HomeMy WebLinkAbout2018-2019 ANNUAL BUDGETCity Of Stephenville, Texas
ADOPTED
ANNUAL BUDGET REPORT
FY 2018‐2019
PREPARED BY
FINANCE DEPARTMENT
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City of Stephenville
Annual Adopted OperaƟng Budget
Fiscal Year 2018‐2019
This budget will raise more revenue from property taxes than last year’s
budget by an amount of $275,142, which is a 4.77% percent increase
from last year’s budget. The property tax revenue to be raised from new
property added to the tax roll this year is $100,865.
The members of the governing body voted on the budget as follows:
FOR: Mark McClinton, Carla Trussell, Brady Pendleton, RheƩ Harrison, Sherry
Zachery
AGAINST: Alan Nix, Brandon Huckabee
PRESENT and not voƟng: none
ABSENT: none
Property Tax Rate Comparison
2018‐2019 2017‐2018
Property Tax Rate $0.4750/100 $0.4800/100
EffecƟve Tax Rate: $0.4593/100 $0.4441/100
EffecƟve Maintenance & OperaƟons Tax Rate: $0.4227/100 $0.4032/100
Rollback Tax Rate: $0.5091/100 $0.4918/100
Debt Rate: $0.0366/100 $0.0409/100
Total Debt obligaƟon for City of Stephenville secured by property taxes: $ 3,165,000.
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City Council
Staff
Mayor Doug Svien
Place 1 Mark McClinton
Place 2 Carla Trussell
Place 3 Vacant
Place 4 Brady Pendleton
Pace 5 RheƩ Harrison
Place 6 Alan Nix
Place 7 Sherry Zachery
Place 8 Brandon Huckabee
City Administrator Allen L. Barnes
Deputy City Administrator/Director of Community Development Jeremy Allen
Director of Finance & AdministraƟon Monica D. Harris
Director of UƟliƟes Nick Williams
Police Chief Jason King
Fire Chief Jimmy Chew
Director of Parks & Leisure Services Jennifer Basham
City Secretary Staci L. King
Tourism & Visitor Manager Julie Smith
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City Administrator’s LeƩer 1
Budget Overview 3
Budget Process 13
Budget Calendar 17
OrganizaƟonal Chart 19
Community Profile 21
Miscellaneous StaƟsƟcal InformaƟon 24
FINANCIAL SUMMARY
Budget Summary All Funds 27
GENERAL FUND 33
General Fund Summary 39
General Fund Revenues 41
General Fund Transfers 44
General Fund Expenditures
City Council AdministraƟon 45
City Administrator 47
City Secretary 49
Emergency Management 51
Municipal Building 53
Municipal Service Center 55
Human Resources 57
Finance/AdministraƟon AccounƟng 59
InformaƟon Technology 62
Tax 65
Legal Council 67
Municipal Court 69
Street Maintenance 71
Parks & Leisure AdministraƟon 74
RecreaƟon 76
Park Maintenance 79
Library 83
Senior CiƟzens 86
TABLE OF CONTENTS
i
GENERAL FUND conƟnued
AquaƟc Center 89
Fire & EMS 91
Police 96
Community Development 103
UTILITY FUND 107
UƟlity Fund Summary 111
UƟlity Fund Revenues 113
UƟlity Fund Expenditures
UƟlity AdministraƟon Department 115
Water ProducƟon 117
Water DistribuƟon 120
Customer Service 123
Wastewater CollecƟon 126
Wastewater Treatment 129
UƟlity Billing and CollecƟons 131
UƟlity Fund Transfers 114
SANITARY LANDFILL FUND 135
Sanitary Landfill Summary 139
Sanitary Landfill Fund Revenues 141
Sanitary Landfill Fund Expenditures 143
AIRPORT FUND 145
Airport Fund Summary 148
Airport Fund Revenues 149
Airport Fund Transfers 150
Airport Fund Expenditures 151
Non‐Departmental 133
Sanitary Landfill Fund Transfers 142
TABLE OF CONTENTS
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STORM WATER DRAINAGE FUND 153
Storm Water Drainage Fund Summary 156
Storm Water Drainage Fund Revenues 158
Storm Water Drainage Fund Transfers 159
Storm Water Drainage Fund Expenditures 160
SPECIAL REVENUE FUNDS 161
Hotel Occupancy Tax Fund 163
Child Safety Fund 169
Court Technology Fund 172
Public Safety Fund 175
CAPITAL IMPROVEMENTS 179
Capital Improvements Policy 181
Capital Improvement and Equipment Replacement 185
Capital Projects Fund 195
NEW PROGRAMS 199
DEBT SERVICES 203
Debt Service Policy 205
General Debt Service Fund 207
Debt Service Fund Summary 210
General Fund Capital Leases 213
UƟlity Fund Debt Service 218
Storm Water Drainage Fund Debt Service 222
DISCRETE COMPONENT UNIT 225
Stephenville Economic Development Authority Summary 228
Stephenville Economic Development Authority Revenues 229
Stephenville Economic Development Authority Expenditures 230
TABLE OF CONTENTS
iii
PERSONNEL 233
Approved City Employee PosiƟons 235
Personnel Requests 241
Pay Plan 248
Disclosure of Employee Benefits 254
Holiday Schedule 256
Supplemental Pay 257
Health & Dental Insurance 258
Take Home Vehicle Schedule 259
Pay Dates 260
SUPPLEMENTAL SCHEDULES 261
Property Tax Rates in Stephenville 263
Property Values, Tax Rates, Levy and CollecƟons 265
CerƟfied Tax Roll Comparison 266
Taxable Property Values 267
Cost of General Fund Services per parcel 268
Cost of General Fund Services per capita 269
Fee Schedule 271
Budget Ordinance 283
Tax Rate Ordinance 284
FUND, FISCAL & BUDGETARY POLICIES 285
Comprehensive Fund Balance Policy 287
Fiscal and Budgetary Policies 291
Basis of AccounƟng/BudgeƟng 301
BUDGET GLOSSARY 303
TABLE OF CONTENTS
iv
BUDGET
OVERVIEW
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1
2
BUDGET OVERVIEW
The 2018‐2019 City of Stephenville Program of Services totals $25,219,334 in revenues and
$43,322,302 in expenses, including $18,012,990 in carryovers from the previous year. Of the amount
budgeted for total expenses, approximately $19.67 million is for conƟnued operaƟons, $20.2 million
capital projects and replacement, and $3.4 million for debt service. The total city budget has been
decreased by $642,987 compared to the 2017‐18 amended 4th quarter budget.
The Stephenville Economic Development Authority (SEDA), a discrete component unit of the City, Pro‐
grams of Services totals $583,315. InformaƟon and analysis of the SEDA budget can be found in the
Discrete Component Unit secƟon of this document.
Below is a summary of revenues and expenses by fund. An in‐depth analysis of revenues and expenses
can be found in the Financial Summary SecƟon of the document.
General Fund Revenues
General Fund revenues are expected to total $14,698,872, an increase of $240K over the FY 2017‐18
projecƟons. Sales tax revenues are 9% higher than the FY 17‐18 budget, which is 4% higher than FY
2017‐18 projecƟons. Property taxes also increased 5.68%.
Property tax revenue is expected to total $6,041,561, $5.575 million in the General Fund and $466K in
the Debt Service Fund, based on decreasing the tax rate to $0.4750 per $100 of taxable value. Be‐
cause of the increased property assessed valuaƟons, decreasing the rate to $0.4750 per $100 of taxa‐
ble value sƟll enables the City to absorb cost increases in personnel and operaƟng costs. However,
funding of capital replacements in the amount of $489,175 was achieved mainly through uƟlizing re‐
serves. Property tax revenue makes up approximately 38% of the general fund revenues. Property
taxes represent one of the most stable revenues of the city as unpaid taxes become liens on the prop‐
erty. Taxable property valuaƟons increased 5.69% from $1.202 billion last year to $1.271 billion this
year due to an increase in appraisals, as well as $21.2 million from new property. The average value
per home has risen from an average taxable value of $116,053 last year to $119,799 this year.
Total Appraised Value $1,271,372,189
The average home’s city tax bill will increase from $557.05 to $569.05 because of the overall increase
in taxable values, but is subject to each home’s individual appraisal. The porƟon of the tax rate applied
to debt service will be $0.0366 compared to $0.0409 from FY 2017‐18. With the increase in property
values, the maintenance and operaƟons porƟon of the tax rate will decrease to $0.4384 per $100
property valuaƟon, compared to $0.4391 from FY 2017‐18. Revenues will increase by $275,142.
OperaƟons and Maintenance Tax Rate $0.4384
Interest and Sinking Tax Rate 0.0366
Total Tax Rate $0.4750
3
Examples of how tax bills are affected by assessed values and tax rates are illustrated below:
Example 1:
Assessed Value increasing 5.69% from $250,000 to $264,225.
Example 2:
Assess Value decreasing 2.35% from $125,000 to $122,063.
Tax Year Assessed Value Tax Rate Taxes Due
2017 $250,000 $0.4800 $1,200
2018 $264,225 $0.4750 $1,255
Tax Year Assessed Value Tax Rate Taxes Due
2017 $125,000 $0.4800 $600
2018 $122,063 $0.4750 $580
4
Sales tax collecƟons conƟnued to slowly grow and slightly exceeded expectaƟons in FY 2017‐18, in‐
creasing approximately 5% from collecƟons in FY 2016‐17 to collecƟons in FY 2017‐18. Sales tax reve‐
nues are budgeted to be 4% higher than projected for FY 2017‐18. Although, no major sales genera‐
tors are currently under construcƟon, sales tax is based on current trends and populaƟon growth from
student enrollment at Tarleton State University. Sales tax collecƟons have grown 17% over the last
decade.
5
General Fund Revenues ConƟnued
Development related revenues include building permits, inspecƟons, and zoning related fees, which
are budgeted in the amount of $175,000.
User Fees. The fee schedule is reviewed annually for cost analysis and comparaƟve services. Adjust‐
ments are recommended to recreaƟon fees, permit fees, and water and sewer fees.
For more informaƟon on General Fund revenues, turn to the General Fund located in the “Financial
Summary” secƟon of the budget.
General Fund Transfers In
The General Fund will be reimbursed for services it provides to the Water and Sewer Fund, Landfill
Fund, and Storm Water Drainage Fund in the amount of $634K. Each year the City of Stephenville ana‐
lyzes what services the General Fund provides to the Enterprise funds and budgets the appropriate
transfer to pay for these services, such as payroll, purchasing, accounts payable, administraƟon, etc.
General Fund Expenses
General Fund expenses are budgeted to total $14,799,260, which is an increase of 1.67% above the FY
2017‐18 budget as amended. The major expense changes are listed below by category.
Salaries and benefits are expected to increase 3.1% from the FY 2017‐18 amended budget. Part of
this increase is from the change in philosophy of budgeƟng 98.5% of the full cost of salaries to recog‐
nize personnel vacancies during the year to budgeƟng the maximum liability or 100% of the personnel
costs. The other part of the increase is a CPI increase of 2.36% to the pay plan. One new posiƟon was
recommended, a School Resource Officer/K‐9 handler, but the Stephenville Independent School Dis‐
trict will reimburse the City for the cost. The Council also approved the recommendaƟon of moving
two (2) part‐Ɵme employees to full‐Ɵme. The City rebid its health insurance contract in May 2018 and
received a 3% decrease compared to the prior year. The City’s contribuƟon rate for the Texas Munici‐
pal ReƟrement System (TMRS) will decrease from 6.98% to 6.56%, as a result of having an overfunded
pension asset.
OperaƟng expenses are expected to decrease by $49K or 1.37%. The uƟliƟes, insurance, supplies
and materials are minimized for the ongoing maintenance of city equipment, vehicles, roadways,
parks, etc. The Parks and RecreaƟon Department will conƟnue to provide a mulƟtude of both youth
and adult services and to assist in funding other special events for the community. Adult programs are
designed to be cost neutral. Youth programs are designed to subsidize the cost by 30%. Splashville is
expected to recoup 74% of total expenditures. The FY 2018‐19 budget contains $84,500 for special
events. We conƟnue to parƟcipate with the North Central Texas Council of Governments aerial and
mapping program. The code enforcement department has been allocated $10,000 again this year to
fund demoliƟon of substandard structures.
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General Fund Expenses ConƟnued
Capital Outlay is recommended in the amount of $489,175. Fleet replacement to conƟnue our fleet
and equipment replacement program is proposed at $205,900. $25,000 is a carryover of money budg‐
eted but not spent in FY 2017‐18, and $129,275 is to upgrade exisƟng faciliƟes. The remainder $129K
is for new programs.
General Fund Transfers out
Council has commiƩed $1,000,000 in general fund reserves, which is sƟll restricted in fund balance and
will be budgeted to transfer to the Airport Fund when the grant agreement is executed for the con‐
strucƟon of the airport runway extension project. The City has budgeted $1,020,444 to transfer to the
Capital Projects Fund for the Street Maintenance Program and to start a Sidewalk Improvement Pro‐
gram.
UƟlity Fund Revenues
Total UƟlity revenues are $8,043,927 which is a 5% increase from the FY 2017‐18 budget, aŌer sub‐
tracƟng grants proceeds and bond proceeds. OperaƟng revenues include water, wastewater, and sani‐
taƟon user fees. The sanitaƟon user fees are a pass‐through to the 3rd party contractor that provides
the services. The increased user fee revenue is due to a 5% increase on the per 1,000 gallon rate for
both water and sewer that was implemented in May 2018, and to customer growth. Water sales are
budgeted at $4.57 million and Sewer sales are budgeted at $2.87 million. The chart below displays a
historical comparison of fiscal year water and sewer sales.
Per the contract with Progressive Waste SoluƟons dba Waste ConnecƟons, the company can request
increases in rates based on the Consumer Price Index (CPI) for the previous 12 months. Requests are
brought forward by the company to coincide with the calendar year. The City is contracted with Waste
ConnecƟons through 2023.
7
UƟlity Fund Expenses
UƟlity Fund expenses are budgeted to total $25,214,725. Excluding capital expenditures of
$18,385,560, this is a decrease of 1% from the FY 2017‐18 budget excluding capital expenditures, as
amended. There is $2,253,004 of debt service payments. Personnel costs and operaƟng expenses to‐
tal $4.6 million. The major expense changes are listed below by category.
Salaries and benefits are expected to increase 1.55%. The pay plan includes a 2.36% increase based
upon CPI; however there were decreases in the cost of some benefits.
OperaƟng expenses are expected to decrease $284K or 8.44%. The City is focusing on innovaƟon
and greater efficiencies thus reducing the ongoing operaƟonal costs.
Per the contract with OMI, the company can request increases in rates based on Consumer Price Index
(CPI) for the previous 12 months for the operaƟon of the City’s wastewater treatment plant. The con‐
tract costs are anƟcipated to increase 3%. The city is contracted with OMI through September 2019.
Other services and charges are the water supply contract with the Upper Leon River Municipal Water
District. The city has a contract to purchase 1.662 mgd (1,862 Ac‐Ft) annually of water, the budgeted
cost is $277,160.
Capital outlay in the amount of $18,385,560 is recommended for fleet and equipment replacement,
and capital improvements/maintenance. In the past, the City implemented a pay‐as‐you‐go method
to finance improvements to the water and sanitary sewer systems. However, in FY 17‐18 the City
closed on a below market interest rate loan with the Texas Water Development Board in the amount
of $17.03 million to complete the Eastside Sewer Project, a project that will benefit 60% of the City’s
sewer basins. This budget contains $16.74 million in capital for the Eastside Sewer Project, $103,000
for fleet replacement, $125,000 for maintenance of the water distribuƟon system, $125,000 for
maintenance of the water sewer collecƟon system, and $153,000 for wastewater treatment plant
maintenance; as well as, $550,000 for Community Development Block Grant match and $585,000 for
tank rehabilitaƟon. AŌer accounƟng for projects budgeted in FY 17‐18, but not spent and carried for‐
ward into the FY 18‐19 budget, an addiƟonal $140K of accumulated reserves will be used to fund the
capital outlay.
UƟlity Fund Transfers out
The UƟlity Fund will pay for reimbursement of indirect costs to the General Fund in the amount of
$580,472. Each year the City of Stephenville analyzes what services the General Fund provides to the
Enterprise funds and budgets the appropriate transfer to pay for these services, such as payroll, pur‐
chasing, accounts payable, administraƟon, etc.
Other Funds
Landfill fund. Budgeted revenues for FY 2018‐19 are $510K, which is a 17% decrease from the pro‐
jected FY 2017‐18 amount. Although the Landfill has seen conƟnuing decreasing gate fees, this is sƟll
11.64% above the FY 2013‐2014 pre‐storm revenues. Budgeted expenditures for FY 2018‐19 are
$352K, as compared to $358K projected for FY 2017‐18, aŌer deducƟng debt service for FY 17‐18 for
the reƟrement of debt. Personnel costs decreased $437, but operaƟng cost increased 45% due to
budgeƟng for a Landfill Master Plan and addiƟonal fuel costs. The only capital is $16,500 for a pres‐
sure washing trailer for heavy equipment maintenance.
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Other Funds ConƟnued
Airport fund. The total budget for FY 2018‐19 is $369,662, which includes $288,630 in capital outlay .
The operaƟng revenue budgeted for FY 2018‐19 is $110,820, which will cover the operaƟng expenses
of $81,032. The goal is for the airport to cover the operaƟonal costs for FY 2018‐19 with a small
amount remaining going to reserves for future improvements. The Airport Fund accounts for all fund‐
ing received from outside organizaƟons and grant funds received relaƟng to capital improvements at
the airport. We are on the Texas Department of TransportaƟon AviaƟon Division project list to extend
the runway. The funding requires 10% matching costs from the city. We have acquired some property
and have removed structures. We sƟll have properƟes on each end of the airport to be acquired. We
have completed the Airport Layout Plan, and will engage in a funding agreement with TxDOT for the
runway extension. The remaining city match is expected to be about $1 million, which is commiƩed in
the General Fund fund balance.
Storm Water Drainage fund. Budgeted revenues for FY 2018‐19 are $643,697, which is 1.73% less
than projected for FY 2017‐18. The chart below depicts a 5‐year revenue comparisons.
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Other Funds ConƟnued
Storm Water Drainage fund conƟnued. The chart below portrays the 10‐year revenue comparison.
Budgeted expenditures for FY 2018‐19 are $625,558, the majority of which is debt service. The follow‐
ing chart shows the breakdown of the expenditures:
10
Other Funds ConƟnued
Special revenue funds are derived from hotel occupancy taxes, municipal court technology fees,
child safety fines and public safety restricted funds. These revenues and expenditures are accounted
for in four (4) separate special revenue funds. In the Child Safety Fund, $14,500 has been allocated to
four (4) enƟƟes for programs designed to enhance child safety, health, or nutriƟon. Fees and soŌware
maintenance and interface costs of $11.551 have been budgeted in the Municipal Court Technology
Fund. The police department has been allocated $3,700 for training from restricted revenues in the
Public Safety Fund. In the Hotel Occupancy Tax Fund, the Hotel Occupancy Tax revenue has been split
between the Cross Timbers Fine Arts Council (1¢) and the Stephenville Museum (1¢), and the City of
Stephenville Tourism and Visitors Bureau (5¢). Funds are disbursed to organizaƟons holding events in
the community through an applicaƟon process. The City of Stephenville created a new Tourism and
Visitors Bureau Advisory Board to advise the City Council on maƩers affecƟng tourism and visitor ser‐
vices, expenditure of Hotel Occupancy Tax funds, and the development and implementaƟon of mar‐
keƟng strategies.
The Capital projects fund is maintained for projects related to governmental acƟviƟes. During fiscal
year 1997‐98 the city council authorized the issuance of $2.7M in debt through the issuance of cerƟfi‐
cates of obligaƟon to fund the extension of Wolfe Nursery Road and Frey Street. This fund was created
to account for the proceeds from that debt issuance and track the costs associated with the project.
ConstrucƟon proceeds were expended. The City received assessments from the adjoining property
owners for a prorata porƟon of the enhancements to their property. The funds are anƟcipated to be
used to fund infrastructure related to parƟcipaƟon in economic development iniƟaƟves. The proposed
budget projects that the beginning fund balance will be $430,833. A transfer of $1,020,444 is budget‐
ed from the general fund. $1,000,190 is for funding of the street management program. The budget
also includes $40,508 for a Sidewalk Improvement Program; $20,254 to be funded from the general
fund and the remainder to be received from property owners who wish to parƟcipate in the program.
Component Unit. The Stephenville Economic Development Authority is the only component unit the
City of Stephenville currently has. It was created in 2015 by elecƟon as a 4B economic development
corporaƟon from the dedicaƟon of .125 sales taxes authorized pursuant to the Development Corpora‐
Ɵon Act of 1979. This fund is used to account for the 4B sales taxes the City collects. These taxes are
restricted for use to enhance and promote economic development within the City. The FY 2018‐19
budgeted revenues and expenditures are $528,431 and $583,315, respecƟvely.
Fund Balance
Fund balance is defined as the net posiƟon of a governmental fund, the difference between assets,
liabiliƟes, deferred ouƞlows of resources, and deferred inflows of resources. The city adopted by reso‐
luƟon a financial policy that requires maintaining a minimum operaƟon reserve (in cash and invest‐
ments) equivalent to 90 days (25%) of the General Fund operaƟng expenditures; and as soon as eco‐
nomically possible, the same for the Enterprise funds. This ideal fund balance equates to $3,524,801
for the General Fund for FY 2018‐19 and conƟnues to be met. All the enterprise funds also met the
25% operaƟonal reserve. Fund balance is used as an indicator by bond raƟng agencies and other fi‐
nancial insƟtuƟons in determining a city’s creditworthiness. A strong fund balance facilitates a beƩer
bond raƟng which in turn reduces a city’s interest cost when it issues debt. As the City is moving more
toward a pay a you go system for capital expenditures, a decrease in the fund balance is anƟcipated.
11
Notable AddiƟons for FY 2018‐19
$52,000 is included to contract the mowing of the Bosque River Trial
Phase I and Phase II to ensure the Ɵmely maintenance of the trail for ciƟ-
zen uƟlizaƟon.
$30,000 is included for the development of a
Tax Increment Reinvestment Zone (TIRZ)
$15,000 is included to resurface the basketball courts at the City
Park, $15,000 is budgeted to address erosion on the Bosque River
Bank in the park, and $80,000 is included for shade structures over
bleachers at sports fields.
$120,000 is included to purchase and equip four police vehicles under a
lease purchase agreement and $40,000 is budgeted for computers for the
police department.
$1,000,190 is included for street mainte-
nance, and $40,508 is budgeted for a new
sidewalk improvement program.
$16.4 million is included for the construcƟon of the Eastside Sewer
line, $250,000 is budgeted for water and sewer line rehabilitaƟon,
$585,000 is included for the Garfield ground storage tank rehabilita-
Ɵon, and $153,000 is budgeted for rehabilitaƟon at the wastewater
treatment plant.
Conclusion
This budget is intended to reflect the goals and expectaƟons of the City of Stephenville City Council. It
is our belief that this is a fiscally sound budget that allows the conƟnued level of service to our ciƟzens,
while keeping costs at a reasonable level. Although, it appears that $18.1 million of reserve funding is
being uƟlized to fund the current year’s budget, $18 million is from projects budgeted in FY 2017-18,
which were not spent and thus re-appropriated in FY 2018-19. In addiƟon, many budget items have
been reduced or maintained at the current level to minimize the amount of reserve funding needed to
provide capital replacement, street improvements, and other infrastructure improvements.
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The Budget Process
The City of Stephenville’s budget process is the mechanism that changes taxpayer requests and re-
sources into government services and expenditures. Again this year, the City of Stephenville has made
a great commitment to seƫng community goals, performance objecƟves, and prioriƟes. Below is the
budget process of the city:
I. DefiniƟon and Authority
The budget is a financial plan for the fiscal year of operaƟons that matches all planned revenues and
expenditures with the services provided to the residents of the city, based on established budgetary
policies. The city charter establishes that the city’s fiscal year shall begin on the first day of October
and end on the last day of September of each calendar year. Such fiscal year shall also consƟtute the
budget and accounƟng year.
II. PreparaƟon and Submission of the Budget
The budget preparaƟon process begins in February before the beginning of the fiscal year. Revenues
are reviewed and departments submit revenue projecƟons for the upcoming budget year. Under the
City Charter, the City Administrator is responsible for preparing and recommending an operaƟng budg-
et for City Council consideraƟon. He, along with the Finance Director, determines guidelines for the
city’s department and division heads to use in preparing their budgets. These guidelines are based on
council goals, anƟcipated revenues, levels of service desired, and capital equipment and improvement
needs.
The Finance Department prepares the Budget InstrucƟons Manual to be used in budget preparaƟons.
It includes the guidelines the City Administrator and Finance Director have developed, the budget cal-
endar, and specific instrucƟons for compleƟng the forms included in the manual. These include re-
quests for capital equipment and projects, operaƟng budget request forms, authorized posiƟon forms,
requests for new posiƟons, and requests for new and/or enhanced services.
In March, the finance staff distributes the budget instrucƟons manual, the forms to be completed and
deadlines to be met, and give any further direcƟons for budget preparaƟon. Department heads are
responsible for expenditure esƟmates of their departments/divisions. Personnel cost informaƟon is
provided to them by the finance staff. In esƟmaƟng other divisional expenses, department heads base
their esƟmates on historical data adjusted for requirements to meet upcoming service objecƟves.
By the end of April all operaƟng budget and capital requests are due in the finance office so that staff
can begin compiling them and determining financing needs. Factors to be considered in determining
items to be capitalized are as follows:
Item can be permanently idenƟfied as an individual unit of property
Item has an anƟcipated useful life of five years or more
Item belongs to one of the following categories:
Land
Buildings and Structures
Equipment
Item consƟtutes a tangible, permanent addiƟon to the value of city assets
Item does not consƟtute repair or maintenance
Item’s cost should generally exceed $5,000.
Note: If the item is less than $5,000, then the item should be a component unit of
an asset meeƟng the above-stated criteria.
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In June, public input on ciƟzen budget requests occur and, aŌer all the budgets are compiled, the City
Administrator and the Finance Director meet with the department/division heads individually to dis-
cuss their budget submissions.
By July, three-fourths of the current fiscal year is past, and the Finance department works to fine-tune
the revenue esƟmates. Revenue projecƟons are generally based on historic receipts adjusted for rate
increases and trends. The city’s philosophy on revenue projecƟons is making the best esƟmate possi-
ble using historic data and trends, being careful not to overesƟmate revenue.
The City Administrator submits to the City Council, at least sixty (60) days prior to the beginning of
each budget year, the proposed budget for the following fiscal year. The budget provides a complete
plan for the fiscal year and contains the following:
A budget message, explanatory of the budget, which message shall contain an outline of
the financial policies of the city for the fiscal year, shall set forth the reasons for salient
changes from the previous fiscal year in expenditures and revenue items, and shall explain
any major changes in the financial policy;
A consolidated statement of receipts and expenditures for all funds;
An analysis of property valuaƟon;
An analysis of the tax rate; tax levies and tax collecƟons by years for at least five (5) years
for the number of years for which records are available;
General fund resources in detail;
Summary of proposed expenditures by fund, department, and acƟvity;
Summary of proposed expenditures by character and object;
Detailed esƟmates of expenditures shown separately for each acƟvity to support the sum-
maries. Such esƟmates of expenditures are to include an itemizaƟon of posiƟons showing
the number of persons having each Ɵtle and the rate of pay;
A revenue and expense statement for all types of bonds;
A descripƟon of all bond issues outstanding, showing rate of interest, date of issue, maturi-
ty date, amount authorized, amount issued and amount outstanding;
A schedule of requirements for the principal and interest on each issue bonds;
A special fund secƟon;
The appropriaƟon ordinance;
The tax levying ordinance;
A capital improvement program for the budget year and proposed method of financing;
A summary of the condiƟon of machinery, equipment, and buildings;
A suggested legislaƟve program and the highlights of the proposed administraƟve pro-
gram.
In August, the City Council and department/division heads aƩend a budget workshop at which the staff
presents departmental programs, goals, objecƟves, and needs in order to receive direcƟon on pro-
grams and service levels from the council.
14
III. AdopƟon of the Budget
The budget and all the supporƟng schedules shall be filed with the City Secretary when submiƩed to
the Council and shall be open for public inspecƟon by anyone interested. At the council meeƟng at
which Ɵme the budget is submiƩed, the council will fix the Ɵme and place of a public hearing on the
budget and shall cause to be published a noƟce of the hearing, seƫng forth the Ɵme and place thereof
and presenƟng a condensed summary of the budget, at least seven (7) days before the date of the
hearing. At the Ɵme and place set forth in the noƟce, or at any Ɵme and place to which the public
hearing shall be from Ɵme to Ɵme adjourned, the council shall hold a public hearing on the budget
submiƩed and all interested ciƟzens shall be given an opportunity to be heard for or against any item
or the amount of any item herein contained.
The budget shall be adopted in original or amended form by the favorable votes of at least a majority
of all members of the whole council and shall be finally adopted not later than seven (7) days prior to
the beginning of the fiscal year. Should the council take no final acƟon on or prior to such date, the
budget as submiƩed shall be deemed to have finally been adopted by the council.
Upon final adopƟon the budget shall be in effect for the stated fiscal year.
IV. Amending the Budget
In cases of grave public necessity, emergency expenditures to meet unusual and unforeseen condiƟons
which could not, by reasonable diligent thought and aƩenƟon, have been included in the original
budget, may from Ɵme to Ɵme be authorized by the affirmaƟve vote of at least six (6) members of the
enƟre council, as amendments or supplements to the original budget. Such supplements or amend-
ments shall be filed with the original budget.
