 and decreased from 7.3 per 1,000 in
1985. I feel certain that our governmental unit shows a far better ratio in
this area than any other level of government.
Personnel costs will constitute 43Z of the proposed city budget totaling $2.7
million, which is comparable to personnel costs for fiscal year 1988.
Permit Fees: Planning & Inspections
As discussed during budget workshops, fees for building, plumbing, and
electrical permits will increase by 10% effective October 1, 1988. This will
bring building permit fees up to 75% of those recommended by the Uniform
Buildina Code. Additionally, it is hoped that these fees will position the
city's inspectional services closer to a break-even operation, requiring less
tax subsidy from the General Fund.
Balanced Bud4et Concept
The annual budget is presented as a "balanced budget". Projected expenditures
must not exceed projected revenues. This budgetary objective requires that any
�•► decreases in revenue must be offset by a matching decrease in expenditures or
alternative revenues must be identified. The City of Stephenville does not
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enjoy the same preogratives witnessed at the state and federal levels of
government to spend beyond its means. A balanced budget requires
responsibility and restraint which one will observe primarily at the local
government level.
Financial Position
The City of Stephenville will maintain a strong financial position. The City
has virtually no dependence on state or federal revenues. The predominant
revenue sources are property and sales tax. Property tax collections remain at
a high percentage and sales tax collections have remained steady in contrast to
the trend in most Texas cities. The General Fund reserve has increased, and
even with tight budgetary restraints presented in the 1988/89 service program,
the City intends to further the program of gradual increases in reserve.
The City of Stephenville, like most communities and businesses in this country,
is certainly not in a position to fund all of its wants, nor is the City in a
position to fund all of its needs. However, all of the needs have been
prioritized, and those needs which have not been funded are those which are
considered beyond the priority need of maintaining a stable tax structure.
Simply put, the City of Stephenville has a program to continually address the
problems of the City. The City is not in a position to fix all of the problems
at once, but this does not represent procrastination or disregard for those
needs. As one looks at the goals and objectives there are substantial
improvements which have benefited from a gradual, yet direct, address of
problems. The City has seen the address of accounting and budget problems
attacked with significant results, the needs for a capital improvement
replacement program, improved investment practices, improved water supply,
water and sewer master planning, boundary and annexation protection, etc. The
Administrative staff cannot be accused of sitting on their hands as it relates
to addressing the problems of the City. We will continue to address the
problems, and only hope the general public recognizes the dedication and need
of prioritization as problems multiply and demand time and address in an
economy which demands fiscal retraints and responsibility.
Out
Many events are occuring in Stephenville which point to the future. Some of
these events are leading to continued economic development and growth while
others will have the opposite effect.
The greatest asset any community has is its citizens. Embodied in these
citizens is a vast inventory of talent and skills which, when channeled
constructively, can lead the community into the future. The direction taken
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toward the future must be chosen Wisely. The Wrong direction Will lead a
community backwards and saddle future generations with delapidated
infrastructure, inadequate community facilities, and insufficient financial
resources. On the other hand, when citizens confront their responsibilities
and treat them as challenges by providing and improving facilities, maintaining
the existing infrastructure, and expanding the community economic base to
generate required financial resources, then the community prospers.
MR Tarleton State University has recognized its challenge for the future.
Planning and implementation is already underway to expand the campus and
facilities. A substantial growth in enrollment is in progress. The City of
Stephenville has an obligation to meet these new and growing demands on
services. Improvements to the traffic circulation plan, adequate water supply,
improved public safety, and expanded parks systems, are a few of the expected
challenges which must be met.
A factor which will become a substantial budgetary demand is the increasing
FM incursion of federal and state mandates into muncipal operations. Compounding
the budgetary impact of these mandates will be the drying up of federal and
state funds to pay for the implementation of these requirements. The path
which the federal government has chosen under President Reagan's brand of
federalism has led to the realization that local government will be responsible
for what previously fell into the federal government's domain. Cities are
finding themselves responsible for meeting criteria of the Clean Water Act
F" Which will result in increased budget resources for wastewater operations,
identifying and removing unacceptable lead levels in drinking water, new
methods of landfill construction, monitoring of groundwater for dangerous
contamination, and enforcement of non -point drainage requirements. It is
already predicted that the average water bill in the United States will
increase $30.00 per year by 1992 and the cost of landfill operations will
triple by the same time in order to pay for implementation of these mandates.
Other mandates have included the federal government as the city's partner in
the area of personnel administration. Historically, local and state
governments were free to administer their own personnel issues and it was
thought that the United States Constitution protected this right. However
recent rulings by the U.S. Supreme Court and legislative action by the Congress
has now imposed the Fair Labor Standards Act upon state and local government.
FLSA now defines employee overtime and provides instructions on how it is to be
paid. The result, increasing personnel costs. The next personnel issue on the
horizon is an increase in minimum wage. Congress is currently considering this
issue and should it be passed we will be looking forward to budget increases
for part-time wages which will primarily impact our summer parks and recreation
program.
Stephenville is at the crossroads. The community must decide and its
leadership must 'reflect the decision. Tough choices are ahead and only a
community which works as a team in the present can prosper in the future.
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Closing
On behalf of myself and our department heads, I Would like to express my
appreciation to the Mayor and Councilmembers for your diligent efforts during
the budget Workshops. I estimate that the City Council and staff contributed
approximately 570 manhours to these Worksessions and many more hours Were spent
in preparation during the preceding months. Several accomplishments Were made
during the sessions to improve the budget process such as adoption and
implementation of the 5-year Capital Replacement and Improvement Plans.
We look forward to Working With the City Council during the coming year and r'
feel privileged for having the opportunity to serve our community and Watching
it grow and improve.
Our city will be celebrating 100 years of public service during the coming
year. The citizens of our community should be proud of the accomplishments
they have made as a city and set higher goals to improve the quality of life
for Stephenville as We embark upon the next 100 years. ;
Respectfully subm' d, f
Ku t J. ckermann
City Administrator
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KEY ADMINISTRATIVE OFFICIALS
NAME
POSITION
KURT ACKERMANN
CITY ADMINISTRATOR
CHARLENE YOUNG
FINANCE DIRECTOR
DANNY JOHNSON
PUBLIC WORKS DIRECTOR
DOUG CONNER
POLICE CHIEF
JIMMY MOONEY
FIRE CHIEF
RONNIE ISHAM
PARKS/RECREATION DIRECTOR
JOYCE PEMBERTON
CITY SECRETARY
MARILYNN ALFORD
LIBRARIAN
JOSEPH CHANDLER
CITY ATTORNEY
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LENGTH OF `aERVICE
14 YEARS
10 YEARS
25 YEARS
17 YEARS
20 YEARS
22 YEARS
23 YEARS
16 YEARS
49 YEARS
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CITY OF STEPHENVILLE
"' LONG TERM GOALS, OBJECTIVES, AND POLICIES
PURPOSE AND DEFINITION
The development of statements of Goals, Objectives, and Policies is a
very important effort in the preparation of a comprehensive plan.
These statements are the guideline for the specific form of the
different elements of the plan. In addition, the adopted Goals,
Objectives, and Policies should provide the City government with
direction regarding specific development issues that may be brought
before them for consideration.
MR In order to provide the City of Stephenville with an understanding of
what is required in the development of goals, objectives, and policy
statements, the following definitions are provided:
rim Goals are a general statement of the community's desired ultimate
physical, social, economic, or environmental status. Goals set -the
tone for development decisions in terms of the community's desired
�+ qualities of life.
Objectives are the approaches toward achieving the type of quality
living status expressed by the community's goals. They identify
the things or actions that should be changed to set the course
toward achieving goals.
Policies are directives adopted by the City Council that
establish an official means by which objectives are carried out
toward the achievement of the ultimate goal. A policy specifies
r•q the steps that are necessary to make objectives operative.
Policies are as specific and as measurable as possible so that
they can be put into action with consistency to the council's
intent and their effectiveness evaluated.
METHODOLOGY
In 1987, the City of Stephenville authorized Freese and Nichols, Inc.,
to begin base studies towards the development of a Comprehensive Plan.
An initial step in this process is the establishment and adoption of
statements of Goals, Objectives and Policies. It is preferred that
these statements reflect the resident's understanding of the character
and nature in which they wish Stephenville to develop. In order to
assure that the Goals, Objectives, and Policies were responsive to the
desires of the residents, a citizen survey was sent to approximately
4,000 households in the city which included a broad range of topics
including:
r., 1. Residential Land Use
Z. Commercial and Industrial Land Use
3. Community Facilities
4. Utilities
5. Thoroughfares
6. Parks and Recreation
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A
RESIDENTIAL GOALS, OBJECTIVES AND POLICIES
Goal 1 - Preserve the existing low density character of the City that
currently exists.
Goal 2 - Preserve the integrity of the property values that currently
exist within the City.
Goal 3 - Preserve and promote the historical integrity.of the City.
Goal 4 - Acknowledge that the City should encourage new residential
development provided that each new development makes a positive
contribution to its neighbors and to the community.
Goal 5 - All residential development within the City shall promote the
health, safety, and welfare of all citizens of the community.
Goal 6 - Encourage growth and development of a wide variety of housing
types and price ranges in appropriate areas to meet the needs of all
citizens, including students, elderly, and poor.
Objectives and Policies
Objective 1 - Establish guidelines pertaining to residential densities
for new developments located within the corporate limits of the
community.
Policy 1-1 - The City shall update existing zoning ordinances and
develop new zoning ordinances that specifically regulate the
general densities of units in residential districts developed
within the corporate limits of the City.
Policy 1-2 - The City will closely monitor the amount of land
developed and/or zoned for residential uses by type proposed and
deny those that will disrupt the general ratio of the ultimate
residential densities as shown in the Comprehensive Plan as
adopted by the City.
Objective 2 - Coordinate the historical preservation efforts within the
City with other involved agencies and impacting elements.
Policy 2-1 - Coordinate efforts with appropriate historical -
preservation groups in order to develop a plan for historical
preservation for Stephenville.
Policy 2-2 - Current historical assets will be continually
inventoried with intent to define and establish historic areas and
districts.
Policy 2-3 - The City will participate in historical preservation
efforts by encouraging public improvements of sidewalks, streets,
and drainage in both the original residential and business areas
of Stephenville.
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Objective 3 - Establish regulations pertaining to the preservation of
historical areas located Within the corporate limits of Stephenville.
Policy 3-1 - The City of Stephenville will encourage the
establishment of a Historical Preservation District and adopt it as
part of the official Zoning Document of the City of Stephenville.
Policy 3-2 - The City will encourage the redevelopment of property
in the designated Historical Preservation District to be
architecturally compatible to the historical character of the
structure by requiring permits to be approved by the authorities
officially designated as being responsible for historical
development within the District.
Objective 4 - Establish proper development controls that require prior
approval and monitoring of residential development.
Policy 4-1 - The City shall adopt applications and procedures for
fool site plan reviews, preliminary platting, final platting and
engineering designs.
Policy 4-2 - On site inspection of all new residential
construction shall be conducted and building permits observed and
enforced.
Policy 4-3 - The City will enforce current ordinances and
regulations and adopt new ordinances and regulations that assist
in controlling street and yard parking, signage, refuse and
nuisance elements, and animal control.
Objective_5 - Encourage engineering and planning designs for future
developments to provide maximum amenities.
Policy 5-1 - Developers will be required to provide dedications
and/or funds in lieu of land, landscaping, and screening as
appropriate during the platting process.
Policy 5-2 - The City will utili.ze professional staff abilities
that will monitor all proposed development in the City.
COMMERCIAL AND INDUSTRIAL GOALS, OBJECTIVES AND POLICIES
Goal 1 - Encourage continued development and expansion of existing
industrial users/employers and attract major industrial users/employers
that will provide a strong economic base for the City of Stephenville.
Goal 2 - Provide an economic climate for the City that will encourage
the establishment of commercial and industrial businesses that will be
of benefit to the community, promote stability and diversification and
which are environmentally sound.
Goal 3 - Provide for identified industrial districts within the City
MR and buffer these areas from adjacent, incompatible land uses.
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Objectives and Policies
Objective 1 - Encourage commercial and industrial development to occur
so that it is complimentary and compatible with'.surr.bunding land uses.
Policy 1-1 - Discourage the zoning or commercial usage of land
that has the potential of becoming undesirable strip commercial
development, which is characterized by one or more of the
following problems:
a. shallow lots, usually between 100 and 200 feet deep
b. numerous small ownerships
c. numerous curb cuts for entrances
d. numerous small buildings with no architectural unity
e. little or no landscaping in and around the parking lots
f. limited parking usually restricted to the front setback area
or along the street
Policy 1-2 - Deny all commercial and industrial developments that
do not comply with the intent of the adopted Comprehensive Plan.
Policy 1-3 - Encourage heavy industrial land uses to develop
within designated industrial districts to be identified by the
Comprehensive Plan.
Objective 2 - Promote the use of arterial streets for the most
desirable use of commercial and industrial land and to influence the
direction of development as part of a comprehensive growth policy.
Policy 2-1 - Encourage commercial land uses to develop adjacent to
major arterials and encourage restricted access to these
thoroughfares.
Policy 2-2 - Develop comprehensive plan for roadways and utilities
suitable for major industrial use - maximize use of existing
(paid -for) systems.
Objective 3 - Promote a commitment to long-range planning for
commercial and industrial land uses.
Policy 3-1 - Adopt and implement non -pyramid zoning in all
commercial and industrial zoning districts.
Policy 3-2 - Prepare checklists and evaluation forms that will be
used by the Planning and Zoning Commission on all requests for
annexation, variances and rezoning in terms of the Comprehensive
Plan.
Policy 3-3 - Condition all industrial development permits on
developer -financed extensions of city utilities and roadways in
strict conformity with City specification.
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Objective 4 - Establish zoning ordinances and regulations that Will
enable City officials to comply With the adopted Comprehensive Plan.
Policy 4-1 - Define heavy industrial and light industrial by use
of performance standards.
Policy 4-2 - Utilize zoning to encourage that industrial
development be buffered by commercial property or major roadways
so as not to abut residential areas. Provide requests for buffers
adjacent to residential neighborhoods with preference given to
natural buffers.
Objective 5 - Develop policy on process of assurance to residents of
positive or negative environmental impacts of future heavy industry.
Policy 5-1 - Require an environmental impact analysis, the cost of
which is to be assumed by development, for all heavy industrial
uses. Analysis shall have an Environmental Protection Plan that
shall be approved by the City.
r�
Obiective_6 - Develop regulations that promote architecturally
aesthetic exteriors for commercial and industrial structures.
Policy 6-1 - Require 80% masonry veneer on the exterior portions
of all commercial and industrial buildings visible from a street.
Policy 6-2 - Encourage lighting in conjunction with development as
it occurs.
�+ Objective 7 - Preserve the integrity of existing commercial areas,
especially the central business district.
Policy 7-1 - The City should seek any funding sources available to
Enhance the attractiveness of the urban streetscape in the CBD.
Policy 7-2 - The City should designate as non -conforming uses
those that are not compatible with established commercial land
uses.
r� Policy 7-3 - The central business district should be promoted as a
first site for appropriate commercial development. .
MR COMMUNITY FACILITIES GOALS, OBJECTIVES AND POLICIES
Goal 1 - Realize that the character of Stephenville is primarily that
of a growing city and that community facilities should provide a sense
MR of community identity.
Goal 2 - Provide the citizens of Stephenville with adequate facilities
M9
MR
-17-
and staff to serve the community in the areas of:
Fire protection
City government
Educational development
Cultural growth
Health care
Police services
Civil defense
Recreational activities
Community assembly
Goal 3 - Promote and encourage a spirit of co-operation between taxing
entities to provide all facilities necessary with no duplication.
Goal 4 - Encourage cooperation between City and university to provide
joint use of facilities whenever practical.
Goal 5 - Incorporate Tarleton State University plans into overall
comprehensive planning efforts of the City.
Objectives and Policies
Objective 1 - Provide a coordinated plan addressing the future
community facility needs in appropriate sequencing.
Policy 1-1 - The City will utilize the standards for
implementation of community facilities as delineated in the
Comprehensive Plan when evaluating future community facilities
projects.
Policy 1-2 - The City will include community facilities such as'a
new community cultural center, as a portion of the Capital
Improvements Program as adopted by the City as are consistent with
need and demand.
Policy 1-3 - The City will encourage input from representatives of
the appropriate City agencies, County, school district,
university, and water district regarding the development of future
community facilities and public buildings.
Objective 2 - Encourage the preservation of the historical character of
the City in the planning, construction and remodeling of community
facilities.
Policy 2-1 - Wherever possible, development of community
facilities shall be encouraged to provide areas to be used for
assembly and exhibits.
Policy 2-2 - Criteria used regarding construction and restoration
of historical characteristics shall apply to community facilities
Where possible.
Objective 3 - Provide administrative space for the regular business
conducted by the City.
Policy 3-1 - The City will provide space for City employees and
meeting rooms for council, commissions and other official bodies.
-18-
I"
UTILITY GOALS, OBJECTIVES AND POLICIES
Goal 1 - To provide the citizens of Stephenville with utility service
necessary for the health, safety and general welfare of the community.
Goal 2 - To provide for the planned future development of utilities
that will be equitable to and enhance the total community.
Objectives and Policies
Objective 1 - Encourage the commitment to maintain, improve, and
upgrade the present water and sewer system and to promote informed
citizen involvement.
Policy 1-1 - The City will provide opportunity for public
F14 involvement through the public hearing process regarding the
utility plans of each development submitted to the City.
,19 Objective 2 - The extension of utility services into newly annexed
areas will be extended in a prompt and expeditious manner as soon as it
is financially feasible.
Policy 2-1 - The City will adopt annexation policies that will
evaluate the financial and physical responsibilities of areas
being considered for annexation.
Objective 3 - Provide for the planned future development of utilities
that will be equitable to and enhance the total community.
Policy 3-1 - The City will develop design criteria for all water,
sewer, storm drains, and other utility construction projects,
including commercial, industrial, and residential developments.
Policy 3-2 - The City will encourage all utilities to be placed
underground whenever possible.
Policy 3-3 - The City will develop standards for placement and
will require future development to comply with this standard
whenever possible.
Policy 3-4 - The City will develop uniform and equitable methods
of recovering construction costs of future utilities and will
require developers to comply at the time of platting or building
permit issuance.
Mal Policy 3-5 - The City will monitor the installation and
construction of all utilities of which it has authority and
regulate installation and construction practices by codes, permits
and ordinances and enforce the same.
THOROUGHFARE GOALS, OBJECTIVES AND POLICIES
Ism Goal 1 - Ensure that the thoroughfare system has sufficient capacity by
functional classification for the development densities and land uses
served.
-19-
M
Goal 2 - Encourage and participate in the development of a balanced
transportation system capable of moving both people and goods in a
safe, expeditious, economical and environmentally sensitive manner.
Goal 3 - Recognize the impact of the regional thoroughfare system on
the community, and maintain improved coordination with the various
elements of the system.
Goal 4 - Preserve the traffic carrying capability and level of service
of new arterial thoroughfares and to enhance that of existing arterial
thoroughfares.
Goal 5 - Encourage the organization of land uses in a manner that
facilitates an efficient and cost effective thoroughfare system.
Goal 6 - Reduce the amount of traffic in and through neighborhoods when
possible.
Goal 7 - One-way streets plan to be established and implemented in
Central Business District with major north, south, east and west
streets,
Objectives and Policies
Objective 1 - Develop a thoroughfare system based upon the principles
of functional classification and design.
Policy 1-1 - The City shall adopt a Thoroughfare Plan that
designates the general locations and classifications of
thoroughfares as an interactive and complementary plan.
Policy 1-2 - The City will determine the appropriate right-of-way
width for all street systems within the City and will designate
this general data on the Thoroughfare Plan as adopted by the City.
Policy 1-3 - The City shall require that all dedicated streets in
future developments within the City conform to the Thoroughfare
Plan regarding right-of-way and paving widths.
Objective 2 - Provide methods in the form of regulations and policies
that enable City officials to control the placement and construction
standards of existing and proposed thoroughfares.
Policy 2-1 - The City will encourage the designs of neighborhoods
which have a limited number of access streets intersecting on
arterial or major collector streets.
Policy 2-2 - The City will provide regulations which control
designs of street intersections, lengths of cul-de-sacs, dead-end
streets, and looping streets.
Policy 2-3 - The City shall monitor the need for and the
acceptability of alternative routes for hazardous materials and
heavy truck transportation.
-20-
MR
Objective 3 - Provide a concerted effort to have thoroughfare systems
MIR address the needs of the handicapped, aged, children, and pedestrian
oriented activities.
FM Policy 3-1 - Provisions should be made in the subdivision
regulations, design standards and zoning ordinances for
handicapped, aged, and alternative means of transportation such as
MR bicycling and Walking.
Objective 4 - Improve the overall traffic circulation based on the
needs of residential, commercial, industrial, and recreational uses and
avoid detrimental traffic impacts on residential areas.
Policy 4-1 - Preserve and enhance the ability of arterial
thoroughfares to move large volumes of traffic safely at high
levels of service.
Policy 4-2 - Encourage other government agencies to improve their
portion of the transportation system to expedite the movement of
non -local traffic through the City.
Policy 4-3 - Use the thoroughfare improvements, Whatever their
nature, as inducements to shape growth.
Policy 4-4 - Expend the funds necessary to bring the City into
compliance with a comprehensive street -name sign ordinance.
Policy 4-5 - Restrict number of "cut throught" streets in
neighborhoods and, through design, restrict "cut through" traffic.
Objective 5 - Provide direct access to each residential lot within the
City with a public dedicated right-of-way.
Policy 5-1 - The City will deny all plats or site plans that do
not provide direct access by dedication to any platted residential
PEI lot in a submitted development.
Policy 5-2 - The City will deny any plat or site plan that does
not provide dedicated right-of-way in accordance with the intent
of the Thoroughfare Plan as shown on the future land use map as
adopted by the City.
Policy 5-3 - The City will deny any plat or site plan that
directly conflicts with the intent of the Thoroughfare Plan as
shown on the future land use map as adopted by the City.
PARKS AND RECREATION GOALS, OBJECTIVE AND POLICIES
r+� Goal 1 = Provide a system of parks, recreation, and open space that is
compatible with the environment and conducive to residential
neighborhoods.
MR
-21-
M
Goal 2 - Realize that the natural environment and ecosystems are a
substantial quality that contributes to the character of the City and
should be preserved and protected.
Goal 3 - Encourage development of neighborhood parks throughout
Stephenville.
Objectives and Policies
Objective 1 - Encourage park, recreation and open space dedication to
occur during the development process.
Policy 1-1 - All residential and non-residential development
exceeding a minimum land area, to be set by the City, should be
subject to a park dedication or in -lieu fee requirement.
Policy 1-2 - If it is not feasible to provide the recommended
quantity of park or open space on -site, the developer should be
required to contribute to an off -site park improvement plan.
Objective 2 - Develop a Park plan that meets a variety of needs at the
City -Wide level as Well as the neighborhood level.
Policy 2-1 - Adopt the following as general definitions of Park
and Recreational requirements:
Neighborhood Area Parks
Neighborhood Park - The facilities of the neighborhood park should
be designed primarily for elementary school children and should
serve the neighborhood with open, free, and organized play space.
The neighborhood park should contain 0.2 acres per 100 persons
within the service area. The minimum size should be four acres.
Facilities may include playground equipment, tennis, volleyball,
and basketball courts, baseball and softball fields, and a
shelter -comfort station.
Playground - The playground is a small area which serves a part or
section of the neighborhood, similar in concept to a vacant lot in
which small children can play. This small park provides open
space for rest and passive recreation within the more extensively
developed portions of a city. Any equipment placed in this
playground should be low maintenance equipment.
Community Area Parks
Community Park - The facilities of the community park should be
designed primarily for teenagers and young adults of the several
neighborhoods within the community. The community park should
contain 0.2 acres per 100 persons within the service area with a
minimum of fifteen acres. Facilities may include playgrounds and
playfields as well as special use facilities such as a community
recreation building for various group meetings, swimming pool,
jogging paths, bike path, and other uses geared to serve the
community in which the park is located.
-22-
Playfield - The playfield is an open area that is often, but not
always, a part of the community park. The facilities of the
playfield are primarily for organized sports and group games.
The Little League, Pony League and Pee Wee Football are typical
of organizations which would utilize the playfield's facilities.
Lighting and spectator facilities are highly desirable.
City-wide Park
rom Central Park - The central park is generally the major park for
the entire city. The central park should be in an area of natural
beauty and large enough to convey an open and peaceful atmosphere.
Imn Generally speaking, the central park should be accessible by
major thoroughfares from all parts of the city and contain 0.6
acres per 100 persons served, with a minimum of 50 acres. All age
M01 groups should be considered in the design of the central park and
the facilities should include all those of the community park,
plus a golf course.
M Policy 2-2 - Top priority will be given to developing parks along
the definition of neighborhood parks. These parks need to be able
to serve the needs of the city at the present. Next priority
MM would be community area parks, then a city-wide park, since one
is in existence.
