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1987-1988 PRELIMINARY ANNUAL BUDGET
e PRELIMINARY ANNUAL BUDGET OF THE CITY OF STEPHENVILLE, TEXAS For the Fiscal Year October 1, 1987 - September 30, 1988 MAYOR Larry Hammett CITY COUNCIL Allen Horne -Mayor Pro Tem Bill Brede Maxine Dameron Jim McSwain Ray Reynolds Bob Self Joel HiIlin Larry Tatum CITY ADMINISTRATOR Kurt Ackermann TABLE OF CONTENTS INTRODUCTION Page No. City Administrator's Budget Message 1 Budget Ordinance 3 Organizational Chart 4 BUDGET SUMMARIES All Funds Budget Summary 5 Revenue Summary 6 Expenditure/Expense Summary 7 Description and Schedule of Outstanding Bonded Debt 8 New Program Requests and Funding 9 BUDGET DETAIL Revenue Expenditure/Expense by Department e 12 15 August 26, 1987 f - Honorable Mayor & Councilmembers City of Stephenville, Texas Subject: Final Draft Budget for Fiscal Year 1988 The annual budget for fiscal year 1988 is hereby presented for your consideration. This preliminary document represents many hours of effort by Councilmembers and staff working as a team. The 1988 budget totals $6,218,915.00 which is an increase of $858,738.00 over the preceding year. A comparison of expense/expenditure classification shows that operating expenses are projected to increase by $861,669.00 from the preceding year and that debt service requirements will decrease in the Water & Wastewater Utility Fund by $21'931.00 I. Changes In user Fees: A. Campersite Fees: ... .......$10.00 per day B. The City Council has instructed the staff to review the following categories of user fees for review of the fiscal year: 1. Airport fees ✓2. Water & Sewer charges -/3. Landfill gate fees 4. License and Permit fees II. Expenditure Analysis and Comparison: The following tables illustrate how revenues or income are allocated by function and object grouping from FY 87 to FY 88. A. Function: Water & Wastewater Public Safety Public Works Parks & Recreation Administrative Landfill Legal Services Other B. Object: FY 87 FY 88 $2.5 million $2.5 million $1.5 $1.8 $0.6 $0.7 $0.3 $0.4 $0.1 $0.2 $0.1 $0.2 $0.1 $0.1 $0.2 $0.3 $5.4 million $6.2 million FY 87 Personnel $2.31 million Operations $1.40 Capital Outlay $0.04 Capital Reserve $0.36 Bond Payments $1.06 Other $0.19 FY 88 $2.69 million $1.67 $0.13 $0.40 $1.06 $0.27 $5.36 million $6.22 million :WC III. Personnel: No additonal personnel are included in the FY 88 budget. Conclusion: I would like to express my appreciation to Mayor Hammett and the members of the City Council. The City's budget task this year was challenging. Providing services to our citizens at constant levels while looking for ways to reduce expenditures is a dilemma faced not only by our community but our neighboring cities and the State as well. The ability of our City Council and staff working as a team to accomplish this task demonstrates the concern we have for our community, friends, and neighbors. I think it is part of our job to make Stephenville a community which is a source of pride for all of us. In closing I would like to thank our Director of Finance, Charlene Young, for her many hours of work on this budget and our Department Heads for their cooperation, patience, and teamwork. Respectf 11 submi ed, Kurt Ackermann City Administrator -3- ORDINANCE NO. 1987-08_ AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF STEPHENVILLE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1987 AND ENDING SEPTEMBER 30, 1988 AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF STEPHENVILLLE FOR THE 1987-88 FISCAL YEAR. WHEREAS, the budget for the fiscal year beginning October 1, 1987 and ending September 30, 1988, was duly presented to the City Council by the City Administrator and a public hearing was ordered by the City Council and a public notice was published in the Stephenville Empire Tribune said public hearing was held according to said notice: now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE: 4 SECTION 1. That the appropriations for the fiscal year beginning October 1, 1987 and ending September 30, 1988, for the support of the general government of the City of Stephenville, Texas, be fixed and determined for said terms in accordance with the expenditures shown in the City's fiscal year 1987-88 budget. SECTION 2. That the budget is hereby approved in all respects and adopted as the City's budget for the fiscal year beginning October 1, 1987 and ending September 30, 1988. PASSED AND APPROVED this the 26 day of August, 1987. ATTEST: City Secretary 9 APPROVED: Larry Hammett, Mayor -4- MCI 280,0 -5- BUDGET SUMMARY ALL FUNDS 1987-88 FISCAL YEAR Hater & Sanitary General Vastexater Landfill Airport Total Fund Fund Fund Fund ESTIMATED REVENUES Beginning Bank Balance 400,000 772,672 150,000 11322,672 0 Property Tares (0 3 Shoo. 1,478,000 0 0 I,478,000 City Sales Tax 1% *2'01, esT. 11072,000 0 0 11072,000 Other Tax `DR EYP4*r-),4A 16"c- 43,500 0 0 43,500 Gross Receipts Tax 411,500 0 0 411,500 Licence and Pernits 30,395 0 0 30,395 Fines and Forfeitures 88,900 0 0 88,900 Service Charges 163,725 0 114,540 19,200 297,465 Intergovernmental 61,800 0 0 61,800 Interest on Investments 30,000 137,500 I81000 600 186,100 Uater User Charges 0 11718,000 0 I,7I81000 Vastexater User Charges 0 600,000 0 600,000 -Franchise Revenue 0 0 82,000 82,000 Other Revenue 177,784 771400 0 10,000 265,184 TOTA. REVENUE AVAILABLE FOR USE 31957,604 3,305,572 364,540 29,800 71657,516 ESTIMATED EXPENDITURES/EXPENSE Salaries Fringe Benefits Operations Capital Outlay Capital Reserve (Deer.) Bond Payments Other TOTAL APPROPRIATIONS Ending Bank Balance 11953,887j 315,972 46,684 0 21316,543 3I5,654`' 59,452 61900 0 382,006 945,665 1 605,855 93,743 19,300 I1664,563 E,31.,380 0 0 0 131,380 0 350,000 42,000 10,500 402,500 0 11058,639 0 0 I,0581639 97,500 140,571 25,213 0 263,284 3,4441,086 21530,489 214,540 29,800 612181915 513,518 775,083 P'D ,x of 2 150,000 0 I,438,60I -6- REVENUE SUMMARY THREE YEAR COMPARISON ALL FUNDS 1985-86 1986-87 1986-87 1987-88 Actual Budget Projected L. Budget FUND: GENERAL / BEGINNING BALANCE 577,793 650t0q0i 429,672 400,000 q.9 Property Taxes 914,278 1 416,000 11037,000 1,478,000 w/�Ne2�MG City Sales Tax 949,235 940,000 11015,000 11072,000 Other Taxes 49,188 33,000 43,500 43,500 Gross Receipts Tax 375,097 00 402,732 411,500 License and Permits 39,130 1�2.690 31,195 30,395 Fines and Forfeitures 83,565 83,500 88,900 88,900 Service Charges 151,523 171,125 162,975 lb3,725 _ Intergovernmental 171,209 81,80 - 631536 b1,800 Interest on Investments 25,7I8 jfj�400 30,000 30,000 Other b,00b 2081750 177,784 Sub -total 313421742 31509,515 3,513,260 3,957,604 FUND: VATER AND MASTEVATER BEGINNING BALANCE 765,05 700,000 7091570 772,672 Rater User Charges 11249,870 1,590,000 I,590,000 1,718,000 Uastekater User Charges 4I5,b49 495,000 470,000 600fOOO 0 Interest on Investments 472,522 300fOOO 300,000 137,500 Other 55,852 73,800 77,400 77,400 Sub -total 21959,568 31158,800 31146,970 31305,572 FUND: SANITARY LANDFILL BEGINNING BALANCE 23I,931 265,000 247,422 150,000 Franchise Revenue 82,058 81,000 82,000 82,000 Landfill Gate Charges 82,831 76,000 85,000 114,540 Interest on Investments 2011b8 18,000 18,000 18,000 Sub -total 416,982 440,000 432,422 3b41540 FUND: AIRPORT BEGINNING BALANCE 15,882 15,000 12,763 0 Airport Revenue 13,546 13,500 13,500 191200 Interest on Investments 646 600 600 600 Transfer from General 0 0 0 10,000 -k Sub -total 30,074 29,100 26,863 29,800 GRAND TOTAL REVENUE AND BEGINNING BALANCES 61749,372 7,137,415 7,119,515 7,657,516 -7- EXPENDITURE/EXPENSE SUMMARY THREE YEAR COMPARISON ALL FUNDS 1985-86 1986-87 1986-87 1987-88 ACTUAL BUDGET PROJECTED BUDGET General Fund General Government 79,501 80,866 78,456 145,471 Finance 119,818 139,111 120,713 197,855 Legal Services 84,729 68,I05 66,095 73,622 Library 69,645 74,148 74,134 76,373 Parks and Recreation 339,925 ^ 315,767 -- 314,251 374,869 Fire and EMS 646,477 589,684 > 57516% 712,530 Police 915,394 882,652 > 878,248 1,066,558 Public gorks 648,994 581,823 566,484 699,308 Non -Departmental 31,998 36,100 35,100 971500 2,936,481 21768,256 2,709,177 31444,086 Hater and Vastemater Fund hater 5221269 561,512 48I,755 546,741 Vastewater 285,713 347,579 324,733 358,791 Utility Billing and Collection 72,326 80,923 - 80,462 75,747 Bond Payments I1087,116 11061,570 11061,570 1,058,639 Otter Non -Departmental 340,457 396,000 ----- 396,000 490,571- Sanitary Landfill Fund Airport Fund TOTAL.APPROPRIATIONS BALANCE FORNARD GRAND TOTAL APPROPRIATIONS AND BALANCE FOKMARD s 21307,881 21447,584 2,344,520 2,530,489 173,030 --' 115,462 113,440 214,540 27,400 28,875 - 25,425 29,800 -------------------- 5,444,792 ---,. 5,3601177 --� 51192,562 61218,915 11304,580 11777,238 11926,95� 11438,601 61749,372 71137,415 71119,515 71657,516 am DESCRIPTION OF OUTSTANDING BONDED INDEBTEDNESS k DATE MATURITY AMOUNT AUTHORIZED AMOUNT ISSUE PURPOSE ISSUED RATE DATE AND ISSUED OUTSTANDING Series 1976 Water Improvements 07/10/76 4 1i3% 07/10/99 375,000.00 190,000.00 Series 1977 Water improvements 02/01/77 6X 02/01/92 910,000.00 540,000.00 Series 1985 Water & Wastewater 06/01/85 6 3/4- 06/01/06 7,950,000.00 7,950,000.00 Improvements 9 3/30% TOTALS Debt Service Payment_ (including Principal and lnter:st) 9,235,000.00 8,660,000.00 SCHEDULE OF OUTSTANDING BONDED DEBT 1983-84 1934-35 1985-66 1986-87 711,160.00 , 617,196.00 902 417.00 1,061,570.00 AMOUWT OUTSSTANDING ISSUE PURPOSE 05/11/87 Series 1976 Water Improvement 190,000.00 Series 1977 Water Improvement 540,000.00 Series 1985 Water & WW Impr. 7,950,000.00 PAYMENTS DUE THIS YEAR PRINCIPAL INTEREST TOTAL 1S,000AO 11,207.00 26,207.00 105,000.OG 34,500.00 139,500.00 165,000.00 730,863.00 895,363.00 TOTALS 8,630,000.00 285,000.00 776,570.00 1,061,570.00 --------------------- ---------- ----------- * The 1976 and 1977 bends are General Obligation; the 1985 are Revenue. + Water Bonds-$6,350,000; Sewer Bonds-81,600,000• -9- OVERALL ACTIVITY DESCRIPTION RANKING CITY OF STEPHENVILLE GENERAL FUND NEW PROGRAMS CAPITAL OR SUPPLEMENT REQUEST ACCUMULATED DESCRIPTION AMOUNT TOTAL I ---------------------- FIRE SUPPRESSION FIREFIGHTER CERTIFICATION FEE 8 85 2 LEGAL COUNSEL ASSISTANT CITY ATTORNEY 6,00 6,854 _-. 3 PARK MAINTENANCE MAINTAIN C. GRAVES BLD. 2 000 8 850 4 AIRPORT FUND CASH TRANSFER 10,000 18,850 5 CASH BALANCE - INCREASE FUND BALANCE ot, 60,000 78,850- 6 DEBT SERVICE It * FACILITIES IMPROVEMENT (BLDGS)j 60 000 138,850 (o 7 PUBLIC WORKS PLANNING COMPREHENSIVE PLAN UPDATE ,R 178,850 Pkks as of li eeclAA 8 POLICE PATROL 2.PATROL CARS 24,000 ' 202,850 9 FARE MAINTENANCE * BOSQUE RIVER BRIDGE 10,000 212,854 .10 POLICE PATROL PATROL OFFICER (8 MONTHS) 13,845 226,695 (de(aYelk`%e�vfie`%�`�`PM� 11 STREET MAINTENANCE WHEEL LOADER (LEASE -PURCHASE) 20 400 247 095 ppo `tem ! f 12 CEMETERY 'R PICK-UP TRUCK 11,000 258,095 13 PARKS MAINTENANCE PICK-UP TRUCK I1,000 269,095 14 CITY SECRETARY -jc WORD PROCESSOR & PRINTER 71600 276,695 15 POLICE - COMBINED TRAINING & EDUCATION 41410 281,I05 16 FIRE & EMS - COMBINED TRAINING & EDUCATION 11787 282,892 17 CITY SECRETARY TRAINING & EDUCATION �� 11400 284,292 18 STREET MAINTENANCE ?RAINING & EDUCATION U'" �j.�^� 11900 286,192 19 FINANCE - COMBINED TRAINING & EDUCATION 19, 11300 287,492 20 PARKS & BECK. - COMBINED TRAINING & EDUCATION S 21000 289,492 21' LIBRARY TRAINING & EDUCATION t 400 289,892 ---- --------==--=I?£MS BELOW THIS LINE WERE NOT FUNDED= ---- � 22 POLICE PATROL I PATROL CAR I21000 4�.,3011892 23 EMERGENCY MANAGEMENT 2 WARNING SIRENS 28,511 330,403 24 CEMETERY 4 LAWNMOWERS_ 700 h,,o 25 STREET MAINTENANCE CHIP SPREADER 51000 3361103. 26 FIRE SUPPRESSION BUNKER GEAR 900 337,003 27 RECREATION TRUCK CHASSIS - USED 31000 340,003 28 FIRE & EMS - COMBINED BOOKS & EDUCATIONAL MATERIAL 300 290,192 29 POLICE ADMINISTRATION DUES & SUBSCRIPTIONS 250 290,442 30 POLICE CID RADIO FREQUENCY SCRAMBLERS 9,450 .299,892 31 'POLICE COMMUNICATIONS X RADIO FREQUENCY SCRAMBLERS 11900 301,792 32 POLICE ADMINISTRATION RADIO FREQUENCY SCRAMBLERS 11900 303,692 33 POLICE PATROL DRAG SLED 850 944,542 34 STREET MAINTENANCE CONTRACT PAVING AND MATERIALS 50,00a- 354,542 35 POLICE RECORDS COMPUTER TERMINAL & BOARD 31370 357,912 36 POLICE CID COMPUTER PRINTER 21295 360,207 37 POLICE PATROL MAINTENANCE FOR RADIOS & RADAR 21555 362,762 38 FIRE & EMS - COMBINED 5 RADIO PAGERS & CHARGERS 11750 364,512 39 POLICE PATROL 25 RIOT BATONS & TRAINING 11425 365,937 40 POLICE CID 3 SHOTGUNS 720 3661657 41 POLICE PATROL I PATROL UNIT, EQUIPPED 21,175 387,932 42 FIRE & EMS - COMBINED JAWS OF LIFE RESCUE TOOL 61000 393,832 43 STREET MAINTENANCE HARBIN DR. EXTENSION 100,000 493,832 44 PARK MAINTENANCE CONCRETE FLOOR FOR EQUIP. BLD. 21000 495,832 45 PARK MAINTENANCE PRIVACY FENCE - EQUIP. BLD. 31000 498,832 46 CEMETERY TRAILER - DUMP STYLE 31500 502,332 47 MUNICIPAL BUILDING TERMITE CONTROL 11500 503,832 48 STREET MAINTENANCE WEED CONTROL 31000 506,832 49 STREET MAINTENANCE FAINT STRIPING MACHINE 81000 514,832 CITY OF STEPHENVILLE GENERAL FUND NEW PROGRAMS OVERALL RANKING ACTIVITY DESCRIPTION CAPITAL OR SUPPLEMENT REQUEST DESCRIPTION ACCUMULATED AMOUNT TOTAL 50 PUBLIC WORKS PLANNING AERIAL PHOTOGRAPHY 2,000 516,832 51 PUBLIC WORKS INSPECTIONS PAGER 400 5171232 52 FIRE 9 EMS - COMBINED VCR 9 CAMERA 11700 5181932 53 PERSONNEL COMPUTER PRINTER 11751 520,683 54 STREET MAINTENANCE FLAT-BED TRAILER 850 521,533 55 STREET MAINTENANCE PICK-UP TRUCK 10,800 532,333 56 LIBRARY SHELVING 1,000 533,333 57 MUNICIPAL COURT FILING CABINET 400 533,733 58 POLICE PATROL RADIO FREQUENCY SCRAMBLERS 13,350 547,083 59 STREET MAINTENANCE CONTRACT BRUSH TRIMMING 10,000 557,083 60 - STREET MAINTENANCE RADIO 9 PAGER 2,000 559,083 61 POLICE RECORDS PAPER SHREDDER 1,720 560,803 62 CEMETERY BLOWER 400 561,203 63 PARK MAINTENANCE 20 PICNIC TABLES . 31500 5641703 64 FIRE SUPPRESSION AIR COMPRESSOR MAINTENANCE 150 564,853 65 FIRE PREVENTION PORTABLE RADIO - FIRE MARSHAL 11400 566,253 66 PUBLIC WORKS INSPECTIONS MOBILE RADIO 850 567,143 67 PARKS MAINTENANCE FENCE FOR OPTIMIST'S FIELD 2,500 569,603 68 LIBRARY INCREASE HOURS OPEN TO 40 10,046 579,649 69 PUBLIC WORKS PLANNING COMPUTER 9 SOFTWARE 10,000 589,649 70 FIRE 9 EMS - COMBINED COMPUTER S SOFTWARE 10,000 599,649 71 FIRE SUPPRESSION PORTABLE GENERATOR 1,200 600,849 72 POLICE CID FURNITURE FOR CRIME ANALYSIS 570 601,419 73 POLICE COMMUNICATIONS NOTARY BONDS FOR DISPATCHERS 320 601,739 74 POLICE PATROL OFFICE SUPPLIES 70 601,809 75 CITY ADMINISTRATION LOGINS SOFTWARE 3,400 604,849 76 CEMETERY HAND-HELD RADIO 400 605,209 77 FIRE SUPPRESSION FENCE AT TRAINING FIELD 2,000 607,209 78 POLICE PATROL EMPLOYEES - 2 PATROLMEN 42,786 649,995 79 POLICE RECORDS EMPLOYEE - OFFICE MANAGER I7,359 667,354 80 STREET MAINTENANCE EMPLOYEE - MAINTENANCE TECH I I3,556 680,910 81 POLICE RECORDS EMPLOYEE - RECORDS CLERK 14,286 695,196 82 RECREATION WATERING SYSTEM FOR BALLFIELDS 7,000 702,196 83 STREET MAINTENANCE PART-TIME WAGES 8,400 710,596 84 COMBINED TMRS UPDATE OF BENEFITS 8,614 719,210 85 STREET MAINTENANCE PRAIRIE WIND DRAFxAr_ pROT_Ff_2 45,400 764,210 86 STREET MAINTENANCE 35,000 799,210 87 STREET MAINTENANCE DEA�t,ST� B_ 30,000 829,210 88 STREET MAINTENANCE WIDEN MARY ST,. 300,0OO 1,129,210 - j I - CITY OF STEPHENVILLE ENTERPRISE FUND NEW PROGRAMS OVERALL ACTIVITY DESCRIPTION CAPITAL OR SUPPLEMENT REQUEST ACCUMULATED RANKING DESCRIPTION AMOUNT TOTAL ---------------- WATER AND WASTEWATER FUND I WATER 9 WW BILLING < �RATESTU I2,500 12,500 2 WATER DISTRIBUTION FACILITY MAINTENANCE I5,000 27,500 3 WASTEWATER COLLECTION CONTRACTED LINE CLEANING 30,000 57,500 4 WASTEWATER TREATMENT PORTABLE WW SAMPLER 51300 62,800 5 WASTEWATER TREATMENT PICK-UP TRUCK I0,800 73,600 -----------====ITEMS BELOW THIS LINE WERE NOT FUNDED------- -=_=_--------- _----- 6 WATER DISTRIBUTION RADIO INSTALLATION 500 74,I00 7 WASTEWATER TREATMENT STORAGE BUILDING I0,000 84,I00 8 WATER DISTRIBUTION PIPE CUTTERS 2,000 86,100 9 WASTEWATER TREATMENT PORTABLE AIR COMPRESSOR 500 86,600 AIRPORT FUND • _......_.�_~__ITEMS BELOW THIS LINE WERE NOT FUNDED--- s I AIRPORT PAVING AND STRIPING I6,000 16,000 SANITARY LANDFILL FUND I LANDFILL CELL CONSTRUCTION 65,000 65,000 =___-== ITEMS BELOW THIS LINE WERE NOT FUNDED= 2 LANDFILL PICK-UP TRUCK 10,800 75,800 3 LANDFILL WEIGHING EQUIPMENT 20,000 95,800 - 1 2- GENERAL FUND BEGINNING BALANCE TAXES I00I Property Taxes 1002 City Sales Tax I003 Penalty and Interest 1010 Bank Franchise Tax Sub -total GROSS FECEIPTS TAX 1101 United Telephone 1102 Texas Electric II03 Lone Star Gas 1104 Northland Cable TV {' 1105 City Water and yastewater 1106 Nixed Drinks Sub -total LICENSE AND PERMITS I20I Parking Meters 1202 Animal Shelter License 1203 Building and Zoning Permits I204 Electric License and Permits I205 Taxi and Pool Nall License 1206 Mobile Nome Park License 1207 PIumbing Permits 1208 Solicitors and Garage Sales 1209 Subdivision Filings 1210 P&Z and BOA Applications Sub -total FINES AND FORFEITURES 1301 Municipal Court Fines 1302 Parking Fines Sub -total INTERGOVERNMENTAL 1406 County -Fire and Ambulance I4I0 County -Library 1443 Federal -Revenue Sharing Sub -total SERVICE CHARGES 1401 Tax Certificates 1403 Railroad Firefighting CITY OF STEPHENVILLE BASE LINE REVENUE DETAIL 1985-86 1986-87 1986-87 1987-98 ACTUAL BUDGET PROJECTED BUDGET $577,793.00 $650,000.00 $429,672.00 $400,000.00 $914,277.91 $1.0161000.00 $11037.000.00 $1,478,000.00 $949,235.17 $940,000.00 $1.015.000.00 $1,0721000.00 $30,833.62 $2I,000.00 $25,000.00 $25,000.00 $181354.36 $12,000.00 $I8,500.00 $18,500.00 -$1,914I,701.06 $1,989,000.00 $2,095,500.00 $21593.500.00 $25,555.14 $26,000.00 $25,872.67 $26,400.00 $266,862.95 $275,000.00 $24I,337.84 $242,000.00 $33,939.25 $34,044.00 $28,047.11 $29,000.00 $291266.55 $31,000.00 $32,973.92 $33,000.00 $0.00 $56,000.00 $56,000.00 $631000.00 $19,473.10 $20.000.00 $18,500.00 $18,500.00 ----------- $375,096.99 $442.000.00 $402,731.54 $411,500.00 $I.884.39 $0.00 $0.00 $0.00 $659.00 $800.00 $840.40 $800.00 $27,193.65 $22,000.04 $22,000.00 $22,000.00 $2,170.85 02,570.00 $2,500.00 $2,500.00 $218.75 $425.00 $500.00 $500.00 $835.00 $595.00 $595.00 0595.00 $864.40 0900.00 $800.00 $800.00 $I,446.25 $IJ00.00 $I,40 $1�70.00 $0.00 $300. $0.40$257.50 $3,640.00 $3,700.00 $2,000.00 $1,500.00 $39,129.79 $321690.00 $3I,195.00 $30y395.00 $76,932.30 $75,040.04 $87,000.00 $87,000.00 $6,632.25 $8,500.00 $1,900.00 $1,900.00 $83,564.55 $83,500.00 $88,900.00 $88,900.00 $451215.00 $60,440.00 $60,000.00 $60,000.00 $1,800.00 $2,800.00 $1,800.00 $I,800.00 $124,193.64 $20,000.00 $1,736.00 $0.00 $171,208.64 $8I,800.00 $63,536.00 061,800.00 $232.00 $0.00 $0.00 $0.00 $500.00 $3,000.00 $3.000.00 $3,000.00 - 13- CITY OF STEPHENVILLE BASE LINE REVENUE DETAIL I985-86 1986-87 1986-87 1987-88 GENERAL FUND ACTUAL BUDGET PROJECTED BUDGET 1407 Ambulance Calls $70f269.96 $80,000.00 $72,000.00 $72,000.00 1409 Library Miscellaneous $482.16 $650.00 $750.00 $750.00 1412 Sale of Cemetery Lots $14,450.00 $20,000.00 $20,000.00 $20,000.00 1413 Cemetery Miscellaneous $325.00 $325.00 $325.00 $325.00 1415 Swimming Pool $9,774.56 $12,000.00 $12,000.00 $12,000.00 1416 Park Facilities Rental $I,000.00 $1,500.00 $1,500.00 $1,500.00 1417 Camper Site Rental $2,626.00 $3,000.00 $3,000.00 $3,750.00 �,,2 � S � r'„ 1418 Park Miscellaneous $3,576.87 $3,000.00 $3,500.00 $31,500.00 QevCN« If - v�J 1419 Recreation Program Activities $9,925.56 $10,000.00 $10,000.00 $10,000.00 1420 Recreation Leagues $27,704.00 $31,000.00 $31,000.00 $31,000.00 1421 Recreation Tournaments $3,010.00 $3,000.00 $3,000.00 $3,000.00 I422 Park Special Events $1,380.00 $1,500.00 $11,500.00 $1,500.00 I425 Accident Reports $1,047.00 $1,200.00 $1,100.00 $1,100.00 1436 Leases $2,060.00 $200.00 $150.00 $150.00 1441 Miscellaneous $3,160.12 $750.00 $150.00 $150.00 Sub -total $151,523.23 $171,I25.00 $162,975.00 $163,725.00 OTHER 1437 Interest on Investments $25,718.37 $55,000.00 $30,000.00 $30 OOO.00 1439 Sale of City Equipment $5,056.06 $4,400.00 $5,000.00 $5,000.00 1440 Sale of City Land $950.00 $0.00 $203,750.00 $70,000.00 2 ' Administrative Fees $0.00 $0..00 �D $0.00--M$102,784.00 ° Sub -total $31,724.43 $59,400.00 $238,750.00 $207,784.00 GENERAL FUND REVENUE AND BEGINNING BALANCE $3,342,741.69 $3,50915I5.00 $3,513,259.54 $3,957,604.00 0 - 14- . CITY OF STEPHENVILLE BASE LINE REVENUE DETAIL I985-86 1986-87 1986-87 1987-88 HATER AND VASTEWATER FUND ACTUAL BUDGET PROJECTED BUDGET BEGINNING BALANCE 1501 dater Sales I502 Wastevater Charges 1503 Penalty Billing 1505 Water Taps .5a' 1506 Sever Taps 1507 !Miscellaneous 1508 Interest on Investments I509 Street Cuts I510 Service and Delinquent Charges 1512 Billing Adjustments 1518 Transfer Charges 1519 Connection Charges WATER AND MASTEWATER REVENUE AND BEGINNING BALANCE $765,675.00 $700tOOO.00 $709,570.00 $772,672.00 $1,249,869.97 $I,590,000.00 $1,590,000.00 $1,7181000.00 ✓ ate w $415,649.0I $495,000.00 $470,000.00 $600,000.00 — I" "-' $331861.57 $34,000.00 $34,000.00 $34,000.00 w'x $7,319.20 $10,000.00 $2,500.00 $2,500.00 AM $I,225.00 $1,700.00 $1,000.00 $I,000.00 — 10, $1,474.08 $2,000.00 $500.00 $500.00 7y "• W $4721521.74 $300,000.00 $300,000.00 $137,500.00 $3,290.08 $2,700.00 $I,000.00 01,000.00 - $5,660.63 $12,000.00 $12,000.00 $12,000.00--,yw,,.