15
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16
City of Stephenville
Proposed 2018‐2019 Budget Calendar
February 2018 Review Revenues
February 21 Departments submit revenue projecƟons
March & April 2018 Prior year budget review and begin developing prioriƟes for the next budget year
March 15 Budget Packets to Division Directors
March 31 Finance review of revenue complete
April 3 City Secretary to adverƟse ciƟzen budget requests
April 16 Budget preparaƟon manuals due from Division Directors to Director of Finance
April 17 Requests for wriƩen budget input from ciƟzens due
June 5 ‐ 8 City Administrator and Director of Finance meet with Division Directors to review and
develop budget
June 12 Public input on ciƟzen budget requests
July 6 1
st DraŌ to Council
July 25 (Statutory) Receive CerƟfied Tax Rolls from the Central Appraisal District
August 1 File a copy of complete budget with City Secretary. (Must be 30 days prior to tax rate
adopƟon.) (Must be at least 16 days prior to hearing on budget)
August 7 Set Ɵme, date, and locaƟon of public hearing on proposed tax rate (Must be at least 7
days prior to hearing)
August 7 Council vote on maximum proposed tax rate (Must be roll call vote)
August 11 County Assessor publish public noƟce on maximum proposed tax rate (Must be at least
7 days prior to 1st hearing and not later than September 1st)
August 11 Finance Director will publish noƟce of budget public hearing (Must be 10 days prior to
hearing but not more than 30 days prior to hearing)
August 13 ‐ 14 Council budget workshops
August 23 Public hearing on the proposed tax rate (1st) (Must be at least 3 days before 2nd hear‐
ing)
August 23 Public hearing on budget
August 28 Public hearing on the proposed tax rate (2nd) (Must be at least 3 days prior to but not
more than 14 days prior to adopƟon of tax rate.)
September 4 Ordinance adopƟng budget
September 4 Ordinance adopƟng tax rate by roll call vote
October 1 Begin new Budget Year 2018 – 2019
October 2 Ordinance adopƟng Stephenville Economic Development Authority budget
March Budget review and revenue/expense projecƟons for FY 2019 – 2020
17
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18
Citizens of
Stephenville
City Secretary City Attorney City Administrator
Finance Department
Accounting
Utility Billing
Purchasing
Budget
Audit
Investment and Insurance
Fire Department
Fire Suppression
Fire Prevention
Emergency Services
Police Department
Criminal Investigations
Patrol
Communications
Records
Animal Control
Deputy City Administrator
Planning and Building
Code Compliance
Inspections
Planning
Public Works
Water production
Water
Distribution
Customer Service
Wastewater
Collection
Wastewater Treatment
Storm water Drainage
Landfill
Streets
Community Services
Parks
Cemeteries
Library
Airport
Recreation
IT
GIS
Human ResourcesTourism
Boards and Commissions Municipal Judge
City Council
19
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20
Community Profile
Overview
Stephenville is located in the heart of north Central
Texas in Erath County and is home to approximately
21,950 people. Stephenville serves as the center of
commerce and recreaƟon to over 43,850 county resi-
dents.
Stephenville was incorporated in 1889 and chartered a
home-rule city under Texas law in 1961 and operates
under a mayor-council form of government. A mayor
and eight (8) council members are elected by majority
of the enƟre city. ElecƟons are held on the May Gen-
eral ElecƟon date as prescribed by the ElecƟon Code,
Vernon’s Texas Codes Annotated.
Economy and Employment
The City of Stephenville is the county seat and principal commercial, medical, retail and industrial cen-
ter of Erath County. Stephenville has maintained its strong economic posiƟon. Our economy is based
on agriculture and manufacturing. Agriculture has long been Erath County’s leading industry. Live-
stock, especially beef, dairy caƩle, and other livestock, has always been an important agriculture pro-
ducer in Erath County. The county accounts for 9% of the state’s total milk producƟon. The city has
been fortunate to have several manufacturing industries in town. Local manufacturing includes coated
abrasives, oilfield related products, cream cheese, fiber graƟngs and fasteners, metal processing of
electrical products, trailer customizaƟon, and forged pipe unions. Three of the plants are among our
list of top ten largest tax payers, and four of them are among our list of top ten employers. Stephen-
ville and Erath County sit on the edge of the BarneƩ Shale formaƟon. Minerals produced in the county
include natural gas and limited amounts of oil. Tarleton State University, a member of the Texas A & M
System, provides further economic stability as the largest employer.
Many people live in Stephenville and Erath County and commute to the Metroplex to work every day.
The short distance to the Metroplex makes Stephenville an aƩracƟve place to live. The city’s
hometown atmosphere combines with aggressive development aƫtude to produce results.
The city anƟcipates future growth in the local economy as a result of capital improvements completed
this past year and new projects budgeted this year. The city has been successful in aƩracƟng several
residenƟal developments, both single-family and mulƟ-family.
The city has Wal-Mart Supercenter that has been a catalyst to the regional economy for several years
and is one of the city’s major employers. Texas Heath Harris Methodist Hospital is one of the area’s
largest non-retail employers, providing employment for doctors, nurses, and other healthcare person-
nel. Other organizaƟons with more than 140 employees include Tarleton State University, a Division II
NCAA Division university, the Stephenville Independent School District, Saint Gobain Abrasives, FMC
Company, Scheiber Foods, Erath County, Western Dairy Transport, the Rock House , Appleton Electric
Co., and City of Stephenville.
21
Economy and Employment conƟnued
Retail sales for 2017 were over $744 million, which is 5.78% above 2016.
Culture and RecreaƟon
More than forty local churches provide worship and fellowship for about twenty denominaƟonal
groups. The nearest synagogue is located in Fort Worth.
Stephenville’s residents can take advantage of many acƟviƟes offered by the Stephenville Parks and
RecreaƟon Department, Stephenville Museum, and the Stephenville Public Library. Numerous organ-
izaƟons such as 4-H, Girl and Boy Scouts, and Future Farmers of America encourage the personal
growth of young people.
Stephenville Parks and RecreaƟon faciliƟes include a mulƟ-faceted sports complex with baseball and
soŌball fields, soccer fields, an RV Park, picnic areas, tennis courts, an aquaƟc center, and indoor rec-
reaƟon center, as well as an amphitheater which aƩracts many live concerts throughout the year.
Many other cultural and recreaƟonal faciliƟes are within a one and one-half hour drive east on US
377 in the Dallas/Fort Worth area. Stephenville offers all the ameniƟes of small town life while the
conveniences offered by a large metropolitan area are easily within reach.
22
EducaƟon
Stephenville schools provide high quality educaƟon for the district’s children. The public school sys-
tem is large enough to offer progressive and diverse programs, and small enough to allow teachers
and administrators to culƟvate a personal, acƟve interest in each student. The instrucƟonal staff at
SISD is excepƟonally well-qualified.
Award winning programs in academics, fine arts, vocaƟonal educaƟon, athleƟcs, and leadership are
available to the district’s more than 3,600 students.
Ranger College opened a campus in Stephenville in January 2010 to serve Stephenville and the sur-
rounding community, offering general educaƟon courses, conƟnuing educaƟon courses, and voca-
Ɵonal and career training programs.
Tarleton State University, a member of the Texas A&M System, provides quality programs of under-
graduate, graduate, and non-tradiƟonal educaƟon. The Stephenville student body includes repre-
sentaƟves from 232 Texas counƟes, 46 states, and 32 foreign counƟes. Tarleton’s Stephenville Cam-
pus 2018 spring enrollment was in excess of 8,500 students.
The Tarleton core curriculum provides solid liberal arts foundaƟon for all students. Tarleton offers
67 undergraduate and 27 graduate programs as well as a doctorate program in EducaƟonal Admin-
istraƟon. Degree areas include agriculture, business administraƟon, teacher educaƟon, allied health,
the fine arts, social sciences, physical and biological sciences, humaniƟes, mathemaƟcs, and technol-
ogy. SƟll other degree areas include preparaƟon for professional schools such as denƟstry, engineer-
ing, law, medicine and veterinary medicine.
23
Miscellaneous StaƟsƟcal InformaƟon
Date of incorporaƟon August 6, 1889 Form of Government Home‐rule
Number of Employees (excl police and fire):
Full‐Ɵme
City of Stephenville FaciliƟes and Services:
Area in square miles
Miles of streets
Number of street lights
Culture and RecreaƟon:
RecreaƟon center
Parks
Park acreage
Swimming pools
Play Grounds
Amphitheater
Baseball/SoŌball Diamonds
Soccer/Football Fields
Senior Center
Fire ProtecƟon:
Number of staƟons
Number of fire personnel and officers
Number of volunteer firefighters
Number of fire calls answered
Number of ambulance calls answered
Number of inspecƟons conducted
Police ProtecƟon:
Number of staƟons
Number of police personnel and officers
Number of patrol units
Number of law violaƟons:
Physical arrests
Traffic violaƟons
Parking violaƟons
Calls for Service
70
11.79
93
1,156
1
3
142
1
4
1
11
1
1
2
31
17
313
1,767
393
1
58
11
696
3,470
830
12,044
Sewerage System:
Miles of sanitary sewers
Number of treatment plants
Number of service connecƟons
Daily avg treatment in gallons
Max daily capacity in gallons
Water System:
Miles of water mains
Number of service connecƟons
Number of fire hydrants
Daily avg consumpƟon in gallons
Max daily capacity in gallons
116
1
5,973
1,380,000
9,000,000
128
6,204
816
1,932,000
5,750,000
24
FINANCIAL
SUMMARY
25
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26
10
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43,322,302 583,315
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27
Budgeted Amounts Recommended
Amended Proposed Budget Changes
Source of Funds 2017-18 2018-19 Positive (Negative) Percent Change
Taxes 12,939,951 13,879,249 939,298 7.26%
Licenses and permits 211,120 231,870 20,750 9.83%
Fines and forfeitures 177,700 180,450 2,750 1.55%
Intergovernmental grants 647,120 499,959 (147,161) (22.74%)
Service charges 9,658,323 9,892,026 233,703 2.42%
Interest on investments 74,000 370,000 296,000 400.00%
Other Income 140,738 165,780 25,042 17.79%
Total Revenue before Debt Proceeds 23,848,952 25,219,334 1,370,382 5.75%
Debt Proceeds 17,193,752 0 (17,193,752)(100.00%)
Total Revenue 41,042,704 25,219,334 (15,823,370)(38.55%)
General Funds
Taxes
Property Taxes 5,254,270 5,608,116 353,846 6.73%
Sales Tax 5,300,000 5,790,679 490,679 9.26%
Other taxes 1,493,688 1,585,009 91,321 6.11%
Licenses and permits 211,120 231,870 20,750 9.83%
Fines and forfeitures 170,200 170,200 0 0.00%
Intergovernmental 305,942 216,240 (89,702) (29.32%)
Service charges 1,092,683 942,336 (150,347) (13.76%)
Interest on investments 37,500 76,000 38,500 102.67%
Other Income 88,595 78,422 (10,173) (11.48%)
Debt Proceeds 163,752 0 (163,752) (100.00%)
Total General Fund 14,117,750 14,698,872 581,122 4.12%
Utility Fund
Water sales 4,294,200 4,574,640 280,440 6.53%
Wastewater charges 2,800,000 2,868,376 68,376 2.44%
Service and delinquent charges 232,000 257,157 25,157 10.84%
Interest on investments 27,500 282,000 254,500 925.45%
Intergovernmental 17,761 0 (17,761)(100.00%)
Other Income 48,243 61,754 13,511 28.01%
Total Utility Fund before East Side Sewer 7,419,704 8,043,927 624,223 8.41%
Debt Proceeds 17,030,000 0 (17,030,000)(100.00%)
Total Utility Fund 24,449,704 8,043,927 (16,405,777)(67.10%)
Landfill Fund
Gate fees 500,000 500,000 0 0.00%
Interest on investments 5,000 5,000 0 0.00%
Other Income 3,900 5,350 1,450 37.18%
Total Landfill Fund 508,900 510,350 1,450 0.28%
Airport Fund
Hangar rental 100,000 106,380 6,380 6.38%
Service and delinquent charges 1,440 1,440 0 0.00%
Intergovernmental Grants 319,717 280,019 (39,698)(12.42%)
Gasoline Sales 3,000 3,000 0 0.00%
Other Income 0 0 0 0.00%
Total Airport Fund 424,157 390,839 (33,318)(7.86%)
Storm Water Drainage Fund
Storm water drainage fee 635,000 638,697 3,697 0.58%
Interest on investments 2,500 5,000 2,500 100.00%
Total Stormwater Fund 637,500 643,697 6,197 0.97%
Special Revenue Funds
Hotel/Motel Tax 400,000 429,000 29,000 7.25%
Child Safety 3,500 5,000 1,500 42.86%
Municipal Court Technology 4,000 5,250 1,250 31.25%
Public Safety 3,700 3,700 0 0.00%
411,200 442,950 31,750 7.72%
Other Funds
Capital Projects Fund
Other Income 0 20,254 20,254 100.00%
Interest 1,000 1,000 0 0.00%
Debt Service Fund
Property Taxes 491,993 466,445 (25,548) (5.19%)
Interest 500 1,000 500 100.00%
Total Other Funds 493,493 488,699 (4,794)(0.97%)
Total Funds 41,042,704 25,219,334 (15,823,370) (38.55%)
City of Stephenville
Summary of Revenues
28
Budgeted Amounts Recommended
Amended Proposed Budget Changes Percent YTD
Source of Funds 2017-18 2018-19 Positive (Negative) Actual to Budget
Transfers In
General Fund 437,947 634,289 196,342 44.83%
Utility Fund 18,213 16,616 (1,597)(8.77%)
Airport Fund 0 0 0 0.00%
Hotel Occupancy Tax Fund 216 0 (216)(100.00%)
Capital Projects Fund 915,000 1,020,444 105,444 11.52%
Total Transfers In 1,371,376 1,671,349 299,973 30.41%
Transfers Out
General Fund (915,216) (1,020,444)105,228 11.50%
Utility Fund (359,225)(580,472)221,247 61.59%
Landfill Fund (52,182)(23,047)(29,135)(55.83%)
Storm Water Drainage Fund (44,753)(47,386)2,633 5.88%
Total Transfers Out (1,371,376) (1,671,349)299,973 21.87%
Budgeted Amounts Recommended
Amended Proposed Budget Changes Percent YTD
Source of Funds 2017-18 2018-19 Positive (Negative) Actual to Budget
General Government:
City council 69,995 90,779 20,784 29.69%
City administrator 253,318 251,071 (2,247)(0.89%)
City secretary 111,815 129,125 17,310 15.48%
Human resources 132,914 256,189 123,275 92.75%
Total General Government 568,042 727,164 159,122 28.01%
Finance and Administration:
Emergency management 20,576 21,122 546 2.65%
Municipal building 168,589 158,638 (9,951)(5.90%)
Municipal Service Center 91,995 93,055 1,060 1.15%
Finance-Purchasing 492,083 511,047 18,964 3.85%
Information Technology 272,130 310,499 38,369 14.10%
Tax 155,926 164,476 8,550 5.48%
Legal counsel 132,097 130,683 (1,414)(1.07%)
Municipal court 166,000 172,069 6,069 3.66%
Total Finance and Administration 1,499,396 1,561,589 62,193 4.15%
Parks & Leisure Services:
Parks & Leisure Services Administration 153,988 134,134 (19,854)(12.89%)
Recreation 610,840 605,670 (5,170)(0.85%)
Park maintenance-Cemetery 1,002,362 908,111 (94,251)(9.40%)
Library 247,798 251,095 3,297 1.33%
Senior citizens center 135,920 141,928 6,008 4.42%
Aquatic Center 304,371 233,227 (71,144)(23.37%)
Total Community Services 2,455,279 2,274,165 (181,114)(7.38%)
Public Works:
Street maintenance 986,531 1,045,476 58,945 5.97%
Fire Department:
Total Fire Department 3,291,165 3,252,032 (39,133)(1.19%)
Police Department:
Total Police Department 5,217,995 5,431,835 213,840 4.10%
Community Development
Total Community Development 538,447 506,999 (31,448)(5.84%)
Total General Fund 14,556,855 14,799,260 242,405 1.67%
Utility Fund
Utilities administration 800,421 1,048,438 248,017 30.99%
Water production 843,439 875,025 31,586 3.74%
Water distribution 1,119,402 1,485,086 365,684 32.67%
Water customer service 229,895 283,939 54,044 23.51%
Wastewater collection 915,028 819,361 (95,667)(10.46%)
Wastewater treatment 1,294,140 1,195,826 (98,314)(7.60%)
Billing and collections 287,651 266,977 (20,674)(7.19%)
Non-Departmental 2,350,607 2,636,013 285,406 12.14%
Total Utility Fund before Eastside Sewer 7,840,583 8,610,665 770,082 9.82%
Eastside Sewer 17,030,000 16,604,060 (425,940)(2.50%)
Total Utility Fund 24,870,583 25,214,725 344,142 1.38%
City of Stephenville
Summary of Transfers
City of Stephenville
Summary of Expenditures
29
Budgeted Amounts Recommended
Amended Proposed Budget Changes Percent YTD
Source of Funds 2017-18 2018-19 Positive (Negative) Actual to Budget
Landfill Fund
Total Landfill Fund 1,147,180 352,326 (794,854)(69.29%)
Airport Fund
Total Airport Fund 447,696 369,662 (78,034)(17.43%)
Storm Water Drainage Fund
Operations 125,200 125,000 (200)(0.16%)
Debt Service 500,534 500,558 24 0.00%
Total Storm Water Drainage Fund 625,734 625,558 (176)(0.03%)
Special Revenue Fund
Hotel/Motel 460,000 425,407 (34,593)(7.52%)
ChildSafety 0 11,970 11,970 100.00%
Court Technology 19,122 11,551 (7,571)(39.59%)
Public Safety 7,299 3,700 (3,599)(49.31%)
Total Special Revenue Fund 486,421 452,628 (33,793)(6.95%)
Debt Service Fund
Total Debt Service Fund 494,193 467,445 (26,748)(5.41%)
Capital Projects Fund
Streets 1,296,627 1,040,698 (255,929)(19.74%)
BRT Phase II 40,000 0 (40,000)(100.00%)
Total Capital Project Fund 1,336,627 1,040,698 (295,929)(22.14%)
Total Expenditures 43,965,289 43,322,302 (642,987)(1.46%)
City of Stephenville
Summary of Expenditures
30
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36
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43
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31
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32
GENERAL
FUND
33
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34
General Fund
The General Fund is responsible for providing basic services to the residents of the City. These services
include Public Safety (Municipal Court, Police and Fire); Public Works (Streets); Community Develop-
ment (Development, Planning, InspecƟons); Parks and RecreaƟon (Parks, RecreaƟon Centers, Swim-
ming Pool, AthleƟc Fields, Cemetery, Library); AdministraƟve Services (Finance, Purchasing, Human
Resources, InformaƟon Technology, Management InformaƟon Services); City AdministraƟon (City
Council, City Secretary, Legal, City Manager).
The General Fund’s primary revenue sources are Ad Valorem Taxes, Sales Taxes, Franchise Fees and
Charges for City Services. The City Council is responsible for establishing a tax rate for the General
Fund. The chart below depicts the breakdown of the $14,698,872 budgeted general fund revenues.
State statutes require that if the Maintenance and OperaƟon (M&O) porƟon of the tax rate exceeds
the effecƟve tax rate, then the City must publish a noƟce indicaƟng the increase and hold a public
hearing. The proposed and adopted tax rate of $0.4750 per $100 of taxable value exceeded the effec-
Ɵve tax rate. The City of Stephenville published and held two public hearings before the adopƟon of
the tax rate. If the increase is 8% or greater, the ciƟzens have the right to peƟƟon for a “roll-back”
elecƟon. The rate did not require a roll-back elecƟon.
The sales tax rate inside the City of Stephenville is 8.25%, with 1.375% being dedicated for City use
and .125% dedicated to Economic Development (4B). The remainder goes to the State (6.25%) and
Erath County (0.5%).
35
As stated previously, General Fund expenditures are budgeted to total $14,799,260, which is an in-
crease of 1.67% above the FY 2017-18 budget, as amended. A comparison of General Fund expendi-
tures by category between FY 2017-18 and FY 2018-19 is provided in the chart below.
36
General Fund expenditures by department is provided for more detail in the chart below.
The General Fund expenditures by division is shown in the chart below.
37
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38
8/
2
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1
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44
City Council
Program DescripƟon
Stephenville is a home‐rule city. The City Council consists of eight council members and a mayor. All mem‐
bers of the Council are elected at‐large. The City Council operates under the Stephenville City Charter, City
ordinances and State law. Four officers of the City are appointed by the City Council and operate under its
guidance: City Administrator, City AƩorney, City Secretary and Municipal Judge.
The City Council is the policy‐making arm of city government. It has a wide variety of tasks which include
approving any expenditure of the City which exceeds the amount sƟpulated in the Charter and by State law,
appoinƟng board and commission members, ordering regular and special elecƟons and considering zoning
issues.
The City Council must study, analyze and approve complex plans for expansion and rehabilitaƟon of the
city’s uƟliƟes and other progressive plans that may benefit the ciƟzens.
Performance ObjecƟves
Develop policies which enhance the quality of life for the community while preserving its unique character
and natural resources.
Ensure the long‐term financial viability of Stephenville.
Promote community involvement and parƟcipaƟon in local government.
AƩend regular and special Council meeƟngs.
General Fund Central Government Division 51 Department 01
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46
City Administrator
Program DescripƟon
The city administrator is appointed by the city council and is the chief administraƟve and execuƟve officer
for the city.
The city administrator is responsible for the administraƟon of all city departments and transfers city council
policy into viable work programs.
Performance ObjecƟves
Ensure the delivery of quality services to ciƟzens through effecƟve management and efficient administraƟon.
Coordinate the implementaƟon of city council goals and objecƟves with all city departments.
Facilitate community acƟviƟes to address public requests for needs and services.
Improve ciƟzen’s awareness and understanding of city programs, services and issues and promote a posiƟve public
image of the organizaƟon.
Respond to ciƟzen concerns and city council requests in a Ɵmely manner.
General Fund Central Government Division 51 Department 02
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
City Administrator 1 1 1
Administrative Assistant 1 1 1
TOTAL 2 2 2
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48
City Secretary
Program DescripƟon
The city secretary is appointed by the city council and in that the capacity records, maintains, and/or com-
poses minutes, ordinances, resoluƟons, agendas, proclamaƟons and other miscellaneous records.
The city secretary administers all municipal elecƟons ordered by the city council. This posiƟon is also rec-
ords manager of the city and is responsible for the composiƟon of the records retenƟon and destrucƟon
schedule mandated by state law. In addiƟon, the city secretary must see that all revisions to the code of
ordinances are codified and distributed.
Performance ObjecƟves
Administer regular and special elecƟons in accordance with state law and city charter.
Oversee the records management program and compose and require compliance with the retenƟon/
destrucƟon schedule as mandated by state law.
Perform all duƟes for the city council according to the city charter and state law.
Perform all other duƟes of the office of the city secretary in accordance with the law in a manner that best
serves the ciƟzens of Stephenville.
General Fund Central Government Division 51 Department 03
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
City Secretary 1 1 1
TOTAL 1 1 1
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50
Emergency Management
Program DescripƟon
Emergency management provides funds for disaster preparedness related expenses. This includes funding
for public informaƟon, siren maintenance planning, communicaƟon expenses and simulaƟon training.
Performance ObjecƟves
Maintain emergency warning sirens in operaƟng condiƟon.
Maintain funcƟonal Emergency OperaƟons Center (EOC).
General Fund Central Government Division 51 Department 04
51
8/
2
0
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1
5
:
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4
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04
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52
Municipal Building
Program DescripƟon
The Municipal Building department provides funds for maintenance for the City Hall building as well as the
elevator equipment, custodial and janitorial and all uƟliƟes’ costs.
Performance ObjecƟves
Provide a safe, clean and healthful environment for employees and ciƟzens.
Prolong the useful life of major building components of Stephenville City Hall.
Prolong the life of equipment located inside City Hall.
Provide good, prompt personal, face‐to‐face and phone assistance to ciƟzens.
General Fund Central Government Division 51 Department 05
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Clerk II - City Hall 1 1 1
Building Maintenance 1 0
P/T Janitor - City Hall 0.3 0.3 0.3
TOTAL 1.3 2.3 1.3
53
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54
Municipal Service Center
Program DescripƟon
The Municipal Service Center reflects the costs of maintenance and operaƟons of the city’s service center
which houses the street, uƟlity and parks maintenance departments, as well as the purchasing department.
Performance ObjecƟves
Provide a safe, clean and healthful environment for employees and ciƟzens.
Prolong the useful life of major building components of the service center.
Provide good, prompt personal, face‐to‐face and phone assistance to ciƟzens.
General Fund Central Government Division 51 Department 06
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Clerk II - MSC 1 1 1
P/T Janitor - MSC 0.2 0.2 0.2
TOTAL 1.2 1.2 1.2
55
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56
Human Resources
Program DescripƟon
The Human Resources Department is responsible for administering the city’s personnel policies and proce-
dures. Major funcƟons include employee recruitment and selecƟon, employee job classificaƟon, safety, em-
ployee fringe benefit administraƟon, performance evaluaƟon, payroll administraƟon and maintenance of
official personnel records.
The Human Resources Department is also responsible for the administering and monitoring the city’s insur-
ance funds including: employee health insurance, worker’s compensaƟon insurance and property/casualty
insurance coverage.
Performance ObjecƟves
Hire and retain a qualified, trained and moƟvated workforce commiƩed to providing courteous and effi-
cient public service.
Control health insurance and worker’s compensaƟon costs through risk management, employee screen-
ing, safety training, safety inspecƟons, accident invesƟgaƟons and promoƟon of employee wellness.
General Fund Central Government Division 51 Department 07
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Human Resources
Human Resources Manager 1 1 1
TOTAL 1 1 1
57
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58
Finance
Program DescripƟon
Finance is responsible for the properly, accurate and Ɵmely recording of collecƟons and disbursements of
city funds and the reporƟng of these transacƟons in accordance with Generally Accepted AccounƟng Princi-
ples. This division also develops, coordinates and monitors the city’s spending plans, including the annual
operaƟng budget and capital improvement program. Further, finance is responsible for cash management
and investments, processing receipts of city monies and performing payroll distribuƟon.
The Finance department procures all supplies, equipment and services for all departments within the city
organizaƟon and is also responsible for the storage and warehousing of material and supplies. Procurement
acƟviƟes include establishing annual contract and blanket purchase orders to reduce costs; preparing bid
specificaƟons and tabulaƟons; conducƟng bid proceedings; expediƟng materials; and preparing recommen-
daƟons to the city council for purchases over $25,000. This division is also responsible for vehicle inventory
(i.e. Ɵtles and licenses) and disposal of city-owned surplus property.
Performance ObjecƟves
Provide Ɵmely, accurate financial reporƟng to City Council, city departments and ciƟzens.
Maintain budgetary controls to ensure compliance with the annual budget as adopted by the City Council.
Manage cash and investments to ensure that the city receives a maximum rate of return on its invest-
ments with minimal risk while maintaining an adequate cash flow.
Maintain a system of internal controls that will ensure that the assets of the city are adequately protected.
Provide financial reporƟng conformity with generally accepted accounƟng principles that receives the
Government Finances Officers AssociaƟon (GFOA) CerƟficate of Achievement.
Foster a “customer-oriented” approach toward internal departments of the city.
Provide the City of Stephenville user departments with needed materials and services by uƟlizing best val-
ue purchases in a Ɵmely manner.
Conduct sale of city-owned surplus property according to city ordinances.
Maintain stock of all materials and supplies needed by other departments on a normal, rouƟne basis.
Deliver all requested supplies and materials to departments in a Ɵmely manner.
General Fund Finance Division 52 Department 01
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Director of Finance/Administration 1 1 1
Senior Accountant 1 1 1
Accountant 1 1 1
Purchasing Manager 1 1 1
TOTAL 4 4 4
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61
InformaƟon Technology
Program DescripƟon
InformaƟon Technology is responsible for the computer systems within the city, as well as the implemen-
taƟon of technology within the city. InformaƟon Technology also serves as the city’s spaƟal data reposito-
ry, as well as serving as the liaison to all city departments using GIS. The IT department idenƟfies, propos-
es, and implements GIS soluƟons for solving government problems. It provides useful geographic data
and maps to city departments and the general public.
Performance ObjecƟves
Oversee technology installaƟon.
Ensure backup systems operate effecƟvely.
Purchase hardware and soŌware.
Provide the ICT technology infrastructures.
Contribute to organizaƟonal policy regarding quality standards and strategic planning.
Develop flow and rules between Planning, GIS and other agencies for address input and noƟficaƟon
Establish tracking and project management system for GIS to beƩer track and report on projects, re-
quests, issues, staff Ɵme, department use, and tasks.
Complete all projects within a Ɵmely manner.
General Fund Finance Division 52 Department 03
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Information Technology Manager 1 1 1
Information Technology 0 1 1
P/T Information Technology 0.725 0 0
GIS Analyst 1 1 1
TOTAL 2.725 3 3
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Tax administraƟon office duƟes are contracted out to the Erath County Appraisal District (ECAD) for proper-
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Legal Counsel
Program DescripƟon
The city aƩorney’s office ensures that city funcƟons and services are performed in a lawful manner and is
responsible for all legal affairs of the city. This funcƟon is contracted to a local aƩorney.
DuƟes of this office include providing legal advice to the City Council, City Administrator, boards and com-
mission, and all city departments; prosecutorial duƟes in Municipal Court; real estate maƩers including ac-
quisiƟons, disposiƟons, and trade; and review of all contracts, resoluƟons, ordinances and items presented
to the City Council.