Policy 2-3 - The City will require all parks to.conform to the
following patterns:
TYPE SIZE MINIMUM
A. Neighborhood Area 0.2 acres per 100 Minimum 4 acres
B. Community Area 0.2 acres per 100 Minimum 15 acres
C. City Wide 0.6 acres per 100 minimum 50 acres
Objective 3 - Utilize existing park resources to the highest and best
use.
Policy 3-1 - The City will encourage developing new recreational
facilities within existing Parks System.
Policy 3-2 - Continue to jointly use school playgrounds as
neighborhood recreation areas.
Policy 3-3 - Increase improvements on existing park facilities to
insure safety of participants and spectators.
Policy 3-4 - The City will use all its judicial authority to
serve, protect and maintain the park and recreation system. The
City will also prohibit any use of motorized vehicles to be
Pal operated on the established park, recreation, and open space
system unless specifically authorized by the City Council.
rMl Policy 3-S - Encourage cooperation between the City, the public
school system and the university to allow joint use of facilities
whenever feasible and agreeable to all parties.
MR
-2.3-
1%
J�LL FUNDS BUDGET SUMMARY
WVENUE
AIRPORT (0.4%)
YeATER. FUND (39.0)
LANDMU FUNI
OTHER Ge-JERAL (7.9%)
Ex,PEMITURE/EXPENSE
OTHER (3.8%)
BOND PX(MEMM (10
C"RTAL OUMAY (9-85r.)
in CPP PP -A I rl h
-26-
TA.'-.- ES (.4 9 - 0 a--.)
PERSONNE) (43.3"10
F"
BUDGET SUPUIARY
ALL FUNDS
1988-1989 FISCAL
YEAR
r�
Water and
Sanitary
General
Wastewater
Landfill
Airport
Total
Fund
Fund
Fund
Fund
ram
ESTIMATED REVENUES
MM
Beginning Bank Balance
$460,000
$981,350
$200,000
$5,000
$1,646,350
Property Taxes
11586,443
0
0
0
11586,443
r�
City Sales Tax
11016,000
0
0
0
11016,000
Other Taxes
106,665
0
0
0
106,665
Gross Receipts Tax
418,653
0
0
0
418,653
License and Permits
36,910
0
0
0
36,910
Fines and Forfeitures
110,000
0
0
0
110,000
Intergovernmental Revenue
65,000
0
0
0
65,000
Service Charges
113,420
0
132,000
19,750
265,170
PE+
Interest on Investments
43,000
80,000
15,000
375
138,375
Water User Charges
0
11435,646
0
0
11435,646
Wastewater User Charges
0
897,763
0
0
897,763
roul
Franchise Revenue
0
0
84,553
0
841553
Other Revenue
137,196
779950
0
51000
220,146
TOTAL REVENUE AVAILABLE FOR USE
$4,093,287
$3,4729709
$431,553
$30,125
$8,027,674
11'
_____------_
--___--_----
_---___-==
-------
MR
ESTIMATED EXPENDITURES/EXPENSE
Salaries
$1,958,902
$3159306
$40,196
$0
$2,314,404
PEI
Fringe Benefits
360,241
66,903
51986
0
433,130
Operations
11035,983
561,641
1059715
19,625
11722,964
Capital Outlay
2009661
0
0
0
200,661
Depreciation
0
360,000
42,000
51500
407,500
Bond Payments
0
1,022,615
0
0
11022,615
Other
37,500
163,680
37,656
0
238,836
TOTAL APPROPRIATIONS
$3,593,287
$2,490,145
$231,553
$25,125
$6,340,110
Ending Bank Balance
$500,000
$982,564
$200,000
$5,000
$1,687,564
-27-
9
S
7
a
EZ GENERAL
REI,/ENUE t-'-)--UMtv1ARY
MiREE YEAR COMPARSON
19E6- 87
= WATER
-28-
LANMLL
w - ala
AIRPOFrr
rwwI
Pq
P"
GENERAL FUND
BEGINNING BALANCE
Property Taxes
City Sales Tax
Other Taxes
Gross Receipts Tax
License and Permits
Fines and Forfeitures
Intergovernmental Revenue
Service Charges
Interest on Investments
Other
Sub -Total
WATER WATER AND WASTEWATER
BEGINNING BALANCE
Rol
Water User Charges
Wastexater User Charges
Interest on Investments
Other
Sub -Total
''9
SANITARY LANDFILL FIEND
BEGINNING BALANCE
Franchise Revenue
Landfill Gate Charges
Interest on Investments
Sub -Total
AIRPORT FUND
BEGINNING BALANCE
+�
Hangar Rental
Other Airport Revenue
Interest on Investments
Transfer from General Fund
E•,
Sub -Total
GRAND TOTAL REVENUE AND
BEGINNING BALANCES
MR
REVENUE SUMMARY
THREE YEAR COMPARISON
ALL FUNDS
1986-87 1987-88 1987-88 1988-89
Actual Budget Projected Budget
$429,672
$400,000
$408,550
$460,000
11051,962
11478,000
11478,000
11586,443
1,016,361
11072,000
19016,000
19016,000
63,740
62,000
61,165
106,665
384,232
393,000
409,637
418,653
26,025
309395
35,230
369910
105,118
88,900
108,000
110,000
63,016
61,800
105,000
65,000
105,268
163,575
111,505
113,420
31,392
30,000
43,000
43,000
91250
177,934
241,484
137,196
31286,036
31957,604
41017,571
41093,287
709,570
772,672
11066,594
981,350
11431,697
11718,000
1,541,287
11435,646
464,465
600,000
480,296
897,763
271,921
137,500
248,000
809000
75,669
77,400
78,850
77,950
29953,322
31305,572
31415,027
31472,709
247,422
150,000
148,283
200,000
82,291
82,000
84,500
84,553
88,490
114,540
114,540
132,000
14,920
18,000
81500
15,000
433,123
364,540
355,823
431,553
12,763
0
71314
51000
91059
17,280
12,960
17,280
120
11920
19655
21470
476
600
375
375
0
10,000
10,000
51000
22,418
29,800
32,304
30,125
$6,694,899 $7,657,516 $7,820,725 $8,027,674
-29-
EXPENDITURE/ EXPENSE SW,.At-,..-I.A.RY
THREE *YEAR COMPARISCIN
7
a
5
4-& 4
iu
c
2
I
0
GENERAL
1986- 87 19 W - W 19aB- Ea
=1 WATER M LANDMU- M AIRPORT
-30-
EXPENDITURE/EXPENSE SUMMARY
THREE YEAR COMPARISON
ALL FUNDS
1986-87
1987-88
1987-88
1988-89
ACTUAL
BUDGET
PROJECTED
BUDGET
General Fund
General Government
$73,539
$145,471
6137,328
$157,406
Finance
103,642
211,355
211,341
225,631
Legal Services
72,471
73,622
73,134
83,309
Library
71,965
76,373
76,373
88,530
Parks and Recreation
340,975
374,869
374,720
393,385
Fire and EMS
589,173
712,530
696,776
788,531
.�
Police
927,656
1,066,558
1,072,380
1,129,390
Public Works
576,241
699,308
667,006
689,606
Non -Departmental
24,641
84,000
89,800
37,500
.�
2,180,304
3,444,086
3,348,858
3,593,287
Water and Wastewater Fund
Water
548,841
546,741
536,631
576,810
Wastewater
308,921
358,791
290,442
302,574
Utility Billing and Collection
78,819
75,747
75,177
64,466
Bond Payments
1,030,485
1,058,639
1,058,639
11022,615
Ot1,er Hon -Departmental
436,145
490,571
490,571
Y2,451,460
523,680
2,403,211
21530,489
2,490,145
�.
Sanitary Landfill Fund
127,570
214,540
210,856
231,553
Airport Fund
27,482
29,800
23,736
25,125
TOTAL APPROPRIATIONS
$5,338,567
$6,218,911
$6,084,910
$6,340,110
BALANCE FORWARD
1,356,332
1,438,601
1,735,815
1,637,564
GRAND TOTAL APPROPRIATIONS
AND BALANCE FORWARD
$6,694,899
$7,657,516
$7,820,725
$8,021,674
-31-
CITY OF STEPHENVILLE
GENERAL FUND NEW PROGRAM LIST
OVERALL
ACTIVITY
CAPITAL OR SUPPLEMENTAL REQUEST
ACCUMULATED
RANKING
DESCRIPTION
DESCRIPTION
AMOUNT
TOTAL
i
CITY COUNCIL
TOOTH ANNIVERSARY CELEBRATION
15,000
15,000
2
AIRPORT FUND
CASH TRANSFER
5,000
20,000
3
CASH BALANCE
INCREASE FUND BALANCE
40,000
60,000
4
POLICE COMMUNICATION
TELETYPE SYSTEM
6,000
66,000
5
POLICE PATROL
PATROL VEHICLE
13,710
79,710
.+
6
POLICE PATROL
PATROL VEHICLE
13,710
93,420
7
PARKS MAINTENANCE
TRACTOR AND MOVERS
23,000
116,420
8
POLICE PATROL
RANGE MASTER RADAR UNIT
3,005
1191425
9
POLICE PATROL
PROTECTIVE BODY ARMOR (10)
3,255
122,680
10
CEMETERIES
COMMERCIAL WEEDEATERS
400
123,080
11
FIRE & EMS - COMBINED
RESCUE TOOL (JAWS OF LIFE)
9,500
132,580
12
POLICE PATROL
PORTABLE RADIOS - 5
3,065
135,645
13
PARKS MAINTENANCE
BALLFIELD FENCING FRAME
2,500
138,145
14
PUBLIC WORKS INSPECTIONS
PAGER
500
138,645
15
CEMETERIES
BACK PACK BLOWER
400
139,045
r.
16
PARKS MAINTENANCE
PA SYSTEM SPEAKERS-4
2,000
141,045
17
FIRE PREVENTION/INVESTIGATION
PORTABLE RADIO
1,400
142,445
-
18
PAM MAINTENANCE
PICNIC TABLES, BENCHES, GRILLS
3,500
145,945
19
PUBIC WORKS INSPECTIONS
TWO-WAY RADIO
11000
146,945
20
PARES MAINTENANCE
STORAGE BLD. FLOOR AND FENCE
59000
151,945
21
FIRE SUPPRESSION
AIR PACK BOTTLES
570
152,515
22
POLICE ADMINISTRATION
BUILDING ADDITION
14,675
167,190
23
CITY ADMINISTRATION
TRAINING & EDUCATION
400
167,590
24
FIRE SUPPRESSION
FIRE TRUCK REPAIRS
22,000
189,590
25
FIRE SUPPRESSION
AIR PACK REPAIR PARTS
2,200
191,790
26
FINE SUPPRESSION
PROTECTIVE SUITS AND EQUIPMENT
6,000
197,790
27
POLICE ADMINISTRATION
DUES AND SUBSCRIPTIONS
250
198,040
28
PARKS MAINTENANCE
LIGHT SYSTEM MAINTENANCE
500
198,540
29
POLICE INVESTIGATION
VERICLES-3 (IN LIEU OF LEASE)
16,500
215,040
30
PARKS MAINTENANCE
PART-TIME WAGES
2,850
217,890
31
POLICE PATROL
PAGER FOR SUPERVISORS
503
218,393
32
PARKS MAINTENANCE
SWIMMING POOL MAINTENANCE
1,000
219,393
33
FIRE PREVENTION/INVESTIGATION
DUES AND SUBSCRIPTIONS
52
219,445
34
FINANCE/ACCOUNTING
AMBULANCE BILLING SOFTWARE
2,500
221,945
35
LIBRARY
INCREASE HOURS FROM 35 TO 40
10,531
232,476
r..
36
STREET MAINTENANCE
PAGER
400
232,876
37
FIRE SUPPRESSION
TRAINING BUILDING
31,000
263,876
ITEMS BELOW
THIS LINE WERE NOT
38
POLICE COMMUNICATION
DISPATCH RECORDER
3,126
267,002
39
FIRE SUPPRESSION
AIR PACK BOTTLES
570
267,572
40
LIBRARY
USER CARD ISSUANCE SYSTEM
1,459
269,031
41
FIRE EMS
SCOOP STRETCHERS - 2
550
269,581
.�
42
LIBRARY
BOOK CHARGE MACHINE
660
270,241
43
PARK MAINTENANCE
WEEDEATERS
800
271,041
44
LIBRARY
SHELVING
11000
272,041
45
POLICE PATROL
PATROL UNIFORMS - COLOR CHANGE
8,038
280,079
ALL DEPARTMENTS
TMRS UPDATE
44,697
324,776
47
PARKS RECREATION
RECREATION SUPPLIES
3,000
327,776
48
MUNICIPAL COURT
TERMINAL FOR COUNTY COMPUTER
2,000
329,776
-32-
CITY OF STEPHENVILLE
GENERAL FUND NEW PROGRAM LIST
OVERALL
BANKING
ACTIVITY
DESCRIPTION
CAPITAL OR SUPPLEMENTAL REQUEST
DESCRIPTION
^ +
AMOUNT
ACCUMULATED
TOTAL
49
FINANCE/TAX
TAX MAP COPIES
10,000
339,776
.�
50
FIRE PREVENTION/IHVESTIGATIOH
EDUCATIONAL MATERIALS
370
340,146
51
PUBLIC WORKS PLANNING
COMPUTER SYSTEM
10,000
350,146
52
CEMETERIES
FLAT BED TRAILER
700
350,846
53
CITY COUNCIL
TRAINING AND EDUCATION
540
351,386
54
STREET MAINTENANCE
PICK-UP TRUCK
12,850
364,236
55
FIRE SUPPRESSION
PAGERS AND CHARGERS - 5
1,750
365,986
56
CEMETERIES
MT. OLIVETT ROADS
1,000
366,986
57
FIRE ADMINISTRATION
PORTABLE RADIO AND AMPLIFIER
1,500
368,486
58
FIRE SUPPRESSION
PORTABLE GENERATOR
1,200
369,686
59
PARKS RECREATION
PART-TIME WAGES
2,850
312,536
60
CEMETERIES
DUMP TRAILER
3,500
376,036
..
61
FIRE AND EMS
VCR AND CAMERA
1,700
377,736
62
FIRE AND EMS
OPERATING PROCEDURE MANUAL
8,000
385,736
63
FIRE AN➢ EMS
COMPUTER SYSTEM AND PROGRAMS
100500
396,236
64
FINANCE/PERSONNEL
COMPUTER PRINTER
2,800
399,036
65
CITY SECRETARY
STORAGE BUILDING
3,000
402,036
66
POLICE RECORDS
COMPUTER TERMINAL
3,663
405,699
67
PARKS RECREATION
CONCESSION BUILDING
5,000
410,699
68
PARKS & RECR.
BALLFIELD WATERING SYSTEM
15,000
425,699
69
POLICE RECORDS
COMPUTER PRINTER
2,868
428,567
70
FIRE SUPPRESSION
SMOKE EJECTOR FAN
540
429,107
.�
71
POLICE RECOR➢S
PAPER SHREDDER
1,745
430,852
72
EMERGENCY MANAGEMENT
WARNING SIRENS - 2
31,100
461,952
73
FIRE SUPPRESSION
TRAINING FIELD FENCING
2,000
463,952
74
POLICE RECORDS
PERSONNEL -OFFICE MANAGER
21,411
485,363
75
POLICE INVESTIGATION
PERSONNEL-SECDETARY
18,451
503,814
76
POLICE RECORDS
PERSONNEL -RECORDS CLERK
17,795
521,609
77
FIRE PREVENTION/INVESTIGATIOH
PERSONNEL-SANITARIAN/FIRE INSPECTOR
35,133
556,742
78
PARKS AND RECR. ADMINISTRATION
ADDITIONAL POSTAGE
400
557,142
79
PARKS AND RECR. ADMINISTRATION
ADDITIONAL COMMUNICATIONS
1,000
558,142
80
ANIMAL CONTROL
HUMANE SOCIETY CONTRIBUTION
4,000
562,142
ADMINISTRATION
LOGINS COMPUTER LEASE
1,625
563,767
-33-
CITY OF STEPHENVILLE
ENTERPRISE FUNDS NEW PH06RAMS LIST
OVERALL
ACTIVITY
CAPITAL OR SUPPLEMENTAL REQUEST
ACCUMULATED
RANKING
➢ESCRIPTION
DESCRIPTION
AMOUNT
TOTAL
WATER AND WASTEWATER FUND
1
WATER PRODUCTION
TRAINING AND EDUCATION
920
920
2
WASTEWATER TREATMENT
PORTABLE AIR COMPRESSOR
500
1,420
-------==---_�=ITEMS BELOW
THIS LINE WERE NOT FUNDED=--=_-=__--_�-------
3
WASTEWATER TREATMENT
RIDING MOVER ^ � � } �, 6,500
P"^^^"
7,920
t4
WASTEWATER TREATMENT
STORAGE BUILDING - Sw"
20,000
27,920
05J
BILLING AND COLLECTIONS
DRIVE-IN WINDOW & COUNTERS
15,000
42,920 ..
164
ALL DEPARTMENTS
TMRS UPDATE
7,493
50,413
SANITARY LANDFILL FUND
BELOW THIS LINE WERE NOT FUNDED-
Y1 LANDFILL SOLID WASTE EVALUATION STUDY 25,000 25,000
2 LANDFILL COMPACTION EQUIPMENT 180,000 205,000
3 LANDFILL THUS UPDATE 366 205,366
v.
-34-
MR
am
M"
Summary of the Conditions of Machinery,
Equipment, and Buildings
Water -Wastewater Fund - Equipment and machinery have been responsibly
maintained and replaced as needed due to the continued funding for
depreciation. The water system is enjoying major- improvements through
funding from revenue bonds. In general, buildings are becoming
delapidated and replacements should be planned for.
Landfill Fund - Existing equipment and buildings are in good condition.
Additional equipment is required, as addressed in the capital
improvement plan, to enhance operational efficiencies.
Airport Fund - Maintenance of runways, buildings, and equipment has
kept this facility in good condition. Additional maintenance is
�+ required on apron areas around the T-Hangars.
General Fund - Equipment and machinery in this fund is in fair to good
condition. Several departments have included replacement items in the
five-year capital replacement programs. Buildings are becoming old and
in need of renovation. Review of the City Hall and Recreation Building
is presently being studied by the Citizen's Capital Project Committee
for recommendations to the City Council.
0"
MR
P"
MR
P"
-3 5-
r
CITY OF STEPHENVILLE
SUMMARY OF CAPITAL OUTLAY
GENERAL FUND
FISCAL YEAR 1988-89
------------------------------------------------------------------------
DESCRIPTION DEPARTMENT BUDGETED AMOUNT
-------------------------------------------------------------------------------
Ambulance Billing Software Finance
Pipe Fence Optimist Field
Parks and Recreation
Tractor with Mower
Parks and Recreation
Picnic Tables, Benches, Grills
Parks and Recreation
Floor and Fence for Storage Building
Parks and Recreation
P.A. System and Speakers
Parks and Recreation
Back Pack Blower
Parks and Recreation
Weadeaters
Parks and Recreation
Office and Storage Building
Parks and Recreation
Air Pack Bottles
Fire and EMS
Portable Radio
Fire and EMS
Rescue Tool - Jaws of Life
Fire and EMS
Hazardous Material Suits
Fire and EMS
Training Field Building
Fire and EMS
Teletype Machine
Police
Radar Unit
Police
Protective Vests
Police
2 Patrol Vehicles
Police
5 Portable Radios and Chargers
Police
Building Addition
Police
3 Investigator Vehicles
Police
Pager
Police
2 Pagers
Public Works
Two -Way Radio
Public Works
Rubber Wbeeled Loader
Public Works
TOTAL GENERAL FUND CAPITAL
OUTLAY
-36-
2,500
2,500
23,000
3,500
51000
2,000
400
400
51000
570
11400
9,500
6,000
31,000
6,000
3,005
3,255
27,420
3,065
14,675
16,500
503
900
1,000
19,393
$188,486
7
M" CITY OF STEPHENVILLE
SUMMARY OF CAPITAL OUTLAY
ENTERPRISE FUNDS
MR FISCAL YEAR 1988-89
wrww-w-wwww-wwwrwwwww
----------------------
DESCRIPTION DEPARTMENT BUDGETED AMOUNT
------------------------------------- ------------------------------------------
WATER AND WASTEWATER FUND
Booster Pump Water 10,000
Water Line Replacement Water 15070C)o
Portable Air Compressor Water 500
Wastewater Line Replacement Wastewater---50,t00.
$2110, 500
SANITARY LANDFILL FUND
Pick-up Truck Landfill 11, -J00
Landfill 8, `}�)a
Equipment Shelter ----------
$191500
fER
-37-
CITY OF STEPHENVILLE
HISTORY OF PROPERTY VALUATION,
LEVY, AND COLLECTION
LAST TEN FISCAL YEARS
TAX
FISCAL
TOTAL TAXABLE
RATE
TAX LEVY
PERCENT
YEAR
YEAR
VALUE
COLLECTIONS
1979
79-80
$ 98,901,697
$0.52
$514,289
99.07%
1980
80-81
110,955,934
0.51
565,875
99.40%
1981
81-82
134,020,397
0.51
683,504
98.36%
1982
82-83
275,507,606
0.256
705r3OO
99.21%
1983
83-84
276,092,937
0.269
742,690
98.48%
1984
84-85
291,590,478
0.269
784,379
98.367o
1985
85-86
341,713,042
0.2916
996,435
96.33%
1986
86-87
363,730,729
0.294
lt069?368
95.68%
1987
87-88
387,805,689
0.393
1,524,076
92.847o
1988
88-89
397,997,208
0.4109
1,635,371
.00%
—38—
p"
r�1
p"
PM
I"
F"
m"
p"
pol
CITY OF STEPHENVILLE
TAX REVENUES BY SOURCE
LAST TEN FISCAL YEARS
YEAR
PROPERTY
FRANCHISE
SALES
OTHER
TOTAL
ENDED
TAXES
TAXES
TAX
TAXES
TAXES
1978
357,640
130,786
4027757
22,104
913,287
1979
461,271
153,743
464,334
25,312
1,104,660
1980
4949,208
155,304
S03,080
31,113
1,183,705
1981
548,359
193,441
602vO96
353,988
1,379,884
1982
624,306
221,360
705,128
23,595
1,574,389
1983
679,4S9
258,972
679,409
33,587
1,6511427
1984
766,718
283,699
790,176
42,669
1,883,262
1985
794,497
348,674
946,090
40,932
2,130,193
1986
942,091
373,978
949,235
50,307
2,315,611
1987
1,OS1,962
346,733
1,016,361
45,239
2,460,295
-39-.
MR
CITY OF STEPHENVILLE
GENERAL GOVERNMENTAL EXPENDITURES BY FUNCTION (1)
LAST TEN FISCAL YEARS
HIGHWAYS
FISCAL
GENERAL
PUBLIC
AND
CULTURE--
DEBT
YEAR
GOVERNMENT (3)
AS TEE
STREETS
SANITATION
HEALTH
RECREATION
SERVICE
1978
$155,616
$460,449
$322,356
$251,051
S 75,787
$225,662
$27,963
1979
282,720
516,723
393,440
353943
77,107
286,552
6,723
1960
221,465
602.437
339,347
289,282
217,217
89,798
9,817
1961
200,592
705,722
367,533
297,989
227,441
3SS,iS1
10,562
1982
237,124
664,576
467,584
-- (2)
255,598
438,068
3,404
1983
266,997
979,726
461.650
--
206,259
398*541
4,085
1984
286,213
2.233,902
424,761
--
261,232
449,380
4,085
1985
270,656
2,277,967
554,052
--
185,670
407,34S
--
1966
310,676
2.327,114
648,994
--
254,180
409,570
--
1967
328,039
1,326,69S
576,241
--
296.260
422,940
--
Note:
(1) Includes General and Debt Service Funds
(2) Sanitation becaae an Enterprise Fund at the beginning of fiscal year 1962.
(3) Includes Airport expenditures, except for years ending 19BS or later, when Airport
is an Enterprise Fund.
TOTAL
S1,538,904
1,817,198
2,669,363
2,064,990
2,166,346
2,317,258
2,561,473
2.695,892
2.950,534
2,840,19S
- - ---1 ----1 ---1 - -1 -- -A - - - --- - -1 l - -1 -1 1 ��
1 -1 1 1 l 1 l
CITY OF STEPH-:WILL£
GENERA! REVENIvES 3Y SOURCE (1)
LAST TEN FISCAL YEARS
LICENS-3
CHARGES
FISCAL
AND
I'):-3-
FOR
FINES AND
YcA3
TAXES
F=RyITS
GOVEzNMENTAL
SERVICE3
FORFEITURES
m; SC=t ;,;!t---Ous
?0L
1978
s 782,501
s153,128
9214,239
s38S,863
358,308
s 66,639
s1,670,582
1979
950,917
171,014
235,854
394,683
67,23S
61,335
1,901,093
1980
1,028,401
179,736
231,354
425,339
69,415
97,059
_2,031,304
1981
1,186,443
210,815
210,146
461,741
66,880
110,572
2,245,597
1982
1,574,389
36,977
136,636
130,049 (2)
67,793
161,080
2,156,924
r 1983
1,651,427
40,302
233,233
133,395
73,784
81,359
2,213,500
1984
1,883,252
52,746
195,983
149,325
80,243
74,828
2.436,393
1985
2,130,193
54,569
i66,192
147,753
79,912
83,449
21662,068
1986
2,315,611
39,130
171,209
129,483
c3,564
54,765
2,792,762
1987
2,460,2S5
26,025
63,016
88,622
105,113
57,288
2,800,364
Notes:
(1) Includes
General and -pit Service Funds
(2) Reflect3
transfer of Sanitary
Landfill from
the General Fund
to the Sanitary
Landfill Enterprise
Fund
DEBT SERVICE FUND
Debt Service Funds are used to account for payment of
principal and interest on City of Stephenville's general
obligation bonds.