� ($19,048.47) ($15,000.00) $0.00 $0.00 $1,330.00 $2,400.00 $2,400.00 $2,400.00 - 74 $20,740.00 $24,000.00 $24,000.00 $24,000.00-74, $2,959,567.8I $3,158,800.00 $3,146,970.00 $3,305,572.00 I985-86 1986-87 1986-87 I987-88 SANITARY LANDFILL FUND ACTUAL BUDGET PROJECTED BUDGET BEGINNING BALANCE I429 Interest on Investments 1430 Franchise Fee 1431 Gate Charges SANITARY LANDFILL REVENUE AND BEGINNING BALANCE $231,931.00 $265,000.00 $247,422.00 0150,000.00 $20,167.48 $18,000.00 $I8,000.00 $18,000.00 $82,058.27 $81,000.00 $82,000.00 $82,000.00 $82,831.23 $76,000.00 $85,000.00 $114,540.00 $4161987.9S $440,000.00 $432,422.00 $364,540.00 I985-86 1986-87 1986-87 I987-88 AIRPORT FUND ACTUAL BUDGET PROJECTED BUDGET BEGINNING BALANCE 1432 Airport Charges 1437 Interest on Investments Transfer from General Fund AIRPORT REVENUE AND BEGINNING BALANCE $15,882.00 $13,545.30 $646.35 $0.00 $15,000.00 $13,500.00 $600.00 $0.00 $121763.00 $13,500.00 $600.00 $0.00 $0.00 $19,200.00 $600.00 $10,000.00 $30tO73.65 $29,100.00 $26,863.00 $29,800.00 - 15- GENERAL GOVERNMENT SUMMARY 1987-1988 1985-86 1986-87 1986-87 1987-88 GENERAL GOVERNMENT ACTUAL BUDGET PROJECTED BUDGET City Council City Administrator City Secretary Emergency Management TOTAL GENERAL GOVERNMENT $17,533.64 $I6,940.00 $16f700.00 $30,6I7.00 $25,281.85 $23,278.05 $23,178.05 $65,133.00 $31,316.04 $32,647.65 $32,647.65 $43,791.00 $5,369.51 $8,000.00 $5,930.00 $5,930.00 $79,501.04 $80,865.70 $78,455.70 $I45,471.00 - 16- ANNUAL BUDGET DEPARTMENT: GENERAL GOVERNMENT ACTIVITY: CITY COUNCIL ACTIVITY SUMMARY ACTIVITY DESCRIPTION The Mayor and eight members of the City Council are the policy making and legislative body of the City. City Council is responsible for making policy decisions relative to the types and level of services provided; adopting ordinances; approving major purchases and contractual agreements; adopting the Annual Budget; and making appointments to various positions. Among the key appointments made by City Council are the City Administrator, City Attorney, Municipal Court Judge, Fire Chief, Fire Marshal, City Secretary, and members of its other boards and commissions. ACTIVITY GOALS 1. To effectively represent the residents of Stephenville. 2. To formulate and enact public policy. 3. To provide leadership as the legislative and policy making body of the • community. ACTIVITY OBJECTIVES 1. To act as the elected representatives of Stephenville residents and formulate public policy to meet community needs. 2. To consider, evaluate, and make decisions on various items of business brought before City Council. 3. To allocate available funds in the most efficient and effective manner so -the residents receive the highest level of services at the lowest possible cost. 4. To review and evaluate the objectives of all municipal activities through study, evaluation, and adoption of the Annual Budget. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of city council meetings 34 28 25 2. Number of public hearings 18 19 19 3. Number of ordinances 29 25 25 4. Number of resolutions 5 3 6 5. Number of council members 9 9 9 _17_ CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER GENERAL GOVERNMENT 1985-86 1986-87 1986-87 1987-88 CITY COUNCIL ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES 113 Part-time Wages 125 Group Insurance TOTAL PERSONAL SERVICES CONTRACTUAL SERVICES 211 Postage 212 Communications 214 Advertising & Public Notices 215 Education & Scbooling 224 Insurance 254 Special Services TOTAL CONTRACTUAL SERVICES GENERAL SERVICES 317 Photo & Duplication 332 Other Supplies TOTAL GENERAL SERVICES TOTAL CITY COUNCIL wo2KsG.�p s, $12,000.00 $129000.00 $12,000.00 $25,000.00 z $0.00 $0.00 $0.00 $717.00 �aMCr a: �•�:��', $12,000.00 $129000.00 $12,000.00 �•.. $25,717.00 1 _______.. - -. $612.60 $500.00 $500.00 $500.00 $750.00 $800.00 $800.00 $400.00 $350.00 $600.00 $600.00 $600.00 $1,115.00 $600.00 $600.00 $600.00 $2,000.00 $2,000.00 4 $1,400.00 $2,000.00 $370.51 $195.00 - $400. $400.00 $5,198.11 $49695.00 $4,300.00 $4,500.00 $238.53 $200.00 $200.00 $200.00 $97.00 $200.00 $200.00 $335.53 $245.00 $400.00 $400.00 $17,533.64 $169940.00 $16,700.00 $30,617.00 �� ANNUAL BUDGET DEPARTMENT: GENERAL GOVERNMENT ACTIVITY: CITY ADMINISTRATOR ACTIVITY SUMMARY ACTIVITY DESCRIPTION The office of the City Administrator is directed by the City Council to serve as the City's chief administrative officer implementing, executing and enforcing policies and ordinances enacted by legislative authority. The City Administrator is responsible for the supervision of the City's day to day operations providing executive supervision to the City's various departments and directing special assignments. ACTIVITY GOALS 1. Provide all Municipal services necessary to the citizens within the scope and outline of the City's budget on an efficient basis. 2. Provide staff support services to the City Council required to assist in dealing with public issues and needs. 3. Provide direction and promote professionalism among management and supervisory personnel. 4. Promote a desire to be responsive and sensitive to the needs of the public among City employees. 5. Promote to the public a positive image of the City government and its employees. 6. Implement the Airport Hazard Zoning ordinance as required by the Texas Aeronautics Commission. ACTIVITY OBJECTIVES 1. Assist the City Council in development and implementation of the capital projects program. 2. Continue development of the Citys surface w8ter supply project. 3. Develop updating of the City's comprehensive plan. 4. Implement newsletter materials for distribution to citizens and employees. S. Develop employee communication programs which encourage and facilitate input to the policy decision and implementation process. 6. Assign staff to research and recommend professional development criteria and job training programs. ACTIVITY MEASURES - l 9- ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of City Council meetings 34 W 27 2. Number of City Council committee meetings 40 75 55 3. Number of boards and commissions meetings 23 15 20 4. Number of community service contacts 65 60 63 S. Number of media contacts 30 30 d2 6. Number of executive staff & employee conferences 227 50 39 7. Number of citzen contacts administered 1200 1200 1200 B. Number of departmental conferences 44 25 35 9. Number of executive staff performance reviews 0 7 14 10. Number of City Council inquiries 500 500 500 11. Number of personnel 1 1 1 7 CITY OF STEPHENVILLE bf�} EXPENDITURES BY CHARACTER GENERAL GOVERNMENT 1985-86 1986-87 1986-87 1987-88 CITY ADMINISTRATOR ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES 111 Salaries $179500.00 $179630.00 $179630.00 $559164.00 121 Retirement $799.76 $707.00 $707.00 $29175.00 122 Social Security $1,259.35 $19491.40 $19491.40 $49093.00 123 Worker's Compensation $19.37 $33.65 $33.65 $48.00 125 Group Insurance $357.44 $341.00 $341.00 $19803.00 TOTAL PERSONAL SERVICES $19,935.92 $20,203.05 $20,203.05 C,,S631283.00 CONTRACTUAL SERVICES 211 Postage $45.00 $35.00 $35.00 $35.00 212 Communications $75.88 $250.00 $250.00 $125.00 215 Education & Schooling $80.00 $0.00 $0.00 $0.00 251 Utilities $898.56 $1,100.00 $19000.00 $0.00 252 Dues & Subscriptions $3,812.62 $19215.00 $1,215.00 $19215.00 254 Special Services $50.00 $25.00 $25.00 $25.00 TOTAL CONTRACTUAL SERVICES $4,962.06 $2,625.00 $2,525.00 ---;o. $1,400.00 GENERAL SERVICES 313 Books & Educational Material $25.00 $25.00 $25.00 $25.00 314 Office Supplies $93.57 $150.00 $150.00 $150.00 317 Pboto & Duplication $30.00 $25.00 $25.00 $25.00 323 Gas & Oil $111.85 $125.00 $125.00 $125.00 332 Other Supplies $25.00 $25.00 $25.00 $25.00 TOTAL GENERAL SERVICES $285.42 $350.00 $350.00 $350.00 14AINTERANCE 411 Motor Vehicles $98.45 $100.00 $100.00 $100.00 TOTAL MAINTENANCE $98.45 $100.00 $100.00 $100.00 TOTAL CITY ADMINISTRATOR $259281.85 $23,278.05 $23,178.05 $65,133.00 -21- ANNUAL BUDGET DEPARTMENT: GENERAL GOVERNMENT ACTIVITY: CITY SECRETARY ACTIVITY SUMMARY ACTIVITY DESCRIPTION The office of the City Secretary is responsible for recording and maintaining the City Council minutes, agendas, ordinances, resolutions and all official City records. The office is responsible for all municipal elections, attesting to and signing all official City documents, administration of oaths of office, maintains the City Seal, issuing soliciting permits, publication of all legal notices, ordinances, etc. and directs the update of the Code of Ordinances. The office is responsible also for the administrative and/or clerical duties as prescribed by the City Council and/or City Administrator. ACTIVITY GOALS 1. To record and maintain all official records of the City. 2. To direct the municipal elections as prescribed by State law. 3. To perform the duties of City Secretary in an efficient and professional manner. ACTIVITY OBJECTIVES 1. To have agendas and City Council packets ready for mailing by noon Friday prior to Tuesday council meeting. 2. To have all minutes completed by fourth day after meeting. 3. To publish all ordinances and any other documents as required by state law and City Charter. 4. To administer City elections in accordance With applicable federal, state, and local laws. 5. To improve the records storage system. 6. To provide the Council/City Administrator with research information promptly upon request. 7. To provide prompt and accurate clerical services to the City Council/City Administrator. • -22- ACTIVITY MEASURES I. Number of agendas prepared for mailing 2. Number of minutes prepared 3. Number of ordinances & other documents published 4. Number of elections administered S. Number of City Council Committee meetings 6. Number of City Council Committee reports prepared 7. Number of agendas prepared for executive staff & employee conferences 8. Number of agendas prepared for departmental conferences 9. Number of citizen contacts 10. Number of City Council inquiries 11. Ordinance revieWals With Council Committees 12. Number of personnel ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 = 34 28 2S 34 28 25 i 40 35 40 1 2 1 2 70 55 35 70 55 27 50 39 44 2S 3S 300 300 300 100 100 100 5 10 12 1 1 1 -23- CITY OF STEPHENVILLE ` EXPENDITURES BY CHARACTER GENERAL GOVERNMENT CITY SECRETARY 1985-86 ACTUAL 1986-87 BUDGET 1986-87 PROJECTED 1987-88 BUDGET PERSONAL SERVICES 111 Salaries $229800.00 $23,471.00 $239471.00 $259536.00 112 Educational Incentive $600.00 $0.00 $0.00 $0.00 113 Part-time Wages $637.00 $637.00 $637.00 $637.00 121 Retirement $19033.76 $941.00 $941.00 $19007.00 122 Social Security $1,638.35 $19908.40 $19908.40 $19895.00 123 Worker's Compensation $19.37 $34.25 $34.25 $36.00 125 Group Insurance $863.44 $846.00 $846.00 $885.00 TOTAL PERSONAL SERVICES $27,591.92 $27,837.65 $27,837.65 `_$299996.00 - CONTRACTUAL SERVICES 211 Postage $45.00 $35.00 $35.00 $35.00 212 Communications $200.00 $190.00 $190.00 $125.00 213 Printing $275.00 $300.00 $300.00 $300.00 214 Advertising & Public Notices $144.50 $250.00 $250.00 $250.00 215 Education & Schooling $1,283.00 $650.00 $650.00 --- > $2,050.00 252 Dues & Subscriptions $310.00 $310.00 $310.00 $310.00 254 Special Services $50.00 $25.00 $25.00 $25.00 TOTAL CONTRACTUAL SERVICES $29307.50 $19760.00 $1,760.00 C J $39095.00_ GENERAL SERVICES 313 Books & Educational Material $93.65 $25.00 $25.00 $75.00 314 Office Supplies $325.00 $350.00 $350.00 $350.00 317 Photo & Duplication $30.00 $25.00 $25.00 $25.00 325 Election Supplies $387.97 $1,275.00 $19275.00 $1,275.00 332 Other Supplies $25.00 $25.00 $25.00 $25.00 333 Computer Supplies $125.00 $200.00 $200.00 $200.00 TOTAL GENERAL SERVICES $986.62 $17900.00 $1,900.00 $1,950.00 MAINTENANCE 413 Office Equipment $430.00 $19150.00 $1,150.00 $19150.00 TOTAL MAINTENANCE $430.00 $1,150.00 $1,150.00 $19150.00 CAPITAL OUTLAY 513 Office Furniture & Equipment $0.00 $0.00 $0.00 $7,600.00 TOTAL CAPITAL OUTLAY $0.00 $0.00 $0.00 C$7,600.00_/ (o Uf4,, PA 2ics TOTAL CITY SECRETARY $31,316.04 $32,647.65 $32,647.65 $43,791.00 -24- ANNUAL BUDGET DEPARTMENT: GENERAL GOVERNMENT ACTIVITY: EMERGENCY MANAGEMENT ACTIVITY SUMMARY ACTIVITY DESCRIPTION Emergency Management is to provide for emergency operations for the citizens of the City of Stephenville. Existing forms of government including Federal, State, and Local units are to cooperate in the forumlation and implementation of such operations. The City of Stephenville is responsible to its citizens to save lives, minimize damage, alleviate suffering, and to restore and rehabilitate property and society in the event of a natural disaster or national emergency including nuclear attack. ACTIVITY GOALS 1. Warn citizens of impending emergency situations. 2. Educate public of emergency preparedness. 3. Coordinate operations With other governmental units. 4. Coordinate With Comanche Peak Steam Generation Plant regarding evacuation operations. 5. Review emergency operation procedures. ACTIVITY OBJECTIVES 1. Identify and procure Warning devices and operations equipment. 2. -Review and develope existing emergency operations plan. 3. Provide training drills, materials, and sessions for emergency operations staff. 4. Develope and disseminate public service announcements. ACTIVITY MEASURES 1. Number of Warning system tests 2. Number of operation drills 3. Number of training sessions 4. Number of EOC activations 5. Number of PSA's communicated 6. Number of emergency Warning sirens 7. Number of Warning system checks ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 6 6 6 1 1 1 2 1 1 4 2 2 3 3 5 6 6 6 0 8 12 -25— CITY OF STEPHENVILLE • EXPENDITURES BY CHARACTER GENERAL GOVERNMENT 1985-86 1986-87 1986-87 1987-88 EMERGENCY MANAGEMENT ACTUAL BUDGET PROJECTED BUDGET CONTRACTUAL SERVICES 231 Rental 251 Utilities TOTAL CONTRACTUAL SERVICES MAINTENANCE 414 Other Equipment Maintenance TOTAL MAINTENANCE TOTAL EMERGENCY MANAGEMENT 11 $1,800.00 $1,800.00 $19800.00 $19800.00 $29272.00 $3,930.00 $39930.00 $39930.00 $4,072.00 $59730.00 $5,730.00 $5,730.00 $1,297.51 $2,270.00 $200.00 $200.00 $1,297.51 $2,270.00 $200.00 $200.00 $59369.51 $81000.00 $59930.00 $5,930.00 -26- FINANCE SUMMARY _ 1987-1988 1985-86 1986-87 1986-87 1987-88 FINANCE ACTUAL BUDGET PROJECTED BUDGET Administration & Accounting Purchasing Personnel Tax TOTAL FINANCE $42,873.57 $47,929.40 $47,699.40 $102,600.00 $6,970.92 $8,045.22 $8,070.22 $149150.00 $7,214.74 $8,302.68 $89302.68 $149455.00 $62,758.47 $749834.00 $56,641.00 $669650.00 $119,817.70 $1399111.30 $120,713.30 $197,855.00 Q -27- ANNUAL BUDGET DEPARTMENT: FINANCE ACTIVITY SUMMARY ACTIVITY DESCRIPTION ACTIVITY: ADMINISTRATION/ ACCOUNTING The Finance Department, under the supervision of the Finance Director, is responsible for the administration, supervision, and overall planning for'the City's financial activities. This includes: recording and reporting financial transactions, maintaining the permanent accounting records, investment of idle funds, the Annual Budget, preparation of financial statements and special reports for various staff and Council members, overseeing all disbursements and collections, payroll, and assisting the auditors in the preparation of the Comprehensive Annual Financial Report. ACTIVITY GOALS 1. To provide accurate financial information to the Council and staff on a timely basis. • 2. To prepare audit workpapers and assist the auditors on a timely and efficient basis. 3. To assist in preparation and presentation of the Annual Budget. 4. Work toward a 100% investment of idle funds at the highest possible yield. 5. To process cash receipts and disbursements on a timely basis. 6. Maintain accurate fixed asset records. ACTIVITY OBJECTIVES 1. To provide accurate, up-to-date financial reports for City departments in a timely manner so that proper budget monitoring can be maintained. 2. To provide special reports for City Council, City Administrator, and City Department Heads as needed. 3. Continue to produce a comprehensive annual financial report that meets the Certificate of Achievement for Excellence in Financial Reporting standards of the Government Finance Officer's Association. 4. Complete the transition from line -item budget to program budget. S. To maintain idle funds investment ratio of at least 97%. 6. To insure that vouchers are processed and mailed within 30 days of receipt and approval. 7. Deposit all cash receipts on a daily basis. 