Performance ObjecƟves
Prepare and review legal documents in a Ɵmely manner.
Respond to Public InformaƟon requests in a Ɵmely manner.
Prosecute all complaints in Municipal Court.
Provide preventaƟve legal advice to the City Council, City Administrator, and City Secretary, city staff and
city boards and commissions.
General Fund Legal Division 53 Department 01
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Municipal Court
Program DescripƟon
The Municipal Court handles the judicial processing of class C misdemeanors that originate from traffic cita-
Ɵons, ciƟzen complaints, code violaƟons and misdemeanor arrests occurring within the territorial limits of
the City of Stephenville. The Municipal Court processing is predetermined by the Texas Code of Criminal
Procedure and the Code of Judicial Conduct. In addiƟon to the judicial processing, the court prepares dock-
ets, schedules trials, processes juries, records and collects fine payments, and issues warrants for ViolaƟon
of Promise to Appear and Failure to Appear. The Municipal Court also processes code violaƟons as part of
the city-wide code enforcement effort.
The City of Stephenville currently contracts with the Erath County JusƟce of the Peace Precinct 1 to provide
this service. The JusƟce of the Peace serves as the Municipal Court Judge. The judge presides over trials and
hearings, levies fines, sets bails, accepts bonds, issues arrest and search warrants, administers juvenile mag-
istrate’s warning and arraigns prisoners.
General Fund Legal Division 53 Department 02
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Streets
Program DescripƟon
The street department manages, maintains and repairs city streets, sidewalk, drainage ways and rights‐of‐
way. The services provided are concrete work, patching, street cleaning, tree cuƫng, ditch cleaning, blade
work and other street maintenance. ResponsibiliƟes include traffic control, emergency response operaƟons,
special events and assistance in code enforcement. Daily, the department inspects roadway for sign repair,
pavements management and sight obstrucƟons.
Performance ObjecƟves
Protect the investment in the public transportaƟon system through preventaƟve maintenance and ongo‐
ing rehabilitaƟon of streets and sidewalks.
Blade roads in the best way that can be achieved.
Sweep as many streets as possible.
Patch potholes in a manner that they remain in place longer.
Handle pothole complaints in a Ɵmely manner.
General Fund Public Works Division 54 Department 02
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Streets
Street Superintendent 1 1 1
Crew Leader 1 1 1
Heavy Equipment Operator 4 4 4
Light Equipment Operator 1 1 1
TOTAL 7 7 7
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S
T
AD
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P
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D
R
E
Q
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S
T
N
O
T
E
S REQUEST NOTE S
05
S
T
R
E
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T
M
A
I
N
T
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N
A
N
C
E
1‐
P
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S
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N
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L
54
0
2
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1
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29
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7
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4
ON
C
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P
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I
N
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T
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46
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1
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7
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54
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7
SI
C
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ON
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43
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2
2
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3
W
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2
1
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54
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5
G
R
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4
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57
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53
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C
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T
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4
3
4
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54
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T
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56
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SP
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70
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C
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54
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SM
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54
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2
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&
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14
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54
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73
Parks & Leisure AdministraƟon
Program DescripƟon
The Parks and Leisure AdministraƟon is primarily responsible for the day‐to‐day administraƟon of all parks
and leisure services programs including recreaƟon, park maintenance, cemeteries, library, senior ciƟzen
center, and Splashville AquaƟc Center.
Performance ObjecƟves
Provide excellent leadership and foresight on all current and future park improvement projects.
Adequately promote all recreaƟon acƟviƟes to all potenƟal parƟcipants.
ConƟnue to provide excellent programs at minimum costs to the ciƟzens.
General Fund Parks & Leisure Services Division 55 Department 00
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Director of Parks & Liesure Ser-
vices 1 1 1
TOTAL 1 1 1
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75
RecreaƟon
Program DescripƟon
The RecreaƟon Department is primarily responsible for ensuring that each and every resident of the city has
the opportunity and the means by which to use their leisure Ɵme to its fullest potenƟal. This responsibility
is met by professional supervisors and employees offering a broad range of teams and individual acƟviƟes
on both a high and low organizaƟonal level. Residents have the opportunity to parƟcipate in any type of
leisure acƟviƟes from cultural to physical. The opportunity is also available for simple aestheƟc enjoyment,
whether it is the use of our outdoor faciliƟes or viewing a sampling of regional arts and craŌs offered from
Ɵme to Ɵme.
Performance ObjecƟves
Maintain high level of parƟcipaƟon by ciƟzens in all recreaƟon acƟviƟes.
Adequately promote all recreaƟon acƟviƟes to all potenƟal parƟcipants.
ConƟnue to provide excellent programs at minimum costs to the ciƟzens.
General Fund Parks & Leisure Services Division 55 Department 01
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Recreation Superintendent 1 1 1
Recreation Coordinator 2 2 2
Aquatics Manager 1 1 1
P/T Janitor 0.15 0.15 0.15
TOTAL 4.15 4.15 4.15
76
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.
2
9
61
0
,
8
4
0
.
0
0
49
8
,
2
3
8
.
2
7
60
3
,
9
8
5
.
0
0
73
5
,
3
0
7
.
0
0
60
3
,
8
7
0
.
0
0
60
5
,
6
7
0
.
0
0
78
Park Maintenance
Program DescripƟon
Park Maintenance is primarily responsible for maintaining all the city’s public faciliƟes whether it is indoors
or outdoors. It is responsible for assuring that all of these faciliƟes conƟnue to reflect both the beauty and
heritage of the City of Stephenville, while remaining safe and usable by all ciƟzens and visitors alike. The
Park Maintenance department is also responsible for ensuring that each of the city‐owned cemeteries are
maintained at a level which shows the greatest amount of understanding and respect to the ciƟzens of Ste‐
phenville. The department’s personnel are responsible for selling and keeping records on all cemetery lots.
Performance ObjecƟves
Maintain highly qualified, trained personnel to adequately maintain the city’s indoor and outdoor park
and recreaƟon faciliƟes.
Keep all park faciliƟes maintained in a manner where all ciƟzens will be proud at any Ɵme of the year.
Keep all park faciliƟes clean year‐round.
Provide maintenance assistance to all parƟcipants in park and recreaƟon acƟviƟes.
Maintain the cemeteries in the most professional and understanding manner possible.
Provide excellent customer service for persons needing cemetery services.
Provide an adequate schedule for year round maintenance of cemeteries.
Provide excellent record keeping services for current and potenƟal owners of burial plots
General Fund Parks & Leisure Services Division 55 Department 02
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Park Maintenance Superintendent 1 1 1
Property Supervisor 1 1 1
Light Equipment Operator 3 3 3
Athletic Field Maintenance 1 1 1
P/T Athletic Field Maintenance 0.462 0.462 0.462
Seasonal Park Maintenance 0.923 0.923 0.923
Cemetery Property Supervisor 1 1 1
Light Equipment Operator 1 1 1
P/T Maintenance 0.725 0.725 0.725
TOTAL 10.11 10.11 10.11
79
8/
2
8
/
2
0
1
8
1
0
:
2
3
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C
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Library
Program DescripƟon
The Stephenville Public Library’s main responsibiliƟes are to assemble, preserve, and organize a collecƟon of
books and other library material for the use of the public. The Library organizes and maintains a card cata-
log to make library resources available to the public, provides a place for the use of these materials and
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Performance ObjecƟves
Provide open and equal access to informaƟon.
Develop on-going communicaƟon and partnerships with other non-profit organizaƟons in the community.
Create opportuniƟes for life-long learning.
Encourage a love of reading.
Provide excellent customer service to users of the library.
Provide a safe, clean and healthful environment for employees and ciƟzens.
Prolong the useful life of major building components of the municipal library.
General Fund Parks & Leisure Services Division 55 Department 04
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
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DEPARTMENT ADMIN
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20
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85
Senior CiƟzens
Program DescripƟon
The Senior CiƟzen Department is responsible for seeing that each and every senior ciƟzen resident of Ste-
phenville has the opportunity and the means by which to use their leisure Ɵme to its fullest potenƟal, and to
provide the opportunity for reacƟon programs, congregate meals, transportaƟon and leisure acƟviƟes from
cultural to physical.
Performance ObjecƟves
Provide highly-trained, qualified personnel to adequately manage the senior ciƟzen programs.
Provide interesƟng and educaƟonal programs.
Provide a safe, clean and healthful environment for employees and ciƟzens.
Prolong the useful life of major building components of the Senior CiƟzens Center.
General Fund Parks & Leisure Services Division 55 Department 06
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Senior Citizens Coordinator 1 1 1
P/T Senior Citizen Assistants 0.961 0.961 0.961
P/T Janitor 0.45 0.45 0.45
TOTAL 2.411 2.411 2.411
86
8/
2
0
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Splashville AquaƟc Center
Program DescripƟon
The Splashville AquaƟc Center is responsible for providing a variety of water related recreaƟonal acƟviƟes
for the ciƟzens of Stephenville. Programs and acƟviƟes include swim lessons, swim team, water aerobics,
birthday celebraƟons, special events and corporate gatherings. All employees in this department are sea-
sonal.
Performance ObjecƟves
Provide highly-trained, qualified personnel to adequately manage the Splashville AquaƟc Complex.
ConƟnually provide and evaluate a variety of programming.
Provide a safe, clean and fun environment for ciƟzens and visitors.
Extend and protect the life of the facility.
General Fund Parks & Leisure Services Division 55 Department 07
89
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Fire & EMS
Program DescripƟon
The mission of the Stephenville Fire Department is to preserve and protect life and property while safe-
guarding the environment and the city’s economic base. The mission is accomplished through a coordi-
nated program of services which includes fire rescue, fire suppression and prevenƟon, hazardous material
miƟgaƟon, code enforcement, business facility inspecƟons, home inspecƟons, arson invesƟgaƟon toward
prosecuƟon, first aid and public educaƟon about fire safety and prevenƟon. The department provides
emergency medical services for the city, providing pre-hospital care and emergency ambulance transpor-
taƟon of the sick and injured to the hospital. The department also includes volunteers that provides back-
up manpower for the on-duty paid firefighƟng personnel, primarily in the area of fire suppression. The
department usually maintains between 15 and 20 volunteer members.
Performance ObjecƟves
Maintain operaƟonal readiness level that will meet the emergency demands of the community in a Ɵmely
manner.
Provide firefighƟng and emergency medical forces and resources necessary to execute quick, effecƟve,
skillful and caring responses to emergency situaƟons.
Ensure all laws and rules which involve the city and departments are maintained.
Provide efficient and effecƟve management of fire and emergency medical services.
Provide a safe, clean and healthful environment for employees and ciƟzens.
Keep emergency vehicles and department faciliƟes maintained and prolong the useful life of major build-
ing components of Fire StaƟons # 1 and # 2.
Complete plan reviews in a Ɵmely manner and oversee business facility inspecƟons.
Oversee arson invesƟgaƟons.
General Fund Fire Department Division 56 Department 01
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Fire Chief 1 1 1
Assistant Fire Chief 1 1 1
Training Officer 1 1 1
Administrative Assistant 1 1 1
P/T Janitor 0.075 0.075 0.075
Fire Marshall 1 1 1
Fire Inspector 1 1 1
Battalion Chief 2 2 2
Fire Captain 3 3 3
Fire Lieutenant 3 3 3
Fire Sergeant 0 0 0
Firefighter/EMT 18 24 18
TOTAL 32.075 38.075 32.075
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Police
Program DescripƟon
The Police Department includes AdministraƟon, Patrol, CommunicaƟons, Support Services, Criminal InvesƟ-
gaƟons, Professional Standards, Animal Control, and Special Crimes. The department manages and coordi-
nates the various police acƟviƟes of the city, such as taking reports of crime, performing follow-up invesƟga-
Ɵons, conducƟng advanced crime scene invesƟgaƟons, invesƟgaƟng narcoƟcs and vice acƟviƟes, handling
calls for service, enforcing traffic laws, regulaƟng non-criminal conduct, conducƟng warrants and driver’s
license checks, and performing community policing acƟviƟes. The department also operates a twenty-four-
hour-a-day, seven-day-a-week police and fire communicaƟons funcƟon; handling calls for service for the
Fire/EMS Services and all 911 calls within the city, fire district, and aŌer-hours city uƟlity radio service. The
department is the storehouse for all criminal records, and funcƟons to maintain accurate and secure files
that may be quickly retrieved for use by the department, other law enforcement agencies and the general
public. This department is responsible for monthly Uniform Crime Reports for the State of Texas, as well as,
many monthly and yearly staƟsƟcal reports. The department coordinates educaƟonal programs, crime stop-
pers, neighborhood crime watch programs and the CiƟzens Police Academy. The department enforces ani-
mal control City ordinances and State regulaƟons, performs the care and disposiƟon of impounded animals,
and addresses health and safety issues concerning animal enclosures. This department collaborates with the
Erath County Sheriff’s Office, and the Erath County District AƩorney’s Office for invesƟgaƟve law enforce-
ment, as well as, state and federal law enforcement agencies when necessary.
General Fund Police Department Division 57 Department 01
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Police Chief 1 1 1
Assistant Police Chief 1 1 1
Administrative Assistant 1 1 1
Lieutenant 5 5 5
Police Sergeant 7 7 7
Patrol Officer 18 24 18
Dispatch Supervisor 1 1 1
Dispatcher 11 12 11
Records Clerk 1 2 2
P/T Records Clerk 0.725 0 0
Investigator 5 5 5
Civilian Officer 1 1 1
Property/CSI Technician 1 1 1
School Resource Officer 1 1 2
Animal Control Officers 2 2 2
P/T Janitor 0.405 0.405 0.405
Police Captain 0 0
TOTAL 57.13 64.405 58.405
96
Police conƟnued
Performance ObjecƟves
Deliver quality police services to the ciƟzens of Stephenville.
Ensure readiness of the department to respond to emergencies.
Ensure all laws and rules which involve the city and departments are maintained.
Respond to emergency calls for assistance in a Ɵmely and effecƟve manner.
Create a posiƟve police community relaƟonship and environment.
Promote safety and community involvement in crime reducƟon.
Maintain accurate, secure files that may be promptly retrieved for use by the department and other law
enforcement agencies.
Quickly and accurately retrieve all requests for informaƟon by police officers and the general public.
InvesƟgate all incidents with the purpose of recovering property and/or apprehending suspects.
Increase offense clearance rate for improved ciƟzen saƟsfacƟon.
Reduce crime through public educaƟon and collaboraƟve community efforts.
Provide an effecƟve educaƟonal program for students.
Work effecƟvely with ciƟzens through community outreach programs.
Ensure that persons walking on public property in the City are free of reasonable concern for being threat-
ened by dogs running at large.
Reduce the number of stray animals within the City.
Educate the community in animal control.
Provide a safe, clean and healthful environment for employees and ciƟzens.
Prolong the useful life of major building components of the Stephenville Public Safety Building.
97
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2
Community Development
Program DescripƟon
Community Development provides planning, community development, building inspecƟon services, and
code compliance. Planning and community development responsibiliƟes include processing zoning chang-
es, specific use permit requests, and abandonment requests; processing Board of Adjustment variance
requests, and reviewing and processing subdivision plats; providing administraƟve support for Planning
and Zoning Commission and Board of Adjustment; providing informaƟon concerning subdivision regula-
Ɵons, zoning changes, census data, populaƟon changes and land use changes. InspecƟon responsibiliƟes
include processing applicaƟons for construcƟon and remodeling of structures; processing sign applicaƟons
and demoliƟon permits; and inspecƟng construcƟon plans and structures to ensure compliance with build-
ing codes. These personnel also invesƟgate zoning violaƟons and any City Code violaƟons. Code Compli-
ance provides inspecƟon processing and review for compliance with the Health and SanitaƟon Ordinance
adopted by the city. This ordinance provides protecƟon for the ciƟzens of Stephenville for condiƟons
which are detrimental to their health and safety through enforcement of environmental and consumer
health-related statues.
Performance ObjecƟves
Provide saƟsfactory support to the Board of Adjustment, Planning and Zoning Commission, Plan Review
CommiƩee and the ciƟzens of Stephenville in all zoning ordinance variance requests.
Ensure that all property within the city is maintained according to City codes and ordinances.
Achieve compliance with all applicable construcƟon and zoning codes.
File all reports in a Ɵmely manner.
Process building permit applicaƟons, inspecƟons, and verificaƟons, and perform inspecƟons in a Ɵmely
manner.
Ensure that all commercial food service establishments operate within State and local standards.
General Fund Community Development Division 58 Department 01
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Director of Community Develop-
ment/Deputy City Administrator 1 1 1
Building Official 1 1 1
Building Inspector 1 1 1
Permit Technician 1 1 1
Code Compliance Inspector 1 1 1
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6
UTILITY
FUND
107
This page intenƟonally leŌ blank
108
UƟlity Fund
The UƟlity Fund is an Enterprise Fund of the City. Enterprise Funds are used to account for those oper-
aƟons that are financed and operated in a manner similar to private business enterprises. The intent is
that the costs of providing goods and services to the general public on a conƟnuing basis be financed
or recovered primarily through user charges.
Services provided by the UƟlity Fund include uƟlity administraƟon, water producƟon and distribuƟon,
wastewater collecƟon and treatment, uƟlity customer service (meter reading) and uƟlity billing and
collecƟons.
The Fund’s source of revenue is the charge for water and sewer services. UƟlity rates are set by the
City Council.
The chart below represents the allocaƟon of revenues.
109
The allocaƟon of expenses is as follows:
The budgeted expenses for FY 2018-19 are $344,142 higher than FY 2017-18 as amended, mainly due
to capital expenditures. The chart below displays the FY 2017-18 as compared to the FY 2018-19 UƟlity
Fund expenses by category.
110
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4
UƟlity AdministraƟon
Program DescripƟon
The UƟliƟes AdministraƟon Department directs and coordinates the acƟviƟes of the water, wastewater and
landfill services of the City of Stephenville. Planning, research, hiring, discipline, training, budgeƟng and per-
sonnel funcƟons are conducted by administraƟon.
Performance ObjecƟves
Develop and maintain quality uƟlity programs and innovaƟve services that are administered in a friendly,
helpful manner.
Respond to customer requests and issues quickly and fairly, with the intenƟon of saƟsfying each customer.
Increase the public awareness of uƟlity issues and topics through proacƟve communicaƟon with ciƟzens.
Deliver superior uƟlity services to the ciƟzens of Stephenville.
UƟlity Fund AdministraƟve Services Division 50 Department 00
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Director of Public Works 1 1 1
Executive Administrative Assistant 1 1 1
City Engineer 1 1 1
Construction Supervisor 1 1 1
Construction Technician 2 2 2
TOTAL 6 6 6
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6
Water ProducƟon
Program DescripƟon
The Water ProducƟon Division is primarily responsible for producing safe and acceptable water in accordance
with State and Federal health standards.
The water producƟon acƟvity is responsible for operaƟng and maintaining water wells, storage tanks, instru-
mentaƟon and the pumping of potable water to the residents of the City of Stephenville.
Performance ObjecƟves
Provide a safe drinking source for the Stephenville community.
Stay abreast of the changing regulaƟons to meet the new drinking standards.
ConƟnually upgrade the exisƟng faciliƟes to meet regulatory requirements, maintain quality service and
meet the community’s water-use needs.
Operate faciliƟes in a cost efficient manner to minimize water rate increases.
UƟlity Fund AdministraƟve Services Division 50 Department 01
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Production Supervisor 1 1 1
Water Operator I 1 1 1
Water Operator II 1 1 1
TOTAL 3 3 3
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9
Water DistribuƟon
Program DescripƟon
Water DistribuƟon is responsible for rouƟne inspecƟon of water distribuƟon lines; installaƟon of water taps
and meters; rehabilitaƟon and replacement of damaged or inefficient water lines, meters, fire hydrants, and
values. The Department takes rouƟne water samples to test the safety and efficiency of the system. The De-
partment will conƟnue to maintain water system lines and equipment as well as conƟnue to recognize, fol-
low, and meet all Environmental ProtecƟon Agency and Safe Drinking Water Act regulaƟons.
Performance ObjecƟves
Ensure safe, efficient delivery of water to the Stephenville community.
Maintain highest standard of water quality, meeƟng EPA and TCEQ standards.
Minimize system losses due to aged infrastructure.
Enhance customer service through efficient service.
Maintain the City’s fire hydrants through installaƟon of new hydrants and repair and replacement of ex-
isƟng ones.
UƟlity Fund AdministraƟve Services Division 50 Department 02
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Water Superintendent 1 1 1
Crew Leader 1 1 1
Heavy Equipment Operator 0 0 0
Light Equipment Operator 1 1 1
TOTAL 3 3 3
120
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Customer Service
Program DescripƟon
The Customer Service Division is responsible for the accurate reading of all water meters within the service
area. The department plans and coordinates with the uƟlity billing and collecƟons department. This office
also handles connecƟons and disconnecƟons of service.
It is also responsible for field service and some water meter repairs. They provide back-up for water/
wastewater personnel for uƟlity problems.
Performance ObjecƟves
Accurately read all water meters each month.
Deliver services to customers in a Ɵmely manner.
Maintain the water meter replacement program.
UƟlity Fund AdministraƟve Services Division 50 Department 03
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Customer Service Supervisor 1 1 1
Light Equipment Operator 2 2 2
TOTAL 3 3 3
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03
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5
Wastewater CollecƟon
Program DescripƟon
The Wastewater CollecƟon Department maintains and rehabilitates the wastewater collecƟon system,
through rouƟne inspecƟons of system faciliƟes and restoraƟon of broken or collapsed mains. The Depart-
ment provides maintenance services, including the installaƟon of wastewater taps and the clearing, jet clean-
ing and camera inspecƟon of lines.
Performance ObjecƟves
Maintain all public wastewater collecƟon system lines in free-flowing condiƟon to protect the health and
environment.
Respond quickly and efficiently to customer requests regarding the collecƟon system.
UƟlity Fund Wastewater Division 51 Department 01
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
WW Superintendent 0 0 0
Crew Leader 1 1 1
Heavy Equipment Operator 3 3 3
Light Equipment Operator 2 2 2
TOTAL 6 6 6
126
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Wastewater Treatment
Program DescripƟon
The purpose of the Wastewater Treatment department is to receive and treat the spent water from the com-
munity, containing the wastes from domesƟc, industrial or commercial use and the surface water runoff and
groundwater which may enter the system through infiltraƟon.
The Stephenville Wastewater Treatment Plant is an acƟvated sludge process. The acƟvated sludge process is
an aerobic biological process, in which microorganisms grow by using oxidizable material in the wastewater
as food. The microorganisms are recycled to the treatment plant in order to increase the rate of reacƟon.
The City contracts with OMI to provide this service.
Performance ObjecƟves
Maintain compliance with State and Federal requirements for operaƟon and maintenance of the
Wastewater Treatment Plant in order to protect the health and wellbeing of the ciƟzens of Stephenville,
Erath County and the State of Texas.
Operate the faciliƟes in the most cost efficient manner possible while maintaining effluent quality.
Provide treatment of wastewater collected to meet permit requirements.
UƟlity Fund Wastewater Division 51 Department 02
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UƟlity Billing & CollecƟons
Program DescripƟon
The UƟlity Billing and CollecƟons Department bills and collects for all City uƟlity services, as well as, handling
new development services creaƟons; uƟlity service requests; bad debt and non-payment issues; customer
assistance with conservaƟon and uƟlity programs; payment opƟons and arrangements; maintenance of City
uƟlity account records; and billing inquiries.
Performance ObjecƟves
Process payments and cash receipts and make deposits in a Ɵmely manner.
Prepare and mail correct, concise uƟlity bills to all customers in a Ɵmely manner.
Provide good, prompt personal, face-to-face and phone assistance to ciƟzens.
UƟlity Fund Billing & CollecƟons Division 52 Department 01
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Utility Billing Clerks 2 2 2
TOTAL 2 2 2
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Non‐Departmental
Program DescripƟon
The Non-Departmental Division accounts for the franchise tax payment due the General Fund, the debt
service payments for the UƟlity Fund, and any other items not for a specific department. The debt service
for FY 2018-19 is $2,253,004. The esƟmated franchise tax, which is based upon water and sewer revenues,
is $383,009.
UƟlity Fund Non Departmental Division 59 Department 01
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4
SANITYARY
LANDFILL
FUND
135
This page intenƟonally leŌ blank
136
Sanitary Landfill Fund
The Sanitary Landfill Fund is an enterprise fund which derives its revenue from fees for the disposal of solid
waste at the Stephenville Municipal Landfill.
The City of Stephenville Landfill is a Type IV landfill, which is permiƩed to accept only brush and/or construc-
Ɵon demoliƟon waste and rubbish (trash) that are free of putrescible and household wastes.
It is responsible for receiving permits from the Texas Commission on Environmental Quality and other agencies
required when new cells are constructed for placement of solid wastes.
Performance ObjecƟves
Provide daily cover for all solid waste deposited into landfill.
Respond to customer requests regarding the landfill quickly and efficiently.
Process payments and cash receipts and make deposits in a Ɵmely manner.
Provide good, prompt, personal, face-to-face and phone assistance to ciƟzens.
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
Landfill Supervisor 1 1 1
Heavy Equipment Operator I 1 1 1
Gate Attendant 1 1 1
P/T Spotter 0 0 0
P/T Heavy Equipment Operator 0.725 0.7375 0.7375
TOTAL 3.725 3.7375 3.7375
137
As the chart above indicates, revenues are budgeted to be 17% below the FY 2017‐18 projected revenues. Op‐
eraƟng expenditures are budgeted lower than the FY 2017‐18 projected expenses, due to projected expenses
for FY 2017‐18 exceeding budget. The chart below displays the FY 2017‐18 budget, as amended, to the FY 2018
‐19 budgeted Landfill Fund expenses by category. As indicated, personnel costs are very close; operaƟng ex‐
penditures increased by 66%; capital expenditures increased by $9,500; and debt service decreased to zero.
138
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PROJECTED PROJECTED
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4
AIRPORT
FUND
145
This page intenƟonally leŌ blank
146
Airport Fund
The Stephenville Clark Regional Airport, consists of one main lighted runway, precision approach path
indicator (PAPI) equipped. Buildings include two 8‐unit T‐hangars, one 12‐unit T‐hangar, 2‐corporate
hangers, a main hangar/shop building and the terminal building which houses an office and visitor’s
lounge. The operaƟons of the airport are contracted to Stephenville AviaƟon, Inc.
A City Council appointed Airport Advisory Board, consisƟng of seven ciƟzens, is established to make
recommendaƟons regarding studies, construcƟon, improvements and related airport maƩers.
This fund was established to fund the on‐going operaƟons associated with the public aviaƟon faciliƟes
at the Stephenville Clark Regional Airport. The major revenues are derived from hangar rentals and
ground lease payments.
As the chart below indicates, operaƟng revenues are expected to remain stable, and operaƟng ex‐
penditures are expected to slightly decrease.
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
P/T Janitor 0.1 0.1 0.1
TOTAL 0.1 0.1 0.1
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STORM WATER
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FUND
153
This page intenƟonally leŌ blank
154
Storm Water Drainage Fund
The Storm Water Drainage Fund was established to collect funds to construct and maintain the storm
water drainage system throughout the City. Annual maintenance of storm water faciliƟes are handled
through this fund. Major storm water drainage construcƟon projects are recommended by the City
Administrator and approved by the City Council.
Fees are billed monthly and are based on the size of the parcel of property owned by each resident or
business owner.
As the chart below indicates, revenues are stable. Expenses budgeted for FY 2018‐19 are 14% higher
than FY 2017‐18 anƟcipated expenses due to budgeƟng $75,000 for a Storm Water Drainage Master
Plan.
155
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SPECIAL
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161
This page intenƟonally leŌ blank
162
Special Revenue Funds
Special revenue funds are used to account for specific revenues that are legally restricted to expendi-
ture for parƟcular purposes. The City of Stephenville has four (4) Special Revenue Funds:
1) Hotel Occupancy Tax Fund
2) Child Safety Fund
3) Court Technology Fund
4) Public Safety
Hotel Occupancy Tax Fund
This fund is used to account for the hotel occupancy taxes the City collects. These taxes are re-
stricted for use to enhance and promote tourism and convenƟon acƟvity within the City. The chart
below depicts the revenue in relaƟon to the number of beds available.
In FY 2017-18, the City of Stephenville decided to perform the tourism and visitors bureau funcƟon
internally instead of contracƟng the service.
163
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178
CAPITAL
IMPROVEMENTS
179
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180
Capital Improvements
A Capital Improvement Program is a schedule of public physical Improvements to be constructed with
esƟmated resources available to finance the projected expenditures.
Capital Improvements are any expenditures of public funds for the purchase, construcƟon, rehabilita-
Ɵon, replacement or expansion of the physical assets of the community when the project is relaƟvely
large in size, expensive (the City’s capital threshold is $5,000), long-term and permanent. Some com-
mon examples include streets, tennis courts, fire staƟons, water and sewer lines and fire engines. Cap-
ital expenditures are financed from a variety of sources to include long-term and short-term debt, cur-
rent revenues, grants from other governmental enƟƟes and donaƟons from foundaƟons, businesses,
individuals and non-profit organizaƟons. A detail lisƟng of financing methods is found on the following
pages.
