HomeMy WebLinkAbout1987-1988 ANNUAL PROGRAM OF SERVICESANNUAL PROGRAM OF SERVICES
OF
THE CITY OF STEPHENVILLE, TEXAS
For the Fiscal Year
October 1, 1987 thru September 30 1988
MAYOR
Larry Hammett
CITY COUNCIL
Allen Horne - Mayor Pro Tem
Maxine Dameron
James McSwain
Bob Self
CITY ADMINISTRATOR
Kurt Ackermann
Bill Brede
Joel Hillin
Ray Reynolds
Larry Tatum
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TABLE OF CONTENTS
MR
INTRODUCTION
WX Budget Message........................................1
Organizational Chart..................................6
Key Administrative Officials ..........................7
MR Estimated Ad Valorem Tax Revenues and Distribution....8
BUDGET SUMMARIES
All Funds Budget Summary, Group......................10
Budget Summary - All Funds ...........................11
RevenueSummary - Graph..............................12
Three Year Revenue Summary - All Funds...............13
Expenditure/Expense Summary - Graph..................14
Three Year Expenditure Summary -- All Funds ........... 15
General Fund New Programs List.......................16
Exterprise Funds New Programs Lists.. L�W'6�161*;�t*io"n*.0.419
18
History of Property Valuation, Levy,
Ten Year Revenues by Source ..........................20
Ten Year Expenditure by Function ........ 0............ 21
Ten Year Revenue by Source ...........................22
DEBT SERVICE FUND
General Obligation Debt Summary......................24
Requirements, All G.O. Bonds .........................25
Requirements, 1976 Water Improvements................26
Requirements, 1977 Water Improvements................27
Revenue Debt Summary.................................29
Requirements, All Revenue Bonds......................30
Requirements, 1985 Water and Wastewater Improvements.31
GENERAL FUND
Revenue Detail.......................................34
Departmental Detail
General Government Summary .........................37
City Council....................................38
City Administrator..............................40
An
City Secretary..................................42
EmergencyManagement ............................44
Finance Summary....................................47
Administration/Accounting .......................48
Purchasing......................................50
Personnel.......................................52
Tax.............................................54
Legal Service Summary..............................57
LegalCounsel...................................58
Municipal Court.................................60
Library............................................64
Parks & Recreation Summary .........................67
Recreation/Administration .......................68
Park Maintenance................................70
Cemeteries......................................72
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Fire Summary.......................................75
Administration..................................76
Prevention/Investigation ........................78
Suppression.....................................80
Emergency Medical Service .......................82
PoliceSummary.....................................85
7
Administration..................................86
Patrol..........................................88
Communications..................................90
Records and Identification ......................92
7
Criminal Investigation ..........................94
Parking Enforcement .............................96
Animal Control..................................98
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PublicWorks Summary..............................101
a
Planning/Administration .................. ......102
Inspection.....................................104
Street Maintenance.............................106
17
Street Lighting................................108
Municipal Building.............................110
Non-Departmental..................................114
WATER AND WASTEWATER FUND
Revenue Detail......................................118 r'
Departmental Detail
Water and Wastewater Summary ......................119
Water Production...............................120 �+
Water Distribution.............................122
Wastewater Collection ..........................124
Wastewater Treatment ...........................126
Billing and Collection .........................128
Non - Departmental................................130
MISCELLANEOUS FUNDS
SANITARY LANDFILL FUND
Revenue Detail....................................135
Departmental Detail...............................136
AIRPORT FUND
Revenue Detail....................................139
Departmental Detail...............................140
ORDINANCES
Appropriations Ordinance ............................143
Tax Rate Ordinance..................................144
.17
SUPPLEMENTAL
General Information.................................145
Miscellaneous Statistical Data......................146
Utility Rates.......................................147
Budget Preparation Procedures and Polices ........... 148
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BUDGET MESSAGE
FISCAL YEAR 1987/88
TO: To The Honorable Mayor and Councilmembers
FROM: Kurt J. Ackermann, City Administrator
Our City Council and Staff have spent many long hours developing
a cost effective and responsible budget program for fiscal year
1988. Due to the reformatting of this budget Department Heads
began work on the document in October 1986. We therefore have
the culmination of a full year's work which put together a team
.. effort involving the City Council, City Administrator, Department
Heads and their respective assistants.
Each Department Head began a process of identifying long range
.. goals and matching them with objectives to demonstrate what steps
would be taken to achieve their departmental and divisional
goals. In the initial effort each department identified its
various functions or divisions and assembled the financial
requirements necessary to carry out the duties of the division.
The division, identified as a program, is therefore presented as
.. a detail part of the overall department to which it belongs.
The process of assembling this detail establishes the city's
baseline budget. Department Heads, using previous fiscal year
expenditures as their framework, endeavored to carry out their
program city services to the limits available at established
funding levels. Baseline revenues are matched to these baseline
programs.
Programs which would exceed current authorizations are submitted,
in detail, by each Department Head to the City Administrator. A
prioritization process is begun which is started with the
Department Head and his staff and then reviewed by the City
Administrator who ranks the programs with other departmental
requests. This program list is then presented to the City
Council which adds its own programs and assigns final priorities
for additional funding consideration.
Once the final program list is formulated the City Council,
working with the City Administrator and Department Heads as a
team effort, determines available funding sources and how many
programs will be funded for the coming fiscal year. The upcoming
budget authorizes $289,892.00 to be spent for replacement and
additional programs.
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Highlights of the program list include $6,000.00 for an assistant
City Attorney, $60,000.00 to begin replacement of General Fund
Cash Reserves, and $&0,000.00 to apply to proposed facility
improvements. Also funded is $10,000.00 for an additional foot
bridge in the City Park and $40,000.00 to begin the first year
update of the City's Comprehensive Plan. Due to the lack of
revenue sources $839,318.00 of the General Fund program list were
not funded.
Total appropriations for all funds equal $6,218,915.00 for fiscal
year 1988 as compared to $5,192,562.00 for the year ending
September 30, 1987. This represents an increase of 19.77 percent.
It should be noted that total appropriations for fiscal year 1987
showed a decrease from the previous year of almost 5 percent.
GENERAL FUND
The General Fund appropriation equals $3,444,086.00 of which
$1,779,088.00 or 51.66 percent goes to Public Safety; $699,308.00
or 20.30 percentis appropriated to Public Works; $374,869.00 or
10.88 percent to Parks & Recreation; and the remaining
$590,821.00 or 17.15 percent is distributed to Administration,
Finance, Legal, Library, and NonDepartmental uses.
The General Fund presently has no outstanding debt which, when
compared to other cities in Texas the size of Stephenville, is
well below the average of $5.1 million according to the Texas
Municipal League.
Revenues for the General Fund are primarily obtained through two
major sources, ad valorem taxes and sales tax, which represent
$1,478,000.00 (42.91%) and $1,072,000.00 (31.13%) respectively.
The remainder of General Fund revenue is collected through
franchise fees, licenses, and permits, user fees, intergovernmen-
tal revenue, and interest on investments. Intergovernmental
Revenue has shown a severe reduction of over $109,000.00 since
fiscal year 1986 due primarily to the federal government's elimi-
nation of General Revenue Sharing. This decrease alone requires
an adjustment of $0.029/$100 valuation to the ad valorem tax rate.
WATER & WASTEWATER FUND
The second major fund is the Water and Wastewater Fund which is a
self-supporting income producing entity. No appropriations are
transferred from the General Fund for support of this activity.
The total appropriation for this enterprise fund is $2,530,489.00
of which $1,058,639.00 is for debt service; $546,741.00 for water
operations; $358,791.00 for wastewater; $75,747.00 for utility
billing; and $490,571.00 which is other non -departmental
(depreciation, franchise fee, and administrative service fee).
Revenue for support of this fund is generated primarily through
user fees charged to system customers which equals $2,317,000.00.
Remaining revenues are derived from interest on investments of
$137,000.00 (down from fy 87 by $163,000.00) and $77,400.00 from
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other revenues which are primarily service related changes. The
Water & Wastewater Fund is also presenting a beginning balance of
$772,672.00 which is the minimum balance permissable under the
+� City's current bond covenants.
On the Water & Wastewater fund program list $73,600.00 were
funded. Items include a water rate study of user fees which we
hope will provide us with a professional and objective framework
to equally and fa;.rly assign costs of services to customers on a
system demand basis. This study should be complete by December
of 1987. Also included .is $30,000.00 to contract for sewer line
cleaning which will restore to near normal the capacity of many
of the older lines.
SANITARY LANDFILL FUND
The third budget fund is for Sanitary Landfill operations. Again
this is an enterprise activity. Prior to 1982 the Sanitary
Landfill budget was included in the General Fund, however the
City Council made a policy decision calling for this activity to
be self-supporting and since that time we have established it as
an enterprise. The Stephenville Sanitary Landfill is the only
legally permitted "Landfill of its type in Erath County and is
also extensively used by citizens of the City of Dublin and the
unincorporated areas of Erath County. This fact is creating
growing problems for the City because as the use of the landfill
by non -city customers increases, the life expectancy of the opera-
tion at its present site decreases. We have instructed our
comprehensive plan consulting engineers to offer alternatives
for future solid waste disposal, as our goal is to be prepared for
the current site's eventual demise.
The Sanitary Landfill has an appropriation of $214,540.00 which
is an increase of $101,000.00 from last fiscal year. The three
�' major factors in this increase are an additional appropriation of
$27,000.00 for depreciation; $65,000.00 to construct a new cell
meeting Texas Department of Health regulations; and $25,213.00
MR transfer to General Fund for management and administrative
services.
„q On the revenue side this activity is supported from user fees and
interest on investments totaling $214,540.00. Franchise revenue
from KMN Garbage Service equals $82,000.00 while gate fees are
projected at; $114,540.00. Interest on investments should only
amount to $18, 000.00
AIRPORT FUND
The least of the enterprise funds is the Airport Fund.
Historically this activity has been included with the General
Fund, but with the acceptance of grant requirements from the
Texas Aeronautics Commission the city was mandated to operate the
airport separate from other general fund activities.
Appropriations for the Airport are $29,800.00 with revenues
equaling only $19,800.00. The remaining deficit will be sub-
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sidized entirely with ad valorem revenue.. This fiscal year the �"
City Council has asked that new rates and-.` r�veAte sources be con- j
sidered to make the Airport self-supporting. To date the Airport
Advisory Board has met with city staff on one occasion to discuss possible funding alternatives. r
Only one program activity is scheduled for fy 88. Due to the
\ need for paving repair on hanger aprons and paint striping for 7runways, $16,000.00 has been appropriated. Additionally the Texas _
Aeronautics Commission has indicated that they would hope to see
our airport upgraded. This upgrade will require approximately
1,000 feet of additional runway. The associated cost of land 1
acquisition will make this activity extremely expensive and
substantial funding sources in the form of grants-in-aid or long
term financing will need to be considered before inclusion in the l
budget.
PERSONNEL
One additional employee in the Police Department was added to the
city personnel roster bringing the total number of full-time
employees to 103. Total personnel costs for fy 88 are
$2,698,549.00 of which $21,316,543.00 is allocated for full-time
and part-time salary compensation and $382,006.00 for fringe
benefits. According to Ralph Anderson & Associates, a well-known
!
consulting firm, personnel costs in the public sector generally
average from 60 percent to 80 percent of total budget
appropriations. In our case such costs equal approximately 43
percent of appropriations. Additionally, according to the U.S.
Chamber of Commerce, employee benefits in the private sector, on
average, constitute 37.7 percent of an employer's payroll. By
comparison benefits for a Stephenville city employee add 14 per-
cent to payroll which places our fringe benefits costs well below
the average for private sector workers in the United States
(37.7%); Korea, (21%); and Japan, (16.8%).
f
With regard to salary adjustments, this year three factors were
considered in determining appropriations for compensation. First
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was a position market survey of other municipalities resembling
Stephenville in economic and population numbers, second was a
performance appraisal determination which was derived from
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employee evaluations done by Department Heads during fy 87, and
thirdly upon a cost of living factor of 5 percent which spanned a
two year period from 1985 to 1987 and was based upon data from
the U.S. Department of Labor. Based upon these factors the City
Council adopted a pay grade and step matrix and assigned each
department a specific appropriation to be distributed by
Department Heads to personnel on a performance related basis.
On the fiscal year program list items 15 thru 21 reinstate per-
sonnel training expenditures which were cut from the previous r
budget year. These cuts were made by department heads as .part
of fy 87's austerity program to reduce expenditures without loss
of services. The City Council approved these expenditures for fy
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88 to further the training, skill and professionalism of the city
employee.
�+ The personnel costs of our city compare favorably to those of
other municipal governments. The City Council has traditionally
taken the position that in terms of funded positions and costs,
quality should be placed above quanity. I think this is
reflected favorably when viewing personnel expenditures against
quality of work and dedication.
SUMMARY
The budget process itself is the most informative and educational
�., view on how municipal government works. It should be viewed as a
participatory program to be undertaken by citizens, elected offi-
cials, and staff. The format change to a "program budget" was
designed to provide a framework for planning, goal setting, team-
work, and public communication. Because of the new format it
will be difficult for the casual observer to compare fy 88 budget
to fy 87 on a line by line basis. Many line appropriations for
�+ last year may only reflect a fourth or a third of the total fy 87
appropriation, the remaining portion of the appropriation located
in other areas of the budget. The program budget consolidates
these appropriations to make programs easier to identify, assign,
and track.
In past years we have had little public interest in the budget
process. It is hoped that the "program" format will facilitate
public input and communication. Our overall goal is to serve our
friends, neighbors, and fellow citizens by providing an efficient
p•, and effective municipal government.
The future of Stephenville is its leaders. The City Council has
taken the leadership role and by all indications intends to
direct the city toward a progressive, dynamic, and proud future.
Over the last year the City Council, City Administrator and
Department Heads have worked as a team to identify, discuss, and
�+ project programs to define what the future can be. In part, this
budget helped further the process. There will be many setbacks
but Stephenville is a community of "do-ers" and its elected offi-
cials represent that "can do" attitude.
In closing let me extend my appreciation to Mayor Hammett and the
City Council, the City Department Heads and their staffs for the
many extra hours of work put into the budget process which culmi-
nates a year's worth of effort.
Respc ul submitted,
Kurt J'Ackermann
City Administrator
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KEY ADMINISTRATIVE OFFICIALS
NAME
POSITION
KURT ACKERMANN
CITY ADMINISTRATOR
CHARLENE YOUNG
FINANCE DIRECTOR
DANNY JOHNSON
PUBLIC WORKS DIRECTOR
DOUG CONNER
POLICE CHIEF
JIMMY MOONEY
FIRE CHIEF
RONNIE ISHAM
PARKS/RECREATION DIRECTOR
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JOYCE PEMBERTON
CITY SECRETARY
MARILYN ALFORD
LIBRARIAN
JOSEPH CHANDLER
CITY ATTORNEY
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LENGTH OF SERVICE
13 YEARS
9 YEARS
24 YEARS
16 YEARS
19 YEARS
21 YEARS
22 YEARS
15 YEARS
48 YEARS
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ESTIMATED AD VALOREM TAX
REVENUES AND DISTRIBUTION
1987-88
TOTAL ASSESSED VALUE 398,883,526
LESS EXEMPTIONS
OVER 65............ 10,834,998
DISABLED VERTERANS.... 242,839
NET TAXABLE VALUE 387,805,689
RATE PER $100 .393
1987-88 TAX LEVY 1,524,076
ESTIMATED PERCENT OF COLLECTIONS 97%
ESTIMATED CURRENT TAX COLLECTIONS 1,478,000
SUMMARY OF TAX COLLECTIONS
CURRENT TAXES 11478,000
DELINQUENT TAXES 501,000
PENALTY & INTEREST 253000
TOTAL 1,553,000
PROPOSED DISTRIBUTION
FUND TAX RATE PERCENT OF ESTIMATED
TOTAL COLLECTIONS
GENERAL .393 PER $100 100% 11,478,000
DEBT SERVICE .000 PER $100 0 0
TOTAL .393 PER $100 100% 1,478,000
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BUDGET SUMMARY
ALL
FUNDS
1987-1988
FISCAL YEAR
Vater &
Sanitary
General Vastewater
Landfill
Airport
Total
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Fund
Fund
Fund
Fund
ESTIIATED REVENUES
Beginning Bank Balance
400,000
772,672
150,000
0
1,322,672
Property Taxes
11478,000
0
0
0
1,478,000
City Sales Tax
1,0721000
0
0
0
11072,000
Other Tax
43,500
0
0
0
43,500
Gross Receipts Tax
411,500
0
0
0
411,500
License & Permits
30,395
0
0
0
30,395
Fines & Forfeitures
88,900
0
0
0
88,900
Service Charges
163,725
0
114,540
19,200
297,465
Intergovernmental Revenue
61,800
0
0
0
61,800
Interest on Investments
30,000
137,500
18,000
600
186,100
Vater User Charges
0
11718,000
0
0
1,118,000
Vastewater User Charges
0
600,000
0
0
600,000
Franchise Revenue
0
0
82,000
0
82,000
Other Revenue
117,784
770400
0
101000
265,184
-- -- -- - ---
-- -w -- ----
-- -- ------
----------
----------
TOTAL REVENUE AVAILABLE FOR USE
3,957,604
31305,572
364,540
29,800
71657,516
w w w w w- ww
w w w w w w w w- w �•����
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ESTIMATED EXPENDITURES/EXPENSE
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Salaries
11953,887
315,972
46,684
0
2,316,543
Fringe Benefits
315,654
59,452
61900
0
382,006
Operations
945,665
605,855
93,743
19,300
11664,563
Capital Outlay
131,380
0
0
0
131,380
Depreciation
0
350,000
42,000
10,500
402,500
Bond Payments
0
1,058,639
0
0
11058,639
Other
971500
140,571
25,213
0
263,284
---- -- ----
- - -- ------
----------
----------
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TOTAL APPROPRIATIONS
3,444,086
21530,489
214,540
29,800
61218,915
Ending Bank Balance
513,518
775,083
150,000
0
19438,601
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E E S U M k/l A F-l"Y"
ITIRME "fEAR COMPARISON
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REVENUE SUMMARY
THREE YEAR COMPARISON
go ALL FUNDS
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FUND: GENERAL
BEGINNING BALANCE
+'■►
Property Taxes
City Sales Tax
Other Taxes
Gross Receipts Tax
license & Permits
Fines & Forfeitures
Service Charges
Intereave Revep�u�
Interst on Investments
Other
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Sub -Total
FUND: VATER & VASTEVATER
BEGINNING BALANCE
Vater User Charges
Vastewater User Charges
Interst on Investments
Other
Sub -Total
FUND: SANITARY LANDFILL
BEGINNING BALANCE
Franchise Revenue
Landfill Gate Charges
Interest on Investments
Sub -Total
FUND: AIRPORT
BEGINN B AJLM
Airport Revenue
Interest on Investments
Transfer from General Fund
Sub -Total
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GRAND TOTAL REVENUE AND
BEGINNING BALANCES
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1985-86 1986-87 1986-87 1987-88
Actual Budget Projected Budget .
5 71 JU 19" 129,172 4QQJ,p.Q
914,278 11016,000 11031,000 11478,000
949,235
940,000
110150000
1,072,000
49,188
33,000
43,500
43,500
375,091
442,000
402,732
411,500
3.9 130
32,69_0
831565
83,500
88,900
880900
151,523
171,125
162,975
163,725
111J.
81,.800
63�53b_
61840
25,118
5_5_1%0
30_ 000
30,OOO
6,006
4,400
208,750
177,784
3,342,142 3,5091515 31513,260 31951,604
165,675
7000000
709,570
712,672
1,249,870
11590,000
11590,000
11718,000
415,649
495,000
470,000
600,000
4 2 522
3000,000
300.000
137.50
55,852
73,800
77,400
77,400
1,959,568 3,158,800 31146,970 3,3059572
23L,931
265,000
247,422
150,000
82,058
81,000
829000
82,000
82,831
76,000
85,000
114,540
20,168
18,000
18,000
18,000
----------
416,988
----------
440,000
-r--rr----
432,422
----------
364,540
15�882
15,000
12 d63
0
13,546
13,500
13,500
19,200
646
600
600
600
0
0
0
10,000
------ r- r-
30,074
---- -- ---r
29,100
---- -- --- -
26,863
---- - -----
29,800
61149,372 7,137,415 7,119,515 71651,516
sssssss.as s.ssssas==-===ssssas-ssssss=sa
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19 86 — W 1987— 85
L A t I C 4 -1 L. L. A i F? r.; in R-r
rim
EXPENDITURE/EXPENSE SUMMARY
THREE YEAR COMPARISON
ALL FUNDS
General Fund
General Government
Finance
Legal Services
Library
Parks and Recreation
0'
Fire and Emergency Medical
Police
Public Yorks
�+
Non -Departmental
Sub -Total
Water and Wastewater Fund
Water
Wastewater
Billing and Collections
Bond Payments
Non -Departmental
Sub -Total
Sanitary Landfill Fund
Airport Fund
�+
TOTAL APPROPRIATIONS
BALANCE FORWARD
GRAND TOTAL APPROPRIATIONS
AND BALANCE FORWARD
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1985-86 1986-81 1986-87 1987-88
Actual Budget Projected Budget
79,501
_ 8001866 _
78�,.