8. To provide accurate, up-to-date, computerized fixed assets records. -28- ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of monthly financial reports prepared for the city council 12 12 12 2. Number of special reports requested 25 40 40 3. Receipt of the Certificate of Achievement yes yes yes 4. Type of budget produced line -item line -item program 5. Percentage of idle funds invested 95% 95% 97% 6. Times vouchers processed and mailed by the 15th 11 12 12 7. Workdays receipts Were deposited 200/250 240/250 2SO/250 B. Fixed asset records on computer no yes yes 9. Monthly financial meetings With the City Administrator 4 8 12 10. Number of personnel 2 3 3 Financial Director 1 1 1 Computer Operators 1 2 2 _29_ ' CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER FINANCE 1985-86 1986-87 1986-87 1987-88 FINANCIAL ADM. & ACCOUNTING ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES 111 Salaries $18,200.00 $217220.00 $21,220.00 $72,888.00 113 Part-time Wages $2,619.40 $3,480.00 $39480.00 $0.00 121 Retirement $943.74 $851.00 $851.00 $2,874.00 122 Social Security $1,309.35 $1,747.40 $1,747.40 $59366.00 123 Worker's Compensation $19.36 $54.00 $54.00 $102.00 125 Group Insurance $664.43 $647.00 $647.00 $2,760.00 TOTAL PERSONAL SERVICES $23,756.28 $279999.40 $27,999.40 -,_$839990.00____- CONTRACTUAL SERVICES 211 Postage $19000.00 $960.00 $960.00 $19060.00 212 Communications $400.00 $565.00 $565.00 $350.00 213 Printing $250.00 $300.00 $400.00 $400.00 214 Advertising & Public Notices $50.00 $50.00 $50.00 $50.00 215 Education & Schooling $1,754.72 $820.00 $820.00 $19220.00 231 Rental $511.02 $500.00 $250.00 $250.00 251 Utilities $898.56 $1,100.00 $1,075.00 $0.00 252 Dues & Subscriptions $725.00 $325.00 $325.00 $325.00 253 Outside Professionals $3,940.44 $5,650.00 $5,650.00 $49850.00 254 Special Services $120.00 $80.00 $80.00 $80.00 258 State Fees $97.86 $180.00 $100.00 $0.00 TOTAL CONTRACTUAL SERVICES $9,747.60 $10,530.00 $10,275.00 $8,585.00 GENERAL SERVICES 313 Books & Educational Material $140.00 $75.00 $100.00 $100.00 314 Office Supplies $560.00 $600.00 $600.00 $600.00 317 Photo & Duplication $160.00 $150.00 $150.00 $150.00 332 Other Supplies $375.00 $25.00 $25.00 $25.00 333 Computer Supplies $19498.86 $2,400.00 $2,400.00 $2,400.00 TOTAL GENERAL SERVICES $2,733.86 $3,250.00 $3,275.00 $39275.00 MAINTENANCE 413 Office Equipment $6,097.29 $6,150.00 $6,150.00 $69150.00 TOTAL MAINTENANCE $6,097.29 $69150.00 $6,150.00 $6,150.00 CAPITAL OUTLAY 513 Office Furniture & Equipment $538.54 $0.00 $0.00 $600.00 TOTAL CAPITAL OUTLAY $538.54 $0.00 $0.00 $600.00 TOTAL FINANCIAL ADM. & ACCOUNTING $425873.57 $479929.40 $47,699 A0- $102,600.00 -30- ANNUAL BUDGET DEPARTMENT: FINANCE ACTIVITY: PURCHASING ACTIVITY SUMMARY ACTIVITY DESCRIPTION This activity, under the supervision of the Finance Director is responsible for coordinating the requisition of materials between City departments and vendors by administering city purchasing policies. This includes request for purchase orders, preparing bid request and'a detail knowledge of budget preparation for all departments. ACTIVITY GOALS 1. Receiving request and issuing purchase orders. 2. Prepare bid request and receive and tabulate completed bid requests. 3. Keep abreast on all laws concerning purchasing laws. ACTIVITY OBJECTIVES 1. To issue purchase orders and post daily. 2. Prepare bid specifications within one week from the time requested. 3. To provide bid tabulations for the City Council and City department Heads as needed. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of purchase orders issued 2,784 2,700 2,700 2. Number of formal bids processed 46 50 50 3. Number employed by purchasing .5 .5 .5 t CRIC CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER FINANCE 1985-86 1986-87 1986-87 1987-88 PURCHASING ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES III Salaries 121 Retirement 122 Social Security 123 Worker's Compensation 125 Group Insurance TOTAL PERSONAL SERVICES CONTRACTUAL SERVICES 211 Postage 212 Communications 213 Printing 215 Education & Schooling 252 Dues & Subscriptions 254 Special Services TOTAL CONTRACTUAL SERVICES GENERAL SERVICES 313 Books & Educational Material 314 Office Supplies 317 Photo & Duplication 332 Other Supplies 333 Computer Supplies TOTAL GENERAL SERVICES TOTAL PURCHASING $4,763.00 $59660.00 $5,660.00 (-_$19_,896.001,, $319.76 $227.00 $227.00 $430.00 $536.35 $635.40 $635.40 $809.00 $19.37 $17.82 $17.82 $19.00 $277.44 $260.00 $260.00 $426.00 $5,915.92 $6,800.22 $6,800.22 $129580.00`� $45.00 $35.00 $35.00 $35.00 $70.00 $250.00 $250.00 $100.00 $120.00 $150.00 $150.00 $200.00 $300.00 $300.00 $300.00 $700.00 $100.00 $100.00 $100.00 $100.00 $50.00 $25.00 $25.00 $25.00 $685.00 $860.00 $860.00 $19160.00 $40.00 $0.00 $25.00 $25.00 $135.00 $150.00 $150.00 $150.00 $30.00 $20.00 $20.00 $20.00 $15.00 $15.00 $15.00 $15.00 $150.00 $200.00 $200.00 $200.00 $370.00 $385.00 $410.00 $410.00 $6,970.92 $8,045.22 $8,070.22 $714,150.00� -32- ANNUAL BUDGET DEPARTMENT: FINANCE ACTIVITY SUMMARY ACTIVITY DESCRIPTION ACTIVITY: PERSONNEL This activity, under the supervision of the Finance Director is responsible for the recruitment of applicants and duties associated with the implementation of the City personnel programs. This includes periodic reviews of the City's pay plan, maintaining personnel files on all City employees, administering the City employee fringe benefit program and provide staff support to Department Heads. ACTIVITY GOALS 1. To assist department heads in recruitment and screening of prospective employees. 2. To conduct periodic reviews of the City's pay plan, job classificaiton and fringe benefit programs and make recommendations for adjustment. 3. Maintain personnel files on all City employees, handling inquiries from employees regarding fringe benefits and other personnel matters. 4. Administer City employees hospitalization plan and worker's compensation claims and make recommendatins for ammendment. 5. Keep abreast on all laws concerning personnel matters. 6. Implement Safety Program. 7. Improve communications concerning personnel matters. ACTIVITY OBJECTIVES 1. Screen prospective employees in a timely manner for the Deparment Heads. 2. Keep all job descriptions complete and up-to-date. 3. Conduct a yearly salary survey for at least one-third of the city positions. 4. To maintain complete and accurate employee personnel records. S. To complete and submit employee insurance and worker's compensation claims within one working day. 6. Maintain and keep current the safety handbook. 7. Review and implement procedures of the Safety Committee. 8. Review with Department Heads current promotional criteria and evaluate ways to improve or implement these. Q -33- ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of applications processed 208 250 250 2. New employees processed 7 8 8 3. Terminations processed 12 12 12 4. Number of personnel records maintained 102 102 102 5. Insurance claims processed 100 100 100 6. Workmens compensations claims filed 8 7 7 7. Number of Safety Committee meetings held 6 6 12 8. Safety training Workshops attended 0 1 1 9. Number employed by personnel .5 .5 .5 -34- CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER FINANCE PERSONNEL 1985-86 ACTUAL 1986-87 BUDGET 1986-87 PROJECTED 1987-88 BUDGET PERSONAL SERVICES -� I11 Salaries $4,163.00 $59664.00 $5,660.0010�89b.00 121 Retirement $319.76 $227.00 $227.00 $430.00 122 Social Security $536.35 $635.40 $635.40 $809.00 123 Worker's Compensation $19.37 $20.28 $20.28 $19.00 125 Group Insurance $277.44 $260.00 $260.00 $426.00 TOTAL PERSONAL SERVICES $59915.92 $6,802.68 $69802.68 580.00 CONTRACTUAL SERVICE$ 211 Postage $45.00 $35.00 $35.00 $35.40 21 Communications $100.00 $250.00 $250.00 $100.00 213 Printing $88.82 $150.00 $150.00 S.00 215 Education & Schooling $500.00 $500.00 $500.00 $1,0000.00 252 Dues & Subscriptions $200.00 $200.00 $200.00 $200.00 254 Special Services $50.00 $25.00 $25.00 $25.00 TOTAL CONTRACTUAL SERVICES $983.82 $19160.00 $19160.00 $19510.00 GENERAL SERVICES 313 Books & Educational Material $80.00 $50.00 $50.00 $75.00 314 Office Supplies $135.00 $150.00 $150.00 $150.00 317 Photo & Duplication $40.00 $30.00 $30.00 $30.00 332 Other Supplies $10.00 $10.00 $10.00 $10.00 333 Computer Supplies $50.00 $100.00 $100.00 $100.00 TOTAL GENERAL SERVICES $315.00 $340.00 $340.00 $365.00 TOTAL PERSONNEL $7,214.74 $8,302.68 $89302.68 �1&455.00 -35- a 11 ANNUAL BUDGET DEPARTMENT: FINANCE ACTIVITY: TAX ACTIVITY SUMMARY ACTIVITY DESCRIPTION Funds have been designated for the City's*pro-rated portion of the costs for the Erath County Appraisal District, and of the publicly mandated central collection and assessment by Erath County. No appraisals, collection, or assessments Will be performed by this division. ACTIVITY GOALS N/A ACTIVITY OBJECTIVES N/A ACTIVITY MEASURES N/A 11 x -36— CITY OF STEPHENVILLE , EXPENDITURES BY CHARACTER FINANCE 1985-86 1986-87 1986-87 1987-88 TAX ACTUAL BUDGET PROJECTED BUDGET CONTRACTUAL SERVICES 253 Outside Professionals TOTAL CONTRACTUAL SERVICES TOTAL TAX $62,758.47 $74,834.00 $569641.00 $66,650.00 $62,758.47 $74,834.00 $569641.00 $66,650.00 $62,758.47 $749834.00 $567641.00 S66i650.00 a -37- a LEGAL SERVICES SUMMARY 1987-1988 1985-86 1986-87 1986-87 1987-88 LEGAL SERVICES ACTUAL BUDGET PROJECTED BUDGET Legal Counsel Municipal Courts TOTAL LEGAL SERVICES $659253.36 $47,065.00 $45,345.00 $53,345.00 $19,475.80 $219040.00 $20,750.00 $20,277.00 $84,729.16 $68110S.00 566,09S.00 $73,622.00 -38- ANNUAL BUDGET DEPARTMENT: LEGAL SERVICES ACTIVITY: LEGAL COUNSEL ACTIVITY SUMMARY ACTIVITY DESCRIPTION The City Attorney attends all regular Council meetings and other meetings as needed in an advisory capacity. Approves the form of all legal instruments such as ordinances, resolutions and contracts prior to their adoption by Council. Files appropriate pleadings related to litigation in which the City is involved. Actively pursues delinquent taxpayers upon certification by the City's Tax Office. ACTIVITY GOALS 1. To advise the City Council on legal matters. 2. To represent the city in any judicial proceeding. - 3. To prepare all ordinances, resolutions, and other legal documents as directed by the City Council. ACTIVITY OBJECTIVES 1. To establish minimum response time on requests for legal advice and opinions. 2. To provide legal advice and counseling as quickly as possible when necessary. 3. Attend all regular & other requested meetings. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Regular council meetings attended 12 12 12 2. Ordinances prepared and reviewed 40 35 40 3. Resolutions prepared and reviewed 3 3 5 4. Number of .legal counselors 1 1 2 0 —39— 9 CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER LEGAL SERVICES 1985-86 1986-87 1986-87 1987-88 LEGAL COUNSEL ACTUAL BUDGET PROJECTED BUDGET CONTRACTUAL SERVICES 224 Insurance 252 Dues & Subscriptions 253 Outside Professionals 254 Special Services TOTAL CONTRACTUAL SERVICES TOTAL LEGAL COUNSEL $59000.00 $5,000.00 $3,000.00 $59000.00 $20.00 $20.00 $300.00 $300.00 $60,224.36 $429000.00 $429000.00 $48,000.00 VA MT15- ►r-n) $9.00 $45.00 $45.00 $45.00 $659253.36 $479065.00 $459345.00 ,_$531345,00_j' $65,253.36 $479065.00 $45,345.00 $539345.00 -4 ANNUAL BUDGET DEPARTMENT: LEGAL SERVICES ACTIVITY SUMMARY ACTIVITY DESCRIPTION ACTIVITY: MUNICIPAL COURT The primary function of this activity is the City's Municipal Court, Which has jurisdiction Within the territorial limits of the City over all Class C misdemeanors. Duties include: receive and maintain court dockets; issues Warrants, subpoenas, and notices; perfects appeal bonds; attend court sessions; and perform all duties prescribed by state law. ACTIVITY GOALS 1. To maintain a fair and inpartial Municipal Court. 2. To compile and maintain complete and accurate court records. ACTIVITY OBJECTIVES 1. To maintain an accurate court docket. 2. To issue accurate warrents. 3. To perfect appeal bonds. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of cases filed 1940 3039 4000 2. Number of court cases 124 208 250 3. Number of warrants issued 180 240 300 4. Number of appeals perfected 9 8 12 S. Amount of fines collected 76,932 75,000 65,000 6. Number employed by Municipal Court 1.5 1.5 1.5 Municipal Judge 1 1 1 Secretary .5 .5 .5 -4 1- CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER LEGAL SERVICES 1985-86 1986-87 1986-87 1987-88 MUNICIPAL COURT ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES 111 Salaries 113 Part-time Wages 122 Social Security TOTAL PERSONAL SERVICES CONTRACTUAL SERVICES 211 Postage 212 Communications 213 Printing 215 Education & Schooling 254 Special Services TOTAL CONTRACTUAL SERVICES GENERAL SERVICES 314 Office Supplies 332 Other Supplies 333 Computer Supplies TOTAL GENERAL SERVICES TOTAL MUNICIPAL COURT $99852.00 $9,852.00 $9,852.00 $99852.00 $79492.08 $7,800.00 $79800.00 $7,800.00 $701.94 $833.00 $833.00 $860.00 ------------ $18,046.02 $18,485.00 $18,485.00 $18,512.00 $330.00 $350.00 $300.00 $300.00 $302.26 $300.00 $360.00 $360.00 $0.00 $800.00 $800.00 $300.00 $0.00 $500.00 $200.00 $200.00 $0.00 $30.00 $30.00 $30.00 $632.26 $1,980.00 $19690.00 $1,190.00 $75.32 $75.00 $75.00 $75.00 $25.00 $25.00 $25.00 $25.00 $697.20 $475.00 $475.00 $475.00 $797.52 $575.00 $575.00 $575.00 $199475.80 $21,040.00 $20,750.00 $20,277.00 -4 2- ANNUAL BUDGET DEPARTMENT: LIBRARY ACTIVITY: LIBRARY ACTIVITY SUMMARY ACTIVITY DESCRIPTION To assemble, preserve and organize a collection of books and other library materials for the use of the public of Erath County. To organize and maintain the card catalog, to make library resources available to public, and to provide a place for the use of the above materials and serve as a center of reliable information. ACTIVITY GOALS 1. Provide a Well trained staff to assist the public and accommodate their needs in library service. 2. Expand library services to meet public demand. 3. Improve library facility to better utilize space available. 4. Expand facilities to accommodate current growth rate. ACTIVITY OBJECTIVES 1. Evaluate training needs. 2. Evaluate training resources available. 3. Establish budgetary requirements and time plan for achievement of training goals. 4. Increase library hours to meet TLA standards and guidelines for Texas Public Libraries. 5. Make necessary budgetary requests to acommodate changes in hours. 6. Assess suggestions as outlined by consultant from Texas State Library concerning utilization of present facility and/or expansion of current facility. 7. Develope a time plan for implementing necessary changes and budgetary requests. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Circulation 63,28S 64,000 6S,000 2. New patrons S2S 700 700 3. Story hour attendance 659 1,000 1,000 4.. Workshops attended 2 3 5 _ 5. Hours per week open 3S 35 40 6. Number of full time employees 3 3 3 Librarian 1 1 1 Asst. Librarian 1 1 1 Library Clerk 1 1 1 7. Number of part time employees 1 1 1 -4 3- 0 ° CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER 1985-86 1986-87 1986-87 1987-88 LIBRARY ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES 111 Salaries $359546.82 $38,724.00 6387724.00 - - ;1640,488,00 113 Part-time Wages $39153.68 $3,130.00 $3,130.00 $39130.00 121 Retirement $1,254.93 $19553.00 $19553.00 $19596.00 122 Social Security $2,542.30 $29993.00 $29993.00 $3,432.00 123 Worker's Compensation $98.41 $43.00 $43.00 $111.00 125 Group Insurance $2,140.02 $2,370.00 $29370.00 $29345.00 TOTAL PERSONAL SERVICES $44,736.16 $48,813.00 $489813.00 (-__$51,102--) CONTRACTUAL SERVICES 211 Postage $0.00 $0.00 $0.00 $0.00 212 Communications $326.51 $300.00 $300.00 $300.00 213 Printing $144.49 $150.00 $150.00 $150.00 214 Advertising & Public Notices $78.30 $50.00 $50.00 $50.00 215 Education & Schooling $147.28 $200.00 $200.00 $600.00 224 Insurance $3,000.00 $39000.00 $3,000.00 $3,000.00 231 Rental $219.00 $235.00 $235.00 $235.00 251 Utilities $3,648.94 $49500.00 $49500.00 $49500.00 . 252 Dues & Subscriptions $0.00 $0.00 $36.00 $36.00 253 Outside Professionals $6.26 $550.00 $500.00 $50.00 254 Special Services $110.00 $150.00 $150.00 $150.00 262 Janitorial Service $956.25 $1,000.00 $19000.00 $1,000.00 TOTAL CONTRACTUAL SERVICES $89637.03 $10,135.00 $109121.00 $10,071.00' GENERAL SERVICES 313 Books & Educational Material $11,697.00 $129000.00 $125000.00 $12,000.00 317 Photo & Duplication $305.10 $250.00 $250.00 $250.00 332 Other Supplies $954.38 $650.00 $650.00 $650.00 TOTAL GENERAL SERVICES $12,956.48 $129900.00 612,900.00 $12,900.00 MAINTENANCE 413 Office Equipment Maintenance $0.00 $100.00 $100.00 $100.00 414 Other Equipment Maintenance $7.60 $200.00 $200.00 $200.00 421 Building Maintenance $25634.39 $2,000.00 $29000.00 $29000.00 TOTAL MAINTENANCE $2,641.99 $2,300.00 $29300.00 $29300.00 CAPITAL OUTLAY 513 Office Furniture & Equipment $673.55 $0.00 $0.00 $0.00 TOTAL CAPITAL OUTLAY $673.55 $0.00 $0.00 $0.00 TOTAL.LIBRARY $699645.21 $749148.00 $749134.00 $767373.00 i 0 -44— PARKS AND RECREATION SUMMARY 1987-1988 I985-86 1986-87 I986-87 1987-88 PARKS AND RECREATION ACTUAL BUDGET PROJECTED BUDGET Cemeteries Parks Maintenance Recreation/Administration TOTAL PARKS AND RECREATION $34,739.68 $32,540.00 $32,324.00 $50,087.00 $1I0,866.91 $96,526.00 $97,926.00 $118,202.00 $194,3I7.96 $186,701.00 $184,00I.00 $206,580.00 $339,924.55 $315,767.00 $314,251.00 $374,869.00 a -45- ANNUAL BUDGET DEPARTMENT: PARK & RECREATION ACTIVITY: CEMETERIES ACTIVITY SUMMARY ACTIVITY DESCRIPTION The primary responsibility of the Cemetery Department is to insure that each of the cemeteries in the city's care are maintained at a level which shows the greatest amount of understanding and respect for the citizens of Stephenville. The Cemetery Department personnel are responsible for selling and keeping records of all cemetery lots, and doing so in the most professional and understanding manner possible. ACTIVITY GOAL 1. To continue to maintain the cemetery grounds and records in a professional and understanding manner that will enlist the trust of the citizens of Stephenville. ACTIVITY OBJECTIVES •1. Repair roads in all cemeteries. 2. Reduce vehicle and machinery down time. • 3. Mow all hand mown areas at least once a month, April through August. 4. Erect.fence along drive at Mt. Olivett. ACTIVITY MEASURES 1. Mowing man hours 2. Equipment maintenance man hours 3. Roads repaired 4. Lots sold S. Available lots 6. Funerals held 7. Fence - Mt. Olivett (feet installed) 8. Full time Cemetery employees Maintanence Technician I Cemetery Supervisior 9. Total part time employees excluding seasonal 10. Total seasonal employees 0 Actual Projected Estimated 1985-86 1986-87 1987-88 2000 hrs 2000 hrs 2000 hrs 2000 hrs 2300 hrs 2500 hrs -0- 1500 f t . 700 f t . 