Capital Improvements Policy
The City of Stephenville prioriƟzes the funding of capital projects on the basis of a Capital Improve-
ments Plan. The funcƟons of the Capital Improvement Plan are as follows:
1. EsƟmaƟng capital requirements.
2. Scheduling all capital projects over a fixed period with appropriate planning and implementaƟon.
3. BudgeƟng priority projects and developing revenue sources for proposed improvements.
4. CoordinaƟng the acƟviƟes of various departments in meeƟng project schedules.
5. Monitoring and evaluaƟng the process of capital projects.
6. Informing the public of projected capital improvements.
The following quesƟons are considered when jusƟfying a project:
1. What is the relaƟonship of the project to the progress of the enƟre city?
2. Is the project part of a large program? How does it relate to the goals of the program?
3. How many ciƟzens will be helped by it? How many ciƟzens will be harmed or inconvenienced if the
project is not considered?
4. Will it add to the value of the surrounding area? Will it increase the valuaƟon of the local proper-
ty?
5. Will it increase efficiency or performance of a service? Will it reduce the on-going costs of a service
or facility?
6. Will it provide a service required for economic development of the community? What improve-
ments would be of the most value in aƩracƟng commercial and industrial firms?
7. Is the project required to complete or make fully usable a major public improvement?
8. Will rapid urban growth in the area of the proposed project increase the costs of land acquisiƟons
if the project is deferred?
9. Is the project well idenƟfied by the ciƟzens? Does it have established voter appeal?
10. Is the project needed to protect public health or safety?
181
Capital Improvements conƟnued
Methods of Financing Capital Improvements Projects
CerƟficates of ObligaƟons
CerƟficates of ObligaƟons were authorized by Texas’ CerƟficate of ObligaƟon Act of 1971 and are is-
sued for terms up to forty (40) years and are supported by property taxes or other local revenues.
Voter approval is not required.
DonaƟons
DonaƟons are periodically received, by the City, from individuals, business, foundaƟons and non-profit
organizaƟons.
Earmarked Funds
With Earmarked Funds, monies are accumulated in advanced or set aside for capital construcƟon or
purchase. The accumulaƟon may result from surplus of earmarked operaƟonal revenues or sale of
capital assets.
Enterprise Funds
Enterprise Funds are established from the delivery of specific services – where money paid to adminis-
ter the services and the expenses (as a result of providing services) are accounted for separate from
the general fund budget of the City.
General Fund
General Fund is the financing of improvements from revenues such as general taxaƟon, fees and ser-
vices charges.
General ObligaƟon Bonds
With General ObligaƟon bonds, the taxing power of the jurisdicƟon is pledged to pay interest and re-
Ɵre the debt. General ObligaƟon Bonds can be sold to finance permanent types of improvements such
as municipal buildings, street and parks and recreaƟon faciliƟes. Voter approval is required.
Revenue Bonds
Revenue Bonds frequently are sold for projects that produce revenues, such as water and sewer sys-
tems. Voter approval is not required.
Special Assessments
Public works that benefit parƟcular properƟes may be financed more equitably by special assessments
(i.e., paid by those who directly benefit)
State and Federal Grant
State and Federal Grant-in-Aid programs are available for financing a number of programs. These may
include streets, water and sewer faciliƟes, airports, parks and playgrounds. The costs of funding these
faciliƟes may be borne completely by grant funds or a local share may be required.
182
Capital Improvements conƟnued
Impacts of Capital Improvements on OperaƟng Budget
Total Capital Expenditures for FY are $20,220,563. General Fund reserves of $486,583 will be used to
fund most of the $489,175 of capital expenditures budgeted in the General Fund, of which $25,000 is
money budgeted in FY 2017-18 but not spent. The City has dedicated 8.8% of both property tax and
sales tax revenue to transfer to the capital projects fund to finance the street maintenance plan and
another $20,254 to fund a new sidewalk improvement program. Although it appears that $17,734,654
of Water & Sewer UƟlity Fund reserves will be used to fund the $18,385,560 of capital outlay budget-
ed, $16.6 million of this amount is from bond proceeds received in FY 2017-18 not spent; and
$700,000 is from capital expenses budgeted in FY 2017-18 not spent; and $290,000 is for operaƟng
expenses budgeted in FY 2017-18 not spent. Therefore, only $140,594 of being spent from reserves
not previously designated. There should be no major impact on operaƟng budgets for most of the
capital items scheduled. The maintenance and operaƟng costs related to most of the capital project
items scheduled should be absorbed in the corresponding division’s operaƟng budget.
FY 2018‐2019 Capital Projects and Fleet /Non‐Mobile Equipment Replacement
The following pages idenƟfy the capital improvements that have been authorized in FY 2018-19 and
includes the project or equipment, the department requesƟng the item, the fund in which expendi-
tures will be allocated. All capital projects are cash funded through current revenues or accumulated
reserves, except for the Eastside Sewer and the four (4) Police Tahoes. The Eastside Sewer is funded
through bond proceeds received in FY 2017-18. The Police Tahoes will be funded through a capital
lease purchase.
183
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184
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6
0
1
-
5
1
4
FI
R
E
LO
C
A
T
I
O
N
T
R
A
C
K
I
N
G
S
Y
S
T
E
M
9,900 - -
01
-
5
6
0
1
-
5
1
4
FI
R
E
RE
S
C
U
E
J
A
C
K
S
W
I
T
H
A
C
C
E
S
S
O
R
I
E
S
11,000 - 11,000
01
-
5
6
0
1
-
5
1
4
FI
R
E
S
U
P
P
R
E
S
S
I
O
N
RE
P
L
A
C
E
M
E
N
T
O
F
O
U
T
D
A
T
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D
S
C
B
A
B
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L
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S
21,275 21,275 21,275
01
-
5
6
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1
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5
1
1
.
0
0
0
1
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M
S
AM
B
U
L
A
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C
E
-
C
A
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A
L
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A
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H
A
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E
45,000 - -
Ca
p
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t
a
l
R
e
q
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s
t
s
18
5
CA
R
R
Y
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D
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P
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A
D
M
I
N
C
O
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C
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FU
N
D
D
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P
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D
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C
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P
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I
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N
F
Y
1
7
-
1
8
F
Y
1
8
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1
9
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Y
1
8
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1
9
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Y
1
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1
9
Ca
p
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t
a
l
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q
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s
01
-
5
7
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4
PO
L
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C
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P
L
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L
-
3
S
T
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E
28,000 28,000 28,000
01
-
5
7
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2
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5
1
1
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L
I
C
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MO
T
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C
Y
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S
(
2
)
40,950 - -
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-
5
7
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1
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5
1
2
PO
L
I
C
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MO
T
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F
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&
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M
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T
35,055 - -
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-
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7
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5
1
1
PO
L
I
C
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LE
A
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P
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4
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A
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S
120,900 - 120,900
TO
T
A
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D
25
,
0
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7
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5
CA
P
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10
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5
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5
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-
1
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0
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0
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1
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10
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20,254
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WA
T
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02
-
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7
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1
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A
D
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H
27
5
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0
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2
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1
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A
D
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A
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C
D
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M
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H
275,000
2
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5
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0
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5
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0
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-
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2
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5
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7
D
I
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L
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750,000
1
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2
8
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I
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7
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28
5
,
0
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-
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S
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M
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(
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8
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85,000 85,000
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C
O
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2
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16
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CO
L
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750,000 - 125,000
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7
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L
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14
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140,000
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L
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18,500 18,500 18,500
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120,000
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-
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4
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T
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CH
L
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33,000 - 33,000
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-
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5
1
6
BI
L
L
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G
&
C
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FO
R
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10,500 - -
TO
T
A
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A
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A
S
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17
,
3
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4
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0
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1
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9
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6
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3
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5
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N
D
F
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01
-
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4
LA
N
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16,500
16,500 16,500
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16,500
16,500 16,500
AI
R
P
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04
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3
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R
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12
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1
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3
2
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A
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15
6
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9
156,879
156,879 156,879
04
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5
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3
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0
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1
AI
R
P
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17
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99
,
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99,870
99,870 99,870
04
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5
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3
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2
AI
R
P
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17
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31
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31,881
31,881 31,881
04
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AI
R
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M
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L
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25,000
- -
T
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28
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6
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0
313,630
288,630 288,630
GR
A
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17
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22
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19,510,663 20,220,563
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Or
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M
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51
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20
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55
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55
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30
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15
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55
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15
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55
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17
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55
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17
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19
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16
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20
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23
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DEPT ADMIN
REQUEST REQUEST
FY18-19 FY18-19
Fund Department Account TML ID # Year Make Model ID #Title MFGLicense PlateFA # Purchase Price
5502 Parks & Recreation 01-5502-412 48 2000 TORO 674 Reel Mower - model 3100 03201 147 $3,500.00
5502 Parks & Recreation 01-5502-412 33 2002 New Holland Loader w/ Bucket YL355827 62 $4,500.00
5502 Parks & Recreation 01-5502-412 34 2002 Modern 6' Box Blade 07079 63 $425.00
5502 Parks & Recreation 01-5502-412 35 2002 Unknown 48" Pallet Forks 26701 64 $725.00
5502 Parks & Recreation 01-5502-412 37 2004 Steiner Power Rake 1048,45358 67 $4,500.00
5502 Parks & Recreation 01-5502-412 121 1997 Top Hat 16" Trailer w/ Tailgate (Black) 4P7ES1628VT015082 150 $2,390.00
5502 Parks & Recreation 01-5502-412 97 2001 PJ 12'x5' Trailer w/ Tailgate (Red) 4P5SA121112015992 x 1043 $2,000.00
5502 Parks & Recreation 01-5502-412 138 2005 Top Hat Trailer 4R7BU12145T057870 $2,000.00
5502 Parks & Recreation 01-5502-412 76 2007 SCAG ZCAT 16 HP 36" Deck B3900040 $4,987.00
5502 Parks & Recreation 01-5502-412 79 2000 TORO REELMASTER 3100-D 200000389 $8,000.00
5502 Parks & Recreation 01-5502-414 155 2008 Unknown 7x16' Utility Trailer (Black) 5GX5L162X8M009248 x $2,195.00
5502 Parks & Recreation 01-5502-414 102 2008 Kubota Zero Turn Mower ZG327P-60 (60" deck)12176 $7,900.00
5502 Parks & Recreation 01-5502-414 103 2008 Kubota Zero Turn Mower ZG227-54 (54" deck)10598 $7,500.00
5502 Parks & Recreation 01-5502-414 68 2005 Rhino Rotary Shredder 11156 $9,418.00
5502 Parks & Recreation 01-5502-414 87 2008 John Deere 1200A Field Rake TC1200A160815 1092 $9,464.30
5502 Parks & Recreation 01-5502-414 51 2004 Rahn GROOMER N/A $8,500.00
5502 Parks & Recreation 01-5502-414 120 2002 Homemade Load Traillandscape Trailer 4ZESH162X21148679 x 996 74165 $2,390.00
5502 Parks & Recreation 01-5502-414 105 2004 Unknown ALUMACRAFT 12 FT BOAT TX3371JZ or B-3371JZ-040317-6652 $2,000.00
5502 Parks & Recreation 01-5502-414 2014 SCAG 61" TURF TIGER MOWER (STT61V-26CH-EFI) K1901134 $9,675.00
5502 Parks & Recreation 01-5502-414 2014 TORO CUTTING UNIT 314000102 $13,390.00
5502 Parks & Recreation 01-5502-414 2015 EAST TX TRAILE DUMP TRAILER (7' x 12' BLACK) 58SBD1224FE002489 $5,450.00
5502 Parks & Recreation 01-5502-414 2017 John Deere 1200A Field Rake 1TC1200ACHT235505 $14,985.76
5503 Cemetery 01-5503-414 123 2004 Unknown 16' Trailer w/ Tailgate (Red)$2,500.00
5503 Cemetery 01-5503-414 63 2004 Billy Goat Leaf Vac 060904193 1048 $3,865.95
5503 Cemetery 01-5503-414 150 2006 Top Hat Trailer w/4' Ramp 4R7BU12176T069187 $950.00
5503 Cemetery 01-5503-414 104 2008 Kubota Zero Turn Mower ZG222-48 (48" deck) 180525BD464 $6,400.00
5503 Cemetery 01-5503-414 98 2012 SCAG 48" Cheetah SCZ48V Zero Turn Mower G9600263 1138 $7,378.21
5503 Cemetery 01-5503-414 2014 SCAG 61" TURF TIGER MOWER K1901495 $9,675.00
5505 Street 01-5505-412 124 2004 Interstate 14PBS Falt Bed 1JKPBS1404M004881 x 906 1981044 $6,220.00
5505 Street 01-5505-412 126 1980 Trail King TRAILER 1658280
5505 Street 01-5505-412 199 1970 Homemade UTILITY TRAILER NO VIN-HOMEMADE $800.00
5505 Street 01-5505-414 195 1998 Homemade TRAILER (BLACK FLAT BED)
5505 Street 01-5505-414 149 2006 Longhorn TRAILER ST24508116E002761
5505 Street 01-5505-414 2014 CENTEX UTILITY TRAILER 5RHCT1217EH002233 $980.00
PARKS & LEISURE SERVICES PARKS & LEISURE SERVICES $164,664.22 -$ -$
NON MOBILE EQUIPMENT REPLACEMENT
191
DEPT ADMIN
REQUEST REQUEST
FY18-19 FY18-19
NON MOBILE EQUIPMENT REPLACEMENT
Police 2016 SAM-R
R150 Trailer $6,495.00
POLICE $6,495.00 -$ -$
5001 Water & WasteWater 02-5001-412 59 2004 Skagg Turf Tiger Riding Mower 9360330 1046/1045 $7,000.00
5001 Water & WasteWater 02-5001-414 106 2007 H & H Utility Trailer 5NKBC18287P002003 x 905 28241132 free - receive from court order
5001 Water & WasteWater 02-5001-414 2014 Utility Trailer 4YMCL1222ET028023 $21,300.00
5001 Water & WasteWater 02-5001-414 2014 SCAG 52" DECK CHEETAH MOWER K0100470 $8,395.00
5001 Water & WasteWater 02-5001-414 2015 SCAG Turf Tiger Riding Mower K1400010 $9,350.00
5001 Water & WasteWater 02-5001-414 2017 SCAG 52" CHEETAH SCZ52V ZERO TURN MOWER L6400325 $8,730.38
5001 Water & WasteWater 02-5001-414 2016 CENTEX 5X10 UTILITY TRAILER 5RHCT1014GH002020 $995.00
5002 Water & WasteWater 02-5002-412 108 1980 Unknown Flat Bed Trailer 16' (White)956-855 315 Unkown
5002 Water & WasteWater 02-5002-412 109 1980 Unknown Black 6x8 Trailer (Holds Electric Eel)957-521 316 Unknown
5002 Water & WasteWater 02-5002-412 111 1988 Unknown Trailer 6x8 (White)318 Unknown
5002 Water & WasteWater 02-5002-412 107 1980 Unknown 6" Pump on Wheels (Blue)970159 319 Unknown
5002 Water & WasteWater 02-5002-412 69 2005 Skagg Tiger Cub Mower STC48A-19KA A4805227 $5,900.00
5002 Water & WasteWater 02-5002-412 194 1999 Unknown Trailer Tra/REMORQUE4ZECF 4ZECF1826X1127357 x 311 $2,895.00
5002 Water & WasteWater 02-5002-412 147 2006 Longhorn 5x8 Black Longhorn Trailer 5J2US08186E002451 x $675.00
5002 Water & WasteWater 02-5002-412 148 2006 Longhorn 5x8 Black Longhorn Trailer 5J2US081X6E002760 x $675.00
5002 Water & WasteWater 02-5002-414 211 2012 Longhorn 5X8 Utility Trailer 4YMUL0816CT029458 x 905 28271134 $599.99
WATER WATER $66,515.37 -$ -$
5001 Landfill 03-5001-412 110 1970 Unknown Equipment Trailer 16' Flat Bed (Red) 317 Unknown
5001 Landfill 03-5001-412 2018 BCI Fuel Tank Trailer 4B9B1TD28JS075270 $6,462.00
LANDFILL LANDFILL $6,462.00 -$ -$
Totals -$ -$
192
CAPITAL
PROJECTS
FUND
193
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194
Capital Projects Fund
The Capital Projects Fund is uƟlized to account for large capital improvements for the governmental
funds, such as street improvements, faciliƟes, and parks. The source of funds can be a transfer from
the general or other fund, assessments, or grant funds.
In FY 2018-19, $1,000,190 is budgeted for the street maintenance program and $40,508 is budgeted
for a new sidewalk improvement program. These programs are funded by a transfer from the General
Fund of $1,020,444 and anƟcipated revenue of $20,254 from ciƟzens and businesses who wish to par-
Ɵcipate in the sidewalk improvement program.
195
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196
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20
2
DEBT
SERVICE
203
This page intenƟonally leŌ blank
204
Debt Service Policy
Debt Service Policy
The City’s goal is to fund capital improvement projects on a “pay‐as‐you‐go” basis whenever possible.
For large infrastructure projects or large pieces of equipment, debt financing is someƟmes required.
The City’s debt management objecƟve is to maintain levels of debt service that does not adversely im‐
pact tax or uƟlity rates and does not hinder the City’s ability to effecƟvely operate the uƟlity systems,
street network, or other faciliƟes. Debt financed projects must meet the City’s long‐term financing
criteria as included in the Fiscal and Budgetary Policy.
When the City of Stephenville uƟlizes long‐term debt financing, it will ensure that the debt is soundly
financed by:
ConservaƟvely projecƟng the revenue sources that will be uƟlized to pay the debt.
Financing the improvement over a period of Ɵme not greater than the useful life of the
asset.
Debt and Tax Rate LimitaƟons
All taxable property within the City is subject to the assessment, levy and collecƟon by the City of a
conƟnuing, direct annual ad valorem tax sufficient to provide for the payment of principal and interest
on the Bonds within the limits prescribed by law. ArƟcle XI, SecƟon 5, of the Texas ConsƟtuƟon is ap‐
plicable to the City and limits its maximum ad valorem tax rate to $2.50 per $100 of assessed valuaƟon
for all City purposes.
CalculaƟon of Legal Debt Margin – October 1, 2018
The City operates under a Home Rule Charter that adopts the consƟtuƟonal provisions. Under rules
promulgated by the Office of the AƩorney General of Texas, such office will not approve tax bonds of
the City unless the City can demonstrate its ability to pay debt service requirements on all outstanding
City tax bonds, including the issue to be approved.
Taxable Assessed ValuaƟon $1,271,372,189
ConsƟtuƟonal Limit 2.50% of assessed valuaƟon
Maximum ConsƟtuƟonal Revenue Available $31,784,305
Tax Rate to Achieve Maximum Tax Revenue $2.50 per $100 of valuaƟon
Tax Rate for FY 2018‐2019 $0.475 per $100 of valuaƟon
Available Unused ConsƟtuƟonal Max Tax Rate 2.025% of assessed valuaƟon
205
Debt Service
General ObligaƟon Interest and Sinking Fund
This fund derives its revenue from property taxes. The amount of the taxes levied is determined by the
City Council. The funcƟon of this fund is to reƟre bonded indebtedness and pay the interest on the
indebtedness. The debt, which this fund reƟres, was issued by the City for general government capital
equipment and infrastructure.
General Fund Capital Leases
Budget detail for General Fund capital leases is located in the corresponding departmental expendi‐
tures. This debt is not secured by property taxes; instead, the capital asset is the collateral for the
debt.
UƟlity Fund Bonds and Capital Leases
Budget detail for UƟlity‐related debt is located in the non‐departmental secƟon of the UƟlity Fund’s
budget.
Storm Water Drainage Bonds
Budget detail for the drainage related debt is located in the Storm Water Drainage budget.
Current Debt Requirements
The total Debt Service requirements for the City of Stephenville in fiscal year 2018‐19 is $3,430,884.
The total General ObligaƟon bond requirements for fiscal year 2017‐2018 is $466,445. The General
Fund capital leases requirement are $210,879. The UƟlity systems bond and capital lease require‐
ments equal $2,253,002. The Storm Water Drainage fund bonds requirement equals $500,558. The
Landfill Fund debt and Airport Fund debt were paid in full in FY 2017‐18.
Funds for the General ObligaƟon Bond Debt Service expenses will come from ad valorem taxes
($466,445), and the funds for the General Fund lease purchases will come from general taxes and reve‐
nues. The Water and Sewer System bonds and capital lease are funded by and paid directly from the
UƟlity OperaƟng Fund. The Storm Water Drainage system debts is funded by and paid directly from
storm water drainage fees.
Outstanding Debt
The total outstanding debt for the City of Stephenville as of October 1, 2018 is $33,118,447. The City is
required to reƟre $2,826,043 with principal payments this year and will pay $604,841 in interest this
year.
206
General Debt Service Fund
The Debt Service Fund accounts for all funds required to finance the payment of interest and principal
on all general debt, serial and term, other than those payable exclusively from special assessments and
revenue debt issued for and serviced by an enterprise fund. The City has authorized the following is‐
sues:
General ObligaƟon Bonds
CerƟficates of ObligaƟon, Series 2014 (Refund 2009) – On March 17, 2009, the City Council authorized
the issuance of $1,500,000 in bonds for the purpose of providing funds to finance the costs of building
an AquaƟc Center and to pay the associated costs of issuance. On April 1, 2014, the City Council passed
an ordinance authorizing the issuance of $1,315,000 General ObligaƟon Refunding Bonds, Series 2014
for the purpose of refinancing the Series 2009 previously issued.
CerƟficates of ObligaƟon, Series 2011 – On August 2, 2011 the City Council authorized the issuance of
$4,000,000 in bonds for the purpose of providing funds to finance the costs of building a Fire StaƟon
#2 and a Major Thoroughfare Street RenovaƟon and to pay the associated costs of issuance.
207
208
209
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2
General Fund Capital Leases
Capital lease payments for the general government are budgeted in the General Fund, not the General
Debt Service Fund, as the lease purchase is secured by the capital asset not property taxes. The City
has the following capital leases outstanding:
Texas Municipal Lease Purchase Agreement No. 6984—2015 E450 AEV Type III Ambulance
On June 3, 2015, the City Council authorized the execuƟon of a lease‐purchase agreement with Texas
Bank for the purpose of financing an “Ambulance”. On June 15, 2015, a lease‐purchase agreement was
executed financing the amount of $113,937.99 for a 2015 E450 AEV Type III Ambulance.
Texas Municipal Lease Purchase Agreement No. 7532—2016 E‐One Pumper
On October 4, 2016, the City Council authorized the execuƟon of a lease‐purchase agreement with Tex‐
as Bank for the purpose of financing a “Fire Truck”. On October 13, 2016, a lease‐purchase agreement
was executed financing the amount of $349,833 for a 2016 E‐One pumper.
Master Equipment Lease Purchase Agreement—Four (4) Police Tahoes
On December 6, 2016, the City Council authorized the lease purchase of four (4) police Tahoes with GM
Financial. On April 11, 2017, a lease‐purchase agreement was executed financing the amount of
$97,978.08 with AmeriCredit Financial Service, Inc., dba GM Financial.
Equipment Lease Purchase Agreement—2017 Chevy Tahoe K‐9 Unit
On March 1, 2017, a lease‐purchase agreement was executed financing the amount of $35,288 with
Bruner Motors for the purchase of a 2017 Chevrolet Tahoe to be used as a K‐9 unit. The agreement
included thirty‐six (36) lease payments totaling $18,900 with a purchase opƟon at he end of the lease
term of $20,000. An addendum was signed on March 3, 2017, in which terms stated that Bruner Mo‐
tors would pay the lease payments in exchange for adverƟsing signage on and appearances with the
Tahoe. On November 9, 2017, $20,000 was paid towards the lease payments and final purchase
amount, leaving $18,900 due at the end of lease for the purchase of the vehicle.
Municipal Lease‐Purchase Agreement—Five (5) CID 2018 Chevy Silverados
On October 10, 2017, the City Council authorized the lease purchase of five (5) 2018 Chevrolet Silvera‐
dos for the Criminal InvesƟgaƟve Department with Ally Financial. On January 18, 2018, a lease‐
purchase agreement was executed financing the amount of $114,929.75 with Ally Financial.
Municipal Lease‐Purchase Agreement—Three (3) Patrol 2018 Chevy Tahoes
On December 5, 2017, the City Council authorized the lease purchase of three (3) 2018 Chevrolet Ta‐
hoes for Patrol with Ally Financial. On April 9, 2018, a lease‐purchase agreement was executed financ‐
ing the amount of $100,441.41 with Ally Financial.
213
214
215
216
217
UƟlity Debt Service
UƟlity Debt Service is presented in the Water and Sewer UƟlity Fund, accounƟng for all funds required
to finance the payment of interest and principal on all debt which is reƟred primarily from revenues or
earnings of the City’s Water and Sewer UƟlity Fund. Such debt includes the following issues:
UƟlity System Revenue Bonds
CombinaƟon Tax & Revenue CerƟficates of ObligaƟon, Series 2014 (Refund 2004) – On March 23,
2004, the City Council passed an ordinance authorizing the issuance of $7,160,000 in bonds for the
purpose of paying all or a porƟon of the City’s contractual obligaƟons incurred with respect to the ac‐
quisiƟon, construcƟon and equipment of certain public improvements for the City including: (i) addi‐
Ɵonal water wells, pumping faciliƟes and water lines to connect the wells to the City’s water distribu‐
Ɵon system, (ii) water line improvements, pumping faciliƟes and storage to provide a surface water
source for the City and (iii) paying the costs of legal, fiscal and engineering fees in connecƟon with
these projects. On April 1, 2014, the City Council passed an ordinance authorizing the issuance of
$5,175,000 General ObligaƟon Refunding Bonds, Series 2014 for the purpose of refinancing the Series
2004 previously issued
CombinaƟon Tax & Revenue CerƟficates of ObligaƟon, Series 2013 – On November 19, 2013, the City
Council passed an ordinance authorizing the issuance of $1,000,000 in bonds for the purpose of paying
all or a porƟon of the City’s contractual obligaƟons for (i) the acquisiƟon and construcƟon of sewer line
extensions, (ii) repairs to the streets in the City associated with such sewer line extensions and (iii) pay‐
ment of legal, fiscal and engineering fees in connecƟon with these projects.
CombinaƟon Tax & Revenue CerƟficates of ObligaƟon, Series 2016 – On November 1, 2016, the City
Council passed an ordinance authorizing the issuance of $2,040,000 in bonds for the purpose of paying
all or a porƟon of the City’s contractual obligaƟons incurred in connecƟon with the construcƟon of im‐
provements to the sanitary sewer collecƟon system and paying legal, fiscal, engineering, and architec‐
tural fees in connecƟon with this project.
CombinaƟon Tax & Revenue CerƟficates of ObligaƟon, Series 2018 – On June 5, 2018, the City Coun‐
cil passed an ordinance authorizing the issuance of $17,030,000 in bonds for the purpose of paying all
or a porƟon of the City’s contractual obligaƟons incurred for use in connecƟon with planning, acquir‐
ing, designing and construcƟng improvements to the sanitary sewer system and paying legal, fiscal,
engineering, and architectural fees in connecƟon with such projects.
Capital Lease
Advance Metering Infrastructure Lease – On June 3, 2014, the City Council approved a capital lease of
$2,988,450 for the installaƟon of an Advanced Metering Infrastructure (AMI) system.
218
219
220
221
Storm Water Drainage Fund Debt Service
Storm Water Drainage debt service is presented in the Storm Water Drainage Fund, accounƟng for all
funds required to finance the payment of interest and principal on all debt which is reƟred primarily
from revenues or earning of the City’s Storm Water Drainage Fund. Such debt includes the following
issues:
Storm Water Drainage Revenue Bonds
CombinaƟon Tax & Revenue CerƟficates of ObligaƟons, Series 2006A – On October 17, 2006, the City
Council passed an ordinance authorizing the issuance of $4,300,000 in bonds for the purpose of paying
all or a porƟon of the City’s contractual obligaƟons for storm water drainage improvements Phase I.
CombinaƟon Tax & Revenue CerƟficates of ObligaƟons, Series 2013 (Refund 2008) – On March 11,
2008, the City Council passed an ordinance authorizing the issuance of $4,130,000 in bonds for the
purpose of paying all or a porƟon of the City’s contractual obligaƟons for storm water drainage im‐
provements Phase II. On November 6, 2012, the City Council passed an ordinance authorizing the issu‐
ance of $3,910,000 General ObligaƟon Refunding Bonds, Series 2013 for the purpose of refinancing
the Series 2008 Bonds previously issued.
222
223
224
COMPONENT
UNIT
STEPHENVILLE
ECONOMIC
DEVELOPMENT
AUTHORITY
225
This page intenƟonally leŌ blank
226
Stephenville Economic Development Authority
The Stephenville Economic Development Authority (SEDA) is a component unit of the City of Stephen-
ville. During fiscal year 2014-2015, the City Council authorized a sales tax elecƟon that would devote
1/8 of 1 cent. This equals .125% of every taxable sale in Stephenville. The ciƟzens of Stephenville
overwhelmingly voted to approve the 4B sales tax allocaƟon. The City of Stephenville has a sales tax
rate of $1.50 per $100. Thus, the City receives approximately $1.375 per $100 in sales, and the 4B cor-
poraƟon (SEDA) receives $0.125 per $100 in sales. The sales tax allocaƟon to SEDA began on 10-01-15.
The city council has selected a board of directors for the corporaƟon. The ExecuƟve Director was ap-
proved by the corporaƟon, the board and the council in order to be hired.
This fund is used to account for the 4B sales taxes the City collects. These taxes are restricted for use
to enhance and promote economic development within the City.