145, 471
119,818
139,111 __ ___
.120,113
197, 855
84,129
68- ,105
6b�095
73,622
69,645
74,148
74,134
76,373
339,925
315 ,76,�., _ 3141-251
374,869
4�6, 477
5891684 _ __.__U7
,"96
712,530
915,394
882,65Z
__�1$.248
11066,558
648,994
581,823_ _
566,484
699,308
31,998
360100
35,100
97,500
2,936,481 2,768.256 2.709,171 39444,086
522,269 561,512 48LJ55 546,741
285,713 347,579 ___12 Wn 358,791
12,326 80,923_801462 75,747
1,087,116 11061,570 1,0611570 11058,639
340,457 396,000 396,000 490,571
----------------------------------------
21307,881 2 4�,47 584 ,.w 7,344a�5,0 2,530,489
113,030 115 46___113L440 214,540
27,400 28 875 _ _ 25,425 29,800
------------------------- ----- ----------
5,444,792 5,360,177 5,192,562 61218,915
11304,580 11777,238 1,926,953 1,438,601
6,749,372 71137,415 7,119,515 71657,516
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CITY OF STEPHENVILLE
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GENERAL FUND NEW PROGRAMS LIST
OVERALL
ACTIVITY DESCRIPTION
CAPITAL OR SUPPLEMENT REQUEST
ACCUMULATED
RANKING
--------------------------------------------------------------------------------------------
DESCRIPTION
AMOUNT
TOTAL
^„
1
FIRE SUPPRESSION
FIREFIGHTER CERTIFICATION FEE
850
850
2
LEGAL COUNSEL
ASSISTANT CITY ATTORNEY
6,000
6,850
3
PARK MAINTENANCE
MAINTAIN C. GRAVES BLD.
2,000
8,850
4
AIRPORT FUND
CASH TRANSFER
10,000
18,850
5
CASH BALANCE
INCREASE FUND BALANCE
60,000
.78,850
&
DEBT SERVICE
FACILITIES IMPROVEMENT (BLDGS)
60,000
138,850
7
PUBLIC WORKS PLANNING
COMPREHENSIVE PLAN UPDATE
40,000
118,850
8
POLICE PATROL
2 PATROL CARS
24,000
202,850
9
PARK MAINTENANCE
BOSQUE RIVER BRIDGE
- 10,000
212,850
10
POLICE PATROL
PATROL OFFICER (8 MONTHS)
13,845
226,695
11
STREET MAINTENANCE
WHEEL LOADER (LEASE -PURCHASE)
20,400
247,095
12
CEMETERY
PICK-UP TRUCK
-11,000
258,095
A
13
PARKS MAINTENANCE
PICK-UP TRUCK
- 11,000
269,095
14
CITY SECRETARY
VORD PROCESSOR & PRINTER
7,600
276,695
15
POLICE - COMBINED
TRAINING & EDUCATION
4,410
281,105
16
FIRE & EMS - COMBINED
TRAINING & EDUCATION
1,787
282,B92
11
CITY SECRETARY
TRAINING 6 EDUCATION
1,400
264,292
18
STREET MAINTENANCE
TRAINING & EDUCATION
1,900
286,192
19
FINANCE - COMBINED
TRAINING & EDUCATION
1,300
287,492
Ohm
20
PARKS & RECR. - COMBINED
TRAINING & EDUCATION
2,000
289,492
21
LIBRARY
TRAINING & EDUCATION
400
289J92
==_=======_=====ITEMS BELOW THIS LINE
WERE NOT
22
POLICE PATROL
1 PATROL CAR
12,000
301,892
23
EMERGENCY MANAGEMENT
2 YARNING SIRENS
28,511
330,403
14
CEMETERY
4 LAWNMOYERS
700
331,103
15
STREET MAINTENANCE
CHIP SPREADER
5,000
336,103
26
FIRE SUPPRESSION
BUNKER GEAR
900
337,003
27
RECREATION
TRUCK CHASSIS - USED
3,000
340,003
28
FIRE & EMS - COMBINED
BOOKS 6 EDUCATIONAL IfATERIAL
300
290,192
r
29
POLICE ADMINISTRATION
DUES & SUBSCRIPTIONS
250
290,442
30
POLICE CID
RADIO FREQUENCY SCRAMBLERS
9,450
299,892
31
POLICE COMMUNICATIONS
RADIO FREQUENCY SCRAMBLERS
1,900
301,792
r
32
POLICE ADMINISTRATION
RADIO FREQUENCY SCRAMBLERS
1,900
303,692
33
POLICE PATROL
DRAG SLED
850
304,542
34
STREET MAINTENANCE
CONTRACT PAVING AND MATERIALS
50,000
354,542
35
POLICE RECORDS
COMPUTER TERMINAL & BOARD
3,370
357,912
36
POLICE CID
COMPUTER PRINTER
2,295
360,201
37
POLICE PATROL
MAINTENANCE FOR RADIOS & RADAR
2,555
362,762
38
FIRE & EMS - COMBINED
5 RADIO PAGERS & CHARGERS
1,750
364,512
39
POLICE PATROL
15 RIOT BATONS & TRAINING
1,425
365,937
40
POLICE CID
3 SHOTGUNS
720
366,657
41
POLICE PATROL
1 PATROL UNIT, EQUIPPED
21,175
381,832
i.
42
FIRE & EMS - COMBINED
JAWS OF LIFE RESCUE TOOL
6,000
393,832
�43
STREET MAINTENANCE
HARBIN DR. EXTENSION
1100,000
493,832
44
PARK MAINTENANCE
CONCRETE FLOOR FOR EQUIP. BLO.
2,000
495,832
45
PARK MAINTENANCE
PRIVACY FENCE - EQUIP. BID.
3,000
498,832
46
CEMETERY
TRAILER - DUMP STYLE
3,500
502,332
47
MUNICIPAL BUILDING
TERMITE CONTROL
1,500
503,832
48
STREET MAINTENANCE
WEED CONTROL
3,000
506,832
?"
49
STREET MAINTENANCE
PAINT STRIPING MACHINE
8,000
514,832
-16-
�.
om
CITY OF STEPHENVILLE
GENERAL FUND NEV PROGRAMS LIST
OVERALL
ACTIVITY DESCRIPTION
CAPITAL OR SUPPLEMENT REQUEST
ACCUMULATED
RANKING
DESCRIPTION
AMOUNT
TOTAL
---------------------------------------------------------------------------------------------
50
PUBLIC VORKS PLANNING
AERIAL PHOTOGRAPHY
21000
516,832
51
PUBLIC VORKS INSPECTIONS
PAGER
400
517,232
52
FIRE & EMS - COMBINED
VCR & CAMERA
11700
518,932
53
PERSONNEL
COMPUTER PRINTER
11751
5209683
men
54
STREET MAINTENANCE
FLAT-BED TRAILER
850
521,533
55
STREET MAINTENANCE
PICK-UP TRUCK
10,800
532,333
56
LIBRARY
SHELVING
11000
533,333
57
MUNICIPAL COURT
FILING CABINET
400
533,733
58
POLICE PATROL
RADIO FREQUENCY SCRAMBLERS
13,350
547,083
59
STREET MAINTENANCE
CONTRACT BRUSH TRIMMING
10,000
557,083
60
STREET MAINTENANCE
RADIO & PAGER
21000
559,083
61
POLICE RECORDS
PAPER SHREDDER
11720
560,803
62
CEMETERY
BLOVER
400
561,203
63
PARK MAINTENANCE
20 PICNIC TABLES
31500
564,703
�v
64
FIRE SUPPRESSION
AIR COMPRESSOR MAINTENANCE
150
564,853
65
FIRE PREVENTION
PORTABLE RADIO - FIRE MARSHAL
11400
566,253
66
PUBLIC VORKS INSPECTIONS
MOBILE RADIO
850
567,103
67
PARKS MAINTENANCE
FENCE FOR OPTIMIST'S FIELD
2,500
569,603
am
68
LIBRARY
INCREASE HOURS OPEN TO 40
10,046
579,649
69
PUBLIC VORKS PLANNING
COMPUTER & SOFTVARE
10,000
589,649
70
FIRE & EMS - COMBINED
COMPUTER & SOFTVARE
10,000
599,649
71
FIRE SUPPRESSION
PORTABLE GENERATOR
11200
600,649
72
POLICE CID
FURNITURE FOR CRIME ANALYSIS
570
601,419
73
POLICE COMMUNICATIONS
NOTARY BONDS FOR DISPATCHERS
320
6019739
P.,
74
POLICE PATROL
OFFICE SUPPLIES
70
601,809
75
CITY ADMINISTRATION
LOGINS SOFTVARE
31000
604,809
76
CEMETERY
HAND-HELD RADIO
400
605,209
77
FIRE SUPPRESSION
FENCE AT TRAINING FIELD
2,000
607,209
78
POLICE PATROL
EMPLOYEES - 2 PATROLMEN
42,786
649,995
79
POLICE RECORDS
EMPLOYEE - OFFICE MANAGER
17,359
667,354
80
STREET MAINTENANCE
EMPLOYEE - MAINTENANCE TECH I
13,556
680,910
�►
81
POLICE RECORDS
EMPLOYEE - RECORDS CLERK
14,286
695,196
82
RECREATION
VATERING SYSTEM FOR BALLFIELDS
71000
702,196
83
STREET MAINTENANCE
PART-TIME VAGES
8,400
710,596
84
COMBINED
lTMRS UPDATE OF BENEFITS
8,614
719,210
85
STREET MAINTENANCE
PRAIRIE VIND DRAINAGE PROJECT
45,000
764,210
86
STREET MAINTENANCE
LOCKHART RD. DRIIGAGE PROJECT
35,000
799,210
87
STREET MAINTENANCE
' DENMAN ST. BRIDGE
30,QO
829,210
88
STREET MAINTENANCE
VIDEN NARY ST.
300,000
11129,210
,� -17-
CITY OF STEPHENVILLE
ENTERPRISE FUNDS REV PROGRAMS LIST
OVERALL ACTIVITY DESCRIPTION CAPITAL OR SUPPLEMENT REQUEST ACCUMULATED
RANKING DESCRIPTION AMOUNT TOTAL
VATER AND VASTEVATER FUND
1
VATER B VV BILLING
RATE STUDY
12,500
12,500
2
RATER DISTRIBUTION
FACILITY MAINTENANFE
15,000
27,500
3
VASTEVATER COLLECTION
CONTRACTED LINE CLEANING
30,000
57,500
4
VASTEVATER TREATMENT
PORTABLE VV SAMPLER
5,300
62,800 �.
5
VASTEVATER TREATMENT
PICK-UP TRUCK
10,800
73,600
===============ITEMS
BELOV THIS
LINE VERE NOT
6
VATER DISTRIBUTION
RADIO INSTALLATION
500
14,100
7
VASTEVATER TREATMENT
STORAGE BUILDING
10,000
84,100
8
VATER DISTRIBUTION
PIPE CUTTERS,
2,000
86,100
9
VASTEVATER TREATMENT
PORTABLE AIR COMPRESSOR
500
86,600
ON
AIRPORT FUND
===============ITEMS BELOV THIS LINE VERE NOT
1 AIRPORT PAVING AND STRIPING 16,000 16,000
SANITARY LANDFILL FUND
1 LANDFILL CELL CONSTRUCTION 65,000 65,000
===============ITEMS BELOV THIS LINE VERE NOT
2 LANDFILL PICK-UP TRUCK 10,800 75,800
3 LANDFILL VEIGHING EQUIPMENT 20,000 95,600
r�
■k
m
HISTORY OF PROPERTY VALUATION,
LEVY, AND COLLECTION
TAX FISCAL TOTAL ASSESSED
""
YEAR
YEAR
VALUE
1978
78-79
$85,766,307
1979
79-80
$98,901,697
1980
80-81
$110,955,934
m
1981
81-82
$134,020,397
an
1982
82-83
t303,454,636
1983
83-84
$306,324,293
1984
84-85
$303,051,441
1985
85-86
$302,790,631
1986
86-87
$374,951,312
..
1987
87-88
$398,883,529
m
RATE
TAX LEVY
PERCENT
COLLECTIONS
$0.53
$454,271
99.99%
$0.52
$514,290
99.99%
$0.51
$565,878
99.99%,
$0.51
$642,892
99.98%
$0.256
$700,275
99.99%
$0.269
$742,690
99.98%
$0.269
$784,379
99.98%
$0.2916
$828,108
99.93%
$0.294
$1,069,269
99.93%
$0.393
$1,524,076
.00%
-19-
r
p po� App at
•-1 r•1 N N N N N N N r
q7
yG ul O� N fop 01 a0 D\ N � N
W pp� �p� tM•1 O �^i1 O f•�'1 aN0 � yn -
W W M ti 00 n omo
N
5 Qpg Np 3
� 1 zOp � n OD F� 2
w WW
ro
N t�+l L JAI �1
•>4 pp Epp ��pp �y �p •spy
{1pbo N1 00Vp0� �O tyyM'��1 n fpO� t+�1 tN+1 n �Y' ••t�C�Cy ,�-7� -
4-4
V 1�I C
7yp) � � f•'1 � � � � fM�1 � �^pp N W W
N LV 'jya
N
•N .-1
W L ^ O ^ 00 a' M
U� N •N ; n N A �Y V1
.a yr O o ^
�w
H wH
yG
M NN rl .d M QOp� 1� N M
yI n Vl O� v � f'•1 v N N n C7 L !.1
co
C! M N O 00 cO '-I oMp 1W� W uu LU
i� O a^0 CN O' %n O0 N �uu W W
H V} � '-I '•I ••1 '•I N N C W W ^
rl H H
•-d _ �y ��pp y v v v mft
n � n ® 00 OND aM0 OD W 00 io` L
S .Z�
a
..i
—20—
n
-IZ-
n ��p. �p�Fr r .. prp• .• �FV+
W N r
• vvv
NNpOVItI"+
r'1 O O 0� � V Y y N rJ1 t0
i OD
E;% �G t5 p. Ln M—
rt
f6 ^ W VI 4., m r
•� rt K� N V vOS�r"Gi `� A'
�+ `O� V V W %C Y LA N O� v Y
• '� a M. �lv N v� oo .iVi �, �i "
49 1 a �
WN �•wWWWWNN Ptr? h !-� V V %G W
a N N
%C 1�D
� u
r+
a
Q%0OONOlOJ1 V•
�� NtONWrN
VOO, �• v
�� .�rr�+G �•ivo.
vODI�°�+.2KvlVvvvlN
j.r pp YN Y1� W Y N rOv «-•
11 V W VIA --4
fD � aaoo
O}N` � 00 r V-v V %cV
GOO
-4M .41
£��WpA10 el �ao�pp
LVAI
a�
4�sL
trrd:
blri
t�
bg
r
-rca
rr
IV
VIVINV W W W
fD
w NNNNNNI-'�-'f-'«r
v v Y v v Y v Y v v
H
O VI
{WW7 +
0 1�
M
C
%4
00
IW
O, W
t= P"
No
Iw
TAX REVENUES BY SOURCE
YEAR
PROPERTY
FRANCHISE
SALES
OTHER
TOTAL ^
ENDED
TAXES
TAXES
TAX
TAXES
TAXES
1977
345,819
101,608
336,836
21,088
805,351
1978
357,640
130,786
402,757
22,104
913,287
1979
461,271
153,743
464,334
2S,312
1,104,660
1980
494,208
15S,304
503,080
31,113
1,183,705
1981
548,359
193,441
602,096
35,988
1,379,884
1982
624,306
221,360
705,128
23,595
1,574,389
1983
679,459
258,972
679,409
33,587
1,651,427
1984
766,718
283,699
790,176
42,669
1,883,262
1985
794,497
348,674
946,090
40,932
2,130,193 _
1986
914,278
373,978
949,235
50,307
2,287,798
-22-
DEBT SERVICE FUND
Debt Service Funds are used to account for payment of
principal and interest on City of Stephenville's general
obligation bonds.
-23-
n
CURRENT YEAR REQUIREMENTS
GENERAL OBLIGATION DEBT SUMMARY
FOR 1987-88
PRINCIPAL
INTEREST
ISSUED PURPOSE OUTSTANDING
REQUIREMENTS
REQUIREMENTS
TOTAL
-----------------------------------------------------------------------------------------
197b Water Improvements $175,000.00
$15,000.00
$7,218.75
$22,218.75
1977 dater Improvements 540,000.00
-----------
110,000.00
-----------
29,100.00
-----------
139,100.00
------------
TOTALS $715,000.00
-----------
$125,000.00
-----------
$36,318.15
-----------
$161,318.75
-----------
k
P"
-24-
MR
DEBT SERVICE
SCHEDULE
OF REQUIREMENTS
GENERAL OBLIGATION
BONDS
ALL
ISSUES
FISCAL
PRINCIPAL
INTEREST
TOTAL
YEAR
REQUIREMENTS
REQUIREMENTS
REQUIREMENTS
1987-88
$
125,000.00
$
36,318.75
$
161,318.75
�+
1988-89
$
135,000.00
$
28,800.00
$
163,800.00
1989-90
$
145,000.00
$
20p681.2S
$
165,681.25
1990-91
$
150,000.00
$
12,262.50
$
162,262.50
1991-92
$
70t000.00
$
6,037.50
$
76,037.50
ow
1992-93
$
20t000.00
$
3,712.50
$
23,712.50
,..,
1993-94
$
20,000.00
$
2,887.50
$
22,887.50
1994-95
$
25,000.00
$
2,062.50
$
27,062.50
1995-96
$
25,000.00
$
1,031.25
$
26,031.25
TOTALS
$
715,000.00
$
113,793.75
$
828,793.75
am
am
mm
ow
am
fan
No
—25—
MATURITY
1-10-88
7-10-88
1-10-89
7-10-89
1-10-90
7-10-90
1-10-91
7-10-91
1-10-92
7-10-92
1-10-93
7-10-93
1-10-94
7-10-94
1-10-95
7-10-95
1-10-96
7-10-96
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
GENERAL OBLIGATION BONDS
1976 WATER IMPROVEMENT BONDS
PRINCIPAL
REQUIREMENTS
$
15,000.00
15,000.00
15,000.00
20,000.00
20t000.00
20,000.00
20,000.00
25,000.00
25,000.00
$ 175,000.00
INTEREST
REQUIREMENTS
$ 3,609.38
3,609.37
3,300.00
3,300.00
2,990.63
2,990.62
2,681.25
2,681.25
2,268.75
2,268.75
1,856.25
1,856.25
1,443.75
1,443.75
1,031.25
1,031.25
51S.63
515.62
$ 39,393.75
TOTAL
REQUIREMENTS
$ 3,609.38
18,609.37
3,300.00
18,300.00
2,990.63
17,990.62
2,681.25
22,681.25
2,268.75
22,268.75
1,856.25
21,856.25
1,443.75
21,443.75
1,031.25
26,031.25
515.63
25,515.62
$ 214,393.75
-26-
oft
w
am
m"
am
ow
MR
f"
p"
P"
f"
am
w
am
am
w
an
DEBT SERVICE
SCHEDULE
OF REQUIREMENTS
GENERAL
OBLIGATION BONDS
1977 WATER
IMPROVEMENT BONDS
PRINCIPAL
INTEREST
TOTAL
MATURITY
REQUIREMENTS
REQUIREMENTS REQUIREMENTS
2-1-88
$ 110,000.00 $
16,200.00 $
126,200.00
8-1-88
12,900.00
12,900.00
2-1-89
120,000.00
12,900.00
132,900.00
8-1-89
9,300.00
9,300.00
2-1-90
13010000.00
9,300.00
139,000.00
8-1-90
Sv400.00
59400.00
2-1-91
130,000.00
5,400.00
135,400,00
8-1-91
1,500.00
1,500.00
2-1-92
50.000.00
12500.00
51,500.00
$ 540,000.00 $
74,400.00 $
614,400.00
OR —27—
REVENUE BOND DEBT SERVICE FUND
Revenue Bonds Whose principal and interest are payable
exclusively from earnings of the City of Stephenville's
Utility Fund.