-43-
CURRENT YEAR REQUIREPIENTS
GENERAL OBLIGATION DEBT SUI-14ARY
FOR 1988-89
ISSUED PURPOSE OUTSTANDING
PRINCIPAL
REQUIMIENTS
INTEREST
REQUIMIENTS
TOTAL
1976 Rater Improvements $160,000.00
$151000.00
$6,600.00
$219600.00
1977 Water Improvements 430,000.00
120,000.00
22,200.00
142,200.00
TOTALS $5901000.00
$135,000.00
$28,800.00
$163,800.00
—44—
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
GENERAL OBLIGTION BONDS
ALL ISSUES
FISCAL
PRINCIPAL
INTEREST
TOTAL
YEAR
RE_UQIRREMENTS
REQUIREMENTS
REQUIREMENTS
1988-89
$ 135,000.00
$ 28,800.00
$ 163,800.00
1989-90
14S,000.00
20,681.25
165,681.25
1990-91
150,000.00
129,262.50
1623,262.50
1991-92
70,000.00
6,037.SO
76,037.50
1992-93
201,000.00
3,712.SO
23,712.50
1993-94
20,000.00
2,887.50
22,887.50
1994-9S
2S,000.00
2,062.S0
27,062.50
199S-96
25,000.00
2L.031.25
26.031.25
TOTALS
$ 590 000.00
$ 77,475.00
$ 67� 475.00
-45-
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
GENERAL OBILGATION BONDS
1976 WATER IMPROVEMENT BONDS
PRINCIPAL
INTEREST
MATURITY
REQUIREMENTS
REQUIREMENTS
1-10-89
$ 3,300.00
7-10-89
$ 15,000.00
3,300.00
1-10-90
2,990.63
7-10-90
15,000.00
2,990.62
1-10-91
2,681.25
7-10-91
20v000.00
2,681.25
1-10-92
2,268.75
7-10-92
20,000.00
2,268.75
1-10-93
1,856.25
7-10-93
20t000.00
1,856.25
1-10-94
1,443.75
7-10-94
20,000.00
1,443.75
1-10-95
1,031.25
7-10-95
25,000.00
1,031.25
1-10-96
515.63
7-10-96
25,000.00
515.62
$ 160,000.00
$ 32.175.00
TOTAL
REQUIREMENTS
$ 3,300.00
18,300.00
2,990.63
17,990.62
2,681.25
22,681.25
2,268.75
22,268.75
1,856.25
21,856.25
1,443.75
21,443.75
1,031.25
26,031.25
515.63
25,515.62
$ 192,175.00
-46-
ism
mq
DEBT SERVICE
SCHEDULE
OF REQUIREMENTS
GENERAL
OBLIGATION BONDS
1977 WATER
IMPROVEMENT BONDS
PRINCIPAL
INTEREST
TOTAL
MATURITY
REQUIREMENTS
R Q9IREMENTS
REQUIREMENTS
2--1-89
$ 120,000.00
$ 12,900.00
$ 132,900.00
rem
8-1-89
91,300.00
90,300.00
2-1--90
130,000.00
99,300.00
139,300.00
ram
B-1-90
S,400.00
5,400.00
2-1-91
130,000.00
S9400.00
135?400.00
8-1-91
1,5i00.00
1,500.00
2-1-92
50,000.00
1,500.00
.51*500.00
r�
`a'i 430 000 .00
$ 4S . 300. 00.
_ 475, 300. 00
rem
ism
—47—
REVENUE BOND DEBT SERVICE FUND
Revenue Bonds Whose principal and interest are payable
exclusively from earnings of the City of Stephenville's
Utility Fund.
-48
CURRENT YEAR REQUIREMENTS
REVENUE DEBT SUMMARY
FOR 1988-89
PRINCIPAL INTEREST
ISSUED PURPOSE OUTSTANDING REQUIREMENTS REQUIREMENTS TOTAL
1985 Water and Wastewater
Improvements $1,680,000-00 $190,000.00 $141,335.00 $331,335.00
1988 Dater and Wastewater
Improvements 7,045,000.00 30,000.00 506,325.00 536,325.00
TOTALS $8,725,000.00 $220,000.00 $647,660.00 $867,660.00
—49—
FISCAL
YEAR
1988-89
1989-90
1990-91
1991-92
1992-93
1993-94
1994-95
1995-96
1996-97
1997-98
1998-99
1999-00
2000-01
2001-02
2002-03
2003-04
2004-05
2005-06
TOTALS
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
REVENUE BONDS
ALL ISSUES
PRINCIPAL
REQUIREMENTS
$ 2209000.00
235,000.00
290,000.00
305,000.00
330,000.00
360,000.00
380,000.00
415,000.00
445,000.00
475,000.00
510,000.00
545,000.00
580,000.00
625,000.00
670,000.00
720 ,.000.00
775,000.00
845,000.00
$83725,000_.00
INTEREST
REQUIREMENTS
$ 647,660.00
631,435.00
613,597.50
591,817.50
568,287.50
542,112.50
512,652.50
480,532.50
453,142.50
423,105.00
390,330.00
354,375.00
315,407.50
273,357.50
227,420.00
177,840.00
123,120.00
64,220.00
$7,390,412.50
-50-
TOTAL
REQUIREMENTS
$ 867,660.00
866,435.00
903,597.50
896,817.50
898,287.50
902,112.50
892,652.50
895,532.50
898,142.50
898,105.00
900,330.00
899,375.00
895,407.50
898,357.50
897,420.00
897,840.00
898,120.00
909,E 220.00
$16,115,412.50_
mm
faq
rom
m"
MR
f"
r"
f"
mm
m
MR
MR
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
REVENUE BONDS
198S WATER AND
WASTEWATER IMPROVEMENT
BONDS
PRINCIPAL
INTEREST
TOTAL
MATURITY
REQUIREMENTS
REQUIREMENTS
REQUIREMENTS
12-1-88
$
70,667.50
$ 70v667.50
6-1-89
190,000.00
700667.50
26001667.�Jo
12-1--89
63,305.00
63 , 305 . oo
6-1-90
2009000.00
631,305. 00
?63 , 30S . 00
12-1-90
S5 , 305.00
55P305.00
6-1-91
220,000.00
550,305.00
275,305-00
12-1-91
46,340.00
46,340.00
6-1-92
2.35,000.00
460,34-0.00
2811,340.00
12-1-92
36 , S87 . ran
36 , F-j87 . SG
6-1-93
2S5,000.00
361587.5U
291,E-387.5U
12.-1-93
2S, 750.00
2 S, 750.00
6-1-94
280,000.00
25,750.00
30511750.00
12-1-94
1. 3 , 500.00
13 , i00 . oo
6-1-95
300.000.00
13.500.00
31. 3 . `;00 00
TOTALS
$1 , 680 , 000.00
622.91.0.00
12.302t 910.00
-51-
MATURITY
12-1-88
6-1-89
12-1-89
6-1-90
12-1-90
6-1-91
12-1-91
6-1-92
12-1-92
6-1-93
12-1-93
6-1-94
12-1-94
6-1-95
12-1-95
6-1-96
12-1-96
6-1-97
12-1-97
6-1-98
12-1-98
6-1-99
12-1-99
6-1-00
12-1-00
6-1-01
12-1-01
6-1-02
12-1-02
6-1-03
12-1-03
6-1-04
12-1-04
6-1-05
12-1-05
6-1-06
TOTALS
DEBT
SERVICE
SCHEDULE OF REQUIREMENTS
REVENUE BONDS
1988 WATER AND WASTEWATER IMPROVEMENT
BONDS
PRINCIPAL
INTEREST
TOTAL
REQUIREMENTS
REQUIREMENTS
REQUIREMENTS
$
$ 253,162.50
$ 253,162.50
309000.00
253*162.50
283,162.50
252,412.50
252,412.50
35,000.00
252,412.50
287.412.50
2510493.75
2510493.75
70,000.00
251,493.75
3211493.75
249,568.75
249,568.75
70t000.00
2490568.75
319,568.75
247,556.25
247,556.25
75,000.00
247,556.25
322,556.25
245,306.25
245,306.25
800000.00
245,306.25
325,306.25
242,826.25
242,826.25
80,000.00
242,826.25
322,826.25
240p266.25
240,266.25
415,000.00
240,266.25
655,266.25
266,571.25
226,571.25
445,000.00
266*571.25
671,571.25
211,552.50
211,552.50
475,000.00
2119552.50
686,552.50
195,165.00
195,165.00
510,000.00
195,165.00
7050165.00
177,187.50
177,187.50
545,000.00
1778187.50
722,187.50
157,703.75
1570703.75
580,000.00
1759703.75
737,703.75
136,678.75
136,678.75
625,000.00
136,678.75
761,678.75
113,710.00
113,710.00
670,000.00
113,710.00
783,710.00
88,920.00
88,920.00
720,000.00
88,920.00
808,920.00
61,560.00
61,560.00
775,000.00
61,560.00
836,560.00
32,110.00
32,110.00
845,000.00
32,110.00
877,110.00
$7,045,000.00
$6,767,502.50
$13 812,502.50
-52-
GENERAL FUND
The General Fund i s used to aCCOUn-t for all revenues and e xpend i tures
not aCCounted for in other funds and ri=, l at i ng to general opf.::ra t i ons of
the City of Stephenville-. It funds General Government, F i nar-ice ,
Legal Services, Library, Parks and Recreation, Fire. and l MS , Police,
and Public Works. Major revenue sources are Property Tax, Sales Tax,
and Cross Receipts Tax.
-53-
GENERAL FUND
BEGINNING BALANCE
TAXES
1001 Property Taxes
1003 Penalty and Interest
1010 City Sales Tax
1020 Bank Franchise Tax
1030 Mixed Drinks
1040 Telecommunications Tax
1050 Motel Occupancy Tax
Sub -total
GROSS RECEIPTS TAX
1041 United Telephone
1042 Texas Electric
1043 Lone Star Gas
1044 Northland Cagle TV
1045 City Water and Wastevater
Sub -total
LICENSE AND PERMITS
1102 Animal Shelter Fees
1103 Solicitor's License
1104 Garage Sales
1105 Burgular Alarm Fees
1110 Taxi License
1111 Pool Hall License
1120 Building Permits
1122 P&Z and BOA Applications
1123 Subdivision Filings
1124 Electric Permits
1125 Electric License
1126 Mobile Home Park License
1127 Plumbing Permits
Sub -total
FINES AND FORFEITURES
1201 Municipal Court Fines
1220 Parking Fines
Sub -total
i
CITY OF STEPHENVILLE
GENERAL FUND REVENUE DETAIL
1986-87 1987-88 1987-88 1988-89
ACTUAL BUDGET PROJECTED BUDGET
$429,672.00 $400,000.00 $408,550.00 $460,000.00
11051,962.00
1,478,000.00
11478,000.00
1,SB61443.00
211150.00
25,000.00
27,000.00
27,000.00
11016,361.00
11072,000.00
1,0161000.00
11016,000.00
18,501.00
18,500.00
181500.00
18,500.00
18,089.00
18,500.00
15,665.00
15,665.00
0.00
0.00
0.00
105500.00
0.00
0.00
0.00
35,000.00
2,132,063.00 21612,000.00 21555,165.00 21709,108.00
25,873.00
26,000.00
24,560.00
24,000.00
n
241,338.00
242,000.00
255,727.00
255,750.00
28,041.00
29,000.00
499,587.00
29,600.00
32,974.00
33,000.00
36,763.00
391163.00
56,000.00
63,000.00
63,000.00
69,540.00
384,232.00
393,000.00
409,637.00
418,653.00
�..,
i
676.00
800.00
710.00
710.00
0.00
100.00
260.00
260.00
11297.00
11600.00
11650.00
11650.00
0.00
0.00
0.00
21800.00
100.00
500.00
100.00
100. 01l
�
353.00
0.00
400.00
400.00
16,807.00
2�1000.00
23,000.00
23,650.00
2,162.00
11500.00
4,220.00
2,500.00
724.00
0.00
500.00
500.00
21186.00
600.00
650.00
725.00
0.00
11900.00
11900.00
11900.00
717.00
595.00
11200.00
19000.00
Imo'
19003.00
800.00
640.00
715.00
26,025.00
30,395.00
35,230.00
36,910.00
f.•q
102,958.00
87,000.00
103,000.00
105,000.00
21160.00
11900.00
51000.00
51000.00
105,118.00
88,900.00
108,000.00
110,000.00
-54-
r"
fam
CITY OF STEPHENVILLE
GENERAL FUND REVENUE DETAIL
1986-87
1987-88
1987-88
1988-89
RM
GENERAL FUND
ACTUAL
BUDGET
PROJECTED
BUDGET
INTERGOVERNMENTAL
14M
1301
County -Fire Calls
51,680.00
52,200.00
95,000.00
551000.00
1302
County -Ambulance Calls
71800.00
71800.00
81200.00
81200.00
1303
County -Library
11800.00
11800.00
11800.00
11800.00
(ER
1350
Federal -Revenue Sharing
11736.00
0.00
0.00
0.00
---_.-------------------------------------------------------
Sub-total
63,016.00
61,800.00
105,000.00
65,000.00
MR
SERVICE CHARGES
1401
Railroad Firefighting
21000.00
31000.00
21500.00
21500.00
1403
Ambulance Calls
28,717.00
72,000.00
30,000.00
30,000.00
MM
1405
Libvny Miscellaneous
524.00
750.00
11000.00
715.00
1410
Suimaiii,g Pool
11,732.00
12,000.00
12,000.00
12,000.00
1411
Park Facilities Rental
11928.00
11500.00
11850.00
11850.00
1412
Camper Site Rental
31033.00
31750.00
3,000.00
31000.00
,wl
1413
Recreation Program Activities
121662.00
101000.00
121500.00
12,500.00
1414
Recreation Leagues
27,350.00
31,000.00
27,500.00
27,500.00
1415
Recreation Tournaments
0.00
31000.00
31000.00
31000.00
"A
1416
Park Special Events
17051.00
11500.00
11080.00
11200.00
1417
Park Miscellaneous
21212.00
31500.00
31000.00
3,000.00
1420
Sale of Cemetery Lots
12,600.00
20,000.00
10,000.00
10,000.00
+�
1421
Cemetery Miscellaneous
305.00
325.00
325.00
325.00
1425
Accident Reports
11004.00
11100.00
11300.00
21600.00
1435
Leases
150.00
150.00
2,450.00
3,230.00
Sub -total
105 268.00
,
163 + 575.00
111 � 505.00
113,420.00
OTHER
1541
Interest on Investments
31,392.00
30,000.00
43,000.00
43,000.00
1510
Sale of City Equipment
102.00
51000000
51000.00
51000.00
1515
Sale of City Land
81750.00
70,000.00
1331000.00
0.00
1541
Miscellaneous
398.00
150.00
700.00
400.00
1590
Administrative Fees
0.00
102,784.00
102,784.00
131,796.00
Sub-total
----------------------------------------------------------
40,642.00
2071934.00
284,484.00
180,196.00
GENERAL FUND REVENUE
AND
BEGINNING BALANCE
53,286,036.00
$3,957,604.00
$4,017,571.00
$4,093,287.00
=.--==__==__________________
MR
MR
MR
-55-
GENERAL GOVERNMENT SUMMARY
GENERAL GOVERNMENT
1986-87
ACTUAL
1987-88
BUDGET
1987-88
PROJECTED
1988-89
BUDGET
City Council
13,791.57
30,617.00
28,378.00
48,311.00
City Administrator
22,247.22
65,133.00
58,787.00
59,562.00
City Secretary
31,354.05
43,791.00
44,771.00
44,133.00
Emergency Management
6,146.31
------------------------------------------------------------
5,930.00
5,392.00
5,400.00
TOTAL GENERAL GOVERNMENT
73,539.15
145,471.00
137,328.00
157,406.00
—57-
r
GENERAL- GOVERNMENT C T TY COUNCIL
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
I I'M<ayor ar�c� c� i �II'i t rnc�rnL►rr s of tt-)e C �i ty Count: i 1 ��r �: thii.- i-jo I i c_ v
r..,
li al< i ny and legislative body c,f the. C i ty . C: i ty COL.rr-,c.: i 1 i •; r_- . -
�
puns i e- for m�il< i ny po 1 i cry caec i s i ons re 1 at i ve to Lhe
level u f sery i cues Earrr�v i ded ; adopting ord i nancei.; ; al= prow i r,cj m._, j ur
t.,ur'c: i,asf�s and contr'ac tua l ayree(n nt: ; adopt i n<-j thte Anro.,.,1
and ii'iak: i ng appointments to vari au•s pGs i t i ons . Amciny tl',tf i<:ey
�
�rl-Ahc� i r',tmen'ts rira(Je by C i ty Counc i 1 are tl-re C i t'.y Acarrr i r► i :� tr ._� t
<incJ of i t -, otl-,Fr beards ar,ri eomm i ss i r,r,�, .
�*
ACTIVITY GOALS:
Icy effectively req.-jri-=t:,ent the re--H-H i(.'Je its of
To f or•rrru l a try and ena,(---t public policy.
To prov i d,-� leader -;hip zv3 tl',ca 1 eg i s 1,_, t i ve- and policy
of tht? c_ommun i ty .
r
r
ACTIVITY OBJECTIVES:
To act as the elected representatives of `- t:ephei--iv i I le.
r:.•:, i <_ic:r, t s
�
and forma 1 ate pub 1 i c po I i cy to meet c:ommUl-) i -ty net-ds .
�
To cons i der , evaluate, and make dec i s i ont-, can var i ciLI S
i
bus i ness brought be fore C i ty Counc i 1 .
To allocate, available fur)cis in the most of f i c i ei'i L .:,r ,c1
el'i-(--c t i yr
manner so the residents receive the h i ghtes t 1,�ve 1 c a f
�,e:,r ✓ i �: _ �.
�
�"`'
at the loue5t Possible cost.
�
To review and evaluate the objectives of all r71Lrr)r_ i pj, l
through study, r✓va 1 uat i on, anr_i adoption o f the. Annu,�, l
BLIC c;j,-"t..
CITY OF STEF'HENV I LLE -58-
P1
GENERAL GOVERNMENT
CITY
COUNCIL
01-0101.
�
DEPARTMENT
DIVISION/ACTIVITY
ACCOUNT
1986--87
; 1987--88
; 1987--88
1988-89
BUDGET
�
BUDGET DATA
ACTUAL
; BUDGk=
,*f ED
; FS'T I MATE_
!PROPOSED
; ADOPTED
�
_EXPENDITURE SUMMARY:
fop
PERSONNEL
;
11,54S
;
2S,717
23,993
;
28,876
287876
OPERATIONS
2,247
4 , 900
4,385
;
4 , 4.35
19p4.35
CAPITAL
TOTAL
13,792
30 , 617
28,378
33,311
48,311
FUNDING SUMMARY
TOTAL
;It
PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME
9
9;
9
9
9
SEASONAL
It
ACTIVITY MEASURES:
Number" of city
council meetings
;
40
45
;
40
Number of public
hearings
22
;
;
20
;
20
+�
Number of city
ordinances passed
;
18
;
20
20
�+
Number- of
resolutions passed
;
11
;
;
1.5
Number of budget
Work sessions
;
S
Number of planning
sessions
0
1
2
PER
CITY 01= STEPHENVILLE -59-
MR
* GENERAL GOVERNMENT CITY ADMINISTRATOR 01-0102 * �•+
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
* The office of the City administrator is directed by the City
* Council to serve as the City's chief administrative officer
* implementing, executing and enforcing policies and ordinances
* enacted by legislative authority. The City Administrator is
* responsible for the supervision of the City's day to day oper-
* ation providing executive supervision to the City's various
* departments and directing special assignments.
* ACTIVITY GOALS:
* Provide all Municipal services necessary to the citizens Within
* the scope and outline of the City's budget on an efficient basis.*
* Provide staff support services to the City Council required to
* assist in dealing With public issues and needs.
* Provide direction and promote professionalism among management
* and supervisory personnel.
* Promote a desire to be responsive and sensitive to the needs of
* of the public among City employees.
* Promote to the public a positive image of the City government
* and its employees.
* ACTIVITY OBJECTIVES:
* Assist the City Council in development and implementation of the
* capital projects program.
*
PER
* Continue development of the Citys surface Water supply project
* Develop updating of the City's comprehensive plan.
* Develop employee communication programs Which encourage and
* facilitate input to the policy decision and implementation
* process.
* Assign staff to research and recommend professional development
* criteria and job training programs.
* Identify methods of disseminating information to citizens
* regarding City operations.
+�
low -
CITY OF STEPHENVILLE -60-
f"
GENERAL GOVERNMENT CITY ADMINISTRATOR 01-0102
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87
11987-88
11987-88
;
1988-89 BUDGET
BUDGET DATA
SAC I UAL_
; BUDGETED
; E ST I MATE_
; PROPl SED
!ADOPTED
�
EXPENDITURE SUMMARY:
;
PERSONNEL
19,956
63 , 28 3
;
57 , 6!-32
;
57 , `)N6
571,986
OPERATIONS
11
2,2.91
;
1,8SO
;
11135
1,176
;
1,576
CAPITAL
TOTAL
J
It
'
59,562r
220247
65,133
58,787
�*
FUNDING SUMMARY:
w
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME
'
SEASONAL
MEASURES:
ACTIVITY_
_
C 1 ty Counc i 1 meet--
ings attended
20
;
;
43
;
40
;
Council committee
;
meetings attended
;
75
;
;
62
;
55
;
Board & Commission
,11
'
meetings attended
15
8
:
20
Community service
97
I
;
97
'
contacts
60
30
;
190
;
190
'
Media contacts
Citizen contacts
1200
'
463
;
463
Departmental
conferences
175
388
388
Executive staff
Performance reviews:
7
7
7
City Council
�
contacts
SOG
760
760
Capital Plan part
61
#
of budget
;
NO
;
;
NO
YES
MR CITY OF STE PHE.NV I LLE - 61-
r
GENERAL GOVERNMENT CITY SECRETARY 01-0103 r`
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The office of the City Secretary
is responsible for recording
and maintaining the City Council
minutes, agendas, ordinances,
resolutions and all official City
records.
The office is responsible for all
municipal elections, attesting
to and signing all official City
documents, administration of
oaths of office, maintains the City
Seal, issuing soliciting
permits, publication of all legal
notices, ordinances, etc. and
directs the update of the Code of
Ordinances. The office is
responsible also for the administrative
and/or clerical duties
as prescribed by the City Council
and/or City Administrator.
ACTIVITY GOALS:
To record and maintain all official records of.the City. '� r
To direct the municipal elections as prescribed by State law.
To perform the duties of City Secretary in an efficient and
professional manner.
* ACTIVITY OBJECTIVES:
To have agendas and City Council packets ready for mailing by
-
* noon Friday prior to Tuesday council meeting.
To have all minutes completed by fourth day after meeting.
To publish all ordinances and any other documents as required by
state law and City Charter.
To administer City elections in accordance with applicable
r,
federal, state, and local laws.
To improve the records storage system.
To provide the Council/City Administrator with research infor-
promptly upon request.
To provide prompt and accurate clerical services to the City
* Council/City Administrator.
CITY OF STEPHENVILLE -62-
60
-E9-
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0
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pa_aedaad
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sq..Aoda.A �---4aj.j Luicuoo
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175
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*
,�
r
GENERAL GOVERNMENT EMERGENCY MANAGEMENT 01-0104
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
am
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
ACTIVITY DESCRIPTION:
Emergency Management is to provide for emergency operations for
the citizens of the City of Stephenville. Existing forms of
government including Federal, State, and Local units are to
cooperate in the formulation and implementation of such
operations. The City of Stephenville is responsible to its
citizens to save lives, minimize damage, alleviate suffering, j
and to restore and rehabilitate property and society in the
event of a natural disaster or national emergency including
nuclear attack.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ACTIVITY GOALS: * -_
* Warn citizens of impending emergency situations.
Educate public of emergency preparedness. * �+
Coordinate operations with other governmental units.
Coordinate with Comanche Peak Steam Generation Plant regarding
evacuation operations.
Review emergency operation procedures.
1
ACTIVITY OBJECTIVES:
Identify and procure warning devices and operations equipment.
Review and develope existing emergency operations plan.
r"
Provide training drills, materials, and sessions for emergency
operations staff.
Develop and disseminate public service announcements.