The board of directors is as follows:
Place 1 MaƩ Harpole
Place 2 Malcolm Cross
Place 3 Gerald Cook
Place 4 Fisher Rinderknect
Place 5 Marion Cole
Place 6 Nate Heller
Place 7 Shelby Slawson
Program Personnel Requested Approved
Title FY17-18 FY18-19 FY18-19
1Executive Director
Assistant Director/Sr Project Manager 1 1 1
1 1 2
227
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1
ORDINANCE NO. 2018‐O‐37
AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE STEPHENVILLE TYPE B
ECONOMIC DEVELOPMENT AUTHORITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018, AND
ENDING SEPTEMBER 30, 2019, AND ADOPTING THE ANNUAL BUDGET OF THE STEPHENVILLE TYPE B
ECONOMIC DEVELOPMENT AUTHORITY FOR THE 2018‐2019 FISCAL YEAR.
WHEREAS, the budget for the fiscal year beginning October 1, 2018 and ending September 30,
2019, was duly presented to the City Council by the Stephenville Type B Economic Development Authority;
and
WHEREAS, the salary of the Assistant Director is set at $53,000 until the completion of the city’s
salary survey, with $7,000 of the funds allocated to salaries being held until completion of the salary
survey; upon findings that the salary for the Assistant Director is supported at $60,000 per year, the $7,000
will be paid as a lump-sum at that time; and
WHEREAS, upon the release of backstop funds from the Christi Plaza traffic signal, the city and the
Stephenville Type B Economic Development Authority will discuss the use of those funds; and
WHEREAS, the budget and aforementioned amendments were approved at a Special Meeting of
the Stephenville Type B Economic Development Authority Board of Directors on September 27, 2018.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS:
SECTION 1.
That the appropriations for the fiscal year beginning October 1, 2018 and ending September 30, 2019, for
the support of the Stephenville Type B Economic Development Authority be fixed and determined for
said terms in accordance with the expenditures shown in the fiscal year 2018-2019 budget.
SECTION 2. That the budget is hereby approved in all respects and adopted as the Stephenville Type B
Economic Development Authority budget for the fiscal year beginning October 1, 2018 and ending
September 30, 2019.
PASSED and APPROVED this the 2nd day of October, 2018.
_________________________
Doug Svien, Mayor
ATTEST:
___________________________________
Staci L. King,
City Secretary
___________________________________
Reviewed by Allen L. Barnes,
City Administrator
_________________________________
Approved as to form and legality
Randy Thomas, City Attorney
232
PERSONNEL
233
This page intenƟonally leŌ blank
234
FULL TIME EMPLOYEE
HISTORY Approved
DEPARTMENT FY13-14 FY14-15 FY15-16 FY16-17 FY16-17 FY17-18
ADMINISTRATION
City Administrator 111111
Administative Assistant ‐ ‐1111
City Secretary 111111
TOTAL 223333
FINANCE
Finance 333334
Information Technology 111113
Purchasing (moved to Finance)111110
TOTAL 555557
PERSONNEL
Human Resources 111111
MSC 111111
City Hall 111111
TOTAL 333333
PUBLIC WORKS
Streets 777777
TOTAL 777777
PARKS & LEISURE SERVICES
Recreation 545555
Park Maintenance 555668
Cemetery (moved to Park Maint)222220
Library 333344
Senior Citizens Recreation 111111
TOTAL 16 15 16 17 25 18
FIRE (COMBINED INTO 1 DEPT)31 32 32 32 32 32
POLICE (COMBINED INTO 1
DEPT)55 54 55 56 56 58
COMMUNITY DEVELOPMENT
(COMBINED INTO 1 DEPT)556665
WATER & WASTEWATER
Water Administration 122222
City Engineer ‐ ‐1114
Water Production 333333
Water Distribution 666663
Customer Service 333333
Wastewater Collection 556666
Wastewater Treatment 000000
Pollution Control 000000
Utility Billing 222222
TOTAL 20 21 23 23 23 23
SOLID WASTE
Landfill 233333
TOTAL 233333
TOURISM 11
Grand Total 139 140 146 148 157 160
235
Program Personnel Requested Approved
Title FY16-17 FY17-18 FY18-19 FY18-19
City Administrator
City Administrator 1 1 1 1
Administrative Assistant 1 1 1 1
TOTAL 2 2 2 2
City Secretary
City Secretary 1 1 1 1
TOTAL 1 1 1 1
Municipal Building
Clerk II - City Hall 1 1 1 1
Building Maintenance 1 0
P/T Janitor - City Hall 0.3 0.3 0.3 0.3
TOTAL 1.3 1.3 2.3 1.3
MSC
Clerk II - MSC 1 1 1 1
P/T Janitor - MSC 0.2 0.2 0.2 0.2
TOTAL 1.2 1.2 1.2 1.2
Finance
Director of Finance/Administration 1 1 1 1
Senior Accountant 1 1 1 1
Accountant 1 1 1 1
Purchasing Manager 1 1 1 1
TOTAL 4 4 4 4
Information Technology
Information Technology Manager 1 1 1 1
Information Technology 0 0 1 1
P/T Information Technology 0.5 0.725 0 0
GIS Analyst 1 1 1 1
TOTAL 2.5 2.725 3 3
Human Resources
Human Resources Manager 1 1 1 1
TOTAL 1 1 1 1
Parks & Liesure Services
Director of Parks & Liesure Services 1 1 1 1
TOTAL 1 1 1 1
APPROVED CITY EMPLOYEE POSITIONS
236
Program Personnel Requested Approved
Title FY16-17 FY17-18 FY18-19 FY18-19
APPROVED CITY EMPLOYEE POSITIONS
Recreation
Recreation Superintendent 1 1 1 1
Recreation Coordinator 2 2 2 2
Aquatics Manager 1 1 1 1
P/T Janitor 0.25 0.15 0.15 0.15
TOTAL 4.25 4.15 4.15 4.15
Park Maintenance
Park Maintenance Superintendent 1 1 1 1
Property Supervisor 1 1 1 1
Light Equipment Operator 3 3 3 3
Athletic Field Maintenance 1 1 1 1
P/T Athletic Field Maintenance 0.462 0.462 0.462
Seasonal Park Maintenance 0.923 0.923 0.923
Cemetery Property Supervisor 1 1 1 1
Light Equipment Operator 1 1 1 1
P/T Maintenance 0.725 0.725 0.725 0.725
TOTAL 8.725 10.11 10.11 10.11
Library
Library Manager 1 1 1 1
Clerk 1 2 2 2
Children's Program Coordinator 1 1 1 1
P/T Clerk 0.5 0 0 0
P/T Janitor 0.1 0 0 0
TOTAL 3.6 4 4 4
Streets
Street Superintendent 1 1 1 1
Crew Leader 1 1 1 1
Heavy Equipment Operator 3 4 4 4
Light Equipment Operator 2 1 1 1
TOTAL 7 7 7 7
Senior Citizens Recreation
Senior Citizens Coordinator 1 1 1 1
P/T Senior Citizen Assistants 1 0.961 0.961 0.961
P/T Janitor 0.25 0.45 0.45 0.45
TOTAL 2.25 2.411 2.411 2.411
237
Program Personnel Requested Approved
Title FY16-17 FY17-18 FY18-19 FY18-19
APPROVED CITY EMPLOYEE POSITIONS
Fire
Fire Chief 1 1 1 1
Assistant Fire Chief 1 1 1 1
Training Officer 1 1 1 1
Administrative Assistant 1 1 1 1
P/T Janitor 0.1 0.075 0.075 0.075
Fire Marshall 1 1 1 1
Fire Inspector 1 1 1 1
Battalion Chief 2 2 2 2
Fire Captain 3 3 3 3
Fire Lieutenant 2 3 3 3
Fire Sergeant 2 0 0 0
Firefighter/EMT 18 18 24 18
TOTAL 33.1 32.075 38.075 32.075
Police
Police Chief 1 1 1 1
Assistant Police Chief 1 1 1 1
Administrative Assistant 1 1 1 1
Lieutenant 5 5 5 5
Police Sergeant 8 7 7 7
Patrol Officer 17 18 24 18
Dispatch Supervisor 1 1 1 1
Dispatcher 11 11 12 11
Records Clerk 1 1 2 2
P/T Records Clerk 0.725 0.725 0 0
Investigator 5 5 5 5
Civilian Officer 1 1 1 1
Property/CSI Technician 1 1 1 1
School Resource Officer 1 1 1 2
Animal Control Officers 2 2 2 2
P/T Janitor 0.5 0.405 0.405 0.405
Police Captain 0 0 0
TOTAL 57.225 57.13 64.405 58.405
Community Development
Director of Community
Development/Deputy City
Administrator 1111
Building Official 1 1 1 1
Building Inspector 1 1 1 1
Permit Technician 1 1 1 1
Code Compliance Inspector 1 1 1 1
TOTAL 5 5 5 5
238
Program Personnel Requested Approved
Title FY16-17 FY17-18 FY18-19 FY18-19
APPROVED CITY EMPLOYEE POSITIONS
Utility Administration
Director of Public Works 1 1 1 1
Executive Administrative Assistant 1 1 1 1
City Engineer 1 1 1 1
Construction Supervisor 1 1 1
Construction Technician 2 2 2
TOTAL 3 6 6 6
Water Production
Production Supervisor 1 1 1 1
Water Operator I 1 1 1 1
Water Operator II 1 1 1 1
TOTAL 3 3 3 3
Water Distribution
Water Superintendent 1 1 1 1
Crew Leader 2 1 1 1
Heavy Equipment Operator 0 0 0 0
Light Equipment Operator 3 1 1 1
TOTAL 6 3 3 3
Customer Service
Customer Service Supervisor 1 1 1 1
Light Equipment Operator 2 2 2 2
TOTAL 3 3 3 3
Wastewater Collection
WW Superintendent 0 0 0 0
Crew Leader 1 1 1 1
Heavy Equipment Operator 2 3 3 3
Light Equipment Operator 3 2 2 2
TOTAL 6 6 6 6
Utility Billing
Utility Billing Clerks 2 2 2 2
TOTAL 2 2 2 2
SOLID WASTE
Landfill Supervisor 1 1 1 1
Heavy Equipment Operator I 1 1 1 1
Gate Attendant 1 1 1 1
P/T Spotter 0.5 0 0 0
P/T Heavy Equipment Operator 0 0.725 0.7375 0.7375
TOTAL 3.5 3.725 3.7375 3.7375
239
Program Personnel Requested Approved
Title FY16-17 FY17-18 FY18-19 FY18-19
APPROVED CITY EMPLOYEE POSITIONS
AIRPORT
P/T Janitor 0 0.1 0.1 0.1
TOTAL 0 0.1 0.1 0.1
TOURISM
Tourism Manager 0 1 1 1
0 1 1 1
Total Full-Time Employees 156 157 173 160
Total Part-Time Employees 5.65 6.926 5.4885 5.4885
Grand Total 161.65 163.926 178.4885 165.4885
240
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7
POSITION Min Mid Max Bilingual Maximum
P/T Janitor Non-Exempt
<1,000 hrs no TMRS
<1,560 hrs TMRS but no Ins. Hourly $9.39 $10.43 $11.47
P/T I.T. intern Non-Exempt
<1,000 hrs no TMRS
<1,560 hrs TMRS but no Ins. Hourly $8.34 $9.39 $10.43
Clerk I Non-Exempt 8-5 Annual $18,429 $19,885 $21,341 $21,944
Monthly $1,536 $1,657 $1,778 $50 $1,829
Bi-Weekly $709 $765 $821 $844
Hourly $8.86 $9.56 $10.26 $10.55
Clerk II Non-Exempt 8-5 Annual $24,981 $26,957 $28,912 $29,515
Monthly $2,082 $2,246 $2,409 $50 $2,460
Bi-Weekly $961 $1,037 $1,112 $1,135
Hourly $12.01 $12.96 $13.90 $14.19
Utility Billing Clerk (III) Non-Exempt 8-5 Annual $33,072 $35,672 $38,251 $38,854
Monthly $2,756 $2,973 $3,188 $50 $3,238
Bi-Weekly $1,272 $1,372 $1,471 $1,494
Hourly $15.90 $17.15 $18.39 $18.68
Secretary Non-Exempt 8-5 Annual $23,837 $26,832 $29,806 $30,410
Monthly $1,986 $2,236 $2,484 $50 $2,534
Bi-Weekly $917 $1,032 $1,146 $1,170
Hourly $11.46 $12.90 $14.33 $14.62
Administrative Assistant Non-Exempt 8-5 Annual $31,408 $33,883 $36,338 $36,941
Monthly $2,617 $2,824 $3,028 $50 $3,078
Bi-Weekly $1,208 $1,303 $1,398 $1,421
Hourly $15.10 $16.29 $17.47 $17.76
Accountant Exempt Annual $40,934 $44,179 $47,403 $48,006
Monthly $3,411 $3,682 $3,950 $50 $4,001
Bi-Weekly $1,574 $1,699 $1,823 $1,846
Hourly $19.68 $21.24 $22.79 $23.08
Purchasing Manager Exempt Annual $45,261 $48,963 $52,666 $53,269
Human Resources Manager Monthly $3,772 $4,080 $4,389 $50 $4,439
Senior Accountant Bi-Weekly $1,741 $1,883 $2,026 $2,049
Hourly $21.76 $23.54 $25.32 $25.61
IT Manager Exempt Annual $50,045 $58,906 $67,766 $68,370
Monthly $4,170 $4,909 $5,647 $50 $5,697
Bi-Weekly $1,925 $2,266 $2,606 $2,630
Hourly $24.06 $28.32 $32.58 $32.87
Information Tech Non-Exempt 8-5 Annual $40,498 $44,990 $49,483 $50,086
Monthly $3,375 $3,749 $4,124 $50 $4,174
Bi-Weekly $1,558 $1,730 $1,903 $1,926
Hourly $19.47 $21.63 $23.79 $24.08
Tourism & Visitor Manager Exempt Annual $48,373 $53,738 $59,103
Monthly $4,031 $4,478 $4,925
Bi-Weekly $1,861 $2,067 $2,273
Hourly $23.26 $25.84 $28.42
Director Exempt Annual $81,224 $88,109 $94,973
Monthly $6,769 $7,342 $7,914
Bi-Weekly $3,124 $3,389 $3,653
Hourly $39.05 $42.36 $45.66
City Secretary Exempt Annual $60,362 $65,478 $70,574
Monthly $5,030 $5,457 $5,881
Bi-Weekly $2,322 $2,518 $2,714
Hourly $29.02 $31.48 $33.93
Exempt Annual $34,403 $43,701 $52,998SEDA Assistant Director/
Senior Project Manager Monthly $2,867 $3,642 $4,417
Bi-Weekly $1,323 $1,681 $2,038
Hourly $16.54 $21.01 $25.48
SEDA Executive Director Exempt Annual $90,085 $100,048 $110,000
Monthly $7,507 $8,337 $9,167
Bi-Weekly $3,465 $3,848 $4,231
Hourly $43.31 $48.10 $52.88
Deputy City Administrator Exempt Annual $87,589 $98,550 $109,491
Monthly $7,299 $8,213 $9,124
Bi-Weekly $3,369 $3,790 $4,211
Hourly $42.11 $47.38 $52.64
City Administrator Exempt Annual $113,048 $126,922 $140,774
Monthly $9,421 $10,577 $11,731
Bi-Weekly $4,348 $4,882 $5,414
Hourly $54.35 $61.02 $67.68
FINANCE AND ADMINISTRATION
2018-2019
GENERAL PAY PLAN
With Certification Pay
248
POSITION Min Mid Max Bilingual Certificates Maximum
Code Enforcement & Health Non-Exempt 8-5 Annual $33,779 $38,002 $42,224 $43,909
Inspector Monthly $2,815 $3,167 $3,519 $50 $90 $3,659
Bi-Weekly $1,299 $1,462 $1,624 $1,689
Hourly $16.24 $18.27 $20.30 $21.11
Building Inspector Non-Exempt 8-5 Annual $41,163 $46,654 $52,146 $52,749
Monthly $3,430 $3,888 $4,345 $50 $4,396
Bi-Weekly $1,583 $1,794 $2,006 $2,029
Hourly $19.79 $22.43 $25.07 $25.36
Building Official Exempt Annual $59,155 $63,814 $68,474 $69,077
Monthly $4,930 $5,318 $5,706 $50 $5,756
Bi-Weekly $2,275 $2,454 $2,634 $2,657
Hourly $28.44 $30.68 $32.92 $33.21
GIS/Analyst Non-Exempt 8-5 Annual $34,902 $39,270 $43,638 $44,242
Monthly $2,909 $3,273 $3,637 $50 $3,687
Bi-Weekly $1,342 $1,510 $1,678 $1,702
Hourly $16.78 $18.88 $20.98 $21.27
Planner/GIS Non-Exempt 8-5 Annual $45,344 $48,984 $52,624 $53,227
Monthly $3,779 $4,082 $4,385 $50 $4,436
Bi-Weekly $1,744 $1,884 $2,024 $2,047
Hourly $21.80 $23.55 $25.30 $25.59
Permit Clerk Non-Exempt 8-5 Annual $31,408 $33,883 $36,338 $36,941
Monthly $2,617 $2,824 $3,028 $50 $3,078
Bi-Weekly $1,208 $1,303 $1,398 $1,421
Hourly $15.10 $16.29 $17.47 $17.76
Director Exempt Annual $78,957 $85,176 $91,395
Monthly $6,580 $7,098 $7,616
Bi-Weekly $3,037 $3,276 $3,515
Hourly $37.96 $40.95 $43.94
POSITION Min Mid Max Bilingual Maximum
P/T Senior Citizen Assistant Non-Exempt
<1,000 hrs no TMRS $25
Hourly $6.67 $7.51 $8.34 $8.48
Clerk Non-Exempt 8-5 Annual $24,086 $25,979 $27,872 $28,475
Monthly $2,007 $2,165 $2,323 $50 $2,373
Bi-Weekly $926 $999 $1,072 $1,095
Hourly $11.58 $12.49 $13.40 $13.69
Aquatics Manager Non-Exempt 8-5 Annual $26,291 $32,011 $37,710 $38,314
Athletic Coordinator Monthly $2,191 $2,668 $3,143 $50 $3,193
Sr Citizens Center Coordinator Bi-Weekly $1,011 $1,231 $1,450 $1,474
Hourly $12.64 $15.39 $18.13 $18.42
Recreation Superintendent Exempt Annual $47,715 $53,685 $58,989 $59,592
Monthly $3,976 $4,474 $4,916 $50 $4,966
Bi-Weekly $1,835 $2,065 $2,269 $2,292
Hourly $22.94 $25.81 $28.36 $28.65
Director Exempt Annual $73,112 $82,264 $91,395
Monthly $6,093 $6,855 $7,616
Bi-Weekly $2,812 $3,164 $3,515
Hourly $35.15 $39.55 $43.94
POSITION Min Mid Max Bilingual Maximum
P/T Clerk Non-Exempt
<1,000 hrs no TMRS $25
<1,560 hrs TMRS but no Ins. Hourly $7.93 $8.92 $9.91 $10.05
Clerk Non-Exempt 8-5 Annual $25,563 $27,581 $29,598 $30,202
Monthly $2,130 $2,298 $2,467 $50 $2,517
Bi-Weekly $983 $1,061 $1,138 $1,162
Hourly $12.29 $13.26 $14.23 $14.52
Librarian Exempt Annual $31,595 $39,936 $48,277 $48,880
Monthly $2,633 $3,328 $4,023 $50 $4,073
Bi-Weekly $1,215 $1,536 $1,857 $1,880
Hourly $15.19 $19.20 $23.21 $23.50
With Certification Pay
With Certification Pay
With Certification Pay
RECREATION
2018-2019
LIBRARY
2018-2019
COMMUNITY DEVELOPMENT
2018-2019
249
POSITION Min Mid Max Bilingual Certificates Maximum
P/T Cemetery Maintenance Non-Exempt
<1,000 hrs no TMRS $50
<1,560 hrs TMRS but no Ins. Hourly $7.25 $7.51 $8.34 $8.63
Laborer II Non-Exempt 8-5 Annual $26,416 $28,517 $30,597 $31,200
Monthly $2,201 $2,376 $2,550 $50 $2,600
Bi-Weekly $1,016 $1,097 $1,177 $1,200
Hourly $12.70 $13.71 $14.71 $15.00
Light Equipment Operator Non-Exempt 8-5 Annual $31,242 $33,176 $35,090 $36,046
Monthly $2,603 $2,765 $2,924 $50 $30 $3,004
Bi-Weekly $1,202 $1,276 $1,350 $1,386
Hourly $15.02 $15.95 $16.87 $17.33
Park Supervisor Non-Exempt 8-5 Annual $37,378 $39,770 $42,141 $43,098
Cemetery Supervisor Monthly $3,115 $3,314 $3,512 $50 $30 $3,591
Bi-Weekly $1,438 $1,530 $1,621 $1,658
Hourly $17.97 $19.12 $20.26 $20.72
Supervisor Non-Exempt 8-5 Annual $40,789 $44,013 $47,216 $47,819
Monthly $3,399 $3,668 $3,935 $50 $3,985
Bi-Weekly $1,569 $1,693 $1,816 $1,839
Hourly $19.61 $21.16 $22.70 $22.99
Parks Superintendent Exempt Annual $47,195 $53,082 $58,989 $59,592
Monthly $3,933 $4,423 $4,916 $50 $4,966
Bi-Weekly $1,815 $2,042 $2,269 $2,292
Hourly $22.69 $25.52 $28.36 $28.65
POSITION Min Mid Max Bilingual Certificates Maximum
Laborer II Non-Exempt 8-5 Annual $26,416 $28,517 $30,597 $31,200
Monthly $2,201 $2,376 $2,550 $50 $2,600
Bi-Weekly $1,016 $1,097 $1,177 $1,200
Hourly $12.70 $13.71 $14.71 $15.00
Light Equipment Operator Non-Exempt 8-5 Annual $29,099 $33,675 $38,230 $38,834
Monthly $2,425 $2,806 $3,186 $50 $3,236
Bi-Weekly $1,119 $1,295 $1,470 $1,494
Hourly $13.99 $16.19 $18.38 $18.67
Heavy Equipment Operator Non-Exempt 8-5 Annual $34,674 $37,419 $40,165 $40,768
Monthly $2,889 $3,118 $3,347 $50 $3,397
Bi-Weekly $1,334 $1,439 $1,545 $1,568
Hourly $16.67 $17.99 $19.31 $19.60
Crew Leader Non-Exempt 8-5 Annual $37,066 $41,683 $46,322 $46,925
Monthly $3,089 $3,474 $3,860 $50 $3,910
Bi-Weekly $1,426 $1,603 $1,782 $1,805
Hourly $17.82 $20.04 $22.27 $22.56
Street Superintendent Exempt Annual $47,195 $53,082 $58,989 $59,592
Monthly $3,933 $4,423 $4,916 $50 $4,966
Bi-Weekly $1,815 $2,042 $2,269 $2,292
Hourly $22.69 $25.52 $28.36 $28.65
POSITION Min Mid Max Bilingual Certificates Maximum
Laborer I Non-Exempt 8-5 Annual $17,118 $18,470 $19,822 $21,507
Monthly $1,427 $1,539 $1,652 $50 $90 $1,792
Bi-Weekly $658 $710 $762 $827
Hourly $8.23 $8.88 $9.53 $10.34
Light Equipment Operator Non-Exempt 8-5 Annual $30,368 $37,627 $44,866 $46,550
Construction Technician Monthly $2,531 $3,136 $3,739 $50 $90 $3,879
Bi-Weekly $1,168 $1,447 $1,726 $1,790
Hourly $14.60 $18.09 $21.57 $22.38
Heavy Equipment Operator Non-Exempt 8-5 Annual $34,029 $36,338 $38,626 $40,310
Monthly $2,836 $3,028 $3,219 $50 $90 $3,359
Bi-Weekly $1,309 $1,398 $1,486 $1,550
Hourly $16.36 $17.47 $18.57 $19.38
Crew Leader Non-Exempt 8-5 Annual $40,019 $43,181 $46,322 $48,006
Construction Supervisor Monthly $3,335 $3,598 $3,860 $50 $90 $4,001
Bi-Weekly $1,539 $1,661 $1,782 $1,846
Hourly $19.24 $20.76 $22.27 $23.08
Customer Service Supervisor Non-Exempt 8-5 Annual $43,222 $46,634 $50,024 $51,709
Monthly $3,602 $3,886 $4,169 $50 $90 $4,309
Bi-Weekly $1,662 $1,794 $1,924 $1,989
Hourly $20.78 $22.42 $24.05 $24.86
MAINTENANCE
With Certification Pay
2018-2019
With Certification Pay
With Certification Pay
STREET
2018-2019
PUBLIC WORKS
2018-2019
250
POSITION Min Mid Max Bilingual Certificates Maximum
Water Plant Operator I Non-Exempt 8-5 Annual $34,258 $36,962 $39,666 $41,350
Monthly $2,855 $3,080 $3,305 $50 $90 $3,446
Bi-Weekly $1,318 $1,422 $1,526 $1,590
Hourly $16.47 $17.77 $19.07 $19.88
Water Plant Operator II Non-Exempt 8-5 Annual $38,834 $41,891 $44,949 $46,634
Monthly $3,236 $3,491 $3,746 $50 $90 $3,886
Bi-Weekly $1,494 $1,611 $1,729 $1,794
Hourly $18.67 $20.14 $21.61 $22.42
Water Plant Supervisor Non-Exempt 8-5 Annual $45,386 $51,043 $56,722 $58,406
Monthly $3,782 $4,254 $4,727 $50 $90 $4,867
Bi-Weekly $1,746 $1,963 $2,182 $2,246
Hourly $21.82 $24.54 $27.27 $28.08
Water/WWtr Superintendent Exempt Annual $48,048 $54,038 $60,050 $61,734
Monthly $4,004 $4,503 $5,004 $50 $90 $5,145
Bi-Weekly $1,848 $2,078 $2,310 $2,374
Hourly $23.10 $25.98 $28.87 $29.68
Executive Administrative Asst. Non-Exempt 8-5 Annual $29,661 $33,363 $37,066 $37,669
Monthly $2,472 $2,780 $3,089 $50 $3,139
Bi-Weekly $1,141 $1,283 $1,426 $1,449
Hourly $14.26 $16.04 $17.82 $18.11
City Engineer Exempt Annual $67,413 $75,837 $84,261 $84,864
Monthly $5,618 $6,320 $7,022 $50 $7,072
Bi-Weekly $2,593 $2,917 $3,241 $3,264
Hourly $32.41 $36.46 $40.51 $40.80
Director Exempt Annual $79,622 $89,586 $99,528
Monthly $6,635 $7,465 $8,294
Bi-Weekly $3,062 $3,446 $3,828
Hourly $38.28 $43.07 $47.85
POSITION Min Mid Max Bilingual Certificates Maximum
Gate Attendant Non-Exempt 8-5 Annual $27,373 $29,370 $31,366 $33,051
Monthly $2,281 $2,447 $2,614 $50 $90 $2,754
Bi-Weekly $1,053 $1,130 $1,206 $1,271
Hourly $13.16 $14.12 $15.08 $15.89
Heavy Equipment Operator Non-Exempt 8-5 Annual $31,533 $34,216 $36,878 $38,563
Monthly $2,628 $2,851 $3,073 $50 $90 $3,214
Bi-Weekly $1,213 $1,316 $1,418 $1,483
Hourly $15.16 $16.45 $17.73 $18.54
Landfill Supervisor Non-Exempt 8-5 Annual $39,187 $44,096 $48,984 $50,669
Monthly $3,266 $3,675 $4,082 $50 $90 $4,222
Bi-Weekly $1,507 $1,696 $1,884 $1,949
Hourly $18.84 $21.20 $23.55 $24.36
With Certification Pay
With Certification Pay
2018-2019
WATER SYSTEM
2018-2019
LANDFILL
251
POSITION Starting 1 yr 2 yr 5 yr 7 yr Max Bilingual Paramedic 3 Certificates Maximum
Firefighter/EMT Non-Exempt Annual $42,690 $43,765 $44,840 $47,045 $49,773 $54,459
Shift 24/48 Monthly $3,558 $3,647 $3,737 $3,920 $4,148 $50 $250 $90 $4,538
27 day w/OT Bi-Weekly $1,642 $1,683 $1,725 $1,809 $1,914 $2,095
Hourly $15.49 $15.88 $16.27 $17.07 $18.06 $19.76
POSITION Min 1 yr 2 yr Max Bilingual Paramedic 3 Certificates Maximum
Fire Lieutenant Non-Exempt Annual $53,136 $56,305 $58,730 $63,416
Shift 24/48 Monthly $4,428 $4,692 $4,894 $50 $250 $90 $5,285
27 day w/OT Bi-Weekly $2,044 $2,166 $2,259 $2,439
Hourly $19.28 $20.43 $21.31 $23.01
Fire Inspector Non-Exempt 8-5 Annual $53,206 $56,326 $58,760 $63,440
Training Captain Monthly $4,434 $4,694 $4,897 $50 $250 $90 $5,287
Bi-Weekly $2,046 $2,166 $2,260 $2,440
Hourly $25.58 $27.08 $28.25 $30.50
Fire Captain Non-Exempt Annual $58,868 $61,982 $65,235 $69,920
Shift 24/48 Monthly $4,906 $5,165 $5,436 $50 $250 $90 $5,827
27 day w/OT Bi-Weekly $2,264 $2,384 $2,509 $2,689
Hourly $21.36 $22.49 $23.67 $25.37
Fire Marshal Non-Exempt 8-5 Annual $58,906 $62,005 $65,270 $69,950
Monthly $4,909 $5,167 $5,439 $50 $250 $90 $5,829
Bi-Weekly $2,266 $2,385 $2,510 $2,690
Hourly $28.32 $29.81 $31.38 $33.63
Fire Battalion Chief Non-Exempt Annual $66,805 N/A $70,085 $74,770
Shift 24/48 Monthly $5,567 N/A $5,840 $50 $250 $90 $6,231
27 day w/OT Bi-Weekly $2,569 N/A $2,696 $2,876
Hourly $24.24 N/A $25.43 $27.13
Assistant Chief Non-Exempt Annual $72,152 N/A $73,613 $78,298
Shift 24/48 Monthly $6,013 N/A $6,134 $50 $250 $90 $6,525
27 day w/OT Bi-Weekly $2,775 N/A $2,831 $3,011
Hourly $26.18 N/A $26.71 $28.41
Chief Exempt 8-5 Annual $78,666 $88,504 $98,342 $98,342
Monthly $6,555 $7,375 $8,195 $8,195
Bi-Weekly $3,026 $3,404 $3,782 $3,782
Hourly $37.82 $42.55 $47.28 $47.28
FIRE STEPS
2018-2019
FIRE RANKS
2018-2019
With Certification Pay
With Certification Pay
PUBLIC SAFETY PAY PLAN
252
POSITION Min Mid Max Bilingual Investigator Pay 3 Certificates Maximum
P/T Records Clerk Non-Exempt
<1,000 hrs no TMRS $50
<1,560 hrs TMRS but no Ins. Hourly $7.93 $8.92 $9.91 $10.20
Records Clerk Non-Exempt 8-5 Annual $32,115 $35,027 $37,918 $38,522
Property/Crime Scene Tech Monthly $2,676 $2,919 $3,160 $50 $3,210
Bi-Weekly $1,235 $1,347 $1,458 $1,482
Hourly $15.44 $16.84 $18.23 $18.52
Administrative Assistant Non-Exempt 8-5 Annual $32,968 $34,653 $36,338 $36,941
Monthly $2,747 $2,888 $3,028 $50 $3,078
Bi-Weekly $1,268 $1,333 $1,398 $1,421
Hourly $15.85 $16.66 $17.47 $17.76
Animal Control Officer Non-Exempt Annual $31,242 $32,906 $34,549 $36,234
12/10 Shift Monthly $2,603 $2,742 $2,879 $50 $90 $3,019
Bi-Weekly $1,202 $1,266 $1,329 $1,394
Hourly $15.02 $15.82 $16.61 $17.42
POSITION Starting 1 yr 2 yr 5 yr 7 yr Max Bilingual Investigator Pay 3 Certificates Maximum
Dispatcher Non-Exempt Annual $32,698 $35,734 $37,523 $37,794 $39,666 $41,350
12 Hour Shift Monthly $2,725 $2,978 $3,127 $3,149 $3,305 $50 $90 $3,446
Bi-Weekly $1,258 $1,374 $1,443 $1,454 $1,526 $1,590
Hourly $15.72 $17.18 $18.04 $18.17 $19.07 $19.88
Police Cadet Non-Exempt Annual $41,309 $41,912
80/14 Day Cycle Monthly $3,442 $50 $3,493
12 Hour Shift Bi-Weekly $1,589 $1,612
Hourly $19.86 $20.15
Police Officer Non-Exempt Annual $43,930 $46,114 $46,758 $49,358 $51,854 $55,931
Investigator 80/14 Day Cycle Monthly $3,661 $3,843 $3,897 $4,113 $4,321 $50 $200 $90 $4,661
12 Hour Shift Bi-Weekly $1,690 $1,774 $1,798 $1,898 $1,994 $2,151
Hourly $21.12 $22.17 $22.48 $23.73 $24.93 $26.89
POSITION Min Mid Max Bilingual Investigator Pay 3 Certificates Maximum
Dispatcher Supervisor Non-Exempt Annual $41,912 $42,786 $43,659 $45,344
12 Hour Shift Monthly $3,493 $3,565 $3,638 $50 $90 $3,779
Bi-Weekly $1,612 $1,646 $1,679 $1,744
Hourly $20.15 $20.57 $20.99 $21.80
Detective Sergeant Non-Exempt 8-5 Annual $56,618 $59,509 $62,400 $64,085
80/14 Day Cycle Monthly $4,718 $4,959 $5,200 $50 $90 $5,340
12 Hour Shift Bi-Weekly $2,178 $2,289 $2,400 $2,465
Hourly $27.22 $28.61 $30.00 $30.81
Patrol Sergeant Non-Exempt 8-5 Annual $56,618 $59,509 $62,400 $63,482
80/14 Day Cycle Monthly $4,718 $4,959 $5,200 $50 $90 $5,290
12 Hour Shift Bi-Weekly $2,178 $2,289 $2,400 $2,442
Hourly $27.22 $28.61 $30.00 $30.52
Police Lieutenant Non-Exempt Annual $67,662 $69,722 $71,781 $73,466
80/14 Day Cycle Monthly $5,639 $5,810 $5,982 $50 $90 $6,122
12 Hour Shift Bi-Weekly $2,602 $2,682 $2,761 $2,826
Hourly $32.53 $33.52 $34.51 $35.32
Police Assistant Chief Exempt Annual $75,587 $79,456 $83,325 $85,010
Monthly $6,299 $6,621 $6,944 $50 $90 $7,084
Bi-Weekly $2,907 $3,056 $3,205 $3,270
Hourly $36.34 $38.20 $40.06 $40.87
Chief Exempt Annual $94,578 $99,840 $105,082 $106,163
Monthly $7,881 $8,320 $8,757 $90 $8,847
Bi-Weekly $3,638 $3,840 $4,042 $4,083
Hourly $45.47 $48.00 $50.52 $51.04
POLICE CIVILIANS
With Certification Pay
With Certification Pay
With Certification Pay
2018-2019
POLICE STEPS
2018-2019
POLICE RANKS
2018-2019
253
DISCLOSURE OF EMPLOYEE BENEFITS
PAID VACATION: 80 hours (shiŌ firefighters 120 hours) per fiscal year ; 96 hours (shiŌ firefighters 144 hours) per year
aŌer 5 years of service , 120 hours (shiŌ firefighters 180 hours) per year aŌer 10 years of service, 160 hours (shiŌ firefight-
ers 240 hours) per year aŌer 15 years of service.