-28-
MR
mm
CURRENT YEAR REQUIREMENTS
REVENUE DEBT SUMMARY
FOR 1987-88
MR
PRINCIPAL INTEREST
�+ ISSUED PURPOSE OUTSTANDING REQUIREMENTS REQUIREMENTS TOTAL
-----------------------------------------------------------------------------------------
1985 Water and Wastewater
,� Iiaprove�ents $7,950,000.00 $165,000.00 $730,863.00 $895,863.00
----------------------------------------------
TOTALS $79950,000.00 $165,000.00 $730,863.00 $895,863.00
pm
m,
—29—
FISCAL
YEAR
1987-88
1988-89
1989-90
1990-91
1991-92
1992-93
1993-94
1994-95
1995-96
1996-97
1997-98
1998-99
1999-00
2000-01
2001-02
2002-03
2003-04
2004-05
20OS-06
TOTALS
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
REVENUE BONDS
ALL ISSUES
PRINCIPAL
REQUIREMENTS
$ 17S,000.00
$ 190,000.00
$ 200,000.00
$ 220t000.00
$ 235,000.00
$ 255,000.00
$ 280,000.00
$ 300t000.00
$ 330t000.00
$ 360,000.00
$ 395,000.00
$ 430,000.00
$ 470t000.00
$ 515,000.00
$ 565,000.00
$ 620,000.00
$ 680,000.00
$ 745,000.00
$ 820,000.00
$7_,7852000.00
INTEREST
REQUIREMENTS
$ 723,437.00
$ 710,750.00
$ 696,025.00
$ 680pO25.00
$ 662,095.00
$ 642,590.00
$ 620,915.00
$ 596,415.00
$ 569,415.00
$ 539p385.00
$ 506,265.00
$ 469,135.00
$ 428,285.00
$ 383,400.00
$ 333,960.00
$ 279,438.00
$ 219,297.00
$ 152,998.00
$ 80,360.00
$9,294,190.00
TOTAL
REQUIREMENTS
$
898,437.00
$
900,750.00
$
896,025.00
$
900rO2S.00
$
897,095.00
$
897,590.00
$
900,915.00
$
896,415.00
$
899,415.00
$
899,385.00
$
901,265.00
$
899,135.00
$
898,285.00
$
898,400.00
$
898,960.00
$
899,438.00
$
899#297.00
$
897,998.00
$
900,360.00
$17,079,190.00
-30-
I"
DEBT SERVICE
SCHEDULE OF REQUIREMENTS
1985 WATER AND
WASTEWATERNDIMPROVEMENT
BONDS
PRINCIPAL
INTEREST
TOTAL
MATURITY
REQUIREMENTS
REQUIREMENTS
REQUIREMENTS
12-1-87
$
$ 3617718.75
$ 361,718.75
6-1-88
175,000.00
361,718.75
536,718.75
12-1-88
355,375.00
355,375.00
6�1-89
190,000.00
3S5,375.00
545,375.00
12-1-89
348,012.50
348012.50
6-1-90
200,000.00
348,012.50
548:012.50
12-1--90
340r012.50
340 , 012 . SO
6-1-91
220v000.00
340,012.S0
560,012.50
12-1-91
331,047.50
331,047.50
6-1-92
235,000.00
331,047.50
566,047.50
12-1-92
321,295.00
321,295.00
6-1-93
2SS,000.00
321,295.00
S76,295.00
„q
12-1-93
310,457.50
310457.50
6--1-94
280v000.00
310,457.50
590:457.50
12-1-94
298,207.50
298,207.50
6-1-9S
300t000.00
298,207.50
598,207.50
12-1-95
284,707.50
284,707.50
6-1-96
330,000.00
284,707.50
614,707.50
12-1-96
269692.50
269,692.50
6-1-97
360p000.00
269:692.50
629,692.50
12-1-97
253132.50
253,132.50
6-1-98
395.000.00
253:132.50
648,132.50
12-1-98
234,567.50
234,S67.50
6-1-99
430t000.00
234,567.50
664,567.50
12-1-99
214,142.50
214,142.50
6-1-00
470p000.00
214,142.50
684,142.50
12-1-00
191,700.00
191,700.00
6-1-01
515,000.00
191,700.00
706,700.00
12-1-01
166980.00
166,980.00
6-1-02
565,000.00
166:980.00
731,980.00
12-1-02
139,718.75
139 718.75
6-1-03
620,000.00
139,718.75
759;718.75
12-1-03
109,648.75
109,648.75
6-1-04
680,000.00
109,648.7S
789,648.75
12-1-04
76,498.75
76,498.75
6-1-05
745,000.00
76,498.75
821,498.75
12-1-05
40,180.00
40,180.00
6-1-06
820,000.00
40,180.00
860,180.00
TOTALS
$7,785,000.00
$9,2942190.00
$17,079,190.00
MR
-31-
GENERAL FUND
The General Fund is used to account for all revenues and
., expenditures not accounted for in other funds and relating to
general operations of the City of Stephenville.
m
�1
.A
-33-
OWN
CITY OF STEPHENVILLE
..
GENERAL FUND REVENUE DETAIL
1987-88
1985-86
1986-87
1986-87
GENERAL
FUND
ACTUAL
BUDGET
PROJECTED
BUDGET
$400,000.00
/,m
BEGINNING BALANCE
$577,793.00
$650,000.00
$429,672.00
TAXES
1001
Property Taxes
$914,277.91
$1,016,000.00
$1,037,000.00
$1,478,000.00
1003
Penalty and Interest
$30,833.62
$21,000.00
$25,000.00
$25,000.00
on
1010
City Sales Tax
$949,235.17
$940,000.00
$1,015,000.00
$1,072,000.00
1010
Bank Franchise Tax
$16,354.36
$12,000.00
$18,500.00
$18,500.00
1030
Mixed Drinks
$19,473.10
$20,000.00
$18,500.00
$18,500.00
Sub-total
-------- ---------------------------------------------------
$1,932,174.16
$2,009,000.00
$2,114,000.00
$2,612,000.00
GROSS RECEIPTS TAX
1041
United Telephone
$25,555.14
$26,000.00
$25,872.67
$26,000.00
1042
Texas Electric
$266,862.95
$275,000.00
$241,337.84
$242,000.00
1043
Lone Star Gas
$33,939.25
$34,000.00
$28,047.11
$29,000.00
1044
Northland Cable TV
$29,266.55
$31,000.00
$32,973.92
$33,000.00 ti
1045
City Vater and Vastewater
$0.00
$56,000.00
$56,000.00
Emx
---- -------------------------------------------------------
Sub-total
$355,623.89
$422,000.00
$384,231.54
$393,000.00
LICENSE AND PERMITS
1101
Parking Meters
$1,884.39
$0.00
$0.00
$0.00
1102
Animal Shelter Fees
$659.00
$800.00
$800.00
$800.00
1104
Solicitors and Garage Sales
$1,446.25
$1,700.00
$1,700.00
$1,700.00
1110
Taxi and Pool Hall License
$218.75
$425.00
$500.00
$500.00
1120
Building and Zoning Permits
$27,193.65
$22,000.00
$22,000.00
$22,000.00
1122
P&Z and BOA Applications
$3,600.00
$3,700.00
$2,000.00
$1,500.00
1123
Subdivision Filings
$257.50
$0.00
$300.00
$0.00
1114
Electric License and Permits
$2,170.85
$2,510.00
$2,500.00
$2,500.00
1126
Mobile Home Park License
$835.00
$595.00
$595.00
$595.00
1117
Plumbing Permits
$864.40
------- ----------------------------------------------------
$900.00
$800.00
$800.00
NOR
Sub-total
$39,129.79
$32,690.00
$31,195.00
$30,395.00
..
FINES AND FORFEITURES
1101
Municipal Court Fines
$76,932.30
$75,000.00
$87,000.00
$87,000.00
1220
Parting Fines
$6,632.25
$8,500.00
$1,900.00
$1,900.00
•0
Sub-total
-------- ---------------------------------------------------
$83,564.55
$83,500.00
$88,900.00
$88,900.00
INTERGOVERNMENTAL
NO
1301
County -Fire and Ambulance
$45,215.00
$60,000.00
$60,000.00
$60,000.00
1303
County -Library
$1,800.00
$1,800.00
$1,800.00
$1,800.00
13SO
Federal -Revenue Sharing
$124,193.64
$20,000.00
$1,736.00
$0.00
MEN
Sub-total
---- -------------------------------------------------------
$171,208.64
$81,800.00
$63,536.00
$61,800.00
-34-
..
M
GENERAL FUND
SERVICE CHARGES
1400 Tax Certificates
1401 Railroad Firefighting
1403 Ambulance Calls
1405 Library Miscellaneous
1410 Swimming Pool
1411 Park Facilities Rental
1412 Camper Site Rental
1413 Recreation Program Activities
1414 Recreation Leagues
1415 Recreation Tournaments
1416 Park Special Events
1417 Park Miscellaneous
1420 Sale of Cemetery Lots
1421 Cemetery Miscellaneous
1415 Accident Reports
_ 1435 Leases
Sub —total
OTHER
1501 Interest on Investments
1510 Sale of City Equipment
1515 Sale of City Land
m.r 1541 Miscellaneous
1590 Administrative Fees
Sub —total
GENERAL FUND REVENUE
AND BEGINNING BALANCE
m.
CITY OF STEPHENVILLE
GENERAL FOND REVENUE DETAIL
1985-86 1986-87 1986-87 1987-88
ACTUAL BUDGET PROJECTED BUDGET
$232.00
$500.00
$70,269.96
$482.16
$9,774.56
$1,000.00
$2,626.00
$9,925.56
$27,704.00
$3,010.00
$1,380.00
$3,516.81
$14,450.00
$325.00
$1,047.00
$2,060.00
$0.00
$3,000.00
$80,000.00
$650.00
$12,000.00
$1,500.00
$3,000.00
$10,000.00
$31,000.00
$3,000.00
$1,500.00
$3,000.00
$20,000.00
$325.00
$1,200.00
$200.00
$0.00
$3,000.00
$12,000.00
$750.00
$12,000.00
$1,500.00
$3,000.00
$10,000.00
$31,000.00
$3,000.00
$1,500.00
$3,500.00
$20,000.00
$325.00
$1,100.00
$150.00
$148,363.11 $170,375.00 $162,825.00
$25,718.37
$55,000.00
$30,000.00
$5,056.06
$4,400.00
$5,000.00
$950.00
$0.00
$203,150.00
$3,160.12
$750.00
/ $150.00
$0,00
$0.00
$0.00
$34,884.55 $60,150.00 f $238,900.00
$3,342,741.69 $3,509,51
$0.00
$3,000.00
$72,000.00
$750.00
$12,000.00
$1,500.00
$3,750.00
$10,000.00
$31,000.00
$3,000.00
$1,500.00
$3,500.00
$20,000.00
$325.00
$1,100.00
$150.00
$163,515.00
$30,000.00
$5,000.00 S
$70,000.00
c
$150.00 'Rq' RWos 1 yd r' kiEe
$102, 784.00 �G > sS eN` �JM It
-----------
$207,934.00
i
$3,513,259.54 $3,957,604.00 SkP� 0 �,r•
------------------------ �r
SIB w,s A C
X.
1 q.��Fi4l Z 113.oe
10;z -1eq. vo
-35-
GENERAL GOVERNMENT SUMMARY
GENERAL GOVERNMENT
1985-86
ACTUAL
1986-87
BUDGET
1986-87
PROJECTED
1987-88
BUDGET
City Council
$17,533.64
$16,940.00
$16,700.00
$30,617.00
City Administrator
25,281.85
23,278.05
23,178.05
65,133.00
City Secretary
31,316.04
32,647.65
32,647.65
43,791.00
Emergency Management
59369.51
8,000.00
5,930.00
-51930.00
TOTAL GENERAL GOVERNMENT
----------------------------------------
$79,501.04
------------------------------------------------------------
$80,865.70
-------------------
$78,455.70
$145,471.00
-37—
GENERAL GOVERNMENT CITY COUNCIL 01-0101
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
The Mayor and eight members of the City Council are the policy
making and legislative body of the City. City Council is res-
ponsible for making policy decisions relative to the types and +�
level of services provided; adopting ordinances; approving major
purchases and contractual agreements; adopting the Annual Budget;*
* and making appointments to various positions. Among the key
appointments made by City Council are the City Administrator,
City Attorney, Muncipal Court Judge, Fire Chief, Fire Marshal,
City Secretary, and members of its other boards and commissions.
ACTIVITY GOALS:
To effectively represent the residents of Stephenville. r'
To formulate and enact public policy.
To provide leadership as the legislative and policy making body
of the community.
ACTIVITY OBJECTIVES:
* To act as the elected representatives of Stephenville
residents
* and formulate public policy to meet community needs.
To consider, evaluate, and -make decisions on various
items of
business brought before City Council.
To allocate available funds in the most efficient and
effective
manner so the residents receive the high%est level of.services
at the lowest possible cost.
To review and evaluate the objectives of all muncipal
activities
* through study, evaluation, and adoption of the Annual
Budget.
+�
CITY OF STE PHENV I LLE - 38- IN"
6M.-Al
Imo!
• GENERAL GOVERNMENT CITY COUNCIL 01-0101
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
,., ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
* BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL 1 12,000 ; 12,000 ; 12,000 ; 252717 ; 25,717
OPERATIONS I 5,534 ; 4,940 11 4,700 ; 4,900 11 4,900
CAPITAL ; 0; 0; 0; 0; 0
TOTAL ; 17,534 ; 16,940 ; 16,700 ; 30,617 ; 30,617
* FUNDING SUMMARY:
I 1 1
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 9 ; ; 9 ; ; 9
PART TIME
SEASONAL
ACTIVITY MEASURES:
Number of city
council meetings
;
34
;
;
28
;
;
25
Number of public
hearings
;
18
;
;
19
;
;
19
*
Number of city
ordinances
;
29
;
;
25
;
;
25
Number of
resolutions
;
5
;
;
3
;
;
6
PM
1
I
1
1
1
p"
CITY OF STEPHENVILLE
-39-
7
* GENERAL GOVERNMENT CITY ADMINISTRATOR 01-0102
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The office of the City administrator is directed by the City 7
Council to serve as the City's chief administrative officer
implementing, executing and enforcing policies and ordinances
enacted by legislative authority. The City Administrator is 7
responsible for the supervision of the City's day to day oper-
ation providing executive supervision to the City's various
* departments and directing special assignments. r,
ACTIVITY GOALS:
Provide all Municipal services necessary to the citizens within
the scope and outline of the City's budget on an efficient basis.*
Provide staff support services to the City Council required to
�^
assist in dealing with public issues and needs.
`
Provide direction and promote professionalism among management
and supervisory personnel.
Promote a desire to be responsive and sensitive to the needs of
*
7
of the public among City employees.
Promote to the public a positive image of the City government
and its employees.
7
Implement the Airport Hazard Zoning ordinance as required by
the Texas Aeronautics Commission.
I
.
ACTIVITY OBJECTIVES:
*
Assist the City Council in development and implementation of the
capital projects program.
Continue development of the Citys surface water supply project
*
Develop updating of the City's comprehensive plan.
Implement newsletter materials for distribution to citizens and
;,qmp!-oyee-s-.
Develop employee communication programs which encourage and
facilitate input to the policy decision and implementation
7
process.
Assign staff to research and recommend professional development
criteria and job training programs.7
r
CITY OF STEPHENVILLE -40-
r"
GENERAL GOVERNMENT CITY ADMINISTRATOR 01-0102
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
„tea ; 1985-86 11986-87 11986-87 ; 1987-88 BUDGET
a BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
r
PERSONNEL ; 19,936 S 20,2O3 ; 20,203 ; 57,460 ; 631,283
OPERATIONS ; 5,346 ; 3,075 ; 2,975 ; 11850 ; 1,850�
a CAPITAL ; 0 ; 0 ; 0 ; 0 ; 0;
TOTAL ; 25,282 = 23,278 ; 23,178 ; 59,310 ; 65,133
FUNDING SUMMARY:
TOTAL
* PERSONNEL SUMMARY:
a FULL TIME REGULAR ; 1
PART TIME
SEASONAL
ACTIVITY MEASURES:
City Council meet-
ings
;
34
;
;
20
;
;
27
*
City Council
committee meetings
;
40
;
;
75
;
;
55
+�
Boards & commiss-
ions meetings
;
23
;
;
15
;
;
20
Community service
a
contacts
;
65
;
;
60
;
;
63
Media contacts
;
30
;
;
30
;
;
42
Executive staff &
*
employee confer-
ences
;
27
;
;
50
;
;
39
�*
Citizen contacts
administered
;
1200
;
;
1200
;
;
1200
Departmental
conferences
;
44
;
;
25
;
;
35
+�
Executives staff
performance reviews'
0
;
;
7
;
;
14
City Council in-
quiries
;
500
;
;
500
;
;
500
+�
CITY OF STEPHENV I LLE
-41-
* GENERAL GOVERNMENT CITY SECRETARY 01-0103
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* 0 * w * 0 * * * * * * 0 * 0 * 0 0 0 0 * 0 * * 0 * * * * * * * * * 0
* ACTIVITY DESCRIPTION:
• The office of the City Secretary
is responsible for recording
and maintaining the City Council
minutes, agendas, ordinances,
resolutions and all official City records.
The office is responsible for all
municipal elections, attesting
* to and signing all official City
documents, administration of
oaths of office, maintains the City
Seal, issuing soliciting
permits, publication of all legal
notices, ordinances, etc. and
directs the update of the Code of Ordinances. The office is
responsible also for the administrative and/or clerical duties
as prescribed by the City Council
and/or City Administrator. +�
ACTIVITY GOALS:
To record and maintain all official records of the City.
To direct the municipal elections as prescribed by State law.
* To perform the duties of City Secretary in an efficient and
professional manner.
ACTIVITY OBJECTIVES:
+� To have agendas and City Council packets ready for mailing by
noon Friday prior to Tuesday council meeting.
a To have all minutes completed by fourth day after meeting.
To publish all ordinances and any other documents as required by a
state law and City Charter. s
To administer City elections in accordance with applicable
federal, state, and local laws. a
To improve the records storage system.
To provide the Council/City Administrator with research infor-
promptly upon request.
To provide prompt and accurate clerical services to the City
Council/City Administrator.
CITY OF STEPHENVILLE -42-
F"
GENERAL GOVERNMENT CITY SECRETARY 01-0103 +�
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
BUDGET DATA ! ACTUAL !BUDGETED !ESTIMATE !PROPOSED !ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL
;
27,592
;
27,838
;
27,838
; 31,275
; 29,996
OPERATIONS
;
3,724
i
4,810
;
4,810
; 4,795
= 6,195
CAPITAL
;
0
;
0
;
0
; 0
; 7,600
TOTAL
;
31,316
;
32,648
;
32,648
; 36,070
; 43,791
FUNDING SUMMARY:
am* TOTAL
PERSONNEL SUMMARY. -
FULL TIME REGULAR ; 1
PART TIME
SEASONAL
ACTIVITY MEASURES:
Agendas prepared
for mailing ;
34
;
;
28
;
;
25
Minutes prepared ;
34
;
28
;
;
25
Ordinances & other
documents published;
40
;
;
35
;
;
40
Elections admin-
istered ;
1
;
;
2
;
;
1
Number of City
Council Committee
meetings ;
2
;
;
70
;
;
55
City Council
committee reports
prepared ;
35
;
;
70
;
;
55
Agendas prepared
for executive staff;
& employee confer-
ences ;
27
;
;
50
;
;
39
Agendas prepared
for departmental
conferences ;
44
;
;
25
;
;
35
Citizen contacts ;
300
;
;
300
;
;
300
City Council in-
quires
100
100
100
+�+
CITE' OF STEPHENVILLE
-43-
* GENERAL GOVERNMENT EMERGENCY MANAGEMENT 01-0104
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
* Emergency Management is to provide for emergency operations for
* the citizens of the City of Stephenville.
Existing forms of
* government including Federal, State, and
Local units are to
* cooperate in the formulation and implementation of such
* operations. The City of Stephenville is
responsible to its
* citizens to save lives, minimize damage,
alleviate suffering,
* and to restore and rehabilitate property
and society in the
* event of a natural disaster or national emergency including
* nuclear attack.
* ACTIVITY GOALS:
* Warn citizens of impending emergency situations.
* Educate public of emergency preparedness.
* Coordinate operations with other governmental units.
* Coordinate with Comanche Peak Steam Generation Plant regarding
* evacuation operations.
* Review emergency operation procedures.
* *
* *
* *
* *
* ACTIVITY OBJECTIVES:
* Identify and procure warning devices and operations equipment.
* Review and develope existing emergency operations plan.
* Provide training drills, materials, and sessions for emergency
* operations staff.
* Develope and disseminate public service announcements..
*
*
*
*
*
* *
* *
* *
* *
CITY OF STEPHENVILLE -44-
-5t- 311IAN3Hd3lS 30 AlIO k+
ZI i i 8 i 0 i SA0940
wa:.sAs 6u j ujeM �
9 i i 9 i i 9 suaa�s Bujujem
Aoua6aawa jo aagwnN
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Z i i Z i i V i suo j den j:.oe 003
I ; ; T ; ; z ; suo t ssas Bu j u � ejl
T i i I i i T i S M JP uo t:.ejad0
9 i i 9 i i 9 i s:p a:.
wa:�sAs 6u L ujeM
: S3af1Sv3W Al I A I lOV
i i i i i 1VNOSV3S�
i i i i i 3W I l INVd
8yin938 3W I1 -1-1f13 +�
i i i i i :AavWWnS 13NNOS83d
,viol
: 0 r AdvWWt1S 9N I aNf13
0£6`S i 0£6`S i 0£64S i 00048 i OL£`S i -1V101
0 i 0 i 0 i 0 i 0 i 1V1IdV3
0£6`S i 0£64S i 0£6`S i 00049 i OL£`S i SNOI1Vd3d0 �•►
0 i 0 i 0 i 0 i 0 i 13NNOSd3d
i i i i i = AHvwwnS 3mni I ON3dX3
03ld00V l 03SOdOdd l 31VW I 1S3 ; 031390f19 ; -1vni3v viva 139ana
39ana 88-L86T 1 L8-996Ti L8-986Ti 98-S86T = ''
* * 0 * * * * 0 * * 0 * * * * 0 * * * 0 * * * * * * 0 * * * 0 * * * * 0
lNn033V AlIAI13v/NOISIAIa 1N3Wlavd3o +�
V0T0-TO 1N3W39VNVW A3N39a3W3 1N3WN83AO9 `1V83N39
FINANCE SUMMARY
1985-86 1986-87 1986-87 1987-88
FINANCE ACTUAL BUDGET PROJECTED BUDGET
Administration & Accounting
$42,873.57
$47,929.40
$47,699.40
$102,600.00
Purchasing
6,970.92
8,045.22
8,070.22
14,150.00
Personnel
7,214.74
8,302.68
89302.68
14,455.00
Tax
62,758.47
74,834.00
56,641.00
66,650.00
TOTAL FINANCE
------------------------------------------------------------
$119,811.70
$139,111.30
$120,713.30
$197,855.00
-47-
F"
i
� � I
• FINANCE ADMINISTRATION/ACCOUNTING 01-0201
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
The Finance Department, under the supervision of the Finance
+� Director, is responsible for the administration, supervision,
and overall planning for the City's financial activities. This
includes: recording and reporting financial transactions, main-
taining the permanent accounting records, investment of idle
funds, the Annual Budget, preparation of financial statements
and special reports for various staff and Council members,
overseeing all disbursements and collections, payroll, and
+� assisting the auditors in the preparation of the Comprehensive
Annual Financial Report.