49 40 45 1644 1550 1505 49 47 57 -0- -0- 600 ft. 1 1 1 1 1 0 0 0 1 1 1 1 3 5 4 -46- CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER PARES AND RECREATION 1985-86 1986-87 1986-87 1987-88 CEMETERIES ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES _.. III Salaries $14,696.00 $159528.00 $15,528.00 QJ209824..00-' 113 Part-time Wages $8,633.08 $8,400.00 $8,400.00 $8,400.00 121 Retirement $536.69 $623.00 $623.00 $821.00 122 Social Security $1,116.77 $19711.00 $19711.00 $29203.00 123 Worker's Compensation $922.10 $521.00 $521.00 $1,050.00 125 Group Insurance $790.92 $807.00 $807.00 $843.00 TOTAL PERSONAL SERVICES 5269695.56 $27,590.00 $279590.00 349137.00 CONTRACTUAL SERVICES 214 Public Notice $6.30 $0.00 $0.00 50.00 224 Insurance $29000.00 $2,000.00 51,200.00 $2,000.00 251 Utilities $481.19 $500.00 $500.00 $500.00 254 Special Services $178.18 $100.00 $100.00 $100.00 TOTAL CONTRACTUAL SERVICES ------------------ $2,665.67 $29600.00 $1,800.00 $2,600.00 GENERAL SERVICES 316 hearing Apparel $137.45 $100.00 $96.90 $100.00 318 Small Tools $947.89 $500.00 $600.00 $500.00 323 Gas & Oil $590.26 $600.00 $600.00 $600.00 332 Otber Supplies $158.62 $50.00 $537.10 $50.00 TOTAL GENERAL SERVICES $19834.22 $1,250.00 $1,834.00 $1,250.00 MAINTENANCE 411 Vehicle Maintenance $721.87 $500.00 $SOO.00 $500.00 414 Equipment Maintenance $126.00 $100.00 $100.00 $100.00 421 Building Maintenance $4.98 $100.00 $100.00 $100.00 425 Miscellaneous Maintenance $24.35 $400.00 $400.00 $400.00 TOTAL MAINTENANCE $877.20 $1,100.00 $1,100.00 $1,100.00 CAPITAL OUTLAY 511 Vehicles $0.00 $0.00 $0.00 `$1_1,000.0 514 Otber Equipment $134.95 $0.00 $0.00 $0.00 521 Building Construction $29532.08 $0.00 $0.00 $0.00 TOTAL CAPITAL OUTLAY $2,667.03 $0.00 $0.00 $111000.00' TOTAL CEMETERIES $34,739.68 $32,540.00 $32,324.00 -_.$50,087.00 -4 7- ANNUAL BUDGET DEPARTMENT: PARK & RECREATION ACTIVITY: PARK MAINTENANCE ACTIVITY SUMMARY ACTIVITY DESCRIPTION Park maintenance is primarily responsible for maintaining all of the city's public facilities whether it is indoors or outdoors. It is responsible for assuring that all of these facilities continue to reflect both the beauty and heritage of Stephenville, while remaining safe, and useable by all residents and visitors alike. ACTIVITY GOALS 1. To continue to care for and maintain the facilities of the City. 2. To ensure each and every area of the City available for public use is safe and appealing to whoever might wish to make us of them. ACTIVITY OBJECTIVES 1. Mow and maintain all developed park areas at least once each week to keep facilities in a safe attractive manner. 2. Continue mowing program which includes city owned property. (Airport, museum, alleys, right-of-ways,etc.) 3. Implement brush control and erosion prevention along Bosque River. 4. Provide for ballfield and playground areas, good turf management through herbicide and fertilizer application. S. Repair roads through city parks and campground areas. 6. Repair and rennovate picnic tables and area in city parks as needed. 7. Repaint and repair swimming pool yearly along with yearly maintenance of filter system. 8. Maintain all electrical systems (6 ballfields, 2 pavilions, horseshoe courts, tennis courts, outdoor stage, 4 concession stands, 3 outdoor restroom facilities, gymnasium, pool, maintenance building). 9. Reduce number of repairs to pubic buildings in city parks due to vandalism by 2S%. 10. Reduce equipment downtime of tractors, mowers, vehicles, and landscape maintenance equipment. 11. Inspect all city park playgrounds and public facilities on a weekly basis and with a quarterly written report. 12. Pick up trash in all city park faciities daily, empty trash containers twice per week in off season and three times per week during peek periods. 13. Install electrical system for special events in south side of park. 14. Devise emergency procedure plan in the event of flooding of the park. 15. Improve workout areas for baseball and softball. -4 8- ACTIVITY MEASURES 1. Maintenance and up -keep of 3/4 mile river bank 2. Turf management of ballfields and playground areas with herbicide and fertilizer applications 3. Repair on picnic tables (32 available) 4. Daily maintenance on pool and filtering system from May -August 5. Electrical system repairs 6. Public building repair due to vandalism (occurences per year) 7. Down time for tractors from March 1 - October 1 8. Down time for vehicles from October 1-September 30 (including cemetery pick-up) 9. Develop baseball and softball work- out areas 10. Number of full time employees Park Foreman Maintance Technician I Park Laborer Park Supervisor 11. Number of part time employees excluding seasonal 12. Number of seasonal employees ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1000 hr 1000 hr 1500 hr 1 yr 1 yr 2 yr 4 20 32 14hr/wk 14hr/wk 14hr/wk 24 yr 30 yr 30 yr 66 60 4S 16hr/wk 10hr/wk 10hr/wk 10hr/wk 5hr/wk 15hr/wk 6 8 10 2 2 2 1 1 0 1 1 0 0 0 1 0 0 1 3 5 3 13 15 12 -49- 0 ' CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER PARRS AND RECREATION 1985-86 1986-87 1986-87 1987-88 PARE MAINTENANCE ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES 111 Salaries $309105.00 $30,648.00 $309648.00 - $33,420.00.---' 113 Part-time Wages $179387.99 $179150.00 $179150.00 $179150.00 121 Retirement $838.53 $1,229.00 $19229.00 $19318.00 122 Social Security $29477.12 $39418.00 $39418.00 $39818.00 123 Worker's Compensation $567.70 $379.00 $379.00 $760.00 125 Group Insurance $1,584.96 $19602.00 $19602.00 $1,611.00 TOTAL PERSONAL SERVICES $529961.30 $549426.00 $549426.00 '$58�017. 00 CONTRACTUAL SERVICES 215 Education & Schooling $0.00 $0.00 $0.00 $0.00 TOTAL CONTRACTUAL SERVICES $0.00 $0.00 $0.00 $0.00 GENERAL SERVICES 311 Agricutural and Chemical $1,902.08 $2,000.00 $29000.00 $29000.00 316 Wearing Apparel $756.30 $200.00 $200.00 $200.00 318 Small Tools $822.81 $700.00 $700.00 $700.00 321 Janitorial Supplies $2,102.26 $2,000.00 $29000.00 $2,000.00 323 Gas & Oil $2,353.49 $29000.00 $2,000.00 $29000.00 332 Other Supplies $838.33 $600.00 $600.00 $600.00 TOTAL GENERAL SERVICES $8,775.27 $79500.00 $79500.00 $7,500.00 MAINTENANCE 411 Vehicle Maintenance $871.56 $19000.00 $29400.00 $19000.00 412 Machinery Maintenance $39673.75 $5,000.00 $59000.00 $5,000.00 414 Other Equipment Maintenance $1,965.35 $2,500.00 $2,500.00 $2,500.00 421 Building Maintenance $4,259.53 $59000.00 $5,000.00 $79000.00 425 Miscellaneous Maintenance $4,713.36 $2,000.00 $2,000.00 $29000.00 426 Light System Maintenance $1,679.15 $19500.00 $1,500.00 $19500.00 427 Park Maintenance $10,910.01 $11,000.00 $11,000.00 $11,000.00 TOTAL MAINTENANCE $28,072.71 $28,000.00 $29,400.00 $30,000.00 CAPITAL OUTLAY 511 Vebicles $0.00 $0.00 $0.00 t $11,000.00 514 Other Equipment $485.03 $600.00 $600.00 $19625.00 527 Park Improvements $20,572.60 $6,000.00 $65000.00 �IIOV000.00 G e TOTAL CAPITAL OUTLAY $21,057.63 $6,600.00 $6,600.00 �$229625.00 TOTAL PARR MAINTENANCE $110,866.91 ----------- $96,526.00 -------- --- --------------------------------- $979926.00 $1189202.00 O -50- ANNUAL BUDGET DEPARTMENT: PARK & RECREATION ACTIVITY: RECREATION ACTIVITY SUMMARY ACTIVITY DESCRIPTION The Recreation Department is primarily responsible for seeing that each and every resident of Stephenville has the opportunity and the means by Which to use their leisure time to its fullest potential. This responsibility is met by professional supervisors and employees offering a broad range of team and individual activities on both a high and low organizational level. Residents have the opportunity to participate in any type of leisure activities from cultural, to physical. The opportunity is also available for simple aesthetic envolvement, Whether it be the use of our outdoor facilities or viewing a sampling of regional arts and crafts offered from time to time. ACTIVITY GOALS 1. To continue to offer every opportunity for the residents of Stephenville to . enjoy their leisure time. 2. To strive to keep our standards at the uppermost level. 3. To assure the accessibility and useablility of all of the recreation - facili.ties and programs. ACTIVITY OBJECTIVES 1. To continue present recreation schedule and develop additional classes that Will increase citizen participation. 2. Increase the number of senior citizens activities and the number of participants. 3. To find and retain quality instructors for all recreation classes. 4. To schedule and administer various special tournaments and activities. S. To administer the various league programs in a professional manner. 6. To find a means by which to expand existing programs, (expecially pee Wee basketball) using existing facilities. 7. To schedule and administer various umpire, referee, and coaches clinics and schools that Will insure that We have the finest umpires, referees, and coaches available. S. To computerize all programs. 2 - 5 1-- 8 9 ACTIVITY MEASURES ACTUAL PROJECTED ESTIMATED 1985-86 1986-87 1987-88 1. Number of recreation classes 37 40 43 2. Handicapped programs 2 4 5 3. Senior citizens activities 2 2 4 4. Recreation class enrollment 806 900 1000 S. Number of instructors 14 18 20 6. Number of tournaments hosted 6 9 10 7. Number of outdoor leagues 14 16 16 8. Number of indoor leagues 6 7 8 9. Number of participants for outdoor leagues 1436 1600 1800 10. Number of participants for indoor leagues 564 600 650 11. Number of coaches for youth leagues 48 50 55 12. Number of officials for youth and adult leagues 56 60 65 13. Number of adult teams 60 66 70 14. Number of youth teams 71 75 80 15. Special events 17 17 17 16. Number of full time employees 3 3 3 Recreation Co-Ordinator 1 1 0 Recreation Secretary 1 1 1 Directors 1 1 1 17. Number of part time employees excluding seasonal 9 11 11 18. Number of seasonal employees 115 122 125 -52- CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER PARKS AND RECREATION 1985-86 1986-87 1986-87 1987-88 RECREATION/ADMINISTRATION ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES 11I Salaries 113 Part-time Wages 121 Retirement 122 Social Security 123 Worker's Compensation 125 Group Insurance TOTAL PERSONAL SERVICES CONTRACTUAL SERVICES 211 Postage 212 Communications 213 Printing 214 Advertising & Public Notices 215 Education & Schooling 224 Insurance 231 Rental 251 Utilities 252 Dues & Subscriptions 253 Outside Professionals 254 Special Services 255 Damage Claims 261 Other Contractual Services 262 Janitorial Service 264 Special Events TOTAL CONTRACTUAL SERVICES GENERAL SERVICES 313 Recreational Supplies 314 Office Supplies 317 Photo & Duplication $56,772.00 $60,780.00 $60,780.00 $11 652 $17,387.99 $17,150.00 $17,150.00 $17,150.00 $1,851.28 $2,437.00 $2,437.00 $2,825.00 $4,160.65 $5,572.00 $5,572.00 $79008.00 $851.05 $568.00 $568.00 $19140.00 $2,468.47 $29494.00 $2,494.00 $21605.00 $839491.44 $899001.00 $89,001.00 L$142,380_.00- $19199.07 $1,200.00 $1,200.00 $1400.00 $49564.73 $29500.00 $29500.00 $29500.00 $424.61 $250.00 $250.00 $250.00 $29.20 $200.00 $200.00 $200.00 $1,689.05 $0.00 $0.00 $29000.00 $6,500.00 $69500.00 $39800.00 $69500.00' $19654.35 $1,200.00 $1,200.00 $1,200.00 $19,696.58 $18,000.00 $189000.00 $189000.00 $292.74 $400.00 $400.00 $400.00 $14.62 $0.00 $0.00 $0.00 $220.00 $0.00 $0.00 $0.00 $631.90 $0.00 $0.00 $0.00 $41,336.15 $409000.00 $409000.00 $409000.00 $19074.00 $900.00 $900.00 $900.00 $4,214.05 $2,500.00 $2,500.00 $29500.00 $83,541.05 $73,650.00 $70,950.00 . 575,650.00 $24,748.30 $229000.00 $22,000.00 $22,000.00 $994.19 $1,000.00 $1,000.00 $1,000.00 $978.28 $750.00 $750.00 $750.00 TOTAL GENERAL SERVICES $269720.77 $239750.00 $239750.00 $23,750.00 MAINTENANCE 413 Office Equipment $564.10 $300.00 $300.00 $300.00 TOTAL MAINTENANCE N $564.70 $300.00 $300.00 $300.00 CAPITAL OUTLAY 513 Office Furniture & Equipment $0.00 $0.00 $0.00 4,500.00 TOTAL CAPITAL OUTLAY $0.00 $0.00 $0.00 $49500.00 TOTAL RECREATION/ADMINISTRATION $194,317.96 $186,701.00 $184,001.00 \$2069580.00 a -53— 9 FIRE SUMMARY 1997-I988 1985-86 I986-87 1986-87 1987-88 FIRE AND AMBULANCE ACTUAL BUDGET PROJECTED BUDGET Administration Prevention/Investigation Suppression Emergency Medical Services TOTAL FIRE AND AMBULANCE $71,017.49 556,701.00 $55,269.25 $83,742.00 $39,784.21 033,025.00 $31,833.75 $40,661.00 $259,809.38 �2651168.00 $259,543.40 $295,884.00 $275,865.95 $234,790.00 $229,050.00 $292,243.00 $646,477.03 $589,684.00 $575,696.40 $712,530.00 -54- DEPARTMENT: FIRE ANNUAL BUDGET ACTIVITY SUMMARY ACTIVITY: ADMINISTRATION ACTIVITY DESCRIPTION This division coordinates and directs the activities of the Fire Department; including training for fire suppression, fire prevention, and emergency medical services. ACTIVITY GOAL To strive to improve the services that this department provides to the community With a properly trained, Well equipped, and efficiently run Fire Department. ACTIVITY OBJECTIVES 1. Improve training program. 2. Lower insurance key rate. 3. Improve record keeping program. 4. Improve preventative vehicle maintenance program. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Training hours of paid personnel 2226 2545 2500 2. Training hours of volunteer personnel 996 996 1092 3. Key rate .30 .30 .30 4. Number of paid personnel 23 22 22 5. Number of volunteers 36 39 40 6. Comb. Personnel 13 13 13 7. Fire administration employees 1.5 1.5 1.5 Fire Chief 1 1 1 Asst. Fire Chief .5 .5 .5 -55- CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER FIRE AND AMBULANCE I985-86 I986-87 1986-87 I987-88 ADMINISTRATION ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES III Salaries 121 Retirement 122 Social Security 123 Worker's Compensation 125 Group Insurance TOTAL PERSONAL SERVICES CONTRACTUAL SERVICES 2I1 Postage 212 Communications 213 Printing 214 Advertising and Public Notices 215 Training and Education 224 Insurance 251 Utilities 252 Dues and Subscriptions 253 Outside Professionals 254 Special Services 258 State Fees 260 Pest and Germ Control TOTAL CONTRACTUAL SERVICES GENERAL SERVICES 313 Boobs and Educational Material 314 Office Supplies 316 Rearing Apparel 317 Photo and Duplication. 318 Small Tools 321 Janitorial Supplies 323 Gas and Oil 332 Other Supplies TOTAL GENERAL SERVICES MAINTENANCE 4II Vehicle Maintenance 4I3 Office Equipment Maintenance 414 Other Equipment Maintenance 421 Building Maintenance TOTAL MAINTENANCE 9 $41,682.00 $1,697.35 $2,526.66 $627.24 $826.28 $42,330.00 $I,697.00 $3,027.00 $322.00 $1,312.00 $42,330.00 $1,697.00 $3,027.00 $322.00 $1,312.00 1'$66?876.00 $2,220.00 $4,178.00 $576.00 $1,479.00 $47,359.53 $48,688.00 $48,688.00 475,329.01�-� $58.39 $48.00 $44.00 $48.00 $739.68 $637.00 $600.00 $637.00 $144.25 $144.00 $144.00 $144.00 $65.48 $20.00 $10.00 $20.00 $1,427.30 $943.00 $800.00 $1,300.00 $2,100.00 $2,269.00 $I,323.00 $2,269.00 $770.41 $800.00 $750.00 $800.00 $228.80 $160.00 $I60.00 $160.00 $252.88 $330.00 $255.00 $330.00 $72.60 $60.00 $48.75 $60.00 $2.39 $0.00 $42.50 $43.00 $4.60 $I0.00 $10.00 $10.00 $5,966.78 $5,42I.00 $4,187.25 '-45421.00 $217.62 $187.00 $I87.00 $187.00 $248.75 $200.00 $200.00 $200.00 $241.03 $230.00 $230.00 $230.00 $59.70 $52.00 $52.00 $52.00 464.07 $40.00 $40.00 $40.00 $31.63 $35.00 $35.00 035.00 $742.3I $803.00 $675.00 $803.00 $386.09 $265.00 $265.00 $265.00 $I,991.20 $I,812.00 $1,684.00 $1,8I2.00 $239.98 0275.00 $275.00 $275.00 $55.85 0105.00 $105.00 $105.00 $180.97 $180.00 $180.00 $180.00 $9I8.94 $220.00 $150.00 $220.00 $I,395.74 $780.00 $7I0.00 $780.00 -56— CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER FIRE AND AMBULANCE I985-86 I986-87 I986-87 I987-88 ADMINISTRATION ACTUAL BUDGET PROJECTED BUDGET CAPITAL OUTLAY 511 Vehicles $13,025.79 p.00 $0.00 P0.00 513 Office Equipment 5262.50 P0.00 $0.00 50.00 514 Other Equipment $I,II5.95 $0.00 $0.00 $0.00 TOTAL CAPITAL OUTLAY $I4,404.24 $0.00 $0.00 $0.00 TOTAL FIRE ADMINISTRATION $7I,0I7.49 $56,70I.00 $55,269.25 $83,742.00 Q -57- 9 ANNUAL BUDGET DEPARTMENT: FIRE ACTIVITY: PREVENTIOWINVESTIGATION ACTIVITY SUMMARY ACTIVITY DESCRIPTION This division is responsible for fire code enforcement, fire law enforcement, fire cause determination, arson detection, inspections, responding to complaints of fire hazards, and public fire education. ACTIVITY GOALS 1. To better educate the public of hazards of fire. 2. To enforce the laws and codes pertaining to fire. ACTIITY OBJECTIVE 1. Set up an in-service inspection program. 2. Improve record keeping. 3. Improve public fire education. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of inspections 73 150 2S0 2. Number of man hours 37 75 125 3. Number of public education programs 11 2S 25 4. Estimated number in attendance 5,286* 1,500** 1,500** 5. Complaints Handled: a) Original 152 200 200 b) Follow -Up 456 500 500 c) Man Hours 203 250 250 6. Number of personnel 1 1 1 includes estimated radio audience ** does not include radio audience I -58- CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER FIRE 1985-86 I986-87 1986-87 1987-88 PREVENTION/INVESTIGATION ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES III Salaries $26,724.00 $21,936.00 $21,936.00 $28 02Q.46) 121 Retirement $911.64 $880.00 $880.00 $I,I05.00 122 Social Security $I,068.50 $I,568.00 $1,568.00 $2,079.00 123 porker's Compensation $520.02 $2I4.00 $214.00 $373.00 125 Group Insurance $355.14 $841.00 $841.00 $902.00 TOTAL PERSONAL SERVICES $29,579.30 $25,439.00 $25,439.00 F,479.04 CONTRACTUAL SERVICES 211 Postage $145.97 $119.00 $109.00 $I19.00 212 Communications $739.68 $637.00 $600.00 $637.00 213 Printing $144.23 $144.00 $144.00 $144.00 214 Advertising and Public Notices $163.70 $50.00 $25.00 $50.00 215 Training and Education $1,079.49 $707.00 $707.00 $1,300.00 224 Insurance $2,100.00 $2,269.00 $2,323.00 $2,269.00 251 Utilities $770.41 $800.00 $750.00 $800.00 252 Dues and Subscriptions $142.98 $100.00 $85.00 $100.00 253 Outside Professionals $84.29 $110.00 $100.00 $110.00 254 Special Services $24.20 $20.00 $116.25 $20.00 258 State Fees $2.37 $0.00 $2.50 $3.00 260 Pest and Germ Control $4.60 $10.00 $10.00 $10.00 TOTAL CONTRACTUAL SERVICES $5,401.92 $4,966.00 $31,971.75 $5,562.00 GENERAL SERVICES 313_ Books and Educational Material $174.08 $I50.00 $150.00 $150.00 314 Office Supplies $2I7.63 $175.00 $175.00 $175.00 316 Nearing Apparel $241.03 $230.00 $230.00 $230.00 3I7 Photo and Duplication $180.00 $159.00 $158.00 $158.00 318 Small Tools $64.07 $40.00 $40.00 $40.00 321 Janitorial Supplies $31.63 $35.00 $35.00 $35.00 323 Gas and Oil $742.26 $802.00 $675.00 $802.00 332 Other Supplies $386.10 $265.00 $265.00 $265.00 TOTAL GENERAL SERVICES $2,036.80 $1,855.00 $1,728.00 $1,855.00 MAINTENANCE 411 Vehicle Maintenance $239.98 $275.00 $275.00 $275.00 4I3 Office Equipment Maintenance $47.85 $90.00 $90.00 $90.00 414 Other Equipment Maintenance $180.97 $I80.00 $180.00 $180.00 421 Building Maintenance $918.94 $220.00 $I50.00 $220.00 TOTAL MAINTENANCE $I,387.74 $765.00 $695.00 $765.00 CAPITAL OUTLAY 513 Office Equipment $262.50 $0.00 $0.00 $0.00 514 Other Equipment $I,I15.95 $0.00 $0.00 $0.00 TOTAL CAPITAL OUTLAY $1,278.45 $0.00 $0.00 $0.00 TOTAL FIRE PREVENTION/INVESTIGATION $39,784.21 $33,025.00 $31,833.75 $40,661.00 0 -59- DEPARTMENT: FIRE ANNUAL BUDGET ACTIVITY SUMMARY ACTIVITY: SUPPRESSION ACTIVITY DESCRIPTION This division is responsible for the effective containment and extinguishment of fires and provides rescue services as Well as aid or assistance to the community When called upon in any emergency. ACTIVITY GOALS 1. To continue to provide quick response to reported fires. 