SICK LEAVE: 80 hours per fiscal year accumulaƟve to 960 hours, shiŌ fire fighters accrue 120 hours per year accumula-
Ɵve to 1,440 hours.
PAID HOLIDAYS: 13 Holidays per year.
WORKER'S COMPENSATION INSURANCE: All employees are covered as of employment date.
FICA CONTRIBUTIONS: Social Security and Medicare tax contribuƟons are maintained on all employees.
GROUP HOSPITALIZATION: Coverage available as of the first day of the month following hire date with the City. City
currently pays for employee coverage; dependent coverage available through payroll deducƟons by means of straight
purchase or through the SecƟon 125 Plan.
CAREFLITE/AIRVAC: Coverage available as of the first day of the month following hire date with the City. City currently
pays for employee coverage and their households including college students. Individuals with Medicaid are not eligible
for a Care Flite membership by state law.
TELEHEALTH: Provides 24/7/365 access to board-cerƟfied doctors via telephone consultaƟons that can diagnose, recom-
mend treatment and prescribe medicaƟon.
DENTAL INSURANCE: Coverage available as of the first day of the month following hire date with the City. City current-
ly pays for employee coverage; dependent coverage available through payroll deducƟons by means of straight purchase
or through the SecƟon 125 Plan.
VOLUNTARY INSURANCE: There are several voluntary insurance plans to choose from such as addiƟonal life, Long-Term
Disability, Short-Term Disability, AD&D, Cancer, Heart/Stroke, and plans for your spouse and children.
T.M.R.S. RETIREMENT: 6 % payroll deducƟon with two Ɵmes matching amount made by City. 20 year reƟrement with
compleƟon of 20 years of creditable service with the Texas Municipal ReƟrement System.
DEATH BENEFIT: The City provides a death benefit through TMRS in the amount of one Ɵmes the annual salary.
LONGEVITY PAY: $4.00 per month for each year of service years 1 through 10. $6.00 per month for each year aŌer 10
years of service.
TUITION REIMBURSEMENT: $1,200.00 per year for accredited courses, up to 6 credit hours per semester, completed
with a "C" or beƩer. Employees are eligible aŌer compleƟon of one year of service and courses must apply to posiƟon.
DEFERRED COMPENSATION/CAFETERIA PLAN: Employees are eligible to parƟcipate in a SecƟon 457 Deferred Compen-
saƟon plan and a SecƟon 125 Cafeteria Plan.
CREDIT UNION: Employees are eligible to enroll with the Members Trust Credit Union.
PAY PLAN: Administered by City Council.
SERVICE AWARDS: Given annually for 5, 10, 15, 20, 25 ... years of service with the City.
254
DISCLOSURE OF EMPLOYEE BENEFITS CONTINUED
UNIFORMS: Furnished to Fire, Ambulance, Cemetery, Parks & RecreaƟon, Police, Street, Landfill, Water, and
Wastewater Departments (See Department Director).
BONDS: Professional and general liability is maintained on all employees.
CERTIFICATION PAY: Paid to employees within the Fire, Police and Water/Wastewater Department. The City pays
$30.00 for each cerƟficaƟon over the minimum required for a posiƟon. A maximum of three cerƟficaƟons will be paid.
BI‐LINGUAL PAY: Employees who pass an exam, and whose posiƟon qualifies, may receive $50.00 per month ($25 per
month for part-Ɵme) in bi-lingual pay.
255
HOLIDAY SCHEDULE
Holiday 2018 2019
1. Veterans Day November 12
th (Monday)
2. Thanksgiving November 22nd (Thursday)
3. Day aŌer Thanksgiving November 23
rd (Friday)
4. Christmas Holiday December 24
th (Monday)
5. Christmas Holiday December 25
th (Tuesday)
6. New Year’s Day January 1
st (Tuesday)
7. MarƟn Luther King Day January 21st (Monday)
8. Presidents’ Day February 18
th (Monday)
9. Good Friday April 19th (Friday)
10. Memorial Day May 27th (Monday)
11. Independence Day July 4th (Thursday)
12. Labor Day September 2nd (Monday)
13. FloaƟng Holiday *
*Taken at employee’s discreƟon, with approval of his/her supervisor.*
256
#
Certificate Pay Employees Monthly Pay
Finance:
Bi-lingual 1 50$
Parks & Recreation:
Pesticide Applicator 0 30$
Aquatic Facilities 2 30$
Public Works:
Groundwater C 10 30$
Groundwater B 5 30$
Groundwater A 0 90$
Wastewater Collection II 5 30$
Wastewater Collection III 4 30$
Class B MSW Operator 1 30$
MSW Waste Screening 1 30$
Prevention of Unauthorized Waste 2 30$
Fire:
Paramedic 27 250$
Masters 2 30$
Advanced 14 30$
Intermediate 17 30$
EMS Instructor 6 30$
Fire Investigator 3 30$
Police:
Dispatch Intermediate 6 30$
Dispatch Advanced 9 30$
Dispatch Master 9 30$
Peace Officer Intermediate 27 30$
Peace Officer Advanced 25 30$
Peace Officer Master 18 30$
Forensic Investigator II 1 30$
Investigator Stipend 6 200$
Animal Control Intermediate 1 30$
Animal Control Advanced 1 30$
Bi-lingual 1 50$
# Current
Longevity Pay*Employees Monthly Pay*
Year 0-1 3 -$
Year 1 17 4$
Year 2 to 5 56 4$
Year 6 to 10 34 4$
Year 11 to 15 25 6$
Year 16 to 25 24 6$
Year 26 to Retirement 10 6$
* Per month for each year of service .
State law requires $4 per month for each year
of service for public safety.
CITY OF STEPHENVILLE
Supplemental Pay
FOR FISCAL YEAR 2018-19
257
Current
Monthly Cost
Coverage Standard Plan
Employees 604.90$
Spouse 884.02$
Children 461.84$
Family 1,345.50$
Current
Coverage Monthly Cost
Employees 25.30$
Spouse 30.60$
Children 39.52$
Family 72.92$
CITY OF STEPHENVILLE
Health Insurance
For PLAN YEAR 2018‐2019
Dental Insurance
For PLAN YEAR 2018‐2019
258
CITY PERSONNEL WHO TAKE HOME CITY VEHICLES
POLICE DEPARTMENT:
1. C.I.D. InvesƟgator on call, who resides within city limits.
2. K‐9 Officer
3. School Resource Officer/K‐9 Officer
PARKS & RECREATION DEPARTMENT:
1. Park Superintendent
STREET DEPARTMENT:
1. Street Superintendent
2. On call employee, who resides within city limits.
UTILITIES DEPARTMENT:
1. UƟliƟes Superintendent
2. On call employees (2), who reside within city limits.
259
City of Stephenville Pay Dates
October 2018- September 2019
October April
5 5
19 19
November May
2 3
16 17
30 31
December June
14 14
28 28
January July
11 12
25 26
February August
8 9
22 23
March September
8 6
22 20
Sick Leave Buy Back checks will be issued November 16, 2018
Longevity Pay checks will be issued November 30, 2018
One‐Ɵme Pay Adjustment checks will be issued December 7, 2018
*Direct Deposit will post on Friday, December 28, 2018.
260
SUPPLEMENTAL
SCHEDULES
261
This page intenƟonally leŌ blank
262
2018 Property Tax Rates in City of Stephenville
This notice concerns the 2018 property tax rates for City of Stephenville. It presents information
about three tax rates. Last year's tax rate is the actual tax rate the taxing unit used to determine
property taxes last year. This year's effective tax rate would impose the same total taxes as last year if
you compare properties taxed in both years. This year's rollback tax rate is the highest tax rate the
taxing unit can set before taxpayers start rollback procedures. In each case these rates are found by
dividing the total amount of taxes by the tax base (the total value of taxable property) with
adjustments as required by state law. The rates are given per $100 of property value.
Last year's tax rate:
Last year's operating taxes $5,272,746
Last year's debt taxes $491,130
Last year's total taxes $5,763,876
Last year's tax base $1,200,807,500
Last year's total tax rate $0.4800/$100
This year's effective tax rate:
Last year's adjusted taxes
(after subtracting taxes on lost property)$5,742,578
÷ This year's adjusted tax base
(after subtracting value of new property)$1,250,137,389
=This year's effective tax rate $0.4593/$100
(Maximum rate unless unit publishes notices and holds hearings.)
This year's rollback tax rate:
Last year's adjusted operating taxes
(after subtracting taxes on lost property and adjusting for any
transferred function, tax increment financing, state criminal justice
mandate, and/or enhanced indigent healthcare expenditures)
$7,003,173
÷ This year's adjusted tax base $1,250,137,389
=This year's effective operating rate $0.5602/$100
x 1.08=this year's maximum operating rate $0.6050/$100
+ This year's debt rate $0.0366/$100
= This year's total rollback rate $0.6416/$100
-Sales tax adjustment rate $0.1325/$100
=Rollback tax rate $0.5091/$100
Statement of Increase/Decrease
If City of Stephenville adopts a 2018 tax rate equal to the effective tax rate of $0.4593 per $100 of
value, taxes would increase compared to 2017 taxes by $75,536.
Schedule A - Unencumbered Fund Balance
The following estimated balances will be left in the unit's property tax accounts at the end of the
fiscal year. These balances are not encumbered by a corresponding debt obligation.
Type of Property Tax Fund Balance
GENERAL FUND 7,776,337
DEBT SERVICE FUND 201,465
Schedule B - 2018 Debt Service
The unit plans to pay the following amounts for long-term debts that are secured by property taxes.
These amounts will be paid from property tax revenues (or additional sales tax revenues, if
applicable).
Description of Debt
Principal or Contract
Payment to be Paid
from Property Taxes
Interest to be
Paid from
Property Taxes
Other Amounts
to be Paid Total Payment
CERTIFICATE OF
OBLIGATION 2011
SERIES
70,000 84,600 0 154,600
CERTIFICATE OF
OBLIGATION 2014
SERIES
310,000 1,845 0 311,845
Total required for 2018 debt service $466,445
- Amount (if any) paid from Schedule A $0
- Amount (if any) paid from other resources $0
263
- Excess collections last year $0
= Total to be paid from taxes in 2018 $466,445
+ Amount added in anticipation that the unit will
collect only 100.00% of its taxes in 2018 $0
= Total debt levy $466,445
Schedule C - Expected Revenue from Additional Sales Tax
In calculating its effective and rollback tax rates, the unit estimated that it will receive $1,684,904 in
additional sales and use tax revenues.
This notice contains a summary of actual effective and rollback tax rates' calculations. You can
inspect a copy of the full calculations at 320 W College
Stephenville Tx 76401.
Name of person preparing this notice: Jennifer Carey
Title: Tax Assessor-Collector
Date Prepared: 07/20/2018
264
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5
FY14‐15 FY15‐16 FY16‐17 FY17‐18 FY18‐19 Difference
2014 2015 2016 2017 2018 2017‐2018
LAND ‐ HOMESITE 111,755,860 117,259,960 117,957,730 136,374,690 139,392,420 3,017,730
LAND ‐ NON HOMESITE 264,165,360 265,431,380 267,967,710 302,799,132 306,504,050 3,704,918
LAND ‐ AG MARKET 0
LAND ‐ TIMBER MARKET 0
LAND MARKET VALUE 375,921,220 382,691,340 385,925,440 439,173,822 445,896,470 6,722,648
IMPROVEMENTS ‐ HOMESITE 457,237,360 453,396,110 474,458,530 495,122,698 513,677,310 18,554,612
IMPROVEMENTS ‐ NON HOMESIT 406,181,110 455,236,710 466,719,650 515,533,360 539,455,020 23,921,660
IMPROVEMENTS 863,418,470 908,632,820 941,178,180 1,010,656,058 1,053,132,330 42,476,272
PERSONAL PROPERTY 346,184,290 368,015,800 382,496,970 357,795,120 407,209,350 49,414,230
AGRICULTURAL PRODUCTIVITY 14,154,100 13,763,550 13,582,660 16,048,850 16,845,890 797,040
PERSONAL PROPERTY 360,338,390 381,779,350 396,079,630 373,843,970 424,055,240 50,211,270
TOTAL MARKET VALUE 1,599,678,080 1,673,103,510 1,723,183,250 1,823,673,850 1,923,084,040 99,410,190
EXEMPT PROPERTY 433,801,348 447,561,330 460,143,387 466,135,750 471,431,480 5,295,730
PRODUCTIVITY LOSS 13,890,960 13,468,630 13,295,950 15,650,580 16,441,530 790,950
AG USE 0
HOMESTEAD CAP LOSS 148,740 270,620 69,120 372,660 582,450 209,790
TOTAL EXEMPT PROPERTY 447,841,048 461,300,580 473,508,457 482,158,990 488,455,460 6,296,470
TOTAL ASSESSED PROPERTY 1,151,837,032 1,211,802,930 1,249,674,793 1,341,514,860 1,434,628,580 93,113,720
0
EXEMPTIONS:0
HOMESTEAD 0
OLD AGE($15,000) 13,940,090 14,611,480 14,760,580 15,374,860 15,242,924 (131,936)
DISABLED PERSONS($10,000) 500,570 481,050 411,090 331,130 348,790 17,660
DISABLED VET($3,000) 3,786,000 3,640,350 4,092,020 4,408,590 4,816,990 408,400
POLLUTION CONTROL 601,657 568,154 568,154 415,009 415,009 0
OTHER 0
MINIMUM VALUE 12,390 12,900 11,130 8,930 7,080 (1,850)
FREEPORT 99,887,202 113,918,050 119,339,715 102,809,073 127,175,598 24,366,525
ABATEMENT 27,500,000 18,250,000 18,250,000 15,250,000 15,250,000 0
TOTAL EXEMPTIONS 146,227,909 151,481,984 157,432,689 138,597,592 163,256,391 24,658,799
0
NET TAXABLE 1,005,609,123 1,060,320,946 1,092,242,104 1,202,917,268 1,271,372,189 68,454,921
TAX RATE PER $100 VALUATION 0.4900 0.4900 0.4900 0.4800 0.4800
TAX LEVY $4,927,485 $5,195,573 $5,351,986 $5,774,003 $6,102,587 328,584
CITY OF STEPHENVILLE
CERTIFIED TAX ROLL COMPARISON
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26
8
Annual Monthly
Department Annual Budget Cost per capita Cost per capita
Council 90,779$ 4.14$ 0.34$ 0.14$
City Admin 251,071$ 11.44$ 0.95$ 0.38$
City Secretary 129,125$ 5.88$ 0.49$ 0.20$
Human Resources 256,189$ 11.67$ 0.97$ 0.39$
General Government 727,164$ 33.13$ 2.76$ 1.10$
Emergency Management 21,122$ 0.96$ 0.08$ 0.03$
Municipal Building 158,638$ 7.23$ 0.60$ 0.24$
Municipal Service Center 93,055$ 4.24$ 0.35$ 0.14$
Finance‐Purchasing 511,047$ 23.28$ 1.94$ 0.78$
Information Technology 310,499$ 14.15$ 1.18$ 0.47$
Tax 164,476$ 7.49$ 0.62$ 0.25$
Legal 130,683$ 5.95$ 0.50$ 0.20$
Municipal Court 172,069$ 7.84$ 0.65$ 0.26$
Finance & Administration 1,561,589$ 71.14$ 5.93$ 2.37$
Parks & Leisure Admin 134,134$ 6.11$ 0.51$ 0.20$
Recreation 605,670$ 27.59$ 2.30$ 0.92$
Park Maintenance 908,111$ 41.37$ 3.45$ 1.38$
Library 251,095$ 11.44$ 0.95$ 0.38$
Senior Citizens 141,928$ 6.47$ 0.54$ 0.22$
Aquatic Center 233,227$ 10.63$ 0.89$ 0.35$
Parks & Leisure Services 2,274,165$ 103.61$ 8.63$ 3.45$
Public Works
Street Maintenance 1,045,476$ 47.63$ 3.97$ 1.59$
Fire 3,252,032$ 148.16$ 12.35$ 4.94$
Police 5,431,835$ 247.46$ 20.62$ 8.25$
Community Development 506,999$ 23.10$ 1.92$ 0.77$
Daily
Cost per
Cost of General Fund Services Per Capita
Stephenville's estimated population is 21,950 .
269
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27
0
DEPT.Approved
60.00$
25.00$
25.00$
50.00$
250.00$
Gaming Machine Registration (per year) 50% of certification fee
25.00$
0.25$
250.00$
50.00$
0.48$
7%
1.50%
Operations 1.3750%
4B Economic Development 0.1250%
5%
4%
7%
0.04$
Telephone (per access line set by PUC)0.59$ 1.32$ 2.01$
3.00$
5.00$
30.00$
10%
2.00%
250.00$
125.00$
20.00$
50.00$
50.00$
75.00$
150.00$
150.00$
300.00$
20.00$
15.00$
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
Credit Access Business License (per year)
Credit Access Business Application Fee (per year)
Half Day (4 hours) Must be done before 2pm
Full Day (8 hours)
Per Night
Senior Citizens (55 or older)
Full Day (8 hours)
Large Pavilion:
RV Hook-Up:
FISCAL SERVICES
MUNICIPAL COURT – As Set by Municipal Court Judge
LEISURE SERVICES
Profit
Non-Profit
Per Hour
For games/hour
Concession Stand (per day)
Small Pavilion & Century Park Rental:
Half Day (4 hours) Must be done before 2pm
Prior to Garage Sale
Day of Garage Sale
Returned Check Fee
Late Charge Past Due Date (gross billing)
Credit Card Process
0302
0501
Solicitation Permit, non-refundable investigation fee per person
Taxicab Permit (per year)
Copying Charges (per page)(staff copied)
Ad Valorem Taxes (per hundred)
Hotel/Motel Occupancy Tax
Gymnasium Rental:
Franchise Fees: (based on Gross Receipts)
City Sales Tax
Game Room License (per year)
Private Owned Ambulance Service Permit (per year)
Cable Television (set by PUC)
Electricity (set by PUC/per kwh)
Garbage (renew 1/1/2019)
Gas (renew 2020)
Garage Sale Permits:
DESCRIPTION
0201
TABC- Liquor License Application Fee
Solicitation Permit, non-refundable application fee
271
DEPT.Approved
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
DESCRIPTION
150.00$ (1)
300.00$ (1)
1.00$
50.00$ Electrical
75.00$
150.00$
325.00$
50.00$
65.00$
65.00$
65.00$
65.00$
50.00$
40.00$ (2)
(10.00)$
150.00$ (3)
10.00$
20.00$
50.00$
6.00$
free
3.00$
2.00$
3.00$
20.00$
38.00$
70.00$
115.00$
225.00$ (4)
10.00$
45.00$ (5)
(5) Up to 24 guests 3.75$ per guest
750.00$
50.00$
0501 LEISURE SERVICES CONTINUED
Full Day (8 hours)
Recreation:
Baseball League Fees:
15u, bb
Field Rental per hour (Game ready-field worked once per day)
(3) Ballfields may be rented April through September for tournaments.
On Saturday and Sunday only, SPARD reserves all concession rights.
Splashville Swimming Pool:
Daily Discount Passes:
20 visits
Unlimited Family Pass (family of 4)
(4) Additional family member (all family members must
reside in the same household)
Party Area Rental (Mon-Sat) (does not include fee per guest)
10 visits
Unlimited Individual Season Pass
Senior Citizen (65 & Up)/Military Family (Military ID Required)
Twilight Fee (2 hours prior to closing)
Monday Mania
5 visits
Daily Admission (per person)
Ages 2 & under
10u gfp, 12u gfp
10u bb, 12u bb
15u gfp
Non Baseball Youth Leagues (per person)
Half Day (4 hours)
Full Day (8 hours)
Ticketed/For-profit events (per ticket sold for event)
(1)
Half Day (4 hours) Must be done before 2pm
Birdsong Amphitheater:
Private Party Rental
Noon to 2:00 pm or 3:00 pm to 5:00 pm (Tuesday thru Saturday)
Swimming Lessons
Youth Programs
Sibling discount (Must reside in same household)
Field Rental - Per Field Per Day
Field lighting (per hour)
Field Rental per hour (Field is not game ready)
Adult League (per team)
Tb, cp, pinto/rec, pinto/comp, 8u gfp
(2) Registration fees for individual sports may vary depending on
participation for each class.
272
DEPT.Approved
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
DESCRIPTION
600.00$
750.00$
cost
0.25$
0.10$
1.00$
-$
2.00$
3.75$
Asphalt Pavement Replacement for Curb/Gutter Installation cost
5.25$
50.00$
100.00$
25.00$
150.00$
75.00$
200.00$
50.00$
50.00$
70.00$
cost
6.00$
5.00$ ea. Addtl 10.00$
0.10$ ea addtl 1.00$
50.00$
190.00$
25.00$
Police Escort (per nonprofit event, except funerals)
Solicitor Investigation Fee (Non Refundable)
Per Unit (per hour)
Supplies
0700 POLICE SERVICES
Finger Printing (2 card max per person)
Offense Reports (per 1st page)
False Alarm Fee (per occurrence after five per year)
Brick Surface Over Concrete (per sq ft):
Parade Permits:
Type C - Motorcades or parades otherwise not classified in "A" or
"B". Marches included in this category.
0506 COMMUNITY CENTER
Replacement Card Fee
0505 STREETS SERVICES
Street Cuts:
Asphalt Surfaces Over Concrete (per sq ft):
0503 CEMETERY
Cemetery Lots:
Non-City Resident
0504 LIBRARY SERVICES
Accident Reports
Type A - Less than 50 units
Daily Rental Fee (8 hours)
Partial Day (4 hours)
Fines for Late Return (per day)
Copy Machine (per copy, self-serve)
Late Fee Video Return (per day)
Inter-Library Loan (postage)
Set-up of tables and chairs (Optional)
Holiday Rental (No rentals on Christmas Day, Thanksgiving Day)
Senior Members
0603 FIRE SERVICES
Non-Routine Response Fee:
City Resident
Replace Lost Books
Type B - More than 50 units
273
DEPT.Approved
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
DESCRIPTION
20.00$
5.00$
20.00$
5.00$
Bond + 35.00$
Bond + 50.00$
20.00$
5.00$
20.00$
5.00$
50.00$
5.00$
Livestock (per year) 25.00$
Boarding/Riding Stables (per year) 25.00$
5.00$
10.00$
Impoundment Fee (Established and collected by animal shelter)
25.00$
50.00$
25.00$
25.00$
300.00$
400.00$
500.00$
50.00$
30.00$
30.00$
20.00$
30.00$
25.00$
15.00$
5.00$ 11in L x 17in W
0801 PLANNING SERVICES
Zoning Ordinance
Subdivision:
Ordinance
Zone Change Applications:
Multiple Dog Permit
Inspection +
Inspection +
Late Fee for Licenses
Late Fee for Permits
0707 ANIMAL CONTROL
Dog License:
Neutered Male
3ft L x 5ft W
1.01 to 5 Acres
Acre or Less
5.01 or More
Mapping:
City Zoning Map:
Specifications
Design Standards
License Replacement
Female
Female
Spayed Female
Guard dog
Dangerous dog
Cat License:
Spayed Female
2ft L x 3ft W
11in L x 17in W
3ft L x 5ft W
2ft L x 3ft W
City Limits and Street Map:
2ft L x 3ft W
2ft L x 3ft W
Male
Male
Neutered Male
274
DEPT.Approved
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
DESCRIPTION
800.00$
400.00$
200.00$
200.00$
10.00$
200.00$
10.00$
200.00$
200.00$
100.00$
200.00$
INSPECTION SERVICES
Food Service Permit:
Annual Inspection: 250.00$
Administrative fee 50.00$
Contractor fee 200.00$
Pre-opening: 125.00$
Administrative fee 25.00$
Contractor fee 100.00$
Complaint 100.00$
Reinspection 75.00$
Temporary Mobile food-Inspection permit special event per day 35.00$
Mobile Home Park License:
Per Park 10.00$
Per Lot 10.00$
Mobile Home Inspection 25.00$
Certificate of Occupancy 25.00$
Inspections outside of normal business hours (per hour)50.00$
Sign Permit Fees
Permanent Signs
1 to 50 sq. ft. 25.00$
51 to 100 sq. ft. 50.00$
101 to 200 sq. ft. 75.00$
210 to 300 sq. ft. 100.00$
Temporary Signs
Banner Sign (Commercial) 10.00$
Contractor/Construction 25.00$
Mobile Electronic Graphic Video Display 25.00$
Portable Sign 25.00$
Swooper Flags 10.00$
Weekend Builder Advertiser signs 25.00$
0801 PLANNING SERVICES CONTINUED
Parkland Dedication (In-lieu of) Per Dwelling Unit:
Per dwelling unit for duplex, townhome, condominium, apts.