ACTIVITY GOALS:
* To provide accurate financial
information
to the Council
and
staff on a timely basis.
To prepare audit workpapers and
assist the
auditors on
a timely
* and efficient basis.
To assist in preparation and
presentation
of the Annual
Budget.
Work toward a 100% investment
of idle funds
at the highest
* possible yield.
To process cash receipts and
disbursements
on a timely
basis.
* Maintain accurate fixed asset
records.
* ACTIVITY OBJECTIVES:
• To provide accurate, up-to-date financial reports for City
• departments in a timely manner so that proper budget monitoring
can be maintained.
To provide special reports for City Council, City Administrator,
!�
and City Department Heads as needed.
* Continue to produce a comprehensive annual financial report that
* meets the Certificate of Achievement for Excellence in Financial
�+
• Reporting standards of the Government Finance Officer's Associ-
* ation.
Complete the transition for line -item buget to program budget.
* To maintain idle funds investment ratio of at least 97%.
* To insure that vouchers are processed and mailed withing 30 days
of receipt and approval.
Deposit all cash receipts on a daily basis.
To provide accurate, up-to-date, computerized fixed assets
+� records.
CITY OF STEPHENVILLE -48- �'+
F"
• FINANCE ADMINISTRATION/ACCOUNTING 01-0201
s DEPARTMENT DIVISION/ACTIVITY ACCOUNT
am* ; 1985-86 11986-87 11986-87 ; 1987-88 BUDGET
' BUDGET DATA 1 ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED IADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 23,756 ; 27,999 ; 27,999 ; 85,859 ; 83,990
t
FREW OPERATIONS ; 18,579 ; 19,930 ; 19t700 ; 17,610 ; 18,010
CAPITAL ; 539 ; 0 ; 0 ; 600 ; 600
TOTAL ; 42,874 ; 47,929 ; 47,699 ; 104,069 ; 102,600
FUNDING SUMMARY: ;
.L J
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 2 ; ; 3 ; i 3'
PART TIME
SEASONAL
ACTIVITY MEASURES:
Number of monthly
.,
financial reports
prepared for the
city council ;
12
;
;
12
i
i
12
*
Number of special
reports requested ;
25
;
;
40
;
;
40
Receipt of the cer-;
s
tificate of acheive;
P"*
ment ;
yes
;
i
yes
i
yes
*
Type of budget
0
produced ;line
-item;
;line
-item;
;
program
*
Percentage of idle
funds invested ;
95%
;
95%
i
97%
Times vouchers pro-;
0
cessed and mailed ;
by the 15th ;
11
;
;
12
;
12
Workdays receipts
were deposited ;
200/250
;
;
240/250
;
;
250/250
�+
Fixed asset records;
on computer ;
no
;
;
yes
;
;
yes
Monthly financial
meetings with the
w'
City Administrator ;
4
;
;
8
;
;
12
'"�
CITY OF STEPHENV I LLE
-49 -
*
* FINANCE PURCHASING 01-0202
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION:
* This activity, under the supervision of the Finance Director
* is responsible for coordinating the requisition of materials
* between City departments and vendors by administering city
* purchasing policies. This includes request for purchase orders,
* preparing bid request and a detail knowledge of budget prepa-
ration for all departments.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY GOALS:
* Receiving request and issuing purchase orders.
* Prepare bid request and receive and tabulate completed bid re-
quests.
* Keep abreast on all laws concerning purchasing laws.
* *
* *
* *
* *
* *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY OBJECTIVES:
* To issue purchase orders and post daily.
* Prepare bid specifications within one week from the time req-
uested.
* To provide bid tabulations for the City Council and City depart-
ment Heads as needed.
* *
* *
* *
* *
* *
* *
* *
* *
* *
* *
* *
* *
CITY OF STEPHENV I LLE - 50-
PM
� IN 111 111 � ilt ill � # 111 III Ilk ilk lit MI IM MF * IIF IIE IIE IIF NI 111 111 IIF NI � IIF NF IIE 111 111 IIE IIF 111 IM iIF Ilt
• FINANCE PURCHASING 01-0202
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
sal* ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
* BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE !PROPOSED IADOPTED
* EXPENDITURE SUMMARY:
* PERSONNEL ; 5,916 ; 6,800 ; 6,800 ; 12,580 ; 12,580
OPERATIONS ; 1, 055 ; 110245 11 1, 270 11 11170 ; 1, 570
+� CAPITAL ; 0 ; 0 ; 0 ; 0 ; 0
fan
� 1 1 1 1 1 Ill
TOTAL = 6,971 11 8,045 ; 8,070 ; 13,750 ; 14,150
FUNDING SUMMARY:
ram�
�+ TOTAL ;
PERSONNEL SUMMARY:
+� FULL TIME REGULAR ; .5 ; ; .5 ; ; .5
r•a
PART TIME
SEASONAL
ACTIVITY MEASURES:
Number of purchase
* orders ; 2,784 ; ; 2,700 ; ; 2,700
Number of formal 0
bids processed ; 46 ; ; 50 ; ; 50
1 1 1 I 1
1 1 1 1 1
"� CITY OF STEPHENV I LLE - 51-
i
* FINANCE PERSONNEL 01-0203
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * ilk * * * * * * * ilk * * * * * * * * * * * �
ACTIVITY DESCRIPTION:
* This activity, under the supervision of the Finance Director
* is responsible for the recruitment of applicants and duties
* associated with the implementation of the City personnel pro-
grams. This includes periodic reviews of the City's pay plan
* maintaining personnel files on all City employees, adminis-
tering the City employee fringe benefit program and provide
* staff support to Department Heads.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY GOALS: * r
+� To assist department heads in recruitment and screening of pros-
pective employees.
* To conduct periodic reviews of the City's pay plan, job classi-
fication and fringe benefit programs and make recommendatins for
* adjustment.
* Maintain personnel files on all City employees, handling in- * �,
* quiries from emplyees regarding fringe benefits and other
* personnel matters.
*
* Administer City employees hospitalization plan and worker's
* compensation claims and make recommendations for ammendment.
* Keep abreast on all laws concerning personnel matters.
* Implement Safety Programs.
* Improve communications concerning personnel matters.
Rol
* ACTIVITY OBJECTIVES:
Screen prospective employees in a timely manner for the Depart-
ment Heads.
* Keep all job descriptions complete and up-to-date. * r'
* Conduct a yearly salary survey for at least one-third of the
* city positions.
* To maintain complete and accurate employee personnel records. * r,
To complete and submit employee insurance and worker's compen-
* satin claims within one working day.
* Maintain and keep current the safety handbook.
* Review and implement procedures of the Safety Committee. * �'
* Review with Department Heads current promotional criteria and
* evaluate ways to improve or implement these.
* *
* *
CITY OF STEPHENVILLE -52- met
F"
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* FINANCE PERSONNEL 01-0203
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1985-86
11986-87
11986-87
;
1987-88 BUDGET
BUDGET DATA
!
ACTUAL
!BUDGETED
!ESTIMATE
;PROPOSED
ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL
;
5,916
;
6t806
;
6,803
;
12,580
;
12,580
OPERATIONS
;
11299
;
1,500
;
1,500
;
11375
;
1,875
CAPITAL
;
0;
0;
0;
0;
0
*
TOTAL
;
7,215
;
8,303
;
8,303
;
13,955
;
14,455
FUNDING SUMMARY:
MR*
1
-
�..,*
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
;
.5
;
;
.5
;
;
.5
PART TIME
SEASONAL
*
ACTIVITY MEASURES:
*
Number of app 1 i -
*
cation processed
;
208
;
;
250
;
;
250
New employees pro-
cessed
;
7
;
;
8
;
8
Terminiations pro-
cessed
;
12
;
;
12
;
;
12
Number of personnel;
records maintained
;
102
;
;
102
;
;
102
Insurance claims
processed
;
100
;
;
100
;
;
100
Workmens compen-
sation claims filed;
8
;
;
7
;
;
7
MR
Number of Safety
;
Committee meetings
held
;
6
;
;
6
;
;
12
�+
Safety training
Workshops attended
;
0
*
�+
CITY OF STEPHENVILLE
-53-
• FINANCE TAX 01-0204
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
Funds have been designated for the City's pro -rated portion of
the costs for the Erath County Appraisal District, and of the +�
publicly mandated central collection and assessment by Erath
County. No appraisals, collection, or assessments Will be per-
formed by this division.
ACTIVITY GOALS:
N/A
ACTIVITY OBJECTIVES:
N/A
CITY OF STEPHENVILLE -54-
-55- 311I AN3Hd31S AO A1I3 low
V/N
s s s s s S38 1Sd3W AI I A I 13V
s i s s i 1VNOSV3S,
i i s i i 3W I l 18Vd +�
s s dyin938 3WI1 11f13
i i s s = AdvWWf1S 13NNOS83d
i s s i s 1v101''
s 0 s = AavWWnS 9N I aNf 13
OS9499 s 0 s Tfi949S i VE94VL s 8SL4Z9 s 1V101
+� 0 i 0 s 0 i 0 s 0 i 1VlIdV3
+� OS9499 i 0 i TV949S i V£84VL s 8SL`Z9 s SNOI1V83dO low
* 0 i 0 i 0 i 0 i 0 i 13NNOSd3d
Z s s s 0: AdvWWf1S 38nu m3dX3
s s s s s �-
a3ldOQV l a3SOdO8d l 31VW 11S3 ! 0313gona ; 1vf113V 1 diva 139ana
139ans 88—L861 11 L8-98611 L8-986Ti 98—S86T i
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
1NnO33V AlIAI13V/NOISIAIa 1N3WldVd3a
+� VOZO— T 0 XVl 33NVN 13
ww
Fm
ran
LEGAL
SERVICES SUMMARY
1985-86
1986-81
1986-87
1987-88
LEGAL SERVICES
ACTUAL
BUDGET
PROJECTED
BUDGET
Legal Counsel
$65,253.36
$47,065.00
$45,345.00
$53,345.00
Municipal Courts
19,475.80
21,040.00
20,750.00
20,277:00
Forl
------------------------------------------------------------
TOTAL LEGAL SERVICES
$84,729.16
------------------------------------------------------------
$68,i05.00
$66,095.00
$73,622.00
r+�
min
fun
—57—
• LEGAL SERVICES
LEGAL COUNSEL
01-0301
• DEPARTMENT
DIVISION/ACTIVITY
ACCOUNT
ACTIVITY DESCRIPTION:
The City Attorney attends
all regular Council
meeting and other
meetings as needed in an
advisory capacity.
Approves the form
of all legal instruments
such as ordinances,
resolutions and
contracts prior to their
adoption by Council.
Files appropriate
pleadings related to litigation
in which the
City is involved.
Actively pursues delinquent
taxpayers upon certification by
the C i ty's Tax Office.
�•,
* ACTIVITY GOALS:
To advise the City Council on legal matters.
To represent the city in any judicial proceeding.
To prepare all ordinances, resolutions, and other legal docu-
ments as directed by the City Council.
ACTIVITY OBJECTIVES:
To establish minimum response time on requests for legal advice
and opinions. +�
* To provide legal advice and counseling as quickly as possible
when necessary.
Attend all regular & other requested meetings.
7
CITY OF N LL -58- fowl
i
1E1
* LEGAL SERVICES LEGAL COUNSEL 01-0301
DEPARTMENT DIVISION/ACTIVITY ACCOUNT
111 * Of Is IN IN IN 111 0 0 0 * IN 0 * * 0 0 * III * * * * * * * * * 111 *
10 ; 1985-86 11986-87 11986-87 ; 1987-88 BUDGET
' BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
PERSONNEL ; 0; 0; 0; 0; 0
OPERATIONS ; 65,253 ; 47,065 ; 45,345 ; 47,345 ; 53,345
CAPITAL ; 0; 0; 0; 0; 0
TOTAL ; 65,253 ; 47,065 ; 45,345 ; 47,345 ; 53,845
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:IN
FULL TIME REGULAR ; 1 ; ; i ; ; 2
PART TIME
`O' 0SEASONAL
Ifs * * * 0 IN 0 0 IN 0 IN 1 IN Is 0 111 41 IN
ACTIVITY MEASURES:IN
Regualr council
* meetings attended ; 12 ; ; 12 ; ; 12
* Ordinances prepared;
and reviewed ; 40 ; ; 35 ; ; 40
Resolutions pre-
pared and reviewed ; 3 ; ; 3 ; ; 5
P'1
1 1 1 1
1 1 1 1 I
ran CITY OF STEPHENV ILLE -59-
•
LEGAL SERVICES MUNCIPAL COURT
01-0302
•
DEPARTMENT DIVISION/ACTIVITY
ACCOUNT
ACTIVITY DESCRIPTION:
The primary function of this activity is the
City's Muncipal
Court, Which has jurisdiction Within the territorial
limits of
the City over all Class C misdemeanors. Duties
include: receive*
and maintain court dockets; issues Warrants,
subpoenas, and
notices; perfects appeal bonds; attend court
sessions; and
perform all duties prescribed by state law.
ACTIVITY GOALS:
To maintain a fair and inpartial Muncipal Court.
r'
To compile and maintain complete and accurate
court records.
r
r
ACTIVITY OBJECTIVES:
To maintain an accurate court docket.
To issue accurate Warrents.
To perfect appeal bonds.
�!
i
CITY OF STEPHENV I LLE -60- r,
• LEGAL SERVICES MUNICIPAL COURT 01-0302
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
0 ; 1985-86 11986-87 11986-87 ; 1987-88 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 18,046 ; 18,485 ; 18,485 ; 18,512 ; 18,512
,A OPERATIONS ; 1,430 ; 2,555 ; 2,265 ; 1,765 ; 1,765
CAPITAL ; 0; 0; 0; 0; 0
fool
TOTAL ; 19,476 ; 21,040 ; 20,750 ; 20,277 ; 20,277
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 1.5 ; ; 1.5 ; ; 1.5
PART TIME
SEASONAL
ACTIVITY MEASURES:
Cases filed ; 1940 ; ; 3039 ; ; 4000
Court cases ; 124 ; ; 208 ; ; 250
Warrants issued ; 180 ; ; 240 ; ; 300
Appeals perfected ; 9 ; ; 8 ; ; 12
Amount of fines
collected ; 76,932 ; ; 75,000 ; ; 65,000
CITY OF STEPHENVILLE -61-
7 i
LIBRARY DEPARTMENT
-63-
r
*
* LIBRARY LIBRARY 01-0401
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
* To assemble, preserve and organize a collection of books and
* other library materials for the use of
the
public of Erath
* County. To organize and maintain the card
catalog, to make
* library resources available to public,
and
to provide a place
* for the use of the above materials and
serve as a center of
reliable information.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY GOALS: *
* Provide a Well trained staff to assist the public and accommodate*
* their needs in library service.
* Expand library services to meet public demand.
* Improve library facility to better utilize space available.
* Expand facilities to accommodate current growth rate.
* *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* *
* ACTIVITY OBJECTIVES:
*
* Evaluate training needs.
*
Flo
+� Evaluate training resources available.
* Establish budgetary requirements and time plan for achievement
* of training goals.
* Increase library hours to meet TLA standards and guidelines
* for Texas Public Libraries.
* Make necessary budgetary requests to acommodate changes in
*
F"
* hours.
* Assess suggestions as outlines by consultant from Texas State
• Library concerning utilization of present facility and/or
* expansion of current facility.
*
�'
Develope a time plan for implementing necessary changes and
* budgetary requests.
*
*
*
*
CITY OF STEPHENVILLE -64-
*
LIBRARY LIBRARY 01-0401
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
rim
* ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
PERSONNEL ; 44,736 ; 48,813 ; 48,813 ; 51,102 ; 51,102
+� OPERATIONS ; 24,235 ; 25,335 ; 250321 ; 24,871 ; 25,271
* CAPITAL ; 674 ; 0 ; 0 ; 0 ; 0
TOTAL ; 69,645 ; 74,148 ; 74,134 ; 75,973 ; 76,373
* FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 3 ; ; 3 ; ; 3
* PART TIME
SEASONAL
f"* * * * 0 * * 0 * * 0 * * * * 0 * * * * * 0 * * * * * * * 0 * 0 * * * 0 0 *
�■+*
ACTIVITY MEASURES:
*
Circulation
;
63,285
;
;
64,000
;
;
65,000
*
New patrons
;
525
;
;
700
;
;
700
Story hour attend-
*
ance
;
659
;
;
10000
;
;
1,000
+
Workshops attended
;
2
;
;
3
;
;
5
*
Hours per Week open;
35
;
;
35
;
;
40
ram+
CITY OF STEPHENVILLE -65-
fm
MR
rR
MR
04
a4
PARKS AND RECREATION SUMMARY
PARKS AND RECREATION
1985-86
ACTUAL
1986-87
BUDGET
1986-87
PROJECTED
1987-88
BUDGET
Ceaeteries
$34,139.68
$32,540.00
$32,124.00
$50,087.00
Parks Maintenance
110,866.91
96,526.00
97,926.00
1189202.00
Recreation/Administration
194,317.96
---------- -------------------------------------------------
186,701.00
184,001.00
2060580.00
TOTAL PARKS AND RECREATION
$339,924.55
$315,767.00
$314,251.00
$374,869.00
—67—
i
* *
* PARK & RECREATION RECREATION/ADMINISTRATION 01-0501
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
* The Recreation Department is primarily responsible for seeing
* that each and every resident of Stehenville has the opportunity
* and the means by Which to use their leisure time to its fullest *
* potential. This responsibility is met by professional super-
* visors and employees offering a broad range of team and indi- * '~
* vidual activities on both a high and low organizational level. *
* Residents have the opportunity to participate in any type of
* leisure activities from cultural, to physical. The opportunity
* is also available for simple aesthetic envelope, whether it be *
* the use of our outdoor facilities or viewing a sampling of re-
gional arts and crafts offered from time to time. * �,
* ill * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY GOALS:
* To continue to offer every opportunity for the residents of
* Stephenville to enjoy their leisure time.
* To strive to keep our standards at the uppermost level. * ±�
* To assure the accessibility and useability of all of the
* recreation facilities and programs.
P,
* ACTIVITY OBJECTIVES:
* To continue present recreation schedule and develop additional
* classes that will increase citizen participation.
* Increase the number of senior citizens activities and the
*
r
* number of participants.
* To find and retain quality instructors for all recreation
* classes.
* To schedule and administer various special tournaments and
■
�'
i
* activities.
*
* To administer the various league programs in a professional
* manner.
* To find a means by which to expand existing programs, (espe-
* cially pee wee basketball) using existing facilities.
* To schedule and administer various umpire, referee, and coaches
* clinics and schools that will insure that we have the finest
* umpires, referees, and coaches available.
*
-
* To computerize all programs.
CITY OF STEPHENVILLE -68-
PIR
n■q alt �
* PARK & RECREATION RECREATION/ADMINISTRATION 01-0501
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE :PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
MR
* PERSONNEL ; 83,491 ; 89,001 ; 89,001 ; 102,380 ; 102,380
* �OPERATIONS ; 110,827 ; 97,700 ; 95,000 ; 97,700 ; 99,700
* CAPITAL ; 0 ; 0 ; 0 ; 4,500 ; 4,500
* TOTAL ; 1949,318 ; 186,701 ; 184,001 ; 204,580 ; 206,580
*-FUNDING SUMMARY:
* TOTAL
' * PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 3 ; ; 3 ; ; 3
* PART TIME ; 9 ; ; 11 ; ; 11
* SEASONAL ; 115 ; ; 122 ; ; 125
* ACTIVITY MEASURES:
* Recreation classes ; 37 ; ; 40 ; ; 43
* Handicapped pro-
"9 * grams ; 2 ; ; 4 ; ; 5
* Senior citizens
* activities ; 2 ; ; 2 ; ; 4
Class enrollment ; 806 ; ; 900 ; ; 1000
* Instructors ; 14 ; ; 18 ; ; 20 +�
* Tournaments hosted ; 6 ; ; 9 ; ; 10
* Outdoor leagues ; 14 ; ; 16 ; ; 16
Indoor leagues ; 6 ; ; 7 ; ; 8
* Participants in
* outdoor leagues ; 1436 ; ; 1600 ; ; 1800
* Participants in
* indoor leagues ; 564 ; ; 600 ; ; 650
* Number of coaches ; 48 ; ; 50 ; ; 55
Officials for adult'
* and youth leagues ; 56 ; ; 60 ; ; 65
* Number of adult
* teams ; 60 ; = 66 ; ; 70
Number of youth
* teams ; 71 ; ; 75 ; ; 80
* Special events ; 17 ; ; 17 ; 17
,.► * * * * * * * * * * * * * * * * * * * Ilk * * * * * * +� * * * * Ilk * Ire * Ilk * *
am
CITY OF STEPHENVILLE -69-
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* *
* PARK & RECREATION PARK MAINTENANCE. 01-0502 7
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
* Park maintenance is primarily responsible for maintaining all
0 of the city's public facilities Whether it is indoors or out0 7
-
* doors. It is responsible for assuring that all of these facil- *
* ttmes continue to reflect both the beauty and heritage of * low
* Stephenville, While remaining safe, and useable by all residents * 1
* and visitors alike. * -
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY GOALS:
* To continue to care for and maintain the facilities of the City. * !�
* To ensure each and every area of the City available for public
* use is safe and appealing to Whoever might Wish to make us
* of them. * �,
* ACTIVITY OBJECTIVES:
*
`�
* Mow and maintain all developed park areas at least once each
* Week to keep facilities in a safe attractive manner.