*
r
CITY OF STEPHENVILLE -64-
bw
-S9- 31-IIAN3Hd31S 30 AlIO
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13NNOS83d
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T-7
FINANCE SUMMARY
FINANCE
1986-87
ACTUAL
1987-80U
BUDGET
1987-88
PROJECTED
1988-89
BUDGET
Administration & Accounting
55,155.72
102,600.00
102,591.00
107,062.00
Purchasing
5,107.80
14,150.00
14,147.00
14,888.00
Personnel
5,647.69
14,455.00
14,453.00
15,005.00
Tax
37,130.52
80,150.00
80,150.00
88,676.00
TOTAL FINANCE
----------------------------------------------------------
103,641.73
211,355.00
211,341.00
225,631.00
—67-
r"
� FINANCE
ADMINISTRATION/ACCOUNTING 01-0201
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The Finance Department, under the supervision of the Finance
Director, is responsible for the administration, supervision,
and overall planning for the City's financial activities. This
includes: recording and reporting financial transactions, main-
taining the permanent accounting records, investment of idle
funds, the Annual Budget, preparation of financial statements
y
and special reports for various staff and Council members,
overseeing all disbursements and collections, payroll, and
assisting the auditors in the preparation of the Comprehensive
Annual Financial Report.
n
ACTIVITY GOALS:
To provide accurate financial information to the Council and r'
staff on a timely basis.
To prepare audit workpapers and assist the auditors on a timely
and efficient basis.
To assist in preparation and presentation of the Annual Budget. i
Work toward a 100% investment of idle funds at the highest
possible yield.
To process cash receipts and disbursements on a timely basis. `~
Maintain accurate fixed asset records.
ACTIVITY OBJECTIVES:
To provide accurate, up-to-date financial reports for City
departments in a timely manner so that proper budget monitoring
can be maintained.
1-o provide special reports for City Council, City Administrator,
and City Department Heads as needed.
Continue to produce a comprehensive annual financial report that
meets the Certificate of Achievement for Excellence in Financial
Reporting standards of the Government Finance Officer's Associ-
ation.
Continue to make improvements to the new program budget.
* To maintain idle funds investment ratio of 100%.
To insure that vouchers are processed and mailed withing 30 days
of receipt and approval.
Deposit all cash receipts on a daily basis.
To provide accurate, up-to-date, computerized fixed assets
records.
r
CITY OF STEPHENVILLE -68-
�I
FINANCE ADMINISTRATION/ACCGUN'f]NG 01-0201
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-E�7 ; 1987-8E3 ; 1987-£�E� ; 1988-89 BUDGET
BUDGET DATA AC rUAL , BUDGF 'TED ;k~=5T I MA-f E ; PROP0SE Q ; AQ0PTED '
EXPENDITURE SUMMARY:
�+ r 'ERSONW-L ' 35 779 ; 83,990 84,661 ; 8S,743 86,862 �
OPERATIONS 19,110 18,010 17,330 17,700 17,700
CAPITAL 266 600 600 ; 2,S00 �
TOTAL ; 5511.55 ; 102,600 ; 102,591. 103,443 107,062
FUNDING SUMMARY:
* TOTAL '
PERSONNEL SUMMARY:
FULL 'f IME REGULAR 3 ; 3 ;
3 3 ; 3
PART T I ME ; It
SEASONAL ;
ACTIVITY MEASURES;
Monti -fly y f' i nanc i a 1
reports 12 I It 12
Number of special ; ; I '
MR It
reports requested 40 ; 4`-� 4S
Certificate of a-
chievement awards ; yes ; ye.s yes ,
D i st i r)gu i shed bud-- ;
get presentation
* award ; no ; ; yes ; yes ;
Type of budget :line -item: ; program program
Percentage of idle ;
' funds invested 97% 100/ 1007" ,
Times vouchers pro-:
ces5ed and mailed
by the 15th ; 12 ; ; 12 ; 12
Workdays receipts
Were deposited ; 247/253 ; 247/253 247/253
Fixed ass(-�'t records',
on computer ; yes yes yes
Monthly financial
meetings with the
City Administrator ; 8 ' ' 8 8
S year Capital Plan;
in budget no no yes
MR
CITY OF STEPHENVILLE -69-
* FINANCE
PURCHASING 01-0202
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
* This activity, under the supervision
of the Finance Director
* is responsible for coordinating the
requisition of materials
* between City departments and vendors
by administering city
purchasing policies. This includes
request for purchase orders,
preparing bid requests and a detailed
knowledge of the budget.
*
ACTIVITY GOALS:
Receiving request and issuing purchase orders.
Prepare bid request and receive and tabulate completed bid re-
quests.
Keep abreast on all laws concerning municipal purchasing.
*
*
* *
*
*
* ACTIVITY OBJECTIVES:
* To issue purchase orders and post daily.
Prepare bid specifications within one week from the time req-
uested.
To provide bid tabulations for the City Council and City depart-
ment Heads as needed.
*
*
CITY OF STEPHENVILLE -70-
pmq
•
FINANCE
PURCHASING
01-0202
•
DEPARTMENT
DIVISION/ACTIVITY
ACCOUNT
1986-87
11987-88
;1987-88
y
1988-89
BUDGET__ �
BUDGET DATA
ACTUAL
BUDGETED
; E`., f . MA-rE
!PROPOSED
; APOPTEU
EXPENDITURE SUMMARY_
;
PERSONNEL;
4,128
; 12,580
12 , 902
13,21 't3
1:3It
OPERATIONS
19580
; 11,570
1,245
;
1,-6-0
1,6v0
CAP I -f AL
TOTAL
14, t3r_38 �
S 7(J8
1. 4 , 150
14,14 %
;
14 , 888
FUNDING SUMMARY:
,
,
TOTAL
PERSONNEL SUMMARY_:_
;
f= ULL T I ME REGULAR.
5
;
;
• -`�
�
• `�
• �' �
*
PART -r I ME
SEASONAL
ACTIVITY MEASURES:
;
Number- of purchase
orders issued
2,160
;
2,5130
;
2, `: 00
Number of formal
bids processed
41
So
20
Number of -training
Sessions attended
2
2
MR
CITY OF STE:PHENVILLE -71-
MR
i
� FINANCE
PERSONNEL 01-0203
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
This activity, under the supervision of the Finance Director
is responsible for the recruitment of applicants and duties
associated with the implementation of the City personnel pro- �-
grams. This includes periodic reviews of the City's pay plan,
maintaining personnel files on all City employees, adminis-
tering the City employee fringe benefit program and providing
staff support to Department Heads.
ACTIVITY GOALS:
To assist department heads in recruitment and screening of pros-
pective employees.
To conduct periodic reviews of the City's pay plan, job classi-
fication and fringe benefit programs and make recommendatins for
adjustment.
Maintain personnel files on all City employees, handling in-
quiries from emplyees regarding fringe benefits and other
personnel matters.
Administer City employees hospitalization plan and worker's
compensation claims and make recommendations for ammendment.
Keep abreast on all laws concerning personnel matters.
Implement Safety Programs.
Improve communications concerning personnel matters.
ACTIVITY OBJECTIVES: r,
Screen prospective employees in a timely manner for the Depart-
ment Heads.
Keep all job descriptions complete and up-to-date.
Conduct a yearly salary survey.
To maintain complete and accurate employee personnel records.
To complete and submit employee insurance and worker's compen-
satin claims within one working day.
* Maintain and keep current the safety handbook.
Review and implement procedures of the Safety Committee.
Review with Department Heads current promotional criteria and
evaluate ways to improve or implement these.
Revise and republish the employee handbook.
I
CITY OF STEPHENVILLE `
_72_
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FINANCE
TAX
01--0204
r+
DEPARTMENT DIVISION/ACTIVITY
ACCOUNT
ACTIVITY DESCRIPTION:
Funds have been designated for
the City's pro -rated
portion of
the costs for the Erath County
Central Appraisal
District, and
of the publicly mandated central collection and
assessment by
Erath County. No appraisals, collection, or assessments will be
performed by this division.
ACTIVITY GOALS:
N/A
r'
ACTIVITY OBJECTIVES:
N/A
�
�
r
7
CITY OF STEPHENVILLE -74-
4
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ww
LEGAL SERVICES SUMMARY
LEGAL SERVICES
1986-87
ACTUAL
1987-88
BUDGET
1987-88
PROJECTED
1988-89
BUDGET
Legal Counsel
53,672.04
53,345.00
51,575.00
62,391.00
Municipal Courts
18,799.36
20,277.00
21,559.00
20,917.00
TOTAL LEGAL SERVICES
72,471.40
73,622.00
73,134.00
83,308.00
r
LEGAL SERVICES LEGAL COUNSEL 01--0301 r'
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
The City Attorney and/or Assistant City Attorney attend all reg-
ular Council meetings and other meetings as needed in an advisory*
capacity. They approve the form of all legal instruments such as*
ordinances, resolutions and contracts prior to their adoption by
Council. They file appropriate pleadings related to litigation
*
r
in Which the City is involved and actively pursue delinquent tax-*
payers upon certification by the City's Tax Office.
ACTIVITY GOALS:
To advise the City Council on legal matters.
To represent the city in any judicial proceeding.
To prepare all ordinances, resolutions, and other legal docu-
ments as directed by the City Council.
r
a
ACTIVITY OBJECTIVES:
To establish minimum response time on requests for legal advice
and opinions.
To provide legal advice and counseling as quickly as possible
r"
When necessary.
Attend all regular & other requested meetings.
r
I
CITY OF STEPHENVILLE -78-
MR
LEGAL SERVICES LEGAL COUNSEL 01-0301
DEPARTMENT DIVISION/ACTIVITY ACCOUNT'
1986-87
:1987-88
11987-88
1
1988-89
BUDGET
BUDGET DATA
ACTUAL
',BUDGETED
;ESTIMAIE
;PROPOSED
LADOPTED
+�
EXPENDITURE SUMMARY:
;
PERSONNEL
'
OPERATIONS
53,672
53,345
51,S7S
531391
62,391
CAPITAL
TOTAL
53,672
;
530345
51,575
53,391
62,391
FUNDING SUMMARY:
TOTAL
'
PERSONNEL SUMMARY
BULL TIME REGULAR
PART TIME
2
2
2
2
�
SEASONAL
;
I
ACTIVITY MEASURES
Regular council
meetings attended
40
;
45
;
40
Ordinances prepared;
;
and reviewed
20
?S
;
` 0
Resolutions pre-
pared and reviewed
5
;
10
;
10
,
Number of judicial
proceedings
3
3
2
CITY OF STEPHENVILLE -79-
MR
r
LEGAL SERVICES MUNCIPAL COURT 01--0302 r'
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The primary function of this activity is the City's Muncipal
Court, Which has jurisdiction Within the territorial limits of r"
the City over all Class C misdemeanors. Duties include: receive*
and maintain court dockets; or issues Warrants, subpoenas, and
notices; perfects appeal bonds; attend court sessions; and '� r
perform all duties prescribed by state law.
ACTIVITY GOALS:
* To maintain a fair and impartial Muncipal Court.
To compile and maintain complete and accurate court records.
ACTIVITY OBJECTIVES:
To maintain an accurate court docket.
To issue accurate Warrents.
To perfect appeal bonds.
CITY OF STEPHENVILLE -80-
r
r"
R4
LEGAL SERVICES
MUNICIPAL COURT
01-0302
*
DEPARTMENT
DIVISION/ACTIVITY
ACCOUNT
1986-87
;1987-88
;1987-88
1988-89 BUDGET
�•1
BUDGET DATA
ACTUAL
; BUDGET(= D i EST I MA-1-E ; PROPOS1= DOPTED
�
EXPENDITURE SUMMARY:
;
PERSONNEL
;
18,048
; 18,512
;
18,384
;
18,397
;
18,392
OPERATIONS
;
751
; 1 , 76S
3 , 175
;
21,525
;
2 , S25
�
CAPITAL
'
TOTAL
;
18,799
; 20,277
;
21rS59
;
20,917
;
20,917
FUNDING SUMMARY
'
TOTAL
;
PERSONNEL SUMMARY:
FULL TIME REGULAR
PAINT TIME
SEASONAL
;
MEASURES :
;
_ACTIVITY
Cases filed
;
21370
;
;
29,270
;
2,500
Court cases
;
190
;
;
160
;
200
r�
Warrants issued
;
Y90
;
75(-
830
Appeals perfected
;
22
;
4
;
10
Amount of fines
collected
;
102,9S8
;
;
103,000
;
105,000
;
*'
CITY OF STEPHENVILLE -81-
MR
LIBRARY DEPARTMENT
IMIKIC
r
il! ik ik tlt ik !It tlt ik ik !k ilt ik !k ilt ik Nt lit il! itt 11t sit !k il! * ik * * * * ilt ik * ik ik ik r
LIBRARY LIBRARY 01--0401
DEPARTMENT DIVISION/ACTIVITY ACCOUNT r
ACTIVITY DESCRIPTION:
To assemble, preserve and organize a collection of books and
other library materials for the use of the public of Erath
County. To organize and maintain the card catalog, to make
library resources available to public, and to provide a place
for the use of the above materials and serve as a center of
�+
reliable information.
'
ACTIVITY GOALS:
Provide a Well trained staff to assist the public and accommodate*
their needs in library service.
!w'
Expand library services to meet public demand.
Improve library facility to better utilize space available.
Expand facilities to accommodate current growth rate.
,•�
r
ACTIVITY OBJECTIVES:
Evaluate training needs.
Evaluate training resources available.
r
Establish budgetary requirements and time plan for achievement
_
of training goals.
Increase library hours to meet TLA standards and guidelines
for Texas Public Libraries.
*
__
Make necessary budgetary requests to acommodate changes in
hours.
Assess suggestions as outlines by consultant from Texas State
1
Library concerning utilization of present facility and/or
expansion of current facility.
Develop a time plan for implementing necessary changes and
budgetary requests.
-
CITY OF STEPHENVILLE -84-
del
� ilE
* LIBRARY LIBRARY 01-0401 �
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1988-89 BUDGET -
,.�, BUDGET DATA ACTUAL ;BUDGETED !ESTIMATE ;PROPOSED 'ADOPTED_ �
EXPENDITURE SUMMARY: i
PERSONNEL ; 48,152 ; S1,102 ; S1,756 ; 52,273 ; 63,236
OPERATIONS ; 2S,813 ; 25,271 ; 2S,271 ; 2S,294 ; 25,294
CAPITAL
TOTAL
FUNDING SUMMARY:
71,965 ; 76,373 ; 76,373 ; 777S67 ; 88,530
TOTAL
�., PERSONNEL SUMMARY:
FULL TIME REGULAR ; 3 ; 3 ; 3 ; 3 ; 3
PART TIME
SEASONAL
ACTIVITY MEASURES:
Circulation ; 66,019 ; ; 66,000 ; 67,S00 ;
New patrons ; 729 ; ; 800 ; 800
Story hour attend-
ance ; 1,912 ; ; 2,000 ; 2,000 ;
Workshops attended ; 4 ; ; 7 10
Hours per Week open; 3S ; ; 35 ; 40 ;
Volumes ; 29,211 ; ; 30,211 ; 31,S00 ;
CITY OF STEPHENVILLE -85-
P"
• L o
41 N ~
...4. u u
ro�'oOU 66'wCC
s~.J,~.i•VW t�W
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V
•
p4 I•4
N , •
w�
FINANCE SUMMARY
FINANCE
1986-87
ACTUAL
1987-80U
BUDGET
1987-88
PROJECTED
1988-89
BUDGET
Administration & Accounting
55,155.72
102,600.00
102,591.00
107,062.00
Purchasing
5,107.80
14,150.00
14,147.00
14,888.00
Personnel
5,647.69
14,455.00
14,453.00
15,005.00
Tax
37,130.52
80,150.00
80,150.00
88,676.00
TOTAL FINANCE
----------------------------------------------------------
103,641.73
211,355.00
211,341.00
225,631.00
—67-
PARES AND RECREATION SUMMARY
PARES AND RECREATION
1986-87
ACTUAL
1987-88
BUDGET
- 1987-88
PROJECTED
1988-89
BUDGET
Recreation/Administration
205,256.16
206,580.00
206,138.00
207,928.00
Parks Maintenance
95,325.67
118,202.00
119,401.00
140,188.00
Cemeteries
40,393.57
50,087.00
49,181.00
45,269.00
TOTAL PARRS AND RECREATION
3409975.40
374,869.00
374,720.00
393,385.00
—.87—
91E ilE � � ili ilE ilE � j1E alt � jIE ilE i1E � jIE � !IE �E iIE j1E ila j1E ilE CIE � j1E '� � j1E � j1E jlt CIE
alE
� _ _
PARK & RECREATION RECREATION/ADMINISTRATION 01-0501
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
"
The Recreation Department is primarily responsible for seeing
that each and every resident of Stehenville has the opportunity
^"
i
and the means by which to use their leisure time to its fullest
_.
potential. This responsibility is met by professional super-
visors and employees offering a broad range of team and indi-
vidual activities on both a high and low organizational level.
Residents have the opportunity to participate in any type of
leisure activities from cultural, to physical. The opportunity
is also available for aesthetic enjoyment, whether it be
the use of our outdoor facilities or viewing a sampling of re-
-_
gional arts and crafts offered from time to time.
ACTIVITY GOALS:
To continue to offer every opportunity for the residents of
Stephenville to enjoy their leisure time.
-
To strive to keep our standards at the uppermost 'level.
To assure the accessibility and useability of all of the
recreation facilities and programs.
FOR
ACTIVITY OBJECTIVES:
�•
To continue the present recreation schedule and develop
additional classes that will increase citizen participation.
Increase the number of senior citizens activities and the
number of participants.
To find and retain quality instructors for all recreation
_
classes.
To schedule and administer various special tournaments and
activities.
To administer the various league programs in a professional
manner.
To find a means by which to expand existing programs, (espe-
cially pee wee basketball) using existing facilities.
To schedule and administer various umpire, referee, and coaches
clinics and schools that will insure that we have the finest
r"
umpires, referees, and coaches available.
To computerize all programs.
CITY OF STEPHENVILLE -88-
rw►
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PARK & RECREATION PARK MAINTENANCE 01-0502 r+
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
Park maintenance is primarily
responsible for maintaining all
of the city's public facilities whether it is indoors or out--
r"
doors. It is responsible for
assuring that all of these facil-
ities continue to reflect both
the beauty and heritage of
Stephenville, while remaining
safe, and useable by all residents
and visitors alike.
• ACTIVITY GOALS:
• To continue to care for and maintain the facilities of the City.
• To ensure each and every area of the City available for public
• use is safe and appealing to whoever might wish to make us
• of them.
ACTIVITY OBJECTIVES:
Mow and maintain all developed park areas at least once each
week to keep facilities in a safe attractive manner.
Continue mowing program which includes city owned property.
Implement brush control and erosion prevention along Bosque
River.
Provide good turf management for ballfield and playground areas.
Repair roads through city parks and campground areas.
Repair and rennovate picnic areas in city parks as needed.
Repaint and repair swimming pool yearly along with yearly
* maintenance of filter system.
Maintain all electrical systems (6 ballfields, 2 pavilions,
horseshoe courts, tennis courts, outdoor stage, 4 concession
stands, 3 outdoor restroom facilities, gymnasium, pool, maint-
enance building).
Reduce repairs to public buildings due to vandalism by 2S%.
Reduce equipment downtime.
Inspect all city park playgrounds and public facilities on a
* weekly basis and with a quarterly written report.
Install electrical system in the south side of the park.
Devise emergency procedure in the event of park flooding.
Improve workout areas for baseball and.softball.
CITY OF STEPHENVILLE
-90-
MR
04
*
PARK & RECREATION
PARK MAINTENANCE
01-0502
�
*
DEPARTMENT
DIVISION/ACTIVITY
ACCOUNT
*
* * * * * * * * * *
* *
* * * * * * * * * * * * * * *
* * * * *
* * * *
*
1986-87
11987-88
11987-88
1988-89 BUDGET
*
BUDGET DATA
ACTUAL 'BUDGETED
!ESTIMATE
; PROPOSED ; ADOPTED
1
EXPENDITURE SUMMARY:
*
PERSONNEL
.59,639 ; 58,077
; 59,565
61,138
63,988
*
OPERATIONS
28,972 ; 37,500
:37,225
;
38,700
42,700
CAPITAL
;
6,715 ; 22,625
; 22,61.1
;
0 ;
33,500
i
TOTAL
;
95,326 ; 118,202
; 119,4.01
;
99,838 ;
140,188
*.FUNDING
SUMMARY:
*
TOTAL
'
*_PERSONNEL
SUMMARY:
*
FULL TIME REGULAR
2 2;
2
2;
2
*
PART TIME
;
5 3;
3
:3 ;
3
*
SEASONAL
15 12
12
;
12 ;
12
*
* * * * * * * * * *
* *
* * * * * * * * *
* * * * *
*
* * * * *
* * * *
*
ACTIVITY MEASURES:
*
Maintenance and up-
;
*
keep of river bank
11000
Hrs.;
;1S00 Hrs.;1S00
Hrs.
Repair on picnic
;
tables
:20
tables;
132 tables:15
tables;
Daily maintenance
;11
on pool
:14
hr/wk ;
:14 hr/wk
:14
hr/wk
�+
*
Electrical system
*
repairs
30 yr
30 yr
;
30 yr
*
Building
It
repair due to van-
;
*
dalism (occurences
'
'
'
It
'
per year)
60
; -45
;
4.0
Down time for trac-;
tors from March 1-
'
'
October 1
1,10
hr/wk
:10 hr/wk
; 7
hr/wk
*
Down time for vehi-;
;It
*
ieles from October
;
It
1-September 3
5
hr/wk ;
:15 hr/wk
; 3
hr/wk
Develop baseball
*
and softball work-
out areas
8 '
10
'
20 '
an
CITY OF STEPHENVILLE
-91-
PARK & RECREATION CEMETERIES 01--OS03
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The primary responsibility of the Cemetery Department
is to
insure that each of the cemeteries in the City's care
are
maintained at a level Which shows the greatest amount
of under-
standing and respect for the citizens of Stephenville.
Personnel*
are responsible for selling and keeping records of all
cemetery
r+
lots, and doing so in the most professional and understanding
manner possible.
ACTIVITY GOALS:
To continue to maintain the cemetery grounds and records in a r'
professinal and understanding manner that will enlist the trust
of the citizens of Stephenville.
ACTIVITY OBJECTIVES:
i
Repair roads in all cemeteries.
* Reduce vehicle and machinery down time.
* Mow all hand mown areas at least once a month, April through
* August.
* Erect fence along drive at Mt. Olivett.
�
�
r
I
CITY OF STEPHENVILLE -92-
r
PARK & RECREATION
CEMETERIES
01-0503
DEPARTMENT
DIVISION/ACTIVITY
ACCOUNT
1986-87
11987-88
11987-88
1988-89
BUDGET
BUDGET DATA
ACTUAL
!BUDGETED
;ESTIMATE
',PROPOSED
;ADOPTED
EXPENDITURE SUMMARY:
;
+�►
PERSONNEL
30,53S
;
34,137
33,287
;
33,769
33,769 +�
OPERATIONS
3,948
;
4,9SO
4,907
S,700
;
5,700
CAPITAL
S1911
;
110,000
10,987
S,000
5,800
TOTAL
;
40,394
;
50,087
; 49,181
;
44,469
4S,269
FUNDING SUMMARY
TOTAL
PERSONNEL SUMMARY:
;
FULL TIME REGULAR
PART TIME
;
5
;
4
; 4
;
4
;
4
SEASONAL
�.,
ACTIVITY MEASURES:
Mowing man hours
12000
hrs.;
:2000 hrs.;2000
hrs.;
Equipment ma i nte-
;
nance
:2300
hrs.;
1,2500 1-irs.1,2S00
hrs.;
Roads repaired
1,1500
ft.
;
; 700 ft.
;
700 ft.
Lots sold
;
40
;
; 45
40
;
Available lots
;
1550
;
; 15U5
1465
�a
Funerals held
;
47
57
60
Fence -Mt. Olivett
(fence installed)
;
-0-
600 ft.
CITY OF STEPHENVILLE -93-
MR
FIRE SUMMARY
1986-87 1987-88 1987-88 1988-89
FIRE AND AMBULANCE ACTUAL BUDGET PROJECTED BUDGET
Administration
Prevention/Investigation,
Suppression
Emergency Medical Services
TOTAL FIRE AND AMBULANCE
79,767.65
83,742.00
66,762.00
76,421.00
36,701.66
40,661.00
39,768.00
41,699.00
276,423.80
295,884.00
301,879.00
363,003.00
196,280.04
292,243.00
288,367.00
307,408.00
589,173.15 712,530.00 696,776.00 788,531.00
—95—
FIRE ADMINISTRATION 01--0601 e•,
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
This division coordinates and directs the activities of the
Fire Department; including training for fire suppression, fire
prevention, and emergency medical services as well as budget
preparation and management.
^
ACTIVITY GOALS: ^
To strive to improve the services that this department provides
* to the community with a properly trained, well equipped, and
efficiently run Fire Department.
low
{
* ACTIVITY OBJECTIVES:
Improve training program.