2. To continue to provide quick response to requests for aid. 3. To assist the community When called upon in any emergency. ACTIVITY OBJECTIVES 1. To maintain a response time of 3 to 4 minutes inside the City limits. 2. Have shift personnel involved in in-service inspection program so they can become more familiar With local buildings etc. as Well as prevent possible hazards. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of fire runs a) Inside city limits 165 166 175 b) Outside city limits 106 127 145 2. Number of general alarms 20 14 15 3. Response time (in minutes) a) Inside city limits 3.6 3.6 3.7 b) Outside city limits 12.4 11.0 11.0 4. Number of full time fire suppression employees 9.5 9.5 9.5 Asst. Chi ef's • 5 .5 •5 • Fire Captains 1 1 1 Fire Lieutenants 1 1 1 Fire Apparatus Operators 4 5 5 a Fire Privates 3 2 2 -60- CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER FIRE SUPPRESSION 1985-86 ACTUAL 1986-87 BUDGET 1986-87 PROJECTED 1987-88 BUDGET PERSONAL SERVICES III Salaries $I68,576.56 $183,933.00 $182,6I1.00 ---_ ($212,$24.00) 112 Educational Incentive $4,300.00 50.00 $0.00 $0.00 113 Part-time gages $12,310.98 $14,300.00 $12,500.00 $I2,500.00 I21 Retirement $7,080.59 $7,598.40 $7,598.00 $8,410.00 122 Social Security $14,329.32 $14,829.00 $14,829.00 $15,791.00 123 Morker's Compensation $2,505.49 $2,200.00 $2,200.00 $3,509.00 125 Group Insurance $8,111.10 $8,597.00 $8,597.00 $8,129.00 TOTAL PERSONAL SERVICES $2I7,214.04 $231,457.00 $228,335.00 $26I,I59.00 CONTRACTUAL SERVICES 211 Postage $29.I9 $24.00 $24.00 $24.00 212 Communications $493.12 $425.00 $400.00 $425.00 213 Printing $86.52 $86.00 $86.00 $86.00 214 Advertising and Public Notices $49.11 $15.00 $8.00 $15.00 215 Training and Education $2,946.67 $2,356.00 $2,356.40 $2,600.00 224 Insurance $8,400.00 $9,075.00 $5,296.00 $9,075.00 23I Rental $2I6.22 $105.00 $105.00 $105.00 251 Utilities $3,081.63 $3,200.00 $3,044.04 $3,200.00 252 Dues and Subscriptions $142.98 $100.00 $100.00 $100.00 253 Outside Professionals $252.88 $330.00 $255.00 $330.00 254 Special Services $193.60 $160.00 $I30.00 $160.00 256 Laundry and Cleaning $788.73 $648.00 $595.00 $648.00 258 State Fees $21.30 $0.00 $785.00 $850.00 260 Pest and Germ Control $18.37 $40.00 $40.00 $40.00 261 Other Contractual Services $681.35 $400.00 $I00.00 $400.00 TOTAL CONTRACTUAL SERVICES $17,401.67 $I6,964.00 $I3,280.00 $18t058.00 GENERAL 312 SERVICES Chemicals $644.98 $525.00 $525.00 $525.00 313 Books and Educational Material $304.71 $262.00 $262.00 $262.00 314 Office Supplies $62.18 $50.00 $50.00 $50.00 3I6 gearing Apparel $4,791.69 $2,300.00 $2,300.00 $2,304.00 317 Photo and Duplication $79.17 $70.00 $70.00 $70.00 318 Small Tools $256.28 $I60.00 $I60.00 $160.00 321 Janitorial Supplies $253.04 $280.00 $280.00 $280.00 323 Gas and Oil $1,484.52 $1,605.00 $1,350.00 $I,605.00 332 Other Supplies $1,544.42 $1,060.00 $I,060.00 $1,060.00 TOTAL GENERAL SERVICES $9,420.99 $6,312.00 $6f057.00 $6,312.00 MAINTENANCE 411 Vehicle Maintenance $2,879.58 $3,300.00 $5,240.40 $3,300.00 412 Machinery Maintenance $0.00 $200.00 $0.00 $200.00 413 Office Equipment Maintenance $24.56 $45.00 $45.00 $45.00 4I4 Other Equipment Maintenance $8I4.37 $810.00 $810.00 $810.00 421 Building Maintenance $3,675.72 $880.00 $600.00 $800.00 TOTAL MAINTENANCE $7,394.23 $5,235.00 $6,655.00 $5,155.00 CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER FIRE I985-86 1986-87 I986-87 I987-88 SUPPRESSION ACTUAL BUDGET PROJECTED BUDGET CAPITAL OUTLAY 511 Vehicles 513 Office Equipment 5I4 Other Equipment TOTAL CAPITAL OUTLAY TOTAL FIRE SUFFRESSION $0.00 $0.00 $0.00 $0.00 $262.50 $0.00 $0.00 $.0.00 $8,115.95 $5,200.00 $5,2I6.40 (-551200.00` $8,378.45 $5,200.00 $5,2I6.40 $5,200.00 $259,809.38 $265,168.00 $259,543.40 $295,884.00 -62- ANNUAL BUDGET DEPARTMENT: FIRE ACTIVITY: EMERGENCY MEDICAL SERVICE ACTIVITY SUMMARY ACTIVITY DESCRIPTION This division provides emergency medical services, pre -hospital care, and emergency transportaion for the sick and injured. CPR, vehicle extrication, rescues, bandaging and splinting are performed. Ambulance stand-by for special events, and emergency transfer of patients from our local hospital to other hospitals available. ACTIVITY GOALS 1. To continue to provide a quick and dependable response to request for an emergency ambulance by and for the citizens of our community. 2. To Work toward improving the quality of care given, through proper training • techniques and use of the latest equipment. 3. Attempt to keep emergency ambulance service abailable to our community by trying to eliminate non -emergency runs or tying up our ambulance for extended periods of time. 4. Meet or exceed Texas Department of Health requirements on training and equipment for basic life support. ACTIVITY OBJECTIVES 1. Maintain a response time in the 3 minute range inside the City limits. 2. Improve record keeping. 3. Reduce number of of non -emergency runs. 4. Improve the training program 5. Improve the vehicle preventative maintenance program ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Ambulance Runs 809 651 660 a) Inside city limits 678 526 530 b) Outside city limits 131 125 130 2. Runs to other cities 46 34 30 3. Responce Time (in minutes) a) Inside city limits 2.8 2.8 2.9 b) Outside city limits 9.7 8.6 9.0 4. Full Time E.M.S. employees 11 11 11 - Fire Captain 1 1 1 Fire Lieutenants 2 2 2 Apparatus Operators 4 5 5 -63- CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER FIRE AND AMBULANCE EMERGENCY MEDICAL SERVICES I985-86 ACTUAL 1986-87 BUDGET I986-87 PROJECTED 1987-98 BUDGET PERSONAL SERVICES - III Salaries $167,I96.00 $I75,I58.00 $I75,158.00 ,5226,b6z.00.' II2 Educational Incentive $3,2I2.50 $0.00 $0.00 $0.00 113 Part -tine Mayes $3,440.56 $3,467.00 $3,467.00 $0.00 121 Retirement $6,517.76 $71036.00 $7,036.00 $8,935.00 I22 Social Security $12,023.84 $12,524.00 $I2,524.00 $16,766.00 123 Norker's Compensation $2,501.48 $2,196.00 $2,I96.00 $3,860.00 125 Group Insurance $7,662.18 $8,148.00 $8,148.00 $9,160.00 TOTAL PERSONAL SERVICES $202,554.32 $208,529.00 $208,529.00 $265,389.00-- CONTRACTUAL SERVICES 2I1 Postage $350.32 $285.00 $261.00 $285.00 212 Communications $493.13 $425.00 $400.00 $425.00 213 Printing $201.87 $201.00 $201.00 $201.00 214 Advertising and Public Notices $49.11 $15.00 $8.00 $15.00 215 Training and Education $1,683.07 $707.00 $800.00 $I,300.00 224 Insurance $8,400.00 $9,075.00 $5,296.00 $9,075.00 23I Rental $216.22 $140.00 $140.00 $140.00 251 Utilities $3,081.63 $3,200.00 $3,000.00 $3,200.00 252 Dues and Subscriptions $57.19 $40.00 $40.00 $40.00 253 Outside Professionals $252.88 $330.00 $255.00 $330.00 254 Special Services $193.60 $160.00 $130.00 $160.00 256 Laundry and Cleaning $1,464.85 $I,203.00 $I,105.00 $I,203.00 258 State Fees $21.30 $0.00 $25.00 $0.00 260 Pest and Gera, Control $I8.38 $40.00 $40.00 $40.00 261 Other Contractual Services $68I.35 $400.00 $100.00 $400.00 TOTAL CONTRACTUAL SERVICES $I7,164.90 $16,221.00 $1I,901.00 $16,814.00 GENERAL SERVICES 312 Chemicals $I,I97.86 $975.00 $975.00 $975.00 3I3 Books and Educational Material $174.08 $150.00 $I50.00 $150.00 3I4 Office Supplies $93.29 $75.00 $75.00 $75.00 316 Nearing Apparel $4,367.56 $1,840.00 $I,840.00 $1,840.00 3I7 Photo and Duplication $79.I7 $70.00 $70.00 $70.00 318 Small Tools $256.27 $160.00 $160.00 $I60.00 32I Janitorial Supplies $316.31 $350.00 $350.00 $350.00 323 Gas and Oil* $1,979.36 $2,140.00 $1,750.00 $2,140.00 332 Other Supplies $I,544.42 $1,060.00 $1,060.00 $1,060.00 TOTAL GENERAL SERVICES $I0,008.32 $6,820.00 $6,430.00 $6,820.00 MAINTENANCE 411 Vehicle Maintenance $1,439.79 $I,650.00 $1,000.00 $1,650.00 413 Office Equipment Maintenance $31.89 $60.00 $60.00 $60.00 414 Other Equipment Maintenance $633.39 $630.00 $630.00 $630.00 42I Building Maintenance $3,675.12 $880.00 $600.00 $880.00 TOTAL MAINTENANCE $5,780.I9 $3,220.00 $2,290.00 $3,220.00 -64— CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER FIRE AND AMBULANCE 1985-86 1986-87 1986-87 1987-98 EMERGENCY MEDICAL SERVICES ACTUAL BUDGET PROJECTED BUDGET CAPITAL OUTLAY 511 Vehicles $38,979.80 $0.00 $0.00 $0.00 513 Office Equipment $262.50 $0.00 $0.00 $0.00 514 Other Equipment $1,115.92 $0.00 $0.00 $0.00 TOTAL CAPITAL OUTLAY $40,358.22 $0.00 $0.00 $0.00 TOTAL EMERGENCY !MEDICAL SERVICES $275,865.95 $234,790.00 $229,050.00 $292,243.00 -65- POLICE SUMMARY 1987-I988 1985-86 I986-87 1986-87 1987-88 POLICE ACTUAL BUDGET PROJECTED BUDGET Administration Patrol Communications Records Criminal Investigation Parking Enforcement Animal Control TOTAL POLICE 0 0 9 $I03,058.54 $107,877.00 ,-- $IO2,0I6.75 $118,194.00 $459,039.73 $449,715.00 $449,7I5.00 $552,5%.00 $125,307.02 $80,102.00 $80,102.00 $92,709.00 $27,891.10 $28,2I9.00 $28,499.00 $32,4I2.00 $154,637.63 $175,140.00 — $176,316.00 $226,630.00 $9,721.74 $8,989.00 08,989.00 $8,990.00 $35,738.62 $32,610.00 $32,610.00 $35,027.00 ------------- $915,394.38 $882,652.00 $878,247.75 $1,066,558.00 -66- ANNUAL BUDGET DEPARTMENT: POLICE ACTIVITY: POLICE ADMINISTRATION ACTIVITY SUMMARY ACTIVITY DESCRIPTION The police administration activity manages and coordinates the various police activities of the city. Planning must be done on a continual basis to provide for future needs; and research must be done to facilitate the planning process. Hiring, firing, training, disciplinary action, and other personnel functions are conducted through administration. ACTIVITY GOALS 1. To coordinate and manage the resources of the police department enabling the City to provide a comprehensive law inforcement and crime prevention program for the residents of Stephenville. ACTIVITY OBJECTIVES 1. To man -age the police department so as to provide prompt delivery of quality law enforcement services. 2. To ensure that each activity within the police department acheives its goals and objectives. 3. To work toward upgrading police equipment to provide improved service. 4. To improve the selection process to ensure that only the best available applicants are selected and retained. 5. To provide employees of the Stephenville Police Department with the proper training to accomplish their jobs in a professional manner. 6. To keep employee turnover at less than 10% per year. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Percentage of goals and objectives acheived N/A N/A 95% 2. Number of training hours N/A 1002 1500 3. Number of employees in training N/A 23 30 4. Employee annual turnover percentage 6.25% 9.375% 8.0% 5. Number of full time employees 2 2 2 Police Chief 1 1 1 I.D. & Records Clerk 1 1 1 n -67- . 0 8 CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER POLICE 1985-86 1986-87 1986-87 1987-88 ADMINISTRATION ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES III Salaries $66,300.00 $67,488.00 $67,488.00 �-_475,304.00--> 121 Retirement $1,937.77 $2,706.00 $2,706.00 $2,969.00 122 Social Security $4,125.00 $4,825.00 $4,825.00 $5,587.00 123 Worker's Compensation $900.00 $9I3.00 $913.00 $I,272.00 125 Group Insurance $2,428.00 $2,528.00 $2,528.00 $2,629.00 TOTAL PERSONAL SERVICES $75,690.77 $78,460.00 $78,460.00,587,757.40`' CONTRACTUAL SERVICES 211 Postage $166.42 $140.00 $140.00 $140.00 212 Communications $1,699.10 $1,620.00 $1,620.00 $1,620.00 213 Printing $161.60 $200.00 $200.00 $200.00 214 Advertising 9 Public Notices $274.65 $100.00 $100.00 $100.00 215 Education 9 Schooling $435.98 $420.00 $420.00 $1,000.00 224 Insurance $15,293.50 $15,300.00 $9,000.00 $15,300.00 251 Utilities $3,642.71 $4,600.00 $4,600.00 $4,600.00 252 Dues 9 Subscriptions $202.74 $250.00 $250.00 $250.00 253 Outside Professionals $273.53 $I,140.00 $I,I40.00 $I,I40.00 260 Pest 9 Germ Control $101.50 $150.00 $150.00 $150.00 261 Other Contractual Services $202.50 $200.00 $200.00 $200.00 262 Janitorial Service $2,202.00 $2,500.00 $2,500.00 $2,500.00 TOTAL CONTRACTUAL SERVICES $24,656.23 $26,620.00 $20,320.00 $27,200.00 GENERAL SERVICES 3I2 Chemicals $349.95 $400.00 $400.00 $400.00 3I3 Books R Educational Material $45.95 $25.00 $25.00 $25.00 314 Office Supplies $277.51 $252.00 $252.00 $252.00 316 Wearing Apparel $373.53 $360.00 $600.00 $600.00 -- 321 Janitorial Supplies $469.03 $254.00 $254.00 $254.00 323 Gas 9 Oil $345.50 $440.00 $440.00 $440.00 332 Other Supplies $282.60 $254.00 $253.75 $254.00 TOTAL GENERAL SERVICES $2,144.07 $1,985.00 $2,224.75 $2,225.00 MAINTENANCE 411 Motor Vehicles $388.36 $425.00 $425.00 $425.00 414 Other Equipment Maintenance $33.14 $87.00 $87.00 $87.00 421 Building Maintenance $I45.97 $300.00 $500.00 $500.00 TOTAL MAINTENANCE $567.47 $8I2.00 $1,012.00 $1,012.00 TOTAL POLICE ADMINISTRATION $103,058.54 $107,877.00 $102,016.75 Q:4IS,I94.0 -68- ANNUAL BUDGET DEPARTMENT: POLICE ACTIVITY SUMMARY ACTIVITY DESCRIPTION ACTIVITY: POLICE PATROL The Police Patrol activity provides the first response to criminal activity and calls for police service and serves to deter criminal acts through observation and inspection. It also regulates traffic, enforces federal, state and local laws and ordinances, investigates vehicle accidents, and responds to all types of service calls including the preliminary investigation of reported or suspected crimes. ACTIVITY GOALS 1. To provide thorough and complete patrol of the City. 2. To enforce all laws in a non-discriminatory manner. 3. To respond as quickly as possible to requests for police service. 4. To investigate each reported offense as completely as possible so C.I.D time involved will be minimized. ACTIVITY OBJECTIVES 1. Develope better relations within the community. 2. Prepare a training program that will handle new law, procedures and technological advances. 3. Utilize officers daily activity reports to chart job production. 4. Upgrade equipment that is used in everyday functions. 5. To reduce average response time. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of calls answered N/A 6000 7000 2. Number of tickets given 1461 1390 1450 3. Number of public appearances 10 10 10 4. Number 6f schools attended N/A 29 40 5. Number of manhours attending schools N/A 574 900 6. Number of officers certified firearm proficient 30 30 35 7. Number of patrol cars 6 6 7 8. Number of miles driven 246,000 255,000 300,000 9.. Number of full time employees 20 19 20 Lieutenant ; 1 1 1 Sargeant 3 3 4 Corporals 2 2 0 Patrol Officers 14 13 15 0 -69- 0 q CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER POLICE 1985-96 1986-87 1986-87 1987-88 PATROL ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES III Salaries $3I6,062.28 $332,152.00 $332,152.00 Q395,264.9--) I12 Educational Incentive $I0,000.00 $0.00 $0.00 1- -$0.00 121 Retirement $10,965.00 $12,965.00 $12,965.00 $15,583.00 122 Social Security $22,I2I.00 $23,121.00 $23,12I.00 $29,332.00 123 Mocker's Compensation $7,064.00 $4,313.00 $4,3I3.00 $8,458.00 125 Group Insurance $I0,733.00 $14,733.00 $14,733.00 $16,032.00 TOTAL PERSONAL SERVICES $376,945.28- $387,284.00 $387,284.00 t464,665 A CONTRACTUAL SERVICES 211 Postage $83.21 $70.00 $70.00 $70.00 212 Communications $471.97 $450.00 $450.00 $450.00 213 Printing $606.00 $750.00 $750.00 $750.00 2I4 Advertising 9 Public Notices $0.00 $0.00 $0.00 $0.00 215 Education & Schooling $3,633.00 $3,500.00 A3f500.00 $5,000.00 263 Prisoner Contract $11,780.00 $10,160.00 $I0,160.00 $10,160.00 TOTAL CONTRACTUAL SERVICES $16,574.18 $14,930.00 $14,930.00 $16,430.00 GENERAL SERVICES 313 Books 9 Educational Material $247.76 $125.00 $125.00 $I25.00 314 Office Supplies $198.22 $180.00 $180.00 $180.00 316 clearing Apparel $7,470.59 $7,200.00 $7,200.00 $7,200.00 317 Photo 8 Duplication $232.I6 $300.00 $300.00 $300.00 323 Gas 9 Oil $13,397.63 $16,500.00 $16,500.00 $I6,500.00 332 Other Supplies $1,978.18 $1,776.00 $1,776.00 $1,776.00 TOTAL GENERAL SERVICES $23,524.54 $26,08I.00 $26,081.00 $26,08I.00 MAINTENANCE 411 Motor Vehicles $5,825.36 $6,375.00 $6,375.00 $6,375.00 414 Other Equipment Maintenance $1,159.98 $3,045.00 $3,045.00 $3,045.00 TOTAL MAINTENANCE $6,985.34 $9,420.00 $9,420.00 $9,420.00 CAPITAL OUTLAY 511 Vehicles $35,010.39 $12,000.00 $12,000.00 $36,000.00 3 eA (-<J TOTAL CAPITAL OUTLAY $35,010.39 $12,000.00 $12,000.00 $36,000.00 TOTAL POLICE PATROL $459,039.73 $449,715.00 $449,715.00 $552,596.00 -70- ANNUAL BUDGET DEPARTMENT: POLICE ACTIVITY SUMMARY ACTIVITY DESCRIPTION ACTIVITY: COMMUNICATIONS The dispatchers, under the supervision of the dispatching seargent are responsible for taking all incoming calls, making call cards, & relaying necessary information to the patrolmen or investigators. Any information concerning other departments is placed on radio log sheets by the dispatchers. Dispatchers deal With the general public by issuing garage sale permits, issuing dog tags, listening to complaints etc. They enter information concerning stolen property into the computer and delete it When property is recovered. They run teletype services for all agencies in the county. ACTIVITY GOALS 1. To assist the patrol division and investigators in as efficient a manner as possible. 2. To display an interested and congenial manner of dealing With the public. ' 3. To have good job rapport between the dispatchers and other departments. ACTIVITY OBJECTIVES 1. To insure that all incoming calls are received and followed through properly. 2. To display an interested and congenial manner of dealing with the public. 3. To maintain the highest degree of efficiency possible in all aspects of dispatching. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Logged responses by officers 8040 7800 8000 2. Number of full time employees 4 4 4 Sargeants 1 1 1 Dispatchers 3 3 3 3. Number of part time employees 1 1 1 0 _7 1_ CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER POLICE 1985-86 1986-87 I986-87 1987-88 COMMUNICATIONS ACTUAL BUDGET PROJECTED BUDGET PERSONAL. SERVICES III Salaries $5I,866.00 $54,780.00 $54,780.00 (_40,964.00.