* Continue mowing program Which includes city owned property.
*
�+
* Implement brush control and erosion prevention along Bosque
* River.
* Provide good turf management for ballfield and playground areas.
* Repair roads through city parks and campground areas.
* Repair and rennovate picnic areas in city parks as needed.
* Repaint and repair swimming pool yearly along with yearly
* maintenance of filter system.
* Maintain all electrical systems (6 ballfields, 2 pavilions,
*
r
* horseshoe courts, tennis courts, outdoor stage, 4 concession
* stands, 3 outdoor restroom facilities, gymnasium, pool, maint-
enance building).
* Reduce repairs to public buildings due to vandalism by 25%.
* Reduce equipment downtime.
* Inspect all city park playgrounds and public facilities on a
* weekly basis and with a quarterly Written report.
* Pick up trash in all city park facilities daily, empty trash
* containers twice per week in off season and three times per week
*
�+
* during peek periods.
* Install electrical system in the south side of the park.
*
* Devise emergency procedure in the event park flooding.
*
* Improve workout areas for baseball and softball.
*
CITY OF STEPHENVILLE -70-
rip
* PARK & RECREATION PARK MAINTENANCE 01-0502
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
* BUDGET DATA ; ACTUAL BUDGETED ESTIMATE ;PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
PERSONNEL 1 52,961 ; 547426 ; 54,426 ; 58,077 ; 58,077
* OPERATIONS ; 36,848 ; 35,500 ; 36,900 ; 35,500 ; 37,500
* CAPITAL ; 21,058 ; 6,000 ; 60600 ; 1,625 ; 22,625
* TOTAL ; 110,867 ; 96,526 ; 97,926 ; 95,202 ; 118,202
* FUNDING SUMMARY:
1 1 I I 1
* TOTAL
rya * PERSONNEL SUMMARY:
* FULL TIME REGULAR 2 i 2 i i 2
* PART TIME 3 5 i i 3
* SEASONAL ; 13 ; ; 15 ; ; 12
two
* ACTIVITY MEASURES:
* Maintenance and up-;
* keep of river bank ; 1000 hr ; ; 1000 hr ; ; 1500 hr
Repair on picnic
* tables ; 4 ; ; 20 ; ; 32
* Daily maintenance
on pool and fil-
Wt. tering system ; 14hr/wk ; ; 14hr/wk ; ; 14hr/wk
* Electrical system
* repairs ; 24 yr ; ; 30 yr ; ; 30 yr
MR * Public building
* repair due to van-
* dalism (occurences
* per year) ; 66 ; ; 60 ; ; 45
* Down time for trac-;
* tors from March 1-
1 1 1 1 1
* October 1 ; 16hr/Wk ; ; 10hr/wk ; ; 10hr/wk
�+ +� Down time for veh i - ;
icles from October
* 1-September 3 ; 10hr/wk ; ; 5hr/Wk ; ; 15hr/wk
* Develop baseball
* and softball Work-
1 1 1 1 1
* out areas ; 6 ; ; 8 ; ; 10
CITY OF STEPHENVILLE -71-
OR
* PARK & RECREATION CEMETERIES 01-0503
*
h
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * * * * s * * * * * * * * * * * * * * *
*
• ACTIVITY DESCRIPTION:
* The primary responsibility of the Cemetery Department is to
* insure that each of the cemeteries in the city's care are
* maintained at a level Which shows the greatest amount of under-
standing and respect for the citizens of Stephenville. The
* Cemetery Department personnel are responsible for selling and
* keeping records of all cemetery lots, and doing so in the most
* professional and understanding manner possible.
*c
* ACTIVITY GOALS:
* To continue to maintain the cemetery grounds and records in a
* professinal and understanding manner that Will enlist the trust
* of the citizens of Stephenville.
* *
* *
* *
* *
I� *
* *
Ilf Il►
* ACTIVITY OBJECTIVES:
+� Repair roads in all cemeteries.
* Reduce vehicle and machinery down time.
+� Mow all hand mown areas at least once a month, April through
* August.
* Erect fence along drive at Mt. Oiivett.
* *
* *
* *
* *
* *
* *
* *
* *
* *
* *
CITY OF STEPHENV I LLE - 72 -
go
PARK & RECREATION CEMETERIES 01-0503
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
�,* BUDGET DATA 1 ACTUAL BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
PERSONNEL ; 26,696 ; 27,590 ; 27,590 ; 34,137 ; 34,137
* OPERATIONS ; 5,377 ; 4,950 ; 4,734 ; 4,950 ; 4,950
* CAPITAL ; 29667 ; 0 ; 0 ; 0 ; 11,000
TOTAL ; 34,740 ; 32,540 ; 32,324 ; 39,087 ; 50,087
+� FUNDING SUMMARY:
* TOTAL
* PERSONNEL SUMMARY:
* FULL TIME REGULAR
* PART TIME
* SEASONAL 3 5 i i 4
* ACTIVITY MEASURES:
* Molding man hours 12000 hrs ; 12000 hrs ; 12000 hrs
* Equipment mainte-
nance 12000 hrs ; 12300 hrs ; 12500 hrs *
* Roads repaired ; 0 ; 11500 f t . ; ; 700 f t . *
* Lots sold ; 49 ; ; 40 ; ; 45 *
* Available lots 111644 ; 11550 ; 111505
Funerals held ; 49 ; ; 47 ; ; 57
* Fence -Mt. Olivett
* (fence installed) ; 0 ; ; 0 ; ; 600 ft.
CITY OF STEPHENVILLE -73-
I �
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April 26, 1988
TO: Mayor and Council. Members
FROM: Stephenville Volunteer Fire Department
SUBJECT: Budget Request for construction of a Multipurpose
Building at the Training Field,
GREETINGS;
The Stephenville Volunteer Fire Department would like to take this oppor-
tunity to present to you for the coming budget year, plans and uses for construc-
tion of a Steel Building at the Fire Department Training Field.
BUILDING:
Steel structure with sheet metal covering, placed on a concrete slab.
Building will measure 80ft. X 40ft. Within this structure will be a 37ft. X
29ft. combination classroom -meeting room. There will be three rooms for office,
storage and training materials, kitchen area, separate mens and womens rest
rooms, and a 40ft. X 31ft. truck and storage room.
PLANNED USES FOR SUCH A BUILDING:
It will be used for a meeting facility for the Stephenville Volunteer
Fire Department for its monthly meetings and training sessions. The Stephenville
Volunteer Fire Department is a 40 member organization which in a supporting
role assists the City of Stphenville Fire Department on all structure fires
within the City limits and on numerous occasions within Erath county. The
Volunteer Department also assists on large grass fires and major accidents
within Erath County or wherever needed.
The Stephenville Volunteer Fire Department meets twice monthly to conduct
business and to stay informed on all training techniques. In the past numerous
schools were held at the.Central Fire Station as are the monthly meetings now,
but as the paid,Department expanded the facilities for such functions have
become smaller.
The construction of a separate. facility for the Volunteer Department would
greatly enhance the Departments tresng sessions and provide a place to have extra
schools which are provided thru the Texas A&M Extension Service. Any extra train-
ing and the monthly meetings displace the members of the paid Department. This
is their home for 24 hours and they should not be inconvenienced from their daily
shift routine.
Much consideration toward storage has been given in the planning of this
facility. The 40 X 31ft. truck and storage room will have the capacity to house
two and possibly three extra Fire Apparatus should the City expand its fleet, and
if any reserve apparatus should need a maintained enviroment this would be ideal.
It is our understanding the City now leases by the month, storage buildings to
house all the departments surplus equipment. The storage capacity of this struc-
ture could greatly relieve the extra monthly expense of renting. It is requested
however that only storage of items that could be used in the event of an emergency
be stored here, items that have no value or use would only clutter the facility
and completely destroy its planned purpose.
COST:
Two local contractors were consulted for estimates on the cost of building
such a facility as this. These are not firm quotations, only estimates for a
"turn key" job. This includes concrete slab, plumbing, building materials, con-
struction of such and all finish work inside including kitchen and bathroom
fixtures, entrance and roll -up doors. Estimated cost: $52,000 to $55,000.
SUMARY:
The members of the Stephenville Fire Department wish to express their thanks
to each of you for letting us voice our concerns and needs, and that we will con-
tinue to serve the citizens of Stephenville to the best of our ability. We wish
to keep the Volunteer Fire Department a strong and well trained organization for
many years to come. If at anytime questions arise that you feel could best be
directed in person, please feel free to contact any of the Committee members listed
below.
BUILDING COMMITTEE:
Joe Brown
Billy Chew, Chief, Stephenville.Volunteer Fire Department
Randy Wright
Thank You,
The Stephenville Volunteer Fire Department
FM
r+a
f" FIRE SUMMARY
1985-86
1986-87
1986-87
1987-88
FIRE AND AMBULANCE
ACTUAL
BUDGET
PROJECTED
BUDGET
Administration
$71,017.49
$56,701.00
$559269.25
$83,742.00
Prevention/Investigation
39,784.21
33,025.00
31,833.75
40,661.00
Suppression
259,809.38
265,168.00
259,543.40
295,884.00
Emergency Medical Services
275,865.95
234,790.00
229,050.00
292,243.00
------------------------------------------------------------
TOTAL FIRE AND AMBULANCE
$646,477.03
$589,684.00
$575,696.40
$712,530.00
ran
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—75—
II
* FIRE ADMINISTRATION O1-0601
+� DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION:
* This division coordinates and directs the activities of the
* Fire Department; including training for fire suppression, fire
* prevention, and emergency medical services.
*
*
* ACTIVITY GOALS:
+� To strive to improve the services that this department provides
to the community With a properly trained, Well equipped, and * +�
+� efficiently run Fire Department.
* *
* *
* *
* ACTIVITY OBJECTIVES:
* Improve training program.
* Lower insurance key rate.
* Improve record keeping program.
* Improve preventative vehicle maintenance program.
* *
* *
* *
* *
* *
CITY OF STEPHENVILLE -76-
on
`an 01-0601
* FIRE ADMINISTRATION ACCOUNT
* DEPARTMENT DIVISION/ACTIVITY
* ; 1985-86 11986-87 11986-87 ; 1987-88 BUDGET
�+ * BUDGET DATA ' ACTUAL 'BUDGETED 'ESTIMATE 'PROPOSED 'ADOPTED
EXPENDITURE SUMMARY: i
1 1
ram
1 1 1 *
* PERSONNEL 1 47,360 ; 48,688 ; 48,688 ; 62,870 ; 75,329
1 � 1 *
1
* OPERATIONS I 9,253 ; 8,013 ; 6,581 ; 8,056 ; 8,413
1 III
* CAPITAL ; 14,404 ; 0 ; 0 ; 0 ; 0
1 I�
a.q ill
* TOTAL ; 71,017 ; 569701 ; 550269 ;; 70,926 ; 83,742
FUNDING SUMMARY:
1
` 1 Ill
* TOTAL
Ill SUMMARY:
PERSONNEL SUM 1
FULL TIME REGULAR ; 1.5 ; ; 1.5 ; ; 1.5
* PART TIME
, 1
* SEASONAL
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ACTIVITY MEASURES: ; 1
1
* Training hours of ; 1
+� paid personnel ; 2226 ; ; 2545 ; ; 2500
Training hours of
1
volunteer personnel; 996 ; ; 996 ; ; 1092
* Key rate ; .30 ; ; .30 ; ; .30
Number of paid
� , 1
23 ; Z3
* personnel 23
* Number of volun-
teer 36 39 ' ' 40
13 , i 1 1 *
Comb. Personnel ; 13 ' , 1 13
1
1 *
� ' 1
� 1 �
1 �
1
1
CITY OF STEPHENVILLE -77-
Im
* FIRE PREVENTION/INVESTIGATION 01-0602
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION:
* This division is responsible for fire code enforcement, fire law *
* enforement, fire cause determination, arson detection, inspect-
* ions, responding to complaints of fire hazards, and public fire *
* education.
* *
* ACTIVITY GOALS:
* To better educate the public of hazards of fire.
* To enforce the laws and codes pertaining to fire.
* *
* *
* *
* *
* *
*
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY OBJECTIVES:
* Set up an in-service inspection program.
* Improve record keeping.
* Improve public fire education.
* *
*
* PER
* *
* *
* *
*
* *
*
*
*
* *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
CITY OF STEPHENVILLE -78-
0"
* FIRE PREVENTION/INVESTIGATION 01-0602
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
fun
* ; 1985-86 11986-87 11986-87 ; 1987-88 BUDGET
* BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED__ +
* EXPENDITURE SUMMARY:
*
PERSONNEL ; 29,579 ; 25,439 ; 25,439 ; 30p952 ; 32,479
* OPERATIONS ; 8,827 ; 7,586 ; 6,395 ; 700589 ; 8,182
* CAPITAL ; 1,378 ; 0 ; 0 ; 0 ; 0
* TOTAL ; 39,784 ; 33,025 ; 31,834 ; 38,541 ; 40v661 +�
* FUNDING SUMMARY:
* TOTAL
* PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 1
* PART TIME
* SEASONAL
ACTIVITY MEASURES:
* Number of inspec-
tions ; 73 ; ; 150 ; ; 250
Number of man hours$ 37 ; ; 75 ; ; 125
* Number of public
* education programs ; 11 ; ; 25 ; ; 25
* Estimated number of;
* attendance ; 5,286* ; ; 11500** ; ; 1,500**
* Complaints Handled:;
* a) Original ; 152 ; ; 200 ; ; 200
* b) Follow -Up ; 456 ; ; 500 ; ; 500
* c) Man Hours ; 203 ; ; 250 ; ; 250
* * Includes estimated radio audience
* +�* Does not include radio audience
CITY OF STEPHENVILLE -79-
MR
foal
* FIRE SUPPRESSION 01-0603
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION:
* This division is responsible for the effective containment and * �+
* extinguishment of fires and provides rescue services as Well * J
* as aid or assistance to the community When called upon in any
* emergency. * r,
* *
* ACTIVITY GOALS:
* To continue to provide quick response to reported fires.
* To continue to provide quick response to request for aid. * r�
* To assist the community When called upon in any emergency. * 1
*
FOR
*
* *
ACTIVITY OBJECTIVES:
* To maintain a response time of 3
to 4 minutes inside the City
*
*'
* limits.
* Have shift personnel involved in
in-service inspection program
* so they can become more familiar
With local buildings etc. as
* Well as prevent possible hazards.
*
*
7
*
*
*
*
*
*
*
*
CITY OF STEPHENVILLE -80-
n
I
04
MF *
* FIRE SUPPRESSION 01-0603
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1985-86 11986-87 11986-87 i 1987-88 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
'a'* PERSONNEL ; 217,214 ; 231,457 ; 228,335 ; 266,230 ; 261,159
* OPERATIONS ; 34,217 ; 28,511 ; 25,992 ; 28,431 ; 29,525
* CAPITAL ; 8,378 ; 5,200 ; 5,216 ; 5,200 ; 5,200
* TOTAL ; 259,809 ; 265,168 ; 259,543 ; 299,861 ; 295,884
* FUNDING SUMMARY:
�jo
* TOTAL
+� PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 9.5 ; ; 9.5 ; ; 9.5
* PART TIME
* SEASONAL
row,* ACTIVITY MEASURES:
* Number of fire runs;
* a) Inside city
* limits ; 165 ; ; 166 ; ; 175
* b) Outside city
* limits ; 106 ; ; 127 ; ; 145
* Number of general
alarms ; 20 ; ; 14 ; ; 15
* Response time (in
* minutes) ;
* a) Inside city
* limits ; 3.6 ; ; 3.6 ; ; 3.7
* b) Outside city
* limits ; 12.4 ; ; 11.0 ; ; 11.0
CITY OF STEPHENV I LLE -81-
M"
* FIRE EMERGENCY MEDICAL SERVICE 01-0604 *
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT *
* * * * * * * * * * * * * * * * * 0 * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION:
* This division provides emergency medical services, pre -hospital
*
* care, and emergency transportation
for
the sick and injured.
* r'
* CPR, vehicle extrication, rescues,
bandaging and splinting are
*
* Ambulance stand-by for special events,
and emergency transfer
*
* of patients from our local hospital
to
other hospitals available.* r,
* ACTIVITY GOALS:
* To continue to provide a quick and dependable response to request*
* for an emergency ambulance by and for the citizens of our com-
munity. * �+
* To Work toward improving the quality of care given, through
* proper training techniques and use of the latest equipment.
* Attempt to keep emergency ambulance service available to our * �►
* community by trying to eliminate non -emergency runs or tying
* up our ambulance for extended periods of time.
* Meet or exceed Texas Department of Health requirements on
* training and equipment for basic life support.
* *
*
ACTIVITY OBJECTIVES:
*
Maintain a response time in the 3 minute range inside the City
*
�+
*
limits.
*
Improve record keeping.
*
Reduce number of non -emergency runs.
*
Improve the training program.
*
Improve the vehicle preventative maintenance program.
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
CITY OF STEPHENV I LLE -82-
WR
n
FIRE EMERGENCY MEDICAL SERVICE 01-0604
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1985-86 11986-87 11986-87 1 1987-88 BUDGET
+� BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE PROPOSED ;ADOPTED
EXPENDITURE SUMMARY:
ram* PERSONNEL ; 202,554 ; 208t529 ; 208,529 ; ; 265,389
OPERATIONS ; 3200954 ; 26,261 ; 20p521 ; ; 26,854
* CAPITAL ; 40,358 ; 0 ; 0 ; ; 0
+� TOTAL ; 275,866 ; 234,790 ; 229,050 ; ; 292,243 +�
* FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR ; 11
PART TIME
SEASONAL
+� ACTIVITY MEASURES:
Ambulance Runs ; 809 ; ; 651 ; 660
a) Inside city
* limits ; 678 ; ; 526 ; ; 530
* b) Outside city
* limits ; 131 ; ; 125 ; ; 130
Runs to other
cities ; 46 ; ; 34 ; ; 30
Responce Time (in
* minutes)
�* a) Inside city
* limits ; 2.8 ; ; 2.8 ; ; 2.9 +�
* b) Outside city
limits ; 9.7 ; ; 8.6 ; ; 9.0
CITY OF STEPHENVILLE -83-
on
POLICE SUNKIRI
POLICE
1985-86
ACTUAL
1986-81
BUDGET
1986-87
PROJECTED
1987-88
BUDGET
Administration
$103,058.54
$107,877.00
$102,016.75
$118,194.00
Patrol
459,039.73
449,715.00
449,715.00
552,596.00
Communications
125,307.02
809102.00
80,102.00
92,709.00
Records
27,891.10
28,219.00
28,499.00
329412.00
Criminal Investigation
154,637.63
1759140.00
176,316.00
226,630.00
Parking Enforcement
9,721.74
8,989.00
8,989.00
89990.00
Animal Control
35,738.62
32,610.00
32,610.00
35,027.00
TOTAL POLICE
----------------------
$915,394.38
-------------------------------------
$882,652.00
$878,247.75
$1,066,558.00
-85-
* POLICE ADMINISTRATION 01-0701 * ,
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
* The police administration activity manages and coordinates the *
* various police activities of the City. Planning
must be done *
* on a continual basis to provide for future needs:
and research *
* must be done to facilitate the planning process.
Hiring, firing
* training, disciplinary action, and other peronnel
functions are *
* conducted through administration.
*
* ACTIVITY GOALS:
* To coordinate and manage the resources of the police department *
* enabling the City to provide a comprehensive law inforcement and
* crime prevention program for the residents of Stephenville. *
*
* ACTIVITY OBJECTIVES:
* To manage the police department so as to provide prompt delivery
* of quality law enforcement services.
* To ensure that each activity Within the police department
* acheives its goals and objectives.
* To work toward upgrading police equipmentto provide improved
* service.
* To improve the selection process to ensure htat only the best
* available applicants are selected and retained.
* To provide employees of the Stephenville Police Department with
* the proper training to accomplish thier jobs in a professional *
* manner.