Lower insurance key rate.
Improve record keeping program.
Improve preventative vehicle
maintenance program.
To equip and train personnel
as well as keep proper records for
^
dealing with Hazardous Material incidents and trying to comply
with SARA title III right to
know law.
CITY OF STEPHENVILLE -96-
^
�1
*
FIRE
ADM I
N I S"TRA-T I ON
O 1-0601
*
DEPARTMENT
DIVISION/ACTIVITY
ACCOUNT
1986-87
11987-88
11987-88
;
1988-89
BUDGET
BUDGET DATA
ACTUAL-
:BUDGETED
:ESTIMATE
:PROPOSED
',ADQPTED �
EXPENDITURE SUMMARY:
;
PERSONNEL
72,815
; 75,32.9
;
597290
;
60,061
69,193
OPERATIONS
;
6,952
8,413
7,472
71,228
7,228 �
CAPITAL
TOTAL
;
79,767
; E93,742
;
66,762
67,289
76,421
FUNDING SUMMARY
TOTALFAR
*
PERSONNEL
;
'
_SUMMARY:
FULL TIME REGULAR
;
1.5
1.5
1.S
1.5
1.5
PART TIME
SEASONAL
ACTIVITY MEASURES:
Tra i n i ng~ hours of
;
paid personnel
2,968
;
3,443
2,500'
Training hours of
;
volunteer personnel;
10,184
;
;
1,264
11,200
Key rate
;
.30
;
;
.3,0
;
.30
;
Paid personnel
;
23
;
23
23
Volunteers
;
40
;
;
40
;
40
Combined Personnel
15
;
14
14
ran
.,
CITY OF STEPHENVILLE
-97-
f"
•
31F
ilE ilE CIE ilt �E 91E �! i1F 91E j1E ilE jIF 91E ilE i1F i�E ilE i% iIF i1F ilE j1E
jIF ilf ilE ili ilfr �
� ilE � ilE i1F
ilE
I
-
FIRE PREVENTION/INVESTIGATION
01-0602
DEPARTMENT DIVISION/ACTIVITY
ACCOUNT
ACTIVITY DESCRIPTION:
This division is responsible for fire code
enforcement,
fire law
enforement, fire cause determination, arson detection,
inspect-
r'
ions, responding to complaints of fire hazards, and public fire
education.
ACTIVITY GOALS:
To better educate the public of hazards of
fire.
To enforce the laws and codes pertaining to
fire.
ACTIVITY OBJECTIVES:
Set up an in-service inspection program.
?�
Improve record Keeping.
Improve public fire education.
�
�
r
CITY OF STEPHENVILLE -98-
,•� FIRE PREVENTION/INVESTIGATION OICOUNT
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 ; 1988-89 BUDGET
BUDGET DATA ' ACTUAL 'BUDGETED 'ESTIMATE 'PROPOSED 'ADOPTED
, 1 ili
EXPENDITURE SUMMARY_
PERSONNEL ; 29,899 32,479 31,591 ; 32,150 ; 32,150
OPERATIONS ; 6,803 ; 8,182 8,177 ; 81097 8,149
CAPITAL
1'400
C
' I
TOTAL ; 36,702 ; •40,661 ; 39,768 40,247 41,699
FUNDING SUMMARY•_: '
i 1 �
i I �
, I �
PERSONNEL SUMMARY:
FULL 1* I ME REGULAR
I iyi
PART TIME '
SEASONAL
i i11
ACTIVITY MEASURES_
� i ill
Number of inspec-
1 >�
t i ons ; 130 ; ; 90 ; 1_SO ,
Number of man hours; 48.5 ; so , 12S '
�► �' Number of public
I
education programs , 23 25 30
, I ail
� Estimatedenumber ofi 1,324 , 2,000 2,500
1
attendan i
Number of: 300 ,
I +
a) Complaints , 304 , 300 3 ,
b) Inspections ; 504 ; ; 550 ; ''50 ,
�+ c) Man Hours ; 181 ; ; 180 ; �a0
+� d> Letters Mailed ; 263 ; i 26.5 `6a ,
I �
1
Does not include radio audience
I �
1
I �
I �
I �
CITY OF STEPHENVILLE -99-
P"
FIRE SUPPRESSION 01-0603 r
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
This division is responsible for the effective containment and
extinguishment of fires and provides rescue services as well r'
as aid or assistance to the community when called upon in any
emergency. Respond to hazerdous material incidents.
fop
ACTIVITY GOALS:
To continue to provide quick response to reported fires.
To continue to provide quick response to requests for aid.
To assist the community when called upon in any emergency.
ACTIVITY OBJECTIVES:
To maintain a response time of 3
to 4 minutes inside the City
limits.
i
Have shift personnel involved in
an in-service inspection program*
so they can become more familiar
with local buildings etc. as
well as prevent possible hazards.
CITY OF STEPHENVILLE -100-
+mil
* FIRE SUPPRESSION 01--0603
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 :1987-88 1 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ',PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 2437578 ; 261,1S9 266,728 ; 271,710 271,710
OPERATIONS ; 29,404 ; 29,S2S ; 29,951 ; 29,523 ; 54,293
CAPITAL ,
' 3 442 ' S 200 ; 5,200 0 37,000
,
'a TOTAL ; 276,424 ; 295,884 ; 301,879 ; 301,233 ; 363,003'
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
foil FULL TIME REGULAR 9.5 ; 9.5 9.5 ; 9.5 9.5
PART TIME
SEASONAL ;
ACTIVITY MEASURES: ;
Number of fire runs; 347 ; 472 ; 363 ;
a) Inside city
limits 199 216 ; 193
b) Outside city
limits ; 148 ; ; 256 ; 170
Number of general
alarms ; 20 ; 18 ; 19 ;
Response time (in
minutes)
a) Inside city
rumlimits 3.6 ; 3.2 ; 3.7
b) Outside city
limits 10.9 ; 11.9 11.0 ;
,
rat
r=v
,
MR
CITY OF STEPHENVILLE -101-
ram
I
FIRE EMERGENCY MEDICAL SERVICE 01-O6O4 �+
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
This division provides emergency medical services, pre -hospital
care, and emergency transportation for the sick and injured, r
CPR, vehicle extrication, rescues, bandaging and splinting.
Ambulance stand-by for special events and emergency transfer
of patients from our local hospital to other hospitals are PER
available.
ACTIVITY GOALS:
To continue to provide a quick and dependable response to request*
+� for an emergency ambulance by and for the citizens of our com-
munity.
+� To Work toward improving the quality of care given, through
proper training techniques and use of the latest equipment.
Attempt to keep emergency ambulance service available to our
community by trying to eliminate non -emergency runs or tying
up our ambulance for extended periods of. time.
Meet or exceed Texas Department of Health requirements on
training and equipment for basic life support.
ACTIVITY OBJECTIVES:
Maintain a response time in the 3 minute range inside the City
limits.
Improve record keeping.
Reduce number of non -emergency runs.
Improve the training program.
Improve the vehicle preventative maintenance program.
� � f
PER
-102-
CITY OF STEPHENVILLE r,
F"
FIRE EMERGENCY MEDICAL SERVICE 01-0604
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
font
1986-87 11987-88 11987-88 ;_ 1988-89 BUDGET
BUDGET DATA ACTUAL , BUQGFTED ; EST I MATE 'PROPOSED : ADIJP*f-ED
foil ---
EXPENDITURE SUMMARY_ ; 1
�+ PERSONNEL ; 169,735 265,389 261,169 270t6OO 270,600
OPERATIONS 25,783 26,854 ; 27,198 ; 27,308 27,308
CAPITAL 762 ; 9,500
TOTAL 196,280 292,243 288,367 297,908 30Z,408
FUNDING SUMMARY:
i
TOTAL_ ;
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 11 ; 11 ; 11 11 ; 11 �
PART TIME i
SEASONAL < <
ACTIVITY MEASURES: ;
Ambulance fauns ; 654 ; ; 565 ; 609
a) Inside city
limits 514 ; 414 464 ,
f." b) Outside city '
limits ; 107 ; ; 117 112
Runs to other '
' cities 33 34 33
Response Time (in
minutes) '
a) Inside city
foil, i �
limits � 2.4 ; , 2.2 28
b) Outside city
1 irnit:- 8.7 9.1 9.0 ,
Non --emergency runs
'Training hours
,.� Non -emergency runs ; 26 36 36
Training hours ; SO4 548 8`;f3
CITY OF STEPHENVILLE -103-
r"
MR
P1
MR
POLICE SUMMARY
1986-87
1987-88
1987-88
1988-89
MR POLICE
ACTUAL
BUDGET
PROJECTED
BUDGET
Administration
116,074.24
130,894.00
149,913.00
214,657.00
C,
Patrol
450,360.11
542,436.00
5077555.00
535,027.00
'9 Communications
83,912.80
92,709.00
109,901.00
98,942.00
Records
30,463.93
32,412.00
34,104.00
35,484.00
Criminal Investigation
206,513.59
224,090.00
228,121.00
200,655.00
Parking Enforcement
8,370.77
8,990.00
7,640.00
9,013.00
Animal Control
31,960.93
35,027.00
35,146.00
359612.00
TOTAL POLICE
927,656.37
1,066,558.00
1,072,380.00
1,129,390.00
7
MR
MR
MR
—105—
rm
* POLICE ADMINISTRATION 01-0701
DEPARTMENT DIVISION/ACTIVITY ACCOUNT * r
* ACTIVITY DESCRIPTION:
The police administration division manages and coordinates the
* various police activities of the City. Planning must be done * �*
* on a continual basis to provide for future needs and research
* must be done to facilitate the planning process. Hiring, firing
* training, disciplinary action, and other personnel functions are
* conducted through administration. * !~
* ACTIVITY GOALS:
* To coordinate and manage the
resources of the
police department
* enabling the City to provide
a comprehensive
law enforcement and
*
r,
* crime prevention program for
the residents of
Stephenville.
*
*
*
*
*
*
r
* ACTIVITY OBJECTIVES:
* To manage the police department so as to provide prompt delivery
* of quality law enforcement services.
* To ensure that each division within the police department
*
r'
* achieves its goals and objectives.
* To work toward upgrading police equipment to provide improved
* service.
* To improve the selection process to ensure that only the best
* available applicants are selected and retained.
* To provide employees of the Stephenville Police Department with
* the proper training to accomplish thier jobs in a professional
* manner.
* To keep employee turnover at less than 10% per year.
*
*
*
*
*
*
*
r"
CITY OF STEPHENVILLE -106-
*
POLICE
ADMINISTRATION
01-0701
*
DEPARTMENT
DIVISION/ACTIVITY
ACCOUNT
1986-87
:1987-88
11987-88
;
1988-89 BUDGET
BUDGET DATA
ACTUAL
!BUDGETED
;ESTIMATE_I_PROPOSED
ADOPTED
�
EXPENDITURE SUMMARY:
;
PERSONNEL
77,260
87,757
90,397
;
124,636
;
138,463
OPERATIONS
37,844
I
43,137
;It
59,516
;
6.1,269
617519
�
CAPITAL
970
;
14,675
TO-rAL
;
214,657
116,074
; 130,894
;
149,913
;
185,905 ~;
FUNDING SUMMARY_
TOTAL
PERSONNEL SUMMARY :
I
4
4
FULL TIME REGULAR
;
3
4
4
PART TIME
;
fool
SEASONAL
ACTIVITY MEASURES:
;
Number- of training
hours
1200
2000
2S00
Number of employees;
in training
23
'
;
32
;
32
Employee annual
turnover percentage;
6.25%
;
9.00%
8.00%
CITY OF STEPHENVILLE: -107-
F"
r
POLICE POLICE PATROL 01-0702 r
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The Police Patrol division provides the first response to crimi-
nal activity, calls for police service and serves to determine
criminal acts through observation and inspection. It also reg-
ulates traffic, enforces federal, state and local laws and or-
dinances, investigates vehicle accidents, and responds to all
types of service calls including the preliminary investigation
of reported or suspected crimes.
ACTIVITY GOALS:
To provide thorough and complete patrol of the City.
To enforce all laws in a non --discriminatory manner.
To respond as quickly as possible to request for police service.
To investigate each reported offense as completely as possible
r
so C.I.D. time involved will be minimized.
1
�
�
r
ACTIVITY OBJECTIVES:
Develop better relations within the community.
Prepare a training program that will handle new law, procedures
and technological advances.
Upgrade equipment that is used in everyday functions.
Reduce average response time.
�
�
r
r
�
�
low
CITY OF STEPHENVILLE -1A8-
POLICE
POLICE
PATROL
01-0702
DEPARTMENT
DIVISION/ACTIVITY
ACCOUNT
1986-87
11987-88
111987-88
1
1988-89
BUDGET
BUDGET DATA
ACTUAL
;BUDGETED
!ESTIMATE
!PROPOSED
!ADOPTED �
EXPENDITURE SUMMARY:
PERSONNEL
395,735
; 464,665
423,037
;
454,247
4S4,247
It
OPERATIONS
43,476
; 41,771
45,507
;
43,532
46,787
CAPITAL
11,149
I
36,000
'It
39,011
;
0
;
331993
TOTAL
; 450,360
S42,436
;-
507,555
497,779
535,027
FUNDING SUMMARY_
i
TOTAL
<
<
PERSONNEL SUMMARY:
;
FULL TIME REGULAR
; 19
; 20
;
20
20
;
20
PART TIME
SEASONALfall
;
rah
ACTIVITY MEASURES
ACTIVITY
!
'
Number of calls
answered
1
6,000
6,200
;
Number of tickets
;
given;
1,626
;
1,500
it
1,450
,
Number of public
appearances
; 20
25
25
Number of schools
attended
; 8
;
12
;
1S
,
Number of manhours
;
I
'
attending schools
296
;
;
400
;
4SO
Number of officers
;
certified firearm
proficient
; 30
;
30
30
Number of patrol
;
cars
; 6
;
;
6
;
6
+�
Number of miles
'
driven
; 254,004
;
;
240,000
;
260,000
Response time
N/A
;
N/A
;
15 min
CITY OF STEPHENVILLE -109-
r
POLICE COMMUNICATIONS 01-0703 jam'
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The dispatchers, under the supervision of the dispatching
sargeant are responsible for taking all incoming calls, making
call cards, and relaying necessary information to the patrolmen
or investigators. Any information concerning other departments
is placed on radio log sheets be dispatched. Dispatchers '� r
enter information concerning stolen property into the computer
and delete it When property is recovered. They run teletype
services for all agencies in the county. r
ACTIVITY GOALS:
To assist the patrol division and investigators in as efficient r,
a manner as possible. a
To display an interested and congenial manner in dealing With
the public.
To have a good job rapport between the dispatchers and other
departments.
� � r
ACTIVITY OBJECTIVES:
To insure that all incoming calls are received and followed
through properly.
To display an interested and congenial manner of dealing with
the public.
To maintain the highest degree of efficiency possible in all
aspects of dispatching.
�
�
r
i
CITY OF STEPHENVILLE -110-
POLICE COMMUNICATIONS 01-0703
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1986-87 11987-88 :1987-88 1988-89 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
1 1 1 1
EXPENDITURE SUMMARY:
! I 1 1 1
PERSONNEL ; 7S,158 ; 86,174 ; 98,887 ; 82,56S 82,S6S
1 I 1 1 1
OPERATIONS ; 8,75S ; 6,S35 11,014 10,377 10,377
CAPITAL ; ; ; ; ; 6,000
t
TOTAL ; 83,913 ; 92,709 ; 109,901 ; 92,942 ; 989942
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 4 ; 4 ; 4 ; 4 ; 4
PART TIME
SEASONAL
ACTIVITY MEASURES: ;
Logged responses
by officers 11 S,181 1 51,878 1 6,000 ;
, 1 1
1 1 1 1 + ill
� 1
1 1 1 I
! 1 1 I
, ! t
1 1 1 1 1
1 1 1 1 1
+ER
1 1 1 I +
1 1 1 ! 1
CITY OF STEPHENVILLE -111-
MR
POLICE RECORDS AND IDENTIFICATION 01-0704
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
� This division is the official memory of the Police Department.
It provides reference and a foundation for case and personnel
management. Also, crime statistics are compiled in order to
educate the public and measure the departments productivity.
ACTIVITY GOALS:
Provide accurate and timely reports to management and to the
City Council.
Provide information to the patrol and criminal investigation
divisions to assist in the investigation and prevention of crime.*
ACTIVITY OBJECTIVE:
Produce more detailed records of Police Department Activity.
CITY OF STEPHENVILLE -112-
P1
*
POLICE
RECORDS AND IDENT1FICATION
01-0704
�
*
DEPARTMENT
DIVISION/ACTIVITY
ACCOUNT
1986-87
11987-88
11987-88
,;1988-89
BUDGET
BUDGET DATA
ACTUAL._
;BUDGETED
;ESTIMATE
;PROPOSED
'ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL
24,868
28,260
28,774
28,747
;
28,747
OPERATIONS
;
5,S96
; 4,1S2
;
5,330
;
61,737
;
6,737
�
CAPITAL
TOTAL
30,464
32,412
;
34,104
;
3S,484
;
357464
FUNDING SUMMARY:
TOTAL
;
PERSONNEL SUMMARY:
1
FULL TIME REGULAR
PART TIME
1
SEASONAL
;
,.i
ACTIVITY MEASURES
Number of reports
processed:
;
Offense
It1,698
;
;
11,480
;
10550
Incident
;
113
;
242
;
275
Accident
;
S63
;
;
624•
;
675
Pawn Ticket
;
42224
;
4,970
S,200
�[
Arrest
;
688
;
528
;
S75
Tickets
;
1,626
;
;
1,315
;
1,450
Info. Bulletins
19
;
;
-0-
;
52
;
Council Reports
;
N/A
;
N/A
14
;
rya
Management Reports ;
N/A
;
;
N/A
;
14
;
Data Releases:
Government Agencies;
N/A
;
;
N/A
;
730
Public
;
N/A
;
N/A
;
87S
;
PERMR
MIR
CITY OF STEPHENVILLE
-113-
r"
� ilE
POLICE CRIMINAL INVESTIGATION 01-0705
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The Criminal Investigation Division is responsible for the
investigation of all offenses (except Class C misdemeanors)
r"
beyond the preliminary stages. Activities include: following
up on all felonies and misdemeanors, conducting crime scene
searches where specialized investigative techniques are
r
necessary, proper collection of evidence, questioning of wit-
nesses and suspects, surveillance, presentation of various
public speaking programs, liaison with other police agencies,
presentation of prosecution data for the District and County
Attornies, court testimony, investigation of all juvenile cases
and the adhearance to Texas Family Code, and obtaining and ex-
ecution of search warrants.
r
ACTIVITY GOALS:
* To raise clearance rate of all part I crimes: murder, rape,
robbery, aggravated assault, burglary, theft, and auto theft.
Continual education of detectives in most current court cases
r
involving searches, seizures and rules of evidence.
* Specialize in criminal investigation allowing detectives to
become expert in a type of criminal investigation field.
To professionalize CID's image with the community.
ACTIVITY OBJECTIVES:
To use crime analysis, intellignece, informants, and work with
* the Patrol division and all other law inforcement agencies to
�
r'
* achieve a higher clearance rate of crimes.
To develop better interview and interogation techniques through
training and experience.
To attend schools and seminars conducted by qualified and ap-
proved academies and universities.
To subscribe to current magazines and newsletters pertaining to
recent court decisions.
To keep abreast of new investigative techniques and rules of
evidence.
To present a positive attitude in public relations.
To present a better verbal and visual appearance to the public.
To preform a professional job in crime scene and case prepara-
tion.
r•
CITY OF STEPHENVILLE -114-
* POLICE CRIMINAL INVESTIGATION 01-0705'
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87
11987-88
111987-88
i 1988--89 BUDGET
BUDGET DATA
ACTUAL_
!BUDGETED
, ES1" I MATE
; PROPlSED ; ADUF'TED
EXPENDITURE SUMMARY:
PERSONNEL
1S2,097
11 168v85O
176,741
; 141,600
1
141,600
IrE
OPERATIONS
;
S4,417
; S3,78S
;
49,925
42,5SS
t
; 29,05S
ilf
CAPITAL
;
I 1,4SS
'I
1,455
; 0
30,000
,
t
r
1
Ilt
�
TOTAL
;
206,S14
; 224,090
;
228,121
; 184,155
; 200,6SS
FUNDING SUMMARY:
;
1
I
1
ill
ilf
1
1
TOTAL
1
►
1
'
�
PERSONNEL SUMMARY:
S
4
FULL TIME REGULAR
;
3
; 4
;
4
;
;
PART TIME
;
;
;
0
; 2
; 2
SEASONAL
1
ACTIVITY MEASURES:
1
Hours of schools
;
160
;
458
; 460
1
attended
Clearance rate
;
;
40%
;
357"
4,07
i
`'I
Cases assigned
1,303
1,28S
1,3SS
Criminal cases
filed in court
;
192
;
ISO
; 190
1
ilE
P
Specialization
;
1
achieved
;
no
;
partial
; partial
I
,
1
ill
I
311
1
�
1
I
Ill
1
i�E
{
'
,
I
1
ill
,
1
1
ili
ilE
ilE
j
�
j
i
1
1
1
,
1
1
1
ijE
t
1
,
1
r
111
ill'
!IE i� !IE ilE 1� � ilF 91E ilE �
iif
!IE � ilE � �
!IE ilE alE i1E i1E
� a1E � � 'lll
� d1F ilE 91E i1E
ilE ilE ili � 1�
ItE
MR
CITY OF STEPHENVILLE -115-
rw
� POLICE
PARKING ENFORCEMENT 01-0706 �
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
• ACTIVITY DESCRIPTION:
• The parking enforcement officer primarily works the downtown
• area to enforce overtime and improper parking.
ACTIVITY GOALS:
To enforce parking violations.
ACTIVITY OBJECTIVES:
To enforce the two hour parking limit.
To enforce other parking violations.
CITY OF STEPHENVILLE -116-
6w
- L'C T - 3- I AN3Hd3lS 30 AI I 3
6w
91, f 1 l I t tlt
iIE I i I t 1 �
i1F I 1 1 I t �
1�1
1 1 1 1 1
0OZ81 OOZ`T OOs uanL6
s j.aND L q. Ou L M.Aed
anoq om: jo aagwnN
: S38nSV3W AI I A I13V
IVNOSV3S +�
T i T i T i T ; T i 3W I l IHVd
Hyin93a 3W I 1 -11n3
1 ; :Advwwns 13NNos83d
1VIol
Advwwns 9N I ONnA
£1046 £T046 Otr9`L 06642 TL£`g 1 -1d101 +�
1V1 I d V3
t� £trT`T ; £WT V66 9VT'T 6614T SNOIlV83d0
O1-9 ` L ; 0L8 ` L i 9v9 ` 9 i vve ` L ; ZL T ` L i 13NNOS83d
s A8vwwnS 38nlION3dX3
031dO0VI GASOd0ddI 31VWI1S3l 031390n9t 1Vn13V 1 VIVO 139an9
139an8 69-9261 I 99--Z96I1 99-L86Ti Z9-986T i
low
1Nn033V A1IAI13V/N0ISIAIa 1N3Wl8Vd3a
90L0-T0 1N3W33803N3 9NIN8Vd 33I10d * jw
iow
POLICE ANIMAL CONTROL 01-0707
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The Animal Control Division provides protection from dangerous
animals and investigates animal abuse. This division also
enforces ordinances regulating control of animals involving un-
leashed animals, stray animals, and animals not properly con-
trolled by their owners. This division also enforces licensing
and inoculation requirements.
ACTIVITY GOALS:
To provide enforcement of municipal and state laws regarding
animal contrql and protection. r
ACTIVITY OBJECTIVES:
r
Reduce the number of dog bites by impounding
loose animals.
Be alert for diseased and rabid animals.
Protect animals against abuse.