Board of Adjustment Applications
Subdivision Filing Fees:
Preliminary Plat (per lot)
Replat (per plat)
Final Plat (per plat)
Final Plat (per lot)
Site Development Plan (per plan) -
(water,sewer,streets,storm drain engineering review)
Comprehensive Plan
Subdivision Waiver Request (per item)
0802
Per single-family dwelling unit
Preliminary Plat (per plat)
275
DEPT.Approved
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
DESCRIPTION
25.00$
24.00$ +
3.00$
70.00$ +
14.00$
392.00$ +
10.00$
642.00$ +
7.00$
992.00$ +
6.00$
3,392.00$ +
5.00$
5,892.00$ +
4.00$
25.00$
25.00$
25.00$
6.00$
12.00$
17.00$
3.00$
4.00$
5.00$
6.00$
3.00$
8.25$
4.00$
25.00$
6.00$
Swimming Pools
Other
Re-inspection Fee
License Reciprocation Letter
Demolition Permit
ELECTRICAL PERMIT FEES
Issuance fee for each permit
Additional permit fees:
Installation of Service:
Value $100,001 to $500,000, minimum
pro-rated for each $1,000 above $100,000
pro-rated for each $1,000 above $500,000
Value $1,000,001 and up, minimum
pro-rated for each $1,000 above $1,000,000
Value $2,001 to $25,000, minimum
pro-rated for each $1,000 above $2,000
Value $25,001 to 50,000, minimum
pro-rated for each $1,000 above $25,000
Value $50,001 to $100,000, minimum
BUILDING PERMIT FEE SCHEDULE
General Construction Permit Fees:
Value $501 to $2,000, minimum
pro-rated for each $100 above $500
Up to 600 volts (commercial)
Over 600 volts (residential or commercial)
Equipment Motors:
0 to 10 Hp
11 to 50 Hp
50 to 100 Hp
Over 100 Hp
Appliances
Up to 600 volts (residential)
Structure Relocation Permit
pro-rated for each $1,000 above $50,000
Penalty . In the event any work, for which a permit is required by this chapter,
is begin prior to obtaining said permit, the permit fee shall be doubled. The
payment of such doubled fee shall not relieve any person from fully complying
with the requirements of this chapter in execution of work nor from other
penalties prescribed herein.
Value $500,001 to $1,000,000, minimum
Value $1 to $500—flat fee
276
DEPT.Approved
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
DESCRIPTION
25.00$
3.00$
5.00$
3.00$
4.00$
4.00$
6.00$
4.00$
3.00$
3.00$
3.00$
3.00$
6.00$
4.00$
25.00$
25.00$
25.00$
50.00$
70.69$ +
5.46$
152.59$ +
3.94$
251.09$ +
2.73$
387.59$ +
2.19$
1,263.59$ +
1.85$
2,188.59$ +
1.23$
500.00$
850.00$
1,100.00$
1,600.00$
2,400.00$
2,400.00$
Value $1,000,001 to $3,000,000
pro-rated for each $1,000 above $25,000
Value $50,001 to $100,000, minimum
pro-rated for each $1,000 above $50,000
Value $100,001 to $500,000, minimum
pro-rated for each $1,000 above $100,000
Value $3,000,001 to $6,000,000
Value $500,001 to $1,000,000, minimum
Value $1,000,001 and up, minimum
Value $6,000,001 and up
Value $1 to $10,000 - flat fee
Re-inspection Fee
PLAN REVIEW FEE SCHEDULE (Council 5/13/2008)
Commercial and Multi-Family:
Value $10,001 to $25,000
pro-rated for each $1000 above $10,000
Value $25,001 to 50,000, minimum
Grease or Sand Trap
Other
Fee for each fixture or opening to receive waste
Building Sewer
Gas System Test
Industrial Waste Pre-Treatment Interceptor
Water Service Line
Value Up to $250,000
pro-rated for each $1,000 above $500,000
pro-rated for each $1,000 above $1,000,000
Fire Code(Fire Alarm and Sprinkler System):
Value $251,001 to $500,000
Value $500,001 to $1,000,000
Installation, alteration and repair of water piping or water treating
equipment
Repair or alteration and repair of water piping or water treating
equipment
Repair or alteration of drainage or vent piping
Lawn Sprinkler System
Re-inspection Fee
MECHANICAL PERMIT FEES
Issuance fee for each permit
Issuance fee for each permit
PLUMBING PERMIT AND LAWN SPRINKLER FEES
Water Heater
Gas Piping Systems
277
DEPT.Approved
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
DESCRIPTION
25.00$
50.00$
100.00$
11.00$
24.29$
51.57$
89.76$
198.87$
351.63$
4.35$ 4.55
Eff. 4/1/19
8.40$
4.35$ 4.55
Eff. 4/1/19
1.00$
3.00$
4.00$
115%
200%
150.00$
(a)
(b)
(c)
2X monthly usage
500.00$
Residential deposits shall be made either:
an applicant for residential connection may present a
letter of credit from applicant’s most recent utility
company which represents a satisfactory payment
history for at least twelve (12) months preceding the
date of application. To be satisfactory, the letter must
not indicate that the applicant has been advised of late
payment more than two (2) times during the period.
Commercial
Minimum
1 ½ inch
4 inch and larger
Multifamily Billing:
Plus Volume Charge--per 1,000 gallons
Over 50,000 gallons
0803 CODE ENFORCEMENT SERVICES
Health and Sanitation Administrative Fees:
First Violation
Third Violation
in cash at the time of making application; or
Over 12,000 gallons
Over 25,000 gallons
Plus Volume Charge—per 1,000 gallons
70% of number of living units (per unit)
Residential Surcharge per thousand gallon (May - September)
1 inch
2 inch
3 inch
5/8 inch and ¾ inch meter
3000 WATER FUND
Water Rates:
Minimum Bill (0 gallons used)
Second Violation
Outside City Limits
Outside City Limits Contractor Construction Water
Customer Deposits:
Residential, minimum
Any customer whose account has been active for
twelve (12) months and has not been advised of a late
payment during that period, shall be entitled to their
deposit for utility service being applied to the account
balance or refunded by check within thirty (30) days.
278
DEPT.Approved
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
DESCRIPTION
For commercial connections:
(a)
(b)
(c)
(d))
3000 WATER FUND CONTINUED
When and if it is found that the deposit required and is
collected in accordance with the above schedule is not
sufficient to protect the City from losses that may
occur over a period of two and a half (2.5) months, the
Director of Finance may, at his or her discretion,
require an additional cash deposit, or may require an
additional deposit if for any reason the amount of the
deposit becomes less than the originally required
under the schedules hereinabove set forth.
an applicant for commercial connection may present a
letter of credit from applicant’s most recent utility
company which represents a satisfactory payment
history for at least twelve (12) months preceding the
date of application. To be satisfactory, the letter must
not indicate that the applicant has been advised of late
payment more than two (2) times during the period.
A customer with an existing account established before October 1, 2005, will not
be required to establish an additional deposit unless and until the customer’s
service is terminated for non-payment. In that event, the deposit requirements of
this section will apply.
Where billing figures for a comparable establishment
are not available to establish the deposit for a
commercial connection, the utility billing clerks shall
estimate a two-month billing based upon information
received from the applicant. The utility office shall
review the estimate and within the first three months
make the appropriate adjustment in the deposit
amount.
Commercial deposits shall be made in cash. The
Director of Finance or his or her authorized
representative may authorize an alternative method of
deposit for commercial accounts on a case by case
basis
a service deposit shall be required which shall be
equal to an estimate of the cost of seventy-five (75)
days utility service, with a five hundred dollar
($500.00) minimum deposit. The amount of the
deposit shall be estimated by the utility billing clerks or
his or her authorized representative.
279
DEPT.Approved
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
DESCRIPTION
20.00$
20.00$
40.00$
cost
1,200.00$
25.00$
25.00$
25.00$
30.00$
10.00$
cost + 20.00$
20.00$
10.00$
50.00$
+ repairs
660.00$
817.00$
1,305.00$
1,772.00$
at cost
See 0505 "Streets Services"
9.50$
3.70$ 3.90$
Eff. 4/1/19
12,000 gallon minimum on sewer services that do not have corresponding water service
9.50$
3.70$ 3.90$
Eff. 4/1/19
115%
450.00$
537.50$
cost
at cost
See 0505 "Streets Services"
3000 WATER FUND CONTINUED
Sewer Tap:
4-inch tap
Sewer Tap Charges do not include street repair.
Multifamily Billing:
70% of Number of Living Units (per unit)
Plus Volume Charge—per 1,000 gallons
Residential Winter Months Averaging (Dec, Jan, Feb)
2 inch tap
Water Tap Charges do not include street repair.
3100 SEWER FUND
Sewer Rates:
Minimum Bill (0 gallons used)
After 5:00 p.m. or weekends (additional)
Damaged Meter Charge
Temporary Service (72 hours)
Temporary Cut-Off for Repair
Leak Test (each, after two free annually)
Basic Service Charges:
Outside City Limits
1 inch tap
1 ½ inch tap
Connection Fee
Transfer Fee
Fire Hydrant Meter Deposit
Tampering Fee
Plus Volume Charge--per 1,000 gallons
The City provides residential and commercial meters up to 1-inch
diameter. The cost of city-approved water meters larger than 1-
inch shall be borne by the developer. Contact Customer Service
for an “at-cost” quote.
Meter Reset Fee
Non-Pay Reconnect Fee
Man-Hole
6-inch tap
Water Tap Charges:
5/8 inch and ¾ inch taps
Check Read (each, after two free annually)
Fire Hydrant Meter Set Fee
Fire Hydrant Meter Relocation Fee
280
DEPT.Approved
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
DESCRIPTION
0.016$
0.15$
2.00$
3.00$
4.00$
3.00$
5.10$
Exempt
Floodplain Development
Floodplain Development Permit Fee 100.00$
11.58$
5.79$
18.80$
9.61$
65.90$
110.76$
155.62$
41.58$
90.02$
120.68$
184.02$
241.86$
299.68$
49.25$
98.75$
141.93$
249.74$
336.49$
423.24$
509.98$
56.07$
3100 SEWER FUND CONTINUED
extra pick up
3 yard:
2X per week
Commercial:
2X per week
extra pickup
2 yard:
5001 SANITATION SERVICES (Waste Connections) effective 1/1/15
Garbage Rates
Residential:
Equivalent Residential Units (ERU):
ERU=LAND AREA (sq. ft.) div by 6,000 sq.ft
DETAINED ERU
UNDETAINED ERU
UNDEVELOPED
Charges for Industrial Pretreatment:
Compliance Sampling (in house)
extra pickup
TSS (per pound)
3200 STORMWATER DRAINAGE
Single Family Residential Properties (per property/per month):
1X per week
2X per week
2X per week
3X per week
3X per week
4X per week
5x per week
4 yard:
1X per week
2X per week
3X per week
5x per week
extra pick up
1X per week
4X per week
6X per week
extra pick up
5,001 to 21,780 sq. ft.
BOD (per pound)
0 to 5,000 sq. ft.
Over 21,780 sq. ft.
Commercial and all other properties (per property/per month):
281
DEPT.Approved
CITY OF STEPHENVILLE
FEE SCHEDULE BY DEPARTMENT
DESCRIPTION
117.03$
177.00$
308.88$
414.04$
519.20$
625.88$
69.72$
132.27$
242.18$
359.74$
480.37$
604.66$
727.14$
83.20$
20.00$
50.00$
Fee Doubled
25.00$
After Hours Fee Fee +10%
Min. 20.00$
135.00$
185.00$
195.00$
210.00$
200.00$
225.00$
800.00$
15.00$
0.05$
0.10$
Fuel Tax (per gallon)
Commercial Land Lease (per square foot)
5001 SANITATION SERVICES CONTINUED (Waste Connections) effective 1/1/15
New Airport Hangars (per month):
Small
Large
Commercial
Monthly Aircraft Tie down/Parking
Airport Hangars (per month):
North side
South side
Small Corner
Large Corner
Inadequate Containment
Pull Off (Per Each)
3001 AIRPORT
8 yard:
1X per week
2X per week
3X per week
4X per week
3X per week
4X per week
5x per week
6X per week
extra pick up
6 yard:
1X per week
2X per week
Minimum (Up to 800 lbs.)
5x per week
6X per week
extra pick up
Fuel Surcharge . Each month a fuel surcharge is added to the water bills
based upon the average fuel cost incurred by Progressive Waste in providing
service to the City.
4471 LANDFILL
Regular Rate Gate Fees:
Per Ton
282
ORDINANCE NO. 2018-0-35
AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF
STEPHENVILLE, TEXAS, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018, AND
ENDING SEPTEMBER 30, 2019, AND ADOPTING THE ANNUAL BUDGET OF THE CITY OF
STEPHENVILLE FOR THE 2018-2019 FISCAL YEAR.
WHEREAS, the budget for the fiscal year beginning October 1, 2018 and ending
September 30,2019,was duly presented to the City Council by the City Administrator and
a public notice was posted in the Stephenville City Hall.
NOW,THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE,
TEXAS:
SECTION 1. That the appropriations for the fiscal year beginning October 1, 2018
and ending September 30, 2019,for the support of the general government of the City of
Stephenville, Texas, be fixed and determined for said terms in accordance with the
expenditures shown in the City's fiscal year 2018-2019 budget.
SECTION 2. That the budget is hereby approved in all respects and adopted as
the City's budget for the fiscal year beginning October 1, 2018 and ending September 30,
2019.
PASSED and APPROVED this the 4th day of September, 2018.
0'' pF S
4,J f°••.<
2 Doug Svien, Mayor
ATTEST. 11117 rn
Staci L. lir 1 ' .....••; <<O
City Secreta
Reviewed by Allen Barnes,
City Ad or
Approved as to form and legality
Randy Thomas, City Attorney
283
ORDINANCE NO. 2018-0-36
AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF STEPHENVILLE, FOR THE TAX YEAR 2018
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE, TEXAS:
That we, the City Council of the City of Stephenville, Texas, do hereby levy or adopt the
tax rate of$100.00 valuation for this city for tax year 2018, as follows:
0.4384 for the purpose of maintenance and operation.
0.0366 for the payment of principal and interest on bonds.
0.4750 Total Tax Rate
THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND
OPERATIONS THAN LAST YEAR'S TAX RATE.
THE TAX RATE WILL EFFECTIVELY BE RAISED BY 2.50 PERCENT AND
WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000
HOME BY APPROXIMATELY $-0.70.
The Tax Assessor/Collector is hereby authorized to assess and collect the taxes of the City
of Stephenville,Texas, employing the above tax rate.
PASSED and APPROVED this the 4th day of September, 2018.
4,
7•.
f— Doug S , Mayor
L•
ATTEST:V'/,••••• S 1
Likt %SRP*O*R*P
O.
00
6,
os
1,Ill 111**00`,`'
Stasi LITT 1111CitySecretary
Reviewed by Allen L. Barnes,
City Administrator
S‹e."--------•-_
Approved as to form and legality
Randy Thomas, City Attorney
284
FUND, FISCAL &
BUDGETARY
POLICIES
285
This page intenƟonally leŌ blank
286
CITY OF STEPHENVILLE, TEXAS
COMPREHENSIVE FUND BALANCE POLICY
BACKGROUND
The City of Stephenville (“City”) believes that sound financial management principles require that suffi-
cient funds be retained by the City to provide a stable financial base at all Ɵmes. To retain this stable
financial base, the City needs to maintain a General Fund fund balance sufficient to fund all cash flows
of the City, to provide financial reserves for unanƟcipated expenditures and/or revenue shorƞalls of an
emergency nature, to provide funds for the disparity in Ɵming between property tax collecƟon and
expenditures, and to secure and maintain investment grade bond raƟngs. The purpose of this policy is
to specify the size and composiƟon of the City’s financial reserves and to idenƟfy certain requirements
for replenishing any fund balance reserves uƟlized.
The Governmental AccounƟng Standards Board (“GASB”) issued Statement No. 54, Fund Balance Re-
porƟng and Governmental Fund Type DefiniƟons (“GASB-54”). One objecƟve of this standard was to
improve, including the understandability, the usefulness of fund balance informaƟon by providing clear
fund balance classificaƟons. GASB-54 abandons the reserved, unreserved, and designated classifica-
Ɵons of fund balance and replaced them with five classificaƟons: nonspendable, restricted, commiƩed,
assigned, and unassigned. The requirements of this statement are effecƟve for the City of Stephen-
ville’s financial statements for the fiscal year ending September 30, 2011.
GASB-54 requires local governments to focus on the constraints imposed upon resources when re-
porƟng fund balance in governmental funds. The fund balance classificaƟons indicate the level of con-
straints placed upon how resources can be spent and idenƟfy the sources of those constraints. The
following five classificaƟons serve to inform readers of the financial statements of the extent to which
the City is bound to honor constraints on the specific purposes for which resources in a fund can be
spent.
DEFINITIONS
Nonspendable Fund Balance – Fund balance reported as “nonspendable” represents fund balance that
is (a) not in a spendable form such as prepaid items or (b) legally or contractually required to be main-
tained intact such as an endowment.
Restricted Fund Balance – Fund balance reported as “restricted” consists of amounts that can be spent
only on the specific purposes sƟpulated by law or by the external providers of those resources.
CommiƩed Fund Balance – Fund balance reported as “commiƩed” are self-imposed limitaƟons set in
place prior to the end of the fiscal period. These amounts can be used only for the specific purposes
determined by a formal acƟon of the City Council, which is the highest level of decision-making author-
ity, and that require the same level of formal acƟon to remove the constraint.
Assigned Fund Balance – Fund balance reported as “assigned” consists of amounts that are subject to a
purpose constraint that represents an intended use established by the City Council or by their desig-
nated body or official. The purpose of the assignment must be narrower than the purpose of the Gen-
eral Fund. Formal acƟon is not necessary to impose, remove, or modify a constraint in Assigned Fund
Balance. AddiƟonally, this category is used to reflect the appropriaƟon of a porƟon of exisƟng fund
balance to eliminate a projected deficit in the subsequent year’s budget.
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COMPREHENSIVE FUND BALANCE POLICIES
Unassigned Fund Balance – Fund balance reported as “unassigned” represents the residual classifica-
Ɵon of fund balance and includes all spendable amounts not contained within the other classifica-
Ɵons.
1.0 Policy on commiƫng funds
In accordance with GASB-54, it is the policy of the City of Stephenville (“City”) that fund balance
amounts will be reported as “CommiƩed Fund Balance” only aŌer formal acƟon and approval by City
Council. The acƟon to constrain amounts in such a manner must occur prior to year-end; however, the
actual dollar amount may be determined in the subsequent period.
For example, the City Council may approve a moƟon prior to year-end to report within the year-end
financial statements, if available, up to a specified dollar amount as CommiƩed Fund Balance for capi-
tal projects. The exact dollar amount to be reported as CommiƩed Fund Balance for capital projects
may not be known at the Ɵme of approval due to the annual financial audit not yet being completed.
This amount can be determined at a later date when known and appropriately reported within the
year-end financial statements due to the governing body approving this acƟon before year-end.
It is the policy of the City that the City Council may commit fund balance for any reason that is con-
sistent with the definiƟon of CommiƩed Fund Balance contained within GASB-54. Examples of reasons
to commit fund balance would be to display intenƟons to use porƟons of fund balance for future capi-
tal projects, stabilizaƟon funds, or to earmark special General Fund revenue streams unspent at year-
end that are intended to be used for specific purposes.
AŌer approval by the City Council, the amount reported as CommiƩed Fund Balance cannot be re-
versed without uƟlizing the same process required to commit the funds. Therefore, in accordance
with GASB-54, it is the policy of the City that funds can only be removed from the CommiƩed Fund
Balance category aŌer moƟon and approval by the City Council.
2.0 Policy on assigning funds
In accordance with GASB-54, funds that are intended to be used for a specific purpose but have not
received the formal approval acƟon at the governing body level may be recorded as Assigned Fund
Balance. Likewise, redeploying assigned resources to an alternaƟve use does not require formal acƟon
by the governing body.
GASB-54 states that resources can be assigned by the governing body or by another internal body or
person whom the governing body gives the authority to do so, such as a commiƩee or employee of
the City.
Therefore, having considered the requirements to assign fund balance, it is the policy of the City that
the City Administrator will have the authority to assign fund balance of this organizaƟon based on in-
tenƟons for use of fund balance communicated by the City Council.
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COMPREHENSIVE FUND BALANCE POLICIES conƟnued
3.0 Policy on Unassigned General Fund fund balance
It is the goal of the City to achieve and maintain an unassigned General Fund fund balance equal to
25% of budgeted operaƟng expenditures. The City considers a balance of less than 20% to be a cause
for concern, barring unusual or deliberate circumstances, and a balance of more than 30% as exces-
sive. An amount in excess of 30% is to be considered for reservaƟon to accumulate funding for capital
projects and equipment, and/or to reduce the tax levy requirements, and shall be determined in con-
juncƟon with the annual budget process. In the event that the unassigned General Fund fund balance
is less than the policy anƟcipates, the City shall plan to adjust budget resources in the subsequent fis-
cal years to restore the balance.
AppropriaƟon from unassigned General Fund fund balance shall require the approval of the City Coun-
cil and shall be only for one-Ɵme expenditures, such as capital purchases, and not for ongoing expend-
itures unless a viable plan designated to sustain the expenditures is simultaneously adopted.
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290
Fiscal and Budgetary Policies
I. Statement of Purpose
The City of Stephenville is commiƩed to financial management through integrity, prudent stewardship,
planning, accountability, full disclosure and communicaƟon. The broad purpose of these Fiscal and
Budgetary Policies are to enable the City to achieve and maintain a long-term stable and posiƟve finan-
cial condiƟon, and provide guidelines for the day-to-day planning and operaƟons of the City’s financial
affairs.
Policy scope generally spans areas of accounƟng and fiscal reporƟng, internal controls, both operaƟng
and capital budgeƟng, revenue management, investment and asset management, debt management
and forecasƟng. This is done in order to:
Demonstrate to the ciƟzens of Stephenville, the investment community, and the bond
raƟng agencies that the City is commiƩed to a strong fiscal operaƟon;
Provide precedents for future policy-makers and financial managers on common financial
goals and strategies;
Fairly present and fully disclose the financial posiƟon of the City on conformity to generally
accepted accounƟng principles (GAAP); and
Demonstrate compliance with finance-related legal and contractual issues in accordance
with the Texas Local Government Code and other legal mandates.
These policies will be reviewed and updated annually as part of the budget preparaƟon process.
II. OperaƟng Budget Policy Statement
A. PreparaƟon
BudgeƟng is an essenƟal element of financial planning, control, and evaluaƟon process
of municipal government. The “OperaƟng Budget” is the City’s annual financial oper-
aƟng plan. The budget includes all of the operaƟng departments of the City. It also
includes the debt service funds, all capital improvement programs, and all enterprise
funds. The Finance Department prepares the budget, with the cooperaƟon of all de-
partments, and under the direcƟon of the City Administrator who makes necessary
changes and transmits the document to the City Council.
1. Proposed Budget – Under the City Charter, the City Administrator is responsible
for preparing and recommending an operaƟng budget for City Council considera-
Ɵon. Such budget shall provide a complete plan for the fiscal year within the pro-
visions of the City Charter.
291
a. A budget message which shall outline the proposed financial policies for
the next year with explanaƟons of any change from previous years in ex-
penditures and any major changes in policy and complete statement re-
garding the financial condiƟons of the City
b. The budget shall include four basis segments for review and evaluaƟon: (1)
personnel costs, (2) line item budget for operaƟons and maintenance
costs, (3) service level adjustments for increases or decreases to exisƟng
service levels, and (4) revenues.
c. The budget review process shall include the City Council parƟcipaƟon in
the development of each of the four segments of the proposed budget.
2. AdopƟon of the Budget – The budget and all supporƟng schedules shall be filed
with the City Secretary when submiƩed to the Council and shall be open for public
inspecƟon by anyone interested. At the Council meeƟng at which Ɵme the budget
is submiƩed, the Council will name the Ɵme and place of a budget public hearing
and will publish the noƟce of the public hearing at least ten (10) days before the
date of the hearing. At this hearing, interested ciƟzens may express their opinions
concerning items of expenditure, giving their reasons for wishing the increase or
decrease in any items of expense. AŌer the public hearing, the Council shall ana-
lyze the budget, making any addiƟons or deleƟons which they feel appropriate,
and shall, at least twenty (20) days prior to the beginning of the next fiscal year,
adopt the budget by a favorable majority vote of all members of the Council.
Should the Council take no acƟon on or prior to such day, the budget, as sub-
miƩed, shall be deemed to have been finally and unanimously adopted by the
Council.
B. Balanced Budget
The goal of the City is to balance the operaƟng budget with the current revenues,
whereby, current revenues would match and fund on-going expenditures/expenses.
C. Planning
The budget process will be coordinated so that major policy issues are idenƟfied prior
to the budget approval date. This will allow the City Council adequate Ɵme for consid-
eraƟon of appropriate decisions and analysis of financial impacts.
D. ReporƟng
Summary financial reports will be presented to the City Council quarterly. These re-
ports will be in a format appropriate to enable the City Council to understand the over-
all budget and financial status. The City Administrator will also present a mid-year re-
port to the City Council following the end of the second fiscal quarter which updates
the status of projects and related financial goals set forth in the budget.
292
E. Control and Accountability
Each Department Director, appointed by the City Administrator, will be responsible for
the administraƟon of his/her departmental budget. This includes accomplishing the
objecƟves adopted as part of the budget and monitoring each departmental budget
for compliance with spending limitaƟons.
F. ConƟngency AppropriaƟons
The budget may include conƟngency appropriaƟons within designated operaƟng de-
partmental budgets. These funds are to offset expenditures for unexpected mainte-
nance or other unanƟcipated or unforeseen expenses that might occur during the
year.
III. Asset Management
A. Cash Management and Investments
The City Council has formally approved a separate Investment Policy for the City of
Stephenville that meets the requirements of the Public Funds Investment Act (PFIA),
SecƟon 2256 of the Texas Local Government Code. This policy is reviewed annually by
the City Council, and it applies to all financial assets held by the City.
1. Statement of Cash Management Philosophy – The City shall maintain a compre-
hensive cash management program to include the effecƟve collecƟon of all ac-
counts receivable, the prompt deposit of receipts to the City’s depository, the pay-
ment of obligaƟons, and the prudent investment of idle funds in accordance with
this policy.
2. ObjecƟves - The City’s investment program will be conducted as to accomplish the
following listed in priority order:
a. Safety of the principal invested
b. Liquidity and availability of cash to pay obligaƟons when due
c. Receive the highest possible rate of return (yield) consistent with the
City’s investment policy.
3. Safekeeping and Custody - Investments may only be purchased through brokers/
dealers who meet the criteria detailed in the investment policy, which also ad-
dresses internal controls related to investments.
4. Standard of Care and ReporƟng – Investments will be made with judgment and
care, always considering the safety of principal to be invested and the probable
income to be derived. The Director of Finance is responsible for overall manage-
ment of the City’s investment program and ensures all investments are made in
compliance with the investment policy. An investment report, providing both
summary and detailed informaƟon, will be presented to the City Council quarterly.
293
5. Authorized Investments – The City can currently invest in the following:
a. U.S Treasury and Agency securiƟes;
b. ObligaƟons of this state or other states, agencies, counƟes, ciƟes, rated as
to investment quality by a naƟonally recognized investment raƟng firm of
not less than A;
c. CerƟficates of Deposit;
d. Fully collateralized Repurchase Agreements;
e. No-load Money Market Mutual Funds;
f. Investment Pools that meet the requirements of PFIA.
B. Fixed Assets
These assets will be reasonably safeguarded and properly accounted for, and prudent-
ly insured.
1. CapitalizaƟon Criteria – For purposes of budgeƟng and accounƟng classificaƟon,
the following criteria must be capitalized:
The asset is owned by the City.
The expected useful life of the asset must be longer than one year, or ex-
tend the life of an idenƟfiable exisƟng asset by more than one year.
The original cost of the asset must be at least $5,000.
The asset must be tangible.
On-going repairs and general maintenance are not capitalized.
2. New Purchases – All costs associated with bringing the asset into working order
will be capitalized as part of the asset costs. This will include start-up costs, engi-
neering or consultant type fees as part of the asset cost once the decision or com-
mitment to purchase the asset is made. The cost of land acquired should include
all related costs associated with its purchase.
3. Improvements and Replacement – Improvements will be capitalized when they
extend the original life of an asset or when they make the asset more valuable
than it was originally. The replacement of assets’ components will normally be
expensed unless they are of a significant nature and meet all the capitalizaƟon
criteria.