* To keep employee turnover at less than 10% per year.
r *
CITY OF STEPHENVILLE -86-
I"
0 POLICE ADMINISTRATION 01-0701
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
PERSONNEL ; 75,691 ; 78,460 ; 78,460 ; 87,757 ; 87,757
OPERATIONS ; 27,368 ; 299417 ; 23,557 ; 29,857 ; 30,437
CAPITAL ; 0; 0; 0; 0; 0
TOTAL ; 103,059 ; 107,877 ; 102,017 ; 117,614 ; 118,194
FUNDING SUMMARY:
am
TOTAL
*-PERSONNEL SUMMARY:
FULL TIME REGULAR ; 3 ; ; 3 ; ; 3
PART TIME
,,.q SEASONAL
ACTIVITY MEASURES:
Percentage of goals;
* and objectives
�+ * acheived ; N/A ; ; N/A ; ; 95%
Number of training
hours ; N/A ; ; 1002 ; ; 1500
Number of employees;
in training ; N/A ; ; 23 ; ; 30
Employee annual
* turnover percentage; 6.25% ; ; 9.375% ; ; 8.0% +�
aw
CITY OF STEPHENV I LLE - 87 -
r
* POLICE POLICE PATROL 01-0702
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION:
* The Police Patrol activity provides the first response to crimi-
* nal activity and calls for police service and serves to deter
* criminal acts through observation and inspection. It also reg-
ulates traffic, enforeces federal, state and local laws and or-
dinances, investigates vehicle accidents, and responds to all
* types of service calls including the preliminary investigation
* of reported or suspected crimes.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
*
ACTIVITY GOALS: * r
To provide thorough and complete patrol of the City.
* To enforce all laws in a non-discriminatory manner.
* To respond as quickly as possible to request for police service.
* To investigate each reported offense as completely as possible
* so C.I.D. time involved will be minimized.
* *
* *
* *
*
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY OBJECTIVES:
* Develope better relations within the community.
* Prepare a training program that will handle new law, procedures
* and technological advances.
* Utilize officers daily activity reports to chart job production.
* Upgrade equipment that is used in everyday functions.
* To reduce average response time. * �"
*
* *
* *
* *
* *
CITY OF STEPHENVILLE -88-
pq � CIF
* POLICE POLICE PATROL 01-0702
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED__
* EXPENDITURE SUMMARY-
2-
PERSONNEL ; 376,945 ; 387,284 ; 387,284 ; 451,462 ; 464,665
* OPERATIONS ; 47,084 ; 50p431 ; 50,431 ; 50,431 ; 51,931
* CAPITAL ; 35,011 ; 12,000 ; 12,000 ; 12,000 ; 36,000 +�
* TOTAL ; 459,040 ; 449,715 ; 449p715 ; 513,893 ; 552,596
* FUNDING SUMMARY:
J
* TOTAL
PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 20 ; ; 19 ; ; 20
* PART TIME
SEASONAL
ACTIVITY MEASURES. -
Number of calls
* answered ; N/A ; 6000 ; ; 7000
'+ * Number of tickets
given ; 1461 ; ; 1390 ; ; 1450
* Number of public
appearances ; 10 ; ; 10 ; ; 10
Number of schools
* attended ; N/A ; ; 29 ; ; 40
Number of manhours
attending schools ; N/A ; ; 574 ; ; 900
* Number of officers
* certified firearm
* proficient ; 30 ; ; 30 ; ; 35
* Number of patrol
* cars ; 6 ; ; 6 ; ; 7
* Number of miles
driven ; 246,000 ; ; 255,000 ; ; 300,000
P"
CITY OF STEPHENVILLE -89-
i
* POLICE COMMUNICATIONS 01-0703 *
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT *
* * * * * * * * * * * * * * * * * * * * * * * * * * * ill * * * * * ill *
* ACTIVITY DESCRIPTION: *
* The dispatchers, under the supervision of the dispatching *
* sargent are responsible for taking all incoming calls, making *
* call cards, and relaying necessary information to the patrolmen *
* or investigators. Any information concerning other departments *
* is placed on radio log sheets be the dispatchers. Dispatchers *
* deal With the geneal public by issuing garage sale permits, *
* issuing dog tags, listening to complaints etc. They enter in- *
* formation concerning stolen property into the computer and
* delete it When property is recovered. They run teletype
* services for all agencies in the county.
* ACTIVITY GOALS:
* To assist the patrol division and investigators in as efficient * r'
* a manner as possible.
* To display an interested and congenial manner of dealing With
* the public. *
* To have a good job rapport between the dispatchers and other *
* departments.low
* -
* *
* *
* *
* *
* * * * * * * * * * * * * * * * * * * * * * * * * - * * * * * * * * * * ri
* ACTIVITY OBJECTIVES: *
* To insure that all incoming calls are received and followed *
* through properly. *
* To display an interested and congenial manner of dealing with * 7
* the public. *
* To maintain the highest degree of efficiency possible in all *
* aspects of dispatching.
* *
* *
*
*
* *
CITY OF STEPHENVILLE -90-
0"
* POLICE COMMUNICATIONS 01-0703
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
BUDGET DATA ! ACTUAL !BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
PERSONNEL ; 70,738 ; 73,567 ; 73,567 ; 86,174 ; 86,174
* OPERATIONS ; 6,441 ; 6,535 ; 6,535 ; 6,535 ; 6,535
* CAPITAL ; 48,128 ; 0 ; 0 ; 0 ; 0
* TOTAL ; 125,307 ; 80,102 ; 80,102 ; 92,709 ; 92,709 +�
* FUNDING SUMMARY:
nip
* TOTAL
* PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 4 ; ; 4 ; ; 4
+� PART TIME ; 1 ; ; 1 ; ; 1
SEASONAL
* ACTIVITY MEASURES:
* Logged responses
* by officers ; 8040 ; ; 7800 ; ; 8000
* t t t t t *
t t t t t
� t t t t t tlt
t t t t t
�a
CITY OF STEPHENVILLE -91-
m
1
i
* POLICE RECORDS AND IDENTIFICATION 01-0704 *
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION:
* This division maintains an up-to-date records system to assure
* accurate statistical reports Which are easily accessible; logs,
* files, and maintains all police reports. Information is kept
* and furnished for reports to the FBI, State and City, and to the
* citizens Who are in need of this information.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY GOALS:
* Keep accurate and up-to-date files on persons arrested.
* Conduct Crime Analysis and Criminal Intelligence functions.
*
M,
Supervise the Police property room efficiently.
*
*
*
*
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
*
* ACTIVITY OBJECTIVES:
* To increase clerical personnel in order to maintain an efficient
* operation and keep records current.
* Use the Intelligence Sergeant in more police type functions such
* as crime analysis and criminal intelligence.
* Obtain a secure area to store property to large to place in the
* police property room such as vehicles.
*
-
*
*
*
*
*
*
*
*
*
*
*
*
*
*
MR
CITY OF STEPHENV I LLE - 92 -
1m
* ail * * all 0 ill * Ili all * ill * * * 0 all 0 * 0 all * 0 * * * ill * 0 0 * 0 0 * all 0 all all
am* all
* POLICE RECORDS AND IDENTIFICATION 01-0704
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
all Ill ill III alt alI all lill all all III Ilt alI III * II! 1� alI * 1� IIF all Ill aft Ill all * alI III Iq III III all III � alt Ili Ill
all Ill all * a* * all all III * * III III Ill all * Ill Ill III * 0 III 0 all III 0 III III all all all III III Ill 0 Ill all Ill
* ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
BUDGET DATA ACTUAL 1BUDGETED !ESTIMATE ;PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
+ PERSONNEL 1 23,501 ; 24,437 ; 24,437 ; 28,260 ; 28,260
* OPERATIONS I 4,390 ; 3,782 ; 4,062 ; 4,062 ; 4,152
1 1 1 1 1
* CAPITAL ; 0 ; 0 ; 0 ; 0 ; 0
alI =
TOTAL ; 27,891 ; 28,219 ; 28,499 ; 32,322 ; 32,412
+� FUNDING SUMMARY:
*
TOTAL
PERSONNEL SUMMARY:
* FULL TIME REGULAR
all PART TIME
* SEASONAL
* alI alI * III III III all aII Ill � all alI I� Ill III alt Ifl � IIF Ill all * * all 1� li � all 111 all * a!I � Ill III Ill *
all 111 IIl Ill 111 III a� � all all 111 * III * * Ill III Ill * aII III Ill all ilFl all III Ill Ill Ill !� � Ill III Ill III, aIt all Ill
ACTIVITY MEASURES:
* Number of reports
* processed ; 1968 ; ; 4500 ; ; 5000.
1 1 1 1 1
pl 1 1 1 1 1 *
1 1 1 1 1
1�+1
* 1 1 1 1 I
1 1 1 1 I
* 1 a I 1 1 all
1 1 1 1 I
* 1 1 1 f 1
* f 1 1 1 1
1 1 1 1 1
1 1 1 1 1
* 1 I 1 1 I
1 1 I 1 1
f>�
CITY OF STEPHENV I LLE - 93 -
X"
* POLICE CRIMINAL INVESTIGATION 01-0705
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
* The Criminal Investigation Division is responsible for the
* investigation of all offenses (except Class C misdemeanors)
* beyond the preliminary stages. Activities include: Following
* up on all felonies, and misdemeanors, conducting crime scene
* searches where specialized investigative techniques are
* necessary, proper collection of evidence, questioning of wit- *
* nesses and suspects, surveillance, presentation of various *
* public speaking programs, liaison with other police agencies, *
* presentation of prosecution data for the District and County *
* Attornies, court testimony, investigation of all juvenile cases
* and the adhearance to Texas Family Code, and obtaining and ex-
* ecution of search warrants.
* * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
*
* ACTIVITY GOALS:
'�
+
* To raise clearance rate of all part I crimes: murder, rape,
* robbery, aggravated assault, burglary, theft, and auto theft.
* Continual education of detectives in most current court cases
* involving searches, seizures and rules of evidence.
*
_
* Specialize in criminal investigation allowing detectives to
* become expert in a type of criminal investigation field.
* To professionalize CID's image with the community.
*
--
* ACTIVITY OBJECTIVES:
* To use crime analysis, intellignece, informants, and work with
* the Patrol division and all other law inforcement agencies to
* achieve a higher clearance rate of crimes.
* To develop better interview and interogation techniques through
*
* training and experience.
* To attend schools and seminars conducted by qualified and ap-
*
�-
* proved academies and universities.
* To subscribe to current magazines and newsletters pertaining to
*
* recent court decisions.
* To keep abreast of new investigative techniques and rules of
*
* evidence.
*
* To present a positive attitude in public relations.
* To present a better verbal and visual appearance to the public.
*
* To preform a professional job in crime scene and case prepara-
*
* tion.
*
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
*
CITY OF STEPHENV I LLE - 94-
04
* POLICE CRIMINAL INVESTIGATION 01-0705
* DEPARTMENT DIVISIONIACTIVITY ACCOUNT
�a
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
BUDGET DATA ACTUAL !,BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
* PERSONNEL ; 113,780 ; 119,320 ; 119,321 ; 134,854 ; 168,850
* OPERATIONS ; 39,855 ; 52,910 ; 54,085 ; 54,085 ; 56,325
* CAPITAL ; 1,003 ; 2,910 ; 2,910 ; 1,455 ; 1,455
* TOTAL ; 154,638 ; 175,140 ; 176,316 ; 190,394 ; 226,630
* FUNDING SUMMARY:
* TOTAL
PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 4 ; ; 3 ; ; 4
* PART TIME
SEASONAL ;
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY MEASURES:
* Hours of schools
* attended ; 400 ; ; 440 ; ; 460
* Clearance rate ; 37% ; ; 36% ; ; 48%
* Number of public ;
* service appearances; 25 ; ; 31 ; ; 40
Number of requests
* for presentations ; 30 ; ; 33 ; ; 45
* Cases assigned ; 1083 ; ; 1287 ; ; 1357
CITY OF STEPHENV I LLE - 95 -
0 roll
• POLICE PARKING ENFORCEMENT 01-0706 0
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT * -
* ACTIVITY DESCRIPTION:
* The parking enforcement officer primarily Works the downtown +�
* area to enforce overtime and improper parking.
w �
ACTIVITY GOALS:
* To enforce parking violations. +
ACTIVITY OBJECTIVES:
* To enforce the two hour parking limit.
* To enforce other parking violations.
r �
CITY OF STEPHENVILLE -96-
7
P"
t+�
POLICE PARKING ENFORCEMENT 01-0706
+� DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * 0 * * * tit * * 0 * * * * 0 * * * * * * * 0 * * * * * 0
1985-86 11986-87 11986-87 ; 1987-88 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
�
t t t t t
EXPENDITURE SUMMARY:
PERSONNEL ; 8,523 ; 7,843 ; 7,843 ; 7,844 ; 7,844
� t *
+� OPERATIONS ; 11,199 ; 1,146 ; 10146 ; 1,146 ; 1,146
t t t
t �
+� CAPITAL ; 0 ; 0 ; 0 ; 0 ; 0
t �
TOTAL ; 9P722 ; 8,989 ; 8,989 ; 8,990 ; 8,990
FUNDING SUMMARY:
t t t t t
.fit 1 i i i i
TOTAL 0
PERSONNEL SUMMARY:
FULL TIME REGULAR
PART TIME
SEASONAL
ACTIVITY MEASURES:
Number of two hour ;
parking tickets
*� given ; N/A ; ; 2190 ; ; 2200
Number of other
tickets given ; N/A ; ; 730 ; ; 750
Mop
t t *
� 1 *
""'it i i tlt
t t *
t *
t t t t t +it
t t t t t
t t t t t
t *
t t t t t
go
CITY OF STEPHENV I LLE - 97 -
* *
* POLICE ANIMAL CONTROL 01-0707 * r'
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION:
* The animal control division provides protection from dangerous * �,
* animals and investigates animal abuse. This division also
* enforces ordinances regulating control of animals involving un-
* leashed animals, stray animals, and animals not properly con-
* trolled by their owners. This division also enforces licensing * ^'
* and inoculation requirements.
* * * * * * * * * * * * * * * * * * * * * * * *
* * *
* * * * *
* * *
* ACTIVITY GOALS:
* To provide enforcement of municipal and state laws
regarding
*
�,
* animal control and protection.
*
*
*
*
*
*
*
*
*
*
*
*
*
* ACTIVITY OBJECTIVES:
* Reduce the number of dog bites by impounding
loose
animals.
* Be alert for diseased and rabid animals.
* Protect animals against abuse.
*
j^
*
*
l
*
*
*
*
*
*
*
1
*
*
*
*
*
*
*
*
* * * * * * * * * * * * * * * * * * * * * * * *
* * *
* * * * *
* * *
i
CITY OF STEPHENVILLE -98-
Im
-66- 311I AN3Nd31S 30 ill I3
+� 099 009 ; ; d/N ; slewjue paseaoaa
+w OOOZ 0 Obb T ; v/N ; s l L eo afiae L :.e boa
* eZ v/N ; saseo aZ jq Lew buy
000T 096 9V6 ; papunodwE sLewtub
* OCT ; fiZT ; LTT ; pasuaoiL sLewJuy
=S3ansv3W A1IAIlOv
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+� T i T i ; T i 8y1n938 3W I l 11n3 +�
= A8vwwnS 13NNOS83d +..►
1v101
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=Aavwwns 9NIONn3
+� LZ04S£ i LZ04S£ ; OT94Z£ i OT9`Z£ i 6£L`S£ i -1viol
0 i 0 i 0 i 0 i 0 i 1vlIdV3 +�
+� 6SV40T ; 69VOOT i 6Sb4OT i 6W OT i 09Z40T 1 SNOIlv83dO
* e9S4VZ i e9S4VZ i TST`ZZ i TST`ZZ i 6LV`SZ i 13NNOS83d
au
=A8vwwnS 38nlIaN3dX3
+� a3ldOav; 03SOdOdd; 31VWI1S3! 03139an9i 1vnlOv diva 139an8 +�
+� 139ans ee-L861 I Le-996Ti Le-9e6Ti 9e-Se6T ;
+� 1Nn030d AIIAI13V/NOISIAIO 1N3Wl8vd3o
+� LOLO- T 0 108IN03 1vW I Nv 33 I 10d �
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H�q
PUBLIC
NORKS SUMMARY
1985-86
1986-87
1986-87
1987-88
PUBLIC UORKS
ACTUAL
BUDGET
PROJECTED
BUDGET
Adwinistration/Planning
$50,515.89
$36,643.00
$359099.50
$114,184.00
Inspections
27,765.18
30,244.00
29,532.50
54,416.00
Street Maintenance
457,537.48
405,186.00
393,428.00
415,284.00
Street Lighting
97,883.37
95,000.00
94,000.00
952000.00
Municipal Building
15,291.62
14,750.00
14,424.00
20,424.00
------
�,,,,
TOTAL PUBLIC VORKS
-----------------------------------------------------
$648,993.54
$581,823.00
$566,484.00
$699,308.00
-101-
1
�M *
* PUBLIC WORKS PLANNING/ADMINISTRATION 01-0801
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
* The planning department provides coordination, processing, and
* staff review of all zoning cases, plats, site plans, plat * a
* vacations, and development proposals; staff support to the
* Planning -Zoning Commission , Board of Adjustments, and City
* Council. Assists property owners in zoning matters and infor- *
* mation relating to the Zoning and sub division ordinances, *
* assists developers and engineers in planning matters; investi-
* gates zoning ordinance violations; reviews comprehensive plan *
* and land use plan as needed.
* ACTIVITY GOALS:
* To develope and maintain a planning program which is responsive
* to the decision making needs of the City Administrator, City * '�
* Council, boards and commissions, public and developers.
* Provide timely and uniform information of zoning information to
* developers, engineers and the public. * p*
* Continue to strive for a greater emphasis on public realtions.
*
* *
* *
* ACTIVITY OBJECTIVES:
* To provide asistance to the various boards, commissions, City
* Administrator and City Council through reports and attendance
* at the meetings.
* To provide inforamtion to developers and property owners and to
* assist them in implementatin of their plans.
* To recommend amendments to city zoning, subdivision, and code of
* ordinances as may be required.
To provide training to employees.
*
* *
* *
* *
CITY OF STEPHENV I LLE -102 -
MR
R"
* PUBLIC WORKS PLANNING/ADMINISTRATION 01-0801
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1985•-86 11986-87 11986-87 s 1987-88 BUDGET
+* BUDGET DATA 1 ACTUAL ;BUDGETED ;ESTIMATE WROPOSED__;ADOPTED
* EXPENDITURE SUMMARY:
'* PERSONNEL ; 41,854 29,322 29,303 70,812 69,017
1 1 t 1 1
* OPERATIONS ; 7,896 ; 7,321 ; 5,797 ; 5,167 ; 45,167
* CAPITAL ; 766 ; 0 ; 0 ; 0 ; 0
*
�1* TOTAL is 50r516 ; 36,643 ; 35,100 ; 75,979 ; 114,184
* FUNDING SUMMARY:
1 1 I 1 1
t t t t
TOTAL
1 * PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 2 ; i 2 i i 2
* PART TIME
* SEASONAL
�•' * * i� * * * * rl * * a * * It � � � * * � * IM �1 * � � * w +� * IM +� a +ol 111 * * *
ACTIVITY MEASURES:
* P-Z staff reports ; 63 ; ; 64 ; ; 72
* BOA staff reports ; 21 ; 22 ; ; 20
�► * Number of sub-
* division plats/or
* replats processed ; 24 ; ; 40 ; ; 45
* Number of zoning
requests processed ; 19 ; ; 12
* Number of B.O.A.
* applications pro-
`► * cessed ; 21 ; ; 22 ; ; 20
* Training credit
* received in hours ; 18 ; ; 0 ; ; 12
Number of manhours
* attending meetings ; 50 ; ; 55 ; ; 60
* Number of zoning
* ordinances review
and updates ; 13 ; ; 10 ; ; 10
* Number of R.O.W.
* purchase and sale
i i i i 1
ratr * reviews ; 7 ; ; 2 ; ; 2
CITY OF STEPHENV I LLE -103-
10
*
* PUBLIC WORKS INSPECTION 01-0802
* DEPARTMENT DIVISION/ACTIVITY- ACCOUNT
W"
ACTIVITY DESCRIPTION:
* To issue licenses and permits according to code requirements and *
* collection of fees; to inspect new and existing buildings for * j
* code compliance and safety; to enforce all applicable codes as *
* adopted by the City Council and to enhance the character and * �•,
* safety of the community. * i
* ACTIVITY GOALS:
* I
* To
increase overall efficiency of operations.
* To
maintain a higher level of compliance and enforcement.
* �,
* To
improve public relations and personal contact.
-
*
*
a
*
*
*
* a"
1
*
*
* * ilk * * * ilk * * * * ilk * ilk * ilk * ilk * * ilk * * ilk * * * ilk * * * ilk * * *
* ACTIVITY�OBJECTIVES: *
* To enforce the provisions of the City of Stephenville Building, *
* Electrical, Plumbing, and Zoning Codes, as adopted by the City * i
* Council.
* To provide
inspections
as soon as possible When they are
* requested.
* To process
applications for permits and customer need in a
*
'
* timely manner.
* To provide
training to
employees.
*
a
* To provide
information
to the public in a timely manner.
*
�_
* Develope and implement
a computerized record keeping system.