-- 1 I13 Part -tine gages $7,999.51 $7,320.00 $7,320.00 $7,320.00 121 Retirement $I,589.77 $2,358.00 $2,358.00 $2,600.00 122 Social Security $4,643.86 $4,727.00 $4,727.00 $5,373.00 123 gorker's Compensation $1,500.00 $1,217.00 $1,2I7.00 $1,697.00 125 Group Insurance $3,139.74 $3,165.00 $3,165.00 $3,220.00 TOTAL PERSONAL SERVICES $70,738.88 $73,567.00 $73,567.00 Q$861174.00 ) CONTRACTUAL SERVICES 211 Postage $41.60 $35.00 $35.00 $35.00 212 Communications $660.76 $630.00 $630.00 $630.00 213 Printing $202.00 $250.00 $250.00 $250.00 215 Education 9 Schooling $726.63 $700.00 $700.00 $700.00 231 Rental $Iy034.78 $1,500.00 $I,500.00 $1,500.00 TOTAL CONTRACTUAL SERVICES $2,665.77 $3,115.00 $3,115.00 $3,115.00 GENERAL SERVICES 313 Books 9 Educational Material $45.95 $25.00 $25.00 $25.00 314 Office Supplies $198.22 $180.00 $180.00 $180.00 316 nearing Apparel $747.06 $720.00 $720.00 $720.00 332 Other Supplies $169.56 $152.00 $152.00 $I52.00 333 Computer Supplies $721.31 $875.00 $875.00 $875.00 TOTAL GENERAL SERVICES $I,882.10 $1,952.00 $I,952.00 $1,952.00. MAINTENANCE 413 Office Equipment $1,809.75 $1,250.00 $I,250.00 $1,250.00 414 Other Equipment Maintenance $82.86 $218.00 $218.00 $218.00 TOTAL MAINTENANCE $1,892.61 $1,468.00 $1,468.00 $I,468.00 CAPITAL OUTLAY 514 Other Equipment $48,127.66 $0.00 $0.00 $0.00 TOTAL CAPITAL OUTLAY $48,127.66 $0.00 $0.00 $0.00 TOTAL POLICE COMMUNICATIONS $125,307.02 $80,IO2.00 $80,102.00 $92,709.00 -72- ANNUAL BUDGET DEPARTMENT: POLICE ACTIVITY: RECORDS AND IDENTIFICATION ACTIVITY SUMMARY ACTIVITY DESCRIPTION This division maintains an up-to-date records system to assure accurate statistical reports Which are easily accessible; logs, files, and maintains all police reports. Information is kept and furnished for reports to the FBI, State and City, and to the citizens Who are in need of this information. ACTIVITY GOALS 1. Keep accurate and up-to-date files on persons arrested. . 2. Conduct Crime Analysis and Criminal Intelligence functions. 3. Supervise the Police property room efficiently. ACTIVITY OBJECTIVES 1. To increase clerical personnel in order to maintain an efficient operation and keep records current. 2. Use the Intelligence Sergeant in more police type functions such as crime analysis and criminal intelligence. 3. Obtain a secure area to store property to large to place in the police property room such as vehicles. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of reports processed 1968 4500 5000 2. Number of full time employees 1 1 1 Intelligence Officers 1 1 1 -73- e s CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER POLICE 1985-86 1986-87 1986-87 1987-88 RECORDS ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES III Salaries $19,932.00 $20,964.00 $20,964.00 �._-$24,216.00 121 Retirement $839.00 $839.00 $839.00 $955.00 I22 Social Security $1,495.00 $1,495.00 $1,495.00 $I,797.00 123 Norker's Compensation $400.00 $304.00 $304.00 $424.00 125 Group Insurance $835.00 $835.00 $835.00 $868.00 TOTAL PERSONAL SERVICES $23,501.00 $24,437.00 $24,437.00 �28,260.00 CONTRACTUAL SERVICES 211 Postage $58.24 $49.00 $49.00 $49.00 212 Communications $283.18 $270.00 $270.00 $270.00 213 Printing $303.00 $375.00 $375.00 $375.00 215 Education & Schooling $217.99 $210.00 $210.00 $300.00--- TOTAL CONTRACTUAL SERVICES $862.41 $904.00 $904.00 $994.00 GENERAL SERVICES 313 Books and Educational Material $49.55 $25.00 $25.00 $25.00 314 Office Supplies $792.87 $720.00 $1,000.00 $1,000.00 332 Other Supplies $565.19 $508.00 $508.00 $508.00 333 Computer Supplies $310.33 $375.00 $375.00 $375.00 TOTAL GENERAL SERVICES $1,717.94 $1,628.00 $1,908.00 $1,908.00 MAINTENANCE 413 Office Equipment Maintenance $1,809.75 $1,250.00 $1,250.00 --------------..- $1,250.00 TOTAL MAINTENANCE $1,809.75 $1,250.00 $1,250.00 $1,250.00 TOTAL POLICE RECORDS $27,891.10 $28,219.00 $28,499.00 $32,412.00 • -74- ANNUAL BUDGET DEPARTMENT: POLICE ACTIVITY: CRIMINAL INVESTIGATION DIVISION ACTIVITY SUMMARY ACTIVITY DESCRIPTION The Criminal Investigation Division is responsible for the investigation of all offenses (except Class C misdemeanors) beyond the preliminary stages. Activities include: Following up on all felonies, and misdemeanors, conducting crime scene searches where specialized investigative techniques are necessary, proper collection of evidence, questioning of witnesses and suspects, surveillance, presentation of various public speaking programs, liaison with other police agencies, presentation of prosecution data for the District and County Attornies, court testimony, investigation of all juvenile cases and the adherance to the Texas Family Code, and obtaining and execution of search warrants. ACTIVITY GOALS 1. To raise clearance rate of all part I crimes. Murder, Rape, Robbery, Aggravated Assault, Burglary, Theft, Auto Theft. 2. Continual education of detectives in most current court cases involving searches, seizures and rules of evidence. 3. Specialize in criminal investigation allowing detectives to become expert in a type of criminal investigation field. 4. To professionalize CID's image with the community. ACTIVITY OBJECTIVES 1. To use crime analysis, intelligence, informants, and work with the Patrol division and all other law enforcement agencies to achieve a higher clearance rate of crimes. 2. To develop better interview and interogation techniques through training and experience. 3. To attend schools and seminars conducted by qualified and approved academies and universities. 4. To subscribe to current magazines and newsletters pertaining to recent court decisions. 5. To keep abreast of new investigative techniques and rules of evidence. 6. To present a positive attitude in public relations. 7. To present a better verbal and visual appearance to the public. 8. To perform a professional job in crime scene and case preparation. -75- a ACTIVITY MEASURES a ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Hours of schools attended 400 440 460 2. Clearance rate 37% 36% 48% 3. Number of public service appearances 25 31 40 4. Number of requests for presentations 30 33 45 S. Cases assigned 1083 1287 1357 6. Number of full time employees 4 3 5 Investigative Lieutenants 1 1 1 Investigative Sargeant 2 2 4 Investigator 1 0 0 A -76- CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER POLICE I985-86 1986-S7 1986-87 1987-88 CRIMINAL INVESTIGATION ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES III Salaries $%,108.00 $102,228.00 $102,228.00 ($I47r880.00-.-` II2 Educational Incentive $1,200.00 $0.00 $0.00 $0.00 121 Retirement $3,099.00 $41099.00 $4,099.00 $4,892.00 122 Social Security $7,309.00 $7,309.00 $7,309.00 $9y205.00 123 Worker's Compensation $I,900.00 $11520.00 $1,52I.00 $2,300.00 125 Group Insurance $4,I64.00 $4,164.00 $4,I64.00 $4,573.00 TOTAL PERSONAL SERVICES $113,780.00 $II9,320.00 $119,321.00 �$I68,85_. 0.00 CONTRACTUAL SERVICES 211 Postage $4I.60 $35.00 $35.00 $35.00 212 Communications $6,I35.64 $5,850.00 $6,850.00 $6,850.00 2I3 Printing $606.00 $750.00 $750.00 $750.00 215 Education 9 Schooling $2,179.88 $2,I00.00 $2,100.00 $4,340.00 231 Rental $9,312.98 $13,500.00 $I3,500.00 $13,500.00 253 Outside Professionals $2,414.84 $4,800.00 $4,800.00 $4,800.00 254 Special Services $4,329.26 $I0,000.00 $10,000.00 $10,000.00 263 Prisoner Contract $2,944.80 $2,540.00 $2,540.00 $2,540.00 TOTAL CONTRACTUAL SERVICES $27,965.00 $39,575.00 $40f575.00 $42,815.00 GENERAL SERVICES 313 Books 4 Educational Material $99.10 $50.00 $50.00 $50.00 314 Office Supplies $495.55 $450.00 $625.00 $625.00 316 Rearing Apparel $3,112.75 $3,000.00 $3,000.00 $3,000.00 3I7 Photo 9 Duplication $1,3I5.57 $I,700.00 $I,700.00 $I,700.00 323 Gas 9 Oil $3,109.47 $3,960.00 $3,960.00 $3,960.00 332 Other Supplies $2,260.77 $2,030.00 $2,030.00 $2,030.00 TOTAL GENERAL SERVICES $I0,393.21 $II,190.00 $I1,365.00 $11,365.00 MAINTENANCE 411 Motor Vehicles $I,165.00 $I,275.00 $I,275.00 $1,275.00 414 Other Equipment Maintenance $331.42 $870.00 $870.00 $870.00 TOTAL MAINTENANCE $I,496.42 $2,I45.00 $2,145.00 $2,I45.00 CAPITAL OUTLAY 5I3 Office Furniture 9 Equipment $1,003.00 $0.00 $0.00 $0.00 514 Other Equipment $0.00 $2,910.00 $2,910.00 �- _$It4S5.00 TOTAL CAPITAL OUTLAY $I,003.00 $2,910.00 $2,910.00 $1,455.00 TOTAL POLICE CRIMINAL INVESTIGATION $154,637.63 $175,I40.00 $176,316.00 $226,630.00 n _77- s n A DEPARTMENT: POLICE ANNUAL BUDGET ACTIVITY SUMMARY ACTIVITY: PARKING ENFORCEMENT ACTIVITY DESCRIPTION The parking enforcement officer primarily Works the downtown area to enforce overtime and improper parking. ACTIVITY GOALS To enforce parking violations. ACTIVITY OBJECTIVES 1. To enforce the 2 hours parking limit. 2. To enforce other parking violations. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of 2 hour parking tickets given N/A 2190 2200 2. Number of other tickets given N/A 730 7S0 3. Number of part time employees 1 1 1 _78_ CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER POLICE 1985-86 I986-87 I986-87 1987-88 PARKING ENFORCEMENT ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES 113 Part -tine gages $7,999.50 $7,320.00 $7,320.00 $7,320.00 122 Social Security $523.00 $523.00 $523.00 $524.00 TOTAL PERSONAL SERVICES $8,522.50 $7,843.00 $7,843.00 $7,844.00 CONTRACTUAL SERVICES 211 Postage $424.37 $357.00 $357.00 $357.00 212 Communications $94.39 $90.00 $90.00 $90.00 213 Printing $101.00 $I25.00 $125.00 $125.00 TOTAL CONTRACTUAL SERVICES $619.76 $572.00 $572.00 $572.00 GENERAL SERVICES 314 Office Supplies $19.82 $18.00 $18.00 $18.00 316 gearing Apparel $373.53 $360.00 $360.00 $360.00 332 Other Supplies $169.56 $152.00 $152.00 $I52.00 TOTAL GENERAL SERVICES $562.91 $530.00 $530.00 $530.00 MAINTENANCE 414 Other Equipment Maintenance $16.57 $44.00 $44.00 $44.00 TOTAL MAINTENANCE $16.57 $44.00 $44.00 $44.00 TOTAL POLICE PARKING ENFORCEMENT $9,721.74 08,989.00 $8,989.00 $8,990.00 -7g- t 9 ANNUAL BUDGET DEPARTMENT: POLICE ACTIVITY SUMMARY ACTIVITY DESCRIPTION ACTIVITY: ANIMAL CONTROL The animal control division provides protection from dangerous animals and investigates animal abuse. This division also enforces ordinances regulating control of animals involving unleashed animals, stray animals, and animals not properly controlled by their owners. This division also enforces licensing and inoculation requirements. ACTIVITY GOALS To provide enforcement of municipal and state laws regarding animal control and protection. ACTIVITY OBJECTIVES 1. Reduce the number of dog bites by impounding loose animals. 2. Be alert for diseased and rabid animals. 3. Protect animals against abuse. ACTIVITY MEASURES 1. Animals licensed 2. Animals impounded 3. Animal bite cases 4. Dog at large calls 5. Deceased animals 6. Number of full time employees 7. Number of part time employees ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 117 124 130 946 960 1000 N/A 24 28 N/A 1440 2000 N/A 600 650 1 1 1 1 1 1 CITY OF STEPHENVILLE ` EXPENDITURES BF CHARACTER POLICE 1985-86 1986-87 1986-87 1987-88 ANIMAL CONTROL ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES _ III Salaries $14,448.00 $11,964.00 $11,964.00 �$I3,956..00 113 Part -tine Wages $7,999.50 $7,320.00 $7,320.00 $7,320.00 I21 Retirement $52I.23 $453.00 $453.00 $550.00 122 Social Security $I,33I.00 $I,33I.00 $1,331.00 $I,534.00 123 Worker's Compensation $400.00 $304.00 $304.00 $424.00 125 Group Insurance $779.00 $779.00 $779.00 $784.00 TOTAL PERSONAL SERVICES $25,478.73 $22,151.00 $22,151.00 $24,568.00 CONTRACTUAL SERVICES 21I Postage $16.64 $14.00 $14.00 $14.00 212 Communications $94.39 $90.00 $90.00 $90.00 213 Printing $40.40 $50.00 $50.00 $50.00 215 Education 8 Schooling $72.66 $70.00 $70.00 $70.00 253 Outside Professionals $30.19 $60.00 $60.00 $60.00 TOTAL CONTRACTUAL SERVICES $254.28 $284.00 $284.00 $284.00 GENERAL SERVICES 316 Wearing Apparel $273.53 $360.00 $360.00 $360.00 323 Gas and Oil $863.74 $I,I00.00 $I,I00.00 $I,100.00 332 Other Supplies $226.08 $203.00 $203.00 $203.00 334 Animal Shelter $8,120.76 $8,000.00 $8,000.00 $8,000.00 TOTAL GENERAL SERVICES $9,584.11 $9,663.00 $9,663.00 $9,663.00 MAINTENANCE 411 Motor Vehicles $388.36 $425.00 $425.00 $425.00 414 Other Equipment Maintenance $33.I4 $87.00 $87.00 $87.00 TOTAL MAINTENANCE $421.50 $512.00 $512.00 $512.00 TOTAL POLICE ANIMAL CONTROL $35,738.62 $32,610.00 $32,6I0.00 $35,027.00 n E PUBLIC AORKS SUMMARY I987-I988 1985-86 1986-87 1986-87 I987-88 PUBLIC WORKS ACTUAL BUDGET PROJECTED BUDGET Administration/Planning Inspections Street Maintenance Street Lighting Municipal Building TOTAL PUBLIC WORKS 550,515.89 $36,643.00 535,099.50 $114,184.00 $27,765.18 530,244.00 $29,532.50 $54,416.00 $457,537.48 $405,186.00 $393,428.00 $415,284.00 $97,883.37 $95,000.00 $94,000.00 $95,000.00 $15,29I.62 $14,750.00 $14,424.00 $20f424.00 ----------------- $648,993.54 $581,823.00 $566,484.00 $699,308.00 _82_ ANNUAL BUDGET DEPARTMENT: PUBLIC WORKS ACTIVITY: PLANNING/ADMINISTRATION ACTIVITY SUMMARY ACTIVITY DESCRIPTION The planning department provides coordination, processing, and staff review of all zoning cases, plats, site plans, plat vacations, and development proposals; staff support to the Planning -Zoning Commission, Board of Adjustment, and City Council. Assists property owners in zoning matters and information relating to the Zoning and sub division ordinances, assists developers and engineers in planning matters; investigates zoning ordinance violations; reviews comprehensive plan and land use plan as needed. ACTIVITY GOALS 1. To develope and maintain a planning program which is responsive to the decision making needs of the City Administrator, City Council, boards and commissions, public and developers. 2. Provide timely and uniform information of zoning information to developers, engineers and the public. 3. Continue to strive for a greater emphasis on public relations. ACTIVITY OBJECTIVES 1. To provide assistance to the various boards, commissions, City Administrator and City Council through reports and attendance at the meetings. 2. To provide information to developers and property owners and to assist them in implementation of their plans. 3. To recommend amendments to city zoning, subdivision, and code of ordinances as may be required. 4. To provide training to employees. i ACTIVITY MEASURES - 8 3 - a d s u 1. Number of P-Z staff reports prepared 2. Number of B-O-A staff reports prepared 3. Number of subdivision plats/or replats processed 4. Number of zoning requests processed 5. Number of B-O-A applications processed 6. Number of hours of training credit received 7. Number of manhours attending meetings 8. Number of zoning ordinances review and updates 9. Number of R.O.W. purchase and sale reviews 10. Number of full time employees Pubic Works Dirctor P&I Coordinator ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 63 64 72 21 22 20 24 40 45 19 12 15 21 22 20 18 0 12 50 55 60 13 10 10 7 2 2 2 2 2 1 1 1 1 1 1 -84- CITY Of STEPHENVILLE EXPENDITURES BY CHARACTER PUBLIC VORKKS I985-86 I986-87 1986-87 1987-88 ADMINISTRATION/PLANNING ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES III Salaries $37,383.16 $24y807.00 $24,807.00 $60,144.00 - 121 Retirement $995.00 $995.00 $995.00 $2,371.00 I22 Social Security $2,156.07 $1,774.00 $1,774.00 $4,462.00 123 Worker's Compensation $153.05 $172.00 $153.00 $203.00 125 Group Insurance $1,I67.08 $1,574.00 $I,574.00 $1,837.00 TOTAL PERSONAL SERVICES $41,854.36 $29,322.00 $29,303.00 $69,017.00 CONTRACTUAL SERVICES 211 Postage $894.02 $480.00 $540.00 $600.00 212 Communications $384.58 $396.00 $396.00 $72.00 213 Printing $187.88 $200.00 $200.00 $50.00 214 Advertising and Public Notices $802.90 $800.00 $600.00 $600.00 215 Training and Education $174.66 $215.00 $100.00 $215.00 224 Insurance $1.000.00 $1,100.00 $770.00 $1,100.00 231 Rental $195.69 $12.00 $12.00 $12.00 251 Utilities $905.50 $750.00 $750.00 $0.00 252 Dues and Subscriptions $I89.82 $174.00 $174.00 $180.00 253 Outside Professionals $458.87 $450.00 $90.00 $40,225.00N- 254 Special Services $224.68 $150.00 $150.00 $150.00 TOTAL CONTRACTUAL SERVICES $5,418.60 $4,727.00 $3,782.00 ',,$43,204.00, GENERAL SERVICES 3I3 Books and Educational Material $170.28 $50.00 $75.00 $75.00 314 Office Supplies $442.64 $450.00 $450.00 $450.00 317 Photo and Duplication $929.62 $640.00 $640.00 $640.00 323 Gas and Oil $356.69 $350.00 $350.00 $350.00 332 Other Supplies $150.75 $100.00 $100.00 $50.00 TOTAL GENERAL SERVICES $2,049.98 $1,590.00 $I,615.00 $1,565.00 MAINTENANCE 411 Vehicle Maintenance $41.65 $62.00 $62.00 $60.00 413 Office Equipment Maintenance $347.32 $912.00 $300.00 $300.00 414 Other Equipment Maintenance $38.38 $30.00 $37.50 $38.00 TOTAL MAINTENANCE $427.35 $1,004.00 $399.50 $398.00 CAPITAL OUTLAY 513 Office Equipment $765.60 $0.00 $0.00 $0.00 TOTAL CAPITAL OUTLAY $765.60 $0.00 $0.00 $0.00 TOTAL ADMINISTRATION/PLANNING $50,515.89 $36,643.00 $35,099.50 $114,I84.00 is P -85- 0 i i a ANNUAL BUDGET DEPARTMENT: PUBLIC WORKS ACTIVITY: INSPECTION ACTIVITY SUMMARY ACTIVITY DESCRIPTION To issue licenses and permits according to code requirements and collection of fees; to inspect new and existing buildings for code compliance and safety; to enforce all applicable codes as adopted by the City Council and to enhance the character and safety of the community. ACTIVITY GOALS 1. To increase overall efficiency of operations. 2. To maintain a higher level of compliance and enforcement. 3. To improve public relations and personal contact. ACTIVITY OBJECTIVES 1. To enforce the provisions of the City of Stephenville Building, Electrical, Plumbing and Zoning Codes, as adopted by the City Council. 2. To provide inspections as soon as possible when they are requested. 3. To process applications for permits and customer need in a timely manner. 4. To provide training to employees. S. To provide information to the public in a timely manner. 6. Develope & implement computerized record keeping system. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of inspections performed 1,527 1,395 2,000 2. Number of building permits issued 239 220 273 3. Number of electric permits issued 57 58 60 4. Number of plumbing permits issued 112 120 125 S. Number of Plumbing Board meetings- 2 1 2 6. Number of Electric Board meetings 12 9 10 7. Number of Building Board meetings 8 4 12 8. Number of code violations acted on 143 111 100 9. Number of code violations corrected 100 95 100 10. Number of hours of training credit received -0- 56 72 11. Full time inspection employees 1 2 2 Building Inspector 1 1 1 Public Works Inspector 0 1 1 -86- CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER PUBLIC WORKS 1985-86 1986-87 1986-87 1987-88 INSPECTIONS ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES III Salaries $18,108.00 $20,572.00 $20,S72.00 -_$431344.00 121 Retirement $588.11 $825.00 $825.00 $I1709.00 122 Social Security $1,853.08 $1,471.00 $1,471.00 $3,2I6.00 123 Worker's Compensation $153.06 $IS3.00 $152.SO $221.00 125 Group Insurance $804.I7 $1,552.00 $1,552.00 $I,702.00 TOTAL PERSONAL SERVICES $21,506.42 $24,573.00 $24,S72.50 1--$50,192.40 CONTRACTUAL SERVICES 21I Postage $582.68 $320.00 $360.00- $400.00 212 Communications $576.86 $594.00 $S94.00 $108.00 213 Printing $I87.87 $200.00 $200.00 $50.00 215 Training and Education $698.64 $860.00 $600.00 $860.00 224 Insurance $1,000.00 $I,I00.00 $770.00 $1,100.00 231 Rental $195.69 $13.00 $12.50 $13.00 251 Utilities $905.5I $750.00 $750.00 $0.00 2S2 Dues and Subscriptions $442.92 $406.00 $406.00 $420.00 253 Outside Professionals $S0.98 $50.00 $I0.00 $25.00 TOTAL CONTRACTUAL SERVICES $4,641.15 $4,293.00 $3,702.50 $2,976.00 GENERAL SERVICES 313 Books and Educational Material $170.27 $50.00 $75.00 $75.00 3I4 Office Supplies 0147.55 $150.00 $150.00 $150.00 317 Photo and Duplication $232.40 $160.00 $160.00 $160.00 323 Gas and Oil $356.68 $350.00 $350.00 $350.00 332 Other Supplies $150.75 $100.00 $100.00 $50.00 TOTAL GENERAL SERVICES $1,057.65 $810.00 $835.00 $785.00 MAINTENANCE 41I Vehicle Maintenance $166.60 $250.00 $250.00 $250.00 413 Office Equipmeni Maintenance $86.83 $228.00 $60.00 $100.00 414 Other Equipment Maintenance $115.13 $90.00 $112.50 $I13.00 TOTAL MAINTENANCE $368.56 $568.00 $422.50 $463.00 CAPITAL OUTLAY 513 Office Equipment $191.40 $0.00 $0.00 $0.00 514 Other Equipment $0.00 $0.00 $0.00 $0.00 TOTAL CAPITAL OUTLAY $191.40 $0.00 $0.00 $0.00 TOTAL INSPECTIONS ;$27,765.18 $30,244.00 $29,532.50 '-$54,416.00 t e ANNUAL BUDGET DEPARTMENT: PUBLIC WORKS ACTIVITY: STREET MAINTENANCE ACTIVITY SUMMARY ACTIVITY DESCRIPTION The street maintenance division provides maintenance and reconstruction of streets, alleys, drainage Ways, street name signs, regulatory signs, and right of ways. The department is responsible for street sweeping, seal coating, street overlays, street cut repairs, and sanding of streets during icing conditions. Additionally, the street maintenance division provides support to other departments that may require the services of equipment and manpower. ACTIVITY GOALS 1. To develope a systematic street maintenance program of seal coating, overlaying, patching, street name signs, street regulatory sign replacements and street sweeping. i 2. To respond to citizen needs in regards to streets, street right of ways and drainage problems in a timely manner. ACTIVITY OBJECTIVES 1. To follow guidelines of asphalt institute and develope a pavement distress survey of each street in the City. 2. To continue to repair potholes in the streets until streets can be repaired with overlay or sealcoat. 3. To sweep the downtown areas once per week and sweep residential areas twice per year. Major streets will be swept as needed to maintain a clean appearance. 4. To continue to replace street name signs until all the old signs have been replaced. 5. To replace old regulatory signs and to ensure all signs meet state uniform traffic manual standards. 6. To replace existing culverts and drains with valley gutters and storm sewers. 7. To continue to process "Action Request" forms and respond to citizen needs promptly. 8. To provide training opportunities to all personnel. ACTIVITY MEASURES 1. Miles of streets maintained 2. Square yards of streets seal coated 3. Square yards of streets overlayed 4. Street cuts repaired 5. Feet of street reconstruction 6. Number of street name signs replacaed 7. Number of action requests Worked S. Number of hours of training credits received 9. Full time street maintenance employees Street Supertindent Street Foreman Heavy Equipment Operator Light Equipment Operators Street Laborers ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 44 68 75 86,000 1910450 100,000 N/A 22,000 20,000 -0- 65 100 500 11,500 1,000 230 200 200 N/A N/A N/A -0- 64 100 8 8 8 1 1 1 1 1 1 1 1 1 0 I S 5 4 0 i 6 a CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER PUBLIC WORD'S 1985-86 I986-87 1986-87 I987-88 STREET MAINTENANCE ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES III Salaries $136,705.56 113 Part -tine Wages $5,485.63 121 Retirement $4,412.22 I22 Social Security $9,843.30 123 Worker's Compensation $5,261.32 125 Group Insurance $5,599.47 $1401367.00 $0.00 $5,628.00 $I0,036.00 $3,620.00 $6,840.00 $137,692.00 $2,675.00 $5,628.00 $9,559.00 $3,620.00 $6,752.00 'I 8 00 p 2 ,I .00 $0.00 $5,050.00 $9,507.00 $6,447.00 $6,400.00 TOTAL PERSONAL SERVICES $167,307.50 $166,49I.00 $I65,926.00 $155,504.00 CONTRACTUAL SERVICES 211 Postage $34.70 $45.00 $35.00 $30.00 2I2 Communications $517.80 $400.00 $500.00 $400.00 213 Printing $25.00 $0.00 $10.00 $0.00 214 Advertising and Public Notices $63.00 $50.00 $325.00 $50.00 2I5 Training and Education $105.96 $100.00 $650.00 $2,000.04 224 Insurance $10,000.00 $I1,000.00 $7,000.00 $11,440.00 231 Rental $697.09 $100.00 $2,000.00 $1,000.00 251 Utilities $854.56 $800.00 $810.00 $800.00 252 Dues and Subscriptions $187.74 $250.00 $250.00 $250.00 253 Outside Professionals $3,130.90 $1,500.00 $5,004.00 $1,500.00 254 Special Services $224.50 $200.00 $550.00 $200.00 255 Damage Claims $I,000.00 $0.00 $0.00 $0.00 26I Other Contractual Services $5,785.00 $0.00 $100.00 $0.00 TOTAL CONTRACTUAL SERVICES $22,626.25 $14,445.00 $17,230.00 017?230.00 GENERAL SERVICES 312 Chemicals $236.75 $0.00 $500.00 $0.00 313 Books and Educational Material $9.68 $0.00 $0.00 $100.00 316 Clearing Apparel $1,800.42 $I,800.00 $900.00 $1,000.00 318 Small Tools $794.92 $500.00 $565.00 $I,000.00 322 Street Signs and Markings $21,319.08 $20yOOO.00 $15,000.00 $20yOOO.00 323 Gas and Oil $I7,362.44 $17,000.00 $12,000.00 $I4,000.00 332 Other Supplies $1,818.29 $950.00 $1,500.00 $1,250.00 TOTAL GENERAL SERVICES $43,34I.58 $40,250.00 $30,465.00 $37,350.00 MAINTENANCE 411 Vehicle Maintenance $5,520.89 $51040.00 $5,000.00 $5,000.00 412 Machinery Maintenance $I3,359.66 $6,000.00 $18,000.00 $6,000.00 414 Other Equipment Maintenance $1,198.19 $1,000.00 $1,000.00 $1,000.00 421 Building Maintenance $399.71 $0.00 $200.00 $800.00 422 Right of Way Maintenance $122,208.96 $150,000.00 $135,000.00 $150,000.00 TOTAL MAINTENANCE $142,687.4I $162,000.00 $159,200.00 $I62,800.00 -90- CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER PUBLIC WORKS 1985-86 1986-87 1986-87 1987-88 STREET MAINTENANCE ACTUAL BUDGET PROJECTED BUDGET CAPITAL OUTLAY 511 Vehicles 512 Machinery 522 Rights of gay TOTAL CAPITAL OUTLAY TOTAL STREET MAINTENANCE $0.00 $22,000.00 $20,607.00 $0.00 $0.00 $0.00 $0.00 $42,400.00 $8I,574.74 $0.00 $0.00 $0.00 $$I,574.74 $22,000.00 $20,607.00 542,400.00 5457,537.48 $405,186.00 $393,428.00 $4I5,284.00 0 -91- DEPARTMENT: PUBLIC WORKS ANNUAL BUDGET ACTIVITY SUMMARY ACTIVITY: STREET LIGHTING ACTIVITY DESCRIPTION This activity provides for repair and maintenance of street lights in the City. ACTIVITY GOALS N/A ACTIVITY OBJECTIVES N/A ACTIVITY MEASURES e 1. Street lights maintained 2. City leased 3. Guard lights • ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 880 925 960 900 925 960 15 15 17 -92- CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER PUBLIC WORKS 1985-86 1986-87 1986-87 1987-88 STREET LIGHTING ACTUAL BUDGET PROJECTED BUDGET CONTRACTUAL SERVICES 251 Utilities TOTAL CONTRACTUAL SERVICES MAINTENANCE 414 Other Equipment Maintenance TOTAL MAINTENANCE TOTAL STREET LIGHTING $97,883.37 $94,000.00 $94,000.00 $94,000.00 $97,883.37 $94,000.00 $94,000.00 $94,000.00 $0.00 $1,000.00 $0.00 41,000.00 ------------- $0.00 51,000.00 $0.00 01,000.00 $97,883.37 $95,000.00 594,000.00 $95,000.00 0 -93- v ANNUAL BUDGET DEPARTMENT: PUBLIC WORKS ACTIVITY: BUILDING OPERATIONS ACTIVITY SUMMARY ACTIVITY DESCRIPTION This activity has the responsibility for the maintenance of City Hall. ACTIVITY GOALS N/A ACTIVITY OBJECTIVES N/A ACTIVITY MEASURES a N/A A i Q -94- . CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER PUBLIC YORKS 1985-86 --- 1986-87 I986-87 I987-88 MUNICIPAL BUILDING ACTUAL BUDGET PROJECTED BUDGET CONTRACTUAL SERVICES 2I2 Communications 224 Insurance 23I Rental 251 Utilities 260 Pest and Germ Control 262 Janitorial Service TOTAL CONTRACTUAL SERVICES GENERAL SERVICES 332 Other Supplies TOTAL GENERAL SERVICES MAINTENANCE 42I Building Maintenance TOTAL MAINTENANCE CAPITAL OUTLAY 513 Office Equipment TOTAL CAPITAL OUTLAY TOTAL MUNICIPAL BUILDING $0.00 $0.00 $24.00 $24.00 $2,000.00 $4,250.00 $4,250.00 $4,250.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $4,978.48 $6,000.00 $5,500.00 $11,500.00 $103.90 $0.00 $0.00 $0.00 $2,202.00 $2,400.00 $2,400.00 $2,400.00 $I0,784.38 $14,I50.00 $13,674.00 $19,674.00 $716.95 $100.00 $250.00 $250.00 $7I6.95 $I00.00 $250.00 $250.00 $3,290.29 $500.00 $500.00 $500.00 $3,290.29 $500.00 $500.00 $500.00 $500.00 $0.00 $0.00 $0.00 $500.00 $0.00 $0.00 $0.00 $15,29I.62 $I4,750.00 $14,424.00 $20,424.00 r I -95- r t CITY OF STEPHENVILLE EXPENDITURES GENERAL FUND 1985-86 1986-87 I986-87 1987-88 909-DEPARTMENTAL ACTUAL BUDGET PROJECTED BUDGET Band $0.00 $500.00 - $500.00 $500.00 Senior Citizens $17,066.80 $20yOOO.00 $20,000.00 $20,000.00 Committee on Aging $5,000.00 $5,000.00 $4,000.00 $5,000.00 Teen Center $0.00 $3,600.00 $3,600.00 $0.00 Museum Ground Maintenance $1,000.00 $I,000.00 $I,000.00 $1,000.00 Lot Moving $1,000.00 $I,000.00 $1,000.00 $I,000.00 Facility Improvement $0.00 $0.00 $0.00 $60,000.00 Transfer to Airport $0.00 $0.00 $0.00 $I0,000.00 Other $7,931.10 $5,000.00 $5,000.00 $0.00 TOTAL GENERAL 908-DEPARTMENTAL $31,997.90 $36,I00.00 $35,100.00 $97,500.00 -96- RATER AND WASTEWATER FUND SUMMARY 1987-1988 1985-86 1986-87 1986-87 1987-89 RATER AND WASTEWATER FUND ACTUAL BUDGET PROJECTED BUDGET Rater Production Dater Distribution Wastewater Collection Wastewater Treatment Billing and Collections Non -Departmental TOTAL WATER AND WASTEWATER FUND $213,370.90 $277,377.00 fl%?557.00 $274,204.00 $308,898.52 $284,I35.00 $285,197.98 $272,537.00 $146,211.71 $210,017.00 $I79,944.33 $219,276.00 $139,500.88 $137,562.00 $144,789.00 $139,515.00 $72,326.09 $80,923.00 $80,462.00 $75,747.00 $I,427,572.93 $1,457,570.00 $1,457,570.00 $1,549,210.00 $2,307,881.03 $2,447,584.00 $2,344,520.31 $2,530,489.00 t U ANNUAL BUDGET DEPARTMENT: WATER ACTIVITY SUMMARY ACTIVITY DESCRIPTION ACTIITY: WATER PRODUCTION The water production activity is responsible for operating and maintaining water wells, storage tanks, instrumentation, and the pumping of potable drinking water to the residents of the City of Stephenville. Supervisors, water plant operators, and ground keeping personel are included in this activity. ACTIVITY GOALS 1. To meet customer demands for water during peak times of consumption and provide adequate water for fire protection. 2. To reduce overtime requirements of personnel. 3. To have better qualified employees. To keep well sites, pump stations, and storage tank sites neat, painted, and well groomed. e ACTIVITY OBJECTIVES 1. To continue to try to obtain a surface water supply on the Paluxy watershed. 2. To continue to drill wells as needed to meet customer demands. 3. To produce water meeting Department of Health parameters. 4. To maintain wells, pumps, and storage tanks in proper working order. S. To provide training opportunities for all personnel. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of water wells 27 29 29 2. Number of gallons produced per year 816.6MG 900.OMG 910MG 3. Number of water samples collected 162 220 225 4. Number of water samples with coliform organisms present 0 0 0 S. Gallons of elevated storage. S00,000 1,2S0,000 1,2S0,000 6. Gallons of water in 2,500,000 3,500,000 4,500,000 ground storage • 7. Population of City 14,850 15,267 15,325 8. Training credits received by personnel (in hours) 40 80 80 e 9. Full time employees 1 2 2 Water Plant Operators 1 2 2 4 -98- s CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER HATER 1985-86 I986-87 I986-87 1987-88 PRODUCTION ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES III Salaries $37,656.00 $38,376.00 $38,376.00 $38,496.00 121 Retirement $1,243.46 $1,539.00 $I,539.00 $1,555.00 122 Social Security $2,454.59 $2,744.00 $2,744.00 $2,856.00 123 Horker's Compensation $482.16 $495.00 $495.00 $941.00 125 Group Insurance $1,550.59 $1,648.00 $1,648.00 $1,656.00 TOTAL PERSONAL SERVICES $43,386.80 $44,802.00 $44,802.00 $45,504.00 CONTRACTUAL SERVICES 211 Postage $86.47 $100.00 $75.00 $75.00 212 Communications $813.23 $500.00 $400.00 $500.00 213 Printing $0.00 $75.00 $75.00 $75.00 2I4 Advertising and Public Notices $53.90 $50.00 $30.00 $50.00 215 Training and Education $484.94 $500.00 0500.00 $400.00 224 Insurance $5,000.00 $5,500.00 $3,500.00 $5,500.00 231 Rental $2,310.12 $2,500.00 $1,600.00 $1,000.00 251 Utilities $94,851.38 $162,750.00 $95,000.00 $162,750.00 252 Dues and Subscriptions $528.00 $700.00 $700.00 $700.00 253 Outside Professionals $1,354.21 $I,000.00 $I,000.00 $I,000.00 254 Special Services $I14.95 $100.00 $100.00 $100.00 255 Damage Claims $62.49 $25.00 $29.00 $0.00 258 State Fees $47.39 $50.00 $31.00 $50.00 TOTAL CONTRACTUAL SERVICES $105,707.08 $173,850.00 $103y04O.00 $172,200.00 GENERAL SERVICES 311 Agriculture $50.00 $0.00 $0.00 $0.00 312 Chemicals $2,061.91 $1,900.00 $1,900.00 $2,000.00 3I3 Books and Educational Material $146.00 $50.00 $40.00 $50.00 3I4 Office Supplies $33.00 $25.00 $25.00 $25.00 3I6 clearing Apparel $907.50 $750.00 $500.00 $750.00 317 Photo and Duplication $78.42 $100.00 $75.00 $75.00 3I8 Small Tools $1,373.37 $500.00 $500.00 $500.00 321 Janitorial Supplies $0.00 $50.00 $50.00 $50.00 323 Gas and Oil $2,670.23 $2,500.00 $I,925.00 $1,250.00 332 Other Supplies $1,640.04 $I,000.00 $I,000.00 $1?000.00 TOTAL GENERAL SERVICES $8,960.47 $6,875.00 $6,015.00 $5,700.00 MAINTENANCE 411 Vehicle Maintenance $1,879.50 $1,350.00 $1,200.00 $300.00 412 Machinery $I,536.32 $0.00 $1,000.00 $0.00 414 Other Equipment Maintenance $545.73 $500.00 $500.00 $500.00 423 Water Facility Maintenance $5I,355.00 $50,000.00 $40,0008-00 $501000.00 TOTAL MAINTENANCE $55,316.55 $51,850.00 $42f700.00 $50,800.00 TOTAL HATER PRODUCTION ',$213,370.90 $277,377.00 $196,,557.00 $274,204.00 -------------------------- Ll 4 a a f 4 ANNUAL BUDGET DEPARTMENT: WATER ACTIVITY: WATER DISTRIBUTION ACTIVITY SUMMARY ACTIVITY DESCRIPTION The water distribution activity is responsible for assuring delivery of potable water to the residents without a deterioration of quality during the delivery process. Maintain adequate tap pressures, and provide adequate water for fire protection purposes, by providing general and preventative maintenance to the water distribution system. ACTIVITY GOALS 1. To have better qualified employees. 2. To reduce overtime requirements of personnel. 3. To reduce meter reading errors and increase efficency of meter readings. 4. To provide water to customers in adequate amounts and pressures to meet the needs of customers. 5. To provide adequate fire protection to the residents. ACTIVITY OBJECTIVES 1. To provide training opportunities for all personnel. 2. To flush, color code and paint fire hydrants. 3. To replace small inadequate water lines and water lines requiring high maintenance due to leaks. 4. Replace old and defective fire hydrants. S. Test and replace water meters at 10 year intervals. 6. Operate water valve periodically and replace defective valves. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of water main leaks repaired 100 125 100 2. Number of water meters tested and replaced 350 50 200 3. Number of new meters installed 89 75 100 4. Number of fire hydrants 325 400 410 5. Number of fire hydrants repaired or replaced 12 10 10 6. Number of hours of training credits received by personnel 100 120 180 7. Full time employees 7 6 6 Supertindent 1 1 1 Foreman 1 0 1 Heavy Equipment Operator 0 0 1 Light Equipment Operators 0 1 3 Water Laborers 5 4 0 WATER 1985-86 DISTRIBUTION ACTUAL PERSONAL SERVICES III Salaries 121 Retirement 122 Social Security 123 porker's Compensation 125 Group Insurance TOTAL PERSONAL SERVICES CONTRACTUAL SERVICES 2I1 Postage 212 Communications 213 Printing 214 Advertising and Public Notices 215 Training and Education 224 Insurance 231 Rental 251 Utilities 252 Dues and Subscriptions 253 Outside Professionals 254 Special Services 255 Damage Claims TOTAL CONTRACTUAL SERVICES GENERAL SERVICES 311 Agriculture 312 Chemicals 313 Books and Educational Material 314 Office Supplies 316 hearing Apparel 3I7 Photo and Duplication 318 Small Tools 321 Janitorial Supplies 323 Gas and Oil 332 Other Supplies TOTAL GENERAL SERVICES MAINTENANCE 411 Vehicle Maintenance 412 Machinery 414 Other Equipment Maintenance 42I Building Maintenance 423 hater Facility Maintenance TOTAL MAINTENANCE TOTAL (LATER DISTRIBUTION $115,902.15 $4,21I.00 $8,696.00 01,542.00 $8f700.00 CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER 1986-87 1986-87 1987-88 BUDGET PROJECTED BUDGET $I29,977.00 $5,211.00 $10,696.00 $1,642.00 $9,600.00 $129,977.00 $5,2II.00 $10,696.00 $I,642.00 $9,600.00 $109,572.00 $4,320.00 $8,129.00 $3,0I1.00 $4,905.00 $139,051.15 $I57,I26.00 $157,I26.00 $129,937.00 $86.47 $100.00 $I00.00 $100.00 $813.00 $500.00 $400.00 $500.00 $0.00 $75.00 $75.00 $75.00 $100.00 $100.00 $70.00 $I00.00 $484.94 $500.00 $500.00 $800.00 $5,000.00 $5,500.00 $3,033.00 $5,500.00 $2,310.12 $2,500.00 $I,000.00 $I,000.00 $94,851.37 $54,484.00 095,000.00 $55,000.00 $525.23 $700.00 $700.00 $700.00 $1,354.22 $1,000.00 $1,000.00 $1,000.00 $I14.95 $100.00 $100.00 $100.00 $62.49 $25.00 $29.00 $0.00 $105,702.79 $65,584.00 $IO2,007.00 $64,875.00 $50.00 $0.00 $0.00 $0.00 $600.00 $600.00 $600.00 $600.00 $292.00 $50.00 $50.00 $50.00 $66.02 $25.00 $25.00 $25.00 $910.00 $750.00 $750.00 $850.00 $156.83 $100.00 $100.00 $150.00 $2,676.75 $500.00 $750.00 $750.00 $22.22 $50.00 $50.00 $50.00 $2,700.00 $2,500.00 $I,925.00 $3,750.00 $1,620.04 $I,000.00 $1,000.00 $1,000.00 $9,093.86 $5,575.00 $5,250.00 $7,225.00 $1f400.00 $1,536.00 $550.00 $209.72 $51,355.00 $1,350.00 $3,000.00 $500.00 $1,000.00 $50,000.00 $1,350.00 $1,000.00 $500.00 $2,200.00 $15,764.98 $I,000.00 $3,000.00 $500.00 $1,000.00 $65,000.00 $55,050.72 $55,850.00 $20,814.98 $70f5OO.00 $308,898.52 $284,I35.00 $285,197.98 $272,537.00 9 annom t e a t ANNUAL BUDGET DEPARTMENT: WASTEWATER ACTIVITY: WASTEWATER COLLECTION ACTIVITY SUMMARY ACTIVITY DESCRIPTION The wastewater collection activity provides for the collection and transmission of all wastewater to the wastewater treatment facility. ACTIVITY GOALS 1. To reduce main line stoppages. 2. To have better qualified employees. 3. To reduce overtime requirements for employees. 4. To reduce infiltration and exfiltration during times of heavy rainfall. S. To provide wastewater collection to all city residents. ACTIVITY OBJECTIVES 1. To provide a continual preventative maintenance program. 2. To provide training opportunities to all employees. 