CITY OF STEPHENVILLE -118-
ww
- 6 T T - 311I AN3Hd31S 30 Al 13
kw
alt i i i i i �
i i i i i low
00v L8£ ; 96S slewLue pasea0a0
OOZ' T 960 4 T SVV J T S l l eo a6ae L le 600 �
saseo a eWLU
OZ � 8T � � 9T � �-.q l d �
SLZ'T 99Z'T 69Z,41 papunodWL sLeWLUV
OLT 09T 9ZT pasua0LI sLewLUV
= S36MV3W Al I A I lOV
1bNOSV3S
T T T T T 3WIl labd
T T T T T 8yin938 3W 11 11n3
Aadwwns 13NNOS83d
1b101
:AdvwwnS 9NI0NnA
ZT94S£ Z194S£ 9VT'S£ ZZO'S£ T96'T£ 1d101
1d1Id`d3
6TS401 6IS40T LO£'OT 6SV'OT T£9401 SNOIiV83dO
£604SZ £604SZ 6£94VZ 99S4bZ 0££'TZ 13NNOS83d
AHvwwnS 38nlI0N3dX3
031dOOdI 03SOdOdd; AIVWTlS3; 031390n9; ivn10d ViVG 1390n9
1390nS 69-996T 1 99-Z96Ti 99-L96Ti L9-996T i
+� 1Nn033b AlIAI13V/NOISIAIO 1N3Wlabd30
+ LOLO-T O 1081N00 1bW I Nd 30 110d * bw
bw
PUBLIC WORKS SUMMARY
1986-87 1987-88 1987-88 1988-89
PUBLIC WORKS ACTUAL BUDGET PROJECTED BUDGET
Administration/Planning
Inspections
Street Maintenance
Street Lighting
Municipal Building
TOTAL PUBLIC WORKS
34,313.90
114,184.00
112,888.00
117,916.00
31,250.25
54,416.00
51,883.00
54,312.00
404,507.85
4157284.00
404,433.00
412,528.00
91,160.40
95,000.00
76,000.00
819000.00
15,008.99
20,424.00
21,802.00
23,850.00
576,241.39 699,308.00 667,006.00 689,606.00
—121—
r
i1E
PUBLIC WORKS PLANNING/ADMINISTRATION. 01--0801
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The planning department provides coordination, processing, and �
staff review of all zoning cases, plats, site plans, plat
vacations, and development proposals; staff support to the
Planning -Zoning Commission , Board of Adjustments, and City
Council. Assists property owners in zoning matters and infor-
mation relating to the Zoning and subdivision ordinances,
assists developers and engineers in planning matters; investi-
gates zoning ordinance violations; reviews comprehensive plan
and land use plan as needed.
ACTIVITY GOALS:
'
To develope and maintain a planning program which is responsive
to the decision making needs of the City Administrator, City
�•,
Council, boards and commissions, public and developers.
Provide timely and uniform information on zoning to developers,
engineers and the public.
Continue to strive for a greater emphasis on public relations..
ACTIVITY OBJECTIVES:
To provide asistance to the various boards, commissions, City
Administrator and City Council through reports and attendance
at the meetings.
To provide information to developers and property owners and to
assist them in implementation of their plans.
To recommend amendments to city zoning, subdivision, and code of
ordinances as may be required.
To provide training to employees.
r
i
WR
CITY OF STEPHENVILLE -122-
"R'
*
PUBLIC WORKS
PLANNING/ADMINISTRATION
01-0801
*
DEPARTMENT
DIVISION/ACTIVITY
ACCOUNT
1986-87
11987-88
11987-88
1988-89
BUDGET
BUDGET DATA
'ACTUAL
1 BUDGETED
; EST I MA*rE
'PROPOSED
',ADOPTED
EXPENDITURE SUMMARY
;
1,
1
jjf
"a
PERSONNEL
;
26,436
; 69,017
;
67,614
;
68,054
71,711
OPERATIONS
7,878
45,167
;
45,274
;
46,205
46,205
CAPITAL
It'
1
1
ilE
TOTAL
;
34,314
; 114,184
;
112,886
;
114,259
;
117,916
FUNDING SUMMARY:
1
�
1
l
1
ill
i�!
TOTAL
PERSONNEL SUMMARY:
i
�
FULL TIME REGULAR
;
2
� 2
�
2
�
2
�
2
PART TIME
SEASONAL
i
ACTIVITY MEASURES:
P-Z staff reports
;
53
S8
60
;
BOA staff reports
;
24
;
;
23
;
20
Subdivision plats/
replats processed
;
33
;
;
35
;
40
;
Zoning requests
;
processed
;
11
;
;
18
;
20
;
B.O.A. applications;
;
processed
;
24
23
20
;
Hours of training
0
;
►
0
;
0
;
Flours at -tending
' ,
1
�
meetings
It
60
75
80
Zoning ordinance
1
�
reviews and updates;
9
;
5
c
5
1
,
�
R.O.W. purchase
11
and sale reviews
0
4
5
Comprehensive Plan
r�
work sessions
;
2
;
;
6
;
4
;
Public presen-
;
;
tations
5
S
5
CITY OF STEPHENVILLE -123-
PUBLIC WORKS INSPECTION 01-0802
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
To issue licenses and permits according to code requirements and
collection of fees; to inspect new and existing buildings for
code compliance and safety; to enforce all applicable codes as
adopted by the City Council and to enhance the character and
safety of the community.
ACTIVITY GOALS:
To
increase overall efficiency of operations.
To
maintain a higher level of compliance and enforcement.
To
improve public relations and personal contact.
ACTIVITY OBJECTIVES:
To enforce
the provisions of the City of Stephenville Building,
Electrical,
Plumbing, and Zoning Codes, as adopted by the City
Counc i 1 .
To provide
inspections as soon as possible when they are
requested.
To process
applications for permits in a timely manner.
To provide
training to employees.
To provide
information to the public in a timely manner.
Develop and implement a computerized record keeping system.
CITY OF STEPHENVILLE -124-
PUBLIC WORKS INSPECTION 01-0802
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
fowl
6986-87 11987-88 11987-88 1988-89 BUDGET_
IsmBUDGET DATA ACTUAL !BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY: ;
PERSONNEL ; 25,835 ; S0,192 ; 47,515 ; 47,902 ; 47,902
OPERATIONS ; 4,729 ; 4,224 ; 4,368 ; 4,910 49,910
CAPITAL 686 ; ; 1 , ri00
TOTAL 31,250 ; S40416 ; S1,883 ; 52,812 54,312
FUNDING SUMMARY: ; I
y
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 2 2► 2► 2 2
PART TIME
SEASONAL
ACTIVITY MEASURES:
* Number of inspec-
tions performed ; 1,258 ; ; 1,150 ; 1,200 ;
Permits issued:
Building ; 162 155 ; ISO
Electrical ; 272 ; ; 260 ; 2S5
Plumbing ; 226 ; ; 225 200
Sign 63 80 70 ;
Demolition N/A 10 12
House Moving ; N/A ; 10 12
,� Board meetings:
Electric ; 6
6 0i �
Plumbing 0 ; 6 ; 6 '
6
;
+� Building 3 6
Hours of training ;
credit received ; 0 20 ; 20 ;
Public presen-
p tations 3 3 3
Computerized re-
cord keeping ; no ; partial ; partial
rEq
-125-
CITY OF STEPHENVILLE
r
PUBLIC WORKS STREET MAINTENANCE 01-0803 �+
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The Street Maintenance Division provides maintenance and re-
construction of streets, alleys, drainage ways, street name r
signs, regulatory signs, and right of ways. The department is
responsible for street sweeping, seal coating, street overlays,
street cut repairs, and sanding of streets during icing condi-
tions. Additionally, the street maintenance division provides
support to other departments that may require the services of
equipment and manpower.
ACTIVITY GOALS:
r'
To develop a systematic street maintenance program of seal
coating, overlaying, patching, street name signs, street regula-
tory sign replacements and street sweeping.
To respond to citizen needs in regards to streets, street right
7
of ways and drainage problems in a timely manner.
ACTIVITY OBJECTIVES:
To follow guidelines of the Asphalt Institute and develop a pave-*
ment distress survey of each street in the City.
To continue to repair potholes in the streets until streets can
+� be repaired with overlay or sealcoat.
To sweep the downtown areas once per week and sweep residential
areas twice per year. Major streets will be swept as needed to
maintain a clean appearance.
To continue to replace street name signs until all the old signs
have been replaced.
To replace old regulatory signs and to ensure all signs meet
state uniform traffic manual standards.
r
To replace existing culverts and drains with valley gutters and
storm sewers.
�
To continue to process "Action Request" forms and respond to
citizen needs promptly.
r"
To provide training opportunities to all personnel.
ram+
i
r
CITY OF STEPHENVILLE -126-
ram
* PUBLIC WORKS STREET MAINTENANCE 01-0803
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
fool
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ; 1986-87 11987-88 11987-88 11988-89 BUDGET
*—BUDGET DATA ', ACTUAL ',BUDGETED ; EST I MA-I-E ,, PROPOSED !ADOPTED �
* EXPENDITURE SUMMARY:
`am * PERSONNEL I,-1S1,292 ; 1SS,SO4 ; 140,336 ; 161,8SS ; 161,8SS
* OPERATIONS ; 230,208 217,380 ; 221,697 225,880 225,880
r * It I
* CAPITAL 23,008 42,400 42,400 24,393 24,793
*
*
*
� 1
* TOTAL ; 404,508 ; 41S,284 ; 404,433 ; 412,128 ; 412,528
* FUNDING SUMMARY:_
*
* TOTAL
r� * PERSONNEL SUMMARY: ; i i '
* FULL TIME REGULAR ; 8 8 8; 8' 8 �'
*
* PART TIME
* SEASONAL
�+ * ACTIVITY MEASURES
* Miles of streets ;
* maintained 65 6S 67
* Square yards of
* 100 streets seal coated; 108,SS8
' 000 ' 100 000
* Square yards of ;
* streets overlayed ; 3,340 ; 2S,000 2S,000
`sm * St. cuts repaired ; N/A ; ; 100 ; 100 ;
* Feet of street ;
* reconstruction ; 60,1SO ; 11000 ; 1,200
Inn* Number of street ;
* name signs replaced; 200 ; ; 200 ; 200
Number of action
* requests Worked 225 ; 200 ; 200 ;
* Hours of training ; '
* credits received ; 64 ; ; 100 ; 100
* Systematic main-
* tence program ; no ; ; yes ; yes
* Street sweeping
* program no ; ; yes ; yes ;
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
CITY OF STEPHENVILLE -127-
.r
PUBLIC WORKS
STREET
LIGHTING
01-0804
DEPARTMENT
DIVISION/ACTIVITY
t::
ACCOUNT
ACTIVITY DESCRIPTION:
This activity provides
for
repair
and maintenance
of
street
lights in the City.
rimACTIVITY
GOALS:
N/A
�
r
�
�
r
* ACTIVITY OBJECTIVES:
N/A
r
�
�
r
�
r
�
CITY OF STEPHENVILLE -128-
r
PUBLIC WORKS STREET LIGHTING 01-0804
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 111987-88 i 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ,PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
ram PERSONNEL
0 OPERATIONS ; 91,160 ; 95,000 ; 76,000 ; 81,000 ; 81,000
I I
CAPITAL ; ; I
TOTAL ; 91,160 ; 95,000 76,000 ; 81,000 81,000
FUNDING SUMMARY:
TOTAL
+� PERSONNEL SUMMARY:
FULL TIME REGULAR
+� PART TIME
* SEASONAL ;
ACTIVITY MEASURES:
Street lights ;
maintained ; 880 ; 893 ; 910 '
City leased
Guard lights 27 ; 27 27
ram
FER
CITY OF STEPHENVILLE -129-
rim
PUBLIC WORKS MUNICIPAL BUILDING O1-OBOS
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
This activity has the responsiblility for the maintenance of
City Hall.
ACTIVITY GOALS:
N/A
� r �
ACTIVITY OBJECTIVES:
N/A
CITY OF STEPHENVILLE -130-
ww
-1 E 1- 3-I-I I AN3Hd 315 AO AI I O
kw
+� V/N
= S38nsV3W AI I A I lOV
1VNOSV3S
* 3WI1 IdVd
8dln938 3WI1 11n3
s A8vwwns 13NNOS83d
1V101
A8vwwns 9NIGNn3
OS24£Z OS94£Z Z0811Z VZt'`OZ 6004ST -1V101
1blIdVO
OS9`£Z OS94£Z ZOg'IZ VZV`OZ 6004ST SNOI1V83dO �
13NNOS83d �+
* A8vwwnS 38nlIaN3dX3
a31dOCIVe a3sOd0ddi 31VWI1S3; 03139an9i 1Vn13V V1Va 139an9
139an8 69-996wT98-Z96Ti 89-Z96Ti L9-986T i
* 1Nn003V AIIAIlOV/NOISIAIG 1N3WIHVd3a
+� S080- I 0 9N I a1I ns -ldd I O I Nnw sNdoM O I 18nd
L�
NON -DEPARTMENTAL
-133�
NON -DEPARTMENTAL GENERAL FUND O1-9999
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
This activity funds several
non -departmental
charges not
re-
flected in departmental budgets.
1987-88
1988-89
�
�
BUDGET
BUDGET
Non -Departmental Charges:
�
Band
$ 500.00
$ 500.00
Senior Citizens
20,000.00
20,000.00
Committee on Aging
5,000.00
5,000.00
Teen Center
Museum Ground Maintenance
-0-
1,000.00
-0-
1,000.00
Lot Mowing
1,000.00
1,000.00
Facility Improvement
60,000.00
-0--
Transfer to Airport
10,000.00
5,000.00
�
Other
-O-
5,000.00_
�
TOTAL GENERAL NON -DEPARTMENTAL $97,500.00
$37,500.00
ACTIVITY GOALS:
N/A
ACTIVITY OBJECTIVES:
N/A
CITY OF STEPHENVILLE -134-
P"
NON -DEPARTMENTAL GENERAL FUND 01-9999
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1 1988-89 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED 'ESTIMATE ;PROPOSED ;ADOPTED
foil 1 t I 1 1 ilE
EXPENDITURE SUMMARY_
I ( ( 1 I
PERSONNEL ; 0 0; 0; 0 0
1 1 1 1
OPERATIONS ; 24,641 ; 84,000 89,800 ; 27,500 37,500
CAPITAL ; 0 0; 0 0; 0
� I I 1 1 1 ill
1 1 1 I 1
� I 1
1 I I
`"* TOTAL ; 24,641 ; 84,100 ; 89,800 ; 27,500 ; 37,500
* FUNDING SUMMARY:
1 1 I 1
1 1 I 1 1
TOTAL
I 1 1 1 l
PERSONNEL SUMMARY: ;
f FULL TIME REGULAR
PART TIME
SEASONAL
� ill �11 1� ill � ill � III �11 � 911 ill � �11 �11 ill �11 � � ill �11 �l ill 111 ill ill � �l 111 � jll ill �11 � ill 111 111 �11
ACTIVITY MEASURES :
N/A
t I l t 1
1 1 1 I I
1 l 1 1
1 1 1 1 I ill
1 1 I 1
I I 1 1 1
1 1 t 1 I
t I I 1 1
t 1 t I I
� 1 1 1 t I ill
1 1 1 t I
, 1 I I 1 jll
� 1 1 I t I 111
1 ( 1 l 1
1 1 1 I
� 1 1 I 1 i ilE
I 1 1 1
ill ilF ill � � � !IF jll ill � � Irl � Irl 111 ill ili � !It IrF � � 111 llE � ilf ill j1E IIF ilE � 301 ilf ill ilE 91E � ill
CITY OF STEPHENVILLE -135-
m"
WATER AND WASTEWATER FUND
The Water & Wastewater fund is used to account for- the City of
Stepvjenville,'s Water and Wastewater System that is Financed and
operated in a manner similar to private business enterpri-.ye-s -- where -
the intent is that the total costs of providing ti-jese goods or services
'to the genera I pub 1 i c c3n* a cont i nu i ng bas i s be f i nariced or recovc-:.-red
Primarily through user charges. .
CITY OF STEPHENVILLE
WATER AND WASTEWATER FUND REVENUE DETAIL
1986-87 1987-88 1987-88 1988-89
WATER AND WASTEWATER FUND ACTUAL BUDGET PROJECTED BUDGET
BEGINNING BALANCE
$709,570.00
$772,672.00
$1,066,594.00
$981,350.00
1451 Water Sales
1,431,697.00
117189000.00
1,541,287.00
1,435,646.00
1452 Wastewater Charges
464,465.00
600,000.00
583,139.00
897,763.00
1453 Penalty Billing
32,045.00
34,000.00
37,000.00
37,000.00
1454 Transfer Charges
2,003.00
2,400.00
1,800.00
1,800.00
1455 Connection Charges
22,410.00
24,000.00
18,000.00
18,000.00
1456 Service and Delinquent Charges
13,168.00
12,000.00
14,600.00
14,600.00
1457 Billing Adjustments
0.00
0.00
0.00
0.00
1460 Street Cuts and Restoration
760.00
1,000.00
750.00
750.00
1461 Water Taps
2,000.00
2,500.00
3,000.00
2,200.00
1462 Sewer Taps
1,160.00
1,000.00
1,600.00
1,500.00
1501 Interest on Investments
271,921.00
137,500.00
248,000.00
80,000.00
1541 Miscellaneous
2,123.00
500.00
2,100.00
2,100.00
WATER AND WASTEWATER
REVENUE AND BEGINNING BALANCE
$2,953,322.00
$3,305,572.00
$3,517,870.00
$3,472,709.00
—138—
WATER AND WASTEWATER FUND SUMMARY
1986-87 1987-88 1987-88 1988-89
WATER AND WASTEWATER FUND ACTUAL BUDGET PROJECTED BUDGET
Water Production
214,155.79
274,204.00
274,896.00
284,321.00
Water Distribution
274,685.34
272,537.00
261,735.00
292,489.00
Wastewater Collection
167,171.80
219,276.00
168,877.00
168,395.00
Wastewater Treatment
141,749.05
139,515.00
121,565.00
134,179.00
Billing and Collections
78,819.11
759147.00
75,177.00
64,466.00
Nan -Departmental
I,40--6,630.38
------------------------------------------------------------
1,549,210.00
1,549,210.00
1,546,295.00
TOTAL WATER AND WASTEWATER FUND
2,403,211.47
2,530,489.00
2,451,460.00
2,490,145.00
—139—
WATER WATER PRODUCTION 02-3001
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The water production division is responsible for operating and
maintaining water wells, storage tanks, instrumentation, and
the pumping of potable drinking water to the residents of the
City of Stephenville. Supervisors, water plant operators, and
ground keeping personel are included in this division.
ACTIVITY GOALS:
To meet customer demands for water
during peek times
of consump-
tion and provide adequate water for
fire protection.
To reduce overtime requirements of
personnel.
r'
To have better qualified employees.
To keep well sites, pump stations,
and storage tank
sites neat,
painted, and well groomed.
To continue to try to obtain a surface
water supply
on the
?�
Paluxy watershed.
ACTIVITY OBJECTIVES:
To continue to drill wells as needed to meet customer demands.
To produce water meeting Department of Health parameters.
To maintain wells, pumps, and storage tanks in proper working
order.
To provide training opportunities for all personnel.
CITY OF STEPHENVILLE
-140-
�I
MR * WATER WATER PRODUCTION 02-3001
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
; 1986-87 11987-88 111987-88 1988-89 BUDGET �
BUDGET DATA ACTUAL !BUDGETED !ESTIMATE ; PROPOSFD ; ADOPTED �
EXPENDITURE SUMMARY:
PERSONNEL ; 61,466 ; 45,504 ; 47,211 ; 47,S05 ; 52,891
OPERATIONS 212,690 ' 228,700 ' 227,685 ' 230 S 10 231 430 �
TOTAL ; 274,156 ; 274,204 ; 274,896 ; 278,OlS ; 2`84,321
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR 2 22 2 2
FART TIME
SEASONAL
*-ACTIVITY MEASURES:
� Number of water
wells 29 ; ; 28 29
Gallons produced
rem per year ; 861MG ; ; 890MU ; 910MG
Water samples
collected ; 220 ; 255 255
Water samples
with coliform
organisms present ; 0 ; ; 0 ; 0 -;
PEI Gallons of elevated; ;
storage ; S00,000 ; 11250,000 :1250,000
Gallons of water in; ; ;
ground storage :2500,000 ; :4500,000 ;4-SOO,000
Population of City ; 14,850 ; ; 15,450 ; 15,550
Hours of training
credit received ; 40 ; ; so ; 80
Pursuing surface
water rights ; yes ; ; yes ; yes
CITY OF STEPHENVILLE
-14.-1-
I"
*'WATER WATER DISTRIBUTION 02-3002
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The Water distribution division is responsible for assuring
delivery of potable Water to the residents Without a deteriora-
tion of quality during the delivery process. Maintain adequate
tap pressures, and provide adequate Water for fire protection
purposes, by providing general and preventative maintenance to
the Water distribution system.
ACTIVITY GOALS:
* To have better qualified employees.
To provide Water to customers in adequate amounts and pressures r'
to meet the needs of customers.
To provide adequate fire protection to the residents.
* Strive for better customer relations. * �^
ACTIVITY OBJECTIVES:
To provide training opportunities for all personnel.
j
To flush, color code and paint fire hydrants.
To replace small inadequate Water lines and Water lines requir-
ing high maintenance due to leaks.
Replace old and defective fire hydrants.
Test and replace Water meters at 10 year intervals.
Operate Water valve periodically and replace defective valves.
CITY OF STEPHENVILLE
-142-
I
i
WATER WATER DISTRIBUTION 02-3002
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ,PROPOSED :ADOPTED
EXPENDITURE SUMMARY: ;
r� PERSONNEL ; 140,725 ; 129,937 ; 121,800 ; 1S0,314 ; 1S0,314
OPERATIONS ; 133,961 ; 142,600 139093S ; 142,175 142,17S
TOTAL ; 274,686 ; 2720S37 261,73S ; 292,489 ; 292,489
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 7 7 7; 7 7
PART TIME
SEASONAL ;
ACTIVITY MEASURES:
Water main leaks
repaired ; 13S ; ; 40 ; 30 '
Water meters tested;
and replaced ; SO ; ; 400 ; 700 ;
Number of new ' ' 1
meters installed ; 7S ; ; 3S 35
�v Number of fire
hydrants ; 400 ; S20 525
Fire hydrants re-
paried or replaced ; 10 ; 12 24
Hours of training
credit received 120 ; 240 1 560 ;
CITY OF STEPHENVILLE -143-
MR
WASTEWATER WASTEWATER COLLECTION 02-3101
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
• ACTIVITY DESCRIPTION:
• The wastewater collection division provides for the collection
• and transmission of all wastewater to the wastewater treatment
facility.
ACTIVITY GOALS:
To provide a continual preventative maintenance program.
To provide training opportunities to all employees.
To extend service mains to all areas of the city not served at
the present time.
To strive for better customer relations.
ACTIVITY OBJECTIVES:
To reduce main line stoppages.
To have better qualified employees.
To reduce infiltration and exfiltration during times of heavy
rainfall.
CITY OF STEPHENVILLE -144-
ww
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* WASTEWATER 'WASTEWATER TREATMENT 02-3102
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * 0 * * * * MI6 * * * * * * *
ACTIVITY DESCRIPTION:
The wastewater treatment division provides for the treatment
and disposal of wastewater while meeting the requirements of the
Texas Water Commission and the Evironmental Protection Agency.
ACTIVITY GOALS:
To provide for the disposal of wastewater in a safe and sanitary
manner.
To have better qualified employees.
ACTIVITY OBJECTIVES:
To provide a continual preventative maintenance program.
To reduce plant down time.
To monitor treatment plant influent and effluent to assure it
meets regulatory agencies requirements.
To provide training opportunities to all employees.
To dispose of all grits, rags, and sludges according to regula-
tory agencies requirements.
CITY OF STEPHENVILLE -146-
pq
WASTEWATER WASTEWATER TREATMENT 02-3102
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 :1987-88 ; 1988-89 BUDGET �
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE !PROPOSED ;ADOPTED
FOR
EXPENDITURE SUMMARY:
foil PERSONNEL ; 68,723 ; 64,769 ; 64,967 ; 59,721 ; 59,721
OPERATIONS 73,026 74,746 ; 56,598 ; 74,458 ; 74,458
* TOTAL ; 141,749 ; 139,S1S ; 121,565 ; 134,179 134,179
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 3 ; 3 3 3 3
PART TIME
SEASONAL
ACTIVITY MEASURES:
Number of times
Wastewater effluent;
did not meet State ' ' '
A► & Federal standards; 1 ; 2 ; 0 ;
Hours of training
+� credit received
a) Schools ; 60 ; ; 120 240 ;
b) Assc.Meetings ; 50 ; 60 ; 72
Gallons treated ;
per year SOOM 520M 520M
Average daily flow
in gallons ; 1.37 ; ; 1 ;1.321mgd ;
Average B.O.D. per
year ; 8mg/1 ; 6mg/1 ; 6mg/1
Average T.S.S. per
year ; 10mg/1 ; ; 8mg/1 ; 8mg/1
aw
CITY OF STEPHENVILLE -147-
I"
FINANCE UTILITY BILLING & COLLECTION 02-3201 }�
DEPARTMENT DIVISION/ACTIVITY ACCOUNT {
ACTIVITY DESCRIPTION:
This division under the supervision of the Finance Director, is
responsible for billing and collection of all water, sewer and
garbage customer accounts; and all associated recordkeeping.
* ACTIVITY GOALS:
To assist customers in obtaining and terminating water, waste-
water and other related services in a timely manner.
To maintain the financial integrity of the water, wastewater
and garbage fund through prompt and accurate billing,
collection, and accounting for utility payments for services
* provided, and the collection of past due accounts.
To provide all services to the public in a courteous and prompt
manner.
ACTIVITY OBJECTIVES:
Work effectively with the field personnel in an effort to
provide the customer with requested information and service.
To continue to process service orders within the same working
day.
To input meter readings accurately and on a timely basis so
that bills are calculated correctly and are mailed on time.
Monitor water pumped versus water billed.
Deposit cash receipts daily.
To mail past due reminders at least one week prior to ter-
mination of services.
Implement a cross reference and identification system to assist
in locating delinquent customers.
r
Post all payments daily.