*
*
*
*
�
*
I
*
*
CITY OF STEPHENV I LLE -104-
f
P"
* PUBLIC WORKS INSPECTION 01-0802
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1985-86 11986-87 11986-87 -1 1987-88 BUDGET _
* BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE !PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
* PERSONNEL ; 21,506 ; 24,573 ; 24,572 ; 44,942 ; 50,192
* OPERATIONS ; 61068 ; 5,671 ; 4,960 ; 4,224 ; 4,224
mm
* CAPITAL ; 191 ; 0 ; 0 0
0
* TOTAL ; 27,765 ; 30,244 ; 29,532 ; 49,166 ; 54,416
* FUNDING SUMMARY:
* TOTAL
PERSONNEL SUMMARY:
* FULL TIME REGULAR 1 i i 2 i i 2
* PART TIME
o * SEASONAL
ACTIVITY MEASURES: ;
* Number of inspec-
tions performed ; 11,527 ; ; 19,395 ; ; 2,000 *�
+� * Number of building
* permits issued ; 239 ; ; 220 ; ; 273
* Number of electric
permits issued ; 57 ; ; 58 ; ; 60
* Number of plumbing
* permits issued ; 112 ; ; 120 ; ; 125
* Number of Plumbing ;
* Board meetings ; 2 ; ; 1 2
* Number of Electric ;
* Board meetings ; 12 ; ; 9 ; ; 20
,•, * Number of Building
* Board meetings ; 8 ; ; 4 ; ; 12
* Number of code
* violations acted on; 143 ; ; 111 ; ; 100
* Number of code ;
* violation corrected; 100 ; ; 95 ; ; 100
* Hours of training
�*►* credit received ; -0- ; 56 72
CITY OF STEPHENV I LLE -105 -
on
1
CIF 111 1"I
s PUBLIC WORKS STREET MAINTENANCE. 01-0803
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
* The street maintenance division provides maintenance and re- *
i
* construction of streets, alleys, drainage ways, street name * !
* signs, regulatory signs, and right of ways. The department is
* responsible for street sweeping, seal coating, street overlays
* street cut repairs, and sanding of streets during icing condi- * '
* tions. Additionally, the street maintenance division provides
* support to other departments that may require the services of * �+
* equipment and manpower. * i
* ACTIVITY GOALS:
* To develope a systematic street maintenance program of seal
* coating, overlaying, patching, street name signs, street regula-
tory sign replacements and street sweeping. * i
* To respond to citizen needs in regards to streets, street right
* of ways and drainage problems in a timely manner.
*
* *
* ACTIVITY OBJECTIVES:
*
* To follow guidelines of asphalt institute and develope a pave-
*
�,
i
* ment distress survey of each street in the City.
*
'
* To continue to repair potholes in the streets until streets can
* be repaired with overlay or sealcoat.
*
* To sweep the downtown areas once per week and sweep residential
* areas twice per year. Major streets will be swept as needed to
+ maintain a clean appearance.
* To continue to replace street name signs until all the old signs
* have been replaced.
* To replace old regulatory signs and to ensure all signs meet
* state uniform traffic manual standards.
*
* To replace existing culverts and drains with valley gutters and
* storm sewers.
* To continue to process "Action Request" forms and respond to
0
!�
* citizen needs promptly.
■
* To provide training opportunities to all personnel.
CITY OF STEPHENVILLE -106-
I
-LOT- 311 I AN3Hd 31S JO Jul I O
iM i i i i i ME
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+� 000 `OZ 000 `ZZ ; YIN ; paAe L aanO SZaaaZs
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+� 00*4ZV i 000`ZZ i L090OZ i 000`ZZ i SLS418 i -1vlldv3
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= AHvwwnS 3an1IaN3dX3 +�
+� a3ldOove 03SOdOHd; 31VWI1S3! a3139an9; `lvmV vlva 139ans �+
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+� £090- T 0 33NVN31N I vW 133a1S sm8oM o I land
wo
*
* PUBLIC WORKS STREET LIGHTING 01-0804 +
* DEPARTMENT DIVISION/ACTIVITY: ACCOUNT
* * * * * * * * * * * * * * * * ill * * * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION:
* This activity provides for repair and maintenance of street
* lights in the City.
*
* *
* ACTIVITY GOALS:
* N/A
*
* *
* *
* *
*
* ACTIVITY OBJECTIVES:
* N/A
* *
* *
* *
* *
* *
* *
r *
r *
* *
* *
CITY OF STEPHENV I LLE -108-
pmq
� ill III
* PUBLIC WORKS STREET LIGHTING 01-0804
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1985-86 11986-87 11986-87 ; 1987-88 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE :PROPOSED ADOPTED
* EXPENDITURE SUMMARY:
* PERSONNEL ; 0 ; 0 ; 0 ; 0 ; 0
* OPERATIONS ; 97,883 ; 959000 ; 94,000 ; 95,000 ; 95,000
* CAPITAL ; 0 ; 0 ; 0 ; 0 ; 0
* TOTAL ; 97,883 ; 95,000 ; 94,000 ; 95,000 ; 95,000
* FUNDING SUMMARY:
fool
* TOTAL
PERSONNEL SUMMARY:
* FULL TIME REGULAR
* PART TIME
fan * SEASONAL
* ACTIVITY MEASURES:
* Street lights
* maintained ; 880 ; ; 925 ; ; 960
City leased ; 900 ; ; 925 ; ; 960
* Guard lights ; 15 ; ; 15 ; ; 17
rAq
fm
* 1 1 1 ! 1 *
1p 1 1 1 1 1
* { 1 1 1 1 *
* 1 1 1 1 1
CITY OF STEPHENV I LLE -109 -
r
*
* PUBLIC WORKS MUNICIPAL BUILDING 01-0805 *
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY.DESCRIPTION:
* This activity has the responsibiility for the maintenance of * r►
* City Hall.
' * I
ACTIVITY GOALS:
*
''
N/A
P,
*
ACTIVITY OBJECTIVES:
N/A
*
�'
mot
PEI
*
CITY OF STEPHENV I LLE -110-
i
P"
* PUBLIC WORKS MUNICIPAL BUILDING 01-0805
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ; 1985-86 11986-87 61986--87 ; 1987-88 BUDGET -
* BUDGET DATA r ACTUAL 'BUDGETED 'ESTIMATE 'PROPOSED 'ADOPTED
r *
* EXPENDITURE SUMMARY:
* PERSONNEL ; 0 ; 0 ; 0 ; 0 ; 0
r r r r r
* OPERATIONS ; 14,792 ; 14,750 ; 14,424 ; 20v424 20t424
r r r r r
* CAPITAL ; 500 ; 0 ; 0 ; 0 ; 0
* r r r r r *
r r r r r
�, *
* TOTAL ; 15,292 ; 14,750 ; 14,424 ; 20r424 ; 20,424
* FUNDING SUMMARY:
* TOTAL
PERSONNEL SUMMARY:
* FULL TIME REGULAR
* PART TIME
SEASONAL
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
�* ACTIVITY MEASURES:
* N/A
* r r r r r *
am
r r r r r
r r r r r
* r r r r r *
r r r r r
* r r r r r *
r r r r r
* r r r r r *
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MR
CITY OF STEPHENV I LLE -111-
NON -DEPARTMENTAL
-113-
w■ r r r w r w r r• r w r w r w r r r w r w w w w r r w w w w r r w
w * ^
* NON -DEPARTMENTAL GENERAL FUND 01-9999
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
w r r w■ w r r• r r r••■ r**• r■ r r w w r r w w w r r w w r
r r w* r r■ r r■ r■ r r r
r r w w r r r r w
w r r w w r w w
w r w
* ACTIVITY DESCRIPTION:
* This activity funds several
non -departmental
charges not re-
* ^
* flected in departmental budgets.
*
1986-87
1987-88
*
BUDGET
BUDGET
w
*
* Non -Departmental Charges:
* Band
$S00.00
$SO0.00
* Senior Citizens
$20,000.00
$20,000.00
* -
* Committee on Aging
$S,000.00
$S,000.00
* Teen Center
$3,600.00
-0-
Museum Ground Maintenance
$1,000.00
$1,000.00
* Lot Mouing
$1,000.00
$1,000.00
* Facility Improvement
-0-
$60,000.00
* Transfer to Airport
-0-
$10,000.00
* _
* Other
$S.000.00
-0-
w
*
* TOTAL GENERAL NON -DEPARTMENTAL $31,100.00
$97,S00.00
■ r• r■ r r■ r r r r r r r
w r r r r w r r w
r w r r w r r r
w r r
r r r r w w■■ w r w w•• r
r r* r r r** r
w r w r r w w r
w w r
* ACTIVITY GOALS:
* N/A
w
r *
w r r w r r w r r r w r r r w r r r r r r r w r r w w w r r r r r w r
w r w r w• r w w w r w w r w r r w r w r r r w w r r w w w w r w w w ^
* ACTIVITY OBJECTIVES:
* N/A
r
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r ^
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w
r
w
w
*
•
r
r *
w r r w w w w r w r r w r r w w r r r r w w w r w w w w w r r r r r r
CITY OF STEPHENVILLE -114-
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* NON —DEPARTMENTAL GENERAL FUND 01-9999 +�
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
rmn
* I� * * * III * * * * * * * * * * * • * * * * * * * III III * * * III * * III * * *
* ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE !PROPOSED ;ADOPTED
+� EXPENDITURE SUMMARY:
* PERSONNEL ; 0 ; 0 ; 0 ; 0 ; 0
* OPERATIONS ; 31,998 ; 36,100 ; 35,100 ; 31olOO ; 97,500
1 1 1 1 1
* CAPITAL ; 0 ; O ; 0 ; 0 ; 0
1 1 1 1 I
,
* TOTAL I 31,998 ; 369100 ; 35,100 ; 31,100 ; 97,500
* FUNDING SUMMARY:
TOTAL
* PERSONNEL SUMMARY:
* FULL TIME REGULAR
* PART TIME
Mon * SEASONAL
ACTIVITY MEASURES:
* N/A
* 1 1 1 1 1
I I 1 I I
f 1 1 1 1
1 I 1 1 1
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1 1 1 1 t
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1 1 1 1 1
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1 1 t 1 1
Iaq � 1 1 1 I 1
1 1 1 1 1
p"* * * * * * * * * * * * * * * * * III * * * * * 0 * III * III * III * III * III III
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CITY OF STEPHENV I LLE —115 —
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OR
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F"
WATER AND WASTEWATER FUND
�n
The Water & Wastewater Fund is used to account for the
City of Stephenvilles Water and Wastewater System that
is financed and operated in a manner similar to private
business enterprises - where the intent is that the
total costs of providing these goods or services to the
general public on a continuing basis be financed or
recovered primarily through user charges.
P"
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MR
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-117-
CITY OF STEPHENVILLE
PATER AND WASTEWATER FUND REVENUE DETAIL
1985-86 1966-87 1986-87 1987-88
WATER AND WASTEWATER FUND ACTUAL BUDGET PROJECTED BUDGET
BEGINNING BALANCE
$765,675.00
$700,000.00
$709,570.00
$772,672.00
1451
Water Sales
$1,249,869.97
$1,590,000.00
$1,590,000.00
$1,718,000.00
1452
Wastewater Charges
$415,649.01
$495,000.00
$470,000.00
$600,000.00
1453
Penalty Billing
$33,861.57
$34,000.00
$34,000.00
$34,000.00
1454
Transfer Charges
$1,330.00
$2,400.00
$2,400.00
$2,400.00
1455
Connection Charges
$20,740.00
$24,000.00
$24,000.00
$24,000.00
1456
Service and Delinquent Charges
$5,660.63
$12,000.00
$12,000.00
$12,000.00
1457
Billing Adjustsents
($19,048.47)
($15,000.00)
$0.00
$0.00
1460
Street Cuts and Restoration
$3,290.08
$2,700.00
$1,000.00
$1,000.00
1461
Water Taps
$7,319.20
$10,000.00
$29500.00
$2,500.00
1462
Sewer Taps
$1,225.00
$1,700.00
$19000.00
$10000.00
1501
Interest on Investments
$472,521.74
$3009000.00
$300,000.00
$137,500.00
1541
Miscellaneous
$1,474.08
$2,000.00
$500.00
$500.00
WATER
------------------------------------------------------------
AND VASTEVATER
REVENUE
AND BEGINNING BALANCE
$2,959,567.81
$3,158,800.00
$3,146,970.00
$39305,572.00
—118—
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WATER AND WASTEWATER FUND SURMARY
1985-86 1986-87 1986-87 1987-88
WATER AND WASTEWATER FUND ACTUAL BUDGET PROJECTED BUDGET
Water Production
$2139370.90
$277,377.00
$196,557.00
$274,204.00
Water Distribution
308,898.52
184,135.00
285,197.98
272,537.00
Wastewater Collection
146,211.71
210,017.00
179,944.13
219,276.00
Wastewater Treatment
139,500.88
137,562.00
144,789.00
1399515.00
Billing and Collections
72,326.09
80,923.00
80,462.00
75,747.00
Non -Departmental
1,427,572.93
1,457,570.00
1,457,570.00
10549,2IO.00
TOTAL WATER AND WASTEWATER FUND $2,307,881.03 $2,447,584.00 $2,344,520.31 $2,530,489.00
-119-
r
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
*
* WATER WATER.PRODUCTION. 02-3001 *'
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT *
* ACTIVITY DESCRIPTION:
* The water production activity is responsible for operating and
* maintaining water wells, storage tanks, instrumentation, and * i
* the pumping of potable drinking water to the residents of the
* City of Stephenville. Supervisors, water plant operators, and
* ground keeping personel are included in this activity. * �'
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY GOALS:
* To meet customer demands for water during peek times of consump-
* tion and provide adequate water for fire protection.
* To reduce overtime requirements of personnel.
* To have better qualified employees.
* To keep well sites, pump stations, and storage tank sites neat,
* painted, and well groomed.
*
* *
*
*
* *
* ACTIVITY OBJECTIVES:
* To continue to try to obtain a surface water supply on the * ^
* Paluxy watershed.
* to continue to drill wells as needed to meet customer demands.
* To produce water meeting Department of Health parameters.
* To maintain wells, pumps, and storage tanks in proper working
* order.
* To provide training opportunities for all personnel.
*
* *
*
* * r+
* *
*
* *
* *
* *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
7
CITY OF STEPHENVILLE -120-
7
* WATER WATER PRODUCTION 02-3001
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
* PERSONNEL ; 430387 ; 44,802 ; 44,802 ; 45,504 ; 45,504
1 1 1 l 1
* OPERATIONS ; 169,984 ; 232,575 ; 151,755 ; 2280700 ; 228,700
* TOTAL ; 213,371 ; 277,377 ; 196,557 ; 274,204 ; 274,204
* FUNDING SUMMARY:ran
1
+� TOTAL
PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 1 ; ; 2 ; ; 2
* PART TIME
o� SEASONAL
ACTIVITY MEASURES:
* Number of Water
* Wells ; 27 ; ; 29 ; ; 29
P" * Gallons produced
* per year ; 816.6MG ; ; 900.OMG ; ; 910MG
* Water samples
I., * collected ; 162 ; ; 220 ; ; 225
* Water samples
* With coliform
+� organisms present ; -0- ; ; -0- ; ; -0-
�` * Ga 1 1 ons of e 1 evated ;
* storage ; 500,000 ; 0119250,000; ;1,250,000
* Gallons of Water in; ; ; i i
* ground storage ;2,500,000; ;3,500,000; 14,500,000
* Population of City ; 14,850; ; 15,267; ; 15,325
* Hours of training
+� credit received ; 40 ; ; 80 ; ; 80
on
CITY OF STEPHENV I LLE -121-
r
* * * WATER WATER DISTRIBUTION 02-3002
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION:
* The Water distribution activity is responsible for assuring
* delivery of potable Water to the residents Without a deteriora-
tion of quality during the delivery process. Maintain adequate
* tap pressures, and provide adequate Water for fire protection
* purposes, by providing general and preventative maintenance to
* the Water distribution system.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY GOALS:
* To have better qualified employees.
* To reduce overtime requirements of personnel.
* To reduce meter reading errors and increase efficency of meter
* readings.
* To provide Water to customers in adequate amounts and pressures
* to meet the needs of customers.
* To provide adequate fire protection to the residents.
*
* *
* *
*
* ACTIVITY OBJECTIVES:
* To provide training opportunities for all personnel.
* To flush, color code and paint fire hydrants.
* To replace small inadequate Water lines and Water lines requir-
* ing high maintenance due to leaks.
* Replace old and defective fire hydrants.
* Test and replace Water meters at 10 year intervals.
* Operate Water valve periodically and replace defective valves.
*
* *
* *
* *
* *
* r
* * * * * * * * * * * * * * * * * * * * * * * * * * * ill * * * * * 0 *
CITY OF STEPHENVILLE -122-
on
* WATER WATER DISTRIBUTION 02-3002 +�
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED ;ADOPTED
* EXPENDITURE SUMMARY:
* PERSONNEL ; 139,051 ; 157,126 ; 157,126 ; 125,503 ; 129*937
* OPERATIONS ; 169,848 ; 127,009 ; 128,072 ; 127,600 ; 142,600
� * 1 1 1 1 •
* TOTAL ; 308,899 ; 284,135 ; 285,198 ; 253,103 ; 272,537
* FUNDING SUMMARY:
1 1 1
* TOTAL
PERSONNEL SUMMARY:
* FULL TIME REGULAR 7 i 6 i i 6
* PART TIME
rq* SEASONAL
* ACTIVITY MEASURES:
* Water main leaks
* repaired ; 100 ; ; 125 ; ; 100
* Water meters tested;
* and replaced ; 350 ; ; 50 ; ; 200
* Number of new
meters installed ; 89 ; ; 75 ; ; 100
* Number of fire
* hydrants ; 325 ; ; 400 ; ; 410
* Fire hydrants re-
paried or replaced ; 12 ; ; 10 ; ; 10
* Hours of training
* credit received ; 100 ; ; 120 ; ; 180
No* * * * * * * * * * * * * 0 * * * * * * * * * * * * * * * * * * ill * * * * *
am
CITY OF STEPHENV I LLE -12 3 -
1
* WASTEWATER WASTEWATER COLLECTION 02-3101 * j
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
* The Wastewater collection activity provides for the collection
* and transmission of all Wastewater to the Wastewater treatment * r
* facility.
*
* *
*
* ACTIVITY GOALS:
* To
reduce main line stoppages.
* To
have better qualified employees.
* To
reduce overtime requirements for employees.
*
i
* To
reduce infiltration and exfiltration
during times of heavy
* rainfall.
* To
provide wastewater collection to all
city residents.
*
i�
*
*
*
*
*
* ACTIVITY OBJECTIVES:
* To provide a continual preventative maintenance program.
*
r
* To provide training opportunities to all employees.
* To extend service mains to all areas of the city not served at
* the present time.
*
*
*
*
r
*
*
*
*
CITY OF STEPHENVILLE -124-
on
* WASTEWATER WASTEWATER COLLECTION 02-3101 +�
+� DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ; 1985-86 11986-87 11986-87 ' 1987-88 BUDGET
BUDGET DATA ; ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED JADOPTED
* EXPENDITURE SUMMARY:
PERSONNEL ; 106,564 ; 121,967 ; 1210967 ; 96,051 ; 98,564
+� OPERATIONS ; 39,648 ; 88,050 ; 57,977 ; 90,712 ; 120,712
* TOTAL ; 146,212 ; 210,017 ; 1797944 ; 186,763 ; 219,276
+� FUNDING SUMMARY:
alt i i i �
TOTAL
'* PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 5 ; ; 5 ; ; 5
* PART TIME
* SEASONAL
* ACTIVITY MEASURES:
* Number of main line; ;
* stoppages worked ; 50 ; ; 50 ; ; 50
Number of tap line
* stoppages worked ; 100 ; ; 150 ; ; 100
* Number of feet of
sewer mains rodded,;
* flushed for pre- ;
* ventative mainten- ;
* ante ; 5,000 ; ; 20,000 30,000
Hours of training
* credit ; 180 ; ; 120 ; ; 180
* Feet of sewer main
* installed ; 8,000 ; ; 10,000 ; ; 10,000
CITY OF STEPHENVILLE -125-
r"
* WASTEWATER WASTEWATER TREATMENT 02-3102
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION: *
* The Wastewater treatment activity provides for the treatment
* and disposal of wastewater while meeting the requirements of the
* Texas Water Commission and the Evironmental Protection Agency.
r �
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ACTIVITY GOALS:
* To provide for the disposal of wastewater in a safe and sanitary
* manner.
* To reduce overtime requirements of personnel.
* To have better qualified employees.
* *
* *
* *
* *
* *
* *
* *
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
I
*
ACTIVITY OBJECTIVES:
*
To provide a continual preventative maintenance program.
*'
*
To reduce plant down time and overtime.
*
To monitor treatment plant influent and effluent to assure it
*
meets regulatory agencies requirements.
*
r+
*
To provide training opportunities to all employees.
*
To dispose of all grits, rags, and sludges according to regula-
*
tory agencies requirements.
*
*
*
�,
I
*
*
*
*
*
*
*
*
*
*
*
*
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CITY OF STEPHENVILLE -126-
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* FINANCE UTILITY BILLING & COLLECTION 02-3201
* DEPARTMENT DIVISION/ACTIVITY- ACCOUNT
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* ACTIVITY DESCRIPTION:
* This activity under the supervision of the Finance Director, is
* responsible for billing and collection of all Water, sewer and
* garbage customer accounts; and all associated recordkeeping.
*
*
* ACTIVITY GOALS:
* To assist customers in obtaining and terminating water, waste-
water and other related services in a timely manner.
* To maintain the financial integrity of the water, wastewater
* and garbage fund through prompt and accurate billing,
* collection, and accounting for utility payments for services
* provided, and the collection of past due accounts.