4. Contributed Capital – Infrastructure assets received from developers or as a result
of annexaƟon will be recorded as equity contribuƟons when they are received.
5. DistribuƟons Systems – All costs associated with public domain assets, such as
streets and uƟlity distribuƟon lines will be capitalized in accordance with the capi-
talizaƟon policy. Costs should include engineering, construcƟon and other related
costs including right-of-way acquisiƟon.
294
6. ReporƟng and Inventory – The Finance Department will maintain the permanent
records of the City’s fixed assets, including descripƟon, cost, department of re-
sponsibility, date of acquisiƟon, depreciaƟon and expected useful life. Periodically,
random sampling at the department level will be performed to inventory fixed as-
sets assigned to that department. Responsibility for safeguarding the City’s fixed
assets lies with the department Director whose department has been assigned the
asset.
IV. Debt Management
The City of Stephenville recognizes the primary purpose of capital faciliƟes is to provide services to the
ciƟzens. Using debt financing to meet the capital needs of the community must be evaluated accord-
ing to efficiency and equity. Efficiency must be evaluated to determine the highest rate of return for a
given investment of resources. Equity is resolved by determining who should pay for the cost of capital
improvements. In meeƟng demand for addiƟonal services, the City will strive to balance the needs be-
tween debt financing and “pay-as-you-go” methods. The City realizes that failure to meet the demands
of growth may inhibit its conƟnued economic vitality, but also realizes that too much debt may have
detrimental effects on the City’s long-range financial condiƟon.
The City will issue debt only for the purpose of acquiring or construcƟng capital assets for the general
benefit of its ciƟzens and to allow it to fulfill its various purposes as a city.
A. Usage of Debt – Debt financing will be considered for non-conƟnuous capital improve-
ments which ciƟzens will be benefited. AlternaƟves for financing will be explored prior to
debt issuance and include, but not limited to:
Grants
Use of Reserve Funds
Use of Current Revenues
ContribuƟons from developers and others
Leases
Impact Fees
When the City uƟlizes long-term financing, it will ensure that the debt is soundly fi-
nanced by conservaƟvely projecƟng revenue sources that will be used to pay the debt.
It will not finance the improvement over a period of Ɵme greater than the useful life of
the improvement and it will determine that the cost benefit of the improvement, in-
cluding interest costs, is posiƟve to the community.
B. Types of Debt –
1. General ObligaƟon Bonds – General obligaƟon bonds must be authorized by a vote
of the ciƟzens of Stephenville. They are used only to fund capital assets of the gen-
eral government and are not to be used to fund operaƟng needs of the City. The
full faith and credit of the City as well as the City’s ad valorem taxing authority back
general obligaƟon bonds. CondiƟons for issuance of general obligaƟon debt in-
clude:
295
When the project will have a significant impact on the tax rate;
When the project may be controversial even though it is rouƟne in nature;
or
When the project falls outside normal bounds of projects the City has typi-
cally done.
2. Revenue Bonds – Revenue bonds will be issued to provide for the capital needs of
any acƟviƟes where the capital requirements are necessary for a conƟnuaƟon or
expansion of a service. The improved acƟvity shall produce a revenue stream to
fund the debt service requirements of the necessary improvement to provide ser-
vice expansion. The average life of the obligaƟon should not exceed the useful life
of the asset(s) to be funded by the bond issue.
3. CerƟficates of ObligaƟon (CO’s) – CerƟficates of obligaƟon or contract obligaƟons
may be used to fund capital requirements that are not otherwise covered either by
general obligaƟon or revenue bonds. Debt service for CO’s may be either from
general revenues (tax-supported) by a specific revenue stream(s) or a combinaƟon
of both. Typically, the City may issue CO’s when the following condiƟons are met:
When the proposed debt will have a minimal impact on future effecƟve
property tax rates;
When the projects to be funded are within the normal bounds of city capi-
tal projects, such as roads, parks, various infrastructure and City faciliƟes;
and
When the average life of the obligaƟon does not exceed the useful life of
the asset(s) to be funded by the issue.
CerƟficates of obligaƟon will be the least preferred method of financing and
will be used with prudent care and judgment by the City Council. Every effort
will be made to ensure public parƟcipaƟon in decisions relaƟng to debt financ-
ing.
C. Method of Sale – The City will use a compeƟƟve bidding process in the sale of bonds un-
less a condiƟon in the bond market or the nature of the issue warrants a negoƟated bid. In
such situaƟons, the City will publicly present the reasons for the negoƟated sale. The City
will rely on the recommendaƟon of the financial advisor in selecƟon of the underwriter or
direct purchaser.
D. Disclosure – Full disclosure of operaƟng costs along with capital costs will be made to the
bond raƟng agencies and other users of financial informaƟon. The City staff, with the assis-
tance of the financial advisor and bond counsel, will prepare the necessary materials for
presentaƟon to the raƟng agencies and will aid in the producƟon of the preliminary Official
Statements. The City will take the responsibility for the accuracy of all financial infor-
maƟon released.
296
E. Federal Requirements – The City will maintain procedures to comply with arbitrage rebate
and other Federal requirements.
F. Debt Restructuring – The City will issue bonds not to exceed the useful life of the asset
being financed. The structure should approximate level debt service unless operaƟonal
maƩers dictate otherwise. Market factors, such as the effects of tax-exempt designaƟons,
the cost of early redempƟon opƟons and the like, will be given consideraƟon during the
structuring of long-term debt instruments.
G. Debt Coverage RaƟo – Refers to the number of Ɵmes the current combined debt service
requirements or payments would be covered by the current operaƟng revenues, net of on
-going operaƟng expenses of the City’s combined uƟliƟes (Water and Wastewater). The
current bond ordinance for outstanding uƟlity debt requires a combined minimum 1.1
Ɵmes coverage raƟo.
H. Bond Reimbursement ResoluƟons – The City may uƟlize bond reimbursements a tool to
manage its debt issues, due to arbitrage requirements and project Ɵming. In so doing, the
City uses its capital reserves “cash” to delay bond issues unƟl such Ɵme when issuance is favorable
and beneficial to the City.
The City Council may authorize a bond reimbursement resoluƟon for General Capital projects
that have a direct impact on the City’s ad valorem tax rate when the bonds will be issued with-
in the term of the exisƟng City Council.
The City Council may also authorize revenue bond reimbursements for approved uƟlity and
other self-supporƟng capital projects.
V. Other Funding AlternaƟves
When at all possible, the City will research alternaƟve funding opportuniƟes prior to issuing debt or
increasing user-related fees.
A. Grants – All potenƟal grants will be examined for any matching requirements and the
source of those requirements idenƟfied. A grant funding worksheet, reviewed by Finance,
that clearly idenƟfies funding sources, outcomes and other relevant informaƟon will be
presented and approved by the City Council prior to any grant applicaƟon being sub-
miƩed. It must be clearly understood that any resulƟng operaƟon requirements of the
grant could be disconƟnued once the term and condiƟons of the project have been termi-
nated. The City Council must authorize acceptance of any grant funding.
297
B. Use of Reserve Funds - The City may authorize the use of reserve funds to potenƟally de-
lay or eliminate a proposed bond issue. This may occur due to higher than anƟcipated
fund balances in prior years, thus eliminaƟng or reducing the needs for debt proceeds, or
postpone a bond issue unƟl market condiƟons are more beneficial or Ɵming of the related
capital improvements does not correspond with the planned bond issue. Reserve funds
used in this manner are replenished upon issuance of the proposed debt.
C. Developer ContribuƟons – The City will require developers who negaƟvely impact the
City’s uƟlity capital plans to offset those impacts.
D. Leases – The City may authorize the use of lease financing for certain operaƟng equipment
when it is determined that the cost benefit of such arrangement is advantageous to the
City.
E. Impact Fees – The City will impose impact fees as allowable under state law for both water
and wastewater services. These fees will be calculated in accordance with statute and re-
viewed at least every three years. All fees collected will fund projects idenƟfied within the
Fee study and as required by state laws.
VI. Financial CondiƟons and Reserves
The City of Stephenville will maintain budgeted minimum reserves in the ending working capi-
tal/fund balances to provide a secure, healthy financial base for the City in the event of a natu-
ral disaster or other emergency, allow stability of City operaƟons should revenues fall short of
budgeted projecƟons and provide available resources to implement budgeted expenditures
without regard to actual Ɵming of cash flows into the City.
A. OperaƟonal Coverage – The City’s goal is to maintain operaƟons coverage of 1.00, such
that operaƟng revenues will at least equal or exceed current operaƟng expenditures. De-
ferrals, short-term loans, or one-Ɵme sources will be avoided as budget balancing tech-
niques.
B. OperaƟng Reserves – City wide the City will maintain reserves at a minimum of ninety (90)
days (25%) of net budgeted operaƟng expenditures. Net budgeted operaƟng expenditures
are defined as total budgeted expenditures less debt service capital expenditures.
1. General Fund – The unobligated fund balance in the General Fund should equal at
least ninety (90) days or 25% of annual net budgeted operaƟng expenditures.
2. Enterprise Funds –Working capital reserves in the Enterprise Funds should be 25%
or ninety (90) days of net budgeted operaƟng expenditures.
For all other funds, the fund balance is an indicaƟon of the balance of each parƟcular fund at a
specific Ɵme. The ulƟmate goal of each such fund is to have expended the fund balance at the
conclusion of the acƟvity for which the fund was established.
298
Reserve requirements will be calculated as part of the annual budget process and any addi-
Ɵonal required funds to be added to the reserve balances will be appropriated within the
budget. Funds in excess of the minimum reserves may be expended for City purposes at the
will of the City Council once it has been determined that the use of the excess will not endan-
ger reserve requirements in future years.
C. LiabiliƟes and Receivables – Procedures will be followed to maximize discounts and re-
duce penalƟes offered by creditors. Current liabiliƟes will be paid within 30 days of receiv-
ing the invoice. Accounts receivable procedures will target collecƟon for a maximum of 30
days of service. Receivables aging past 120 days will be sent to a collecƟon agency.
D. Capital Projects Funds – Every effort will be made for all monies within the Capital Pro-
jects Funds to be expended within thirty-six (36) months of receipt. The fund balance will
be invested and income generated will offset increases in construcƟon costs or other costs
associated with the projects. Capital project funds are intended to be expended totally,
with any unexpected excess to be transferred to the Debt Service Fund to service project-
related debt service.
E. General Debt Service Funds - Revenues within this fund are stable, based on property tax
revenues. Balances are maintained to meet conƟngencies and to make certain that the
next year’s debt service payments may be met in a Ɵmely manner. The fund balance
should not fall below 2% of the original amount of the bonds or cerƟficates of obligaƟons
as per the ordinance authorizing the issuance.
F. Investment of Reserve Funds - The reserve funds will be invested in accordance with the
City’s investment policy.
VII. Internal Controls
A. WriƩen Procedures – Wherever possible, wriƩen procedures will be established and
maintained by the Director of Finance for all funcƟons involving cash handling and/or ac-
counƟng throughout the City. These procedures will embrace the general concepts of fis-
cal responsibility set forth in this policy statement.
B. Department Directors Responsibility ‐ Each department director is responsible for ensur-
ing that good internal controls are followed throughout the department, that all Finance
Department direcƟves are implemented and that all independent auditor internal control
recommendaƟons are addressed.
299
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Basis of AccounƟng/BudgeƟng
The budgetary and accounƟng policies contained in the budget document conform to generally ac-
cepted accounƟng principles (GAAP) as established by the Governmental AccounƟng Standards Board
(GASB). The accounts of the City are organized on the basis of funds and account groups, each of
which is considered a separate budgetary and accounƟng enƟty. Within the budget, the City’s various
funds are grouped into the following categories of fund types:
Governmental Fund Types – Include the General Fund, Debt Service Fund, Special Revenue Funds, and
Capital Projects Fund. The City accounts and budgets for all general government funds using the modi-
fied accrual basis. Under the modified accrual basis of accounƟng, revenues are recorded when sus-
cepƟble to accrual (i.e., both measurable and available). Available revenues collected within the cur-
rent period or soon thereaŌer are used to pay liabiliƟes of the current period. Expenditures represent
a decrease of financial resources, and other than interest on general long-term debt, are recorded
when the fund liability is incurred, if measurable. Interest on general long-term debt is recorded when
due. ExcepƟons to this general rule include: (1) accumulated unpaid vacaƟon, sick pay, and other em-
ployee benefits which are not accrued; (2) principal and interest on general long-term debt which is
recognized when due; and (3) prepaid expenses, which are not recorded.
Proprietary Fund Types – Include the UƟlity Fund, Landfill Fund, Airport Fund, and Storm Water Drain-
age Fund and are accounted and budgeted for on a cost-of-services or “capital maintenance” measure-
ment focus, using the accrual basis of accounƟng. Under the accrual basis of accounƟng, revenues are
recognized when earned and expenses are recognized when incurred. For purposes of this budget
presentaƟon, depreciaƟon is not displayed and capital expenditures and bond principal payments are
shown as uƟlized by each fund.
Governmental Fund Types
Governmental Fund Types are those through which most governmental funcƟons of the City are fi-
nanced. The acquisiƟon, use, and balances of the City’s expendable resources and the related liabili-
Ɵes (except those accounted for in the Proprietary and Fiduciary types) are accounted for through the
Governmental Fund Types.
General Fund: The General Fund is the general operaƟng fund of the City and accounts for the
ordinary operaƟons of the City that are financed from taxes and other general revenues. It is used
to account for all financial resources except those required to be accounted for in another fund.
Major funcƟons financed by the General Fund include: AdministraƟon, AdministraƟve Services,
Fire and Police, Parks & Leisure Services and Community Development.
Special Revenue Fund: The Special Revenue Funds account for the accumulaƟon and distribu-
Ɵon of resources. The Hotel/Motel Tax Fund accounts for the tax revenues received from local
hotels and bed and breakfasts and for expenditures made within guidelines of the Texas Hotel Oc-
cupancy Tax Act. The Child Safety Fund accounts for the court costs used to enhance child safety,
health, nutriƟon; including child abuse prevenƟon and intervenƟon and substance abuse preven-
Ɵon. This Court Technology Fund is used to account for court costs used to fund municipal court
technology. The Public Safety Fund is used to account for the Law Enforcement Officer Standards
and EducaƟon grant (LEOSE) and drug forfeiture revenue restricted to law enforcement officer ed-
ucaƟon, training, and acƟviƟes.
301
Debt Service Fund: The Debt Service Fund is used to account for the accumulaƟon of resources
for, and the payment of, general long-term debt principal, interest and related costs other than
debt serviced by Proprietary Fund Types. The revenue source is principally ad valorem taxes levied
by the City.
Capital Projects Fund: Capital Projects Funds are used to account for financial resources to be
used for the acquisiƟon or construcƟon of major capital faciliƟes and equipment.
Proprietary Fund Types
Enterprise Funds are used to account for operaƟons that are either financed and operated in a manner
similar to private business enterprises, or where the governing body has decided that periodic deter-
minaƟon of revenues earned, expenses incurred, and/or net income is appropriate for capital mainte-
nance, public policy, management, control, accountability, or other purposes.
UƟlity Fund: This fund accounts for water and sewer services for the residents of the City. All
acƟviƟes necessary to provide such services are accounted for in the fund, including administra-
Ɵon, operaƟon, maintenance, financing and related debt service, and billing and collecƟon.
Sanitary Landfill Fund: This fund accounts for solid waste collecƟon and disposal services provid-
ed to the residents of the City.
Airport Fund: This fund accounts for municipal airport services and to support air transporta-
Ɵon and charter services.
Storm Water Drainage Fund: This fund accounts for the maintaining of exisƟng storm water
drainage ways and the construcƟon of new drainage ways.
302
Budget Glossary
The Annual Budget contains specialized and technical terminology that is unique to public fi-
nance and budgeƟng. To help the reader of the Annual Budget document to beƩer understand
these terms, a budget glossary has been included.
Account: A term used to idenƟfy an individual asset, liability, expenditure control, revenue
control, encumbrance control, or fund balance.
AccounƟng System: Records and procedures which are used to record, classify and report in-
formaƟon on the financial status and operaƟons of the enƟty.
Accrual Basis of AccounƟng: A basis of accounƟng under which revenues are recorded when
earned and expenditures are recorded as soon as they result in liabiliƟes for benefits received,
notwithstanding that the receipt of the revenue or the payment of the expenditure may take
place, in whole or in part, in another accounƟng period.
AcƟvity: A specific and disƟnguishable line of work performed by one or more organizaƟonal
components of a governmental unit for the purpose of accomplishing a funcƟon for which the
governmental unit is responsible. See also FuncƟon.
Ad Valorem Taxes: In proporƟon to value. A basis for levy of taxes upon property. See Property
Taxes.
Amended Budget: Includes the adopted budget for a fiscal year, plus any budget amendments
or budget transfers.
Appraised Value (Assessed ValuaƟon): The value of real and/or personal property assigned by
the assessor as a basis for the levying of property taxes. (Property values are established by the
Erath County Tax Appraisal District.)
AppropriaƟon: An authorizaƟon granted by the legislaƟve body to make expenditures and to
incur obligaƟons for specific purposes.
Assets: Resources owned or held by the City, which have a monetary value.
Authorized PosiƟons: Employee posiƟons, which are authorized in the adopted budget, to be
filled during the year.
Available (Undesignated) Fund Balance: This refers to the funds remaining from the prior
year, which are available for appropriaƟon and expenditure in the current year.
Base Budget: Cost of conƟnuing the exisƟng levels of service in the current budget year.
303
Budget Glossary
Bond: A long-term IOU or promise to pay a sum of money (the face amount of the bond) on a
specific date(s) (the bond maturity date) at a specified interest rate.
Bonded Debt: That porƟon of indebtedness represented by outstanding bonds.
Bond Ordinance: An ordinance or resoluƟon authorizing a bond issue.
Bond Refinancing: The pay-off and re-issuance of bonds, to obtain beƩer interest rates and/or
bond condiƟons.
Budget: An annual plan of financial operaƟon embodying an esƟmate of proposed expendi-
tures and the esƟmated means of financing them. The approved budget is authorized by ordi-
nance and thus specifies the legal spending limits for the fiscal year.
Budget Calendar: The schedule of key dates which the City follows in the preparaƟon and adop-
Ɵon of the budget.
Budget Document: The instrument used by the budget-making authority to present a compre-
hensive financial plan of operaƟons to the City Council.
Budget Message: The opening secƟon of the budget which provides the City Council and the
public with a summary of the most important aspects of the budget, changes from previous
years and views and recommendaƟons of the City Administrator.
Budget Ordinance: The official enactment, by the City Council, to legally authorize the City
Staff to obligate and expend the resources of the City.
Capital Improvements Program (CIP): A long-range plan for providing the capital outlays neces-
sary to ensure that adequate services are provided the residents of the City. The plan includes
improvements to, or the acquisiƟon of, structural improvements and major equipment purchas-
es.
Capital Projects Fund: A fund created to account for financial resources to be used for the ac-
quisiƟon and/or the construcƟon of major capital faciliƟes or equipment.
Capital Outlays: Expenditures for items which have a useful life in excess of one year and a
purchase cost of at least $5,000. Included in this category is the cost of land, buildings, perma-
nent improvements, machinery, large tools, rolling and staƟonary equipment.
Cash Basis of AccounƟng: The basis of accounƟng in which transacƟons are recorded when
cash is either received or disbursed.
304
Budget Glossary
Cash Management: The proper management of the cash necessary to pay for government ser-
vices while invesƟng temporary, idle, excess cash in order to earn interest revenue.
CerƟficates of ObligaƟon (CO’s): Bonds that finance a variety of public improvement projects
which can be backed by general revenues, backed by a specific revenue stream, or a combina-
Ɵon of both. CerƟficates of obligaƟon will be used to fund capital assets where bond issues are
not warranted as a result of the cost of the asset(s) to be funded through the instrument. This
type of bond generally does not require voter approval.
City Charter: The document that establishes the City as an incorporated poliƟ cal subdivision
(municipal government) in accordance with the statutes of the State of Texas.
ConƟngency: A budgetary reserve set aside for emergencies or unforeseen expenditures.
Current Taxes: Taxes that are due within one year.
Debt Service Fund: The fund used to account for the payment of principal and interest on all
long-term debt.
Delinquent Taxes: Real or personal property taxes that remain unpaid on or aŌer February 1st
of each year upon which penalƟes and interest are assessed.
Department: A major administraƟve organizaƟonal unit of the City, which indicates overall
management responsibility of one or more acƟviƟes.
Deficit: The excess of expenditures over revenues during an accounƟng period.
DepreciaƟon: The process of esƟmaƟng and recording the expired useful life of a fixed asset
which is used to distribute its cost over its revenue producing years.
Encumbrance: The commitment of appropriate funds to purchase an item or service. To en-
cumber funds means to set aside or commit funds for specified future expenditure.
Enterprise Fund: A fund established to finance and account for operaƟons (1) that are fi-
nanced and operated in a manner similar to private business enterprises - where the intent of
the governing body is that the costs (expenses, including depreciaƟon) of providing goods or ser-
vices to the general public on a conƟnuing basis be financed or recovered primarily through user
charges; or (2) where the governing body has decided that periodic determinaƟon of revenues
earned, expenses incurred, and/or net income is appropriate for capital maintenance, public
policy, management control, accountability, or other purposes.
305
Budget Glossary
Erath County Appraisal District: An enƟty established by the State of Texas to ensure uniform
property appraisals for all taxing enƟƟes in Erath County.
Expenditure: Funds spent in accordance with the budgeted appropriaƟons on assets or goods
and services obtained.
Expenses: A decrease in net total assets. Expenses represent the total cost of operaƟons dur-
ing a period regardless of the Ɵming of related expenditures.
Fiscal Year: A 12-month period to which the annual operaƟng budget applies. (The City of Ste-
phenville has established October 1 through September 30 as its fiscal year.)
Fixed Asset: Assets of a long-term character, which are intended to conƟnue to be held or used.
Examples of fixed assets include items such as land, buildings, machinery, furniture and other
equipment.
Franchise Fee: A fee paid by public service businesses for the use of City streets, alleys and
property in providing their services to the ciƟzens of the City. Services requiring franchises in-
clude electricity, telephone, natural gas, cable television, sanitaƟon, taxicab, water and
wastewater.
Full Faith and Credit: A pledge of the general taxing power of the City to repay debt obliga-
Ɵons (the term typically used in reference to bonds.)
Full Time Equivalent (FTE): A part-Ɵme posiƟon converted to the decimal equivalent of a full-
Ɵme posiƟon based on 2,080 hours per year, or full value of one for a full-Ɵme posiƟon.
FuncƟon: A group of related acƟviƟes aimed at accomplishing a major service for which the
City is responsible. For example, public safety is a funcƟon.
Fund: An accounƟng enƟty with a self-balancing set of accounts that record financial transac-
Ɵons for specific acƟviƟes or government funcƟons.
Fund Balance: The excess of assets over liabiliƟes.
General Fund: The fund established to account for those resources devoted to financing the
general administraƟon of the City and tradiƟonal services provided to ciƟzens. Service acƟviƟes
include fire and police protecƟon, streets, drainage, park maintenance and recreaƟonal acƟviƟes.
General Ledger: A lisƟng of various accounts, which are necessary to reflect the financial posi-
Ɵon of a fund.
306
Budget Glossary
Generally Accepted AccounƟng Principles (GAAP): The uniform minimum standards and guide-
lines for financial accounƟng and reporƟng. The primary authoritaƟve body on the applicaƟon of
GAAP to state and local governments is the Governmental AccounƟng Standards Board (GASB).
General ObligaƟon Bonds: Bonds that finance a variety of public improvement projects, which
pledge the full faith, credit and taxing power of the City. This type of bond requires voter ap-
proval.
Grants: ContribuƟons or giŌs of cash or other assets from another government to be used or
expended for a specific purpose, acƟvity or facility.
Impact Fees: Fees assessed to developers to help defray a porƟon of the costs that naturally
result from increased development. By Texas law, these fees must be used for capital acquisiƟon
or debt service relaƟng to capital projects.
Infrastructure: Roads, bridges, curbs and guƩers, street, sidewalks, drainage systems, lighƟng
systems, water lines, wastewater lines and other improvements that are installed for the com-
mon good.
Intrafund Transfers: Funds transferred from one fund to another fund for specific purposes:
i.e., debt service, reimbursement for services.
Intergovernmental Revenue: Funds received from federal, state and other local government
sources in the form of grants, shared revenues and payments in lieu of taxes.
Investments: SecuriƟes purchased and held for the producƟon of income in the form of inter-
est, dividends, rentals or base payments.
Invoice: A bill requesƟng payment for goods or services by a vendor or other governmental
unit.
Levy: To impose taxes, special assessments, or service charges for the support of City acƟvi-
Ɵes.
LiabiliƟes: Debt or other legal obligaƟons arising out of transacƟons in the past which must be
liquidated, renewed or refunded at some future date. This term does not include encumbrances.
Line‐Item Budget: A budget prepared along departmental lines that focus on what is to be
bought.
Modified Accrual AccounƟng: A basis of accounƟng in which expenditures are recorded when
the liability is created, if measurable, but revenues are recognized when measurable and availa-
ble. This accounƟng technique is combinaƟon of cash and accrual accounƟng since expenditures
are immediately incurred as a liability, while revenues are not recorded unƟl they are actually
received or become available.
307
Budget Glossary
Object of Expenditure: An expenditure classificaƟon, referring to the lowest and most detailed
level of classificaƟon, such as electricity, office supplies, asphalt, and furniture.
ObjecƟve: Desired output oriented accomplishments, which can be measured and achieved
within a given Ɵme frame.
OperaƟng Budget: OperaƟng budgets serve many purposes within a governmental enƟty, but
they have two primary purposes: (1) to plan the services that are going to be offered during the
coming year and set prioriƟes; (2) to conform with legal requirements to ensure that expendi-
tures do not exceed those appropriated. OperaƟng budgets are also called Annual Budgets. See
Budget.
Ordinance: A formal legislaƟve enactment by the governing board of a municipality.
Pay‐as‐you‐go Basis: A term used to describe a financial policy by which capital outlays are
financed from current revenues rather than through borrowing.
Performance Measure: Data collected to determine how effecƟve or efficient a program is in
achieving its objecƟves.
Personnel Costs: Costs related to compensaƟng employees including salaries, wages, insur-
ance, payroll taxes and reƟrement contribuƟons.
Property Tax: Ad valorem tax levied on both real and personal property according to the prop-
erty’s valuaƟon and the tax rate.
Real Property: Property classified by the State Property Tax Board including residenƟal single
and mulƟ-family, vacant lots, acreage, farm and ranch improvements, commercial and industrial,
and oil, gas and other mineral reserves.
Refunding Bonds: Bonds issued to reƟre bonds already outstanding. The refunding bonds may
be sold for cash and outstanding bonds redeemed in cash, or the refunding bonds may be ex-
changed with holders of outstanding bonds.
Reserves: An account used to indicate that a porƟon of a fund balance is restricted for a spe-
cific purpose.
ResoluƟon: A special or temporary order of the City; an order of the City requiring less legal
formality than an ordinance.
Retained Earnings: The equity account reflecƟng the accumulated earnings of the Proprietary
Funds.
308
Budget Glossary
Revenue: Funds that the government receives as income. It includes such items as tax pay-
ments, fees from specific services, receipts from other governments, fines, forfeitures, shared
revenues and interest income.
Revenue Bonds: Bonds whose principal and interest are payable exclusively from a revenue
enterprise or project, pledged as the funding source before issuance.
Services: OperaƟonal expenses related to professional or technical services and other outside
organizaƟons.
Special Assessment: Charges imposed against property because that property receives a spe-
cial benefit by virtue of some public improvement, separate and apart from the general benefit
accruing to the public at large.
Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources
(other than special assessments, expendable trusts, or for major capital projects) that are legally
restricted to expenditure for specified purposes.
Supervisory Control and Data AcquisiƟon (SCADA): Electronic monitoring of water pump sta-
Ɵons, sewer liŌ staƟons, pumps and motors at the wastewater treatment plant.
Surplus: The excess of the assets of a fund over its liabiliƟes, or if the fund has other resources
and obligaƟons; the excess of resources over the obligaƟons. The term should not be used with-
out a properly descripƟve adjecƟve unless its meaning is apparent from the context. See also
Fund Balance.
Tax Base: The total value of all real, personal and mineral property in the City as of January 1st
of each year, as cerƟfied by the Erath County Appraisal District. The tax base represents net val-
ue aŌer all exempƟons.
Tax Levy: The total amount to be raised by general property taxes for purposes specified in the
Tax Levy Ordinance.
Tax Levy Ordinance: An ordinance by means of which taxes are levied.
Tax Rate: The amount of tax stated in terms of a unit of the tax base; for example, 44 cents per
$100 of assessed valuaƟon of taxable property.
Tax Roll: The official list showing the amount of taxes levied against each taxpayer or proper-
ty.
309
Budget Glossary
Transfers In/Out: Amounts transferred from one fund to another to assist in financing the ser-
vices or programs for the recipient fund or to allocate costs of administraƟve services provided
from by the recipient fund to the paying fund.
User Charges: The payment of a fee for a direct receipt of a public service by the party bene-
fiƟng from the service.
Unencumbered Fund Balance: For budget purposes, the unencumbered fund balance is the
amount of undesignated fund balance of a fund available for allocaƟon.
Unreserved Fund Balance: The porƟon of a fund’s balance that is not restricted for a specific
purpose and is available for general appropriaƟon.
Working Capital: For enterprise funds, the excess of current assets over current liabiliƟes.
Working capital of a fund is important because budgeted expenditures of the fund must be pro-
vided for from cash receipts during the year supplemented by working capital carried over from
prior years, if any.
310