Submit accurate reports to the accounting department.
To communicate billing and payment procedures to the customer in
!^
a knowledgable and understandable manner.
CITY OF STEPHENVILLE -148-
1�
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r
* NON -DEPARTMENTAL WATER & WASTEWATER FUND 02-9999 * �+
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
* This activity funds several
non -departmental charges not re-
flected in departmental budgets.
* '�
*
1987-88
1988-89
*
BUDGET
BUDGET
* Non -Departmental Charges:
* Debt Requirements
$100581,639.00
$1,022,615,00
* Transfer to General Fund
63,000.00
69,540.00
* Administrative Transfer
770571.00
94,140,00
* Depreciation
350,000.00
360,000_-00
*
*
*
$1,549,210.00
$1,546,295.00
* �'
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY GOALS:
* N/A
*
*
*
*
*
*
*
*
*
*
*
*
*
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY OBJECTIVES:
* N/A
*
* *
* *
* *
*
*
*
*
* *
*
* *
*
*
CITY OF STEPHENVILLE -15n-
r"
02-9999
* NON -DEPARTMENTAL WATER & WASTEWATER FUND
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 1� � � � �1.98788
� � � � � ' � 1988-89�BUDGET
1
BUDGET DATA ACTUAL 'BUDGETED 'ESTIMATE 'PROPOSED 'ADOPTED
tun' 1 I i i 111
EXPENDITURE SUMMARY: 1 '
' 1 �
�+ PERSONNEL oiloil0; 00
;
466 630;1,549,210111,549,210;1,546,295;1,546,295
OPERATIONS 11,
549,210,1,549,210'1,S46 295 ; 1 S46 29S
TOTAL;17466,630I11
I
I ; I
FUNDING SUMMARY:
ili 1 1 ' , I Ill
1 �
TOTAL ;
PERSONNEL SUMMARY:
FULL TIME REGULAR
1 �
FART TIME * SEASONAL
IIE � ill ilE i1F ilE ilE I� i1E I� '11F � ilf ilE ilf I� aIE I� I� ilE I� ilE � � alE jli j1E I� ilE alE ilE ilE 1 i1F I� alE elE � �
ACTIVITY MEASURES
1 �
1
N/A
1 1 1
PIR
all t t ' I , 911
Aq ill 1 1 ' I , ill
III 1 1 ' , 1 ilE
ill 1 1 ' , 1 ill
ram
ill t t ' , 1 III
ill ilt I� ill ill Ik ill ill ill ili ill ill Ifl III ill ilE ill Ill ill ill 111 ill ill ill ill 111 ill jll ill ill ill III ill ill ilE � ilE ili
CITY OF STEPHENVILLE -151-
OR
r
r
SANITARY LANDFILL FUND
r
The Sanitary Landfill Fund is used to account for the
City of Stephenville's Sanitary Landfill that is r
financed and operated in a manner similar to private
business enterprises Where the intent is that the total
costs of providig this service to the general public on r,
a continuing basis be financial or recovered primarily
through user charges.
-154-
r
MR
CITY OF STEPHENVILLE
SANITARY LANDFILL FUND REVENUE DETAIL
1986-87 1987-88 1987-88 1988-89
SANITARY LANDFILL FUND ACTUAL BUDGET PROJECTED BUDGET
BEGINNING BALANCE
1470 Garbage Fraricbise Fee
1471 Landfill Gate Cbarges
1501 Interest on Investments
SANITARY LANDFILL REVENUE
AND BEGINNING BALANCE
$247,422.00
$150,000.00
$148,283.00
$200,000.00
82,291.00
82,000.00
84,500.00
84,553.00
88,490.00
114,540.00
114,540.00
132,000.00
14,920.00
18,000.00
8,500.00
15,000.00
$433,123.00 $364,540.00 $355,823.00 $431,553.00
—155—
� ilE i1E � ilt ilt ilt ilE i1F CIF ili jIE � �t �It ilE alE ilf ilE i!! alE ilE � ali � � alE � ilE jli j1E � � � �
SANITARY LANDFILL SOLID WASTE LANDFILL 03-5001
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The solid waste department is responsible for the disposal of
solid wastes and brush received from residential and commercial
customers located in Stephenville, Dublin and Erath County.
The department is responsible for receiving permits from The
State Health Department and other agencies as may be required
when new cells are constructed for placement of solid wastes.
Work crews are required to compact and cover the solid wastes
daily.
ACTIVITY GOALS:
Work with engineers and City Council
in complying with State
Health Department regulations.
To identify alternate means of solid
waste disposal.
Identify ways to extend useable life
of landfill.
ACTIVITY OBJECTIVES:
To cover the solid wastes dumped at the landfill each day with �
dirt as required by State Health Department.
To keep roads to the landfill cleaned up and keep landfill and
adjacent property free of litter.
To respond to complaints as soon as possible.
* To provide training to department personnel through seminars
* and schools.
Research more methods of operation.
CITY OF STEPHENVILLE -156-
FOR
SANITARY LANDFILL
SOLID
WASTE LANDFILL
03-5001
DEPARTMENT
DIVISION/ACTIVITY
ACCOUNT
1986-87
:1987--88
11987-88
i 1988-89
BUDGET �
BUDGET DATA
ACTUAL
;BUDGETED ,;
EST IMATE
;PRUNUSED
;ADUPI"ED �
SUMMARY:
;
_EXPENDITURE
PERSONNEL
69,S70
; S3,584
43,OSS
45,882
46,182
OPERATIONS ;
29,500
93,743
100,588
;
10S,715
105,715
OTHER ;
28,500
; 67,213
67,213
79,656
79,656
TOTAL
127,570
214,S40
210,856
231,253
231,553
FUNDING SUMMARY
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME
3
4
4
4
4
SEASONAL
r�q
ACTIVITY MEASURES-0-
Number of days ;
solid Waste are not',
covered per State ;
real
Health Department
rules
7
;
9
7
Complaints on
operation of land-
fill '
1
10
S
�'
Hours of training ;
credits received
0
;
20
Number of customers;
11,857
;
11,000
11,500
Persuing alternate
means of disposal ;
no
;
;
yes
yes
FUR
CITY OF STEPHENVILLE -157-
r
AIRPORT FUND
The Airport Fund is used to account for the City of
Stephenville's Airport. Although partially subsidized
by the General Fund, it is financed and operated in a
manner similar to private business enterprises - Where �"
the intent is that the total costs of providing these
services to the general public on a continuing basis be
financed or recovered primarily through user charges.
i
r
r-
r
r
-158-
CITY OF STEPHENVILLE
AIRPORT FUND REVENUE DETAIL
1986-87
1987-88
1987-88
1988-89
AIRPORT FUND
ACTUAL
BUDGET
PROJECTED
BUDGET
BEGINNING BALANCE
$12,763.00
$0.00
$7,314.00
$5,000.00
1435 Leases
120.00
120.00
120.00
120.00
1480 Hangar Rental
9,059.00
17,280.00
12,960.00
11,280.00
1481 Tie -Downs
0.00
800.00
575.00
1,390.00
1482 Fuel Sales
0.00
1,000.00
960.00
960.00
1501 Interest on Investments
476.00
600.00
375.00
375.00
1590 Transfer from General Fund
0.00
10,000.00
10,000.00
-------------------
5,000.00
AIRPORT REVENUE AND
BEGINNING BALANCE
$22,418.00
$29,800.00
$32,304.00
$30,125.00
—159—
AIRPORT AIRPORT 04-6001
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
+� ACTIVITY DESCRIPTION:
The Stephenville Municipal Airport, Clark Field, consists of one
main lighted runway, VASI equipped, and one crosswind runway.
Included is a nondirectional radio and unicom. Buildings in-
clude two 8-unit T-hangers, a main hangar/shop building and
terminal area housing a small office and visitor's lounge.
Although the airport facilities are owned by the City of
Stephenville, operations are contracted to C&F Aviation.
Additionally a City Council appointed Airport Advisory Board,
consisting of eight citizens, is established to make recommenda-
tions regarding studies, construction, improvements, and related
matters.
ACTIVITY GOALS:
To provide a business service airport to meet the needs of the
flying public in the Stephenville area.
ACTIVITY OBJECTIVES:
N/A
CITY OF STEPHENVILLE -160-
AIRPORT AIRPORT 04-6001
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1986-87 11987-88 11987-88 1 1988-89 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ,ESTIMATE ;PROPOSED ;ADOPTED -
r�
EXPENDITURE SUMMARY: 1 I �
tam PERSONNEL ; 0 ; 0 ; 0 ; 0 ; 0
OPERATIONS ; 16,982 ; 197300 ; 13,236 ; 190625 ; 19,625
OTHER ; 10,500 ; 10,500 ; 10,500 ; 10,500 ; 5,500
1 IKr
-
'�' TOTAL ; 27,482 ; 297800 ; 23,736 ; 30,125 ; 25,125
FUNDING SUMMARY: ;
1 IlE
I jll
TOTAL
PERSONNEL SUMMARY:rlwl
FULL TIME REGULAR
PART TIME
SEASONAL
ACTIVITY MEASURES:
N/A
� 1 1 ilE
1 1 IIE
+wi � i i i i i 111
Ill � i i i
1 1 ill
I !�
1 1 �
111 � i i t 1
1 1 jlE
1 1 �
111 � j j 1 1
1 1 ilf
IIE � j j 1 1
111 � j j 1
1 1�
911 � j j I t
� Ilt Ill � tll tll tll ilE tll i� � � IlE ill Ili ill tlf t1E alE AE tll tll � � � � 1� � � � aIF tll 11E tlf � ilE iIE tlE
CITY OF STEPHENVILLE —161—
M"
ORDINANCE NO. 1988-'8
AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT
OF THE CITY OF STEPHENVILLE FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 1988 AND ENDING SEPTEMBER 30,
1989 AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF
STEPHENVILLE FOR THE 1988-1989 FISCAL YEAR.
MM WHEREAS, the budget for the fiscal year beginning October 1,
1988 and ending September 30, 1989, was duly presented to
the City Council by the City Administrator and a public
hearing was ordered by the City Council and a public notice
faq was published in the Stephenville Empire Tribune said public
hearing was held according to said notice: now, therefore,
loll BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE:
SECTION 1. That the appropriations for the fiscal year beginning
October 1, 1988 and ending September 30, 198.9, for the support
of the general government of the City of Stephenville, Texas,
be fixed and determined for said terms in accordance with the
expenditures shown in the City's- fiscal year 1988-1989 budget.
SECTION 2. That the budget is hereby approved in all respects
and adopted as the City's budget for the fiscal year beginning
October 1, 1988 and ending September 30, 1989.
PASSED AND APPROVED this the 30 day of August 1988.
MR
Rol
Rol
ATTEST:
City Secretary
M
MR
APPROVED
Larry Ha-m nett, Mayor
-163--
MM
ORDINANCE NO. 1988-21
AN ORDINANCE LEVYING A TAX RATE FO
R THE CITY OF STEPHENVILLE, I^
TEXAS, FOR THE YEAR 19880'
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, r
TEXAS:
That we, the City Council of the City of Stephenville, Texas, do hereby levy r
or adopt the tax rate on.$100.00 valuation for this city for tax year 1988 as
follows:
$.4109 for the purpose of maintenance andoperation
bonds.
$.0000 for the payment of principal and nre
.410.
The Tax -Assessor -Collector is hereby authorized to assess and collect the taxes
of the City of Stephenville, Texas, employing the above tax rate.
PASSED AND ADOPTED this 20th day of September 19880
ATTEST: Men Horne, Mayor Pro Tem
r s
i e etary
r
r
r'
—1`4-
F"
am
ram
CITY OF STEPHENVILLE, TEXAS
GENERAL INFORMATION
Stephenville was settled in about 1854 and named for John M.
rNq Stephen. Stephen had secured the title for land where
Stephenville is now located and came with a party of thirty
pioneers. The first post office was opened in 1857 and the
,9 town was subsequently incorporated in 1889. The university
that was to become Tarleton State University opened it's
doors in Stephenville in 1893.
The City of Stephenville is the county seat and principal
commercial and industrial center of Erath County, located
sixty-five miles southwest of Fort Worth, at the
intersection of U.S. Highways 67, 281, and 377. Dunn and
Bradstreet rate 322 business establishments. Principal
manufacturers produce sandpaper, automotive parts, electric
switches, and products relating to the oil industry.
Stephenville has historically been a trade center for the
agriculture and dairy region surrounding the City. Erath
�+ County has only recently been named as the largest milk
producing county in Texas, which lends to the very good
economic condition of Stephenville and Erath County. The
City offers inducements such as the Stephenville Municipal.
Airport, various cultural and recreational activities, and
office and retail centers.
MM
M
OR
Stephenville will have a celebration this year of the 100th
anniversary of incorporation. A 100th Anniversary
Celebration Committee of citizens has been formed to
organize the celebration, the theme of which will be
"Progress--Growth---Prosperity". Activities and events are
scheduled to start in July and go through Labor Day.
-165-
P1
f, STEPHENVILLE'S CENTENNIAL CELEBRATION.
100 YEARS OF INCORPORATION
'#' 1889 — 1989
On May 10, 1988 the Stephenville City Council passed a resolution
stating that the 100th anniversary of the incorporation of the City of
Stephenville, Texas is to be recognized as an event of highest esteem.
The Council called upon the citizens of the community to participate
in a special centennial commemoration beginning July 4, 1989 and
continuing through September 13, 1989.
Committees were formed to assist in planning the celebration. Among
the early projects decided upon were the development of a historical
calendar commemorating the centennial and a contest sponsored by the
local newspaper to develop a logo which would express the spirit of
the celebration. A scaled down copy of the official logo is on the
facing page.
An improvement to the City Park called Century Park will be a
permanent addition to City facilities brought about as a result of the
celebration. The new park will consist of a landscaped area with a
large gazebo in the center. The gazebo will be connected to five
picnic areas by walkways. The project will be funded by business and
individual citizen contributions. Bronze inserts into the walkways
will honor families who have lived in Stephenville for many years and
contributed to its success. A plaque listing all contributors will be
placed at the entrance to the park.
MR Events are planned for every weekend between July 4 and September 13.
On July 4th Stephenville will have it's annual 4th of July Picnic at
City Park. As an addition to the festivities this year, past mayors
MR and councilmembers will be honored and the oldest living mayor will be
the parade marshal. Activities are planned at the Stephenville
Historical Museum and the Stephenville Empire —Tribune will publish a
200 page special edition of the newspaper to include family and
MM business histories, pictures, and stories about Stephenville. The
second major event, an old fashioned County Fair, will be held on
August 12. Labor Day weekend will be celebrated by a pancake
breakfast, a historical play to be presented by the Stephenville Area
Little Theater, and a street dance on the courthouse square.
Festivities will conclude on September 13, 1989, which is the 100th
anniversary of the first City Council meeting held. This last weekend
will be a historical celebration.
Support and enthusiasum for the celebration has been outstanding and a
Inq renewed pride in our community and its history are bringing the
community together in a very special way.
F"
—1f 7—
Mq
r
r
BUDGET PREPARATION PROCEDURES AND POLICIES
Approximately 2% over the prior fiscal year, the 1988-89 City Budget
totals $6,340,110. This includes General Fund expenditures of
$3,593,287 and Enterprise expenses of $29746,823. Capital r'
replacements and improvements funded in the General Fund totaled
$188,486, which is .5% of the operating budget. In the enterprise
funds depreciation is budgeted, and capital replacements and+
improvements cannot excede the depreciation figure. There are no '
capital improvements which are not part of the operating budget.
n
The budget process was initiated on April 26, 1988 with the issuance
of a Budget Preparation Manual to all City department heads. This
manual provided guidance on standardized procedures for the detailed
expenditure items common throughout the City. Standard cost reports
for supplies, insurance, utilities, maintenance, and other r,
expenditures were included. The standard forms to be used along with
item. -by —item instructions were also a part of the Budget Preparation
Manual. The departments then submitted to the City Administrator a
budget of estimated expenditures for the ensuing fiscal year. These
expenditure estimates were reviewed extensively for accuracy,
reasonableness, and cost effectiveness. The next step was the
estimation of revenues to provide funding for the expenditures that r
passed the various reviews. !,
Concurrent with staff budget preparation, the City Management Team met
with the City Council for a policy planning session. This session
established Council's primary goals and objectives which would be
incorporated in the preliminary budget document.
Some assumptions were necessary to forecast revenues for this budget.
Many income sources are based on the growth rate of the City.
Stephenville has favorably increased in population and has experienced r,
this trend for several years which makes growth rate forcasting
effective. We assume a- growth rate the average of 1980—present.
Other revenue is forecast based on a five—year trend, however with
fluctuations in the economy, this was used less this year and shorter a•'
term forecasting was substituted. In the Water and Wastewater Fund, a
professional consulting firm has forcasted revenue and required rates
for the next five years, so this study was used extensively in
determining revenue figures. The utility companies are called each
year and asked to project any rate increases they may have which would
affect the City.
—168—
r
i
r
i
0"
The City Administrator prioritized the new program requests submitted
by the department heads. Upon completing all necessary reviews, the
City Administrator presented the preliminary budget document to the
City Council on August 3, 1988 to start a six session budget workshop.
A general overview of the City's financial and economic condition was
undertaken. After this, each department head presented his
departmental budget to the City Council for it's review. The City
Council reviewed the new program requests in detail, determined which
programs to fund and adjusted revenue sources to adequately provide
funds.
The public hearing on the budget was conducted on August 30. Notice
of the public hearing was published in advance in the local newspaper.
�+ The City Council is required to pass the budget ordinance before
September 1st, which it did on August 30.
Generally accepted accounting practices (GAAP) is utilized as the
basis for the budget. During the fiscal year, budgetary control is
maintained by frequent review of departmental appropriation balances
and through the use of a purchase order system and a computerized
'R finance system. Purchase orders which exceed appropriated balances
are not released until further review and approval by the proper
management authority. An integral part of this control process is to
MR insure that capital expenditures are for those items specifically
approved in the budget unless proper exceptions have been granted.
MM Departmental appropriations that have not been expended by the end of
the fiscal year lapse and will not be available in the ensuing fiscal
year unless the appropriation is resubmitted and approved. Budget
revisions within a department may be made with the approval of the
MR City Administration. Any revisions that alter the total of a
department or the total expenditures must be approved by the City
Council.
MR
MR
MIq
I"
—169—
CITY OF STEPHENVILLE
1988-89 BUDGET CALENDAR
DATE
RESPONSIBILITY
April 1'
City Administrator/
Finance
April 11
Finance/Accounting
April 26
Finance/Accounting
April 27
City Administration/
All Department Heads
May 1
Finance/Personnel
May 1-31 City Administrator/
Finance
May 1-31 Finance/Accounting
June 1 All Department Heads
June
1-15
Finance
June
20-24
City Administrator/
Finance
June
27-30
City Administrator/
Finance
June
27-30
City Administrator
—170—
ACTION REQUIRED
Review Budget Process and Set
Budget Calendar
Prepare Budget Manuals
Distribution of Budget Manuals
Planning Session with City
Council
Preparation of Projected Salary
Schedule of Existing Personnel
for all Departments; Distribution
Prepare Revenue Estimates
Prepare Financial and Economic
Trends
Department & Activity Budgets to
be Completed/Turned in.
Tabulate & Analyze Budget Requests
Departmental & Activity Review,
Revisions Made
Further Revision of Revenue
Estimates
Prioritize New Programs
CITY OF STEPHENVILLE
1988-89 BUDGET
CALENDAR J
DATE
RESPONSIBILITY
ACTION REQUIRED
July 1-15
Finance
Work on Preliminary Budget
July 27
Central Appraisal Dist.
Receipt of Final Tax Roll
July 27—August 2
City Administrator/
Finalize Preliminary Budget
Finance
August 3-18
City Administrator
Budget Workshops
City Council
Department Heads
August 23
City Secretary
Publish Notice of Public Hearing
August 23
Finance
File Copy of Proposed Budget with
the City Secretary for Public
Information
August 30
City Council
Hold Public Hearing and Adopt
Budget Ordinance
Sept. 13
City Council
Public Hearing on Tax Rate
Sept. 20
City Council
Adoption of Tax Rate Ordinance
—171—
r
CITY OF STEPHENVILLE
ASSIGNMW OF PAY GRADS TO CLASSIFICATIONS
CLASS # OF PAY GRADE PAY STEPS
CODE CLASS TITLE EMPLOYEES NUMBER A B C D E F G
ADMINISTRATIVE GROUP
1102
COMPUTER OPERATOR
2
15
11188
11337
11411
11485
11559
11634
11708
1112
CLERK II
2
12
11026
1,154
11218
11282
11346
11410
11474
1201
PURCH. & PLANNING COOR.
2
20
19516
19706
19800
19895
13990
213085
21179
1811
SECRETARY
1
13
1,078
19212
11280
11347
11414
1,482
11549
1815
CITY SECRETARY
1
20
1,516
11706
11800
11895
11990
21085
2,179
LABOR & TRADES GROUP
3101
3102
LABORER
LIGHT EQUIP. OPERATOR
0
12
8
10
844
930
950
1,047
1,002
11105
11055
11163
11108
11,221
11161
10279
11213
11337
3103
HEAVY EQUIP. OPERATOR
3
1
12
17
11026
11310
11154•
1,473
19218
11555
11282
11637
1,346
11719
1,410
11801
1,474
11,883
3221
3231
STREET FOREMAN
WATER & WW FOREMAN
1
17
11310
11473
12555
11637
11719
11801
11883
3251
STREET SUPERVISOR
0
1
18
18
11375
11375
11547
111547
11633
1,633
11719
11719
11805
11805
11891
1,891
1,977
11977
3252
3271
WATER & WW SUPERVISOR
STREET SUPERINTENDENT
1
21
1,592
19791
11,891
11990
21090
21189
21289
3281
WATER & IOW SUPER.
1
2
24
13
'11842
11078
2,073
11212
2,188
11280
2,303
11347
21418
11414
21533
11482
21648
1,549
3405
3401
WATER PLANT OPERATOR
WASTEWATER PLANT OPER.
2
13
11078
11212
11280
19347
11414
1,482
11549
3410
LAB TECHNICIAN
1
1
16
17
11247
17310
1,403
11473
11481
11555
11559
1,637
1,637
1,719
19715
1,801
11793
1,883
3650
3655
PARK SUPERVISOR
CEMETERY SUPERVISOR
1
17
11310
11,473
11555
11637
11719
11801
1,883
3621
RECREATION SUPERVISOR
1
18
19375
1,547
1,633
11719
11805
1,891
11,977
PROFESSIONAL
& MANAGERIAL GROUP
5101
LIBRARIAN
1
15
6
11188
766
11337
861
11411
909
11485
957
11559
11005
11634
11053
1,708
17101
5111
5121
ASST. LIBRARIAN
LIBRARY CLERK
1
1
5
729
820
865
911
957
11002
1,048
5501
DIRECTOR, PARKS & REC.
1
1
24
28
11842
21P239
21073
21519
21,188
21659
21303
21799
2,418
21939
21533
31079
.21648
3,219
5521
5531
DIRECTOR, PUBLIC WORKS
DIRECTOR OF FINANCE
1
29
21351
21645
21792
21939
31086
3,233
3,380
5591
CITY ADMINISTRATOR
1
SET BY CITY COUNCIL
PUBLIC SAFETY GROUP
7101
ANIMAL CONTROL OFFICER
1
10
930
19047
19105
11163
1,221
11279
1,337
7300
FIRE RECRUIT
0
6
13
16
19078
11247
1,212
11,403
11280
11481
1,347
1,559
11414
11637
11482.
11715
1,549
11793
7301
7306
FIRE PRIVATE
FIRE APPARATUS OPER.
10
18
11375
11547
19633
11719
11805
1,891
11977
7309
FIRE LIEUTENANT
3
2
20
22
1,516
11671
11706
1,880
1,800
11985
1,895
21089
1,990
21193
21085
21298
21179
2,402
7321
7332
FIRE CAPTAIN
ASST. FIRE CHIEF
1
24
1,842
2,073
21,188
21303
21418
21533
21648
7341
FIRE MARSHAL
1
24
11842
29073
21188
21303
21418
2,533
21648
-.172-
1
7
r
4wq
CITY OF STEPHENVILLE
ASSIGNMENT OF PAY GRADES TO CLASSIFICATIONS
'R CLASS # OF PAY GRADE PAY STEPS
CODE CLASS TITLE EMPLOYEES NUMBER A B C D E F G
1101
PUBLIC SAFETY GROUP-CDITD
7351
FIRE CHIEF
1
27
21133
21399
29533
11160
1,666 221
11282
1,43
1,4d4
7511
7506
RADIO DISPATCHER
ID & RECRODS CLERK
3
1
11
12
977
12026
11099
11154
11218
11282
11346
1,410
1,474
7516
DISPATCHER-SARGEANT
1
17
11310
11247
1,473
11403
11555
11481
11637
11559
11719
11637
1,801
11715
1,883
11793
7521
7531
PATROL OFFICER
INVESTIGATOR
14
2
16
16
1,247
1,403
1,481
1,559
1,637
1,786
1,793
7536
INVESTIGATOR -SARGEANT
2
19
1,444
11444
1,625
11625
11715
11715
1 805
11805
1 895
11895
1 986
1,986
2 076
21076
7539
7542
INTELLIGENCE SARGEANT
PATROL SARGEANT
1
4
19
19
1,444
1,625
1,715
11805
11895
11986
2,076
7555
ADMIN. SERVICES LIEUT.