*
�'
* To provide all services to the public in a courteous and prompt
+� manner.
*
*
*
*
i
*
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
*
* ACTIVITY OBJECTIVES:
* Work effectively with the field personnel in an effort to
* provide the customer with requested information and service.
* To continue to process service orders within the same working
* day.
*
FOR
* To input meter readings accurately and on a timely basis so
* that bills are calculated correctly and are mailed on time.
* Monitor water pumped versus water billed.
* Deposit cash receipts daily.
* To mail past due reminders at least one week prior to ter-
mination of services.
* Implement a cross reference and identification system to assist
*
�'
* in locating delinquent customers.
*
1
* Post all payments daily.
* Submit accurate reports to the accounting department.
+� To communicate billing and payment procedures to the customer in
* a knowledgable and understandable manner.
*
*
iq
CITY OF STEPHENV I LLE -12 8
w r w w w w w w w# r r r# r« r r r# r w r# w w w w w r w r# w# r r w
* FINANCE UTILITY BILLING & COLLECTION 02-3201 *
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT *
_,r w r r r r r w w# r r w# r +e ■ r w r r r r r r w r r w w w w r w# w w#
## w r# w w# r w w w## w r r r«# w w w w r# w w w w w r r# r r w r
* ; 1985-86 11986-87 11986-87 i1987-68 BUDGET
* BUDGET DATA ACTUAL 'BUDGETED 'ESTIMATE 'PROPOSED 'ADOPTED
* EXPENDITURE SUMMARY:
* PERSONNEL ; 46,349 ; 53,168 ; 53,190 ; 36,650 ; 36,650
* OPERATIONS 25,977 ; 27,75S ; 27,272 ; 26,597 ; 39,097
* TOTAL ; 72,326 ; 80,923 ; 80,462 ; 63,247 ; 75,747
* FUNDING SUMMARY: 1 1 r
* TOTAL '
* PERSONNEL SUMMARY:
* FULL TIME REGULAR ; 2 ; ; 2 ; 2
* PART TIME
^* SEASONAL
# w# w### w# r w w w w w w w r w r w +e r# w w## w w w r## w w w w
w## w r r## w# r w# r r r r r r r r r w w r w w r w r w r r r w r w r
* ACTIVITY MEASURES:
* Number of accounts
* monthly average ; 4,917 ; ; 4,976 ; ; 5,035 *
- * New accounts ; 1,161 ; ; 962 ; ; 1,061 *
* Terminations ; 711 ; ; 720 ; 729 *
* Transfers 283 ; 252 267 *
- * Days collections I
* were deposited
* daily 240/2S3 247/253 248/253
_ * Days collections ;
* were posted daily 253/253 253/253 253/253
* Utility bills
* mailed & drafted 58,493 ; ; 59,230 ; ; 59,967
- * Number of past due
* reminders mailed 7,OS6 7,428 ; 7,800
* Number of months
* statements and/or
* reminders mailed
* as scheduled ; 12 ; ; 12 ; ; 12
* Percentage of error;
_ * free statements ; 97 ; ; 98 ; ; 99 *
CITY OF STEPHENVILLE -129-
r w r w w r w w r w w r r w w w r r■ w w w w r w w r r w w w r w w r
* NON -DEPARTMENTAL WATER & WASTEWATER FUND 02-9999
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
r w w w w r w w w w r w w w r#■ w w w r■ r w r r w w w w w w w w w —
w w w r w w w r r w w w r r■ w r r■ w r r• w w w w w w w w w w w w
* ACTIVITY DESCRIPTION:
* This activity funds several non -departmental charges not re-
flected in departmental budgets.
w 1986-87 1987-88
w BUDGET BUDGET
w *
* Non -Departmental Charges:
* Debt Requirements $1,061,570.00 $1,058,639.00
* Transfer to General Fund $56,000.00 $63,000.00- °x
* Transfer to General Fund -0- $77,571.00
* Depreciation $340,000.00 $350.000.00
w w
w $1,457,570.00 $1,549,210.00
w w w r w w w w w w w r r r• w w w w w w r w w w w w w w w w w w w w
w w w w w r w r■ w r w r■ r r■ +r •*■■ r w w w w w w w w r r w r —
* ACTIVITY GOALS: w
* N/A w
r
w ^
r
w
w
w
w
w
r
r
w
w
w w r w w w w# w w w w w w w w w w w w w r w w w w w w w r w w w r w
*■■ w w w r r r r r r w w w w w w r w■ r w w w w r r w w w w w w w
* ACTIVITY OBJECTIVES: * -
* N/A "
w
r
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w
w
w
w
w
-
w
w
w
r
w
w
w
w
w
w
w
w
r
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CITY OF STEPHENVILLE -130-
14
• NON —DEPARTMENTAL WATER & WASTEWATER FUND 02-9999 �
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ill Ill ill ill ill ill * * 0 0 * ill * 0 0 ilt * * ill * * * 0 0 * * 0 0 * 0 0 0 0 * 0 0 0 0
0 1 1985-86 11986-87 11986-87 ; 1987-88 BUDGET +�
BUDGET DATA ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED !ADOPTED
1 1 1 1 1
EXPENDITURE SUMMARY:
* PERSONNEL ; 01 0: 01 0: 0
* 1 1 1 1 1 ili
1 1 1 1 l
OPERATIONS ;1,427,573:1,457,570:1,457,570:1,549,210;1,549,210 +�
fun
1 1 I 1 1
1 1 ! 1 1
fog* { { 1 1
TOTAL :1,427,573:1,457,570;1,457,570:1,549,210;1,549,210
* FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
* PART TIME
SEASONAL
ill ill +� ill ill ill ill ill ill ill ill ill iil i� it i� i� i� ill i� ill iiF iJl ill it} i� iM i� w i� ief ill iR iil ill � ill iN
ACTIVITY MEASURES:
N/A
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! 1 1 I I
1 1 1 1 1
1 I 1 i i
1 1 1 l 1
{ 1 1 1 1
1 1 1 1 {
fun
1 1 1 1 1
* 1 1 1 1 1
t 1 1 1 1
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1 1 1 1 1
ill Ilt ill ift ilt ill ill i� ill � * ill ill ill sll i� iM iiE ilt ill ill iN ill i1F i0! iii ilt iGt 111 Nf i!t � ill ill iIF iN Ilt
6�11
No
CITY OF STEPHENV I LLE -131-
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SANITARY LANDFILL FUND
The Sanitary Landfill Fund is used to account for the
City of Stephenville's Sanitary Landfill that is
financed and operated in a manner similar to private
business enterprises Where the intent is that the total
costs of providig this service to the general public on
a continuing basis be financial or recovered primarily
through user charges.
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-133-
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CITY OF STEPHENVILLE
SANITARY LANDFILL
FUND REVENUE
DETAIL
1985-86
1986-87
1986-87
1987-88
SANITARY LANDFILL FUND
ACTUAL
BUDGET
PROJECTED
BUDGET
BEGINNING BALANCE
$231,931.00
$265,000.00
$247,422.00
$150,000.00
1410 Garbage Franchise Fee
$82,058.27
$819000.00
$82,000.00
$82,000.00
1471 Landfill Gate Charges
$82,831.23
$76,000.00
$85,000.00
$114,540.00
1501 Interest on Investments
$20,167.48
$18,000.00
$18,000.00
$180000.00
SANITARY LANDFILL REVENUE
-------------------------------------------------------------
AND BEGINNING BALANCE
$416,987.98
$440t000.00
$432,422.00
$364,540.00
-135-
+� SANITARY LANDFILL SOLID WASTE LANDFILL 03-5001
* DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* ACTIVITY DESCRIPTION:
* The solid Waste department is responsible for the disposal of
* solid Wastes and brush received from residential and commercial +�
* customers located in Stephenville, Dublin and Erath County.
* The department is responsible for receiving permits from The
* State Health Department and other agencies as may be required
* When new cells are constructed for placement of solid Wastes.
* Work crews are required to compact and cover the solid wastes
* daily.
* ACTIVITY GOALS:
* Work with engineers and City Council in complying with State
* Health Department regulations.
* To identify alternate means of solid waste disposal.
* Identify ways to extend useable life of landfill.
*
1M *
* *
ilF *
*
* ACTIVITY OBJECTIVES:
* To cover the solid wastes dumped at the landfill each day with
* dirt as required by State Health Department.
* To keep roads to the landfill cleaned up and keep landfill and
* adjacent property free of litter.
* To respond to complaints as soon as possible.
+� To provide training to department personnel through seminars
* and schools.
* Research more methods of operation.
*
* *
* *
*
CITY OF STEPHENVILLE -136-
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• SANITARY LANDFILL SOLID WASTE LANDFILL 03-5001
• DEPARTMENT DIVISION/ACTIVITY ACCOUNT
1985-86 11986-87 11986-87 ; 1987-88 BUDGET
BUDGET DATA i ACTUAL ;BUDGETED ;ESTIMATE ;PROPOSED JADOPTED
EXPENDITURE SUMMARY:
PERSONNEL ; 71,265 ; 76,562 ; 71,122 ; 52,349 ; 53,584
OPERATIONS ; 88,765 ; 23,900 ; 27,318 ; 28,743 ; 93,743
OTHER ; 13,000 ; 15,000 ; 15,000 ; 67,213 ; 67,213
pm
TOTAL ; 173,030 ; 115,462 ; 113,440 ; 148,305 ; 214,540
FUNDING SUMMARY:
TOTAL
PERSONNEL SUMMARY:
* FULL TIME REGULAR
PART TIME ; 2 ; ; 3 ; ; 4
�., SEASONAL ;
ACTIVITY MEASURES: ;
+� Number of days
solid Waste are not;
F" covered per State
+� Health Department
rules ; 12 ; ; 9 ; ; 5
�., Complaints on
operation of land- ;
fill ; 15 ; ; 10 10
Hours of training ;
credits received ; 0 ; ; 0 ; ; 20
* Number of customers; 13,921 ; ; 13,000 ; ; 13,500
min
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CITY OF STEPHENV I LLE -137 -
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AIRPORT FUND
The Airport Fund is used to account for the City of
Stephenville's Airport. Although partially subsidized
by the General Fund, it is financed and operated in a
manner similar to private business enterprises - Where
the intent is that the total costs of providing these
services to the general public on a continuing basis be
financed or recovered primarily through user charges.
-138-
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CITY OF STEPHENVILLE
AIRPORT FUND REVENUE DETAIL
1985-86 1986-87 1986-87 1987-88
AIRPORT FUND ACTUAL BUDGET PROJECTED BUDGET
BEGINNING BALANCE
$15,882.00
$15,000.00
$12,763.00
$0.00
1480 Airport Charges
$13,545.30
$13,500.00
$13,500.00
$19,200.00
1501 Interest on Investments
$646.35
$600.00
$600.00
$600.00
1590 Transfer from General Fund
$0.00
$0.00
$0.00
$10,000.00
AIRPORT REVENUE AND
------------------------------------------------------------
BEGINNING BALANCE
$30,073.65
$29,100.00
$26,863.00
$29,800.00
—139—
i
* AIRPORT AIRPORT 04-6001
+� DEPARTMENT DIVISION/ACTIVITY ACCOUNT
ACTIVITY DESCRIPTION:
The Stephenville Municipal Airport, Clark Field, consists of one
r'-►
* main lighted runway, VASI equipped, and one crosswind runway.
Included is a nondirectional radio and unicom. Buildings in-
clude two 8-unit T-hangers, a main hangar/shop building and
*
r,
+� terminal area housing a small office and visitor's lounge. As
* a convenience for airport visitors the City also provides a
courtesy car. Although the airport facilities are owned by the
* City of Stephenville, operations are contracted to C&F Aviation.
* Additionally a City Council appointed Airport Advisory Board,
* consisting of eight citizens, is established to make recommenda-
tions regarding studies, construction, improvements, and re-
lated matters.
r�
* ACTIVITY GOALS:
* To provide a business service airport to meet the needs of the
0 flying public in the Stephenville area.
0 0
* ACTIVITY OBJECTIVES:
N/A
FW
CITY OF STEPHENV I LLE -140-
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* AIRPORT AIRPORT 04-6001
0 DEPARTMENT DIVISION/ACTIVITY ACCOUNT
* Ill * II* * ill * +It * 0 ill * 0 0 * 0 * * 0 0 0 * 0 Ili 0 * 0 0 0 0 w 0 * * 0 * 0 0
0 ; 1985-86 11986-87 11986-87 1 1987-88 BUDGET
BUDGET DATA i ACTUAL !BUDGETED ;ESTIMATE LPROPOSED ;ADOPTED___
1 � �
+� EXPENDITURE SUMMARY:
ARq IIt + f 1 +
1 1 1 0 0 0
+� PERSONNEL ; 0 ; 0 ;
1 1
Ill 1 1 ' 1
OPERATIONS ; 17,051 ; 18,375 ; 14,925 ; 19,300 ; 19,300
t 1 0
111 1 '
* OTHER ; 10,349 ; 10,500 ; 10,500 ; 10,500 ; 10,500
± i i i Ilt
+� TOTAL ; 27,400 ; 28,875 ; 25,425 ; 29,800 ; 29,800'
FUNDING SUMMARY:
1 1 IN
1 �
TOTAL
PERSONNEL SUMMARY:
FULL TIME REGULAR
+� PART TIME i
"'+ * SEASONAL
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+� ACTIVITY MEASURES:
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on CITY OF STEPHENV I LLE —141—
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ORDINANCE NO. 1987-20
AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE
CITY OF STEPHENVILLE FOR THE FISCAL YEAR BEGINNING OCTOBER
1, 1987 AND ENDING SE_PMBER 30 , 1988 AND ADOPTING THE
ANNUAL BUDGET OF THE CITY OF STEPHENVILT FOR THE 1987-88
FISCAL YEAR.
r�
wHEREAS, the budget for the fiscal year beginning October 11, 1987 and ending
September 30, 1988, was drily presented to the City Council by the City Admin-
istrator and a public hearing was ordered by the City Council and a public
notice was published in the Stephenville Empire Tribune. Said public hearing
was held according to said notice:
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE,
TEXAS:
Mn
SECTION 1: That the appropriations for the fiscal year beginning October 1,
1987 and ending September 30, 1988, for the support of the general government
OR of the City of Stephenville, Texas, be fixed and determined for said terms in
accordance with the expenditures shown in the City's fiscal year 1987-88 budget.
SECTION 2: That the budget is hereby approved in all respects and adopted as
MR the City's budget for the fiscal year beginning October 1, 1987 and ending
September 30, 1988.
0" PASSED AND APPROVED this the 26th day of August, 1987.
r1m APPROVED:
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ATTEST:
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-143-
v
ORDINANCE NO. 1987-24
AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF STEPHENVjj.T.F
FOR THE TAX YEAR 1987.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE,
TEXAS: .
That we, the City Council of the City of Stephenville, Texas, do hereby levy
or adopt the tax rate on $100.00 valuation for this city for tax yer 1987 as
follows:
$.393 for the purpose of maintenance and operation.
$.000 For the payment of principal and interest on bonds.
$ .393
The Tax Assessor -Collector is hereby authorized to assess and collect the taxes
of the City of Stephenville, Texas, employing the above tax rate. -
PASSED AND ADOPTED this loth day of September 1987.
ATTEST:
ty retail
-144-
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M+ CITY OF STEPHENVILLE, TEXAS
GENERAL INFORMATION
Stephenville Was settled in about 1854 and named for John M.
Stephen. Stephen had secured the title for land Where
Stephenville is now located and came With a party of thirty
poineers. The first post office Was opened in 1857 and the town
was subsequently incorporated in 1889. The university that was
to become Tarleton State University opened it's doors in
Stephenville in 1893.
Stephenville has experienced a steady population growth in
the last three decades; population at the 1960 census was 7,359,
` at the 1970 census it was 9,297, and at the 1980 census it was
11,881. The 1987 population is 15,250. .
rim The City of Stephenville is the county seat and principal
commercial and industrial center of Erath County, located sixty
five miles southwest of Fort Worth, at the intersection of U.S.
MM Highways 67, 281, and 377. Dunn and Bradstreet
rate 290 business establishments. Principal manufacturer's
produce sandpaper, automotive parts, electric switches, and
products relating to the oil industry.
Stephenville has historically been a trade center for the
agriculture and dairy region surrounding the City. The economic
condition is good, as shown by the steady increases in sales tax
collections. The City offers inducements such as the
Stephenville Municipal Airport, cultural and recreational
activities, and office and retail centers.
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-145-
0"
CITY.OF STEPHENVILLE
MISELLANEOUS STATISTICS
Date of incorporation
Form of government
City Charter Adopted
Area
Miles of streets
Number of street lights
Fire protection:
Number of stations
Number of firemen and officers(exclusive
of volunteer firemen)
August 6, 1889
Home .ru 1 e
1961
7.95 square miles
87
872
2
23
Police protection:
Number of stations 1
Number of certified policemen and officers 28
Muncipal Water department:
Number of consumer accounts
Average daily consumption
Miles of Water mains
Sewers:
Sanitary sewers
Storm
Recreation and culture:
Number of parks
Number of libraries
Employees:
Classified service
Exempt
4,972
1,871,000 gallons
110
125 miles
1 1/2 miles
2 with 78 acres
1
103
0
-146-
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MONTHLY RATE SCHEDULE/WATER, WASTEWATER, AND GARBAGE
1987-88
ram,
I. WATER RATES
A. BASE WATER FEE: (RESIDENTIAL AND COMMERCIAL)
5/8 inch meters $5.50
3/4 inch meters $8.25
1 inch meters $13.75
1 1/2 inch meters $27.50
�+ 2 inch meters $44.00
3 inch meters $88.00
4 inch & over $137.50
B. WATER USAGE
1-25,000 gallons $1.10 per 1,000 gallons
26-50,000 gallons $1.65 per 1,000 gallons
51,000 & over $2.75 per 1,000 gallons
II. SEWER RATES
A. RESIDENTIAL ACCOUNTS - MINIMUM $7.00 MAXIMUM $9.97
nR, 1. WINTER RATES - NOVEMBER 1ST THRU APRIL 1ST BILLING
A = amount of water consumed
A - 4,000 (4,000 gallons allowed on minimum $7.00
fee) = B
B X .90 (90% of consumption returned for treat-
ment) = C
C X .30 (30 cents charged for each 1,000 gallons
�+ treated) = D
D + $7.00 (minimum fee) = E
E is your residential sewer rate (Winter Months).
2. SUMMER RATES - MAY 1ST THRU OCTOBER 1ST BILLING
Residential sewer rates(in the six summer months)
are a flat fee. This fee is determined by the
second highest sewer fee acessed in the six winter
months.
B. COMMERCIAL ACCOUNTS - MINIMUM $7.00 NO MAXIMUM
Commercial sewer rates, year around, are determined by
by the following equation:
A = Amount of water consumed
A -- 4,000 (4,000 gallons allowed on the minimum $7.00
� fee) = B
B X .80 (80% of consumption returned for treatment) = C
C X .30 (30 cent fee for each 1,000 gallons treated)= D
D = $7.00(minimum charge) = E
E is your commercial sewer charge.
,., III. GARBAGE RATES
A. RESIDENTIAL $5.00
B. COMMERCIAL set by garbage contractor
F"
M
-147-
F,
BUDGET PREPARATION PROCEDURES AND POLICIES �f
The budget process was initiated on April 20, 1987 with the
issuance of a Budget Preparation Manual to all City depart-
ment heads. This manual provided guidance on standarized
procedures for the detailed expenditure items common throughout
the City. Standard cost reports for supplies, insurance,
utilities, maintenance, and other expenditures were included. The
standard forms to be used along with item -by -item instructions
were also a part of the Budget Preparation Manual. The departments
then submitted to the City Administrator a budget of estimated
expenditures for the ensuing fiscal year. These expenditure
estimates were reviewed extensively for accuracy, reasonableness,
and cost effectiveness.
Some necessary assumption's were necessary to forcast revenues for
this budget. Many income sources are based on the growth rate of
the City. Stephenville has favorably increased in population and
has experienced this trend for several years. This, as well as
other economic indicators have increased sales tax receipts and
some other revenue sources.
The City Administrator prioritized the new program request's
submitted by the department heads upon completing all necessary
reviews, the City Administrator presented the preliminary budget
document to the City Council during a 5 day budget work session.
A general overview of the City's financial and economic condition
was undertaken. After this, each department head presented his
departmental budget to Council for their review. The Council
reviewed the new program requests in detail, determined which I�
programs to fund and adjusted revenue sources to adequately
provide funds.
The public hearing on the budget was conducted on August 26th.
Notice of the public hearing was published in advance in the local
newspaper. The Council is required to pass the budget ordinance
before September 1st, which it did on August 26th.
During the fiscal year, budgetary control is maintained by
frequent review of departmental approppriation balances and
through the use of a purchase order system. Purchase orders which
exceed appropriated balances are not released until further review
and approval by the proper management authority. An integral past
of this control process is to insure that capital expenditures are
for those items specifically approved in the budget unless proper
exceptions have been granted.
Departmental appropriations that have not been expended by the end
of the fiscal year lapse and will not be available in the ensuing
fiscal year unless the appropriation is resubmitted and approved.
Budget revisions within a department may be made with the approval
of the City Administration. Any revisions that alter the total of
a department or the total expenditures must be approved by the
City Council. 7
-148-