3. To extend service mains to all areas of the city not served at the present time. ACTIVITY MEASURES ACTUAL 1985-86 1. Number of main line stoppages worked 50 2. Number of tap line stoppages worked 100 3. Number of feet of sewer mains rodded, flushed for preventative maintenance 5,000 4. Number of hours of training credits received by employees 180 S. Number of feet of sewer mains installed 8,000 6. Full time employees 5 Supervisor 0 Heavy Equipment Operator 0 Light Equipment Operators 0 Wastewater Laborers 5 ESTIMATED PROJECTED 1986-87 1987-88 50 50 150 100 20,000 30,000 120 180 10,000 10,000 5 5 1 1 0 1 1 3 3 0 - 1 02- RASTERATER 1985-86 COLLECTION ACTUAL PERSONAL SERVICES III Salaries 121 Retirement 122 Social Security I23 Rorker's Compensation 125 Group Insurance TOTAL PERSONAL SERVICES CONTRACTUAL SERVICES 211 Postage 212 Communications 213 Printing 214 Advertising and Public Notices 215 Training and Education 224 Insurance 231 Rental 251 Utilities 252 Dues and Subscriptions 253 Outside Professionals 254 Special Services 255 Damage Claims 258 State Fees TOTAL CONTRACTUAL SERVICES GENERAL SERVICES 313 Books and Educational Material 314 Office Supplies 316 Rearing Apparel 317 Photo and Duplication 318 Small Tools 321 Janitorial Supplies 323 Gas and Oil 332 Other Supplies TOTAL GENERAL SERVICES ,MAINTENANCE 411 Vehicle Maintenance 412 Machinery 414 Other Equipment Maintenance 421 Building Maintenance 424 Sever Facility Maintenance 424b Lift Stations TOTAL MAINTENANCE CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER 1986-97 I986-87 1987-88 BUDGET PROJECTED BUDGET $89,645.74 0102,049.00 $102,049.00 $81,840.00 $3,192.00 $4,092.00 $4,092.00 $3,226.00 $6,297.00 $7,297.00 $7,297.00 $6,072.00 $2,845.20 $2,945.00 $2,945.00 $3,413.00 $4,584.00 $5,584.00 $5,584.00 $4,013.00 $I06,563.94 $12I,967.00 $121,967.00 $98,564.00 $30.00 $25.00 $20.00 $25.00 $446.00 $400.00 $350.00 $400.00 $0.00 $12.00 $25.00 $25.00 $32.00 $50.00 $35.00 $50.00 $495.00 $500.00 $500.00 $500.00 $5,000.00 $5f500.00 $4,000.00 $5,500.00 $330.00 $200.00 $150.00 $200.00 $6f045.08 $5,000.00 $6,000.00 $6,000.00 $230.00 $225.00 $225.00 $225.00 $2,000.00 $2,000.00 $1,000.00 $31,000.00 $28.00 $50.00 $I12.50 $50.00 $4.16 $0.00 $201.83 $0.00 $47.39 $50.00 $31.00 $50.00 $14,687.63 $14,012.00 $12,650.33 $44,025.00 $36.00 $25.00 $25.00 $25.00 $28.50 $25.00 $20.00 $25.00 $1,0I7.50 $750.00 $700.00 $750.00 $42.00 $38.00 $30.00 $37.00 $817.50 $500.00 $650.00 $500.00 $21.00 $50.00 $25.00 $50.00 $2,763.44 $2,250.00 $2,000.00 $2,250.00 $873.55 $800.00 $800.00 $800.00 $5,599.49 $4,438.00 $4,250.00 $4,437.00 $1,591.63 $1,688.47 $1,693.65 $24.49 $13,005.02 $1,357.39 $1,250.00 $1,100.00 $1,000.00 $250.00 $65,000.00 $1,000.00 $800.00 $500.00 $1,500.00 $50.00 $37,227.00 $1,000.00 $1 000.00 $1 000.00 $1,500.00 $250.00 $65,000.00 $3,500.00 $19,360.65 $69,600.00 $41,077.00 $72,250.00 TOTAL RASTERATER COLLECTION $146,2II.71 $210,017.00 $179,944.33 $219,276.00 e $ - l 03- ANNUAL BUDGET DEPARTMENT: WASTEWATER ACTIVITY: WASTEWATER TREATMENT ACTIVITY SUMMARY ACTIVITY DESCRIPTION The wastewater treatment activity provides for the treatment and disposal of wastewater while meeting the requirements of the Texas Water Commission and the Environmental Protection Agency. ACTIVITY GOALS 1. To provide for the disposal of wastewater in a safe and sanitary manner. 2. To reduce overtime requirements for personnel. 3. To have better qualified employees. ACTIVITY OBJECTIVES 1. To provide a continual preventative maintenance program. 2. To reduce plant down time and overtime. 3. To monitor treatment plant influent and effluent to assure it meets regulatory agencies requirements. 4. To provide training opportunities to all employees. S. To dispose of all grits, rags, and sludges according to regulatory agencies requirements. ACTIVITY MEASURES ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of times wastewater effluent did not meet State and Federal requirements 3 1 0 2. Number of hours of training credits received by employees a) schools 120 60 100 b) Assc. Meetings 48 50 60 Total: 168 110 160 3. Number of gallons treated per year 443M 500M 520M 4. Average daily flow in gallons 1.21 mgd 1.37 mgd 1.40 mgd 5. Average B.O.D. per year 5.3 mg/l 8 mg/l 6 mg/l 6. Average T.S.S. per year 7 mg/1 10 mg/l 8 mg/l 7. Full time employees 3 3 3 Plant Operator 1 2 2 Lab Technician 1 1 1 Light Equipment Operator 1 0 0 - 104- I WASTEWATER 1985-86 TREATMENT ACTUAL PERSONAL SERVICES III Salaries I21 Retirement 122 Social Security 123 Worker's Compensation 125 Group Insurance TOTAL PERSONAL SERVICES CONTRACTUAL SERVICES 211 Postage 212 Communications 2I3 Printing 2I4 Advertising and Public Notices 215 Training and Education 224 Insurance 231 Rental 251 Utilities 252 Dues and Subscriptions 253 Outside Professionals 254 Special Services 258 State Fees TOTAL CONTRACTUAL SERVICES GENERAL SERVICES 311 Agriculture 312 Chemicals 313 Books and Educational Material 314 Office Supplies 316 Nearing Apparel 317 Photo and Duplication 318 Small Tools 321 Janitorial Supplies 323 Gas and Oil 332 Other Supplies TOTAL GENERAL SERVICES MAINTENANCE 411 Vehicle Maintenance 4I2 Machinery 4I4 Other Equipment Maintenance 421 Building Maintenance 424 Sever Facility Maintenance 424b Lift Stations TOTAL MAINTENANCE $53,460.00 $2,I15.74 $3,633.00 $484.28 $2,373.23 CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER I986-87 1986-87 1987-88 BUDGET PROJECTED BUDGET $54,468.00 $2,184.00 $3,894.00 $555.00 $2,460.00 $54,468.00 $2,184.00 $3,894.00 $555.00 $2,460.00 $54,636.00 $2,207.00 $4,054.00 $I,411.00 $2,461.00 $62,066.25 $63,56I.00 $63,561.00 $64,769.00 $29.70 $25.00 $15.00 $20.00 $446.98 $400.00 $200.00 $300.00 $0.00 $13.00 $25.00 $13.00 $32.70 $50.00 $25.00 $50.00 $498.21 $500.00 $500.00 $500.00 $5,000.00 $5,500.00 $4,000.00 $5,500.00 $325.60 $200.00 $150.00 $200.00 $40,045.48 $40,000.00 $40,000.00 $40,000.00 $229.35 $225.00 $225.00 $225.00 $1,028.12 $2,000.00 $500.00 $1,000.00 $27.90 $50.00 $113.00 $50.00 $0.00 $0.00 $2,000.00 $2,000.00 $47,663.64 .$48,963.00 $47,753.00 $49,858.00 $100.00 $0.00 $0.00 $0.00 $7,669.69 $7,000.00 $7,004.00 $6,000.00 $72.00 $25.00 $40.00 $25.00 $57.09 $25.00 $25.00 $25.00 $1,018.29 $750.00 $600.00 $750.00 $42.84 $38.00 $35.00 $38.00 $797.21 $500.00 $600.00 $500.00 $21.60 $50.00 $25.00 $50.00 $2,763.44 $2,250.00 $2,000.00 $2,000.00 $873.56 $800.00 $800.00 $800.00 $13,4I5.72 011,438.00 $11,125.00 $I0,188.00 $1,591.63 $I,250.00 $800.00 $200.00 $I,688.50 $1,I00.00 $500.00 $200.00 $1,693.65 $1,000.00 $1,000.00 $200.00 $24.49 $250.00 $50.00 $100.00 $10,000.00 $10,000.00 $20,000.00 $14,000.00 $1,357.00 $0.00 $0.00 $0.00 0 $16,355.27 $I3,600.00 $22,350.00 $14,700.00 TOTAL WASTEWATER TREATMENT $139,500.88 $137,562.00 $I44,789.00 $139,515.00 n — 105— R e L a c ANNUAL BUDGET DEPARTMENT: FINANCE ACTIVITY: UTILITY BILLING & COLLECTION ACTIVITY SUMMARY ACTIVITY DESCRIPTION This activity, under the supervision of the Finance Director, is responsible for billing and collection of all water, sewer, and garbage customer accounts; and all associated recordkeeping. ACTIVITY GOALS 1. To assist customers in obtaining and terminating water, wastewater, and other related services in a timely manner. 2. To maintain the financial integrity of the water, wastewater and garbage fund through prompt and accurate billing, collection, and accounting for utility payments for services provided, and the collection of past due accounts. 3. To provide all services to the public in a courteous and prompt manner. ACTIVITY OBJECTIVES 1. Work effectively with the field personnel in an effort to provide the customer with requested information and service. 2. To continue to process service orders within the same working day. 3. To input meter readings accurately and on a timely basis so that bills are calculated correctly and are mailed on.time. 4. Monitor water pumped versus water billed. 5. Deposit cash receipts daily. 6. To mail past due reminders at least one week prior to termination of services. 7. Implement a cross reference and identification system to assist in locating delinquent customers. 8. Post all payments daily. 9. Submit accurate reports to the accounting department. 10. To communicate billing and payment procedures to the customer in knowledgable, understandable manner. ACTIVITY MEASURES: ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 1. Number of accounts (mo. aver) 4,917 4,976 5,035 2. Number of new accounts 1,161 962 1,061 3. Number of terminations 711 720 729 4. Number of transfers 283 252 267 5. Days collections were deposited daily 240/253 247/253 248/253 6. Days collections were posted daily 253/253 253/253 253/253 7. Utility bills mailed & drafted 58,493 59,230 59,967 8. Number of past due reminders mailed 7,056 77428 7,800 9. Number of months statments and/or reminders mailed as scheduled 12 12 12 10. Percentage of error free statements 97 98 99 11. Full time employees 2 2 2 - 106- 0 CITY OF STEPHENVILLE , EXPENDITURES BY CHARACTER NATER AND NASTEMATER 1985-86 1986-87 1986-87 1987-88 BILLING AND COLLECTIONS ACTUAL BUDGET PROJECTED BUDGET PERSONAL SERVICES III Salaries $37,348.62 $42,716.00 $42,716.00 $31,428.00 113 Part -tine Mayes $3,440.60 $3,467.00 $3,467.00 $0.00 121 Retirement $1,259.92 $I,713.00 $1,713.00 $1,239.00 122 Social Security $21,671.68 $3,302.00 $3,302.00 $2,332.00 123 Norker's Compensation $59.77 $38.00 $60.00 $57.00 125 Group Insurance $1,568.52 $1,932.00 $I,932.00 $1,594.00 TOTAL PERSONAL SERVICES $46,349.11 $53,168.00 $53,I90.00 $36,650.00 CONTRACTUAL SERVICES 211 Postage $6,524.56 $7,500.00 $7,800.00 $7,950.00 212 Communications 0894.09 $750.00 $900.00 $900.00 213 Printing $1,508.22 $400.00 $300.00 $300.00 215 Training and Education $768.93 $895.00 $895.00 $1,695.00 224 Insurance $698.61 $700.00 $500.00 $700.00 231 Rental $370.78 $0.00 $0.00 $0.00 251 Utilities $1,877.63 $2,000.00 $2,000.00 $0.00 252 Dues and Subscriptions $82.34 $100.00 $100.00 $100.00 253 Outside Professionals $3,854.18 $4,000.00 $4,000.00 $16,500.00 254 Special Services $27.00 $50.00 $42.00 $42.00 258 State Fees $0.00 $0.00 $25.00 $0.00 TOTAL CONTRACTUAL SERVICES $16,606.34 $16,395.00 $16,562.00 $28,I87.00 GENERAL SERVICES 314 Office Supplies $475.40 $700.00 $500.00 $500.00 317 Photo and Duplication $270.88 $160.00 $160.00 $160.00 332 Other Supplies $70.27 $100.00 $50.00 $50.00 333 Computer Supplies $1,977.76 $4,000.00 $4,000.00 $4,200.00 TOTAL GENERAL SERVICES $2,794.31 $4,960.00 $4,710.00 $4,910.00 MAINTENANCE 413 Office (Computer) Maintenance $6,576.33 $6p400.00 $6,000.00 $6,000.00 TOTAL MAINTENANCE $6,576.33 $6,400.00 $6,000.00 $6,000.00 TOTAL BILLING AND COLLECTIONS $72,326.09 $80,923.00 $80,462.00 $75,747.00 d v o - 107- CITY OF STEPHENVILLE EXPENDITURES HATER AND RASTEVATER FUND 1985-86 1986-87 1986-97 1987-88 NON -DEPARTMENTAL ACTUAL BUDGET PROJECTED BUDGET Debt Requirements $1,087,I15.99 i1,061,570.00 $1,061,570.00 $1,058,639.00 s Transfer to General Fund $0.00 $56,000.00 $56,000.00 $63,000.00-- Transfer to General Fund $0.00 $0.00 $0.00 $77,571.00 Depreciation $340,456.94 $340,000.00 $340,000.00 $350,000.00 TOTAL DATER S VW NON -DEPARTMENTAL $1,427,572.93 $1,457,570.00 $1,457,570.00 $1,549,210.00 f: e ANNUAL BUDGET DEPARTMENT: SANITARY LANDFILL ACTIVITY: SOLID WASTE LANDFILL ACTIVITY SUMMARY ACTIVITY DESCRIPTION The solid waste department is responsible for the disposal of solid wastes and brush received from residential and commercial customers located in Stephenville, Dublin and Erath County. The department is responsible for receiving permits from The State Health Department and other agencies as may be required when new cells are constructed for placement of solid wastes. Work crews are required to compact and cover the solid wastes daily. ACTIVITY GOALS 1. Work with engineers and City Council in complying with State Health Department regulations. 2. To identify alternate means of solid waste disposal. 3. IdentiFy ways to extend useable life of landfill. ACTIVITY OBJECTIVES 1. To cover the solid wastes dumped at the landfill each day with dirt as required by the State Health Dept. 2. To keep roads to the landfill cleaned up and keep landfill and adjacent property free of litter. 3. To respond to complaints as soon as possible. 4. To provide training to department personnel through seminars and schools. 5. Research more methods of operation. ACTIVITY MEASURES 1. Number of days solid waste are not covered per State Health Department rules 2. Number of complaints on operation of landfill 3. Number of hours of training credits received 4. Number of customers S. Full time landfill employees Foreman/Operator 6. Number of part time employees ACTUAL ESTIMATED PROJECTED 1985-86 1986-87 1987-88 12 9 5 15 10 10 0 0 20 13,921 131,000 13,500 1 1 1 1 1 1 2 3 4 a 1 a - 109- i CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER SANITARY LANDFILL 1985-86 ACTUAL 1986-87 BUDGET 1986-87 PROJECTED 1987-88 BUDGET PERSONAL SERVICES III Salaries $41,231.48 $4I,931.00 $41,931.00 $20,652.00 113 Part-time wages $22,344.45 $25,408.00 $I9,968.00 $26,032.00 121 Retirement $1,609.54 $1,68I.00 $1,681.00 $814.00 122 Social Security $3,071.92 $4,815.00 $4,815.00 $3,464.00 123 Worker's Compensation $1,489.98 $769.00 $769.00 $1,779.00 125 Group Insurance $I,5I7.21 $I,958.00 $1,958.00 $843.00 TOTAL PERSONAL SERVICES $7I,264.58 $76,562.00 $71,I22.00 $53,584.00 CONTRACTUAL SERVICES 211 Postage $3,000.00 $3,500.00 $3,500.00 $3,750.00 212 Communications $600.41 $600.00 $500.00 $500.00 2I3 Printing $744.23 $900.00 $700.00 $700.00 2I4 Advertising and Public Notices $34.20 $25.00 $25.00 $25.00 215 Training and Education $0.00 $0.00 $200.00 $200.00 224 Insurance $0.00 $4,000.00 $4,000.00 $4,000.00 231 Rental $3,692.50 $0.00 $0.00 $100.00 251 Utilities $837.34 $800.00 $700.00 $800.00 253 Outside Professionals $6,013.35 $2,000.00 $500.00 $2,000.00 e 254 Special Services $490.74 $500.00 $400.00 $500.00 255 Damage Claims $146.23 $0.00 $0.00 $0.00 258 State Fees $0.00 $0.00 $1,918.00 $1,918.00 s 261 Other Contractual Services $41,391.26 $2,000.00 $0.00 $65,000.00 TOTAL CONTRACTUAL SERVICES $56,950.26 $I4,325.00 $12,443.00 $79,493.00 GENERAL SERVICES 316 Nearing Apparel $221.I5 $175.00 $0.00 $I50.00 318 Small Tools $13.69 $50.00 $I75.00 $100.00 322 Signs and Markings $134.40 $250.00 $975.00 $250.00 323 Gas and Oil $6,994.17 $7,500.00 $7,000.00 $7,500.00 332 Other Supplies $783.66 $200.00 $450.00 $350.00 TOTAL GENERAL SERVICES $8,147.07 $8,I75.00 $8,600.00 $8,350.00 MAINTENANCE 41I Vehicle Maintenance $627.37 $800.00 $1,000.00 $800.00 412 Machinery $22,984.06 $500.00 $5,000.00 $51000.00 414 Other Equipment Maintenance $0.00 $100.00 $275.00 $100.00 421 Building Maintenance $56.30 $0.00 $0.00 $0.00 TOTAL MAINTENANCE $23,667.73 $1,400.00 $6,275.00 $5,900.00 DEPRECIATION $13,000.00 $15,000.00 $15,000.00 $42,000.00 TRANSFER TO GENERAL $0.00 $0.00 $0.00 $25,213.00 a TOTAL SANITARY LANDFILL $173,029.64 $115,462.00 $II3,440.00 $214,540.00 6 _�_____-�_-._--=-------- ------ - ----- e ANNUAL BUDGET DEPARTMENT: AIRPORT ACTIVITY SUMMARY ACTIVITY DESCRIPTION ACTIVITY: AIRPORT The Stephenville Municipal Airport, Clark Field, consists of one main lighted runway, VASI equipped, and one crosswind runway. Included is a nondirectional radio and unicom. Buildings include two 8-unit T-hangers, a main hangar/shop building and terminal area housing a small office and visitor's lounge. As a convenience for airport visitors the City also provides a courtesy car. Although the airport facilities are owned by the City of Stephenville, operations are contracted to C&F Aviation. Additionally a City Council appointed Airport Advisory Board, consisting of eight citizens, is established to make recommendations regarding studies, construction, improvements, and related matters. ACTIVITY GOAL To provide a business service airport to meet the needs of the flying public in the Stephenville area. ACTIVITY OBJECTIVES N/A ACTIVITY MEASURES N/A CITY OF STEPHENVILLE EXPENDITURES BY CHARACTER I985-86 I986-87 1986-87 1987-88 AIRPORT ACTUAL BUDGET PROJECTED BUDGET CONTRACTUAL SERVICES 212 Communications 224 Insurance 25I Utilities 254 Special Services TOTAL CONTRACTUAL SERVICES GENERAL SERVICES 323 Gas and Oil 332 Other Supplies TOTAL GENERAL SERVICES MAINTENANCE 411 Vehicle Maintenance 414 Other Equipment Maintenance 42I Building Maintenance 422 Airport Maintenance © TOTAL MAINTENANCE DEPRECIATION $6.06 $25.00 $25.00 $25.00 $11,000.00 $II,000.00 $7,000.00 $I1,000.00 $I,990.96 $1,800.00 $1,850.00 $1,600.00 $36.46 $0.00 $0.00 $0.00 $13,033.48 $12,825.00 $8,875.00 $I2,625.00 $156.00 $250.00 $250.00 $75.00 $585.32 $350.00 $350.00 $500.00 $741.32 $600.00 $600.00 $575.00 $I85.2I $200.00 $200.00 $100.00 $693.37 $500.00 $I,000.00 $1,000.00 $44.15 $250.00 $250.00 $1,000.00 $2,353.04 $4,000.00 $4,000.00 $41,000.00 ----------------- $3,275.77 $4,950.00 $5,450.00 $6,I00.00 $10,349.46 $I01500.00 $I0,500.00 $I0,500.00 TOTAL AIRPORT $27,400.03 $28,875.00 $25,425.00 $29,800.00 City of Stephenville 354 NORTH BELKNAP Boucher, Morgan & Young, a P.C. P.O. Box 203 Stephenville, Texas 76401 Dear Sir: STEPHENVILLE, TEXAS 76401 817-965-7887 City governments in Texas must comply with constitutional provisions, statutory law, the City Charter and public policy established by common law. In connection with your independent audit of the City of Stephenville, it should be determined that the City Council members are in compliance with policies regarding pecuniary interests in transactions of the City. A city is allowed to do business with an entity in which a council member has a substantial interest if the council member has appropriately informed the Council disclosing such interest, and if the Council member abstains from voting or actions pertaining to the interest. Requests for competitive bids must be made and processed for purchases in excess of $1,000. Additionally, the competitive bids must be submitted to the City Council for purchases of more than $1,000 if the lowest bid received is not accepted. I hereby confirm that I, as a City Council member of the City of Stephenville, am in compliance with these policies for the year ended September 30, 1987 and I am unaware of any purchases in excess of $1,000 requiring competitive bids and subsequently the Council's approval which were not submitted to the Council. Very truly yours, Bob Self / n "Home of Tarleton State University" BoucHE& MORGAN & YOUNG A Professional Corporation CERTIFIED PUBLIC ACCOUNTANTS MICHAEL E. BOUCHER, C.P.A. JAMES E. YOUNG, C.P.A. VIRGIL E. MORGAN, C.P.A. SHERILYN SVIEN, C.P.A. November 6, 1987 Bob Self 147 North Belknap Stephenville, Texas 76401 Dear City Council Member: 561 N. GRAHAM P.O. BOX 203 STEPHENVILLE, TEXAS-76401 (817) 965-7321 If you agree with the statements made in the enclosed confirmation, please sign and return one copy to Boucher, Morgan & Young, a P.C., P.O. Box*203, Stephenville, Texas 76401, in the enclosed self-addressed envelope. If you do not agree with the statements made, please explain any conflict on the back of the confirmation and return it to Boucher, Morgan & Young, a P.C. Thank you in advance for your response. Sincerely, O� F Boucher, Morgan & Young, a P.C. v SSV/rr