1
1
20
20
11516
1,516
11706
1,706
1,800
1,800
1,895
1,895
11990
1,990
21085
2,085
2,179
2,179
7`�61
7571
PATROL LIEUTENANT
INVESTIGATOR LIEUTENANT
1
20
1,516
1,706
11800
1,895
11990
2,418
21035
21533
2,179
2,648
7',775
POLICE CAPTAIN
1
1
24
27
11842
2,133
2,073
2,399
21188
21533
2,303
2,666
22799
2,933
1%
3,066
7581
POLICE CHIEF
TECHNICAL GROUP
8101
BUILDING INSPECTOR
0
15
11188
11337
11411
11800
1,485
11895
1,559
1,990
11634
2,085
11703
2,179
8106
8111
INSPECTOR
PUBLIC WKS. INSPECTOR
1
1
20
20
11516
12516
11706
11706
11800
111895
11990
2,085
2,179
OCTOBER 1, 1?83
MR
pr
MR
MR
-173-
MMI
ESTIMATED AD VALOREM TAX
REVENUES AND DISTRIBUTION
1987-88
TOTAL ASSESSED VALUE 409,339,649
LESS EXEMPTIONS
OVER 65............ 11,094,441
DISABLED VERTERANS.... 248,000
NET TAXABLE VALUE 397,997,208
RATE PER $100 .4109
1988-89 TAX LEVY 1,635,371
ESTIMATED PERCENT OF COLLECTIONS 977
ESTIMATED CURRENT TAX COLLECTIONS 1,586,443
CURRENT TAXES
DELINQUENT TAXES
PENALTY & INTEREST
TOTAL
FUND
GENERAL
DEBT SERVICE
TOTAL
SUMMARY OF TAX COLLECTIONS
PROPOSED DISTRIBUTION
TAX RATE PERCENT OF
TOTAL
.4109 PER $100 100%
.0000 PER $100 _0
.4109 PER $100 100%
-174-
1,586,443
50,000
27,000
1,663,443
ESTIMATED
COLLECTIONS
1,586,443
0
1,586,443
"a
OR
on
MONTHLY RATE SCHEDULE — WATER, WASTEWATER, AND
GARBAGE
EFFECTIVE OCTOBER 1, 1988
The table below summarizes
the monthly minimum customer
charge by user class.
Water charges increase
by meter size according to the actual
impact that the
same group of meters makes
on the system. Sewer charges
increase in a similar
manner.
�+
Monthly
Monthly
Customer
Water Charge
Sewer Charge_
Residential
5/8" Meter Size
6.01
6.35
3/4'
10.97
6.35
1"
11.34
6.35
10/2"
17.92
6.35
2"
54.22
6.35
�n
Commercial
5/8" Meter Size
6.01
10.99
3/4"
10.97
42.52
1"
11.34
42.52
1&1/2"
17.92
109.91
2"
90.52
109.91
3"
97.25
590.54
4"
146.92
590.54
Volume charges to all water
customers within the City are:
1,000 — 8,000 gallons
1.30 per thousand
9,000 and over
1.59 per thousand
Volume charges to sewer
customers within the City are:
Residential — $0.51
per 1,000 gallons of water consumption
to a maximum of
12,000 gallons
Commercial — $0.51
per 1,000 gallons of water consumption
Any customer outside the
City will be charged 115% of the inside
City rate.
Garbage pick—up rates to
customers within the City are:
Residential
5.00 per month
Commercial
Set by garbage contractor
P"
P"
—175—
M
CITY OF STEPHENVILLE
MISCELLANEOUS STATISTICS
Date of incorporation
Form of government
City Charter Adopted
Area
Miles of streets
Number of street lights
Fire protection:
Number of stations
Number of firemen and officers (exclusive
of volunteer firemen)
Police protection:
Number of stations
Number of certified policemen and officers
Muncipal Water department:
Number of consumer accounts
Average daily consumption
Miles of Water mains
Sewers:
Sanitary sewers
Storm
Recreation and culture:
Number of parks
Number of libraries
Employees:
Classified service
Exempt
-176-
August 6, 1889
Home rule
1961
7.95 square miles
87
891
2
23
1
28
5,022
2,356,000 gallons
110
125 miles
1 1/2 miles
2 with 78 acres
1
103
0
am
BUDGET GLOSSARY
MW
Accrual Accounting: A basis of accounting in which debits and
credits are recorded at the time they are incurred as opposed to when
cash is actually received or spent. For example, in accrual
accounting, a revenue which was earned between October 1 and September
30, but for which payment was not received until November 10, -is recorded
as being received on September 30 rather than on November 10.
Activity: A service performed by a department or division.
Activity Measures: Specific quantitive measures of work performed
within an activity or program. They may also measure results obtained
-through an activity or program.
Ad Valorem Tax: A tax computed from the assessed valuation of land
and improvements.
Tom Appropriation: An authorization made by the legislative body of a
government which permits officials to incur obligations against and to
make expenditures of governmental resources. Specific appropriations
are usually made at the fund level and are granted for a one-year
period.
Appropriation Ordinance: The official enactment by the legislative
body establishing the legal authority for officials to obligate and
expend resources.
Assessed Valuation: A value that is established for real or personal
property for use as a basis for levying property taxes. (Note:
Property values are established by the Tarrant Appraisal District).
Assets: Resources owned or help by the City which have monetary
value.
I" Audit: A comprehensive investigation of the manner in which the
government's resources were actually utilized. A financial audit is a
review of the accounting system and financial information to determine
am how government funds were spent and whether expenditures are in
compliance with the legislative body's appropriations. A performance
audit consists of a review of how well the government met its stated
goals.
Balance Sheet: A financial statement that discloses the assets,
liabilities, reserves and balances of a specific governmental fund as
of a specific date.
Bond: A written promise to pay a sum of money on a specific date at
specified interest rate. The interest payments and the repayment of
the principal are detailed in a bond ordinance. The most common types
of bonds are general obligation and revenue bonds. These are most
frequently used for construction of large capital projects, such as
buildings, streets and bridges.
-177-
f"
Budget: The City's financial plan for a specific fiscal year that
contains both the estimated revenues to be received during the year and
the proposed expenditures to be incurred to achieve stated objectives.
Budget AdJustment: A legal procedure utilized by the City staff and
City Council to revise a budget appropriation. The City of Mansfield's
City Charter requires City Council approval through the adoption of a
supplemental appropriation ordinance (Which specifies both the source
of revenue and the appropriate expenditures account) for any inter
departmental or inter fund adjustments. City staff has the prerogative
to adjust expenditures Within a departmental budget.
Budget Calendar: The schedule of key dates or milestones Which the
City departments follow in the preparation, adoption, and
administration of the budget.
Budget Document: The instrument used by the budget --making authority
to present a comprehensive financial program to the City Council.
Budget Message: The opening section of the budget which provides the
City Council and the public with a general summary of the most
important aspects of the budget, changes from the current and previous
fiscal years, and the views and recommendations of the City Manager.
Budgetary Control: The control or management of the organization in
accordance with an approved budget for the purpose of keeping
expenditures within the limitations of available appropriations and
revenues.
Budget Funds: Funds that are planned for certain uses but have not
been formally or legally appropriated by the legislative body. The
budget document that is submitted for Council approval is composed of
budget funds.
Capital Equipment: See Capitalization Policy.
Capital Improvement Program: A plan for capital expenditures to
provide long --lasting physical improvements to be incurred over a fixed
period of several future years.
Capital Improvement Program Budget: A Capital Improvement Program
(CIP) Budget is a separate budget from the operating budget. Items in
the CIP are usually contruction projects designed to improve the value
of the government assets. Examples of capital improvement projects
include new roads, sewer lines, buildings, recreational facilities and
large scale remodeling. The City Council receives a separate document
that details the CIP costs for the upcoming fiscal year.
-178-
M"
Cash Management: The management of cash necessary to pay for
government services while investing temporary cash excesses in order to
earn interest revenue. Cash management refers to the activities of
°�► forecasting the inflows and outflows of cash, mobilizing cash to
improve its availability for investment, establishing and maintaining
banking relationships, and investing funds in order to achieve the
highest interest and return available for temporary cash balances.
Current Taxes: Taxes that are levied and due within one year.
Debt Service Fund: A fund used to account for the monies set aside
for the payment of interest and principal to holders of the City's
general obligation and revenue bonds, the sale of which finances long-
term capital improvements, such as facilities, streets and drainage,
parks and water/wastewater systems.
Debt Services: The City's obligation to pay the principal and
interest of all bonds and other debt instruments to a pre -determined
payment schedule.
PER Delinquent Taxes: Taxes that remain unpaid on and after the date on
which a penalty for non-payment is attached.
Department: A functional unit of the City containing one or more
divisions or activities.
Depreciation: The process of estimating and recording the lost
usefulness, expired useful life or diminution of service from a fixed
asset that cannot or will not be restored by repair and will be
replaced. The cost of the fixed asset's lost usefulness is the
depreciation or the cost to reserve in the order to replace the item at
the end of its useful life.
Disbursement: Payment for goods and services in cash or by check.
F"
Division: A section of a department.
Encumbrance: The commitment of appropriated funds to purchase an
item or service. To encumber funds means to set aside or commit funds
for a future expenditures.
Emcumbrances: Obligations in the form of purchase orders, contracts
or salary commitments which are chargeable to an appropriation and for
which a part of the appropriation is reserved. When paid, the
encumbrance is liquidated.
Enterprise Fund: A fund established to account for operations that
Ar are financed and operated in a manner similar to private business
enterprises --where the intent of the governing body is that the costs
of providing goods or services to the general public on a continuing
basis be financed or recovered primarily through user charges.
f"
-179-
MR
Estimated Revenue: The amount of projected revenue to be collected
during the fiscal year. The amount of revenue appropriated is the
amount approved by Council.
Expenditures: The cost of goods received or services rendered
whether cash payments have been made or encumbered.
Fiscal Year: The time period designated by the City signifying the
beginning and ending period for recording financial transactions. The
City of Mansfield has specified October 1 to September 30 as its fiscal
year.
Fixed Assets: Assets of long-term character which are intended to
continue to be held or used, such as land, buildings, machinery,
furniture and other equipment.
Full Faith and Credits: A pledge of the general taxing power of a
government to a government to repay debt obligations (typically used in
reference to bonds).
Fund: A fiscal and accounting entity with a self -balancing set of
accounts recording cash and other financial resources, together with
all related liabilities and residual equities or balances, and changes
therein, which are segregated for the purpose of carrying on specific
activities or attaining certain objectives in accordance with special
regulations, restrictions, or limitations.
Fund Balance: The excess of a fund's current assets over its current
liabilities; sometimes called working capital in enterprise funds. A
negative fund balance is often referred to as a deficit.
General Fund: The fund used to account for all financial resources
except those required to be accounted for in another fund. The General
Fund is tax supported.
General Obligation Debt: Monies owed on interest and principal to
holders of the City's general obligation bonds. The debt may be supported
by revenue provided from real property which is assessed through the
taxation power of the local governmental unit. Stephenville's G.O.
Debt is supported by the Water and Wastewater Fund.
Interfund Transfers_: Amounts transferred from one fund to another.
Intergovernmental Revenue_: Revenue received from another government
for a specified purpose. In Mansfield, these funds are from the State
of Texas and the Federal Government.
Inventory: A detailed listing of property currently held by the
government.
Invoice: A bill requesting payment for goods or services by a vendor
or other governmental unit.
-180-
P"
No
Levy: To impose taxes, special assessments, or service charges for
the support of City activities.
Liabilities: Debt or other legal obligations arising out of
transactions in the past which must be liquidated, renewed, or refunded
at some future date. This term does not include encumbrances.
Long Term Debt: Debt with a maturity of more than one year after the
date of issuance.
Modified Accrual Accounting: A basis of accounting in which
expenditures are accrued but revenues are accounted for a cash basis.
This accounting technique is a combination of cash and accrual
accounting since expenditures are immediately incurred as a liability
while revenues are not recorded until they are actually received or are
"measurable" and "available for expenditure." Since this type of
accounting basis is a conservative.financial approach, it is
recommended as the standard for most governmental funds.
Object: As used in expenditure classification, this term applies to
the article purchased or the service obtained (as distinguished from
the results obtained from expenditures). Examples are personal
services, contractual services, materials, and supplies.
Operating Budget: Plans of current expenditures and the proposed
means of financing them. The annual operating budget is the primary
means by which most of the financing, acquisition, spending, and
service delivery activities of the City are controlled. The use of
annual operating budgets is required by State Law.
Performance Budget: A budget that focuses upon activities rather
than line items. Work load and unit cost data are collected in order
to assess the efficiency of services. Typical data collected might
include miles of streets paved per year, cost of paved streets per
mile, tons of garbage collected per man hour, or cost per man hour of
garbage collection.
Program Budget: A budget that focuses upon the goals and objectives
of an agency or jurisdiction rather tha upon its organizational budget
classes of expenditure.
MI
Reimbursement: Repayment to a specific fund for expenditures
incurred or services performed by that fund to or for the benefit of
MM another fund.
Reserve: An account used to indicate that a portion of fund
resources is restricted for a specific purpose, or is not available for
MR appropriation and subsequent spending.
MR
-181-
1
Revenue Bonds: Bonds usually sold for constructing a project that
Will produce revenue for the government. The revenue is used to pay
the principal and interest of the bond.
Revenues: All amounts of money received by a government from
external sources other than expense refunds, capital contributions, and
residual equity transfers.
Risk Management: An organized attempt to protect a government's
assets against accidental loss in the most economical method.
Supplemental Request: A request to budget an activity at a level
above current service levels in order to achieve increased or
additional objectives.
Tax Rate: A percentage applied to all taxable property to raise
general revenues. It is derived by dividing the total tax levy the by
taxable net property valuation.
Taxes: Compulsory charges levied by a government for the purpose of
financing services performed for the common benefit.
-182-
to
am
No
'49
5 YEAR CAPITAL REPLACEMENT AND
IMPROVEMENT PLANS
The City of Stephenville is pleased to provide our first
Capital Replacemnt and Improvement Plans. Each plan spans a
five year time period. On the pages that follow, the
Capital Replacement Plan is presented first; next, the
Capital Improvement Plan is presented. We look forward to
�n enhancing this resource each year and using it to implement
longer range planning.
The plans are divided by fund and by department within each
fund.
Faq
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F"
r"
M"
MR
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—183—
CITY OF STEP HEN VILLE
5 YEAR
CAPITAL REPLACEMENT PLAN
GENERAL FUND
1988-89 1989-90 1990-91 1991-92 1992-93
GENERAL GOVERNMENT
Sub -total
0
0
0
0
0
.
r
FINANCE
Typewriter
350
Copy Machine
61000
Sub -total
0
350
61000
0
0
.
r
LEGAL
Computer Program Changes
11000
11000
Typewriter
350
Sub -total
0
19000
0
11350
0
LIBRARY
Micro -film Reader
19.500
r
Shelving
11000
j
Book Charge Machine
660
Copy Machine
21000
�..,
Typewriter
300
Renovate Checkout Area
21000
Sub -total
0
31500
11660
300
21000
PARRS AND RECREATION
is
Pick-up Truck
119000
Veedeaters
800
800
Pipe Fence Optimist Field
21500
Tractor and Mower
23,000
30,000
Turf Vehicle
51000
Radio and Pagers
19500
19500
Playground Equipment
10,000
109000
Picnic Tables, Benches, Grills
31500
31000
31000
Poles & Underground Wiring - LL Field
10,000
Floor & Fence - Equip. Storage Bld.
51000
P.A. System and Speakers
21000
Pitching Machine
11500
Sub -total
36,000
28,000
16,300
30,000
139800
CEMETERY
—184—
P"
CITY OF STEPHENVILLE
5 YEAR
CAPITAL REPLACEMENT PLAN
GENERAL FUND
�., ------------------------
Pick-up Truck
Back Pack Blower
Weedeaters
Re -top Rock Fence - West End
Lights for Entrance Gate
Sub -total
FIRE AND AMBULANCE
Fire Marshal's Car
Ambulance Chassis
Aerial/Pumper Truck (10 yr. payout)
Booster Truck (5 yr. payout)
1500' of 3' Fire Hose
Copy Machine
Bunker Gear
Station Appliances
Station Generators
Air Pack. Bottles
Station Furniture
Portable Generator
Air Packs
Portable Radio
,..i Pagers and Chargers
Rescue Tool
Haz-Mat Suits
Hose Nozzles
Sub -total
POLICE
Animal Control Vehicle and Cage
Teletype
Radar Units
Protective Vests
Patrol Vehicles
Portable Radios with Chargers (5)
Copy Machine
Typewriters (3)
Sirens
Furniture
Camera
Light Bars (2)
MIR Protective Cage
Sub -total
1988-89 1989-90 1990-91 1991-92 1992-93
----------------
11,000
400
400
400
400
2,000
1,000
-----------------------------------------------------------------------
800 21000
11000
111800 0
15,650
�
16,800
34,000
46,637
46,637 46,637
13,400
10,201
10,201 101201
4,000
2,500
9,000
3,500
6,000
570
1,800
21000
21000
1,200
31000
3,000
1,400
1,750
9,500
9,000
21000
2,000
11,470
70,550
729638
899338
70,588
15,500
6,000
39005
31005
31255
39255
27,420
41,400
27,800
42,000
28,200
3,065
3,500
2,500
1,000
400
400
2,000
150
1,250
500
550
421745
66,060
299800
469550
31,000
-185-
CITY OF STEPHEENVILLE
5 YEAR
CAPITAL REPLACEMENT PLAN
GENERAL FUND
1988-89
1989-90
1990-91
1991-92
1992-93
PUBLIC WORKS
r'
Dump Truck
25,000
26,000
26,000
Pager
500
Two -Nay Radio
11000
�+
Loader
19,393
18,206
17,017
{
10 Ton Iron, Wheel Roller
25,000
Street Sweeper (5 yr. payout)
18,000
18,271
18,271
18,271
Pick-up Truck
12,000
13,000
Motor Grader (5 yr. payout)
20,000
20,301
201301
Sub -total
20,893
73,206
106,288
11,512
389512
TOTAL GENERAL FUND
111,908
244,666
233,686
256,910
155,960
1..,
r
r
—186—
f
CITY OF STEPHENVILLE
5 YEAR
CAPITAL REPLACEMENT PLAN
ENTERPRISE FUNDS
,., -------- ------------ -----
WATER AND WASTEWATER FUND
-------------------------
High Velocity Sever Machine
Computer Upgrade
Booster Pump - Airport Pump Station
Water Line Replacement
Wastewater Line Replacement
Fool Tractor with Mover
Pict, up Truck
Dump Truck
Backhoe
"M Sever Rodder
City Pare, Lift Station
�n TOTAL WATER AND WASTEWATER FUND
SANITARY LANDFILL FUND
Bulldozer
Pick-up Truck
Equipment Shelter
Land Purchase for New Site
,.* TOTAL LANDFILL FUND
tam
f"
FOR
F"
an
an
1988-89 1989-90 1990-91 1991-92 1992-93
25,000
50,000
10,000
150,000 150,000
50,000 50,000
18,000
11,800
150,000
150,000
150,000
50,000
50,000
50,000
11,800
11,800
12,000
24,000
26,000
55,000
12,000
25,000
-----------------
210,000 304,800 248,800 290,800 238,000
80,000 '
11,500 12,000
8,000
100,000
19,500 80,000 0 112,000 0
-187-
1
CITY OF STEPHENVILLE
5 YEAR
CAPITAL IMPROVEMENT PLAN I
GENERAL FUND
1988-89 1989-90 1990-91 1991-92 1992-93 �
GENERAL GOVERNMENT
2 Warning Sirens
15,550
15,550
r'
Storage Building
31000
Microfilm
10,000
Sub -total
0
31000
15,550
10,000
15,550
FINANCE
Computer Printer
21800
Ambulance Billing Softvare
21500
Audit Program
51000
i
Sub -total
21500
21800
51000
0
0
i
LEGAL
Computer Printer
21000
0
0
0
Sub -total
29000
0
0
0
LIBRARY
Magazine Shelving
11300
Shelving End Panels
19200
Expand Parking Lot
21500
r
.Sub -total
0
21500
21500
0
0
r
PARKS AND RECREATION
Recreation Hall Renovation
150,000
r•,
Land Acquisition$
20,000
209000
20,000
Bath House
30,000
Community/Recreation Center
11800,000
Concession Building-LL Field
51000
Watering System for Ballfields
15,000
Outdoor Stage 18
100,000
Neighborhood Park Development
50,000
50,000
50,000
50,000
r
Equipment Storage Building
10,000
Develop Hev Parr. Lands O
1005000
50,000
509000
50,000
Computer
10,000
Ballfield-Youth
10,000
Svimming Pool
400,000
Concession Building -Optimist Field
51000
Pavilion -Opt. and Norton Fields
25,000
Parking Lot -Norton Field
10,000
Sub -total
0
2,445,000
165,000
120,000
520,000
�•,
—188—
CITY OF STEPHENVILLE
5 YEAR
.
CAPITAL IMPROVEMENT PLAN
GENERAL FUND
------------------------
1988-89
1989-90
1990-91
1991-92 1992-93
CEMETERY
Dump Trailer
31500
Office and Storage building -Buff Fund
51000
Flat bed Trailer
700
Roads - Fit. Olivett
11000
MR
Roads - East End
1,000
11000 11000
Portable Radio and Pager
11000
Fence - Mt. Olivett
11000
Computer
3,000
Wiest End Cemetery- Long St. Entrance
10,000
Roads - Wiest End
41000
'"'�
------------------------------------------------------------------------------
Sub -total
57000
81200
14,000
4,000 11000
.,
FIRE AND AMBULANCE
1000' of 4" Hose
71500
Computer System
10,500
Rescue Ropes and Equipment
61000
Haz-Mat Suits and Equipment
61000
.
Scoop Stretchers
550
Fire Hose Tester
21500
FRO
Training Field Building
31,000
Addition to Station 149
1009000
Office Furniture
2,500
Portable Generator
11200
Air Pack Bottles
570
11800
50' Ground Ladder
19200
VCR, Camera, Training Materials
11700
Fence - Training Field
21000
Portable Radio and Amplifier
11500
Smoke Fan
540
Floating Pump
11200
Carbide Cbainsaw
975
5 Pagers and Chargers
11150
a�
Sub -total
37,000
134,010
71200
21775 0
POLICE
Building Addition,
14,675
Paper Shredder
11745
Computer Terminal and Board
3,663
Computer Printer
21868
Dispatch Recorder (80% Grant)
31126
Investigator Vehicles (3)
16,500
""
Radio Scramblers
13,510
—189—
CITY OF STEPHENVILLE
5 YEAR
CAPITAL IMPROVEMENT PLAN
GENERAL FUND
Computer Printer
Pager
Patrol Car, Equipped
Typewriter
Portable Radios
Body Microphone
Batons
Computer Furniture
Microfilm Reader and Printer
Sub -total
PUBLIC WORKS
Asphalt Tank and Piping
Pager
Asphalt Lay -down machine
Self -Propelled Chip Spreader
Dump Truck
Paint Striper
Computer and Software
Pick-up Truck
Sub -total
TOTAL GENERAL FUND
1988-89
1989-90
1990-91
1991-92 1992-93
I
7i
l
2,900
503
19507
r'
22,000
1,000
750
800
7
4,000
,
625
500
4,000
7
31,678
17,409
24,375
21,210 0
i
8,000
r+
400
75,000
50,000
24,000
8,000
10,000
12,000
400
62,000
75,000
50,000 0
76,578
21674,919
308,625
207,985 536,550
i
1
—190-
7
i
wo
CITY OF STEPHENVILLE
5 YEAR
CAPITAL IMPROVEMENT PLAN
ENTERPRISE FUNDS
------------------- ----
WATER AND WASTEWATER FUND
A•v
Drive -In Window and Counters
Portable Air- Compressor
Storage Building - WW Plant
Riding Mover
Sewer Outfall Line (Park)
r�
Sewer Lines
Forms Burster
Computer Printer
Computerized Meter Reading System
Radio System
Sever Trunk Line (East)
TOTAL WATER AND WASTEWATER FUND
SANITARY LANDFILL FUND
---------------
Landfill Compactor',.
Weighing Equipment 0
!�
Solid Taste Evaluation Study
Resource Recovery System
TOTAL LANDFILL FUND
1988-89 1989-90 1990-91 1991-92 1992-93
25,000
500
10,000
61500
11500,000
50,000 50,000
7,500
2,800
20,000
15,000
11500,000
----------- ------......_-------------------------------------------------- ----
500 11564,300 57,500 11500,000 65,000
180,000
2�;9af1
20,000
0 205,000 20,000 0 0
-191-